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HomeMy WebLinkAboutMinutes - September 17, 2012RENTON CITY COUNCIL Regular Meeting September 17, 2012 Council Chambers Monday, 7 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Law called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF RICH ZWICKER, Council President; GREG TAYLOR; RANDY CORMAN; MARGE COUNCILMEMBERS PALMER; DON PERSSON; ED PRINCE; TERRI BRIERE. CITY STAFF IN ATTENDANCE DENIS LAW, Mayor; JAY COVINGTON, Chief Administrative Officer; ZANETTA FONTES, Senior Assistant City Attorney; BONNIE WALTON, City Clerk; CHIP VINCENT, Community and Economic Development Administrator; TERRY HIGASHIYMA, Community Services Administrator; GREGG ZIMMERMAN, Public Works Administrator; IWEN WANG, Administrative Services Administrator; PREETI SHRIDHAR, Deputy Public Affairs Administrator; SUZANNE DALE ESTEY, Economic Development Director; PETER RENNER, Facilities Director; KELLY BEYMER, Parks & Golf Course Director; SONJA MEJLAENDER, Community Relations & Events Coordinator; TERRY FLATLEY, Urban Forestry & Natural Resources Manager; FIRE & EMERGENCY SERVICES ADMINISTRATOR MARK PETERSON, Fire & Emergency Services Department; COMMANDER DAVE LEIBMAN, Police Department. SPECIAL PRESENTATION Community Relations and Events Coordinator Sonja Mejlaender presented a Community Services: 4th of report on the City's 10th anniversary ofthe 4th of July celebration at Gene July Wrap-Up Coulon Memorial Beach Park. She reported that the event was made possible because of City support and the support of three significant community partners, The Landing, Sanctuary & Reserve Apartments, and Coal Creek Family YMCA. She added that the sponsors helped by offsetting 30% of actual event costs. Ms. Mejlaender also reported that entertainment at the event included the City Concert Band, a vignette from the all-teen musical production of "Guys and Dolls," contemporary folk music, and an evening dance band. She stated that there was also a 25 minute professional fireworks display positioned from a barge on Lake Washington. Ms. Mejlaender reported that this year the planning team had to deal with the timing and construction ofthe 520 Bridge, and figuring out how and where to load the fireworks on to the barge. She thanked members ofthe Fire and Emergency Services Department who were able to get approval from the Seattle Seahawks and Virginia Mason Athletic Center to ferry the fireworks to the barge from their dock. Ms. Mejlaender also noted that the team had to plan for street closure notifications on Lake Washington Blvd., and coordinating for temporary light towers to assist the 20,000 pedestrians exiting the park after the fireworks show ended. Ms. Mejlaender reported that there had been a comprehensive marketing plan for the event, and that 97% of attendees surveyed indicated they would attend the event in the future. She expressed appreciation to the many volunteers who manned information booths, set up decorations, and helped clean up the park after the event. September 17, 2012 Renton City Council Minutes Page 254 Ms. Mejlaender introduced representatives from the three event sponsors. Jamie Green from Coal Creek Family YMCA stated that their organization is pleased to be a part ofthe event and looks forward to maintaining their partnership with the City for a long time. Judy Whitcomb and Courtney Bush from the Sanctuary & Reserve Apartments remarked that their organizations look forward to sponsoring next year's event. Rod Swift from The Landing remarked that his company will assuredly sponsor the event again next year. Mayor Law thanked the sponsors for their support and the volunteers for helping make the celebration a success. ADMINISTRATIVE REPORT Chief Administrative Officer Jay Covington reviewed a written administrative report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2012 and beyond. Items noted include: The City of Renton's Solid Waste Utility held its Fall Recycle Event on Saturday, September 8 at Renton Technical College. Eleven volunteers donated a total of 53 hours to help run the event. Residents dropped-off 71 tons of recyclable materials and 550 gallons of hazardous waste. Residents also donated nearly 80 pounds of food for the Renton Food Bank. Community Services: Tree Urban Forestry and Natural Resources Manager Terry Flatley reported that the Replacement Program for S trees along S. 3rd St. are approximately 38 years old and are causing damage to 3rd St the sidewalks and curbs. He explained that the trees were planted in aluminum culverts meant to minimize curb and sidewalk damage, but the roots are now pushing the trees upwards causing damage. He stated that in 2006 severe winds blew most of the trees off center, so an effort was made to increase the size ofthe tree wells and pour new sidewalk cement. He remarked, however, that after five years the trees began lifting the sidewalk panels and damaging the curbs again. Mr. Flatley reported that 23 ofthe 41 trees on S. 3rd St. will be removed because they are causing tripping hazards. He displayed photographs of the trees and the damaged sidewalks, and pointed out where City maintenance crews have attempted to repair the sidewalks and curbs. He stated that the new trees now have four times as much space to grow roots than the old trees. Responding to Councilmember Corman's inquiry, Mr. Flatley remarked that the hard pan surface is approximately three feet down, but will not be a problem because the new trees will be planted in a way that allows the roots to spread out. He did caution that the sidewalks may get damaged in the future, but he hopes it will be 30 years or more before that happens. Fire: Monterey Ave NE House Fire and Emergency Services Administrator Mark Peterson reported that on Fire Response Time 9/10/2012 citizens had expressed the following concerns regarding a recent house fire: 1) the response time was too long, 2) the engine company was out of quarters, 3) there was a lack of coordination between the Police Department and the Fire and Emergency Services Department, and 4) the vehicles lack Global Positioning System (GPS) devices. September 17, 2012 Renton City Council Minutes Page 255 AUDIENCE COMMENT Citizen Comment: Ouellette • Cedar River Library Citizen Comment: Goyt- Cedar River Library Citizen Comment: Asher - Cedar River Library Citizen Comment: Forister- Tree Removal Chief Peterson reported that the call for the house fire was received at 3:28 p.m. and that Aid vehicle 12 arrived at 3:33 p.m. and reported that the house was engulfed in flames. He reported that at 3:35 p.m. Engine 12 arrived on scene. Chief Peterson stated that this response time is well within the department's aspirational response time goal. He reported that one minute after arrival the engine crew had water on the main body of fire and a second hose line on the neighbor's house, which had also caught fire. He remarked that cause ofthe fire was a juvenile playing with a lighter that ignited a mattress. Chief Peterson reported that the engine was not in station quarters because they were participating in the Renton River Days event. He explained that there are many reasons why vehicles are not in quarters including heavy call volumes, training requirements, or other issues. He indicated that there had been coordination with the Police Department, but because there were no traffic issues getting to the fire, the police went back to their regular patrol districts. Chief Peterson displayed a map that highlighted home addresses and fire hydrant locations, and remarked that over-the-counter GPS devices do not offer the level of detail that the department requires when conducting firefighting operations. Chief Administrative Officer Covington remarked that the City had received the dispatch record from Valley Communications, an independent agency, which included a detailed log of events from that day. He indicated that if the response time had been outside ofthe City's normal response time then an independent review may have been ordered. He added that sometimes during a traumatic event the seconds seem longer than they actually are. Paul Ouellette (Renton) stated that he is a retired civil engineer that has worked in construction management for his entire career. He remarked that he is very interested in reviewing the schematics for the Cedar River Library, and that he will save his comments about the library design until after he has attended the upcoming open house. Mr. Ouellette indicated that he supports the idea that the open houses should occur more than once a month. Richard Goyt (Renton) stated that he thought the Cedar River Library was going to be discussed at the 7 p.m. Council meeting not the 5:30 p.m. Committee of the Whole meeting. He remarked that he would try to attend the upcoming open house. Mr. Covington pointed out that the Committee ofthe Whole meeting was televised, and Mr. Goyt could call the City to find out when it would be rebroadcast. Beth Asher (Renton) remarked that she did not want to give up the two public forums in exchange for monthly open houses in regards to the Cedar River Library. She also inquired as to what would happen to the input provided by the public at the open house meetings. Ms. Asher remarked that the meetings should occur more often than once a month, and should occur closer to the beginning of each month. Further, she requested that the City's website page regarding the libraries be updated more frequently. Phyllis Forister (Renton) quoted pages from the City's Urban & Community Forestry Plan dated August 2009. She stated that the City should not be placing Tree City, USA signs at its entrances because of all the trees that have been cut September 17, 2012 Renton City Council Minutes Page 256 CONSENT AGENDA Council: Meeting Minutes of 9/10/2012 City Clerk: 8/7/2012 Special Election Results Attorney: NPDES II Permit Appeal Interlocal Agreement, Various Agencies Police: Traffic Safety Camera System Term Extension, American Traffic Solutions Lease: Rate Increase, Acuwings LLC, LAG-08-007 Transportation: F Line RapidRide Fiber Optic Cables, King County, Burien, SeaTac & Tukwila Transportation: F Line RapidRide Intelligent Transportation System (ITS) Improvements, King County Airport: Taxiway Bravo Rehabilitation Phase II, FAA Grant down. She remarked that if there were enough funds to remove the trees along Rainier Ave and S. 3rd St. then there should be money to remove the ivy growing in the trees near the library. Ms. Forister also remarked that in 1997 the City removed 65 mature Maple trees because limbs were falling and causing temporary closures of the Maple Valley Highway. She stated that City officials should have paid closer to the Rainier Ave. project because someone should have designed a plan around the trees instead of destroying them. Items listed on the consent agenda are adopted by one motion which follows the listing. Mayor Law removed item 6.i. from consideration. At the request of Councilmember Briere, Item 6.d. was removed for separate consideration. Approval of Council meeting minutes of 9/10/2012. Council concur. City Clerk submitted 8/7/2012 Special Election certification from King County Elections as follows: Proposition No. 1, Vote to Select a Library Site Downtown - "Over the Cedar River" 12,238 votes, 76.40% PASSED; "West ofthe Piazza" 3,781 votes, 23.60%. Information. City Attorney Department recommended approval of an interlocal agreement with the cities of Auburn, Bainbridge Island, Bellevue, Burlington, Des Moines, Everett, Issaquah, Kent, Mount Vernon, SeaTac, Snoqualmie, and Sumner, and Cowlitz County to jointly appeal the National Pollutant Discharge Elimination System (NPDES) II permit. City's share $25,000. Council concur. (See page 259 for resolution.) Police Department recommended approval of an addendum to CAG-07-166, with American Traffic Solutions, Inc., to extend the term ofthe Traffic Safety Camera System agreement for an additional five years, at a cost of $2,251,980 over the five-year period. Council concur. Transportation Systems Division recommended approval of an addendum to airport lease LAG-08-007, with Acuwings, LLC, increasing the total lease revenue by $2,203.86 per year plus leasehold excise tax through 12/14/2018. Refer to Transportation (Aviation) Committee. Transportation Systems Division recommended approval of an Agreement on the Design, Construction, Ownership, and Maintenance ofthe F Line RapidRide Fiber Optic Project with King County, and the cities of Burien, SeaTac, and Tukwila to address the roles and responsibilities for the design, use, maintenance, and financing of the F Line RapidRide fiber optic cables. Council concur. (See page 259 for resolution.) Transportation Systems Division recommended approval ofthe RapidRide Intelligent Transportation System (ITS) Agreement with King County to address the roles and responsibilities for construction and maintenance ofthe F Line RapidRide ITS improvements. Council concur. (See page 259 for resolution.) Transportation Systems Division rocommondod approval of an agreement with the Federal Aviation Administration (FAA) to accept $5 million in grant funds for the Taxiway Bravo Rehabilitation Project, Phase II. City's match is $555,555. Council concur. MOVED BY ZWICKER, SECONDED BY BRIERE, COUNCIL APPROVE THE CONSENT AGENDA MINUS ITEMS 6.d. and 6.i. CARRIED. September 17, 2012 Renton City Council Minutes Page 257 SEPARATE CONSIDERATION ITEM 6.d. Community Services: Clearing of May Creek Trail Property, Native Green Landscapes UNFINISHED BUSINESS Committee of the Whole Library: Guiding Principles Community Services Department recommended approval of a contract with Native Green Landscapes, in the amount of $152,506.25, for clearing of invasive species and installation of improvements on the May Creek Trail property. Roforto Finance Committee. Noting that there was a short window to complete this work, it was MOVED BY BRIERE, SECONDED BY CORMAN, COUNCIL APPROVE CONSENT AGENDA ITEM 6.d. AS COUNCIL CONCUR. CARRIED. Council President Zwicker presented a Committee of the Whole report recommending concurrence in the following guiding principles. These principles are intended to re-affirm and clarify assignment of responsibilities, coordination, communication, and parameters with respect to the development ofthe two new Renton City libraries, at the Cedar River and Highlands locations, consistent with existing interlocal agreements between the King County Library System (KCLS) and the City. • The City of Renton (the City) and King County Library System (KCLS) have previously agreed, and remain committed to providing two new library facilities in the City "for the benefit of the citizens of Renton and the surrounding communities." • The new libraries will be located over the Cedar River at Liberty Park and on Sunset Boulevard in the Highlands and will be designed to be consistent with or superior in form, function, and quality of other recently constructed libraries in the KCLS system. • Both facilities will be designed and constructed within the budget approved and allocated for each building. • As previously agreed through interlocal agreement, based on demonstrated knowledge, leadership, and experience in building and providing quality library services, KCLS will be the lead agency to manage and oversee the design and construction of both libraries. • The City of Renton's Community Services and Community & Economic Development Departments will facilitate and support KCLS by assisting in design and construction oversight and attaining all necessary permits for the successful completion ofthe libraries. • In addition to the open houses and presentations outlined in the interlocal agreement, the City will provide opportunities at regular intervals to update and receive input from City residents, and applicable boards, commissions and committees. This will include monthly regular open house meetings designed to provide the latest information to the public and receive their feedback, and providing current information on the City and KCLS websites. • The City and KCLS will endeavor to incorporate library design concepts and programming elements desired by the public, as outlined in the interlocal agreement. • The City and KCLS will jointly select the final design for both libraries. • Other specific assignments and responsibilities remain as provided and defined in the adopted interlocal agreement between KCLS and the City. MOVED BY ZWICKER, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. September 17, 2012 Renton City Council Minutes Page 258 Transportation (Aviation) Committee CAG: 12-081, Taxiway Bravo System Rehabilitation - North Portion Reconstruction & Airfield Signage Modifications, ICON Materials Transportation: Six-Year TIP 2013-2018 Lease: New 40-Year, Bosair, LLC Finance Committee Finance: Vouchers Transportation (Aviation) Committee Chair Corman presented a report recommending concurrence in the staff recommendation to award the low bidder, ICON Materials, the contract in the amount of $2,364,463.61 for the Taxiway Bravo System Rehabilitation - North Portion Reconstruction & Airfield Signage Modifications Project. A federal grant in the amount of $2.75 million will cover 90 percent ofthe costs of this project, and the Committee recommends that $305,555.56 be transferred from the Airport's End Fund Balance to cover the other ten percent of the project. The Committee further recommended that the Mayor and City Clerk be authorized to sign the lease. MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation (Aviation) Committee Chair Corman presented a report recommending concurrence in the staff recommendation to approve the annual updates to the Six-Year Transportation Improvement Program (TIP 2013-2018) and approve the 2012 Arterial Street Plan. The Committee further recommended that the resolution regarding this matter be presented for reading and adoption. MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 259 for resolution.) Transportation (Aviation) Committee Chair Corman presented a report recommending concurrence in the staff recommendation to approve a new 40- year ground lease with Bosair, LLC. This lease will cover the seven years remaining on the existing lease, plus 33 additional years. Bosair will demolish one old hangar (Building 289) and construct a new hangar and office building. Bosair will retrofit the other hangar (Building 287). This will allow Bosair's main tenant, Ace Aviation, to further their aircraft maintenance business. Along with the reconstruction of their hangar buildings, Bosair, LLC, will increase their leased area by approximately 29,552 square feet in order to better accommodate their customers' aircraft. The Committee further recommended that the Mayor and City Clerk be authorized to sign the lease. MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Chair Briere recommended approval of Claim Vouchers 315113 - 315405, six wire transfers, and one payroll run with benefit withholding payments totaling $4,312,083.55, and payroll vouchers including 808 direct deposits and 92 payroll checks totaling $1,663,384.20. MOVED BY BRIERE, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. RESOLUTIONS AND ORDINANCES The following resolutions were presented for reading and adoption: September 17, 2012 Renton City Council Minutes Page 259 RESOLUTION #4158 Attorney: NPDES II Permit Appeal Interlocal Agreement, Various Agencies RESOLUTION #4159 Transportation: F Line RapidRide Fiber Optic Cables, King County, Burien, SeaTac & Tukwila RESOLUTION #4160 Transportation: F Line RapidRide Intelligent Transportation System (ITS) Improvements, King County RESOLUTION #4161 Transportation: Six-Year TIP 2013-2018 NEW BUSINESS Executive: Tours of SCORE Facility Library: Open House Meetings AUDIENCE COMMENT Citizen Comment: Asher - Cedar River Library Citizen Comment: Oullette • Cedar River Library Citizen Comment: Bray- Cedar River Library ADJOURNMENT A resolution was read authorizing the Mayor and City Clerk to enter into an interlocal agreement with the cities of Auburn, Bainbridge Island, Bellevue, Burlington, Des Moines, Everett, Issaquah, Kent, Mount Vernon, SeaTac, Snoqualmie and Sumner, and Cowlitz County regarding legal services. MOVED BY ZWICKER, SECONDED BY BRIERE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. A resolution was read authorizing the Mayor and City Clerk to enter into an interlocal agreement with King County and the cities of Burien, SeaTac, and Tukwila entitled "Agreement on the Design, Construction, Ownership, and Maintenance of the F Line RapidRide Fiber Optic Project." MOVED BY ZWICKER, SECONDED BY BRIERE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. A resolution was read authorizing the Mayor and City Clerk to enter into an interlocal agreement with King County entitled "RapidRide Intelligent Transportation System Agreement." MOVED BY ZWICKER, SECONDED BY BRIERE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. A resolution was read updating the City's Six-Year Transportation Improvement Program (TIP) 2013-2018. MOVED BY CORMAN, SECONDED BY ZWICKER, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Councilmember Persson reported that he recently toured the South Correctional Entity (SCORE) jail. He remarked that after speaking to fellow councilmembers some have indicated that they too would like a tour of the facility. He requested that the administration facilitate a tour of the SCORE jail for any Councilmembers who are interested. Mayor Law remarked that an open house regarding the Highlands and Cedar River libraries is occurring tomorrow, September 18, 2012 at 6 p.m. in the 7th Floor Conferencing Center. Beth Asher (Renton) questioned the City's reimbursement policy regarding the construction ofthe Cedar River Library. She stated that KCLS currently makes a payment then the City reimburses that payment without reviewing it. She suggested that the City and KCLS jointly review all invoices before they are paid. Paul Oullette (Renton) remarked that he would like to volunteer his services as a technical advisor to the City. He remarked that KCLS has technical staff, but he would like to assist the City in reviewing library design schematics. Richard Bray (Renton) remarked that the Cedar River Library should be built according to the desires of the Renton community. He stated that residents should have the maximum number of opportunities to provide input into the design process. He implored Council to work in that spirit. MOVED BY ZWICKER, SECONDED BY PERSSON, COUNCIL ADJOURN. CARRIED. Time: 8:02 p.m. Bonnie I. Walton, CMC, City Clerk Jason Seth, Recorder September 17, 2011 RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING September 17, 2012 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE (Zwicker) TUES., 9/18 Highlands and Cedar River Libraries Open 6 p.m. House *7TH FLOOR CONFERENCING CENTER* COMMITTEE OF THE WHOLE (Zwicker) MON., 9/24 Regional Committee Updates; 5 p.m. Emerging Issues in Economic Development & Transportation *7TH FLOOR CONFERENCING CENTER* FINANCE (Briere) PLANNING & DEVELOPMENT (Prince) PUBLIC SAFETY (Persson) TRANSPORTATION (AVIATION) (Corman) Approximately REACH Center for Hope - Day Center 6 p.m. Proposal *COUNCIL CHAMBERS* COMMUNITY SERVICES (Palmer) MON., 9/24 CANCELED UTILITIES (Taylor) MON, 9/24 4 p.m. Water Fluoridation NOTE: Committee ofthe Whole meetings are held in the Council Chambers unless otherwise noted All other committee meetings are held in the Council Conference Room unless otherwise noted.