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HomeMy WebLinkAboutAgenda Bill_041 SUBJECT/TITLE:Interagency agreement with King County for 2026-2027 Re+ City Grant (GRA-26-001) RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works STAFF CONTACT: Meara Heubach EXT.: 7389 This interagency agreement provides $100,000.00 of grant funding into the 2026 Solid Waste Utility budget for implementing a waste reduction technical assistance program for commercial customers in Renton and Kent. This grant fully reimburses the city for expenditures related to the agreement’s scope of work. Authorization is requested for additional budget appropriations for the Solid Waste Division in the amount of $100,000 offset by additional grant revenues of the same amount and will be included on the next budget adjustment. The Solid Waste Utility is eligible to receive $100,000 of competitive non-matching grant funding in 2026-2027 through the King County Solid Waste Division’s Re+ City Grant program. o The city is eligible for this funding because Renton City Council authorized the mayor to sign the King County Solid Waste Division’s Re+ Pledge (Resolution 4496). This grant will help fund a waste reduction technical assistance program that started in 2024 and that aims to increase compostables and recycling service levels at commercial locations. The following support was provided to businesses since the program began (Q1 2024- Q3 2025): o 387 businesses were contacted via email for initial recruitment. o 171 unique businesses were visited in-person for technical assistance. o 37 businesses added organics and/or recycling services. Note: these numbers account for one business when multiple businesses share the same waste enclosure. o Spanish and Vietnamese speaking businesses were prioritized. Of the 171 businesses, 50 were Spanish-speaking and 30 were Vietnamese-speaking. This program will help commercial customers comply with the state’s Organics Management Law, which requires commercial customers generating at least 96 gallons of organic waste per City Council Regular Meeting FISCAL IMPACT SUMMARY: SUMMARY OF ACTION 2 week to subscribe to compostables collection. The program will prioritize assistance to food-generating commercial customers that serve or are staffed or owned by Spanish or Vietnamese speakers. The city applied for the grant in partnership with the City of Kent. The City of Renton is managing the grant and the technical assistance program, so 60% of the grant funds will be spent on Renton customers and 40% will be spent on Kent customers. Authorize the mayor to execute an interagency agreement with King County for the 2026-2027 Re+ City Grant Program to accept $100,000.00 of non-matching grant funds to implement a waste reduction technical assistance program for commercial customers in Renton and Kent and approve the budget adjustment of $100,000. STAFF RECOMMENDATION 1 CPA # 6601211 GRA-26-001 INTERAGENCY AGREEMENT FOR THE 2026-2027 RE+ CITY GRANT PROGRAM Between KING COUNTY and the CITY OF RENTON This Agreement for Award of Re+ Grant Funds (“Agreement”) is executed between King County, a charter county and political subdivision of the State of Washington, acting through its Department of Natural Resources, Solid Waste Division, and the City of Renton a municipal corporation of the State of Washington, hereinafter referred to as “County” and “City” respectively. Collectively, the County and City will be referred to as “Party” or “Parties.” 1. RECITALS 1.1 In 2022, King County launched the Re+ initiative to reinvent the region’s waste system to keep materials in use longer and reduce greenhouse gas emissions. The City of Renton signed onto the Re+ Pledge affirming their support and collaboration towards the shared vision that Re+ represents. The County developed the Re+ City Grant Program, as authorized in King County Code 10.14.025, to support Cities’ efforts to invest in, develop, and deliver on projects that help create a more circular economy, where waste is minimized, materials are kept in use longer, and natural systems are regenerated. Cities that operate under the Solid Waste Comprehensive Management Plan that have signed the Re+ Pledge are eligible to apply for this competitive funding. 1.2 King County has developed the criteria for program eligibility in the Grant Guidelines, attached hereto and incorporated herein as Exhibit D. King County has received a proposed scope of work and budget from the City and has determined that the scope of work and budget, attached hereto and incorporated herein as Exhibit A and Exhibit B, are consistent with the Re+ Program and with the Grant Guidelines. 1.3 King County and the City desire to enter into this Agreement for the purpose of establishing the terms and conditions under which King County will provide an award of Re+ City Grant Program funding to the City subject to the budget approval process of the King County Council. NOW THEREFORE, in consideration of mutual promises and covenants contained herein, the Parties hereby agree to the terms and conditions as follows: 2 2. AWARD OF GRANT; CONDITIONS OF GRANT 2.1 The Recitals are an integral part of this Agreement and are incorporated herein by this reference. 2.2 King County agrees to grant the City an award of Re+ City Grant Program funds not to exceed $100,000 (the “Award”) on a reimbursement basis as described in Section 2.4. The Award shall be used by the City solely for the performance of the activities described in this Agreement. 2.3 The City shall use the grant of Re+ City Grant Program funds to provide waste reduction and recycling programs and/or services as outlined in Exhibit A. The total amount of funds available from this grant in 2026 and 2027 shall not exceed $100,000. 2.4 This Agreement provides for distribution of 2026 and 2027 grant funds to the City. Reimbursement for activities carried out and expenses incurred by the City may predate the execution date of this Agreement provided that a) the activities occurred after the City accepts the County’s award notification in writing; b) the activities have been identified by the City as being within the Grant Guidelines, attached herein as Exhibit D, and Scope of Work, attached herein as Exhibit A; b) the expenses are incurred in carrying out the Scope of Work and are authorized by this Award; and c) such activities and expenses otherwise comply with all other terms of this Agreement. Reimbursements shall be paid to the City only after this Agreement has been fully executed. 2.5 During this two-year grant program, the City will submit a minimum of two (2), but no more than eight (8), progress reports to the County in a form determined by the County. Reports must be signed by a City official. These reports will include: a. a completed progress report; and b. reimbursement requests with both a Budget Summary Report Form and an Expense Summary Form, unless The City has a spreadsheet similar to the Expense Summary Form already in use, in which case the City is free to use that spreadsheet instead of the Expense Summary Form. The City will submit the form or similar spreadsheet and not submit backup documentation for grant expenses. The City shall maintain this documentation in its records. If the City chooses to submit up to the maximum of eight (8) progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County on the last day of the month following the end of each quarter (April 30, July 31, October 31, January 31), except for the final progress report and request for reimbursement, which shall be due by March 31, 2028. If the City chooses to submit the minimum of two progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County by March 31, 2027, and March 21, 2028. Regardless of the number of progress reports the City chooses to submit, in order to secure reimbursement, the City must provide in writing to the County by the 5th working day of January 2027 and January 2028, the dollar amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. 3 2.6 If the City accepts funding through this grant program for the provision of waste reduction and recycling programs and projects for other incorporated areas of King County, the City shall explain the relationship with the affected adjacent city or cities that allows for acceptance of this funding and the specifics of the proposed programs and projects within the scope of work document related thereto. 2.7 Within forty-five (45) days of receiving a request for reimbursement from the City, the County shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The County will not authorize payment for activities and/or expenditures which are not included in the scope of work and budget attached as Exhibit A and Exhibit B, unless the scope has been amended according to Section V of this Agreement. King County retains the right to withhold all or partial payment if the City’s report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation of expenditures and/or adequate description of each activity described in the scope of work for which reimbursement is being requested), and/or are not consistent with the scope of work and budget attached as Exhibit A and Exhibit B. 2.8 The City shall be responsible for following all applicable federal, state, and local laws, ordinances, rules, and regulations in the performance of work described herein. The City assures that its procedures are consistent with laws relating to public contract bidding procedures, and the County neither incurs nor assumes any responsibility for the City’s bid, award, or contracting process. 2.9 During the performance of this Agreement, neither the City nor any party subcontracting under the authority of this Agreement shall discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or physical handicap in the employment or application for employment or in the administration or delivery of or access to services or any other benefits under this Agreement as defined by King County Code, Chapter 12.16. 2.10 During the performance of this Agreement, neither the City nor any party subcontracting under the authority of this Agreement shall engage in unfair employment practices as defined by King County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state, and local laws, ordinances, executive orders and regulations that prohibit such discrimination. These laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights Act of 1964. 2.11 The City shall use recycled paper for the production of all printed and photocopied documents related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying and printing and shall use recycled/recyclable products wherever practical. 2.12 The City shall maintain accounts and records, including personnel, financial, and programmatic records, and other such records as may be deemed necessary by the County, to ensure proper accounting for all project funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. These records shall be maintained for a period of six (6) years after termination hereof unless permission to destroy them is granted by the Office of the State Archivist in accordance with RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the County and/or by federal or state officials as so authorized by law. 2.13 The City shall maintain a record of the use of any equipment that costs more than $1,000 and is purchased with grant funds from King County for a total period of three (3) years. The records shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King County by March 31 of each year through the year 2028. 4 2.14 The City agrees to credit King County on all printed materials provided by the County, which the City is duplicating, for distribution. Either King County’s name and logo must appear on King County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit King County for artwork or text provided by the County as follows: “artwork provided courtesy of King County Solid Waste Division” and/or “text provided courtesy of King County Solid Waste Division.” 2.15 The City agrees to submit to the County copies of all written materials which it produces and/or duplicates for local waste reduction and recycling projects which have been funded through the Re+ City Grant Program. The City agrees to recognize King County on all printed materials developed or purchased using Re+ City Grant Program funds. Upon request, the City agrees to provide the County with a reproducible copy of any such written materials and authorizes the County to duplicate and distribute any written materials so produced, provided that the County credits the City for the materials. 2.16 The City will provide the King County Project Manager with the date and location of each Re+ City Grant Program-funded event provided by the City, as well as copies of any printed materials used to publicize each event, as soon as they are available but no later than thirty (30) days prior to the event. If there is any change in the date or the location of an event, the City will notify the County a minimum of thirty (30) days prior to the event. If the event brochure is required for admission to the City’s event, the City is exempt from having to provide the brochure to King County. 2.17 This project shall be administered on the City’s behalf by Meara Heubach, Solid Waste Program Manager, or designee. 2.18 The County agrees to credit the City on all printed materials provided by the City to the County, which the County duplicates, for distribution. Either the City’s name and logo will appear on such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit the City for artwork or text provided by the City as follows: “artwork provided courtesy of the City of Renton” and/or “text provided courtesy of the City of Renton.” 2.19 The County retains the right to share the written material(s) produced by the City which have been funded through this program with other King County cities for them to duplicate and distribute. In so doing, the County will encourage other cities to credit the City on any pieces that were produced by the City. 2.20 The Re+ City Grant Program shall be administered on King County’s behalf by Eberley Barragán, Project Manager, King County Solid Waste Division, or designee. 3. DURATION OF AGREEMENT This Agreement shall become effective on the date of execution of the Agreement by both the County and the City and shall terminate on December 31, 2027. The City shall not incur any new charges after December 31, 2027. Notwithstanding that date of execution, this Agreement allows for the disbursement of grant funds to the City for County-approved programs that are initiated on or after January 1, 2026, but prior to the execution of this Agreement, provided that: The City has received and accepted a written award notification from the County, and The City complies with the reporting requirements of Section 2.4 of this Agreement. 5 No expenses incurred prior to January 1, 2026 shall be eligible for reimbursement under this Agreement. 6 4. TERMINATION 4.1. This Agreement may be terminated by King County, in whole or in part, for convenience without cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. 4.2 . King County may also terminate this Agreement, in whole or in part, for lack of appropriation, upon thirty (30) days prior written notice to the City. In accordance with King County Code 4A.100.070, if King County terminates this Agreement for non-appropriation, then King County’s costs associated with such termination, if any, shall not exceed the appropriation for the biennium in which termination occurs. 4.3 This Agreement may be terminated by either Party, in whole or in part, for cause prior to the termination date specified in Section 3 upon thirty (30) days advance written notice. Reasons for termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or failure to provide grant-related reports, invoices, or statements as specified in Section 2.5 and Section 2.7 4.4 If the Agreement is terminated as provided in this section: (1) the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination; and (2) the City shall be released from any obligation to provide further services pursuant to this Agreement. 4.5 Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either Party may have in the event that the obligations, terms and conditions set forth in this Agreement are breached by the other Party. 5. AMENDMENTS This Agreement may be amended only by written agreement of the Parties. Amendments to scopes of work will only be approved if the proposed amendment is consistent with the most recently adopted King County Comprehensive Solid Waste Management Plan. Amendments will only be approved if the proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. Funds may be moved between tasks in the scope of work, attached as Exhibit A, upon written notification by the City to King County and written approval by the County. 6. HOLD HARMLESS AND INDEMNIFICATION The City agrees to indemnify, defend and hold harmless King County, and its elected or appointed officials, employees and agents, from all suits, claims, alleged liability, actions, losses, costs, expenses (including reasonable attorney’s fees), penalties, settlements and damages of whatsoever kind or nature arising out of, in connection with, or incident to any acts or omissions of the City, its employees, agents, contractors or subcontractors in performing its obligations under this Agreement, except of the County’s sole negligence. The City’s obligations under this section shall include, but not be limited to all of the following: (i) The duty to promptly accept tender of defense and provide defense to the County with legal counsel acceptable to the County and at the City’s own expense; (ii) Indemnification of claims made by the City’s own employees or agents; and (iii) Waiver of the City’s immunity under the industrial insurance provisions of Title 51 R.C.W. but only to the extent necessary to indemnify the County, which waiver has been mutually negotiated by the Parties. In the event it is necessary for the County to incur attorney’s fees, legal expenses, or other costs to enforce the provisions of this section, all such fees, expenses, and costs shall be recoverable from The City. The provisions of this Section 6 shall survive the expiration, abandonment, or termination of this Agreement. 7 7. INSURANCE 7.1 The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with performance of work pursuant to this Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum limits of this insurance shall be $1,000,000 general liability insurance combined single limit per occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate limit, a $2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole responsibility of the City. Such insurance shall cover the County, its officers, officials, employees, and agents as additional insureds against liability arising out of activities performed by or on the City’s behalf pursuant to this Agreement. A valid Certificate of Insurance and additional insured endorsement is attached to this Agreement as Exhibit C, unless Section 7.2 applies. 7.2 If the Agency is a Municipal Corporation or an agency of the State of Washington and is self- insured for any of the above insurance requirements, a written acknowledgment of self-insurance is attached to this Agreement as Exhibit C. 7.3 If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of the Washington Cities Insurance Authority (WCIA), a written acknowledgment/certification of current membership is attached to this Agreement as Exhibit C. 8. ENTIRE CONTRACT; NO WAIVER OF DEFAULT This Agreement is the complete expression of the agreement of the County and the City hereto, and any oral or written representations or understandings not incorporated herein are excluded. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. 9. TIME IS OF THE ESSENCE The County and the City recognize that time is of the essence in the performance of this Agreement. The Scope of Work set forth in Exhibit A shall be completed by the City no later December 31, 2027. In the event that the Scope of Work is not completed by this date, then King County shall retain any unexpended Award funds. 10. SEVERABILITY If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions. 8 11.NOTICE Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if sent to the King County Solid Waste Division and the City at the addresses provided below: Eberley Barragán, Project Manager, or a provided designee King County Solid Waste Division Department of Natural Resources and Parks ebarragan@kingcounty.gov If to the City: Meara Heubach, Solid Waste Program Manager, or a provided designee City of Renton 1055 S Grady Way Renton, WA 98057 IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below: City of Renton King County, Washington BY__________________________________ Christopher S. Stubbs, Deputy Division Director Solid Waste Division ______________________________ Date ___________________________________ Armondo Pavone, Mayor - City of Renton Attest: ___________________________________ Jason Seth, City Clerk Date Approved as to legal form: Cheryl L. Beyer 2 /27/2026 ___________ Senior Assistant City Attorney - Date -For Shane Moloney, City Attorney -file # (2578) Exhibit A CPA # 6601211 GRA-26-001 P A G E | 1 Re+ City Grant Program – Agreement with the Cities of Renton and Kent Scope of Work Project Name: Organics & Recycling Commercial Technical Assistance Grant Amount Awarded: $100,000 Initiative Summary: The Cities of Renton and Kent will offer organics and recycling technical assistance to commercial customers in Renton and Kent. This project expects to increase organics and recycling service levels and decrease contamination levels at 20% of contacted commercial locations. Outreach will prioritize commercial customers that (a) produce 96 gallons or more of organic waste per week and (b) serve or are staffed/owned by Spanish or Vietnamese speakers. Initiative Objective: Goals of this project include: 1)Increase organics and recycling service levels for commercial customers 2)Right size waste services for commercial customers 3)Divert organic waste and recyclables away from Cedar Hills Regional Landfill 4)Reduce methane gas emissions that contribute to climate change. Project Description: This project will provide tailored waste prevention technical assistance to commercial locations in Renton and Kent, prioritizing commercial locations serving, staffed or owned by Spanish or Vietnamese speakers. Cascadia Consulting Group (Cascadia) is currently under contract with the City of Renton to provide technical assistance and project management for this project. With the planning phase of this project largely complete, nearly all grant funds will support direct technical assistance to commercial customers in Renton and Kent. The technical assistance provided by this project will help commercial customers start organics collection and sort their waste materials more accurately. Consultants from Cascadia will assess and right-size waste service levels and provide workers with training and tools to better identify and separate compostable and recyclable materials. To assess service levels, the consultant will use data provided by Renton and Kent’s waste hauler, Republic Services, and visual inspections of the commercial customers’ garbage, recycling, and organics containers. Based on these inspections and industry guidelines for how much organics and recycling service commercial customers should have, the consultant will recommend service level changes and calculate the cost savings for the customer if they reduce their garbage service. The consultant will also educate commercial customers about the state’s Organics Management Law and the law’s P A G E | 2 requirements to separate organic waste from garbage. To make it easier for commercial customers to identify and sort waste materials, the consultant will offer a range of tools and services including: 1)Relabeling and coordinating the replacement of exterior garbage, recycling, and organics containers, as necessary 2)Locating interior garbage, recycling, and organics containers more conveniently 3)Supplies for separating and storing compostables and recyclables (such as interior recycling and organics containers, trolleys for interior waste containers, compostable bags, and compostable bag dispensers) 4)Installing multilingual signs and stickers near or on waste containers 5)Providing education to staff in English, Spanish, or Vietnamese about which materials are compostable or recyclable and which items are common contaminants 6)Conducting follow-up visits to troubleshoot arising issues, continue staff education, and assess contamination levels Milestones and Timeline: Milestone/Phase Brief Description Start Date End Date Plan and identify priority commercial customers Analyze commercial service data and business license lists to determine which commercial customers should receive technical assistance. January 1, 2026 March 31, 2026 Outreach and technical assistance Provide in-person waste reduction assistance to commercial customers. February 1, 2026 October 31, 2027 Evaluation Track and report changes in waste services at locations receiving technical assistance. May 1, 2026 December 15, 2027 Roles and Responsibilities: The City of Renton will: 1)Help identify commercial customers to receive technical assistance 2)Track expenses 3)Submit reimbursement requests and progress reports to King County 4)Manage consultant work 5)Pay all consultant invoices 6)Purchase supplies, such as indoor recycling containers and compostable bags 7)Manage the development of all outreach materials, such as signs and mailers P A G E | 3 8)Print outreach materials for Renton commercial customers 9)Update the City of Renton’s website with information on the technical assistance program The City of Kent will: 1)Help identify commercial customers to receive technical assistance 2)Print outreach materials for Kent businesses 3)Update the City of Kent website with information on the technical assistance program The City of Renton and City of Kent have agreed to the following budget arrangements: 1)Grant funds will be allocated 60/40 between work completed in Renton and Kent because Renton staff will be the primary project manager. 2)The City of Renton's project manager will responsibly manage the project to achieve as close to a 60/40 funding split as feasible. 3)The consultant will be required to show on their invoices how much time was spent on Renton commercial customers and how much was spent on Kent commercial customers. Project Deliverables Progress Reports (submitted with invoices) will summarize activities completed and milestones reached during the reporting period. Each report will include: 1)Description of technical assistance provided to commercial customers in Renton and Kent. 2)Summary of outreach conducted, with attention to engagement of Spanish- and Vietnamese-speaking commercial customers. 3)Before/after analysis of garbage, recycling, and organics service levels at participating locations. 4)Tracking and reporting of: a)Pounds/year of organics diverted. b)Pounds/year of recyclables diverted. c)Number of commercial locations receiving their first in-person visit. d)Number of Spanish-speaking and Vietnamese-speaking locations receiving their first in-person visit. e)Number of commercial customers completing organics or recycling service changes. Final Project Report (submitted at project conclusion) will provide comprehensive results and narrative insights. The report will include: 1)Totals for diversion and participation across Renton, Kent, and the project overall: a)Total number of commercial customers engaged. P A G E | 4 b)Total number of commercial customers receiving technical assistance. c)Total pounds/year of organics diverted. d)Total pounds/year of recyclables diverted. e)Total number of Spanish-speaking and Vietnamese-speaking locations visited. f)Total number of commercial customers completing organics or recycling service changes. 2)Qualitative findings, such as: a)Barriers or challenges faced by commercial customers in adopting organics/recycling service. b)Feedback from Spanish- and Vietnamese-speaking commercial locations on outreach effectiveness and language access. c)Success stories or examples of commercial customers that improved diversion or reduced contamination as a result of the project. d)Lessons learned to inform future commercial diversion efforts in Renton, Kent, and King County. Project Outcomes: Anticipated outcomes from this project include: 1)Increased diversion of compostables and recyclables from Cedar Hills Regional Landfill. 2)Reduced greenhouse gas emissions and extended landfill life by decreasing disposal of recoverable materials. 3)Improved quality of collected organics and recyclables through decreased contamination. 4)Increased participation by commercial customers in Renton and Kent in organics and recycling collection services. 5)Greater access to waste reduction resources and equitable service provision for the owners, staff, and customers of Spanish- and Vietnamese-speaking commercial locations. Environmental and Climate Impact: This project will contribute towards the following positive environmental and climate impacts: 1)Reduce greenhouse gas emissions by helping Renton and Kent commercial customers divert organics and recyclables from Cedar Hills Regional Landfill. 2)Conserve resources by supporting commercial customers in recycling paper, plastics, and other materials that can be remade into new products. 3)Support a circular economy by providing containers, training, and technical assistance that keep recoverable materials in use rather than discarded. 4)Extend landfill life by increasing diversion rates in the commercial sector, which currently lags behind residential performance in both cities. Equitable Impact: This project addresses systemic inequities and directs benefits to frontline communities in the following ways: P A G E | 5 1) Expands language access by offering outreach and training in Spanish, Vietnamese, and other commonly spoken languages in Renton and Kent. 2) Reduces barriers for frontline commercial customers by providing multilingual signage, labels, and in-language technical assistance. 3) Builds trust and inclusion through engagement with business owners, staff, and the Renton Equity Commission. 4) Supports economic opportunity by uplifting participating BIPOC- and immigrant-owned businesses through city communications and media promotion. 5) Ensures responsive program design by gathering direct feedback from frontline communities and adjusting approaches based on their needs. Exhibit B Re+ City Grant Project Budget CPA# 6601211 City name(s):Renton and Kent Project name:Organics & Recycling Commercial Technical Assistance Total Project Budget:107,360.00$ Total Grant Request:100,000.00$ The Grant request amount should not be under $20,000, nor exceed $50,000 for single-city proposals or $100,000 for joint-city proposals GRANT BUDGET TABLE Expenditure Timing [by Quarter] Expenditure Type Unit Price Quantity Expense Amount paid by Grant Q1 2026 Plan outreach and identify priority commercial customers 10,680.00$ 1 10,680.00$ Q1 2026 - Q4 2027 Provide in-person outreach and technical assistance to commercial customers 66,750.00$ 1 66,750.00$ Q1 2026 - Q4 2027 Supplies (such as indoor organics and recycling containers, compostable container liners, and trolleys for indoor containers) 11,000.00$ 1 11,000.00$ Evaluation Q1 2026 - Q4 2027 Assess outcomes and reporting 6,230.00$ 1 6,230.00$ Project Management Q1 2026 - Q4 2027 Manage project 5,340.00$ 1 5,340.00$ 100,000.00$ ADDITIONAL PROJECT EXPENSES Expenditure Timing [by Quarter] Expenditure Type Unit Price Quantity Expense Amount NOT Part of Grant request Planning Q1 2026 Personnel for Prime Organization 1,200.00$ 1 1,200.00$ Q1 2026 - Q4 2027 Personnel for Prime Organization 2,000.00$ 1 2,000.00$ Q1 2026 - Q4 2027 Supplies 160.00$ 1 160.00$ Evaluation Q1 2026 - Q4 2027 Personnel for Prime Organization 1,000.00$ 1 1,000.00$ Project Management Q1 2026 - Q4 2027 Personnel for Prime Organization 3,000.00$ 1 3,000.00$ 7,360.00$ Personnel for Prime Organization Personnel for Other Project Team Members Equipment and other capital purchases Supplies Other Budget Item Outreach & Technical Assistance (+) insert rows above if more fields are needed Outreach & Technical Assistance Please list budget items and the respective cost that relate to the project which are not part of the expenses requested to be covered by the grant. No matching funds are required for this opportunity. (+) insert rows above if more fields are needed Budget Item Outreach & Technical Assistance Outreach & Technical Assistance Planning SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?(Mandatory in NH) DESCRIPTION OF OPERATIONS belowIf yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIREDAUTOS ONLY 1/18/2026 Seattle-Alliant Insurance Services,Inc.401 Union Street,31st FloorSeattleWA98101 Jamie Arnoldi 949-627-7000 Jamie.Arnoldi@alliant.com Obsidian Specialty Insurance C 16871 City of Renton1055SGradyWayRentonWA98057 1606974744 A X 7,000,000 X 500,000 7,000,000 X PerMember Y WAGLWAP00127 1/1/2026 1/1/2027 7,000,000 SIR 500,000 Re:Re+City Grant Program.King County,its officers,officials,employees,and agents are included as Additional Insured. King County-Solid Waste DivisionAttn:Ali Blum201SJackson StSeattleWA98104 POLICY NUMBER: WA-GL-WAP001-27 RL20250080 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. RL20250080 Obsidian Specialty Insurance Company Page 1 of 1 ADDITIONAL INSURED - SCHEDULED CONTRACTS This endorsement may be used to modify insurance provided under the following: GENERAL LIABILITY COVERAGE PARTAUTOMOBILE LIABILITY COVERAGE PART This endorsement does NOT extend insurance for any above Coverage Part if Item 3 of the Declarations for this Policy indicates “Not Covered” for such Coverage Part. SCHEDULE Coverage Part(s) Modified By This Endorsement GENERAL LIABILITY COVERAGE PART AUTOMOBILE LIABILITY COVERAGE PART Additional Insured Description Of Contract Contract Date Person(s) or Organization(s) as required by written contract when such writtencontract is executed prior to an occurrence, offense or loss to which this endorsement applies. As per written contract. As per written contract. The following is added to Section B. WHO IS ANA. INSURED of each applicable Coverage Part listed in the SCHEDULE above: Any person(s) or organization(s) listed in the SCHEDULE to whom you are obligated by virtue of a written contract to provide insurance solely with respect to bodily injury or property damage is an Insured. However, insurance for such additional Insured applies only to bodily injury and property damage required within the terms of the contract and only to the extent that such additional Insured is liable for bodily injury or property damage caused by your acts or omissions in the performance of your operations. The following is added to Section D. LIMITS OFB. INDEMNITY of each applicable Coverage Part listed in the SCHEDULE above: The Limits of Indemnity afforded to the additional Insured shown in the SCHEDULE will be limited to the Limits of Indemnity required within the terms of the contract or the Limits of Indemnity of this Policy, whichever is less. The Limits of Indemnity afforded to such additional Insured will apply in excess of the retained limit shown in the Item 3. of the Declarations. Any insurance provided in this endorsement is part of and not in addition to the Limits of Indemnity shown in Item 4. of the Declarations for each applicable Coverage Part. Released April 14, 2025 Due May 30, 2025 by 5 p.m. PDT KING COUNTY SOLID WASTE | Re+ CITY GRANT: REQUEST FOR APPLICATION GUIDELINES Page 2 EXHIBIT A KING COUNTY SOLID WASTE | Re+ CITY GRANT: REQUEST FOR APPLICATION GUIDELINES Page 3 I. Table of contents II. Request for applications ..................................................................................................... 4 III. Background ........................................................................................................................ 5 IV. Grant description ................................................................................................................ 5 A. Environmental impact .................................................................................................. 6 B. Equity and social justice ............................................................................................... 6 C. Projects not funded by this program ............................................................................... 7 D. Minimum and maximum funding awards ........................................................................ 6 V. Grant eligibility ................................................................................................................... 7 VI. Applying for a grant ............................................................................................................. 8 A. How to apply ............................................................................................................... 7 B. Grant information session ............................................................................................. 7 C. Timeline ...................................................................................................................... 8 D. Project duration ........................................................................................................... 8 VII. Evaluation........................................................................................................................... 8 A. Evaluation criteria ........................................................................................................ 8 B. Application review process ........................................................................................... 9 VIII. Grant administration ........................................................................................................... 9 A. Grant agreements ........................................................................................................ 9 B. Requests for reimbursement ......................................................................................... 9 C. Progress reports........................................................................................................... 9 D. Accrual reporting ......................................................................................................... 9 E. Amendments ............................................................................................................. 10 KING COUNTY SOLID WASTE | Re+ CITY GRANT: REQUEST FOR APPLICATION GUIDELINES Page 4 II. Request for applications Submitting an application Proposals will be received through the Solid Waste Division Grant Portal before 5:00 p.m. PDT on May 30, 2025. The services procured through this Request for Applications (RFA) shall be provided in accordance with the following and the attached instructions, requirements, and specifications. Applicants are responsible for checking the SWD Grant Portal for updates, clarifications, or addenda to this RFA. Any addenda to the RFA will also be sent via email to all applicants. Interested parties may submit questions in writing before May 28, 2025 at 5:00 p.m. PDT by emailing circulargrants@kingcounty.gov. Responses to questions received will be posted to the Frequently Asked Questions document posted on the online resource library. Applicants are encouraged to complete their applications early to avoid any difficulties or errors in submission. The King County Solid Waste Division is not responsible for any technical difficulties an applicant may experience, and late submissions will result in the rejection of a proposal. Release Date: April 14, 2025 Due Date: May 30, 2025 by 5:00 p.m. PDT Contact circulargrants@kingcounty.gov Funding: $20,000 to $50,000 per grant (up to $100,000 for joint-city proposals) will be awarded from a total budget of $400,000 in King County Solid Waste Division funding. Re+ City Grant Information Session: Tuesday, April 15, 2025, from 10-11 a.m. PDT https://us04web.zoom.us/j/75505928380?pwd=WPObO3KsMlaoMVeaKahJk YP5QPG5dg.1 Meeting ID: 755 0592 8380 Passcode: 489517 One tap mobile +12532050468,,89616566652#,,,,*489517# US +12532158782,,89616566652#,,,,*489517# US (Tacoma) KING COUNTY SOLID WASTE | Re+ CITY GRANT: REQUEST FOR APPLICATION GUIDELINES Page 5 III. Background King County Solid Waste Division (SWD) is responsible for the public solid waste system that serves the people and communities of unincorporated King County and most cities within King County. At SWD, our work delivers on the goal of zero wasted resources going to the landfill by 2030. King County's Re+ Program is a key part of achieving this goal. It provides a roadmap for a healthy environment and economy by reinventing the current waste management system, preventing material generation, and finding a new purpose for the recyclable materials that make up 70 percent of the waste at the Cedar Hills Regional Landfill. Preventing, reusing, and recycling materials has significant benefits for people living and working in King County, including tackling the climate emergency by reducing greenhouse gases that are emitted throughout the lifecycle of materials and products. Equity and Social Justice (ESJ) is foundational to the work of King County and SWD. SWD seeks to invest in community-informed projects that recognize and address the disparities in communities. We aim to ensure that all people, regardless of who they are and where they live, have the opportunity to thrive with full and equal access to opportunities, power, and resources. IV. Grant description The Re+ City Grant Program supports projects that further King County’s goal of zero waste of resources, which commits King County to stop sending materials of value to Cedar Hills Regional Landfill by 2030. The grants are intended to help King County cities invest in, develop, and deliver on projects that help create a more circular economy, where waste is minimized, materials are kept in use longer, and natural systems are regenerated. The success of Re+ relies on both upstream prevention and downstream recycling actions, while also reducing inequities that persist in our county. Recognizing the need for a whole system approach, the Re+ City Grant has two main areas of focus – environmental impact and equity and social justice. A list of project ideas is available on the online resource library. A. Environmental impact Because a circular economy involves multiple paths to zero waste of resources, positive environmental impacts encompass different dimensions and can be achieved through various means. The strategies described below not only affect the amount of waste landfilled but can also result in greenhouse gas (GHG) emission reductions. • Recycling: This includes projects that create or expand markets for recycled material, including organics, currently produced in the King County solid waste system. These grants could also support projects that improve the quality, increase the quantity, and/or grow the demand for using recycled materials, or increase recycling in residential or business communities. • Prevention and reuse: This includes projects that reduce materials used or purchased, create infrastructure to use reusable products, increase food rescue, and promote sharing or donating items. Projects that focus on prevention and reuse will be awarded higher points in the grant scoring process, consistent with the waste hierarchy (see evaluation criteria for details). KING COUNTY SOLID WASTE | Re+ CITY GRANT: REQUEST FOR APPLICATION GUIDELINES Page 6 • Priority materials: A handful of materials make up over 75 percent of the materials of value sent to Cedar Hills Landfill. Projects that primarily address these materials will be awarded higher points in the application scoring process (see evaluation criteria for details): • Plastic • Paper • Organics (includes food waste, yard waste, and wood) B. Equity and social justice Given the intertwined nature of environmental and social change, incorporating principles of equity and social justice is integral to the Re+ grant program. As the region moves from an extractive economy toward a more resilient, equitable, and sustainable King County, it is important that solutions create opportunities and do not leave people behind. The Re+ City grant program centers “frontline communities” – those who experience or are at risk of the most acute impacts of climate change and have limited resources to adapt. In doing so, the program incorporates input from community members/leaders into project design, and projects deliver direct benefits to frontline communities. Strategies to advance equity and social justice include: • Offering compensation for community contributions to project development • Subcontracting with Black, Indigenous and People of Color (BIPOC)-led organizations • Incorporating translation/transcreation of materials in addition to more collaborative strategies along the community engagement continuum. C. Projects not funded by this program Projects that are not eligible for this grant program include but are not limited to: • Routine operation and maintenance costs • Collection events for recyclable materials • Collection of garbage or household hazardous waste items • Household hazardous waste education • Environmental clean-up of illegal activities (for example, trash and litter cleanup) • Lobbying and attempts to influence legislation D. Minimum and maximum funding awards A total of $400,000 in grant funding is available for the 2026-2027 biennium. Matching funds are not required for this grant opportunity. • Minimum grant award: $20,000 • Maximum grant award for a single-city proposal: $50,000 • Maximum grant award for a joint-city proposal: $100,000 KING COUNTY SOLID WASTE | Re+ CITY GRANT: REQUEST FOR APPLICATION GUIDELINES Page 7 V. Grant eligibility King County cities that have signed the Re+ Pledge and are within the King County waste system are eligible for this funding opportunity. Cities may apply before their Council has signed the Re+ Pledge but will not be eligible to receive an award unless the Pledge is signed by May 30, 2025. The cities of Seattle and Milton are not in the King County waste system and are ineligible to apply. Eligible cities are encouraged to work together to leverage funds and have a greater influence on waste prevention and recycling. They may apply jointly for a maximum award of $100,000. All cities included in the joint proposal must have signed the Re+ Pledge by May 30, 2025. Eligible cities may also subcontract with other entities, such as non-profits, consulting firms, or businesses, to implement their grant-funded projects. If you have questions about the Re+ Pledge or eligibility, please email circulargrants@kingcounty.gov. VI. Applying for a grant A. How to apply Proposals must be received through the SWD Grant Portal before 5:00 p.m. PDT on Friday, May 30, 2025. If you experience technical difficulties with the online platform leading up to the due date, please email circulargrants@kingcounty.gov. Late submissions will result in the rejection of a proposal. You may email questions to circulargrants@kingcounty.gov prior to Wednesday, May 28 at 5 p.m. PDT. Responses to all questions will be shared via the Frequently Asked Questions document posted on the online resource library. B. Grant information session An online grant information session will be held on Tuesday, April 15 at 10:00 a.m. PDT at the Zoom link below. This meeting will be recorded and posted to the online resource library. Prospective applicants are encouraged to attend, but attendance is not mandatory. https://us04web.zoom.us/j/75505928380?pwd=WPObO3KsMlaoMVeaKahJkYP5QPG5dg.1 Meeting ID: 755 0592 8380 Passcode: 489517 One tap mobile +12532050468,,89616566652#,,,,*489517# US +12532158782,,89616566652#,,,,*489517# US (Tacoma) Questions arising at the grant information session or in subsequent communication with King County will be documented and answered in written form. A copy of the questions and answers will be posted in the Frequently Asked Questions document posted on the online resource library. KING COUNTY SOLID WASTE | Re+ CITY GRANT: REQUEST FOR APPLICATION GUIDELINES Page 8 C. Timeline Below is the anticipated timeline for the 2026-2027 cycle of the Re+ City Grants: Monday, April 14, 2025 Request for applications released Tuesday, April 15, 2025 Pre-proposal meeting Friday, May 30, 2025 Grant applications due June – early July 2025 Evaluations (date is approximate and subject to change) Mid-July 2025 Awards announced (date is approximate and subject to change) August 2025 onward Grant agreements signed (date is approximate and subject to change) January 1, 2026 Project start date and fund availability D. Project duration Following award notification, grant agreements are anticipated to be finalized by the end of Q3 2025. The remainder of 2025 is intended as additional time for cities to finalize other agreements, such as consultant contracts and/or Interlocal Agreements (ILAs) for joint city projects, prior to the start date of January 1, 2026. Projects must be completed by December 31, 2027. Reimbursement requests will not be processed until January 1, 2026, or after grant agreements are signed by both parties. The City assumes the risk of expending funds before the grant agreement is signed. Grant expenditures incurred before January 1, 2026, will not be eligible for reimbursement. VII. Evaluation A. Evaluation criteria Applications will be evaluated and given a score based on the quality of response within each area outlined below: • Overview • Environmental and climate impact • Equity impact • Budget • Team and partners Detailed evaluation criteria will be shared during the application window. KING COUNTY SOLID WASTE | Re+ CITY GRANT: REQUEST FOR APPLICATION GUIDELINES Page 9 B. Application review process Proposals will be scored by a team of evaluators consisting of community representatives and SWD staff. The evaluation team will provide their award recommendations to SWD leadership for final approval. In addition to the evaluation criteria, the team will consider how to balance awards across small and large cities, ensure geographic representation across different parts of the county, and support a mix of new applicants and previous grantees, and other factors. During the grant review process, applicants may be contacted for clarification or to negotiate changes in the project activities, timeline, or grant amount. VIII. Grant administration A. Grant agreements The grant agreement between King County and the grantee city takes the form of an Interagency Agreement (IAA). Once provisional awards are announced, both parties will work to negotiate a scope of work, budget, and progress report template to be included in the IAA. Cities are also required to provide evidence of insurance. Once contracting has been initiated, the process of finalizing the IAA is expected to take two to three months. B. Requests for reimbursement The Re+ City Grant is a reimbursement-based grant. No matching funds are required. Cities may submit as few as one request for reimbursement per year during the funding cycle or as frequently as quarterly. A Budget Summary Report Form and an Expense Summary Report Form must be used when submitting requests for reimbursement and will be provided to cities when the grant agreements are executed. C. Progress reports Progress reports describing program activities, accomplishments, and evaluation results must accompany each request for reimbursement. A template will be provided to cities when the grant agreements are executed. Grant staff will assist in tailoring progress report templates to align with each project. Progress reports will collect key data such as but not limited to: • Completed deliverables • Material diversion • Equity & social justice impacts • Outreach & engagement statistics D. Accrual reporting By the fifth working day of January 2027 and January 2028, cities must notify SWD of the amount of their total expenditures for work that has been completed in the previous year but for which a request for reimbursement has not yet been submitted. SWD will use this information to accrue expenditures. KING COUNTY SOLID WASTE | Re+ CITY GRANT: REQUEST FOR APPLICATION GUIDELINES Page 10 E. Amendments Amendments to grant Interagency Agreements (IAAs) are unnecessary unless the City wishes to significantly change its scope of work. In general, a significant change would be one in which the City wants to add or delete a task from its scope of work. Amendments will be approved only if the proposed change(s) is/are consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. A minor change, such as moving dollars between tasks, would only require written notification, which may be submitted via e-mail. However, the City should contact the SWD when considering changes to their scopes to determine if an amendment is needed.