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HomeMy WebLinkAboutMinutes - September 10, 2012RENTON CITY COUNCIL Regular Meeting September 10, 2012 Monday, 7 p.m. MINUTES Council Chambers Renton City Hall CALL TO ORDER ROLL CALL OF COUNCILMEMBERS CITY STAFF IN ATTENDANCE PROCLAMATIONS Mayor's Day of Concern for the Hungry - September 22, 2012 National Recovery Month • September 2012 SPECIAL PRESENTATION Library: Renton Residents Advocacy Coalition - Library Design Mayor Law called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. RICH ZWICKER, Council President; GREG TAYLOR; RANDY CORMAN; MARCIE PALMER; DON PERSSON; ED PRINCE; TERRI BRIERE. DENIS LAW, Mayor; JAY COVINGTON, Chief Administrative Officer; LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk; CHIP VINCENT, Community and Economic Development Administrator; TERRY HIGASHIYAMA, Community Services Administrator; GREGG ZIMMERMAN, Public Works Administrator; IWEN WANG, Administrative Services Administrator; PREETI SHRIDHAR, Deputy Public Affairs Administrator; SUZANNE DALE ESTEY, Economic Development Director; PETER RENNER, Facilities Director; KELLY BEYMER, Parks & Golf Course Director; TIM WILLIAMS, Recreation Director; COMMANDER FLOYD ELDRIDGE, Police Department. A proclamation by Mayor Law was read declaring September 22, 2012 to be "Mayor's Day of Concern for the Hungry" in the City of Renton, and urging all citizens to join the Emergency Feeding Program and the Salvation Army Renton Rotary Food Bank in their efforts to nourish those who are hungry. MOVED BY ZWICKER, SECONDED BY BRIERE, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. Beverly Storey, Social Services Director for the Salvation Army Renton Rotary Food Bank, remarked that the proclamation reinforces the City's commitment to combat hunger in the community. Arthur Lee, Executive Director ofthe Emergency Feeding Program, announced that the 20th annual food drive is occurring at local grocery stores on Saturday, September 22. He thanked City officials and staff for supporting the program. A proclamation by Mayor Law was read declaring September 2012 to be "National Recovery Month" in the City of Renton, and encouraging all citizens to join in this drug treatment and mental health services special observance. MOVED BY ZWICKER, SECONDED BY BRIERE, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. Beth Asher, member of the Renton Residents Advocacy Coalition (RRAC), stated that the group is comprised of former Cedar River Library supporters who have common library goals that include public engagement, a transparent design process, and successful projects that are within budget. She remarked that citizen action is required because the 76% majority of 8/7/2012 voters feel they are not represented in the process. Ms. Asher stated that the group is offering a five-person design team who are willing to help provide oversight during the design and construction phases of the library projects. She requested that the team be given adequate notice of meetings, allowed to provide input, and allowed to keep residents informed of progress. She introduced members Dana Rochex and David Keyes. September 10, 2012 Renton City Council Minutes Page 241 Mr. Keyes displayed invoices from the King County Library System (KCLS) to the City for both the Highlands Library and the downtown library. He remarked that the invoices suggest that work at the Big 5 site accelerated through May and June, yet the City has not received the final schematic design package for that site. Mr. Keyes stated that there has been some discussion as to whether or not KCLS has the ability to manage and design these types of projects. He displayed a chart that indicated that KCLS projects have change orders that average 36.9% ofthe total cost ofthe construction contract. He remarked that for public works projects this percentage is generally around eight to twelve percent. Continuing, Mr. Keyes remarked that there are conflicting estimates for the total budget for the Cedar River Library. He stated that the City's initial estimate was $10.1 million, and KCLS has indicated that the estimate is now $13.1 million. He stated that the difference is significant, but may be moot if the City has provided KCLS with an appropriate budget. Mr. Keyes added that budget differences may be due to the extremely expensive material choices that KCLS is making for the new library. He indicated that the City could save as much as $679,000 by changing one material selection. He also indicated that the current study being used by KCLS has design changes that do not reflect the desires ofthe community. He displayed a diagram of proposed changes to the Cedar River library that showcased meeting rooms and the entry vestibule, and remarked that KCLS is not utilizing the space to its fullest potential. Council President Zwicker remarked that Mr. Keyes was dissecting a design plan for a library that has yet to be designed. He stated that he was not aware that a plan had even been submitted to the City yet. Chief Administrative Officer Covington confirmed that KCLS had not yet submitted a design plan for the Cedar River Library. He stated that he believed Mr. Keyes was reacting to the schematics that the company Miller Hull created for KCLS this past summer. Councilmember Corman stated that although Mr. Keyes delved deeply into details, the point of the presentation was to indicate that the advocacy group would like to provide input to the design process. Mr. Zwicker stated that he would like the record to reflect that there is no design plan for the Cedar River Library at this time. Mr. Covington added that Council will receive updates on both libraries from KCLS and City staff at their next Committee ofthe Whole meeting. Mr. Corman remarked that he believes the intent ofthe presentation is to raise the question of who is responsible for project oversight. He stated that this is an unusual project because KCLS is managing the project, yet the City is paying for it. He stated that citizens want to be involved in the process and are seeking the proper forum to air their concerns. Mr. Keyes acknowledged that the City has not received a design plan for the Cedar River library from KCLS. He remarked that the issues he has raised are examples ofthe types of concerns residents have with what KCLS and their architects are likely to present to the City. He reiterated that he believes it is beneficial to be allowed to have more input in the design process than is currently allowed in the interlocal agreement with KCLS. September 10, 2012 Renton City Council Minutes Page 242 ADMINISTRATIVE REPORT PUBLIC HEARING CED: Updates to Fire Protection, Parks & Transportation Impact Fees Dana Rochex read her biography and the biographies of Beth Asher, Elizabeth Stevens, David Keyes, and Cary Feldman, members ofthe Renton Residents Advocacy Coalition. She explained that the RRAC members are skilled professionals willing to volunteer time in order to provide oversight on the library projects. MOVED BY ZWICKER, SECONDED BY CORMAN, COUNCIL SUSPEND THE RULES AND ADVANCE TO THE ADMINISTRATIVE REPORT. CARRIED. Chief Administrative Officer Jay Covington reviewed a written administrative report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2012 and beyond. Items noted were: # At the September 17, 2012 Committee of the Whole meeting Council will be provided an update on the progress of both the Highlands and Cedar River libraries from King County Library System and City staff. Additionally, beginning September 18 the City will be hosting open-houses regarding the libraries every third Tuesday ofthe month. These open houses are opportunities for residents to provide comments and suggestions to all agencies and developers involved in the design and construction of both libraries. Further, the administration has provided Council a list of guiding principles regarding the development of the two libraries with the intention that these principles be adopted. It has been said from the Council dais and from the administration that the City is committed to making the libraries be tremendous assets for the Renton community. Ron Regis, long-time Renton resident who served on the City of Renton Parks Commission from 1963 to 2011 (48 years), passed away on August 11, 2012. A "Celebration of Life" will be held on Wednesday, September 12, at the Renton Community Center at noon. *• The Community Services Department's Customer Satisfaction Survey for Parks, Trails, and Open Space Areas is available online and hard copies are available at the Renton Senior Activity Center, the Renton Community Center, and other locations. Please take a moment to fill out the survey and share your comments with the department. This being the date set and proper notices having been posted and published in accordance with local and State laws, Mayor Law opened the public hearing to consider updates to Fire Protection, Parks, and Transportation impact fees. Community and Economic Development Administrator Chip Vincent introduced Randy Young, consultant from Henderson, Young & Company, to provide a review ofthe proposed changes to impact fees. Mr. Young reported that impact fees are only paid once, generally by the developer who pulls the building permits to build something new or to do a major redevelopment. He stated that impact fees pay for capital costs, and are used to pay for fire trucks but not firefighters, or park land but not park maintenance employees. He reported that the fees pay for capital facilities because they are needed due to the new development, and cannot be used to repair existing infrastructure deficiencies. September 10, 2012 Renton City Council Minutes Page 243 Mr. Young reported that the four general rules for creating impact fees are that the fees must be fair, that there must be a connection between the amount the development pays and the amount of impact they create, that if a development is already making a payment for the same thing the impact fee is being charged for, then the fee must be reduced, and governments must charge less than 100% ofthe actual costs ofthe impact. Mr. Young explained that that a person pulling a permit for a single-family house today would pay $1,737 in impact fees, and further explained that using the current rules the City could now legally charge as much as $12,000. He stated that to stay competitive with regional markets the recommendation is to only charge one-third of the maximum allowable fee for transportation, and two-thirds ofthe maximum allowable fees for parks and fire protection. He stated that this still creates a considerable increase, from $1,737 to $5,000, so the recommendation also calls for no increase in 2013, and to spread-out the increase over three years starting in 2014. Mr. Young remarked that there are two alternatives if the City decides to not collect impact fees, raise taxes or reduce the level of services to residents. Correspondence was entered into the record from Garret Huffman, South King & Seattle Manager ofthe Master Builders Association (MBA) of King and Snohomish Counties, stating that although the MBA prefers that there be no impact fees, the association supports the proposed changes. He also requested that a portion of a King County ordinance be included in the City's ordinance. Public comment was invited. Garret Huffman, Master Builders Association of King and Snohomish Counties, remarked that he has been working on impact fees for the past nine years. He stated that the proposed fees are not outrageous, and expressed support for the changes. He added that he has requested that a portion of a King County ordinance be included in the City's ordinance. There being no further public comment, it was MOVED BY ZWICKER, SECONDED BY CORMAN, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. AUDIENCE COMMENT Citizen Comment: Forister - Removal of Mature Trees in Downtown Renton Citizen Comment: Stanwell - Fire Response During Renton River Days Phyllis Forister (Renton) expressed concern regarding the removal of mature trees along Rainier Avenue and S. Third St. She stated that the downtown area used to have a tree canopy and now most of the trees have been removed. She cautioned that replacing the trees with one type of tree may make them susceptible to disease in the future. Ms. Forister also stated that the curbs and sidewalks are not broken, and removing the trees has caused urban blight. Helen Stanwell (Renton) requested that there be an outside investigation ofthe delayed response to a house fire at 2435 Monterey Ave. NE. She stated that the fire occurred on Sunday, July 29, the last day of Renton River Days, and that the fire engine and crew were participating in the event. She remarked that the response time may have been delayed because ofthe increased traffic due to the festival. Ms. Stanwell also commented that the fire crew missed the turn to the cul-de-sac and asked why the vehicle was not equipped with a Global Positioning System (GPS). She indicated that she had filed a complaint with the fire department. Mayor Law requested that Ms. Stanwell leave her contact information so that the City could investigate and respond to her concern. September 10, 2012 Renton City Council Minutes Page 244 Citizen Comment: Lambert- Library Construction Oversight CONSENT AGENDA Council: Meeting Minutes of 8/20/2012 Appointment: Parks Commission Appeal: Galloway at the Highlands Final Plat, Campbell Dille Barnett & Smith PLLC, LUA-07-128 Finance: Quit-Claim Deed for Fire Station 16, Fire Protection District No. 25 Police: Non-Participating Jurisdictions, VSWAT Police: Joint Funding Program, Valley Cities Association Utility: Stormwater Facilities Transfer Authorization, Residential Stormwater Management Facility Maintenance Program Kal Lambert (King County) stated that the members ofthe Renton Residents Advocacy Coalition are skilled professionals who are willing to volunteer their time to assist the City in providing oversight on the library projects. He requested clarification regarding what he believes is a discrepancy between the interlocal agreement with the King County Library System (KCLS) and Ordinance No. 5535 which created the Renton Library Advisory Board. Mr. Lambert also requested information regarding whether or not KCLS would reimburse the City nearly $200,000 for architectural services completed after April 16 when Council decided to allow the issue on the library location to go to the voters. Items listed on the consent agenda are adopted by one motion which follows the listing. At the request of Councilmember Corman, Item 8.e. was removed for separate consideration. Approval of Council meeting minutes of 8/20/2012. Council concur. Mayor Law reappointed the following individuals to the Parks Commission for terms expiring on 6/1/2016: Larry Reymann and Troy Wigestrand. Council concur. City Clerk reported appeal of Hearing Examiner's decision regarding permit fees for lots 9,10,11, and 12 at the Galloway at the Highlands Final Plat, filed on 7/19/2012 by representative Talis Abolins of Campbell, Dille, Barnett & Smith, PLLC, accompanied by required fee (File No. LUA-07-128). Refer to Planning and Development Committee. Administrative Services Department recommended accepting a Quit-Claim Deed from King County Fire Protection District No. 25 which transfers ownership of Fire Station 16 (12923 156th Ave. SE) to the City of Renton. Council concur. Police Department recommended approval of an interlocal agreement to provide Valley Special Weapons and Tactics (VSWAT) Services to non- participating jurisdictions on an "as needed" basis. Council concur. (See page 246 for resolution.) Police Department recommended approval of a Memorandum of Understanding with the Valley Cities Association in the amount of $30,000 per year for two years for planning, funding, and implementation of a joint funding program for the purpose of addressing shared community interests including, but not limited to, gang prevention and intervention through the Alive & Free program. Council concur. (See page 246 for resolution.) Utility Systems Division recommended authorizing the Mayor or Mayor's Designee to sign deeds, easements, and other conveyance documents required for City assumption of maintenance of 213 stormwater facilities in plats that manage run-off from public streets as required by the Residential Stormwater Management Facility Maintenance Program. Council concur. MOVED BY ZWICKER, SECONDED BY BRIERE, COUNCIL APPROVE THE CONSENT AGENDA MINUS ITEM 8.e. CARRIED. September 10, 2012 Renton City Council Minutes Page 245 Separate Consideration Item 8.e. Police: Traffic Safety Camera System Term Extension, American Traffic Solutions UNFINISHED BUSINESS Transportation (Aviation) Committee Transportation: Architectural & Engineering Services for Renton Aerospace Training Center, SRG Partnership Inc Lease: Property Swap, The Boeing Company, LAG-10-001 Transportation: Underground Utility Conversions, NE 3rd/4th Corridor, Puget Sound Energy Police Department recommended approval of an addendum to CAG-07-166, with American. Traffic Solutions, Inc., to extend the term ofthe Traffic Safety Camera System agreement for an additional five years, at a cost of $2,251,980 over the five-year period. Council concur. Councilmember Corman questioned whether the contract was fixed-price or a ratio for services provided. He stated that he believes that residents are aware of the cameras and have changed their driving behavior which will reduce revenue. He remarked that he would not like the City to be locked into a contract if there would be a loss in revenue. Mr. Corman also asked if the contract term could be reduced. Administrative Services Administrator Wang confirmed that it is fixed amount based on the number of cameras and intersection approaches. Mayor Law added that the projected revenue during the five-year period is just over $7 million, with a fixed cost of approximately $2.2 million to administer the program. Chief Administrative Officer Covington remarked that the current contract is for five years with an additional five-year option. He explained that City staff is recommending exercising the second five-year option that had already been negotiated into the original contract. Mayor Law stated that the administration will send a response to Mr. Corman's inquiry to the full Council. Transportation (Aviation) Committee Chair Corman presented a report recommending concurrence in the staff recommendation to approve the Architectural Engineering contract with SRG Partnership, Inc. in the amount of $712,910 for the architectural and engineering design ofthe Renton Aerospace Training Center, with a project budget of $2,462,500 (Airport CIP 422.725111). The Committee further recommended that the Mayor and City Clerk be authorized to sign the contract. MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation (Aviation) Committee Chair Corman presented a report recommending concurrence in the staff recommendation to approve Amendment No. 1 to lease LAG-10-001 with The Boeing Company. The Committee further recommended that the Mayor and City Clerk be authorized to sign the amendment. MOVED BY CORMAN, SECONDED BY PALMER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation (Aviation) Committee Chair Corman presented a report recommending concurrence in the staff recommendation to approve the underground conversion Project Construction Agreement with Puget Sound Energy, in the amount of $126,318, to provide underground utility conversions. The Committee further recommended that the Mayor and City Clerk be authorized to sign the agreement. MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. September 10, 2012 Renton City Council Minutes Page 246 Public Safety Committee Community Services: Storing Emergency Preparedness Container, Seattle-King County Public Health MOU Finance Committee Finance: Vouchers Finance: Electric Vehicle Charging Stations RESOLUTIONS AND ORDINANCES RESOLUTION #4155 Police: Non-Participating Jurisdictions, VSWAT RESOLUTION #4156 Police: Joint Funding Program, Valley Cities Association Public Safety Committee Chair Persson presented a report recommending concurrence in the staff recommendation to approve the Memorandum of Understanding with Seattle-King County Public Health Department for the provision of City storage space for one Emergency Preparedness Container to be located in the parking lot at 1719 Maple Valley Highway, Renton, the location of the Aquatic Center. This Memorandum of Understanding will benefit citizens of Renton in the event of a regional emergency or disaster. The Committee further recommended that the Mayor and City Clerk be authorized to sign the memorandum of understanding. MOVED BY PERSSON, SECONDED BY BRIERE, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 247 for resolution.) Finance Committee Chair Briere recommended approval of Claim Vouchers 314710 - 315112, six wire transfers, and one payroll run with benefit withholding payments totaling $6,073,135.26, and payroll vouchers including 838 direct deposits and 103 payroll checks totaling $1,701,953.97. MOVED BY BRIERE, SECONDED BY TAYLOR, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Chair Briere reported that the Committee received an update regarding Electric Vehicle Charging Stations. The update included the following items: » Financial details related to the Puget Sound Clean Air Agency (PSCAA) and Ecotality Electric Vehicle Supply (EVSE) Grants • Usage metrics for the various charging stations, including electricity consumed • Status ofthe pricing plans for charging station users • Operational issues such as availability, damage, data reporting, and related technical conditions The Committee recommended that no further action be taken on this matter at this time. MOVED BY BRIERE, SECONDED BY TAYLOR, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. The following resolutions were presented for reading and adoption: A resolution was read authorizing the Mayor and City Clerk to enter into interlocal agreements with government agencies for the Valley Special Weapons and Tactics (VSWAT) team to provide VSWAT services on an "as needed" basis. MOVED BY ZWICKER, SECONDED BY CORMAN, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. A resolution was read authorizing the Mayor and City Clerk to enter into a Memorandum of Understanding with the cities of Auburn, Kent, Tukwila, Algona, Pacific, Fife, Puyallup, and Sumner (Valley Cities Association) for planning, funding, and implementation of a joint funding program. MOVED BY ZWICKER, SECONDED BY PALMER, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. September 10, 2012 Renton City Council Minutes Page 247 RESOLUTION #4157 A resolution was read authorizing the Mayor and City Clerk to enter into a Community Services: Storing Memorandum of Understanding with the Seattle-King County Department of Emergency Preparedness Public Health for storage of one Emergency Preparedness Container in the Container, Seattle-King County Aquatic Center parking lot. MOVED BY PERSSON, SECONDED BY BRIERE, Public Health MOU COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. NEW BUSINESS Community Events: 4th Annual Domestic Violence Symposium & Ukrainian Independence Day Celebration. Community Services: Neighborhood Picnics & 1st Annual Pooch Plunge AUDIENCE COMMENT Citizen Comment: Naper- Fire Response During Renton River Days Citizen Comment: McOmber- 9/11 Day of Service ADJOURNMENT Councilmember Taylor announced that he had attended a domestic violence symposium and shared some ofthe issues that incarcerated women deal with after being released from custody. Mr. Taylor also announced that he attended the second annual Ukrainian independence day celebration at the Renton Community Center. He stated that the celebration included music and dancing, and he encouraged everyone to attend in the future. Councilmember Palmer announced that the last ofthe 2012 neighborhood picnics wrapped up recently. She remarked that there were well over 20 neighborhoods involved and thanked City staff for their hard work. She also remarked that the 1st annual Pooch Plunge at the Henry Moses Aquatic Center was a success. She stated that the event was sold out, and she is looking forward to it next year. William Naper (Renton) stated that he believes there is a discrepancy regarding the response time for the house fire on Monterey Ave. NE as earlier discussed. He stated that Ms. Stanwell was told the time was seven minutes, but he had heard from others that it may have been as long as 25 minutes. Mr. Naper remarked that it is good for the fire department to conduct public relations events, but questioned why there was no back-up equipment and crew in place. Howard McOmber (Renton) stated that there had been a 9/11 Day of Service conducted on Saturday, September 1. He remarked that everyone had a great time, and the volunteerism in Renton is fantastic. MOVED BY ZWICKER, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. Time: 8:50 p.m. Bonnie I. Walton, CMC, City Clerk Jason Seth, Recorder September 10, 2012 RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING September 10, 2012 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE (Zwicker) MON., 9/17 Highlands and Cedar River Library 5:30 p.m. Buildings Update COMMITTEE OF THE WHOLE (Zwicker) TUES., 9/18 Highlands and Cedar River Libraries Open 6 p.m. House *7TH FLOOR CONFERENCING CENTER* COMMUNITY SERVICES (Palmer) FINANCE (Briere) MON., 9/17 Vouchers; 4 p.m. Emerging Issues in Revenue Streams PLANNING & DEVELOPMENT (Prince) THURS., 9/13 CANCELED PUBLIC SAFETY (Persson) MON., 9/17 Handicapped Parking Update; 4:30 Photo Enforcement Camera Update TRANSPORTATION (AVIATION) (Corman) THURS., 9/13 New Ground Lease with Bosair, LLC; 4 p.m. Six-Year Transportation Improvement Program Taxiway Bravo Bid Award UTILITIES (Taylor) NOTE: Committee ofthe Whole meetings are held in the Council Chambers unless otherwise noted All other committee meetings are held in the Council Conference Room unless otherwise noted.