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Home My WebLink AboutWTR2700731 W-731 Pay 'Estimates 1 v- � �� pit ...'x A ��1 k 7 (n� An � � ��t h^ ,t H � x .. 9 � - p ,....-....». i:o,;. �. Y' �. / / � � �� k. nt- .1,r.� �;d, . �._.... ti: e z' k .� �: 'y r`,r ,r i r yie ' ' t�y411 N n.r "�I'� .fJ�i•YMII ` - 3A�IMMO�if1�ISF.`MW.MwwAwawi.�rr..�.�..�1�Y+Y t:. IBA" ONIRCE ftn TELEMETRY & CONITROL s June 14, 1985 Mr. Ron Olsen ;- City of Renton Municipal Building200 " • e- Mill Avenue So. Renton, Renton, WA 98055 Dear Mr. Olsen: Pe: your request at the June 12, 1985 Preconstruction n meeting for Eater Project Number 731, Uriface hereby ' confirms that the prices quoted in our final bid submittal dated February 5, 1985, for Additive Alternatives numbers 1.,3,4,5,6, and 7 will remain C ?; firm fixed prices until March 11, 1986, one year from the award of the contract. For your convenience, a Copy of this section of the schedule of prices is attached. Sincerely, w ; James Walker Vice President JW:km cc: Dan Ervin, RN2 Engineers Fq4 : JUN 1 T 1 RO.BOX 667 BELMONT CAIIFOR 94000 • N643824Ky30 s ?a„ i �e r e r �.!nnvRYar-.Mw•r.......:.�.r�.�x�`.aeMllKr4U114 WW�. QA`T•�',.-:.Y ✓.per Y;�Y. _F. • x Yd+..., .a.VwYN�nKw. rCITY OF RENTON 1� !"1 SCHEDULE OF PRICES TELEMETRY AND SUPERVISORY CONTROL SYSTEM NOVEMBER, 1984 S. 3 EACH MASTER CONSOLE STRIP CHART RECORDERS S7,.xm'fo•b'7 f1\.6P .Go f�4_A.+d-OFLE TSICJC1Np Sr 1— hJNpQ�,p ANO Ert,NT`Z. SUBTOTAL kr SALES TAX (8.1%) S. 3 \s .9S TOTAL ' f�; h�u � Aa0 F' — .' "fl�o lc ND EeEi.rr•r �.JNLQL'D ANe� �ouR �U1\p(.S AN.p NeNt'•7- F1dE Ce,,, --------------------------------------------------------------------------- } M 1. LUMP SUM SPARE PARTS s f\b� 9oo.op S SeecT�Ee.L (WORn51--'� s 2. LUMP SUM FLOWMETER OUTPUT HEAD MODIFICATIONS f f�,y\OD•o0 S '1•EPN4 3. LUMP SUM TELEMETRY AND SUPERVISORY CONTROL EQUIPMENT FOR 5 SPR!NGBROOK SPRINGS f S g.03�F.op 4. LUMP SUM TELEMETRY AND SUPERVISORY CONTROL EQUIPMENT FOR FRED NELSON PUMP STATION f TAW •rf.ee,c��.. �....iL �..t eaaR+ta Aeaa Tu.at ea'r.1. SCNEO, OF PRICES-2 p. 6 i } f%e tv i CITY OF RENTON LE TELEMETRY AND SUPERVISORY CONTROL SYSTEM SC, NOVE OVE OF PRICES MBER, 1984 S. LUMP SUM TELEMETRY AND SUPERVISORY CONTROL EQUIPMENT FOR TIFFANY PARK PUMP STATION f 00 f (W RDS 6. LUMP SUM TELEMETRY AND SUPERVISORY CONTROL EQUIPMENT FOR SOUTH TALBOT HILL PUMP STATION f S IS 394.00 f •FC.F;,€wl Tl.n.ce�,p TAP-GE \J�nC.3r.� ADD (WORDS) hE �� Y- Fvv�iR_ 7. LUMP SUN TELEMETRY AND SUPERVISORY CONTROL EQUIPMENT FOR WELL ND. S f f IS,C>:1b no i . 8. LUMP SUM TELEMETRY ANP SUPERVISORY CONTROL EQUIPMENT FOR KENT I NTERTIE PUMP STATION S _ J WDRDS) ,�Wy� 9. LUMP SUM TELEMETRY AND SUPERVISORY CONTROL EQUIPMENT FOR NEST HILL PUMP STATION W ROS T-y 10. LUMP SUM TELEMETRY AND SUPERVISORY CONTROL EQUIPMENT FOR WEST HILL RESERVOIR $ e W RDS �uVQ— �ureflFE.� jt rap ' _ J SCHED. OF PRICES-3 f i 1 CITY OF RENTON SCHEDULE OF PRICES TELEMETRY AND SUPERVISORY CONTROL SYSTEM NOVEMBER. 1984 11. LUMP SUM ATUNT OLIVE NMOVTESERVOIR MODIFICATIONS S S 3,713 S Three thousand seven hundred and thirteen. - 00 1. 12. LUMP SUM EXECUTED SERVICE AGREEMENT S S - S One Dollar THE UNDERSIGNED BIDDER HEREBY AGREES TO START CONSTRUCTION ON THIS PROJECT, IF AWARDEDN�ISOCAL NDAR DAYS FROM DATE KWITHIN 10 AT OF EXECUTIONER AND TO COMPLETE THE WORK WITH DATED THIS 5th DAY OF February 19 SIGNED a ton TITLE sident ADDRESS F.O. Box 557 _ Belmont, CA 94002 TELEPHOW4151 592-933D CITY OF RENTON t BUSINESS LICENSE ND. 7aZ STATE CONTRACTOR'S LICENSE NO. 269167 i a ( ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA: 4 ,F No. 1 DATE Nov. 30, 1984 N0. 2 DATE Dee. 12, 1984 ND, 3 DATE Jan. 21, 1985 `.. NO. UL DATE .LAN. alb SCHED. OF PRICES-4 `5 t yapn r�. r 5e t OF Rt Al w.sy OFFICE OF THE CITY ATTORNEY • RENTON. WASHINGTON roar ancr eov ve goo a z�n yrw[[r • •rx.ox w.axrxmox •sosr xis-•ne % kR LAWRENCE 1. WARREN, MIT yno•xr•e. DA NIEL KELLOGG, ••umTuuT qrr•Tro•xer '�.y, P DAVID M. DEAN, a••Orexr CITY TIQ•xer y,EO sEFIS MARK E. BARBER, •a•araxT CITY aTTOW1 August 22, 1985 ZANETTA L. FONTES, .aaaTuxT CITY ATTplyEr A^' MARTHA A. FRENCH,.auaTuxT CITY.Trm,•aY TO: Members of City Council FROM: Lawrence J. Warren, City Attorney i ` Dear Council Members: At the City Council meeting of August 190 1985, a letter was read to the Council from Richard C. Houghton, Public Works Director, concerning Uniface, Inc. As you may recall, the City, by Contract, was not obligated to pay Uniface, Inc. eny monies under the City's Contract until Uniface, Inc. had - delivered certain equipment to the City of Renton. Uniface asked the City to make a progress payment that was not pro- vided for in thy. Contract. It was my advice that Uniface had to give some consideration to the City for amendment to the Contract as the payment clauses in the Contract were quite favorable to the City. A Contract amendment was negotiated between the Public Works Department, our consultant, and Uniface, Inc. that would benefit the City by additions of equipment to this Contract with no additional cost, in the approximate value of $12,000.00. The City would lose interest on the money it advanced for a period of one to two months with the advance being in the approximate Bum of $120,000.00. The interest lost would therefore be around $2,000.00 with a potential net benefit to the City of approximately $10,000.00. There war and is additional risk. Because the project was bonded, it was my belief that the bonding company had to agree to the modification of the Contract or they might avoid liability under the bond. The Public Works Department and the consultant have contacted the bonding company which has agreed to the Contract modification with the bold still remaining in full force. written confirmation of that fact is to be received before the funds are forwarded to Uniface, Inc. a Members of City Council August 22, 1985 Page -2- Uniface, Inc. could still go out of business and force the City to move against the bond. Often times this is a time consuming and expensive process and one that the City should avoid if at all possible. Therefore, I requested Mike Mulcahy, the Finance Director, to check Uniface, Inc. through Dunn L i Bradstreet. Mike tells me that there is nothing surprising . in the Dunn i Bradstreet report. Uniface has suffered some financial troubles in the past and is still not overwhelmingly strong. However, they have recentely obtained significant new venture capital and have noted a sharp increase in their sales. Since Uniface is the type of business that requires quite a bit of research and development initially, this pattern is not surprising or unexpected. The marked increase in sales would - probably represent sore strength in the company. There is no indication that the company has recently started to default on its debts or is having any acute financial distress. There is no indication that the company is about ready to terminate its business or seek protection of the bankruptcy courts. Based upon the above recitation, I have prepared a Contract amendment and forwarded it to Uniface. Once Uniface has signed the Contract, they may negotiate the City check. Substantial effort has been expended by this office and the Public ;.. .- Works Department to insure that this Contract amendment was to the City's benefit with as little risk as possible. Unfortunately, the time permitted to review this proposal was limited. The best information available during this limited time would appear to indicate that this Contract modification in in the City's benefit. Because the bonding company is still bonding the project, as amended, the risk of ultimate loss to the city appears minimal while the $10,000.00 gain would appear to justify that slight risk. If you have any questions, please let on know. Ve truly yours, II L�^M3 I�LLI� Lawrence J. arren LJW/jw _ .. out Mayor Bhinpoch F t: IL t�; ' Y 1 an v so, ft NJKl-ftq a r August 20, 1985 51101.12 LOU JONES 6 ASSOCIATES PO Box 41375 { Los Angeles, CA 90041-1091 i Attention: Mr. Lou Jones Subject: City of Renton, Telemetry and Supervisory Control System Bond No. 01-MAA-016532 Partial Payment Request by Uniface, Inc. - ! a 1,.. Dear Mr. Jones: 1 to accordance with our phone discussion today, this letter serves to confirm that it is our understanding that progress payment processing bya the City of Renton to Uniface, Inc. (general contractor for the above-referenced project), will not affect the terms and conditions of the bond you have provided ' r this project. Since yov have v+rbally confirmed the acceptability of this arrangement, we will proceed with progress payment processing. Before the progress payment check is executed, however, we will require you to provide us with written certification that the terms of the performance bond have not been altersd. We will send a revised contract for your review and approval with Progress Payment Check No. 1. Thark you for your consideration. Please call if you have questions or comments. Sincerely, R42 ENGINEERING, P.S. f'I m U� V i Daniel R. Ervin, P.E. cc: Mr. Ron Olsen, City of Renton AUG 2 2 SASS Mr. Bob Bergstrom, City of Renton Mr, Jim Walker, Uniface, Inc. Mr. Gordon Wagster, Omega Constructors Mr, Dave Campbell, Reaver Equipment Company 1410 Market Street,P.O.Box 1180,KIrkland.Washington 9t1033(208)827 6400 9 ��EE��NN�Irr p 0% A PUBLIC WORKS DEPARTMENT R ICHARD C HOUGHTON • DIRECTOR n MUNICIPAL BUILDING 2DOMILLAVE.SO. RENTON.WASH.98055 os ae 2D6 235 2569 ,LED SEP'EV'0� August 19, 1985 BARBARA Y. SHINPOCH MAYOR Members of the Renton City Council 200 Mill Avenue South Renton, WA 98055 Dear Council Members: Uniface, Inc., has requested that the City make a payment on Its contract with Uniface for telemetry and supervisory control systems. The contract provides 1r for an initial payment upon delivery of the systems to the City, but before full installation. Uniface has requested a payment now of 50%of the calculated value r of the work and materials for these systems held in their factory. The City Attorney has been consulted, and he states that Uniface must provide ! � the City with some compensation before the contract can be changed. Uniface I - 7 has agreed to provide additional items of equipment to the City in exchange ! for this early payment. The City's consultant on this project, RH Engineering, recommends the contract modifications. Uniface, Inc., is the sole Lurce of this type of equipment and the City needs to maintain good relations with that company. Additionally, the extra equipment that the City will receive is valued at approximately $12,000. The City would have been required to make a payment within the next four to eight weeks and so the loss in interest on money because of the early payment is much less than the benefits to be gained. It is, therefore, recommended that the City Council authorize the Mayor and City Clerk to sign the contract modifi- cations necessary to accomplish the early payment in exchange for certain equipment being provided free to the City. A copy of a letter from FIN Engineering I detailing a tentative agreement is attached hereto for your reference. Respectfully submitted, Richard C. Houghton ( / Public Works Director �1. Renton City Council t?, 8/19/85 Page two .•` Consent Agenda continued Consent Agenda MOVED BY REED, SECONDED BY HUGHES, COUNCIL ADOPT THE Approved CONSENT AGENDA AS PRESENTED. CARRIED. .t CORRESPONDENCE Added letter was read from Public Wirks Director Richs*d C. Telemetry and Houghton indicating early payment of a contract is being Supervisory Control sought by the contractor, Uniface, Inc. The contract, for Systems Contract equipment and installation of telemetry and supervisory CAG 034-85 control systems for the Renton municipal water system, was ($361,268.04) awarded on 3/11/85. The contract provides for an initial payment upon delivery of the systems to the City, but before full installation. Uniface has request-d a payment now of 50% of the calculated value of the work and materials ,1 for these systems held in their factory. The City Attorney has been consulted, and he states that Uniface must provide the City with some compensation before the contract can be changed. Uniface :tas agreed to provide additional items of equipment in the amount of S12.000.00 in exchange for the early payment. RH2 Engineering, the City's consultant on this project, recommends approval of the request in order to maintain good relations with the company, the sole source of the equipment. It is also felt that loss of Interest on funds as a result of pre-payment is much less than the benefits to be gained, additional equipment w th $12,000.00. Continued City Attorney Warren explained that the agreement negotiated with the contractor by the consultant is contingent upon payment by 8/23/85; therefore, referral to a Council committee for review was not an option. He apprised Council of potential risk in approving the request; however, he stated ;hat if � . the project bond is insufficient to cover the City's _ i loss in the event the contractor failed to meet the contract, the agreement would not be consummated. He al>o noted that although the company has a good track record, he presumed it may be having cash flow problems. r Continued Responding to Council inquiry, Mr. Warren advised the payment would be $120,000.00, and the $12,000.00 worth of ( additional equipment is for the Springbrook Springs Watershed. Mr. Warren also indicated to the Council that he has no recommendation on the matter. Following further d scussion, it was MOVED BY MATHEWS, SECONDED BY HUGHES, COUNC L APPROVE up,. •-. THE REQUEST FOR EARLY PAYMENT OF THE CONTRACT WITH UNIFACE, INC. WITH THE PROVISO THAT THE CITY ATTORNEY ASSURE THAT THE EXISTING BONDING FILED BY THIS COMPANY IS STILL VALID. CARRIED. Mr. Warren was asked by Mayor Shinpoch to advise Council by memorandum regarding the validity of the bond. Councilwoman Keolker suggested a credit check on the contractor be pursued. Mr. Warren indicated he would ii investigate the matter with Dunn 6 Bradstreet. OLD BU'INESS City Attorney Warren indicated he has transmitted a Executive letter to all members of Council regarding open meeting Sessions laws and the use of the executive session adopted during 1985 Regular Legislative Session. The intent of the law is that the City must prove that disclosure of Information discussed in executive session would have resulted in adverse legal or financial consequences to the City. Mr. j Warren stated that the Council's executive sessions are in compliance with criteria outlined in the low. The Luckey Company Planning and Development Committee Vice-Chair Keolker Appeal (Victoria advised the Committee report regarding The Luckey Company Mills) appeal (Victoria Hills) will be available from the Council secretary on Friday, August 23rd, prior to presentation to the entire Council at the next Council meeting. ORDINANCES AND RESOLUTIONS Ways and Means Ways and 'reans Committee Vice-Chairman Trimm reported that Committee the ordinance for the Quintinskie Rezone, R-031-85, on first reading last week, will be held for one week to allow '+ further review of allowable uses in the recommended B-I zone. Committee member Hughes clarified that one of the v � err a OF kE 7 PSCEIVED AU 3 +085 `y �0 OFFICE OF THE CITY ATTORNEY a RENTON, WASHINGTON U Z roar Dena:soa aaa .aa a s..a eT•faT • sera°,waswgrw aver tea-an s o F LAWRENCE J. WARREN, aTr ATToaar DANIEL KELL000, aeaarwT err aTTaaer P DAVID M. DEAN, asasTa°T ary arTaaeY rle Upl000 MARK E. BARBER, aaasTan aYr ATTaaeY ZAN ETTA L. FONTES, Asaslu a"answer August 22, 1985 MARTHA A. FRENCH,Aaaa?mT CITY A,TTaaeY a Mr. Jim Walker Uniface, Inc. P. O. Box 557 Belmont, CA 94002 Re: City of Renton Telemetry and Supervisory h: Control System Contract Amendments and Progress Pay Estimates Dear Mr. Walker: You will find enclosed a Contract amendment to the Contract under which you are providing the City of Renton with Telemetry and Supervisory Control Systems. This Contract amendment is to memorialise she agreement reached between the City of Renton and Uniface, Inc. , as more particularly described in the latter of August 12, 1985 by RH2 Engineering and Daniel R. Ervin, P.E. :o Uniface, Inc. Once this Contract has been signed by the appropriate corporate authorities and returned to the City and a letter from the bond- ing company has been received agreeing to continue its bond to cover the amended Contract, then the City will forward the check. The check is already drawn and being held by the Public Works Director. If you have any questions, please contact the under- signed or Mr. Richard Houghton or Ron Olsen of the City of Renton, Public works Department. ve truly yours, ��? 9Wre '4��Warre� � L_ Lawrence J. n LIW/jw Encls. cce Mayor Shinpoch oww— . t I I I , y � r+ )4iJ1 f r k " # CAC 034-85 Adden 41 AMENDMENT TO CONTRACT WHEREAS the City of Renton, a municipal col, oration, and Uniface. Inc. , have Previously entered into a Contract whereby Uniface, Inc, would provide to the City of Renton certain telemetry and supervisory control systems, and WHEREAS Uniface, Inc. has requested the City to modify the �{ terms of payment clause in the Contract in exchange for other con- siderations to the City of Renton by Uniface, Inc., and WHEREAS the bonding company providing the I e performance bond I for this Cortract has agreed to t„e modifications in this Contract and I` has agreed to continue the bond coverage to this Contract as amended, and `^r , . WHEREAS it is in the mutual interest of the partie3 to enter {' into this Contract agreement, now, therefore, the parties do hereby agree as follona: r .r 1. The City �f Renton will pay to Uniface a maximum of 504 of the calculated value of all work and materials held in your factory on the telemetry and supervisory control system in the approximate amount of one-half of $240,000.00 or $120,000.00, 2. Uniface, Inc, will provide to the City at no additional cost, the Master Digital Unit at Master Console Address Position No. 5 with two caaplete HOA switch sets to control two additional wells from the Talbot Hill Reservoir. 3. There shall be deleted from the Contract the master con- sole squipmmnt for Nall No. 5. Instead, Uniface, Inc. will provide a blank panel in this space for future hardware. . 4 .r r .fa s y t $ f S �Y 7 t • • 6. Uniface, Inc. will provide to the City at no additional coat, Additive Alternate Bid Item No. 3, complete per Contract Specifications, which includes all master console and remote equip- sent for Springbrook Springs. DATED this �,�0ay of 1985. -- 'Warbara Y. S npo/ Mayor John W. Reed, Mayor Pro tern Attestf STATE OF CALIronn ; `x t County of San Mateo ) On this 23 day of AgglUL f in tLe year �OaS before ma personally appe ared J Anthony B1ac1Is 0 so.� s a persofally known to me (or proved �o mess o�isis a so s actory evidence) to be the person who executed the within instrument as president (or secretary) or on Lehalf of the corporation the named and acknowledged to me that the corporation executed it. 1 of ry rubf, oY sai State County of San Mateo ) On this 23 day of August , in the year 1985 before me personally appeared James A. Walker personally known to me (or proved to me one-uas s o sacs actory evidence) to be the person who executed the within instrument as president (or secretary) or on behalf of the corporation therein named and acknowledged to me that the corporation executed it. o Ubii* 4nn ihUL or saia Late -1- tit " r M '��$� $�. . . � � Y1,SY"4'OFS'4.�'•�3tirvtl"wil^i+Y;.44', cgtAH�1MNM � �, �� r • 4}. • 4. Uniface, Inc. will provide to the City at no additional � ,, .,• . coat, Additive Alternate Bid Item No. 3, complete per Contract ' Specifications, which includes all master console and remote equip- ment for Springbrook Springs, n�_• _-� -y DATED this _��d, ay of U 1985. a-T rbara Y. Shinpoch, Mayor John W. Reed, Mayor Pro tem K Attest; t,xane o or, enton ty Clerk y U n ify I "46f ' I � and By .ye Its (� s e .J fG°C. 'rind 7 e 3"r � ill LOU&ONES •�°w•• ��• • I b ASSOCIATES "°'"""`" rnxN:.am•,.a. vw aevwev, ' INBUPANCE•90Np8 FEDERAL EXPRESS August 22, 1985 lT Dan Ervin c/o R-N 2 Engineering 1410 Market St. Kirland, Washington 98033 RE: ?ond No. 01-NAA 016632 { Uniface, Inc. City of Renton, WA., Telemetry and Supervisory Control System Water Project No. W-731 Dear Mr. Ervin: r Confirming our telephone conversation of August 20, 1985, Balboa Insurance Company hereby approves payments on basis of 502 value of work in progress 30-day billings. Very truly yours, , I? i BALBOA INSURANCE COMPANY ' xr Louis E. Jones Attorney-in-fact I cc: Jim Walker Uniface, Inc. 1501 Industrial Rd. San Carlos, CA. 94070 r C^LIPONNIA NaVama ♦lxae y � fib: ti . �l �P. S - 3 s I all i CAG— 034-85 /1 136.144.07 '? August 22, 1985 ONE HUNDRED THIRTY 51X THOUSAND ONE HUNDRED FORTY FOUR DOLLARS AND $136,144,07 UNIFACE, INC h 1501 INDUSTRIAL ROAD SAN CARLOS, CA. 94070 { CITY OF iENTON .a«ro« m20066590 #• 1 2 50000 3 71• 0 5 700 58 6 3 61' �. 1 l t ep$ £ i a n, 5�prx r jl � Ye 3 �u ESS i 'yy ; ypw,C&% OF Re OFFICE OF THE CITY ATTORNEY • RENTON, WASHINGTON U +} Z M•t OffI,;E wY•N ,00 s'!M e1PEEi • MFM10M.w/,INMOIOM NOeI ]ss-Nt• LAWRENCE J.WARREN, CITY ATTa Y DANIEL KELLOGG. ASSISTANT CITY ArtoRMv ` pDAVID M.DEAN, ASSSTANT CITY ATTCSNSY Ito SEP,E MARK E. BARBER, ASSSTANT CITY ATTOSrr March 20, 1986 ZANETTA L. FONTES,ASSISTANT CITY A11=1 MARTHA A. FRENCH,ASSISTANT CITY ATTONNEY „z RECEIVED PUBUC WORKS DEFT. CRY OF RENTON TO: Dick Houghton +,µ FROM: Lawrence J. Warren, City Attorney RE: Uniface Contract for Water Telemetry CAG 034-85 Dear Dick: f 1 _i The Addendum to the Uniface contract is approved as to legal form. Ver ruly yours, fren f 6ce . Warren LJW/jw CC. Mayor Shinpoch lee �a vj'4 � I A 5 t A ay 10 Fill i t y RH2 ENGINEERING, '. L[Mrff� OF 11"MRSE971ML tk 1410 Market Street P.O.Boa 1180 _J- KPI LAM.WASHINGTON 98M ,...° FAddendum S1101.12 Ron OlsenTo CITY nF RFNTfIN IIAR Public Works Department No. 1- 200 Hilt Avenue South a __ Renton, Washington 980E _ WE ARE SENDING YOU f(k Attached Under separate cover via the following items: Shop drawings Prints ❑ Plans ISamples ❑ Specifications E Copy o1 letter ! Change order ❑ Addendum 1-96 to rnntract anrednnnt coy' ES oA1s NO. "up."ION 6 Addendum No. 1-86 to Contract A A— between City of Renton and Elniface Inc THESE ARE TRANSMITTED as checked below: !Dt For approval U Approved as submitted ❑ Resubmit copies for approval C For your use ❑ Approved as noted Submit--copies for distribution C As requested ❑ Returned for corrections _ Retum_carrectW pdms U For review and comment .,FOR BIDS DUE —19___❑ PRINTS RETURNED AFTER LOAN TO US REMARKS--- AttAchoull am runo Original and frair tnpiec OF this Adrfe rh m Nn 1-86 to -- Contract Agreement between City of Renton and Uniface, Inc. Please review, approve and advise. COPY TO SIGNED: Daniel R. Ervin, P.E. i +,°r ;Ai[is:...� rr sww,...r.wi...w.a.,.mr�w•ry..in w. 1 S 1 r W-731 i i Ii! 51101.12 (2012) Engineering f March 13, 1986 i Mr. Richard Houghton Public Works Director CITY OF RENTON 200 Mill Avenue South Renton, Washington 98055 Subject: Telemetry and Supervisory Control System Phases 11 through V Scope of York and Budget Summary Dear Dick: This letter summarizes current planning for the Water Utility Telemetry and Supervisory Control System Contract, and presents our phased implementation of the remainder of the Telemetry and Supervisory Control System Contract. As you recall, our original contract did not include a detailed scope of work or h„dget for Phases II through V since it was realized at the time that the construction and use of the Phase I equipment would dictate the natural progression of the remaining phases of work. After the City has an opportunity to use the equipment, the additional functions and controls necessary would become obvious. Since Phase I of this contract is now nearing completion, it is appropriate that the scope of work for the remaining phases be identified and that we proceed with the implementation of this work. We have met with members of both the engineering staff and the operations staff on several occasions, and this letter is a summary of our collective thoughts on the work and its phased construction. It is important that all phases of this contract be identified now, since the design of the hardware and software for Phase II must be compatible with and able to support the remaining phases. Therefore, we request that you and your staff review this letter and the functional requirements and goals of each of the next four phases of this contract. If this approach is acceptable, we will provide to you the detailed fee estimate for the engineering work necessary. This approach is consistent with our original Professional Services contract. The ^emainder of this letter will be in three sections: Section One will identify the overall objective of each of the five phases of this contract. Section Two will include more detail about the hardware and software requirements of each phase, and Section Three will present a construction budget estimate for Phases 11 and 111, the next phases to be constructed. 1410 Market Street,P.O.Box 1180,Kirkland,Washington 98033(Mi 827."w I Mr. Richard Houghton March 13, 1986 Page 2 FUNCTIONAL REQUIREMENTS The purpose of Phase I, which has been operational for approximately two months, was to provide basic control and information gathering for the most frequently used wells, pump stations, and reservoirs in the System. Basic control consists of those elements necessary to provide reliable and consistent water supply to the City's customers during normal (non-emergency) conditions. Phase 11 will provide the same level of basic control to all pump stations, lead pressure reducing stations, and key distribution system locations in the System. Phase Ili will provide the capability to manipulate the information gathered 'rom Phases 1 and II to automatically provide information necessary to react to emergency conditions but not provide an automatically controlled response ur ng ad—i n emergency, In addition, Phase III will provide engineering and operational data necessary to maximize the benefit of both capital improvement projects and maintenance projects. Phase IV will essentially consist of the data gathering necessary to design Phase V and document and accomplish prototy^e testing of the Phase V control algorithms. Phase V will provide for control optimization of all water system facilities. This phase will minimize the cost of providing ester service and will provide automatic reaction to System emergenci Tailures, SPECIFIC REQUIREMENTS Phase II: Phase 11 will include the purchase of the automatic control equipment for those water system facilities that were bid under the original Phase I contract documents, but were not awarded due to budget constraints. They include; 1. Spare Parts Purchase 2. Equipping Fred Nelson Pump Station 3. Equipping Tiffany Park Pump Station a. Equipping South Talbot Hill Pump Station This additional work will be performed by Uniface, Inc., the general contractor for Please I under an amendment to the original contract. the " . . City is currently reviewing this contract amendment. Phase 11 will also include the preparation of a standard detail and specifications by R142 Engineering, to be used as a standard by the City's staff or other consultants to provide automatic control for future facilities that is compatible with both the hardware and functional performance of the existing system. This Phase will also include telemetry j design for the lead PRV's in the Kennydale 320 Zone, Nest Hill 1.70 Zone. I i5. i H�k+ �44 Mr. Richard Houghton March 13, 1986 Page 3 Rolling Hills 490 Zane, a..d Renton Hill 370 Zone. Downstream pressure will i ' d PRV failure will be tel be monitored at each of the PRV s, an emetered and alarmed at the master console. in addition, it may be possible to r automatically control zone valves or downstream pressure reducing valves in each of the zones to "bleed" excess pressure during a PRV failure. The excess pressure flow component would unacceptably transmitted into a loowesurs and r zone wthe ith storage capability, to preventso that resultant damage claims. The design will be pre asadn adde dumior change added to the existing contract with Uniface, Inc., order. TM construction cost for piping and valving modifications at the specific pressure reducing valves will be addressed in a separate letter. Phase III: Phase 111 will include the acquisition of a data logger micro computer to monitor the Hater System's automatic control system and a host micro-computer to process information obtained from the telemetry system, Emergency Response Plan, and the Operation and Maintenance Plan. The Emergency Response Plan will be interconnected to the data logger and will automatically display response procedures and generate information needed by the maintenance staff in response to Hater System alarms. The operation and Maintenance Plan will be present on the computer to assist in the most efficient use of manpower and material' during also scheduled logs and unscheduled maintenance procedures. The program inventory ries to program forist in efficient)andng and effect veudgeting and will iinventory control' an The data logger will monitor and summarize the operations of the Hater System's automatic control system and will generate management reports based on the same information. The software for the Emergency Response Plan has been completed under a separate contract with the City. The software for the data logger and the Operations and Maintenance Program will be prepared by RH2 Engineering under the design contract for this Phase. Phase IV: Phase IV will include the acquisition of a second host m cTro-computer to operate as a backup to the on-line host micro-computer purchased under Phase III and will also include the acquisition of micro computers for the Hater. Sewer and Street Departments. These computers will operate in conjunction with the host micro-computer to provide automatic emergency response and operation and maintenance planning In each of these departments. The backup computer will also be used to provide advanced control for the water automatic control system. It should be noted that although the design of the water control equipment system will include provisions to interface with the Sewer and Street Departments, participation in design and hardware costs will be necessary from these departments before hardware can be installed. The water department will only be billed for those portions of the engineering and hardware costs attributable to their department. J Mr. Richard Houghton March 13, 1986 - Page 4 Advanced control will consist of predicting water demand for a 24-hour period, and controlling Water System facilities based on this information to minimize water service cost and facility failure. The algorithms for this control will be developed during this Phase, but will undergo a year of simulation and testing before being connected to the Water System. Phase V: This Phase will complete the implementation of the optimization con ro , demand prediction, and automatic emergency response procedures. In addition, data loggers for the sewer lift station alarm monitoring system and a future stormwater control system will be interfaced with the computers for a compl• .•ly integrated system. BUDGET A project budget for Phase 11 and a hardware and software budget for Phase Ill has been developed since the requirements of each of these Phases are well defined. We have not included a final engineering design budget for Phase Ill since we have not developed a detailed scope of work for this Phase, but we have presented an estimate to be used for budgeting, if the conceptual and functional requirements outlined in this letter are acceptable, we will proceed with thr scope of work preparation and a final budget amount. The costs are as follows: Phase 11 A. CONTROL EQUIPMENT PRICE 1. Telemetry and Control $10,400 Fred Nelson Pump Station 2. Telemetry and Control $10,420 Tiffany Park Pump Station 3. Telemetry and control $15,394 South Talbot Hill Pump Station 4. Spare Parts $16,900 S. Automatic Control Equipment B PRV's (4 locations) $56,000 Key Distribution System Locations $120,000 (4 each) Engineering Design (PRVs A Key Distri- bution System Locations) $19,600 Standard Detail Development Design $17,500 SUBTOTAL $266.214 r Mr. Richard Houghton March 13, 1986 Page 5 B. COMPUTER HARDWARE 1. 2 ea. Multi-user advanced technology I microcomputer with color monitors, I - graphics, mass storage, tape backup and sufficient memory to meet system needs - S30 00 (one at City Hall , one at City Shops) 2. 1 ea. High speed dot-matrix printer designed for commercial/in- dustrial applications - 3,000 Subtotal - $33.000 C. COMPUTER SOFTWARE 1. Develop utility maintenance task management software for the water sewer, stormwater, and street utilities - $6,000 2, Set-up of the Utility Maintenance Task Management Program for use by the City. Cost of set-up dependent on the level of involvement by City staff in determining scheduled main- tenance tasks to be performed, priority, interval and data entry - $3.500 Subtotal - $9,500 Total Phase 11 - a42,500 D. OTHER ENGINEERING SERVICES Inspection $8.300 Administration 53,800 As-builts $1,100 Subtotal - Phase 11 $321.914 Contingency at 10% $32.191 Total Phase 11 $354,1D5 " Mount shown exceeds 1986 budget. Additional cost may be budgeted in 1987 since final billings for PRV modifications and key distribution system locations will occur in 1987. 1�. J fi. S!' Mr. Richard Houghton March 13, 1986 Page 6 Phase Ill A. HARDWARE 1. 1 •a. Multi-user advanced technology microcomputer with color monitors, graphics, mass storage, tape backup and sufficient memory to meet system needs - $15.000 2. 1 ea. Water system data-logger to record real-time information from the telemetry system - $4,500 3. Network hardware to link the multiuser computers to the water system data logger and to provide future station capability - $7,800 Subtotal: $27.300 Engineering Design $6,400 Other Engineering Services $4.000 B. SOFTWARE 1. Enhance emergency response program to provide automatic response information to a specific emergency condition as a result of an alarm condition generated from the telemetry system - $6.500 2. Enhance emergency response program to - provide an inventory capability of all stock parts and equipment - $4,500 3. Develop automatic management report software for the water system data collected by the data logger - $6,500 Subtotal - S55,200 ` Contingency at 15% $8.2110 Total - Phase III - f63,480 f ;! i ice. ,�.......,.,�_._:..._.-.-_..,,.....,......,. ._ . . ... _..._,...._,..... J H, Mr. Richard Houghton March 13. 1986 Page 7 This letter presents an organized, phased approach to optimizing the control, operation, and maintenance of the water, sewer, stormwater, and street utilities for the City of Renton. We comaend the City's staff responsible for perceiving this need and pursuing this subject. We are prepared to accomplish the functions presented herein and proceed with Phase III of our contract. Please call if you have questions or require additional information. Sincerely, RH2 ENGINEERING, P.S. Richard H. Harbert, P.E. cc: Jack Crumley Ray Sled Bob Bergstrom Ron Olsen