HomeMy WebLinkAboutContractJanuary 29, 2026
TO: Jack Odell, City of Renton
FROM: Rachel Whitezel, Contracts Specialist, (360) 239-4134
RE Agreement No. 2026-758 A (1)
IGA - Renton Community Center CBPS Audit
IAA No. K4137
McKinstry Essention, LLC
SUBJECT: Funding Approval
The Dept. of Enterprise Services (DES), Energy Program, requires funding approval for the above
referenced contract documents. The amount required is as follows:
ESCO Audit $ 39,600.00
Total Funding $ 39,600.00
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to the
DES Energy Program that the above identified funds are appropriated, allotted or that
funding will be obtained from other sources available to the using client/agency. The
using/client agency bears the liability for any issues related to the funding for this project
By
Name / Title Date
Please sign and return this form to the Energy Program. If you have any questions, please call
me.
2026758AagrFundrw
CAG-26-053
ENERGY SERVICES AUTHORIZATION NO. 2026-758 A (1)
Detailed Investment Grade Energy Audit & Energy Services Proposal Agreement
City of Renton
IGA – Renton Community Center CBPS Audit
January 29, 2026
MAIN ENERGY SERVICES AGREEMENT NO. 2025-535 F (6)
The Owner and the Energy Services Company (ESCO) named below do hereby enter into this
Authorization under terms described in the following sections:
Authorization to Proceed Schedule for Completion
Compensation for Energy Services Civil Rights
Project Conditions Non-Discrimination
Scope of Work
I. AUTHORIZATION TO PROCEED:
Energy Services Company: Owner:
McKinstry Essention, LLC City of Renton
PO Box 24567 acting through the
Seattle, WA 98134 Department of Enterprise Services
Telephone No. (206) 762-3311 Energy Program
Fax No.(206) 658-1769 PO Box 41476
E-Mail wades@mckinstry.com Olympia, WA 98504
By By
Name Name Kirsten G. Wilson, PE
Title Title Energy Program Manager
Date Date
State of Washington Contractor’s License No. MCKINEL874CL
State of Washington Revenue Registration No. 603 259 907
II. COMPENSATION FOR ENERGY SERVICES:
Basic Services COMPENSATION
Energy Audit and Energy Services Proposal $ 39,600.00
Grand Total (plus WSST as applicable) $ 39,600.00
Authorization No. 2026-758 A (1) Page 2 of 3
Effective March 14, 2024
III. PROJECT CONDITIONS:
The Project Conditions contained in the Main Energy Services Agreement will be used
unless specifically changed herein. The cost effectiveness criteria for this project are per the
McKinstry Essention, LLC proposal dated January 26, 2026.
IV. SCOPE OF WORK:
Per the ESCO proposal dated January 26, 2026 conduct a Detailed Investment Grade Energy
Audit only of City of Renton, Renton Community Center to identify cost effective energy
conservation measures. Measures will include items that save energy, water and other
resources. The Cost Effectiveness Criteria for this project shall be as established in the Main
Energy Services Agreement or as modified in Section III above.
V. SCHEDULE FOR COMPLETION
Final completion of the Energy Audit within 100 calendar days after Authorization to
Proceed.
VI. CIVIL RIGHTS
Contractor represents and warrants that Contractor complies with all applicable requirements
regarding civil rights. Such requirements prohibit discrimination against individuals based
on their status as protected veterans or individuals with disabilities and prohibit
discrimination against all individuals based on their race, color, religion, sex, sexual
orientation, gender identity, or national origin.
VII. NON-DISCRIMINATION
1. Nondiscrimination Requirement. During the term of this Contract, Contractor, including
any subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3).
In addition, Contractor, including any subcontractor, shall give written notice of this
nondiscrimination requirement to any labor organizations with which Contractor, or
subcontractor, has a collective bargaining or other agreement.
2. Obligation to Cooperate. Contractor, including any subcontractor, shall cooperate and
comply with any Washington state agency investigation regarding any allegation that
Contractor, including any subcontractor, has engaged in discrimination prohibited by this
Contract pursuant to RCW 49.60.530(3).
3. Default. Notwithstanding any provision to the contrary, Agency may suspend Contractor,
including any subcontractor, upon notice of a failure to participate and cooperate with
any state agency investigation into alleged discrimination prohibited by this Contract,
pursuant to RCW 49.60.530(3). Any such suspension will remain in place until Agency
receives notification that Contractor, including any subcontractor, is cooperating with the
Authorization No. 2026-758 A (1) Page 3 of 3
Effective March 14, 2024
investigating state agency. In the event Contractor, or subcontractor, is determined to
have engaged in discrimination identified at RCW 49.60.530(3), Agency may terminate
this Contract in whole or in part, and Contractor, subcontractor, or both, may be referred
for debarment as provided in RCW 39.26.200. Contractor or subcontractor may be given
a reasonable time in which to cure this noncompliance, including implementing
conditions consistent with any court-ordered injunctive relief or settlement agreement.
4. Remedies for Breach. Notwithstanding any provision to the contrary, in the event of
Contract termination or suspension for engaging in discrimination, Contractor,
subcontractor, or both, shall be liable for contract damages as authorized by law
including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the
replacement contract, which damages are distinct from any penalties imposed under
Chapter 49.60, RCW. Agency shall have the right to deduct from any monies due to
Contractor or subcontractor, or that thereafter become due, an amount for damages
Contractor or subcontractor will owe Agency for default under this provision.
2026758Aagrrw
McKinstry 5005 3
rd Ave. S., Seattle WA Confidential and Proprietary
January 26th, 2026
City of Renton
Investment Grade Audit Proposal Rev 2
To: Jeff Minisci, Facilities Manager, City of Renton
Jack Odell, Project Manager, City of Renton
From: Shelby Hinkle, Account Executive, McKinstry Essention
CC: Chris Lewis. DES Representative
Subject: CBPS Audit for Renton Community Center - Investment Grade Audit Proposal
Project Description: The City of Renton is interested in improving the energy performance
and infrastructure of the Renton Senior Center through a performance-based contract with
McKinstry.
This proposal will provide the guidelines for which McKinstry will provide the following
tasks:
1. Perform an ASHRAELevel 2 audit of the following buildingsto identify, evaluate and
develop Energy Efficiency Measures to comply with the CBPS.
A. Renton Community Center–37,801 SF; 1715 Maple Valley Hwy, Renton, WA
98057
2. Comprehensive ASHRAE Level 2 Audit. Refer Attachment Afor detailed tasks.
A. Perform EUI benchmarking to determine building EUI and CBPS EUIt.
B. Perform comprehensive audit of the targeted buildings.
C. Identify Energy Efficiency Measures (EEM) / Facility Improvement Measures
(FIM) in accordance with the CBPS requirements.
D. Develop preliminary scope, budget, energy savings for the identified FIMs.
E. Provide preliminary energy savings, preliminary budgets, simple payback
analysis for the identified measures.
F. Complete Life Cycle Cost Analysis (Form F), Audit Template Updates (Form
D) of selective FIMs per CBPS requirements.
3. Coordinate with the City to establish a process and timeline for CBPS compliance.
4. Complete and deliver an Audit Report.
5. Identify incentive and grant programs applicable to the identified FIMs. Assist in
developing any documentation needed for grant reporting.
6. The proposal does not include developing the Operations and Maintenance
Program (OM) and the Energy Management Plan (EMP), does not include
compliance submission.
7.IGA Amendment for GMAX Scopes and Budget development. Scope not included in
this proposal.
A. Identify FIMs for which the City desires to progress the scope and budget
development to GMAX. An IGA amendment will be presented for City’s
review and approval to complete this additional scope.
B. The investment grade effort is intended to lead to the implementation of
energy improvement measures. The audit will provide all the details
necessary for implementation of viable initiatives detailing all the
associated savings, costs, potential utility funding, and return on
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McKinstry 5005 3rd Ave. S., Seattle WA Confidential and Proprietary
investment scenarios, as well as loan details (if applicable) and
construction schedules.
Requested Information: For effective execution of this proposal we ask that the City of
Renton to provide access to the following:
9 Historical utility bills for the last 24 months.
9 Access to Energy Star Portfolio Manager.
9 All mechanical, electrical, architectural, and structural drawings.
9 All operational and maintenance manuals, balancing records, & specifications.
9 Operational records related to the cost of maintaining specific equipment.
9 Information with regards to any on-going maintenance contracts.
9 Access to individuals that have relevant information pertaining to the day-to-day
operation of energy-using systems on site.
9 Access to the building automation systems, including remotely, if available.
9 Prior energy studies for related systems, if applicable.
9 Any available hazardous material survey reports.
Timeline and Milestones: McKinstry will initiate this scope of work immediately upon
execution of a Professional Services Contract and notice to proceed. Formal progress
review meetings will be conducted regularly throughout the study phase. During these
review meetings, McKinstry will recommend measures based on Audit findings, while the
City of Renton will provide feedback. McKinstry will target completion of the Audit Report
within 100 days of notice to proceed. The following are proposed milestones following
notice to proceed:
Duration Action
4 weeks McKinstry completed Owner Kick-off meeting and Building Audits
2 weeks Draft FIM list review and Owner Feedback
4 weeks Preliminary scopes, energy savings, budgets and simple payback analysis.
3 weeks Life Cycle Cost Analysis (Form F), Audit Template (Form D) and Draft Audit Report.
1 week Final Audit Report.
Cost-Effectiveness Criteria: It is City of Renton’s intent that McKinstry will implement all
approved projects that meet the Cost-Effectiveness Criteria (CEC) listed below. These
criteria shall be reviewed and modified by mutual agreement as the IGA progresses – all
changes shall be documented via email or meeting minutes.
x $39,600 of capital funds shall be provided by City of Renton.
o This capital shall be used for the completion of this scope listed and
included in this audit.
x Should capital funds from the City of Renton become available for projects,
FIMs and capital budget values will be identified from the audit conducted. This
will be mutually agreed to and documented via email or meeting minutes.
x In addition to the capital funds listed above, grants, utility rebates, and tax
credits related to the FIMs shall be used to help fund the project.
x In addition to the capital funds listed above, capital funds or State Treasurer
financing related to the FIMs listed above and additional FIMs equal to the
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McKinstry 5005 3rd Ave. S., Seattle WA Confidential and Proprietary
overall project’s annual savings multiplied by the average life of the FIMs shall
be used to help fund the project.
Investment Grade Audit Fee: The City of Renton will reimburse McKinstry for Not to
Exceed $39,600 for this scope of work.
All associated information, including deliverables, will become the property of the City of
Renton upon final receipt of payment. We look forward to continuing to work with the City
of Renton. Please call should you have any questions.
Best Regards,
Shelby Hinkle
Account Executive
McKinstry Essention
McKinstry 5005 3
rd Ave. S., Seattle WA Confidential and Proprietary
Attachment A
ASHRAE Level 2 Audit for CBPS - Detailed Tasks
Roles & Qualifications
1. The energy audit and subsequent calculations will be completed by a Qualified Energy
Auditor (QEA), which is a person who has the training, expertise, and at least three years
professional experience in building energy auditing and is a licensed professional
architect or engineer or certified energy auditor by ASHRAE or AEE.
Systems Included
1. The below facility systems are included in the energy audit scope, where existing:
Envelope, Structural Considerations (i.e., roofing condition for solar adaptation),
Lighting System, Cooling, Computer Rooms, Heating, Ventilation and Exhaust Systems,
Air Distribution Systems, Heating, Chilled, Condenser, and Domestic Water Systems,
Refrigeration (except for food processing refrigeration), Power Generation Equipment
(including renewables), Uninterruptible Power Supplies and Power Distribution Units,
Electrical System Capacity, People-Moving Systems, Building Heating and/or Cooling
Systems.
Scope of Work Detail
McKinstry will perform the following scopes of work as part of the ASHRAE Level II audit.
Individual scopes items are laid out sequentially, but McKinstry expects to return to previous
activities as necessary throughout the audit process:
1. Benchmarking
a. Confirm gross floor area and ensure Energy star Portfolio Manager has accurate
data flowing from the utility.
2. Documentation Collection and Review
a. Gather digital facility documentation and identify existing onsite hard copies.
b. As built drawings (architectural, mechanical, electrical, plumbing, lighting, and
renewables)
c. Washington State Energy Compliance Forms (architectural, mechanical,
electrical, plumbing, lighting, and renewables); these would be completed for
permitted projects in the last 20 years.
d. Any previous commissioning reports.
e. Any previous energy audit reports (mechanical, electrical, plumbing, lighting)
f. Controls information (as-builts or final submittals, configuration/programming
files (depending on the vendor), and if remote access is available)
g. Review documentation and identify information gaps
h. Pre-identify FIMs that may get the facility into compliance and develop on-site
audit plan
i. McKinstry will review at least two years of utility consumption on a per building
basis.
3. On-Site Assessment`
a. Conduct interviews with facilities personnel and other onsite staff as
appropriate.
i. Discuss any current efficiency programs
ii. Discuss known performance, operational, or comfort issues
iii. Discuss active and planned projects and pre-identified FIMs
b. Perform comprehensive facility inspection
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McKinstry 5005 3rd Ave. S., Seattle WA Confidential and Proprietary
i. Compare facility documentation to on-site observations to verify
accuracy .
ii. Observe equipment/system operations
iii. Install data loggers/instrumentation to collect trends (as necessary)
c. Perform Building Automation System (BAS) assessment
i. Compare facility documentation and on-site observations to BAS to
verify accuracy
ii. Observe sequences of operations and other control strategies
iii. Set up and pull trend data (as necessary)
iv. Identify no-cost, low-cost, and capital energy efficiency measures
4. Facility Improvement Measure (FIM) Development
a. Utilize facility documentation and information gathered during the on-site
assessments to identify potential FIMs
b. Perform additional documentation collection/review and on-site assessments
as necessary to further develop potential FIMs and develop a Preliminary FIM List
c. Conduct “go/no-go” conversation with relevant facility stakeholders on
Preliminary FIM List to determine FIM feasibility and whether they are appropriate
in accordance with facility operations and future plans.
d. Finalize Preliminary FIM list with details required for cost estimation
5. Modeling and Estimating
a. Develop budgetary cost estimates for Preliminary FIMs, taking into account
potential utility incentives
b. Develop calibrated baseline energy model of the facility
c. Develop efficiency model of the facility that includes the Preliminary FIMs
d. Compare baseline and energy efficient model to determine estimated savings for
each FIM, taking into account interactive effects
e. Utilize budgetary costs and estimated savings to determine energy savings, EUI
impacts, and FIM return on investment (ROI)
f. Review FIMs with facility owner and identify which FIMs it would like to pursue.
6. Life-Cycle Cost Analysis
a. Perform a Life Cycle Cost analysis on FIMs identified during the audit, utilizing
“Form F” in accordance with CBPS rules and regulations.
b. Add LCCA findings to the audit report
7. Reporting
a. A final report will be presented at the end of the project that meets the
requirements of CBPS programs:
b. EUI validation and gap analysis, including baseline calculation methodology,
assumptions, and time period
c. Facility and systems descriptions
d. List of FIMs with the goal of reducing the facility EUI
e. List of FIMs likely required to pursue Investment Criteria Pathway
f. Estimated energy savings and peak energy savings for each recommended FIM
(in cost and energy units)
g. Estimated cost of implementation for each recommended FIMs per ASHRAE 211
Section 5.4.8 for level 2 audits
h. Calculations address interactive effects of all recommended FIMs
i. Estimated end-use breakdown analysis after expected FIM implementation
j. Appropriate Forms A, B, C, and D will be included in the deliverable.
Note: Where Facility Improvement Measure(FIM) is used above, it is equivalent to the term
Energy Efficiency Measure (EEM)