Loading...
HomeMy WebLinkAboutCommittee of the Whole - 12 Jan 2026 - Agenda • O � � • CITYOFRENTON AGENDA - Committee of the Whole 6:00 p.m. -Monday,January 12,2026 7th Floor Council Chambers/Videoconference 1. WORLD CUP SCHEDULE & EXPECTATIONS If you would like to attend this week's meeting remotely,you can do so by going to https://us02web.zoom.us/I/$6753290028?pwd=M2pOc09HWWNrY05uVnIIWnpGS1E4UT09 Zoom Meeting ID: 367 5329 0028, Passcode: 881839 You can call through Zoom at(253) 215-8782 and use the Meeting ID. 2026 LEGACY S UARE A TIVATI N °�. .� . � �� . �� ._. ���� . . . O . . C'. \.,+ COW, January 12, 2026 G`,�Y o� � : �, Gina Estep, CED Administrator � + ` + � Amanda Free, Econ Dev Director � Jessie Kotarski, Econ Dev Manager �FN ' • � � I CONSULTANT & PLANNING FIFA WATCH PARTIES SUMMER ACTIVATIONS BUSINESS INVOLVEMENT & OUTREACH � � STAFFING & RESOURCES � . � r � �� i . , � 1� 4� I 1_ �.' �� ,;. , �' � .. ,a�,,,� •r � _ ��=_:_.r. � ':_��,� ` .. • � • • • ♦ • Past Experience Managed major events including Sound Transit activations, Mariners and Seahawks events, Ivar's 4t" of July Fireworks, West Seattle Summer Fest and the original Bumbershoot Arts Festival and Summer Nights at the Pier Concert Series. Recommended by Seattle Sports Commission connection and City Communications Team. Creative Process Team meetings to discuss structure and ideas. Opened communication to internal team for summer activation events. Planning Refining ideas to what is possible and developing day of experience to include the . � key elements, show flow and site layouts for each type of event. .� ' '�� .a ` Finalizing Working towards talent selection, partnerships and all the fine details to have a � � final schedule of events to publish. � ' '� 1� 4� I 1_ �.' �� ,;. , �' � .. ,a�,,,� •r � _ ��=_:_.r. � ':_��,� ` .. � • � � • 1 • • � • ng presented by THE WORKSHOP 12/15/25 � � � . � • 1 . � — - �. ` _ . r . � � � t �• t �:� �.'ti :.;t'�x � ;+��t ^^, � �� ����y,�� _ w � � .�i . ._ y �.. ... •.+'�i `!t`��tir..-'`` k.t.:1;�, w•�T=�,{� .��.4v+v+r;..ra „ ' . . � �;'""o"�7S .,.•_�t ��.,��i.-`1b���� .��s�•_r '`�;..-'.�'�` %'Y,1,yfiAj�`::`:;�Q+�,�'!' l Y IY` . 'a ti:nt, '��--- �„'' r'�''-�+{'��i�.� . . � si S f, .� �]\ �041r'-1�y-�• � �"4.�''t'�l :-Titi•;.�.�i- �t 'lP''��4►_ t;+�+��i:,�.r:���y��`••?.':� :��:t !S .;iv e i��. �vo -,.� •° . ..�y: T'..<Y�*� Y ,..r" :.�i' rh�1�.�..).,'�h�lry- - rS";19.�'rw f't- ��•• �4^ .�� �^ �j�tb: l.c��.- a `�'n 1 .`tii 'C c 1� ^�� ,. ��y - 4 i�yl '�".�.i n �1.. ,r .�' ..�.. .,y,,,.. ,�•.Y �f , .a.• 'J + 2 �Y t �%' i.S.. hyF-t."t' _ 'h� � :r.. r �y1.l. . . . � ' � . $ .M�io�Tt'�• a� r•7�i� . . •\.- 'r . . . • � . 4 '�`-� •ti� , . . _ r . . . ., � ,, t . . - • . "� ._ a. � � . � Renton Legacy Square Watch Party-All Ages BG o M,a�r �ee �1�of 1 2f1� �12/11/2025 ��� sb � M, 1/16" �Alexandra Angelova � ..._. bp oq�e / fnr�B^ce ea�k8�age Hoa _ � Key P. � Tenting � ` 0 Food Trucks ��'��.���.,i`�V� ��\P s T�Oka 36rtC ckt IlTables '��::.,_. /l ♦ • ootl � � lC/ �, ��.� O m �, ���� Stanchion pa" a . • Picket Fence ^ SIJ ; ° D � o ' o ^ �:�: ... �_ o �� /^\ � Pg� � / ,/� �C�' j V J y // / � � � j ♦ S � t e �� ,' � � � _ , , �" �� D � ;' �� o v� O `O W T � f� ��c ' N `o'` Q � • � � � �J`z�\ b PLAY GROUND O � ° ° � � � ' ° D � � m � ry� � � � a � � ° � m � � � � �_ � ' � O Entrance � � 4. - - � � O ❑ 1 � � I Ref.Truck 'Ff.��.N• 1 ��° �° �,° ;�, S 3RD ST '�> >'�� • : . . , • � � � •x • - • . • • . � • , • • « , . � � � , . - .. - . . - � •'+�1.t>�►'1 ♦r L.«►y'1 .�•�< � ,x_ � �, ,,,�, . � � Y � � ,r . ✓. .��. t;...1�� � '7 � .� .`� . -...�-TOt'�.. '.,� ; ,;� � _ [.'��� <,�4 h�r."'...���-:�'� 'T:r•.�w�►��t,���`C.,'�'T;��CMA �t_Nliv!�;.t'} .�s� 4 «�,�.'�?.i'�sli,x� ....,. }s{. �._ : �;� '�•�t;f`*'�'x�^,�,'.���.y'� �'�Y_�;��y^�}�� �1'� �: i� ,�,I�...•�t ���•. r� •yn .�� .:.T`:r�4 i>LVr�"��w :� �y 'Y�Irl.i✓- ~. +. �,L O• •��' •-Nj'-�f'i� .7Y. ,���"d'`�F.a � � t�'�-'.,�'1��.�'•.t ' ' -. "i no 6. �r .,�, x • = �. `ti - •`):`'��.r^T r ��'r'.�.� j "'"" �l.n..a �C l.s!S� /��a.� _t'�.'!'=i� �74 +, �j•;s��. .;,{��. -ri: ♦�. � ,. , '�t. `. t:�. l�r . -� ,�_.� � . ,. ! .y . ��.. � t�v 1, � . , w ✓ �:T �. 7•' Y t � J � r0 � '�4 . . �[f" 4�1��� 9 .rIY`.�.�~ �� ( _ . 1 3 1 �. Y�"K'",��. i,'� .1,� . . . f � �P�)'� � J' �t� .. . 'l ^ _ . ,. ..r, . - .�ti. � .. . . . . ' . . . • , _ � . . .. . . ,� . . . . . . . �� ;�,: ����� Refe ree H ost - � _ °�3�- ; � �� �_� s'� � ,�g����, � ` _ . .,, , . , ,�j . - ='. +-� ''v�9i � - _ ' y '.:.�—�i����,: ..`�.0 It1A�l� . i 1. y������ . _ •a_�1 I IAn� I. � ~ .__ ��— } .., fl IY — ' ', —(i � .__ A .. / ,r-. — _ � L - r � i.d �_ � �1 - ■ ■ 111�� , ,. _,-,._ ___ . ..., �....,:,.,. -.. � _ — - .I��- � . - _ � ��� � � � � '�, ,��i�- ��i ���■ i iiiin � ���CI�� ■ " -' � -n _ f - - �_ � -,. � �____ � +�'- . _ " � , � _ �"� � ' � ` : �`�, se ' � _� � • - �i e\ .� _ . - � . � , ` �� � - _ t;- '�v ,� % ��" ,r'" .,i-� , y �r ,,��•� 0�� 1, � „� � ��i� .��; . � t ,", � ..�J �. w : ,. ,/��,[t -� � � , : , ... �`�"�:� � ` �"�-f�f �\ �'. �, .� .., �� .�� � � , . �11 : � i,.p� i�1f�v �.';�1�4'+ _ . — • .r A _', -._ -, �.�� $ / j !F . � . ... _ _ 1 y� : _ ., , ! 6 ,,. �l=— ,,��. �ff:�r�����N�''�,�r� . .. . �+ � ' �� .. -_ -_ r� �� /q! � � ��� G_._� �Y�^,`�����LJ60� �y-erq�. � 1� � ' � ' ) } r�l�`^ �.^ -�j -A". 'r 1 �,\ �-r-r-3 f �f��'f y r�✓" � — — '�""_ \ , � , A l � ��� � � — �) � p��'� i ,� �-- � —_ � _ , �_� � �'� � ' ���1 ��.�`.��� : - • � ���r�-- ��` � � � _ �;,>- 1 � .�11,i`�i.`��� '�f!' � - -- �r�v�i.■ �r r.-`� 34v�`i ,rs u '1 .�� �,�,�✓f�ipi�, j �� � �;`- ,�",,{ /�� , � � �i �/ '��''.,.Y����� _ r � - �� �Rl�� �� � �—'�� � ,�,��:, � � i ��;,;� ,` ,.. � - ,y� .�� 'r\ �,.a� — � � ;�:,�„ �� ' _ , �:�:: _ �� `�, J ,` �\ . , a �� �. �.�::`�'� ��j � .a _� �.� ! �s,� �, � ��,1 � �r�; "� �� l� ,�'��� � ;�� � - � � '� �'�, �' ',' ; � , , ; . � ,'1 ��a.<"' ' - �. ��, , , � i � � � � �' . �, � ii � ;l� �C� — _,— --�� � � �� SHOW FLOW 2hrs prior Fan Zone opens Food trucks& Beverage service opens Screen graphics start Host kicks off soccer-themed activities /games Pre-match playlist or D� starts 1 hr prior Host announces match lineup Special guest& partner acknowledgements � � � Renton sizzle reel plays 10 min prior Broadcast starts Match I<icl<-off 0:00 First half(45min) Half time (1 5min) (minor entertainment, pending FIFA broadcast approval) Second Half(45min) Possible overtime (30min+) 2:30 Match ends 2:40 Broadcast ends Closing announcements from Host 3:00 Fan Zone closes ac ac ar vens (subject to change) �, � � � - - T�..���,..., �,.�p 25 @ 7 pm Mexico vs. South Africa USA vs. TBD (Pride match) 7 �a 1:30 �... USA vs. Paraguay Columbia vs. Portugal unday,.�ne 28 @ 12 pm Brazil vs. Morocco Playoff 2A vs. 2B Friday July 10 @ 12 pm Netherlands vs. Japan Quarter Final Game Mexico vs. South Korea �aturday Julv �� � 11 am (Chamber Mixer) Quarter Final Game Saturday Jul� � 9 am USA vs. Australia (Juneteenth) Third Place Game Sunday July 19 @ 9 am Germany vs. Cote d'Ivoir FINAL! — -- nm Belgium vs. Iran - _ - J, � a_ � � C�� - _� 1 ���` ,.� r � � e ac uare �_ -- . . � �., � � . . � � u m mer c i v a � o n s _; 1�.� , � � . � � ,', _ .. _ _ . � �_: • � , . ' . ��� � • �--- < <: 4 — �- I � � / � , •' � �• �1 � , � � � 1 _ � 1 , • • 'f��• � �. � � � � � � . • • _ - • •�• • 1 � y ' � _ ��. . �� �' � � � ��i M � �� . � _ i _ �" � r�+ � � ` � - ` ��, �-�). a � - � � � � j�. � • � , _ � �.... , . �� - c ' j � `� ���� . i , .�4� �' ,ai�:���M� � .,i�.' � ��• _ • � ��; '' S'� �'� t�`� - � �? � '`�-'�� RIBBON CUTTING CEREMONY O � m LOCAL PERFORMANCE GROUPS z m n z e e P/ S INTERACTIVE GAMES AND ACTIVITIES � � COMMUNITY AND PARTNER BOOTHS m Strategic Approach: r Celebrate the opening of a new landmark f'rl space in the heart of downtown. Recognize FOOD TRUCKS pp Renton leadership and park partners. ;p Announce summer programming. Draw � media recognition. Focus on celebration, ALL-AGES BEVERAGE GARDEN � interactivity, and community fun. — O EVENING LIVE MUSIC PERFORMANCE z 12/29/25 � � � �� � SHOW FLOW p Ceremony Ribbon Cutting Ceremony � (featuring Sounders, city officials, Mayor, etc.J �Tl z enterta nment Local performance groups onstage z c e ue � Futsal court interactive games n Games +activities around the park fll r Food trucks open m Community & Partner booths � � � � Evening All-ages beverage garden open — 0 Live music performance z 12/29/25 � * � � � � - i �y �s. JULY 31 - SEPT 4 , 2026 " ( 6 TOTAL ) ;,� �t , � � � . . �. �.. � , • �t"� ,� �+. . • � � � '�. , �' �� � '�` � ��'• �- , .� { � . � . - `.,� �• �� ' �- • 1 � �� . � � ���, FAMILY FRIENDLY MOVIE SElECT10N HOST � O ee m e n s TRMp Gp�y�ES WITH pRI�S+ < GNEAWAYS m Strategic Approach: z Present family-friendly movies FOOD TRIJCKS — G� highlighting the new LED screen. Bring = people down to the park on summer �� ��� � evenings to build community and � develop shared urban space. CLOSm CAPTIONING FOR A�CESSIBIIL.ITY 12/29/25 SHOW FLOW 7:OOpm Host leads pre-movie entertainment � (trivia+games w/giveaway prizes) O Food trucks open � C � � � Screen ra hics start m 9 p Recorded playlist z 7:30pm Movie screening starts � 2 9:30pm Programming ends � � 12/29/25 «+ � ..�-- �,.�_r. � � .. � � � � {, ��,r / ;t�.`��� •. ' AUGUST 1 - SEPTEMBER 5 , 2026 ( 5 TOTAL ) ' `�; ' : - � •'� �� _ , � - - ' 7: � , J � ?�J '� - .. .. . 1 ■ �i �� ' ��� � � �'- I � + �� - �1 _:.� � - 1 8 � � OUTDOOR LJVE MUSIC � C �l e e m e n s P�TMER BOOTHS p � �� ��� � Strategic Approach: � Bring in regional bands with date FOOD TRIJCK.S � night appeal. Live music energy z paired with food and drink offerings. n ALL-A�GES B'EVERAGE GARDEN m � � � 12/29/25 �� � SHOW FLOW � � 6:OOpm Food trucks open C Z7 C � � � All-ages beverage garden open � Recorded playlist � � 6:45pm Warm-up band starts � 7:30 pm Headliner band starts � Z 9:OOpm Concert ends � Food trucks + beverage garden close m Z7 Recorded playlist during egress � � 12/29/25 � ,� i - � ; � � r � � � �� + � 1 . � , � � ,` _ . � � � � � •' � � -.s � � � - , _T � � � � � � ` � � � � - �♦ j ~, � � � � _ � � . � - - � + � � . _ �' � � � , '�' -- _ � � +� _� r � � - L �► �. _. � .� � � JUNE 2 - SEPTEMBER 29 , 2026 ( 1 8 TOTAL ) STA;GE ACTNATION � D LAWN SEA77NG � e emen s � m LOCAL PERFORMANCES � Cn Strategic Approach: EM'ERTAINMENT SUPPORT � Provide entertainment support and FORMARKET � ambience for Farmers Market. Prioritize Renton-based family-friendly � performance groups. FOOD &DRINKAVAILABLE � FROM FARMERS MARK�T fll VENDORS � 12/29/25 � � � _ �� , • - � + � � . � ` _ F�..r. � . ,� '� .� �� � � � -- �1 SHOW FLOW y 3:OOpm Farmers Market opens � � � e u e Recorded playlist I'Tl � 4:OOpm Stage entertainment starts � 5:30- 6:OOpm Stage entertainment ends � Recorded playlist resumes � �C7 Talent/Production loads out � m 7:OOpm Farmers Market closed � 12/29/25 • � � —� — 5� � � r � �.. •'�,. � � � �� � � � _ ,_ �.� SEPTEMBER 19 — 20 , 2026 �, :,, .,�. ( Tentative ) � s . � ' _ - � � . � _,. �_ - . �.t � ,�',,, - , .4..� r*.t_, � ��� �"` � �''� - .� =>_. .:,� . � _ '� =,�� �a � �' � �. ��'�� � ' `� �;� �. ��, � ,- �� ;�. _ - � : �►`=�'� , . � + Te . - a � '` � � � — � � ._ OKTOBERFEST THEME LOCAL MICROBREW+WINE + CIDER COMPANIES = � � CHARACTER HOST+ ROVING PERFORMERS < ee m e n s (OKTOBERFESTTHEME) m � LOCAL VENDOR MARKET � Strategic Approach: � Celebrate the first annual summer of LOCALART MARKET m park programming. Create Oktoberfest (n vibes. Draw the region to Renton with � DEMONSTRATIONS/ WORKSHOPS unique entertainment offerings. < FOOD TRUCKS+ALL-AGES BEVERAGE GARDEN D r EVENING DANCE BANDS + LIVE MUSIC 12/29/25 � -� � c � ue _ SHOW FLOW - Saturday SHOW FLOW - Sunday � � Daytime Harvest Market Daytime Art Market � m Microbrew/Cider booths Wine booths +tastings (n � Host + roaming characters (Oktoberfest vibes) Art classes TI Demonstrations and workshops Food trucks m Food trucks Evening Fashion show � (collaborate w/North American Fashion Week) � Evening All-ages beverage garden opens Fire performer finale < Interactive dance band onstage � r � �J - _ ' '�� -��� 12/29/25 Pr r mmin Tim lin og a g e e By January 13: By February 28: Full working budget shared Opening Celebration talent booked Discuss programming implications Movie rights secured Saturday Concert bands booked ByJanuary30• River Nights bands booked Calendar of approved events 100% finalized Watch Party hosts secured Meet with Sounders to determine involvement Sounders interaction with Watch Parties confirmed Movie first choices selected Aug 22nd Elevation structure proposed By March 12: Farmers Market talent selected By February 12• Harvest Festival talent selected Opening Celebration talent selected Saturday Concert bands selected By March 30: River Night bands selected Farmers Market talent booked Harvest Festival talent booked 12/29/25 ' . • � - . June 2 Farmers Market July 7 Farmers Market August 1 Concert Night September 1 Farmers Market June 6 Opening Celebration July 10 Watch Party August 4 Farmers Market September 4 Movie Night June 9 Farmers Market July 14 Farmers Market August 7 Movie Night September 5 Concert Night June 11 Watch Party July 11 Watch Party August 8 Concert Night September 8 Farmers Market June 12 Watch Party July 14 Farmers Market August 11 Farmers Market September 15 Farmers Market June 13 Watch Party July 18 Watch Party August 14 Movie Night September 18 Harvest Festival June 14 Watch Party July 21 Farmers Market August 15 Concert Night September 19 Harvest Festival June 16 Farmers Market July 19 Watch Party August 18 Farmers Market September 22 Farmers Market June 18 Watch Party July 24 River Nights August 21 Movie Night September 29 Farmers Market June 19 Watch Party July 25 River Nights August 22 Concert Night June 20 Watch Party July 28 Farmers Market August 25 Farmers Market June 21 Watch Party July 31 Movie Night August 28 Movie Night . � June 23 Farmers Market August 29 Concert Night ' '� '� June 25 Watch Party . � June 27 Watch Party '� � , June 28 Watch Party • , ,�i June 30 Farmers Market - ,, �' , 1_ �.' �� ,;. , �' � .. ,a�,,,� •r � _ ��=_:_.r. � ':_��,� ` .. ■ usiness nvo vemen �� .. {1.. �. , ,, �._ �� u reac �. . , � , � � • ! Legacy Square Activation Request for Interest Requests closed 1/9/26 Reviewing submittals Connecting Connect partners with consultant for summer activations Select partners to active Legacy Square outside city summer activations Weekday activation Sunday activation October and after activations Finalize schedule of events > ��` ' � .1 Continue identifying and engaging with community partners '� ; . , . , �� 1� 4� I 1_ �.' �� ,;. , �' � .. ,a�,,,� •r � _ ��=_:_.r. � ':_��,� ` .. � - � � I � Renton 2026, Ready to P/ay Information Sessions Host Monthly Business Outreach Meeting Monthly every first Tuesday Hybrid format Led by Economic Development Team ;� . Updates for the Businesses Follow up from Think Tank Series Construction Update > ��` ' � � Programming Update . � Opportunities for Involvement '� ; . , Resources and Connections � , �� 1� 4� I 1_ �.' �� ,;. , �' � .. ,a�,,,� •r � _ ��=_:_.r. � ':_��,� ` .. � � � � � � � Renton 2026, Ready to P/ay World Cup Toolkit Support Brand Alignment : City and Seattle Chamber toolkits Startup425 monthly sessions Hands on support from City team Coworking opportunities Visit Renton Community calendar Promotional opportunities Collaboration with Renton business . � City website connection : FIFA Takeover -, ' ��� �•a , Additional partner resources � � ' ,� Renton Chamber Business Development Breakfast series �, , ,� Seattle Chamber - GameDay Ready tools ' �,, `' � +� ,; �' ''„� r ;.,,_:<,,,,, ':_��,� ` .. I • •. :, � ,,. <,�. • � . � � . `� r �� i . , � 1� 4� I 1_ �.' �� ,;. , �' � .. ,a�,,,� •r � _ ��=_:_.r. � ':_��,� ` .. • I � � - � � Onsite management and event staffing Manage consultant Hire Intern - Arts & Culture Coordinator for on-site city staff support Team effort to cover events and be point person ;� . Internal conversations continue Identifying needs Citywide team coordination > ��` ' `� ., � � � . , LTAC Grant $600,000 to support activation � , �� Port of Seattle $60,000 to support activation ,' "� , 1_ �.' �� ,;. , �' � .. ''„� r ;.,,_:<,,,,, ':_��,� ` .. !� - • . :: : .:,. r . � �� i . , � 1� 4� I 1_ �.' �� ,;. , �' � .. ,a�,,,� •r � _ ��=_:_.r. � ':_��,� ` ..