HomeMy WebLinkAboutContractDocusign Envelope ID: E87A70FF-67D7-41B7-A987-A8EE1A97E7FA
SMALL PUBLIC WORKS CONTRACT AGREEMENT
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THIS AGREEMENT ("Agreement") is made as of the 11th day of March 2026, (the "Effective
Date") by and between the City of Renton, a non-charter code ·city under RCW 35A, and a
Washington Municipal Corporation ("City "), through its Public Works Facilities Division and
Code Mechanical, Incorporated ("Contractor''), a Washington Corp. who are collectively referred
to as the "Parties", to install and replace the HVAC system at the Coulon Park Maintenance
Shop. The City and Contractor agree as set forth below.
1.Scope of Work: Contractor will provide all material and labor necessary to perform all
work described in the Scope of Work which is attached and fully incorporated into this
Agreement by reference as Attachment "A."
2.Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Scope of Work consisting of additions, deletions or modifications, the
Agreement Sum being adjusted accordingly by Parties mutual agreement. Such changes
in the work shall be authorized by written Change Order or Amendment signed by the
Parties.
3.Time of Performance: Contractor shall commence performance of the Agreement no later
than 30 calendar days after the Agreement's Effective Date.
4.Term of Agreement: The Term of this Agreement shall end at completion of the Scope of
Work, no later than 90 from the Effective Date. This Agreement may be extended to
accomplish change orders, if required, upon mutual written agreement of the City and
Contractor.
5.Agreement Sum: The total amount of this Agreement is the sum of $24,980.74 which
includes Washington State Sales Tax. This amount may be adjusted to a mutually agreed
amount based on changes to the Scope of Work.
6.Consideration: In exchange for Contractor's performance of the items and responsibilities
identified in the Scope of Work, the City agrees to make payment of the amount identified
as the Agreement Sum.
7.Method of Payment/ Retainagel Bondin&: Payment by the City for the Work will only be
made after the Work has been performed and a voucher or invoice is submitted in a form
acceptable to the City.
CAG-26-077
Docusign Envelope ID: E87A70FF-67D7-41 B7-A987-A8EE1A97E7FA
A.Prevailing Wage Rates:
Contractor must comply with the State of Washington prevailing wage requirements.
Contractor must file an Intent To Pay Prevailing Wage at the beginning of the project and
an Affidavit of Wages Paid at the end of the project with the Washington State Department
of Labor and Industries.
The State of Washington prevailing wage rates applicable for this project, which is located
in King County, may be found at the following website address of the Department of Labor
and Industries:
http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp
http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/default.asp
Pursuant to WAC 296-127-011, the applicable effective date for prevailing wage rates paid
for the duration of this contract shall be the date the contract is executed as reflected in
the "Effective Date" identified at the top of the first page of this Agreement.
Upon request, the City will provide a copy of the applicable prevailing wages for this
project. Alternatively, the rates may be viewed at the City of Renton City Hall by making
an appointment with the contact person identified herein or prior to contract award with
the contact person identified as the City of Renton contact in Paragraph 15 Notices of this
agreement.
B.Retainage held by the City or in Escrow Account:
Pursuant to RCW 60.26 and 39.08 the City requires a 5 % Retainage be withheld and that
the Contractor will provide a either a Performance and Payment (Contract) Bond on the
City approved form upon execution of the Agreement or waive the payment and
performance bond and instead the City will retain 10%. Payment of the initial 95% will be
made in the next pay cycle of the City Finance Department after receipt of such voucher
or invoice (pay cycles are bi-weekly). The remaining 5% will be retained for the purpose
of completion of the project and fulfillment of claims and liens. (Unless the contractor
waives the payment and performance bond below and opts for a 10% retainage below.)
Contractor must pick one -if contractor does not pick one then 5% with contract
bond is required:
___ To provide a payment and performance bond (contract bond) in the
amount of 100% of the estimate including taxes with a 5% retainage.
or
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Docusign Envelope ID: E87A70FF-67D7-4187-A987-A8EE1A97E7FA
X To waive a payment and performance bond (contract bond) and
instead the city will retain the remaining 10% will be retained for the purpose of
completion of the project and fulfillment of claims and liens.
B.The City shall have the right to withhold payment to Contractor for any work not
completed in a satisfactory manner until such time as Contractor modifies such
work so that the same is satisfactory.
C.Final Acceptance. Final Acceptance of the Project occurs when the Public Works
Director has determined that the Project is one hundred percent (100%) complete
and has been constructed in accordance with the Plans and Specifications.
D.Payment in the Event of Termination. In the event this Contract is terminated by
the either party, the Contractor shall not be entitled to receive any further amounts
due under this Contract until the work specified in the Scope of Work is
satisfactorily completed, as scheduled, up to the date of termination. At such time,
if the unpaid balance of the amount to be paid under the Contract exceeds the
expense incurred by the City in finishing the work, and all damages sustained by
the City or which may be sustained by the City or which may be sustained by the
reason of such refusal, neglect, failure or discontinuance of Contractor performing
the work, such excess shall be paid by the City to the Contractor. If the City's
expense and damages exceed the unpaid balance, Contractor and his surety shall
be jointly and severally liable therefore to the City and shall pay such difference to
the City. Such expense and damages shall include all reasonable legal expenses
and costs incurred by the City to protect the rights and interests of the City under
the Contract.
8.Hold Harmless: Contractor shall indemnify, defend and hold harmless the City, its elected
officials, officers, agents, employees and volunteers, from and against any and all claims,
losses or liability, or any portion of the same, including but not limited to reasonable
attorneys' fees, legal expenses and litigation costs, arising from injury or death to persons,
including injuries, sickness, disease or death of Contractor's own employees, agents and
volunteers, or damage to property caused by Contractor's negligent act or omission,
except for those acts caused by or resulting from a negligent act or omission by The City
and its officers, agents, employees and volunteers.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate ... ) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
contractor and The City, its officers, officials, employees and volunteers, Contractor's
liability shall be only to the extent of Contractor's negligence.
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Docusign Envelope ID: E87A70FF-67D7-41 B7-A987-A8EE1A97E7FA
It is further specifically and expressly understood that the indemnification provided in this
Agreement constitute Contractor's waiver of immunity under the Industrial Insurance Act,
RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually
negotiated and agreed to this waiver. The provisions of this section shall survive the
expiration or termination of this Agreement.
9.Insurance: Contractor shall secure and maintain:
10.
A.Commercial general liability insurance in the minimum amounts of $1,000,000 for each
occurrence/$2,000,000 aggregate for the Term ofthis Agreement.
B.Professional liability insurance, in the minimum amount of $1,000,000 for each
occurrence, shall also be secured for any professional services being provided to The
City that are excluded in the commercial general liability insurance.
C.Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D.Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Contractor's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
E.It is agreed that on Contractor's commercial general liability policy, the City of The City
will be named as an Additional Insured on a non-contributory primary basis. The City's
insurance policies shall not be a source for payment of any Contractor liability.
F.Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before executing the work of this
Agreement.
G.Contractor shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Contractor agrees as follows:
A.Contractor, and Contractor's agents, employees, representatives, and volunteers with
regard to the Work performed or to be performed under this Agreement, shall not
discriminate on the basis of race, color, sex, religion, nationality, creed, marital status,
sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
e
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Docusign Envelope ID: E87A70FF-67D7-4187-A987-A8EE1A97E7FA
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B.The Contractor will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C.If Contractor fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in whole
or in part.
D.Contractor is responsible to be aware of and in compliance with all federal, state and
local laws and regulations that may affect the satisfactory completion of the project,
which includes but is not limited to fair labor laws and worker's compensation.
11.Independent Contractor: Contractor's employees, while engaged in the performance of
any of Contractor's Work under this Agreement, shall be considered employees of the
Contractor and not employees, agents, representatives of the City and as a result, shall
not be entitled to any coverage or benefits from the City of Renton. Contractor's relation
to The City shall be at all times as an independent contractor. Any and all Workman's
Compensation Act claims on behalf of Contractor employees, and any and all claims made
by a third-party as a consequence of any negligent act or omission on the part of
Contractor's employees, while engaged in Work provided to be rendered under this
Agreement, shall be the solely Contractor's obligation and responsibility.
12.City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cms/0ne.aspx?portal1d=7922741&pageld=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
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Docusign Envelope ID: E87A70FF-67D7-41 B7-A987-A8EE1A97E7FA
prevent either The City or Contractor from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of
Effective Date.
CITY OF RENTON
Martin Pastucha, Public Works
Administrator
1055 South Grady Way
Renton, Washington 98057
3/11/2026 I 3:22 PM PDT
Date
Approved as to Legal Form
Cheryl L. Beyer 2/19/26 (3743)
Cheryl L. Beyer
Senior Assistant City Attorney
Non-standard pw-under $25K clb 3-27-25
PAGE80F8
CONTRACTOR
8619 17 th Ave East
Tacoma, WA 98445
Date
Docusign Envelope ID: E87A70FF-67D7-4187-A987-A8EE1A97E7FA
MECHANICALINC.
Code Mechanical Inc. PROPOSAL FORM 8619 17th Ave E Tacoma, WA 98445 Phone: 253-377-2787 253-310-6052 (Acct)Email: josh@codemechanicalinc.comBill To: City of Renton Qty Name MISC MISC Estimate Notes: 1055 S Grady Way Renton, WA 98057-3232 Description Trane air handler-T AH 5TEM4005AC41 SA Electric strip heat 10 KW Air conditioning unit-TAC 5TTR3036A 1 OOOA Labor Sheet metal fittings and duct Misc materials Lift F 100 filter Trane Heat Pump option Job Site: Date: 1/28/2026 Estimate#: 60236 P.O.#:Work Order#:City of Renton maintenance shop 1201 Lake Washington Blvd N Renton, WA 98056 Rate $21,107.00 $1,500.00 Subtotal Total Terms Due Upon Receipt Amount $21,107.00 $1,500.00 $21,107.00 $23,323.24 This is to replace the air handler that serves the office at the maintenance shop. This includes replacing the air handler, adding a condensing unit, new thermostat and modifying the ducting to the new system. This requires relocating the air handler to a better serviceable location and adding a 4" filter. This excludes after hours work, Mechanical engineering, TAB and electrical. NOTES AND ASSUMPTIONS: Priee es 3tMeEI jg gooEI for l S Eleys SigHe�1:1re
Docusign Envelope ID: E87A70FF-67D7-41B7-A987-A8EE1A97E7FA
Thank you for your business!
Docusign Envelope ID: E87A70FF-67D7-4187-A987-A8EE1A97E7FA
Vendor Setup Form
City of Renton Finance Department
1055 South Grady Way - 5
th Floor
Renton, WA 98057
www.rentonwa.gov
Instructions: Complete all sections of this form and return this form by fax (425) 430-6957, U.S. Mail or email.
Failure to submit a W-9 can create a delay in our payments to you, and your payment(s) could be subject to the
IRS required back up withholding
Vendor Information
Code Mechanical Inc 20-8868692
Name EIN
Tonja Young
Check Payable to if different than above Accounts Receivable Contact
8619 17th Ave E (253)310-6052
Address Accounts Receivable Phone Number
Tacoma, WA. 98445
City State
Business Information
Please check all that apply:
D Disadvantaged Business Enterprise D Minority Business Enterprise D Women Business Enterprise
Zip
Who is your contact person at the City of Renton?
Brain Hammon
City of Renton Department you are working with?
Facilities Manager
Electronic Funds Transfer
Account# 153598989918
Please attach a voided check or direct deposit letter from your bank
Please Provide a Current W-9 form
https://www.irs.gov/pub/irs-pdf/fw9.pdf
City of Renton Business license is required by City of
Renton municipal code, Business regulation #5-5-3.
50765
Renton Business license #
602711670
State of Washington UBI#
Questions? Contact Business Licensing at
https://rentonwa.gov/businesslicensing
R outing# 125000105
I/we hereby give the City of Renton the authority to make EFT direct deposits to the bank account described above. I/we understand that if this EFT
agreement is to b changed or canceled in any way that I/we mu_!! provide 30 day advance written notice to the City of Renton at the above
address.
Digitally signed by Tonja Young T • y / c t 11 Date:2026.03.0310:45:31-08'00' OnJa oung on ro er
Signature Printed Name
03/03/26
Date
Finance Accounts Payable Team Natalie Wissbrod, Accounting Asst.
(425)430-6919
nwissbrod@rentonwa.gov
Danielle Inks, Accounting Asst.
(425)430-6930
dinks@rentonwa.gov
Travis Case, Finance Manager
(425)430-6935
tcase@rentonwa.gov
Docusign Envelope ID: E87A70FF-6 707-41 B7-A987-A8 EE1A9 7E7FA
Form W-9
(Rev. March 2024)
Department of the Treasury Interna l Reve nue Service
Request fo r Tax paye r
Identific ation Number and Certifi cation
Go to www.irs.gov/FormW9 for instru ctions and the latest information.
Before you begin. For guidance rel ated to the purpose of Form W-9 , see Purpose of Fo rm, below .
Give form to the
re quester. Do not
send to the IRS.
1 Name of entity/individual. An entry is req uired. (Fo r a sole proprietor or disregarded entity, enter the owner's name on line 1, and enter the business/disregardedentity's name on line 2 .)
Code Mechanical Inc.
2 Business name/disregarded entity name, if different from above.
,.; 3a Chec k the appropriate box for fe deral tax classification of the entity/individual whose name is entered on line 1. Check 4 Exemptions (codes apply only to only one of the fo llowing seven boxes. certain entities, not individuals; □ D C corporat ion 0 S corporation 0 Partnership D Trust/estate see instructions on page 3): Individ ual/sole proprietor .(/) □LLC . Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) Exempt payee code (if any) G) c:: ---£;.g Note: Check the "LLC" box above and, in the entry space, enter the appropriate cod e (C, S, or P) for the tax
0 2 classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate Exemption from Foreign Account Tax
box for the tax classification of its owner. Compliance Act (FATCA) reporting
� t; □Other (see instructions)code (if any) -� .s
ll. (J � 3b If on line 3a you checked "Partnership" or "Trust/estate," or checked "LLC" and entered "P" as its tax classification,(Applies to accounts maintained (J and you are provid ing this form to a partnership, trust, or estate in wh ich you have an ownership interest , checkQ) □outside the United States.)
� this box if you have any foreign partners , owners, or beneficiaries. See instruct ions
Q) 5 Address (n umber, street , and apt. or suite no.). See instructions. Requester's name and address (o ptional)
861 9 17th Ave E
6 City, state, and ZIP code
Tacoma, WA. 98445
7 List account number(s) here (optional)
■::r:1 ••Taxpaye r Identification Number (TIN) I Social security number I Enter your TIN in the appropriate box. The TIN provided must matc h the name given on line 1 to avoid
backup withholding. For ind ividuals, this is generally your social security number (SS N). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identifi cation number (E IN). If you do not have a numbe r, see How to get a
TIN, later.
[Il]-[[]-1 I I I I or !Employer identification number
Note: If the account is in more than one name, see the instructions for line 1. See also What Name and
Number To Give the Requester for guidelines on whose number to enter. 2 0 - 8 8 6 8 6 9 2
Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withhold ing because (a) I am exempt from backup withholding, or {b) I have not been notified by the Internal Revenue
Service (I RS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defi ned below); and
4. The FATCA code(s) entered on this fo rm (if any) indicating that I am exempt fro m FATCA reporting is correct .
Certification instructions. Yo u must cross out item 2 above if you have been notified by t he IRS that you are currently subject to backup withhold ing
because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (I RA), and, generally, payments
oth er than interest and dividends, you are not required to sign the certification, but you must provide your correct TI N. See the instructions for Part II, later.
Sig n Signature of Here U.S. person Date
Section references are to the Internal Revenue Code unless otherwise
noted .
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were publ ished, go to www.irs.gov/Form W9 .
What's New
Line 3a has been modified to clarify how a disregard ed entity completes
this line. An LLC that is a disregarded entity should chec k the
appropriate box for the tax class ification of its owner. Otherwise, it
should check the "LLC" box and enter its appropriate tax classification.
Cat. No. 10231X
New line 3b has been added to this form . A fl ow-through ent ity is
req uired to complete this line to indicate that it has direct or indirect
fore ign partners, own ers, or beneficiaries when it provides the Form W-9
to another flow-through entity in which it has an ownership interest. Th is
change is intended to provide a flow-through entity with information
regard ing the status of its indirect foreign partnP.rs, owners, or
beneficiaries, so that it can satisfy any applicable reporting
requirements. For example, a partnership that has any indirect foreign
partners may be required to complete Sched ules K-2 and K-3. See the
Partnership Instructions for Sched ules K-2 and K-3 {Form 1065).
Purpose of Form
An individual or entity (Form W-9 requester) who is req uired to file an
info rmation return with the IRS is giving you this form because they
Form W-9 (Rev. 3-2024)
Docusign Envelope ID: E87A70FF-67D7-4187-A987-A8EE1A97E7FA
Insurance Guidelines for the City of Renton
The City of Renton requires current insurance certificates for one or
more of the following lines of coverage and minimum insurance limits:
•$1,000,000 per occurrence and $2,000,000 aggregate for Commercial General Liability
(CGL) or Special Event coverage. Limits may be increased for higher than usual or special
liability exposures.
•$1,000,000 combined single limit for Auto Liability. Required if a commercial vehicle will
be used in performance of work or delivery of products, beyond normal commutes.
•Proof of Workers' Compensation coverage, as required by the State of Washington
(provide the Washington L&I or excess coverage policy number).
•Excess Liability or Umbrella. Required only if needed to reach minimum CGL or auto
liability coverage limits.
•$1,000,000 Professional Liability. Required if professional services (e.g. architect,
engineering, surveying, legal, or medical) are being provided to the city and if those
professional services are excluded from the CGL policy.
•$1,000,000 Pollution Liability. Required if work involves a pollution risk to the
environment.
•$2,000,000 Cyber Liability Insurance. Required for information technology professional
services agreements. Limits may be higher for special liability exposures.
•Builders Risk. May be required up to the amount of the completed value of a new
building or major construction project.
•$1,000,000 per occurrence Aircraft Liability (Single Limit Bodily Injury and Property
Damage Liability). Required coverage only for aircraft tie-down leases.
Additional requirements unique to the City of Renton:
•Name the City of Renton as a certificate holder and a Primary and Non-Contributory
Additional Insured on the policy.
This requirement applies to Commercial General, Auto Liability, Excess/ Umbrella, Special
Event, and Aircraft Liability policies; it does not apply to Professional Liability, Workers'
Compensation, nor Cyber Insurance.
•The Certificate Holder should read:
City of Renton
ATTN: [your City contact's name & department]
1055 South Grady Way
Renton, WA 98057
•The City shall be provided with written notice of any policy cancellation within a
minimum of two business days of receipt of such notice by the policy holder.
•The city does not represent that the minimum required insurance coverage or limits are
adequate to protect the vendor/contractor/consultant from all liabilities.
•Insurance certificate requirements and minimum limits can only be waived or modified
with Risk Manager approval.
Direct any questions, comments, or concerns to: Krista Kolaz, Risk Management
425-430-7669
kkolaz@rentonwa.gov
Revised 6/8/23