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Home My WebLink AboutContract2025 GRANT BENEFICIARY/ARTIST AGREEMENT WITH ENSEMBLE BALLET THEATRE RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM THIS AGREEMENT, dated for reference purposes only as 12/10/2025, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Ensemble Ballet Theatre (“Beneficiary/Artist”), a Washington State Nonprofit Corporation, and sets forth the terms and conditions under which the City will provide a grant to Beneficiary/Artist under the Renton Municipal Arts Commission (“RMAC”), Municipal Art Fund Grant Program (“Program”). The Program is funded through the Renton Municipal Art Fund (“Fund”) (RMC 2-8-7.B), and selected by the RMAC (RMC 2-8-.4.C). The City and the Beneficiary/Artist are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. RECITALS: WHEREAS, the City of Renton recognizes and acknowledges the importance of, and benefit to the public in, providing visual art and performance in its public works and facilities, and the community as a whole; and, WHEREAS, the City created the Renton Municipal Arts Commission (“Commission”)to advise the Mayor and City Council on artistic and cultural development of the City, and to disburse money budgeted to it for cultural arts performances and other events, art-related programs and activities and support of artists and arts and cultural organizations, as resources allow through the City’s Municipal Art Fund; and, WHEREAS, the Commission established Application Criteria (Exhibit 1), issued a Call for Application ("Call for Application” at Exhibit 2), reviewed Applications (“Beneficiary/Artist’s Application” at Exhibit 3), and established a list of Projects awarded from the Fund (“Projects Awarded” at Exhibit 4), each Exhibit is incorporated herein by reference; and WHEREAS, on November 4, 2025, the Commission reviewed the Beneficiary/Artist’s Application and determined that the Beneficiary/Artist is eligible for assistance under this Program and is promoting arts and culture in Renton. CAG-26-021 PAGE 2 OF 15 NOW THEREFORE, in consideration of the mutual covenants and agreements herein, the Parties agree as follows: AGREEMENT 1. Grant Amount and Disbursement. a. Amount. The total amount to be awarded to Beneficiary/Artist under the Program is up to seven thousand five hundred and sixty nine dollars ($7,569.00) as a reimbursement for eligible expenses. Except as specifically provided herein, the Beneficiary/Artist shall be solely responsible for payment of any taxes imposed as a result of this Agreement. b. Award Disbursement. i.Reimbursement Request. On a monthly, or no less than quarterly basis during any quarter in which artistic and cultural support is completed, Beneficiary/Artist shall submit reimbursement request(s) in a format acceptable to the City (Exhibit 5) with supporting documentation including, but not limited to, invoices or reports demonstrating expenses for which reimbursement is sought. ii.Effect of Award. Other than as specified, Beneficiary/Artist relinquishes the right to any financial proceeds in association with City’s use or reproductions of the PROJECT. iii.Payment. Payment shall be made by City within thirty (30) calendar days after receipt and approval by the appropriate City representative of the invoice. iv.No waiver. Payment for any reimbursement shall not constitute a waiver by the City of any remedies it may have for any breach of this Agreement by the Beneficiary/Artist. v.Tax implications. Grant funds may be taxable. Please consult your financial advisor/tax professional for guidance. If it is required by the IRS, a 1099 form will be issued to the Beneficiary/Artist. 2. Scope and Performance.Beneficiary/Artist agrees to create and install artwork or produce an event as specified in Exhibit 3 “Beneficiary/Artist’s Application” which is attached and incorporated herein. Such scope is hereinafter referred to as “PROJECT.” a. Prior to scheduling the installation or production, Beneficiary/Artist agrees to discuss the contents of the proposed PROJECT with designated City staff to address necessary Council approvals, coordination with affected City departments, compliance with affected City regulations such as signage or event permits, materials to be used, and/or documentation of agreements with Beneficiary/Artist partners such as private property where the PROJECT will be presented. These discussions may result in revision of the PROJECT as proposed. PAGE 3 OF 15 b. The final design will be provided to the City’s Municipal Arts Commission for review, request for further revision as needed, and final confirmation prior to installation or production of the PROJECT. c. Beneficiary/Artistwill be responsible for installing the PROJECT in its approved design at the location identified in Exhibit 3. d. Beneficiary/Artist agrees to create and install PROJECT no later than December 15, 2026. 3. Installation on Private Property. a. According to the Application (Exhibit 3), The PROJECT will be displayed or produced at the IKEA Performing Arts Center in Renton which is not owned and/or operated by the City or a public entity. b. As noted in Section 2.a of this Agreement, Beneficiary/Artist will provide the City with documentation of the property owner’s agreement to host the PROJECT including submission of all necessary permit applications to effectuate the PROJECT. Nothing in the Agreement is intended to, nor should be construed to, act as a guarantee that an application for a permit will be granted. c. Beneficiary/Artist agrees to inform the private property owner(s) of the obligation to consult with City’s Community & Economic Development Administrator prior to any removal or alteration of the PROJECT. d. City may, at its own discretion, cooperate with the private property owner and Beneficiary/Artist in the case private property owner has reason to remove or alter the PROJECT in the future, or if the PROJECT is impacted by wear, vandalism, damage, or other reason, to restore or relocate the PROJECT as necessary. 4. Beneficiary/Artist’s Grants and Representations: a. Delivery of PROJECT to City constitutes Beneficiary/Artist’s certification that: i. PROJECT is the original work of Beneficiary/Artist; ii. To the extent others contributed to the PROJECT, Beneficiary/Artist assumes all responsibility and liability for any claims of right to the PROJECT by such others; iii. Beneficiary/Artist owns all rights to PROJECT, including having obtained any rights that Beneficiary/Artist did not originally possess; and iv. if PROJECT contains recognizable images of particular persons, Beneficiary/Artist has obtained appropriate releases. b.RESERVED c. Beneficiary/Artist grants to City a non-exclusive license to graphically and electronically reproduce PROJECT, while on display, for any and all future publicity endeavors conducted by City, provided that any such reproduction is credited to Beneficiary/Artist by name. City may use the Beneficiary/Artist’s photograph, other likeness, or biography in connection with the use of PROJECT. PAGE 4 OF 15 5. Final Report: Together with the final reimbursement request, and in a format acceptable to the City (Exhibit 6), Beneficiary/Artist shall submit a final report detailing outcomes related to budget, activities, objectives, and attendance as first described in the Beneficiary/Artist’s application for the Grant. 6. Scope ofEligible Expenditures: Grant funds disbursed under this Agreementshallonly be used to pay or reimburse eligible expenses as described in the Criteria (Exhibit 1) and in the “Program Call for Applications” (Exhibit 2) a. Reimbursement Defined. “Reimbursement” means grant disbursement to Beneficiary/Artist upon receipt by the City of invoices and documentation demonstrating eligible expenses. b. No Duplication of Payment. No grant funds may be used to pay or reimburse costs for expenditures for which Beneficiary/Artist has received any other funding, whether state, federal or private in nature, for that same expense. 7. Beneficiary/Artist Responsibilities. a. False Statement.The Beneficiary/Artistunderstandsand acknowledges that providing false information in the Application or on any documents submitted to the City or its designees as part of the Beneficiary/Artist’s participation in the Program may constitute fraud, justifytermination of this Agreement, trigger the Beneficiary/Artist’s obligation to return funds, and may be subject to civil and/or criminal penalties and/or sanctions. b. No Employee Relationship. The Beneficiary/Artist understands and acknowledges that neither the Beneficiary/Artist nor any officer, employee or agent of the Beneficiary/Artist shall be considered to be an employee of the City, nor entitled to any benefits accorded City employees, by virtue of the services provided under this Agreement. The City shall not be responsible for assuming the duties of an employer with respect to the Beneficiary/Artist or any employee of the Beneficiary/Artist. c. Non-discrimination.During the performance of this Agreement, the Beneficiary/Artist shall comply with all federal and state nondiscrimination laws, including but not limited to, chapter 49.60 RCW, Washington’s Law Against Discrimination, and 42 U.S.C. 12101 et seq., the Americans with Disabilities Act (ADA). In the event of the Company’s noncompliance or refusal to comply with any nondiscrimination law, regulation, or policy, this Agreement may be rescinded, canceled, or terminated in whole or in part. d. Sole proprietorship or Individual. If the Beneficiary/Artist is a sole proprietorship or if this Agreement is with an individual, the Beneficiary/Artist agrees to notify the City and complete any required form if the Beneficiary/Artist retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Beneficiary/Artist’s failure to do so. 8. Insurance: Beneficiary/Artist shall secure and maintain: PAGE 5 OF 15 a. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. b. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. c. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. d. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Beneficiary’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. e. Beneficiary/Artist shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Beneficiary/Artist liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Beneficiary/Artist to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. f. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the PROJECT. g. Beneficiary/Artist shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 9. Records: Maintenance, Access, Disclosure. a. Records Maintained. Beneficiary/Artist shall maintain all records and accounts with respect to all matters covered by this Agreement, including personnel, property, financial, and programmatic records and documents. b. Retention Period. These records shall be maintained for as long as may be required by applicable Washington State records retention laws, but in any case for a period of six (6) years after all funds have been expended or returned to the City, whichever is later, to ensure proper accounting for all funds and compliance with the Agreement. c. Litigation or Audit. If any litigation, claim or audit is started before the expiration of the six (6) year period provided in Section 4(b) above, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. d. Right of Access. The City, or its authorized representatives, shall have the right of access to records (electronic and otherwise) of Beneficiary/Artist in order to conduct audits or other investigations. e. Subject to Disclosure. Beneficiary/Artist acknowledges that records may be subject to disclosure under the Public Records Act, Ch. 42.56 RCW. i. To the full extent the City determines necessary to comply with the Washington State Public Records Act, Beneficiary/Artist shall make a due diligent search of PAGE 6 OF 15 all records in its possession or control relating to this Agreement and the PROJECT, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. ii. In the event Beneficiary/Artist believes said records need to be protected from disclosure, it may, at Beneficiary/Artist’s own expense, seek judicial protection. Beneficiary/Artist shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Beneficiary/Artist has responsive records and for which Beneficiary/Artisthas withheld records or information contained therein, or not provided them to the City in a timely manner. iii. Beneficiary/Artist shall produce to the City for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 10. Publications.Any publications produced with funds from this Agreement must display the following language: “This project is being supported, in whole or in part, by a grant from the City of Renton.” 11. Disclaimer by the City.The City expressly disclaims any and all responsibility or liability to Beneficiary/Artist or third persons for the actions of Beneficiary/Artist or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this Agreement or any other losses resulting in any way from the performance of the Agreement, or any subcontract thereto. This Agreement does not in any way establish an agency relationship between or among the City and/or Beneficiary/Artist. 12. Expenses Incurred in Excess of Program Award Funds. Beneficiary/Artist acknowledges that any expenses incurred in excess of Program Award Funds are the Beneficiary/Artist’s sole responsibility and will not be paid by the City. 13. Repayment of Funds. If any funds provided to Beneficiary/Artist were used in a manner that is not consistent or allowable as outlined in this Agreement, Beneficiary/Artist shall return funds to City in the amount determined to be ineligible. Beneficiary/Artist further agrees that it is financially responsible for and will repay the City any and all indicated amounts following an audit exception which occurs due to Beneficiary/Artist’s failure, for any reason, to comply with the terms of this Agreement. This duty to repay the City shall not be diminished or extinguished by the termination of the Agreement. 14. Termination.The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Beneficiary/Artist in writing. PAGE 7 OF 15 In the event of such termination or suspension, Beneficiary/Artist waives any right to un- distributed portions of the award. 15. Conflict of Interest. a. Beneficiary/Artist designees, agents, members, officers, employees, consultants, and any other public official who exercises or who has exercised any functions or responsibilities with respect to the Program during his or her tenure, or who is in a position to participate in a decision-making process or gain inside information with regard to the Program, are barred from any interest, direct or indirect, in any grant or proceeds of the Program, or benefit there from, which is part of this Agreement at any time during or after such person's tenure. b. The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Beneficiary/Artist shall not give a gift of any kind to City employees or officials. c. Beneficiary/Artist also confirms that Beneficiary/Artist does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Beneficiary/Artist, negotiating or administering this Agreement, or evaluating the Beneficiary/Artist’s performance of the Work. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Jessie Kotarski Economic Development Manager CED/City of Renton 1055 South Grady Way, 6th Floor Renton, WA 98057 Phone: (425) 430-7271 Email: jkotarski@rentonwa.gov BENEFICIARY/ARTIST Christina Lane Treasurer Ensemble Ballet Theatre 27081 185th Ave SE Ste B101 Covington, WA 98042 Phone: (253) 394-4783 Email: treasurer@ebtballet.org 17. Waiver/Conflict of Terms. a. Any waiver by the Beneficiary/Artist or the City of the breach of any provision of this Agreement by the other party will not operate, or be construed, as a waiver of any subsequent breach by either party or prevent either party from thereafter enforcing any such provisions. PAGE 8 OF 15 b. In the event of any inconsistencies between Beneficiary/Artist proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Beneficiary/Artist- prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. 18. Modification. This Agreement may only be amended by written agreement signed by both Parties. 19. Conflicts. In the event of any inconsistencies between Beneficiary/Artist proposals or Beneficiary/Artist-prepared exhibits and this Agreement, the terms of this Agreement shall prevail. 20. Severability. In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of this Agreement that can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of the Agreement are declared severable. 21. Governing Laws.Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King City Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King City, Washington, or its replacement or successor. Beneficiary/Artist hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Beneficiary/Artist is a foreign corporation not registered with the State of Washington. 22. Indemnification. To the maximum extent permitted by law,Beneficiary/Artist shall, at its cost and expense, protect, defend, indemnify, and hold harmless the City, its directors, officers, employees, and agents, from and against any and all demands, liabilities, causes of action, costs and expenses (including attorneys’ fees), claims, judgments, or awards of damages, arising out of or in any way resulting from the acts or omissions of Beneficiary/Artist, its directors, officers, employees, or agents, relating in any way to Beneficiary/Artist’s performance or non-performance under the Agreement. Beneficiary/Artist agrees that its obligations under this paragraph extend to any demands, liabilities, causes of action, or claims brought by, or on behalf of, any of its employees or agents. For this purpose, Beneficiary/Artist, by mutual negotiation, hereby waives, as respects the Cityonly, any immunity that would otherwise be available against such claims under any industrial insurance act, including Title 51 RCW, other Worker’s Compensation act, disability benefit act, or other employee benefit act of any jurisdiction Approve by Patrice Kent via email 12/30/2025 PAGE 11 OF 16 EXHIBIT 1: RENTON MUNICIPAL ARTS GRANT PROGRAM APPLICATION CRITERIA Arts@rentonwa.gov 425-430-7271 2026 Grant Guidelines RENTON MUNICIPAL ARTS COMMISSION DEADLINES GET HELP Purpose Public Funding = Public Benefit Application Review Process Timeline Quarter 1 - applications due October 24 Quarter 2 - applications due February 6 Quarter 3 - applications due April 17 Quarter 4 - applications due July 18 Program Overview Funding Restrictions include: Grant Awards have been used to: Timing of Projects Payment Eligibility Who May Apply Application Packet Artistic Innovation Public Access and Benefit Project Feasibility Funding Evaluation Criteria Application Instructions PAGE 12 OF 16 EXHIBIT 2: RENTON MUNICIPAL ARTS GRANT PROGRAM CALL FOR APPLICATIONS PAGE 13 OF 16 EXHIBIT 3: RENTON MUNICIPAL ARTS GRANT PROGRAM BENEFICIARY/ARTIST’S APPLICATION RMAC Grant Application Thank you for your interest in the Renton Art Grants program! We are excited to learn more about your project and provide more opportunities for our residents and visitors to engage with the arts on a local level. Please be as detailed as possible in answering the following questions. Thank you for your continued support of the Arts in Renton.b Name of your Organization * As it appears on your tax ﬁlings (please include any DBAs) Ensemble Ballet Theatre, EBT Contact Person and Title * This will be the person who the City and RMAC communicate with directly, and whose name will be on the Grant agreement if your project is approved for funding. Christina Lane, Treasurer, EBT Organization Address * Street Address 27081 185th Ave SE Address Line 2 Suite B101 City Covington State/Province/Region WA Postal/Zip Code 98042 Country USA E-mail * treasurer@ebtballet.org Phone * 253-394-4783 Have you applied for a Renton Art Grant in the past?* Yes No Have you received funding in previous years from the Renton Arts Grant Program? Yes No Please list the most recent project and the grant amount for which you have previously received funding. N/A Select the category that best describes your project. Project or event support Check the one arts discipline that best describes your proposed project. Dance Project or event title EBT Free Community Programs Expansion - Renton Brief project description We thank you for the opportunity to apply for the Renton Municipal Arts Commission (RMAC) Grant for 2026. EBT respectfully requests $8,329 to support three key areas: (1) expanding our free dance classes and mini performances offered in Renton, (2) expanding our ticket donation program to include underserved families in Renton elementary schools, and (3) assistance with our expenses for sets, costumes, and backdrop rental for our spring production of The Little Mermaid, debuting May 16 and 17, 2026 at the Renton IKEA Performing Arts Center. Funding from RMAC will make it possible for Ensemble Ballet Theatre (EBT) to bring our community programs directly to Renton families through three free community dance classes and adding an additional free mini performance at the Renton branch and other KCLS Library branches in Renton in 2026. Our free library programs at the Renton Highlands, Covington and Maple Valley branches have been extremely well received, with strong attendance and enthusiastic community feedback. Following this success, the Renton KCLS branch reached out to invite EBT to bring these experiences to their library, an opportunity we are excited to fulfill. These events will provide accessible, high- quality arts experiences for children and families who might not otherwise have the chance to participate in dance. In addition, EBT will expand our free ticket donation program to include 100 complimentary tickets to The Little Mermaid for underserved Renton families, offered through partnerships with local nonprofits and elementary schools. This initiative ensures that Renton residents can experience a full-scale, professional-quality ballet production without financial barriers, while also helping to offset essential production costs for sets, costumes, and backdrops. Our additional request to help cover 50% of the expenses for sets, costumes, and backdrops ($4,663) enables us to support our Artistic Director, McKenna Sevruk, with the opportunity to create new choreography and delight our community. This spring, EBT’s Artistic Director will produce original choreography for her vision of The Little Mermaid and a supplemental piece that highlights contemporary dance styles. Volunteers come together to create sets and costumes designed especially for our Spring production each year, creating and crafting, to bring to life McKenna’s vision. These sets and costumes are more than just part of the production; they help families bond as a community and let our dancers step into their characters with confidence and pride. Seeing them shine on stage in The Little Mermaid, with the artistry made possible through your generosity, will inspire not just our dancers but everyone in the audience. This production is about bringing people together through creativity and joy. t Funding amount * What is the amount that you are requesting from the Renton Art Grants Program? $8,329.00 Beginning of the project * 2026-01-05 Ending of the project * 2026-11-30 The Renton Public Arts Program is committed to broadening the scope of arts programming and connecting with underserved populations in the City of Renton and the broader community. Please detail what steps you plan to take to connect with underserved populations in the City. * We will connect with underserved populations through free performances and classes at King County Libraries, provide free tickets to our spring production of The Little Mermaid (May 16 and 17, 2026) to both Renton elementary public schools and through the non-proﬁts of Vine Maple Place and See Ya Later Foundation who serve disadvantaged families in South King County. Budget Please complete the budget template. Upload completed budget template here. EBT RMAC budget template.pdf 422.23KB Vendor Set-up Form and W-9 Form The City of Renton requires all grant recipients to register as an approved vendor prior to receiving a grant reimbursement. Please complete the vendor set-up form and follow the submission requirements to register with the City of Renton Finance Division. You are also required to complete Form W-9 (Rev. October 2018) - IRS. Upload completed vendor set-up form here.* EBT RentonVendorSetup.pdf 235.84KB Upload completed W-9 Form here.* EBTW9.pdf 120.7KB Upload any supporting documentation, including artist bios, organization overview, description of project partners, examples of previous work or other relevant information to support your application.* EBT Oct 2025 RMAC Grant Submission.pdf 813.3KB By checking the button below and submitting this form, I conﬁrm that I have read the program guidelines and am familiar with the program and its processes. WZK:dh'd ŽŵƉůĞƚĞƚŚĞĨŽůůŽǁŝŶŐƚĂďůĞ;ŽƌƐƵďŵŝƚĂƐĞƉĂƌĂƚĞďƵĚŐĞƚͿƚŽĚĞƚĂŝůƚŚĞĐŽƐƚƐŝŶǀŽůǀĞĚŝŶƚŚĞƉƌŽũĞĐƚ͘ dŚĞďƵĚŐĞƚŵƵƐƚƌĞĨůĞĐƚĂĐƚƵĂůĐŽƐƚƐĂƐƐŽĐŝĂƚĞĚǁŝƚŚƚŚĞƉƌŽũĞĐƚ;ƉůĞĂƐĞƐƵďŵŝƚĂǀĂŝůĂďůĞƋƵŽƚĞƐĂŶĚ ĞƐƚŝŵĂƚĞƐŝĨĂǀĂŝůĂďůĞͿ͘ ͗WĞƌƐŽŶŶĞů ;WƌŽũĞĐƚZĞůĂƚĞĚͿ ŵŽƵŶƚ ZĞƋƵĞƐƚĞĚ ĨƌŽŵŝƚǇ DĂƚĐŚŝŶŐ &ƵŶĚƐ /ŶͲ<ŝŶĚ ŽŶĂƚŝŽŶƐdŽƚĂů ǆƉĞŶĚŝƚƵƌĞEŽƚĞƐ dŽƚĂůWĞƌƐŽŶŶĞů ǆƉĞŶĚŝƚƵƌĞƐ ͗/ŵƉůĞŵĞŶƚĂƚŝŽŶ ;ŽƐƚŽĨWƌŽũĞĐƚͿ dŽƚĂů/ŵƉůĞŵĞŶƚĂƚŝŽŶ ǆƉĞŶĚŝƚƵƌĞƐ dŽƚĂůǆƉĞŶĚŝƚƵƌĞƐ;нͿ WƌŽũĞĐƚdŝƚůĞĂƚĞŽĨĞǀĞŶƚͬ ƉƌŽũĞĐƚƐƚĂƌƚ EBT The Little Mermaid Community Enrichment Programs May 16, 2025 450 0 450 AD and instructor -classes and mini perf 206 0 206 Admin support for classes and mini perf 656 0 656 4150 4150 8,300 Set and Costume materials 513 513 1,026 Ocean backdrop rental costs 760 0 760 Mileage stipends 2,250 750 3,000 100 tickets @ 25% discount ($22.50 each) 7,673 5,413 13,088 8,329 5,413 13,744 Ensemble Ballet Theatre (EBT) is a nonproﬁt organization, based in Covington, WA, whose mission is to bring the dance arts to the community. Since 2002, we’ve been dedicated to sharing dance through performance and in 2019, we began providing dance education while fostering an inclusive, welcoming environment where dancers of all ages, abilities, and backgrounds can thrive. We serve the communities of Renton, Covington, Maple Valley, Kent, Black Diamond, Enumclaw, Buckley, and Auburn, offering a wide range of classes, including ballet, pointe, jazz, tap, contemporary, and acro. Our students include young children stepping into their ﬁrst dance class, teens pursuing pre-professional training, and adults rediscovering their love for dance. EBT’s impact extends far beyond our studio. We are passionate about bringing dance to the broader community through free classes, sponsoring local community activities, and delivering performances that reach hundreds of residents. EBT delivers three major productions annually, The Nutcracker in December, an original choreographed Spring show in May, and an end of the year Academy Showcase in June. Since December 2004, our Nutcracker and Spring productions have been proudly performed at the Renton IKEA Performing Arts Center at Renton High School. A key goal of EBT is to identify and increase ways to make dance arts more available and accessible in our communities. Our year end Academy Showcase, performed at Kentlake High School, has always been free of charge. In 2024, we began holding free mini performances and classes at the Renton Highlands, Covington and Maple Valley branches of the King County Library System (KCLS), and this year, we added donations of 50 free tickets for our 2025 The Nutcracker to local underserved families in South King County via two local non-proﬁt organizations (Vine Maple Place and the See Ya Later Foundation). We thank you for the opportunity to apply for the Renton Municipal Arts Commission (RMAC) Grant for 2026. EBT respectfully requests $8,329 to support three key areas: (1) expanding our free dance classes and mini performances offered in Renton, (2) expanding our ticket donation program to include underserved families in Renton elementary schools, and (3) assistance with our expenses for sets, costumes, and backdrop rental for our spring production of The Little Mermaid, debuting May 16th and 17th, 2026 at the Renton IKEA Performing Arts Center. Funding from RMAC will make it possible for Ensemble Ballet Theatre (EBT) to bring our community programs directly to Renton families through three free community dance classes and adding an additional free mini performance at the Renton branch and other KCLS Library branches in Renton in 2026. Our free library programs at the Renton Highlands, Covington and Maple Valley branches have been extremely well received, with strong attendance and enthusiastic community feedback. Following this success, the Renton KCLS branch reached out to invite EBT to bring these experiences to their library, an opportunity we are excited to fulﬁll. These events will provide accessible, high-quality arts experiences for children and families who might not otherwise have the chance to participate in dance. In addition, EBT will expand our free ticket donation program to include 100 complimentary tickets to The Little Mermaid for underserved Renton families, offered through partnerships with local nonproﬁts and elementary schools. This initiative ensures that Renton residents can experience a full-scale, professional-quality ballet production without ﬁnancial barriers, while also helping to offset essential production costs for sets, costumes, and backdrops. Our additional request to help cover 50% of the expenses for sets, costumes, and backdrops ($4,663) enables us to support our Artistic Director, McKenna Sevruk, with the opportunity to create new choreography and delight our community. This spring, EBT’s Artistic Director will produce original choreography for her vision of The Little Mermaid and a supplemental piece that highlights contemporary dance styles. Volunteers come together to create sets and costumes designed especially for our Spring production each year, creating and crafting, to bring to life McKenna’s vision. These sets and costumes are more than just part of the production; they help families bond as a community and let our dancers step into their characters with conﬁdence and pride. Seeing them shine on stage in The Little Mermaid, with the artistry made possible through your generosity, will inspire not just our dancers but everyone in the audience. This production is about bringing people together through creativity and joy. Ensemble Ballet Theatre maintains active general liability insurance that meets the City of Renton’s coverage thresholds and will obtain a certiﬁcate that names the City of Renton as additionally insured prior to the start of the project. EBT is in the process of obtaining a City of Renton business license and will ensure it is active and current before project implementation. We are deeply grateful for the opportunity to apply for this grant. RMAC’s support will help us create a visually stunning production and expand free, inclusive arts programming for Renton residents. Together, we can continue to make high-quality dance accessible, inspiring, and unifying for our community. Thank you for considering our request and for supporting the arts in Renton. To experience a glimpse of EBT’s artistry and community in action, please visit our website and take a moment to see some EBT moments: EBT’s Website Behind the Scenes – Spring 2025 (Once Upon a Time) Spring 2025 Supplemental - Imaginarium (original work by McKenna Sevruk) Trailer – EBT’s The Nutcracker Blessings, Christy Lane Treasurer Ensemble Ballet Theatre 253-394-4783 christy.lane@ebtballet.org Ensemble Ballet Theatre 2026 Renton Municipal Arts Commission Grant Submission Budget Support - Appendix A Grant Request Support Free Classes at King County Library - Branches located in Renton We would like to offer 3 free classes in Renton during 2026. Dance Instructor: $45/hour @ 2 hours $90 per class 270.00$ Admin Support: $17.13/hour @ 2 hours $34.26 per class 102.78$ Mileage Stipend:$20/person (based on ~15 mile round trip @ 0.70 per person) $40 per class 80.00$ 452.78$ Free Mini Performances at King County Library - Branches located in Renton We would like to offer 2 free mini performances in Renton during 2026. Artistic Director $45/hour @ 2 hours $90 per performance 180.00$ Admin Support: $17.13/hour @ 2 hours $34.26 per performance 102.78$ Mileage Stipend 17 dancers/staff at $20/person (based on ~15 mile round trip @ 0.70 per person) $340 per performance 680.00$ 962.78$ Free Tickets for The Little Mermaid performance at IKEA Performing Arts Center Standard ticket $30/ticket Discounted 25% - $22.50 2,250.00$ 2,250.00$ Assistance with costs for The Little Mermaid production - Sets and Costumes Total Estimated Cost EBT Covering 50% Costume expenses 4,550.00$ 2,275.00$ 2,275.00$ Set expenses 3,750.00$ 1,875.00$ 1,875.00$ Ocean backdrop 1,026.00$ 513.00$ 513.00$ 4,663.00$ Total Support Requested for RMAC 8,328.56$ EBT / Page 3 2026 Request Each library class is estimated to be 45 minutes, plus allowance of time before and after class to meet with kids and travel time. Total time dance instructor and admin is estimated at 2 hours per event. Each mini performance is estimated to be 30 minutes. Time for the Artistic Director support is estimated to be 2 hours per event which includes set up/clean up, meet and greet time (including photos), and travel time. Each mini performance is estimated to have 15 dancers whose time is volunteer time, we would like to offer a mileage stipend of $10 to each family that participates. We would like to donate 100 free tickets to families attending Renton public elementary schools for schools to distribute to underserved families. Families/schools will be able to select preferred performance date and seating from standard seats available at time of redemption. Volunteers come together to create sets and costumes designed especially for our Spring production each year, creating and crafting to bring to life the vision of our Artistic Director. We reuse and repurpose from prior productions, however, since Spring is new each year, costs for sets and props are higher. This year, we also require a special ocean backdrop since we're 'under the sea'! 2026 Request 2026 Request 2026 Request En s e m b l e B a l l e t T h e a t r e 20 2 6 R e n t o n M u n i c i p a l A r t s C o m m i s s i o n G r a n t S u b m i s s i o n Bu d g e t S u p p o r t - A p p e n d i x B EB T T h e L i t t l e M e r m a i d D e t a i l e d F u l l B u d g e t ! ! ! ! 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W e m ov e d l o c a t i o n s i n M a r c h 2 0 2 5 a n d a r e g r o w i n g o u r s c h o o l a n d a d j u s t i n g t o t h e a d d i t i o n a l c o s t s f r o m o u r e x p a n s i o n . EB T / P a g e 4 PAGE 14 OF 16 EXHIBIT 4: RENTON MUNICIPAL ARTS GRANT PROGRAM PROJECTS AWARDED Ap p l i c a n t Co n t a c t P e r s o n a n d T i t l e Pr o j e c t o r E v e n t T i t l e Pr o j e c t d a t e s Pr o j e c t S u m m a r y Fu n d i n g Re q u e s t RM A C Fu n d i n g Am o u n t Dr u m R o l l , L L C M a Ʃ F r a z i e r , P r o p r i e t o r AŌer H o u r s c o n c e r t s a t Dr u m R o l l W i n e J a n - D e c 2 0 2 6 AŌer H o u r s a t D r u m R o l l W i n e i s a do w n t o w n R e n t o n c o n c e r t s e r i e s pr e s e n Ɵng n i n e c u l t u r a l l y d i v e r s e pe r f o r m a n c e s e a c h y e a r , f e a t u r i n g ar Ɵst s f r o m t r a d i Ɵon s s u c h a s A r g e n Ɵne ta n g o , g y p s y j a z z , Ňam e n c o , g l o b a l f o l k , an d A f r o - E u r o p e a n c l a s s i c a l m u s i c . T h e se r i e s c e l e b r a t e s R e n t o n ’ s d i v e r s i t y , bu i l d s c o m m u n i t y t h r o u g h e n g a g i n g mu s i c a l e x p e r i e n c e s , a n d e l e v a t e s t h e re g i o n a l p r o Įle o f R e n t o n ’ s a r t s s c e n e . $ 3 , 6 0 0 $1 , 8 0 0 En s e m b l e B a l l e t Th e a t r e , E B T Ch r i s Ɵna L a n e , T r e a s u r e r , EB T EB T F r e e C o m m u n i t y Pr o g r a m s E x p a n s i o n - Re n t o n Ja n 5 - N o v 3 0 , 20 2 6 En s e m b l e B a l l e t T h e a t r e ( E B T ) o īer s fr e e d a n c e c l a s s e s a n d m i n i pe r f o r m a n c e s i n R e n t o n , a l o n g w i t h a Ɵck e t d o n a Ɵon p r o g r a m p r o v i d i n g un d e r s e r v e d f a m i l i e s a c c e s s t o f u l l - s c a l e pr o d u c Ɵon s . T h e 2 0 2 6 p r o g r a m i n c l u d e s Th e L i Ʃle M e r m a i d a t t h e I K E A Pe r f o r m i n g A r t s C e n t e r , f e a t u r i n g or i g i n a l c h o r e o g r a p h y , c o m m u n i t y - cr e a t e d s e t s a n d c o s t u m e s , a n d h i g h - qu a l i t y , a c c e s s i b l e a r t s e x p e r i e n c e s f o r ch i l d r e n a n d f a m i l i e s . $ 8 , 3 2 9 $7 , 5 6 9 Ha n i a M a r i e n H a n i a M a r i e n Ar t s - B a s e d In t e r g e n e r a Ɵon a l I d e n Ɵty Bo o k C l u b Ja n 9 - M a y 3 1 , 20 2 6 An a r t s - b a s e d I n t e r g e n e r a Ɵon a l I d e n Ɵty Bo o k C l u b a t t h e R e n t o n P u b l i c L i b r a r y fo r c h i l d r e n a g e s 3 – 1 0 a n d t h e i r ca r e g i v e r s , f e a t u r i n g 1 0 s e s s i o n s ex p l o r i n g s o c i a l i d e n ƟƟ es t h r o u g h sh a r e d r e a d i n g a n d a r t a c Ɵvi Ɵes . $ 1 0 , 0 0 0 $3 , 5 0 0 To t a l $1 2 , 8 6 9 PAGE 15 OF 16 EXHIBIT 5: RENTON MUNICIPAL ARTS GRANT PROGRAM REIMBURSEMENT REQUEST FORM Recipientname Mailingaddress ContractNo. DateInvoice#Description Artistic/ Administration Supplies Event Misc Total $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$ Totals $ $ $ $ $ CompletedFinalReport AttachedIRSFormW9 Amountrequested $ Signature Printedname ǆŚŝďŝƚϱ RENTONMUNICIPALARTSCOMMISSIONGRANTPROGRAM ReimbursementRequestForm Attachedsupportingdocumentationforexpensestodemonstrate,bydate,expenseswere incurredfollowingtheexecutionofthecontractandnolaterthanDecemberϭϲ,202ϲ. Sufficientdocumentationincludes: ŽƉŝĞƐŽĨŝŶǀŽŝĐĞƐ͕ƌĞĐĞŝƉƚƐ͕ŽƌŽƚŚĞƌŝƚĞŵƐƚŚĂƚƌĞĨůĞĐƚƉƌŽũĞĐƚĞǆƉĞŶƐĞƐ PAGE 16 OF 16 EXHIBIT 6: RENTON MUNICIPAL ARTS GRANT PROGRAM FINAL REPORT FORM Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057 ͸ ǣ ǣ ǣ ǣ Ǧǣ ǣ ǣ ǣ ȋǤǤ ǡǡǡǡǢ ǡǦ Ǧ ȌǤ ȋȌ ǣ Ǥ ǢǢǡ ǡǢǤNote: These attachments are necessary to document that the project was completed as stated in your application. A requirement of the grant contract is to show that the "credit line" for support from the Renton Municipal Arts Commission used in publicity. Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057 ǫǤ Ǥȋ ǣǡ ǡǡǤȌ Ǥǯ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ǣRenton Municipal Arts Commission, 1055 S Grady Way, Renton, WA 98057 or arts@rentonwa.gov ȋͶʹͷǦͶ͵ͲǦ͹ʹ͹ͳȌ Ȍ