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Final Agenda Packet
CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, October 14, 2019 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) Indigenous Peoples' Day - October 14, 2019 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENTS • All remarks must be addressed to the Council as a whole, if a response is requested please provide your name and address, including email address, to the City Clerk to allow for follow‐up. • Speakers must sign-up prior to the Council meeting. • Each speaker is allowed five minutes. • When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of October 7, 2019. Council Concur b) AB - 2491 City Clerk submits the quarterly list of fully executed contracts between 7/1/2019 - 9/30/2019, and a report of agreements expiring between 10/1/2019 – 3/31/2020. Council Concur c) AB - 2481 Administrative Services Department recommends approval of a water leak utility bill adjustment in the amount of $3,957.90 for MVP Dental Holding, LLC, with a service address of 300 Pelly Ave N. Refer to Finance Committee d) AB - 2484 Community & Economic Development Department recommends hiring a Civil Engineer III at Step E of salary grade a29, effective November 12, 2019. Refer to Finance Committee e) AB - 2486 Community & Economic Development Department requests authorization to execute a franchise agreement with Seattle SMSA Limited Partnership d/b/a Verizon Wireless that allows the franchisee to construct, operate, maintain, replace, relocate, repair, upgrade, remove, excavate, acquire, and use the Small Cell Facilities for its small cell network within and through public rights-of-way within the City of Renton. Refer to Utilities Committee f) AB - 2478 Community Services Department requests authorization to hire a Capital Project Coordinator/Park Planning at Step E of salary grade a28. Refer to Finance Committee g) AB - 2489 Human Resources / Risk Management Department recommends approval of the 2020 Excess Loss (Stop Loss) insurance contract with Symetra, in the amount of $429,539 which protects the City from the cost of high-dollar claims. Refer to Finance Committee h) AB - 2485 Public Works Administration requests authorization to purchase six vehicles for the Community Services Department totaling $185,094. All vehicles will be purchased using the Washington State Bid Contract Award 05916, and the purchases were approved in the 2019/2020 Biennial Budget. Council Concur i) AB - 2476 Transportation Systems Division recommends authorizing the execution of a Local Agency Agreement with the Washington State Department of Transportation for the obligation of $66,300 in grant funding, and approval all subsequent agreements necessary to accomplish the Renton Elementary and Middle School Crossings project. Refer to Finance Committee j) AB - 2482 Utility Systems Division recommends approval of a contract with Otak, Inc., in the amount of $189,602.40, for design services for the Monroe Ave NE Storm Improvement Project - Phase I. Refer to Utilities Committee k) AB - 2487 Utility Systems Division recommends approval to execute Change Order No. 10 to CAG-17-174, contractor Laser Underground & Earthworks, Inc., in the amount of $216,051.04, for additional authorized work related to the installation of new water mains for the Renton Hill Utility Replacement project. Refer to Utilities Committee 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Committee of the Whole: Regional Fire Authority Ordinance* 8. LEGISLATION Ordinance for first reading: a) Ordinance No. 5933: Renton Regional Fire Authority (RRFA) Governing Board Term Language (See Item 7.a) 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 5:30 p.m. - 7th Floor - Council Chambers Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings Den is Law Mayor 14)fiereas,Columbus Day is observed as a federal holiday,established by order of President Roosevelt in 1937 and provides an opportunity to reflect on the colonization of North America by Europeans;and ‘14)fiereas,the European colonization of North America also led to the suppression,forced assimilation, and genocide of Indigenous Peoples and their cultures;and ‘14)fiereas,Indigenous Peoples of the Puget Sound region enjoyed and exhibited a rich,diverse culture and enduring spirit that continues to be celebrated to this day in Renton and throughout the region;and ‘14/’fiereàs,the City of Renton values the historic and contemporary contributions made to this community by all our region’s past and present Indigenous Peoples;and ‘Wfiereas,Indigenous Peoples’Day was first proposed in 1977 by a delegation of Native Nations to the United Nations sponsored International Conference on Discrimination Against Indigenous Populations in the Americas;and ‘14%iereas,in 2011,the Affiliated Tribes of Northwest Indians,representing 59 tribes,passed Resolution #11-57:Support to Change Columbus Day to Indigenous Peoples’Day;and Wfiereas,recognizing Indigenous Peoples on the second Monday of October would help provide a more balanced representation of our region’s cultural history and constitute a small act of restitution for the hardships endured by Indigenous Peoples since the onset of European colonization of the Americas;and ‘T/fr’fiereas,the City of Renton celebrates diversity,equity,and inclusion,and is committed to promoting respect for,and understanding of,the region’s indigenous community,their long history,and their continuing contribution to contemporary society; Wow,tfierefore,I,Denis Law,Mayor of the City of Renton,do hereby proclaim October 14,2019,to be Inéigenous Peoptes’ay in the City of Renton,and I encourage all members of the community to join me in this special observation. In witness wfiereof I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 14th day of October,2019. Denis Law,Mayor City of Renton,Washington Pro ctamation Renton City HaIl,7th Floor 1055 South Grady Way,Renton,WA 98057.rentonwa.go AGENDA ITEM #3. a) October 7, 2019 REGULAR COUNCIL MEETING MINUTES CITY OF RENTON MINUTES ‐ City Council Regular Meeting 7:00 PM ‐ Monday, October 7, 2019 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Don Persson, Council President Randy Corman Ruth Pérez Armondo Pavone Ed Prince Councilmembers Absent: Council Position No. 3 Vacant Ryan McIrvin MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL EXCUSE ABSENT COUNCILMEMBER RYAN MCIRVIN. CARRIED. ADMINISTRATIVE STAFF PRESENT Denis Law, Mayor Robert Harrison, Chief Administrative Officer Shane Moloney, City Attorney Jason Seth, City Clerk Cliff Long, Economic Development Director Jim Seitz, Transportation Systems Director Ron Straka, Utility Systems Director David Buchheit, Economic Development Manager Harry Barrett, Jr., Airport Manager Alan Wyatt, Capital Projects Manager Tina Harris, Domestic Violence Victim Advocate Commander Jeff Hardin, Police Department AGENDA ITEM #6. a) October 7, 2019 REGULAR COUNCIL MEETING MINUTES PROCLAMATION a) Domestic Violence Awareness Month: A proclamation by Mayor Law was read declaring October 2019 to be Domestic Violence Awareness Month in the City of Renton, encouraging everyone in our community to take an active role in supporting all victims so they can lead healthy lives safe from violent and abusive behavior. Tina Harris, Domestic Violence Victim Advocate, accepted the proclamation with appreciation. MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. SPECIAL PRESENTATION a) Airport Executive Accreditation: Transportation Systems Director Jim Seitz presented a plaque designating Harry Barrett, Jr. , Airport Manager, as an Accredited Airport Executive. He noted that Mr. Barrett spent many hours studying, testing, and being interviewed by his peers in order to receive this coveted designation. Mr. Barrett expressed appreciation to Council and the administration for their support. PUBLIC HEARING a) 2020 Community Development Block Grant (CDBG) Funding Plan: This being the date set and proper notices having been posted and published in accordance with local and State laws, Mayor Law opened the public hearing to consider the 2020 Community Development Block Grant (CDBG) Funding Plan. Economic Development Director Cliff Long introduced Economic Development Manager David Buchheit. Mr. Buchheit reported that CDBG funds are allocated by the Department of Housing and Urban Development (HUD) and are received through an interlocal agreement with King County. He stated that the CDBG is a flexible program that provides communities with resources to address a wide range of unique community development needs, and the 2020 allocation is estimated to be $701,407. Mr. Buchheit further presented the City's recommended plan on how to use the 2020 allotment: YEAR ACTIVITY NATIONAL OBJECTIVE AMOUNT 2020 King County Contractual Set Asides: Not Applicable • General Administration $70,141 • Capital Administration $14,028 • Housing Stability Program $35,070 • Housing Repair Program $175,352 Subtotal $294,591 City Planning and Administration Not Applicable $70,141 AGENDA ITEM #6. a) October 7, 2019 REGULAR COUNCIL MEETING MINUTES Public Facilities and Improvements Program ("Public Improvements Program") Low‐ and Moderate‐ Income residents $336,676 2020 TOTAL $701,407 Additionally Mr. Buchheit described the 2020 Funding Contingency Plan. Following discussion, and there being no public comment, it was MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL ADOPT THE 2020 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING ALLOCATIONS AS PRESENTED. CARRIED. ADMINISTRATIVE REPORT Chief Administrative Officer Robert Harrison reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2019 and beyond. Items noted were: Inclement Weather Response Reminder: The Public Works Department would like to remind residents to help us prevent local residential street flooding by monitoring catch basins near your home and keeping them clear of leaves and other debris. Street sweepers are dispatched daily to clean up debris along major arterials. Also, snow is not far away. Please remember that during snow and ice events, the department sanders and snow plows are dispatched to keep major arterials drivable. Visit the City's website to view our snow route maps. It is imperative that motorists do not park or abandon their vehicles within any portion of the traffic lanes. Abandoned vehicles impair snow and ice removal and impact response of emergency vehicles. Last Thursday and Friday, Teamsters Local 25 from Massachusetts set up a picket line outside Republic Services facilities. Republic Services Teamster members honored the picket line, which caused the cancellation of solid waste collection services. Customers were informed of the service disruption via direct calls to their phone, and messages were communicated via the Republic Services website and City social media including Facebook and NextDoor. As of Monday, October 7, service has been restored. Preventative street maintenance will continue to impact traffic and result in occasional street closures. AUDIENCE COMMENTS Jason Collins, Renton, expressed several concerns. He urged Council to consider providing P.O. Boxes to homeless residents. AGENDA ITEM #6. a) October 7, 2019 REGULAR COUNCIL MEETING MINUTES Kjell Stendal, Renton, expressed concerns about the way Republic Services handled the missed garbage pick‐ups over the past week. He noted that residents were told that pick‐up would only be delayed by one day; then two days; and most recently nine days. He noted that this is a concern because garbage is only picked up every other week in Renton and urged the City to consider going back to a weekly garbage pick‐up schedule. Mayor Law, noting that Ron Straka, Utility Systems Director, was in the audience, asked Mr. Straka to follow‐up with Mr. Stendal on this issue. CONSENT AGENDA Items listed on the Consent Agenda were adopted with one motion, following the listing. a) Approval of Council Meeting minutes of September 23, 2019. Council Concur. b) AB ‐ 2480 City Clerk recommended clarifying term appointments for Renton Regional Fire Authority Governing Board members by updating Renton Municipal Code (RMC) 2‐21‐4. Refer to Committee of the Whole. c) AB ‐ 2473 Administrative Services Department submitted the 2019/2020 Budget Amendment Calendar, and requested public hearings be set on October 21, 2019 and November 4, 2019 to consider the proposed 2020 Property Tax Levy, 2019/2020 Mid‐Biennium Budget adjustment, and proposed Fee Schedule changes; and requested adoption of all related budget legislation. Refer to Committee of the Whole. d) AB ‐ 2474 Community Services Department reported bid opening on September 24, 2019 for the Sunset Neighborhood Park ‐ Phase 2 project (CAG‐19‐243), and submitted the staff recommendation to award the project to the lowest responsive and responsible bidder, Terra Dynamics, Inc., in the amount of $4,059,000. Refer to Finance Committee. e) AB ‐ 2475 Municipal Court requested authorization to establish a new judicial position, at an expense of $251,010.29 per year (the position does qualify for a state contribution per RCW 2.56.030(22)), and requested authorization to amend Renton Municipal Code Chapter 3‐10, necessitated by sustained increases in photo enforcement caseloads, jury trials, and after‐ hours search warrants. Refer to Finance Committee. f) AB ‐ 2477 Police Department recommended approval of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2017 Local Solicitation and Memorandum of Understanding in order to accept $26,140 in grant funds to assist with overtime and equipment costs. Council Concur. g) AB ‐ 2471 Police Department recommended approving a Cost Reimbursement Agreement, accepting up to $17,608.67 to reimburse overtime costs, with the King County Sheriff's Office for the purpose of verifying addresses and residency of registered sex and kidnapping offenders in Renton neighborhoods. Council Concur. h) AB ‐ 2472 Police Department recommended approval of an Interlocal Agreement with the Renton School District defining the roles and responsibilities related to the School Resource Officer program for the 2019/2020 school year. Council Concur. i) AB ‐ 2467 Transportation Systems Division submitted CAG‐18‐002, North 27th Place Bridge Scour Repair project, contractor SB Structures, LLC, and recommended accepting the project and authorizing release of the contract bond after 60 days, subject to receipt of all required authorizations. Council Concur. AGENDA ITEM #6. a) October 7, 2019 REGULAR COUNCIL MEETING MINUTES MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA, AS PRESENTED. CARRIED. UNFINISHED BUSINESS a) Transportation Committee Vice Chair Corman presented a report concurring in the staff recommendation to execute Grade Crossing Signal Installation Agreement for Williams Avenue South at Houser Way South with BNSF for the Williams Avenue South and Wells Avenue South Conversion Project. MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Transportation Committee Vice Chair Corman presented a report concurring in the staff recommendation to execute Grade Crossing Signal Installation Agreement for Wells Avenue South at Houser Way South with BNSF for the Williams Avenue South and Wells Avenue South Conversion Project. MOVED BY CORMAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. c) Transportation Committee Vice Chair Corman presented a report concurring in the staff recommendation to authorize the Mayor and City Clerk to enter into interlocal Utility Construction Agreement UTB 1296 with the Washington State Department of Transportation in the amount of $366,500 for the relocation of city utilities and installation of new city communication and signal conduits related to the I‐405 Renton to Bellevue Widening and Express Toll Lanes Project. MOVED BY CORMAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. d) Community Services Committee Member Corman presented a report concurring in the staff recommendation to authorize the Mayor and City Clerk to sign an agreement between the City of Renton and the Renton Sister Cities Association for the amount of $6,000 annually for a term of 10 years. MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. e) Finance Committee Chair Pavone presented a report concurring in the staff recommendation to approve the following payments: 1. Accounts Payable – total payment of $7,524,011.35 for vouchers, 10111, 92419, 377751‐ 377759, 377772‐378106; payroll benefit withholding vouchers 6125‐6133, 377760‐ 377771 and seven wire transfers. 2. Payroll – total payment of $1,484,081.76 for payroll vouchers which includes 725 direct deposits and 13 checks (9/01/19‐9/15/19 pay period). MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #6. a) October 7, 2019 REGULAR COUNCIL MEETING MINUTES LEGISLATION Resolutions: a) Resolution No. 4390: A resolution was read authorizing the Mayor and City Clerk to enter into an interlocal agreement for School Resource Officers with Renton School District No. 403 for 2019 ‐ 2021. MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. b) Resolution No. 4391: A resolution was read adopting by reference the current Capital Facilities Plans for Kent, Issaquah, and Renton School Districts, and adopting updated school impact fees for each school district. MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Ordinances for second and final reading: c) Ordinance No. 5931: An ordinance was read annexing certain territory to the City of Renton (Highland Meadows Annexation; File No. A‐18‐001). MOVED BY PRINCE, SECONDED BY PÉREZ, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. d) Ordinance No. 5932: An ordinance was read regarding the City’s participation in the South Correctional Entity (SCORE); authorizing the execution of an amended and restated interlocal agreement relating to SCORE; approving the City’s capital contribution related to refunding bonds to be issued to refinance the SCORE facility; approving other matters related thereto, providing for severability, and establishing an effective date. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS Please see the attached Council Committee Meeting Calendar. Noting that Council was going to be briefed on the I‐976 ballot measure, it was MOVED BY PRINCE, SECONDED BY PÉREZ, COUNCIL SET A PUBLIC HEARING ON OCTOBER 21, 2019 TO CONSIDER SUPPORTING OR OPPOSING THE I‐976 BALLOT MEASURE. CARRIED. ADJOURNMENT MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. TIME: 7:34 P.M. Jason A. Seth, CMC, City Clerk Jason Seth, Recorder Monday, October 7, 2019 AGENDA ITEM #6. a) Council Committee Meeting Calendar October 7, 2019 October 14, 2019 Monday 4:30 PM Planning & Development Committee, Chair Prince – Council Conference Room 1. Docket #14 2. Emerging Issues in CED CANCELLED Public Safety Committee, Chair Corman 5:30 PM Committee of the Whole, Chair Persson – Council Chambers 1. I-976 Briefing 2. 2020 Legislative Priorities 3. Regional Fire Authority Ordinance 4. Emerging Issues AGENDA ITEM #6. a) AB - 2491 City Council Regular Meeting - 14 Oct 2019 SUBJECT/TITLE: 3rd Quarter 2019 Contract Report RECOMMENDED ACTION: Council Concur DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: Fully executed in third quarter 2019 were 84 new contracts, 29 addenda, 20 change orders, and 9 are highlighted as being over 10% and/or $100,000 of original amount. The six-month expiration report shows 154 agreements that will expire between October 1, 2019 and March 31, 2019. EXHIBITS: A. Fully Executed Contracts (7/1/2019 - 9/30/2019) B. Expiring Contracts (10/01/2019 - 3/31/2020) STAFF RECOMMENDATION: Council Concur AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration air CAG-18-152 Gate Service&Technology-Service Agreement for Gate air 2,420 3,905 P 08/03/2019 Maintenance Contractor:(068495)R&K ENTERPRISE LLC Supp Type Number Date Supplemental Description addendum Adden#1-19 07/09/2019 Adden#1-19-R&K Enterprise LLC dba Gate Services-install keypad at gate v-10 Previous Exp Date New Exp Date 08/03/2019 CAG-19-202 Launch Pad Technologies Inc,dba Entrance Controls-Install new air 1,725 1,725 P 08/30/2019 gate reader-East Perimeter Road Gate at Renton Airport Contractor:(043705)ENTRANCE CONTROLS INC Supp Type Number Date Supplemental Description n/a(new) 07/01/2019 CAG-19-219 Nitehawk Sweepers-Equipment Rental-Street Sweeper-Renton air 3,479 3,479 P 01/01/2020 Airport Contractor:(055550)NITEHAWK SWEEPERS Supp Type Number Date Supplemental Description n/a(new) 08/22/2019 Total Count air: 3 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 1 of 23 EOENAPPSRV\EdenReports\reports\SiteSpec\renton\linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration ced CAG-18-286 Renton Housing Authority-Public Display of City-owned artwork ced 0 0 M 09/20/2020 in RHA owned building Supp Type Number Date Supplemental Description addendum 08/08/2019 Adden#1-19-Renton Housing Authority-Public display of City-owned artwork in RHA owned Building CAG-19-188 ORCA HR Solutions-Consulting Services for Downtown Kitchen ced 15,400 15,400 P 12/31/2021 Incubator Contractor:(060577)ORCA HR SOLUTIONS Supp Type Number Date Supplemental Description n/a(new) 07/01/2019 CAG-19-213 OnCell Systems-Mobile Web Application Services ced 6,690 6,690 P 07/30/2020 Supp Type Number Date Supplemental Description n/a(new) 07/23/2019 CAG-19-221 Renton River Days-LTAC Sponsorship of the 2019 Renton River ced 2,500 2,500 P 12/31/2019 Days Contractor:(067490)RENTON RIVER DAYS Supp Type Number Date Supplemental Description n/a(new) 07/22/2019 CAG-19-222 Tacoma Art Museum-Loan of the Elshin Mural-Miners at Work ced 0 0 M 09/30/2020 Supp Type Number Date Supplemental Description n/a(new) 08/08/2019 CAG-19-223 4Culture-2019-2020 Arts Sustained Support(rec$10,000) ced 10,000 10,000 R 12/31/2019 Supp Type Number Date Supplemental Description n/a(new) 07/24/2019 CAG-19-232 Northwest Entertainment Alliance dba Renton City Comicon-LTAC ced 10,000 10,000 P 12/31/2019 Funding for 2019 Renton City Comicon Contractor:(066951)RENTON CITY COMICON Supp Type Number Date Supplemental Description n/a(new) 08/02/2019 CAG-19-244 Western Neon-Design,fabrication&installation of Renton Loop ced 146,261 $146,261 P 05/30/2020 Public Art Project Contractor:(090945)WESTERN NEON INC Supp Type Number Date Supplemental Description n/a(new) 08/28/2019 CAG-19-245 Reid Middleton-Structural and non-structural plan review ced 60,000 60,000 P 12/31/2019 Contractor:(066451)REID MIDDLETON INC Supp Type Number Date Supplemental Description n/a(new) 08/28/2019 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 2 of 23 EDENAPPSRV\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-19-257 Kirk Seese-Public Art for Sunset Community Park ced 250,000 $250,000 P 12/31/2020 Supp Type Number Date Supplemental Description n/a(new) 09/10/2019 CAG-19-259 Renton School District-Memorandum of Understanding for the ced 0 0 M 09/04/2020 Renton Community Development&Education VISTA Project Renton Americorps VISTA Project) Supp Type Number Date Supplemental Description n/a(new) 09/10/2019 CAG-19-260 SVB Arts-Artist agreement for mural in downtown ced 16,000 16,000 P 06/30/2020 Contractor:(079290)SVB ARTS DBA WORK BY SAM Supp Type Number Date Supplemental Description n/a(new) 08/28/2019 CAG-19-261 Communities in Schools of Renton-Memorandum of ced 0 0 M 09/04/2020 Understanding for the Renton Community Development& Education VISTA Project(Renton Americorps VISTA Project) Supp Type Number Date Supplemental Description n/a(new) 08/28/2019 CAG-19-262 Renton Housing Authority-Memorandum of Understanding for ced 0 0 M 08/06/2020 the Renton Community Development&Education VISTA Project Renton Americorps VISTA Project) Supp Type Number Date Supplemental Description n/a(new) 08/28/2019 CAG-19-273 St.Vincent de Paul Society-Memorandum of Understanding for ced 0 0 M 09/04/2020 the Renton Community Development&Education VISTA Project Renton Americorps VISTA Project) Supp Type Number Date Supplemental Description n/a(new) 08/19/2019 CAG-19-285 Neighborhood House-Memorandum of Understanding for the ced 0 0 M 09/04/2020 Renton Community Development&Education VISTA Project Renton Americorps VISTA Project) Supp Type Number Date Supplemental Description n/a(new) 09/26/2019 Total Count ced: 16 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 3 of 23 EDENAPPSRV\EdenReports\reports\SiteSpec\renton\linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration Cit CAG-16-213 WEBQA,Inc.-WebQA Master Service Agreement cit 19,350 26,600 P 12/31/2020 Contractor:(089966)WEBQA INC Supp Type Number Date Supplemental Description change Adden#2-19 09/22/2019 Adden#2-19-additional service agreement$750 for 2018& 1,500 for 2019 and time extension until 12/31/2019 CAG-19-134 Seamark Law Group PLLC-Legal Defense Services re:Graf v. cit 30,000 80,000 P 04/17/2022 Puddy and City of Renton Contractor:(072287)SEAMARK LAW GROUP PLLC Supp Type Number Date Supplemental Description addendum Adden#1-19 07/16/2019 Adden#1-19-Seamark Law Group PLLC-Budget increase from 30K to$50K-Legal Prep and Mediation Previous Exp Date New Exp Date 04/17/2022 CAG-19-278 Ogden Murphy Wallace-Legal advice for prevailing wages paid by cit 5,000 5,000 P 12/31/2019 Cosmos Contractor:(057375)OGDEN MURPHY WALLACE PLLC,ATTORP Supp Type Number Date Supplemental Description n/a(new) 09/09/2019 Total Count cit: 3 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 4 of 23 EDENAPPSRV\EdenReports\reports\site5pec\renton\linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CS LAG-13-002 Renton Ecumenical Association of Churches(REACH)-Lease of Jail CS 0 50,000 R 01/31/2020 space at City Hall for women's day shelter(3 years) Contractor:(4906)REACH CENTER OF HOPE Supp Type Number Date Supplemental Description addendum Adden#4-19 08/22/2019 Adden#4-19-REACH-additional funding to facilitate continuance of REACH services Previous Exp Date New Exp Date 01/31/2020 Total Count CS: 1 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 5 of 23 EDENAPPSRV\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CS CAG-16-078 Canber Corporation-Landscaping Maintenance Services cs 470,692 $951,376 P 08/31/2019 Contractor:(013391)CANBER CORPS Supp Type Number Date Supplemental Description addendum Adden#8-19 07/18/2019 Adden#8-19-Canber Corporation-Termination of existing contract Previous Exp Date New Exp Date 08/31/2019 CAG-17-046 Schreiber Starling Whitehead Architects-design services for Fire cs 763,486 $835,997 P 12/31/2019 Station#15 Contractor:(0712751 SCHREIBER STARLING WHITEHEAD Supp Type Number Date Supplemental Description addendum Adden#5-19 08/29/2019 Adden#5-19-Schreiber Starling Whitehead Architects-Time Extension Previous Exp Date New Exp Date 12/31/2019 CAG-17-124 PND Engineers-Coulon Park Facility Structural Repairs cs 204,000 $285,655 P 11/30/2019 Contractor:(061121)PND ENGINEERS Supp Type Number Date Supplemental Description addendum Adden#5-19 08/29/2019 Adden#5-19-PND Engineers-Time Extension Previous Exp Date New Exp Date 11/30/2019 CAG-17-125 PND Engineers-Boathouse Float Design cs 20,548 70,644 P 12/31/2019 Contractor:(061121)PND ENGINEERS Supp Type Number Date Supplemental Description addendum Adden#4-19 08/07/2019 Adden#4-19-PND Engineers-Additional work related to permit delays and design updates Previous Exp Date New Exp Date 12/31/2019 CAG-17-153 S.M.Stemper Architects-Architectural Design of Four City Hall cs 286,281 $448,015 P 06/01/2020 Elevators Contractor:(070009)S.M.STEMPER ARCHITECTS Supp Type Number Date Supplemental Description addendum Adden#2-19 08/02/2019 Adden#2-19-S.M.Stemper Architects-add engineering services for emergency generator replacement Previous Exp Date New Exp Date 06/01/2020 CAG-18-062 Quigg Brothers,Inc.-Gene Coulon Memorial Beach Park cs 2,376,000 $2,567,249 P 11/30/2019 Structure Repairs Contractor:(065158)QUIGG BROS.INC Supp Type Number Date Supplemental Description change CO#11-19 08/27/2019 CO#11-19-Quigg Brothers,Inc-Completion of Work and time extension for Final Acceptance&Project close-out Previous Exp Date New Exp Date 11/30/2019 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 6 of 23 EDENAPPSRV\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-18-138 Blue Sky Communications-Marketing/Communications Plan cs 36,000 66,000 P 06/30/2019 Development&Implementation for Community Services Contractor:(010237)BLUE SKY COMMUNICATIONS NW Department Supp Type Number Date Supplemental Description addendum Adden#2-19 07/29/2019 Adden#2-19-Blue Sky Communications NW,LLC-Additional scope of work and time extension Previous Exp Date New Exp Date 10/31/2019 CAG-18-240 Optimus Construction-Sign Shop Expansion Project cs 690,125 $700,147 P 07/31/2020 Contractor:(058072)OPTIMUS CONSTRUCTION& Supp Type Number Date Supplemental Description change CO#1-19 07/01/2019 CO#1-19-Optimus Construction-Repair existing side sewer and connect to new line Previous Exp Date New Exp Date 07/31/2020 CAG-18-268 Mackenzie Architects-Architectural services for 4th Floor City cs 192,000 $196,000 P 10/31/2019 Hall remodel Contractor:(045998)MACKENZIE ENGINEERING INC Supp Type Number Date Supplemental Description addendum Adden#1-19 07/03/2019 Adden#1-19-McKenzie Architects-Additional color palettes and meetings-4th Floor City Remodel Previous Exp Date New Exp Date 10/31/2019 CAG-19-062 Stumpy Tree Service-Tree&Street Light Clearance Project cs 31,240 36,630 P 06/27/2019 Contractor:(043305)LANCE MALMBERG Supp Type Number Date Supplemental Description change CO#2-19 07/03/2019 CO#2-19-Stumpy Tree Service-Additional Tree Pruning&Street Lighting Previous Exp Date New Exp Date 06/27/2019 CAG-19-145 The Boeing Company-License Agreement for access to Cedar cs 0 0 M 12/31/2022 River Trail Park Supp Type Number Date Supplemental Description addendum Adden#1-19 07/02/2019 Adden#1-19-Boeing Company-Apron B-Manhole Connection to King County Sewer R01-42 Previous Exp Date New Exp Date 12/31/2022 CAG-19-159 Stumpy Tree Service-2019 Winter/Spring Tree Maintenance cs 86,460 86,460 P 10/31/2019 Agreement Contractor:(043305)LANCE MALMBERG Supp Type Number Date Supplemental Description change CO#1-19 08/29/2019 CO#1-19-Stumpy Tree Service-Time extension only Previous Exp Date New Exp Date 10/31/2019 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 7 of 23 EDENAPPSRV\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-19-164 Local Pros Painting-Painting HR Office Area Cs 6,732 10,516 P 08/30/2019 Contractor:(045210)LOCAL PROS PAINTING Supp Type Number Date Supplemental Description change CO#1-19 08/19/2019 CO#1-19-Local Pros Painting-painting door and window trim Previous Exp Date New Exp Date 08/30/2019 CAG-19-178 Water Buffalo,Inc-2019 Tree Watering Agreement Cs 75,000 $100,000 P 10/31/2019 Contractor:(089921)WATER BUFFALO INC Supp Type Number Date Supplemental Description change CO#1-19 09/09/2019 CO#1-19-Water Buffalo,Inc-additional scope of work-tree watering sites added and water frequencies changed Previous Exp Date New Exp Date 10/31/2019 CAG-19-195 Bosley Energy Services LLC(Keith Bosley)-Pressure washing cs 8,580 8,580 P 09/05/2019 various park locations Contractor:(040445)KEITH BOSLEY Supp Type Number Date Supplemental Description n/a(new) 07/08/2019 CAG-19-196 Klinge&Associates,Inc-Remodel 4th Floor of City Hall for Police cs 1,053,824 $1,053,824 P 12/31/2020 Training Center&City Attorney Offices Supp Type Number Date Supplemental Description n/a(new) 08/30/2019 CAG-19-199 Canber Corporation-2019-2021 Landscape Maintenance cs 556,004 $556,004 P 12/31/2021 Agreement Contractor:(013391)CANBER CORPS Supp Type Number Date Supplemental Description n/a(new) 08/01/2019 CAG-19-204 Greater Seattle Floors-Refinishing hardwood floors at RCC and cs 9,660 9,660 P 10/25/2019 HNC Contractor:(031326)GREATER SEATTLE FLOORS Supp Type Number Date Supplemental Description n/a(new) 07/22/2019 CAG-19-205 Greater Seattle Floors-Refinishing hardwood floors at the Renton cs 27,212 27,212 P 10/25/2019 Senior Center Contractor:(031326)GREATER SEATTLE FLOORS Supp Type Number Date Supplemental Description n/a(new) 07/22/2019 CAG-19-206 Artech,Inc-Maintenance services for the City-owned art cs 13,425 13,425 P 08/30/2019 Tsutakawa Fountain Contractor:(005922)ARTECH INC Supp Type Number Date Supplemental Description n/a(new) 07/15/2019 CAG-19-207 George Pocock Rowing Foundation-Implement rowing programs, cs 5,000 5,000 P 12/31/2019 classes and camps for Renton area community members Contractor:(029460)GEORGE POCOCK Supp Type Number Date Supplemental Description n/a(new) 07/12/2019 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 8 of 23 EDENAPPSRV\EdenReports\reports\5ite5pec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-19-210 Alexander Party Rentals-Providing tables&chairs for Rivers Days cs 3,000 3,000 P 07/26/2019 Senior Picnic Supp Type Number Date Supplemental Description n/a(new) 07/23/2019 CAG-19-215 Judha of Lion Landscaping Services-Vegetation Management cs 8,470 8,470 P 09/15/2019 behind 200 Mill Av S Building Contractor:(039884)JUDHA OF LION LANDSCAPING&SVC Supp Type Number Date Supplemental Description n/a(new) 08/05/2019 CAG-19-217 Western Washington Entertainment DBA Funflicks-Provide cs 699 699 P 07/14/2019 outdoor movie rentals for Neighborhood Movie Series Contractor:(091180)FUNFLICKS Supp Type Number Date Supplemental Description n/a(new) 07/09/2019 CAG-19-218 Pacific Rim Talent Inc-Music Performance-Summer Outdoor cs 1,700 1,700 P 08/01/2019 Concerts-Downtown Parking Garage Contractor:(059780)PACIFIC RIM TALENT INC Supp Type Number Date Supplemental Description n/a(new) 07/18/2019 CAG-19-229 Valbridge Property Advisors-Appraisal of Real Property-Fawcett cs 3,000 3,000 P 12/31/2019 Property Contractor:(114650)VALBRIDGE PROPERTY ADVISORS Supp Type Number Date Supplemental Description n/a(new) 08/09/2019 CAG-19-230 Coyle Outside LLC-Recreation Class Instructors for cs 6,600 6,600 P 08/31/2019 outdoor-focused camps for Renton area youth Contractor:(018702)COYLE OUTSIDE LLC Supp Type Number Date Supplemental Description n/a(new) 07/16/2019 CAG-19-231 McKinstry Essention, LLC-Investment Grade Audit,Multiple cs 29,800 29,800 P 12/31/2019 Properties Ph 1-Center Parking Garage,Community Center&City Contractor:(048353)MCKINSTRY ESSENTION LLC Hall Supp Type Number Date Supplemental Description n/a(new) 08/07/2019 CAG-19-234 BYER Contracting LLC-CED Wall Removal&Installation cs 9,009 9,009 P 11/12/2019 Contractor:(012535)BYER CONTRACTING LLC Supp Type Number Date Supplemental Description n/a(new) 08/14/2019 CAG-19-235 Emerald Services,Inc-Pressure washing of parking lot at City cs 5,413 5,413 P 11/12/2019 Shops Contractor:(023963)EMERALD SERVICES INC Supp Type Number Date Supplemental Description n/a(new) 08/14/2019 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 9 of 23 EDENAPPSRV\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-19-238 United Way of King County-Grantee Agency Funding Contract cs 4,000 4,000 R 08/31/2019 3759 Supp Type Number Date Supplemental Description n/a(new) 07/01/2019 CAG-19-239 DGK,Inc dba Widener&Associates-Sunset Neighborhood Park, cs 12,000 12,000 P 08/31/2020 Phase 2 Environmental Services Contractor:(091850)WIDENER&ASSOCIATES Supp Type Number Date Supplemental Description n/a(new) 08/19/2019 CAG-19-240 Mt.Baker Handyman Service,LLC-Re-striping and painting of City cs 2,015 2,015 P 11/22/2019 Shops parking lot Contractor:(051595)MT BAKER LINE STRIPING Supp Type Number Date Supplemental Description n/a(new) 08/22/2019 CAG-19-247 Sound Generations-Volunteer Transportation Services for cs 6,000 6,000 P 06/30/2020 lower-income senior citizens Contractor:(073590)SOUND GENERATIONS Supp Type Number Date Supplemental Description n/a(new) 08/28/2019 CAG-19-248 Asian Counseling&Referral Service-Mental Health Services for cs 6,000 6,000 P 06/30/2020 Asian Pacific Islanders Contractor:(006057)ASIAN COUNSELING REFERRAL SVC Supp Type Number Date Supplemental Description n/a(new) 08/29/2019 CAG-19-249 Pediatric Interim Care Center-Services for infants withdrawing cs 6,000 6,000 P 06/30/2020 from prenatal drug exposure Contractor:(060760)PEDIATRIC INTERIM CARE CENTER Supp Type Number Date Supplemental Description n/a(new) 08/29/2019 CAG-19-252 Environmental Science Association-ROE to dig test pits for Cedar cs 0 0 M 09/06/2019 River Levee Certification Project Supp Type Number Date Supplemental Description n/a(new) 08/28/2019 CAG-19-253 Artech,Inc-Maintenance for Summer Breeze at Renton Pavilion cs 3,889 3,889 P 09/30/2019 Event Center Contractor:(000310)ABSCO ALARMS INC Supp Type Number Date Supplemental Description n/a(new) 08/29/2019 CAG-19-254 Marine Floats Corporation-Replace,relocate&remove floats at cs 293,172 $293,172 P 04/01/2020 Cedar River Boathouse Supp Type Number Date Supplemental Description n/a(new) 09/23/2019 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 10 of 23 EDENAPPSRV\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-19-255 Stumpy Tree Service-2019 Summer/Fall Tree Maintenance cs 84,700 84,700 P 12/31/2019 Agreement Contractor:(043305) LANCE MALMBERG Supp Type Number Date Supplemental Description n/a(new) 09/09/2019 CAG-19-256 Egis Floorlife-Refinishing gym floors at Renton Recreation Center cs 14,850 14,850 P 09/30/2019 Contractor:(023466)EGIS FLOORLIFE LLC Supp Type Number Date Supplemental Description n/a(new) 09/03/2019 CAG-19-264 Name and logo included in print promotions&City website for cs 15,000 15,000 R 08/31/2019 4th of July event Supp Type Number Date Supplemental Description n/a(new) 07/31/2019 CAG-19-265 Renton High School Pacific Islander Club-20 Minute Dance cs 350 350 P 09/13/2019 Entertainment for 2019 Multicultural Festival Contractor:(033166) RENTON SCHOOL DISTRICT Supp Type Number Date Supplemental Description n/a(new) 08/09/2019 CAG-19-266 Ranjeet Gatka Akhara-25 Minute Martial Arts Demonstration for cs 350 350 P 09/13/2019 2019 Multicultural Festival Contractor:(074045)SHARNDEEP SHOKER Supp Type Number Date Supplemental Description n/a(new) 08/09/2019 CAG-19-267 John Giulliani Jr-25 Minutes of Musical Entertainment for 2019 cs 200 200 P 09/13/2019 Multicultural Festival Contractor:(039293)JOHN GIULIANI JR Supp Type Number Date Supplemental Description n/a(new) 07/10/2019 CAG-19-268 King Conservation District-2019 Renton Farmers Market Grant cs 16,896 16,896 R 11/30/2019 Supp Type Number Date Supplemental Description n/a(new) 08/09/2019 CAG-19-269 Davey Tree Expert Company-2019 On-Call Tree Maintenance cs 35,000 35,000 P 09/01/2020 Contractor:(020112)DAVEY RESOURCE GROUP INC Supp Type Number Date Supplemental Description n/a(new) 09/16/2019 CAG-19-270 RLB Robinson-Cost estimating for Family First Community Center cs 23,185 23,185 P 05/31/2020 Supp Type Number Date Supplemental Description n/a(new) 09/16/2019 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 11 of 23 EDENAPPSRV\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-19-271 Trelstad Tree Service LLC-2019 On-Call Tree Maintenance Cs 35,000 35,000 P 09/01/2020 Contractor:(082475)TRELSTAD TREE Supp Type Number Date Supplemental Description n/a(new) 09/17/2019 CAG-19-272 Stumpy Tree Service-2019 Summer/Fall Tree Maintenance cs 84,700 84,700 P 12/31/2019 Contractor:(043305)LANCE MALMBERG Supp Type Number Date Supplemental Description n/a(new) 09/19/2019 CAG-19-276 Cressy Door Company-Installation of power-assisted doors in City cs 24,703 24,703 P 12/31/2019 Hall Contractor: (018958)CRESSY DOOR CO INC Supp Type Number Date Supplemental Description n/a(new) 09/24/2019 CAG-19-280 Sound Generations-Meal program at Senior Activity Center cs 0 0 M 12/31/2019 Supp Type Number Date Supplemental Description n/a(new) 09/25/2019 CAG-19-281 Ryan Michael Culala-Emcee Service for Multicultural Festival cs 350 350 P 09/13/2019 2019 Contractor: (070004)RYAN CULALA Supp Type Number Date Supplemental Description n/a(new) 08/26/2019 CAG-19-282 Summer Flower Oriental Dance Academy-Dance Entertainment cs 350 350 P 09/13/2019 for Multicultural Festival 2019 Contractor:(078791)SUMMER FLOWER ORIENTAL Supp Type Number Date Supplemental Description n/a (new) 08/09/2019 CAG-19-283 Semilla Flamenca-Dance Entertainment for Multicultural Festival cs 350 350 P 09/13/2019 2019 Contractor:(060592)PAULINA CHALITA-WHITE Supp Type Number Date Supplemental Description n/a(new) 08/09/2019 CAG-19-284 Bhangra Group-ABC Dance-Dance Entertainment for cs 350 350 P 09/14/2019 Multicultural Festival 2019 Contractor:(000087)ABC DANCE CENTER Supp Type Number Date Supplemental Description n/a(new) 08/09/2019 LAG-19-006 Renton Regional Community Foundation-Liberty Park Building cs 8,400 8,400 P 07/01/2020 Suite 100($8,400.00 annual) Supp Type Number Date Supplemental Description n/a(new) 07/29/2019 Total Count cs : 57 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 12 of 23 EDENAPPSRV\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration fin CAG-19-241 BridgePay Network Solutions,LLC-Services for transaction data fin 34,500 34,500 P 12/31/2021 relating to electronic payment processing Contractor:(011345) BRIDGEPAY NETWORK SOLUTIONS Supp Type Number Date Supplemental Description n/a(new) 08/05/2019 Total Count fin: 1 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 13 of 23 EDENAPPSRV\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration hr CAG-19--24 Costco-Pharmacy Benefit Manager hr 1,400,000 $1,400,000 P 12/31/2020 Supp Type Number Date Supplemental Description n/a(new) 08/29/2019 CAG-19-246 Costco Health Solutions(CHS)-Pharmacy Benefit Manager hr 1,400,000 $1,400,000 P 12/31/2020 Contractor:(018518)COSTCO HEALTH SOLUTIONS Supp Type Number Date Supplemental Description n/a(new) 08/29/2019 Total Count hr : 2 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 14 of 23 EDENAPPSRV\EdenReports\reports\Sitespec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration it CAG-19-198 Critical Informatics(CI)Security-Focused Security Assessment it 14,650 14,650 P 09/30/2019 FSA)of City's security policies and practices Contractor:(015545)CI SECURITY Supp Type Number Date Supplemental Description n/a(new) 07/12/2019 Total Count it: 1 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 15 of 23 EDENAPPSRV\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration may CAG-19-022 ILA for the Collection,Distribution and Expenditure of Fire Impact may 0 0 M 12/31/2028 Fees Supp Type Number Date Supplemental Description addendum Adden#1-19 07/18/2019 Adden#1-19-Renton Regional Fire Authority-RRFA approval of waived fees for eligible affordable housing projects in Renton Previous Exp Date New Exp Date 12/31/2028 CAG-19-033 Eric Stewart-Instruction services for Project Management may 12,000 22,000 P 12/31/2020 Training Contractor:(024415)ERIC STEWART Supp Type Number Date Supplemental Description addendum Adden#1-19 07/13/2019 Adden#1-19-Eric Stewart-Additional training courses for staff and time extension Previous Exp Date New Exp Date 12/31/2020 CAG-19-067 Craig Gerhart-HPO Workshop Instruction may 13,000 30,000 P 12/31/2019 Contractor:(018777)CRAIG S GERHART Supp Type Number Date Supplemental Description addendum Adden#1-19 07/07/2019 Adden#1-19-Craig Gerhart-Offer additional workshop for staff Previous Exp Date New Exp Date 12/31/2019 CAG-19-233 Martin Carcasson-Civic Engagement Workshop may 1,800 1,800 P 12/31/2019 Contractor:(047127)MARTIN CARCASSON Supp Type Number Date Supplemental Description n/a(new) 07/13/2019 CAG-19-263 ComEngage-Community Survey Services may 50,000 50,000 P 03/31/2020 Supp Type Number Date Supplemental Description n/a(new) 07/17/2019 Total Count may: 5 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 16 of 23 EDENAPPSRV\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration PW CAG-14-126 Mead&Hunt,Inc-Consultant agreement for Airport Master Plan PW 837,705 $881,529 P 12/31/2019 Contractor:(048618)MEAD&HUNT INC Supp Type Number Date Supplemental Description addendum Adden#6-19 07/18/2019 Adden#6-19-Mead&Hunt-Airport Master Plan Closeout Under Grant 26 change Adden#5-19 07/23/2019 Adden#5-19-Mead&Hunt-Increase in Scope of Work for the Airport Master Plan Total Count PW: 1 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 17 of 23 EOENAPPSRV\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration pw CAG-15-089 KPG,P.S.-Rainier Av S.Corridor Improvements Phase 4 Survey pw 98,586 $2,954,963 P 12/31/2021 Contractor:(042772)KPG INC Supp Type Number Date Supplemental Description addendum Adden#5-19 07/15/2019 Adden#5-19-KPG,P.S.-Management reserve request for additional surveying services and utility locates Previous Exp Date New Exp Date 12/31/2021 addendum Adden#4-19 08/22/2019 Adden#4-19-KPG,P.S.-Right of Way sub-consultant to provide appraisal services&Develop project Funding Estimate Previous Exp Date New Exp Date 12/31/2021 CAG-16-063 Parametric-Duvall Ave NE,NE 10th St to Sunset Blvd pw 390,848 $1,048,720 P 12/31/2019 Contractor:(060277)PARAMETRIX INC Supp Type Number Date Supplemental Description addendum Adden#7-19 07/16/2019 Adden#7-19-Parametrix-Additional scope of work to incorporate improvements Previous Exp Date New Exp Date 12/31/2019 CAG-17-049 RH2 Engineering,Inc.-Falcon Ridge Lift Station Replacement and pw 134,880 $232,380 P 11/30/2019 Force Main Improvements Contractor:(068180)RH2 ENGINEERING INC Supp Type Number Date Supplemental Description addendum Adden#3-19 09/06/2019 Adden#3-19-RH2 Engineering,Inc.-Additional services during construction CAG-17-082 Perteet,Inc.-N.Park Avenue Extension-Preliminary Design and pw 159,655 $948,127 P 12/31/2021 Design Report Phase Contractor:(061292)PERTEET INC Supp Type Number Date Supplemental Description addendum Adden#9-19 09/30/2019 Adden#9-19-Perteet,Inc.-Construction documents needed to relocate the Boeing Duct Bank CAG-17-174 Laser Underground&Earthworks,Inc.-Renton Hill Utility pw 5,048,703 $6,842,196 P 12/31/2019 Replacement Contractor:(043664)LASER UNDERGROUND Supp Type Number Date Supplemental Description change CO#7-19 09/18/2019 CO#7-19-Laser Underground&Earthworks-Additional work& quantity adjustments to Sanity Sewer Schedule B change CO#8-19 09/18/2019 CO#8-19-Laser Underground&Earthworks-Additional work& quantity adjustments to Storm Sewer Schedule A change CO#9-19 09/18/2019 CO#9-19-Laser Underground&Earthworks,Inc.-Additional work related to Schedules A(storm),B(sewer)and C(water) CAG-18-002 SB structures,LLC.-N 27th Place Bridge Scour Repair Project pw 444,783 $418,628 P 12/31/2019 Contractor:(070950)SB STRUCTURES LLC Supp Type Number Date Supplemental Description change 09/26/2019 CO#6-19 CORRECTION DUE TO AMOUNT WAS INCORRECT-SB Structures, LLC.-Final Quantity Reconciliation(full total should have been-62,155.47) change CO#7-19 09/27/2019 CO#7-19-SB Structures,LLC.-Revised Spec for steambed cobbles Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 18 of 23 EOENAPPSRV\EdenReports\reports\5ite5pec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-18-026 RH2 Engineering,Inc. -PRV Station Rehabilitation&Replacement pw 195,190 $195,190 P 07/31/2020 Study Contractor:(068180)RH2 ENGINEERING INC Supp Type Number Date Supplemental Description addendum Adden#2-19 08/22/2019 Adden#2-19-RH2 Engineering,Inc.-Time Extension Only CAG-18-154 Murraysmith,Inc.-Downtown Utility Improvement Project- pw 683,735 $1,754,672 P 10/31/2019 Phase 2 Contractor:(052444)MURRAYSMITH INC Supp Type Number Date Supplemental Description addendum Adden#2-19 08/22/2019 Adden#2-19-Murraysmith,Inc.-Time Extension Only addendum Adden#3-19 09/26/2019 Adden#3-19-Murraysmith,Inc.-Additional work&extension of time CAG-19-001 R.W.Scott Construction,Co.-Renton Avenue South Resurfacing pw 1,585,248 $1,688,797 P 12/31/2020 Project Contractor:(071670)RW SCOTT CONSTRUCTION CO Supp Type Number Date Supplemental Description change CO#3-19 07/26/2019 CO#3-19- R.W.Scott Construction,Co. -HMA&CSTC modification,City-installed sleeve&Valve Assembly change CO#4-19 07/30/2019 CO#4-19- R.W.Scott Construction,Co. -Traffic Island mofication,additional curb&gutter,pavement restoration modification addendum Adden#5-19 09/09/2019 Adden#5-19- R.W.Scott Construction,Co.-Additional curb& Gutter replacement near S. 130th St addendum Adden#6-19 09/09/2019 Adden#6-19-R.W.Scott Construction,Co.-Pavement restoration on S.130th St change CO#8-19 09/27/2019 CO#8-19-R.W.Scott Construction Co.-Modular block& Landscape block walls CAG-19-023 Louis Berger U.S.Inc.-Heather Downs Detention Pond Water pw 111,600 $119,618 P 07/31/2020 Quality Retrofit Project Contractor:(080770)LOUIS BERGER GROUP INC Supp Type Number Date Supplemental Description addendum Adden#1-19 08/06/2019 Adden#1-19-Louis Berger U.S.Inc.-Design work,extend time of performance&increase compensation CAG-19-034 Equity Builders,LLC.-Lift Station&Force Main Improvements, pw 996,545 $1,020,758 P 12/31/2019 Phase 1A Contractor:(024365)EQUITY BUILDERS LLC Supp Type Number Date Supplemental Description change CO#1-19 07/02/2019 CO#1-19-Equity Builders,LLC.-Additional work as directed by City CAG-19-040 KPG, P.S.-NE 31 St Bridge Replacement-Audit Agreement pw 34,990 54,990 P 12/31/2019 Contractor:(042772)KPG INC Supp Type Number Date Supplemental Description addendum Adden#1-19 07/31/2019 Adden#1-19-KPG,P.S.-NE 31 St Bridge Replacement- Construction documentation CAG-19-041 KPG,P.S.-N.27th Place Bridge Scour Repair-Audit Agreement pw 34,990 54,990 P 12/31/2019 Contractor:(042772)KPG INC Supp Type Number Date Supplemental Description addendum Adden#1-19 07/31/2019 Adden#1-19-KPG,P.S.-N.27th Place Bridge Scour Repair- Construction Documentation Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 19 of 23 EDENAPPSRV\EdenReports\reports\5ite5pec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-19-146 Tony Lind Paving,LLC-2019 Street Patch&Overlay Project pw 556,621 $556,621 P 12/31/2020 Contractor:(081679)TONY LIND PAVING LLC Supp Type Number Date Supplemental Description n/a(new) 07/24/2019 CAG-19-152 Oceanside Construction,Inc.-Lake Youngs Ct SE Storm&Water pw 501,987 $521,743 P 12/31/2019 Improvement Project Contractor:(057289)OCEANSIDE CONSTRUCTION INC Supp Type Number Date Supplemental Description change CO#1-19 08/23/2019 CO#1-19-Oceanside Construction,Inc.-Payment for Field work directive#5 change CO#2-19 09/09/2019 CO#2-19-Oceanside Construction,Inc. -Payment for Field work directive#09 CAG-19-175 Sierra Pacific Construction LLC-Maplewood Creek and Madsen pw 142,585 $142,585 P 03/31/2020 Creek Sediment Basin Cleaning Project 2019 Contractor:(074685)SIERRA PACIFIC CONSTRUCTION Supp Type Number Date Supplemental Description n/a(new) 07/16/2019 CAG-19-192 WSDOT-Renton Connector Project Grant($1,500,000.00) pw 0 0 R 12/31/2026 Supp Type Number Date Supplemental Description n/a(new) 07/23/2019 CAG-19-193 WSDOT-South 2nd Street Conversion Project Grant pw 0 0 P 12/31/2027 1,340,750.00) Supp Type Number Date Supplemental Description n/a(new) 07/23/2019 CAG-19-197 Hart Crowser, Inc-Fish Relocation Professional Services-2019 pw 19,908 19,908 P 12/31/2019 Maplewood Creek and Madsen Creek Sediment Cleaning Project Contractor:(032832)HART CROWSER INC Supp Type Number Date Supplemental Description n/a(new) 07/09/2019 CAG-19-201 Transpo Group USA,Inc-Traffic Study for the intersection of SE pw 10,000 10,000 P 08/30/2019 Carr Rd and Benson Dr S Contractor:(082361)TRANSPO GROUP USA INC Supp Type Number Date Supplemental Description n/a(new) 07/18/2019 CAG-19-203 King County Flood Control Zone District-Cedar River 205 Levee pw 5,000 5,000 R 12/31/2023 Recertification Grant Supp Type Number Date Supplemental Description n/a(new) 07/17/2019 CAG-19-209 Nordvind Sewer Service,LLC.-Rainier Av N Culvert improvement pw 106,752 $106,752 P 06/30/2020 Project-Rehabilitate existing CMP w/CIPP Liner Contractor:(055784)NORDVIND SEWER SERVICE LLC Supp Type Number Date Supplemental Description n/a(new) 09/10/2019 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 20 of 23 EDENAPPSRV\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-19-212 Cities Digital,Inc.-Scanning Project files,reports&Drawings into pw 45,000 45,000 P 12/31/2020 Laserfiche Contractor:(015775)CITIES DIGITAL INC Supp Type Number Date Supplemental Description n/a(new) 07/29/2019 CAG-19-236 Parametrix,Inc.-Design Cotract-SW Grady Way Curb Ramp pw 34,495 34,495 P 03/31/2020 Replacement Project Contractor:(060277)PARAMETRIX INC Supp Type Number Date Supplemental Description n/a(new) 08/16/2019 CAG-19-250 The Boeing Company-Park Avenue North Extension Project pw 0 0 M 12/31/2021 Reimbursement of Boeing Costs Supp Type Number Date Supplemental Description n/a(new) 08/27/2019 CAG-19-251 PSE-Schedule 74 Underground Conversion,Project Design pw 14,635 14,635 P 12/31/2020 Agreement Contractor:(064290)PUGET SOUND ENERGY Supp Type Number Date Supplemental Description n/a(new) 08/09/2019 CAG-19-258 Otak,Inc.-Highlands to Landing Pedestrian Lighting pw 4,500 4,500 P 12/31/2025 Contractor:(058565)OTAK INC Supp Type Number Date Supplemental Description n/a(new) 09/05/2019 CAG-19-274 DGK,Inc.dba widener&Assoc-Environmental Services for the pw 34,993 34,993 P 12/31/2020 Lake Washingtion Loop Trail Project Contractor:(091850)WIDENER&ASSOCIATES Supp Type Number Date Supplemental Description n/a(new) 09/27/2019 CAG-19-275 Sound Resource Management Group-Solid Waste Technical pw 33,750 33,750 P 12/15/2020 Service&Rate Modeling Contractor:(076055)SOUND RESOURCE MGMT GROUP INC Supp Type Number Date Supplemental Description n/a(new) 09/20/2019 10C-02-042 FORMA Construction Co-Grady Way S.&Talbot Rd S.Signal Pole pw 35,099 36,144 P 03/16/2020 Replacement Supp Type Number Date Supplemental Description change CO#1-19 09/16/2019 CO#1-19-FORMA-3 additional police officers-Grady Way S.& Talbot Rd S.Signal Pole Replacement Previous Exp Date New Exp Date 03/16/2020 JOC-03-013 Saybr Contractors-Guardrail Maintenance Phase 2 S Langston& pw 21,885 21,885 P 12/31/2019 S.132nd St. Contractor:(070878)SAYBR CONTRACTORS INC Supp Type Number Date Supplemental Description n/a(new) 08/05/2019 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 21 of 23 EDENAPPSRV\EdenReports\reports\Sitespec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration PAG-19-001 Puget Sound Energy-Permit for limited use of operating property pw 0 0 M 08/09/2019 Permit#:08-23-05-08062019 Supp Type Number Date Supplemental Description n/a(new) 08/08/2019 Total Count pw : 32 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 22 of 23 EDENAPPSRV\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Contracts Fully Executed from 7/1/2019 through 9/30/2019 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration Number of Items Processed: 133 (New: 84; Addendums: 29; Change Orders: 20; Work Orders: 0) Number of Contracts/Leases Affected: 122 Current Contracts/$Amount Summary: Payable (102) $59,088,188 Receivable (7) $100,896 Miscellaneous (13) $0 Data as of: 10/4/2019 4:51:27PM Printed: 10/4/2019 Page 23 of 23 EDENAPPSRV\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 ced ‐ econ Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐18‐231 Yvonne Chan ‐ creaƟon of original art for the City Center Parking Garage Poster cabinets P $1,000 $2,000Orig Amt: Curr Amt: ced ‐ econ 12/31/2019 Contractor: (093458) YVONNE CHAN CAG‐18‐261 Vikram Madan ‐ Public Art Project in South Renton; design & installaƟon P $11,130 $11,130Orig Amt: Curr Amt: ced ‐ econ 12/31/2019 Contractor: (085985) VIKRAM MADAN CAG‐19‐214 Port of SeaƩle ‐ Enconomic Development Partnership Agreement (Rec Grant $97,500.00) R $0 $0Orig Amt: Curr Amt: ced ‐ econ 11/01/2019 Contractor: ‐none CAG‐19‐008 Leatherback Publishing, Inc. ‐ FabricaƟon of Street Banners for Downtown Renton P $8,910 $8,910Orig Amt: Curr Amt: ced ‐ econ 11/30/2019 Contractor: ‐none CAG‐18‐262 The Owl Project ‐ Mural Project on Carco Theatre M $0 $0Orig Amt: Curr Amt: ced ‐ econ 12/31/2019 Contractor: ‐none CAG‐18‐282 KShiŌ, Inc. dba AssetLab MarkeƟng ‐ Website upgrades & annual maintenance P $5,788 $17,288Orig Amt: Curr Amt: ced ‐ econ 12/31/2019 Contractor: (042980) ASSETLAB MARKETING CAG‐19‐007 Equinox Art & Design ‐ Branding Design Services for Downtown Banners P $5,000 $5,000Orig Amt: Curr Amt: ced ‐ econ 12/31/2019 Contractor: (047100) MARSHA L ROLLINGER CAG‐19‐009 TrafficWrapz ‐ Vinyl wraps for uƟlity boxes in Downtown Renton P $13,578 $13,578Orig Amt: Curr Amt: ced ‐ econ 12/31/2019 Contractor: (086450) TRAFFICWRAPZ CAG‐19‐027 BHC Consultants ‐ Structural & Non‐structural plan review P $20,000 $45,000Orig Amt: Curr Amt: ced ‐ econ 12/13/2019 Contractor: (009510) BHC CONSULTANTS LLC CAG‐19‐028 Renton Chamber of Commerce ‐ LTAC funding for Chamber's operaƟon as a tourism organizaƟon P $100,000 $100,000Orig Amt: Curr Amt: ced ‐ econ 12/31/2019 Contractor: (066950) RENTON CHAMBER OF, COMMERCE CAG‐19‐048 SeaƩle TISI Sangam ‐ LTAC funding for the 2019 USA Sangam ConvenƟon P $30,000 $30,000Orig Amt: Curr Amt: ced ‐ econ 12/31/2019 Contractor: (073236) SEATTLE TISI SANGAM CAG‐19‐057 Northwest Youth Music AssociaƟon ‐ LTAC sponsorship of SeaƩle Summer Music Games P $2,500 $2,500Orig Amt: Curr Amt: ced ‐ econ 12/31/2019 Contractor: (056921) NW YOUTH MUSIC ASSOCIATION CAG‐19‐140 Renton Downtown Partnership ‐ LTAC Funding for the 2019 Renton Wine Walks P $5,000 $5,000Orig Amt: Curr Amt: ced ‐ econ 12/31/2019 Contractor: (067104) RENTON DOWNTOWN PARTNERSHIP \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 2 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 ced ‐ econ Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐19‐221 Renton River Days ‐ LTAC Sponsorship of the 2019 Renton River Days P $2,500 $2,500Orig Amt: Curr Amt: ced ‐ econ 12/31/2019 Contractor: (067490) RENTON RIVER DAYS CAG‐19‐223 4Culture ‐ 2019 ‐ 2020 Arts Sustained Support (rec $10,000) R $10,000 $10,000Orig Amt: Curr Amt: ced ‐ econ 12/31/2019 Contractor: ‐none CAG‐19‐232 Northwest Entertainment Alliance dba Renton City Comicon ‐ LTAC Funding for 2019 Renton City Comicon P $10,000 $10,000Orig Amt: Curr Amt: ced ‐ econ 12/31/2019 Contractor: (066951) RENTON CITY COMICON CAG‐19‐279 REEL Renton ‐ LTAC Funding for the SeaƩle Film Summit in Renton P $15,000 $15,000Orig Amt: Curr Amt: ced ‐ econ 12/31/2019 Contractor: ‐none CAG‐19‐054 Atlas Integrated ‐ Econ Dev. MarkeƟng IniƟaƟves & Strategic ConsulƟng Services P $56,000 $56,000Orig Amt: Curr Amt: ced ‐ econ 02/20/2020 Contractor: (006460) ATLAS ADVERTISING LLC 18 Dept/Div Contracts/Leases: ced ‐ econ \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 2 of 2 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 ced ‐ plan Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐18‐236 EA Engineering, Science & Technology, Inc. ‐ PSE Energize Eastside Project EIS Consistency Analysis P $48,885 $53,710Orig Amt: Curr Amt: ced ‐ plan 12/31/2019 Contractor: (022723) EA ENGINEERING 1 Dept/Div Contracts/Leases: ced ‐ plan \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 ced dev Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐19‐063 CoaliƟon of Filipino American OrganizaƟons ‐ LTAC Funding for 2019 Philippine Independence Day CelebraƟon P $10,000 $10,000Orig Amt: Curr Amt: ced dev 12/31/2019 Contractor: (016458) COALITION OF FILIPINO AMERICAN CAG‐19‐149 Kolke ConsulƟng Group, Inc. ‐ Structural & Non‐Structural Plan Review P $20,000 $20,000Orig Amt: Curr Amt: ced dev 12/31/2019 Contractor: (042740) KOLKE CONSULTING GROUP INC CAG‐19‐245 Reid Middleton ‐ Structural and non‐structural plan review P $60,000 $60,000Orig Amt: Curr Amt: ced dev 12/31/2019 Contractor: (066451) REID MIDDLETON INC 3 Dept/Div Contracts/Leases: ced dev \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 city aƩy Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐18‐101 Perkins Coie, LLP ‐ Main Av Project (Renton vs. Jansen, Inc.) P $35,000 $35,000Orig Amt: Curr Amt: city aƩy 12/31/2019 Contractor: ‐none CAG‐19‐278 Ogden Murphy Wallace ‐ Legal advice for prevailing wages paid by Cosmos P $5,000 $5,000Orig Amt: Curr Amt: city aƩy 12/31/2019 Contractor: (057375) OGDEN MURPHY WALLACE PLLC, ATTOR N 2 Dept/Div Contracts/Leases: city aƩy \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 cs ‐ admin Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐19‐061 King County Parks ‐ Youth and Amateur Sports Grant ‐ Family First Community Center ‐ Project Costs R $55,000 $55,000Orig Amt: Curr Amt: cs ‐ admin 12/31/2019 Contractor: ‐none 1 Dept/Div Contracts/Leases: cs ‐ admin \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 cs ‐ fac Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐15‐164 King County Dept of Natural Resources and Parks ‐ Youth Sports FaciliƟes Grant for replacing the primary dock adjacent to the Renton Rowing Center/Cedar River Boathouse. R $67,500 $67,500Orig Amt: Curr Amt: cs ‐ fac 12/31/2019 Contractor: ‐none CAG‐17‐125 PND Engineers ‐ Boathouse Float Design P $20,548 $70,644Orig Amt: Curr Amt: cs ‐ fac 12/31/2019 Contractor: (061121) PND ENGINEERS CAG‐17‐046 Schreiber Starling Whitehead Architects ‐ design services for Fire StaƟon #15 P $763,486 $835,997Orig Amt: Curr Amt: cs ‐ fac 12/31/2019 Contractor: (071275) SCHREIBER STARLING WHITEHEAD CAG‐19‐204 Greater SeaƩle Floors ‐ Refinishing hardwood floors at RCC and HNC P $9,660 $9,660Orig Amt: Curr Amt: cs ‐ fac 10/25/2019 Contractor: (031326) GREATER SEATTLE FLOORS CAG‐19‐205 Greater SeaƩle Floors ‐ Refinishing hardwood floors at the Renton Senior Center P $27,212 $27,212Orig Amt: Curr Amt: cs ‐ fac 10/25/2019 Contractor: (031326) GREATER SEATTLE FLOORS CAG‐18‐268 Mackenzie Architects ‐ Architectural services for 4th Floor City Hall remodel P $192,000 $196,000Orig Amt: Curr Amt: cs ‐ fac 10/31/2019 Contractor: (045998) MACKENZIE ENGINEERING INC CAG‐19‐234 BYER ContracƟng LLC ‐ CED Wall Removal & InstallaƟon P $9,009 $9,009Orig Amt: Curr Amt: cs ‐ fac 11/12/2019 Contractor: (012535) BYER CONTRACTING LLC CAG‐19‐235 Emerald Services, Inc ‐ Pressure washing of parking lot at City Shops P $5,413 $5,413Orig Amt: Curr Amt: cs ‐ fac 11/12/2019 Contractor: (023963) EMERALD SERVICES INC CAG‐19‐240 Mt. Baker Handyman Service, LLC ‐ Re‐striping and painƟng of City Shops parking lot P $2,015 $2,015Orig Amt: Curr Amt: cs ‐ fac 11/22/2019 Contractor: (051595) MT BAKER LINE STRIPING CAG‐18‐167 Perkins Coie LLP ‐ Legal Professional Service for Family First Community Center P $20,000 $20,000Orig Amt: Curr Amt: cs ‐ fac 12/31/2019 Contractor: (061142) PERKINS COIE LLP CAG‐19‐231 McKinstry EssenƟon, LLC ‐ Investment Grade Audit, MulƟple ProperƟes Ph 1 ‐ Center Parking Garage, Community Center & City Hall P $29,800 $29,800Orig Amt: Curr Amt: cs ‐ fac 12/31/2019 Contractor: (048353) MCKINSTRY ESSENTION LLC CAG‐19‐276 Cressy Door Company ‐ InstallaƟon of power‐assisted doors in City Hall P $24,703 $24,703Orig Amt: Curr Amt: cs ‐ fac 12/31/2019 Contractor: (018958) CRESSY DOOR CO INC CAG‐19‐021 PSR Mechanical Inc ‐ Full‐service preventaƟve maintenance at Renton City Hall P $88,427 $88,427Orig Amt: Curr Amt: cs ‐ fac 01/29/2020 Contractor: (064542) PSR \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 2 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 cs ‐ fac Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐19‐052 Hearing Loop NW ‐ Install hearing loop system ‐ Senior Center banquet room P $13,286 $13,286Orig Amt: Curr Amt: cs ‐ fac 02/19/2020 Contractor: (033329) HEARINGLOOP NW CAG‐19‐049 Eagle Pest Eliminators ‐ Quarterly pest inspecƟons for City‐owned buildings P $14,278 $14,278Orig Amt: Curr Amt: cs ‐ fac 02/28/2020 Contractor: (022810) EAGLE PEST ELIMINATORS INC CAG‐19‐150 Amazing Grace Lutheran Church ‐ Place 1 Storage Pod at 200 Mill parking lot M $0 $0Orig Amt: Curr Amt: cs ‐ fac 03/15/2020 Contractor: ‐none 16 Dept/Div Contracts/Leases: cs ‐ fac \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 2 of 2 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 cs ‐ parks Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐19‐090 Applied Ecology, LLC ‐ Vegeta Ɵon Management at Liberty Park P $4,420 $4,420Orig Amt: Curr Amt: cs ‐ parks 10/25/2019 Contractor: (005221) APPLIED ECOLOGY LLC CAG‐19‐144 T&T Tra ffic Control, LLC ‐ Logan Av S Closure for Renton Farmers Market P $9,835 $9,835Orig Amt: Curr Amt: cs ‐ parks 10/31/2019 Contractor: (079554) T&T TRAFFIC CONTROL LLC CAG‐19‐268 King ConservaƟon District ‐ 2019 Renton Farmers Market Grant R $16,896 $16,896Orig Amt: Curr Amt: cs ‐ parks 11/30/2019 Contractor: ‐none CAG‐19‐163 Forterra NW ‐ Vegeta Ɵon Management & Trail Maintenance at Renton Parks P $12,750 $12,750Orig Amt: Curr Amt: cs ‐ parks 12/31/2019 Contractor: (014064) FORTERRA NW CAG‐19‐082 SeaƩle University ‐ Right of Entry Permit to Black River & Tiffany‐Cascade Connector M $0 $0Orig Amt: Curr Amt: cs ‐ parks 03/30/2020 Contractor: ‐none 5 Dept/Div Contracts/Leases: cs ‐ parks \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 cs ‐ ppnr Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐18‐109 Consultant Services for Cedar River Trestle Bridge Repairs P $62,600 $96,661Orig Amt: Curr Amt: cs ‐ ppnr 12/31/2019 Contractor: (060557) WSP USA INC CAG‐17‐124 PND Engineers ‐ Coulon Park Facility Structural Repairs P $204,000 $285,655Orig Amt: Curr Amt: cs ‐ ppnr 11/30/2019 Contractor: (061121) PND ENGINEERS CAG‐18‐062 Quigg Brothers, Inc. ‐ Gene Coulon Memorial Beach Park Structure Repairs P $2,376,000 $2,567,249Orig Amt: Curr Amt: cs ‐ ppnr 11/30/2019 Contractor: (065158) QUIGG BROS. INC CAG‐19‐147 Stumpy Tree Service ‐ 2019 Ferndale HOA Tree Removal & Sidewalk Repair P $18,935 $18,935Orig Amt: Curr Amt: cs ‐ ppnr 10/31/2019 Contractor: (043305) LANCE MALMBERG CAG‐19‐159 Stumpy Tree Service ‐ 2019 Winter/Spring Tree Maintenance Agreement P $86,460 $86,460Orig Amt: Curr Amt: cs ‐ ppnr 10/31/2019 Contractor: (043305) LANCE MALMBERG CAG‐19‐178 Water Buffalo, Inc ‐ 2019 Tree Watering Agreement P $75,000 $100,000Orig Amt: Curr Amt: cs ‐ ppnr 10/31/2019 Contractor: (089921) WATER BUFFALO INC CAG‐19‐070 Stantec ConsulƟng Services, Inc ‐ Ron Regis Park Water Main Extension/Sewer ConnecƟon P $35,352 $35,352Orig Amt: Curr Amt: cs ‐ ppnr 11/30/2019 Contractor: (077215) STANTEC CONSULTING SVCS INC CAG‐18‐063 Hough Beck & Baird Inc ‐ Sunset Neighborhood Park Ph II Design & ConstrucƟon Services P $493,355 $493,355Orig Amt: Curr Amt: cs ‐ ppnr 12/31/2019 Contractor: (035300) HOUGH BECK & BAIRD INC CAG‐19‐018 Davey Resource Group ‐ CerƟfied Arborist Inspector Services P $139,360 $139,360Orig Amt: Curr Amt: cs ‐ ppnr 12/31/2019 Contractor: (020112) DAVEY RESOURCE GROUP INC CAG‐19‐050 Trelstad Tree Service LLC ‐ Emergency Tree Services P $35,000 $54,456Orig Amt: Curr Amt: cs ‐ ppnr 12/31/2019 Contractor: (082475) TRELSTAD TREE CAG‐19‐229 Valbridge Property Advisors ‐ Appraisal of Real Property ‐ FawceƩ Property P $3,000 $3,000Orig Amt: Curr Amt: cs ‐ ppnr 12/31/2019 Contractor: (011880) BRUCE C ALLEN & ASSOCIATES INC CAG‐19‐255 Stumpy Tree Service ‐ 2019 Summer/Fall Tree Maintenance Agreement P $84,700 $84,700Orig Amt: Curr Amt: cs ‐ ppnr 12/31/2019 Contractor: (043305) LANCE MALMBERG CAG‐19‐272 Stumpy Tree Service ‐ 2019 Summer/Fall Tree Maintenance P $84,700 $84,700Orig Amt: Curr Amt: cs ‐ ppnr 12/31/2019 Contractor: (043305) LANCE MALMBERG \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 2 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 cs ‐ ppnr Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐19‐053 Trust for Public Land ‐ Data License Agreement for Parks, RecreaƟon and Natural Areas Plan Update M $0 $0Orig Amt: Curr Amt: cs ‐ ppnr 01/31/2020 Contractor: ‐none CAG‐19‐099 Northwest Environmental ConsulƟng, LLC ‐ MiƟgaƟon Monitoring of Riverview Park Bridge Project ‐ Year 4 P $2,780 $2,780Orig Amt: Curr Amt: cs ‐ ppnr 02/01/2020 Contractor: (056260) NW ENVIRONMENTAL CONSULTING CAG‐19‐017 MIG, Inc. (Moore Iacofano and Goltsman, Inc) ‐ Professional Services Agreement for Parks, RecreaƟon & Natural Areas Plan Update P $206,993 $220,635Orig Amt: Curr Amt: cs ‐ ppnr 02/28/2020 Contractor: (050948) MOORE IACOFANO & GOLTSMAN INC 16 Dept/Div Contracts/Leases: cs ‐ ppnr \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 2 of 2 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 cs ‐ rec Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐19‐207 George Pocock Rowing FoundaƟon ‐ Implement rowing programs, classes and camps for Renton area community members P $5,000 $5,000Orig Amt: Curr Amt: cs ‐ rec 12/31/2019 Contractor: (029460) GEORGE POCOCK CAG‐19‐228 Land O'Frost ‐ Sponsorship of RecreaƟon Teams ‐ 2019 Season R $12,075 $12,075Orig Amt: Curr Amt: cs ‐ rec 12/31/2019 Contractor: ‐none CAG‐19‐280 Sound GeneraƟons ‐ Meal program at Senior AcƟvity Center M $0 $0Orig Amt: Curr Amt: cs ‐ rec 12/31/2019 Contractor: ‐none 3 Dept/Div Contracts/Leases: cs ‐ rec \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 CS FaciliƟes Contract No DescripƟon ClassContract Type ExpiraƟon LAG‐01‐006 KC Sexual Assault Resource Center ‐ lease of porƟon of ground floor 200 Mill bldg R $0 $0Orig Amt: Curr Amt: proplease 02/28/2020 Contractor: ‐none LAG‐12‐001 Rain City Catering ‐ Leasing of the Renton Pavilion Event Center ($12,000 year + 15% x 5 years =$60,000) R $60,000 $60,000Orig Amt: Curr Amt: proplease 12/31/2019 Contractor: ‐none LAG‐14‐002 SeaƩle SMSA Limited Partnership/Verizon Wireless ‐ Rolling Hills Reservoir Cell Tower/Site Lease (rev: $2,500 month for 5 years) R $150,000 $150,000Orig Amt: Curr Amt: proplease 12/31/2019 Contractor: ‐none 3 Dept/Div Contracts/Leases: CS FaciliƟes \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 CS Human Svc Contract No DescripƟon ClassContract Type ExpiraƟon LAG‐13‐002 Renton Ecumenical AssociaƟon of Churches (REACH) ‐ Lease of Jail space at City Hall for women's day shelter (3 years) R $0 $50,000Orig Amt: Curr Amt: proplease 01/31/2020 Contractor: ‐none 1 Dept/Div Contracts/Leases: CS Human Svc \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 CS Parks Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐14‐061 King County ‐ parks property tax levy agreement to accept voter‐approved levy proceeds. R $1,180,626 $1,180,626Orig Amt: Curr Amt: otherags 12/31/2019 Contractor: ‐none CAG‐09‐185 Interlocal Agreement w/King county relaƟng to permit applicaƟons for the Soos Creek Trail M $0 $0Orig Amt: Curr Amt: otherags 12/31/2019 Contractor: ‐none 2 Dept/Div Contracts/Leases: CS Parks \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 Finance Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐13‐042 US Bank, N.A. ‐ Banking Services Agreement for $381,374.45 per year for 3 years (1/1/2011 Ɵl 12/31/2013) P $952,123 $952,123Orig Amt: Curr Amt: otherserv 12/31/2019 Contractor: (101589) US BANK NATL ASSN CAG‐18‐005 Daizy Logik LLC ‐ Computer Programming & ConsulƟng Work for Praxis P $136,000 $186,700Orig Amt: Curr Amt: finance 12/31/2019 Contractor: ‐none CAG‐17‐222 PerfectMIND, Inc ‐ RecreaƟon Management SoŌware Replacement P $43,100 $38,100Orig Amt: Curr Amt: finance 12/31/2019 Contractor: (061130) PERFECTMIND INC CAG‐18‐038 Tax Recovery Services (TRC) LLC ‐ Tax Audit Services P $40,000 $40,000Orig Amt: Curr Amt: finance 12/31/2019 Contractor: (080150) TAX RECOVERY SERVICES LLC CAG‐16‐069 Wells Fargo ‐ Trustkeeping Services P $12,000 $12,000Orig Amt: Curr Amt: finance 03/20/2020 Contractor: (090297) WELLS FARGO BANK 5 Dept/Div Contracts/Leases: Finance \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 Fire Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐14‐015 SeaƩle‐King County Department of Public Health ‐ King County Basic Life Suppport (BLS) Contract #EMS3342 $901,567.00 R $902,567 $902,567Orig Amt: Curr Amt: otherserv 12/31/2019 Contractor: ‐none 1 Dept/Div Contracts/Leases: Fire \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 hr rm Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐18‐225 Kaiser Permanente ‐ AdministraƟon of Employee Health Plan Cost P $158,400 $158,400Orig Amt: Curr Amt: hr rm 12/31/2019 Contractor: (040084) KAISER FOUNDATION HEALTH PLAN CAG‐18‐226 Healthcare Management AdministraƟon (HMA) & Envision Rx ‐ AdministraƟon of Employee Health Plan & PrescripƟon Costs P $342,227 $342,227Orig Amt: Curr Amt: hr rm 12/31/2019 Contractor: ‐none CAG‐19‐044 Cammack LaRheƩe Advisors, LLC ‐ Investment Advisor Services for 457 Deferred CompensaƟon Plan M $0 $0Orig Amt: Curr Amt: hr rm 12/31/2019 Contractor: ‐none CAG‐19‐072 Kibble & PrenƟce Holding Company dba USI Insurance ‐ Insurance ConsulƟng & Brokerage Services P $91,663 $91,663Orig Amt: Curr Amt: hr rm 02/24/2020 Contractor: ‐none 4 Dept/Div Contracts/Leases: hr rm \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 IT Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐14‐038 King County ‐ Interlocal agreement providing access to internet & insƟtuƟonal network (3 year contract) P $41,580 $46,188Orig Amt: Curr Amt: otherags 03/31/2020 Contractor: (101712) KING COUNTY DEPT OF IT 1 Dept/Div Contracts/Leases: IT \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 mayor Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐18‐235 Thunderdog Delivery, Inc ‐ Mail delivery services (USPS & Diamond MarkeƟng) P $12,000 $12,000Orig Amt: Curr Amt: mayor 10/31/2019 Contractor: (081350) THUNDERDOG DELIVERY INC CAG‐19‐012 Bradley Law, LLC ‐ Cable TV Franchise Mgmt ConsulƟng Services P $20,000 $20,000Orig Amt: Curr Amt: mayor 12/31/2019 Contractor: (011181) BRADLEY BERKLAND HAGEN HERBST CAG‐19‐067 Craig Gerhart ‐ HPO Workshop InstrucƟon P $13,000 $30,000Orig Amt: Curr Amt: mayor 12/31/2019 Contractor: (018777) CRAIG S GERHART CAG‐19‐080 Umbrella ProducƟons, LLC. ‐ Agreement for Channel 21 OperaƟons & ProducƟon ConsulƟng Services P $30,000 $30,000Orig Amt: Curr Amt: mayor 12/31/2019 Contractor: (083225) UMBRELLA PRODUCTIONS LLC, ` CAG‐19‐083 Benita R. Horn & Associates ‐ Agreement for Inclusion Program Services P $60,000 $60,000Orig Amt: Curr Amt: mayor 12/31/2019 Contractor: (009242) BENITA R HORN & ASSOCIATES CAG‐19‐211 Colehour & Cohen (dba C & C) ‐ Family First Community Center MarkeƟng Services P $20,000 $32,000Orig Amt: Curr Amt: mayor 12/31/2019 Contractor: (012948) C+C INC CAG‐19‐233 MarƟn Carcasson ‐ Civic Engagement Workshop P $1,800 $1,800Orig Amt: Curr Amt: mayor 12/31/2019 Contractor: (047127) MARTIN CARCASSON CAG‐19‐263 ComEngage ‐ Community Survey Services P $50,000 $50,000Orig Amt: Curr Amt: mayor 03/31/2020 Contractor: ‐none 8 Dept/Div Contracts/Leases: mayor \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 police Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐18‐066 City of Auburn ‐ Alive & Free MOU with Auburn, Kent & Tukwila ($60,000 per year ‐ auto renewal) P $60,000 $60,000Orig Amt: Curr Amt: police 12/31/2019 Contractor: (015796) CITY OF AUBURN CAG‐19‐194 MeggiƩ Training Systems ‐ Sale and installaƟon of Training Simulator P $214,973 $214,973Orig Amt: Curr Amt: police 02/09/2020 Contractor: ‐none 2 Dept/Div Contracts/Leases: police \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 pw ‐ main Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐18‐023 De‐icer services as needed. Amount is based on when needed. R $0 $0Orig Amt: Curr Amt: pw ‐ main 12/31/2019 Contractor: ‐none 1 Dept/Div Contracts/Leases: pw ‐ main \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 pw ‐ trans Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐15‐177 OTAK, Inc ‐ Lake WA Loop Trail Project P $274,891 $788,463Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (058565) OTAK INC CAG‐16‐140 DGK, Inc. (dba Widener and Associates) ‐ Environmental professional services for Duvall Ave NE project P $16,714 $16,714Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (091850) WIDENER & ASSOCIATES CAG‐16‐063 Parametric ‐ Duvall Ave NE, NE 10th St to Sunset Blvd P $390,848 $1,048,720Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (060277) PARAMETRIX INC CAG‐17‐024 Perteet, Inc. ‐ Construct public infrastructure improvements on Main Ave S P $325,114 $325,114Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (061292) PERTEET INC CAG‐17‐074 BergerABAM, Inc. ‐ ConstrucƟon management & inspecƟon services for NE 31st St Bridge Replacement project. P $322,364 $322,364Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (009258) BERGER/ABAM ENGINEERS INC CAG‐17‐075 BergerABAM, Inc. ‐ N 27th Place Bridge Scour Repair Project P $99,684 $127,218Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (009258) BERGER/ABAM ENGINEERS INC CAG‐18‐032 DGK, Inc. dba Widener & Associates ‐ Environmental services ‐ Renton Avenue South Resurfacing P $4,934 $30,806Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (091850) WIDENER & ASSOCIATES JOC‐02‐042 FORMA ConstrucƟon Co ‐ Grady Way S. & Talbot Rd S. Signal Pole Replacement P $35,099 $36,144Orig Amt: Curr Amt: pw ‐ trans 03/16/2020 Contractor: ‐none CAG‐18‐277 The Boeing Company ‐ Licensing Agreement re: subsurface geotechnical tesƟng M $0 $0Orig Amt: Curr Amt: pw ‐ trans 12/09/2019 Contractor: ‐none CAG‐15‐170 Puget Sound Energy/Intolight ‐ conversion of street lights to LED lights. P $577,686 $688,490Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (064290) PUGET SOUND ENERGY CAG‐16‐086 Northwest Management Systems ‐ Pavement CondiƟon Survey Services P $189,050 $189,050Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (056588) NW MANAGEMENT SYSTEMS CAG‐17‐226 South County Area Transporta Ɵon Board (SCATBd) ‐ South Forum for local gov't transportaƟon coordinaƟon P $200 $200Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (041648) KING COUNTY CAG‐17‐227 Eastside Transporta Ɵon Partnership (ETP) ‐ East Forum for local gov't transportaƟon coordinaƟon P $400 $400Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (041648) KING COUNTY \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 2 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 pw ‐ trans Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐18‐001 Hamilton ConstrucƟon, Co. ‐ NE 31st St Bridge Replacement Project P $1,255,999 $1,256,699Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (032455) HAMILTON CONSTRUCTION CAG‐18‐002 SB structures, LLC. ‐ N 27th Place Bridge Scour Repair Project P $444,783 $418,628Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (070950) SB STRUCTURES LLC CAG‐18‐021 OƩo Rosenau & Associates, Inc. ‐ 2018 Street Patch & Overlay with Curb Ramps Project ‐ Materials Tes Ɵng P $21,259 $21,259Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (058570) OTTO ROSENAU & ASSOCIATES INC CAG‐18‐068 Gary Merlino ConstrucƟon Co., Inc. ‐ 2018 Street Patch & Overlay with Curb Ramps P $1,394,565 $1,074,845Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (048830) GARY MERLINO CONST CO CAG‐19‐040 KPG, P.S. ‐ NE 31 St Bridge Replacement ‐ Audit Agreement P $34,990 $54,990Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (042772) KPG INC CAG‐19‐041 KPG, P.S. ‐ N. 27th Place Bridge Scour Repair ‐ Audit Agreement P $34,990 $54,990Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (042772) KPG INC CAG‐19‐077 DKS Associates ‐ 41st & Oakesdale Design Consultant Contract P $90,775 $90,775Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (021454) DKS ASSOCIATES JOC‐03‐013 Saybr Contractors ‐ Guardrail Maintenance Phase 2 S Langston & S. 132nd St. P $21,885 $21,885Orig Amt: Curr Amt: pw ‐ trans 12/31/2019 Contractor: (070878) SAYBR CONTRACTORS INC CAG‐19‐030 King County Metro ‐ 2019 ‐ 2020 ORCA Cards and Business Passport Products P $126,352 $126,352Orig Amt: Curr Amt: pw ‐ trans 02/28/2020 Contractor: (041608) KING CNTY FINANCE CAG‐19‐236 Parametrix, Inc. ‐ Design Cotract ‐ SW Grady Way Curb Ramp Replacement Project P $34,495 $34,495Orig Amt: Curr Amt: pw ‐ trans 03/31/2020 Contractor: (060277) PARAMETRIX INC 23 Dept/Div Contracts/Leases: pw ‐ trans \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 2 of 2 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 pw ‐ uƟl Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐16‐125 Herrera Environmental Consultants, Inc ‐ Renton Stormwater Manual Update ‐ Phase II project P $169,044 $169,044Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: (033887) HERRERA ENVIRONMENTAL CAG‐16‐103 RH2 Engineering, Inc. ‐ Replace Highlands 435 Pressure Zone Reservoirs and Mains ‐ Final Design and Bidding P $697,088 $924,364Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: (068180) RH2 ENGINEERING INC CAG‐17‐049 RH2 Engineering, Inc. ‐ Falcon Ridge LiŌ StaƟon Replacement and Force Main Improvements P $134,880 $232,380Orig Amt: Curr Amt: pw ‐ uƟl 11/30/2019 Contractor: (068180) RH2 ENGINEERING INC CAG‐17‐104 Carollo Engineers, Inc. ‐ Kennydale Lakeline Sewer System EvaluaƟon Phase 2A ‐ CondiƟon Assessment P $961,055 $1,487,565Orig Amt: Curr Amt: pw ‐ uƟl 01/31/2020 Contractor: (013783) CAROLLO ENGINEERS PC CAG‐16‐134 Murray, Smith & Associates, Inc. ‐ Kennydale 320‐Pressure Zone Reservoir Pre‐Design P $419,500 $1,092,140Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: (052444) MURRAYSMITH INC CAG‐16‐148 Northwest Hydraulic Consultants (NHC) ‐ Cedar River Maintenance Dredge Project ‐ Scour Monitoring and Channel Survey P $53,908 $128,592Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: (056490) NW HYDRAULIC CONSULTANTS INC CAG‐17‐211 King County ‐ Flood ReducƟon Grant for Madsen Creek Improvement Project Phase 1 ($472,000.00) R $472,000 $472,000Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: ‐none CAG‐18‐056 Cascadia ConsulƟng Group, Inc. ‐ Sustainable Materials Management Strategic Plan P $98,000 $98,000Orig Amt: Curr Amt: pw ‐ uƟl 12/15/2019 Contractor: (014287) CASCADIA CONSULTING GROUP INC CAG‐18‐110 Ballard Marine ConstrucƟon, Inc. ‐ Emergency ‐ Kennydale Lakeline Sewer Improvements P $910,030 $994,510Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: (007526) BALLARD MARINE CONSTRUCTION CAG‐18‐154 Murraysmith, Inc. ‐ Downtown UƟlity Improvement Project ‐ Phase 2 P $683,735 $1,754,672Orig Amt: Curr Amt: pw ‐ uƟl 10/31/2019 Contractor: (052444) MURRAYSMITH INC CAG‐19‐167 Three Rivers Mosquito & Vector Control ‐ 2019 Mosquito Abatement Program P $68,278 $68,278Orig Amt: Curr Amt: pw ‐ uƟl 11/01/2019 Contractor: (081341) THREE RIVERS MOSQUITO & VECTOR CAG‐15‐233 CENTURYLINK, CenturyTel Services Group, LLC ‐ Redesign storm drainage system on SW 7th St R $190,026 $190,026Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: ‐none CAG‐17‐174 Laser Underground & Earthworks, Inc. ‐ Renton Hill UƟlity Replacement P $5,048,703 $6,842,196Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: (043664) LASER UNDERGROUND \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 2 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 pw ‐ uƟl Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐17‐193 Carollo Engineers, Inc. ‐ Water System Plan Update P $421,419 $421,419Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: (013783) CAROLLO ENGINEERS PC CAG‐18‐087 BNSF Railway Co, NW Division ‐ Maintenance LeƩer of Understanding for ditch cleaning P $25,000 $25,000Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: (012418) BNSF RAILWAY COMPANY CAG‐18‐120 Road ConstrucƟon Northwest, Inc. ‐ Falcon Ridge LiŌ StaƟon Replacement & Force Main Improvements P $926,503 $935,552Orig Amt: Curr Amt: pw ‐ uƟl 01/21/2020 Contractor: (068803) ROAD CONSTRUCTION NW INC CAG‐18‐172 1 Alliance GeomaƟcs, LLC. ‐ Topographical Mapping for Lake Youngs CT SE Storm System Project SWP‐27‐4017 P $16,437 $16,437Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: (000046) 1 ALLIANCE GEOMATICS LLC CAG‐18‐271 CHS Engineers, LLC ‐ Rainier Avenue N and Benson Rd S. Culvert Replacement Projects P $69,200 $69,200Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: (015494) CHS ENGINEERS CAG‐19‐010 K‐A General construcƟon Contractor, LLC. ‐ 2019 Stormwater Facility Fencing Project SWP‐27‐3677 P $175,998 $175,998Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: (040118) K‐A GENERAL CAG‐19‐034 Equity Builders, LLC. ‐ LiŌ StaƟon & Force Main Improvements, Phase 1A P $996,545 $1,020,758Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: (024365) EQUITY BUILDERS LLC CAG‐19‐152 Oceanside ConstrucƟon, Inc. ‐ Lake Youngs Ct SE Storm & Water Improvement Project P $501,987 $521,743Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: (057289) OCEANSIDE CONSTRUCTION INC CAG‐19‐197 Hart Crowser, Inc ‐ Fish RelocaƟon Professional Services ‐ 2019 Maplewood Creek and Madsen Creek Sediment Cleaning Project P $19,908 $19,908Orig Amt: Curr Amt: pw ‐ uƟl 12/31/2019 Contractor: (032832) HART CROWSER INC CAG‐18‐155 Applied Ecology ‐ InstallaƟon of new planƟngs, invasive species control, inspecƟon path clearing P $80,805 $80,269Orig Amt: Curr Amt: pw ‐ uƟl 03/30/2020 Contractor: (005221) APPLIED ECOLOGY LLC CAG‐19‐175 Sierra Pacific ConstrucƟon LLC ‐ Maplewood Creek and Madsen Creek Sediment Basin Cleaning Project 2019 P $142,585 $142,585Orig Amt: Curr Amt: pw ‐ uƟl 03/31/2020 Contractor: (074685) SIERRA PACIFIC CONSTRUCTION 24 Dept/Div Contracts/Leases: pw ‐ uƟl \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 2 of 2 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 PW Airport Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐14‐126 Mead & Hunt, Inc ‐ Consultant agreement for Airport Master Plan P $837,705 $881,529Orig Amt: Curr Amt: consultant 12/31/2019 Contractor: (048618) MEAD & HUNT INC CAG‐18‐242 Monarch Landscape WA, LLC ‐ Landscape Maintenance at the Airport P $18,522 $18,522Orig Amt: Curr Amt: airport 10/31/2019 Contractor: (050595) MONARCH LANDSCAPING CAG‐19‐224 V&R Sheet Metal, LLC. ‐ Roof Repair P $54,748 $55,287Orig Amt: Curr Amt: airport 10/31/2019 Contractor: (085150) V & R ROOFING CAG‐18‐269 US Department of Agriculture ‐ Wildlife Management ‐ Work Plan/Financial Plan P $47,363 $47,363Orig Amt: Curr Amt: airport 12/31/2019 Contractor: (083655) USDA, APHIS; GENERAL LAG‐08‐010 Arthur Kamm ‐ City lease for Hangar X‐33‐J ‐ Term 9/1/2008 ‐ 9/30/2008, then month to month 12/31/2012 ‐ File Closed (per Airport Secretary) R $0 $0Orig Amt: Curr Amt: proplease 12/31/2019 Contractor: ‐none CAG‐19‐219 Nitehawk Sweepers ‐ Equipment Rental ‐ Street Sweeper ‐ Renton Airport P $3,479 $3,479Orig Amt: Curr Amt: airport 01/01/2020 Contractor: (055550) NITEHAWK SWEEPERS 6 Dept/Div Contracts/Leases: PW Airport \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 PW Transp Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐07‐193 WA Transporta Ɵon ‐ Grant agreement to accept a $230,000 bicycle and pedestrian safety grant for improvement to Rainier Av S and S 4th Pl. R $230,000 $426,000Orig Amt: Curr Amt: grants 12/31/2019 Contractor: ‐none CAG‐14‐068 CivilTech Engineering, Inc ‐ Engineering support services for NE 31st St Culvert Replacement Project P $34,999 $34,999Orig Amt: Curr Amt: archengsur 12/31/2019 Contractor: (016075) CIVILTECH ENGINEERING INC CAG‐14‐146 KPG, Inc. ‐ Downtown CirculaƟon Project ‐ Phase 1, Main Av S & Bronson Way P $148,819 $612,777Orig Amt: Curr Amt: archengsur 12/31/2019 Contractor: (042772) KPG INC CAG‐15‐046 Perteet, Inc. ‐ Sunset Lane ‐ Preliminary Design & Report Phase (Sunset Lane & NE 10th St). $135,792.00 P $135,792 $1,135,585Orig Amt: Curr Amt: pwproject 12/31/2019 Contractor: (061292) PERTEET INC CAG‐15‐080 Perteet, Inc. ‐ NE Sunset Blvd Preliminary Design Phase P $578,048 $596,913Orig Amt: Curr Amt: pwproject 01/31/2020 Contractor: (061292) PERTEET INC CAG‐11‐162 Wa Transporta Ɵon (WSDOT) ‐ Grant funding for Rainier Av/SR 167 Improvements ($4,800,000 rev) R $4,800,000 $4,820,000Orig Amt: Curr Amt: grants 12/31/2019 Contractor: ‐none CAG‐07‐069 BNSF Railway Co. ‐ Memo of Agreement re: the replacement of the Hardie Ave. S and Rainier Ave S. railroad bridges. (City share $6,750,000) P $6,750,000 $8,950,000Orig Amt: Curr Amt: otherserv 01/01/2020 Contractor: (012418) BNSF RAILWAY COMPANY 7 Dept/Div Contracts/Leases: PW Transp \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 1 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 PW UƟliƟes Contract No DescripƟon ClassContract Type ExpiraƟon CAG‐15‐137 Carollo Engineers Inc. ‐ 2016 Long range Wastewater management Plan P $203,038 $547,954Orig Amt: Curr Amt: consultant 03/31/2020 Contractor: (013783) CAROLLO ENGINEERS PC 1 Dept/Div Contracts/Leases: PW UƟliƟes \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 1 of 2 AGENDA ITEM #6. b) Department Contracts Expired from 10/1/2019 through 3/31/2020 PW UƟliƟes Contract No DescripƟon ClassContract Type ExpiraƟon All Departments: Number of Contracts/Leases: 154 Expired Contract Amt: Payable $187,015,411 Receivable $8,747,690 Miscellaneous $0 \\EDENAPPSRV\EdenReports\Reports\SiteSpec\renton\Linked Reports\CM\wip_contracts_expired_dept.rpt Data as of: 10/9/2019 10:30:45AM Printed: 10/9/2019 Page 2 of 2 AGENDA ITEM #6. b) AB - 2481 City Council Regular Meeting - 14 Oct 2019 SUBJECT/TITLE: Utility Leak Adjustment RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Administrative Services Department STAFF CONTACT: Kari Roller, Fiscal Services Director EXT.: x6931 FISCAL IMPACT SUMMARY: None SUMMARY OF ACTION: The Finance Department received a request for a leak adjustment from MVP Dental Holding LLC, a commercial property at the service address 300 Pelly Ave N. This account receives water and sewer service from the City, as well as King County Metro services. The water leak was located in the main line water servicing the building and was identified sometime during August 2019 and the repairs were made 8/16/2019. A request leak adjustment request was submitted 8/19/2019. The requested adjustment covers the billing period of July 2019 and breaks down as follows: Water $ 622.05 Sewer $ 1,194.67 Metro $ 2,141.18 Total $ 3,957.90 EXHIBITS: A. Water Leak Adjustment STAFF RECOMMENDATION: Staff recommends an adjustment to this account in the amount of $3,957.90 for the applicable water, sewer, and King County Metro portions of the bill in accordance with City Code 8 -4-46 and 8-5-23. AGENDA ITEM #6. c) OF —R e n t o n 0 Wa t e r Le a k Af l j u s t m e n t Re q u e s t Fo r m V SZ J . _ ø 7 ’ 77 V . %7 Z t 7. Da t e : / ) / J ) Ci t y Ac c o u n t Nu m b e r : — Se r v i c e Ad d r e s s : V t’ Bi l l i n g Pe r i o d : j) ht i - Lo c a t i o n Ty p e : Si n g l e Fa m i l y Re s i d e n t i a l - No n - R e s i d e n t i a l - -- Le a k Ad j u s t m e n t Po l i c y (O r d i n a n c e 56 0 0 , 6- 1 5 - 2 0 1 1 ) Th e Ci t y wi l l pr o c e s s an d gr a n t no mo r e th a n on e wa t e r bi l l i n g ad j u s t m e n t fo r wa t e r le a k s on th e cu s t o m e r s si d e of th e wa t e r me t e r pe r wa t e r se r v i c e co n n e c t i o n ev e r y fi v e (5 ) ye a r s . Ad j u s t m e n t s wi l l be ca l c u l a t e d ov e r th e bi l l i n g pe r i o d s wh e n th e wa t e r le a k oc c u r r e d , up to a ma x i m u m of tw o (2 ) re g u l a r me t e r re a d i n g cy c l e s . Le a k ad j u s t m e n t s wi l l be gr a n t e d fo r se r v i c e li n e s on l y be t w e e n th e me t e r an d th e fo u n d a t i o n of th e bu i l d i n g . H A wr i t t e n re q u e s t fo r a wa t e r bi l l i n g ad j u s t m e n t mu s t be su b m i t t e d to Ut i l i t y Bi l l i n g Cu s t o m e r Se r v i c e wi t h i n si x t y (6 0 ) da y s of di s c o v e r y of th e wa t e r le a k an d l o r si x t y (6 0 ) da y s of re c e i p t of a no t i c e fr o m th e Ci t y re g a r d i n g hi g h wa t e r co n s u m p t i o n an d th a t a le a k mi g h t ha v e oc c u r r e d . Th e wr i t t e n re q u e s t mu s t in c l u d e th e se r v i c e ad d r e s s , bi l l i n g pe r i o d s ov e r wh i c h th e le a k oc c u r r e d , lo c a t i o n of th e le a k an d a co p y of th e re p a i r re c e i p t wi t h a cl e a r wr i t t e n de s c r i p t i o n of th e co m p l e t e d re p a i r . Ph o t o s ve r i f y i n g th e re p a i r an d th e lo c a t i o n of th e le a k ar e st r o n g l y re c o m m e n d e d . Ad j u s t m e n t Me t h o d o l o g y (O r d i n a n c e 52 1 0 , 6- 5 - 0 6 ) H Th e wa t e r po r t i o n of th e bi l l wi l l be ad j u s t e d by ch a r g i n g fo r on l y 50 % of th e ex c e s s co n s u m p t i o n ch a r g e ov e r th e bi l l i n g pe r i o d ( s ) wh e n th e le a k oc c u r r e d . Ex a m p l e of an ad j u s t e d wa t e r bi l l i n g ca l c u l a t i o n : (0 . 5 0 X Co n s u m p t i o n in ex c e s s of hi s t o r i c a l av e r a g e fo r bi l l i n g pe r i o d ) X Co m m o d i t y Ra t e . Ad j u s t m e n t s gr e a t e r th a n $2 , 0 0 0 sh a l l be su b m i t t e d to th e Fi n a n c e Co m m i t t e e fo r ap p r o v a l or de n i a l . Th e r e wi l l be no ad j u s t m e n t of th e Ba s i c Mo n t h l y Ch a r g e or an y ot h e r wa t e r ch a r g e . (O r d . 52 1 0 , 6- 5 - 2 0 0 6 ) H Fo r no n - r e s i d e n t i a l se w e r ac c o u n t s , a fu l l ad j u s t m e n t of th e se w e r bi l l wi l l be ma d e fo r al l le a k e d wa t e r th a t di d no t en t e r th e sa n i t a r y se w e r sy s t e m . Th e ad j u s t m e n t wi l l be de t e r m i n e d by av e r a g i n g no r m a l wa t e r co n s u m p t i o n fr o m pr e v i o u s re p r e s e n t a t i v e bi l l i n g pe r i o d s an d ch a r g i n g wa s t e w a t e r vo l u m e ra t e s ba s e d on th i s no r m a l av e r a g e vo l u m e . Ad j u s t m e n t s gr e a t e r th a n $2 . 0 0 0 sh a l l be su b m i t t e d to th e Fi n a n c e Co m m i t t e e fo r ap p r o v a l or de n i a l . Th e r e wi l l be no ad j u s t m e n t of th e ba s e ch a r g e or an y ot h e r se w e r ch a r g e . Da t e Le a k wa s re p a i r e d : J J j J L . . Le a k Re p a i r e d By : It — ec P1 ‘‘ — Lo c a t i o n of Le a k : (i L i _1 I cC Ty p e of Le a k : -. -. Pr o p e r t y Ow n e r Na m e : IS k t [u Co n t a c t Ph o n e # : C /- / 1 Pr o p e r t y Ow n e r Si g n a t u r e —E ) Da t e : j J i j _ / No t e : At t a c h re p a i r re c e i p t s to th i s re q u e s t fo r m . Ad j u s t m e n t wi l l no t be pr o c e s s e d wi t h o u t pr o o f of re p a i r . Ap p r o v e d De n i e d Re a s o n _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 10 5 5 5 GR A D Y WA Y , RE N T O N WA 98 0 5 7 PH O N E : (4 2 5 ) - 4 3 0 - 6 8 5 2 FA X : (4 2 5 ) -4 3 0 - 6 8 5 5 —O R D . 56 5 8 4/ 2 3 / 2 0 1 2 AGENDA ITEM #6. c) Leak Adjustment Calculation -Commercial/Non-Residential Service Address:Account # 300PELLYAVEN 54331 Prior Year Excess Month Billed 1 Prior Year 2 Average Consumpti WATER SEWER KC SEWER Jul-19 I 362 5 I I I 357.5 178.75 354.50 354.50 Sewer 354.5 Rate per 100 ccf 3.48 3.37 6.04 Subtract 7.5 units for sewer Refund Amount 622.05 1,194.67 2,141.18 caic.Included in flat rate. Water Sewer KC SewerAdjustmentTotal: $622.05 $1,194.67 $2,141.18 H:\FinonceUtiIity BiIIing\springbrook\LEAK-BILLING ADJ\Leak Adjustments Total:$3,957.90 AGENDA ITEM #6. c) Leak Adjustment Information By comaparison periods-Prior 2 years 300 PELLYAVEN 54331 0 MVP DENTAL HOLDINGS Billed Consumption Amounts LLC and Consumption 2017 2018 2019 020195 54331 7 1 119 CONSUMPTION $13.92 $17.40 $1259.76 4 5 362 2 207 CONSUMPTION $0.00 $0.00 $1194.67 4 5 362 4 402 CONSUMPTION $0.00 $0.00 $2141.18 4 5 362 AGENDA ITEM #6. c) Utility Rates 020195 54331-0 cons lvi rate/cd 2017 2018 2019 Water 119 T1”Non-Residential 1 .00 minimum 0.00 34.89 0.00 rate 0.00 3.48 0.00 Renton 207 MF/Comm/rnonthly 1 7.50 minimum 28.76 29.91 0.00 Sewer rate 3.24 3.37 0.00 KCSewer 402 MF/Comm/monthly 1 7.50 minimum 44.22 44.22 45.33 rate 5.90 5.90 6.04 Leak Letters cust no cust sequence code request date req descriition 54331 0 4 08-JuIy-2019 LETTER-LEAK? 54331 0 4AMR 20-June-2019 LETTER-AMR Major Leak 54331 0 4 INMJ 17-June-2019 Investigate Major Leak-now running at 37cf per hour 54331 0 4 INMJ 20-May-2019 Investigate Major Leak-Running at 24cf per hour- AGENDA ITEM #6. c) AGENDA ITEM #6. c) Account Statement MVP DENTAL HOLDINGS LLC Service Address: Account:054331-000 Billing Date: Account Balance: Current Charges: Current Charges Due By: 300 PELLYAVEN Period:7/1/2019 to 7/30/2019 7/30/2019 $4,774.30 4774.30 8/24/2019 1,294.65 1,224.58 68.56 2,186.51 $4,774.30 Online Bill Pay:www.rentonwa.gov/ub Phone Payments:1-800-430-1669 User ID:54331 Password:0195 In Person: 1055 S.Grady Way Previous Balance Thank You for your payment Additional Billing Current Charges CURRENT BALANCE: Previous Reading Serial No Date Reading 61259866 6/25/2019 741 •CITY OF Renton Current Reading Date Reading 7/2912019 1103 3304.84 (3304.84) 0.00 4774.30 $4774.30 IMPORTANT:PLEASE REMIT THIS STUB WITH PAYMENT FOR ACCURATE PROCESSINGCITYOF.Renton Total Due:$4,774.30 Address Change on Reverse. IIIIIIIIlIIlIlIIIIIIIIIIIIIlllIIlIIIlIlIIIIIl,IIII,,IllIIIIIIIIII MVP DENTAL HOLDINGS LLC 7157 171STAVE SE BELLEVUE,WA 98006-5724 UTILITY DIVISION CITY OF RENTON P0 BOX 9119 RENTON WA 98057-3002 ACCOUNT INFORMATION 054331 -000 PAYMENT OPTIONS AND CONTACT INFORMATION CURRENT CHARGES Per Diem:$159.14 Water 1 Non-Residential Sewer MF/Comm/monthly Storm Drainage High intensity <.5 acre (>80%) King County Sewer MF/Comm/monthly TOTAL CURRENT CHARGES Phone:425-430-6852 Hours:8 am.to 5 p.m.Mon.-Fri. ACCOUNT SUMMARY SPECIAL MESSAGE USAGE HISTORY ACCOUNT MESSAGE [METER READING Prior Usage FEB MAR APR MAY JUN JUL Cons 362 SERVICE ADDRESS:300 PELLY AVE N Cy:3 Ref:020195 Bill Date:7/30/2019 ACCOUNT:054331-000 AMOUNT ENCLOSED: AUTO PAY I 130543310007004774305 AGENDA ITEM #6. c) AB - 2484 City Council Regular Meeting - 14 Oct 2019 SUBJECT/TITLE: Compensate Michael Sippo as a Civil Engineer III at Step E of Grade a29 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Brianne Bannwarth, Development Engineering Manager EXT.: 7299 FISCAL IMPACT SUMMARY: This position was budgeted for $105,144 for the 2019 budget year and creates no additional increase in the Public Works Permits and Inspections Salaries and Wages line item. SUMMARY OF ACTION: Michael Sippo is a talented professional with two and half years of experience working in the public sector and thirteen years of experience working in the private sector. He has worked for two and half years at the City of North Bend and thirteen years at local engineering firms. Michael holds a Bachelor’s degree in Physics and is pursuing his Professional Engineering (PE) license, which he expects to receive soon. It is our opinion that we will not be able to find an individual more suited by backgroun d, skills, and abilities to fill this position than Michael Sippo. EXHIBITS: STAFF RECOMMENDATION: Authorize compensation for Michael Sippo as a Civil Engineer III at Step E of Grade a29 effective November 12, 2019. AGENDA ITEM #6. d) AB - 2486 City Council Regular Meeting - 14 Oct 2019 SUBJECT/TITLE: Seattle SMSA Limited Partnership d/b/a Verizon Wireless Small Cell Technology Franchise Agreement RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Jennifer Henning, Planning Director EXT.: 7286 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: SMSA Limited Partnership d/b/a Verizon Wireless, a Delaware Corporation has requested a franchise agreement with the City of Renton in order to provide a telecommunication network for small cell technology services. The franchise being sought with the Cit y of Renton would allow for the installation of communication facilities, specifically fiber optic cable and related appurtenances, in, across, over, along, under, through and below certain designated public rights-of-way within the City. The use of the City rights- of-way for this private telecommunications system requires a franchise agreement with the City and is subject to appropriate fees for the reduced value of the affected rights-of way. The franchise agreement permits Seattle SMSA Limited Partner ship d/b/a Verizon Wireless to construct, operate, maintain, replace, relocate, repair, upgrade, remove, excavate, acquire, and use the Small Cell Facilities for its small cell network within and through public rights -of way within the City of Renton. EXHIBITS: A. Issue Paper B. Ordinance STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to approve the Seattle SMSA Limited Partnership d/b/a Verizon Small Cell Wireless Technology Franchise Agreement. AGENDA ITEM #6. e) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:October 14, 2019 TO:Don Persson, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:C.E. “Chip” Vincent, CED Administrator, ext. 6588 STAFF CONTACT:Jennifer Henning, Planning Director, ext. 7286 SUBJECT:Seattle SMSA Limited Partnership d/b/a Verizon Wireless Small Cell Technology Franchise Agreement ISSUE: Should Council authorize the Mayor and City Clerk to enter into a franchise agreement with Seattle SMSA Limited Partnership d/b/a Verizon Wireless? RECOMMENDATION: Staff recommends that Council authorize the Mayor and City Clerk to enter into a franchise agreement with SMSA Limited Partnership d/b/a Verizon Wireless as a purveyor of a telecommunications network for small cell technology within the City of Renton. BACKGROUND SUMMARY: SMSA Limited Partnership d/b/a Verizon Wireless, a Delaware Corporation has requested a franchise agreement with the City of Renton in order to provide a telecommunication network for small cell technology services. The franchise being sought with the City of Renton would allow for the installation of communication facilities, specifically fiber optic cable and related appurtenances, in, across, over, along, under, through and below certain designated public rights-of-way within the City. The use of the City rights-of-way for this private telecommunications system requires a franchise agreement with the City and is subject to appropriate fees for the reduced value of the affected rights-of way. The franchise agreement permits Seattle SMSA Limited Partnership d/b/a Verizon Wireless to construct, operate, maintain, replace, relocate, repair, upgrade, remove, excavate, acquire, and use the Small Cell Facilities for its small cell network within and through public rights-of way within the City of Renton. AGENDA ITEM #6. e) Don Persson, Council President Page 2 of 4 October 14, 2019 The length of term agreed to by the City and Seattle SMSA Limited Partnership d/b/a Verizon Wireless for the proposed franchise agreement would be effective for a period of five (5) years. A possible 5-year renewal may allowed for, via the franchise, at the City’s discretion. The agreement groups similar items together Sections 1-3 cover the basic franchise approval. Sections 4-13 cover general work activities. Sections 14-15 cover cost recovery and permitting. Sections 16-38 cover basic legal concerns. Section 39 provides for final franchise adoption. OUTLINE FOR Seattle SMSA d/b/a/ Verizon Small Cell Technology FRANCHISE AGREEMENT 1. Franchise Granted: Provides for the grant of the franchise, specifies the five (5) year term of the franchise, and provides for the franchisee to request an additional period of five (5) years. 2. Authority Limited to Occupation of Rights-of-Way for Services; Definition of Facilities: Explains rights of the franchisee to occupy the right-of-way. 3. Non-Exclusive Franchise Grant: Grants basic franchise rights to Seattle SMSA d/b/a Verizon Wireless for a limited, non-exclusive franchise. 4. Location of Telecommunications Network Facilities: Defines where facilities may be located. 5. Relocation of Telecommunications Network Facilities: Describes situations and process where the City may require relocation of franchisee’s facilities. 6. Undergrounding of Facilities: Requires undergrounding consistent with Renton Municipal Code. 7. Maps and Records: Obligates the franchisee to provide accurate plans, maps, and as-built drawings as requested by the City. 8. Work in the Rights-of-Way: Describes the manner of work and limitations in the rights-of-way. 9. One Call Locator Service: Requires the franchisee to contact the Utility Notification Center before commencing work. 10. Safety Requirements: Requires the franchisee to follow industry-standard safety methods in order to protect the public. 11. Work of Contractors and Subcontractors: Regulates contractors and subcontractors the same as the franchisee. 12. Restoration after Construction: Requires prompt removal of obstacles in the rights-of-way, and restoration of disturbed or damaged areas in the rights-of- way. 13. Emergency Work/Dangerous Conditions: Requires immediate and proper emergency control measures to protect the public in the event the franchisee’s facilities fall, become damaged, or break. AGENDA ITEM #6. e) Don Persson, Council President Page 3 of 4 October 14, 2019 14. Recovery of Costs, Taxes and Fees: Requires that the franchisee pay for actual administrative expenses incurred by the City that are directly related to receiving and approving this Franchise. 15. Permitting and Aesthetics: Confirms that the City retains authority over all small cell facilities; requires small cell permits; specifies that the City retains approval authority; specifies design details, including an order of preference for design; requires concealment techniques, compliance with light and noise requirements; requires the franchisee to maintain an inventory of facilities; and, requires the abatement of graffiti. 16. Insurance: Specifies that franchisee must maintain certain levels of insurance. 17. Abandonment and Discontinuance of Franchisee’s Telecommunications Facilities: Requires notice to the City when use ceases or facilities are abandoned. 18. Performance Bond: Requires that franchisee furnish performance bonds, maintenance bonds, and franchise bonds. 19. Modification: Provides the rights for the City and franchisee to alter, amend, or modify the franchise. 20. Revocation: Specifies that the City has the right to revoke the franchise. 21. Remedies to Enforce Compliance: Establishes process for recovering damages and costs incurred by the City as a result of the franchisee’s failure to comply. 22. Non-Waiver: Specifies process for written amendment to franchise. 23. City Ordinances and Regulations: Clarifies that the City has the authority to adopt and enforce ordinances that regulate the performance of the conditions of the franchise. 24. Cost of Publication: Requires the Franchisee pay the cost of the publication of the Franchise. 25. Acceptance: Requires that the franchisee to execute and return the acceptance of the franchise to the City, along with all applicable fees and bonds. 26. Survival: Specifies that provisions/conditions/requirements of certain sections shall be in addition to all other obligations. 27. Assignment: States that the franchise may not be transferred or assigned without approval in writing by the City. 28. Extension: Addresses expiration of the franchise without renewal. 29. Entire Agreement: Explains that the franchise is the entire agreement, and is binding upon the parties. 30. Eminent Domain: Clarifies that the franchise shall not preclude the City from acquiring by condemnation franchisee’s facilities for fair market value. 31. Vacation: Discusses vacation of areas affected by the franchise. 32. Notice: Provides contact addresses for both parties to the franchise. 33. Severability: Clarifies that if one portion of the franchise is invalid or unconstitutional, the other portions remain. 34. Compliance with All Applicable Laws: States that franchisee will comply with applicable laws, ordinances, rules and regulations. AGENDA ITEM #6. e) Don Persson, Council President Page 4 of 4 October 14, 2019 35. Attorney’s Fees: Specifies that the prevailing party in a suit is entitled to recover all costs and expenses. 36. Hazardous Substances: Requires that the franchisee not introduce or use any hazardous substances (chemical or waste). 37. Licenses, Fees and Taxes: Requires a business or utility license from the City of Renton. 38. Miscellaneous: Provides that the franchisee will hold harmless the City of Renton. 39. Ordinance Effective Date: Ordinance goes into effect five (5) days after passage and publication of an approved summary. Seattle SMSA Limited Partnership d/b/a Verizon Wireless must file its written acceptance of this franchise with the City Clerk within 60 days after approval by the mayor in order to claim any right or benefit under this franchise agreement. cc: Gregg Zimmerman, Public Works Administrator Jennifer Henning, Planning Director Ron Straka, Utility Systems Director Brianne Bannwarth, Development Engineering Manager Justin Johnson, Civil Engineer III Holly Powers, Development Services Representative AGENDA ITEM #6. e) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ___________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, GRANTING TO SEATTLE SMSA LIMITED PARTNERSHIP D/B/A VERIZON WIRELESS AND ITS AFFILIATES, SUCCESSORS AND ASSIGNS, THE RIGHT, PRIVILEGE, AUTHORITY AND NONEXCLUSIVE FRANCHISE FOR FIVE YEARS, TO CONSTRUCT, MAINTAIN, OPERATE, REPLACE AND REPAIR A TELECOMMUNICATIONS NETWORK FOR SMALL CELL TECHNOLOGY, IN, ACROSS, OVER, ALONG, UNDER, THROUGH AND BELOW CERTAIN DESIGNATED PUBLIC RIGHTS-OF-WAY OF THE CITY OF RENTON, WASHINGTON. WHEREAS, Seattle SMSA Limited Partnership d/b/a Verizon Wireless (the “Franchisee”) has requested that the City Council grant a nonexclusive franchise (this “Franchise”); and WHEREAS, the City Council has the authority to grant franchises for the use of its streets and other public properties pursuant to RCW 35A.47.040; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I.Franchise Granted. Section I.1 Pursuant to RCW 35A.47.040, the City of Renton, a Washington municipal corporation (hereinafter the “City”), hereby grants to the Franchisee, its affiliates, heirs, successors, legal representatives and assigns, subject to the terms and conditions hereinafter set forth, a Franchise for a period of five (5) years, beginning on the effective date of this ordinance, set forth in Section XXXIX herein. At any time not less than sixty (60) days before the expiration of the current Franchise term, Franchisee may make a written request for an additional Franchise term of five (5) years. City shall grant such request to Franchisee, in accordance with then-applicable laws, unless Franchisee is or has been in default of the terms of this Franchise beyond applicable notice and cure periods. AGENDA ITEM #6. e) ORDINANCE NO. ________ 2 Section I.2 This Franchise ordinance grants Franchisee the right, privilege, and authority to construct, operate, maintain, replace, relocate, repair, upgrade, remove, excavate, acquire, and use the Small Cell Facilities, as defined in Section II.2, for its telecommunications network, in, under, on, across, over, through, along or below the public Rights-of-Way located in the City of Renton, as approved pursuant to the Renton Comprehensive Plan, the City’s design and construction standards, and the Renton Municipal Code (collectively, the “City’s Codes”), and permits issued pursuant to this Franchise. Public “Rights-of-Way” means the surface of, and the space above and below, any public street, highway, freeway, bridge, alley, court, boulevard, sidewalk, lane, public way, drive, circle, pathways, spaces, utility easements (unless there are relevant use, structure or other restrictions) or other public right-of-way which, under City ordinances or applicable laws, the City has authority to grant franchises, licenses, or leases for use thereof, or has regulatory authority there over and only to the extent such Rights-of-Way are opened. Rights-of-Way for the purpose of this Franchise do not include: (a) any other City property, such as the Renton Municipal Airport and City parks even if there are access ways over such property; (b) state highways; (c) land dedicated for roads, streets, and highways not opened and not improved for motor vehicle use by the public; (d) federally granted trust lands or forest board trust lands; (d) lands owned or managed by the state parks and recreation commission; or (e) federally granted railroad rights-of-way acquired under 43 U.S.C. Section 912 and related provisions of federal law that are not open for motor vehicle use. Section I.3 Franchisee intends to initially deploy Facilities in the locations indicated and using the designs described on attached Exhibit A (the “Initial Deployment Plan”); however, that the Initial Deployment Plan attached hereto is for informational purposes only and in no AGENDA ITEM #6. e) ORDINANCE NO. ________ 3 way limits or restricts Franchisee’s ability to deploy additional Facilities in additional locations within the City under this Franchise, nor shall an amendment to this Franchise be required to allow such additional Facilities and locations. Inclusion of the Initial Deployment Plan in this Franchise is not a substitute for any City required approvals to construct Franchisee’s Facilities in the Rights-of-Way (“City Approvals”). Section I.4 If a direct conflict exists or arises such that the Franchisee or the City or both cannot comply with both the terms of this Franchise and the City’s Codes, the terms of this Franchise shall prevail. This provision shall be narrowly construed. SECTION II.Authority Limited to Occupation of Rights-of-Way for Services; Definition of Facilities. Section II.1 The authority granted herein is a limited authorization to occupy and use the Rights-of-Way throughout the City (the “Franchise Area”). The Franchisee is authorized to place its Facilities in the Rights-of-Way only consistent with this Franchise and the City’s Codes. Nothing contained herein shall be construed to grant or convey any right, title, or interest in the Rights-of-Way of the City to the Franchisee other than for the purpose of providing telecommunications services. Franchisee hereby warrants that it expects to provide the following services within the City: small cell network consisting of a collection of interrelated Small Cell Facilities designed to deliver personal wireless services (the “Services”). Section II.2 As used herein, “Small Cell Facilities” or “Facilities” means a personal wireless services facility that meets both of the following qualifications: (i) each antenna is located inside an antenna enclosure of no more than three (3) cubic feet in volume or, in the case of an antenna that has exposed elements, the antenna and all of its exposed elements AGENDA ITEM #6. e) ORDINANCE NO. ________ 4 could fit within an imaginary enclosure of no more than three (3) cubic feet; and (ii) primary equipment enclosures are no larger than twenty-eight (28) cubic feet in volume. The following associated equipment may be located outside the primary equipment enclosure and if so located, are not included in the calculation of equipment volume (but remain included in the definition of Small Cell Facilities): Electric meter, concealment, telecom demarcation box, ground-based enclosures, battery back-up power systems, grounding equipment, power transfer switch, and cut-off switch. Small Cell Facilities shall also include all necessary cables, transmitters, receivers, equipment boxes, backup power supplies, power transfer switches, electric meters, coaxial cables, wires, conduits, ducts, pedestals, antennas, electronics, and other necessary or convenient appurtenances used for the specific wireless communications facility. Equipment enclosures with air conditioning or other noise generating equipment are excluded from “Small Cell Facilities.” Services do not include personal wireless services and associated facilities that fall outside of the definition of Small Cell Facilities (i.e. macro facilities). Section II.3 This Franchise does not grant Franchisee the right to install and operate wires and facilities to provide wireline broadband transmission services, whether provided by a third party provider, Franchisee, or a corporate affiliate of Franchisee. Any entity that provides such wireline broadband transmission services must have an independent franchise to use the Rights-of-Way outside of this Franchise. Further, this Franchise does not grant the right to offer cable internet services or Cable Services as those terms are defined in 47 U.S.C. § 522(6) by wireline transmission. Section II.4 No right to install any facility, infrastructure, wires, lines, cables, or other equipment, on any City property other than a Right-of-Way, or upon private property without AGENDA ITEM #6. e) ORDINANCE NO. ________ 5 the owner’s consent, or upon any City, public or privately owned poles or conduits is granted herein. Nothing contained within this Franchise shall be construed to grant or convey any right, title, or interest in the Rights-of-Way of the City to Franchisee other than for the purpose of providing the Services, or to subordinate the primary use of the Right-of-Way as a public thoroughfare. If Franchisee desires to expand the Services provided within the City, it shall request a written amendment to this Franchise. If Franchisee desires to use City owned property, including poles and structures within the Rights-of-Way, it shall enter into a separate lease, site specific agreement, or license agreement with the City. Section II.5 Franchisee shall have the right, without prior City approval, to offer or provide capacity or bandwidth to its customers consistent with this Franchise provided: (a) Franchisee at all times retains exclusive control over its telecommunications system, Facilities, and Services and remains responsible for constructing, installing, and maintaining its Facilities pursuant to the terms and conditions of this Franchise; (b) Franchisee may not grant rights to any customer or lessee that are greater than any rights Franchisee has pursuant to this Franchise; (c) Such customer or lessee shall not be construed to be a third-party beneficiary under this Franchise; and (d) No such customer or lessee may use the telecommunications system or Services for any purpose not authorized by this Franchise, nor to sell or offer for sale any service to the citizens of the City without all required business licenses, franchise or other form of state wide approval. AGENDA ITEM #6. e) ORDINANCE NO. ________ 6 SECTION III.Non-Exclusive Franchise Grant. This Franchise is granted upon the express condition that it shall not in any manner prevent the City from granting other or further franchises in, along, over, through, under, below, or across any said Rights-of-Way. This Franchise shall in no way prevent or prohibit the City from using any of said roads, streets, or other public properties or affect its jurisdiction over them or any part of them, and the City shall retain power to make all necessary changes, relocations, repairs, maintenance, establishment, improvement, dedication of same as the City may deem fit, including the dedication, establishment, maintenance, and improvement of all new Rights-of-Way, thoroughfares and other public properties of every type and description. SECTION IV.Location of Telecommunications Network Facilities. Section IV.1 Franchisee may locate its Facilities anywhere within the Franchise Area consistent with this Franchise and the City’s Codes. Franchisee shall not be required to amend this Franchise to construct or acquire Facilities within the Franchise Area, provided that Franchisee does not expand its Services beyond those described in Section II. Section IV.2 To the extent that any Facilities within the Franchise Area are located within part of the state highway system (“State Highways”) governed by the provisions of Chapter 47.24 RCW and applicable Washington State Department of Transportation (WSDOT) regulations, Franchisee shall comply fully with said requirements in addition to local ordinances and other applicable regulations. Without limitation of the foregoing, Franchisee specifically agrees that: (a) any pavement trenching and restoration performed by Franchisee within State Highways shall meet or exceed applicable WSDOT requirements; AGENDA ITEM #6. e) ORDINANCE NO. ________ 7 (b) any portion of a State Highway damaged or injured by Franchisee shall be restored, repaired and/or replaced by Franchisee to a condition that meets or exceeds applicable WSDOT requirements; and (c) without prejudice to any right or privilege of the City, WSDOT is authorized to enforce in an action brought in the name of the State of Washington any condition of this Franchise with respect to any portion of a State Highway. SECTION V.Relocation of Telecommunications Network Facilities. Section V.1 Relocation Requirement. The City may require Franchisee, and Franchisee covenants and agrees, to protect, support, temporarily disconnect, relocate, remove, its Facilities within the Right-of-Way when reasonably necessary for construction, alteration, repair, or improvement of the Right-of-Way for purposes of and for public welfare, health, or safety or traffic conditions, dedications of new Rights-of-Way and the establishment and improvement thereof, widening and improvement of existing Rights-of-Way, street vacations, freeway construction, change or establishment of street grade, or the construction of any public improvement or structure by any governmental agency acting in a governmental capacity or as otherwise necessary for the operations of the City or other governmental entity, provided that Franchisee shall in all such cases have the privilege to temporarily bypass in the authorized portion of the same Rights-of-Way upon approval by the City, which approval shall not unreasonably be withheld or delayed, any Facilities required to be temporarily disconnected or removed. For the avoidance of doubt, such projects shall include any Right-of- Way improvement project, even if the project entails, in part, related work funded and/or performed by or for a third party, provided that such work is performed for the public benefit AGENDA ITEM #6. e) ORDINANCE NO. ________ 8 and at the request of or contracted by the City, but shall not include, without limitation, any other improvements or repairs undertaken by or for the benefit of third party private entities. Collectively all such projects described in this Section V.1 shall be considered a “Public Project”. Except as otherwise provided by law, the costs and expenses associated with relocations or disconnections ordered pursuant to this Section V.1 shall be borne by Franchisee. Section V.2 Relocation - Third Party Structures. If the request for relocation from the City originates due to a Public Project, in which structures or poles are either replaced or removed, then Franchisee shall relocate or remove its Facilities as required by the City, and at no cost to the City, subject to the procedure in Section V.5. Franchisee acknowledges and agrees that the placement of Small Cell Facilities on third party-owned structures does not convey an ownership interest in such structures. Franchisee acknowledges and agrees, that to the extent Franchisee’s Small Cell Facilities are on poles owned by third parties, the City shall not be responsible for any costs associated with requests arising out of a Public Project. Section V.3 Relocation - Franchisee Owned Structures. The cost of relocation of any Franchisee owned poles or structures shall be determined in accordance with the requirements of RCW 35.99.060(3)(b); provided, however, that the Franchisee may opt to pay for the cost of relocating its Small Cell Facilities in order to provide consideration for the City’s approval to site a Small Cell Facility on Franchisee owned structures or poles in a portion of the Right-of-Way designated or proposed for a Public Project. For this Section V.3, designation of the Right-of- Way for a Public Project shall be undertaken in the City’s Comprehensive Plan in accordance with the requirements of Ch. 35.70A RCW. The Comprehensive Plan includes, but is not limited to the Transportation element or Transportation Improvement Plan (TIP), Capital Facilities AGENDA ITEM #6. e) ORDINANCE NO. ________ 9 element, Utilities element and any other element authorized by RCW 36.70A.070 and RCW 36.70A.080. The parties acknowledge that this provision is mutually beneficial to the parties, as the City may otherwise deny the placement of the Small Cell Facility at a particular site because of the cost impact of such relocation and the conflict with the City’s Comprehensive Plan. Section V.4 Locate. Upon request of the City, or a third party performing work in the Right-of-Way, and in order to facilitate the design of City street and Right-of-Way improvements, Franchisee agrees, at its sole cost and expense, to locate, and if reasonably determined necessary by the City, to excavate and expose its Facilities for inspection so that the Facilities’ location may be taken into account in the improvement design. The decision as to whether any Facilities need to be relocated in order to accommodate the City’s Public Projects shall be made by the City upon review of the location and construction of Franchisee’s Facilities. The City shall provide Franchisee at least thirty (30) days’ written notice prior to any excavation or exposure of Facilities. Section V.5 Notice and Relocation Process. If the City determines that a Public Project necessitates the relocation of Franchisee’s existing Facilities, the City shall: (a) At least ninety (90) days prior to commencing the Public Project, provide Franchisee with written notice requiring such relocation; provided, however, that in the event of an emergency situation, defined for purposes of this Franchise as a condition posing an imminent threat to property, life, health, or safety of any person or entity, the City shall give Franchisee written notice as soon as practicable; and (b) Together with the notice of relocation, provide Franchisee with copies of pertinent portions of the plans and specifications for the Public Project and a proposed new AGENDA ITEM #6. e) ORDINANCE NO. ________ 10 location for Franchisee’s Facilities so that Franchisee may relocate its Facilities in other Rights- of-Way in order to accommodate such Public Project; and (c) After receipt of such notice and such plans and specifications, Franchisee shall complete relocation of its Facilities at least ten (10) days prior to commencement of the Public Project at no charge or expense to the City, except as otherwise provided by law. Relocation shall be accomplished in such a manner as to accommodate the Public Project. Section V.6 Alternative Designs. Franchisee may, within thirty (30) days after receipt of written notice requesting a relocation of its Facilities, submit to the City written alternatives to such relocation. The City shall evaluate the alternatives and advise Franchisee in writing within ten (10) days after receipt of Franchisee’s alternative if one or more of the alternatives are suitable to accommodate the work that would otherwise necessitate relocation of the Facilities. If so requested by the City, Franchisee shall submit, at its sole cost and expense, additional information to assist the City in making such evaluation. The City shall give each alternative proposed by Franchisee full and fair consideration. In the event the City ultimately determines that there is no other reasonable or feasible alternative, Franchisee shall relocate its Facilities as otherwise provided in this Section V. Section V.7 Alternative Arrangements. The provisions of this Section V shall in no manner preclude or restrict Franchisee from making any arrangements it may deem appropriate when responding to a request for relocation of its Facilities by any person or entity other than the City, where the facilities to be constructed by said person or entity are not or will not become City-owned, operated, or maintained facilities, provided that such arrangements do not unduly delay a City construction project. AGENDA ITEM #6. e) ORDINANCE NO. ________ 11 Section V.8 Contractor Delay Claims. If Franchisee breaches its obligations under this Section with respect to relocating its Facilities, and to the extent such breach causes a delay in the work being undertaken by the City’s third party contractor(s) that results in a claim by the third party contractor(s) for costs, expenses and/or damages that are directly caused by such delay and are legally required to be paid by the City (each, a “Contractor Delay Claim”), the City may at its sole option: (a) tender the Contractor Delay Claim to Franchisee for defense and indemnification in accordance with Section V.9 and Section XXXVIII; or (b) require that Franchisee reimburse the City for any such costs, expenses, and/or damages that are legally required to be paid by the City to its third party contractor(s) as a direct result of the Contractor Delay Claim; provided that, if the City requires reimbursement by Franchisee under this Section V.8(b), the City shall first give Franchisee written notice of the Contractor Delay Claim and give Franchisee the opportunity to work with the third party contractor(s) to resolve the Contractor Delay Claim for a period of not less than sixty (60) days prior to the City's payment of the Contractor Delay Claim. Section V.9 Locate Indemnification. Franchisee will indemnify, hold harmless, and pay the costs of defending the City, in accordance with the indemnification provisions of Section XXXVIII, against any and all claims, suits, actions, damages, or liabilities for delays on City construction projects caused by or arising out of the failure of Franchisee to remove or relocate its Facilities as provided herein; provided, that Franchisee shall not be responsible for damages due to delays caused by circumstances beyond the control of Franchisee or the sole negligence, willful misconduct, or unreasonable delay of the City or any unrelated third party. AGENDA ITEM #6. e) ORDINANCE NO. ________ 12 Section V.10 Moving a Building. Whenever any person shall have obtained permission from the City to use any Right-of-Way for the purpose of moving any building, Franchisee, upon thirty (30) days’ written notice from the City, shall raise, remove, or relocate to another part of the Right-of-Way, only for the time period necessary to complete the move, at the expense of the person desiring to move the building, any of Franchisee’s Facilities that may obstruct the removal of such building. Section V.11 City’s Costs. If Franchisee fails, neglects, or refuses to remove or relocate its Facilities as directed by the City following the procedures outlined in this Section V, then after fifteen (15) days’ notice to Franchisee, the City may perform such work or cause it to be done, and the City’s costs shall be paid by Franchisee pursuant to Section XIV.2 and Section XIV.3. Section V.12 Survival. The provisions of this Section V shall survive the expiration or termination of this Franchise during such time as Franchisee continues to have Facilities in the Rights-of-Way. SECTION VI.Undergrounding of Facilities. Section VI.1 Franchisee hereby acknowledges and agrees that whenever the City requires the undergrounding of the aerial utilities in any area of the City, and when such undergrounding includes the removal of the structure on which the Facilities are placed (e.g., electric utility poles), the City may require the Franchisee to remove and relocate its Facilities. Notwithstanding the foregoing, placing Facilities underground is not intended to preclude the use of small cell antennas, ground-mounted appurtenances, or other Facilities that must remain above-ground to function properly. Facilities that may be reasonably altered to function properly AGENDA ITEM #6. e) ORDINANCE NO. ________ 13 below ground are not Facilities that may remain above-ground, unless such alteration would create a hazard to people or property. Section VI.2 Franchisee shall not remove any underground Facilities that require trenching or other opening of the Rights-of-Way, except as provided in this Section VI.2. Franchisee may remove any underground Facilities from the Right-of-Way that have been installed in such a manner that it can be removed without trenching or other opening of the Right-of-Way, or if otherwise permitted by the City. When the City determines, in the City’s sole discretion, that Franchisee’s underground Facilities must be removed in order to eliminate or prevent a hazardous condition, Franchisee shall remove such Facilities at Franchisee’s sole cost and expense. Franchisee must apply and receive a permit, pursuant to Section VIII.2, prior to any such removal of underground Facilities from the Right-of-Way and must provide as-built plans and maps pursuant to Section VII.1. Section VI.3 The provisions of this Section VI shall survive the expiration, revocation, or termination of this Franchise. Nothing in this Section VI shall be construed as requiring the City to pay any costs of undergrounding any of the Franchisee’s Facilities. SECTION VII.Maps and Records. Section VII.1 Following the initial construction and installation of Facilities, Franchisee shall provide the City with accurate copies of as-built plans and maps prepared by Franchisee’s design and installation contractors. These plans and maps shall be provided at no cost to the City, and shall include hard copies and digital files in Autocad, or other industry standard readable formats that are acceptable to the City, and delivered electronically. Further, AGENDA ITEM #6. e) ORDINANCE NO. ________ 14 Franchisee shall provide such maps within thirty (30) days following a request from the City. Franchisee shall warrant the accuracy of all plans, maps and as-builts provided to the City. Section VII.2 Within thirty (30) days of a written request from the Community and Economic Development Administrator or designee, Franchisee shall furnish the City with information sufficient to demonstrate: 1) that the Franchisee has complied with all applicable requirements of this Franchise; and 2) that any and all utility taxes due to the City in connection with the Franchisee’s services and Facilities have been properly collected and paid by the Franchisee. Section VII.3 All books, records, maps, and other documents maintained by Franchisee with respect to its Facilities within the Rights-of-Way shall be made available for inspection by the City at reasonable times and intervals; provided, however, that nothing in this Section VII.3 shall be construed to require Franchisee to violate state or federal law regarding customer privacy, nor shall this Section VII.3 be construed to require Franchisee to disclose proprietary or confidential information without adequate safeguards for its confidential or proprietary nature. Section VII.4 Franchisee shall not be required to disclose information that it reasonably deems to be proprietary or confidential in nature; provided, however, Franchisee shall disclose such information that is required under applicable law to comply with a utility tax audit. Franchisee shall be responsible for clearly and conspicuously identifying the work as confidential or proprietary, and shall provide a brief written explanation as to why such information is confidential and how it may be treated as such under State or federal law. In the event that the City receives a public records request under Chapter 42.56 RCW or similar law for the disclosure of information Franchisee has designated as confidential, trade secret, or AGENDA ITEM #6. e) ORDINANCE NO. ________ 15 proprietary, the City shall promptly provide written notice of such disclosure so that Franchisee can take appropriate steps to protect its interests. Section VII.5 Nothing in Section VII.3 or Section VII.4 prohibits the City from complying with Chapter 42.56 RCW or any other applicable law or court order requiring the release of public records, and the City shall not be liable to Franchisee for compliance with any law or court order requiring the release of public records. The City shall comply with any injunction or court order obtained by Franchisee that prohibits the disclosure of any such confidential records; however, in the event a higher court overturns such injunction or court order and such higher court action is or has become final and non-appealable, Franchisee shall reimburse the City for any fines or penalties imposed for failure to disclose such records as required hereunder within sixty (60) days of a request from the City. Section VII.6 On an annual basis, upon thirty (30) days prior written notice, the City shall have the right to conduct an independent audit of Franchisee's records reasonably related to the administration or enforcement of this Franchise, in accordance with GAAP. SECTION VIII.Work in the Rights-of-Way. Section VIII.1 During any period of relocation, construction or maintenance, all work performed by Franchisee or its contractors shall be accomplished in a safe and workmanlike manner, so to minimize interference with the free passage of traffic and the free use of adjoining property, whether public or private. Franchisee shall at all times post and maintain proper barricades, flags, flaggers, lights, flares and other traffic control measures as required for the safety of all members of the general public and comply with all applicable safety regulations during such period of construction as required by the ordinances of the City or the AGENDA ITEM #6. e) ORDINANCE NO. ________ 16 laws of the State of Washington, including RCW 39.04.180 for the construction of trench safety systems. The provisions of this Section VIII shall survive the expiration or termination of this Franchise and during such time as Franchisee continues to have Facilities in the Rights-of-Way. Section VIII.2 Whenever Franchisee shall commence work in any Rights-of-Way for the purpose of excavation, installation, construction, repair, maintenance, or relocation of its Facilities, it shall apply to the City for a right-of-way use permit to do so and, in addition, shall give the City at least twenty (20) working days' prior notice (except in the case of an emergency) of its intent to commence work in the Rights-of-Way. During the progress of the work, the Franchisee shall not unnecessarily obstruct the passage or proper use of the Rights- of-Way, and all work by the Franchisee in the area shall be performed in accordance with applicable City standards and specifications and warranted for a period of two (2) years. In no case shall any work commence within any Rights-of-Way without a permit, except as otherwise provided in this Franchise. Section VIII.3 The City reserves the right to limit or exclude Franchisee’s access to a specific route, Right-of-Way or other location when, in the judgment of the Community and Economic Development Administrator or designee, there is inadequate space (including but not limited to compliance with ADA clearance requirements and maintaining a clear and safe passage through the Rights-of-Way), a pavement cutting moratorium, unnecessary damage to public property, public expense, inconvenience, interference with City utilities, or for any other reason determined by the Community and Economic Development Administrator or designee. AGENDA ITEM #6. e) ORDINANCE NO. ________ 17 Section VIII.4 If the Franchisee shall at any time plan to make excavations in any area covered by this Franchise, the Franchisee shall afford the City, upon receipt of a written request to do so, an opportunity to share such excavation, PROVIDED THAT: (a) Such joint use shall not unreasonably delay the work of the Franchisee causing the excavation to be made; (b) Such joint use shall be arranged and accomplished on terms and conditions satisfactory to both parties; and (c) Franchisee may deny such request for safety reasons. Section VIII.5 Except for emergency situations, as a courtesy, Franchisee shall give reasonable advance written (e.g., door hanger or direct mail) notice of intended construction to residents within one hundred feet (100’) of the affected area. Such notice shall contain the Franchisee’s contact number, estimated dates, and nature and location of the work to be performed. Any disturbance of landscaping, fencing, or other improvements on private property caused by Franchisee’s work shall, at the sole expense of Franchisee, be promptly repaired and restored to the reasonable satisfaction of the property owner/resident. Notwithstanding the above, nothing herein shall give Franchisee the right to enter onto private property without the permission of such private property owner, or as otherwise authorized by applicable law. Section VIII.6 Franchisee may trim trees upon and overhanging on public ways, streets, alleys, sidewalks, and other public places of the City so as to prevent the branches of such trees from coming in contact with Franchisee’s Facilities. The right to trim trees in this Section VIII.6 shall only apply to the extent necessary to protect above ground Facilities. Franchisee shall AGENDA ITEM #6. e) ORDINANCE NO. ________ 18 ensure that its tree trimming activities protect the appearance, integrity, and health of the trees to the extent reasonably possible. Franchisee shall be responsible for all debris removal from such activities. All trimming, except in emergency situations, is to be done after the explicit prior written notification and approval of the City and at the expense of Franchisee. Franchisee may contract for such services; however, any firm or individual so retained must first receive City approval prior to commencing such trimming; such approval shall not be unreasonably withheld, delayed, or conditioned. Nothing herein grants Franchisee any authority to act on behalf of the City, to enter upon any private property, or to trim any tree or natural growth not owned by the City. Franchisee shall be solely responsible and liable for any damage to any third parties’ trees or natural growth caused by Franchisee’s actions. Franchisee shall indemnify, defend and hold harmless the City from third-party claims of any nature arising out of any act or negligence of Franchisee with regard to tree and/or natural growth trimming, damage, and/or removal. Franchisee shall reasonably compensate the City or the property owner for any damage caused by trimming, damage, or removal by Franchisee. Except in an emergency situation, any tree trimming that involves the removal of branches that are six inches (6") or greater in diameter, must be performed under the direction of an arborist certified by the International Society of Arboriculture, unless otherwise approved by the Community and Economic Development Administrator or designee. Section VIII.7 Franchisee shall meet with the City and other franchise holders and users of the Rights-of-Way upon thirty (30) days’ notice by the City, to schedule and coordinate construction in the Rights-of-Way. All construction locations, activities, and schedules shall be coordinated, as ordered by the City to minimize public inconvenience, disruption or damages. AGENDA ITEM #6. e) ORDINANCE NO. ________ 19 Section VIII.8 Franchisee shall inform the City with at least thirty (30) days’ advance written notice that it is constructing, relocating, or placing ducts or conduits in the Rights-of- Way and provide the City with an opportunity to request that Franchisee provide the City with additional duct or conduit and related structures necessary to access the conduit pursuant to RCW 35.99.070. SECTION IX.One Call Locator Service. Prior to doing any work in the Rights-of-Way, the Franchisee shall follow established procedures, including contacting the Utility Notification Center in Washington and comply with all applicable State statutes regarding the One Call Locator Service pursuant to Chapter 19.122 RCW. Further, upon request, by the City or a third party, Franchisee shall locate its Facilities consistent with the requirements of Chapter 19.122 RCW. The City shall not be liable for any damages to Franchisee’s Facilities or for interruptions in service to Franchisee’s customers that are a direct result of Franchisee’s failure to locate its Facilities within the prescribed time limits and guidelines established by the One Call Locator Service regardless of whether the City issued a permit. SECTION X.Safety Requirements. Section X.1 Franchisee shall, at all times, employ professional care and shall install and maintain and use industry-standard methods for preventing failures and accidents that are likely to cause damage, injuries, or nuisances to the public. All structures and all lines, equipment, and connections in, over, under, and upon the Rights-of-Ways, wherever situated or located, shall at all times be kept and maintained in a safe condition. Franchisee shall comply with all federal, State, and City safety requirements, rules, regulations, laws, and practices, and employ all necessary devices as required by applicable law during the AGENDA ITEM #6. e) ORDINANCE NO. ________ 20 construction, operation, maintenance, upgrade, repair, or removal of its Facilities. Additionally, Franchisee shall keep its Facilities free of debris and anything of a dangerous, noxious or offensive nature or which would create a hazard or undue vibration, heat, noise or any interference with City services. By way of illustration and not limitation, Franchisee shall also comply with the applicable provisions of the National Electric Code, National Electrical Safety Code, FCC regulations, and Occupational Safety and Health Administration (OSHA) Standards. Upon reasonable notice to Franchisee, the City reserves the general right to inspect the Facilities to evaluate if they are constructed and maintained in a safe condition. Section X.2 If an unsafe condition or a violation of Section X.1 is found to exist, and becomes known to the City, the City agrees to give Franchisee written notice of such condition and afford Franchisee a reasonable opportunity to repair the same. If Franchisee fails to start to make the necessary repairs and alterations within a reasonable time frame specified in such notice (and pursue such cure to completion), but not shorter than forty-five (45) days, then the City may make such repairs or contract for them to be made. All costs, including administrative costs, incurred by the City in repairing any unsafe conditions shall be borne by Franchisee and reimbursed to the City pursuant to Section XIV.2 and Section XIV.3. Section X.3 Additional safety standards include: (a) Franchisee shall endeavor to maintain all Facilities in an orderly manner, including, but not limited to, the placement of any cables connecting equipment in an orderly manner. AGENDA ITEM #6. e) ORDINANCE NO. ________ 21 (b) All installations of equipment, lines, and ancillary facilities shall be installed in accordance with industry-standard engineering practices and shall comply with all federal, State, and local regulations, ordinances, and laws. (c) Any opening or obstruction in the Rights-of-Way or other public places made by Franchisee in the course of its operations shall be protected by Franchisee at all times by the placement of adequate barriers, fences, steel plates, or boarding, the bounds of which, during periods of dusk and darkness, shall be clearly marked and visible. Section X.4 Stop Work Order. On notice from the City that any work is being performed contrary to the provisions of this Franchise, or in an unsafe or dangerous manner as reasonably determined by the City, or in violation of the terms of any applicable permit, laws, regulations, ordinances, or standards, the work may immediately be stopped by the City. The stop work order shall: (a) Be in writing; (b) Be given to the person doing the work or posted on the work site; (c) Be sent to Franchisee by overnight delivery; (d) Indicate the nature of the alleged violation or unsafe condition; and (e) Establish conditions under which work may be resumed. SECTION XI.Work of Contractors and Subcontractors. Franchisee’s contractors and subcontractors shall be licensed and bonded in accordance with State law and the City’s ordinances, regulations, and requirements. Work by contractors and subcontractors are subject to the same restrictions, limitations, and conditions as if the work were performed by Franchisee. Franchisee shall be responsible for all work performed by its contractors and AGENDA ITEM #6. e) ORDINANCE NO. ________ 22 subcontractors and others performing work on its behalf as if the work were performed by Franchisee and shall ensure that all such work is performed in compliance with this Franchise and applicable law. SECTION XII.Restoration after Construction. Section XII.1 Franchisee shall, after installation, construction, relocation, maintenance, or repair of its Facilities, or after abandonment approved pursuant to Section XVII, promptly remove any obstructions from the Rights-of-Way and restore the surface of the Rights-of-Way to at least the same condition the Rights-of-Way were in immediately prior to any such installation, construction, relocation, maintenance or repair, provided Franchisee shall not be responsible for any changes to the Rights-of-Way not caused by Franchisee or anyone doing work for Franchisee. The Community and Economic Development Administrator or designee shall have final approval of the condition of such Rights-of-Way after restoration. All concrete encased survey monuments that have been disturbed or displaced by such work shall be restored pursuant to federal, state (such as Chapter 332-120 WAC), and local standards and specifications. Section XII.2 Franchisee agrees to promptly complete all restoration work and to promptly repair any damage caused by work to the Franchise Area or other affected area at its sole cost and expense and according to the time and terms specified in the construction permit issued by the City. All work by Franchisee pursuant to this Franchise shall be performed in accordance with applicable City standards and warranted for a period of two (2) years and for undiscovered defects. AGENDA ITEM #6. e) ORDINANCE NO. ________ 23 Section XII.3 If conditions (e.g. weather) make the complete restoration required under this Section XII impracticable, Franchisee shall temporarily restore the affected Right-of-Way or property. Such temporary restoration shall be at Franchisee’s sole cost and expense. Franchisee shall promptly undertake and complete the required permanent restoration when conditions no longer make such permanent restoration impracticable. Section XII.4 In the event Franchisee does not repair or restore a Right-of-Way as required hereunder, within thirty (30) days after notice to Franchisee, the City may repair the damage and shall be reimbursed its actual cost within sixty (60) days of submitting an invoice to Franchisee in accordance with the provisions of Section XIV.2 and Section XIV.3. In addition, and pursuant to Section XIV.2 and Section XIV.3, the City may bill Franchisee for expenses associated with the inspection of such restoration work. The failure by Franchisee to complete such repairs shall be considered a breach of this Franchise and is subject to remedies by the City including the imposition of damages consistent with Section XXI.2. Section XII.5 The provisions of this Section XXII shall survive the expiration or termination of this Franchise so long as Franchisee continues to have Facilities in the Rights-of- Way and has not completed all restoration to the City’s standards. SECTION XIII.Emergency Work/Dangerous Conditions. Section XIII.1 In the event of any emergency in which any of Franchisee’s Facilities located in the Rights-of-Way breaks, falls, becomes damaged, or if Franchisee’s Facilities is otherwise in such a condition as to immediately endanger the property, life, health or safety of any person, entity or the City, Franchisee shall immediately take the proper emergency measures to repair its Facilities, to cure or remedy the dangerous conditions for the protection AGENDA ITEM #6. e) ORDINANCE NO. ________ 24 of property, life, health or safety of any person, entity or the City without first applying for and obtaining a permit as required by this Franchise. However, this shall not relieve Franchisee from the requirement of obtaining any permits necessary for this purpose, and Franchisee shall apply for all such permits not later than the next succeeding day during which the Renton City Hall is open for business. The City retains the right and privilege to cut, move or remove any Facilities located within the Rights-of-Way of the City, as the City may determine to be necessary, appropriate or useful in response to any public health or safety emergency. Section XIII.2 The City shall not be liable for any damage to or loss of Facilities within the Rights-of-Way as a result of or in connection with any public works, public improvements, construction, grading, excavation, filling, or work of any kind in the Rights-of-Way by or on behalf of the City, except to the extent caused by the sole negligence or willful misconduct of the City, its employees, contractors, or agents. The City shall further not be liable to Franchisee for any direct, indirect, or any other such damages suffered by any person or entity of any type as a direct or indirect result of the City’s actions under this Section XIII except to the extent caused by the sole negligence or willful misconduct of the City, its employees, contractors, or agents. Section XIII.3 Whenever the construction, installation or excavation of Facilities authorized by this Franchise has caused or contributed to a condition that appears to substantially impair the lateral support of the adjoining street or public place, or endangers the public, an adjoining public place, street, electrical or telecommunications utilities or City property, the Community and Economic Development Administrator or designee, may direct Franchisee, at Franchisee’s own expense, to take reasonable action to protect the public, AGENDA ITEM #6. e) ORDINANCE NO. ________ 25 adjacent public places, City property or street utilities, and such action may include compliance within a prescribed time. In the event that Franchisee fails or refuses to promptly take the actions directed by the City, or fails to fully comply with such directions, or if emergency conditions exist which require immediate action, before the City can timely contact Franchisee to request Franchisee effect the immediate repair, the City may access the Facilities and take such reasonable actions as are necessary to protect the public, the adjacent streets, or street, electrical or telecommunications utilities, or to maintain the lateral support thereof, or reasonable actions regarded as necessary safety precautions, and Franchisee shall be liable to the City for the costs thereof. SECTION XIV.Recovery of Costs, Taxes and Fees. Section XIV.1 Franchisee shall pay a fee for the actual administrative expenses incurred by the City that are directly related to receiving and approving this Franchise pursuant to RCW 35.21.860, including the costs associated with the City’s legal costs incurred in drafting and processing this Franchise. No permits shall be issued for the installation of authorized Facilities until such time as the City has received payment of this fee. Franchisee shall further be subject to all permit fees associated with activities undertaken through the authority granted in this Franchise or under the laws of the City. Where the City incurs costs and expenses for review, inspection, or supervision of activities, including but not limited to reasonable fees associated with attorneys, consultants, City Staff and City Attorney time, undertaken through the authority granted in this Franchise or any ordinances relating to the subject for which a permit fee is not established, Franchisee shall pay such costs and expenses directly to the City in accordance with the provisions of Section XIV.3. AGENDA ITEM #6. e) ORDINANCE NO. ________ 26 Section XIV.2 Franchisee shall promptly reimburse the City in accordance with the provisions of Section XIV.3 for any and all costs the City reasonably incurs in response to any emergency situation involving Franchisee’s Facilities, to the extent said emergency is not the fault of the City. The City agrees to simultaneously seek reimbursement from any franchisee or permit holder who caused or contributed to the emergency situation. Section XIV.3 Franchisee shall reimburse the City within sixty (60) days of submittal by the City of an itemized billing for reasonably incurred costs, itemized by project, for Franchisee’s proportionate share of all actual, identified expenses incurred by the City in planning, constructing, installing, repairing, altering, or maintaining any City facility as the result of the presence of Franchisee’s Facilities in the Rights-of-Way. Such costs and expenses shall include but not be limited to Franchisee’s proportionate cost of City personnel assigned to oversee or engage in any work in the Rights-of-Way as the result of the presence of Franchisee’s Facilities in the Rights-of-Way. Such costs and expenses shall also include Franchisee’s proportionate share of any time spent reviewing construction plans in order to either accomplish the relocation of Franchisee’s Facilities or the routing or rerouting of any utilities so as not to interfere with Franchisee’s Facilities. Section XIV.4 The time of City employees shall be charged at their respective rate of salary, including overtime if applicable, plus benefits and reasonable overhead. Any other costs will be billed proportionately on an actual cost basis. All billings will be itemized so as to specifically identify the costs and expenses for each project for which the City claims reimbursement. A charge for the actual costs incurred in preparing the billing may also be included in said billing. At the City’s option, the billing may be on an annual basis, but the City AGENDA ITEM #6. e) ORDINANCE NO. ________ 27 shall provide the Franchisee with the City’s itemization of costs, in writing, at the conclusion of each project for information purposes. The City does not waive any right to charge an annual fee by separate permit or agreement for every small cell that is located on a City asset. (Refer to the City’s Fee Schedule for the applicable fee.) Section XIV.5 Franchisee hereby warrants that its operations, as authorized under this Franchise, are those of a telephone business as defined in RCW 82.16.010, or service provider as defined in RCW 35.21.860. As a result, the City will not impose a franchise fee under the terms of this Franchise, other than as described herein. The City hereby reserves its right to impose a franchise fee on Franchisee if Franchisee’s operations as authorized by this Franchise change such that the statutory prohibitions of RCW 35.21.860 no longer apply, or if statutory prohibitions on the imposition of such fees are removed. In either instance, the City also reserves its right to require that Franchisee obtain a separate Franchise for its change in use. Nothing contained herein shall preclude Franchisee from challenging any such new fee or separate agreement under applicable federal, State, or local laws. Section XIV.6 Franchisee acknowledges that certain of its operations within the City may constitute a telecommunication business subject to the utility tax imposed pursuant to the Renton Municipal Code Chapter 5-11. Franchisee stipulates and agrees that certain of its business activities are subject to taxation as a telecommunication business and that Franchisee shall pay to the City the rate applicable to such taxable services under Renton Municipal Code Chapter 5-19, and consistent with state and federal law. The parties agree that if there is a dispute regarding tax payments, the process set forth under the Renton Municipal Code shall govern such dispute. The City may not enforce remedies provided for hereunder, or commence AGENDA ITEM #6. e) ORDINANCE NO. ________ 28 a forfeiture or revocation process permitted hereunder until all remedies afforded the City under the Renton Municipal Code or other judicial action have been exhausted, and only then if Franchisee does not comply with any such resolution. The parties agree however, that nothing in this Franchise shall limit the City's power of taxation as may exist now or as later imposed by the City. This provision does not limit the City's power to amend the Renton Municipal Code as may be permitted by law. SECTION XV.Permitting and Aesthetics Section XV.1 Authority Section XV.1.1 City Retains Approval Authority. The City shall have the authority at all times to control by appropriately exercised police powers through ordinance or regulation, consistent with 47 U.S.C. § 253, 47 U.S.C. § 332(c)(7) and the laws of the State of Washington, the location, elevation, manner of construction, and maintenance of any Small Cell Facilities by Franchisee, and Franchisee shall promptly conform with all such requirements, unless compliance would cause Franchisee to violate other requirements of law. This Franchise does not prohibit the City from exercising its rights under federal, state or local law to deny or give conditional approval to an application for a permit to construct any individual Small Cell Facility. Section XV.1.2 Unauthorized Facilities. Any Small Cell Facilities installations in the Right-of-Way that were not authorized under this Franchise or other required City Approval (“Unauthorized Facilities”) will be subject to the payment of an Unauthorized Facilities charge by Franchisee. City shall provide written notice to Franchisee of any Unauthorized Facilities identified by City staff, and Franchisee shall have thirty (30) days AGENDA ITEM #6. e) ORDINANCE NO. ________ 29 thereafter in which to establish that this site was authorized or obtain the applicable permit, or longer than thirty (30) days if necessary upon the City’s consent so long as Franchisee can demonstrate that it has taken active steps to establish the authorization or apply for the permit within such thirty (30) day period. Failure to establish that the site is authorized will result in the imposition of an Unauthorized Facilities charge according to the City of Renton Fee Schedule starting on the thirty-first (31st) day, or the first day after the expiration of any extended period granted by the City. Franchisee may submit an application to the City under this Franchise for approval of the Unauthorized Facilities. If the application for the Unauthorized Facilities is not approved, Franchisee shall remove the Unauthorized Facilities from the Right-of-Way within thirty (30) days after the expiration of all appeal periods for such denial. The City shall not refund any Unauthorized Facilities charges, unless Franchisee is successful in an appeal. This Franchise remedy is in addition to any other remedy available to the City at law or equity. Section XV.2 Permits Section XV.2.1 Small Cell Permit. Franchisee shall apply for, and is required to obtain a City small cell permit (“Small Cell Permit”) prior to the construction and installation of each of its Small Cell Facilities in the Rights-of-Way. In addition to applicable requirements established by the City’s Codes for the Small Cell Permit, an application for the deployment of Small Cell Facilities shall include: (a) A site plan that includes the property lines, adjacent Rights-of-Way, private roads, existing utilities, and existing and proposed structures. The City may AGENDA ITEM #6. e) ORDINANCE NO. ________ 30 require the site plan to include all poles within one hundred feet (100'), if necessary. Maps shall be drawn at 1:20 scale; (b) Scaled elevations depicting the design, size, and locations of proposed Small Cell Facilities. The design of the proposed Small Cell Facilities shall comply with the requirements of Section XV.3 (Design); (c) Photo simulations of the Small Cell Facility site showing current and proposed conditions for each proposed location; (d) A tree plan, shown either on the site plan required in this Section XV.2.1 or on a separate tree plan, but only for those Small Cell Facilities where Franchisee will prune any trees. The tree plan shall show the location, diameter, species of all significant trees (defined as conifers greater than six feet (6') tall or deciduous trees greater than six inches (6") in diameter at four and a half feet (4 ½') above the ground), clearly designate all eagle perch/nest trees, and draw an X through trees proposed to be removed or pruned. No trees may be pruned without the City’s approval provided in the Small Cell Permit, and shall be consistent with the requirements of Section VIII.6 of this Franchise; and (e) Site Specific Traffic Control Plan prepared in accordance with the State of Washington Manual on Uniform Traffic Control Devices (MUTCD). Section XV.2.2 City Approvals. The granting of this Franchise is not a substitute for any City Approvals. The parties agree that City Approvals (except right-of-way use permits as described in Section VIII.2) are not considered use permits, as that term is defined in RCW 35.99.010. These City Approvals do not grant general authorization to enter and AGENDA ITEM #6. e) ORDINANCE NO. ________ 31 utilize the Rights-of-Way, but rather grant Franchisee permission to build its specific Small Cell Facilities. The parties recognize that this provision is specifically negotiated as consideration for designating the entire City as the Franchise Area. Such City Approvals shall be issued consistent with the City’s Codes, state and federal laws governing wireless communication facility siting, including applicable time periods for review of applications for City Approvals, and shall be in addition to any permits required under Section VIII.2. This Section does not affect the thirty (30)-day issuance requirement described in RCW 35.99.030 required for use permits such as right-of-way use permits and traffic control permits. Section XV.2.3 Emissions Reports. Franchisee is obligated to comply with all laws relating to allowable presence of or human exposure to Radiofrequency Radiation (“RFs”) or Electromagnetic Fields (“EMFs”) on or off any poles or structures in the Rights-of-Way, including all applicable FCC standards, whether such RF or EMF presence or exposure results from the Small Cell Facility alone or from the cumulative effect of the Small Cell Facility added to all other sources operated by Franchisee or on behalf of Franchisee on or near the specific pole or structure. Franchisee must provide to the City a copy of a report (the “Emissions Report”) from a duly qualified engineer analyzing whether RF and EMF emissions at the proposed Small Cell Facility locations would comply with FCC standards. Franchisee must submit one Emissions Report to the City with each Small Cell Permit application. For purposes of clarification, this requirement shall not be interpreted as requiring one Emissions Report for each node, or each pole installation, but rather one Emissions Report for each batch of Small Cell Facilities that AGENDA ITEM #6. e) ORDINANCE NO. ________ 32 comprise a Small Cell network covering a specific area or region. Further, Franchisee shall, at its own cost and expense, perform an RF emissions test following installation to validate that the Small Cell Facilities once installed comply with the FCC standards. Section XV.3 Design Section XV.3.1 City’s Standard Detail. This Franchise adopts the City’s Standard Detail 117 – as it now exists or is hereafter amended, supplemented, and/or renumbered (collectively, hereinafter “Standard Detail 117”) – as a pre-authorized design for Small Cell Facilities. Section XV.3.2 Order of Preference. This Franchise adopts the following order of preference for the design of Small Cell Facilities: (a) Small Cell Facilities meeting Standard Detail 117. No conditional use permit is required to site Small Cell Facilities meeting Standard Detail 117; other City Approvals may be required, in conformance with the City’s Codes. (b) Upon Franchisee’s demonstration that the Section XV.3.2(a) design is not technically feasible: On existing poles within the Right-of-Way, in conformance with the City’s Codes. (c) Upon Franchisee’s demonstration that the Section XV.3.2(a) and Section XV.3.2(b) designs are not technically feasible: On existing or proposed traffic signals, provided that safety standards are met, and in conformance with the City’s Codes. Section XV.3.3 Existing Infrastructure; Master Lease Agreements and Site Specific Agreements. AGENDA ITEM #6. e) ORDINANCE NO. ________ 33 (a) Franchisee acknowledges and agrees that if Franchisee requests to place new or replacement structures, as described in RCW 35.21.860, in the Rights-of-Way or place Facilities on City-owned structures, which are not otherwise covered under a master lease agreement with the City, then Franchisee may be required to enter into a site specific agreement consistent with RCW 35.21.860 in order to construct such Facilities in the Right-of-Way. Such agreements may require a site specific charge payable to the City. The approval of a site specific agreement is at the discretion of each of the parties thereto. (b) This Section XV.3.3 does not place an affirmative obligation on the City to allow the placement of new infrastructure on public property or in the Rights-of-Way, nor does it relieve Franchisee from any provision of the City’s Codes related to the siting of wireless facilities. (c) Replacement poles or structures are permissible provided that Franchisee removes the old pole or structure promptly, but no more than thirty (30) days after the installation of the replacement pole or structure. Section XV.3.4 Concealment. Franchisee shall construct its Facilities consistent with applicable concealment or stealth requirements as described in the City’s Codes, as the same exist or are hereinafter amended, or in the applicable permit(s), lease, site specific agreement or license agreement, in order to minimize the visual impact of such Facilities. Section XV.3.5 Light and Noise Requirements. Each Small Cell Facility must comply with the City’s Codes’ requirements pertaining to light and noise. AGENDA ITEM #6. e) ORDINANCE NO. ________ 34 Section XV.4 Eligible Facilities Requests. The parties acknowledge that it is the intent of this Franchise to provide general authorization to use the Rights-of-Way for Small Cell Facilities. The designs in a Small Cell Permit, including the dimensions and number of antennas and equipment boxes and the pole height are intended and stipulated to be concealment features when considering whether a proposed modification is a substantial change under Section 6409(a) of the Spectrum Act, 47 U.S.C. § 1455(a). Section XV.5 Inventory. Franchisee shall maintain a current inventory of Small Cell Facilities throughout the Term of this Franchise, which Franchisee shall provide to the City within thirty (30) days of a reasonable request by the City. The inventory report shall include GIS coordinates, date of installation, type of pole used for installation, description/type of installation for each Small Cell Facility installation and photographs taken before and after the installation of the Small Cell Facility and taken from the public street. Small Cell Facilities that are considered Deactivated Facilities, as described in Section 17.1, shall be included in the inventory report and Franchisee shall provide the same information as is provided for active installations as well as the date the Facilities were deactivated and the date the Deactivated Facilities were removed from the Right-of-Way. The City shall compare the inventory report to its records to identify any discrepancies, and the parties will work together in good faith to resolve any discrepancies. Franchisee is not required to report on future inventory reports any Deactivated Facilities which were removed from the Right-of-Way since the last reported inventory, and may thereafter omit reference to the Deactivated Facilities. Section XV.6 Graffiti Abatement. As soon as practical, but not later than fourteen (14) days from the date Franchisee receives notice or is otherwise aware, Franchisee shall remove AGENDA ITEM #6. e) ORDINANCE NO. ________ 35 all graffiti on any of its Small Cell Facilities in which it is the owner of the pole or structure or on the Small Cells Facilities themselves attached to a third party pole (i.e. graffiti on the shrouding protecting the radios). The foregoing shall not relieve Franchisee from complying with any City graffiti or visual blight ordinance or regulation. SECTION XVI.Insurance. Section XVI.1 Franchisee shall procure and maintain for so long as Franchisee has Facilities in the Public Ways, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the exercise of rights, privileges and authority granted to Franchisee under this Franchise. Franchisee shall require that every contractor maintain substantially the same insurance coverage with substantially the same policy limits as required of Franchisee, or otherwise reasonably approved by the City, while doing work hereunder. Franchisee shall procure insurance from insurers with a current A.M. Best rating of not less than A-. Franchisee shall provide a copy of a certificate of insurance and blanket additional insured endorsement to the City for its inspection at the time of acceptance of this Franchise, and such insurance certificate shall evidence a policy of insurance that includes: (a) Automobile Liability insurance with limits of a minimum of $5,000,000 combined single limit each accident for bodily injury and property damage; (b) Commercial General Liability insurance, written on an occurrence basis with total limits of a minimum of $5,000,000 per occurrence for bodily injury and property damage and a minimum of $5,000,000 general aggregate including premises, AGENDA ITEM #6. e) ORDINANCE NO. ________ 36 operations, independent contractors, products and completed operations; explosion, collapse and underground (XCU); (c) Workers’ Compensation coverage or qualified self-insurance as required by the Industrial Insurance laws of the State of Washington; and (d) Excess Umbrella liability policy with limits of a minimum of $5,000,000 per occurrence and in the aggregate. Section XVI.2 Payment of deductible or self-insured retention shall be the sole responsibility of Franchisee. Franchisee may utilize primary and umbrella liability insurance policies to satisfy the insurance policy limits required in this Section XVI. Section XVI.3 The insurance policies, with the exception of Workers’ Compensation obtained by Franchisee shall include the City, its officers, officials, and employees (“Additional Insureds”), as an additional insured under this Agreement with regard to activities performed by or on behalf of Franchisee. The coverage shall contain no special limitations on the scope of protection afforded to the Additional Insureds. In addition, the insurance policy shall contain a clause stating that coverage shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer’s liability. Franchisee shall provide to the City a certificate of insurance and blanket additional insured endorsement. Receipt by the City of any certificate showing less coverage than required is not a waiver of Franchisee’s obligations to fulfill the requirements. Franchisee’s insurance shall be primary insurance with respect to the Additional Insureds. Any insurance maintained by the Additional Insureds shall be in excess of Franchisee’s insurance and shall not contribute with it. AGENDA ITEM #6. e) ORDINANCE NO. ________ 37 Section XVI.4 Upon receipt of notice from its insurer(s), Franchisee shall provide the City with thirty (30) days' prior written notice of any cancellation of any insurance policy, required pursuant to this Section XVI, that is not replaced. If not replaced, Franchisee shall, prior to the effective date of such cancellation, obtain replacement insurance policies meeting the requirements of this Section XVI. Failure to provide the insurance cancellation notice and to furnish to the City replacement insurance policies meeting the requirements of this Section XVI shall be considered a material breach of this Franchise and subject to the City’s election of remedies described in Section XXI below. Notwithstanding the cure period described in Section XXI.2, the City may pursue its remedies immediately upon a failure to furnish replacement insurance. Section XVI.5 Franchisee’s maintenance of insurance as required by this Section XVI shall not be construed to limit the liability of Franchisee to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or equity. Further, Franchisee’s maintenance of insurance policies required by this Franchise shall not be construed to excuse unfaithful performance by Franchisee. Section XVI.6 As of the Effective Date of this Franchise, Franchisee is not self-insured. Should Franchisee wish to become self-insured at the levels outlined in this Franchise at a later date, Franchisee shall comply with the following: (i) provide the City, upon request, a copy of Franchisee’s, or its parent company’s, most recent audited financial statements if such financial statements are not otherwise publically available; (ii) Franchisee or its parent company is responsible for all payments within the self-insured retention; and (iii) Franchisee assumes all defense and indemnity obligations as outlined in the indemnification terms of this Franchise. AGENDA ITEM #6. e) ORDINANCE NO. ________ 38 SECTION XVII.Abandonment of Franchisee’s Telecommunications Network. Section XVII.1 Where any Facilities or portions of Facilities are no longer needed and their use is to be discontinued, the Franchisee shall immediately report such Facilities in writing (“Deactivated Facilities”) to the Community and Economic Development Administrator or its designee. This notification is in addition to the inventory revisions addressed in Section XV.5. Deactivated Facilities, or portions thereof, shall be completely removed within ninety (90) days and the site, pole or infrastructure restored to its pre-existing condition. Section XVII.2 If Franchisee leases a structure from a landlord and such landlord later abandons the structure, for example by building a replacement structure, Franchisee shall remove or relocate its Facilities within ninety (90) days of such notification from the landlord at no cost to the City and shall remove the pole if so required by the landlord. Section XVII.3 Upon the expiration, termination, or revocation of the rights granted under this Franchise, Franchisee shall remove all of its Facilities from the Rights-of-Way within ninety (90) days of receiving written notice from the Community and Economic Development Administrator or designee. The Facilities, in whole or in part, may not be abandoned by Franchisee without written approval by the City. Any plan for abandonment or removal of Franchisee’s Facilities must be first approved by the Community and Economic Development Administrator or its designee, and all necessary permits must be obtained prior to such work. Franchisee shall restore the Rights-of-Way to at least the same condition that the Rights-of- Way were in immediately prior to any such installation, construction, relocation, maintenance or repair, reasonable wear and tear and casualty excepted, provided Franchisee shall not be responsible for any damages to the Rights-of-Way not caused by Franchisee or any person AGENDA ITEM #6. e) ORDINANCE NO. ________ 39 doing work for Franchisee. All work performed within the Rights-of-Way shall be performed in accordance with the City’s Codes. Franchisee shall be solely responsible for all costs associated with removing its Facilities. Section XVII.4 Notwithstanding Section XVII.1 above, the City may permit Franchisee’s Facilities to be abandoned in place in such a manner as the City may prescribe. Upon permanent abandonment, and Franchisee’s agreement to transfer ownership of the Facilities to the City, Franchisee shall submit to the City all necessary instruments for transferring ownership to the City. Section XVII.5 Any Facilities that are not removed within one hundred eighty (180) days of either the date (i) of termination or revocation of this Franchise, or (ii) the City issued a permit authorizing removal, whichever is later, shall automatically become the property of the City. Any costs incurred by the City in safeguarding such Facilities or removing the Facilities shall be reimbursed by Franchisee. Nothing contained within this Section XVII shall prevent the City from compelling Franchisee to remove any such Facilities through judicial action when the City has not permitted Franchisee to abandon said Facilities in place. Section XVII.6 The provisions of this Section XVII shall survive the expiration, revocation, or termination of this Franchise and for so long as Franchisee has Facilities in Rights-of-Way. SECTION XVIII.Bonds. Performance Bond. Franchisee shall furnish a performance bond (“Performance Bond”) written by a corporate surety reasonably acceptable to the City equal to at least one hundred fifty percent (150%) of the estimated cost of constructing Franchisee’s Facilities, excluding materials, within the Rights-of-Way of the City prior to commencement of any such work. The Performance Bond shall guarantee the AGENDA ITEM #6. e) ORDINANCE NO. ________ 40 following: (1) timely completion of construction; (2) construction in compliance with all applicable plans, permits, technical codes, and standards; (3) proper location of the Facilities as specified by the City; (4) restoration of the Rights-of-Way and other City properties affected by the construction; (5) submission of as-built drawings after completion of construction; and (6) timely payment and satisfaction of all claims, demands, or liens for labor, materials, or services provided in connection with the work which could be asserted against the City or City property. Said bond must remain in full force until the completion of construction, including final inspection, corrections, and final approval of the work, recording of all easements, provision of as-built drawings, and the posting of a Maintenance Bond as described in Section XVIII.2. Compliance with the Performance Bond requirement of the City’s Codes shall satisfy the provisions of this Section XVIII.1. In lieu of a separate Performance Bond for individual projects involving work in the Franchise Area, Franchisee may satisfy the City’s bond requirements by posting a single on-going performance bond in an amount approved by City. Section XVIII.2 Maintenance Bond. Franchisee shall furnish a two (2)-year maintenance bond (“Maintenance Bond”), or other surety acceptable to the City, at the time of final acceptance of construction work on Facilities within the Rights-of-Way. The Maintenance Bond amount will be equal to ten percent (10%) of the documented final cost of the construction work, excluding materials. The Maintenance Bond in this Section XVIII.2 must be in place prior to City’s release of the bond required by Section XVIII.1. Compliance with the Maintenance Bond requirement of the City’s Codes shall satisfy the provisions of this Section XVIII.2. In lieu of a separate Maintenance Bond for individual projects involving work in the Franchise Area, AGENDA ITEM #6. e) ORDINANCE NO. ________ 41 Franchisee may satisfy the City’s bond requirements by posting a single on-going maintenance bond in an amount approved by City. Section XVIII.3 Franchise Bond. Franchisee shall provide City with a bond in the amount of Fifty Thousand Dollars ($50,000.00) (“Franchise Bond”) running or renewable for the term of this Franchise, in a form and substance reasonably acceptable to City. In the event Franchisee shall fail to substantially comply with any one or more of the provisions of this Franchise following notice and a reasonable opportunity to cure, then there shall be recovered jointly and severally from Franchisee and the bond any actual damages suffered by City as a result thereof, including but not limited to staff time, material and equipment costs, compensation or indemnification of third parties, and the cost of removal or abandonment of facilities hereinabove described. Franchisee specifically agrees that its failure to comply with the terms of this Section XVIII shall constitute a material breach of this Franchise. The amount of the bond shall not be construed to limit Franchisee's liability or to limit the City's recourse to any remedy to which the City is otherwise entitled at law or in equity. SECTION XIX.Modification. The City and Franchisee hereby reserve the right to alter, amend, or modify the terms and conditions of this Franchise upon written agreement of both parties to such alteration, amendment or modification. SECTION XX.Revocation. If Franchisee willfully violates or fails to comply with any material provisions of this Franchise, then at the election of the Renton City Council after at least thirty (30) days' written notice to Franchisee specifying the alleged violation or failure, the City may revoke all rights conferred and this Franchise may be revoked by the City Council after a hearing held upon such notice to Franchisee. Such hearing shall be AGENDA ITEM #6. e) ORDINANCE NO. ________ 42 open to the public and Franchisee and other interested parties may offer written and/or oral evidence explaining or mitigating such alleged noncompliance. Within thirty (30) days after the hearing, the Renton City Council, on the basis of the record, will make the determination as to whether there is cause for revocation, whether the Franchise will be terminated, or whether lesser sanctions should otherwise be imposed. The Renton City Council may in its sole discretion fix an additional time period to cure violations. If the deficiency has not been cured at the expiration of any additional time period or if the Renton City Council does not grant any additional period, the Renton City Council may by resolution declare the Franchise to be revoked and forfeited or impose lesser sanctions. If Franchisee appeals revocation and termination, such revocation may be held in abeyance pending judicial review by a court of competent jurisdiction, provided Franchisee is otherwise in compliance with the Franchise. SECTION XXI.Remedies to Enforce Compliance. Section XXI.1 The City may elect, without any prejudice to any of its other legal rights and remedies, to obtain an order from the superior court having jurisdiction compelling Franchisee to comply with the provisions of the Franchise and to recover damages and costs incurred by the City by reason of Franchisee’s failure to comply. In addition to any other remedy provided herein, the City reserves the right to pursue any remedy to compel or force Franchisee and/or its successors and assigns to comply with the terms hereof, and the pursuit of any right or remedy by the City shall not prevent the City from thereafter declaring a forfeiture or revocation for breach of the conditions herein. Provided, further, that by entering into this Franchise, it is not the intention of the City or Franchisee to waive any other rights, AGENDA ITEM #6. e) ORDINANCE NO. ________ 43 remedies, or obligations as otherwise provided by law equity, or otherwise, and nothing contained here shall be deemed or construed to effect any such waiver. Section XXI.2 If Franchisee shall violate, or fail to comply with any of the provisions of this Franchise, or should it fail to heed or comply with any notice given to Franchisee under the provisions of this Franchise, the City shall provide Franchisee with written notice specifying with reasonable particularity the nature of any such breach and Franchisee shall undertake all commercially reasonable efforts to cure such breach within thirty (30) days of receipt of notification. If the parties reasonably determine the breach cannot be cured within (30) thirty days, the City may specify a longer cure period, and condition the extension of time on Franchisee's submittal of a plan to cure the breach within the specified period, commencement of work within the original thirty (30) day cure period, and diligent prosecution of the work to completion. If the breach is not cured within the specified time, or Franchisee does not comply with the specified conditions, the City may, at its discretion, (1) revoke this Franchise with no further notification, or (2) claim damages of two hundred fifty dollars ($250.00) per day against the Franchise Bond set forth in Section XVIII.3, or (3) pursue other remedies as described in Section XXI.1 above. Liquidated damages described in this Section XXI.2 shall not be offset against any sums due to the City as a tax or reimbursement pursuant to Section XIV. SECTION XXII.Non-Waiver. The failure of the City to insist upon strict performance of any of the covenants and agreements of this Franchise or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such covenants, agreements or option or any other covenants, agreements or option. AGENDA ITEM #6. e) ORDINANCE NO. ________ 44 SECTION XXIII.City Ordinances and Regulations. Nothing herein shall be deemed to restrict the City’s ability to adopt and enforce all necessary and appropriate ordinances regulating the performance of the conditions of this Franchise, including any valid ordinance made in the exercise of its police powers in the interest of public safety and for the welfare of the public. The City shall have the authority at all times to reasonably control by appropriate regulations the location, elevation, manner of construction and maintenance of Facilities by Franchisee, and Franchisee shall promptly conform with all such regulations, unless compliance would cause Franchisee to violate other requirements of law. In the event of a conflict between the provisions of this Franchise and any other generally applicable ordinance(s) enacted under the City’s police power authority, such other ordinances(s) shall take precedence over the provisions set forth herein. SECTION XXIV. Cost of Publication. The cost of publication of this Franchise shall be borne by Franchisee, if applicable. SECTION XXV.Acceptance. Franchisee shall execute and return to the City its execution and acceptance of this Franchise in the form attached hereto as Exhibit B. In addition, Franchisee shall submit proof of insurance obtained and additional insured endorsement pursuant to Section XVI, any Performance Bond, if applicable, pursuant to Section XVIII.1 and the Franchise Bond required pursuant to Section XVIII.3. The administrative fee pursuant to Section XIV.1 is due within thirty (30) days of receipt of the invoice from the City. SECTION XXVI.Survival. All of the provisions, conditions, and requirements of Section V, Section VI, Section VIII, Section VII, Section XVII, Section XXVI, Section XXVII.3, Sections XXXVIII.1 through XXXVIII.5, and Section XXXVIII.9 of this Franchise AGENDA ITEM #6. e) ORDINANCE NO. ________ 45 shall be in addition to any and all other obligations and liabilities Franchisee may have to the City at common law, by statute, or by contract, and shall survive the City’s Franchise to Franchisee for the use of the Franchise Area, and any renewals or extensions thereof, or as otherwise provided herein. All of the provisions, conditions, regulations and requirements contained in this Franchise shall further be binding upon the heirs, successors, executors, administrators, legal representatives and assigns of Franchisee and all privileges, as well as all obligations and liabilities of Franchisee shall inure to its heirs, successors and assigns equally as if they were specifically mentioned where Franchisee is named herein. SECTION XXVII.Assignment. Section XXVII.1 This Franchise may not be directly or indirectly assigned, transferred, or disposed of by sale, lease, merger, consolidation or other act of Franchisee, by operation of law or otherwise, unless approved in writing by the City, which approval shall not be unreasonably withheld, conditioned or delayed. The above notwithstanding, Franchisee may freely assign this Franchise, without City approval, in whole or in part to a parent, subsidiary, or affiliated entity, unless there is a change of control as described in Section XXVII.2 below, to an entity that acquires all or substantially all of Franchisee’s assets in the market defined by the Federal Communication Commission in which the Franchise Area is located, or for collateral security purposes. Franchisee shall provide prompt, written notice to the City of any such assignment. In the case of transfer or assignment as security by mortgage or other security instrument in whole or in part to secure indebtedness, such consent shall not be required unless and until the secured party elects to realize upon the collateral. For purposes of this Section XXVII, no assignment or transfer of this Franchise shall be deemed to occur based on the public trading of AGENDA ITEM #6. e) ORDINANCE NO. ________ 46 Franchisee’s stock; provided, however, any tender offer, merger, or similar transaction resulting in a change of control shall be subject to the provisions of this Franchise. After any assignment as provided hereunder, Franchisee shall be relieved of all obligations and liability arising after the date of such assignment. Section XXVII.2 Any transactions that singularly or collectively result in a change of more than fifty percent (50%) of the ultimate ownership or working control of Franchisee, ownership or working control of affiliated entities having ownership or working control of Franchisee or of the Facilities, or of control of the capacity or bandwidth of Franchisee’s Facilities, shall be considered an assignment or transfer requiring City approval. Transactions between affiliated entities are not exempt from City approval if there is a change in control as described in the preceding sentence. Franchisee shall promptly notify the City prior to any proposed change in, or transfer of, or acquisition by any other party of control of Franchisee. Every change, transfer, or acquisition of control of Franchisee shall cause a review of the proposed transfer. The City shall approve or deny such request for an assignment or transfer requiring City’s consent within one hundred twenty (120) days of a completed application from Franchisee, unless a longer period of time is mutually agreed to by the parties or when a delay in the action taken by the City is due to the schedule of the City Council and action cannot reasonably be obtained within the one hundred twenty (120)-day period. In the event that the City adopts a resolution denying its consent and such change, transfer, or acquisition of control has been affected, the City may revoke this Franchise, following the revocation procedure described in Section XX above. The assignee or transferee must have the legal, technical, financial, and other requisite qualifications to own, hold, and operate Franchisee’s Services. AGENDA ITEM #6. e) ORDINANCE NO. ________ 47 Franchisee shall reimburse the City for all direct and indirect costs and expenses reasonably incurred by the City in considering a request to transfer or assign this Franchise, in accordance with the provisions of Section XIV.2 and Section XIV.3, and shall pay the applicable application fee. Section XXVII.3 Franchisee may, without prior consent from the City: (i) lease the Facilities, or any portion, to another person; (ii) grant an indefeasible right of user interest in the Facilities, or any portion, to another person; or (iii) offer to provide capacity or bandwidth in its Facilities to another person, provided further, that Franchisee shall at all times retain exclusive control over its Facilities and remain fully responsible for compliance with the terms of this Franchise, and Franchisee shall furnish, upon request from the City, a copy of any such lease or agreement, provided that Franchisee may redact the name, street address (except for City and zip code), Social Security Numbers, Employer Identification Numbers or similar identifying information, and other information considered confidential under applicable laws provided in such lease or agreement, and the lessee complies, to the extent applicable, with the requirements of this Franchise and applicable City requirements. Franchisee’s obligation to remain fully responsible for compliance with the terms under this Section XXVII.3 shall survive the expiration of this Franchise but only if and to the extent and for so long as Franchisee is still the owner or has exclusive control over the Facilities used by a third party. SECTION XXVIII.Extension. If this Franchise expires without renewal, the City may, subject to applicable law: AGENDA ITEM #6. e) ORDINANCE NO. ________ 48 (a) Allow Franchisee to maintain and operate its Facilities on a month-to-month basis, provided that Franchisee maintains insurance for such Facilities during such period and continues to comply with this Franchise; or (b) The City may order the removal of any and all Facilities at Franchisee’s sole cost and expense consistent with Section XVII. SECTION XXIX.Entire Agreement. This Franchise constitutes the entire understanding and agreement between the parties as to the subject matter herein and no other agreements or understandings, written or otherwise, shall be binding upon the parties upon execution of this Franchise. SECTION XXX.Eminent Domain. The existence of this Franchise shall not preclude the City from acquiring by condemnation in accordance with applicable law, all or a portion of the Franchisee’s Facilities for the fair market value thereof. In determining the value of such Facilities, no value shall be attributed to the right to occupy the area conferred by this Franchise. SECTION XXXI.Vacation. If at any time the City, by ordinance, vacates all or any portion of the area affected by this Franchise, the City shall not be liable for any damages or loss to the Franchisee by reason of such vacation. The City shall notify the Franchisee in writing not less than ninety (90) days before vacating all or any portion of any such area. The City may, after ninety (90) days' written notice to the Franchisee, terminate this Franchise with respect to such vacated area. AGENDA ITEM #6. e) ORDINANCE NO. ________ 49 SECTION XXXII.Notice. Any Notice or information required or permitted to be given to the parties under this Franchise agreement may be sent to the following addresses unless otherwise specified: City: City of Renton Attn: Administrator, Community & Economic Development Department 1055 South Grady Way Renton, WA 98057 With a copy to: City of Renton Attn: City Attorney 1055 South Grady Way Renton, WA 98057 Franchisee: Seattle SMSA Limited Partnership d/b/a Verizon Wireless Attn: Network Real Estate 180 Washington Valley Road Bedminster, New Jersey 07921 With a copy to: Seattle SMSA Limited Partnership d/b/a Verizon Wireless Attn: Pacific Market General Counsel 15505 Sand Canyon Avenue Irvine, CA 92618 SECTION XXXIII.Severability. If any Section, sentence, clause or phrase of this Franchise should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other Section, sentence, clause or phrase of this Franchise unless such invalidity or unconstitutionality materially alters the rights, privileges, duties, or obligations hereunder, in which event either party may request renegotiation of those remaining terms of this Franchise materially affected by such court’s ruling. SECTION XXXIV.Compliance with All Applicable Laws. Franchisee agrees to comply with all present and future federal, state and local laws, ordinances, rules and regulations, except to the extent that the Franchisee has a vested right in accordance with the vested rights doctrine under Washington case law or as codified at RCW 19.27.095, including all City requirements relating to the provisions of the State Environmental Policy Act (“SEPA”), AGENDA ITEM #6. e) ORDINANCE NO. ________ 50 unless otherwise exempt. This Franchise is subject to ordinances of general applicability enacted pursuant to the City’s police powers. Franchisee shall, at its own expense, maintain its Facilities in a safe condition, in good repair and in a manner suitable to the City. Additionally, Franchisee shall keep its Facilities free of debris and anything of a dangerous, noxious or offensive nature or which would create a hazard or undue vibration, heat, noise or any interference with City services. City reserves the right at any time to amend this Franchise to conform to any hereafter enacted, amended, or adopted federal or state statute or regulation relating to the public health, safety, and welfare, or relating to roadway regulation, or a City ordinance enacted pursuant to such federal or state statute or regulation upon providing Franchisee with thirty (30) days' written notice of its action setting forth the full text of the amendment and identifying the statute, regulation, or ordinance requiring the amendment. Said amendment shall become automatically effective upon expiration of the notice period unless, before expiration of that period, Franchisee makes a written request for negotiations over the terms of the amendment. If the parties do not reach agreement as to the terms of the amendment within forty-five (45) days after the call for negotiations, City may enact the proposed amendment, by incorporating Franchisee's concerns to the maximum extent City deems possible. SECTION XXXV.Attorneys’ Fees. If a suit or other action is instituted in connection with any controversy arising out of this Franchise, the prevailing party shall be entitled to recover all of its costs and expenses, including such sum as the court may judge as reasonable for attorneys’ fees, costs, expenses and attorneys’ fees upon appeal of any judgment or ruling. AGENDA ITEM #6. e) ORDINANCE NO. ________ 51 SECTION XXXVI.Hazardous Substances. Franchisee shall not introduce or use any hazardous substances (chemical or waste), in violation of any applicable law or regulation, nor shall Franchisee allow any of its agents, contractors or any person under its control to do the same. Franchisee will be solely responsible for and will defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from and against any and all claims, costs and liabilities including reasonable attorneys’ fees and costs, arising out of or in connection with the cleanup or restoration of the property associated with Franchisee’s use, storage, release, or disposal of hazardous substances, whether or not intentional, and the use, storage, release, or disposal of such substances by Franchisee’s agents, contractors or other persons acting under Franchisee’s control, whether or not intentional. SECTION XXXVII.Licenses, Fees and Taxes. Prior to constructing any improvements, Franchisee shall obtain a business or utility license from the City. Franchisee shall pay promptly and before they become delinquent, all taxes on personal property and improvements owned or placed by Franchisee and shall pay all license fees and public utility charges relating to the conduct of its business, shall pay for all permits, licenses and zoning approvals, shall pay any other applicable tax unless documentation of exemption is provided to the City and shall pay utility taxes and license fees imposed by the City. SECTION XXXVIII.Miscellaneous. Section XXXVIII.1 Franchisee releases, covenants not to bring suit, and agrees to indemnify, defend, and hold harmless the City, its officers, employees, and agents from any and all claims, costs, judgments, awards, or liability to any person, for injury or death of any person, or damage to property, caused by or arising out of any acts or omissions of Franchisee, its AGENDA ITEM #6. e) ORDINANCE NO. ________ 52 agents, servants, officers, or employees in the performance of this Franchise and any rights granted by this Franchise. These indemnification obligations shall extend to claims that are not reduced to a suit and any claims that may be compromised, with Franchisee’s prior written consent, prior to the culmination of any litigation or the institution of any litigation. Section XXXVIII.2 Inspection or acceptance by the City of any work performed by Franchisee at the time of completion of construction shall not be grounds for avoidance by Franchisee of any of its indemnification obligations under this Franchise. Section XXXVIII.3 The City shall promptly notify Franchisee of any claim or suit and request in writing that Franchisee indemnify the City. Franchisee may choose counsel to defend the City subject to this Section XXXVIII.3. The City’s failure to so notify and request indemnification shall not relieve Franchisee of any liability that Franchisee might have, except to the extent that such failure prejudices Franchisee’s ability to defend such claim or suit. In the event that Franchisee refuses the tender of defense in any suit or any claim, as required pursuant to the indemnification provisions within this Franchise, and said refusal is subsequently determined by a court having jurisdiction (or such other tribunal that the parties shall agree to decide the matter), to have been a wrongful refusal on the part of Franchisee, Franchisee shall pay all of the City’s reasonable costs for defense of the action, including all expert witness fees, costs, and attorney’s fees, and including costs and fees incurred in recovering under this indemnification provision. If separate representation to fully protect the interests of both parties is necessary, such as a conflict of interest between the City and the counsel selected by Franchisee to represent the City, then upon the prior written approval and consent of Franchisee, which shall not be unreasonably withheld, the City shall have the right to AGENDA ITEM #6. e) ORDINANCE NO. ________ 53 employ separate counsel in any action or proceeding and to participate in the investigation and defense thereof, and Franchisee shall pay the reasonable fees and expenses of such separate counsel, except that Franchisee shall not be required to pay the fees and expenses of separate counsel on behalf of the City for the City to bring or pursue any counterclaims or interpleader action, equitable relief, restraining order or injunction. The City’s fees and expenses shall include all out-of-pocket expenses, such as consultants and expert witness fees, and shall also include the reasonable value of any services rendered by the counsel retained by the City but shall not include outside attorneys’ fees for services that are unnecessarily duplicative of services provided the City by Franchisee. Each party agrees to cooperate and to cause its employees and agents to cooperate with the other party in the defense of any such claim and the relevant records of each party shall be available to the other party with respect to any such defense. Section XXXVIII.4 Except to the extent that damage or injury arises from the negligence or willful misconduct of the City, its employees, agents, volunteers, elected officials or contractors, the obligations of Franchisee under the indemnification provisions of Section XXXVIII and any other indemnification provision herein shall apply regardless of whether liability for damages arising out of bodily injury to persons or damages to property were caused or contributed to by the concurrent negligence of the City, its officers, agents, employees or contractors. Notwithstanding the proceeding sentence, to the extent the provisions of RCW 4.24.115 are applicable, the parties agree that the indemnity provisions hereunder shall be deemed amended to conform to said statute and liability shall be allocated as provided therein. It is further specifically and expressly understood that the indemnification provided constitutes AGENDA ITEM #6. e) ORDINANCE NO. ________ 54 Franchisee’s waiver of immunity under Title 51 RCW, solely for the purposes of this indemnification, relating solely to indemnity claims made by the City directly against the Franchisee for claims made against the City by Franchisee’s employees. This waiver has been mutually negotiated by the parties. Section XXXVIII.5 Notwithstanding any other provisions of Section XXXVIII, Franchisee assumes the risk of damage to its Facilities located in the Public Ways and upon City-owned property from activities conducted by the City, its officers, agents, employees, volunteers, elected and appointed officials, and contractors, except to the extent any such damage or destruction is caused by or arises from any sole negligence, willful misconduct, or criminal actions on the part of the City, its officers, agents, employees, volunteers, or elected or appointed officials, or contractors. In no event shall the City be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including by way of example and not limitation lost profits, lost revenue, loss of goodwill, or loss of business opportunity in connection with its performance or failure to perform under this Franchise. Franchisee releases and waives any and all such claims against the City, its officers, agents, employees, volunteers, or elected or appointed officials, or contractors. Franchisee further agrees to indemnify, hold harmless and defend the City against any claims for damages, including, but not limited to, business interruption damages and lost profits, brought by or under users of Franchisee’s Facilities as the result of any interruption of service due to damage or destruction of Franchisee’s Facilities caused by or arising out of activities conducted by the City, its officers, agents, employees or contractors, except to the extent any such damage or destruction is AGENDA ITEM #6. e) ORDINANCE NO. ________ 55 caused by or arises from the sole negligence or any willful misconduct on the part of the City, its officers, agents, employees, volunteers, or elected or appointed officials, or contractors. Section XXXVIII.6 The indemnification provisions of Sections XXXVIII.1 through XXXVIII.5 shall survive the expiration, revocation, or termination of this Franchise. Section XXXVIII.7 Franchisee is solely responsible for determining whether its Small Cell Facilities interfere with telecommunications facilities of utilities and other franchisees within the Rights-of-Way. Franchisee shall comply with the rules and regulations of the Federal Communications Commission regarding radio frequency interference when siting its Small Cell Facilities within the Franchise Area. Franchisee, in the performance and exercise of its rights and obligations under this Franchise shall not physically or technically interfere in any manner with the existence and operation of any and all existing utilities, sanitary sewers, water mains, storm drains, gas mains, poles, aerial and underground electrical and telephone wires, electroliers, cable television, and other telecommunications, utility, or municipal property, without the express written approval of the owner or owners of the affected property or properties, except as expressly permitted by applicable law or this Franchise, and as long as such equipment is operating in accordance with applicable laws and regulations. Section XXXVIII.8 City and Franchisee respectively represent that its signatory is duly authorized and has full right, power and authority to execute this Franchise. Section XXXVIII.9 This Franchise shall be construed in accordance with the laws of the State of Washington. Venue for any dispute related to this Franchise shall be the United States District Court for the Western District of Washington, or King County Superior Court. AGENDA ITEM #6. e) ORDINANCE NO. ________ 56 Section XXXVIII.10 Section captions and headings are intended solely to facilitate the reading thereof. Such captions and headings shall not affect the meaning or interpretation of the text herein. Section XXXVIII.11 Where the context so requires, the singular shall include the plural and the plural includes the singular. Section XXXVIII.12 Franchisee shall be responsible for obtaining all other necessary approvals, authorizations and agreements from any party or entity and it is acknowledged and agreed that the City is making no representation, warranty or covenant whether any of the foregoing approvals, authorizations or agreements are required or have been obtained by Franchisee by any person or entity. Section XXXVIII.13 This Franchise may be enforced at both law and equity. Section XXXVIII.14 Franchisee acknowledges that it, and not the City, shall be responsible for the premises and equipment’s compliance with all marking and lighting requirements of the FAA and the FCC. Franchisee shall indemnify and hold the City harmless from any fines or other liabilities caused by Franchisee’s failure to comply with such requirements, except to the extent such failure is due to the actions or inactions of the City. Should Franchisee or the City be cited by either the FCC or the FAA because the Facilities or the Franchisee’s equipment is not in compliance and should Franchisee fail to cure the conditions of noncompliance within the timeframe allowed by the citing agency, the City may either terminate this Franchise immediately on notice to the Franchisee or proceed to cure the conditions of noncompliance at the Franchisee’s expense. AGENDA ITEM #6. e) ORDINANCE NO. ________ 57 SECTION XXXIX.Ordinance Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title (“Effective Date”). PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2019. ________________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this _______ day of _____________________, 2019. ________________________________ Denis Law, Mayor Approved as to form: ________________________________ Shane Moloney, City Attorney Date of Publication: __________ ORD:2093:10/4/19 AGENDA ITEM #6. e) ORDINANCE NO. ________ 58 SUMMARY OF ORDINANCE NO. (201_) City of Renton, Washington ______________________________________________________________________________ On the ___ day of _______, 201__, the City Council of the City of Renton passed Ordinance No. _____. A summary of the content of said Ordinance, consisting of the title, is provided as follows: AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, GRANTING TO SEATTLE SMSA LIMITED PARTNERSHIP D/B/A VERIZON WIRELESS AND ITS AFFILIATES, SUCCESSORS AND ASSIGNS, THE RIGHT, PRIVILEGE, AUTHORITY AND NONEXCLUSIVE FRANCHISE FOR FIVE YEARS, TO CONSTRUCT, MAINTAIN, OPERATE, REPLACE AND REPAIR A TELECOMMUNICATIONS NETWORK FOR SMALL CELL TECHNOLOGY, IN, ACROSS, OVER, ALONG, UNDER, THROUGH AND BELOW CERTAIN DESIGNATED PUBLIC RIGHTS-OF-WAY OF THE CITY OF RENTON, WASHINGTON. The full text of this Ordinance will be mailed upon request. ___________________________________ CITY CLERK FILED WITH THE CITY CLERK: , 201_ PASSED BY THE CITY COUNCIL: _______, 201_ PUBLISHED: ______, 201_ EFFECTIVE DATE: , 201_ ORDINANCE NO.: (201_) AGENDA ITEM #6. e) EXHIBIT A FRANCHISEE’S INITIAL DEPLOYMENT PLAN Design of the small cell facilities will follow the City’s standard detail, as noted in Section XV.3 Design. AGENDA ITEM #6. e) EXHIBIT B STATEMENT OF ACCEPTANCE ___________________________________, for itself, its successors and assigns, hereby accepts and agrees to be bound by all lawful terms, conditions and provisions of the Franchise attached hereto and incorporated herein by this reference. Seattle SMSA Limited Partnership d/b/a Verizon Wireless By: Cellco Partnership, its General Partner By: _______________________ Name: ____________________ Title: ____________________ Date: ______________________ STATE OF ________________ ) )ss. COUNTY OF ______________ ) On this ____ day of _______________, 201_, before me the undersigned, a Notary Public in and for the State of _________________, duly commissioned and sworn, personally appeared, __________________ of Cellco Partnership, General Partner of Seattle SMSA Limited Partnership d/b/a Verizon Wireless, the company that executed the within and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said company, for the uses and purposes therein mentioned, and on oath stated that he/she is authorized to execute said instrument. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal on the date hereinabove set forth. _____________________________________________ Signature _____________________________________________ NOTARY PUBLIC in and for the State of __________________, residing at ________________________ MY COMMISSION EXPIRES: ______________________________ AGENDA ITEM #6. e) AB - 2478 City Council Regular Meeting - 14 Oct 2019 SUBJECT/TITLE: Request to Hire Capital Project Coordinator/Park Planning at Pay Grade a28, Step E RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services Department STAFF CONTACT: Leslie Betlach, Parks Planning and Natural Resources Director EXT.: 6619 FISCAL IMPACT SUMMARY: The position is currently budgeted at Pay Grade a28, Step E. Hiring the Capital Project Coordinator/Park Planning at Pay Grade a28, Step E will have a fiscal impact of approximately $1,770 in 2019. Salary savings will be utilized to cover the increased costs. SUMMARY OF ACTION: Since June 2019, the Community Services Department, Parks Planning and Natural Resources Division advertised on three (3) separate occasions to fill three (3) positions to implement the parks bond and CIP projects. Eight (8) candidates were invited for interviews with three candidates canceling. Of the remaining five (5) candidates that were interviewed, three (3) were invited for second interviews with two (2) electing not to move forward. As a result of the recruitment process one candidate has met a ll of the qualifications of the position. This individual has extensive experience in environmental and park design, permitting, construction, community engagement and grant writing. The City is advertising a fourth time to fill the remaining two vacant positions. EXHIBITS: STAFF RECOMMENDATION: Authorize hiring a Capital Project Coordinator/Park Planning at Pay Grade a28, Step E. This position is currently budgeted at Pay Grade a28, Step E. City policy requires Council approval to fill a pos ition above Step C. AGENDA ITEM #6. f) AB - 2489 City Council Regular Meeting - 14 Oct 2019 SUBJECT/TITLE: Renewal of Stop Loss Coverage 2020 with Symetra RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Human Resources / Risk Management Department STAFF CONTACT: Ellen Bradley-Mak, Administrator EXT.: 7657 FISCAL IMPACT SUMMARY: Expenditure required: $429,539 Amount Budgeted: $429,539 Note that this includes active employees and LEOFF 1 retirees. SUMMARY OF ACTION: The City provides medical coverage through a self-funded plan, which means that the City pays for claims out of the Renton Employee Healthcare Plan fund by utilizing a third-party administrator to process claims. To preserve the fiscal stability of the plan, it is necessary to carry excess loss (stop loss) insurance to protect the City from cost of high-dollar claims. The City bids this coverage each year. In 2019 Symetra was the successful bidder. For 2020 Symetra has agreed to match the lowest bid, with a premium increase of 8.5%. This coverage carries an individual deductible amount of $250,000, which will remain unchanged from last year. EXHIBITS: A. Stop Loss Market - Bids for 2020 B. Symetra rate renewal C. Symetra policy holder packet STAFF RECOMMENDATION: Approve the 2020 Excess Loss (Stop Loss) insurance contract with Symetra in the amount of $429,539 and authorize the Mayor and City Clerk to sign the implementing documents when ready. AGENDA ITEM #6. g) CONFIDENTIAL | © 2018 USI Insurance Services. All rights reserved. | 3 Stop Loss Bid - Medical SL Detail (2), 10/7/2019 Self Funded Stop Loss Market Search for 2020 Renewal Stop Loss Outline Current Neg. Renewal Neg. Renewal (a) Neg. Renewal (b) Option 1 (a) Option 1 (b) Option 1 (c) Option 2 (a) Option 2 (b) Option 2 (c) Third Party Administrator HMA HMA HMA HMA HMA HMA HMA HMA HMA HMA Network Name HMA PreferredHMA PreferredHMA PreferredHMA PreferredHMA PreferredHMA PreferredHMA PreferredHMA PreferredHMA PreferredHMA Preferred Stop Loss Carrier Symetra Symetra Symetra Symetra TMHCC Life TMHCC Life TMHCC Life Sun Life Sun Life Sun Life Pharmacy Benefit Manager (PBM EnvisionRx / Costco Rx Costco Rx Costco Rx Costco Rx Costco Rx Costco Rx Costco Rx Costco Rx Costco Rx Costco Rx Specific Stop Loss (SSL)$250,000 $250,000 $275,000 $300,000 $250,000 $275,000 $300,000 $250,000 $275,000 $300,000 Laser Liability $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Aggregating Specific None None None None None None None None None None Contract Basis 24/12 24/12 24/12 24/12 24/12 24/12 24/12 24/12 24/12 24/12 Coverages Included Medical & Rx Medical & Rx Medical & Rx Medical & Rx Medical & Rx Medical & Rx Medical & Rx Medical & Rx Medical & Rx Medical & Rx Annual Reimbursement Max Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited Laser Waiver at Renewal Inclu Included Included Included Included Included Included Included Included Included Included Rate Cap at Renewal (Amount N/A 50%50%50%50%50%50%50%50%50% Run-in Limit None None None None None None None None None None Aggregate Stop Loss (ASL)200%200%200%200%200%200%200%200%200%200% Contract Basis 24/12 24/12 24/12 24/12 24/12 24/12 24/12 24/12 24/12 24/12 Coverages Included Medical & Rx Medical & Rx Medical & Rx Medical & Rx Medical & Rx Medical & Rx Medical & Rx Medical & Rx Medical & Rx Medical & Rx Annual Reimbursement Max $1 Million $1 Million $1 Million $1 Million $1 Million $1 Million $1 Million $1 Million $1 Million $1 Million Run-in Limit None None None None None None None None None None Rates Firm With Firm Firm Firm Firm Firm Firm Firm Firm Firm Firm Retirees Covered?Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes PEPM Costs SSL + ASL Stop Loss PEPM $59.44 $64.50 $56.71 $49.77 $75.85 $67.80 $61.68 $64.53 $56.48 $49.81 Total Cost Monthly SSL + ASL Stop Loss Premium $32,989 $35,795 $31,472 $27,624 $42,095 $37,631 $34,232 $35,816 $31,345 $27,647 Total Cost Annual SSL + ASL Stop Loss Premium $395,867 $429,539 $377,658 $331,487 $505,138 $451,575 $410,786 $429,798 $376,141 $331,762 Notes 1. HM Insurance Group, OptumHealth, Swiss Re and Voya Financial declined to quote due to uncompetitive rates. AG E N D A I T E M # 6 . g ) BS Page 1 LGC-12000/WA 09/06 Symetra ® is a registered service mark of Symetra Life Insurance Company. Symetra Life Insurance Company 777 108th Avenue NE, Suite 1200 Bellevue, Washington 98004-5135 EXCESS LOSS SCHEDULE OF BENEFITS A.Policyholder: City of Renton Policy Number: 16-013912-00 Effective Date of Coverage: January 1, 2020 Policyholder Anniversary Date: January 1st of each year beginning in 2020. Premium Due Date: Premium is due on the Effective Date of Coverage and the first of each month beginning with February 1, 2019. Enrollment (at the beginning of the Policy Period): Single 256 Family 378 Retirees covered under Excess Loss: Yes No Individual coverage only B.This Schedule of Benefits applies to the Policy Period: from 01-01-2020 to 01-01-2021 C.Individual Excess Loss Insurance: Yes No 1.Individual Deductible per Covered Unit: $250,000 Note: The minimum Individual Deductible is $100,000 or 5% of expected claims, whichever is less. 2.Alternate Individual Deductibles applicable? Yes (See Excess Loss Alternate Reimbursement Endorsement) No 3.Covered Expenses: Medical excluding all Prescription Drugs Medical including Prescription Drugs defined as ONE of the following: Rx Card and Mail Order Rx Card Only Rx Mail Order Only OR Rx as part of Medical Plan subject to a Deductible and Coinsurance Other: _____________________________________________ 4.Symetra’s Reimbursement Percentage: 100% of Covered Expenses in excess of the Individual Deductible. AGENDA ITEM #6. g) EXCESS LOSS SCHEDULE OF BENEFITS Applies to Policy Period: from 01-01-2020 to 01-01-2021 BS Page 2 LGC-12000/WA 09/06 Symetra ® is a registered service mark of Symetra Life Insurance Company. 5. Individual Lifetime Reimbursement Maximum: Unlimited per Covered Unit Policy Period Reimbursement Maximum: Unlimited per Covered Unit 6. Premium Rates: Covered Units Single $28.67 Family $81.41 7. Reimbursement Option: Covered Expenses incurred on or after the Policy Effective Date and paid during the Policy Period with: Run-in Period 24 months Run-in Limit Unlimited Run-out Period 0 months Run-out Limit N/A 8. Individual Excess Loss Terminal Provision applicable? Yes No 9. Individual Excess Loss Advantage Provision applicable? Yes No D. Aggregate Excess Loss Insurance: Yes No 1. Covered Expenses: Medical excluding all Prescription Drugs Medical including Prescription Drugs defined as ONE of the following: Rx Card and Mail Order Rx Card Only Rx Mail Order Only OR Rx as part of Medical Plan subject to a Deductible and Coinsurance Vision Dental Short-Term Disability Other _______________________________________________ 2. Aggregate Attachment Point will be set by Symetra. 3. Symetra’s Reimbursement Percentage: 100% of Covered Expenses in excess of the Aggregate Attachment Point. 4. Aggregate Reimbursement Maximum per Policy Period: $1,000,000 5. Monthly Aggregate Accommodation Provision applicable? Yes No AGENDA ITEM #6. g) EXCESS LOSS SCHEDULE OF BENEFITS Applies to Policy Period: from 01-01-2020 to 01-01-2021 BS Page 3 LGC-12000/WA 09/06 Symetra ® is a registered service mark of Symetra Life Insurance Company. 6. Reimbursement Option: Covered Expenses incurred on or after the Policy Effective Date and paid during the Policy Period with: Run-in Period 24 months Run-in Limit Unlimited Run-out Period 0 months Run-out Limit N/A 7. Minimum Aggregate Attachment Point: 90% of the first Monthly Aggregate Attachment Point x 12. Note: The minimum Aggregate Attachment Point may not be less than 120% of expected claims. 8. Monthly Aggregate Attachment Factors: Covered Units Single $1,415.04 Family $3,546.94 9. Aggregate Excess Loss Terminal Provision applicable? Yes No 10. Aggregate Excess Loss premium: $1.00 Paid: annually in advance 11. Net Claim Limit: $250,000 per Covered Unit E. Medical Conversion Privilege: Yes No F. Endorsements Included Individual Excess Loss Advance Funding Endorsement Excess Loss Alternate Reimbursement Endorsement G. Additional Information: Claims determined to be eligible under the Employee Benefit Plan in final and binding external review by independent review organizations (IROs) will also be deemed Covered Expenses under the Policy. Claim exception requests pending and under IRO review at the end of the Policy Period will continue to be considered for coverage. City of Renton has been identified as a member of the Alliant Employer Dividend Program. Membership is subject to the Symetra-Alliant agreement dated October 3, 2016. H. Associated Companies: Name Effective Date Termination Date N/A AGENDA ITEM #6. g) SYM-1013 10/18 Consumer Privacy Statement Symetra is serious about keeping your personal information private and secure. This notice of our privacy policy explains how we use and protect your information. Symetra does not sell or rent information about you to others. Where we get information about you The information we get about you comes from different sources, and may include: • Information that you give to us on applications or other forms, such as your name, address and Social Security number. • Information from your transactions with us, our affiliated companies or our business partners. This includes products and services you have purchased from us or information about your payment history or claims. • Information we receive from consumer reporting agencies to confirm or add to facts given by you. • Information we receive from your insurance agent, broker or financial advisor. This may include updated information about your policy or account. Sharing information In order to conduct our business and offer you the products and services that you may want, we may share your information as allowed or required by law. We may share your information with our affiliates or third parties outside the Symetra family of companies to service, market or underwrite our products and services to you. We may share your information with insurance agents, brokers and financial advisors who sell our products and services. We may also share your information with financial institutions that we have joint marketing agreements with to sell our products and services. Working with these businesses allows us to provide you with a broader selection of insurance and investment products and services from our companies. These businesses are legally obligated to keep your information private and secure, and to use it only for the services we request. If any sharing of your information would require us to give you the option to opt-out of or opt-in to the information sharing, we will provide you with this option. We will continue to follow our privacy policy as described in this notice even when you are no longer our customer. Medical information We obtain or share medical information only in connection with specific products and services. This may include underwriting a life insurance policy, processing a claim, or any other use that we disclose to you before the information is collected. About independent insurance agents, brokers and financial advisors The independent insurance agents, brokers and financial advisors who sell our products and services are not our employees and are not subject to our privacy policy. They may have received personal information about you that we do not have. They may use this information differently than we do. Contact your agent, broker or advisor to learn more about their privacy practices. AGENDA ITEM #6. g) Keeping your personal information safe We protect your personal information in a variety of ways. We maintain physical, administrative and technical safeguards to protect this information from unauthorized access. Employees receive training to protect personal information, and are authorized to access this information only when they have a business need to do so. We expect the agents, brokers and advisors who sell our products and services to maintain a high regard for privacy and to safeguard customer information. We follow your state law when it protects your privacy more than federal law. Accuracy of your information We need accurate information to provide you with the best possible service. If you need to update your information, or if the information we have about you is inaccurate or incomplete, please contact us. Please be sure to include your name and policy number or contract number. • By telephone: You can call us at the telephone number shown on your account statement or on other information we have sent to you. You can also call us at 1-800-796-3872. • In writing: You can write to us at the address shown on your account statement or on other information we have sent to you. You can also write to us at P.O. Box 34690, Seattle, WA 98124-1690. You can also request a copy of the information that we have about you in our files to make sure it is correct. You must make your request in writing and send it to the address shown on your policy or contract or to the address shown above. We will send you the information within 30 business days of receiving your request. We will advise you of any person or group to whom we have given the information during the last two years. If you believe the information about you in our files is wrong, you can notify us in writing. We will review your file and respond to you within 30 business days. If we agree with you, we will change our records. This change will become part of the file. It will be sent to those that received inaccurate information from us. It will also be included in any later disclosures to others. If we disagree with you, we will explain why. You can provide us with a statement explaining why you believe the information is wrong. This statement will become part of the file. It will be sent to those that received the disputed information from us. It will also be included in any later disclosures to others. Privacy and Symetra’s websites This notice also applies to our websites. If you would like more information about our website privacy and security practices, go to www.symetra.com and click on the Privacy link. The Symetra family of companies This notice applies to the following companies: • Symetra Life Insurance Company • Symetra National Life Insurance Company • First Symetra National Life Insurance Company of New York • Symetra Assigned Benefits Service Company • Symetra Securities, Inc. • Clearscape Funding Corporation Symetra Financial Corporation 777 108th Avenue NE, Suite 1200 Bellevue, WA 98004-5135 www.symetra.com Symetra® is a registered service mark of Symetra Life Insurance Company. AGENDA ITEM #6. g) LHE-1038/TB 1/13 Symetra® is a registered service mark of Symetra Life Insurance Company. Symetra Life Insurance Company 777 108th Avenue NE, Suite 1200 Bellevue, WA 98004-5135 Local Office: Benefits Division Mail Stop KC-16 777 108th Avenue NE Suite 1200 Bellevue, WA 98004-5135 Phone 1-800-426-7784 Fax 1-866-532-1362 www.symetra.com Re: Information for IRS Form 5500 Dear Policyholder: As an Excess Loss policyholder with Symetra Life Insurance Company, we understand that you may need to file a Form 5500. We are happy to provide you with the information you need upon request (pursuant to ERISA §103 (a)(2)). If, at the end of your plan year, you need information so that you can file Form 5500, please email your request to erisa@symetra.com or contact us at 1-800-426-7784. Sincerely, Symetra Life Insurance Company Benefits Premium Administration AGENDA ITEM #6. g) AB - 2485 City Council Regular Meeting - 14 Oct 2019 SUBJECT/TITLE: Authorization to Purchase Fleet Vehicles RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Administration STAFF CONTACT: Ron Kahler, Fleet Manager EXT.: 2660 FISCAL IMPACT SUMMARY: The total cost of the vehicles is $185,094 and the total amount budgeted for these vehicles is $190,000. SUMMARY OF ACTION: The Fleet Section has obtained quotes for the purchase of six vehicles for the Community Services Department. Three of the requested purchases will replace existing vehicles B088, B089 and B225. The remaining three vehicles are new purchases approved in the 2019-2020 biennium budget. Quotes for replacing B088 and B089, which are two existing 12 -passenger vans, have come in over budget by $2,677 each as the result of a price increase by Chevrolet. Regardless, the overall impact to the 501 Fund budget is $4,906 less than the total budgeted amount for the six vehicles. All vehicles are included in the Fund 501 Equipment Rental Vehicle Acquisition and Replacement Schedule. Existing Vehicle Year Purchased Replacement Make & Model Replacement Cost Vendor & State Contract Bid Number B088 1999 Chevrolet Express 12-Passenger $32,677 Bud Clary Washington State 05916 B89 1999 Chevrolet Express 12-Passenger $32,677 Bud Clary Washington State 05916 B225 2004 Chevrolet Colorado Extended Cab 2WD $26,002 Bud Clary Washington State 05916 NEW N/A Chevrolet Colorado Extended Cab 2WD $26,002 Bud Clary Washington State 05916 NEW N/A Chevrolet Colorado Extended Cab 4WD $31,851 Bud Clary Washington State 05916 NEW N/A Chevrolet Colorado Crew Cab 4WD $35,885 Bud Clary Washington State 05916 TOTAL $185,094 EXHIBITS: A. Bud Clary Chevrolet Quote 2019-10-32 B. Bud Clary Chevrolet Quote 2019-10-37 C. Bud Clary Chevrolet Quote 2019-10-38 D. Bud Clary Chevrolet Quote 2019-10-40 AGENDA ITEM #6. h) STAFF RECOMMENDATION: Authorize the purchase of six Community Service Department vehicles totaling $185,094. All vehicles will be purchased from Bud Clary Chevrolet using Washington State Bid Contract Award 05916. AGENDA ITEM #6. h) Vehicle Quote Number: 2019-10-32 Create Purchase Request View organization purchase requests This is a quote only. You must create a purchase request to order this vehicle(s) Contract & Dealer Information Contract #: 05916 Dealer: Bud Clary Chevrolet (W262) Dealer Contact: Becky Davis Dealer Phone: (360) 423-1700 Organization Information Organization: RENTON, CITY OF - 21725 Email: rkahler@rentonwa.gov Quote Notes: B088 & B089 Vehicle Location: RENTON RTA Color Options & Qty Summit White(GAZ) - 2 Tax Exempt: N Vehicle Options Order Code Option Description Qty Unit Price Ext. Price 2020-0406-001 2020 Chevrolet Express Passenger Van 2 $27,810.00 $55,620.00 2020-0406-002 2020 Chevrolet Express Passenger Van 2500(CG23406) includes:Engine, 4.3L V6 with Direct Injection and Variable Valve Timing, includes aluminum block construction (276 hp [206 kW] @ 5200 rpm, 298 lb-ft of torque [404 Nm] @ 3900 rpm) (STD),Transmission, 8-speed automatic, electronically controlled with overdrive and tow/haul mode. Includes Cruise Grade Braking and Powertrain Grade Braking (Requires (LV1) 4.3L V6 SIDI engine.) (STD),Seating, 12-passenger, (2-3-3-4 seating configuration) 4-passenger seat is a 50/50 split, 2-piece configuration (STD) 2 $0.00 $0.00 2020-0406-004 Upgrade engine option: (L96)Engine, Vortec 6.0L V8 SFI FlexFuel (341 hp [254.3 kW] @ 5400 rpm, 373 lb-ft of torque [503.6 N-m] @ 4200 rpm) (Included with (WP9) Communications Package, (WPD) Safety Package or (ZL3) Enhanced Convenience Package. Includes external engine oil cooler. Requires (MYD) 6-speed heavy-duty automatic transmission 2 $995.00 $1,990.00 2020-0406-009 (ZQ3)Driver Convenience Package includes (N33) Tilt-Wheel and (K34) cruise control (Included with (WP9) Communications Package, (WPD) Safety Package or (ZL3) Enhanced Convenience Package.) 2 $395.00 $790.00 2020-0406-019 (UA1)Battery, heavy-duty 770 cold-cranking amps, maintenance-free with rundown protection and retained accessory power (Not available with (TP3) dual batteries (770 cca primary and 770 cca isolated) or (LWN) 2.8L Duramax Turbo-Diesel engine.) 2 $60.00 $120.00 2020-0406-021 (Z82)Trailering equipment, heavy-duty includes trailering hitch platform and dual 4-pin/7-pin sealed connector (Included with (ZL3) Enhanced Convenience Package. Includes (UY7) trailer wiring harness.) 2 $360.00 $720.00 2020-0406-023 (YA2)Door, sliding passenger-side (Includes (C69) rear air conditioning.) 2 $350.00 $700.00 2020-0406-027 (ATG)Remote Keyless Entry with 2 transmitters and remote panic button (Included with (ZL3) Enhanced Convenience Package.) 2 $175.00 $350.00 Quote Totals Total Vehicles: 2 Sub Total: $60,290.00 8.4 % Sales Tax: $5,064.36 Quote Total: $65,354.36 AGENDA ITEM #6. h) Vehicle Quote Number: 2019-10-37 Create Purchase Request View organization purchase requests This is a quote only. You must create a purchase request to order this vehicle(s) Contract & Dealer Information Contract #: 05916 Dealer: Bud Clary Chevrolet (W262) Dealer Contact: Becky Davis Dealer Phone: (360) 423-1700 Organization Information Organization: RENTON, CITY OF - 21725 Email: rkahler@rentonwa.gov Quote Notes: Facilities New (2) Vehicle Location: RENTON RTA Color Options & Qty Red Hot (G7C) - 2 Tax Exempt: N Vehicle Options Order Code Option Description Qty Unit Price Ext. Price 2020-0703-001 2020 Chevy Colorado 2WD 2 $23,987.00 $47,974.00 2020-0703-002 2020 Chevy Colorado 2WD(12M53) Ext cab, 2.5L I4 WT, with 6-speed auto transmission 128"WB 2 $0.00 $0.00 Quote Totals Total Vehicles: 2 Sub Total: $47,974.00 8.4 % Sales Tax: $4,029.82 Quote Total: $52,003.82 AGENDA ITEM #6. h) Vehicle Quote Number: 2019-10-38 Create Purchase Request View organization purchase requests This is a quote only. You must create a purchase request to order this vehicle(s) Contract & Dealer Information Contract #: 05916 Dealer: Bud Clary Chevrolet (W262) Dealer Contact: Becky Davis Dealer Phone: (360) 423-1700 Organization Information Organization: RENTON, CITY OF - 21725 Email: rkahler@rentonwa.gov Quote Notes: Facilities New Vehicle Location: RENTON RTA Color Options & Qty Red Hot (G7C) - 1 Tax Exempt: N Vehicle Options Order Code Option Description Qty Unit Price Ext. Price 2020-0704-001 2020 Chevrolet Colorado 4wd 1 $29,308.00 $29,308.00 2020-0704-002 2020 Chevrolet Colorado 4Wd Extended Cab (12M53)2.5L I4 motor w/6-spd automatic(LCV)(MYB) 128"WB 1 $0.00 $0.00 2020-0704-037 (NY7)Transfer case shield (Requires a Fleet or Government order type.) 1 $75.00 $75.00 Quote Totals Total Vehicles: 1 Sub Total: $29,383.00 8.4 % Sales Tax: $2,468.17 Quote Total: $31,851.17 AGENDA ITEM #6. h) Vehicle Quote Number: 2019-10-40 Create Purchase Request View organization purchase requests This is a quote only. You must create a purchase request to order this vehicle(s) Contract & Dealer Information Contract #: 05916 Dealer: Bud Clary Chevrolet (W262) Dealer Contact: Becky Davis Dealer Phone: (360) 423-1700 Organization Information Organization: RENTON, CITY OF - 21725 Email: rkahler@rentonwa.gov Quote Notes: Facilities New Vehicle Location: RENTON RTA Color Options & Qty Red Hot (G7C) - 1 Tax Exempt: N Vehicle Options Order Code Option Description Qty Unit Price Ext. Price 2020-0704-001 2020 Chevrolet Colorado 4wd 1 $29,308.00 $29,308.00 2020-0704-003 2020 Chevrolet Colorado 4wd Crew Cab Short Box(12M43)3.6L V6 motor w/8-speed aut transmission(LGZ)(M5T) 128"WB 1 $2,656.00 $2,656.00 2020-0704-010 Cloth seating (H2R) 1 $0.00 $0.00 2020-0704-017 WT Convenience Pkg (PCN)includes: remote keyless entry(ATG),Theft deterrent sysytem (UTJ), Tailgate ez-lift and lower (PPA),Cruise control (K34) 1 $530.00 $530.00 2020-0704-036 Back up alarm, 97 decibels (8S3) 1 $120.00 $120.00 2020-0704-037 (NY7)Transfer case shield (Requires a Fleet or Government order type.) 1 $75.00 $75.00 2020-0704-204 Bedliner, Spray On(Over The Rails And Tailgate) (DLR)-Line-x 1 $415.00 $415.00 2020-0704-257 Carpet Flooring 1 $0.00 $0.00 Quote Totals Total Vehicles: 1 Sub Total: $33,104.00 8.4 % Sales Tax: $2,780.74 Quote Total: $35,884.74 AGENDA ITEM #6. h) AB - 2476 City Council Regular Meeting - 14 Oct 2019 SUBJECT/TITLE: Local Agency Agreement with the Washington State Department of Transportation for the Renton Elementary and Middle School Crossings Project RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Heather Gregersen, Program Development Coordinator EXT.: 7393 FISCAL IMPACT SUMMARY: The Transportation Systems Division was awarded funding through the Washington State Department of Transportation (WSDOT) for the Renton Elementary and Middle School Crossings Project (TIP #24) in the amount of $555,000. The grant will fund both the preliminary engineering and construction phases of the project. This agreement will obligate funds for the preliminary engineering phase in the amount of $66,300. SUMMARY OF ACTION: The Renton Elementary and Middle School Crossings Project was selected for a $555,000 City Safety grant for improvements at Sierra Heights and Maplewood Heights elementary schools and McKnight Middle School. The attached Local Agency Agreement and Prospectus with the Washington State Department of Transportation (WSDOT) is required in order to obligate grant funding for the preliminary engineering phase of the project in the amount of $66,300. WSDOT requires separate obligation agreements for each phase o f a project to which grant funds are awarded. Construction is anticipated to begin in early to mid -2020 and the remainder of the awarded grant funds will be obligated at that time. This grant provides necessary funds for the project that will provide fo r design and construction of pedestrian improvements at various elementary and middle school crossings throughout the City. Project scope includes upgraded crosswalk markings, ADA accessible curb ramps, widened sidewalks and bulb outs and the installation of pedestrian refuge islands with rectangular rapid flashing beacon systems and accessible push buttons. EXHIBITS: A. Project Prospectus B. Local Agency Agreement C. Vicinity Map STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Local Agency Agreement with the Washington State Department of Transportation for the obligation of grant funding and all subsequent agreements necessary to accomplish the Renton Elementary and Middle School Crossings Project. AGENDA ITEM #6. i) ‘L W h"t St t 'D::arI'It‘I?1¢;i'i'tofaTi-aansportation Local Route ()09/23/2019 DUNSNumber 092278894FederalAid Pro'ectNumber :‘:;;:'::$..“,:i,,(ism)F°‘%Zf’.'§.’i51:iZ£ Agency CAAgency FederalProgramTitle City of Renton Yes |:|No 20.205 ElOther PmlectWe StartLatitudeN V3Ti0U5 Start LongitudeWVa1'i0U5 Renton Elementary and Middle School Crossings ‘EndLatitudeN See Attached End LongitudeWseeAttached ProjectTerminiFrom-To NearestCityName ProjectZipCode (+4) Various,See Attached Various,See Attached Renton 98056/93059 BeginMilePost End MilePost Lengthof Project AwardType N/A LocalD LocalForcesE]StateElRailroad RouteID BeginMilePoint End MilePoint CityNumber CountyNumber CountyName N/A N/A N/A 17 King WSDOTRegion LegislativeDistrict(s)CongressionalDistrict(s)UrbanArea Number Northwest Region I l 1 Total Estimated Cost NearestHundredDollar 1 9 Local Agency Phase Start Funding Federal Funds Date NearestHundredDollar NearestHundredDollar Month Year $61,300 $66,300 l0/2019 $0 $488,700 06/2020 $61,300 $555,000 Description of Existing Facility (Existing Design and Present Condition) RoadwayWidth Numberof Lanes Varies Varies For detailed existing facility description,see attached Exhibit B. Description of Proposed Work Descriptionof ProposedWork(Attachadditionalsheet(s)ifnecessary) This project will upgrade crosswalk markings,upgrade to ADA accessible curb ramps,install a pedestrian refuge island and rectangular rapid flashing beacon systems with accessible push buttons,and widen sidewalks as well as install bulbouts.‘ LocalAgencyContactPerson VTitle Phone Heather Gregersen Program Development Coordinator 425-430-7393 MailingAddress City State ZipCode 1055 S Grady Way I Renton WA 98057A,- Bv .-Il.I....c.r _,'i/7 ’ApprovingAuthority -I-me Transportation Design Manager Dateqail Iq DOT Form 140-101 ...Page 1 Revised 04/2015 PreviousEditionsObsolete Project Prospectus AGENDA ITEM #6. i) Agency ProjectTitle Date City of Renton Renton Elementary and Middle School Cross 09/23/2019 Type of Proposed Work ProjectType(CheckallthatApply)RoadwayWidth Numberof Lanes D New Construction El Path /Trail D 3—R Varies Varies Reconstruction Pedestrian I Facilities El2—R I:IRailroad I:IParking Other I___IBridge Geometric Design Data Description Through Route [I Principal Arterial El Principal Arterial Federal Urban Minor Arterial El Urban El Minor Arterial.I___ICollector ElCollectorFunctionalDRural.|:|Rural _ CI .f.t.D NHS Major Collector D NHS D Major Collector aSS'Ica Ion I:IMinor Collector CIMinor Collector El Local Access I:ILocal Access Flat El Roll ElMountain I:Flat El Roll ElMountain Posted Speed 30 mph(2O in school ?ashing zone) Design Speed 30 mph Existing ADT N/A Design veamm N/A — Design Year N/A Design Hourly Volume (DHV)N/A Performance of Work PreliminaryEngineeringWillBe PerformedBy Consultant ConstructionWillBe PerformedBy Contract Environmental Classi?cation ElClass I —Environmental Impact Statement (EIS)A Class II -Categorically Excluded (CE) D Project Involves NEPA/SEPA Section 404 Projects Requiring Documentation lnteragency Agreement (Documented CE) I:IClass III-Environmental Assessment (EA) E]Project Involves NEPA/SEPA Section 404 lnteragency Agreements EnvironmentalConsiderations N/A DOT Fonn 140-101 ,_, Revised o4/2015 PreviousEditionsObsolete Page 2 AGENDA ITEM #6. i) Agency ProjectTitle Date City of Renton Renton Elementary and Middle School Cross 09/23/2019 Right of Way No Right of Way Needed *All construction required by the contract can be accomplished within the exiting right of way. _Ll_tilities Railroad E]No utility work required No railroad work required I:lAllutilitywork will be completed prior to the start I:IA|l railroad work will be completed prior to the start of of the construction contract the construction contract All utilitywork will be completed in coordination I:IA||the railroad work will be completed in coordination with the construction contract with the construction contract Descriptionof UtilityRelocationor Adjustmentsand ExistingMajorStructuresInvolvedinthe Project El Right of Way Needed [I No Relocation [I Relocation Required Utility work anticipated includes trenching and possible connection to a power source (as needed).Work will be completed in coordination with the construction contract. FAAinvolvement is any airport located within 3.2 kilometers (2 miles)of the proposed project?Yes I:No Remarks One of the project locations,McKnight Middle School,is within 2 miles of the Renton Municipal Airport but will have no affect on Airport operations. This project has been reviewed by the legislative body of the administration agency or agencies,or it's designee,and is not inconsistent with the agency’s comprehensive plan for community development. Agency Date By Mayor/Chairperson DOT Form 140-101 _._Page 3Revised04/2015 PreviousEditionsObsolete AGENDA ITEM #6. i) Exhibit A Renton Elementary and Middle School Crossings,Additional Information - ProiectTermini -McKnight Middle School Edmonds Ave NE at NE 15"‘St. -Sierra Heights Elementary School Union Ave NEto South of NE 25"‘Pl. -Maplewood Heights Elementary School Jericho Ave NE/144"‘Ave SE to S of NE 1“St. Latitude[Longitude -McKnight Middle School Start Latitude N 47.506373 End Latitude N 47.506487 Start Longitude W 122.185628 End Longitude W 122.185624 -Sierra Heights Elementary School Start Latitude N 47.514511 End Latitude N 47.514366 Start Longitude W 122.164586 End Longitude W 122.164589 -Maplewood Heights Elementary School Start Latitude N 47.483021 End Latitude N 47.482517 Start Longitude W 122.1483244 End Longitude W 122.1483135 Zig Code +4 Digits -McKnight Middle School 98056-2763 -Sierra Heights Elementary School 98059-3500 -Maplewood Heights Elementary School 98059-4947 AGENDA ITEM #6. i) Exhibit B Renton Elementary and Middle School Crossings,Existing Facility Description — McKnight Middle School McKnight Middle School is located on Edmonds Ave NE,a two lane roadway with one northbound and one southbound lane with dedicated bike lanes on each side of the road and a typical roadway width of 42ft.Edmonds Ave NE is functionally classified as a Major Collector.Posted speed is 30mph except when school beacons are flashing and the speed limit is reduced to 20mph.Improvements will be completed at the intersection of Edmonds Ave NE and NE 16"‘St where there are insufficient ADA ramps at all four corners. Sierra Heights Elementag School Sierra Heights Elementary School is located on Union Ave NE,a two lane roadway with one northbound and one southbound lane with a dedicated center turn lane with a typical roadway width of 43ft.Union Ave NE is functionally classified as a Minor Arterial.Posted speed is 30mph except when school beacons are flashing and the speed limit is reduced to 20mph.Improvements will be completed at the southernmost crosswalk at Union Ave NE south of NE 25"‘Pl where there are insufficient ADA ramps. Maplewood Heights Elementag School Maplewood Heights Elementary School is located on Jericho Ave NE,a two lane roadway with one northbound and one southbound lane with a typical roadway width of 40ft.Jericho Ave NE is functionally classified as a Major Collector.Posted speed is 30mph except when school beacons are flashing and the speed limit is reduced to 20mph.Improvements will be completed on Jericho Ave NE just south of NE 1“St where there are insufficient ADA ramps. AGENDA ITEM #6. i) L _ V,w°s""'9t°"state Local Agency AgreementDepartmentofTransportation AgencyCity of Renton CFDA No.20.205 (Catalogor FederalDomesticAssistance) Address 1055 S Grady Way Project No_ Renton,WA 98057 Agreement No. For OSCWSDOTUse Only The Local Agency having complied,or hereby agreeing to comply,with the terms and conditions set forth in (1)Title 23.U.S.Code Highways,(2)the regulations issued pursuant thereto,(3)2 CFR Part 200,(4)2 CFR Part 180 —certifying that the local agency is not excluded from receiving Federal funds by a Federal suspension or debarment,(5)the policies and procedures promulgated by the Washington State Department of Transportation,and (6)the federal aid project agreement entered into between the State and Federal Government.relative to the above project.the Washington State Department of Transportation will authorize the Local Agency to proceed on the project by a separate notification.Federal funds which are to be obligated for the project may not exceed the amount shown herein on line r,column 3.without written authority by the State,subject to the approval of the Federal Highway Administration. All project costs not reimbursed by the Federal Government shall be the responsibility of the Local Agency. Project Description Name Renton Elementary and Middle School Crossings Length 0.0 miles rennin:Multiple Locations (see Exhibit A,attached) Description of Work Upgrade crosswalk markings,upgrade to ADA accessible curb ramps,install a pedestrian refuge island and rectangular rapid ?ashing beacon systems with accessible push buttons,and widen sidewalks as well as install bulbouts. Project Agreement End Date I lndll'eCtCost Rate Proposed Advertisement Date Dyes ‘/N° Es imate of Fundin - (1)(2)(3)Type of work EstimatedTotal EstimatedAgency EstimatedFederal Proect Funds Funds Funds PE a.Agency 6.33000 9°08 °’°b.OtherConsultant 67.27000 Fed‘_‘3l_alA'ld_3 her Non-Participation 53,000.00 ;;gf;g:*g>g -.ooo.oo 127,600.00 6l,300 00 66,300.00 FederalAid h.hParticipation_'er Ratiofor RW '- A 9 '.TI 0 1-‘- Constructionk_Contract %|._Ojher 000 9oo EZi?£?p':iZ‘,‘n"—°mr~ RatioforCN ' ,I I N 0 E 1._‘k+I u 1 r,T I Pr‘Cost Es imate 3 '.127,600.00 6l,300.00 66,300.00 Agency Official Washington State Department of Transportation By By Title Director,Local Programs Date Executed DOT Form 140-039 Page 1 Revised 03/2019 AGENDA ITEM #6. i) Construction Method of Financing (Check Method Selected) State Ad and Award Method A -Advance Payment -Agency Share of total construction cost (based on contract award) Method B -Wrthhold from gas tax the Agency's share of total construction coast (line 5,column 2)in the amount of $at $per month for months. Local Force or Local Ad and Award ./Method C -Agency cost incurred with partial reimbursement The Local Agency further stipulates that pursuant to said Title 23,regulations and policies and procedures,and as a condition to payment of the federal funds obligated,it accepts and will comply with the applicable provisions set forth below.Adopted by of?cial action on ,,Resolution/Ordinance No. Provisions l.Scope of Work The Agency shall provide all the work,labor,materials,and services necessary to perform the project which is described and set forth in detail in the “Project Description"and "Type of Work." When the State acts for and on behalf of the Agency,the State shall be deemed an agent of the Agency and shall perform the services described and indicated in “Type of Work"on the face of this agreement,in accordance with plans and specifications as proposed by the Agency and approved by the State and the Federal Highway Administration. When the State acts for the Agency but is not subject to the right of control by the Agency,the State shall have the right to perform the work subject to the ordinary procedures of the State and Federal Highway Administration. ll.Delegation of Authority The State is willing to ful?llthe responsibilities to the Federal Government by the administration of this project.The Agency agrees that the State shall have the full authority to carry out this administration.The State shall review.process,and approve documents required for federal aid reimbursement in accordance with federal requirements.If the State advertises and awards the contract,the State willfurther act for the Agency in all matters concerning the project as requested by the Agency.If the Local Agency advertises and awards the project,the State shall review the work to ensure conformity with the approved plans and specifications. Ill.Project Administration Certain types of work and services shall be provided by the State on this project as requested by the Agency and described in the Type of Work above.In addition.the State willfurnish qualified personnel for the supervision and inspection of the work in progress.On Local Agency advertised and awarded projects,the supervision and inspection shall be limited to ensuring all work is in confonnance with approved plans,specifications,and federal aid requirements.The salary of such engineer or other supervisor and all other salaries and costs incurred by State forces upon the project will be considered a cost thereof.All costs related to this project incurred by employees of the State in the customary manner on highway payrolls and vouchers shall be charged as costs of the project. IV.Availability of Records All project records in support of all costs incurred and actual expenditures kept by the Agency are to be maintained in accordance with local government accounting procedures prescribed by the Washington State Auditor's Of?ce,the U.S.Department of Transportation,and the Washington State Department of Transportation.The records shall be open to inspection by the State and Federal Government at all reasonable times and shall be retained and made available for such inspection for a period of not less than three years from the final payment of any federal aid funds to the Agency.Copies of said records shall be furnished to the State and/or Federal Government upon request. V.Compliance with Provisions The Agency shall not incur any federal aid participation costs on any classification of work on this project until authorized in writing by the State for each classification.The classifications of work for projects are: 1.Preliminary engineering. 2.Right of way acquisition. 3.Project construction. Once written authorization is given.the Agency agrees to show continuous progress through monthly billings.Failure to show continuous progress may result the Agency's project becoming inactive,as described in 23 CFR 630,and subject to de-obligation of federal aid funds and/or agreement closure. If right of way acquisition,or actual construction of the road for which preliminary engineering is undertaken is not started by the close of the tenth fiscal year following the fiscal year in which preliminary engineering phase was authorized,the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement (see Section IX). If actual construction of the road for which right of way has been purchased is not started by the close of the tenth fiscal year following the fiscal year in which the right of way phase was authorized,the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement (see Section IX). DOT Form 140-039 Page 2 Revised 03/2019 AGENDA ITEM #6. i) The Agency agrees that all stages of construction necessary to provide the initially planned complete facility within the limits of this project will conform to at least the minimum values set by approved statewide design standards applicable to this class of highways, even though such additional work is financed without federal aid participation. The Agency agrees that on federal aid highway construction projects,the current federal aid regulations which apply to liquidated damages relative to the basis of federal participation in the project cost shall be applicable in the event the contractor fails to complete the contract within the contract time. VI.Payment and Partial Reimbursement The total cost of the project,including all review and engineering costs and other expenses of the State,is to be paid by the Agency and by the Federal Government.Federal funding shall be in accordance with the Federal Transportation Act,as amended,2 CFR Part 200.The State shall not be ultimately responsible for any of the costs of the project.The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government.Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws.The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs.Expenditures by the Local Agency for maintenance,general administration,supervision,and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200 -Unifonn Admin Requirements,Cost Principles and Audit Requirements for Federal Awards,and retained for audit. The State will pay for State incurred costs on the project.Following payment,the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project.The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX). 1.Project Construction Costs Project construction financing willbe accomplished by one of the three methods as indicated in this agreement. Method A -The Agency will place with the State,within (20)days after the execution of the construction contract,an advance in the amount of the Agency's share of the total construction cost based on the contract award.The State will notify the Agency of the exact amount to be deposited with the State.The State will pay all costs incurred under the contract upon presentation of progress billings from the contractor.Following such payments,the State will submit a billing to the Federal Government for the federal aid participation share of the cost.When the project is substantially completed and final actual costs of the project can be determined,the State will present the Agency with a final billingshowing the amount due the State or the amount due the Agency.This billing will be cleared by either a payment from the Agency to the State or by a refund from the State to the Agency. Method B —The Agency's share of the total construction cost as shown on the face of this agreement shall be withheld from its monthly fuel tax allotments.The face of this agreement establishes the months in which the withholding shall take place and the exact amount to be withheld each month.The extent of withholding willbe confirmed by letter from the State at the time of contract award. Upon receipt of progress billings from the contractor,the State will submit such billings to the Federal Government for payment of its participating portion of such billings. Method C —The Agency may submit vouchers to the State in the fonnat prescribed by the State,in duplicate,not more than once per month for those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project.Expenditures by the Local Agency for maintenance,general administration,supervision,and other overhead shall not be eligible for Federal participation unless claimed under a previously approved indirect cost plan. The State shall reimburse the Agency for the Federal share of eligible project costs up to the amount shown on the face of this agreement.At the time of audit,the Agency will provide documentation of all costs incurred on the project.The State shall bill the Agency for all costs incurred by the State relative to the project.The State shall also bill the Agency for the federal funds paid by the State to the Agency for project costs which are subsequently detennined to be ineligible for federal participation (see Section IX). Vll.Audit of Federal Consultant Contracts The Agency,if services of a consultant are required,shall be responsible for audit of the consultant's records to determine eligible federal aid costs on the project.The report of said audit shall be in the Agency's files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States;WSDOT Manual M 27-50,Consultant Authorization,Selection,and Agreement Administration;memoranda of understanding between WSDOT and FHWA;and 2 CFR Part 200.501 -Audit Requirements. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred,the Agency shall reimburse the State for the amount of such overpayment or excess participation (see Section IX). Vlll.Single Audit Act The Agency,as a subrecipient of federal funds,shall adhere to the federal regulations outlined in 2 CFR Part 200501 as well as all applicable federal and state statutes and regulations.A subrecipient who expends $750,000 or more in federal awards from all sources during a given fiscal year shall have a single or program-specific audit performed for that year in accordance with the provisions of 2 CFR Part 200.501.Upon conclusion of the audit,the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. DOT Form 140-039 Page 3 Revised 03/2019 AGENDA ITEM #6. i) IX.Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project (e.g.,State force work,project cancellation,overpayment,cost ineligible for federal participation,etc.)is not made to the State within 45 days after the Agency has been billed,the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund.No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director,Local Programs. Project Agreement End Date -This date is based on your projects Period of Performance (2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement.All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 60 days after the Project Agreement End Date or they become ineligible for federal reimbursement. X.Traffic Control,Signing,Marking,and Roadway Maintenance The Agency willnot permit any changes to be made in the provisions for parking regulations and traffic control on this project without prior approval of the State and Federal Highway Administration.The Agency will not install or permit to be installed any signs, signals.or markings not in conformance with the standards approved by the Federal Highway Administration and MUTCD.The Agency will,at its own expense,maintain the improvement covered by this agreement. XI.Indemnity The Agency shall hold the Federal Government and the State hannless from and shall process and defend at its own expense all claims,demands,or suits,whether at law or equity brought against the Agency,State.or Federal Government,arising from the Agency's execution,performance,or failure to perform any of the provisions of this agreement,or of any other agreement or contract connected with this agreement,or arising by reason of the participation of the State or Federal Government in the project,PROVIDED, nothing herein shall require the Agency to reimburse the State or the Federal Government for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Federal Government or the State. XII.Nondiscrimination Provision No liabilityshall attach to the State or Federal Government except as expressly provided herein. The Agency shall not discriminate on the basis of race,color,national origin,or sex in the award and performance of any USDOT- assisted contract and/or agreement or in the administration of its DBE program or the requirements of 49 CFR Part 26.The Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of USDOT-assisted contracts and agreements.The WSDOT's DBE program,as required by 49 CFR Part 26 and as approved by USDOT, is incorporated by reference in this agreement.Implementation of this program is a legal obligation and failure to carry out its tenns shall be treated as a violation of this agreement.Upon notification to the Agency of its failure to carry out its approved program,the Department may impose sanctions as provided for under Part 26 and may,in appropriate cases,refer the matter for enforcement under 18 U.S.C.1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C.3801 et seq.). The Agency hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work,or modification thereof,as defined in the rules and regulations of the Secretary of Labor in 41 CFR Chapter 60,which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant,contract,loan, insurance,or guarantee or understanding pursuant to any federal program involving such grant,contract,loan,insurance,or guarantee, the required contract provisions for Federal-Aid Contracts (FHWA 1273),located in Chapter 44 of the Local Agency Guidelines. The Agency further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work:Provided,that if the applicant so participating is a State or Local Government,the above equal opportunity clause is not applicable to any agency,instrumentality,or subdivision of such government which does not participate in work on or under the contract. The Agency also agrees: (1)To assist and cooperate actively with the State in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and rules,regulations,and relevant orders of the Secretary of Labor. (2)To furnish the State such information as it may require for the supervision of such compliance and that it will otherwise assist the State in the discharge of its primary responsibility for securing compliance. (3)To refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24,1965,with a contractor debarred from,or who has not demonstrated eligibility for,government contracts and federally assisted construction contracts pursuant to the Executive Order. (4)To carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the State,Federal Highway Administration,or the Secretary of Labor pursuant to Part II,subpart D of the Executive Order. In addition,the Agency agrees that if it fails or refuses to comply with these undertakings,the State may take any or all of the following actions: (a)Cancel,temiinate,or suspend this agreement in whole or in part; (b)Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the Agency;and (c)Refer the case to the Department of Justice for appropriate legal proceedings. DOT Form 140-039 Page 4 Revised 03/2019 AGENDA ITEM #6. i) Xlll.Liquidated Damages The Agency hereby agrees that the liquidated damages provisions of 23 CFR Part 635,Subpart 127,as supplemented,relative to the amount of Federal participation in the project cost,shall be applicable in the event the contractor fails to complete the contract within the contract time.Failure to include liquidated damages provision willnot relieve the Agency from reduction of federal participation in accordance with this paragraph. XIV.Termination for Public Convenience The Secretary of the Washington State Department of Transportation may terminate the contract in whole,or from time to time in part,whenever: (1)The requisite federal funding becomes unavailable through failure of appropriation or otherwise. (2)The contractor is prevented from proceeding with the work as a direct result of an Executive Order of the President with respect to the prosecution of war or in the interest of national defense,or an Executive Order of the President or Governor of the State with respect to the preservation of energy resources. (3)The contractor is prevented from proceeding with the work by reason of a preliminary,special,or pennanent restraining order of a court of competent jurisdiction where the issuance of such order is primarily caused by the acts or omissions of persons or agencies other than the contractor. (4)The Secretary is notified by the Federal Highway Administration that the project is inactive. (5)The Secretary determines that such termination is in the best interests of the State. XV.Venue for Claims andlor Causes of Action For the convenience of the parties to this contract,it is agreed that any claims and/or causes of action which the Local Agency has against the State of Washington,growing out of this contract or the project with which it is concerned,shall be brought only in the Superior Court for Thurston County. XVI.Certi?cation Regarding the Restrictions of the Use of Federal Funds for Lobbying The approving authority certifies,to the best of his or her knowledge and belief,that: (1)No federal appropriated funds have been paid or willbe paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an of?cer or employee of any federal agency,a member of Congress,an of?cer or employee of Congress,or an employee of a member of Congress in connection with the awarding of any federal contract.the making of any federal grant,the making of any federal loan,the entering into of any cooperative agreement,and the extension,continuation.renewal,amendment, or modification of any federal contract.grant,loan,or cooperative agreement. (2)If any funds other than federal appropriated funds have been paid or willbe paid to any person for influencing or attempting to influence an of?cer or employee of any federal agency,a member of Congress,an officer or employee of Congress,or an employee of a member of Congress in connection with this federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit the Standard Form -LLL,“Disclosure Form to Report Lobbying,"in accordance with its instructions. (3)The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants,and contracts and subcontracts under grants,subgrants,loans,and cooperative agreements)which exceed $100,000,and that all such subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification as a prerequisite for making or entering into this transaction imposed by Section 1352.Title 31,U.S. Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. XVII.Assurances Local agencies receiving Federal funding from the USDOT or its operating administrations (i.e.,Federal Highway Administration, Federal Transit Administration,Federal Aviation Administration)are required to submit a written policy statement,signed by the Agency Executive and addressed to the State,documenting that all programs,activities,and services will be conducted in compliance with Section 504 and the Americans with Disabilities Act (ADA). Additional Provisions DOT Form 140-039 Page 5 Revised 03/2019 AGENDA ITEM #6. i) ExhibitA Renton Elementary and Middle School Crossings — ProiectDescription -Termini -McKnight Middle School Edmonds Ave NE at NE 16"‘St. —Sierra Heights Elementary School Union Ave NE to South of NE 25"‘PI. -Maplewood Heights Elementary School Jericho Ave NE/144"‘Ave SE to S of NE 1"St. AGENDA ITEM #6. i) icinity T U‘)an E (II (IIo & U '5o.: U U‘) 2 '0 39 E '0c (3 >- L CU -|-?c 0: E 2 LU :o -03 Ccuac ‘.as envunm SFMums:Heigh ts Ele men tary’ Scha al again/U.;)) :75 5 v Luz Ma }! .'m~,4 mrmhml ‘VFmu m.4“e,0 3«.”‘V¢,_3N anv mama ? , |A ~-~Anna’-,«.r. u-‘= “ll) 5 Ewarvumur.3 E :~9*vao.unw Hlgmands JN "W nuuwm 35 =Avu:su §,l.«v_4\.If‘y.,_, N am med N «Av t N "Mt/u26o1 .713 pu|‘L'»| as anvuu-n s ‘_:_n'y,mnI\.‘. AGENDA ITEM #6. i) AB - 2482 City Council Regular Meeting - 14 Oct 2019 SUBJECT/TITLE: Agreement with Otak, Inc. for the Monroe Avenue NE Storm Improvement Project Phase 1 RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Kevin Evans, Surface Water Utility Engineer EXT.: 7264 FISCAL IMPACT SUMMARY: Funding for the agreement with Otak, Inc. in the amount of $189,602.40 is available in the approved 2019 Surface Water Utility Capital Improvement Program budget fo r the Monroe Avenue NE Storm Improvement Project Phase 1 (427.475494). This project is partially funded by a 2019 Flood Reduction grant of $125,000 received from the King County Flood Control District. The 2019 total project budget with the second quarte r budget adjustment is $250,000. SUMMARY OF ACTION: This project involves designing a permanent drainage solution to the deficient stormwater conveyance system in the vicinity of 301 Monroe Avenue NE. The 211-acre sub basin addressed by this project, is located in the Renton Highlands, and is approximately bound by Monroe Avenue NE, NE 2nd Street, Union Avenue NE and NE 9th Street. Currently, this sub basin drains into two infiltration pipes on NE 2nd Street and the King County Access Road and has no connection to a downstream conveyance system. This deficiency has caused flooding and erosion issues along Monroe Avenue NE during large storm events. Since 1996 the city has had a temporary stormwater overflow easement with the private property at 301 Monroe Avenue NE. There is strong indication that the property intends to end this easement in the next five years and therefore an alternate solution to the overflow must be designed and constructed prior to its expiration. Phase 1 of the project is mainly comprised of data collection, analyses of existing conditions, initial stakeholder engagement and an alternatives analysis of solution elements to formulate 10% design for a permanent solution to the flooding issue. Larger infiltration facilities and other strategies (flood overflow bypass, flow splitter, etc.) will be evaluated as solutions to prevent flooding along Monroe Avenue NE, as well as providing water quality treatment for runoff as applicable. Future phases will include the design and construction of the improvements. Per city policy 250-02, Otak, Inc. was selected as the most qualified firm to provide consulting services for the project, following the evaluation and ranking of statements of qualification from multiple consultants. EXHIBITS: A. Agreement B. 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This project will use a combination of stormwater infiltration facilities and other strategies (such as a flood overflow bypass or flow splitter) to prevent historic flooding along Monroe Avenue NE. Additionally, water quality treatment will be provided for runoff as applicable. The 211-acre subbasin addressed by this project, is located in the Renton Highlands area, and is approximately bound by Monroe Avenue NE, NE 2nd Street, Union Avenue NE and NE 9th Street. Currently, this subbasin drains to a 670-foot-long 36-inch perforated infiltration pipe along NE 2nd Street and a 200-foot-long 48-inch perforated infiltration pipe along the King County Access Road. The drainage system within this subbasin does not have a discharge point or an adequate connection to a downstream conveyance system. Due to this deficiency, on May 16, 1994, a large storm event caused the drainage system in Monroe Avenue NE, south of NE 4th Street to overflow, causing flooding in the street and erosion at the northeast corner of the Upper Balch Pit, a large privately owned gravel pit located within the City of Renton on a single 14.4 acre parcel (KC tax parcel no. 1623059059) at 301 Monroe Avenue NE. In response, The City entered into an agreement with the owner of the Upper Balch Pit, La Pianta Limited Partnership (now Segale Properties LLC) to provide a temporary stormwater overflow easement through which two overflow pipes (18-inch and 24-inch) were constructed to discharge high flows that exceed the infiltration capacity of the existing system into the Upper Balch Pit, and prevent roadway and property flooding. However, in April 2019, Segale Properties LLC submitted a Land Use Application to the City seeking a Special Fill and Grade Permit to redevelop the site for multi-family residential or mixed use. The redevelopment of the site will cause the City to lose its temporary overflow easement and outfall, significantly increasing the risk of flooding in the subbasin and along Monroe Avenue NE. As demonstrated by historical events, the existing infiltration system does not provide adequate drainage and flood protection. Therefore, a new system must be designed and constructed prior to the expiration of the temporary overflow easement. The following scope of services is based on the project summary of services provided by the City on August 7, 2019 and the scoping kick-off meeting, on August 14, 2019, with the City to review how the City wanted to proceed with the project scope. In the project scoping meeting we agreed that Otak would scope the project in Phases, with Phase 1 being through Alternatives Analysis, so that we could develop a better scope and fee estimate for Phase 2 once the preferred solution alternative was defined. AGENDA ITEM #6. j) Exhibit A Proposal for Professional Services (continued) k:\project\33200\33201\contract\33201a monroe ave storm system improvements draft to city 091719.docx Monroe Avenue NE Storm System Improvements 2 Phase 1 — Alternative Analysis Otak The project is scheduled to be in construction by the summer of 2021. To achieve this we assume that Otak will have a notice-to-proceed in October of 2019 for this Phase 1 – Alternatives Analysis Scope, and it will be completed in 6-months (March of 2020); Phase-2 Contract Negotiations 60% Design (including stakeholder engagement and permitting) for an Ecology Grant application by August 2020; Final Design and Bid Support will be completed by March of 2021; and Contractor Selection and Approval by the City will be awarded by June of 2021. Otak will prepare a detailed project schedule as part of Task 1 Project Management. This scope of services, as detailed within this document, is the first phase of the project. It will take the design through alternatives analysis, and will include data collection, analyses of existing conditions, initial stakeholder engagement, and an alternatives analysis of Solutions Elements that will be grouped into comprehensive alternatives for permanent solutions to the flooding issues. Key Project Criteria for Solution Elements In addition to project cost, constructability, and permittability, the City’s following key objectives for consideration in the alternatives analysis include: 1. Providing Solutions Elements, in Task 6.1, to improve the storm sewer system conveyance within the project area. 2. Providing Solutions Elements, in Task 6.2, to reducing the risk of flooding along Monroe Avenue NE and adjacent private properties (e.g., Greenwood Memorial Cemetery, McDonald’s, and Chevron). 3. Providing Solutions Elements, in Task 6.3, to provide water quality treatment for runoff that will be infiltrated into native soils that do not meet the City’s groundwater protection criteria. Runoff that is infiltrated into soils that meet the City’s groundwater protection criteria do not require water quality treatment. 4. Ensuring that any infiltration facilities proposed to provide flow control or water quality treatment do not negatively impact the underlying aquifer protection area (APA). Infiltration facilities proposed within Zone 2 of the City’s APA may require a liner if native soils do not meet the City’s groundwater protection criteria. 5. Increasing traffic safety and insuring public access to the King County Emergency Management Center, King County Department of Transportation, and the City of Renton Maintenance Shops during significant rainfall events. Note that this will be a qualitative consideration in the Alternatives Analysis (Task 6), but a detailed traffic plan may be included in Phase 2 of the project. 6. Ensuring the City’s drainage system will function without relying on an agreement that allows overflows into private property. This project will reduce maintenance demand and provide a permanent solution to a problem that has relied on a temporary fix for the last 15 years. 7. Allow the development of a multi-family or mixed-use complex at 301 Monroe Avenue NE, which would provide housing that meets the current demand. Key Activities of the Project The specific key activities that the scope of work for the design contract of this project include: 1. Conduct a basin-wide geological characterization for potential infiltration and hillside slope critical areas (Task 3.2) of the project area in support of design efforts. Perform a review of available data and coordinate with utilities as needed. Survey information will be submitted with the final construction drawings. AGENDA ITEM #6. j) Exhibit A Proposal for Professional Services (continued) k:\project\33200\33201\contract\33201a monroe ave storm system improvements draft to city 091719.docx Monroe Avenue NE Storm System Improvements 3 Phase 1 — Alternative Analysis Otak 2. Engagement of permitting agencies (Task 2) to initiate permitting (including SEPA) and identify permitting issues to incorporate into alternatives analysis and project designs. 3. Alternatives analysis of options (Solution Elements) that would provide an adequate drainage outlet or discharge point for stormwater runoff, see (Task 6.1 and 6.2) for Solution Elements that will be considered in this scope. 4. Alternatives analysis of Solution Elements for providing water quality treatment for stormwater runoff, see (Task 6.2 for Solution Elements that will be considered in this scope. 5. Hydrologic and Hydraulic modeling (Task 5) of the subbasin in order to estimate existing flows, assess the capacity of the existing infiltration system, and size the proposed improvements. This would require a hydrogeological basin characterization of the project area, in Task 3, to identify potential (conservative) infiltration rates at various points in the project basin(s). More detailed geotechnical investigations, ground water mounding analyses, and site specific infiltration testing, if needed, will be included in Phase 2 of the project. 6. A Phase 2 objective will be producing final design of preferred alternative, including developing 30%, 60%, 90%, and final construction drawings. 7. A Phase 2, or later, objective will be to provide construction management or engineering support for improvements in conjunction with or prior to construction of new development on 301 Monroe Avenue NE. The timing of this activity is dependent on funding, and when Segale Properties LLC terminates their agreement with the City. Scope of Work Task 1.0 — Project Management 1.1. Project Administration Otak will prepare and update a project work plan that incorporates and presents the planned and actual project schedule, staffing plan, budget expenditures, and percent of tasks completed on a monthly basis. Otak will prepare and submit up to seven monthly project status reports with monthly invoices. The status reports will summarize tasks accomplished during the month, tasks projected for the next month, data needs necessary to maintain project schedule, any potential risks that could impact the project, and a schedule and budget status. The monthly invoices will also include a contract budget summary including the percent of work completed, hours billed, and percent of budget spent and remaining for each task. Backup detail of individual hours billed will also be provided. 1.2. Project Coordination 1.2.1. Coordination with City of Renton This task includes regular coordination between Otak and Renton’s project staff, including: 1. Informal email and telephone discussions with the City, assumed to be approximately 1 hour per week between the City and Otak’s Project Manager (PM), Project Coordinator (PC), and Deputy Project Manager/Project Engineer (PE). Technical discussions between the City and the project team will be charged to the task discussed. Informal discussions are assumed to AGENDA ITEM #6. j) Exhibit A Proposal for Professional Services (continued) k:\project\33200\33201\contract\33201a monroe ave storm system improvements draft to city 091719.docx Monroe Avenue NE Storm System Improvements 4 Phase 1 — Alternative Analysis Otak have periods of fewer communications during periods of low work activity, depending on tasks being worked on that week. 2. Up to 12 bi-Weekly informal 30-minute project status report phone calls. Otak will prepare a rolling forward agenda, summary meeting conclusions, and actions items to be completed by Otak and the City. This meeting will primarily include Otak’s PM, PC, and PE. If other project staff are invited to attend these meeting, they will charge their time to the task that they are working on to attend the conference call. Also, note that at times when the project is not having much activity such as when the project is in review then these coordination meetings will be postponed. 3. A kickoff meeting will be held at the start of the project to introduce Otak and the project to the City’s internal stakeholders. Otak will lead the discussion in project approach and specific key tasks, communication protocols that Otak will follow, and the project schedule. Up to eight (8) Otak team members are budgeted to attend this kick-off meeting including the PM, PC, PE, and Project Technical Leads (Senior Water Resources Engineer, Geotechnical, and Hydrologic/Hydraulic modeling). 1.2.2. Otak Team Coordination This task includes 12 1-hour bi-weekly Otak internal project coordination meetings; only Otak’s PM, PE, PC will charge to this task. Team members that are currently working on a task, or about to start working on a task will attend these meetings, and these team members will charge their time for the coordination meetings to the task they are working on. Assumptions: This Phase 1 of the project will be completed within 6-months of the Notice to Proceed (NTP). Task 2.0 — Stakeholders and Public Engagement and Outreach This project will engage multiple stakeholders, depending on the results of the alternatives analysis, so most of the stakeholder engagement will be in the scope and fee estimate for Phase 2 of the project. In this scope, Phase 1, stakeholder engagement will be limited to the initial contact of stakeholders to see how receptive or resistant they are to the project and their interest in engaging in the project. This feedback could help in evaluating and prioritizing Solution Elements to move forward into design. In this task, Otak will support the City in preparing for and initiating contact with the key project stakeholders listed below. Otak will prepare graphics of the basin characterization and relevant Solution Elements, included in Task 7, that will help facilitate discussions with each stakeholder, and present or assist the City’s PM in presenting the project process, planned schedule, and a summary of the Solution Element assessment including cost, permitting challenges, and flood reduction capacity of the Solution Elements. Otak will prepare meeting agendas, if needed, and meeting notes. In this Task, Otak will prepare for one meeting with the following Stakeholder: 2.1. Segale Properties, LLC The owner of the Upper Balch Pit site, will be engaged because the existing overflow pipes located on this site will be removed regardless of what additional facilities are constructed. One potential design alternative that will be considered involves constructing a joint infiltration facility on the Upper Balch Pit site that would meet both the needs of the City and Segale Properties, LLC. Because AGENDA ITEM #6. j) Exhibit A Proposal for Professional Services (continued) k:\project\33200\33201\contract\33201a monroe ave storm system improvements draft to city 091719.docx Monroe Avenue NE Storm System Improvements 5 Phase 1 — Alternative Analysis Otak Segale Properties, LLC is attempting to redevelop the property for multi-family residential or mixed use, the City may be able to negotiate a collaborative solution and time the construction of the drainage improvements with the redevelopment of the site. For this design alternative to be realized, effective communication will be required between the City and Segale Properties, LLC. Assumptions: The general public will also be engaged during the environmental review (SEPA) though notifications in the public comment period. Task 3.0 — Collect and Compile Desktop Data In this task, as defined in Tasks 3.1, Otak will collect data to characterize the existing storm sewer system within the project area and any adjacent basins that may be included in the development of Solution Elements, in Task 6. The existing storm sewer system of interest in the project area is just east of the Upper Balch Pit, extending south along Monroe Avenue NE from the street’s intersection with NE 4th Street is roughly 1,380 feet of 36-inch non-perforated corrugated metal storm pipe. Extending east from the intersection with Monroe Avenue NE along NE 2nd Street is roughly 670 feet of 36-inch perforated corrugated metal storm pipe designed to act as an infiltration system. Extending south from the intersection with NE 2nd Street along the King County Access Road west of the Renton Public Works Shops is a roughly 200-foot section of 48-inch perforated corrugated metal storm pipe, followed by roughly 315 feet of 48-inch non- perforated CPEP storm pipe. The storm network in the vicinity of the Upper Balch Pit provides conveyance, infiltration, and storage for runoff accumulated during large storm events. Once the storage capacity and infiltration flowrate of the storm system are exceeded, the stormwater overflows into the Upper Balch Pit. 3.1. Level 1 Desktop Basin, Project Area, and Receiving Water Data Review In this task, Otak will collect available desktop information per Level 1 of Table 1 for the City’s basins that contributes to this project, within the project area and downstream to the Cedar River. The data collected shall include but is not limited to topography, soils, geology, vegetation, land use, ownership, utilities including an inventory of all drainage infrastructure, and drainage problems. Otak will identify gaps on data needs established for the project and summarize useful information about problems and solutions to be carried forward in development of recommendations. Collection will include both information pertinent to receiving water health and to storm sewer system capacity and use. For storm sewer, we will focus on synthesizing the City’s own data about its storm system from sources such as GIS, asset management inventory, operations call-outs, maintenance tickets, drainage complaints, and staff interviews. Information will be used to understand existing condition characteristics and assess potential Solution Elements, such as infiltration. As part of this task, Otak will provide a Level 2 Field Investigation (Field Truthing of data collected), per Table 1, of the desktop data collected in this task. Otak will identify data gaps needed to model the basin and Solution Elements, to support the modeling under Task 4. At a minimum, the existing conditions data will include: AGENDA ITEM #6. j) Exhibit A Proposal for Professional Services (continued) k:\project\33200\33201\contract\33201a monroe ave storm system improvements draft to city 091719.docx Monroe Avenue NE Storm System Improvements 6 Phase 1 — Alternative Analysis Otak Project area data (topography, soils and geology, vegetation, cover characteristics and land use, land ownership, utilities, environmental resources, and monitoring information) Hydrologic setting (watershed, drainage areas, and sub-drainage areas, peak flows, flow- durations and volumes, groundwater hydrology; Hydraulic conditions (drainage problems, and storm sewer system trunkline capacity); and Water quality conditions (priority pollutants, sediment sources, other pollutant sources, and a description of local pollutant transport process). Hydrogeologic conditions within the project’s basin(s) to assess potential infiltration facility locations and conservatively reported rates for soil types, and critical slope stability areas. Aspect will complete a desktop-level GIS-based geological survey of the 211-acre sub-basin. Aspect will create maps of surface conditions including: ground surface topography, aerial photography, surficial geology, slopes, wetlands, critical areas, existing facilities, etc. Existing geotechnical reports and studies within the area of study will be included in the review to provide measured data where available. The Aspect engineering geologist will evaluate the combination of this GIS data and existing reported soils data to develop a shallow infiltration feasibility map that identifies areas expected to have high, medium, and low capacity for shallow infiltration. A brief technical memorandum, presenting the results of desktop study, methodology, and data sources, will be provided. This deliverable will be utilized by the Otak team as an input to further investigate particular areas or sites within the sub-basin as preferential infiltration areas. 3.2. Level 1 Basin Modeling and Assessments from Desktop Data Collected In this task, Otak will perform Level 1 technical analyses for basin characterization for each discipline listed on Table 2, based on the data collected in Task 3.1. The objective of this task is to 1.) develop a planning level characterization of the existing conditions within the project area and upstream and downstream within the project basin and other basins that will be considered in Task 5.1 through the development of Solution Elements, and 2.) identify data gaps that will require additional field data collection to support the development of Solution Elements in Task 4. 3.3. QA/QC and Submittal Intake Meeting for Level 1 Project Area Review Memo In this task Otak’s PM will provide a quality assurance review of documents to be submitted, and Otak will present the additional field data collected or surveyed by Otak and will present the desktop results of the Existing Conditions Analyses and Investigations including geotechnical investigation, hydrologic and hydraulic analyses, and mapped drainage complaints. The City and Otak will review and discuss the findings and conclusion of the investigations and determine if the results adequately represent what City staff have observed or understand to be the existing conditions. As part of this task, Otak will respond in writing to City comments on the Desktop Data Collection and Analysis reviewed in this meeting. Otak will also discuss and recommend, for the City’s Approval, areas to be investigated or surveyed in the field as part of Task 4. Assumptions: Hydrogeologic conditions will be characterized for the basin(s) based on published soil and depth to groundwater characteristics. No surveying is included in this task. Any survey would be included in Phase 2 of the project. AGENDA ITEM #6. j) Exhibit A Proposal for Professional Services (continued) k:\project\33200\33201\contract\33201a monroe ave storm system improvements draft to city 091719.docx Monroe Avenue NE Storm System Improvements 7 Phase 1 — Alternative Analysis Otak Deliverables: Preferential Infiltration Location Memorandum Level 1 Project Area Review Memorandum Table 1: Levels of Field Conditions Inventory Level Hydrology Hydraulics Water Quality Geotechnical Level 1 Qualitative Desktop Basin Characterization Desktop (GIS and studies by other) review and analysis. No modeling in this task, no field observations or verification Desktop (GIS and studies by other) review and analysis of. No modeling in this task, no field observations or verification Desktop (GIS and studies by other) review and analysis of. No modeling in this task, no field observations or verification Desktop (GIS and maps, previous geotechnical investigations data) review only, of, no field observations or verification Level 2 Basin Level Field Truthing of Desktop Data Collected for Basin Level Planning and Analyses Half day of field general observations per basin from public ROW Half day of field general observations per basin from public ROW Half day of field general observations per basin from public ROW Up to 5 borings at specific sites to evaluate feasible infiltration sites through out the basin. Level 3 Reach or Site Level Field Measurements for Solution Elements and Basin Solution Alternatives Half day per contributing sub- basin project to field investigate and verify basin boundaries from GIS data and identify surface water storage areas (ponds, wetlands, etc.) Half day per selected 500 ft of reach to field investigate including tape measurements of stream channels or drainage infrastructure dimensions Half day per two pollutant source locations or to field investigate proposed projects including locations of drainage structures (Not included in this Phase of the Project) Infiltration Test Pit at site being considered for infiltration facilities Level 4 Not included in Phase 1 of project – to be included in Phase 2 Site Design Level Field Measurements for not overly complex or comprehensive Project Elements. Note: a QAPP may be required for this level Level 2 or 3 plus additional half day per significant water storage features incl. field measurements of water storage feature dimensions (W x L x D) Level 2 or 3 plus an additional half day per project for Otak and a stakeholder to collect drainage structure and/or stream cross- section data for issue areas Level 2 or 3 plus an additional half day per project for collection of stormwater samples. Level 2 or 3 plus Infiltrating monitoring and mounding analysis used for the selected infiltration facilities going to design. AGENDA ITEM #6. j) Exhibit A Proposal for Professional Services (continued) k:\project\33200\33201\contract\33201a monroe ave storm system improvements draft to city 091719.docx Monroe Avenue NE Storm System Improvements 8 Phase 1 — Alternative Analysis Otak Table 2: Levels of Technical Analysis Level Hydrology Hydraulics Water Quality Geotechnical Level 1 Qualitative Basin Characterization Uncalibrated and unrouted HSPF model Qualitative assessment based on Table 1 – Levels 1 or 2 hydrologic and hydraulic inventory data. No hydraulic modeling included. Qualitative assessment based on Table 1 – Levels 1 or 2 water quality field inventory data Qualitative assessment and mapping, in GIS, of potentially feasible infiltration sites based on Table 1 – Levels 1 field conditions inventory of watershed being considered. Level 2 Quantitative Basin Level Planning Analyses Uncalibrated HSPF model, stream system routing using simple hydraulic calculations (spreadsheet or model) SWMM, HY-8, or backwater spreadsheet to characterize water impoundments in basin Level 1, plus simple spreadsheet pollutant loading calculations, based on land use GIS mapping in of potentially feasible infiltration sites based on Table 1 – Levels 2 on sites being considered for Solution Elements Level 3 Reach/Site Level Analyses for Solution Elements and Basin Solution Alternatives Uncalibrated HSPF model, stream system routing using simple hydraulic calculations (spreadsheet or model) SWMM/HEC- RAS modeling for stream routing (HSPF FTABLEs) and project development Level 1, plus HSPF modeling applied to specific BMPs/projects (Not included in this Phase of the Project) Estimated Infiltration Rates, based on Level 3 field conditions inventory Level 4 Site Design Level Analysis for not overly complex or comprehensive Solution Elements Not included in Phase 1 of project – to be included in Phase 2. Complex solutions requiring calibrated models are Level 5 modeling, if needed. Uncalibrated HSPF model with storm conveyance system and stream system routing SWMM/HEC- RAS modeling for tributary conveyance system and stream routing (HSPF FTABLEs), and project development Level 3, plus basin-level water quality modeling (HSPF; SUSTAIN) Calculated Infiltration Rates for Selected Solution Elements, based on Level 4 field conditions inventory. AGENDA ITEM #6. j) Exhibit A Proposal for Professional Services (continued) k:\project\33200\33201\contract\33201a monroe ave storm system improvements draft to city 091719.docx Monroe Avenue NE Storm System Improvements 9 Phase 1 — Alternative Analysis Otak Task 4.0 — Field Work 4.1. Level 2 Basin Scale Field Investigation (Field Truthing Data) Otak will perform Level 2 field conditions inventory, per Table 1, field truthing and analyses simultaneously with Tasks 3 and 5, that supplements the desktop data collection in Task 3. Fieldwork helps us confirm results derived from desktop data and to develop practical solutions to storm sewer system problems. Following the preliminary identification of storm sewer system improvement opportunities using GIS and available datasets, Otak will ground-truth in the field to a Level 2 of data collection per Table 1 above, and map the existing conditions of the basin(s) and project area to evaluate site constraints, challenges, opportunities, and the anticipated ecological benefits with the goal of developing storm sewer system Solution Elements. Hydrogeologic, hydrologic, hydraulic, and water quality conditions will be characterized to confirm the opportunities for improvements to the storm sewer system predicted during the initial desktop review in Task 3. Following the preliminary identification of system capacity limitations and locations that lack water quality treatment and/or flow control, Otak will confirm and investigate flooding, potential water quality retrofits, and potential flow control retrofits or new facilities. As part of the Task 4.1 Level 2 Field Investigation, Aspect Consulting will plan and execute a targeted geotechnical field exploration program consisting of up to five (5) machine-drilled borings and piezometer installations, and sites identified by the Otak team for ground-truthing. Soil samples retrieved from the exploratory borings will be returned to the Aspect geotechnical laboratory for further examination and testing for gradation, organic content, and cation exchange capacity (CEC) as appropriate. The borings will be drilled to depths of 30 feet below the ground surface, or a restrictive layer (such as glacial till), whichever comes first. In the borings where groundwater is observed or suspected to exist seasonally, a standpipe piezometer will be installed so that groundwater levels may be monitored. Aspect will prepare a technical memorandum presenting the results of the field explorations and laboratory testing, and providing conclusions and preliminary recommended long term infiltration rates for the sites investigated. These recommendations will be suitable for preliminary design purposes. During a future, detailed design phase, facility-specific field- testing—including pilot infiltration testing and groundwater mounding analyses—will be required. The scope of these future services will be developed after this work is completed and when location- specific details and constraints have been defined. 4.2. Level 3 Field Investigations and Data Collection for Solutions Elements Otak will perform Level 3 targeted field conditions inventory, per Table 1, for Solution Elements, if needed and identified in Task 6.1. This task of the Project, as suggested in Ecology’s Stormwater Management Action Plan guidelines (SMAP), will be adaptively managed. Our adaptive management approach for this task is to establish a task budget allowance for a Level 3 Field investigation for up to five (5) Solution Element project sites that require more detailed field investigation beyond that completed in Task 4.1. We anticipate that the remaining Solution Element projects will not require additional field investigation. The Level of Effort (LOE) estimate represents a typical mix of staff but will depend on the project needing additional field investigations; the LOE includes extra field investigations for up to five (5) stormwater improvements, three (3) of which include water quality analysis. AGENDA ITEM #6. j) Exhibit A Proposal for Professional Services (continued) k:\project\33200\33201\contract\33201a monroe ave storm system improvements draft to city 091719.docx Monroe Avenue NE Storm System Improvements 10 Phase 1 — Alternative Analysis Otak The LOE estimate will show a typical mix of staffing assignment, but the actual assignment between our scientist and engineering, etc., will likely change based on the Solution Elements selected for expanded detailed field investigations and analyses. Assumptions: Any supplemental surveying will be included in Phase 2. The alternatives analysis modeling and site maps will primarily be based on available GIS data. However, under the direction and approval of the City, Otak will then develop detailed scopes and levels of effort to provide more detailed field conditions inventory, based on Table 1, for priority areas identified in Task 4.1. Creating or updating a geodatabase with any new issues or potential solutions identified through field investigation is not included in this phase of the project. Task 5.0 — Modeling Otak will provide Hydrologic and Hydraulic modeling, and of the subbasin in order to estimate existing flows, assess the capacity of the existing infiltration system, and size the proposed improvements. This will be coordinated with the hydrogeologic investigations, in Task 4.1, to define design infiltration rates at various points in the subbasin. We propose to use the WWHM-SWMM software package for hydrologic and hydraulic modeling in this task, it incorporates Ecology’s HSPF and SWMM modeling software into one software package, allowing for more efficient and accurate modeling. This software package can import from and export to any of the Ecology based HSPF and SWMM models. 5.1. Level 2 Basin Scale Existing Conditions Models Otak will update the Level 1 basin-scale modeling, completed in Task 3.2, to a Level 2 analysis, simultaneous with Tasks 4.2 and 6.4. In this task Otak will perform cost-effective and timely basin- scale hydrologic and hydraulic analyses of the project basin and the adjacent basin(s) that may have sites considered for Solution Element in Task 6. Basin-scale models will help us to hone-in on problem areas with potential flooding issues or water quality hotspots. A WWHM-SWMM model will be developed for each basin and for each of the following two scenarios: 1. Predeveloped conditions, this step is important where regional facilities are considered for Solution Elements. 2. Existing conditions, this step is important to confirm that the model is accurately simulating conditions reported by the City. 5.2. Level 3 Reach/Site Level Models for Select Solution Elements Otak will perform Level 3 reach-scale expanded/models to analyze up to 10 Solution Elements in more detail. Otak will use this modeling to analyze the effectiveness of each solution element to reduce the storm sewer flows exiting from the Solution Elements included in Task 6.1, 6.2, and 6.3. 5.3. Updated Level 2 Basin Scale Modeling for Combined Solution Elements into Basin Solution Alternatives. Otak will update the Level 1 basin-scale models, prepared in Task 5.1, and the up to five (5) Level 2- reach level Solution Elements models, prepared in Task 5.2, to model up to 3 Basin Solution AGENDA ITEM #6. j) Exhibit A Proposal for Professional Services (continued) k:\project\33200\33201\contract\33201a monroe ave storm system improvements draft to city 091719.docx Monroe Avenue NE Storm System Improvements 11 Phase 1 — Alternative Analysis Otak Alternatives. Otak will use the modeling in this task to analyze the effectiveness of the Basin Solution Alternatives, defined in Task 6.4, to reduce the storm sewer flow exiting from the flood prone areas of the projects, and achieve the City’s objectives for water quality treatment as defined in Task 6.3 5.4. QA/QC and Submittal Intake Meeting for Field Work and Modeling In this task Otak’s PM will provide a quality assurance review of documents to be submitted, and Otak will present the additional field data collected or surveyed by Otak and will present the preliminary results of the Existing Conditions Analyses and Investigations including geotechnical investigation, hydrologic and hydraulic analyses, and mapped drainage complaints. The City and Otak will review and discuss the findings and conclusion of the investigations and determine if the results adequately represents what City staff have observed or understands to be the existing conditions. As part of this task, Otak will respond in writing to City comments on the existing conditions reviewed in this meeting. Otak will also discuss and recommend, for the City’s Approval, Solution Elements to be evaluated as part of the project’s Alternatives Analysis (Task 6). Assumptions: We assume that creating or updating a geodatabase with any new issues or potential solutions identified through modeling will be required or included in our scope and LOE. The expanded modeling effort in Task 5.2 and 5.3 will only include up to five Solution Elements that address neighborhood flooding issues. We anticipate that the remaining Solution Elements will not require additional modeling beyond Task 5.1. Climate change effects on hydrology are not included in this analysis, Solution Elements are based on existing hydrology. If desired by the City, climate change effects may be included in Phase 2 of the project for the Selected Basin Solution Alternative. Deliverables: Field Work and Modeling Memorandum Task 6.0 — Alternatives Analysis Otak will develop concept plans (10% design) in GIS, based on topographic data from existing LiDAR, and planning level implementation cost estimates to assess the technical and cost feasibility of the new Solution Elements. 6.1. Stormwater Conveyance Solution Elements Otak will develop up to four (4) Solution Elements to improving stormwater conveyance in the highly urbanized 211-acre subbasin, in the Renton Highlands area. The goal of these improvements is to eliminate the need for the temporary overflow onto 301 Monroe Avenue NE. The improved system will convey the 25-year peak flow rate and reduce the probability of roadway overtopping during the 100-year event, thus reducing the risk of flooding along Monroe Avenue NE and adjacent private properties (e.g., Greenwood Memorial Cemetery, McDonald’s, and Chevron). 6.2. Flow Control Solution Elements AGENDA ITEM #6. j) Exhibit A Proposal for Professional Services (continued) k:\project\33200\33201\contract\33201a monroe ave storm system improvements draft to city 091719.docx Monroe Avenue NE Storm System Improvements 12 Phase 1 — Alternative Analysis Otak Otak will develop up to four (4) Solution Elements to provide flow control in the highly urbanized 211- acre subbasin, in the Renton Highlands area. Solution Elements preliminarily identified by the City to be evaluated include: 1. A joint public and private infiltration facility at the Upper Balch Pit site, 2. A new infiltration facility in a lot owned by the City of Renton along the King County Access Road, 3. A new discharge point at a gully downstream of the Renton Transfer Station, 4. An enhanced infiltration system within the NE 2nd Street right-of-way, 5. A flow splitter at the intersection of Monroe Avenue NE and NE 4th Street to isolate a fraction of the total system flows. 6.3. Water Quality Solution Elements Otak will develop up to four (4) Solution Elements to provide water quality treatment where feasible for runoff that must be infiltrated into native soils that do not meet the City’s groundwater protection criteria. Much of this 211-acre subbasin consists of pollution-generating roadway runoff that otherwise would not receive water quality treatment. The following Solution Elements may be considered: 1. Green stormwater infrastructure including 1.) bioretention, 2.) compost-amended vegetated filter strip (CAVFS), 3.) compost-amended biofiltration swale, or 4.) bioswale. 2. Conventional water quality treatment facilities will be considered depending upon feasibility and cost of the different water quality treatment facilities. 6.4. QA/QC and Submittal Intake Meeting for Solution Elements In this task Otak’s PM will provide a quality assurance review of documents to be submitted, and Otak will present the preliminary analysis of Solution Elements identified in the Field Work and Modeling Memo Intake Meeting. The City and Otak will review and discuss the planning level cost of the Solution Elements and how effect they are in achieving the City’s Project Objective listed near the beginning of this document. As part of this task, Otak will respond in writing to City comments on the Solution Elements reviewed in this meeting. Otak will also discuss and recommend, for the City’s Approval, potential groupings of Solution Elements to be evaluated as Comprehensive Alternative Solutions that would achieve the City’s Objectives for this project, listed near the beginning of this scope of services. 6.5. Alternatives Analysis of Combined Solution Elements Otak will combine and integrate the Solution Elements, in the tasks above, into up to three (3) Basin Solution Alternatives selected to meet the City’s objectives for conveyance improvements, water quality treatment, and flow control. Otak will prepare an alternatives analysis matrix to compare criteria used to evaluate the effectiveness each alternative and to select a preferred alternative that will advance into design in Phase 2 of the project. 6.6. QA/QC for Basin Solution Alternatives AGENDA ITEM #6. j) Exhibit A Proposal for Professional Services (continued) k:\project\33200\33201\contract\33201a monroe ave storm system improvements draft to city 091719.docx Monroe Avenue NE Storm System Improvements 13 Phase 1 — Alternative Analysis Otak In this task Otak’s PM will provide a quality assurance review of documents to be submitted, and Otak will present the comprehensive Basin Solution Alternatives Analysis in a Combined Basin Solution Alternatives Memo for City review. Within the submittal, Otak will discuss and recommend, for the City’s Approval, potential groupings of Solution Elements to be evaluated as Comprehensive Alternative Solutions that would achieve the City’s Objectives for this project, listed near the beginning of this scope of services. Otak will also discuss and recommend, for the City’s Approval, the preferred Solution Alternative that will proceed to Preliminary Design (as part of Phase 2 of the project). As part of this task, Otak will respond in writing to City comments on the Combined Basin Solution Alternatives Memo. Assumptions: Climate change and development in the basins will not cause the stormwater conveyance improvements to become undersized over the life span of the improvements, since the tributary drainage basin lies within the City’s Flow Control Duration Standard Matching Predevelopment Forested Site Conditions Area. Deliverables: Solution Elements Memorandum Combined Basin Solution Elements Alternative Analysis Task 7.0 — Alternatives Analysis Report 7.1. Draft Alternatives Analysis Report Otak will produce a draft Alternatives Analysis report that will present the objectives of the project, data collected as a basis for this analysis, the existing conditions of the project area, the concepts of the Solution Elements evaluated, the technical analysis of the basin and Solution Elements, integrated Basin Solution Alternatives, and a summary of the preferred alternative selected by the City, with any desired modifications, for preliminary design for which Otak will prepare a separate scope and LOE as part of Phase 2 of the project. Otak will present the Selected Solution Alternative, as the final chapter in the Alternatives Analysis Report, and submit it to the City without an Intake Review Meeting. While preparing the Draft Alternatives Analysis Report, Otak will also prepare the Project Phase 2 scope and fee estimate, to maintain the project schedule and momentum. 7.2. QA/QC and Submittal Intake Meeting for Draft Alternatives Analysis Report In this task Otak’s PM will provide a quality assurance review of documents to be submitted, and Otak will present the Draft Alternatives Analysis Report in a submittal intake review meeting. The City and Otak will review and discuss the structure and contents of the report. AGENDA ITEM #6. j) Exhibit A Proposal for Professional Services (continued) k:\project\33200\33201\contract\33201a monroe ave storm system improvements draft to city 091719.docx Monroe Avenue NE Storm System Improvements 14 Phase 1 — Alternative Analysis Otak As part of this task, Otak will respond in writing to City comments on the Draft Alternatives Analysis Report reviewed in this meeting. Otak will also discuss and recommend, for the City’s Approval, the preferred Solution Alternative that will proceed to Preliminary Design (as part of Phase 2 of the project). 7.3. Final Alternatives Analysis Report In this task Otak will prepare the Final Alternatives Analysis Report that addresses the City’s comments on the Draft Report submitted. No intake meeting is planned for the final report, as it will only be addressing the City’s comments on the draft Deliverables: Draft and Final Alternatives Analysis Report AGENDA ITEM #6. j) Monroe Avenue NE Storm System Improvements Phase 1 ̶ Alternative Analysis % of budget in Current Year (CY) Exhibit B: Level of Effort/Fee Estimate % of budget in CY+1 Otak, Inc.% of budget in CY+2 % of budget in CY+3 Weighted Escalation Factor Annual Escalation Rate Task Description PIC/Sr. PM Civil Civil Engineer VII Civil Engineer IV Engineering Designer IV Water Resource Analyst Graphics Specialist Project Coordinator Total Hours Otak Task Budget Aspect Task Budget Total Task Budget Total Task Cost 1 Project Management $8,276.00 $8,276.00 19,406$ 1.1 Project Administration 12 12 20 44 $6,048.00 $6,048.00 1.2 Project Coordination 1.Coordination with City of Renton 1. Up to 12 bi-Weekly informal 30-minute project status report phone calls 6 6 12 $1,944.00 $1,944.00 2. A kickoff meeting 4 4 8 $1,296.00 $1,296.00 2.Otak Team Coordination (12)6 6 12 $1,842.00 $1,842.00 2 Stakeholders and Public Engagement and Outreach 2,012$ 2.1 Segale Properties, LLC 4 8 2 14 $2,012.00 $2,012.00 3 Collect and Compile Desktop Data 31,100$ 3.1 Level 1 Desktop Basin, Project Area, and Receiving Water Data Review 8 16 2 26 $2,896.00 $20,258.00 $23,154.00 3.2 Level 1 Basin Modeling and Assessments from Desktop Data Collected 8 24 12 44 $5,404.00 $5,404.00 3.3 QA/QC and Submittal Intake Meeting for Level 1 Project Area Review Memo 4 8 2 4 18 $2,542.00 $2,542.00 4 Field Work 39,058$ 4.1 Level 2 Basin Scale Field Investigation (Field Truthing Data)16 16 32 $4,400.00 $30,258.00 $34,658.00 4.2 Level 3 Field Investigations and Data Collection for Solutions Elements 16 16 32 $4,400.00 $4,400.00 5 Modeling 28,014$ 5.1 Level 2 Basin Scale Existing Conditions Models 2 8 40 4 54 $6,226.00 $6,226.00 5.2 Level 3 Reach/Site Level Models for Select Solution Elements 2 8 40 4 54 $6,226.00 $6,226.00 5.3 Updated Level 2 Basin Scale Modeling for Combined Solution Elements into Basin Solution Alternatives. 2 8 20 4 34 $4,126.00 $4,126.00 5.4 QA/QC and Submittal Intake Meeting for Field Work and Modeling Memo 8 8 12 40 8 76 $11,436.00 $11,436.00 6 Alternatives Analysis 29,598$ 6.1 Stormwater Conveyance Solution Elements (4)4 4 12 32 52 $6,256.00 $6,256.00 6.2 Flow Control Solution Elements (4)4 4 12 32 52 $6,256.00 $6,256.00 6.3 Water Quality Solution Elements (4)4 4 12 32 52 $6,256.00 $6,256.00 6.4 QA/QC and Submittal Intake Meeting for Solution Elements 6.5 Alternatives analysis of Combined Solution Elements (3)4 4 24 48 80 $9,436.00 $9,436.00 6.6 QA/QC for Basin Solution Alternatives 2 2 2 4 10 $1,394.00 $1,394.00 7 Alternatives Analysis Report 24,888$ 7.1 Draft Alternatives Analysis Report 8 12 16 32 16 16 4 104 $13,456.00 $13,456.00 7.2 QA/QC and Submittal Intake Meeting for Draft Alternatives Analysis Report 16 4 12 4 36 $5,716.00 $5,716.00 7.3 Final Alternatives Analysis Report 16 4 12 4 36 $5,716.00 $5,716.00 8 Management Reserve $10,000.00 $10,000.00 10,000$ Total Hours 92 72 212 316 84 16 54 846 Billing Rate $199.00 $150.00 $125.00 $105.00 $157.00 $110.00 $108.00 Total Labor Cost $18,308.00 $10,800.00 $26,500.00 $33,180.00 $13,188.00 $1,760.00 $5,832.00 $125,280.00 $58,790.00 $184,080.00 Direct Expenses $5,522.40 Subconsultant Administration $1,763.70 Project Total $127,043.70 $58,790.00 $189,602.40 *LOE numbers shown are for estimating purposes only. Actual Otak or Aspect staff personnel may vary based on staff availability, classification, and category changes throughout the project duration. Otak invoices will reflect actual staff rate per labor classifications provided as part of this exhibit. Otak Project # 33201A K:\Project\33200\33201\Contract\33201A Phase 1 Monroe Ave Storm System Improvements Draft to City 091719.xlsx - Tab: Otak WBS Page 1 of 1 9/18/2019 AG E N D A I T E M # 6 . j ) Labor Classification Billing Rate Sr. PIC/Sr. PM Civil $235.00 PIC/Sr. PM Civil $199.00 Civil Engineer X $195.00 Civil Engineer IX $185.00 Civil Engineer VIII $165.00 Civil Engineer VII $150.00 Civil Engineer VI $140.00 Civil Engineer V $135.00 Civil Engineer IV $125.00 Civil Engineer III $105.00 Civil Engineer II $95.00 Civil Engineer I $85.00 Engineering Designer V $115.00 Engineering Designer IV $105.00 Engineering Designer III $95.00 Engineering Designer II $80.00 Engineering Designer I $60.00 Engineering Tech VII $140.00 Engineering Tech VI $125.00 Engineering Tech V $120.00 Engineering Tech IV $95.00 Engineering Tech III $80.00 Engineering Tech II $70.00 Engineering Tech I $60.00 PIC/Sr. CM $210.00 Construction Manager VI $180.00 Construction Manager V $165.00 Construction Manager IV $155.00 Construction Manager III $145.00 Construction Manager II $130.00 Construction Manager I $115.00 Field Representative VII $155.00 Field Representative VI $140.00 Field Representative V $130.00 Field Representative IV $105.00 Field Representative III $95.00 Field Representative II $85.00 Field Representative I $80.00 CM Documentation Specialist III $115.00 CM Documentation Specialist II $100.00 CM Documentation Specialist I $90.00 Sr. PIC/Sr. PM LA/Mst Pln $225.00 PIC/Sr. PM LA/Master Plan $205.00 Landscape Architect VI $155.00 Landscape Architect V $140.00 Landscape Architect IV $115.00 Landscape Architect III $110.00 Landscape Architect II $100.00 Landscape Architect I $90.00 Landscape Technician III $90.00 Billing Rate Schedule AGENDA ITEM #6. j) Labor Classification Billing Rate Landscape Technician II $80.00 Landscape Technician I $70.00 PIC/Sr. PM Urban Design $185.00 Urban Designer V $170.00 Urban Designer IV $155.00 Urban Designer III $135.00 Urban Designer II $115.00 Urban Designer I $100.00 PIC/Sr. PM Planner $235.00 Sr. PM - Planner II $170.00 Sr. PM - Planner I $160.00 Planner III $125.00 Planner II $120.00 Planner I $95.00 Planner Associate IV $125.00 Planner Associate III $95.00 Planner Associate II $75.00 Planner Associate I $55.00 Sr. GIS Specialist Planner $100.00 GIS Specialist - Planner $90.00 Planning/GIS Intern $70.00 PIC/Scientist $210.00 Scientist VI $195.00 Scientist V $155.00 Scientist IV $130.00 Scientist III $110.00 Scientist II $80.00 Scientist I $60.00 Water Resource Analyst $157.00 Environmental Specialist $95.00 PIC/PLS Sr. Manager $215.00 Professional Land Surveyor IV $185.00 Professional Land Surveyor III $145.00 Professional Land Surveyor II $125.00 Professional Land Surveyor I $120.00 Survey Crew Chief III $115.00 Survey Crew Chief II $95.00 Survey Crew Chief I $85.00 Survey Office Technician III $100.00 Survey Office Technician II $90.00 Survey Office Technician I $80.00 Survey Field Technician III $75.00 Survey Field Technician II $70.00 Survey Field Technician I $60.00 Special Services Consultant $220.00 Contract Administrator $120.00 Project Coordinator $120.00 Project Admin. Asst $85.00 Graphics Specialist $110.00 AGENDA ITEM #6. j) City of Renton Monroe Avenue NE Storm System Improvmenet Phase 1 - Alternative Analysis EXHIBIT C: PROPOSED MILESTONE SCHEDULE Last Updated 09/18/19 Milestone Proposed Start Date Target Completion Date Duration (days) Project Start Date 10/15/2019 1 Kickoff Meeting 10/15/2019 10/15/2019 1 2.0 Stakeholder Outreach 11/1/2019 2/7/2020 98 3.2 Preferential Infiltration Location Memo 10/15/2019 10/25/2019 10 City of Renton Preferential Infiltration Location Memo Review 10/25/2019 11/1/2019 7 3.3 Level 1 Project Area Review Memo 11/1/2019 11/15/2019 14 Level 1 Project Area Review Memo Intake Meeting 11/15/2019 11/15/2109 1 City of Renton Level 1 Project Area Review Memo Review 11/15/2019 11/29/2019 14 4.0 Field Work 10/21/2019 1/24/2020 95 4.1 Geotechnical Memo 11/29/2019 12/13/2019 14 5.0 Modeling Memo 12/6/2019 1/3/2020 28 Field Work and Modeling Memo Intake Meeting 1/3/2020 1/3/2020 1 City of Renton Field Work and Modeling Memo Review 1/3/2020 1/17/2020 14 6.4 Solution Elements Memo 12/6/2019 1/24/2020 49 Basin Solution Alternatives Intake Meeting 1/24/2020 1/24/2020 1 City of Renton Solution Elements Review 1/24/2020 2/7/2020 14 Segale Stakeholder Coordination Meeting (If Applicable)2/7/2020 2/7/2020 1 6.5 Combined Basin Solution Alternatives Memo 2/7/2020 2/21/2020 14 City of Renton Basin Solution Alternatives Review 2/21/2020 3/6/2020 14 7.1 Draft Alternative Analysis Report 2/14/2020 3/20/2020 35 Draft Alternatives Analysis Report Intake Meeting 3/20/2020 3/20/2020 1 City of Renton Alternatives Analysis Report Review 3/20/2020 4/3/2020 14 7.3 Final Alternative Analysis Report 4/3/2020 4/10/2020 7 K:\Project\33200\33201\Contract\Project Schedule 2019_0917.xlsx AGENDA ITEM #6. j) 0 1,250 2,500625Feet ± VICINITY MAP Legend Drainage Basin Boundary Parcels Existing Storm Structure Existing Storm Pipe Upper Balch Pit NE 4TH ST Drainag e Basin(2 11 Acres) Drainag e Basin(2 11 Acres) Renton City Lim its Green wood Memorial Park NE 2ND ST MONROE AVE NE NE 6TH ST NE 8TH ST NE 10TH ST QUEEN AVE NE UNION AVE NE KC ACCESS RD JEFF ER SON AVE NE King CountyDepartment of Transportation King CountyRenton Transfer Center King CountyParks and Recreation City of R entonPublic Wo rks Maintenance Shops Existing 18 " and 24"Stormwater O verflow Pipes Location of Floodingand Ero sion Problem McDo nald's Chevron King CountyCommunity an d Emergency Center 36" PerforatedInfiltration Pipe 48" PerforatedInfiltration Pipe ATTACHMENT A - AGENDA ITEM #6. j) AB - 2487 City Council Regular Meeting - 14 Oct 2019 SUBJECT/TITLE: Change Order No. 10 to CAG-17-174 with Laser Underground & Earthworks, Inc. for the Renton Hill Utility Replacement Project RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Abdoul Gafour, Water Utility Engineering Manager EXT.: 7210 FISCAL IMPACT SUMMARY: Funding for Change Order No. 10 to CAG-17-174 with Laser Underground & Earthworks, Inc. in the amount $216,051.04 is available from the approved 2019 Water Utility Capital Improvement Program budget for the Water Main Rehabilitation Project (425.455170). There is sufficient funding in the project budget to cover the additional cost of Change Order No. 10. SUMMARY OF ACTION: The city has completed the replacement of water, sewer and storm pipelines for the Renton Hill Utility Replacement Project. Change Order No. 10 in the amount of $216,051.04 is needed to pay for additional and authorized work performed by the contractor related to the construction of the water mains and to reconcile the actual quantities of materials used for the project against the estimated quantities in the original contract. The following is a summary of the costs of the additional work reflected in Change Order No. 10: Increase in quantities including additional asphalt for trench restoration, and additional sidewalk and driveways restoration. $181,761.04 Unforeseen additional work due to resolve conflicts with existing and unknown utilities and for structure and rock excavation. $103,380.00 Decrease in quantities from actual materials used against estimated quantities in original contract. ($69,090.00) Total cost of Change Order No. 10 including 10% sales tax. $216,051.04 EXHIBITS: A. Change Order No. 10 STAFF RECOMMENDATION: Execute Change Order No. 10 to CAG-17-174 with Laser Underground & Earthworks, Inc. in the amount of $216,051.04 for additional and authorized work related to the installation of the new water mains for the Renton Hill Utility Replacement Project. AGENDA ITEM #6. k) CONTRACT: CO NTRACTOR: CITYOF RENTON Public Works Department CONTRACTCHANGEORDER AGREEMENT SUMMARY OF PROPOSEDCHANGE: Provide all labor,equipment,subcontracting,bonding,insurance for the complete work required for the extra work as outlined below: Renton Hill Utility Replacement CAG-17-174 Laser Underground 8:Earthworks,Inc. C.O.#10 ITEM Additional Quantities Under This Change Order Unit Qty.Unit Price Total Price C07.DECREASEDQUANTITY:Ton (3600.51)$20.00 ($72,010.20) Select Imported Trench Back?ll CD8.INCREASEDQUANTITY:SY 1848.00 $35.00 $64,680.00 Hot Mix Asphalt Patch C09.INCREASEDQUANTITY:SY 366.00 $125.00 $45,750.00 Remove and replace sidewalk and driveway C10.DECREASEDQUANTITY:LF (204.50)$50.00 ($10,225.00) Remove and replace concrete curb ELgutter C12.DELETEDITEM:Ton (200.00)$30.00 ($6,000.00) Remove &Replace Unsuitable Foundation Material C13.INCREASEDQUANTITY:EA 2.00 $500.00 $1,000.00 Site Specific Utility Potholing C15.DECREASEDQUANTITY:LF (511.00)$55.00 ($28,105.00) 8"Cl 52 Water pipe &Fittings w/Polywrap C16.DECREASEDQUANTITY:LF (24.00)$55.00 ($1,320.00) 6"Cl 52 Water pipe BrFittings w/Polywrap C17.DECREASEDQUANTITY:LF (2200)$55.00 ($1,210.00) 4"Cl 52 Water pipe &Fittings w/Polywrap C19.DECREASEDQUANTITV1 EA (5.00)$1,000.00 ($5,000.00) 8"Gate Valve Assembly C20.INCREASEDQUANTITY:EA 100 $800.00 $800.00 6"Gate Valve Assembly C21.INCREASEDQUANTITY:EA 100 $600.00 $600.00 4"Gate Valve Assembly C22.DECREASEDQUANTITY:CY (6700)$50.00 ($3,350.00) Concrete for Thrust Blocking,Dead Man Anchor C23.DECREASEDQUANTITY:EA (1.00)$6,000.00 ($6,000.00) Fire Hydrant Assembly C24.INCREASEDQUANTITY:EA 4.00 $2,000.00 $8,000.00 L 1"Water Service Connection C26.INCREASEDQUANTITY:EA 6.00 $4,000.00 $24,000.00 Connection to existing Water Main C27.INCREASEDQUANTITY:EA 8.00 $2,500.00 $20,000.00 Cut,Cap and Block Existing Water Main H'\Fr|e Svs\WTR-Drinking Water unI:ty\mrrn—27 A Water Project Files\WTR—27~03SZ4—2a15 Water Main Rep|acem2nt\Fay Btirnates\Change Onder5\CO¢a1n(water)sch qc.o.u1o —WATER 1of6 AGENDA ITEM #6. k) C28.DELETEDITEM:LF (16.00)$100.00 ($1,600.00) 10"AWWA C900 Sewer Pipe (304 |NCREA5ED QUANTITY:EA 18.00 $1,070.00 $19,260.00 Stormwater Construction Permit Monitoring C34.INCREASEDQUANTITV:Ton 53.50 $114.90 $6,147.15 Additional HMA Overlay due to City approved deeper Road Grinding 300 &400 block Renton Ave 5 C37.NEW ITEM:l5 1.00 $137,343.09 $137,343.09 Additional unforeseen work items associated with "Bid Schedule C —Water"as described below: Contractor Daily Report Date Descrigtion &Cost 2 11722 2.1.13 Remove buried structure in conflict $1,943.84 with deadman 11723 2.218 Cut out sewer in conflict with water $3,047.60 wet tap 11725 2.518 6th and Cedar.Sewer conflict with $6,446.75 watermain.Install vertical bends 11726 2.6.18 6th and Cedar.Continue sewer $3,467.86 conflict vertical bend installation from 25.18 14097 2.7.18 Pothole existing water and duct $1,499.61 bank at 4th and Cedar to determine feasability of 8"tee location. 11735 2.15.18 4th ave s./Mills.Re-align watermain $964.51 around existing ?ber duct bank added (2)45 degree bends to avoid conflict with unmarked utiilties 11739 2.20.18 4th and Cedar.Form and pour $2,138.67 added bends and backfill with CDF 11743 2.28.18 Tunnel under duct bank to install 45 $4,446.78 degree bend at Sta.21+71. 15401 2.2818 411 Cedar ave 5.Hit unlocated $474.16 conduit.Repaired by Century Link 15413 3.2118 Separate pressure test for revised $1,077.20 alignment at 6th 31 Cedar.(See FA#11723) H.\FneSys\WTR —nnnkmg Water uiiIi:y\w'm—27 -Water Project riies\\nrrn—27—o3s24—2015 Water Main Rep|acemem\Pay Estima!e5\Change Orders\CO»1o[water)sch c\c.o.MD —WATER 2 of 6 AGENDA ITEM #6. k) 15433 15439 14014 15449 14335 14339 14341 12956 12419 12422 12995 12909 12911 12928 H:\FileSys\\IlITR -Drinking Water U2i|Ity\WT|L27 —Water Project nIes\w1R—274:aa24-2015 Water Maln RenlacemenI\PavEs1imales\Change 0rders\CO ma (Water)Sch c\co.»1u —wnzn 4.18.18 4.25.18 5.3.18 5.7.18 5.24.18 5.29.18 5.30.18 6.15.18 6.28.18 6.29.18 7.26.18 8.8.18 8.9.18 9.18.18 1'ie-in had to be rescheduled due to valves in the existing system leaking by.Work for this change order is downtime for one connection and plating the hole. 409 Cedar Ave;wall poured into sidewalk.Saw and chip to save wall at meter box location. Excavate for City crew to repair cracked water service saddle at 907 High Ave.S. 2"gas conflict with 12"x8"wet trap (water).Called PSE to verify that 2" was abandoned.PSE directed us to cut 2"out. Extra work for cut and cap at 10th and Grant due to revised sewer alignment Break granite rock in conflict watermain installation Completed granite rock removal to an acceptable trench depth. Repair water service leak in 3/4" galvanized @ 801 Renton Ave S Tunnel under power lines not on plans.Also found 2 unlocated steel pipes. Tunnel under power lines and unmarked communication line not on plans. Trench for city of Renton water crew,bacterial smapling station on High Ave 5.Temp pave on 10.19.18. Found existing 4"cast iron pipe. Called inspector for City of Renton to look at existing pipe and was told to call for emergency locates and City of Renton would cut into existing pipe to see if it is dead. Had to plan to go over 8"HP gas main.Was told we had to go under. Removed 1 -8"x 18'pipe to go under and stop digging and was told Had to flush and rechlorinate because city inspector took a contaminated sample. $2,962.29 $725.56 $483.90 $1,440.38 $1,354.96 $3,912.68 $3,926.33 $3,784.73 $1,296.55 $2,200.67 $1,946.22 $2,535.38 $5,820.71 $721.38 3of6 AGENDA ITEM #6. k) 12929 12931 12933 12940 12948 12949 15670 15682 15686 15805 15687 15692 15693 15808 15696 15695 15698 H.\Filesys\wm -Drinking Water |Jt.i|rtv\WTR~Z7 -Water Prmect n1es\w'rR—z7—oas24-zms Water Main Rep|acement\Pzy E5i.imales\Change Drders\C0 am lwater)Sch c\c.o.mu —WATER 9.18.18 9.19.18 9.20.18 10.02.18 10.10.18 10.12.18 10.18.18 10.22.18 10.29.18 10.31.18 10.31.18 11.01.18 11.02.18 11.02.18 11.05.18 11.05.18 11.06.18 Ongoing work as part of FA#12928 Flush for 4.5 hrs and replace road plates as related to FAM2928 Take new samples and replace road plates as related to FAM2928 Found 2"steel pipe while potholing for 8"GV at Sta 15 &27.City Crew unable to remove.Pipe removed by Olll’CYEW. Found concrete under asphalt,will not be able to grind.Brake up concrete with jack hammer. Connect 2"water service for park. City data showed it was a 1". Temp.pave for sampling station on High Ave.5. Provide support for SPU cathodic protection. Cut and cap High and Beacon due to existing water not in location shown on print. Pre dig for tie in @ Jones Ave S & install (2)deadman per change from city maintenance and existing water alignment different from plan. Export earthwork. Provide support for SPU cathodic protection. Renton &7th -water connection change. Renton 847th -connections, cathodic protection. See FA#1580S.Continued digging and pulled forms on deadman. Export earthwork. Remove contaminated soil. 7th &Grant —add cut and cap. See FA#15805.Finished digging, performed tie-in,backfilled trench and added plate.Export earthwork. $1,282.90 $1,750.42 $729.38 $696.87 $1,257.26 $3,307.10 $2,838.28 $1,355.09 $5,224.04 $8,479.41 $2,779.84 $1,512.58 $1,918.54 $3,870.87 $870.40 $1,614.95 $7,031.20 4of6 AGENDA ITEM #6. k) 15700 15809 15812 15788 15833 15821 15822 15833 15835 15472 11.07.18 11.14.18 12.10.18 12.17.18 12.26.18 1.09.19 1.10.19 1.25.19 1.28.19 1.31.19 See FA#15805.Remove plates and backfill thrust blocks. 10th &Grant -existing hydrant foot valve would not close.Dig for maintenance crew. Beacon &7th cut &cap revision 7th &Beacon.Seattle intertie does not match print.Changed cut 8:cap to connection. Beacon 8:High A Cathodic Protection Isolation. Renton Ave -Dead man needed for new in-line valve because existing water does not match print.Dig and form for deadman. See FA#15821.Pour deadman Renton Ave -existing oversized thrust block in path of water main. Moved tie—inlocation 5'North. Moved water main location and poured another deadman due to existing oversized thrust block. Abandon service between 343 & 337 Renton. $3,147.01 $926.90 $5,775.26 $4,730.89 $2,256.16 $5,476.11 $1,400.25 $1,856.16 $4,901.45 $1,734.94 C38.NEW |TEM: Additional Landscape materials and labor due to raised grade of rebuilt roadways $3,650.00 1.00 $3,650.00 $3,650.00 Sub Total Sales Tax (10%) Total H \FileSys\WTR —Drinking Water Utility\WTR—Z7»Water Pm[ect nles\wTR-17.02314—2015 Water Main Rep|acement\Pay E5timates\Change Orders\C0 mu |Water)Sch c\c.o.:a1n —wzrrcn $196,410.04 $19,641.00 $216,051.04 5of6 AGENDA ITEM #6. k) 0R|G|NAL CONTRACT AMOUNT CURRENT CONTRACT AMOUNT ESTIMATEDCONTRACT TOTALAFTERCHANGETHISORDER $5,048,703.20 $6,842,195.56 $215,051.04 $7,058,246.60 SIGNATURES: Contractor:.,Date:I E)Fg,,g,s.74 O -/2 Project Engineer:Date: Approved By:Date: Ronald Straka,Utility Systems Director Approved By:Date: Gregg Zimmerman,PW Administrator Approved By:Date: Denis Law,Mayor Approved By:Date: Shane Moloney,Renton City Attorney Attest:Date: Jason Seth,City Clerk 6of6H:\FHeSvs\WTR—Drinking Water Ulm!y\\I\ITR»27 -Water Progect Fnies\WTR-27»03824 —21:15 wazer Main Rep|3c2menl\Pzy Est|mates\Change Orders\C0 ~10 (Water)Sch c\c 0.$110 —WATER AGENDA ITEM #6. k) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 2‐21‐4 OF THE RENTON MUNICIPAL CODE, BY UPDATING RENTON REGIONAL FIRE AUTHORITY GOVERNING BOARD TERM LANGUAGE, PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, to assure the City has three Council representatives serving on the Renton Regional Fire Authority Governing Board without a gap between appointments, the regular terms of appointed City Council representatives should have a starting date of January 1 and an ending date of December 31; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. All portions of the Renton Municipal Code in this ordinance not shown in strikethrough and underline edits remain in effect and unchanged. SECTION II. Section 2‐21‐4 of the Renton Municipal Code is amended as follows: 2‐21‐4 TERMS OF APPOINTMENT – INITIAL TERM – REGULAR TERMS: The initial term for the City’s members of the Renton Regional Fire Authority governing board shall run from July 1, 2016, until the first City Council meeting in January 2018. All subsequent The governing board representatives appointed pursuant to RMC 2‐21‐3 shall serve two (2)‐year regular terms running shall run for approximately two (2) years from January 1 of even numbered years through December 31 of odd numbered years. starting from the time of appointment by the City Council at its first January meeting in even numbered years and ending at the first January meeting the following even numbered year. AGENDA ITEM # 8. a) ORDINANCE NO. ________ 2 SECTION III. All City Council appointed governing board representatives currently serving the Renton Regional Fire Authority shall continue to serve in such capacity through December 31, 2019, unless removed or otherwise replaced pursuant to Chapter 2‐21 RMC. SECTION IV. If any section, subsection, sentence, clause, phrase or work of this ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase or word of this ordinance. SECTION V. This ordinance shall be in full force and effect five (5) days after publication of a summary of this ordinance in the City’s official newspaper. The summary shall consist of this ordinance’s title. PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2019. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this _______ day of _____________________, 2019. Denis Law, Mayor Approved as to form: Shane Moloney, City Attorney Date of Publication: ORD:2088:9/24/19 AGENDA ITEM # 8. a)