HomeMy WebLinkAboutAgenda Bill_Server Purchasef)Public Works Department – Airport Division requests authorization to purchase two
HPE ProLiant DL380 Gen12 servers and associated appurtenances, vendor Trace3,
in the amount of $232,184.70, to support the additional video storage requirements
caused by the Airport Security & Fence Upgrade project that added 52 additional
security cameras at the Airport. Refer to Finance Committee
1
SUBJECT/TITLE:Server Purchase Authorization
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Public Works
STAFF CONTACT: William Adams, Civil Engineer 3
EXT.: 2067756862
The fiscal impact of the purchase of the two servers is not to exceed $232,184.70.
This purchase will be funded under the Airport Security & Fence Upgrade project budget 422.725119,
which has a 2025 balance budget of $1,640,933.65. During the Q1 budget adjustment period the
airport will request this amount be appropriated back into this budget, so costs do not
exceed the budget for the project.
Due to security breaches resulting in a number of thefts at the airport in the last couple of years
the Airport staff initiated a security review. One recommendation in this review was to increase
camera and fencing infrastructure at a number of locations throughout the airport. The Airport
Security & Fence Upgrade project (CAG-25-013) is currently underway and with it we anticipated the
need for more server storage capacity for video storage. This need is driven by the
52 additional cameras being installed throughout the airport. The PW/Airport in collaboration with
the Executive Services/ Information & Technology Division (IT) has received a quote from TRACE3 to
supply all the necessary components for two servers. The quote received from TRACE3 follows the
National Association of State Procurement Officials (NASPO) pre-negotiated discount price for local
governments. Using a supplier that uses NASPO pricing guarantees we are getting the lowest price in
the region.
The IT and Airport divisions have collaborated to determine if a cloud storage option would be more
economical. In this instance the physical server would be the only method to store the data from the
cameras already purchased through the contractor. This falls in line with the rest of the city’s data
storage methods.
This work is due to be completed in the summer of 2026.
Authorize the purchase of two servers in association with the Airport Security & Fence Upgrade
City Council Regular Meeting
FISCAL IMPACT SUMMARY:
SUMMARY OF ACTION
2
project not to exceed amount of $232,184.70.
STAFF RECOMMENDATION
HPE ProLiant DL380 Gen12 Video Servers - 3.84TB
Options
Quote # Trace3.171756.v3
Prepared for:
City of Renton
Brett Tietjen
btietjen@rentonwa.gov
7505 Irvine Center Drive, Suite 100
Irvine, CA 92618
HPE ProLiant DL380 Gen12 w/3yr Support - 3.84TB
Line #Qty Part Number Product Description Unit Price Ext. Price
HPE (Server and Storage) NASPO MA#23008
NASPOVP WA - 5820-WA
*** Sale price includes all shipping and handling charges.
1 2 P73283-B21 HPE DL380 Gen12 24SFF NC CTO Svr $1,452.06 $2,904.12
2 4 P74504-B21 INT Xeon 6507P CPU for HPE $619.76 $2,479.04
3 8 P69727-B21 HPE 32GB 2Rx8 PC5-6400B-R Smart Kit $934.52 $7,476.16
4 48 P40505-B21 HPE 3.84TB SATA MU SFF BC MV SSD $3,941.10 $189,172.80
5 2 P26262-B21 BCM 57414 10/25GbE 2p SFP28 Adptr $133.83 $267.66
6 2 P47777-B21 HPE MR416i-p Gen11 SPDM Storage Cntlr $594.73 $1,189.46
7 2 P01366-B21 HPE 96W Smart Stg Li-ion Batt 145mm Kit $24.96 $49.92
8 2 P48918-B21 HPE DL360 Gen11 Stg Cntrl Enable Cbl Kit $5.69 $11.38
9 2 P47781-B21 HPE MR416i-o Gen11 SPDM Storage Cntlr $495.60 $991.20
10 2 P51181-B21 BCM 5719 1Gb 4p BASE-T OCP Adptr $55.32 $110.64
11 4 P38997-B21 HPE 1600W FS Plat Ht Plg LH Pwr Sply Kit $99.46 $397.84
12 4 P78145-B21 HPE C13 - C14 250V 10A 2m FIO Pwr Cord $3.24 $12.96
13 2 E5Y43A HPE OV for DL 3y 24x7 FIO Phys 1 Svr Lic $348.52 $697.04
14 2 P72203-B21 HPE DL3XX/ML350 G12 CPU1/OCPB x8 Cbl Kit $18.00 $36.00
15 4 P76452-B21 HPE DL380 Gen12 8SFF UMB OROC Cbl Kit $15.52 $62.08
16 2 P76453-B21 HPE DL380 Gen12 8SFF UMB PCIe Cbl Kit $22.33 $44.66
Page: 2 of 5Trace3.171756.v3
7505 Irvine Center Drive, Suite 100
Irvine, CA 92618
HPE ProLiant DL380 Gen12 w/3yr Support - 3.84TB
Line #Qty Part Number Product Description Unit Price Ext. Price
17 2 P35876-B21 HPE CE Mark Removal FIO Enable Kit $0.12 $0.24
18 4 P49145-B21 HPE DL380 Gen11 Std Heat Sink Kit $25.64 $102.56
19 2 P52341-B21 HPE DL3XX Gen11 Easy Install Rail 3 Kit $32.14 $64.28
20 2 P73325-B21 HPE Localization FIO Kit $0.79 $1.58
21 2 P74755-B21 HPE DL380 Gen12 NS204i-u Rear Enable Kit $20.35 $40.70
22 2 P78279-B21 HPE NS204i-u V2 Ht Plg Boot Opt Dev $336.13 $672.26
23 2 P79552-B21 HPE 30C Sys Inlet Op Temp Config Trk $0.25 $0.50
24 1 HA113A1 HPE Installation SVC $0.00 $0.00
25 2 HA113A1#5A6 HPE Proliant DL/ML Install SVC $183.12 $366.24
26 1 HU4A6A3 HPE 3Y Tech Care Essential SVC $0.00 $0.00
27 2 HU4A6A30C4V HPE DL380 Gen12 Support $1,485.29 $2,970.58
Subtotal:$210,121.90
Estimated Tax (Gen12)
Line #Qty Part Number Product Description Unit Price Ext. Price
1 1 Estiamted Tax Estimated Tax for 98057 (Gen12)$22,062.80 $22,062.80
Subtotal:$22,062.80
Page: 3 of 5Trace3.171756.v3
7505 Irvine Center Drive, Suite 100
Irvine, CA 92618
Trace3 Sales Rep
Additional Information
Brandon Snyder
Account Manager
TRACE3
www.Trace3.com
M: 503.758.7067
Pricing Disclaimer
Additional Information
Trace3 will use commercially reasonable efforts to maintain the prices quoted herein through the quote expiration date.
Notwithstanding any other term or condition in this quote or any existing agreement applicable to this quote, Trace3
reserves the right to rescind this quote prior to the quote expiration date in the event of OEM (including distributors)
price increases due to tariffs, in which case Trace3 will issue a new quote with revised pricing. Trace3 will use
commercially reasonable efforts, but will not be obligated to, provide advance notice of such rescission.
Page: 4 of 5Trace3.171756.v3
7505 Irvine Center Drive, Suite 100
Irvine, CA 92618
HPE ProLiant DL380 Gen12 Video Servers - 3.84TB Options
Prepared by:Prepared for:Quote Information:
Trace3 - Irvine City of Renton Trace3.171756.v3
Tiffany Weber
tiffany.weber@trace3.com
1055 S. Grady Way
Renton, WA 98057
Brett Tietjen
btietjen@rentonwa.gov
Quote Date: 02/24/2026
Expiration Date: 03/26/2026
Quote Summary
Description Amount
HPE ProLiant DL380 Gen12 w/3yr Support - 3.84TB $210,121.90
Estimated Tax (Gen12)$22,062.80
Total:$232,184.70
Upon client signatory’s execution of this Quote, he/she affirms that:
1. Client will purchase and pay Trace3 for the equipment and/or services referenced above;
2. Without a separate written agreement signed by Trace3 and client, equipment and/or services referenced above are provided solely
subject to the terms of this Quote and the applicable terms and conditions located at http://www.trace3.com/legal
3. He/she is authorized to accept this Quote on behalf of client and has complied with all of client's business practices in making this
purchase;
4. Unless specifically itemized, quoted amounts exclude shipping and sales taxes, which will be charged on all U.S. shipments; and
5. Client is responsible for submitting exemption certificates for sales tax-exempt purchases.
6. Use of the equipment and/or services referenced above is subject to the applicable end-user license agreement of the manufacturer.
Page: 5 of 5Trace3.171756.v3