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Home My WebLink AboutAddendum - 1DATE:February 5, 2026 TO:Armondo Pavone, Mayor CC:Kristi Rowland, Deputy Chief Administrative Officer Young Yoon, Information Technology Director FROM:Lacey Pires, IT Procurement & Contract Coordinator SUBJECT:Three-YearRenewal of VMware This memo is in lieu of our standard contract template which allows for signature by both parties. Attached for your review and signature is Amendment No. 1 to TAG-25-008 with Trace3. This Amendmentauthorizes payment of Quote # Trace3.182142.v1, in the amount of $186,992.65, for a three-yearrenewal of VMware Cloud Foundation. This will be paid in three annual payments of $62,330.88. The renewal term is 02/04/2026 – 02/03/2029. VMware is our virtual server solution. This product provides for management and control of every virtual server that is part of our city infrastructure. Attached are the following documents: 1. Trace3 Quote # Trace3.182142.v1 Approved By: ____________________________ Armondo Pavone Mayor _____________________________ Date TAG-25-008, Adden #1-26 2/11/2026 Attest:________________________________ Jason Seth, City Clerk sDǁĂƌĞůŽƵĚ&ŽƵŶĚĂƚŝŽŶϱ^ƵďƐĐƌŝƉƚŝŽŶZĞŶĞǁĂů ;ƵĞϬϮͬϬϯͬϮϬϮϲͿ YƵŽƚĞηdƌĂĐĞϯ͘ϭϴϮϭϰϮ͘ǀϭ WƌĞƉĂƌĞĚĨŽƌ͗ ŝƚǇŽĨZĞŶƚŽŶ ƌĞƚƚdŝĞƚũĞŶ ďƚŝĞƚũĞŶΛƌĞŶƚŽŶǁĂ͘ŐŽǀ ϲϱϬE,ŽůůĂĚĂǇ^ƚ^ƵŝƚĞϭϲϬϬ WŽƌƚůĂŶĚ͕KZϵϳϮϯϮ sDǁĂƌĞůŽƵĚ&ŽƵŶĚĂƚŝŽŶϱ^ƵďƐĐƌŝƉƚŝŽŶZĞŶĞǁĂůͲϯǇƌdĞƌŵͲŶŶƵĂůWĂǇŵĞŶƚƐ;zĞĂƌϭͿ >ŝŶĞη YƚǇ WĂƌƚEƵŵďĞƌ WƌŽĚƵĐƚĞƚĂŝůƐ ^ƚĂƌƚĂƚĞ ŶĚĂƚĞ hŶŝƚWƌŝĐĞ ǆƚĞŶĚĞĚWƌŝĐĞ ϭ ϮϬϰ s&Ͳ>Ͳ&EͲsDǁĂƌĞůŽƵĚ&ŽƵŶĚĂƚŝŽŶ ;WůĞĂƐĞĐŽŶƚĂĐƚĂƌĂŚƐŽĨƚ ƉƌŝŽƌƚŽŽƌĚĞƌŝŶŐĨŽƌ ĂƐƐŝƐƚĂŶĐĞĚĞƚĞƌŵŝŶŝŶŐ ƌĞƋƵŝƌĞĚĐŽƌĞĐŽƵŶƚͿ ŶŶƵĂůsDǁĂƌĞ͕>>Ͳs&Ͳ >Ͳ&EͲ ϮͬϰͬϮϬϮϲ ϮͬϯͬϮϬϮϳ ΨϮϳϲ͘ϱϭ Ψϱϲ͕ϰϬϴ͘Ϭϰ ^ƵďƚŽƚĂů͗Ψϱϲ͕ϰϬϴ͘Ϭϰ sDǁĂƌĞůŽƵĚ&ŽƵŶĚĂƚŝŽŶϱ^ƵďƐĐƌŝƉƚŝŽŶZĞŶĞǁĂůͲϯǇƌdĞƌŵͲŶŶƵĂůWĂǇŵĞŶƚƐ;zĞĂƌϮͿ >ŝŶĞη YƚǇ WĂƌƚEƵŵďĞƌ WƌŽĚƵĐƚĞƚĂŝůƐ ^ƚĂƌƚĂƚĞ ŶĚĂƚĞ hŶŝƚWƌŝĐĞ ǆƚĞŶĚĞĚWƌŝĐĞ ϭ ϮϬϰ s&Ͳ>Ͳ&EͲsDǁĂƌĞůŽƵĚ&ŽƵŶĚĂƚŝŽŶ ;WůĞĂƐĞĐŽŶƚĂĐƚĂƌĂŚƐŽĨƚ ƉƌŝŽƌƚŽŽƌĚĞƌŝŶŐĨŽƌ ĂƐƐŝƐƚĂŶĐĞĚĞƚĞƌŵŝŶŝŶŐ ƌĞƋƵŝƌĞĚĐŽƌĞĐŽƵŶƚͿ ŶŶƵĂůsDǁĂƌĞ͕>>Ͳs&Ͳ >Ͳ&EͲ ϮͬϰͬϮϬϮϳ ϮͬϯͬϮϬϮϴ ΨϮϳϲ͘ϱϭ Ψϱϲ͕ϰϬϴ͘Ϭϰ ^ƵďƚŽƚĂů͗Ψϱϲ͕ϰϬϴ͘Ϭϰ sDǁĂƌĞůŽƵĚ&ŽƵŶĚĂƚŝŽŶϱ^ƵďƐĐƌŝƉƚŝŽŶZĞŶĞǁĂůͲϯǇƌdĞƌŵͲŶŶƵĂůWĂǇŵĞŶƚƐ;zĞĂƌϯͿ >ŝŶĞη YƚǇ WĂƌƚEƵŵďĞƌ WƌŽĚƵĐƚĞƚĂŝůƐ ^ƚĂƌƚĂƚĞ ŶĚĂƚĞ hŶŝƚWƌŝĐĞ ǆƚĞŶĚĞĚWƌŝĐĞ ϭ ϮϬϰ s&Ͳ>Ͳ&EͲsDǁĂƌĞůŽƵĚ&ŽƵŶĚĂƚŝŽŶ ;WůĞĂƐĞĐŽŶƚĂĐƚĂƌĂŚƐŽĨƚ ƉƌŝŽƌƚŽŽƌĚĞƌŝŶŐĨŽƌ ĂƐƐŝƐƚĂŶĐĞĚĞƚĞƌŵŝŶŝŶŐ ƌĞƋƵŝƌĞĚĐŽƌĞĐŽƵŶƚͿ ŶŶƵĂůsDǁĂƌĞ͕>>Ͳs&Ͳ >Ͳ&EͲ ϮͬϰͬϮϬϮϴ ϮͬϯͬϮϬϮϵ ΨϮϳϲ͘ϱϭ Ψϱϲ͕ϰϬϴ͘Ϭϰ ^ƵďƚŽƚĂů͗Ψϱϲ͕ϰϬϴ͘Ϭϰ WĂŐĞ͗ϮŽĨϱdƌĂĐĞϯ͘ϭϴϮϭϰϮ͘ǀϭ ϲϱϬE,ŽůůĂĚĂǇ^ƚ^ƵŝƚĞϭϲϬϬ WŽƌƚůĂŶĚ͕KZϵϳϮϯϮ ƐƚŝŵĂƚĞĚdĂǆ >ŝŶĞη YƚǇ WĂƌƚEƵŵďĞƌ WƌŽĚƵĐƚĞƚĂŝůƐ ^ƚĂƌƚĂƚĞ ŶĚĂƚĞ hŶŝƚWƌŝĐĞ ǆƚĞŶĚĞĚWƌŝĐĞ ϭ ϭ ƐƚŝŵĂƚĞĚƚĂǆ ƐƚŝŵĂƚĞĚdĂǆ Ψϭϳ͕ϳϲϴ͘ϱϯ Ψϭϳ͕ϳϲϴ͘ϱϯ ^ƵďƚŽƚĂů͗Ψϭϳ͕ϳϲϴ͘ϱϯ dƌĂĐĞϯ^ĂůĞƐZĞƉ ĚĚŝƚŝŽŶĂů/ŶĨŽƌŵĂƚŝŽŶ %UDQGRQ 6Q\GHU $FFRXQW 0DQDJHU 75$&( ZZZ7UDFHFRP 0 WƌŝĐŝŶŐŝƐĐůĂŝŵĞƌ ĚĚŝƚŝŽŶĂů/ŶĨŽƌŵĂƚŝŽŶ 7UDFH ZLOO XVH FRPPHUFLDOO\ UHDVRQDEOH HIIRUWV WR PDLQWDLQ WKH SULFHV TXRWHG KHUHLQ WKURXJK WKH TXRWH H[SLUDWLRQ GDWH 1RWZLWKVWDQGLQJ DQ\ RWKHU WHUP RU FRQGLWLRQ LQ WKLV TXRWH RU DQ\ H[LVWLQJ DJUHHPHQW DSSOLFDEOH WR WKLV TXRWH 7UDFH UHVHUYHV WKH ULJKW WR UHVFLQG WKLV TXRWH SULRU WR WKH TXRWH H[SLUDWLRQ GDWH LQ WKH HYHQW RI 2(0 LQFOXGLQJ GLVWULEXWRUV SULFH LQFUHDVHV GXH WR WDULIIV LQ ZKLFK FDVH 7UDFH ZLOO LVVXH D QHZ TXRWH ZLWK UHYLVHG SULFLQJ 7UDFH ZLOO XVH FRPPHUFLDOO\UHDVRQDEOH HIIRUWV EXW ZLOO QRW EH REOLJDWHG WR SURYLGH DGYDQFH QRWLFH RI VXFK UHVFLVVLRQ WĂŐĞ͗ϯŽĨϱdƌĂĐĞϯ͘ϭϴϮϭϰϮ͘ǀϭ ϲϱϬE,ŽůůĂĚĂǇ^ƚ^ƵŝƚĞϭϲϬϬ WŽƌƚůĂŶĚ͕KZϵϳϮϯϮ dϯ'dĞƌŵƐĂŶĚŽŶĚŝƚŝŽŶƐ ĚĚŝƚŝŽŶĂů/ŶĨŽƌŵĂƚŝŽŶ 8SRQ FOLHQW VLJQDWRU\¶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ĂŐĞ͗ϰŽĨϱdƌĂĐĞϯ͘ϭϴϮϭϰϮ͘ǀϭ ϲϱϬE,ŽůůĂĚĂǇ^ƚ^ƵŝƚĞϭϲϬϬ WŽƌƚůĂŶĚ͕KZϵϳϮϯϮ sDǁĂƌĞůŽƵĚ&ŽƵŶĚĂƚŝŽŶϱ^ƵďƐĐƌŝƉƚŝŽŶZĞŶĞǁĂů;ƵĞϬϮͬϬϯͬϮϬϮϲͿ WƌĞƉĂƌĞĚďǇ͗ WƌĞƉĂƌĞĚĨŽƌ͗ YƵŽƚĞ/ŶĨŽƌŵĂƚŝŽŶ͗ dƌĂĐĞϯͲWŽƌƚůĂŶĚ ŝƚǇŽĨZĞŶƚŽŶ dƌĂĐĞϯ͘ϭϴϮϭϰϮ͘ǀϭ ĂĐŬ:ĂƐĐŚŽď ĂĐŬ͘:ĂƐĐŚŽďΛƚƌĂĐĞϯ͘ĐŽŵ ϭϬϱϱ^͘'ƌĂĚǇtĂǇ ZĞŶƚŽŶ͕tϵϴϬϱϳ ƌĞƚƚdŝĞƚũĞŶ ;ϰϮϱͿϰϯϬͲϲϴϳϯ ďƚŝĞƚũĞŶΛƌĞŶƚŽŶǁĂ͘ŐŽǀ YƵŽƚĞĂƚĞ͗ϬϮͬϬϮͬϮϬϮϲ ǆƉŝƌĂƚŝŽŶĂƚĞ͗ϬϮͬϬϰͬϮϬϮϲ YƵŽƚĞ^ƵŵŵĂƌǇ ĞƐĐƌŝƉƚŝŽŶ ŵŽƵŶƚ sDǁĂƌĞůŽƵĚ&ŽƵŶĚĂƚŝŽŶϱ^ƵďƐĐƌŝƉƚŝŽŶZĞŶĞǁĂůͲϯǇƌdĞƌŵͲŶŶƵĂůWĂǇŵĞŶƚƐ;zĞĂƌϭͿ Ψϱϲ͕ϰϬϴ͘Ϭϰ sDǁĂƌĞůŽƵĚ&ŽƵŶĚĂƚŝŽŶϱ^ƵďƐĐƌŝƉƚŝŽŶZĞŶĞǁĂůͲϯǇƌdĞƌŵͲŶŶƵĂůWĂǇŵĞŶƚƐ;zĞĂƌϮͿ Ψϱϲ͕ϰϬϴ͘Ϭϰ sDǁĂƌĞůŽƵĚ&ŽƵŶĚĂƚŝŽŶϱ^ƵďƐĐƌŝƉƚŝŽŶZĞŶĞǁĂůͲϯǇƌdĞƌŵͲŶŶƵĂůWĂǇŵĞŶƚƐ;zĞĂƌϯͿ Ψϱϲ͕ϰϬϴ͘Ϭϰ ƐƚŝŵĂƚĞĚdĂǆ Ψϭϳ͕ϳϲϴ͘ϱϯ dŽƚĂů͗Ψϭϴϲ͕ϵϵϮ͘ϲϱ WĂŐĞ͗ϱŽĨϱdƌĂĐĞϯ͘ϭϴϮϭϰϮ͘ǀϭ