HomeMy WebLinkAboutContractAGREEMENT FOR VENDOR AND ARTIST COORDINATION
SERVICES
THIS AGREEMENT, dated for reference purposes only asJanuary 30, 2026,is by and between the
City of Renton (the “City”), a Washington municipal corporation, and Gianna Grisolia
(“Consultant”), an individual. The City and the Consultant are referred to collectively in this
Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of
the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide: event budget estimate; vendor and artist
recruitment;coordinate applicationand selection process with City; provide advance and
on-site logisticcoordination for the 7th Annual Dragon’s Landing Event; and, recommend
support vendors (e.g., AV, etc) as specified in Exhibit A, which is attached and
incorporated herein and may hereinafter be referred to as the “Work.”
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Workconsisting of additions, deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth inExhibitAor as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than April 30, 2026.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $1,500.00, which includesapplicable state and local sales
taxes. Compensation shall be paid as a flat rate fixed sum based upon Work actually
performed according to the rate(s) or amounts specified in Exhibit A. The Consultant
agrees that any hourly or flat rate charged byit for its Work shall remain locked at the
negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A.
Except as specifically provided herein, the Consultant shall be solely responsible for
payment of any taxes imposed as a result of the performance and payment of this
Agreement.
CAG-26-099
PAGE 2 OF 10
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Workisperformed, the Consultant shall submit a voucher or invoice in aform
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten(10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the Cityafter partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
PAGE 3 OF 10
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridgeand Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
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9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
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Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’sCode of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code,
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
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D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
controloccur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Jessie Kotarski
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7271
Email: jkotarski@rentonwa.gov
CONSULTANT
Gianna Grisolia
4702 S 285th Pl
Auburn, WA 98001
Phone: (562) 706-8988
E-mail: Grisolia.gianna@gmail.com
PAGE 7 OF 10
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
PAGE 8 OF 10
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Jessie
Kotarski. In providing Work, Consultant shall coordinate with the City’s contract
manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
PAGE 9 OF 10
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
PAGE 10 OF 10
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Gina Estep
CED Administrator
Gianna Grisolia
Consultant
_____________________________
Date
_____________________________
Date
Approved as to Legal Form
M. Patrice Kent
Sr. Assistant City Attorney
Contract Template Updated 5/21/2021 (2026/3695)
ϯͬϯϭͬϮϬϮϲ
WITNESS WHEREOF, the Parties have voluntarily
signed by the Parties below.
CITY OF RENTON
By:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Gina Estep
CED Administrator
_____________________________
Date
Approved as to Legal Form
ϯͬϯϭͬϮϬϮϲ Ĥǻ͔ۯԿԼכۯԽԻԽՃ
By:Approved by Patrice Kent via email 3/10/2026
EXHIBIT A – SCOPE OF WORK/BUDGET (2026 Dragon’s Landing)
Page 1 of 5
Event Date: April 12, 2026
Location: Downtown Renton, WA
Project Overview
The 7th Annual Dragon’s Landing event is a community celebration in downtown Renton,
bringing together local artists, vendors, and performers for a day of entertainment,
creativity, and cultural engagement
Scope of Work
The Vendor & Artist Coordinator is responsible for overseeing the recruitment,
communication, and coordination of vendors and artists, ensuring the process runs
smoothly from vendor and artist ÍŕŕīĖèÍťĖĺIJϙťĺϙƱIJÍīϙŕÍŘťĖèĖŕÍťĖĺIJϟϙ
Key responsibilities include:
͐ϟ Vendor & Artist Recruitment
x Develop and distribute a call for vendors and artists, targeting local and regional
èŘôÍťĖŽôϙèĺııŪIJĖťĖôŜϟ
x Proactively invite and encourage participation from artists and vendors whose work
ÍīĖČIJŜϙſĖťēϙťēôϙôŽôIJťЍŜϙťēôıôϟ
x Develop and recommend content for various channels ϼôϟČϟϠϙŜĺèĖÍīϙıôîĖÍϠϙ
community outreach, direct invitations) to promote the application process and
ŘôèŘŪĖťϙŕÍŘťĖèĖŕÍIJťŜϟ
x Ensure recruitment aligns with overall programming, festival theme, and City
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͑ϟ Application Management & Communication
x Advising the City’s use of a streamlined application system for vendor and artist
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x Serve as the primary point of contact for all applicants, providing guidance and clear
èĺııŪIJĖèÍťĖĺIJϙťēŘĺŪČēĺŪťϙťēôϙŕŘĺèôŜŜϟ
EXHIBIT A – SCOPE OF WORK/BUDGET (2026 Dragon’s Landing)
Page 2 of 5
x Review applications, make recommendations to the Renton Municipal Arts
ĺııĖŜŜĖĺIJϠϙÍIJîϙèŪŘÍťôϙÍϙîĖŽôŘŜôϙŜôīôèťĖĺIJϙĺċϙŕÍŘťĖèĖŕÍIJťŜϟ
x Highlight any proposed activities not within “arts & crafts” or other low-risk
programming ϼôϟČϟϠϙŜſĺŘîϙƱČēťĖIJČϠϙċĺÍıϙîŪôīĖIJČϠϙæīÍèħŜıĖťēĖIJČϠϙīĖŗŪĺŘϙťÍŜťĖIJČŜϽϙÍIJîϙ
èĺĺŘîĖIJÍťôϙŘôŽĖôſϯÍŕŕŘĺŽÍīϙſĖťēϙ ĖťƅϙŜťÍƯϟ
x Applications for Vendors or Artists for the 2026 Dragon’s Landing Celebration will be
substantially the same as those in ATTACHMENT 1 to this Exhibit
͒ϟ Coordination & Logistics
x Develop and recommend booth spaces, layout, and logistical arrangements for
ŽôIJîĺŘŜϙÍIJîϙÍŘťĖŜťŜϟ
x ŘĺŽĖîôϙèĺIJƱŘıôîϙŽôIJîĺŘŜϙÍIJîϙÍŘťĖŜťŜϙſĖťēϙôŽôIJťϙîôťÍĖīŜϠϙŜôťŪŕϙĖIJŜťŘŪèťĖĺIJŜϠϙ
îôÍîīĖIJôŜϠϙÍIJîϙÍIJƅϙIJôèôŜŜÍŘƅϙĖIJċĺŘıÍťĖĺIJϙÍæĺŪťϙŕôŘıĖťŜϙĺŘϙŘôŗŪĖŘôıôIJťŜ for their
programmingϟ
x Address ŜŕôèĖÍīϙIJôôîŜϙĺŘϙŘôŗŪôŜťŜϙċŘĺıϙŽôIJîĺŘŜϙÍIJîϙÍŘťĖŜťŜϠϙôIJŜŪŘĖIJČϙŜıĺĺťēϙ
èĺĺŘîĖIJÍťĖĺIJϙŕŘĖĺŘϙťĺϙťēôϙôŽôIJťϟ
x Integrate vendor, artist, and performer layouts into full site plan, coordinating with
ĖťƅϙŜťÍƯϙĺIJϙèŘĺſîϙƲĺſϠϙÍèèôŜŜĖæĖīĖťƅϠϙŜÍċôťƅϠϙÍIJîϙŜĖťôϙĖIJċŘÍŜťŘŪèťŪŘôϟ
x Contract ĺĺŘîĖIJÍťĖĺIJϟϙ"ĖŜťŘĖæŪťô City-provided contract templates to vendors,
ÍŘťĖŜťŜϠϙÍIJîϙŕôŘċĺŘıôŘŜϙÍIJîϙèĺīīôèťϙèĺıŕīôťôîϙÍČŘôôıôIJťŜϙÍIJîϙŘôŗŪĖŘôîϙ
documentation, ĖIJèīŪîĖIJČϙèôŘťĖƱèÍťôŜϙĺċϙĖIJŜŪŘÍIJèôϙÍIJîϙÍIJƅϙŘôŗŪĖŘôîϙЊîîĖťĖĺIJÍīϙ
IIJŜŪŘôîЋϙôIJîĺŘŜôıôIJťŜϙċŘĺıϙŕÍŘťĖèĖŕÍIJťŜϟ ĖťƅϙŜťÍƯϙſĖīīϙŽôŘĖċƅϙÍîôŗŪÍèƅϙĺċϙ
agreements and documentation provided in a timely manner;
x Provide ÍīīϙôƄôèŪťôîϙÍČŘôôıôIJťŜϙÍIJîϙĖIJŜŪŘÍIJèôϙîĺèŪıôIJťŜϙťĺϙťēôϙ ĖťƅϙċĺŘϙŘôŽĖôſϟ
x The Vendor & Artist Coordinator’s role is limited to collecting and forwarding
èĺIJťŘÍèťŜϙÍIJîϙĖIJŜŪŘÍIJèôϙîĺèŪıôIJťŜϟϙēôϙ ĺĺŘîĖIJÍťĺŘϙîĺôŜϙIJĺťϙÍŕŕŘĺŽôϠϙÍŪťēĺŘĖƏôϠϙ
ĺŘϙôƄôèŪťôϙÍIJƅϙÍČŘôôıôIJťŜϟϙīīϙŘôŽĖôſϙÍIJîϙÍŕŕŘĺŽÍīϙÍŪťēĺŘĖťƅϙŘôŜťŜϙŜĺīôīƅϙſĖťēϙťēôϙ
City
͔ϟ Budget Management
x "ôŽôīĺŕϙÍIJîϙıÍIJÍČôϙťēôϙôŽôIJťϙæŪîČôťϙĖIJϙèĺĺŘîĖIJÍťĖĺIJϙſĖťēϙťēôϙ Ėťƅϟ
x Track expenses related to programming, vendors, performers, rentals, and
ŕŘĺîŪèťĖĺIJϟ
x Provide regular budget recommendation updates to the City, including
ÍIJťĖèĖŕÍťôîϙèĺŜťŜϙÍIJîϙÍIJƅϙŕŘĺĤôèťôîϙŽÍŘĖÍIJèôŜϟ
EXHIBIT A – SCOPE OF WORK/BUDGET (2026 Dragon’s Landing)
Page 3 of 5
x Notify the City promptly of potential overages and recommend cost-control
ŜĺīŪťĖĺIJŜϟ
x ŜŜĖŜťϙĖIJϙĖîôIJťĖċƅĖIJČϙŜŕĺIJŜĺŘŜēĖŕϙÍIJîϙŕÍŘťIJôŘŜēĖŕϙĺŕŕĺŘťŪIJĖťĖôŜϠϙÍŜϙÍŕŕīĖèÍæīôϟ
x īīϙƱIJÍīϙƱIJÍIJèĖÍīϙÍŕŕŘĺŽÍīŜϙÍIJîϙôƄŕôIJîĖťŪŘôϙÍŪťēĺŘĖƏÍťĖĺIJŜϙŘôıÍĖIJϙſĖťēϙťēôϙ Ėťƅϟ
͕ϟ Event Day Operations
x Oversee event setup, vendor and performer check-in, stage and programming
ôƄôèŪťĖĺIJϠϙÍIJîϙæŘôÍħîĺſIJϟ
x ŘĺŪæīôŜēĺĺťϙĺIJŜĖťôϙĖŜŜŪôŜϙÍIJîϙèĺĺŘîĖIJÍťôϙſĖťēϙ ĖťƅϙŜťÍƯϙĺIJϙŜÍċôťƅϠϙÍèèôŜŜĖæĖīĖťƅϠϙ
ÍIJîϙèŘĺſîϙıÍIJÍČôıôIJťϟ
x Ensure all vendor, artist, and performer agreements are executed and compliant
îŪŘĖIJČϙťēôϙôŽôIJťϟ
x (IJŜŪŘôϙèĺıŕīĖÍIJèôϙſĖťēϙÍIJƅϙŕôŘıĖťŜϙĖŜŜŪôîϙťĺϙťēôϙôŽôIJťϙϼôϟČϟϙ>ĖŘôϙaÍŘŜēÍīϠϙôťèϽ
͖ϟ ôŕĺŘťĖIJČϙЭϙ>ĖIJÍīĖƏÍťĖĺIJ
x Provide periodic updates to the Renton Arts Commission on the progress of vendor
ÍIJîϙÍŘťĖŜťϙŘôèŘŪĖťıôIJťϙÍIJîϙèĺIJťŘÍèťϙıÍIJÍČôıôIJťϟ
x ŪæıĖťϙÍϙƱIJÍīϙīĖŜťϙĺċϙèĺIJƱŘıôîϙŽôIJîĺŘŜϙÍIJîϙÍŘťĖŜťŜϙæƅϙaÍŘèēϙ͖͑Ϡϙ͑͏͕͑ϟ
x ŜŜĖŜťϙĖIJϙƱIJÍīĖƏĖIJČϙťēôϙīĖŜťϙÍIJîϙŜôIJîĖIJČϙĺŪťϙÍIJƅϙīÍŜť-minute communications needed
æôċĺŘôϙťēôϙôŽôIJťϟ
Timeline & Deliverables
x March ͑͏͕͑ϡϙ"ôŽôīĺŕϙÍIJîϙīÍŪIJèēϙťēôϙèÍīīϙċĺŘϙŽôIJîĺŘŜϙÍIJîϙÍŘťĖŜťŜϟ
x March 2026 – Early April 2026: Manage the application process, review
ŜŪæıĖŜŜĖĺIJŜϠϙèĺııŪIJĖèÍťôϙſĖťēϙŕÍŘťĖèĖŕÍIJťŜϠϙƱIJÍīĖƏôϙŜôīôèťĖĺIJŜϠϙÍIJîϙèĺıŕīôťôϙ
èĺIJťŘÍèťŪÍīϙÍČŘôôıôIJťŜϟ
x (ÍŘīƅϙŕŘĖīϙ͑͏͕͑ϡϙ"ĖŜťŘĖæŪťôϙôŽôIJťϙîôťÍĖīŜϠϙèĺIJƱŘıϙŕÍŘťĖèĖŕÍťĖĺIJϠϙÍIJîϙôIJŜŪŘôϙÍīīϙ
èĺIJťŘÍèťŜϙÍŘôϙôƄôèŪťôîϟ
EXHIBIT A – SCOPE OF WORK/BUDGET (2026 Dragon’s Landing)
Page 4 of 5
Event Budget
Vendor/Artist Coordinator (Giana Grisolia)
x >īÍťϙÍťôϡϙщ͐Ϡ͔͏͏ϟ͏͏
Other Event Budget (City Responsibility)
Type ŕôèĖƱè Amount
Talent (Artist) ͑ϙÍťϙщ͒͏͏ϙôÍ ͕͏͏ϟ͏͏
Advertising
Digital ͑͏͏ϟ͏͏
Social Media ͔͏͏ϟ͏͏
Collateral/On-Site ͒͏͏ϟ͏͏
Production
AV (Audio) ͐͏͏͏ϟ͏͏
Event Rental ͑Ϡ͒͏͏ϟ͏͏
Permits
>ĖŘôϙaÍŘŜēÍīī ͑͏͏ϟ͏͏
Operating Supplies
Misc & TBD ͐Ϡ͏͏͏ϟ͏͏
RMAC Marketing Items ͑Ϡ͔͑͏ϟ͏͏
Volunteer Refreshment ͔͏͏ϟ͏͏
ANTICIPATED EXPENSES 8,850.00
EXHIBIT A – SCOPE OF WORK/BUDGET (2026 Dragon’s Landing)
Page 5 of 5
ATTACHMENT 1:
x Vendor Application (and Agreement if Selected)
x Arist Agreement
Date received: __________
Amount received: __________
(For Dragon’s Landing Celebration use only)
2026 DRAGON’S LANDING CELEBRATION
SUNDAY, APRIL 12, 2026 – 10:00 A.M. – 5:00 P.M.
VENDOR APPLICATION
Vendors will be provided with a designated space for one 10’ x 10’ booth but must supply all necessary equipment,
including tents, tables, and chairs. Electricity will not be available. There is no fee to participate. All vendors and
educational exhibits must be relevant to the “fantasy” theme of the Dragon’s Landing Celebration.By submitting
this application, you agree to be bound by rules of the event including licensing, insurance, and
indemnificationif you are accepted to participate.SUBMITTING AN APPLICATION DOES NOT GUARANTEE
SELECTION TO PARTICIPATE.
If accepted to participate, Vendors will be contacted by City staff with instructions for participation and
location of booth space/parking. Vendors are required to have a City business license (information below)and
to provide liability insurance in the minimum amount of $1,000,00 per occurrence, with the City of Renton named as
an Additional Insured on a primary, non-contributory basis for the day of the event.
VENDORCONTACT/AUTHORIZED SIGNER (Must be 18+ years old):
_______________________________________________________________________________
(Last name) (First Name) (Middle Initial)
VENDOR MAILING ADDRESS: _____________________________________________________________________
CITY: ____________________________ STATE: _________________________ ZIP: _________________________
VENDOR UBI# ____________________________________*RENTON BUSINESS LICENSE #:_________________________
BUSINESS NAME: ______________________________________________________________________
BUSINESS ADDRESS___________________________________________________________________
CITY: _______________________STATE: ________ ZIP: ______________ COUNTY:_________________________
DAYTIME PHONE: ( ) _______________________ E-MAIL ADDRESS: _______________________________
CELL PHONE: ( ) __________________________ EVENING PHONE: ( ) _________________________
SOCIAL MEDIA: Please list all web/social media sites:
Facebook:_______________________ Instagram:________________________ Other:______________________
Å
֣̖͋ɦ̅ʱ̅ϒʱɦɦϒɦ̅ͧ
Legal Approval for Use TEMPLATE_2026 Dragon's Landing Celebration Vendor Application and Agreement Page 2 of 3
PRODUCT CATGORIES:
Check all relevant categories.
Handcrafted jewelry Woodworking & Carvings Glassworks & Stained Glass
Paintings, Drawings & Prints Masks & Costumes Whimsical Home Décor
Sculptures & Figurines Garden Art & Statues Textiles (Tapestries & Quilts)
Photography
Pottery & Ceramics
Handmade Candles & Soaps OTHER ________________
PRODUCT ILLUSTRATION:
Enclose three current photos, plus booth photo, which represents the products you intend to offer at Dragon
Landing Celebration. Number your photos accordingly to the list below. Photos will not be returned.Only items
pictured and listed on application can be sold.
Image Description –be as descriptive (technique, materials, etc.) as space allows or include an extra sheet with
more details. Please number photos or images to correspond with list below. Include product prices on the right.
If you have a catalog, you may include it instead of individual images. Be sure to mark images with your last name
or business name should they get separated from your application.
Image # 1_________________________________________________________ $______________
Image # 2__________________________________________________________ $______________
Image # 3__________________________________________________________ $______________
My work ranges in price from $______to $_______ The majority of my items are priced at $______
CITY BUSINESS LICENSE: *Detailed information on licensing requirements is athttps://www.rentonwa.gov/City-
Services/Business/Business-Licenses
All businesses participating in the Dragon’s Landing Celebration are required to register for a City of Renton
Business License(RMC 5-5-3). Businesses may be exempt from a licensing fee if they meet exemptions in RMC 5-
5-3.B.2 (e.g., it is a federal non-profit organization, or gross proceeds are less than $2,000 per year AND there is no
business location in the City if the business does not require a regulatory license or specialized permit).
To register online, visit www.filelocal-wa.gov – you will need to create an account to register.
Printed versions of the business license registrations are available (for mail in or bring into the office); please
contact us if you need a printed version. New applicants: do not obtain a Renton Business License until you have
been accepted into the Dragon’s Landing Celebration as a vendor.
Vendor has read and understands the 2026 Renton Dragon’s Landing Celebration (“RDLC”) Guidelines and
Procedures and is bound by the terms and conditions therein. Vendor is responsible for ensuring all family
members and employees who work for Vendor at RDLC have read and understand RDLC Guidelines and
Procedures. Vendor will sell only what is listed on this application. Vendor is responsible for the quality and safety
of what it sells. By signing this agreement, the Vendor expressly acknowledges receipt of the Indemnification &
Hold Harmless Agreement below.
By checking this box and typing my name below, I acknowledge that I am affixing my electronic signature(s) to
this document.
SIGNATURE: _________________________________________________ DATE: _________________________
_ϒɦ̅ۯŷ͔̖ɕΑɊʱ̖̅ۯƍɦ͔ϒʱɊɦͧ
Legal Approval for Use TEMPLATE_2026 Dragon's Landing Celebration Vendor Application and Agreement Page 3 of 3
INSURANCE:
Liability insurance coverage in the minimum amount of $1,000,000.00 per occurrence, with the City of Renton named as
an Additional Insured on a primary, non-contributory basis, is required, and the Certificate of Insurance (“COI”) should
be emailed to arts@rentonwa.gov not later than 4:00 pm on April 3, 2026. Late submission of the COI may result in
termination of this Agreement. The City of Renton does not represent that any required minimum insurance is adequate
to protect Vendor from financial liability created by Vendor’s acts or omissions.
SIGNATURE: ________________________________________________ DATE: __________________________
(Authorized Signature as noted on P.1 of this Application)
PUBLIC RECORDS DISCLOSURE NOTICE Signatory acknowledges that the City is an agency governed by the
public records disclosure requirements set forth in Chapter 42.56 RCW; therefore, all
documents/information/photographs furnished to the City may be subject to disclosure – unless exempted by law.
THIS APPLICATION MUST BE FILLED OUT COMPLETELY TO BE CONSIDERED
ALL INQUIRIES & CORRESPONDENCE TO:
RENTON DRAGON’S LANDING CELEBRATION
1055 South Grady Way, 6th Floor
Renton, Washington 98057
CONTACT: Jessie Kotarski (jkotarski@rentonwa.gov)
(425) 430-7271
INDEMNIFICATION & HOLD HARMLESS AGREEMENT
THE RENTON DRAGON’S LANDING CELEBRATION VENDOR PARTICIPANT (VENDOR) NAMED BELOW SHALL INDEMNIFY and hold
the City of Renton (RENTON) and its elected or appointed officials, agents, employees, and volunteers, harmless from and shall
process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, losses, damages, or
costs, of whatsoever kind or nature, (including but not limited to attorneys’ fees and court costs) brought against RENTON arising
out of, or in connection with, or incident to, the participation of the VENDOR or its agents, employees, officers, or volunteers at
the RENTON DRAGON’S LANDING CELEBRATION (“RDLC”). If such claims are caused by or result from the concurrent negligence
of RENTON, its elected or appointed officials, agents, employees, and volunteers, this indemnity provision shall be valid and
enforceable only to the extent of the misconduct or negligence of the VENDOR; and provided further, that nothing herein shall
require the VENDOR to hold harmless or defend RENTON, its elected or appointed officials, agents, employees, and volunteers for
damages or loss caused by RENTON’S sole negligence. The VENDOR expressly agrees that the indemnification provided herein
constitutes its waiver of immunity under Title 51 R.C.W., for the purposes of this Indemnification and RENTON DRAGON’S LANDING
CELEBRATION participation if the VENDOR is any type of business entity, whether for profit or not for profit. RENTON’s insurance
requirements do not imply advice on insurance coverage. VENDOR is responsible for its own insurance coverage in limits that are
adequate for liability protection. VENDOR is not an employee, agent, representative or volunteer of RENTON or RFM based on
their RENTON DRAGON’S LANDING CELEBRATION participation. As an independent contractor, VENDOR is not entitled to
compensation, workers’ compensation, insurance or benefits from RENTON or RDLC.
PHOTO/VIDEO RELEASE: As a condition of my RENTON DRAGON’S LANDING CELEBRATION participation, I, on behalf of myself
and any representatives or agents of the undersigned VENDOR, give permission to have photos/video tapes taken without
compensation, during City of Renton or RDLC activities and used for publicity purposes in any manner by RENTON or RDLC.
RFM APPLICATION & REGULATIONS: I have read the RDLC Application, Guidelines and Procedures for the RENTON DRAGON’S
LANDING CELEBRATION, and the Indemnification Hold Harmless Agreement. I represent and warrant that I have the authority to
sign this Agreement and bind the below-named VENDOR thereto. My signature below indicates that the VENDOR and its agents,
employees, officers, or volunteers agree to abide by the terms as set forth therein, as well as all applicable laws, rules, and public
health regulations.
ENTERTAINMENT AGREEMENT FOR
2026 DRAGON’S LANDING CELEBRATION
Between City of Renton and ___NAME OF ENTERTAINER_______________
This Entertainment Agreement, which is a contract for professional services for the engagement described below, dated
February 23, 2026, is made by and between the City of Renton and ___NAME OF ENTERTAINER AND LEGAL ENTITY IF
OTHER THAN INDIVIDUAL________________.
1. Name of Professional Service Provider: NAME OF ENTERTAINER (hereinafter “Provider”)
Professional Service: Entertainment for City of Renton Dragon’s Landing Celebration
2. Scope of Engagement: Performance as detailed herein for the City-sponsored public event known as the Dragon’s
Landing Celebration (hereinafter “Engagement”)
Details regarding Engagement: Description of type of performance.
If additional information is attached, check here: ܆
3. Location of Engagement: 200 block of Wells Ave S, Renton, Washington
4. Date(s) of Engagement: Sunday, April 12, 2026: Venue: Wells Ave S; Performance time(s): _________
5. Total compensation to Provider by City of Renton: $ ___________
Check should be made payable to: ________________________
Check should be sent to the following address: ____________________
Note: If Provider is a new vendor to City of Renton, a City of Renton Vendor Setup Form must be completed and
received by the City of Renton before payment can issue.
6. City of Renton will make payment as follows: A payment of __________ will be delivered on April 12, 2026, if this
Entertainment Agreement has been fully executed; if a completed Vendor Set-Up Form is on file with the City and was
received by the City at least 30 days prior to such date; any required Certificate of Insurance is timely provided; and if
Provider provides Engagement in compliance with this Entertainment Agreement. Otherwise, the City of Renton will
issue payment within 30 days after receipt of all requirements of this Entertainment Agreement.
7. Insurance: Liability insurance coverage in the minimum amount of $1,000,000.00 per occurrence, with the City of
Renton named as an Additional Insured on a primary, non-contributory basis, is required, and the Certificate of
Insurance (“COI”) should be emailed to arts@rentonwa.gov not later than 4:00 pm on April 3, 2026. Late submission
of the COI may result in termination of this Agreement. The City of Renton does not represent that any required
minimum insurance is adequate to protect Provider from financial liability created by Provider’s acts or omissions.
8. Reservation: Subject to constitutional or other legal limits, the City of Renton reserves the right to specify the manner,
means and details of the performance of services by Provider as well as the mode in which the service shall be
accomplished.
Entertainment Agreement | Page 2 of 2
Last Updated: 02/20/2026
9.Additional Provisions:
a. The City of Renton’s primary contact for this Entertainment Agreement is:
Contact: Jessie Kotarski, Economic Development Manager
Phone: (425) 430-7271; Email: jkotarski@rentonwa.gov
b. The City of Renton has the right to cancel the Engagement and/or this Entertainment Agreement due to
inclement weather or for any other reason, in which case the Provider is not entitled to any compensation.
c. Provider shall maintain all records relating to the Engagement and retain such records for as long as required
by applicable Washington State records retention laws, but in any event no less than six years after the last
date of the Engagement. Provider agrees to provide access to and copies of any records related to the
Engagement as required by the City for audit purposes or to comply with the Washington State Public Records
Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this
Entertainment Agreement.
d. The City of Renton maintains licenses with the American Society of Composers, Authors and Publishers
(ASCAP) and Broadcast Music Incorporated (BMI). Provider is responsible for obtaining any and all required
forms of permission that extend beyond the City of Renton’s copyright obligations.
e. Provider, and its agents or assigns, agrees to release, indemnify, defend, and hold harmless the City of Renton
from any and all claims from any person or entity which may arise due to any act or omission, whether or not
intentional, by Provider or anyone acting on Provider’s behalf.
e. The nature of the relationship between Provider and the City of Renton under this Entertainment Agreement
shall be that of an independent contractor, not employee, consultant, or agent.
f. To the extent a Provider-prepared attachment conflicts with the terms in the body of this Entertainment
Agreement or contains terms that are extraneous to the purpose of this Entertainment Agreement, the terms
in the body of this Entertainment Agreement shall prevail, and the attachment’s extraneous terms shall not
be incorporated herein.
g. The laws of the State of Washington shall apply to this Entertainment Agreement.
h. Provider and the City of Renton may execute this Entertainment Agreement in any number of counterparts,
each of which shall constitute an original, and all of which together constitute this one Entertainment
Agreement.
This Entertainment Agreement contains the entirety of the agreement between the parties. No further agreements have
been made between the parties.
Signed by:
Name: ___________________________
Email: ____________________________
Gina Estep, CED Administrator
1055 South Grady Way
Renton, WA 98057
(206) 305-3615
gestep@rentonwa.gov
Date signed: day of , Date signed: day of , 2026