Loading...
HomeMy WebLinkAboutAgenda Bill_091 SUBJECT/TITLE:Agreement with Facet NW, Inc. for Cedar River Natural Area Mountain Bike and Multi-use Trail Project RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Parks and Recreation Services STAFF CONTACT: Betsy Severtsen EXT.: #6611 Facet NW's second phase design, community engagement, permitting, construction documentation, and bidding services contract is for $376,696.00. Parks and Recreation Department requests an additional budget appropriations in the amount of $450,000.00 to cover this contract and contingency within account 316.332009.020.594.76.63.000 PATHWAY SIDEWALK PATIO BOARDWALK REPLACE, which is included in the Q1 2026 budget adjustment. The Parks and Recreation Department requests authorization to enter into a Phase 2 Professional Services Agreement with Facet NW, Inc. to advance the project through full design, continued community engagement, permitting, construction documentation, and bidding support services. Facet NW, Inc., in partnership with Evergreen Mountain Bike Alliance, was previously selected to support planning and design services for the Cedar River Natural Area project. During Phase 1, the consultant team worked with City staff to complete site assessments, evaluate environmental conditions, and conduct initial community engagement. This effort resulted in the development and public review of a preliminary concept design. Phase 2 will advance the project from concept to implementation. The scope of work includes refinement of the preferred concept, continuation of community engagement, and preparation of final design plans, specifications, and cost estimates. In addition, the consultant will complete required local, state, and federal permitting, and provide bidding support services. The project envisions development of a multi-zone mountain bike and multi-use trail system that integrates recreational opportunities with environmental stewardship. Key elements include beginner and progressive trail experiences, a skills development area, improved site access and connectivity, and targeted ecological restoration. Supporting amenities such as expanded temporary parking, temporary restroom facilities, and maintenance access will also be incorporated. Final City Council Regular Meeting FISCAL IMPACT SUMMARY: SUMMARY OF ACTION 2 configuration of parking and restroom facilities will be coordinated with and informed by the Tri-Park development. Authorize the Mayor and City Clerk to execute a Professional Services Agreement with Facet NW, Inc. in the amount of $376,696.00 to provide design, community engagement, permitting, construction documentation, and bidding services for the Cedar River Natural Area Mountain Bike and Multi-use Trail project. Further to approve budget appropriation in the amount of $450,000 through the Q1 Budget Adjustment to cover this contract and contingency. STAFF RECOMMENDATION AGREEMENT FOR CEDAR RIVER NATURAL AREA MOUNTAIN BIKE AND MULTI-USE TRAIL PROJECT THIS AGREEMENT, dated for reference purposes only as April 14, 2026, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Facet NW, Inc. (“Consultant”), a Washington Profit Corporation. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide design, community engagement, permitting, construction documentation, and bidding services for the Cedar River Natural Area Mountain Bike and Multi-use Trail project as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement upon full execution of the Agreement. All Work shall be performed by no later than May 31, 2028. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $376,696.00, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the PAGE 2 OF 11 name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and PAGE 3 OF 11 workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. PAGE 4 OF 11 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the PAGE 5 OF 11 Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: Unless exempted by the Renton Municipal Code, Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. PAGE 6 OF 11 D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. H. If Consultant engages any subcontracted consultants to perform Work under this Agreement, Consultant shall either: (1) require such subcontracted consultants to maintain insurance equivalent to that required of Consultant under subsections A through E above, naming the City as an additional insured on a non-contributory primary basis, and provide certificates of insurance evidencing such coverage to the City prior to commencing Work; or (2) ensure that Consultant’s own insurance policies identified in subsections A through E above extend coverage to the Work performed by subcontracted consultants on behalf of Consultant, with the City named as an additional insured on a non-contributory primary basis for such Work. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period PAGE 7 OF 11 for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Betsy Severtsen 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6611 bsevertsen@rentonwa.gov CONSULTANT Amanda Sanelli 9706 4th Ave NE, Suite 300 Seattle, WA 98115 Phone: (425) 400-8036 asanelli@facetnw.com 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. PAGE 8 OF 11 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s project manager is Betsy Severtsen. In providing Work, Consultant shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains PAGE 9 OF 11 terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. PAGE 10 OF 11 L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor Marina French, PLA Partner _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Blythe Phillips Assistant City Attorney PAGE 11 OF 11 Exhibit A Scope of Work SEATTLE | KIRKLAND | BURLINGTON | WHIDBEY ISLAND | FEDERAL WAY | SPOKANE facetnw.com Renton Cedar River Mountain Bike Park Phase 2 Scoping Document Phase 2: Project Description Facet (“Contractor”) will assist the City of Renton (“City”) in providing project Conceptual Design, Community Engagement, Design Development, Construction Documentation, Permitting Services and Bid Support Services. The City’s role in this contract is limited to contract management, design reviews, and meeting attendance. Project Description: The project envisions a multi-zone trail and skills development park that integrates mountain biking, pedestrian access, ecological restoration, and improved site connectivity. The concept organizes the site into four primary zones: •A Beginner Flow Zone with introductory bike trails, walking paths, and a small skills area designed for novice riders and low-intensity users. •A Skills Development Zone featuring purpose-built elements (e.g., platforms, ramps, berms, and rollers) arranged by difficulty level, with integrated pedestrian circulation. •A Progressive Trail Zone utilizing the site’s elevation changes to provide a full spectrum of trail experiences, from beginner routes to expert-level descending and jump lines. •Connector Trails linking surrounding neighborhoods to the regional trail system and improving overall access to and through the park. In addition to the trail zones, an area with temporary support amenities will be developed. See Attachment A for a corresponding Concept Map. Supporting elements include maintenance and emergency vehicle access, targeted ecological restoration across approximately 2–3 acres, and temporary amenities such as enclosed portable restroom facilities and parking expansion. Overall, the project aims to create a connected, skill-progressive, and environmentally responsible trail system that enhances recreational opportunities while supporting long-term site stewardship. Project specifics will be further defined as a part of Task 4 once a formal plan concept is developed. Tasks included in this scope of work include: Task 1 – Project Management Task 2 – City Coordination Task 3 – Data Collection and Field Verification Exhibit A RENTON CEDAR RIVER MOUNTAIN BIKE PARK PHASE TWO PROPOSAL / 2  Task 4 – Concept Development and Community Outreach  Task 5 – Design Development and Construction Documentation o Task 5.1 – 60% PS&E (Suitable for Permit submittals) o Task 5.2 – 100% PS&E and Final Bid Ready Contract Plans  Task 6 – Local Permitting  Task 7 – Federal and State Permitting  Task 8 – Other Permits  Task 9 – Bid Support TASK 1 – PROJECT MANAGEMENT Facet will provide project management services for the duration of the project, which is expected to be 24 months. These services include scheduling, communication and coordination, managing workflow and providing project administration, tracking, documentation, accounting, and invoicing associated with this project. Assumptions:  Invoices will be provided on a monthly basis.  Project duration will be twenty-four (24) months, and work will conclude in May 2028. Deliverables:  Monthly invoicing and progress reports (24 months). TASK 2 – CITY COORDINATION Facet and its sub-consultants will coordinate with the City regarding the following tasks included in the scope of work for the duration of this project. These services include monthly coordination calls (with Facet PM and permitting lead in attendance) and responding to City needs. Up to 80 hours of City coordination with Facet PM, planners, ecologists and landscape architects are included. Assumptions:  One kick-off meeting with City, Facet team members, and its subconsultants is included.  Monthly coordination meetings will be scheduled by Facet and held virtually via MS Teams.  Project duration will be twenty-four (24) months, and work will conclude in May 2028. Exhibit A RENTON CEDAR RIVER MOUNTAIN BIKE PARK PHASE TWO PROPOSAL / 3 Deliverables:  Twenty-four (24) monthly coordination meetings with the City’s PM and Facet PM, planners, and other Facet personnel as needed. TASK 3 – DATA COLLECTION & FIELD VERIFICATION Task 3.1 – Critical Area Delineations Facet will send two ecologists on-site to delineate and document wetland and/or stream critical areas, including completion of rating forms, data sheets, field sketches, and preparation of a wetland and stream delineation report. Assumptions:  Assumes delineation of up to 12 streams, 21 wetlands, and Cedar River south OHWM. Deliverables:  Critical Area documention (Wetland and Stream Delineation Report). Task 3.2 – Arborist Services Two ISA certified Arborists® from Facet will inventory all significant trees within the proposed maintenance path alignment that will likely be constructed in Area 3. According to Renton Municipal Code (RMC) 4-11-200, significant trees are defined as any tree with a caliper of at least six inches (6"), except alder or cottonwood trees, which qualify as significant trees with a caliper of eight inches (8") or greater. Dead trees shall not be considered significant trees. Significant trees with driplines overhanging the proposed alignment will also be included. During field work, trees will be tagged with a 1-1/4” aluminum tag with a unique identification number. All significant trees will be visually assessed consistent with Level 1 ISA standards. The following attributes will be collected: tree species, diameter at breast height (DBH), canopy radius (i.e., dripline), height, and condition. We will prepare an Arborist Report suitable for submission to the City of Renton. The report will summarize the findings of the tree inventory, calculate tree retention requirements, and describe applicable development standards related to tree retention and replacement, per RMC 4-4-130. A table of inventoried trees and associated attributes will be included in the Arborist Report. We will also prepare a field map that indicates the approximate locations of inventoried significant trees. This map may be used by surveyors. Assumptions:  Assumes a maximum of 500 trees inventoried within two field days.  Assumes the area is reasonably accessible. If extensive removal of Himalayan blackberry is required by staff to achieve access, fees for this task may be increased up to 20 percent. Exhibit A RENTON CEDAR RIVER MOUNTAIN BIKE PARK PHASE TWO PROPOSAL / 4 Deliverables:  Arborist Report  Tree Inventory table  Field Map Task 3.3 – Survey Facet will coordinate with a professional surveyor to obtain a limited survey for evaluation of a potential maintenance path. Survey will include LiDAR with 0.1’ point accuracy, inventoried tree locations, and delineation flags. Assumptions:  Assumes ½ mile-wide corridor for the planning of 50-ft-wide corridor for potential maintenance path  No underground Utility Locating will be needed as part of this scope.  Boundary of the project property will exclusively come from GIS LiDAR. TASK 4 – CONCEPT DEVELOPMENT AND COMMUNITY OUTREACH The Facet and EMBA team will revisit the site to ground truth early concept designs. The team will verify amenity locations, potential trail alignments, and landscape restoration and will consider constructability and design approach at locations where more impacts are likely to occur. The EMBA team will also ground truth potential locations for skills structures, signage, and other features. Field notes will be incorporated into design development and community outreach focus topics. Facet and its subconsultants will develop two (2) Conceptual Trail Plans for the park, along with supporting event materials to facilitate community outreach. Using these concepts, Facet will participate in one (1) in-person design workshop or meeting to assist the City in gathering community feedback and input to inform selection of a preferred alternative to advance to the 60% design phase. Facet’s primary role will be to support the outreach effort by coordinating with sub consultants, visiting the site to ground truth concepts and gain further understanding of the site, preparing event materials, attending the meeting, and engaging with participants. We will also be available to review and provide input on outreach content, including flyers, website updates, and other communication materials, as needed. Assumptions:  Includes thirty-two (32) hours of Facet employees time to visit project areas and ground truth conceptual plans.  Assumes attendance of two (2) Facet employee’s attendance at one (1) community workshop. Exhibit A RENTON CEDAR RIVER MOUNTAIN BIKE PARK PHASE TWO PROPOSAL / 5  Includes up to sixteen (24) hours of production time for creating additional event materials, beyond concept development.  Includes up to four (4) hours of review of City produced material.  Facet’s role during community meetings would be to focus on soliciting and recording community feedback prompted using outreach materials created and presented by Facet.  The City role would be to manage all meeting logistics and coordination, including securing the meeting location, publishing outreach materials, mailing, and public noticing, as well as Tribal coordination.  The City will host and manage online website content and online surveys on their existing platform. Both the City and Facet will create content. More details will be determined during the development of the outreach plan with the goal of a diverse plan that is within the pre- determined budget.  Facet’s role during presentations would be to attend in person and present project updates such as findings and recommendations, as well as answer technical questions.  Evergreen Mountain Bike Alliance staff will field verify bike trail alignments and design element layout on site and confirm feasibility of proposed project elements using GPS and field sketches. Information will be incorporated into trail concepts and construction documentation. Deliverables:  Two (2) Conceptual Trail Plans.  Visuals to facilitate engagement within the pre-determined budget.  Attendance at community event. TASK 5 – DESIGN DEVELOPMENT & CONSTRUCTION DOCUMENTATION Using the selected concept from Task 4, Facet will provide Design Services and plans, specifications, and estimates (PS&E) for two milestones: 60% (permitting), and a final Bid-ready Contract Package. Each plan set submittal shall provide a graphic description of the proposed project improvements with sufficient detail (reflective of associated milestone) to show proposed improvements including site improvement details. Plans will be developed in AutoCAD using GIS data. Site plans will be drawn at a scale that will provide sufficient detail to communicate the improvements. All project specifications shall be developed and delivered in accordance with the latest applicable Construction Specifications Institute (CSI) MasterFormat, including standard specification organization and formatting conventions. Exhibit A RENTON CEDAR RIVER MOUNTAIN BIKE PARK PHASE TWO PROPOSAL / 6 Cost estimates will use pricing references from the City, and other industry standard sources as necessary. Cost estimates will include appropriate values for escalation, if applicable. Assumptions: The Plans are anticipated to consist of the following sections: o Cover page with vicinity map, legend, and general notes o Site Plan o Site Plan Details o Site preparation Plan o Tree Table o Planting Plan Includes habitat features and other wildlife restoration efforts as requested by the City. Will be annotated to communicate mitigation requirements o Planting Details o Construction Stormwater Pollution Prevention Plan (TESC Plan) o Maintenance Path Alignment Plan o Maintenance Path Construction Details o Maintenance Path Signage Plan o Maintenance Path Signage Details o Trail Alignment Plan o Trail Construction Details o Trail Signage Plan o Trail Signage Details o Civil Stormwater Plan o Civil Details This proposal assumes dispersion and infiltration will be feasible for entire site to manage runoff along both the maintenace path and bike trails. This proposal assumes that a full tree survey of the entire park is not necessary for permitting purposes. Should such a survey be required, it shall be considered additional services. The city will provide a template for specifications and will be the primary author of Division 0 and 1 contracting specifications. Exhibit A RENTON CEDAR RIVER MOUNTAIN BIKE PARK PHASE TWO PROPOSAL / 7 Task 5.1 – 60% PS&E (Suitable for Land Use Permit Submittal) Plans will be provided as outlined above. Facet will revise the draft estimate of Probable Construction Cost based on the Scope of Work and 60% drawings developed for the Project. Facet will prepare a Technical Information Report in accordance with the 2022 City of Renton Surface Water Design Manual. General Sequence of Events: 1. Consultant team prepares draft of 60% plans and specifications. 2. The City reviews plans and specifications. 3. Consultant team makes revisions to plans and specifications. 4. Consultant team prepares engineer’s estimate. 5. The City reviews engineer’s estimate. 6. Plans are submitted for land use permitting purposes. Deliverables:  Draft and Final 60% design plans (PDF) and specifications (MS Word or PDF)  Engineer’s Estimate (Excel or PDF)  Draft Technical Information Report (PDF or MS Word) Task 5.2 – 100% Draft PS&E and Final Bid Ready Contract The Plans will be provided as outlined above, with sufficient detail to show proposed improvements for construction purposes. Facet will revise the draft estimate of Probable Construction Cost based on the Scope of Work and 100% drawings developed for the Project. General Sequence of Events: 1. Consultant team prepares stamped draft of 100% plans, specifications and engineer’s estimate. 2. The City reviews plans, specifications and cost estimate. 3. Plans are submitted for grading and building permit or other necessary construction permits. 4. Consultant team makes revisions to plans and specifications to create the Final Bid Ready Contract Plans and specifications. Exhibit A RENTON CEDAR RIVER MOUNTAIN BIKE PARK PHASE TWO PROPOSAL / 8 5. Consultant team prepares Engineer’s estimate for Final Bid Ready Plans. 6. The City reviews final Engineer’s estimate. Deliverables:  Stamped draft 100% design plans (PDF), engineer’s estimate (Excel), and specifications (MS Word)  Final Bid Ready Contract Plans (PDF) and specifications (MS Word)  Final Bid Ready Schedule of Bid Items (Excel or PDF)  Final Technical Information Report (PDF or MS Word) TASK 6 – LOCAL PERMITTING Facet will scope permitting requirements and work with the project team to prepare and apply for necessary permits. Facet anticipates required permits may include, but not be limited to: Local (Renton Permits)  Preparation and attendance at one (1) pre‐application conference  Land Use / Critical Areas Approvals o SEPA Checklist o Shoreline Substantial Development Permit (SSDP) or Shoreline Exemption o Site Plan Review with Public Hearing (Land Use Type III) Critical Areas Permit; including preparation for and attendance at one (1) public hearing  Construction Permits o Civil Construction Permit o Grade and Fill Permit o Tree Removal/Vegetation Management Permit o Building Permits – Miscellaneous o Utility Permits o Right-of-Way Permits  Comment Response Deliverables:  Application materials to support the above-listed permits, which may include: o Pre-application conference narrative (if required) Exhibit A RENTON CEDAR RIVER MOUNTAIN BIKE PARK PHASE TWO PROPOSAL / 9 o SEPA Checklist o Project Narrative  Additional critical area or shoreline narratives (if required) o Neighborhood detail map o Critical Areas Report (if required) o Habitat Assessment Report (if required) o Comment response letters TASK 7 – FEDERAL AND STATE PERMITTING Federal and state permits will depend on the size and scope of the project design. Facet anticipates the following permits could be required: Agency Coordination • Agency Preapplication Meeting, on-site with applicable Federal and State agencies and City of Renton staff, if needed. Federal Permits • Army Corps of Engineers Section 404 permit, with Endangered Species Act (ESA) compliance (if required) State Permits • Washington Department Fish and Wildlife (WDFW) Hydraulic Project Approval (HPA) (if required) • Department of Ecology (Ecology) 401 Water Quality Certification (if required) • Ecology Coastal Zone Management Consistency Review • Ecology Construction Stormwater General Permit Deliverables: Application materials to support the above-listed permits, which may include: • Agency pre-application meeting notes and attendance list • JARPA form (if required) • Endangered Species Act Biological Evaluation or No Effect Letter (if required) • Comment response letters Exhibit A RENTON CEDAR RIVER MOUNTAIN BIKE PARK PHASE TWO PROPOSAL / 10 TASK 8 –OTHER PERMITS Additional permits may be required to complete work. This proposal assumes the city will lead communication and permitting with the following agencies. Facet will support the city and provide up to 24 hours to provide permit information and coordinate with agencies. Other potential permits may include: • Bonneville Power Administration (BPA) Right-of-Way Use Authorization • Puget Sound Energy Right-of-Way Use Authorization • Washington Department of Transportation (WSDOT) Right-of-Way Use Authorization • Traffic Control Permits Deliverables: Specific deliverables to be determined if these permits are required. TASK 9 – BID SUPPORT Facet will provide Bid Support services as follows:  Up to 42 hours included to review and assistant with bid addenda.  Attend pre-bid on-site meeting.  Ongoing project and subconsultant management through bid period, consistent with activities outlined in Task 1.  Up to 24 hours to review bids, identify irregularities, and prepare bid tabulation spreadsheet Assumptions:  Assumes bidding will take approximately 4 weeks. General Assumptions & Exclusions The following are not included but can be added if desired:  Construction Administration and Post-Bid Coordination  Permitting fees  Off-site mitigation design or mitigation banking plan  Printing of plans or specifications for permit submittal or other purposes  Bid advertising costs Exhibit A RENTON CEDAR RIVER MOUNTAIN BIKE PARK PHASE TWO PROPOSAL / 11 The following are general project assumptions for the Scope:  This scope assumes that the project limits will be confined to the area identified during Phase One of the project, as shown in Attachment A. It also assumes a maximum of three (3) proposed entrance connections to the proposed trail system. Any expansion of the project area or additional entrances may require a scope amendment.  Plans and specifications will be prepared in accordance with the City’s standards at the time of scope approval and organized using the latest applicable Construction Specifications Institute (CSI) MasterFormat. The City will provide available existing information in electronic working file formats (Word, Excel, CAD, JPG, SHP, etc.) where feasible. All other information may be provided in electronic PDF format  A cultural resources review for the site has not occurred; if it is required by any permitting agencies, the City of Renton will contract with a cultural resources consultant separately to complete necessary reporting.  It is assumed no geotechnical investigation or documentation is required. If it is determined geotechnical investigation is needed, City will contract with a geotechnical consultant or amend this contract to add a geotechnical consultant subconsultant.  Deliverables will be provided as hard copies or electronically by email in PDF or MS Office compatible format and/or “native” format of the software program used.  Changes in the detail of work beyond what is described in this Scope will be made as requested by the City and authorized by amendment as extra work.  This Scope assumes access permission for the project will be obtained by the City.  Tasks will be performed in general succession and within the estimated 24-month timeline. A longer project duration may result in additional fees and services.  If active work conducted on the Project extends for a period of more than 24 months, hourly rates may be adjusted to reflect current rates.  Fieldwork activities may be rescheduled if travel, weather, or site conditions present an unacceptable safety risk (e.g., high winds, snow, ice, smoke, etc.).  If fieldwork activities require substantial, unanticipated removal of Himalayan blackberry to achieve site access, fees may be increased up to 20 percent.  This proposal does not include the following services: a Level 2 (Tree Risk Assessment) or Level 3 (Advanced) arborist assessment; a wetland/stream delineation study; site layout or site planning assistance; and preparation of tree removal or tree replacement plans. These can be added, if necessary, under a separate agreement.  The project will not be federally funded; NEPA assistance is not included. Exhibit A RENTON CEDAR RIVER MOUNTAIN BIKE PARK PHASE TWO PROPOSAL / 12 It is assumed that a single hearing will be held for a City of Renton Site Plan Review permit. A second hearing, a Project appeal to the hearing examiner, and/or SEPA appeal assistance are not included. Project will not require formal Design Review or a new Master Site Plan permit with the City of Renton. No floodplain/FEMA documentation or coordination is included Excluded services that may be required for permitting, depending on the scope of the project, include building and site structure design, traffic studies, 3D renderings, and utility plans. Acquisition of permits are not guaranteed. Long-term performance monitoring of the site is not included. Unless noted otherwise, this scope of work is written based upon the codes and regulations in effect at the time of writing. Work that may become necessary as a result of updated or new regulations are not included in this proposal. No portion of this scope is governed by Prevailing Wage Requirements. PAYME NT The cost of work shall be billed on a time and materials basis, with a not-to-exceed figure of $376,696. We invoice monthly and accept payment by check, credit card or Automated Clearing House (ACH). Please refer to our website for details on electronic payments. Exhibit A RENTON CEDAR RIVER MOUNTAIN BIKE PARK PHASE TWO PROPOSAL / 13 BUDGET SUMMARY We appreciate the opportunity and look forward to working with you towards the successful completion of the project. Please do not hesitate to contact us if you have any questions. Sincerely, Amanda Sanelli, PLA Landscape Architect Proposal approved by: Marina French, PLA Principal of Landscape Architecture March 26, 2026 TOTAL CONSULTANT FEES (Labor and Expenses) TASK Task 1 - Project Management $26,100 Task 2 – City Coordination $29,670 Task 3 – Data Collection and Verification $74,010 Survey - Sub Consultant plus 10% mark up $18,236 Task 4 – Concept Development and Community Outreach $21,000 EMBA - Sub Consultant plus 10% mark up $16,423 Task 5 – Design Development and Construction Documentation $86,165 EMBA - Sub Consultant plus 10% mark up $18,062 Task 6 – Local Permitting $35,685 Task 7 – Federal and State Permitting $33,330 Task 8 – Other Permits $5,125 Task 9 – Bid Support $12,890 Phase 2 Total $376,696 Base project $56,065 Total Project Cost $432,761 Exhibit A Renton Parks is exploring ways to reimagine the Renton Parks is exploring ways to reimagine the CRNA as a welcoming, active, and ecologically CRNA as a welcoming, active, and ecologically resilient space that serves the entire community.resilient space that serves the entire community. LEGEND Site boundary Waterways Wetlands Potential Parking Potential Restroom 0’ 200’ 400’ Riverview Park Potential entrance Potential entrance Potential entrance P P P P P I-4 0 5 Beac o n W a y S Maple V a l l e y H i g h w a y Ced a r R i v e r Cedar River Tr ail Existingentrance Philip Arnold Park Tapeworm Mountain Bike Trails Cedar River Park and Renton Community Center Maplewood Roadside Park Existing entrance Existing entrance Maplewood Park Jeffery P Hagedorn Trestle Bridge Maplewood Golf Course This easygoing zone would offer mellow terrain perfect for beginner bicyclers or walkers. Riders can master smaller descents, sharpen their turns, and pick up new tricks before tackling the larger, more advanced trails in Zone 3. Expect playful features like flowy trails, rollers, berms, jumps, and dual slalom fun. Walkers can immerse into the hillside forest. A fun and dynamic zone filled with features and adventures where riders can learn new skills and build confidence that carries across the whole park! Designed with progression and education in mind, this area encourages learning in a safe, exciting, and challenge-filled space. Walking trails will also weave through the area with signage designating safe access for non-bicycle riders. Many parts of the park offer great opportunities for restoration and habitat improvement. Some areas have limited biodiversity, while others are overrun with invasive plants or debris. By restoring these spaces, we can strengthen the health of the forest, streams, and rivers—and create a cleaner, more vibrant environment for everyone to enjoy! 1 2 2 3 4 1 1 4 4 4 4 EXPLORE + RESTORE Reimagining Cedar River Natural Area Beginner Flow Zone and Walking Trails Opportunities for Restoration of Environmentally Sensitive Areas Skills Area and Walking Trails 3 Progressive Trail Zone Connector Trails Once an industrial site, this flat area is now being considered for citywide recreation uses in the Parks, Recreation, & Open Space Plan, with potential amenities like restrooms, parking, and gathering Community Amenities A A R R R R RR Your voice will help shape our next stepsyourvoice.rentonwa.gov/crna A With the greatest elevation change in the park, this area provides opportunities for creating the widest range of bicycle and hiking trail experiences --from beginner- friendly to expert-only routes. Riders can build on what they learned from the skills zones and apply them to a variety of trail types, such as flow trails, jump lines, technical descents, and turn trails. Hikers will be able to gain elevation in short distances and head deep into the hillside. These areas create important connections between the neighborhoods south of the Cedar River Trail and the greater trail network. It offers improved access for both hikers and riders, connecting the upper park areas to the Cedar River Trail. Possible trail types include two-way connector trails, bicycle-only side trails, hikers- only side trails, and trail running routes. ATTACHMENT A Exhibit A Renton Parks is exploring ways to reimagine the Renton Parks is exploring ways to reimagine the CRNA as a welcoming, active, and ecologically CRNA as a welcoming, active, and ecologically resilient space that serves the entire community.resilient space that serves the entire community. LEGEND Site boundary Waterways Wetlands Potential Parking Potential Restroom 0’ 200’ 400’ Riverview Park Potential entrance Potential entrance Potential entrance P P P P P I-4 0 5 Beac o n W a y S Maple V a l l e y H i g h w a y Ced a r R i v e r Cedar River Tr ail Existingentrance Philip Arnold Park Tapeworm Mountain Bike Trails Cedar River Park and Renton Community Center Maplewood Roadside Park Existing entrance Existing entrance Maplewood Park Jeffery P Hagedorn Trestle Bridge Maplewood Golf Course This easygoing zone would offer mellow terrain perfect for beginner bicyclers or walkers. Riders can master smaller descents, sharpen their turns, and pick up new tricks before tackling the larger, more advanced trails in Zone 3. Expect playful features like flowy trails, rollers, berms, jumps, and dual slalom fun. Walkers can immerse into the hillside forest. A fun and dynamic zone filled with features and adventures where riders can learn new skills and build confidence that carries across the whole park! Designed with progression and education in mind, this area encourages learning in a safe, exciting, and challenge-filled space. Walking trails will also weave through the area with signage designating safe access for non-bicycle riders. Many parts of the park offer great opportunities for restoration and habitat improvement. Some areas have limited biodiversity, while others are overrun with invasive plants or debris. By restoring these spaces, we can strengthen the health of the forest, streams, and rivers—and create a cleaner, more vibrant environment for everyone to enjoy! 1 2 2 3 4 1 1 4 4 4 4 EXPLORE + RESTORE Reimagining Cedar River Natural Area Beginner Flow Zone and Walking Trails Opportunities for Restoration of Environmentally Sensitive Areas Skills Area and Walking Trails 3 Progressive Trail Zone Connector Trails Once an industrial site, this flat area is now being considered for citywide recreation uses in the Parks, Recreation, & Open Space Plan, with potential amenities like restrooms, parking, and gathering Community Amenities A A R R R R RR Your voice will help shape our next stepsyourvoice.rentonwa.gov/crna A With the greatest elevation change in the park, this area provides opportunities for creating the widest range of bicycle and hiking trail experiences --from beginner- friendly to expert-only routes. Riders can build on what they learned from the skills zones and apply them to a variety of trail types, such as flow trails, jump lines, technical descents, and turn trails. Hikers will be able to gain elevation in short distances and head deep into the hillside. These areas create important connections between the neighborhoods south of the Cedar River Trail and the greater trail network. It offers improved access for both hikers and riders, connecting the upper park areas to the Cedar River Trail. Possible trail types include two-way connector trails, bicycle-only side trails, hikers- only side trails, and trail running routes.