HomeMy WebLinkAboutContract2026 GRANT BENEFICIARY/ARTIST AGREEMENT
WITH FAIRWOOD COMMUNITY GROUP
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
THIS AGREEMENT, dated for reference purposes only as 4/16/2026, is by and between the
City of Renton (the “City”), a Washington municipal corporation, and Fairwood Community
Group dba Fairwood Market Night (“Beneficiary/Artist”), a Washington State Nonprofit
Corporation, and sets forth the terms and conditions under which the City will provide a
grant to Beneficiary/Artist under the Renton Municipal Arts Commission (“RMAC”),
Municipal Art Fund Grant Program (“Program”). The Program is funded through the Renton
Municipal Art Fund (“Fund”)(RMC 2-8-7.B), and selected by the RMAC (RMC 2-8-.4.C).
The City and the Beneficiary/Artist are referred to collectively in this Agreement as the
“Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date
signed by both parties.
RECITALS:
WHEREAS, the City of Renton recognizes and acknowledges the importance of, and benefit
to the public in, providing visual art and performance in its public works and facilities, and
the community as a whole; and,
WHEREAS, the City created the Renton Municipal Arts Commission (“Commission”) to
advise the Mayor and City Council on artistic and cultural development of the City, and to
disburse money budgeted to it for cultural arts performances and other events, art-related
programs and activities and support of artists and arts and cultural organizations, as
resources allow through the City’s Municipal Art Fund; and,
WHEREAS, the Commission established Application Criteria (Exhibit 1), issued a Call for
Application ("Call for Application” at Exhibit 2), reviewedApplications(“Beneficiary/Artist’s
Application” at Exhibit 3), and established a list of Projects awarded from the Fund
(“Projects Awarded” at Exhibit 4), each Exhibit is incorporated herein by reference; and
WHEREAS, on April 7, 2026,the Commission reviewed the Beneficiary/Artist’s Application
and determined that the Beneficiary/Artist is eligible for assistance under this Program and
is promoting arts and culture in Renton.
NOW THEREFORE, in consideration of the mutual covenants and agreements herein, the
CAG-26-138
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Parties agree as follows:
AGREEMENT
1. Grant Amount and Disbursement.
a. Amount.The total amount to be awarded to Beneficiary/Artistunder the Program
is up to two thousand dollars ($2,000.00) as a reimbursement for eligible
expenses. Except as specifically provided herein, the Beneficiary/Artist shall be
solely responsible for payment of any taxes imposed as a result of this
Agreement.
b. Award Disbursement.
i.Reimbursement Request. On a monthly, or no less than quarterly basis
during any quarter in which artistic and cultural support is completed,
Beneficiary/Artist shall submit reimbursement request(s) in a format
acceptable to the City (Exhibit 5)with supporting documentation
including, but not limited to, invoices or reports demonstrating expenses
for which reimbursement is sought.
ii.Effect of Award. Other than as specified, Beneficiary/Artist relinquishes
the right to any financial proceeds in association with City’s use or
reproductions of the PROJECT.
iii.Payment. Payment shall be made by City within thirty (30) calendar days
after receipt and approval by the appropriate City representative of the
invoice.
iv.No waiver. Payment for any reimbursement shall not constitute a waiver
by the City of any remedies it may have for any breach of this Agreement
by the Beneficiary/Artist.
v.Tax implications. Grant funds may be taxable. Please consult your
financial advisor/tax professional for guidance. If it is required by the IRS,
a 1099 form will be issued to the Beneficiary/Artist.
2. Scope and Performance.Beneficiary/Artist agrees to create and install artwork or
produce an eventas specified in Exhibit 3 “Beneficiary/Artist’s Application” which is
attached and incorporated herein. Such scope is hereinafter referred to as
“PROJECT.”
a. Prior to scheduling the installation or production, Beneficiary/Artist agrees to
discuss the contents of the proposed PROJECT with designated City staff to
address necessary Council approvals, coordination with affected City
departments, compliance with affected City regulations such as signage or event
permits, materials to be used, and/or documentation of agreements with
Beneficiary/Artist partners such as private property where the PROJECT will be
presented. These discussionsmay result in revision of the PROJECTas proposed.
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b. The final design will be provided to the City’s Municipal Arts Commission for
review, request for further revision as needed, and final confirmation prior to
installationor production of the PROJECT.
c. Beneficiary/Artist will be responsible for installing the PROJECT in its approved
design at the location identified in Exhibit 3.
d. Beneficiary/Artist agrees to create and install PROJECT no later than December
15, 2026.
3. Installation on Private Property.
a. According to the Application (Exhibit 3), The PROJECT will be displayedor
produced at Northwood Middle School located at 17007 SE 184th St, Renton,
WA 98058 which is not owned and/or operated by the City or a public entity.
b. As noted in Section 2.a of this Agreement, Beneficiary/Artistwill provide the City
with documentation of the property owner’s agreement to host the PROJECT
including submission of all necessary permit applications to effectuate the
PROJECT. Nothing in the Agreement is intended to, nor should be construed
to, act as a guarantee that an application for a permit will be granted.
c. Beneficiary/Artistagrees to inform the private property owner(s) of the obligation
to consult with City’s Community & Economic Development Administrator prior
to any removal or alteration of the PROJECT.
d. Citymay, at its own discretion, cooperate with the private property owner and
Beneficiary/Artistin the case private property owner has reason to remove or
alter the PROJECT in the future, or if the PROJECT is impacted by wear,
vandalism, damage, or other reason, to restore or relocate the PROJECT as
necessary.
4. Beneficiary/Artist’s Grants and Representations:
a. Delivery of PROJECT to Cityconstitutes Beneficiary/Artist’s certification that:
i. PROJECT is the original work of Beneficiary/Artist;
ii. To the extent others contributed to the PROJECT, Beneficiary/Artist
assumes all responsibility and liability for any claims of right to the
PROJECTby such others;
iii. Beneficiary/Artistowns all rights to PROJECT, including having obtained
any rights that Beneficiary/Artist did not originally possess; and
iv. if PROJECT contains recognizable images of particular persons,
Beneficiary/Artisthas obtained appropriate releases.
RESERVED
5. Final Report: Together with the final reimbursement request, and in a format
acceptable to the City (Exhibit 6), Beneficiary/Artist shall submit a final report
detailing outcomes related to budget, activities, objectives, and attendance as first
described in the Beneficiary/Artist’s application for the Grant.
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6. Scope of Eligible Expenditures: Grant funds disbursed under this Agreement shall
only be used to pay or reimburse eligible expenses as described in the Criteria
(Exhibit 1)and in the “Program Call for Applications” (Exhibit 2)
a. Reimbursement Defined. “Reimbursement” means grant disbursement to
Beneficiary/Artist upon receipt by the City of invoices and documentation
demonstrating eligible expenses.
b. No Duplication of Payment. No grant funds may be used to pay or reimburse
costs for expenditures for which Beneficiary/Artisthas received any other
funding, whether state, federal or private in nature, for that same expense.
7. Beneficiary/Artist Responsibilities.
a. False Statement. The Beneficiary/Artist understands and acknowledges that
providing false information in the Application or on any documents submitted to
the City or its designees as part of the Beneficiary/Artist’s participation in the
Program may constitute fraud, justify termination of this Agreement, trigger the
Beneficiary/Artist’s obligation to return funds, and may be subject to civil and/or
criminal penalties and/or sanctions.
b. No Employee Relationship. The Beneficiary/Artist understands and
acknowledges that neither the Beneficiary/Artist nor any officer, employee or
agent of the Beneficiary/Artistshall be considered to be an employee of the City,
nor entitled to any benefits accorded City employees, by virtue of the services
provided under this Agreement. The City shall not be responsible for assuming
the duties of an employer with respect to the Beneficiary/Artist or any employee
of the Beneficiary/Artist.
c. Non-discrimination.During the performance of this Agreement, the
Beneficiary/Artistshall comply with all federal and state nondiscrimination laws,
including but not limited to, chapter 49.60 RCW, Washington’s Law Against
Discrimination, and 42 U.S.C. 12101 et seq., the Americans with Disabilities Act
(ADA). In the event of the Company’s noncompliance or refusal to comply with
any nondiscrimination law, regulation, or policy, this Agreement may be
rescinded, canceled, or terminated inwhole or in part.
d. Sole proprietorship or Individual. If the Beneficiary/Artist is a sole proprietorship
or if this Agreement is with an individual, the Beneficiary/Artistagrees to notify the
City and complete any required form if the Beneficiary/Artistretired under a State
of Washington retirement system and agrees to indemnify any losses the City
may sustain through the Beneficiary/Artist’s failure to do so.
8. Insurance: Beneficiary/Artistshall secure and maintain:
a. Commercial general liability insurance in the minimum amounts of $1,000,000
for each occurrence/$2,000,000 aggregate for the Term of this Agreement.
b. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors
and Omissions coverage shall be provided with minimum limits of $1,000,000 per
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occurrence. "Professional Services", for the purpose of this section, shall mean
any Work provided by a licensed professional or Work that requires a professional
standard of care.
c. Workers’ compensation coverage, as required by the Industrial Insurance laws of
the State of Washington, shall also be secured.
d. Commercial Automobile Liability for owned, leased, hired or non-owned, leased,
hired or non-owned, with minimum limits of $1,000,000 per occurrence
combined single limit, if there will be any use of Beneficiary’s vehicles on the
City’s Premises by or on behalf of the City, beyond normal commutes.
e. Beneficiary/Artistshall name the City as an Additional Insured on its commercial
general liability policy on a non-contributory primary basis. The City’s insurance
policies shall not be a source for payment of any Beneficiary/Artist liability, nor
shall the maintenance of any insurance required by this Agreement be construed
to limit the liability of Beneficiary/Artist to the coverage provided by such
insurance or otherwise limit the City’s recourse to any remedy available at law or
in equity.
f. Subject to the City’s review and acceptance, a certificate of insurance showing
the proper endorsements, shall be delivered to the City before performing the
PROJECT.
g. Beneficiary/Artist shall provide the City with written notice of any policy
cancellation, within two (2) business days of their receipt of such notice.
9. Records: Maintenance, Access, Disclosure.
a. Records Maintained. Beneficiary/Artist shall maintain all records and accounts
with respect to all matters covered by this Agreement, including personnel,
property, financial, and programmatic records and documents.
b. Retention Period. These records shall be maintained for as long as may be
required by applicable Washington State records retention laws, but in any case
for a period of six (6) years after all funds have been expended or returned to the
City, whichever is later, to ensure proper accounting for all funds and compliance
with the Agreement.
c. Litigation or Audit. If any litigation, claim or audit is started before the expiration
of the six (6) year period provided in Section 4(b) above, the records shall be
retained until all litigation, claims, or audit findings involving the records have
beenresolved.
d. Right of Access.The City, or its authorized representatives, shall have the right of
access to records (electronic and otherwise) of Beneficiary/Artist in order to
conduct audits or other investigations.
e. Subject to Disclosure. Beneficiary/Artist acknowledges that records may be
subject to disclosure under the Public Records Act, Ch. 42.56 RCW.
i. To the full extent the City determines necessary to comply with the
Washington State Public Records Act, Beneficiary/Artist shall make a due
diligent search of all records in its possession or control relating to this
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Agreement and the PROJECT, including, but not limited to, e-mail,
correspondence, notes, saved telephone messages, recordings, photos,
or drawings and provide them to the City for production.
ii. In the event Beneficiary/Artist believes said records need to be protected
from disclosure, it may, at Beneficiary/Artist’s own expense, seek judicial
protection. Beneficiary/Artist shall indemnify, defend, and hold harmless
the City for all costs, including attorneys’ fees, attendant to any claim or
litigation related to a Public Records Act request for which
Beneficiary/Artist has responsive records and for which Beneficiary/Artist
has withheld records or information contained therein, or not provided
them to the City in a timely manner.
iii. Beneficiary/Artist shall produce to the City for distribution any and all
records responsive to the Public Records Act request in a timely manner,
unless those records are protected by court order. The provisions of this
section shall survive the expiration or termination of this Agreement.
10. Publications.Any publications produced with funds from this Agreement must
display the following language: “This project is being supported, in whole or in part,
by a grant from the City of Renton.”
11. Disclaimer by the City.The City expressly disclaims any and all responsibility or
liability to Beneficiary/Artist or third persons for the actions of Beneficiary/Artist or
third persons resulting in death, bodily injury, property damages, or any other losses
resulting in any way from the performance of this Agreement or any other losses
resulting in any way from the performance of the Agreement, or any subcontract
thereto. This Agreement does not in any way establish an agency relationship
between or among the City and/or Beneficiary/Artist.
12. Expenses Incurred in Excess of Program Award Funds. Beneficiary/Artist
acknowledges that any expenses incurred in excess of Program Award Funds are the
Beneficiary/Artist’s sole responsibility and will not be paid by the City.
13. Repayment of Funds. If any funds provided to Beneficiary/Artist were used in a
manner that is not consistent or allowable as outlined in this Agreement,
Beneficiary/Artistshall return funds to City in the amount determined to be ineligible.
Beneficiary/Artistfurther agrees that it is financially responsible for and will repay the
City any and all indicated amounts following an audit exception which occurs due to
Beneficiary/Artist’s failure, for any reason, to comply with the terms of this
Agreement. Thisduty to repay the City shall not be diminished or extinguished by the
termination of the Agreement.
14. Termination.The City reserves the right to terminate this Agreement at any time, with
or without cause by giving ten (10) calendar days’ notice to the Beneficiary/Artist in
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writing. In the event of such termination or suspension, Beneficiary/Artistwaives any
right to un-distributed portions of the award.
15. Conflict of Interest.
a. Beneficiary/Artistdesignees, agents, members, officers, employees, consultants,
and any other public official who exercises or who has exercised any functions or
responsibilities with respect to the Program during his or her tenure, or who is in a
position to participate in a decision-making process or gain inside information
with regard to the Program, are barred from any interest, direct or indirect, in any
grant or proceeds of the Program, or benefit there from, which is part of this
Agreement at any time during or after such person's tenure.
b. The City’s Code of Ethics and Washington State law prohibit City employees from
soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or
corporation involved in a contract or transaction. To ensure compliance with the
City’sCode of Ethics and state law, the Beneficiary/Artistshall not give a gift of any
kind to City employees or officials.
c. Beneficiary/Artist also confirms that Beneficiary/Artist does not have a business
interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Beneficiary/Artist, negotiating or
administering this Agreement, or evaluating the Beneficiary/Artist’s performance
of the Work.
16. Notices: Any notice required under this Agreement will be in writing, addressed to
the appropriate party at the address which appears below (as modified in writing
from time to time by such party), and given personally, by registered or certified mail,
return receipt requested, by facsimile or by nationally recognized overnight courier
service. Time period for notices shall be deemed to have commenced upon the date
of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first
business day following transmission. Email and telephone may be used for purposes
of administering the Agreement but should not be used to give any formal notice
required by the Agreement.
CITY OF RENTON
Jessie Kotarski
Economic Development Manager
CED/City of Renton
1055 South Grady Way, 6th Floor
Renton, WA 98057
Phone: (425) 430-7271
Email: jkotarski@rentonwa.gov
BENEFICIARY/ARTIST
Tom Stafford
President
Fairwood Community Group
14201 SE Petrovitsky Rd A3 #129
Renton, WA 98058
Phone: (206) 498-1308
Email:
fairwoodmarketnight@gmail.com
17. Waiver/Conflict of Terms.
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a. Any waiver by the Beneficiary/Artist or the City of the breach of any provision of
thisAgreement by the other party will not operate, or be construed, as a waiver of
any subsequent breach by either party or prevent either party from thereafter
enforcingany such provisions.
b. In the event of any inconsistencies between Beneficiary/Artistproposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments
to this Agreement are incorporated by reference only to the extent of the purpose
for which they are referenced within this Agreement. To the extent a
Beneficiary/Artist-prepared exhibit conflicts with the terms in the body of this
Agreement or contains terms that are extraneous to the purpose for which it is
referenced, the terms in the body of this Agreement shall prevail and the
extraneous terms shall not be incorporated herein.
18. Modification. This Agreement may only be amended by written agreement signed by
both Parties.
19. Conflicts. In the event of any inconsistencies between Beneficiary/Artist proposals
or Beneficiary/Artist-prepared exhibits and this Agreement, the terms of this
Agreement shall prevail.
20. Severability. In the event any term or condition of this Agreement or application
thereof to any person or circumstances is held invalid, such invalidity shall not affect
other terms, conditions, or applications of this Agreement that can be given effect
without the invalid term, condition, or application. To this end, the terms and
conditions of the Agreement are declared severable.
21. Governing Laws.Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
CitySuperior Court for the State of Washington at the Maleng Regional Justice Center
in Kent, King City, Washington, or its replacement or successor. Beneficiary/Artist
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Beneficiary/Artist is a foreign corporation not registered with the
State of Washington.
22. Indemnification. To the maximum extent permitted by law, Beneficiary/Artist shall,
at its cost and expense, protect, defend, indemnify, and hold harmless the City, its
directors, officers, employees, and agents, from and against any and all demands,
liabilities, causes of action, costs and expenses (including attorneys’ fees), claims,
judgments, or awards of damages, arising out of or in any way resulting from the acts
or omissions of Beneficiary/Artist, its directors, officers, employees, or agents,
relating in any way to Beneficiary/Artist’s performance or non-performance under the
Agreement. Beneficiary/Artistagrees that its obligations under this paragraph extend
to any demands, liabilities, causes of action, or claims brought by, or on behalf of,
Approved by Patrice Kent via email 5/1/2026
PAGE 11 OF 16
EXHIBIT 1:
RENTON MUNICIPAL ARTS GRANT PROGRAM
APPLICATION CRITERIA
Arts@rentonwa.gov
425-430-7271
2026 Grant Guidelines
RENTON MUNICIPAL ARTS COMMISSION
DEADLINES
GET HELP
Purpose
Public Funding = Public Benefit
Application Review Process
Timeline
Quarter 1 - applications due October 24
Quarter 2 - applications due February 6
Quarter 3 - applications due April 17
Quarter 4 - applications due July 18
Program Overview
Funding Restrictions include:
Grant Awards have been used to:
Timing of Projects
Payment
Eligibility
Who May Apply
Application Packet
Artistic Innovation
Public Access and Benefit
Project Feasibility
Funding Evaluation Criteria
Application Instructions
PAGE 12 OF 16
EXHIBIT 2:
RENTON MUNICIPAL ARTS GRANT PROGRAM
CALL FOR APPLICATIONS
PAGE 13 OF 16
EXHIBIT 3:
RENTON MUNICIPAL ARTS GRANT PROGRAM
BENEFICIARY/ARTIST’S APPLICATION
RMAC Grant Application
Thank you for your interest in the Renton Art Grants program! We are excited to learn more about your project and provide more
opportunities for our residents and visitors to engage with the arts on a local level.
Please be as detailed as possible in answering the following questions. Thank you for your continued support of the Arts in Renton.b
Name of your Organization *
As it appears on your tax ȴlings (please include any DBAs)
Fairwood Community Group/Fairwood Market Night
Contact Person and Title *
This will be the person who the City and RMAC communicate with directly, and whose name will be on the Grant agreement if your project is approved for funding.
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Organization Address *
Street Address
14201 SE Petrovitsky Rd A-3
Address Line 2
City
Renton
State/Province/Region
WA
Postal/Zip Code
98058
Country
USA
E-mail *
fairwoodmarketnight@gmail.com
Phone *
206-498-1308
Have you applied for a Renton Art Grant in the past?*
Yes
No
Have you received funding in previous years from the Renton Arts Grant
Program?
Yes
No
Please list the most recent project and the grant amount for which you have previously received funding.
Fairwood Community Group/Fairwood Market Night received a $1000 grant from Renton Municipal Arts Commission in 2025.
Fairwood Market Night’s 2025 season featured a dynamic series of free, family-friendly events celebrating arts, culture, and community connection in the Fairwood
area. With support from the Renton Municipal Arts Commission, the Market proudly hosted a dedicated booth for Renton artists to showcase and sell their work,
expanding access and visibility for local creatives. This collaboration provided Renton-based artists an opportunity to engage directly with hundreds of attendees,
share their artistic practices, and strengthen ties between the Fairwood and Renton arts communities.
Throughout the season, each Market highlighted unique cultural themes and interactive experiences designed to be inclusive and engaging for all ages. Events
included a traditional Lion Dance blessing, youth-friendly environmental activities such as planting seeds and ȵy-ȴshing demonstrations, and a variety of live
performances by local musicians and dance groups. Families participated in free creative activities like pumpkin decorating, pet-themed art, and picture-frame
decorating, fostering intergenerational participation and arts learning.
The Renton Artists Booth enriched the Market’s overall cultural landscape, giving the public access to original artwork, demonstrations, and conversations that
deepened appreciation for the local arts ecosystem. By creating a welcoming, no-cost environment for residents and artists alike, Fairwood Market Night and the
Renton Municipal Arts Commission together advanced shared goals of accessibility, inclusion, and community enrichment through the arts.
Select the category that best describes your project.
Project or event support
Check the one arts discipline that best describes your proposed project.
Other
Project or event title
Fairwood Market Night Renton Artist Residency Showcase
Brief project description
Fairwood Market Night is a seasonal community gathering that transforms the Northwood Middle School campus into a vibrant hub of culture,
creativity, and connection. Held monthly from May through October, the market brings together thousands of residents, hundreds of local
vendors and performers, and a growing network of youth, cultural, and nonproϐit partners. Established in 2023 under the Fairwood
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Community Group nonproϐit, Fairwood Market Night was created to ϐill a long-recognized gap in the community—a missing “Main Street” where
neighbors could gather, celebrate, and build lasting relationships. Today, it has become exactly that: a welcoming, intergenerational space that
reϐlects the diversity, resilience, and spirit of Fairwood.
Each market features a unique cultural theme, offering immersive activities, performances, and hands-on experiences that make every month
distinct. These themes deepen community pride while elevating the voices, traditions, and talents of local cultural groups, youth organizations,
and emerging artists. The result is a market that is not only a place to shop, but a place to belong.
Fairwood Market Night proposes to expand its successful 2025 partnership with the Renton Municipal Arts Commission by evolving the Renton
Artists Booth into a more visible and structured Renton Artist Residency Showcase for the 2026 season. This enhanced model will continue to
provide Renton-based artists with a no-cost platform to exhibit and sell their work while increasing their visibility within a well-attended,
family-friendly community event.
Across six themed markets from May through October, a monthly featured Renton artist will be highlighted through a dedicated display at the
Market Hub, where a selected piece of their work will be showcased along with signage directing attendees to the artist’s booth. This simple but
effective enhancement strengthens artist visibility, encourages deeper engagement, and helps attendees connect directly with Renton’s creative
community.
Fairwood Market Night will partner with community partner Renton Art Oasis to identify participating artists and collaborate on coordinated
social media promotions, ensuring strong outreach and elevating Renton artists across both organizations’ platforms. Booth fees for Renton
artists will continue to be waived, maintaining equitable access and supporting emerging and established creatives alike.
This 2026 proposal builds intentionally on last year’s success by offering a clearer structure for artist recognition, expanding promotional
support, and strengthening ties between Fairwood and Renton’s arts communities. The season is expected to reach 4,500–5,000 attendees and
feature at least six Renton artists in residency, advancing shared goals of accessibility, cultural enrichment, and community connection.
Funding amount *
What is the amount that you are requesting from
the Renton Art Grants Program?
$2,500.00
Beginning of the project *
2026-05-13
Ending of the project *
2026-10-14
The Renton Public Arts Program is committed to broadening the scope of arts programming and connecting with underserved populations in the
City of Renton and the broader community. Please detail what steps you plan to take to connect with underserved populations in the City.*
Fairwood Market Night is committed to ensuring that Renton residents of all backgrounds can access and participate in arts programming. To reach underserved
populations, we will promote the event through local libraries and other trusted public spaces where multilingual families, youth, and community members
regularly gather. Our partnership with Renton Art Oasis will further expand our outreach into neighborhoods and networks that serve diverse and historically
underserved communities, helping us connect with residents who may not otherwise be aware of arts opportunities. We also collaborate with the Family First
Community Center in Renton, whose programs engage youth and families across a wide range of cultural and socioeconomic backgrounds. To support language
access, we are purchasing a translation device that can be loaned to attendees during the event, ensuring nonဩEnglishဩspeaking residents can fully participate.
Together, these strategies strengthen our ability to reach underserved communities and ensure that Fairwood Market Night reȵects and serves the full diversity of
Renton.
Budget
Please complete theϚbudget template.
Upload completed budget template here.
Vendor Set-up Form and W-9 Form
The City of Renton requires all grant recipients to register as an approved vendor prior to receiving a grant reimbursement.ϚPlease complete
theϚvendor set-up formϚand follow the submission requirementsϚto register with the City of Renton Finance Division.
You are also required to completeϚForm W-9 (Rev. October 2018) - IRS.
Upload completed vendor set-up form here.*
RMAC Budget Sheet_Grant Application_FMN2026.pdf 97.96KB
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RMAC1jpeg.jpeg 4MB
RMAC1.jpeg 767.95KB
RMAC3.jpeg 1,019.65KB
RMAC4.jpeg 3.18MB
Upload completed W-9 Form here.*
FCG_W9_2026.pdf 626.42KB
Upload any supporting documentation, including artist bios, organization overview, description of project partners, examples of previous work or
other relevant information to support your application.*
ArtOasisBrochure.PDF 529.07KB
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FMN_AdditionalResources.pdf 4.14MB
FMN_Flier_JPEG.jpg 253.35KB
By checking the button below and submitting this form, I conȴrm that I have read the program guidelines and am familiar with the program and its processes.
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Fairwood Community Group/Fairwood Market Night/ May - October 2026
PROJECT BUDGET
Complete the following table (or submit a separate budget) to detail the costs involved in the project.
The budget must reflect actual costs associated with the project (please submit available quotes and
estimates if available).
A: Personnel
(Project Related)
Amount
Request
ed from
RMAC
*Matchi
ng
Funds
*In-Kind
Donations
Total Expenditure Notes
Give details here.
Artistic $300 $408 $708 $50 per event for Renton Artist
Spotlight Booth, InKind is 40 chairs x 6
Events
Administration $400 $500 $900 $500InKind = 20 hours volunteer
support
Technical
Other $700 $808 $1508
Total Personnel
Expenditures
B: Implementation
(Cost of Project)
Supplies/Materials
Promotion/Printing $243 $200 $443 Walgreens quote attached - 10 lawn
signs + 25 fliers: 8 hours x volunteer
time posting and removing.
Postage
Artistic Services
Other Professional
Services
$950 $750 $1700 Mak Fai Lion Dancers ($800); Stanley
Alleyne ($150) InKind = 6 hours volunteer
time for planning and 24 hours onsite
management support x $25 = $750
Space/Equipment
Rental
$1224 $600 $1824 24 hours x $25 volunteer time
coordinating with school onsite during
event
Travel/Transportation
Other
Total
Implement
ation
Expenditur
es
Total Expenditures
(A+B)
$3817 $3266 $7083
*Applicants are encouraged to demonstrate matching funds or in-kind contributions to strengthen project sustainability.
Our seasonal markets enriches
Fairwood’s art & culture by:
Sponsoring free booth space for
local nonprofits to provide public
access & awareness.
Employing musicians, theater
groups, educators, and performers
to provide free public.
entertainment and learning
Offering an affordable platform
for artists, authors, photographers,
& crafters to grow their businesses
and feature & sell their work.
Fairwood Market Night is a vibrant community
driven gathering fostering community
engagement through arts, culture, and local
business support. This pop-up brings South King
County & Fairwood to life through:
Live music and dance performances
showcasing local talent
Hands-on art activities for all ages
A marketplace for artists and makers to display
and sell their creations
Providing an opportunity for crafters, artists, &
young entrepreneurs to sell their goods.
“Fairwood Night Market has become
a vital hub for our community—
bringing people together through
food, music, and shared experiences.
It’s given Village Concepts of
Fairwood a chance to connect, build
partnerships, and strengthen
relationships. We truly value the role
it plays in creating a vibrant, united
community.”
—Jennifer Villacres,
Village Concepts 2024' & 25' Sponsor
“Fairwood Market Night means a lot to me.
As a business owner, I feel truly connected to
the community. It’s a chance to share my
love for the outdoors—like fly fishing and the
Cedar River cleanup—while also offering
junk removal and helping keep the market
clean. I look forward to being part of it each
month and contributing for years to come.”
—KeatonZyskowski,Owner
Castaway Junk Hauling
DIRECTLY FROM OUR COMMUNITY
“Fairwood Market Night is one of my favorite
events to vend at. The entire team curates a
great group of vendors, has monthly themes
& puts thought into how to bring community
in and get them involved. While some
markets arte transactional, I feel lik part of
the family at FMN and always look forward to
working with their team and seeing what
they’ll come up with next. “
-Megan Stanley
Vendor, Mommaporthecary
“Being part of Fairwood Market Night has been a
transformative experience for the students we
support. The opportunity to engage with the
community in a real-worlk setting has not only
boosted their confidence, but also lead to a
noticable uptick in their sales. The on-the-fly
coaching we’re able to provide during the event
has been increadibly impacftul. It’s a turly
inspiriing space the bring peple together and
fosters growth, creativity & connection”
-Kevin Carroll
Junior Achievement WA Program Director
“The Zone 3 Fire Cadets
enjoy volunteering at
Fairwood Market Nights—
sharing fire safety tips,
offering blood pressure
checks, and educating
families. The Market also
helps them build
leadership and teamwork
skills while connecting
with local businesses and
youth groups. Each event
strengthens their
foundation for future
careers as Firefighters and
EMTs.”
-Cadet Santiago
WA Zone 3 Program
Advisor
“Fairwood Market Night is such a gift
to my family to be able to walk just
outside my neighborhood to
experience music, culture, artists, live
performances, activities, shop local
crafters and re-connect with friends.
It’s a unique & magical experience
every month, that just isn’t available
anywhere else quite like this!”.
-Mari Mixon
Fairwood Resident
Our coaches & dancers appreciate the
opportunity to showcase our talents &
entertain right in our neighborhood.
Our dancers & their families look
forward to performing at & attending
every season. We’re huge fans of
Fairwood Market Night-
Thank you for making so many
wonderful memories for us.”
-Katie Freeman
Northwood Dance Coach
“Fairwood Market Night has quickly become one of the most impactful
community traditions in unincorporated King County. By bringing together
local businesses, artists, families, and cultural organizations, this event not
only strengthens our local economy but also fosters connection and pride
among neighbors. I have been impressed by the dedication of the Fairwood
Community Group and the innovative programming that continues to grow
each year. Fairwood Market Night is a shining example of how grassroots
efforts can enrich the quality of life for residents, and I am proud to support
their work."
-Reagan Dunn
King County Council Area 9
Alan Richard Howard Guild
BSA Troop 449
Bloodworks Northwest
Fire Cadets
Cedar River Montessori School
Cedar River Clean Up
Kentridge Charger Robotics
Fairwood Alliance
Fairwood Community Group
Fairwood Lions Club
Northwood Dance & Cheer
Pacific Ballroom Dance
Premier Martial Arts
Regional Animal Services of
King County
Rainier Youth Choirs
Renton Rowing Center
Save Habitat & Diversity of
Wetlands Shadow Lake
Nature Preserve
South County Cats
The Dance Room
UTOPIA WA
NON-PROFIT/ COMMUNITY PRESENCE
Fairwood Traffic Safety
Family First Community Center Foundation
Girl Scouts of Western Washington - Kent/Renton
Impact | Black River Elementary
Junior Achievement of Washington
Just Serve
King County Department of Local Services
King County E911 Program Office
King County Library System - Fairwood Library
King County Master Gardeners
King County Sheriff’s Office
KR Baseball Boosters Club
Lake Desire Community Club
Lakota Chapter, NSDAR
Lions Giving Library of the Pacific Northwest
Our Mission
To provide low cost or free classes
and workshops
*
Help local artists build sustainable
creative businesses
*
Teen Art Oasis an afterschool
program for teens
*
Artist support and resource sharing
*
Increased access to art-making
resources for underserved
communities
How you can help
Get involved
Become of member of
Renton Art Oasis,
Attend events, exhibits,
workshops and public
art activities
Donate
Help fund supplies and programs
for local artists
Volunteer
Assist with events or education
programs
Partner with us
Collaborate on community art with
your business or organization
Our Vision
We envision a vibrant, inclusive
community where the arts are
valued as essential to individual
expression, social connection
and cultural vitality.
Renton Art Oasis strives to be
a catalyst for creativity, making
Renton a regional hub where
artists of all backgrounds
are supported, celebrated and
empowered to inspire change
through their work.
CONTACT US
Phone: (425) 246-0427
Email: rentonartoasis@gmail.com
Website: https:///www.rentonartoasis.com
INSPIRING CREATIVITY
SUPPORTING LOCAL ARTISTS
BUILDING COMMUNITY
PAGE 14 OF 16
EXHIBIT 4:
RENTON MUNICIPAL ARTS GRANT PROGRAM
PROJECTS AWARDED
Applicant Contact Person and title Project or Event Title Project dates Project summary Funding request RMAC funding amount
Fairwood Night
Market
Heather ÍIJîώĺıώStafford Fairwood Night Market
Renton Artist
Residency Showcase
May through
October
Fairwood Market Night is a monthly community event celebrating local
culture and creativity. Funding will support a Renton Artist Residency
Showcase, giving monthly Renton artists a dedicated display, promotional
support, and no-cost opportunities to exhibit and sell their work.
$2,500
$2,000
Sustainable
Renton
Alecia Burke Sustainable Futures:
Repurpose the past
into Art for the Future
year long Arts-based community outreach at local events and online, using interactive
projects—like upcycled art, educational demos, and trash-sorting
challenges—to teach sustainability, engage all ages, and inspire lasting
environmental action.
$7,330
$7,330
Total $9,330
PAGE 15 OF 16
EXHIBIT 5:
RENTON MUNICIPAL ARTS GRANT PROGRAM
REIMBURSEMENT REQUEST FORM
Recipientname
Mailingaddress
ContractNo.
DateInvoice#Description
Artistic/
Administration Supplies Event Misc Total
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$
Totals $ $ $ $ $
CompletedFinalReport
AttachedIRSFormW9
Amountrequested $
Signature
Printedname
džŚŝďŝƚϱ
RENTONMUNICIPALARTSCOMMISSIONGRANTPROGRAM
ReimbursementRequestForm
Attachedsupportingdocumentationforexpensestodemonstrate,bydate,expenseswere
incurredfollowingtheexecutionofthecontractandnolaterthanDecemberϭϲ,202ϲ.
Sufficientdocumentationincludes:
ŽƉŝĞƐŽĨŝŶǀŽŝĐĞƐ͕ƌĞĐĞŝƉƚƐ͕ŽƌŽƚŚĞƌŝƚĞŵƐƚŚĂƚƌĞĨůĞĐƚƉƌŽũĞĐƚĞdžƉĞŶƐĞƐ
PAGE 16 OF 16
EXHIBIT 6:
RENTON MUNICIPAL ARTS GRANT PROGRAM
FINAL REPORT FORM
Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057
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ǡ ǢǤNote: These attachments are necessary to
document that the project was completed as stated in your application. A requirement
of the grant contract is to show that the "credit line" for support from the Renton Municipal
Arts Commission used in publicity.
Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057
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ǣRenton Municipal Arts Commission, 1055 S Grady
Way, Renton, WA 98057 or arts@rentonwa.gov ȋ ͶʹͷǦͶ͵ͲǦʹͳȌ
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