HomeMy WebLinkAboutContract2026 GRANT BENEFICIARY/ARTIST AGREEMENT
WITH SUSTAINABLE RENTON
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
THIS AGREEMENT, dated for reference purposes only as 4/16/2026, is by and between the City
of Renton (the “City”), a Washington municipal corporation, and Sustainable Renton
(“Beneficiary/Artist”), a Washington State Nonprofit Corporation, and sets forth the terms and
conditions under which the City will provide a grant to Beneficiary/Artist under the Renton
Municipal Arts Commission (“RMAC”), Municipal Art Fund Grant Program (“Program”). The
Program is funded through the Renton Municipal Art Fund (“Fund”) (RMC 2-8-7.B), and selected
by the RMAC (RMC 2-8-.4.C).
The City and the Beneficiary/Artist are referred to collectively in this Agreement as the “Parties.”
Once fully executed by the Parties, this Agreement is effective as of the last date signed by both
parties.
RECITALS:
WHEREAS, the City of Renton recognizes and acknowledges the importance of, and benefit to
the public in, providing visual art and performance in its public works and facilities, and the
community as a whole; and,
WHEREAS, the City created the Renton Municipal Arts Commission (“Commission”)to advise the
Mayor and City Council on artistic and cultural development of the City, and to disburse money
budgeted to it for cultural arts performances and other events, art-related programs and
activities and support of artists and arts and cultural organizations, as resources allow through
the City’s Municipal Art Fund; and,
WHEREAS, the Commission established Application Criteria (Exhibit 1), issued a Call for
Application ("Call for Application” at Exhibit 2), reviewed Applications (“Beneficiary/Artist’s
Application” at Exhibit 3), and established a list of Projects awarded from the Fund (“Projects
Awarded” at Exhibit 4), each Exhibit is incorporated herein by reference; and
WHEREAS, on April 7, 2026,the Commission reviewed the Beneficiary/Artist’s Application and
determined that the Beneficiary/Artist is eligible for assistance under this Program and is
promoting arts and culture in Renton.
CAG-26-145
PAGE 2 OF 15
NOW THEREFORE, in consideration of the mutual covenants and agreements herein, the
Parties agree as follows:
AGREEMENT
1. Grant Amount and Disbursement.
a. Amount. The total amount to be awarded to Beneficiary/Artist under the Program is
up to seven thousand three hundred and thirty dollars ($7,330.00) as a
reimbursement for eligible expenses. Except as specifically provided herein, the
Beneficiary/Artist shall be solely responsible for payment of any taxes imposed as a
result of this Agreement.
b. Award Disbursement.
i.Reimbursement Request. On a monthly, or no less than quarterly basis during
any quarter in which artistic and cultural support is completed,
Beneficiary/Artist shall submit reimbursement request(s) in a format
acceptable to the City (Exhibit 5)with supporting documentation including,
but not limited to, invoices or reports demonstrating expenses for which
reimbursement is sought.
ii.Effect of Award. Other than as specified, Beneficiary/Artist relinquishes the
right to any financial proceeds in association with City’s use or reproductions
of the PROJECT.
iii.Payment. Payment shall be made by City within thirty (30) calendar days after
receipt and approval by the appropriate City representative of the invoice.
iv.No waiver. Payment for any reimbursement shall not constitute a waiver by
the City of any remedies it may have for any breach of this Agreement by the
Beneficiary/Artist.
v.Tax implications. Grant funds may be taxable. Please consult your financial
advisor/tax professional for guidance. If it is required by the IRS, a 1099 form
will be issued to the Beneficiary/Artist.
2. Scope and Performance.Beneficiary/Artist agrees to create and install artwork or
produce an event as specified in Exhibit 3 “Beneficiary/Artist’s Application” which is
attached and incorporated herein. Such scope is hereinafter referred to as “PROJECT.”
a. Prior to scheduling the installation or production, Beneficiary/Artist agrees to discuss
the contents of the proposed PROJECTwith designated City staff to address necessary
Council approvals, coordination with affected City departments, compliance with
affected City regulations such as signage or event permits, materials to be used,
and/or documentation of agreements with Beneficiary/Artist partners such as private
property where the PROJECT will be presented. These discussions may result in
revision of the PROJECT as proposed.
PAGE 3 OF 15
b. The final design will be provided to the City’s Municipal Arts Commission for review,
request for further revision as needed, and final confirmation prior to installation or
production of the PROJECT.
c. Beneficiary/Artistwill be responsible for installing the PROJECT in its approved design
at the location identified in Exhibit 3.
d. Beneficiary/Artist agrees to create and install PROJECT no later than December 15,
2026.
3. Installation on Private Property.
a. According to the Application (Exhibit 3), The PROJECT will be displayed or produced
at various locations around Renton which are not owned and/or operated by the
City or a public entity.
b. As noted in Section 2.a of this Agreement, Beneficiary/Artist will provide the City
with documentation of the property owner’s agreement to host the PROJECT
including submission of all necessary permit applications to effectuate the PROJECT.
Nothing in the Agreement is intended to, nor should be construed to, act as a
guarantee that an application for a permit will be granted.
c. Beneficiary/Artist agrees to inform the private property owner(s) of the obligation to
consult with City’s Community & Economic Development Administrator prior to any
removal or alteration of the PROJECT.
d. City may, at its own discretion, cooperate with the private property owner and
Beneficiary/Artist in the case private property owner has reason to remove or alter
the PROJECT in the future, or if the PROJECT is impacted by wear, vandalism,
damage, or other reason, to restore or relocate the PROJECT as necessary.
4. Beneficiary/Artist’s Grants and Representations:
a. Delivery of PROJECT to City constitutes Beneficiary/Artist’s certification that:
i. PROJECT is the original work of Beneficiary/Artist;
ii. To the extent others contributed to the PROJECT, Beneficiary/Artist assumes
all responsibility and liability for any claims of right to the PROJECT by such
others;
iii. Beneficiary/Artist owns all rights to PROJECT, including having obtained any
rights that Beneficiary/Artist did not originally possess; and
iv. if PROJECT contains recognizable images of particular persons,
Beneficiary/Artist has obtained appropriate releases.
5. Public Property [RESERVED]
6. Final Report: Together with the final reimbursement request, and in a format acceptable
to the City (Exhibit 6), Beneficiary/Artist shall submit a final report detailing outcomes
related to budget, activities, objectives, and attendance as first described in the
Beneficiary/Artist’s application for the Grant.
PAGE 4 OF 15
7. Scope ofEligible Expenditures: Grant funds disbursed under this Agreementshallonly be
used to pay or reimburse eligible expenses as described in the Criteria (Exhibit 1)and in
the “Program Call for Applications” (Exhibit 2)
a. Reimbursement Defined. “Reimbursement” means grant disbursement to
Beneficiary/Artist upon receipt by the City of invoices and documentation
demonstrating eligible expenses.
b. No Duplication of Payment. No grant funds may be used to pay or reimburse costs
for expenditures for which Beneficiary/Artist has received any other funding,
whether state, federal or private in nature, for that same expense.
8. Beneficiary/Artist Responsibilities.
a. False Statement.The Beneficiary/Artistunderstandsand acknowledges that providing
false information in the Application or on any documents submitted to the City or its
designees as part of the Beneficiary/Artist’s participation in the Program may
constitute fraud, justifytermination of this Agreement, trigger the Beneficiary/Artist’s
obligation to return funds, and may be subject to civil and/or criminal penalties
and/or sanctions.
b. No Employee Relationship. The Beneficiary/Artist understands and acknowledges
that neither the Beneficiary/Artist nor any officer, employee or agent of the
Beneficiary/Artist shall be considered to be an employee of the City, nor entitled to
any benefits accorded City employees, by virtue of the services provided under this
Agreement. The City shall not be responsible for assuming the duties of an employer
with respect to the Beneficiary/Artist or any employee of the Beneficiary/Artist.
c. Non-discrimination.During the performance of this Agreement, the Beneficiary/Artist
shall comply with all federal and state nondiscrimination laws, including but not
limited to, chapter 49.60 RCW, Washington’s Law Against Discrimination, and 42
U.S.C. 12101 et seq., the Americans with Disabilities Act (ADA). In the event of the
Company’s noncompliance or refusal to comply with any nondiscrimination law,
regulation, or policy, this Agreement may be rescinded, canceled, or terminated in
whole or in part.
d. Sole proprietorship or Individual. If the Beneficiary/Artist is a sole proprietorship or
if this Agreement is with an individual, the Beneficiary/Artist agrees to notify the City
and complete any required form if the Beneficiary/Artist retired under a State of
Washington retirement system and agrees to indemnify any losses the City may
sustain through the Beneficiary/Artist’s failure to do so.
9. Insurance: Beneficiary/Artist shall secure and maintain:
a. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
b. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
PAGE 5 OF 15
Work provided by a licensed professional or Work that requires a professional
standard of care.
c. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
d. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Beneficiary’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
e. Beneficiary/Artist shall name the City as an Additional Insured on its commercial
general liability policy on a non-contributory primary basis. The City’s insurance
policies shall not be a source for payment of any Beneficiary/Artist liability, nor shall
the maintenance of any insurance required by this Agreement be construed to limit
the liability of Beneficiary/Artist to the coverage provided by such insurance or
otherwise limit the City’s recourse to any remedy available at law or in equity.
f. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the PROJECT.
g. Beneficiary/Artist shall provide the City with written notice of any policy cancellation,
within two (2) business days of their receipt of such notice.
10. Records: Maintenance, Access, Disclosure.
a. Records Maintained. Beneficiary/Artist shall maintain all records and accounts with
respect to all matters covered by this Agreement, including personnel, property,
financial, and programmatic records and documents.
b. Retention Period. These records shall be maintained for as long as may be required
by applicable Washington State records retention laws, but in any case for a period of
six (6) years after all funds have been expended or returned to the City, whichever is
later, to ensure proper accounting for all funds and compliance with the Agreement.
c. Litigation or Audit. If any litigation, claim or audit is started before the expiration of
the six (6) year period provided in Section 4(b) above, the records shall be retained
until all litigation, claims, or audit findings involving the records have been resolved.
d. Right of Access. The City, or its authorized representatives, shall have the right of
access to records (electronic and otherwise) of Beneficiary/Artist in order to conduct
audits or other investigations.
e. Subject to Disclosure. Beneficiary/Artist acknowledges that records may be subject to
disclosure under the Public Records Act, Ch. 42.56 RCW.
i. To the full extent the City determines necessary to comply with the Washington
State Public Records Act, Beneficiary/Artist shall make a due diligent search of
all records in its possession or control relating to this Agreement and the
PROJECT, including, but not limited to, e-mail, correspondence, notes, saved
telephone messages, recordings, photos, or drawings and provide them to the
City for production.
ii. In the event Beneficiary/Artist believes said records need to be protected from
disclosure, it may, at Beneficiary/Artist’s own expense, seek judicial protection.
PAGE 6 OF 15
Beneficiary/Artist shall indemnify, defend, and hold harmless the City for all
costs, including attorneys’ fees, attendant to any claim or litigation related to a
Public Records Act request for which Beneficiary/Artist has responsive records
and for which Beneficiary/Artisthas withheld records or information contained
therein, or not provided them to the City in a timely manner.
iii. Beneficiary/Artist shall produce to the City for distribution any and all records
responsive to the Public Records Act request in a timely manner, unless those
records are protected by court order. The provisions of this section shall
survive the expiration or termination of this Agreement.
10. Publications.Any publications produced with funds from this Agreement must display
the following language: “This project is being supported, in whole or in part, by a grant
from the City of Renton.”
11. Disclaimer by the City.The City expressly disclaims any and all responsibility or liability
to Beneficiary/Artist or third persons for the actions of Beneficiary/Artist or third
persons resulting in death, bodily injury, property damages, or any other losses resulting
in any way from the performance of this Agreement or any other losses resulting in any
way from the performance of the Agreement, or any subcontract thereto. This
Agreement does not in any way establish an agency relationship between or among the
City and/or Beneficiary/Artist.
12. Expenses Incurred in Excess of Program Award Funds. Beneficiary/Artist acknowledges
that any expenses incurred in excess of Program Award Funds are the Beneficiary/Artist’s
sole responsibility and will not be paid by the City.
13. Repayment of Funds. If any funds provided to Beneficiary/Artist were used in a manner
that is not consistent or allowable as outlined in this Agreement, Beneficiary/Artist shall
return funds to City in the amount determined to be ineligible. Beneficiary/Artist further
agrees that it is financially responsible for and will repay the City any and all indicated
amounts following an audit exception which occurs due to Beneficiary/Artist’s failure, for
any reason, to comply with the terms of this Agreement. This duty to repay the City shall
not be diminished or extinguished by the termination of the Agreement.
14. Termination.The City reserves the right to terminate this Agreement at any time, with or
without cause by giving ten (10) calendar days’ notice to the Beneficiary/Artist in writing.
In the event of such termination or suspension, Beneficiary/Artist waives any right to un-
distributed portions of the award.
15. Conflict of Interest.
a. Beneficiary/Artist designees, agents, members, officers, employees, consultants, and
any other public official who exercises or who has exercised any functions or
responsibilities with respect to the Program during his or her tenure, or who is in a
PAGE 7 OF 15
position to participate in a decision-making process or gain inside information with
regard to the Program, are barred from any interest, direct or indirect, in any grant or
proceeds of the Program, or benefit there from, which is part of this Agreement at any
time during or after such person's tenure.
b. The City’s Code of Ethics and Washington State law prohibit City employees from
soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or
corporation involved in a contract or transaction. To ensure compliance with the City’s
Code of Ethics and state law, the Beneficiary/Artist shall not give a gift of any kind to
City employees or officials.
c. Beneficiary/Artist also confirms that Beneficiary/Artist does not have a business
interest or a close family relationship with any City officer or employee who was, is, or
will be involved in selecting the Beneficiary/Artist, negotiating or administering this
Agreement, or evaluating the Beneficiary/Artist’s performance of the Work.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Jessie Kotarski
Economic Development Manager
CED/City of Renton
1055 South Grady Way, 6th Floor
Renton, WA 98057
Phone: (425) 430-7271
Email: jkotarski@rentonwa.gov
BENEFICIARY/ARTIST
Alecia Burke
Sustainable Renton
1700 Edmonds Ave NE
Renton, WA 98056
Phone: (360) 620-5450
Email: director@sustainablerenton.org
17. Waiver/Conflict of Terms.
a. Any waiver by the Beneficiary/Artist or the City of the breach of any provision of this
Agreement by the other party will not operate, or be construed, as a waiver of any
subsequent breach by either party or prevent either party from thereafter enforcing
any such provisions.
b. In the event of any inconsistencies between Beneficiary/Artist proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Beneficiary/Artist-
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
PAGE 8 OF 15
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
18. Modification. This Agreement may only be amended by written agreement signed by
both Parties.
19. Conflicts. In the event of any inconsistencies between Beneficiary/Artist proposals or
Beneficiary/Artist-prepared exhibits and this Agreement, the terms of this Agreement
shall prevail.
20. Severability. In the event any term or condition of this Agreement or application thereof
to any person or circumstances is held invalid, such invalidity shall not affect other terms,
conditions, or applications of this Agreement that can be given effect without the invalid
term, condition, or application. To this end, the terms and conditions of the Agreement
are declared severable.
21. Governing Laws.Any lawsuit or legal action brought by any party to enforce or interpret
this Agreement or any of its terms or covenants shall be brought in the King City Superior
Court for the State of Washington at the Maleng Regional Justice Center in Kent, King
City, Washington, or its replacement or successor. Beneficiary/Artist hereby expressly
consents to the personal and exclusive jurisdiction and venue of such court even if
Beneficiary/Artist is a foreign corporation not registered with the State of Washington.
22. Indemnification. To the maximum extent permitted by law,Beneficiary/Artist shall, at its
cost and expense, protect, defend, indemnify, and hold harmless the City, its directors,
officers, employees, and agents, from and against any and all demands, liabilities, causes
of action, costs and expenses (including attorneys’ fees), claims, judgments, or awards of
damages, arising out of or in any way resulting from the acts or omissions of
Beneficiary/Artist, its directors, officers, employees, or agents, relating in any way to
Beneficiary/Artist’s performance or non-performance under the Agreement.
Beneficiary/Artist agrees that its obligations under this paragraph extend to any
demands, liabilities, causes of action, or claims brought by, or on behalf of, any of its
employees or agents. For this purpose, Beneficiary/Artist, by mutual negotiation, hereby
waives, as respects the Cityonly, any immunity that would otherwise be available against
such claims under any industrial insurance act, including Title 51 RCW, other Worker’s
Compensation act, disability benefit act, or other employee benefit act of any jurisdiction
which would otherwise be applicable in the case of such claim. These indemnification
obligations shall survive the termination of the Agreement.
23. Complete Agreement. This Agreement sets forth the complete expression of the
agreement between the Parties, and any oral representations or understandings not
incorporated herein are excluded.The Parties may execute this Agreement in any number
PAGE 9 OF 15
of counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
Exhibits
1 – Renton Municipal Arts Commission Grant Program – Application Criteria
2 – Renton Municipal Arts Commission Grant Program – Call for Applications
3 – Renton Municipal Arts Commission Grant Program – Beneficiary/Artist’s Application
4 – Renton Municipal Arts Commission Grant Program – Projects Awarded
5 – Renton Municipal Arts Commission Grant Program – Reimbursement Request Form
6 – Renton Municipal Arts Commission Grant Program – Final Report Form
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:________________________
BENEFICIARY
By:___________________________
Gina Estep
CED Administrator
Alecia Burke
Director
__________________________
Date
_____________________________
Date
Approved as to legal form:
__________________________
M. Patrice Kent
Sr. Assistant City Attorney
Grant Template: 12.30.2025 (File #3674/Sustainable Renton)
__________________
Alecia Burke
05/18/2026
TNESS WHEREOF, the Parties have voluntarily
gned by the Parties below.
CITY OF RENTON
By:_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
B
B
Gina Estep
CED Administrator
__________________________
Date
_
D
Approved as to legal form:
ϱͬϭϴͬϮϬϮϲ
Approved by Patrice Kent via email 5/13/2026
PAGE 11 OF 16
EXHIBIT 1:
RENTON MUNICIPAL ARTS GRANT PROGRAM
APPLICATION CRITERIA
Arts@rentonwa.gov
425-430-7271
2026 Grant Guidelines
RENTON MUNICIPAL ARTS COMMISSION
DEADLINES
GET HELP
Purpose
Public Funding = Public Benefit
Application Review Process
Timeline
Quarter 1 - applications due October 24
Quarter 2 - applications due February 6
Quarter 3 - applications due April 17
Quarter 4 - applications due July 18
Program Overview
Funding Restrictions include:
Grant Awards have been used to:
Timing of Projects
Payment
Eligibility
Who May Apply
Application Packet
Artistic Innovation
Public Access and Benefit
Project Feasibility
Funding Evaluation Criteria
Application Instructions
PAGE 12 OF 16
EXHIBIT 2:
RENTON MUNICIPAL ARTS GRANT PROGRAM
CALL FOR APPLICATIONS
PAGE 13 OF 16
EXHIBIT 3:
RENTON MUNICIPAL ARTS GRANT PROGRAM
BENEFICIARY/ARTIST’S APPLICATION
RMAC Grant Application
Thank you for your interest in the Renton Art Grants program! We are excited to learn more about your project and provide more
opportunities for our residents and visitors to engage with the arts on a local level.
Please be as detailed as possible in answering the following questions. Thank you for your continued support of the Arts in Renton.b
Name of your Organization *
As it appears on your tax ȴlings (please include any DBAs)
Sustainable Renton
Contact Person and Title *
This will be the person who the City and RMAC communicate with directly, and whose name will be on the Grant agreement if your project is approved for funding.
Alecia Burke - Director
Organization Address *
Street Address
1700 Edmonds Ave NE
Address Line 2
City
Renton
State/Province/Region
WA
Postal/Zip Code
98056
Country
United States
E-mail *
director@sustainablerenton.org
Phone *
3606205450
Have you applied for a Renton Art Grant in the past?*
Yes
No
Have you received funding in previous years from the Renton Arts Grant
Program?
Yes
No
Please list the most recent project and the grant amount for which you have previously received funding.
Sustainable Expressions: Art, Education, and Community Connection - $9000
Select the category that best describes your project.
Project or event support
Check the one arts discipline that best describes your proposed project.
Film/video
Project or event title
Sustainable Futures: Repurpose the past into Art for the Future
Brief project description
Sustainable Renton is seeking funding to support an innovative and engaging arts-focused community outreach initiative at the Renton Farmers Market
and other local community events and festivals such as the upcoming Dragon’s Landing Street Fair, Renton River Days, and online! Our goal is to inspire
and educate residents about sustainability through interactive activities that merge environmental awareness with artistic expression.
Our overall scope:
Online Art Tutorials:In 2025 Sustainable Renton developed a series of Sustainable Art Tutorial videos with the support of RMAC funding. The
videos correspond to 8 of our in person art activities that we created for children within the community at various community events!
Upcycled Art Projects:Using everyday waste items such as bottle caps, cardboard, and old textiles, demonstrating how waste can be
repurposed into something beautiful and meaningful.
Sustainable Educational Activities:Utilizing engaging Demonstrations and visuals, we aim to inform children, families and individuals on how
they can make a big difference in their community with small changes in their everyday life - such as creating bee houses in their backyards, plant
a pollinator garden, or use the scraps from their kitchen to feed a worm habitat!
Trash Sorting Challenges:A hands-on exercise to educate participants on proper waste sorting, composting, and recycling to reduce landfill
contributions.
3/10/26, 2:03 PM Start
https://forms.rentonwa.gov/Forms/form/submission/history/94709/106772?hideHeader=true&showInstanceDetails=false&fromInstances=true 1/3
Through these activities, we will engage with people of all ages, fostering a deeper connection between art, sustainability, and community action. The
requested grant funding will be used to support material costs for workshops, provide stipends for artists and sustainability educators leading the
activities, and our team will be responsible for planning, organizing, and ensuring the success of our engagement efforts by scheduling events, managing
volunteers, and expanding our reach to underserved communities.
This project aligns with the mission of the Renton Arts Grant Program by integrating creative expression with education, encouraging community
participation, and making artistic experiences accessible to all. By engaging the public in sustainable art-making and environmental education, we hope
to spark meaningful conversations, cultivate lasting behavioral change, and inspire residents to incorporate sustainability into their daily lives.
Funding amount *
What is the amount that you are requesting from
the Renton Art Grants Program?
$7,330.00
Beginning of the project*
2026-0-12
Ending of the project *
2026-11-06
The Renton Public Arts Program is committed to broadening the scope of arts programming and connecting with underserved populations in the
City of Renton and the broader community. Please detail what steps you plan to take to connect with underserved populations in the City.*
To ensure our project reaches and engages underserved populations in Renton, Sustainable Renton will implement a range of inclusive strategies. First, we will
prioritize accessibility by setting up our outreach booths at community events that attract diverse audiences, including families, seniors, and low-income residents.
We have been invited back to the Dragon Day Festival which we intend to use as a kick o for our 2026 Sustainable Art Season! All activities will be free of charge to
remove ȴnancial barriers, and we will work to engage volunteers who can provide multilingual support to better engage non-English-speaking residents, particularly
Renton’s large Spanish- and Vietnamese-speaking communities.
Partnership with local organizations will be key to our outreach eorts. We plan to reach out to groups such as Luther's Table, local businesses, The Renton Senior
Center, The VFW, Scouts of America, schools, and cultural centers to understand how we can work collaboratively to ensure we can connect with marginalized,
lower-income, and intergenerational communities. To further extend our reach, we plan to bring art and sustainability programming directly to the community by
hosting pop-up workshops at libraries, community centers, local businesses, and local public events and festivals.
Expanding our outreach eorts through social media and local business and educational networks will help ensure that underserved populations are aware of and
feel welcome at our events. We will utilize community bulletin boards, local media, and digital platforms to promote activities in a way that resonates with diverse
audiences. Additionally, we will leverage word-of-mouth outreach by engaging community leaders and volunteers who have direct connections with these
populations.
Our 8 part series of Sustainable Art Projects turned out brilliantly and we would like to continue this online art series to continue to expand our reach along with the
Renton Municipal Arts Commission. The combination of online and in person events give us a truly limitless reach, we will leverage our social media and online
resources to spread the work through the community!
Presently we have a number of activities schedules that would greatly beneȴt from the Support of the RMAC grant:
In May we will be inviting a local group of girl scouts to our Community Garden to learn about sustainability and facilitating a trash sorting challenge during their
visit.
We have been invited back to the Dragon Days Festival and plan to have at least one sustainable art activity at this event.
We will pursue a non-proȴt booth at Renton River Days as we did last year and we will plan a dierent recycled art activity (our book page ȵowers were very popular
in 2025).
Budget
Please complete theϚbudget template.
Upload completed budget template here.
RMAC Budget - Sheet1.pdf 45.59KB
Vendor Set-up Form and W-9 Form
The City of Renton requires all grant recipients to register as an approved vendor prior to receiving a grant reimbursement.ϚPlease complete
theϚvendor set-up formϚand follow the submission requirementsϚto register with the City of Renton Finance Division.
You are also required to completeϚForm W-9 (Rev. October 2018) - IRS.
Upload completed vendor set-up form here.*
ap-vendor-setup-form.pdf 353.61KB
3/10/26, 2:03 PM Start
https://forms.rentonwa.gov/Forms/form/submission/history/94709/106772?hideHeader=true&showInstanceDetails=false&fromInstances=true 2/3
Upload completed W-9 Form here.*
W9_Sustainable Renton.pdf 213.64KB
Upload any supporting documentation, including artist bios, organization overview, description of project partners, examples of previous work or
other relevant information to support your application.*
Arts Projects (RMAC 2025).docx.pdf 30.51MB
By checking the button below and submitting this form, I conȴrm that I have read the program guidelines and am familiar with the program and its processes.
3/10/26, 2:03 PM Start
https://forms.rentonwa.gov/Forms/form/submission/history/94709/106772?hideHeader=true&showInstanceDetails=false&fromInstances=true 3/3
-XIQ %QSYRX6IUYIWXIHJVSQ61%' 1EXGLMRK*YRHW -R/MRH(SREXMSRW %HHMXMSREPJYRHMRK2SXIW )\TIRHMXYVIRSMXIW
4IVGIRXSJ
&YHKIX
4IVWSRRIP 4VSNIGX6IPEXIH
%VXMWXMG
3YVWXEJJ[MPPFIYWMRKRSPIWWXLER
LSYVWTEMHF]SXLIVJYRHMRKWSYVGIWXS
LIPTGVIEXIEVXHYVMRKIZIRXWERH
[SVOWLSTW
7XMTIRHWJSVEVXMWXWXSXIEGL[SVOWLSTWJSVJVII
EXXLIVEXISJ[SVOWLSTEPWSXSGSRXVEGX
QSVI7YWXEMREFPI%VX8YXSVMEPW%REHHMXMSREP
WIVMIHSJ 7YWXEMREFPI%VX8YXSVMEPLEWEREVXMWX
JIISJ[MXLEHHMXMSREPXIGLRMGEPJIIW;I
QE]GLSSWIXSHSJI[IVZMHISXYXSVMEPWERHQSVI
[SVOWLSTWHITIRHERXYTSRWGLIHYPMRKERH
PSGEXMSRW
%HQMRWXVEXMZI
1EXGLMRKJYRHWMRGPYHI%HQMRWYTTSVX
[MXLWGLIHYPMRKTPERRMRKVIGVYMXMRK
ZSPYRXIIVW[LIRIZIVTSWWMFPIERH
XEFPMRKEXZEVMSYWQEVOIXWERHJIWXMZEPW
3YVXIEQSJZSPYRXIIVW[MPPWTIRHXLIRS
PIWWXLERLSYVW[SVOMRKXLIWIIZIRXW
EWMROMRHHSREXMSRWXSXLMWTVSNIGX
7XEJJMRKJSVJIWXMZEPWQEVOIXWERH[SVOWLSTW
8IGLRMGEP
8LIWIJYRHWEGGSYRXJSV EHHMXMSREP
LSYVWSJXIGLRMGEPWSGMEPQIHME
QEVOIXMRKERH[IFWMXIWYTTSVXSZIVE
TIVMSHSJQSRXLW
ZMHISIHMXMRKJSVXLI7YWXEMREFPI%VX8YXSVMEPW
7IVMIWERHWSGMEPQIHMEQEVOIXMRKXLIXIGLRMGEP
JIIWJVSEREHHMXMSREPWIVMIWSJ 7YWXEMREFPI%VX
8YXSVMEPWMW
3XLIV
-QTPIQIRXEXMSR GSWXSJ4VSNIGX
7YTTPMIW1EXIVMEPW
:LWKVXVWDLQDELOLW\DWWKHFRXUHRIRXU
PLVVLRQZHPDGHDSRLQWRISXUFKDVLQJ
UHXVDEOHLWHPVIURPWKH50$&
JUDQWDVDUHVXOWZHKDYHDERXW
ZRUWKRIDUWVXSSOLHVWKDWZHZLOOEHDEOH
WRXVHDJDLQ
:HH[SHFWWRSXUFKDVHVRPHVXSSOLHVWR
VXSSOHPHQWZKDWZHDOUHDG\KDYHRQKDQG
4VSQSXMSR4VMRXMRK
3YVTEVXRIV7X1EXXLI[W0YXLIVER
'LYVGLEPPS[WYWXSYWIXLMIVTVMRXMRKERH
PEQMREXMRKWIVZMGIWXLMWWLSYPHFIER
ETTVS\MQEXIEQSYRXSJTVMRXMRKGSWXWJSV
XLMWTSVNIGXSZIVQSRXLW
;IEVILSTMRKXSPIZIVEKIJVIIQEVOIXMRK
[LIRIZIVTSWWMFPI[I[SYPHPMOIXSI\TPSVI
WSQITVSQSXMSREPSTXMSRWSRPMRI
4SWXEKI
%VXMWXMG7IVZMGIW
8LMW[SYPHFIJSVEREVXEGXMZMXMIWVIUYMVMRKWSQI
WTIGMEPMX]EVXMXIQWFIMRKTVIQEHIJSVE
[SVOWLSTSVSXLIVVIPEXIHMXIQ
3XLIV4VSJIWWMSREP7IVZMGIW 8LIWIJYRHGSQIJVSQEHMJJIVIRXKVERX
XSLIPTJYRHSYXFSSOOIITMRKWIVZMGIW
8LMWJII[MPPKSXSSYVFSSOOIITMRKWIVZMGIWJSV
MXIQWEWWSGMEXIH[MXLXLMWKVERX
7TEGI)UYMTQIRX6IRXEP
;I[MPPFIEFPIXSYWI0YXLIV W8EFPIJSV
EVXERHGVEJXIZIRXW[LIREZEMPEFPIEW
WTEGIVIRXEPMWTEMHF]EHMJJIVIRXJYRHMRK
WSYVGI
8LMWJMKYVIMWFEWIHSREVSSQVIRXEPVEXISJ
LSYVJSVLSYVWXLMW[MPPEPPS[YWXSVIRX
WTEGIMRPSGEPGSQQYRMX]GIRXIVWJSVX[SLSYV
[SVOWLSTW
8VEZIP8VERWTSVXEXMSR
3XLIV
Below is a list of the crafts that we completed this year, as well as a reference article that can be viewed to get
an idea of what each craft looked like.
1. Egg Carton Mushrooms - Dragon’s Landing Festival
Used egg cartons and sticks to create mushrooms.
Check out our YouTube tutorial - Click Here
2. Toilet paper Tube Tulips - Highlands Neighborhood Spring BBQ
Cut out TP tubes to make tulips for spring!
Check out our YouTube tutorial - Click Here
3. Toilet Paper Tube Koinobori Fish Lanterns - Farmer’s market (June)
We used recycled paper and vinyl stickers cut into circles instead of tissue paper
This blog also has a good method
Check out our YouTube tutorial - Click Here
4. Food scrap prints - Farmer’s Market (July)
Used rejected food scraps to create paint imprints on recycled paper made from paper bags
Check out our YouTube tutorial - Click Here
5. Old Book Page paper flowers - Renton River Days
Cut circles from old book pages and layered them to make flowers
Check out our YouTube tutorial - Click Here
6. Recycled Paper Pinwheels - Farmer’s Market (August)
Used recycled colorful pages from old calendars, magazines, and newspapers to make pinwheels
Check out our YouTube tutorial - Click Here
7. Seed Bombs - Farmer’s Market (September)
Used air-dry clay, soil, and a PNW wildflower blend to create seed bombs.
Used Elmer's glue to gently attach dried flowers to decorate our seed bombs
Check out our YouTube tutorial - Click Here
8. Cardboard animal cutouts
We used a laser, but you can hand-draw or cut out templates from the SuperMakeit blog to create animal
templates.
Kids were able to color their animals to their liking and used pipe cleaners as tails.
Check out our YouTube tutorial - Click Here
9. Zero Waste Obstacle Course - Cedar River Salmon Festival
Partnered with the Environmental Science Center’s Cedar River Salmon Festival
Kids learned to sort through waste into trash, recycling, and compost
To make it fun, we created a rolling dice and obstacle course for kids to run through on their way to the
waste bins!
10. Corn husk sunflowers
Used cardboard circles, corn husks, and corn kernels/birdseed/lentils to make sunflowers!
PAGE 14 OF 16
EXHIBIT 4:
RENTON MUNICIPAL ARTS GRANT PROGRAM
PROJECTS AWARDED
Applicant Contact Person and title Project or Event Title Project dates Project summary Funding request RMAC funding amount
Fairwood Night
Market
Heather ÍIJîώĺıώStafford Fairwood Night Market
Renton Artist
Residency Showcase
May through
October
Fairwood Market Night is a monthly community event celebrating local
culture and creativity. Funding will support a Renton Artist Residency
Showcase, giving monthly Renton artists a dedicated display, promotional
support, and no-cost opportunities to exhibit and sell their work.
$2,500
$2,000
Sustainable
Renton
Alecia Burke Sustainable Futures:
Repurpose the past
into Art for the Future
year long Arts-based community outreach at local events and online, using interactive
projects—like upcycled art, educational demos, and trash-sorting
challenges—to teach sustainability, engage all ages, and inspire lasting
environmental action.
$7,330
$7,330
Total $9,330
PAGE 15 OF 16
EXHIBIT 5:
RENTON MUNICIPAL ARTS GRANT PROGRAM
REIMBURSEMENT REQUEST FORM
Recipientname
Mailingaddress
ContractNo.
DateInvoice#Description
Artistic/
Administration Supplies Event Misc Total
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$
Totals $ $ $ $ $
CompletedFinalReport
AttachedIRSFormW9
Amountrequested $
Signature
Printedname
džŚŝďŝƚϱ
RENTONMUNICIPALARTSCOMMISSIONGRANTPROGRAM
ReimbursementRequestForm
Attachedsupportingdocumentationforexpensestodemonstrate,bydate,expenseswere
incurredfollowingtheexecutionofthecontractandnolaterthanDecemberϭϲ,202ϲ.
Sufficientdocumentationincludes:
ŽƉŝĞƐŽĨŝŶǀŽŝĐĞƐ͕ƌĞĐĞŝƉƚƐ͕ŽƌŽƚŚĞƌŝƚĞŵƐƚŚĂƚƌĞĨůĞĐƚƉƌŽũĞĐƚĞdžƉĞŶƐĞƐ
PAGE 16 OF 16
EXHIBIT 6:
RENTON MUNICIPAL ARTS GRANT PROGRAM
FINAL REPORT FORM
Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057
ǣ
ǣ
ǣ
ǣ Ǧǣ
ǣ
ǣ ǣ
ȋǤǤ
ǡǡǡ ǡǢ
ǡǦ
Ǧ
ȌǤ
ȋ Ȍ
ǣ
Ǥ
Ǣ Ǣ ǡ
ǡ ǢǤNote: These attachments are necessary to
document that the project was completed as stated in your application. A requirement
of the grant contract is to show that the "credit line" for support from the Renton Municipal
Arts Commission used in publicity.
Sustainable Renton
Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057
ǫ Ǥ
Ǥȋ ǣ ǡ
ǡ ǡ ǤȌ
Ǥ ǯ
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴
ǣRenton Municipal Arts Commission, 1055 S Grady
Way, Renton, WA 98057 or arts@rentonwa.gov ȋ ͶʹͷǦͶ͵ͲǦʹͳȌ
Ȍ
̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴
Alecia Burke
05/18/2026