HomeMy WebLinkAboutGrant26-00645
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MEMORANDUM OF UNDERSTANDING
City of Renton
Renton Police Department
1055 S Grady WAY
Renton, WA 98057-3232
THIS AGREEMENT is made and entered into by and between the City of Seattle Police
Department, hereinafter referred to as “SPD” and City of Renton.
WHEREAS, The Seattle Police Department is the Lead Agency for Washington State’s Internet
Crimes Against Children (ICAC) Task Force;
WHEREAS, City of Renton, is a member of the ICAC Task Force and requires funding to support
its investigation and prosecution of ICAC crimes;
WHEREAS, The Seattle Police Department receives funding to support investigation and
prosecution of ICAC crimes and wishes to share this funding with Task Force Members to further
the mission of the Task Force;
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance of
the scope of work contained herein, or as attached and made a part hereof, the parties hereto
agree as follows:
IT IS THEREFORE MUTUALLY AGREED THAT:
This agreement is to support City of Renton’s ICAC overtime, travel/training, equipment, and
software necessary for ICAC investigations. Written pre-approval from SPD is required before
incurring expenses.
In the event the MOU requires a change in scope or an increase in cost beyond the amount
agreed to, the SPD and City of Renton shall agree to any such changes in writing prior to the
commencement of Services requiring the change in the scope or cost increase.
TERM OF AGREEMENT
This Agreement shall begin January 1, 2026 and terminates September 30, 2026. This
agreement may be modified and continued, by amendment, for work beyond this date, by mutual
agreement of the parties.
PAYMENT
SPD will pay City of Renton for work covered in the Scope of Work for actual costs incurred by
City of Renton.
The funding limit shall not exceed $5,000 and shall reflect the Parties’ best estimate of the cost of
work to be accomplished under this Agreement. SPD shall not be obligated for any expenditure in
excess of the funding limit unless prior written authorization is received. Actual amounts
reimbursed under this Agreement shall be based on actual costs incurred by City of Renton. In no
event, shall any Party be paid for costs that are not documented pursuant to the requirements of
this Agreement.
All requests for travel reimbursement will include receipts for all claimed travel expenses, with the
exception of meals. The Recipient shall submit requests for reimbursement in accordance with
the following restrictions:
x Lodging expenses shall not exceed the federal lodging rates.
x Travel expenses shall be the most economical rate available in Coach
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x Meal expenses must be in accordance with the federal per diem rates.
x Ground travel expenses, only as necessary
x Parking expenses, only as necessary.
SPD will pay City of Renton pursuant to the following provisions, unless otherwise agreed in
writing:
1.City of Renton shall submit to SPD an invoice for Services performed no later than thirty (30)
calendar days following the month in which the Services were performed. Invoice shall
include a summary of total costs billed to date. Any request for payment for work performed
prior to the issuance of a notice to begin work, or work billed later than ninety (90) calendar
days after its completion shall not be eligible for payment.
2.Unless otherwise directed, City of Renton shall submit invoices and appropriate supporting
materials to:
Seattle Police Department
Attn: Fiscal Office
PO Box 34986
Seattle, WA 98124-4986
spdap@seattle.gov
3.City of Renton agrees to submit a final bill to SPD within thirty (30) calendar days after the
end date of this Contract, and will label the invoice “FINAL BILL.”
4. Funding Source:
FEDERAL AWARD INFORMATION
GRANT AWARD TITLE: 16.543 - FY24 Washington State ICAC Task Force Program (FY24 ICAC)
FEDERAL AWARD ID # SUBRECIPIENT NAME
UEI NUMBER
FUNDS OBLIGATED FOR
THIS AGREEMENT
15PJDP-24-GK-04213-MECP City of Renton
UG2PSBS6UJJ3 $5,000
FEDERAL AWARD DATE SUBAWARD PERIOD OF
PERFORMANCE START DATE
SUBAWARD PERIOD OF
PERFORMANCE END DATE
12/23/2025 01/01/2026 09/30/2026
TOTAL GRANT AWARD
COMMITTED TO THIS ENTITY
SUBAWARD BUDGET PERIOD
START DATE
SUBAWARD BUDGET
PERIOD END DATE
15,000 01/01/2026 09/30/2026
TOTAL FEDERAL FUNDS
OBLIGATED TO THIS ENTITY RESEARCH & DEVELOPMENT INDIRECT COST RATE
79,119 N N
FEDERAL AWARDING
AGENCY PASS-THROUGH ENTITY PASS-THROUGH
AWARDING OFFICIAL
DOJ/OJP/OJJDP
Seattle Police Department
Seattle, City of)
RGJ5CPK2YHK1
Sarah Smith
sarah.smith@seattle.gov
AWARD PROJECT DESCRIPTION: The Seattle Police Department (SPD) has led the Washington (WA) Internet
Crimes Against Children (ICAC) Task Force since 1998. SPD coordinates the proactive and reactive investigations
of horrific crimes committed against children online. The WA ICAC Task Force currently has 152 affiliate agencies
as partners in the fight against crimes against children online. The WA ICAC Task Force has successfully
strengthened the state’s regional investigative capacity and effectiveness. This funding will support travel and
training costs for task force detectives and forensic examiners, sub-awards to affiliate agencies and the purchase
of forensic software and required equipment. The WA ICAC Task Force members will support prevention and
education assistance throughout the state about the unintended consequences of utilizing the internet, social
media, and establishing healthy/appropriate relationships with people online using available information and tools
through the National Center of Missing and Exploited Children’s NetSmartz program and OJJDP’s Online Child
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Exploitation Prevention Initiative. The WA ICAC Task Force will continue its long-standing partnership with the
Western and Eastern U.S. Attorney’s Offices and their Project Safe Childhood Program, and it will collaborate and
lead multijurisdictional investigations and prosecute ICAC cases, both proactively and reactively. Progress will be
measured through monthly and semi-annual reports and other performance objectives as required by the Office of
Justice Programs, Office of Juvenile Justice and Delinquency Prevention.
INDEMNIFICATION AND HOLD HARMLESS
City of Renton shall defend, indemnify, and hold the City harmless from and against all claims,
demands, losses, damages or costs, including but not limited to damages arising out of bodily
injury or death to persons and damage to property, caused by or resulting from:
x The sole negligence or willful misconduct of City of Renton, its officials, officers,
employees, and agents;
x The concurrent negligence of City of Renton, its officials, officers, employees, or agents
but only to the extent of the negligence of City of Renton, its officials, officers, employees,
and agents;
x The negligent performance of non-performance of the contract by City of Renton; and
Company waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend
and hold harmless the City and its officials, agents, and employees.
INSURANCE
The City of Renton agrees that it will maintain premises operations and vehicle liability insurance
in force with coverages and limits of liability typically maintained by consultants performing work
of a scope and nature similar to that called for under this Agreement, but in no event less than the
coverages and/or limits required by Washington state law. Such insurance shall include “The City
of Seattle” as an additional insured for primary and non-contributory limits of liability. Workers
compensation insurance shall also be maintained if required by Washington state law.
TERMINATION
Either party may terminate this Agreement without recourse by the other party upon written notice
to terminate. Notice of termination shall be given by the party terminating this Agreement to the
other, not fewer than fifteen (15) business days prior to the effective date of termination.
AGENCY CONTACTS
Contact between the Parties regarding Agreement administration will be between the
representatives of each Party or their designee as follows:
City of Renton Seattle Police Department
Name: Susan Hassinger Name: Kelly Crouch
Phone: 425-430-7527 Phone: 206.386.9140
Email: shassinger@rentonwa.gov Email: Kelly.crouch@seattle.gov
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the latest day
and year written below.
CITY OF RENTON SEATTLE POLICE DEPARTMENT
Name: Armondo Pavone Date Sarah Smith Date
Title: Mayor Chief Operating Officer
Attest Approved as to Legal Form
Jason A. Seth Alex Tuttle
City Clerk City Attorney
5/20/2026
Approved by Alex Tuttle via email 5/6/2026
Sarah Smith (05/26/2026 09:22:36 PDT)
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Attachment A: OJJDP Federal Award Agreement – Supplemental 01