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HomeMy WebLinkAboutFull Ad - RFP for Redevelopment City Property City of Renton, Washington Request for Proposals “Proposer of Site Improvements” Issue Date: March 11, 2026 Due Date: April 1, 2026 – 3:00 p.m. (Pacific Time) REQUEST FOR PROPOSALS Proposer of Site Improvements RFP Page 1 of 8 REQUEST FOR PROPOSALS Notice is hereby given that Proposals from interested parties will be received by the City of Renton, Washington (the “City”) for: Proposer of Site Improvements RFP Proposals to be submitted via email to: City of Renton, Attn: Paul Hintz, email address: phintz@rentonwa.gov Proposals from firms, developers, businesses, or any combination thereof (“Proposers”) received later than 3:00 p.m. on April 1, 2026, may not be considered. A copy of this Request for Proposals (“RFP”) may be obtained from City’s website at Bids, Proposals, Qualifications & Other Procurement Solicitations | City of Renton. The City reserves the right to reject any and all submissions, and to waive irregularities and informalities in the submittal and evaluation process. This RFP does not obligate the City to pay any costs incurred by Proposers in the preparation and submission of Proposals. Furthermore, this RFP does not obligate the City to accept or contract for any expressed or implied services. A Proposal that indicates that any of the requested information in this RFP will only be provided if and when the Proposer is selected as the apparently successful Proposer is not acceptable, and, at the City’s sole discretion, may disqualify the submission from consideration. The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all Proposers that it will affirmatively ensure that disadvantaged business enterprises will be afforded full and fair opportunity to submit Proposals in response to this RFP and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award of any contract entered into pursuant to this RFP. In addition to nondiscrimination compliance requirements, any Proposers ultimately awarded a contract shall comply with federal, state and local laws, statutes and ordinances relative to the execution of the work. This requirement includes, but is not limited to, protection of public and employee safety and health; environmental protection; waste reduction and recycling; the protection of natural resources; permits; fees; taxes; and similar subjects. Dated March 11, 2026 Jason Seth, City Clerk Advertised on City of Renton website on March 11, 2026 Advertised in Seattle Daily Journal of Commerce on March 11, 2026 Advertised in Office of Minority and Women's Business Enterprises on March 11, 2026 Advertised in the Renton Reporter on March 11, 2026 Scope and Approach The City is considering whether to declare as surplus to the City’s needs, and then offering for sale at fair market value, a certain City-owned parcel of land, as described herein, for the purpose of REQUEST FOR PROPOSALS Proposer of Site Improvements RFP Page 2 of 8 creating a vibrant land use that will contribute to the City’s economic development goals and further the Renton Downtown Civic Core Vision and Action Plan. The land (Tax Parcel ID 5696000070) is currently subject to an Interlocal Agreement with King County, and has been developed as a bus- only street for transit service. It is located between Burnett Avenue South and Logan Avenue South in downtown Renton (the “Site”) (see Attachment A). The City is open to possible lot line adjustments, an example of which is shown in Attachment B; any such adjustments would be subject to City application and permitting processes. Additionally, any proposed lot line adjustment that would expand the property to include any portion of the southern abutting lot would need to ensure that property can function as intended (e.g., maintain vehicle access for deliveries, provide an area for refuse containers, etc.). The City envisions the Site will be developed with a vibrant, family friendly, experience-based business drawing high foot traffic on a daily basis. For the purpose of this RFP, “experience-based business” means “a business that provides an activity or product for which a customer must be present and on site to experience.” Experience-based business could include one or more of the following: recreational facilities or athletic facilities, entertainment or educational facilities, or other businesses offering immersive experiences (referred to as the “Facilities” or “Improvements”) that will create an experiential use supporting and providing economic benefits to the City and surrounding area but not competing with other uses or businesses in the downtown area. The City also anticipates that the Facilities or Improvements would include public restrooms which the City could lease and maintain, or other public benefits. The City seeks Proposals from parties interested in designing, constructing, and managing/operating the Facilities. The City welcomes Proposals to further the City’s economic development, tourism, and support for local businesses. The City anticipates the most likely development scenario as follows: the Proposer will submit a proposed design of the Facilities for consideration by the City and, subsequent to any iterations of the design and the City’s approval of the final design, and subject to termination of the current Interlocal Agreement and determination to declare the property as surplus, the City will negotiate and execute a purchase and sales agreement for the Site with the selected Proposer; the City will convey the Site to the Proposer; the Proposer will design and construct the Facility or Facilities at its sole cost and expense in accordance with the approved design. The City will retain an option to re- purchase the Site equal to the original purchase price in the event that construction of the Facility is not commenced and/or completed by certain dates to be determined. For an initial period of ten years, the Site will be restricted to development and operation of the Facilities. Design Requirements Based upon currently available information, the Facilities will result in and meet the following:  Occupancy: Occupancy date will be determined with the Purchase and Sale Agreement. It’s the City’s intention that this site will be redeveloped within two years of the current transit center’s closure and departure from this site, which is anticipated to occur by the end of 2028.  Construct frontage improvements in compliance with Renton Municipal Code along Burnett Avenue South and Logan Avenue South prior to occupancy of the Facilities. REQUEST FOR PROPOSALS Proposer of Site Improvements RFP Page 3 of 8  The Facilities will be constructed upon property currently owned by the City property (Tax Parcel ID 5696000070), located in Renton, WA 98057 (a map / aerial photo identifying this area is attached as Attachment A)  The Facilities or Improvements must provide tangible public benefits (e.g., public restrooms accessible from City-owned property, public art, and/or high-quality architecture). City Council review and approval is required to surplus the real property, and to enter into a Purchase and Sale Agreement. RFP Process The City expects the Facilities: will be functional, efficient, safe, and secure; will incorporate quality systems and materials; will be distinctive in its urban design and architecture; and will offer excellent economic value. This RFP is intended to identify Proposals for the Site that best meet the vision of the Civic Core Vision and Action Plan and the goals for this property, as described herein. Any Proposer interested in this project and having the expertise, experience, financial, and other resources necessary to become the Proposer is invited to tender a Proposal. Proposals will be reviewed in a two-step process, the first of which is an evaluation according to the submission criteria and available points described below. Proposers who tender a complete Proposal submittal pursuant to the terms of this RFP will be identified as “Applicants,” and scored according to the criteria below. At the second step, up to the three (3) of the highest ranked Applicants, at the sole determination by the City, will be identified as “Applicant Finalists.” Applicant Finalists will be invited to participate in interviews and/or contract negotiations. Applicants not reaching the “Finalist” step will also be contacted with the City’s determination. Submission Criteria Proposals should be prepared simply, providing straightforward, concise descriptions of the Applicant’s capabilities to satisfy the requirements of the RFP. Proposals should not exceed 50 single-sided pages (8-1/2” x 11”) in length. Proposals must include the following: 1. Identification of the parcel or parcels and detailed description of the proposed Improvements/Facilities and public benefits, including a public restroom, that the Proposer intends to develop on the parcel. (20 points) 2. Previous experience in the development of and operation of a business similar to that proposed for this property. Include references and contact information for such development/business (please identify the specific members of your prop osed team that have the required or preferred relevant experience) (30 points balancing relative merits of the criteria below):  Project specific experience related to the design, construction, and management of recreation and athletic facilities, or mixed-use developments. REQUEST FOR PROPOSALS Proposer of Site Improvements RFP Page 4 of 8  Project specific experience related to the design, construction, and management of recreational facilities or athletic facilities, or a commercial mixed-use building proposed Improvements/Facilities for the Site, as applicable.  If the Applicant will not manage/operate the developed Facility itself, the proposed manager/operator for the Facility, including name, address, and experience of a similar size and scope. Please note, locally owned and operated businesses, with a long history of family friendly business success in Washington state is preferred.  General project experience of a similar size and scope.  Company information including time the company has been in business and business experience. Please identify if the Applicant business is a locally owned and operated business, with a long history of family friendly business success in Washington state.  A list of names and phone numbers of at least three (3) client references that would be most knowledgeable of your company’s performance on these similar projects. Please verify both name and contact phone number in advance before including this information in the Proposals. 3. Expertise of Key Personnel and/or Team Partners for Identified Roles (15 points balancing relative merits of the criteria below)  Specialized experience and technical competence of the team members with their titles and roles identified. This should include the team for both design, construction, and possible management of the Facilities identified in the response.  Highlight the experience of identified personnel with projects of similar scope and scale, particularly of recreational and athletic facilities, or mixed-use developments.  Demonstrate the business model is locally owned and operated, with a long history of family friendly business success providing onsite experiential opportunities to customers. 4. Project Understanding and Proposed Strategy for Success (15 points balancing relative merits of the criteria below)  A statement of your understanding of the various aspects of the proposed development project.  Capacity to perform the work within the desired timeframe.  Proposed methods to accomplish the work; ability to identify and solve issues related to ease of use, identify problems, and manage density, neighborhood and traffic issues; appreciation of design potential to minimize cost and construction impacts.  Demonstrate capability to explore and develop innovative or advanced techniques and design.  Ability to utilize businesses based in Renton or neighboring cities throughout the design, construction, operations, and maintenance phases, thereby strengthening the local economy. 5. Approach to Project Management and Delivery (10 points balancing relative merits of the criteria below) REQUEST FOR PROPOSALS Proposer of Site Improvements RFP Page 5 of 8  A discussion of your approach to this project.  A complete description of method to complete the scope of work.  A summary work coordination plan and schedule(s) describing how the goals, tasks, and other elements of the project can be expected to be completed during the project duration. 6. Financial Resources (Pass/Fail) (10 points)  Evidence of the Applicant’s financial strength and stability to complete this project.  Evidence of established relationships with financial institutions under which financing would be available for the execution and completion of the work called for.  Identification of other applicable resources. Proposal Submittal Instructions Please note: The following general requirements are mandatory for all Proposals. Proposals submitted after the deadline date and time or lacking one or more of the following requirements may not be accepted, at the sole discretion of the City. 1. Proposals must be submitted by e-mail and be received no later than 3:00 pm PST on April 1, 2026. 2. E-mailed Proposals should include “Proposer of Site Improvements RFP” in the subject line and be addressed to phintz@rentonwa.gov. 3. All Proposals must be in the form of a PDF and cannot exceed [20MB]. 4. Ensure the Proposal is within the 50-page limit, uses a legible font no smaller than 10 pt., and standard margins. 5. All Proposals must include the legal name of the organization, firm, individual or partnership submitting the Proposal. Include the address of the principal place of business, mailing address, phone numbers, emails, fax number and primary contact person. 6. To be evaluated, Proposals must address all requirements and instructions contained within. Questions: Questions regarding the scope of the proposed project, RFP, or the Proposal evaluation process must be submitted in writing and addressed to Paul Hintz, Redevelopment Manager, at phintz@rentonwa.gov. Questions must be submitted by 3:00 PM PST on March 18, 2026 which is two weeks prior to the submission deadline. Submittal Deadlines The City’s schedule for review of the RFP submittals and final selection of one or more Developers is as follows: March 11, 2026 RFP posted March 18, 2026 Deadline for questions: 3:00 p.m. Responses to questions posted: 3:00 p.m. on March 19 REQUEST FOR PROPOSALS Proposer of Site Improvements RFP Page 6 of 8 on City of Renton website: Bids, Proposals, Qualifications & Other Procurement Solicitations | City of Renton April 1, 2026 Request for Proposals Submittals Deadline: 3:00 p.m. April – May, 2026 Evaluation Period – including interviews TBD Proposer(s) Selected / Negotiations Commence Selection Criteria The City may choose to make a selection based on the evaluation of the Proposals. The City may also conduct a selective interview process with additional scoring to determine the highest rated Proposer, but the City reserves the right to make a selection based only on the evaluation of the Proposals or to reject all Proposals. As noted above, the City reserves the right to select one or more Proposers for development of the entire Site or one or more parcels, as applicable. The City may make a selection of one or more Proposers for the Site or individual parcels based on its review of the Proposals, interviews (if any), and its assessment of the Proposer who is most qualified to develop the Facilities on terms most advantageous to the City. Contract Prior to the commencement of any work, the City and the Proposer must reach written agreement on components, design, construction, and management of the Facilities. Formal agreements may include a sales and purchase agreement or a development agreement. The City will require standard contract provisions such as those related to:  Standards of measurable performance  Detailed Schedule of development  Purchase and Sales Terms  Reversionary Rights  Compliance with any applicable public works requirements  Insurance  Hold Harmless, Indemnification, and Defense  Breach of Contract and Remedies  Termination  Ownership of work product  Resolution of disputes  Governing law and venue for actions  Nondiscrimination Additional RFP Terms and Conditions A. The City reserves the right to reject any and all applications or to waive any irregularities in such applications. B. Applicants responding to this RFP must follow the procedures and requirements stated in this document. Adherence to the procedures and requirements of this RFP will ensure a fair and objective analysis of Proposals. Failure to comply with or complete any part of this RFP may result in rejection of a Proposal. REQUEST FOR PROPOSALS Proposer of Site Improvements RFP Page 7 of 8 C. The City reserves the right to request clarification of information submitted, and to request additional information in connection with any submission. D. The City reserves the right to terminate this RFP process at any point in the RFP process. E. The City reserves the right to negotiate a contract with qualified Applicant Finalists regardless of ranking after Step 1 pf the process. F. The contract(s) resulting from acceptance of a Proposal by the City shall be in a form supplied or approved by the City. The City reserves the right to reject any proposed agreement or contract provisions proposed by an Applicant Finalist. G. The City shall not be responsible for any costs incurred by any Proposer in preparing, submitting or presenting a response to this RFP. H. Any material submitted by a Proposer shall become the property of the City. Materials submitted after an agreement will be subject to the ownership provisions of that executed agreement. I. The City reserves the right not to award any portion or all of the project if it finds that none of the Proposals submitted meets the specific needs of the project. The City reserves the right to modify the scope of work and award portions of this RFP to the selected Proposer. Public Disclosure Once submitted to the City, Proposals shall become the property of the City, and all Proposals shall be deemed public records as defined in Washington’s public records statute, Chapter 42.56 RCW. Any qualification containing language that copyrights the submission, declares the entire submission to be confidential, declares that the document is the exclusive property of the Applicant, or is any way contrary to public disclosure laws may be removed from consideration at the sole discretion of the City. The City does not accept responsibility for determining what an Applicant may consider to be confidential and proprietary and exempt from public disclosure. Therefore, any application materials the Applicant claims is confidential and proprietary and exempt from disclosure must be clearly designated as such and the Applicant will be given notice and an opportunity to seek a court order preventing disclosure in the event of a request for those materials. OWMBE Participation The City encourages OWMBE firms to submit Proposals and encourages all firms to team with OWMBE firms in their pursuit of this project. Federal Debarment Neither the Applicant nor any member of the Applicant’s team shall be currently debarred or suspended by the Federal government. The Applicant shall not be listed as having an “active exclusion” on the U.S. government’s “System for Award Management” database (www.sam.gov) ATTACHMENT A Site Map REQUEST FOR PROPOSALS Proposer of Site Improvements RFP ATTACHMENT B The Site with Example Lot Line Adjustments