HomeMy WebLinkAboutFinal Agenda Packet
CITY OF RENTON
AGENDA – REGULAR
7:00 PM - MONDAY, JUNE 1, 2026
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
Please note that this regular meeting of the Renton City Council is being offered as a
hybrid meeting and can be attended in person at the Council Chambers, 7th floor of City
Hall, 1055 S Grady Way, Renton, 98057 or remotely through Zoom.
For those wishing to attend by Zoom: Please (1) click this link
https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09
(or copy/paste the URL into a web browser) or (2) call-in to the Zoom meeting by dialing
253-215-8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by
5 p.m. on the day of the meeting to request an invite with a link to the meeting.
Registration for Audience Comment: Registration will be open at all times, but speakers
must register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone
who registers after 5 p.m. on the day of the Council meeting will not be called upon to
speak and will be required to re-register for the next Council meeting if they wish to speak
at that next meeting.
• Request to Speak Registration Form:
o Click the link or copy/paste the following URL into your browser:
https://forms.office.com/g/bTJUj6NrEE
• You may also call 425-430-6501 or email jsubia@rentonwa.gov or
cityclerk@rentonwa.gov to register. Please provide your full name, city of residence,
email address and/or phone number, and topic in your message.
• A sign-in sheet is also available for those who attend in person.
Video on Demand: Please click the following link to stream Council meetings live as they
occur, or to select previously recorded meetings:
Renton Channel 21 Video on Demand
OneMeeting Project Confirmation of Work
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. SPECIAL PRESENTATION
a) Recognition of Renton’s 125th Birthday Student Writing Competition Awards
4. ADMINISTRATIVE REPORT
Administrative Report
5. AUDIENCE COMMENTS- All remarks must be addressed to the Council as a whole, if a
response is requested please provide your name and address, including email address, to
the City Clerk to allow for follow‐up.
- Speakers must sign-up prior to the Council meeting.
- Each speaker is allowed three minutes.
- When recognized, please state your name & city of residence for the record.NOTICE to all
participants: Pursuant to state law, RCW 29B.45.010, campaigning for or against any
ballot measure or candidate in City Hall and/or during any portion of the council
meeting, including the audience comment portion of the meeting, is PROHIBITED.
6. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Minutes of May 18, 2026. Council Concur
b) Community & Economic Development Department – Economic Development
Division recommends approval of the installation of a mural designed by Shelly
Metzger of Acorn Murals, at a cost of $20,000, for inclusion in the city’s public art
collection, funded by the Parks and Recreation Department and the Paint with
Purpose program. Refer to Planning & Development Committee
c) Community & Economic Development Department – Economic Development
Division recommends execution of a Sustained Support Contract with 4Culture
to accept up to $88,000 in grant funds ($44,000 for 2026/$44,000 for 2027) to
support public art programming through the Paint with Purpose initiative. Refer
to Finance Committee
d) Community & Economic Development Department – Planning Division
recommends adoption of a resolution stating that the review of the city’s
development regulations and periodic update to the Comprehensive Plan have
been completed. Refer to Planning & Development Committee
e) Community & Economic Development Department – Planning Division
recommends adoption of a resolution approving the 2027 South King Housing
and Homelessness Partners (SKHHP) Plan and Budget. Refer to Planning &
Development Committee
f) Human Resources and Risk Management Department recommends execution of
the city’s property, pollution, and cyber insurance premiums with Alliant
Insurance Services, in an amount up to $1,618,017.89, for the period July 1,
2026 through July 1, 2027. Refer to Finance Committee
g) Parks & Recreation Department – Parks & Trails Division recommends adoption
of a resolution authorizing application to the State Recreation and Conservation
Office (RCO) for a $1,500,000 Youth Athletic Facility grant to offset costs of
renovating the north athletic field at Liberty Park. Refer to Finance Committee
h) Parks & Recreation Department – Parks & Trails Division recommends adoption
of a resolution authorizing application to the Washington State Recreation
Conservation Office (RCO) for a $2,500,000 WWRP Trails grant to support the
development of the Northeast Renton Trailhead Park. Refer to Finance
Committee
i) Parks & Recreation – Parks & Trails Division recommends adoption of a
resolution authorizing application to the Washington State Recreation and
Conservation Office (RCO) for a $500,000 WWRP Local Parks grant to support
the development of the Cleveland-Richardson Park. Refer to Finance
Committee
j) Parks & Recreation Department – Parks & Trails Division recommends adoption
of a resolution authorizing application to the Washington State Recreation and
Conservation Office (RCO) for a $500,000 ALEA grant to support the restoration
of the Coulon Swim Beach. Refer to Finance Committee
k) Police Department recommends execution of a professional services agreement
with Epic Productions, in the amount of $321,000 (using a recent grant funding
award from the Washington State Criminal Justice Training Commission) for law
enforcement recruitment marketing and media services. Refer to Finance
Committee
l) Police Department recommends execution of a FIFA World Cup Grant Award in
the amount of $378,412 as reimbursement for security services associated with
hosting a FIFA World Cup team, and requests adoption of two resolutions
authorizing interlocal agreements for the Cities of Kent and Tukwila, to assist
with FIFA related police services. Council Concur
m) Public Works Department – Facilities Division recommends approval of Change
Order #4 to CAG-24-327, contractor DM Pacific, for additional work and sales
tax reconciliation for the the Henry Moses Aquatic Center Maintenance and
Repair project. Refer to Finance Committee
n) Public Works Department – Transportation Systems Division recommends
adoption of a resolution authorizing a temporary full street closure of Ripley Ln
North from the Virginia Mason Athletic Center north driveway to the Eastrail Trail
Trestle Undercrossing to occur between June 26, 2026, and October 5, 2026 for
the purpose of constructing a fish passage culvert supporting the I-405 Renton to
OneMeeting Project Confirmation of Work
Bellevue, Widening and Express Toll Lanes project. Refer to Transportation
(Aviation) Committee
o) Public Works Department – Utility Systems Division reports bid opening on April
29, 2026, for the Rainier Ave S Stormwater Pump Station Upgrade project
(CAG-26-069), and recommends awarding the contract to the lowest responsive
and responsible bidder, Northwest Cascade, Inc. in the amount of
$1,779,724.05. Council Concur
p) Public Works Department – Utility Systems Division recommends execution of a
grant agreement with the United Stated Environmental Protection Agency, to
accept $959,742 in grant funds (with a 20% city match of $239,938) to fund the
design of the Panther Creek Culvert Replacement at Talbot Road project; and
authorize an additional appropriation of $239,938 from the Surface Water Utility
Funds 407/427 unrestricted fund balance. Refer to Finance Committee
7. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics marked with an
asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further
review is necessary.
a) Planning & Development Committee: 1) Title IV Docket 20 [D-248: Large Master Site
Plans and Development Agreements]; 2) Title IV Docket 20 [D-249: Planned Urban
Development (PUD) Open Space]; 3) Title IV Docket 21 [D-250 Waived Fees]
b) Utilities Committee: 1) Amendment #3 to CAG-23-451 with Cascadia Consulting Group
for Waste Prevention Technical Assistance to Commercial Customers
8. LEGISLATION
Resolutions:
a) Resolution No. 4583: A Resolution of the City of Renton, Washington,
authorizing The Mayor and City Clerk to enter into an interlocal agreement with
the City of Kent for the purpose of assisting the Renton Police Department with
security and police services for the 2026 FIFA World Cup entitled 2026 FIFA
World Cup Mutual Aid Interlocal Agreement (See Item 6.l)
b) Resolution No. 4584: A Resolution of the City of Renton, Washington,
authorizing the Mayor and City Clerk to enter into an interlocal agreement with
the City of Tukwila for the purpose of assisting the Renton Police Department
with security and police services for the 2026 FIFA World Cup entitled 2026 FIFA
World Cup Mutual Aid Interlocal Agreement. (See Item 6.l)
9. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
10. ADJOURNMENT
DATE: May 28, 2026
TO: Ruth Pérez, Council President
Members of the Renton City Council
FROM: Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
SUBJECT: Administrative Report
• Join us Tuesday, June 2 for opening day of the Renton Farmers Market. This year, the Market
returns to Piazza Park (South 3rd Street & Logan Avenue South) for its 25th season. Opening bell
is at 3 p.m. with Mayor Pavone welcoming everyone at 5 p.m. Throughout the summer you can
visit the Market weekly on Tuesdays from 3-7 p.m. through September 29 to pick up fresh fruits,
vegetables, flowers, enjoy activities and entertainment, or engage with a Master Gardner. For
more information visit www.rentonwa.gov./rentonfarmersmarket.com.
• The Advanced Community Police Academy continues Tuesday, June 2 from 6-8:30 p.m. This
every-other-year program gives Community Police Academy alumni, 18 years and older, the
opportunity to take a deeper dive into public safety, connect with officers and partner agencies,
and explore specialized law enforcement topics. During this session, participants will learn
about the King County Automated Fingerprint Identification System. To register for the session
and receive the location information visit www.rentonwa.gov/advcpa.com.
• Register now for Family Fun Night, Friday, June 5 from 6-8 p.m. at the Highlands Neighborhood
Center, 800 Edmonds Avenue NE. Participants of all ages will enjoy a variety of games, arts and
crafts, snacks, and more. The event is free and adult supervision is required. Visit
www.rentonwa.gov/events for more information and to register for session #30661.
• Finish your spring cleaning by stopping by the Special Recycling Event, Saturday, June 6, from
10 a.m.-2 p.m., at the Renton Technical College Parking lot located at NE 6th Place and Monroe
Avenue NE. Recycle mattresses, tires, plastic bags, cardboard, and Styrofoam. Visit
www.rentonwa.gov/recycleevents for more information.
• The day is finally here! Celebrate Renton’s Hat Trick and attend the Grand Opening of Legacy
Square, Renton Market, and Piazza Park, Saturday, June 6 from 1-8 p.m. The event takes place
in the heart of downtown at South 3rd Street and Logan Avenue South. We promise fanfare and
activities for the whole family. This event is free and you can park for free in the nearby parking
garage located on South 2nd Street. We can’t wait to celebrate these amazing new amenities
with you!
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Ruth Pérez, Council President
Members of the Renton City Council
Page 2 of 2
May 28, 2026
• Interested in a career in law enforcement? Save the date! The Renton Police Department will
host a Career Workshop Saturday, June 20 from 8:30 a.m.-12:30 p.m. at Renton City Hall. This
is a great opportunity to connect with officers, explore specialty units, and gain valuable insight
into the hiring process – from applying to testing to background investigations and training.
Space is limited. Register at rentonwa.gov/rpdworkshop.
• Information about preventative street maintenance, traffic impact projects, and road closures
happening this week can be found at http://rentonwa.gov/traffic. All projects are weather
permitting and unless otherwise noted, streets will always remain open.
Monday, June 1 through Friday, June 5, 8:00am-3:00pm. Road closure on 158th Ave SE at
NE 4th St and intermittent lane closure on NE 4th St/SE 128th St for utility work. Approved traffic
control plans were issued for all work and will be followed. Questions may be directed to Pat
Decaro, 425-207-6013.
Monday, June 1 through Friday, June 5, 8:00am-3:00pm. Intermittent lane closure on SE
Carr Rd at 106th Pl SE for construction work. Approved traffic control plans were issued for
all work and will be followed. Questions may be directed to Brad Stocco, 425-282-2373.
On-going Street Closure through October 2, 2026 (City of Renton Resolution No. 4582)
FULL STREET CLOSURE on Logan Ave S between Transit Access Road and S Third St for the
purpose of hosting multiple events throughout the summer related to the World Cup watch
parties and community events.
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1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
COUNCILMEMBERS PRESENT
Ruth Pérez, Council President
James Alberson, Jr., Council Position No. 1
Carmen Rivera, Council Position No. 2
Valerie O'Halloran, Council Position No. 3
Ryan McIrvin, Council Position No. 4
Kim-Khánh VÍҽn, Council Position No. 7
COUNCILMEMBERS ABSENT
Ed Prince, Council Position No. 5
MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL
EXCUSE ABSENT COUNCILMEMBER PRINCE. CARRIED.
ADMINISTRATIVE STAFF PRESENT
Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
Cheryl Beyer, Senior Assistant City Attorney
Jason Seth, City Clerk
Maryjane Van Cleave, Parks & Recreation Administrator
Ron Straka, Public Works Utility Systems Director
Young Yoon, IT Director
Laura Pettitt, Communications & Engagement Director
Justin Johnson, Development Engineering Director
Commander Steve Morris, Police Department
ATTENDED REMOTELY
Judith Subia, Chief of Staff
Kristi Rowland, Deputy Chief Administrative Officer
Kari Roller, Finance Administrator
Eric Perry, Government Affairs Manager
Deputy Chief Jeff Hardin, Police Department
CITY OF RENTON
MINUTES – REGULAR
7:00 PM - MONDAY, MAY 18, 2026
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
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3. PROCLAMATIONS
a) Renton Safe Boating and Paddling Week – May 16 – 22, 2026:
A proclamation by Mayor Pavone was read declaring May 16 – 22, 2026 as Renton
Safe Boating and Paddling Week in the City of Renton and encouraging all residents
to dedicate themselves to learning about and practicing safe boating, including
wearing life jackets. U.S. Coast Guard Auxiliary Renton Flotilla Commander
Mathew Goad accepted the proclamation with appreciation.
MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL ADOPT THE
PROCLAMATION AS PRESENTED. CARRIED.
b) Jewish American Heritage Month – May 2026:
A proclamation by Mayor Pavone was read declaring May 2026 as Jewish American
Heritage Month in the City of Renton and encouraging all residents to join in this
special observance. Rabbi Yisroel Treitel from the Chabad Jewish Center of Renton
accepted the proclamation with appreciation.
MOVED BY O’HALLORAN, SECONDED BY PÉREZ, COUNCIL ADOPT THE
PROCLAMATION AS PRESENTED. CARRIED.
4. ADMINISTRATIVE REPORT
CAO Ed VanValey reviewed a written administrative report summarizing the City’s
recent progress towards goals and work programs adopted as part of its business
plan for 2026 and beyond. Noted items were:
x Join Chief Administrative Officer Ed VanValey from 5:30-6:30 p.m., Tuesday,
May 19, at Four Generals Brewing (229 Wells Avenue South) and find out
What’s Brewing in Renton! This is the perfect opportunity to ask questions,
find out about upcoming events, connect with city leadership, and your
community. The event is free and open to all ages.
x The City of Renton, in partnership with Renton Technical College, Renton
Chamber of Commerce, and the Renton School District, is proud to host the
11th Annual Renton Career Fair. The event will be held on Wednesday, May
20 and Thursday, May 21 from 3-6 p.m. at Renton Technical College (3000
NE 4th Street). Wednesday’s Career Fair will feature employers from all
industries except healthcare, while Thursday’s event will be dedicated
strictly to the healthcare profession. For more information and to register for
this free event visit rentonwa.gov/rentoncareerfair.
x Learn the best plants and watering techniques for gardening in pots in
Western Washington and enroll in Container Gardening Dos and Don’ts
Virtual Class, Thursday, May 21 from 6-7:30 p.m. For more information and
to register for this free event visit rentonwa.gov/containergardeningclass.
Attendees must be 18+ to register.
x Join us Monday, May 25 at 1 p.m. at Veteran’s Memorial Park (1000 South 3rd
Street) for the Annual Memorial Day Ceremony. This is an opportunity to
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reflect, remember, and honor those who served in the U.S. Military in the
shadow of the Veteran’s Memorial Wall bearing the names of our local
community heroes. For more information, including parking, visit
www.rentonwa.gov/events.
x The Renton Farmers Market returns to Piazza Park (South 3rd Street & Logan Avenue
South) Tuesday, June 2 for its 25th season. The market will be open weekly on
Tuesdays from 3-7 p.m. through September 29. For more information and to check
out the list of vendors visit www.rentonfarmersmarket.com/vendors.
x Information about preventative street maintenance, traffic impact projects, and
road closures happening this week can be found at http://rentonwa.gov/traffic. All
projects are weather permitting and unless otherwise noted, streets will always
remain open.
5. AUDIENCE COMMENTS
x Adam Dibba, Renton, spoke about an increase in Immigration and Customs
Enforcement (ICE) officers being seen in the Sunset area of Renton. She stated she and
others track their movements.
x Ellie Robertshaw, Renton, spoke in opposition to resuming FLOCK and ALPR operations
in Renton.
x Ron Bensley, Renton, spoke in appreciation of Jewish American Heritage Month.
x Amy (did not provide last name), Renton, stated she is a healthcare worker that opposes
the use of the FLOCK camera system.
x Leslie Jensen, Renton, spoke in opposition to the use of the FLOCK and ALPR camera
systems. She also expressed opposition to a recent social media post from the police
department regarding the use of the cameras.
x Michael Westgaard, Renton, spoke in opposition to the use of the FLOCK and ALPR
camera systems.
x Marissa Chong, unincorporated King County, spoke in opposition to the use of the
FLOCK and ALPR camera systems.
x Gabrielle Weidling, Renton, spoke in opposition to the use of the FLOCK and ALPR
camera systems.
x Ashley Fedan, Renton, stated that she is a healthcare provider that warned the use of
the FLOCK and ALPR cameras hinders a woman’s ability to seek and be provided with
abortion care.
x William Harrison, Kent, spoke about Youth Link, a program he operates that helps to
prevent gang violence among juveniles.
x Wyatt Fitzpatrick, Renton, spoke against the use of FLOCK and ALPR camera systems.
She also read an article by the Electronic Freedom Foundation that outlined issues with
the systems.
6. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Minutes of May 11, 2026. Council Concur
b) Community & Economic Development Department – Development Engineering
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Division recommended adopting a resolution authorizing the temporary full closure
of Logan Ave S between Transit Access Center Rd and S 3rd St from May 26 through
October 2, 2026. Council Concur
c) Public Works Department – Administration recommended execution of
Amendment No. 3 to CAG-23-451, consultant Cascadia Consulting Group, in the
amount of $212,917 which extends waste prevention technical assistance to
commercial customers through December 31, 2027. Refer to Utilities Committee
MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL ADOPT THE
CONSENT AGENDA AS PUBLISHED. CARRIED.
7. LEGISLATION
Resolution:
a) Resolution No. 4582: A Resolution of the City of Renton, Washington, authorizing
temporary full street closure of Logan Ave South Transit Access Road and South Third
Street
MOVED BY RIVERA, SECONDED BY PÉREZ, COUNCIL ADOPT THE
RESOLUTION AS READ. CARRIED.
8. NEW BUSINESS
Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.
9. ADJOURNMENT
MOVED BY MCIRVIN, SECONDED BY ALBERSON, COUNCIL ADJOURN.
CARRIED. TIME: 7:56 PM
ௗ ௗௗ ௗௗ
Jason A. Seth, MMC, City Clerkௗௗ ௗௗ ௗௗ
ௗ ௗௗ
Jason Seth, Recorder
Monday, MAY 18, 2026
ௗ
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Council Committee Meeting Calendar
May 18, 2026
May 25, 2026
Monday
Memorial DayHoliday – No Meetings
June 1, 2026
Monday
12:15p.m. Utilities Committee, Chair «ÏIJ
Location: Council Conference Room/Videoconference
1. Amendment #3 to CAG-23-451 with Cascadia Consulting Group for
Waste Prevention Technical Assistance to Commercial Customers
2. Emerging Issues in Utilities
1:00 p.m. Public Safety Committee, Chair Alberson
Location: Council Conference Room/Videoconference
1. 500 Park Update
2. Staffing Update
3. Emerging Issues in Public Safety
1:45 p.m. Transportation Committee, Chair Rivera
Location: Council Conference Room/Videoconference
1. Sound Transit Update
2. Emerging Issues in Transportation
2:45 p.m. Planning & Development Committee, Chair Prince
Location: Council Conference Room/Videoconference
1. Title IV Docket 20
x D-248: Large Master Site Plans and Development Agreements
x D-249: Planned Urban Development (PUD)Open Space
2. Title IV Docket 21
x D-250 Waived Fees
3. Emerging Issues in CED
3:45 p.m. Committee of the Whole, Chair Pérez
Location: Council Chambers/Videoconference
1. Crime Prevention Through Environmental Design Update
2. Police Department Community Engagement Update
3. World Cup Safety Plans
6:00 p.m. Renton’s 125
th Birthday Student Writing Competition Awards Reception
Location: Conferencing Center
7:00 p.m. Council Meeting
Location: Council Chambers/Videoconference 12 of 450
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SUBJECT/TITLE:Paint with Purpose Mural at Highlands Neighborhood Center
RECOMMENDED ACTION: Refer to Planning & Development Committee
DEPARTMENT: Community & Economic Development
DIVISION: Economic Development
STAFF CONTACT: Jessie Kotarski
EXT.: 7271
The total project cost is $20,000. Funding is provided through a partnership between the Parks
and Recreation Department ($10,000) and the Paint with Purpose program ($10,000). These
funds are from existing budgeted program resources.
This mural project, commissioned through Acorn Murals and designed by Renton artist Shelly
Metzger, is being brought forward for City Council consideration for approval of installation.
Because the artwork will be installed on a City-owned facility, it is considered an acquisition to
the City’s Public Art Collection. The Paint with Purpose program, in partnership with the City's
Parks and Recreation division, identified the site as a priority location due to recurring tagging
concerns and its visibility within the Highlands neighborhood. Funding for the project is provided
through a combination of Parks and Recreation resources and the Paint with Purpose program.
The mural design was developed with input from Parks and Recreation staff and community
members engaged through the Highlands Neighborhood Center, reflecting the character and
experiences of those who use the space. The Arts Commission has reviewed the proposed
artwork and recommends approval for inclusion in the City’s Public Art Collection as a public art
installation.
Staff recommends City Council approve the installation of the mural designed by Shelly Metzger of
Acorn Murals for inclusion in the City’s Public Art Collection, with funding provided through the
Parks and Recreation Department and the Paint with Purpose program.
City Council Regular Meeting
FISCAL IMPACT SUMMARY:
SUMMARY OF ACTION
STAFF RECOMMENDATION
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Proposed By
Shelly Metzger
Acorn Murals
ACORNM*756DM
MURAL ART
Proposed For
Hanna Dillingham
City of Renton | Parks and Recreation
Highlands Park and Neighborhood Center
800 Edmonds Ave NE, Renton, WA 98056
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ABOUT THE ARTIST
SCOPE
Shelly Metzger is a muralist whose lifelong passion for color drives her large-
scale, site-specific artwork. Originally from the East Coast, Shelly settled in
Washington State, where the muted environment deepened her commitment
to creating vibrant, uplifting public art that transforms spaces and lifts the spirit.
With over a decade of painting experience, including specializing in murals since
2023, Shelly has turned ordinary walls into meaningful landmarks. She believes a
wall should do more than just support a roof. It should reflect the character of the
space, spark curiosity, and invite people to engage with their surroundings. Her
work blends elements of nature, whimsy, and bold colors, encouraging a sense of
wonder and connection that draws people back.
Shelly has collaborated with businesses, healthcare facilities, nonprofits, city
programs, and private clients to create murals that are not only visually striking
but also deeply meaningful. While based in Washington State, she loves traveling
for projects that align with her vision and values.
Exterior Mural for Highlands Park and Neighborhood Center (HPNC)
The proposed mural will transform the exterior of HPNC into a vibrant,
welcoming space that enhances the park’s beauty and will serve as a dynamic
backdrop for the new playground. Using bold, uplifting colors, the artwork aims
to inspire joy, spark curiosity, and foster a sense of pride within the community.
Studies show that walls with murals experience significantly less graffiti than
standard walls. To protect the artwork, it will be finished with a durable topcoat,
helping it remain vibrant and enjoyed by the public for years to come.
Requested Design Elements:
Sporting equipment / park amenities
Colors to coordinate with the new playground equipment
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MOOD BOARD
Color Pallet Inspiration
Colors would coordinate with the new
playground equipment.
Inspiration concept art provided by Jessie Kotarski
The new playground design, created
by Northwest Playground Equipment,
Photo from the City of Renton
Additional park amenities to be discussed
Visual Inspiration for the Mural(s)
This mood board highlights visual inspiration for the proposed mural,
emphasizing a vibrant, welcoming, and playful approach. The artwork will feature
park amenities through semi-3D elements, clean blocks of color, and engaging
patterns. To reflect the full range of park visitors, the design could also include
elements such as dogs, local flora, or wildlife, creating an engaging environment
for visitors of all ages that celebrates both activity and the natural beauty of the
park.
Words associated with modern, contemporary design include:
• Clean • Graphic • Bold • Playful • Inviting •
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Before
The design is inspired by the original brief as well as the activity sheets the
students shared, incorporating the following:
People depicted as silhouettes, keeping the focus on the activity rather than
on any specific individual
Park amenities and nature, alongside a range of activities including
gymnastics (cartwheel), baseball, Tae Kwon Do, arts and crafts, basketball,
dog walking, soccer, and a goldfinch
Motion lines used to convey the energy and movement of park activities, such
as a child doing a cartwheel or a soccer player kicking a ball
Shadows to create a semi-3D effect and a more dynamic composition
Contemporary abstract color blocking that compliments the new playground
equipment
The background is designed as a deliberate color journey, beginning with cool
hues on the right to represent the moment of arrival, then shifting into warmer,
more vibrant tones as the eye moves deeper into the composition. This
progression mirrors the experience of entering the park itself: the transition from
the outside world into a space full of life, movement, and energy, reflecting the
vitality and excitement waiting within.
DESIGN
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PREVIOUS WORK & WALL TRANSFORMATIONS
The Broad Strokes Project
Longview, WA
21' x 37'
Park Orchard Elementary School
Kent, WA
8.5-9.5' x 16'
Nucor Steel
Seattle, WA
8' x 12'
City of Tenino, and the
ARCH Commission
Tenino, WA
11.5' x 21.5'
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CLOSING REMARKS
Thank you for selecting me to beautify and brighten our community with a
vibrant mural. It is an honor to bring this vision to life in a space where so many
gather, play, and connect. I look forward to celebrating the fun and spirit that
community members enjoy through the Highlands Park and Neighborhood
Center, and I cannot wait to create a piece that reflects the heart and character
of this neighborhood for years to come.
Colorfully,
(361) 302-2676 AcornMurals@gmail.com
www.AcornMurals.com ACORNM*756DM @AcornMurals
THANK YOU
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SUBJECT/TITLE:4Culture Arts Sustained Support Program Grant
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community & Economic Development
STAFF CONTACT: Amanda Free
EXT.: 7369
The CED Department was awarded funding from 4Culture 2026 Arts Sustained Support grant in the
amount of $88,000. There is no grant match required for the acceptance of these funds.
Authorization is requested for additional budget appropriations for the Economic Development
Division in the amount of $88,000 offset by additional grant revenues of the same amount and will
be included in the Q2 budget adjustment.
The City of Renton has been awarded a $44,000 grant per year through 4Culture’s Arts Sustained
Support program to support public art programming through the Paint with Purpose initiative. This
agreement represents the second and third years of a three-year funding commitment. This funding
supports the City’s efforts to provide accessible arts programming that enhances public spaces,
encourages community engagement, and contributes to Renton’s cultural vibrancy. Through public
art installations in areas impacted by graffiti, the program helps improve the visual environment,
build community pride, and expand access to arts experiences throughout the city. The grant will
support continued implementation of public mural projects involving residents, property owners, and
local artists, helping ensure arts and culture remain visible and accessible throughout Renton.
Staff recommend approval of the change order and approval of the budget adjustment of $88,000.
City Council Regular Meeting
FISCAL IMPACT SUMMARY:
SUMMARY OF ACTION
STAFF RECOMMENDATION
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GRANT INFORMATION
CONTRACTOR INFORMATION
City of Renton
1055 S Grady Way
Renton, Washington 98057
(425) 430-6581
Your Contract #: 126154A
Arts Sustained Support - 1750
Motion #: 2024-62
PROGRAM INFORMATION
Attached is your Contract with 4Culture for $44,000.00 (2026 award) and $44,000.00 (projected
2027 award) for the 2026 Arts Sustained Support - LAA project. Please note that while 2026 award
amounts are final, the 2027 award amounts are subject to actual tax revenue collected and may be
adjusted based on final collection figures. The contract starts on 01/01/26 and ends on
12/31/2027.
For questions, contact Bret Fetzer at bret.fetzer@4culture.org or (206) 263-1599.
SCOPE OF SERVICE
Contractor shall provide the following services in accordance with the application submitted to and
approved by the 4Culture Board:
Support for 2026 and 2027 Programs, including events or activities occurring between Jan 1, 2026
and Dec 31, 2027 which are open and publicized to the community, the actual expenses incurred by
Contractor for which exceed the Grant Amount.
Funds are provided on a cost reimbursement basis, including any overhead, personnel, rent, utilities
insurance, and related annual operating expenses necessary as part of the production of activities
and experiences supported by this Grant.
Grant funds shall be payable on the following schedule:
You may submit a payment request for the first 50% of your 2026 award after the contract
is signed by all parties. This payment represents reimbursement for planning and
development work for the year ahead as well as public benefits provided by February 15.
You may submit a payment request for the second 50% of your 2026 award after November
1. This payment represents reimbursement for public benefits provided from February 15
through December 31.
You may submit a payment request for the first 50% of your 2027 award after February 15,
2027.
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You may submit a payment request for the second 50% of your 2027 award after November
1, 2027.
Alternate payment request option: You may elect to submit a single payment request for
100% of your annual award after November 1 of either year, if you prefer.
Forfeiture Clause: Please note that if you have not submitted your payment request for your
annual allocation by January 8 of the following year, it will be considered forfeited by
4Culture.
Your payment request will include the following required data and documentation:
First 50% Payment Request:
Quantitative reporting on events, attendance and open hours for your organization for the
previous calendar year
A brief planning and development narrative describing what programs related to your public
benefit do you plan to execute this year (150 words)
Second 50% Payment Request :
Public Benefit Narrative: (What have you accomplished in your contract scope, and how? Is
there anything you were unable to accomplish, and if so, why?). Narrative length will vary
depending on award size as follows:
o Awards under $100,000: 300 to 500 words
o Awards $100,001 - $300,000: 750 to 1,000 words
o Awards $300,001+: 1,500 to 2,000 words
Annual financial reporting, as reflected in the Financial Forms section, and annual
Demographic Survey, as found in your organizational profile at apply.4culture.org/ each year
Photos of the events and activities supported by this Grant
Prominent acknowledgment of 4Culture is required of all recipients for use in all publicity
and promotional materials, including, but not limited to brochures, websites, press releases,
programs, posters, public service announcements, flyers and advertisements. You may
obtain an electronic file of the 4Culture logo on our website at
https://www.4culture.org/grants-artist-calls/4culture-logo/
Statement on the impact of this funding from a Board Officer or senior staff member. (ONLY
for organizations with awards of $100,001+)
One to three testimonials from program participants (ONLY for organizations with awards of
$300,001+)
Independent, third-party audit of your financial records for the preceding accounting year
(ONLY for organizations with awards of $300,001+)
PUBLIC BENEFIT
As a Local Arts Agency you agree to provide artistic services to the residents and visitors of your
community on behalf of your city. These services can include but are not limited to: public
performances, festivals, concerts, literary readings such as poetry or spoken word, youth
programs, funding for artist calls and commissions, stewarding public artwork, and other related
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artistic activities and events for the public. Access to these events will be made accessible and
available to the public.
CONTRACT TERM
The Term of this Contract shall commence on the date that both parties have signed and shall end
on December 31, 2027.
CONTRACTOR INSTRUCTIONS
Please electronically sign this Contract within two weeks of receipt and return any required
enclosures. You will not be able to make changes to this Contract. If there is an error in the
document, or if you need to request changes in your Scope of Service or other items, please
contact your Program Manager listed above.
1.Services – Please review the information, Scope of Work, and Public Benefit sections above
carefully. These explain the services you are agreeing to provide in accordance with the
application you submitted to 4Culture.
2.Enclosures – Please complete any required enclosures and provide them to 4Culture.
Please view our contract enclosure instructions (see step 3) to download fillable forms and
get instructions on where to upload your documents.
a. Items to be returned at the time you sign the contract:
IRS Form W-9
b. Please review your specific grant program requirements at 4Culture’s website:
Manage Your Award.
3.4Culture Logo – For details of the requirements for acknowledging 4Culture support,
please refer to Section I, C. of the contract. The 4Culture logo is available for download in
PDF, EPS, and Jpeg formats.
4.Signature – Follow the link in the e-mail message - you will be walked through a few simple
steps to read and sign the contract at Conga Sign. A copy of the Contract will be e-mailed
to you as a PDF after it has been signed by 4Culture’s Executive Director.
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SUSTAINED SUPPORT CONTRACT
(Lodging Tax Funding)
THIS SUSTAINED SUPPORT CONTRACT (this “Contract”) is entered into by THE
CULTURAL DEVELOPMENT AUTHORITY OF KING COUNTY (“4Culture”), whose address
is 101 Prefontaine Place South, Seattle, WA 98104-2672 and telephone number is (206)
296-7580 and the Contractor as named on the attached Grant Information Sheet
(“Contractor”). Contractor is an art, cultural or historical organization qualified to receive
funds pursuant to King County Code Sections 2.48 and 4.40 and RCW 67.28.180 as may be
amended hereinafter. The 4Culture Board of Directors approved providing funds for
operating support pursuant to this Contract in the motion referenced in the Grant Information
Sheet
4Culture desires to provide operating support funds to Contractor pursuant to King
County Code Sections 2.48.108-.109, with which Contractor shall render certain services to
King County citizens for the benefit of King County citizens. Contractor’s direct provision of
arts and/or heritage programming and experiences to the King County residents and
visitors, as more specifically described on the Grant Information Sheet, is referred to herein
as “Public Benefit Services.”
4Culture is organized pursuant to King County Ordinances 14482, 18684, and 19036
and RCW 35.21.730, et seq. RCW 35.21.750 provides as follows: "[All] liabilities incurred
by such public corporation, commission, or authority shall be satisfied exclusively from the
assets and properties of such public corporation, commission or authority and no creditor
or other person shall have any right of action against the city, town, or county creating such
corporation, commission, or authority on account of any debts, obligations, or liabilities of
such public corporation, commission, or authority."
The legislative authority of 4Culture has found and declared that providing funds to
Contractor in consideration of the Public Benefits provided hereunder constitutes a public
purpose with the meaning of Article VII, Section 1 of the Washington State Constitution for
which public funds may properly be expended or advanced.
NOW, THEREFORE, in consideration of payments, covenants, and agreements
hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant
and do mutually agree as follows:
I. SCOPE OF SERVICES
A. Contractor shall perform the Scope of Services, provide the Public Benefits,
and comply with all requirements set forth hereinafter and in the Grant Information Sheet.
B. Funds awarded under this Contract shall be used solely to reimburse
Contractor for some or all of its operating expenses incurred during the performance of the
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Scope of Services described on the Grant Information Sheet. Such reimbursable operating
expenses may include, but are not limited to, start-up costs, funding for staff positions, rent,
mortgage, or loan payment assistance, and costs incurred to develop and grow
Contractor’s cultural programming. Contractor shall perform the Scope of Services and
submit its request for reimbursement hereunder on or before January 8, 2028 for your 2026
allocation, and on or before January 8, 2029 for your 2027 allocation. (“Reimbursement
Expiration Date.”) After those dates, any remaining award will be considered forfeited.
C. Contractor agrees to acknowledge 4Culture support in all marketing and
promotional materials, websites, brochures, press releases, advertisements, signage and
other related materials during the period this contract is in force, with the credit line “our work
is supported, in part, by an award from 4Culture”, and/or by the use of the 4Culture logo.
II. DURATION OF CONTRACT
This Contract shall commence on the Effective Date and shall terminate upon the
earlier of (1) 4Culture’s payment of a Contractor invoice that exhausts the funds available to
Contractor under this Contract or (2) the Reimbursement Expiration Date. This Contract,
however, may be terminated earlier as provided in Section IV hereof.
III. COMPENSATION AND METHOD OF PAYMENT
A. 4Culture shall reimburse Contractor for its actual and authorized expenditures
incurred in satisfactorily completing the Scope of Services and otherwise fulfilling all
requirements specified in this Contract in an aggregate amount as indicated on the Grant
Information sheet.
B. Contractor may apply to 4Culture for reimbursement upon completion of a phase
of the Scope of Services (if phases are specified on the Grant Information sheet). The final
invoice for reimbursement shall include a general description (and reasonable
documentation) of the operating expenses incurred by Contractor during the term of this
Contract.
C. Accompanying the final invoice, Contractor shall also submit a brief report on and
digital images of publishable quality of the Public Benefits it provided during the term of this
Contract. Contractor consents to 4Culture’s use of the report and images to publicize its
grant programs. Technical specifications required for image files are available in the
“Manage Your Award” section of the 4Culture website.
D. If Contractor fails to comply with any terms or conditions of this Contract or to
provide in any manner the Scope of Services agreed to herein, 4Culture may withhold any
payment to Contractor until 4Culture is satisfied that corrective action, as specified by
4Culture, has been completed. This right is in addition to and not in lieu of the 4Culture right
to terminate this contract as provided in Section IV, any other rights of 4Culture under this
Contract and any other right or remedy available to 4Culture at law or in equity.
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IV. TERMINATION OF AGREEMENT
A. If, through any cause, Contractor shall fail to fulfill in a timely and proper manner
its obligations under this Contract or if Contractor shall violate any of its covenants,
agreements or stipulations of this Contract, 4Culture may terminate this Contract and
withhold any remaining funds allocated for use under this Contract. Prior to so terminating
this Contract, 4Culture shall submit written notice to Contractor describing such default or
violation. 4Culture shall not terminate this Contract if 4Culture determines that Contractor
has, within twenty (20) days of the date of such notice, fully corrected such default or
violation.
B. Reimbursement for services performed by Contractor, and not otherwise paid for
by 4Culture prior to the effective date of a termination under subsection A herein, shall be
remitted to Contractor as reasonably determined by 4Culture.
V. MAINTENANCE OF RECORDS
A. Contractor shall maintain accounts and records, including personnel, property,
financial, insurance and programmatic records and other such records as may be deemed
necessary by 4Culture to ensure proper accounting for all contract funds and compliance
with this Contract. All such records shall sufficiently and accurately reflect all direct and
indirect costs of any nature expended and services provided in the performance of this
Contract.
B. These records shall be maintained for a period of six (6) years after termination
of this Contract unless a longer retention period is required by law.
VI. AUDITS AND EVALUATIONS
A. The records and documents with respect to all matters covered by this Agreement
shall be subject at all times to inspection, review or audit by 4Culture and/or federal/state
officials so authorized by law during the performance of this Agreement and six (6) years
after termination hereof.
B. Contractor shall provide right of access to its facilities, including by any
subcontractor to 4Culture, the King County, state and/or federal agencies or officials at all
reasonable times in order to monitor and evaluate the services provided under this Contract.
4Culture will give advance notice to Contractor in the case of fiscal audits to be conducted
by 4Culture.
C. Contractor agrees to cooperate with 4Culture in the evaluation of Contractor's
performance under this contract and to make available all information reasonably required
by any such evaluation process. The results and records of said evaluations shall be
maintained and disclosed in accordance with RCW Chapter 42.56 (Public Records Act).
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VII. CONTRACT MODIFICATIONS
No modification or amendment of this Contract shall be valid unless made in writing
and signed by the parties hereto.
VIII. NO WAIVERS
4Culture's failure to insist upon the strict performance of any provision of this Contract
or to exercise any right based upon a breach thereof or the acceptance of any performance
during such breach shall not constitute a waiver of any right under this Contract.
IX. FUTURE SUPPORT
4Culture makes no commitment to support the services contracted for herein nor
guarantee regarding the success of the services and assumes no obligation for future
support of the Project except as expressly set forth in this Agreement.
X. HOLD HARMLESS AND INDEMNIFICATION
A. Contractor is an independent contractor, and shall determine the means of
accomplishing the results contemplated by this Contract. Neither Contractor nor its officers,
agents or employees are employees of the 4Culture for any purpose. Contractor shall
comply with all applicable federal and state laws and regulations regarding employment,
minimum wages and hours, and discrimination in employment. Contractor is responsible for
determining the compensation of its employees, for payment of such compensation, and for
all federal and/or state tax, industrial insurance, and Social Security liability that may result
from the performance of and compensation for these services. Contractor and its officers,
agents, and employees shall make no claim of career service or civil service rights which
may accrue to a 4Culture employee under state or local law. 4Culture assumes no
responsibility for the payment of any compensation, wages, benefits, or taxes by, or on behalf
of Contractor, its employees and/or others by reason of this Contract. To the extent allowed
by law, Contractor shall protect, defend, indemnify and save harmless 4Culture and its
officers, agents, and employees from and against any and all claims, costs, and/or losses
whatsoever occurring or resulting from (1) Contractor's failure to pay any such compensation,
wages, benefits, or taxes; (2) the supplying to Contractor of work, services, materials, or
supplies by Contractor employees or other suppliers in connection with or support of the
performance of this Contract. Contractor shall also defend, indemnify, and save harmless
4Culture, and its officers, agents, and employees, from and against any and all claims made
by Contractor’s employees arising from their employment with Contractor.
B. To the full extent provided by applicable law, Contractor shall protect, defend,
indemnify, and save harmless 4Culture its officers, employees, and agents from any and all
costs, claims, judgments, and/or awards of damages, arising out of or in any way resulting
from the use of the Cultural Orginzation Equipment or the acts or omissions of Contractor,
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its officers, employees, and/or agents, except to the extent resulting from 4Culture’s sole
negligence. Contractor agrees that its obligations under this subparagraph extend to any
claim, demand, and/or cause of action brought by or on behalf of any employees, or agents.
If this Agreement is a “a covenant, promise, agreement or understanding in, or in connection
with or collateral to, a contract or agreement relative to the construction, alteration, repair,
addition to, subtraction from, improvement to, or maintenance of, any building, highway,
road, railroad, excavation, or other structure, project, development, or improvement attached
to real estate” within the meaning of RCW 4.24.115, then Contractor shall so protect, defend,
indemnify, and save harmless 4Culture its officers, employees, and agents only to the extent
of Contractor’s, its officers’, employees’, and/or agents' negligence. Contractor agrees that
its obligations under this subparagraph extend to any claim, demand, and/or cause of action
brought by or on behalf of any employees, or agents.
XI. CONFLICT OF INTEREST
A. Chapter 42.23 RCW (Code of Ethics for Municipal Officers--Contract Interests) is
incorporated by reference as if fully set forth herein and Contractor agrees to abide by all the
conditions of said Chapter. Failure by Contractor to comply with any requirements of such
Chapter shall be a material breach of contract.
B. In addition, Contractor represents, warrants and covenants that no officer,
employee, or agent of 4Culture who exercises any functions or responsibilities in connection
with the planning and implementation of the Scope of Services or shall have any beneficial
interest, directly or indirectly, in this Contract. Contractor further represents, warrants and
covenants neither it nor any other person beneficially interested in this Contract has offered
to give or given any such officer, employee, or agent of 4Culture, directly or indirectly, any
compensation, gratuity or reward in connection with this Contract. Contractor shall take all
appropriate steps to assure compliance with this provision.
XII. INSURANCE REQUIREMENTS
A. Contractor shall procure, at its sole cost and expense, Commercial General
Liability (“CGL”) insurance against claims for injuries to persons or damages to property
which may arise from, or in connection with performance of the Scope of Services by
Contractor, its agents, representatives, employees, and/or subcontractors. Contractor shall
pay the costs of such insurance. Each policy shall be written on an “Occurrence” basis.
B. The CGL insurance policy shall contain, or be endorsed to contain, the following
provisions:
1. 4Culture, its officers, employees and agents are to be covered as
primary additional insureds for the duration of this Contract.
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2. Contractor's insurance coverage shall be primary insurance as
respect any all claims made against 4Culture, its officers, employees, and agents,
arising from the use of the Cultural Organization Equipment acquired under this
Contract. Any insurance and/or self-insurance maintained by 4Culture, its officers,
employees, or agents shall not contribute with Contractor's insurance or benefit
Contractor in any way.
3. Contractor's insurance shall apply separately to each insured against
whom claim is made and/or lawsuit is brought, except with respect to the limits of the
insurer's liability.
C. Insurance coverage required herein shall not be suspended, voided, canceled,
reduced in coverage or in limits, except as reduced in aggregate by paid claims, at any point
during the duration of this Contract. No material change, or cancellation or nonrenewal of
any policy required by this contract shall occur without thirty (30) days’ prior written notice to
4Culture.
D. Unless otherwise approved in writing by 4Culture, insurance is to be obtained
from insurers with a Best's rating of no less than A:VIII, or, if not rated with Best's, with
minimum surpluses the equivalent of Bests' surplus size VIII.
E. 4Culture, reserves the right to request that contractor submit the certificate(s) of
insurance evidencing compliance with all requirements set forth above.
XIII. NONDISCRIMINATION
During the performance of this Contract, Contractor shall comply with state, federal
and local legislation requiring nondiscrimination in employment and the provision of services
to the public, including, but not limited to: Title VI of the Civil Rights Act of 1964; chapter
49.60 RCW (the Washington state law against discrimination); K.C.C. chapter 12.16
regarding discrimination and affirmative action in employment by Contractors,
subcontractors and vendors; K.C.C. chapter 12.17 prohibiting discrimination in contracting;
K.C.C. chapter 12.18 requiring fair employment practices; K.C.C. chapter and 12.22
prohibiting discrimination in places of public accommodation. Without limiting the foregoing,
Contractor agrees that no person shall, on the basis of basis of sex, race, color, national
origin, religious affiliation, disability, sexual orientation, gender identity or expression, age,
ancestry, parental status, marital status, use of service or assistive animal, language, or
geography, be denied the benefits of, or be subjected to discrimination under any of its
programs or activities.
XIV. GENERAL PROVISIONS
A. Modifications. No modification or amendment of this Contract shall be valid
unless made in writing and signed by the parties hereto.
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B. No Waivers. 4Culture's failure to insist upon the strict performance of any
provision of this Contract or to exercise any right based upon a breach thereof or the
acceptance of any performance during such breach shall not constitute a waiver of any
right under this Contract.
C. Severability. In the event any term or condition of this Contract or
application thereof to any person or circumstances is held invalid, such invalidity shall not
affect other terms, conditions, or applications of this Contract that can be given effect
without the invalid term, condition, or application. To this end the terms and conditions of
this Contract are declared severable.
D. Entire Agreement. This Contract contains the entire agreement and
understanding of the Parties with respect to the subject matter hereof, and supersedes all
prior and contemporaneous oral and written understandings, agreements, or other
undertakings between the Parties.
E. Attorneys' Fees; Expenses. Contractor agrees to pay upon demand all of
4Culture's costs and expenses, including attorneys' fees and 4Culture's legal expenses,
incurred in connection with the enforcement of this Contract. 4Culture may pay someone
else to help enforce this Contract, and Contractor shall pay the costs and expenses of such
enforcement. Costs and expenses include 4Culture's attorneys' fees and legal expenses
whether or not there is a lawsuit, including attorneys' fees and legal expenses for
bankruptcy proceedings (and including efforts to modify or vacate any automatic stay or
injunction), appeals, and any anticipated post-judgment collection services. Contractor
also shall pay all court costs and such additional fees as may be directed by the court.
F. No County Liability For 4Culture Liabilities. 4Culture is organized pursuant
to County Ordinance 14482, as amended, and RCW 35.21.730, et seq. RCW 35.21.750
provides as follows: "[All] liabilities incurred by such public corporation, commission, or
authority shall be satisfied exclusively from the assets and properties of such public
corporation, commission or authority and no creditor or other person shall have any right of
action against the city, town, or county creating such corporation, commission, or authority
on account of any debts, obligations, or liabilities of such public corporation, commission,
or authority."
G. Notices. Any notice, consent, demand, or other communication hereunder
shall be in writing and shall be deemed to have been given if delivered in person or
deposited in any United States Postal Service mailbox, sent by registered or certified mail,
return receipt requested and first-class postage prepaid, addressed to the Party for whom it
is intended as indicated on the Grant Information Sheet (as may be changed by written
notice to the other Party pursuant to this provision.
H. Interpretation. The section and subsection captions in this Contract are for
convenience only and shall not control or affect the meaning or construction of any
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provision of this Contract.
I. Time. Time is of the essence with respect to the performance of all
obligations of this Contract.
J. Governing Law. This Contract shall be governed by and construed in
accordance with the laws of the State of Washington. The venue of any suit or arbitration
arising under this Contract shall be in King County, Washington and if a lawsuit, in King
County Superior Court.
K. Third Parties. Except as expressly provided herein, nothing in this Contract
shall be construed to permit anyone other than the Parties hereto and their successors and
assigns to rely upon the covenants and agreements herein contained nor to give any such
third party a cause of action (as a third-party beneficiary or otherwise) on account of any
nonperformance hereunder.
L. Survival. The terms and conditions of Sections IV – VI, inclusive, and X
shall survive the termination of this Contract and shall be continuing obligations of the
parties.
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4CULTURE:ATTEST:
CONTRACTOR:
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SUBJECT/TITLE:Comprehensive Plan Periodic Review Completion
RECOMMENDED ACTION: Refer to Planning & Development Committee
DEPARTMENT: Community & Economic Development
DIVISION: Planning
STAFF CONTACT: Angie Mathias
EXT.: 6576
None
The City recently became aware that there is an additional step that needs to be taken in the process of the
periodic update to the Comprehensive Plan. The Plan was adopted by Ordinance 6153 in December 2024
and met the statutory required deadline. In June 2025, the development regulations were amended to
ensure compliance with House Bill 1110 regarding middle housing and House Bill 1337 regarding
accessory dwelling units. The Plan was further amended in December 2025 with Ordinance 6177 fully
updating the Transportation element. Also, in December 2025, the City amended the Critical Areas
Ordinance to incorporate the Best Available Science. The Department of Commerce has determined that
legislative action needs to be taken “specifying completion” of an update to the required development
regulations as part of the 2024 periodic update requirements.
Staff recommend adopting a Resolution stating that the review of our development regulations and periodic
update to the Comprehensive Plan have been completed.
City Council Regular Meeting
FISCAL IMPACT SUMMARY:
SUMMARY OF ACTION
STAFF RECOMMENDATION
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1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. __________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DECLARING COMPLETION OF THE 2024 PERIODIC
REVIEW AND UPDATE TO THE CITY OF RENTON 2024 COMPREHENSIVE
PLAN AND DEVELOPMENT REGULATIONS PURSUANT TO
RCW 36.70A.130.
WHEREAS, the City of Renton (“City”) is required by the Washington State Growth
Management Act (GMA), specifically RCW 36.70A.130(1), to periodically review and, if
needed, revise its Comprehensive Plan and development regulations; and
WHEREAS, this resolution formally documents completion of the periodic review
and update process required under RCW 36.70A.130; and
WHEREAS, the City initiated a multi-year process to conduct a periodic review of the
Comprehensive Plan and development regulations to ensure consistency with the GMA, the
Puget Sound Regional Council’s VISION 2050, and the King County Countywide Planning
Policies; and
WHEREAS, on December 9, 2024, the City Council adopted Ordinance No. 6153,
which approved the 2024 Comprehensive Plan and associated amendments to the city’s
development regulations; and
WHEREAS, as part of the 2024 periodic update process, the City conducted a
comprehensive review of its development regulations, including those not related to critical
areas, to ensure consistency with the Comprehensive Plan, applicable state law, and the
requirements of the GMA; and
WHEREAS, developing the Transportation Element of the Comprehensive Plan
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RESOLUTION NO. __________
2
occurred on a special timeline and the Puget Sound Regional Council (PSRC) certified the
City’s Comprehensive Plan in June 2025 with the condition that the Transportation Element
be completed by December 2025.
WHEREAS, on December 1, 2025, the City Council adopted Ordinance No. 6177
which approved the revised Transportation Element of the 2024 Comprehensive Plan; and
WHEREAS, based on review of the development regulations, the City Council
adopted amendments to development regulations that were necessary and determined that
remaining regulations are consistent with the Comprehensive Plan and compliant with the
GMA; and
WHEREAS, to further ensure the City’s development regulations comply with the
GMA, including critical areas ordinances, and incorporate Best Available Science (BAS), the
City Council adopted the following legislative actions:
1. Ordinance No. 6160 was adopted June 16, 2025, amending Title IV of the
Renton Municipal Code to implement the requirements of House Bill 1110 and
House Bill 1337, aligning the code with the 2024 Comprehensive Plan; and
2. Ordinance No. 6179 was adopted December 8, 2025, to update critical areas
regulations using Best Available Science as required by RCW 36.70A.172(1)
and WAC 365-195-900 through 925; and
WHEREAS, the City provided for early and continuous public participation
throughout the update process in accordance with RCW 36.70A.140; and
WHEREAS, the City submitted proposed amendments to the Washington State
Department of Commerce for 60-day review as required by RCW 36.70A.106 for the 2024
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RESOLUTION NO. __________
3
Comprehensive Plan, the 2025 revised Transportation Element, and for each development
regulation amendment identified herein, as part of the 2024 periodic update cycle; and
WHEREAS, the City Council finds that the collective actions taken through the
adoption of the 2024 Comprehensive Plan and the aforementioned ordinances satisfy the
requirements of the periodic update cycle mandated by RCW 36.70A.130; and
WHEREAS, this resolution is intended to formally document completion of the
periodic review and update process required under RCW 36.70A.130, through which the City
has reviewed and, where necessary, revised its Comprehensive Plan and development
regulations to ensure compliance with the GMA, and does not adopt new policy or regulatory
changes;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON,
DO RESOLVE AS FOLLOWS:
SECTION I. The recitals set forth above are hereby incorporated into, and made an
integral part of, this resolution.
SECTION II. Pursuant to the requirements of RCW 36.70A.130, the City Council
hereby declares that the City of Renton has completed the periodic review and update of its
Comprehensive Plan and development regulations for the 2024 update cycle. This
declaration signifies that the city has reviewed its plan and regulations and has taken
legislative action to ensure continued compliance with the Growth Management Act.
SECTION III. If any section, paragraph, sentence, clause, or phrase of this resolution,
or its application to any person or situation, be declared unconstitutional or otherwise
invalid for any reason, or should any portion of this ordinance be pre-empted by state or
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RESOLUTION NO. __________
4
federal law or regulation, such decision or preemption shall not affect the validity of the
remaining portions of this resolution or its application to other persons or situation. The City
Council of the City of Renton hereby declares that it would have adopted this resolution and
each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the
fact that any one or more sections, subsections, sentences, clauses, phrases, or portions
be declared invalid or unconstitutional.
SECTION IV. Upon the approval of the City Attorney, the city clerk and the codifiers
of this resolution are authorized to make any necessary corrections to this resolution
including, but not limited to, the correction of scrivener’s/clerical errors, references,
resolution numbering, section/subsection numbers, and any reference thereto.
SECTION V. Any act consistent with the authority and prior to the effective date of
this resolution is hereby ratified and affirmed.
SECTION VI. This resolution shall be effective immediately upon passage by the City
Council of the City of Renton.
PASSED BY THE CITY COUNCIL this _____ day of ___________________________, 2026.
___________________________________
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this ______ day of ______________________________, 2026.
____________________________________
Armondo Pavone, Mayor
37 of 450
RESOLUTION NO. __________
5
Approved as to form:
Shane Maloney, City Attorney
RES-CED:26RES018:05.14.2026
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1
SUBJECT/TITLE:2027 SKHHP Work Plan and Budget
RECOMMENDED ACTION: Refer to Planning & Development Committee
DEPARTMENT: Community & Economic Development
DIVISION: Planning
STAFF CONTACT: Angie Mathias
EXT.: 6576
None
Every year, an annual work plan and budget is developed in collaboration with the SKHHP Executive Board
and staff work group to guide the work of SKHHP staff in the coming year. Pursuant to the SKHHP Interlocal
Agreement, each participating jurisdiction must approve SKHHP’s annual budget and work plan. The
Executive Board recommended work plan was developed through a survey to the Executive Board on their
priorities in January and an interactive in-person discussion with the Executive Board in March. The 2027
work plan and budget was adopted on May 15, 2026 at the Executive Board’s regularly scheduled meeting.
The 2027 work plan includes four goals with corresponding action items. Each action item is prioritized as
higher, medium, or lower priority. Indicators are included to measure progress on the goals. The four
goals, which are the same as the previous two years’ goals, include the following:
1. Fund the expansion and preservation of affordable housing
2. Develop policies that expand and preserve affordable housing
3. Serve as an advocate for South King County
4. Manage operations and administration
The 2027 SKHHP operating budget totals $525,008, supporting two full-time staff, and includes itemization
of all categories of budgeted expenses and itemization of each jurisdiction’s contribution, including in-kind
services. Operating revenues originate from SKHHP member contributions. To support the fiscal stability
of member jurisdictions, the Executive Board has approved an operating budget that maintains member
contributions at 2026 levels for the upcoming cycle. Recognizing the evolving demands within South King
County, SKHHP staff will develop growth projections as part of the 2027 work plan. These projections will
provide a data-driven framework for evaluating future contribution levels to ensure the organization
remains positioned to meet the region’s long-term needs. Member contributions are based on population
size accordingly, and no members are moving into a new population tier in 2027:
Population tier
2026
Contribution
2027
Contribution
<10,000 $8,045 $8,045
10,001 – 35,000 $15,086 $15,086
City Council Regular Meeting
FISCAL IMPACT SUMMARY:
SUMMARY OF ACTION
39 of 450
2
35,001 – 65,000 $30,171 $30,171
65,000 – 100,000 $52,295 $52,295
100,000+$68,386 $68,386
Salaries and benefits are proposed to increase by 6% in 2027. This is to align with actual expenditures in
this category. Interfund IT, which is the amount paid to SKHHP’s administering agency (City of Auburn) for
IT services, is proposed to increase by 10%. Professional Services is proposed to decrease by 22%
($17,975) due to an every other year data update to the SKHHP Affordable Housing Inventory Dashboard
($18,000). Professional Services include Advisory Board compensation ($14,400), contract attorney
expenses ($30,000), third-party construction reports ($6,000), travel ($6,000), professional development
($6,800), Housing Development Consortium member dues ($750), and an annual license fee ($20). The
proposal includes aligning budgeted categories with SKHHP’s administering agency. SKHHP continues to
spend down the fund balance from previous cost-savings to mitigate any additional increases to member
contributions.
The 2027 Executive Board recommended operating budget includes $501,975 that was set-aside as reserve
in 2025 and an additional $525,008 to be set-aside as part of the 2027 budget that is sourced from interest
earned primarily on the Housing Capital Fund balance. This amount is the equivalent of 100% of SKHHP’s
annual budgeted expenses as outlined in Resolution 25-02 adopted by the SKHHP Executive Board on May
16, 2025. Interest earned in 2025 on all SKHHP funds totaled $544,744. Interest earned in 2025 by
jurisdiction to be set-aside in reserve with the remaining supporting the 2026 Housing Capital Fund funding
round are as follows:
TABLE 1: 2025 INTEREST EARNED BY JURISDICTION AND BOARD RECOMMENDED
ALLOCATIONS
JURISDICTION RESERVE HOUSING CAPITAL
FUND
TOTAL 2025 INTEREST
EARNINGS
AUBURN $23,575 $886 $24,461
BURIEN $11,254 $423 $11,677
COVINGTON $38,672 $1,453 $40,125
DES MOINES $5,381 $202 $5,583
FEDERAL WAY $20,942 $788 $21,730
KENT $276,093 $10,379 $286,472
MAPLE VALLEY $87,736 $3,298 $91,034
NORMANDY PARK $974 $37 $1,011
RENTON $39,212 $1,474 $40,686
SEATAC -- -- --40 of 450
3
TUKWILA $21,169 $796 $21,965
KING COUNTY ------
TOTAL $525,008 $19,736 $544,744
Spending interest earnings requires the approval of each SKHHP member with allocated earned interest
based on their contributions. With the adoption of the 2027 SKHHP operating budget which incorporates
a portion of the interest earnings into an unrestricted fund balance in reserve, the City Council is
providing authorization for SKHHP to use those funds towards the unrestricted fund balance in reserve.
These funds will assist in future years should there be an economic recession and members choose to
pause an increase in dues or other unexpected expense arises. The remaining amount will go towards
the 2026 funding round of the Housing Capital Fund and Council will provide approval to use those funds
during the annual concurrence process in early 2027.
Staff recommends adoption of a Resolution approving the 2027 SKHHP work plan and budget. This
recommendation is based on the following:
1. The 2027 SKHHP work plan and budget is consistent with the Interlocal Agreement and relevant
subsequent Companion Agreements between Auburn, Burien, Covington, Des Moines, Federal
Way, Kent, Maple Valley, Normandy Park, Renton, SeaTac, Tukwila, and King County.
2. The 2027 SKHHP work plan and budget incorporates the feedback and priorities of the SKHHP
Executive Board made up of representatives of each participating jurisdiction.
STAFF RECOMMENDATION
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DEPARTMENT OF COMMUNITY
& ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE:May 18, 2026
TO:Ruth Perez, Council President
Members of Renton City Council
VIA:Armondo Pavone, Mayor
FROM:Gina Estep, CED Administrator
STAFF CONTACT:Angie Mathias, Long Range Planning Manager
SUBJECT:2027 SKHHP Work Plan and Budget
ISSUE:
Should the South King Housing and Homelessness Partners (SKHHP) 2027 work plan and
budget be approved?
RECOMMENDATION:
Adopt a resolution approving the SKHHP 2027 work plan and budget.
BACKGROUND SUMMARY:
Every year, an annual work plan and budget is developed in collaboration with the SKHHP
Executive Board and staff work group to guide the work of SKHHP staff in the coming year.
Pursuant to the SKHHP Interlocal Agreement, each participating jurisdiction must approve
SKHHP’s annual budget and work plan. The Executive Board recommended work plan was
developed through a survey to the Executive Board on their priorities in January and an
interactive in-person discussion with the Executive Board in March. The 2027 work plan and
budget was adopted on May 15, 2026 at the Executive Board’s regularly scheduled meeting.
The 2027 work plan includes four goals with corresponding action items. Each action item is
prioritized as higher, medium, or lower priority. Indicators are included to measure progress on
the goals. The four goals, which are the same as the previous two years’ goals, include the
following:
1. Fund the expansion and preservation of affordable housing
2. Develop policies that expand and preserve affordable housing
3. Serve as an advocate for South King County
4. Manage operations and administration
The 2027 SKHHP operating budget totals $525,008, supporting two full-time staff, and includes
itemization of all categories of budgeted expenses and itemization of each jurisdiction’s
contribution, including in-kind services. Operating revenues originate from SKHHP member
contributions. To support the fiscal stability of member jurisdictions, the Executive Board has
42 of 450
approved an operating budget that maintains member contributions at 2026 levels for the
upcoming cycle. Recognizing the evolving demands within South King County, SKHHP staff will
develop growth projections as part of the 2027 work plan. These projections will provide a data-
driven framework for evaluating future contribution levels to ensure the organization remains
positioned to meet the region’s long-term needs. Member contributions are based on population
size accordingly, and no members are moving into a new population tier in 2027:
Population tier
2026
Contribution
2027
Contribution
<10,000 $8,045 $8,045
10,001 – 35,000 $15,086 $15,086
35,001 – 65,000 $30,171 $30,171
65,000 – 100,000 $52,295 $52,295
100,000+$68,386 $68,386
Salaries and benefits are proposed to increase by 6% in 2027. This is to align with actual
expenditures in this category. Interfund IT, which is the amount paid to SKHHP’s administering
agency (City of Auburn) for IT services, is proposed to increase by 10%. Professional Services
is proposed to decrease by 22% ($17,975) due to an every other year data update to the
SKHHP Affordable Housing Inventory Dashboard ($18,000). Professional Services include
Advisory Board compensation ($14,400), contract attorney expenses ($30,000), third-party
construction reports ($6,000), travel ($6,000), professional development ($6,800), Housing
Development Consortium member dues ($750), and an annual license fee ($20). The proposal
includes aligning budgeted categories with SKHHP’s administering agency. SKHHP continues
to spend down the fund balance from previous cost-savings to mitigate any additional increases
to member contributions.
The 2027 Executive Board recommended operating budget includes $501,975 that was set-
aside as reserve in 2025 and an additional $525,008 to be set-aside as part of the 2027 budget
that is sourced from interest earned primarily on the Housing Capital Fund balance. This
amount is the equivalent of 100% of SKHHP’s annual budgeted expenses as outlined in
Resolution 25-02 adopted by the SKHHP Executive Board on May 16, 2025. Interest earned in
2025 on all SKHHP funds totaled $544,744. Interest earned in 2025 by jurisdiction to be set-
aside in reserve with the remaining supporting the 2026 Housing Capital Fund funding round
are as follows:
TABLE 1: 2025 INTEREST EARNED BY JURISDICTION AND BOARD
RECOMMENDED ALLOCATIONS
JURISDICTION RESERVE HOUSING
CAPITAL FUND
TOTAL 2025
INTEREST
EARNINGS
AUBURN $23,575 $886 $24,461
BURIEN $11,254 $423 $11,677
COVINGTON $38,672 $1,453 $40,125
DES MOINES $5,381 $202 $5,583
43 of 450
FEDERAL WAY $20,942 $788 $21,730
KENT $276,093 $10,379 $286,472
MAPLE VALLEY $87,736 $3,298 $91,034
NORMANDY PARK $974 $37 $1,011
RENTON $39,212 $1,474 $40,686
SEATAC -- -- --
TUKWILA $21,169 $796 $21,965
KING COUNTY ------
TOTAL $525,008 $19,736 $544,744
Spending interest earnings requires the approval of each SKHHP member with allocated earned
interest based on their contributions. With the adoption of the 2027 SKHHP operating budget
which incorporates a portion of the interest earnings into an unrestricted fund balance in
reserve, the City Council is providing authorization for SKHHP to use those funds towards the
unrestricted fund balance in reserve. These funds will assist in future years should there be an
economic recession and members choose to pause an increase in dues or other unexpected
expense arises. The remaining amount will go towards the 2026 funding round of the Housing
Capital Fund and Council will provide approval to use those funds during the annual
concurrence process in early 2027.
RECOMMENDATION
Staff recommends adoption of a Resolution approving the 2027 SKHHP work plan and budget.
This recommendation is based on the following:
1. The 2027 SKHHP work plan and budget is consistent with the Interlocal Agreement and
relevant subsequent Companion Agreements between Auburn, Burien, Covington, Des
Moines, Federal Way, Kent, Maple Valley, Normandy Park, Renton, SeaTac, Tukwila,
and King County.
2. The 2027 SKHHP work plan and budget incorporates the feedback and priorities of the
SKHHP Executive Board made up of representatives of each participating jurisdiction.
44 of 450
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. _________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON,
APPROVING THE SOUTH KING HOUSING AND HOMELESSNESS PARTNERS 2027
WORK PLAN AND OPERATING BUDGET.
WHEREAS, on May 24, 2019, the City of Renton entered an Interlocal Agreement (“ILA”) to
form the South King Housing and Homelessness Partners (SKHHP) to help coordinate the efforts of
South King County cities to provide affordable housing; and
WHEREAS, pursuant to the ILA, each participating jurisdiction must approve an annual work
plan each year to guide the work of SKHHP staff; and
WHEREAS, pursuant to the ILA, each participating jurisdiction must approve SKHHP’s
annual budget that includes an itemization of all categories of budgeted expenses and itemization
of each Party’s contribution, including in-kind services; and
WHEREAS, the purpose of the annual work plan and budget is to provide management and
budget guidance, and implement the overarching SKHHP mission to work together and share
resources to increase the available options for South King County residents to access affordable
housing and to preserve the existing affordable housing stock; and
WHEREAS, the 2027 work plan includes four goals with corresponding action items that
further SKHHP’s mission; and
WHEREAS, on May 15, 2026, the SKHHP Executive Board adopted Resolution 2026-02
enacting the 2027 work plan and budget upon approval by the legislative body of each participating
party.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
RESOLVE AS FOLLOWS:
45 of 450
RESOLUTION NO. _________
2
SECTION I. The City Council adopts the SKHHP 2027 Work Plan as shown in Exhibit A,
attached hereto.
SECTION II. The City Council adopts the 2027 Operating Budget as shown in Exhibit A,
attached hereto.
SECTION III. The City of Renton will transmit its annual contribution to SKHHP on an annual
basis during the first quarter of the calendar year.
SECTION IV. This Resolution will take effect and be in full force upon passage by the City
Council and signatures.
PASSED BY THE CITY COUNCIL this day of , 2026.
______________________________
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2026.
______________________________
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
RES-CED:26RES016:05.14.2026
46 of 450
-------------------------------
Resolution No. 2026-03
May 15, 2026
Page 1 of 9
RESOLUTION NO. 2026-03
A RESOLUTION OF THE EXECUTIVE BOARD OF THE
SOUTH KING COUNTY HOUSING AND HOMELESSNESS
PARTNERS(SKHHP), ADOPTING THE 2027 SKHHP WORK
PLAN AND OPERATING BUDGET
WHEREAS, pursuant to the Interlocal Agreement, the SKHHP Executive Board
approves an annual work plan and budget each year to guide the work of SKHHP staff;
and
WHEREAS, pursuant to the Interlocal Agreement, the annual budget includes an
itemization of all categories of budgeted expenses and itemization of each Party’s
contribution, including in-kind services; and
WHEREAS, upon adoption by the Executive Board, the annual work plan and
budget will be transmitted to each participating jurisdiction for approval by their legislative
body; and
WHEREAS, the budget will not become effective until approved by the legislative
body of each jurisdiction and adopted by the SKHHP Executive Board; and
WHEREAS, if a party does not approve the work plan or budget in a timely manner,
the Executive Board may adopt the budget and work plan with a two-thirds majority vote;
and
WHEREAS, the purpose of the annual work plan and budget is to provide
management and budget guidance, and implement the overarching SKHHP mission to
work together and share resources to increase the available options for South King
County residents to access affordable housing and to preserve the existing affordable
housing stock; and
EXHIBIT A
47 of 450
-------------------------------
Resolution No. 2026-03
May 15, 2026
Page 2 of 9
WHEREAS, the 2027 work plan includes four goals with corresponding action
items that further SKHHP’s mission.
NOW, THEREFORE, THE EXECUTIVE BOARD RESOLVES as follows:
Section 1. The Executive Board adopts the 2027 SKHHP Work Plan in
Attachment A.
Section 2. The Executive Board adopts the 2027 SKHHP Operating Budget in
Attachment B.
Section 3. Each party’s contribution to SKHHP’s operating budget will be
transmitted on an annual basis during the first quarter of the calendar year.
Section 4. The Executive Manager shall conduct a comprehensive budget
analysis and fiscal performance report prior to the development of the 2028 budget. This
report will evaluate the financial efficiency of operations and establish cost-performance
benchmarks to inform future funding requirements.
Section 5. The Executive Manager is authorized to implement those
administrative procedures necessary to carry out the directives of this legislation.
Section 6. SKHHP staff is authorized to make necessary corrections to this
Resolution including, but not limited to, the correction of scrivener’s/clerical errors,
references, Resolution numbering, section/subsection numbers, and any references
thereto.
48 of 450
-------------------------------
Resolution No. 2026-03
May 15, 2026
Page 3 of 9
Section 7. This Resolution will take effect and be in full force on passage and
signatures.
Dated and Signed this _____ day of _________________, 2026.
SOUTH KING COUNTY HOUSING AND HOMELESSNESS PARTNERS
____________________________
NANCY BACKUS, CHAIR
ATTEST:
_____________________________
49 of 450
-------------------------------
Resolution No. 2026-03
May 15, 2026
Page 4 of 9
RESOLUTION 2026-01 – ATTACHMENT A
SKHHP 2027 WORK PLAN
PURPOSE
Establish a 2027 SKHHP work plan and budget that is guided by Executive Board
priorities, is consistent with the SKHHP Interlocal Agreement, and furthers SKHHP’s
mission.
BACKGROUND
Established by an interlocal agreement, SKHHP jurisdictions work together and share
resources to increase options for South King County residents to access affordable
housing and preserve existing affordable housing. The 2027 SKHHP work plan builds
on work done in previous years and was developed in collaboration with the Executive
Board and staff work group.
The work plan is organized into four goals with corresponding action items. Each action
is identified by priority as follows:
• Higher – Identified as higher priority by Executive Board or is necessary to carry out the
Interlocal Agreements
• Medium – Identified as mid-level priority
• Lower – Identified as lower priority
Quarterly budget and progress reports on the status of the work plan elements will be
submitted to the SKHHP Executive Board and the legislative body of each member
jurisdiction as follows:
Quarter 1: May | Quarter 2: August | Quarter 3: November | Quarter 4: February
In accordance with the Interlocal Agreement, the 2027 SKHHP work plan and budget
will be approved by the SKHHP Executive Board and the legislative body of each
member jurisdiction.
SKHHP MISSION
South King County jurisdictions working together and sharing resources to create a
coordinated, comprehensive, and equitable approach to increasing housing stability,
reducing homelessness, and producing and preserving quality affordable housing in
South King County.
GOALS & ACTIONS
Goal Actions
1. Fund the expansion and preservation of
affordable housing.
1 through 5
2. Develop policies to expand and preserve
affordable housing.
6 through 9
3. Serve as an advocate for South King County.
10 through 15
4. Manage operations and administration.
16 through 22
50 of 450
--------------------------------
Resolution No. 2026-03
May 15, 2026
Page 5 of 9 Rev. 2018
Goal 1
Fund the expansion and preservation of affordable housing.
Actions
Priority of Actions
••• = Higher
•• = Medium
• = Lower
1. Pool resources from member cities for the Housing Capital Fund,
including SHB 1406 funds, HB 1590 funds, and general funds.
•••
2. Develop and execute contract documents and covenants for
projects ready to move forward from 2023-25 Housing Capital
Fund funding rounds.
•••
3. Facilitate approval from participating Councils of recommended
projects from 2026 Housing Capital Fund funding round and
prepare contract documents and covenants for any projects ready
to move forward.
•••
4. Manage 2027 Housing Capital Fund funding round including
adopting annual guidelines, updating application materials,
soliciting proposals, and facilitating project selection.
•••
5. Encourage investment in South King County by private investors,
lenders, and philanthropies.
•••
Indicators
o Number of housing units and number of projects funded with financial support from
SKHHP
o Number of housing units preserved with financial support from SKHHP
o Total dollar amount pooled by member jurisdictions for Housing Capital Fund
o Total dollar amount from new sources of revenue added to the Housing Capital Fund
o Geographic diversity of applications received for annual Housing Capital Fund funding
round
51 of 450
--------------------------------
Resolution No. 2026-03
May 15, 2026
Page 6 of 9 Rev. 2018
Goal 2
Develop policies to expand and preserve affordable housing.
Actions
Priority of
Actions
••• = Higher
•• = Medium
• = Lower
6. Facilitate a review of inclusionary zoning models and feasibility
requirements to identify potential shared policy goals among
member jurisdictions.
••
7. Convene land use planners (SoKiHo) to increase coordination and
collaboration on housing policy and planning.
•
8. Build relationships with developers to learn from their
perspective the ways to encourage housing development,
especially affordable housing.
•
9. Develop SKHHP Executive Board briefings on key housing and
homelessness topics, especially as they relate to the goals of the
work plan.
•
Indicators
o Subregional inclusionary zoning potential shared policy goals and feasibility report
prepared and presented
o Number of relationships fostered with developers
o Number of Executive Board briefings on key housing and homelessness topics
52 of 450
--------------------------------
Resolution No. 2026-03
May 15, 2026
Page 7 of 9 Rev. 2018
Goal 3
Serve as an advocate for South King County.
Actions
Priority of Actions
••• = Higher
•• = Medium
• = Lower
10. Work collaboratively with public funders at the state and local
levels to increase alignment and promote shared affordable
housing goals and equitable geographic distribution of resources.
••
11. Coordinate with the Advisory Board in collaboration with housing
organizations and stakeholder groups to provide education and
engagement opportunities for elected officials and community
members.
•
12. Represent SKHHP at relevant local and regional meetings and
forums that help advance SKHHP’s mission and provide a voice
for increasing access to safe, healthy, and affordable housing in
South King County.
•
13. Connect affordable housing developers with property owners
who intend to sell naturally occurring affordable housing in
coordination with member cities.
•
14. Meet with legislators as opportunities arise to inform about
SKHHP’s mission, goals, and the Housing Capital Fund and host a
legislative forum (odd numbered years).
•
15. Host a South King County legislative forum to amplify awareness
of SKHHP’s work and subregional housing needs.
•
Indicators
o Number of collaborative work sessions held with public funders
o Number of events or engagement opportunities Advisory Board members organize or
support
o Number of meetings, forums, or events attended that advance SKHHP's mission
o Number of meetings with legislators that promote SKHHP and South King County
o Number of affordable housing developers connected with property owners intending
to sell naturally occurring affordable housing
o South King County legislative forum successfully executed
53 of 450
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Resolution No. 2026-03
May 15, 2026
Page 8 of 9 Rev. 2018
Goal 4
Manage operations and administration.
Actions
Priority of
Actions
••• = Higher
•• = Medium
• = Lower
16. Develop annual work plan and budget. •••
17. Generate and distribute quarterly progress reports to SKHHP
Executive Board and member jurisdictions.
•••
18. Work with administering agency to maintain records and produce
regular financial reports for the SKHHP Housing Capital Fund and
SKHHP Operating Account.
•••
19. Organize and host monthly Executive and Advisory Board public
meetings.
•••
20. Implement and refine monitoring and compliance process to
ensure Housing Capital Fund projects maintain affordability for
tenants.
•••
21. Facilitate membership outreach to interested South King County
cities to engage potential partners and scale regional housing
impact.
••
22. Evaluate current staff capacity and establish comparative growth
models to inform SKHHP’s long-term expansion.
••
23. Maintain and update the SKHHP website. ••
Indicators
o Work plan and budget adopted
o Quarterly progress reports prepared and presented to Executive Board
o Financial reports and public records maintained
o Monthly Executive and Advisory Board meetings held
o Process established for monitoring and compliance of Housing Capital Fund projects
o Number of outreach meetings, informational briefings, or regional workshops
conducted with non-member South King County cities.
o Staffing capacity report and growth models prepared and presented to Executive
Board
o Website maintained
54 of 450
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Resolution No. 2026-03
May 15, 2026
Page 9 of 9 Rev. 2018
RESOLUTION 2026-02 – ATTACHMENT B
2027 SKHHP Operating Budget
Estimated beginning fund balance - January 1, 2027 $ 398,094
Estimated ending fund balance - December 31, 2027 $ 331,185
REVENUES Auburn $ 52,295
Burien $ 30,171
Covington $ 15,086
Des Moines $ 15,086
Federal Way $ 68,386
Kent $ 68,386
Maple Valley $ 15,086
Normandy Park $ 8,045
Renton $ 68,386
SeaTac $ 15,086
Tukwila $ 15,086
King County* $ 68,386
Additional King County* $ 6,614
Office space (in-kind donation) $ 12,000
TOTAL REVENUES $ 458,099
Spend down balance $ 66,909
TOTAL $ 525,008
EXPENSES Salaries & Wages $ 269,648
Benefits $ 85,662
Professional Services $ 63,970
Interfund Allocations $ 44,000
Office Space (in-kind donation) $ 12,000
Supplies $ 2,000
Subtotal $ 477,280
Administering agency - 10% admin fee** $ 47,728
TOTAL $ 525,008
RESERVE
TOTAL $ 1,026,983
*King County contribution based on the population of unincorporated King County is shown as increasing at the same rate as other
partner jurisdictions and the additional allocation decreasing to maintain a total contribution of $75,000 per year.
**10% administrative fee is calculated as a percentage of operating costs which excludes in-kind donations and carry-forwards.
55 of 450
1
SUBJECT/TITLE:Renewal of City's property, pollution, and cyber insurance
policies
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Human Resources
STAFF CONTACT: David Topaz, HRRM Administrator
EXT.: 7657
Expenditure required: Up to $1,618,017.89 (exact amount TBD)
Amount budgeted: $1,618,017.89
Approval is requested for renewal of the City’s property, pollution, and cyber insurance policies for the
period of July 1, 2026 – July 1, 2027. These insurance premiums for the previous period totaled
$1,432,538.31.
To secure the best premium rates possible, the City’s lines of coverage go out to bid every year through
our third party broker, Alliant Insurance Services. Rates are determined by market conditions, insured
values, and the City’s loss history. Upon approval by Council, the City will bind insurance policies
through Alliant by July 1. The 2026-2027 Alliant Property Insurance Program (APIP) proposal is pending
and will be provided when available.
Approve the city’s property, pollution, and cyber insurance premium in an amount up to $1,618,017.89
through Alliant Insurance Services, for the period of July 1, 2026 – July 1, 2027.
City Council Regular Meeting
FISCAL IMPACT SUMMARY:
SUMMARY OF ACTION
STAFF RECOMMENDATION
56 of 450
1
SUBJECT/TITLE: Application Authorization: Youth Athletic Facility Grant to Support
Liberty Park North Athletic Field Renovation
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Parks and Recreation Services
STAFF CONTACT: Jason Lederer, Parks Planning Manager
EXT.: 6547
Allows the City to apply for a $1,500,000 grant from the State Recreation and Conservation Office (RCO)
Requesting approval to apply for Washington State Recreation and Conservation Office (RCO) Youth
Athletic Facilities (YAF) grant in the amount of $1,500,000 to support renovation of the existing Liberty
Park north diamond athletic field. The project would convert the current natural grass and dirt, single-
use facility field into a synthetic turf, multi-use facility striped to accommodate baseball, softball,
soccer, and other community programming.
Liberty Park is one of the most heavily used parks in Renton’s system with approximately 118,000 visits
in 2025. The park includes a skatepark, playground, two lit diamond fields, sport courts, parking areas,
pathways, a segment of the Cedar River Trail, a small staff office and activities building, picnic shelter,
restrooms, and related amenities. Renovating this field would expand programming capacity, enable
year-round playability, and support increased revenue generation, while aligning with the priorities
identified in the Parks, Recreation, and Open Space Plan (PROS).
Public engagement conducted as part of the 2026 PROS Plan update identified strong and sustained
demand for youth, adult, and adaptive sports fields across the City. This project advances one of the
Plan’s highest priority recommendations, which includes major reinvestment in Liberty Park and
systemwide improvements to multi-use athletic fields.
The cost associated with this project is currently estimated at approximately $5,956,000, inclusive of
design and permitting, and will be refined during subsequent phases of project development. The
proposed grant application would help offset future design and development costs.
The YAF program requires a 50% cash match; if awarded, the City anticipates meeting this requirement
through future Capital Improvement Program (CIP) funding, and potentially other grant sources.
This resolution authorizes submission of a grant application to the YAF. If awarded, a grant agreement
will be brought to Council for review and authorization.
A. Concept Plan
B. Resolution
City Council Regular Meeting
FISCAL IMPACT SUMMARY:
SUMMARY OF ACTION
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2
Adopt the Resolution authorizing application to the State Recreation and Conservation Office (RCO)
for a $1,500,000 Youth Athletic Facilities (YAF) grant to offset costs of renovating the north athletic
field at Liberty Park.
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1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING
THE SUBMISSION OF AN APPLICATION FOR GRANT FUNDING
ASSISTANCE FOR A YOUTH ATHLETIC FACILITY PROJECT TO THE
RECREATION AND CONSERVATION FUNDING BOARD FOR THE LIBERTY
PARK NORTH ATHLETIC FIELD RENOVATION.
WHEREAS, the City of Renton (“City”) desires to renovate the northern athletic field
at Liberty Park, converting an existing natural grass and dirt field to a synthetic turf, multi-
use field for competitive youth sports and community recreation, a project internally
designated the file number 26-1389 (the “Project”); and
WHEREAS, the City desires state grant assistance, under provisions of the Youth
Athletic Facilities (“YAF”) program administered by the Washington State Recreation and
Conservation Funding Board which is supported by the Washington State Recreation and
Conservation Office (“RCO” or the “Office”), to aid in financing the cost of the Project; and
WHEREAS, RCO requires YAF program applicant entities to adopt an authorization
resolution using the language set forth below; and
WHEREAS, the City considers it to be in the best public interest to complete the
Project described in the application;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON,
DO RESOLVE AS FOLLOWS:
SECTION I. The City intends to apply for funding assistance managed by the RCO for
the Project.
SECTION II. The City Council authorizes the following persons or persons holding
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RESOLUTION NO. ________
2
specified titles/positions (and subsequent holders of those titles/positions) to execute the
following documents binding the City on the Project:
Grant Document Name of Signatory or Title of
Person Authorized to Sign
Grant application (submission thereof) Parks Planning Manager
Project contact (day-to-day administering
of the grant and communicating with the
RCO)
Parks Planning Manager
RCO Grant Agreement (Agreement) Mayor*
Agreement amendments
Up to $50,000
$50,000 or more
Parks and Recreation Administrator
Mayor*
Authorizing property and real estate
documents (Notice of Grant, Deed of
Right or Assignment of Rights if
applicable). These are items that are
typical recorded on the property with the
county.
Mayor*
* subject to Council approval where City policies require
The above persons are considered an “authorized representative(s)/agent(s)” for purposes
of the documents indicated. The City shall comply with a request from the RCO to provide
documentation of persons who may be authorized to execute documents related to the
grant.
SECTION III. The City has reviewed the sample RCO Grant Agreement on the
Recreation and Conservation Office’s WEB SITE at:
https://rco.wa.gov/wp-content/uploads/2019/06/SampleProjAgreement.pdf
The City understands and acknowledges that if offered an agreement to sign in the future, it
will contain an indemnification and legal venue stipulation and other terms and conditions
61 of 450
RESOLUTION NO. ________
3
substantially in the form contained in the sample Agreement and that such terms and
conditions of any signed Agreement shall be legally binding on the City if the City’s
representative/agent enters into an Agreement on the City’s behalf. The Office reserves the
right to revise the Agreement prior to execution.
SECTION IV. The City acknowledges and warrants, after conferring with its legal
counsel, that its authorized representative(s)/agent(s) have full legal authority to act and
sign on behalf of the City for their assigned role/document.
SECTION V. Grant assistance is contingent on a signed Agreement. Entering into any
Agreement with the Office is purely voluntary on the part of the City.
SECTION VI. The City understands that grant policies and requirements vary
depending on the grant program applied to, the grant program and source of funding in the
Agreement, the characteristics of the project, and the characteristics of the City.
SECTION VII. The City further understands that prior to the City’s authorized
representative(s)/agent(s) executing any of the documents listed above, the RCO may make
revisions to its sample Agreement and that such revisions could include the indemnification
and the legal venue stipulation. The City accepts the legal obligation that the City shall, prior
to execution of the Agreement(s), confer with the City’s authorized
representative(s)/agent(s) as to any revisions to the project Agreement from that of the
sample Agreement. The City also acknowledges and accepts that if the City’s authorized
representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms and
conditions of the executed Agreement shall be conclusively deemed to be executed with the
City’s authorization.
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RESOLUTION NO. ________
4
SECTION VIII. Any grant assistance received will be used for only direct eligible and
allowable costs that are reasonable and necessary to implement the Project.
SECTION IX. If match is required for the grant, the City understands that the City
must certify the availability of match at least one month before funding approval. In addition,
the City understands it is responsible for supporting all non-cash matching share
commitments to this project should they not materialize.
SECTION X. The City acknowledges that if it receives grant funds managed by the
Office, the Office will pay the City on only a reimbursement basis. The City understands
reimbursement basis means that the City will only request payment from the Office after the
City incurs grant eligible and allowable costs and pays them. The Office may also determine
an amount of retainage and hold that amount until all project deliverables, grant reports, or
other responsibilities are complete.
SECTION XI. The City acknowledges that any property owned by our organization that
is developed, renovated, enhanced, or restored with grant assistance must be dedicated for
the purpose of the grant in perpetuity unless otherwise allowed by grant program policy, or
Office in writing and per the Agreement or an amendment thereto.
SECTION XII. This resolution/authorization is deemed to be part of the formal grant
application to the RCO.
SECTION XIII. Nothing in this Resolution requires the City to accept the terms of
future agreements or acceptance of any grant award.
SECTION XIV. The City warrants and certifies that this resolution/authorization was
properly and lawfully adopted following the requirements of the City and applicable laws
63 of 450
RESOLUTION NO. ________
5
and policies and that the City has full legal authority to commit it to the warranties,
certifications, promises, and obligations set forth herein.
PASSED BY THE CITY COUNCIL the day of , 2026.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2026.
Armondo Pavone, Mayor
Approved as to form:
____________________________________
Blythe Phillips, Assistant City Attorney
RES-PR:26RES007:04.20.2026
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1
SUBJECT/TITLE: Application Authorization: Washington Wildlife and Recreation
Program-Trails Grant to Support Northeast Renton Trailhead Park
Development
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Parks and Recreation Services
STAFF CONTACT: Jason Lederer, Parks Planning Manager
EXT.: 6547
Allows the City to apply for a $2,500,000 grant from the Washington State Recreation and Conservation
Office (RCO), Washington Wildlife and Recreation (WWRP) Trails program.
Requesting approval to apply for Washington State Recreation and Conservation Office (RCO)
Washington Wildlife and Recreation Program Trails (WWRP Trails) grant funding in the amount of
$2,500,000 to support development of Northeast Renton Trailhead Park. The project includes design
and construction of a phased park development project, with the initial phase focused on development
of a trailhead, trails connecting to the Newcastle trail system, viewpoint, parking area, restroom, and
interpretive features.
Northeast Renton Trailhead Park will serve an area of Renton that is currently underserved by parks
and outdoor recreation opportunities and identified as a major park gap area in the 2026 Parks,
Recreation, and Open Space (PROS) Plan. Development of this park will expand access to outdoor
recreation, the trail systems in Newcastle, Cougar Mountain Regional Wildland Park, and connection to
the natural environment in a part of the community where these opportunities are currently limited.
This project is also identified as a high priority in the 2026 PROS Plan.
Public engagement conducted during development of the Northeast Renton Trailhead Park Master Plan
identified strong community interest in trails within the park, connections with trails outside the park,
and trails providing views of natural areas. This vision is reflected in the proposed project, as the focus
is on creating a trailhead that provides access to outside trails and provides access to unique natural
features in Renton.
The cost associated with design and construction of the initial phase is currently estimated at
approximately $5,234,000 and will be refined during subsequent phases of project
development. The proposed $2,500,000 grant would help offset design and construction costs.
The WWRP Trails program requires a 50% cash match. If awarded, the City anticipates meeting this
requirement through a combination of Park Capital Improvement Program funding and other potential
grant sources.
This resolution authorizes submission of a grant application to the WWRP Trails program. If awarded, a
grant agreement will be brought forward to Council for review and authorization.
City Council Regular Meeting
FISCAL IMPACT SUMMARY:
SUMMARY OF ACTION
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A. Concept Plan
B. Resolution
Adopt the Resolution authorizing submission of an application to the Washington State Recreation and
Conservation Office (RCO) for a $2,500,000 WWRP Trails grant to support development of Northeast
Renton Trailhead Park.
STAFF RECOMMENDATION
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Grant Project Limit
Ma
y
C
r
e
e
k
Du
v
a
l
l
A
v
e
N
E
Future Trail Connection
Easement AccessBoardwalk, TypCrushed
Stone Trail
Upland Forest
Restoration
Forested Wetland
Restoration
May Creek
Overlook Viewpoint
Hard Surfaced Trail
Circulation
Pathways
Existing ADA
Accessible Sidewalks
Neighborhood Trail
Connection
Existing Sidewalk
Connections
Trailhead Parking,
22 Stalls
Restroom, Drinking
Fountain, Bike
Racks, Kiosk, and
Wayfinding
Parking, 2 Stalls
Primary Site Access
and Access Drive
Newcastle Trail Network Access -
Duvall Ave and Coal Creek Parkway
LID
Stormwater
Treatment
ADA
Accessible
Parking Stalls
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CITY OF RENTON, WASHINGTON
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING
THE SUBMISSION OF AN APPLICATION FOR GRANT FUNDING
ASSISTANCE FOR A WASHINGTON WILDLIFE AND RECREATION LOCAL
PARKS PROGRAM PROJECT TO THE RECREATION AND CONSERVATION
FUNDING BOARD FOR THE NORTHEAST RENTON PARK DEVELOPMENT.
WHEREAS, the City of Renton (“City”) desires to develop Northeast Renton Park with
a parking lot, access drive, trails, a viewpoint, landscaping, and a playground, a project
internally designated the file number 26-1463 (the “Project”); and
WHEREAS, the City desires state grant assistance, under provisions of the
Washington Wildlife and Recreation Program – Local Parks (“WWRP – Local Parks”) program
administered by the Washington State Recreation and Conservation Funding Board which is
supported by the Washington State Recreation and Conservation Office (“RCO” or the
“Office”), to aid in financing the cost of the Project; and
WHEREAS, RCO requires WWRP Local Parks program applicant entities to adopt an
authorization resolution using the language set forth below; and
WHEREAS, the City considers it to be in the best public interest to complete the
Project described in the application;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON,
DO RESOLVE AS FOLLOWS:
SECTION I. The City intends to apply for funding assistance managed by the RCO for
the Project.
SECTION II. The City Council authorizes the following persons or persons holding
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RESOLUTION NO. ________
2
specified titles/positions (and subsequent holders of those titles/positions) to execute the
following documents binding the City on the Project:
Grant Document Name of Signatory or Title of
Person Authorized to Sign
Grant application (submission thereof) Parks Planning Manager
Project contact (day-to-day administering
of the grant and communicating with the
RCO)
Parks Planning Manager
RCO Grant Agreement (Agreement) Mayor*
Agreement amendments
Up to $50,000
$50,000 or more
Parks and Recreation Administrator
Mayor*
Authorizing property and real estate
documents (Notice of Grant, Deed of
Right or Assignment of Rights if
applicable). These are items that are
typical recorded on the property with the
county.
Mayor*
* subject to Council approval where City policies require
The above persons are considered an “authorized representative(s)/agent(s)” for purposes
of the documents indicated. The City shall comply with a request from the RCO to provide
documentation of persons who may be authorized to execute documents related to the
grant.
SECTION III. The City has reviewed the sample RCO Grant Agreement on the
Recreation and Conservation Office’s WEB SITE at:
https://rco.wa.gov/wp-content/uploads/2019/06/SampleProjAgreement.pdf
The City understands and acknowledges that if offered an agreement to sign in the
future, it will contain an indemnification and legal venue stipulation and other terms and
69 of 450
RESOLUTION NO. ________
3
conditions substantially in the form contained in the sample Agreement and that such terms
and conditions of any signed Agreement shall be legally binding on the City if the City’s
representative/agent enters into an Agreement on the City’s behalf. The Office reserves the
right to revise the Agreement prior to execution.
SECTION IV. The City acknowledges and warrants, after conferring with its legal
counsel, that its authorized representative(s)/agent(s) have full legal authority to act and
sign on behalf of the City for their assigned role/document.
SECTION V. Grant assistance is contingent on a signed Agreement. Entering into any
Agreement with the Office is purely voluntary on the part of the City.
SECTION VI. The City understands that grant policies and requirements vary
depending on the grant program applied to, the grant program and source of funding in the
Agreement, the characteristics of the project, and the characteristics of the City.
SECTION VII. The City further understands that prior to the City’s authorized
representative(s)/agent(s) executing any of the documents listed above, the RCO may make
revisions to its sample Agreement and that such revisions could include the indemnification
and the legal venue stipulation. The City accepts the legal obligation that the City shall, prior
to execution of the Agreement(s), confer with the City’s authorized
representative(s)/agent(s) as to any revisions to the project Agreement from that of the
sample Agreement. The City also acknowledges and accepts that if the City’s authorized
representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms and
conditions of the executed Agreement shall be conclusively deemed to be executed with the
City’s authorization.
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RESOLUTION NO. ________
4
SECTION VIII. Any grant assistance received will be used for only direct eligible and
allowable costs that are reasonable and necessary to implement the Project.
SECTION IX. If match is required for the grant, the City understands that the City
must certify the availability of match at least one month before funding approval. In addition,
the City understands it is responsible for supporting all non-cash matching share
commitments to this project should they not materialize.
SECTION X. The City acknowledges that if it receives grant funds managed by the
Office, the Office will pay the City on only a reimbursement basis. The City understands
reimbursement basis means that the City will only request payment from the Office after the
City incurs grant eligible and allowable costs and pays them. The Office may also determine
an amount of retainage and hold that amount until all project deliverables, grant reports, or
other responsibilities are complete.
SECTION XI. The City acknowledges that any property owned by our organization that
is developed, renovated, enhanced, or restored with grant assistance must be dedicated for
the purpose of the grant in perpetuity unless otherwise allowed by grant program policy, or
Office in writing and per the Agreement or an amendment thereto.
SECTION XII. This resolution/authorization is deemed to be part of the formal grant
application to the RCO.
SECTION XIII. Nothing in this Resolution requires the City to accept the terms of
future agreements or acceptance of any grant award.
SECTION XIV. The City warrants and certifies that this resolution/authorization was
properly and lawfully adopted following the requirements of the City and applicable laws
71 of 450
RESOLUTION NO. ________
5
and policies and that the City has full legal authority to commit it to the warranties,
certifications, promises, and obligations set forth herein.
PASSED BY THE CITY COUNCIL the day of , 2026.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2026.
Armondo Pavone, Mayor
Approved as to form:
____________________________________
Blythe Phillips, Assistant City Attorney
RES-PR:26RES008:05.27.2026
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1
SUBJECT/TITLE: Application Authorization: Washington Wildlife and Recreation
Program-Local Parks Grant to Support Cleveland-Richardson Park
Development
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Parks and Recreation Services
STAFF CONTACT: Jason Lederer, Parks Planning Manager
EXT.: 6547
Allows the City to apply for a $500,000 grant from the Washington State Recreation and Conservation
Office (RCO), Washington Wildlife and Recreation (WWRP) Local Parks program.
Requesting approval to apply for Washington State Recreation and Conservation Office (RCO)
Washington Wildlife and Recreation Program Local Parks (WWRP Local Parks) grant funding in the
amount of $500,000 to support development of Cleveland-Richardson Park. The project includes design
and construction of a phased park development project, with the initial phase focused on development
of a playground featuring both a nature-play area and traditional play equipment, a restroom, parking
area, and internal circulation paths connecting all amenities.
Cleveland Richardson Park will serve an area of Renton that is currently underserved by parks and
outdoor recreation opportunities and identified as a major park gap area in the 2026 Parks, Recreation,
and Open Space (PROS) Plan. Development of this park will expand access to outdoor recreation and
provide opportunities for nature-based play and connection to the natural environment in a part of the
community where these opportunities are currently limited. This project is also identified as a high
priority in the 2026 PROS Plan.
Public engagement conducted during development of the Cleveland Richardson Park Master Plan
identified strong community interest in both nature-forward design and accessible recreational
amenities. While the overall park vision emphasizes integration of natural features, including future
restoration of on-site wetlands, the Phase 1 project focuses on delivering high-priority community
amenities within the initial development area. These include a traditional playground, nature play area,
parking lot, restroom, circulation paths, and a viewpoint—all of which were identified as key priorities
through the community engagement process. The cost associated with design and construction of the
initial phase is currently estimated at
approximately $4,920,000 and will be refined during subsequent phases of project development. The
proposed $500,000 grant would help offset design and construction costs.
The WWRP Local Parks program requires a 50% cash match. If awarded, the City anticipates meeting
this requirement through a combination of Park Capital Improvement Program funding and other
potential grant sources.
City Council Regular Meeting
FISCAL IMPACT SUMMARY:
SUMMARY OF ACTION
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2
This resolution authorizes submission of a grant application to the WWRP Local Parks program. If
awarded, a grant agreement will be brought forward to Council for review and authorization.
A. Concept Plan
B. Resolution
Adopt the Resolution authorizing submission of an application to the Washington State Recreation and
Conservation Office (RCO) for a $500,000 WWRP Local Parks grant to support development of
Cleveland-Richardson Park.
STAFF RECOMMENDATION
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1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING
THE SUBMISSION OF AN APPLICATION FOR GRANT FUNDING
ASSISTANCE FOR A WASHINGTON WILDLIFE AND RECREATION LOCAL
PARKS PROGRAM PROJECT TO THE RECREATION AND CONSERVATION
FUNDING BOARD FOR THE CLEVELAND-RICHARDSON PARK
DEVELOPMENT.
WHEREAS, the City of Renton (“City”) desires to develop Cleveland-Richardson
Property with a playground, parking lot, restroom, and internal pathways providing access
to park amenities, a project internally designated the file number 26-1364 (the “Project”);
and
WHEREAS, the City desires state grant assistance, under provisions of the
Washington Wildlife and Recreation Program - Recreation Local Parks (“WWRP – Recreation
Local Parks”) program administered by the Washington State Recreation and Conservation
Funding Board which is supported by the Washington State Recreation and Conservation
Office (“RCO” or the “Office”), to aid in financing the cost of the Project; and
WHEREAS, RCO requires WWRP – Recreation Local Parks program applicant
entities to adopt an authorization resolution using the language set forth below; and
WHEREAS, the City considers it to be in the best public interest to complete the
Project described in the application;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON,
DO RESOLVE AS FOLLOWS:
SECTION I. The City intends to apply for funding assistance managed by the RCO for
the Project.
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RESOLUTION NO. ________
2
SECTION II. The City Council authorizes the following persons or persons holding
specified titles/positions (and subsequent holders of those titles/positions) to execute the
following documents binding the City on the Project:
Grant Document Name of Signatory or Title of
Person Authorized to Sign
Grant application (submission thereof) Parks Planning Manager
Project contact (day-to-day administering
of the grant and communicating with the
RCO)
Parks Planning Manager
RCO Grant Agreement (Agreement) Mayor*
Agreement amendments
Up to $50,000
$50,000 or more
Parks and Recreation Administrator
Mayor*
Authorizing property and real estate
documents (Notice of Grant, Deed of
Right or Assignment of Rights if
applicable). These are items that are
typical recorded on the property with the
county.
Mayor*
* subject to Council approval where City policies require
The above persons are considered an “authorized representative(s)/agent(s)” for purposes
of the documents indicated. The City shall comply with a request from the RCO to provide
documentation of persons who may be authorized to execute documents related to the
grant.
SECTION III. The City has reviewed the sample RCO Grant Agreement on the
Recreation and Conservation Office’s WEB SITE at:
https://rco.wa.gov/wp-content/uploads/2019/06/SampleProjAgreement.pdf
77 of 450
RESOLUTION NO. ________
3
The City understands and acknowledges that if offered an agreement to sign in the future, it
will contain an indemnification and legal venue stipulation and other terms and conditions
substantially in the form contained in the sample Agreement and that such terms and
conditions of any signed Agreement shall be legally binding on the City if the City’s
representative/agent enters into an Agreement on the City’s behalf. The Office reserves the
right to revise the Agreement prior to execution.
SECTION IV. The City acknowledges and warrants, after conferring with its legal
counsel, that its authorized representative(s)/agent(s) have full legal authority to act and
sign on behalf of the City for their assigned role/document.
SECTION V. Grant assistance is contingent on a signed Agreement. Entering into any
Agreement with the Office is purely voluntary on the part of the City.
SECTION VI. The City understands that grant policies and requirements vary
depending on the grant program applied to, the grant program and source of funding in the
Agreement, the characteristics of the project, and the characteristics of the City.
SECTION VII. The City further understands that prior to the City’s authorized
representative(s)/agent(s) executing any of the documents listed above, the RCO may make
revisions to its sample Agreement and that such revisions could include the indemnification
and the legal venue stipulation. The City accepts the legal obligation that the City shall, prior
to execution of the Agreement(s), confer with the City’s authorized
representative(s)/agent(s) as to any revisions to the project Agreement from that of the
sample Agreement. The City also acknowledges and accepts that if the City’s authorized
representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms and
78 of 450
RESOLUTION NO. ________
4
conditions of the executed Agreement shall be conclusively deemed to be executed with the
City’s authorization.
SECTION VIII. Any grant assistance received will be used for only direct eligible and
allowable costs that are reasonable and necessary to implement the Project.
SECTION IX. If match is required for the grant, the City understands that the City
must certify the availability of match at least one month before funding approval. In addition,
the City understands it is responsible for supporting all non-cash matching share
commitments to this project should they not materialize.
SECTION X. The City acknowledges that if it receives grant funds managed by the
Office, the Office will pay the City on only a reimbursement basis. The City understands
reimbursement basis means that the City will only request payment from the Office after the
City incurs grant eligible and allowable costs and pays them. The Office may also determine
an amount of retainage and hold that amount until all project deliverables, grant reports, or
other responsibilities are complete.
SECTION XI. The City acknowledges that any property owned by our organization that
is developed, renovated, enhanced, or restored with grant assistance must be dedicated for
the purpose of the grant in perpetuity unless otherwise allowed by grant program policy, or
Office in writing and per the Agreement or an amendment thereto.
SECTION XII. This resolution/authorization is deemed to be part of the formal grant
application to the RCO.
SECTION XIII. Nothing in this Resolution requires the City to accept the terms of
future agreements or acceptance of any grant award.
79 of 450
RESOLUTION NO. ________
5
SECTION XIV. The City warrants and certifies that this resolution/authorization was
properly and lawfully adopted following the requirements of the City and applicable laws
and policies and that the City has full legal authority to commit it to the warranties,
certifications, promises, and obligations set forth herein.
PASSED BY THE CITY COUNCIL the day of , 2026.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2026.
Armondo Pavone, Mayor
Approved as to form:
____________________________________
Blythe Phillips, Assistant City Attorney
RES-PR:26RES009:04.07.2026
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1
SUBJECT/TITLE: Application Authorization Aquatic Land Enhancement Account Grant to Support
Coulon Swim Beach Restoration
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Parks and Recreation Services
STAFF CONTACT: Jason Lederer, Parks Planning Manager
EXT.: 6547
Allows the City to apply for a $500,000 grant from the Washington State Recreation and Conservation
Office (RCO), Aquatic Land Enhancement Account (ALEA) program.
Requesting approval to apply for Washington State Recreation and Conservation Office (RCO) Aquatic
Land Enhancement Account (ALEA) grant funding in the amount of $500,000 to support restoration of
the Coulon Swim Beach. The goals of this project include shoreline restoration, improving safety,
habitat lift, and enhancing accessibility.
This project will include removing the existing, failing concrete retaining wall and walkway, building an
elevated boardwalk, grading back the shoreline, and planting native riparian vegetation along the
shoreline. This is the preferred approach to the shoreline/walkway repair from community engagement
conducted in late 2025. Further, this project is identified as a high priority in the 2026 PROS Plan.
The cost associated with construction is currently estimated at approximately $1,693,000 and will be
refined during subsequent phases of project development. The proposed $500,000 grant would help
offset construction costs.
The ALEA program requires a 50% cash match. If awarded, the City anticipates meeting this
requirement through a combination of Park Capital Improvement Program funding and other potential
grant sources.
This resolution authorizes submission of a grant application to the ALEA program. If awarded, a grant
agreement will be brought forward to Council for review and authorization.
A. Concept Plan
B. Resolution
SUMMARY OF ACTION
City Council Regular Meeting
FISCAL IMPACT SUMMARY:
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2
Adopt the Resolution authorizing submission of an application to the Washington State Recreation and
Conservation Office (RCO) for a $500,000 ALEA grant to support restoration of the Coulon Swim Beach.
STAFF RECOMMENDATION
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26-1635 Dev, Coulon Swim Beach Restoration Project
Fill Removal Area
Lake Debris Removal: Treated
Wood Life Guard Tower
Restore Lawn
Riparian Planting Restoration Fencing &
Habitat Restoration Signs
Fish Mix Gravels
Large Woody Materials Grant Project Limit
Boardwalk with Helical Piers/Piling and Light Penetrating Grating
Shoreline Protection
Replace Concrete Circulation Paths &
Address ADA Compliance
Address Stormwater Issues
New Barbecue and Ash Can
Furnishings with ADA Access
New Receptacle Furnishings
New Picnic Table with ADA Access
Interpretive Signage
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1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING
THE SUBMISSION OF AN APPLICATION FOR GRANT FUNDING
ASSISTANCE FOR AN AQUATIC LANDS ENHANCEMENT ACCOUNT
PROGRAM PROJECT TO THE RECREATION AND CONSERVATION FUNDING
BOARD FOR THE COULON SWIM BEACH RESTORATION PROJECT.
WHEREAS, the City of Renton (“City”) desires to restore the Coulon Park Swim Beach
shoreline and develop a walkway, a project internally designated the file number 26-1365
(the “Project”); and
WHEREAS, the City desires state grant assistance, under provisions of the Aquatic
Land Enhancement Account (“ALEA”) program administered by the Washington State
Recreation and Conservation Funding Board which is supported by the Washington State
Recreation and Conservation Office (“RCO” or the “Office”), to aid in financing the cost of
the Project; and
WHEREAS, RCO requires ALEA program applicant entities to adopt an authorization
resolution using the language set forth below; and
WHEREAS, the City considers it to be in the best public interest to complete the
Project described in the application;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON,
DO RESOLVE AS FOLLOWS:
SECTION I. The City intends to apply for funding assistance managed by the RCO for
the Project.
SECTION II. The City Council authorizes the following persons or persons holding
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specified titles/positions (and subsequent holders of those titles/positions) to execute the
following documents binding the City on the Project:
Grant Document Name of Signatory or Title of
Person Authorized to Sign
Grant application (submission thereof) Parks Planning Manager
Project contact (day-to-day administering
of the grant and communicating with the
RCO)
Parks Planning Manager
RCO Grant Agreement (Agreement) Mayor*
Agreement amendments
Up to $50,000
$50,000 or more
Parks and Recreation Administrator
Mayor*
Authorizing property and real estate
documents (Notice of Grant, Deed of
Right or Assignment of Rights if
applicable). These are items that are
typical recorded on the property with the
county.
Mayor*
* subject to Council approval where City policies require
The above persons are considered an “authorized representative(s)/agent(s)” for purposes
of the documents indicated. The City shall comply with a request from the RCO to provide
documentation of persons who may be authorized to execute documents related to the
grant.
SECTION III. The City has reviewed the sample RCO Grant Agreement on the
Recreation and Conservation Office’s WEB SITE at:
https://rco.wa.gov/wpcontent/uploads/2019/06/SampleProjAgreement.pdf
The City understands and acknowledges that if offered an agreement to sign in the future, it
will contain an indemnification and legal venue stipulation and other terms and conditions
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substantially in the form contained in the sample Agreement and that such terms and
conditions of any signed Agreement shall be legally binding on the City if the City’s
representative/agent enters into an Agreement on the City’s behalf. The Office reserves the
right to revise the Agreement prior to execution.
SECTION IV. The City acknowledges and warrants, after conferring with its legal
counsel, that its authorized representative(s)/agent(s) have full legal authority to act and
sign on behalf of the City for their assigned role/document.
SECTION V. Grant assistance is contingent on a signed Agreement. Entering into any
Agreement with the Office is purely voluntary on the part of the City.
SECTION VI. The City understands that grant policies and requirements vary
depending on the grant program applied to, the grant program and source of funding in the
Agreement, the characteristics of the project, and the characteristics of the City.
SECTION VII. The City further understands that prior to the City’s authorized
representative(s)/agent(s) executing any of the documents listed above, the RCO may make
revisions to its sample Agreement and that such revisions could include the indemnification
and the legal venue stipulation. The City accepts the legal obligation that the City shall, prior
to execution of the Agreement(s), confer with the City’s authorized
representative(s)/agent(s) as to any revisions to the project Agreement from that of the
sample Agreement. The City also acknowledges and accepts that if the City’s authorized
representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms and
conditions of the executed Agreement shall be conclusively deemed to be executed with the
City’s authorization.
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SECTION VIII. Any grant assistance received will be used for only direct eligible and
allowable costs that are reasonable and necessary to implement the Project.
SECTION IX. If match is required for the grant, the City understands that the City
must certify the availability of match at least one month before funding approval. In addition,
the City understands it is responsible for supporting all non-cash matching share
commitments to this project should they not materialize.
SECTION X. The City acknowledges that if it receives grant funds managed by the
Office, the Office will pay the City on only a reimbursement basis. The City understands
reimbursement basis means that the City will only request payment from the Office after the
City incurs grant eligible and allowable costs and pays them. The Office may also determine
an amount of retainage and hold that amount until all project deliverables, grant reports, or
other responsibilities are complete.
SECTION XI. The City acknowledges that any property owned by our organization that
is developed, renovated, enhanced, or restored with grant assistance must be dedicated for
the purpose of the grant in perpetuity unless otherwise allowed by grant program policy, or
Office in writing and per the Agreement or an amendment thereto.
SECTION XII. This resolution/authorization is deemed to be part of the formal grant
application to the RCO.
SECTION XIII. Nothing in this Resolution requires the City to accept the terms of
future agreements or acceptance of any grant award.
SECTION XIV. The City warrants and certifies that this resolution/authorization was
properly and lawfully adopted following the requirements of the City and applicable laws
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and policies and that the City has full legal authority to commit it to the warranties,
certifications, promises, and obligations set forth herein.
PASSED BY THE CITY COUNCIL the day of , 2026.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2026.
Armondo Pavone, Mayor
Approved as to form:
____________________________________
Blythe Phillips, Assistant City Attorney
RES-PR:26RES010:04.07.2026
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SUBJECT/TITLE:Epic Productions – Police Recruiting Program
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Police
STAFF CONTACT: Ryan Rutledge, Deputy Police Chief
EXT.: 7512
Approval of this agreement authorizes the expenditure of $321,000 in grant funds for
professional recruiting, branding, media production, website development, and digital marketing
services to support sworn officer recruitment efforts for the Renton Police Department. The full
cost of the agreement is funded through a grant awarded by the Washington State Criminal
Justice Training Commission (under HB2015 compliance) that has previously been accepted
and approved by City Council. As a result, there is no additional impact to the city’s general
fund. The project will support the department’s efforts to improve recruitment outreach and
candidate access.
This agenda item requests City Council authorization for the Mayor and City Clerk to execute a
professional services agreement with Epic Productions in the amount of $321,000 of grant funds
for law enforcement recruitment marketing and media services.
Under the agreement, the vendor will provide a comprehensive recruitment strategy and media
campaign for the Renton Police Department, including:
Recruitment brand development and strategic messaging;
Professional video and photography production;
Development of a new recruitment-focused website;
Search engine optimization and analytics integration;
Social media and digital advertising campaign management;
Targeted online recruitment outreach;
Monthly campaign performance reporting;
Two years of website hosting and technical support; and
Twelve months of online recruiting and social media marketing services.
The agreement also provides that all content and website assets developed under the contract
will remain the property of the City of Renton Police Department.
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Staff recommends approval of the professional services agreement with Epic Productions using
grant funding awarded form the WA State Criminal Justice Training Commission.
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SUBJECT/TITLE:FIFA World Cup Grant Award
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Police
STAFF CONTACT: Jon Schuldt, Police Chief
EXT.: 7555
The Renton Police Department has been awarded grant funding up to $378,412.00 to cover the
costs of security services associated with being a home base city.
The Renton Police Department has been requested to provide security services as a base camp
city for a team participating in the FIFA World Cup Tournament. This team will be housed and
practice at venues within the city limits of Renton. The Police Department will provide services
that will be reimbursed through this grant. The services provided will be extra duty assignments
and will not impact on regular policing responsibilities to the Renton community.
Due to the anticipated scope of operations, staffing needs, and number of required security
positions, some extra duty assignments will be filled by commissioned officers from outside law
enforcement agencies under the direction and operational control of the Renton Police
Department. The City of Renton has entered Interlocal Agreements (ILAs) with participating
agencies to provide these services and allow for reimbursement under the grant.
This agenda bill includes the following: approval of the FIFA grant for reimbursement funds, new
ILAs with the Kent Police Department and Tukwila Police Department, as well as addendums to
previously approved ILAs with the Auburn Police Department and Federal Way Police Department
related to FIFA event security operations within the City of Renton.
Staff recommends the Council authorize the Mayor and City Clerk execute the World Cup Grant,
as reimbursement for security services associated with hosting a FIFA World Cup team, and inter
local agreements for the Cities of Kent and Tukwila, to assist with FIFA related police services,
after making any housekeeping, clerical, or non-substantive revisions and related documentation
and agreements necessary for the City or contracting partners to finalize and implement the
City Council Regular Meeting
FISCAL IMPACT SUMMARY:
SUMMARY OF ACTION
STAFF RECOMMENDATION
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agreements.
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AGREEMENT FACE SHEET
FY 2026 FIFA World Cup Grant Program (FY 2026 FWCGP)
1. Subrecipient Name and Address:
Renton Police Department
1055 S. Grady Way
Renton, WA 98057
2. Grant Agreement Amount:
378,412.00
3. Grant Agreement Number:
FWCGP-15
4. Subrecipient Contact,
phone/email:
Ryan Rutledge
425-430-7512
rrutledge@rentonwa.gov
5. Grant Agreement Start Date:
July 4, 2025
6. Grant Agreement End
Date:
August 31, 2026
7. Organization Contact,
phone/email:
Casey Broom, 360-202-3001,
caseyb@sea2026.org
8. Unique Entity Identifier (UEI) :
UG2PSBS6UJJ3
9. UBI (state revenue):
177-000-094
10. Funding Authority:
Washington Military Department (the Department) and the U.S. Department of Homeland
Security (DHS)
11. Federal Funding ID #:
EMW-2026-WC-05005
12. Federal Award Date:
03/18/2026
13. Assistance Listings &
Title:
97.160 - FY 2026 FWCGP
14. Total Federal Award Amount:
$32,252,845
15. Contract Type (check all that
apply):
☐ Contract ☒ Grant ☒
Agreement ☐
Intergovernmental (RCW 39.34)
☐ Interagency
16. Subrecipient Type (check
all that apply):
☐ Private
Organization/Individual ☐
For-Profit ☒ Public
Organization/Jurisdiction
☐ non-profit ☐
CONTRACTOR ☒
SUBRECIPIENT ☐
OTHER
17. PURPOSE & DESCRIPTION:
The objective of the Federal Fiscal Year (FFY) 2026 FIFA World Cup (FY 2026 FWCGP) grant
program is to provide targeted funding to enhance security and preparedness for the 2026 FIFA
World Cup events hosted in the United States. It will provide Federal resources to help Host Cities in
implementing the necessary security measures and strengthen capabilities required for this series of
high-risk events. FWC grant funds will enhance the ability of local law enforcement, emergency
responders, and public safety officials to prepare for, protect against, and respond to threats and
emergencies during the World Cup matches.
The Organization is a sub-recipient and Pass-through Entity of the FY 2026 FWCGPC Award Letter
for Grant No. EMW-2026-W-05005 ("the Grant"), which is incorporated in and attached hereto as
Attachment C, and has made a subaward of Federal award funds to the Subrecipient pursuant to
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this Agreement. The Subrecipient is accountable to the Organization for use of Federal award funds
provided under this Agreement.
IN WITNESS WHEREOF, the Organization and Subrecipient acknowledge and accept the terms of this
Agreement, including all referenced attachments which are hereby incorporated, and have executed this
Agreement as of the date below. This Agreement Face Sheet; Special Terms & Conditions (Attachment A);
General Terms and Conditions (Attachment B); DHS Award Letter EMW-026-W-05005 (Attachment C); Work
Plan, (Attachment D); Timeline (Attachment E); Budget (Attachment F); Build America, Buy America Act Self-
Certification (Attachment G), and all other documents and attachments expressly referenced and
incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights
and obligations of the parties to this Agreement. No other understandings, oral or otherwise, regarding the
subject matter of this Agreement shall be deemed to exist or to bind any of the parties.
In the event of an inconsistency among the provisions of the above-described Attachments, unless otherwise
provided herein, the inconsistency shall be resolved by giving precedence in the following order:
1. Applicable Federal and State Statutes and Regulations
2. DHS/FEMA Award and program documents
3. Work Plan, Timeline, and Budget
4. Special Terms and Conditions
5. General Terms and Conditions
6. Other provisions of the Agreement incorporated by reference
WHEREAS, the parties have executed this Agreement on the day, and year last specified below.
FOR THE ORGANIZATION: FOR THE SUBRECIPIENT:
____________________________________
Signature Date
Ann Kawasaki Romero
SeattleFWC26
BOILERPLATE APPROVED TO FORM:
5/08/2026
____________________________________
Signature Date
Ryan Rutledge, Deputy Chief of Police
Renton Police Department
APPROVED AS TO FORM (if applicable):
____________________________________
Signature Date
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ATTACHMENT A
SPECIAL TERMS AND CONDITIONS
FY 2026 FIFA World Cup Grant Program
ARTICLE I. KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any
substitution for key personnel by either party shall be made by written notification to the current key
personnel.
SUBRECIPIENT ORGANIZATION
Name Ryan Rutledge Name Casey Broom
Title Deputy Chief of Police Title VP, Security
Email RRutledge@rentonwa.gov Email Caseyb@sea2026.org
Phone 425-430-7512 Phone 360-202-3001
Name Name George Dugdale
Title Title SVP Business Operations
Email Email georged@sea2026.org
Phone Phone 206-390-2012
ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
program guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the FY 2026 FWCGP grant program, including, but not limited to, all criteria,
restrictions, and requirements of "The Department of Homeland Security (DHS) Notice of Funding
Opportunity (NOFO) Fiscal Year 2026 FIFA World Cup Grant Program" (hereafter "the NOFO"), the
Preparedness Grants Manual FM 207-23-0001 August 2025 (hereafter "the Manual"), the DHS Award Letter
for the Grant, and the federal regulations commonly applicable to DHS/FEMA grants, all of which are
incorporated herein by reference. The DHS Award Letter is incorporated in this Agreement as Attachment C.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of
performance may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it
will not hold the Organization, the state of Washington, or the United States liable for any damages, claim for
reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to
distribution of appropriated federal funds.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS
The following requirements apply to all DHS/FEMA Preparedness Grants.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENTS
a. The Subrecipient must make a case-by-case determination whether each agreement it makes for the
disbursement of FY 2026 FWCGP funds received under this Agreement casts the party receiving the funds
in the role of a subrecipient or contractor in accordance with 2 CFR 200.331.
b. If the Subrecipient becomes a pass-through entity by making a subaward to a subrecipient:
i. The Subrecipient must comply with all federal laws and regulations applicable to pass-through
entities of FY 2026 FWCGP funds, including, but not limited to, those contained in 2 CFR 200.
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ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable state and federal
laws, rules, regulations, requirements and program guidance identified or referenced in this
Agreement and the informational documents published by DHS/FEMA applicable to the FY 2026
FWCGP grant program, including, but not limited to, all criteria, restrictions, and requirements of the
NOFO, the Manual, the Grant, and the federal regulations commonly applicable to DHS/FEMA
grants.
iii. The Subrecipient shall be responsible to the Organization for ensuring that all FY 2026 FWCGP
federal award funds provided to its subrecipients are used in accordance with applicable federal and
state statutes and regulations, and the terms and conditions of the federal award set forth in this
Agreement.
iv. The Subrecipient must follow their own policies and procedures to eliminate or reduce the impact
of conflicts of interest when making subawards, adhering to any applicable federal or state statutes
or regulations. Any real or potential conflicts of interest must be reported to the Organization in
writing upon discovery.
2. BUDGET, REIMBURSEMENT, AND TIMELINE
a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing, equipment, and
other goods and services or other budget categories will be reimbursed on an actual cost basis upon
completion unless otherwise provided in this Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this Agreement,
including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement
Amount.
c. If the Subrecipient chooses to include indirect costs within the Budget (Attachment F), additional
documentation is required based on the applicable situation, as described in 2 CFR 200.414 and Appendix
VII to 2 CFR 200:
i. If the Subrecipient receives direct funding from any Federal agency(ies): (A) More than $35 million,
the approved indirect cost rate agreement negotiated with its federal cognizant agency; (B) Less
than $35 million, the indirect cost proposal developed in accordance with Appendix VII of 2 CFR 200
requirements.
ii. If the Subrecipient does not receive direct federal funds (i.e., only receives funds as a
subrecipient), the Subrecipient must either elect to charge a de minimis rate of fifteen percent (15%)
of modified total direct costs or choose to negotiate a higher rate with the Organization.
iii. Indirect costs must be expressly identified in the Budget using a single, consistent methodology and
shall not be adjusted or modified without prior written approval from the Organization.
d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult their internal
policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060, and federal maximum rates set
forth at https://www.gsa.gov, and follow the most restrictive. All international travel requires prior FEMA
approval.
e. Reimbursement requests will include a properly completed Reimbursement Spreadsheet detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be submitted to
FWCGP@sea2026.org no later than the due dates listed within the Timeline (Attachment E).
f. Receipts and/or backup documentation for any approved items must be maintained by the Subrecipient
consistent with record retention requirements and be made available upon request.
g. The Subrecipient must request prior written approval from Organization Key Personnel to waive or extend
a due date in the Timeline (Attachment E).
h. All work under this Agreement must end on or before the Grant Agreement End Date, and the final
reimbursement request must be submitted before the date notated in the Timeline (Attachment E).
i. All costs for equipment and supplies must be incurred, and items received before the Grant Agreement
End Date.
j. Failure to submit timely, accurate, and complete reports and reimbursement requests will prohibit the
Subrecipient from being reimbursed until such reports are submitted and reviewed.
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k. Final reimbursement requests will not be approved for payment until the Subrecipient is current with all
reporting requirements.
l. A written amendment will be required if the Subrecipient expects cumulative transfers among solution area
totals to exceed ten percent (10%) of the Grant Agreement Amount.
m. Subrecipients shall only use federal award funds under this Agreement to supplement existing funds and
will not use them to replace (supplant) non-federal funds.
3. REPORTING REQUIREMENTS
a. With each reimbursement request, the Subrecipient shall report how the expenditures relate to the Work
Plan (Attachment D) activities in the format provided by the Organization.
b. With the final reimbursement request, the Subrecipient shall submit a final report to
FWCGP@sea2026.org describing all completed activities under this Agreement.
c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act (FFATA)
and related OMB Guidance consistent with Public Law 109-282 as amended and complete and return to the
Organization an Audit Certification/FFATA Form.
4. EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any subrecipient to which the Subrecipient makes a subaward shall comply with 2
CFR 200.317 through 200.327, and all Washington State procurement statutes, when procuring any
equipment or supplies under this Agreement.
b. All equipment and supplies purchased through this Agreement will be recorded and maintained in the
Subrecipient's inventory system. Inventory records shall include: description, serial/model number, Federal
Award Identification Number (FAIN), Assistance Listings Number, title holder, acquisition date, cost and
federal participation percentage, location/use/condition, and disposition data.
c. The Subrecipient shall take a physical inventory of equipment and reconcile with property records at least
once every two years.
d. Records for equipment shall be retained for a period of six (6) years from the date of the disposition,
replacement, or transfer.
e. Effective August 13, 2020, FEMA recipients and subrecipients may not obligate or expend any FEMA
award funds to procure equipment, systems, or services that use covered telecommunications equipment or
services as defined in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year
2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018). Covered entities include Huawei Technologies
Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology
Company, and Dahua Technology Company, or any subsidiary or affiliate of such entities.
5. ENVIRONMENTAL AND HISTORICAL PRESERVATION
a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and Historic
Preservation (EHP) Program. EHP program information can be found at
https://www.fema.gov/grants/guidance-tools/environmental-historic.
b. Projects that have historical impacts or the potential to impact the natural or built environment must
participate in the DHS/FEMA EHP review process prior to project initiation. The EHP review process must be
completed, and FEMA approval must be received by the Subrecipient before any work is started for which
reimbursement will be later requested.
6. PROCUREMENT
The Subrecipient shall comply with all procurement requirements of 2 CFR 200.317 through 200.327.
a. For all contracts expected to exceed the simplified acquisition threshold, the Subrecipient must notify the
Organization. The Organization may request pre-procurement documents such as requests for proposals,
invitations for bids, and independent cost estimates.
b. For all sole source contracts expected to exceed the micro-purchase threshold per 2 CFR 200.1, the
Subrecipient must submit justification to the Organization
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c. The Subrecipient as well as its contractors and subcontractors must comply with the Build America, Buy
America Act (BABAA), which was enacted as a part of the Infrastructure Investment and Jobs Act §§ 70901-
70297, Pub. L. No. 117-58 (2021), requiring that infrastructure projects use iron, steel, and manufactured
products produced in the United States. The Build America, Buy America Act Self-Certification form is
included herein as Attachment G.
7. SUBRECIPIENT MONITORING
a. The Organization will monitor the activities of the Subrecipient from award to closeout. The goal of the
Organizations monitoring activities will be to ensure that subrecipients receiving federal pass-through funds
are in compliance with this Agreement, federal and state audit requirements, federal grant guidance, and
applicable federal and state financial regulations, as well as 2 CFR Part 200 Subpart F.
b. Monitoring activities may include but are not limited to: review of financial and performance reports;
monitoring and documenting completion of Agreement deliverables; documentation of phone calls, meetings,
emails and correspondence; review of reimbursement requests; observation of Agreement-related activities
such as exercises, training, events, and equipment demonstrations; and on-site visits to review equipment
records and inventories.
8. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
a. The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 prohibition against
discrimination on the basis of national origin, which requires that subrecipients of federal financial assistance
take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their
programs and services.
b. Subrecipients are encouraged to perform and document their analysis of the most appropriate language
assistance services. The analysis should consider: the number or proportion of LEP individuals eligible to be
served; the frequency with which LEP individuals come in contact with the program; the nature and
importance of the program to people's lives; and the resources available to the program and costs.
B. FWC SPECIFIC REQUIREMENTS
The objectives of the FWC are to enhance security and preparedness for the 2026 FIFA World Cup events in
the United States.
1. The Subrecipient shall use the federal funds authorized under this Agreement only to perform tasks as
described in the Work Plan (Attachment D) and the Subrecipient's approved application for funding,
incorporated into this Agreement.
2. Funding may not be used to replace or supplant non-federal funding of emergency management
programs.
3. The Subrecipient shall report on the following performance measures and targets per the NOFO:
Number of FWCGP-funded operational overtime hours tracked and reported by the
recipient in support of security and public safety operations for FIFA World Cup-related
planning and event execution.
Number of DHS/FEMA-sponsored and approved Training Sessions completed for law
enforcement, emergency responders, and security personnel using FWCGP funds.
Number of Homeland Security Exercise and Evaluation Program (HSEEP)-compliant
Exercises completed for law enforcement, emergency responders, and security personnel
using FWCGP funds.
Number of FWCGP-funded Emergency Response Teams deployed to FIFA venues,
hotels, and transportation hubs.
The number of security incidents successfully managed or mitigated during the World
Cup events.
Collect feedback from international visitors, FIFA officials, and local stakeholders on the
overall security and preparedness of the events.
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C. DHS TERMS AND CONDITIONS
As a Subrecipient of FY 2026 FWCGP funding, the Subrecipient shall comply with all applicable DHS terms
and conditions of the Award Letter and its incorporated documents for the Grant, which are incorporated and
made a part of this Agreement as Attachment C.
ATTACHMENT B
GENERAL TERMS AND CONDITIONS
SeattleFWC26 | DHS/FEMA Grants
Department of Homeland Security (DHS) / Federal Emergency Management Agency (FEMA)
1. DEFINITIONS
As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200 Subpart
A (which is incorporated herein by reference), except as otherwise set forth below:
a. "Agreement" means this Grant Agreement.
b. "Organization" means SeattleFWC26, a private not for profit organization that serves as the Local
Organizing Committee hosting and staging the FIFA World Cup 2026 games in Seattle, Washington, or any
of the officers or other officials lawfully representing that Organization. The Organization is a sub-recipient of
a federal award from a federal awarding agency and is the pass-through entity making a subaward to a
Subrecipient under this Agreement.
c. "Monitoring Activities" means all administrative, financial, or other review activities that are conducted to
ensure compliance with all state and federal laws, rules, regulations, authorities and policies.
d. "Subrecipient" when capitalized is primarily used throughout this Agreement in reference to the non-
federal entity identified on the Face Sheet of this Agreement that has received a subaward from the
Organization.
2. ADVANCE PAYMENTS PROHIBITED
The Organization shall make no payments in advance or in anticipation of goods or services to be provided
under this Agreement. The Subrecipient shall not invoice the Organization in advance of delivery and
invoicing of such goods or services.
3. AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Organization may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be incorporated
herein until made in writing and signed by the authorized representatives of the Organization and the
Subrecipient. No other understandings or agreements, written or oral, shall be binding on the parties.
The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA approval
of the Award performance period, followed up with a mutually agreed written amendment, or (2) written
notification from the Organization to the Subrecipient to provide additional time for completion of the
Subrecipient's project(s).
4. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990
Except as provided herein, the Subrecipient must comply with the ADA (Public Law 101-336, 42 U.S.C.
12101 et seq., 28 CFR Part 35), which provides comprehensive civil rights protection to individuals with
disabilities in the areas of employment, public accommodations, state and local government services, and
telecommunication.
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5. ASSURANCES
The Organization and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules, and regulations.
6. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency. The Subrecipient shall complete, sign,
and return a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form. The
Subrecipient certifies that it will ensure that potential contractors or subrecipients or any of their principals are
not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in "covered transactions" by any federal department or agency.
7. CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and belief:
(1) no federally appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of an agency, a Member of Congress, or an employee of a Member of
Congress in connection with the awarding of any federal contract or the making of any federal grant; (2) if
any funds other than federal appropriated funds have been paid to any person for influencing activities, the
Subrecipient will complete and submit Standard Form-LLL; and (3) the Subrecipient will require the language
of this certification be included in the award documents for all subawards at all tiers.
8. COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Subrecipient and all its contractors and subrecipients shall comply with, and the Organization is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited to:
nondiscrimination laws, Energy Policy and Conservation Act, the ADA, Age Discrimination Act of 1975, Title
VI of the Civil Rights Act of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and
Emergency Assistance Act, Ethics in Public Service (RCW 42.52), Public Records Act (RCW 42.56),
Prevailing Wages on Public Works (RCW 39.12), State Environmental Policy Act (RCW 43.21C), and safety
and health regulations.
9. CONFLICT OF INTEREST
No officer or employee of the Organization; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is undertaken
or located; and no other official of the Subrecipient who exercises any functions or responsibilities with
respect to the project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or
indirect, in any contract, subcontract, or the proceeds thereof, for work to be performed in connection with
the project assisted under this Agreement.
10. CONTRACTING & PROCUREMENT
a. The Subrecipient shall use a competitive procurement process in the procurement and award of any
contracts with contractors or subcontractors in accordance with 2 CFR Part 200.318 through 200.327.
All contracts entered into by the Subrecipient must include the following provisions, as applicable:
administrative/contractual/legal remedies for contracts over the simplified acquisition threshold ($250,000);
termination for cause and for convenience for contracts in excess of $10,000; Equal Employment
Opportunity; Davis-Bacon Act compliance where required; Contract Work Hours and Safety Standards Act
compliance; Rights to Inventions; Clean Air Act and Federal Water Pollution Control Act compliance for
amounts over $150,000; Debarment and Suspension; Byrd Anti-Lobbying Amendment; Procurement of
recovered materials; access to records; retention of required records for six years; and energy efficiency
standards.
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b. The Organization reserves the right to review the Subrecipient's procurement plans and documents and
require the Subrecipient to make changes to bring its plans and documents into compliance with 2 CFR Part
200.317 through 200.327.
c. All contracting agreements entered into pursuant to this Agreement shall incorporate this Agreement by
reference.
11. DISCLOSURE
The use or disclosure by any party of any information concerning the Organization for any purpose not
directly connected with the administration of the Organization's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Organization or as required to comply with the state Public Records Act, other law or court order.
12. DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties and it
cannot be resolved through discussion and negotiation over a 30-day period, either party may request a
dispute resolution board to resolve the dispute. The board shall consist of a representative appointed by the
Organization, a representative appointed by the Subrecipient, and a third party mutually agreed upon by both
parties. The determination of the dispute resolution board shall be final and binding on the parties. The laws
of the state of Washington and all applicable federal laws shall apply to all disputes hereunder. The venue to
resolve all such disputes shall be Seattle, Washington.
13. LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement and
gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement.
To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold
harmless the Organization, the state of Washington, and the United States Government and their authorized
agents and employees, from all claims, actions, costs, damages or expenses of any nature whatsoever by
reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients, assigns, agents,
contractors, consultants, licensees, invitees, employees or any person whomsoever arising out of or in
connection with any acts or activities authorized by this Agreement.
44 CFR 206.9 Non-liability: The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the part of
a federal agency or an employee of the Federal government in carrying out the provisions of the Stafford Act.
14. LIMITATION OF AUTHORITY – AUTHORIZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Organization's Authorized Signature representative and the
Authorized Signature representative of the Subrecipient shall have the express, implied, or apparent
authority to alter, amend, modify, or waive any clause or condition of this Agreement.
15. LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after
the effective date of this Agreement and prior to normal completion or end date, the Organization may
unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as a
"Termination for Cause" without providing the Subrecipient an opportunity to cure.
16. NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the
Subrecipient.
17. NONDISCRIMINATION
During the performance of this agreement, the Subrecipient shall comply with all federal and state
nondiscrimination statutes and regulations. The Subrecipient shall not discriminate against any employee or
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applicant for employment because of race, color, sex, sexual orientation, religion, national origin, creed,
marital status, age, Vietnam era or disabled veteran status, or the presence of any sensory, mental, or
physical handicap.
18. NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance.
19. OCCUPATIONAL SAFETY/HEALTH ACT AND WASHINGTON INDUSTRIAL
SAFETY/HEALTH ACT (OSHA/WISHA)
The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal and
state safety and health regulations that are in effect during the Subrecipient's performance under this
Agreement.
20. OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Organization makes no claim to any capital facilities or real property improved or constructed with funds
under this Agreement, and by this subaward of funds does not and will not acquire any ownership interest or
title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and responsibilities
arising from the ownership and operation of the project.
21. POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
22. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or commission for
the purpose of obtaining approval of the application for such assistance or any other approval or concurrence
under this Agreement.
23. PUBLICITY
The Subrecipient agrees to submit to the Organization prior to issuance all advertising and publicity matters
relating to this Agreement wherein the Organization's name is mentioned or implied. The Subrecipient may
copyright original work it develops in the course of or under this Agreement; however, pursuant to 2 CFR
Part 200.315, FEMA reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or
otherwise use, and to authorize others to use the work for government purposes.
24. RECAPTURE PROVISION
In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Organization reserves
the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right of recapture
shall exist for the life of the project following Agreement termination. Repayment by the Subrecipient of funds
under this recapture provision shall occur within 30 days of demand.
25. RECORDS
a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all other
electronic or written records necessary to sufficiently and properly reflect the Subrecipient's contracts,
subawards, grant administration, and payments.
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected and
audited by the Organization or its designee, by the Office of the State Auditor, DHS, FEMA or their
designees, by the Comptroller General of the United States or its designees, or by other state or federal
officials authorized by law.
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c. The Subrecipient shall retain and allow access to all records related to this Agreement and the funded
project(s) for a period of at least six (6) years following final payment and closure of the grant under this
Agreement.
26. RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN
While the Organization undertakes to assist the Subrecipient with the project/statement of work/work plan by
providing federal award funds pursuant to this Agreement, the project itself remains the sole responsibility of
the Subrecipient. The responsibility for the design, development, construction, implementation, operation and
maintenance of the project is solely that of the Subrecipient.
27. SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application to
any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions of the
Agreement, which can be given effect without the invalid provision.
28. SINGLE AUDIT ACT REQUIREMENTS (INCLUDING ALL AMENDMENTS)
Subrecipients of a federal award that expend $1,000,000 or more in one fiscal year of federal funds from all
sources are required to have a single or a program-specific audit conducted in accordance with 2 CFR Part
200 Subpart F. Subrecipients that spend less than $1,000,000 a year in federal awards are exempt from
federal audit requirements for that year. After the single audit has been completed, and if it includes any
audit findings, the Subrecipient must send a full copy of the audit and its Corrective Action Plan to the
Organization no later than the earlier of within 30 calendar days of receiving the auditor’s report of nine (9)
months after the end of the Subrecipient's fiscal year(s), addressed to: Contracts Office, Washington Military
Department, Finance Division, Building #1 TA-20, Camp Murray, WA 98430-5032, or
Contracts.Office@mil.wa.gov.
29. SUBRECIPIENT NOT EMPLOYEE
The Subrecipient, and/or employees or agents performing under this Agreement, are not employees or
agents of the Organization in any manner whatsoever. The Subrecipient will not be presented as nor claim to
be an officer or employee of the Organization or of the state of Washington by reason hereof.
30. TAXES, FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain in
current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
31. TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Organization Key Personnel identified in the Agreement,
specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the Organization, in its sole discretion and in the best
interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business days
after emailing notice to the Subrecipient.
32. TERMINATION OR SUSPENSION FOR LOSS OF FUNDING
The Organization may unilaterally terminate or suspend all or part of this Grant Agreement, or may reduce its
scope of work and budget, if there is a reduction in funds by the source of those funds. The Organization will
email the Subrecipient ten (10) business days prior to termination.
33. TERMINATION OR SUSPENSION FOR CAUSE
In the event the Organization, in its sole discretion, determines the Subrecipient has failed to fulfill in a timely
and proper manner its obligations under this Agreement, is in an unsound financial condition, is in violation of
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any laws or regulations, or has violated any of the covenants, agreements or stipulations of this Agreement,
the Organization has the right to immediately suspend or terminate this Agreement in whole or in part.
34. TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Organization terminates this Agreement, the Subrecipient
shall follow any procedures specified in the termination notice. Upon termination of this Agreement, the
Organization may require the Subrecipient to deliver to the Organization any property specifically produced
or acquired for the performance of such part of this Agreement as has been terminated.
After receipt of a notice of termination, and except as otherwise directed by the Organization in writing, the
Subrecipient shall: stop work under the Agreement; place no further orders or contracts for materials or
services; assign rights to the Organization; settle all outstanding liabilities; transfer title to the Organization;
complete performance of such part of the work not terminated; and take action for the protection and
preservation of the property related to this Agreement.
35. MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES
In accordance with Chapter 39.19 RCW, the state of Washington encourages participation in all its contracts
by MWBE firms certified by the Office of Minority and Women's Business Enterprises (OMWBE). Voluntary
numerical MWBE participation goals have been established: Minority Business Enterprises (MBE's): 10%
and Women's Business Enterprises (WBE's): 6%.
36. VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance shall
be governed by, the laws of the state of Washington and all applicable federal laws. Except as provided
otherwise herein, venue for any dispute between the parties arising out of this Agreement shall be in King
County, Washington.
37. WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Organization in writing. The Organization's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof shall not constitute a waiver of any right
under this Agreement.
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ATTACHMENT C
DHS AWARD LETTER
Award Number: EMW-2026-WC-05005
The DHS Award Letter for Grant No. EMW-2026-WC-05005 is incorporated herein by reference. This award
consists of funding in the amount of $32,252,845.00 to the SeattleFWC26 as Recipient and Pass-through
Entity for the FY 2026 FIFA World Cup Grant Program.
Award LeƩer
U.S. Department of Homeland Security
Washington, D.C. 20472
EffecƟve date: 03/18/2026
Kathryn Zetzer
MILITARY DEPARTMENT, WASHINGTON STATE
BUILDING 1 MILITIA DR STATE FINANCIAL SERVICES CAMP MURRAY, WA
98430
EMW-2026-WC-05005
Dear Kathryn Zetzer,
CongratulaƟons on behalf of the Department of Homeland Security, your applicaƟon submiƩed for the FIFA World Cup
Grant Program, has been approved in the amount of $32,252,845.00 in Federal funding. This award of federal assistance
is executed as a Grant.
Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award
through the FEMA Grants Outcomes (FEMA GO) system. By accepƟng this award, you acknowledge that the terms of the
following documents are incorporated into the terms of your award:
Award Summary - included in this document
Agreement ArƟcles - included in this document
ObligaƟng Document - included in this document
FIFA World Cup Grant Program (FWCGP) NoƟce of Funding Opportunity The Preparedness
Grant Manual (PGM)
Please make sure you read, understand, and maintain a copy of these documents in your official file for this award.
Sincerely,
David Gudinas
Deputy Assistant Administrator (AcƟng)
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Grant Programs Directorate | Resilience
Award Summary
Program: Fiscal Year 2026 FIFA World Cup Grant Program
Recipient: MILITARY DEPARTMENT, WASHINGTON STATE
UEI-EFT: D2EJRGZ2PLG8 Award number: EMW-
2026-WC-05005
Summary descripƟon of award
In 2026, the United States, Canada, and Mexico will host the 2026 World Cup. This event will be hosted across 11 ci Ɵes in
the United States with 78 U.S.-based matches making up an extensive series of highrisk events. The FIFA World Cup Grant
Program (FWCGP) makes funds available to host ciƟes through governor-designated State AdministraƟve Agencies (SAA),
to carry out the extensive security acƟviƟes required to protect players, staff, aƩendees, venues, and criƟcal
infrastructure across the host ciƟes strengthening them against potenƟal terrorist aƩacks.
Amount awarded table
The amount of the award is detailed in the aƩached ObligaƟng Document for Award.
The following are the budgeted esƟmates for object classes for this award (including Federal share plus your cost share, if
applicable):
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Approved scope of work
AŌer review of your applicaƟon, FEMA has approved the below scope of work. JusƟficaƟons are provided for any
differences between the scope of work in the original applicaƟon and the approved scope of work under this award. You
must submit scope or budget revision requests for FEMA's prior approval, via an amendment request, as appropriate per
2 C.F.R. § 200.308 and the FY2026 FWCGP NOFO.
Approved request details:
Investment
Developing and enhancing plans and protocols
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DESCRIPTION
Planning: Funds will support a mulƟ-agency effort to develop, refine, and exercise jurisdicƟonal
Concepts of OperaƟons (CONOPS) and venue specific security plans for SeaƩle’s six 2026 FIFA World Cup
matches and associated fan acƟviƟes. The planning and execuƟve steering commiƩees will conƟnue to
convene to guide work, resolve cross cuƫng issues, and conduct final reviews of all major planning
documents. JurisdicƟonal CONOPS and venue specific security plans will be finalized, approved, and tested
through exercises to ensure they are operaƟonally sound and to surface any residual gaps requiring
adjustments to plans, staffing, or mutual aid arrangements. Together, these completed and planned ac ƟviƟes
demonstrate why advance planning is essenƟal and how the region is systemaƟcally building the plans,
protocols, and assessments needed to deliver a safe and secure World Cup.
QUANTITY UNIT PRICE TOTAL
1 $1,838,174.00 $1,838,174.00
BUDGET CLASS
Other
OperaƟonal support
DESCRIPTION
OrganizaƟon: Funds will be used for operaƟonal overƟme for law enforcement and emergency responders,
overƟme and backfill for EOC/ICP/JIC/Fusion Center staff, EMAC/PNEMA mutual aid deployments, and staffing
to sustain mulƟ agency governance and coordinaƟon structures Ɵed to World Cup operaƟons.
QUANTITY UNIT PRICE TOTAL
1 $22,192,382.00 $22,192,382.00
BUDGET CLASS
Other
Other Authorized Equipment
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DESCRIPTION
Equipment: Planned and completed acƟviƟes for allowable equipment focus on hardening tournament
venues, supporƟng safe crowd movement, and enabling rapid response to emergencies, with equipment
deployed during defined World Cup operaƟonal periods. Based on venue assessments and security
planning, the jurisdicƟon is idenƟfying specific equipment and resource requirements needed to ensure
safe and secure tournament events at stadiums, fan acƟvaƟons, pracƟce faciliƟes, base camps, hotels, and
key transportaƟon nodes.
QUANTITY UNIT PRICE TOTAL
1 $6,309,647.00 $6,309,647.00
BUDGET CLASS
Other
Training workshops and conferences
DESCRIPTION
Training: Funds will support a mix of DHS/FEMA sponsored courses, specialized summits and conferences, and
World Cup–focused workshops that build the knowledge, skills, and partnerships needed to prepare for,
protect against, and respond to threats and emergencies during tournament operaƟons. Training acƟviƟes
will target law enforcement, fire/EMS, emergency management, public health, transportaƟon, and venue
security personnel who will play direct operaƟonal and planning roles for World Cup events.
QUANTITY UNIT PRICE TOTAL
1 $150,000.00 $150,000.00
BUDGET CLASS
Other
Hiring of full- or part-Ɵme staff or contractors/consultants to assist with the
management of the respecƟve grant program, applicaƟon requirements, and
compliance with reporƟng and data collecƟon requirements
Design, Develop, Conduct, and Evaluate an Exercise
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DESCRIPTION
Exercise: AcƟviƟes will test and strengthen mass casualty, stadium, and transportaƟon response plans that
support World Cup operaƟons, using allowable exercise costs to ensure each exercise is fully designed,
conducted, and evaluated in a standardized way. All exercises will be managed as Homeland Security Exercise
and EvaluaƟon Program (HSEEP)–compliant acƟviƟes to produce acƟonable aŌer-acƟon reports and
improvement plan that directly inform updates to plans, procedures, and training prioriƟes. FWCGP funds will
provide flexibility to support addiƟonal HSEEP compliant exercises that are idenƟfied through ongoing
planning and operaƟonal needs, provided they align with FWCGP NOFO requirements.
QUANTITY UNIT PRICE TOTAL
1 $150,000.00 $150,000.00
BUDGET CLASS
Other
Agreement ArƟcles
Program: Fiscal Year 2026 FIFA World Cup Grant Program
Recipient: MILITARY DEPARTMENT, WASHINGTON STATE
UEI-EFT: D2EJRGZ2PLG8 Award number: EMW-
2026-WC-05005
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Table of contents
ArƟcle Assurance, AdministraƟve Requirements, Cost Principles, RepresentaƟons, and
CerƟficaƟons
1
ArƟcle General Acknowledgements and Assurances
2
ArƟcle Acknowledgement of Federal Funding from DHS
3
ArƟcle AcƟviƟes Conducted Abroad
4
ArƟcle Age DiscriminaƟon Act of 1975 5
ArƟcle Americans with DisabiliƟes Act of 1990
6
ArƟcle Best PracƟces for CollecƟon and Use of Personally IdenƟfiable InformaƟon
7
ArƟcle CHIPS and Science Act of 2022, Public Law 117-167 CHIPS
8
ArƟcle Civil Rights Act of 1964 – Title VI
9
ArƟcle Civil Rights Act of 1968
10
ArƟcle CommunicaƟon and CooperaƟon with the Department of Homeland Security and
11
ImmigraƟon Officials
ArƟcle Copyright
12
ArƟcle Debarment and Suspension
13
ArƟcle Drug-Free Workplace RegulaƟons 14
ArƟcle DuplicaƟve Costs
15
ArƟcle EducaƟon Amendments of 1972 (Equal Opportunity in EducaƟon Act) – Title IX 16
ArƟcle Energy Policy and ConservaƟon Act 17
ArƟcle Equal Treatment of Faith-Based OrganizaƟons 18
ArƟcle AnƟ-DiscriminaƟon
19
ArƟcle False Claims Act and Program Fraud Civil Remedies 20
ArƟcle Federal Debt Status
21
ArƟcle Federal Leadership on Reducing Text Messaging while Driving 22
ArƟcle Fly America Act of 1974
23
ArƟcle Hotel and Motel Fire Safety Act of 1990 24
ArƟcle John S. McCain NaƟonal Defense AuthorizaƟon Act of Fiscal Year 2019 25
ArƟcle Limited English Proficiency (Civil Rights Act of 1964, Title VI) 26
ArƟcle Lobbying ProhibiƟons 27
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ArƟcle NaƟonal Environmental Policy Act
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28
ArƟcle NaƟonal Security PresidenƟal Memorandum-33 (NSPM-33) and provisions of the
29 CHIPS and Science Act of 2022, Pub. L. 117-167, SecƟon 10254
ArƟcle Non-SupplanƟng Requirement
30
ArƟcle NoƟce of Funding Opportunity Requirements
31
ArƟcle Patents and Intellectual Property Rights
32
ArƟcle PresidenƟal ExecuƟve Orders
33
ArƟcle Procurement of Recovered Materials
34
ArƟcle RehabilitaƟon Act of 1973
35
ArƟcle ReporƟng Recipient Integrity and Performance MaƩers
36
ArƟcle ReporƟng Subawards and ExecuƟve CompensaƟon 37
ArƟcle Required Use of American Iron, Steel, Manufactured Products, and ConstrucƟon
38 Materials
ArƟcle SAFECOM
39
ArƟcle Subrecipient Monitoring and Management
40
ArƟcle System for Award Management and Unique EnƟty IdenƟfier Requirements 41
ArƟcle TerminaƟon of a Federal Award
42
ArƟcle Terrorist Financing
43
ArƟcle Trafficking VicƟms ProtecƟon Act of 2000(TVPA)
44
ArƟcle UniƟng and Strengthening America by Providing Appropriate Tools Required to
45 Intercept and Obstruct Terrorism (USA PATRIOT) Act of 2001, Pub. L. 107-56
ArƟcle Use of DHS Seal, Logo and Flags
46
ArƟcle Whistleblower ProtecƟon Act
47
ArƟcle Environmental Planning and Historic PreservaƟon (EHP) Review 48
ArƟcle Applicability of DHS Standard Terms and CondiƟons to Tribal NaƟons 49
ArƟcle Acceptance of Post Award Changes
50
ArƟcle DisposiƟon of Equipment Acquired Under the Federal Award 51
ArƟcle Prior Approval for ModificaƟon of Approved Budget 52
ArƟcle Indirect Cost Rate
53
ArƟcle Build America, Buy America Act (BABAA) Required Contract Provision & Self54 CerƟficaƟon
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ArƟcle Summary DescripƟon of Award 55
ArƟcle Non-Applicability of Specific Agreement ArƟcles 56
ArƟcle Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to County of 57 Santa Clara, et al.
v. Noem, et al.
ArƟcle Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of 58 Chicago et al.
v. Noem, et al.
ArƟcle Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of SeaƩle 59 v. Trump,
et al.
ArƟcle Expedited Review of Amendments 60
ArƟcle Reducing Pass-Through Time
61
ArƟcle ProhibiƟon on Covered Foreign Unmanned AircraŌ Systems (UAS) 62
ArƟcle Award Compliance Hold 63
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ArƟcle 1
Assurance, AdministraƟve Requirements, Cost Principles, RepresentaƟons, and CerƟficaƟons
I. Recipients must complete either the Office of Management and Budget (OMB)
Standard Form 424B Assurances – Non- ConstrucƟon Programs, or OMB Standard Form 424D
Assurances – ConstrucƟon Programs, as applicable. Certain assurances in these documents
may not be applicable to your program and the DHS financial assistance office (DHS FAO) may
require applicants to cerƟfy addiƟonal assurances.
Applicants are required to fill out the assurances, as instructed.
ArƟcle 2 General Acknowledgements and Assurances
Recipients are required to follow the applicable provisions of the Uniform
AdministraƟve Requirements, Cost Principles, and Audit Requirements for Federal
Awards in effect as of the federal award date and located in Title 2, Code of Federal
RegulaƟons, Part 200 and adopted by DHS at 2 C.F.R. § 3002.10. All recipients and
subrecipients must acknowledge and agree to provide DHS access to records, accounts,
documents, informaƟon, faciliƟes, and staff pursuant to 2 C.F.R. § 200.337. I. Recipients must
cooperate with any DHS compliance reviews or compliance invesƟgaƟons. II. Recipients must
give DHS access to examine and copy records, accounts, and other documents and sources of
informaƟon related to the federal award and permit access to faciliƟes and personnel. III.
Recipients must submit Ɵmely, complete, and accurate reports to the appropriate DHS
officials and maintain appropriate backup documentaƟon to support the reports. IV.
Recipients must comply with all other special reporƟng, data collecƟon, and evaluaƟon
requirements required by law, federal regulaƟon, NoƟce of Funding Opportunity, federal
award specific terms and condiƟons, and/or DHS Component program guidance.
OrganizaƟon costs related to data and evaluaƟon are allowable. The definiƟon of data and
evaluaƟon costs is in 2 C.F.R. § 200.455(c), the full text of which is incorporated by reference.
V. Recipients must complete DHS Form 3095 within 60 days of receipt of the NoƟce of Award
for the first award under which this term applies. For further instrucƟons and to access the
form, please visit: hƩps://www.dhs.gov/civil-rightsresources-recipientsdhs-financial-
assistance.
ArƟcle 3
Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal award funding when issuing statements,
press releases, requests for proposal, bid invitaƟons, and other documents describing
projects or programs funded in whole or in part with federal award funds.
ArƟcle 4
AcƟviƟes Conducted Abroad
Recipients must coordinate with appropriate government authoriƟes when performing project
acƟviƟes outside the United States obtain all appropriate licenses, permits, or approvals.
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ArƟcle 5 Age DiscriminaƟon Act of 1975
Recipients must comply with the requirements of the Age DiscriminaƟon Act of 1975, Pub. L.
No. 94-135 (codified as amended at Title 42, U.S. Code § 6101 et seq.), which prohibits
discriminaƟon on the basis of age in any program or acƟvity receiving federal financial
assistance.
ArƟcle 6 Americans with DisabiliƟes Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the Americans with
DisabiliƟes Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C. §§ 12101–
12213), which prohibits recipients from discriminaƟng on the basis of disability in the
operaƟon of public enƟƟes, public and private transportaƟon systems, places of public
accommodaƟon, and certain tesƟng enƟƟes.
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ArƟcle 7 Best PracƟces for CollecƟon and Use of Personally IdenƟfiable InformaƟon (1) Recipients
who collect personally idenƟfiable informaƟon (PII) as part of carrying out the scope of work
under a federal award are required to have a publicly available privacy policy that describes
standards on the usage and maintenance of the PII they collect. (2) DefiniƟon. DHS defines
“PII” as any informaƟon that permits the idenƟty of an individual to be directly or indirectly
inferred, including any informaƟon that is linked
or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments:
Privacy Guidance and Privacy Template as useful resources respecƟvely.
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ArƟcle 8
CHIPS and Science Act of 2022, Public Law 117-167 CHIPS
(1) Recipients of DHS research and development (R&D) awards must report to the DHS
Component research program office any finding or determinaƟon of sex based and sexual
harassment and/or an administraƟve or disciplinary acƟon taken against principal
invesƟgators or co-invesƟgators to be completed by an authorized organizaƟonal
representaƟve (AOR) at the recipient insƟtuƟon. (2) NoƟficaƟon. An AOR must disclose the
following informaƟon to agencies within 10 days of the date/the finding is made, or 10 days
from when a recipient imposes an administraƟve acƟon on the reported individual,
whichever is sooner. Reports should include: (a)
Award number, (b) Name of PI or Co-PI being reported, (c) Awardee name, (d) Awardee
address, (e) AOR name, Ɵtle, phone, and email address, (f) IndicaƟon of the report type: (i)
Finding or determinaƟon has been made that the reported individual violated awardee
policies or codes of conduct, statutes, or regulaƟons related to sexual harassment, sexual
assault, or other forms of harassment, including the date that the finding was made. (ii)
ImposiƟon of an administraƟve or disciplinary acƟon by the recipient on the reporƟng
individual related to a finding/determinaƟon or an invesƟgaƟon of an alleged violaƟon of
recipient policy or codes of conduct, statutes, or regulaƟons, or other forms of harassment.
(iii) The date and nature of the
administraƟve/disciplinary acƟon, including a basic explanaƟon or descripƟon of the event,
which should not disclose personally idenƟfiable informaƟon regarding any complaints or
individuals involved. Any descripƟon provided must be consistent with the Family
EducaƟonal Rights in Privacy Act. (3) DefiniƟons. (a) An “authorized organizaƟonal
representaƟve (AOR)” is an administraƟve official who, on behalf of the proposing insƟtuƟon,
is empowered to make cerƟficaƟons and representaƟons and can commit the insƟtuƟon to
the conduct of a project that an agency is being asked to support as well as adhere to various
agency policies and award requirements. (b) “Principal invesƟgators and co-principal
invesƟgators” are award personnel supported by a grant, cooperaƟve agreement, or contract
under Federal law. (c) A “reported individual” refers to recipient personnel who have been
reported to a federal agency for potenƟal sexual harassment violaƟons. (d) “Sex based
harassment” means a form of sex discriminaƟon and includes harassment based on sex, sex
stereotypes, sex characterisƟcs, pregnancy or related condiƟons, sexual orientaƟon, and
gender idenƟty. (e) “Sexual harassment” means unwelcome sexual advances, requests for
sexual favors, and other verbal or physical conduct of a sexual nature when this conduct
explicitly or implicitly affects an individual’s employment, unreasonably interferes with an
individual’s work performance, or creates an inƟmidaƟng, hosƟle, or offensive work
environment, whether such acƟvity is carried out by a supervisor or by a co-worker,
volunteer, or contractor.
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ArƟcle 9 Civil Rights Act of 1964 – Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964, Pub.
L. No. 88-352 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no
person in the United States will, on the grounds of race, color, or naƟonal origin, be excluded
from parƟcipaƟon in, be denied the benefits of, or be subjected to discriminaƟon under any
program or acƟvity receiving federal financial assistance. DHS implemenƟng regulaƟons for
the Act are found at 6 C.F.R. Part 21. Recipients of a federal award from the Federal
Emergency Management Agency
(FEMA) must also comply with FEMA’s implemenƟng regulaƟons at 44 C.F.R. Part 7.
ArƟcle 10
Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No. 90284
(codified as amended at 42 U.S.C. § 3601 et seq.) which prohibits recipients from
discriminaƟng in the sale, rental, financing, and adverƟsing of dwellings, or in the provision
of services in connecƟon. therewith, on the basis of race, color, naƟonal origin, religion,
disability, familial status, and sex, as implemented by the U.S. Department of Housing and
Urban Development at 24 C.F.R. Part 100. The prohibiƟon on disability discriminaƟon
includes the requirement that new mulƟfamily housing with four or more dwelling units—
i.e., the public and common use areas and individual apartment units (all units in buildings
with elevators and ground-floor units in buildings without elevators)—be designed and
constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.)
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ArƟcle 11 CommunicaƟon and CooperaƟon with the Department of Homeland Security and
ImmigraƟon Officials
(1) All recipients and other recipients of funds under this award must agree that they will
comply with the following requirements related to coordinaƟon and cooperaƟon with the
Department of Homeland Security and immigraƟon officials: (a) They must comply with the
requirements of 8 U.S.C. §§ 1373 and 1644. These statutes prohibit restricƟons on
informaƟon sharing by state and local government enƟƟes with DHS regarding the ciƟzenship
or immigraƟon status, lawful or unlawful, of any individual. AddiƟonally, 8 U.S.C. § 1373
prohibits any person or agency from prohibiƟng, or in any way restricƟng, a Federal, State, or
local government enƟty from doing any of the following with respect to informaƟon
regarding the immigraƟon status of any individual: 1) sending such informaƟon to, or
requesƟng or receiving such informaƟon from, Federal immigraƟon officials; 2) maintaining
such informaƟon; or 3) exchanging such informaƟon with any other Federal, State, or local
government enƟty; (b) They must comply with other relevant laws related to immigraƟon,
including prohibiƟons on encouraging or inducing an alien to come to, enter, or reside in the
United States in violaƟon of law, 8 U.S.C. § 1324(a)(1)(A)(iv), prohibiƟons on transporƟng or
moving illegal aliens, 8 U.S.C. § 1324(a)(1)(A)(ii), prohibiƟons on harboring, concealing, or
shielding from detecƟon illegal aliens, 8 U.S.C. § 1324(a)(1)(A)(iii), and any applicable
conspiracy, aiding or abeƫng, or aƩempt liability regarding these statutes; (c) That they will
honor requests for cooperaƟon, such as parƟcipaƟon in joint operaƟons, sharing of
informaƟon, or requests for short term detenƟon of an alien pursuant to a valid detainer. A
jurisdicƟon does not fail to comply with this requirement merely because it lacks the
necessary resources to assist in a parƟcular instance; (d) That they will provide access to
detainees, such as when an immigraƟon officer seeks to interview a person who might be a
removable alien; and (e) That they will not leak or otherwise publicize the existence of an
immigraƟon enforcement operaƟon. (2) The recipient must cerƟfy under penalty of perjury
pursuant to 28 U.S.C. § 1746 and using a form that is acceptable to DHS, that it will comply
with the requirements of this term. AddiƟonally, the recipient agrees that it will require any
subrecipients or contractors to cerƟfy in the same manner that they will comply with this
term prior to providing them with any funding under this award. (3) The recipient agrees that
compliance with this term is material to the Government’s decision to make or conƟnue with
this award and that the Department of homeland Security may terminate this grant, or take
any other allowable enforcement acƟon, if the recipient fails to comply with this term.
ArƟcle 12
Copyright
Recipients must affix the applicable copyright noƟces of 17 U.S.C. §§ 401 or 402 to any work
first produced under federal awards and also include an acknowledgement that the work was
produced under a federal award (including the federal award number and federal awarding
agency). As detailed in 2 C.F.R. § 200.315, a federal awarding agency reserves a royalty-free,
nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for
federal purposes and to authorize others to do so.
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ArƟcle 13 Debarment and Suspension
Recipients must comply with the non-procurement debarment and suspension regulaƟons
implemenƟng ExecuƟve Orders 12549 and 12689 set forth at 2 C.F.R. Part 180 as
implemented by DHS at 2 C.F.R. Part 3000. These regulaƟons prohibit recipients from
entering into covered transacƟons (such as subawards and contracts) with certain parƟes
that are debarred, suspended, or otherwise excluded from or ineligible for parƟcipaƟon in
federal assistance programs or acƟviƟes.
ArƟcle 14 Drug-Free Workplace RegulaƟons
Recipients must comply with drug-free workplace requirements in Subpart B (or
Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the
Government- wide implementaƟon (2 C.F.R. Part 182) of the Drug-Free Workplace Act of
1988 (41 U.S.C. §§ 8101-8106).
ArƟcle 15
DuplicaƟve Costs
Recipients are prohibited from charging any cost to this federal award that will be included as
a cost or used to meet cost sharing requirements of any other federal award in either the
current or a prior budget period. See 2 C.F.R. § 200.403(f). However, recipients may shiŌ costs
that are allowable under two or more federal awards where otherwise permiƩed by federal
statutes, regulaƟons, or the federal award terms and condiƟons.
ArƟcle 16
EducaƟon Amendments of 1972 (Equal Opportunity in EducaƟon Act) – Title IX
Recipients must comply with the requirements of Title IX of the EducaƟon
Amendments of 1972, Pub. L. No. 92-318 (codified as amended at 20 U.S.C. § 1681 et seq.),
which provide that no person in the United States will, on the basis of sex, be excluded from
parƟcipaƟon in, be denied the benefits of, or be subjected to discriminaƟon under any
educaƟonal program or acƟvity receiving federal financial assistance. DHS implemenƟng
regulaƟons are codified at 6 C.F.R. Part 17. Recipients of a federal award from the Federal
Emergency Management Agency (FEMA) must also comply with FEMA’s implemenƟng
regulaƟons at 44 C.F.R. Part 19.
ArƟcle 17 Energy Policy and ConservaƟon Act
Recipients must comply with the requirements of the Energy Policy and ConservaƟon Act, Pub.
L. No. 94-163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies
relaƟng to energy efficiency that are defined in the state energy conservaƟon plan issued in
compliance with this Act.
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ArƟcle 18
Equal Treatment of Faith-Based OrganizaƟons
It is DHS policy to ensure the equal treatment of faith-based organizaƟons in social service
programs administered or supported by DHS or its component agencies, enabling those
organizaƟons to parƟcipate in providing important social services to beneficiaries. Recipients
must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19
and other applicable statutes, regulaƟons, and guidance governing the parƟcipaƟons of faith-
based organizaƟons in individual DHS programs.
ArƟcle 19
AnƟ-DiscriminaƟon
Recipients must comply with all applicable Federal anƟ-discriminaƟon laws material to the
government’s payment decisions for purposes of 31 U.S.C. § 372(b)(4). (1) DefiniƟons. As
used in this clause – (a) DEI means “diversity, equity, and inclusion.” (b) DEIA means
“diversity, equity, inclusion, and accessibility.” (c) Discriminatory equity ideology has the
meaning set forth in SecƟon 2(b) of ExecuƟve Order 14190 of January 29, 2025. (d) Federal
anƟ-discriminaƟon laws mean Federal civil rights law that protect individual Americans from
discriminaƟon on the basis of race, color, sex, religion, and naƟonal origin. (e) Illegal
immigrant means any alien, as defined in 8 U.S.C. § 1101(a)(3), who has no lawful
immigraƟon status in the United States.(2) Grant award cerƟficaƟon. (a) By accepƟng the
grant award, recipients are cerƟfying that: (i) They do not, and will not during the term of this
financial assistance award, operate any programs that advance or promote DEI, DEIA, or
discriminatory equity ideology in violaƟon of Federal anƟ-discriminaƟon laws; and (ii) They
do not engage in and will not during the term of this award engage in, a discriminatory
prohibited boycoƩ. (iii) They do not, and will not during the term of this award, operate any
program that benefits illegal immigrants or incenƟvizes illegal immigraƟon. (3) DHS reserves
the right to suspend payments in whole or in part and/or terminate financial assistance
awards if the Secretary of Homeland Security or her designee determines that the recipient
has violated any provision of subsecƟon (2). (4) Upon suspension or terminaƟon under
subsecƟon (3), all funds received by the recipient shall be deemed to be in excess of the
amount that the recipient is determined to be enƟtled to under the Federal award for
purposes of 2 C.F.R. § 200.346. As such, all amounts received will consƟtute a debt to the
Federal Government that may be pursued to the maximum extent permiƩed by law.
ArƟcle 20 False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§ 3729-
3733, which prohibit the submission of false or fraudulent claims for payment to the Federal
Government. (See 31 U.S.C. §§ 3801-3812, which details the administraƟve remedies for false
claims and statements made.)
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ArƟcle 21 Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and
benefit overpayments. See OMB Circular A-129.
ArƟcle 22 Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging while
driving recipient-owned, recipient-rented, or privately owned vehicles when on official
government business or when performing any work for or on behalf of the Federal
Government. Recipients are also encouraged to conduct the iniƟaƟves of the type described
in SecƟon 3(a) of ExecuƟve Order 13513.
ArƟcle 23 Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (a list of cerƟfied air carriers
can be found at: CerƟficated Air Carriers List | US Department of
TransportaƟon, hƩps://www.transportaƟon.gov/policy/aviaƟon-policy/cerƟficatedaircarriers-
list)for internaƟonal air transportaƟon of people and property to the extent that such service
is available, in accordance with the InternaƟonal Air TransportaƟon Fair CompeƟƟve PracƟces
Act of 1974, 49 U.S.C. § 40118, and the interpretaƟve guidelines issued by the Comptroller
General of the United States in the March 31, 1981, amendment to Comptroller General
Decision B-138942.
ArƟcle 24
Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference, meeƟng, convenƟon, or training space funded
enƟrely or in part by federal award funds complies with the fire prevenƟon and control
guidelines of SecƟon 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a.
ArƟcle 25
John S. McCain NaƟonal Defense AuthorizaƟon Act of Fiscal Year 2019
Recipients, subrecipients, and their contractors and subcontractors are subject to the
prohibiƟons described in secƟon 889 of the John S. McCain NaƟonal Defense AuthorizaƟon
Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471,
and Appendix II to 2 C.F.R. Part 200. The statute – as it applies to DHS recipients, subrecipients,
and their contractors and subcontractors – prohibits obligaƟng or expending federal award
funds on certain telecommunicaƟons and video surveillance products and contracƟng with
certain enƟƟes for naƟonal security reasons.
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ArƟcle 26 Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Recipients must comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.)
prohibiƟon against discriminaƟon on the basis of naƟonal origin, which requires that
recipients of federal financial assistance take reasonable steps to provide meaningful access
to persons with limited English proficiency (LEP) to their programs and services. For
addiƟonal assistance and informaƟon regarding language access obligaƟons, please refer to
the DHS Recipient Guidance:
hƩps://www.dhs.gov/guidance-published-help- department-supportedorganizaƟonsprovide-
meaningful-access-people-limited and addiƟonal resources on hƩp://www.lep.gov.
ArƟcle 27
Lobbying ProhibiƟons
Recipients must comply with 31 U.S.C. § 1352 and 6 C.F.R. Part 9, which provide that none of
the funds provided under a federal award may be expended by the recipient to pay any
person to influence, or aƩempt to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connecƟon with any federal acƟon related to a federal award or contract, including any
extension, conƟnuaƟon, renewal, amendment, or modificaƟon. Per 6 C.F.R. Part 9, recipients
must file a lobbying cerƟficaƟon form as described in Appendix A to 6 C.F.R. Part 9 or
available on Grants.gov as the Grants.gov Lobbying Form and file a lobbying disclosure form
as described in Appendix B to 6 C.F.R. Part 9 or available on Grants.gov as the Disclosure of
Lobbying AcƟviƟes (SF-LLL).
ArƟcle 28
NaƟonal Environmental Policy Act
Recipients must comply with the requirements of the NaƟonal Environmental Policy Act of
1969, Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq.) (NEPA) and
the Council on Environmental Quality (CEQ) RegulaƟons for ImplemenƟng the Procedural
Provisions of NEPA, which require recipients to use all pracƟcable means within their
authority, and consistent with other essenƟal consideraƟons of naƟonal policy, to create and
maintain condiƟons under which people and nature can exist in producƟve harmony and
fulfill the social, economic, and other needs of present and future generaƟons of Americans.
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ArƟcle 29
NaƟonal Security PresidenƟal Memorandum-33 (NSPM-33) and provisions of the CHIPS and
Science Act of 2022, Pub. L. 117-167, SecƟon 10254
(1) Recipient research insƟtuƟons (“covered insƟtuƟons”) must comply with the requirements
in NSPM-33 and provisions of Pub. L.117-167, SecƟon 10254 (codified at 42 U.S.C. § 18951)
cerƟfying that the insƟtuƟon has established and operates a research security program that
includes elements relaƟng to: (a) cybersecurity; (b) foreign travel security; (c) research security
training; and (d) export control training, as appropriate. (2) DefiniƟon. “Covered insƟtuƟons”
means recipient research insƟtuƟons receiving federal Research and Development (R&D)
science and engineering support
“in excess of $50 million per year.”
ArƟcle 30
Non-SupplanƟng Requirement
Recipients of federal awards under programs that prohibit supplanƟng by law must ensure
that federal funds supplement but do not supplant non-federal funds that, in the absence of
such federal funds, would otherwise have been made available for the same purpose.
ArƟcle 31 NoƟce of Funding Opportunity Requirements
All the instrucƟons, guidance, limitaƟons, scope of work, and other condiƟons set forth in
the NoƟce of Funding Opportunity (NOFO) for this federal award are incorporated by
reference. All recipients must comply with any such requirements set forth in the NOFO. If a
condiƟon of the NOFO is inconsistent with these terms and condiƟons and any such terms of
the federal award, the condiƟon in the NOFO shall be invalid to the extent of the
inconsistency. The remainder of that condiƟon and all other condiƟons set forth in the NOFO
shall remain in effect.
ArƟcle 32
Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable regulaƟons
governing invenƟons and patents, including the regulaƟons issued by the
Department of Commerce at 37 C.F.R. Part 401 (Rights to InvenƟons Made by
Nonprofit OrganizaƟons and Small Business Firms under Government Awards, Contracts, and
CooperaƟve Agreements) and the standard patent rights clause set forth at 37 C.F.R. § 401.14.
ArƟcle 33 PresidenƟal ExecuƟve Orders
Recipients must comply with the requirements of PresidenƟal ExecuƟve Orders related to
grants (also known as federal assistance and financial assistance), the full text of which are
incorporated by reference.
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ArƟcle 34 Procurement of Recovered Materials
States, poliƟcal subdivisions of states, and their contractors must comply with SecƟon
6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965) (codified as
amended by the Resource ConservaƟon and Recovery Act at 42 U.S.C. § 6962) and 2 C.F.R. §
200.323. The requirements of SecƟon 6002 include procuring only items designated in
guidelines of the Environmental ProtecƟon Agency (EPA) at 40 C.F.R. Part 247 that contain the
highest percentage of recovered materials pracƟcable, consistent with maintaining a
saƟsfactory level of compeƟƟon.
ArƟcle 35
RehabilitaƟon Act of 1973
Recipients must comply with the requirements of SecƟon 504 of the RehabilitaƟon Act of
1973, Pub. L. No. 93-112 (codified as amended at 29 U.S.C. § 794), which provides that no
otherwise qualified handicapped individuals in the United States will, solely by reason of the
handicap, be excluded from parƟcipaƟon in, be denied the benefits of, or be subjected to
discriminaƟon under any program or acƟvity receiving federal financial assistance.
ArƟcle 36 ReporƟng Recipient Integrity and Performance MaƩers
If the total value of any currently acƟve grants, cooperaƟve agreements, and procurement
contracts from all federal awarding agencies exceeds $10,000,000 for any period of Ɵme
during the period of performance of the federal award, then the recipient must comply with
the requirements set forth in the government-wide federal award term and condiƟon for
Recipient Integrity and Performance MaƩers is in 2 C.F.R. Part 200, Appendix XII, the full text
of which is incorporated by reference.
ArƟcle 37 ReporƟng Subawards and ExecuƟve CompensaƟon
For federal awards that total or exceed $30,000, recipients are required to comply with the
requirements set forth in the government-wide federal award term and condiƟon on
ReporƟng Subawards and ExecuƟve CompensaƟon set forth at 2 C.F.R. Part 170, Appendix A,
the full text of which is incorporated by reference.
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ArƟcle 38
Required Use of American Iron, Steel, Manufactured Products, and ConstrucƟon Materials
(1) Recipients of a federal award from a financial assistance program that provides funding
for infrastructure are hereby noƟfied that none of the funds provided under this federal
award may be used for a project for infrastructure unless: (a) all iron and steel used in the
project are produced in the United States—this means all manufacturing processes, from the
iniƟal melƟng stage through the applicaƟon of coaƟngs, occurred in the United States; (b) all
manufactured products used in the project are produced in the United States—this means
the manufactured product was manufactured in the United States; and the cost of the
components of the manufactured product that are mined, produced, or manufactured in the
United States is greater than 55 percent of the total cost of all components of the
manufactured product, unless another standard for determining the minimum amount of
domesƟc content of the manufactured product has been established under applicable law or
regulaƟon; and (c) all construcƟon materials are manufactured in the United States—this
means that all manufacturing processes for the construcƟon material occurred in the United
States. (2) The Buy America preference only applies to arƟcles, materials, and supplies that
are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does
not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the
construcƟon site and removed at or before the compleƟon of the infrastructure project. Nor
does a Buy America preference apply to equipment and furnishings, such as movable chairs,
desks, and portable computer equipment, that are used at or within the finished
infrastructure project but are not an integral part of the structure or permanently affixed to
the infrastructure project. (3) Waivers When necessary, recipients may apply for, and the
agency may grant, a waiver from these requirements. The agency should noƟfy the recipient
for informaƟon on the process for requesƟng a waiver from these requirements. (a) When
the Federal agency has determined that one of the following excepƟons applies, the federal
awarding official may waive the applicaƟon of the domesƟc content procurement preference
in any case in which the agency determines that: (i) applying the domesƟc content
procurement preference would be inconsistent with the public interest; (ii) the types of iron,
steel, manufactured products, or construcƟon materials are not produced in the United
States in sufficient and reasonably available quanƟƟes or of a saƟsfactory quality; or (iii) the
inclusion of iron, steel, manufactured products, or construcƟon materials produced in the
United States will increase the cost of the overall project by more than 25 percent. (b) A
request to waive the applicaƟon of the domesƟc content procurement preference must be in
wriƟng. The agency will provide instrucƟons on the format, contents, and supporƟng
materials required for any waiver request. Waiver requests are subject to public comment
periods of no less than 15 days and must be reviewed by the Made in America Office. (c)
There may be instances where a federal award qualifies, in whole or in part, for an exisƟng
waiver described at “Buy America” Preference in FEMA Financial Assistance Programs for
Infrastructure | FEMA.gov. (4) DefiniƟons. The definiƟons applicable to this term are set forth
at 2 C.F.R. § 184.3, the full text of which is incorporated by reference.
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ArƟcle 39 SAFECOM
Recipients receiving federal awards made under programs that provide emergency
communicaƟon equipment and its related acƟviƟes must comply with the SAFECOM Guidance
for Emergency CommunicaƟon Grants, including provisions on technical standards that ensure
and enhance interoperable communicaƟons. The SAFECOM
Guidance is updated annually and can be found at Funding and Sustainment | CISA.
ArƟcle 40 Subrecipient Monitoring and Management
Pass-through enƟƟes must comply with the requirements for subrecipient monitoring and
management as set forth in 2 C.F.R. §§ 200.331-333.
ArƟcle 41 System for Award Management and Unique EnƟty IdenƟfier Requirements Recipients are
required to comply with the requirements set forth in the
governmentwide federal award term and condiƟon regarding the System for Award
Management and Unique EnƟty IdenƟfier Requirements in 2 C.F.R. Part 25, Appendix A, the
full text of which is incorporated reference.
ArƟcle 42
TerminaƟon of a Federal Award
(1) By DHS. DHS may terminate a federal award, in whole or in part, for the following reasons:
(a) If the recipient fails to comply with the terms and condiƟons of the federal award; (b)
With the consent of the recipient, in which case the parƟes must agree upon the terminaƟon
condiƟons, including the effecƟve date, and in the case of parƟal terminaƟon, the porƟon to
be terminated; or (c) Pursuant to the terms and condiƟons of the federal award, including, to
the extent authorized by law, if the federal award no longer effectuates the program goals or
agency prioriƟes. (3) By the Recipient. The recipient may terminate the federal award, in
whole or in part, by sending wriƩen noƟficaƟon to DHS staƟng the reasons for such
terminaƟon, the effecƟve date, and in the case of parƟal terminaƟon, the porƟon to be
terminated. However, if DHS determines that the remaining porƟon of the federal award will
not accomplish the purposes for which the federal award was made, DHS may terminate the
federal award in its enƟrety. (4) NoƟce. Either party will provide wriƩen noƟce of intent to
terminate for any reason to the other party no less than 30 calendar days prior to the
effecƟve date of the terminaƟon. (5) Compliance with Closeout Requirements for Terminated
Awards. The recipient must conƟnue to comply with closeout requirements in 2 C.F.R. §§
200.344200.345 aŌer an award is terminated.
ArƟcle 43 Terrorist Financing
Recipients must comply with ExecuƟve Order 13224 and applicable statutory prohibiƟons on
transacƟons with, and the provisions of resources and support to, individuals and
organizaƟons associated with terrorism. Recipients are legally responsible for en suring
compliance with the ExecuƟve Order and laws.
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ArƟcle 44
Trafficking VicƟms ProtecƟon Act of 2000(TVPA)
Recipients must comply with the requirements of the government-wide federal award term
and condiƟon which implements Trafficking VicƟms ProtecƟon Act of 2000, Pub. L. No. 106-
386, § 106 (codified as amended at 22 U.S.C. § 7104). The federal award term a nd condiƟon
is in 2 C.F.R. § 175.105, the full text of which is incorporated by reference.
ArƟcle 45 UniƟng and Strengthening America by Providing Appropriate Tools Required to Intercept
and Obstruct Terrorism (USA PATRIOT) Act of 2001, Pub. L. 10756
Recipients must comply with the requirements of Pub. L. 107-56, SecƟon 817 of the USA
PATRIOT Act, which amends 18 U.S.C. §§ 175–175c.
ArƟcle 46 Use of DHS Seal, Logo and Flags
Recipients must obtain wriƩen permission from DHS prior to using the DHS seals, logos, crests,
or reproducƟons of flags, or likenesses of DHS agency officials. This includes use of DHS
component (e.g., FEMA, CISA, etc.) seals, logos, crests, or reproducƟons of flags, or likenesses
of component officials.
ArƟcle 47 Whistleblower ProtecƟon Act
Recipients must comply with the statutory requirements for whistleblower protecƟons in 10
U.S.C § 470141 U.S.C. § 4712.
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ArƟcle 48 Environmental Planning and Historic PreservaƟon (EHP) Review DHS/FEMA funded
acƟviƟes that could have an impact on the environment are subject to the FEMA EHP
review process. This review does not address all federal, state, and local requirements.
Acceptance of federal funding requires the recipient to comply with all federal, state, and
local laws. DHS/FEMA is required to consider the potenƟal impacts to natural and cultural
resources of all projects funded by DHS/FEMA grant funds, through its EHP review process,
as mandated by: the
NaƟonal Environmental Policy Act; Endangered Species Act; NaƟonal Historic
PreservaƟon Act of 1966, as amended; Clean Water Act; Clean Air Act; NaƟonal Flood
Insurance Program regulaƟons; and any other applicable laws, regulaƟons and execuƟve
orders. General guidance for FEMA’s EHP process is available on the DHS/FEMA Website.
Specific applicant guidance on how to submit informaƟon for EHP review depends on the
individual grant program. Applicants should contact their grant Program Officer to be put
into contact with EHP staff responsible for assisƟng their specific grant program. The FEMA
EHP review process must be completed before funds are released to carry out the proposed
project, otherwise, DHS/FEMA may not be able to fund the project due to noncompliance
with EHP laws, execuƟve orders, regulaƟons, and policies. DHS/FEMA may also need to
perform a project closeout review to ensure the applicant complied with all required EHP
condiƟons idenƟfied in the iniƟal review. If ground disturbing acƟviƟes occur during
construcƟon, the applicant will monitor the ground disturbance, and if any potenƟal
archaeological resources are discovered, the applicant will immediately cease work in that
area and noƟfy the pass-through enƟty, if applicable, and DHS/FEMA. EO 11988, Floodplain
Management, and EO 11990, ProtecƟon of Wetlands, require that all federal acƟons in or
affecƟng the floodplain or wetlands be reviewed for opportuniƟes to relocate, and be
evaluated for social, economic, historical, environmental, legal, and safety consideraƟons.
FEMA’s regulaƟons at 44 C.F.R. Part 9 implement the EOs and require an eight-step review
process if a proposed acƟon is in a floodplain or wetland or has the potenƟal to affect or be
affected by a floodplain or wetland. The regulaƟon also requires that the federal agency
provide public noƟce of the proposed acƟon at the earliest possible Ɵme to provide the
opportunity for public involvement in the decision-making process (44 C.F.R. § 9.8). Where
there is no opportunity to relocate the federal acƟon, FEMA is required to undertake a
detailed review to determine what measures can be taken to minimize future damages to
the floodplain or wetland.
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ArƟcle 49
Applicability of DHS Standard Terms and CondiƟons to Tribal NaƟons The DHS Standard
Terms and CondiƟons are a restatement of general requirements imposed upon recipients
and flow down to sub-recipients as a maƩer of law, regulaƟon, or execuƟve order. If the
requirement does not apply to Tribal NaƟons, or there is a federal law or regulaƟon
exempƟng its applicaƟon to Tribal NaƟons, then the acceptance by Tribal NaƟons, or
acquiescence to DHS Standard Terms and
CondiƟons does not change or alter its inapplicability to a Tribal NaƟon. The execuƟon of grant
documents is not intended to change, alter, amend, or impose addiƟonal liability or
responsibility upon the Tribal NaƟons where it does not already exist.
ArƟcle 50
Acceptance of Post Award Changes
In the event FEMA determines that an error in the award package has been made, or if an
administraƟve change must be made to the award package, recipients will be noƟfied of the
change in wriƟng. Once the noƟficaƟon has been made, any subsequent requests for funds
will indicate recipient acceptance of the changes to the award. Please email FEMA Grant
Management OperaƟons at: ASK-GMD@fema.dhs.gov for any quesƟons.
ArƟcle 51
DisposiƟon of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award is no longer needed for
the original project or program or for other acƟviƟes currently or previously supported by a
federal awarding agency, the non-state recipient or subrecipient (including subrecipients of a
State or Tribal NaƟon), must request instrucƟons from
FEMA to make proper disposiƟon of the equipment pursuant to 2 C.F.R. secƟon 200.313(e).
State recipients must follow the disposiƟon requirements in accordance with State laws and
procedures. 2 C.F.R. secƟon 200.313(b). Tribal NaƟons must follow the disposiƟon
requirements in accordance with Tribal laws and procedures noted in 2 C.F.R. secƟon
200.313(b); and if such laws and procedures do not exist, then Tribal NaƟons must follow the
disposiƟon instrucƟons in 2 C.F.R. secƟon 200.313(e).
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ArƟcle 52 Prior Approval for ModificaƟon of Approved Budget
Before making any change to the FEMA approved budget for this award, a wriƩen request
must be submiƩed and approved by FEMA as required by 2 C.F.R. secƟon 200.308. For
purposes of non-construcƟon projects, FEMA is uƟlizing its discreƟon to impose an addiƟonal
restricƟon under 2 C.F.R. secƟon 200.308(i) regarding the transfer of funds among direct cost
categories, programs, funcƟons, or acƟviƟes. For awards with an approved budget where the
federal share is greater than the simplified acquisiƟon threshold (currently $250,000) and
where the cumulaƟve amount of such transfers exceeds or is expected to exceed ten percent
(10%) of the total budget FEMA last approved, transferring funds among direct cost
categories, programs, funcƟons, or acƟviƟes is unallowable without prior wriƩen approval
from FEMA. For purposes of awards that support both construcƟon and non-construcƟon
work, 2 C.F.R. secƟon 200.308((f)(9) requires the recipient to obtain prior wriƩen approval
from FEMA before making any fund or budget transfers between the two types of work. Any
deviaƟons from a FEMA approved budget must be reported in the first Federal Financial
Report (SF-425) that is submiƩed following any budget deviaƟon, regardless of whether the
budget deviaƟon requires prior wriƩen approval.
ArƟcle 53
Indirect Cost Rate
2 C.F.R. secƟon 200.211(b)(16) requires the terms of the award to include the indirect cost rate
for the federal award. If applicable, the indirect cost rate for the award is stated in the budget
documents or other materials approved by FEMA and included in the award file.
ArƟcle 54
Build America, Buy America Act (BABAA) Required Contract Provision & SelfCerƟficaƟon
In addiƟon to the DHS Standard Terms & CondiƟons regarding Required Use of American Iron,
Steel, Manufactured Products, and ConstrucƟon Materials, recipients and subrecipients of
FEMA financial assistance for programs that are subject to BABAA must include a Buy America
preference contract provision as noted in 2
C.F.R. secƟon 184.4 and a self-cerƟficaƟon as required by the FEMA Buy America
Preference in FEMA Financial Assistance Programs for Infrastructure (FEMA Interim Policy
#207-22-0001). This requirement applies to all subawards, contracts, and purchase orders for
work performed, or products supplied under the FEMA award subject to BABAA.
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ArƟcle 55
Summary DescripƟon of Award
The purpose of the FY 2026 FWCGP is to enhance security and preparedness for the 2026 FIFA
World Cup events in the United States. This standalone grant program supports the safe
execuƟon of the largest sporƟng event in history, co-hosted with Canada and Mexico, which is
expected to aƩract over five million internaƟonal visitors and generate tens of billions of
dollars in economic acƟvity across 11 U.S. host ciƟes over 38 days. The program addresses
significant security challenges, with all 78 U.S.based matches designated as Special Event
Assessment RaƟng (SEAR) I and II events, building on historical federal support for major
events like the Olympics. This FWCGP award consists of funding in the amount of
$32,252,845.00. This grant program funds a range of acƟviƟes, including planning,
organizaƟon, equipment purchase, training, exercises, and management and administraƟon.
ArƟcle 56 Non-Applicability of Specific Agreement ArƟcles
Notwithstanding their inclusion in this award package, the following Agreement
ArƟcles do not apply to this grant award: 1. CommunicaƟon and CooperaƟon with the
Department of Homeland Security and ImmigraƟon Officials. 2. Paragraph (2)(a)(iii) of AnƟ-
DiscriminaƟon. 3. TerminaƟon of a Federal Award This provision is consistent with the terms
of the NoƟce of Funding Opportunity which state that Paragraphs C.IX (CommunicaƟon and
CooperaƟon with the Department of Homeland Security and ImmigraƟon Officials),
C.XVII(2)(a)(iii) (AnƟ-DiscriminaƟon Grant Award CerƟficaƟon regarding immigraƟon), and
C.XL (TerminaƟon of a Federal Award) of the FY 2025 DHS Standard Terms and CondiƟons do
not apply to this award.
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ArƟcle 57
Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to County of Santa
Clara, et al. v. Noem, et al.
Pursuant to the preliminary injuncƟon order issued on November 21, 2025, in County of
Santa Clara et al. v. Noem, et al., No. 25-cv-08330-WHO (N.D. Cal.), the following terms and
condiƟons do not apply to awards or subawards issued to any of the plainƟffs subject to the
preliminary injuncƟon order while the order remains in effect: (1) SecƟon C.XVII of the DHS
Standard Terms and CondiƟons Ɵtled "AnƟ-
DiscriminaƟon" and the Agreement ArƟcle Ɵtled “AnƟ-DiscriminaƟon” in this award package;
and (2) SecƟon C.XXXI of the DHS Standard Terms and CondiƟons Ɵtled
"PresidenƟal ExecuƟve Orders" and the Agreement ArƟcle Ɵtled “PresidenƟal ExecuƟve
Orders” in this award package. If the preliminary injuncƟon is stayed, vacated, or
exƟnguished, SecƟon C.XVII of the DHS Standard Terms and CondiƟons Ɵtled "AnƟ-
DiscriminaƟon", the “AnƟ-DiscriminaƟon” Agreement ArƟcle, SecƟon C.XXXI of the DHS
Standard Terms and CondiƟons Ɵtled "PresidenƟal ExecuƟve Orders," and the Agreement
ArƟcle Ɵtled “PresidenƟal ExecuƟve Orders” will immediately become effecƟve. As stated in
the Agreement ArƟcle Ɵtled “NonApplicability of Specific Agreement ArƟcles, Paragraph
2(a)(iii) of the “AnƟDiscriminaƟon” Agreement ArƟcle and Paragraph 2(a)(iii) of SecƟon C.XVII
of the DHS Standard Terms and CondiƟons will not apply even if the preliminary injuncƟon is
stayed, vacated, or exƟnguished.
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ArƟcle 58 Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of Chicago et al.
v. Noem, et al.
Pursuant to the preliminary injuncƟon order issued on November 21, 2025, in City of Chicago
et al. v. Noem, et al., No. 25-CV-12765 (N.D. Ill.), the following terms and condiƟons do not
apply to awards or subawards issued to any of the plainƟffs subject to the preliminary
injuncƟon order while the order remains in effect: (1) SecƟon C.XVII of the DHS Standard
Terms and CondiƟons Ɵtled "AnƟ-DiscriminaƟon" and the Agreement ArƟcle Ɵtled “AnƟ-
DiscriminaƟon” in this award package; and (2) SecƟon
C.XXXI of the DHS Standard Terms and CondiƟons Ɵtled "PresidenƟal ExecuƟve Orders" and
the Agreement ArƟcle Ɵtled “PresidenƟal ExecuƟve Orders” in this award package. If the
preliminary injuncƟon is stayed, vacated, or exƟnguished, SecƟon C.XVII of the DHS Standard
Terms and CondiƟons Ɵtled "AnƟ-DiscriminaƟon", the “AnƟ-DiscriminaƟon” Agreement
ArƟcle, SecƟon C.XXXI of the DHS Standard Terms and CondiƟons Ɵtled "PresidenƟal ExecuƟve
Orders," and the Agreement ArƟcle Ɵtled “PresidenƟal ExecuƟve Orders” will immediately
become effecƟve. As stated in the
Agreement ArƟcle Ɵtled “Non-Applicability of Specific Agreement ArƟcles, Paragraph
2(a)(iii) of the “AnƟ-DiscriminaƟon” Agreement ArƟcle and Paragraph 2(a)(iii) of SecƟon C.XVII
of the DHS Standard Terms and CondiƟons will not apply even if the preliminary injuncƟon is
stayed, vacated, or exƟnguished.
ArƟcle 59 Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of SeaƩle v.
Trump, et al.
Pursuant to the preliminary injuncƟon order issued on October 31, 2025, in City of SeaƩle v.
Trump, et al., No. 2:25-cv-01435-BJR (W.D. Wa.), the following terms and condiƟons do not
apply to awards or subawards issued to any of the plainƟffs subject to the preliminary
injuncƟon order while the order remains in effect: SecƟon C.XVII of the DHS Standard Terms
and CondiƟons Ɵtled "AnƟ-DiscriminaƟon" and the
Agreement ArƟcle Ɵtled “AnƟ-DiscriminaƟon” in this award package. If the preliminary
injuncƟon is stayed, vacated, or exƟnguished, SecƟon C.XVII of the DHS Standard Terms and
CondiƟons Ɵtled "AnƟ-DiscriminaƟon" and the “AnƟ-DiscriminaƟon”
Agreement ArƟcle will immediately become effecƟve. As stated in the Agreement ArƟcle
Ɵtled “Non-Applicability of Specific Agreement ArƟcles, Paragraph 2(a)(iii) of the “AnƟ-
DiscriminaƟon” Agreement ArƟcle and Paragraph 2(a)(iii) of SecƟon C.XVII of the DHS
Standard Terms and CondiƟons will not apply even if the preliminary injuncƟon is stayed,
vacated, or exƟnguished.
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ArƟcle 60 Expedited Review of Amendments
For any amendment submiƩed by the Host City CommiƩee Task Force that requires prior
approval by the State government pass-through enƟty under 2 CFR part 200, the pass-through
enƟty must take acƟon on that request within 10 business days and report the request and
change to FEMA.
ArƟcle 61 Reducing Pass-Through Time
Notwithstanding the 45 day pass-through requirement in the NOFO, FEMA recognizes the
urgency in which the grant’s stakeholders require access to the funding to enhance the
security and preparedness for the 2026 World Cup events in the United States, the recipient
must pass-through 100% of funds to the Host
CommiƩee Task Force subrecipients within ten (10) business days aŌer receipt of the funds in
a manner that is otherwise consistent with the requirements described within the FWCGP
NOFO.
ArƟcle 62
ProhibiƟon on Covered Foreign Unmanned AircraŌ Systems (UAS)
As a condiƟon of this award, recipients, subrecipients, and their contractors or subcontractors
must comply with SecƟon 1825 of the American Security Drone Act of 2023, as enacted in the
NaƟonal Defense AuthorizaƟon Act for Fiscal Year 2024 (Pub.
L. No. 118-31 §§ 1821-33, 41 U.S.C. 3901 note prec.). Federal funds may not be used to
procure, operate, or otherwise support any covered unmanned aircraŌ system (UAS) that is
manufactured or assembled by a covered foreign enƟty, or in connecƟon with the operaƟon
of such a system. For further guidance, refer to Public Law 118-31 and OMB Memorandum
M-26-02, Ensuring Government Use of Secure Un-manned AircraŌ Systems and SupporƟng
United States Producers. Failure to comply with these requirements may result in the
withholding of funds, suspension, or terminaƟon of the award.
ArƟcle 63 Award Compliance Hold
Please note that FEMA may reinstate budget or program funding holds if submi Ʃed
documentaƟon is incomplete or inconsistent with program requirements. All costs charged to
the federal award remain subject to FEMA review and must comply with the terms and
condiƟons of the award. If issues arise, we will noƟfy you promptly and work with you to
resolve them.
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ATTACHMENT D
WORK PLAN
FY 2026 FIFA World Cup Grant Program
The purpose of this attachment is to identify the activities planned by the Subrecipient under this Grant
Agreement.
The Subrecipient's approved Work Plan is incorporated herein by reference and attached to this Agreement.
Activities must align with the requirements of the NOFO, the Manual, and the approved application for
funding.
PROJECT DESCRIPTION
PURPOSE and NEED: Explain the overall goal of the project and the specific public safety and security need it addresses. Why is the project
needed?
Project Description – Purpose and Need
The City of Renton’s FIFA World Cup 2026 Public Safety Project is designed to enhance public safety, protect critical infrastructure, and
strengthen emergency preparedness for high-profile international events within the city and surrounding jurisdictions. The overall goal of the
project is to ensure a safe, secure, and coordinated environment for participants, spectators, and staff at two designated venues (team hotel,
practice facility), and transportation corridors during World Cup activities.
This project addresses critical public safety and security needs identified through operational assessments, interagency planning, and planning
with the Seattle FIFA security team. Key challenges include limited staffing capacity to sustain high-visibility operations across multiple venues,
complex communication and coordination requirements across multiple agencies, predictable vulnerabilities during team transportation, and
emerging aerial threats from unmanned aircraft systems (UAS). Without dedicated resources, advanced operational planning, and interagency
coordination, these gaps could increase the risk of incidents and reduce response effectiveness during mass gatherings and high-profile events.
The project is needed to provide dedicated staffing, operational oversight, and advanced capabilities while enhancing interagency
communication, planning, and situational awareness. By addressing these needs proactively, the City of Renton will reduce risk, improve
response times/coverage, strengthen coordination among law enforcement, fire, and emergency management, while ensuring a safe and flexible
operational environment for FIFA World Cup 2026 events.
PLANNED WORK: Describe the activities, services, and/or equipment purchases included.
Planned Work
The project will fund staffing, operational support, planning, and management, and training to enhance public safety for FIFA World Cup 2026
events. Activities include: deployment of dedicated personnel for external security, crowd management, access control, traffic management;
team bus escort operations and training; and coordination with police and emergency management for unified command and situational
awareness during World Cup operations.
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OUTCOME
Outcome – Enhancing Response to FIFA World Cup 2026 Threats
The City of Renton’s project strengthens its ability to prevent, prepare for, and respond to potential threats during FIFA World Cup 2026 events
through expanded staffing, operational coverage, and enhanced capabilities by training personnel for vehicle escorts. By addressing gaps in
staffing, communication, pre-planning, and coordination identified through operational assessments and the City of Renton’s October 2025 full-
scale World Cup Exercise, the project ensures a proactive, unified, and effective public safety response.
Expected Outcomes and Operational Enhancements:
•Rapid, Unified Response:
oDedicated staffing for external security, crowd control, access control, traffic management, and team escorts
oImproved coordinaƟon among police, fire, and Emergency Management to reduce response Ɵmes and streamline incident management
•Expanded Coverage:
oConƟnuous operaƟonal oversight at two venues, team hotels, pracƟce faciliƟes, and key transportaƟon routes
oComprehensive monitoring for crowd management, general security, and safe transport of team
•Enhanced OperaƟonal CapabiliƟes:
oUAS detecƟon and aerial overwatch for emerging aerial threats
oStructured pre-planning and lessons learned from prior exercises to reduce reacƟonary response and increase situaƟonal awareness
•Improved CommunicaƟon and CoordinaƟon:
oReal-Ɵme informaƟon sharing and command-and-control across all parƟcipaƟng agencies
oStrengthened operaƟonal protocols (coordinaƟon, communicaƟons, situaƟonal assessment)
oOperaƟons: RPD command staff member and emergency management liaison staff member dedicated to World Cup operaƟons for planning
and management purposes through regional events
These enhancements directly align with FIFA World Cup 2026 Safety and Security Planning Lines of Effort, ensuring Renton meets standards for
Emergency Preparedness, Intelligence & Threat Analysis, Physical Security & Access Control, Crowd Management, Transport Security & Escorts,
and Crisis Management & Tactical Coordination. The project increases organizational readiness, mitigates risk, and ensures safe and secure
operations for participants, spectators, and the broader community.
Explain how the project will improve your organization's ability to respond to threats related to the FIFA World Cup 2026 games. Include
expected performance improvements, coverage expansion, and/or operational enhancements.
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DHS-FEMA-FWC-FY26 RENTON POLICE DEPARTMENT, FWCGP-15
48
ATTACHMENT E
TIMELINE
FY 2026 FIFA World Cup Grant Program
The purpose of this attachment is to identify applicable and agreed upon due dates for Grant Agreement
milestones to include deliverables that must be submitted to the Organization. Both the Organization and the
Subrecipient shall monitor adherence with the dates below.
The Subrecipient must request prior written approval from Organization Key Personnel to waive or extend
the due date in the above Timeline.
For waived or extended reimbursement due dates, all allowable costs should be submitted on the next
scheduled reimbursement submission due date contained in the above Timeline.
PROJECT SCHEDULE
MILESTONE START DATE END DATE
6/8/2026 7/8/2026
6/8/2026 7/8/2026
4/1/2026 6/2/2026
6/8/2026 7/8/2026
6/8/2026 7/8/2026
7/8/2026PROJECT COMPLETION (no later than 8/31/2026)
Planning and Management
Project / Grant Management
PROJECT START (no earlier than 7/4/2025)
Venue security (Hyatt Hotel and Longacres/Seattle Sounders FC practice facility
Transports - vehicle escorts, team movemement
Training - vehicle escort training
INSTRUCTIONS: Enter the major milestones for the project. Please include at least 2 milestones.
150 of 450
DHS-FEMA-FWC-FY26 RENTON POLICE DEPARTMENT, FWCGP-15
49
ATTACHMENT F
BUDGET
FY 2026 FIFA World Cup Grant Program
The purpose of this attachment is to identify how the funding is budgeted for the identified activities in the
Work Plan. If funding is identified as not being required, contact the Organization Key Personnel as soon as
possible so funding can be reallocated.
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE M&A TOTAL
Salaries & Benefits 22,095$ 332,751$ 20,950$ 375,797$
Supplies -$
Travel/Per Diem -$
Contractor/Consultant -$
Other 2,616$ 2,616$
Equipment -$
SUBTOTAL 22,095$ 332,751$ -$ 20,950$ -$ 2,616$
Indirect
TOTAL 378,412$
AGREEMENT AMOUNT $378,412
PROJECT BUDGET
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DHS-FEMA-FWC-FY26 RENTON POLICE DEPARTMENT, FWCGP-15
50
ATTACHMENT G
BUILD AMERICA, BUY AMERICA ACT SELF-CERTIFICATION
The undersigned certifies, to the best of their knowledge and belief, that:
The Build America, Buy America Act (BABAA) requires that no federal financial assistance for "infrastructure"
projects is provided "unless all of the iron, steel, manufactured products, and construction materials used in
the project are produced in the United States." Section 70914 of Public Law No. 117-58, §§ 70901-52.
The undersigned certifies that for the _____________________ [Insert Project Name and Location] that the
iron, steel, manufactured products, and construction materials used in this contract are in full compliance
with the BABAA requirements including:
1. All iron and steel used in the project are produced in the United States. This means all
manufacturing processes, from the initial melting stage through the application of coatings, occurred
in the United States.
2. All manufactured products purchased with FEMA financial assistance must be produced in the
United States. For a manufactured product to be considered produced in the United States, the cost
of the components that are mined, produced, or manufactured in the United States is greater than
55% of the total cost of all components.
3. All construction materials are manufactured in the United States. This means that all
manufacturing processes for the construction material occurred in the United States.
"The [Contractor or Subcontractor], ________________________, certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the [Contractor or
Subcontractor] understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies
for False Claims and Statements, apply to this certification and disclosure, if any."
____________________________________________________________
Signature of [Contractor's or Subcontractor's] Authorized Official
____________________________________________________________
Name and Title of [Contractor's or Subcontractor's] Authorized Official
____________________________________________________________
Date
152 of 450
CITY OF RENTON, WASHINGTON
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL
AGREEMENT WITH THE CITY OF KENT FOR THE PURPOSE OF ASSISTING
THE RENTON POLICE DEPARTMENT WITH SECURITY AND POLICE
SERVICES FOR THE 2026 FIFA WORLD CUP ENTITLED 2026 FIFA WORLD
CUP MUTUAL AID INTERLOCAL AGREEMENT.
WHEREAS, the City of Renton and the City of Kent are authorized, pursuant to RCW
Chapter 39.34, the Interlocal Cooperation Act, and the Washington Mutual Aid Peace
OƯicers Powers Act as codified in RCW Chapter 10.93; and
WHEREAS, the City of Renton and its neighboring jurisdictions look forward to
welcoming visitors for the 2026 FIFA World Cup to the Pacific Northwest in the coming
months; and
WHEREAS, the Renton Police Department (RPD) has requested additional law
enforcement resources from its partner law enforcement agencies to assist in providing a
suƯicient law enforcement presence in the City of Renton during the duration of the FIFA
World Cup to maintain public safety as it relates to the additional spectators and visitors
expected to visit the City of Renton;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON,
DO RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Mayor and City Clerk are hereby authorized to enter into an interlocal
agreement with the City of Kent for additional security and police services entitled 2026 FIFA
153 of 450
RESOLUTION NO. ________
2
World Cup Mutual Aid Interlocal Agreement, attached hereto as Exhibit “A” and incorporated
by this reference.
PASSED BY THE CITY COUNCIL this day of , 2026.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2026.
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
RES-PD:26RES013:05.26.2026
154 of 450
EXHIBIT A
155 of 450
1
2026 FIFA WORLD CUPTM
MUTUAL AID INTERLOCAL AGREEMENT
between
The City of RENTON
and
The City of KENT
WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, authorizes
public agencies to contract with other public agencies to perform governmental
activities and deliver public services; and
WHEREAS, the City of Renton (RENTON) and the City of Kent (PARTICIPANT) are
Washington public agencies as defined in RCW 39.34.020 (hereafter collectively, the
“Parties”); and
WHEREAS, the authority of the cooperating agencies entering into this
Agreement is that authority provided to them by Washington law including the
Washington Interlocal Cooperation Act as codified in RCW Chapter 39.34, and the
Washington Mutual Aid Peace Officers Powers Act as codified in RCW Chapter 10.93;
and
WHEREAS, RENTON hosts a practice facility for Major League Soccer (MLS) and
will host international soccer/futbol clubs during the FIFA World Cup TM in 2026 at such
facility; and
WHEREAS, these gatherings of spectators and visitors within the City of Renton
shall be identified as “Special Events” throughout this Agreement; and
WHEREAS, the Renton Police Department (RPD) has requested additional law
enforcement resources from PARTICIPANT to assist in providing a sufficient law
enforcement presence in the City of Renton during the duration of the Special Event to
maintain public safety as it relates to the additional spectators and visitors expected to
visit the City of Renton; and
WHEREAS, PARTICIPANT is qualified to provide and agrees to provide law
enforcement resources and additional law enforcement officer presence for the City of
Renton during the Special Events, the dates and times of which will be established in the
future;
NOW THEREFORE, it is agreed that the foregoing PURPOSE statement and
corresponding recitals are hereby ratified and accepted as part of this AGREEMENT,
and, in consideration of the mutual promises and covenants herein contained, the
Parties agree as follows:
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2
I. RESPONSIBILITIES OF RENTON:
A. RENTON will be responsible for administering and overseeing this
Agreement in accordance with RCW 39.34.030, by designating an Incident
Commander for the Special Event, as described in additional detail in
Section III – Command Structure, below.
B. RENTON shall provide PARTICIPANT the specific dates, times, number of
hours, and the number of commissioned officers requested and/or needed
to provide mutual aid during the Special Events (cumulatively referred to as
“Event Opportunities”).
C. RENTON will report to PARTICIPANT any absence, or tardiness of a
committed PARTICIPANT officer who fails to report to the Event
Opportunities.
II. RESPONSIBILITIES OF PARTICIPANT:
A. PARTICIPANT will notify and/or advertise the mutual aid Event Opportunities
to all certified and commissioned police officers who are in good standing
and who are then eligible to perform all necessary duties of a law
enforcement officer with their employing agency.
B. If PARTICIPANT’S officers volunteer to fill the Event Opportunities,
PARTICIPANT’s project manager will e-mail the RENTON Special Event
Commander the availability to fill the requested mutual aid request in
accordance with Section 10, below. RENTON will provide in the e-mail, the
Special Event dates/times and number of police officers that are available.
RENTON will respond to the e-mail to confirm the commitment of the
number of PARTICIPANT’S officers needed. Once confirmed, PARTICIPANT
commits to fulfilling the mutual aid request for the confirmed number of
officer(s).
C. Once committed for the specified date, PARTICIPANT will make all
reasonable attempts to provide the committed number of officers for that
date. However, RENTON understands that PARTICIPANT must first
reasonably staff its own jurisdiction with a sufficient number of officers,
which may reduce the number of officers PARTICIPANT is able to ultimately
make available to RENTON on any given day or at any particular time.
Additionally, other unusual law enforcement occurrences or demands could
arise, which may prevent PARTICIPANT from staffing at the committed levels
needed to fulfill RENTON’S request. Further, after PARTICIPANT’S officers
arrive for their committed shifts in RENTON, it may become necessary for
PARTICIPANT to recall those committed officers to serve PARTICIPANT’S
needs in its own jurisdiction. Should any of these circumstances occur,
RENTON and PARTICIPANT will work together as soon as practicable to find
a mutually agreeable solution.
D. PARTICIPANT’S Officers assigned to support RENTON in this agreement shall
provide law enforcement services for specified Special Event. Such services
shall include but are not limited to addressing issues of public safety and
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3
security. Officers are expected to serve as a visual deterrent, positively
engage with community, enforce necessary law violations, and report
unusual or suspicious activity occurring at Special Event. Officers
performing these services shall wear the fully marked duty uniform of
PARTICIPANT, in accordance with their department’s policy and RCW
10.116.050.
E. PARTICIPANT is responsible for time-keeping and tracking the hours worked
by its officers at the Special Event.
III. COMMAND STRUCTURE: All law enforcement personnel assigned to the Special
Event will be integrated into an overall Unified Command system commanded by
the Renton Police Department. RENTON shall take charge of the Special Event
operations utilizing the Incident Command System unless it specifically requests
that a different agency or unit fulfill this responsibility, or unless the scope of the
situation becomes multi-jurisdictional, in which case the provisions of the
Washington State Mutual Aid Powers Act (RCW 10.93) becomes operative. Taking
charge of an operation shall include directing the assignment of all personnel and
equipment. The assigning of duties to officers employed by PARTICIPANT shall be
made by the supervising officer of the RENTON Police Department unless that
responsibility is delegated to a different agency. PARTICIPANT’S officers assigned
to specific tasks and/or posts and will perform their work under the direction of a
RENTON Police supervisor. The RENTON incident commander is in charge and
responsible for overall coordination with PARTICIPANT’S supervisors and/or
officers in support of the Special Event.
IV. REPORTING
A. Reimbursement. PARTICIPANT must submit to RENTON a reimbursement
request for services performed no later than thirty (30) calendars days
following the month in which services were performed.
B. Reimbursement Submissions. Each reimbursement submission will
include the name, rank, overtime compensation rate, number of
reimbursable hours claimed, and the dates those hours were worked by
each officer. These numbers should be provided or supported by accounting
system reports in a format approved by RENTON. This submission must be
accompanied by a signed certification by an appropriate supervisor within
PARTICIPANT’S department verifying that the information in the request has
been personally reviewed, is accurate, and the personnel included in the
reimbursement were working overtime hours to carry out the performance of
this Agreement. All submissions for reimbursement must be sent to the
attention of the contact person listed in Section X – Notices, below.
C. Approved Expenditures. RENTON shall pay PARTICIPANT for work
performed in proportion to reimbursement submission requests as approved
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4
by RENTON as specified in this Agreement. Reimbursable expenditures
pursuant to this agreement are restricted to:
1. The scheduled dates and number of hours authorized by RENTON in
advance; and
2. Satisfying the goal of providing adequate law enforcement presence
within the City of Renton during the duration of each assigned Special
Event.
D. Unpermitted Expenditures. RENTON reserves the right not to reimburse
PARTICIPANT for:
1. Any hours worked which exceed RENTON’S request for mutual aid in
accordance with the Event Opportunities without RENTON’S prior
approval; and
2. Any expenses incurred by PARTICIPANT other than officer overtime
pay will be the sole responsibility of PARTICIPANT.
E. Final Invoice. PARTICIPANT agrees to submit a final invoice to RENTON no
later than thirty (30) calendar days after the expiration of this AGREEMENT
and will label the reimbursement request as the “Final Bill”.
V. COMPENSATION: PARTICIPANT’S officers will be compensated at their hourly rate
for work of this type, as determined by PARTICIPANT’S agency and its policies. Such
payment schedule is attached hereto as Exhibit 1, which is incorporated by this
reference.
VI. LIABILITY, INDEMNIFICATION & HOLD HARMLESS
A. No Liability for Responding Agency. Except as expressly provided herein,
neither Party shall be liable for: (i) failure to comply with any provision of this
Agreement; or (ii) providing or refusing to provide aid under this Agreement.
B. Mutual Release(s). Except as specifically provided herein, each Party
hereby forever releases or discharges the other Party, its elected officials,
employees, officers, volunteers and/or agents from any claim related to this
Agreement or providing aid hereunder.
C. Liability to Other Parties. Except as expressly provided herein, the Parties
shall not be obligated to pay any of the other Parties to this Agreement for
any damage to or destruction of any apparatus or equipment used in the
performance of this Agreement. This provision shall not apply to the extent
this provision would void applicable casualty insurance available to provide
payment for the damage or loss of such apparatus or equipment. It is the
intent of the Parties that the risk of loss to apparatus or equipment will be
addressed by each Party through that Party’s casualty insurance as opposed
to seeking reimbursement from other Party.
D. Liability to Third Parties. The term "third party" means any person or entity
other than the Parties hereto. With regard to the aid provided hereunder,
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5
each Party shall be responsible for all liability arising from or related to the
negligent acts or willful conduct of that Party, its elected officials,
employees, officers, volunteers and/or agents which causes damage to third
parties, to the extent and in proportion that such liability is caused by the
negligent acts or willful misconduct of that Party, its elected officials,
employees, officers, volunteers, and/or agents.
E. Cross Indemnification. To the extent permitted by law, each Party agrees to
indemnify, defend and hold harmless the other Party, and its officers,
officials, employees, volunteers and/or agents from any and all claims,
demands, causes of action, lawsuits, costs, including attorneys' fees,
losses, judgments, awards or liabilities to any third party, arising out of the
negligent acts or willful conduct of the indemnifying Party, its officers,
officials, employees, volunteers and/or agents in connection with the
performance of this Agreement. This indemnity obligation shall not apply to
claims arising from the sole negligence or willful misconduct of the
indemnified Party. In the event of concurrent negligence of the Parties, each
Party shall be responsible only for the proportionate share of the claim that
results from its own negligence.
F. Survival. The provisions of this Section 6 shall survive the expiration or
termination of this Agreement, by any Party.
VII. INSURANCE:
A. Liability and Casualty Insurance. For the duration of this Agreement, each
Party shall maintain its own public liability and property damage insurance
with amounts of coverage as solely determined by each respective Party
against claims for injuries to persons or damage to property, which may arise
from or in connection with the performance of this Agreement by its officers,
officials, employees or volunteers. This insurance requirement may be
satisfied by a policy or policies of insurance or a self-insurance retention
program adopted by a Party.
B. Waiver of Subrogation. To the extent permitted by the applicable insurance
policies, each Party hereby waives any right of subrogation against the other
Parties. In this regard each Party utilizing a self-insurance retention program
waives subrogation for any payment thereunder.
VIII. POLICE POWERS: In accordance with the authority under RCW 10.93.070(1),
the City hereby consents to the full exercise of peace powers, within the City of
RENTON, Washington, by any and all properly certified or exempted police
officers employed by PARTICIPANT in accordance with this Agreement.
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6
IX. DURATION: This Agreement is effective upon signature by all parties and shall
extend through September 30, 2026, at which point it will automatically
terminate unless otherwise agreed to in writing.
X. NOTICES: Any notice required under this Agreement must be in writing, and
delivered personally to the Agreement’s Project Manager using the contact
information which appears below (as modified in writing from time to time by
such party), by registered or certified mail, return receipt requested, or by
nationally recognized overnight courier service. Time period for notices shall be
deemed to have commenced upon the date of receipt. Email and telephone
may be used for purposes of administering the Agreement, but should not be
used to give any formal notice required by the Agreement.
PARTICIPANT
Chief Rafael Padilla
Kent Police Department
220 4th Ave S
Kent, WA 98032
(253) 856-5890
PoliceChief@KentWA.gov
CITY OF RENTON
Commander Dan Figaro
Renton Police Department
1055 S Grady Way
Renton, WA 98057
(425) 430-7506
dfigaro@rentonwa.gov
XI. TERMINATION: Either Party may terminate this Agreement for any reason upon
sixty (60) days prior written notification to the other Party.
XII. DISPOSAL OF PROPERTY: No real or personal property will be acquired, held, or
used solely for the purpose of this Agreement. Each agency will be responsible
for acquiring, holding, using, and disposing of its own property upon the
expiration or termination of this Agreement.
XIII. ENTIRE AGREEMENT: The Parties agree that the Agreement is the complete
expression of the terms hereto and any oral representations or understanding not
incorporated herein are excluded.
XIV. MODIFICATIONS: This Agreement may only be modified, as needed, by written
amendment with the approval of all Parties. For purposes of this section, after
this Agreement is executed, the Parties’ governing bodies agree to delegate their
authority to modify this Agreement to the Police Chiefs of the participating
agencies.
XV. NO THIRD-PARTY BENEFICIARIES: There are no third-party beneficiaries to this
Agreement, and this Agreement shall not impart any rights enforceable by any
person or entity that is not a party hereto.
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7
XVI. SEVERABILITY: If any part, paragraph, section, or provision of this agreement is
held to be invalid by any court of competent jurisdiction in the State of
Washington, such adjudication shall not affect the validity of any remaining
section, part, or provision of this agreement
XVII. ACKNOWLEDGEMENT: The parties acknowledge that they have had an
opportunity to fully examine this Agreement and completely understand its
terms, and that they approve the same including all of the terms and conditions.
XVIII. SIGNATURE AUTHORITY: By signing below, the signers of this Agreement certify
that for each Party they have all proper authority necessary to bind the Party
hereto, pursuant to its Articles, Bylaws, statutory or other charter, ordinances,
laws, or any other rules governing such authority.
XIX. FEDERAL FUNDING COMPLIANCE
A. Grant Agreement. The Parties hereby acknowledge that the expenses
incurred as a result of the Special Events are subject to federal
reimbursement pursuant to Grant Agreement FWCGP-15 (hereafter,
Grant Agreement). Accordingly, the Parties hereby agree to abide by the
terms and conditions of the Grant Agreement, which is attached hereto
as Exhibit 2, and incorporated by this reference. Exhibit 2 does not alter
the operational mutual-aid terms of this Agreement. If any term
contained within Exhibit 2 conflicts with this Agreement, Exhibit 2
controls for purposes of federally funded reimbursements.
B. Federal Grant Requirements. The Parties agree to abide by the terms and
conditions imposed by the federal government on all recipients,
subrecipients, and contractors of federal grants, including, but not limited
to, 2 CFR Part 200, and its Appendix II (which can be accessed as follows:
https://www.ecfr.gov/current/title-2/part-200/appendix-Appendix II to Part
200), which is hereby adopted by this reference and incorporated into this
Agreement, as those requirements now exist or as they may be hereafter
amended, as applicable.
IN WITNESS WHEREOF, each of the Parties has executed this Agreement effective as
of the date and year first set forth above.
PARTICIPANT CITY OF RENTON
_________________________________
Dana Ralph, Mayor
__________________________________
Armondo Pavone, Mayor
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8
ATTEST:
_________________________________
Kimberley A. Komoto, City Clerk
APPROVED AS TO FORM:
__________________________________
Tammy White, City Attorney
ATTEST:
___________________________________
Jason Seth, City Clerk
APPROVED AS TO FORM:
__________________________________
Shane Moloney, City Attorney
163 of 450
EXHIBIT 1
Compensation for Kent’s Participant Officers
City of Kent PD
2026 Pay Scale Step A Step B Step C Step D Step E Step F
Officer Annual
Hourly
OT
97,296.00
46.78
70.17
100,632.00
48.38
72.57
105,636.00
50.79
76.18
111,708.00
53.71
80.56
118,788.00
57.11
85.66
126,636.00
60.88
91.32
Sergeant Annual
Hourly
OT
152,064.00
73.11
109.66
Commander Annual
Hourly
190,212.00
91.45
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EXHIBIT 2
Grant Agreement FWCGP-15
165 of 450
DHS-FEMA-FWC-FY26 RENTON POLICE DEPARTMENT, FWCGP-15
1
AGREEMENT FACE SHEET
FY 2026 FIFA World Cup Grant Program (FY 2026 FWCGP)
1. Subrecipient Name and Address:
Renton Police Department
1055 S. Grady Way
Renton, WA 98057
2. Grant Agreement Amount:
378,412.00
3. Grant Agreement Number:
FWCGP-15
4. Subrecipient Contact,
phone/email:
Ryan Rutledge
425-430-7512
rrutledge@rentonwa.gov
5. Grant Agreement Start Date:
July 4, 2025
6. Grant Agreement End
Date:
August 31, 2026
7. Organization Contact,
phone/email:
Casey Broom, 360-202-3001,
caseyb@sea2026.org
8. Unique Entity Identifier (UEI) :
UG2PSBS6UJJ3
9. UBI (state revenue):
177-000-094
10. Funding Authority:
Washington Military Department (the Department) and the U.S. Department of Homeland
Security (DHS)
11. Federal Funding ID #:
EMW-2026-WC-05005
12. Federal Award Date:
03/18/2026
13. Assistance Listings &
Title:
97.160 - FY 2026 FWCGP
14. Total Federal Award Amount:
$32,252,845
15. Contract Type (check all that
apply):
☐ Contract ☒ Grant ☒
Agreement ☐
Intergovernmental (RCW 39.34)
☐ Interagency
16. Subrecipient Type (check
all that apply):
☐ Private
Organization/Individual ☐
For-Profit ☒ Public
Organization/Jurisdiction
☐ non-profit ☐
CONTRACTOR ☒
SUBRECIPIENT ☐
OTHER
17. PURPOSE & DESCRIPTION:
The objective of the Federal Fiscal Year (FFY) 2026 FIFA World Cup (FY 2026 FWCGP) grant
program is to provide targeted funding to enhance security and preparedness for the 2026 FIFA
World Cup events hosted in the United States. It will provide Federal resources to help Host Cities in
implementing the necessary security measures and strengthen capabilities required for this series of
high-risk events. FWC grant funds will enhance the ability of local law enforcement, emergency
responders, and public safety officials to prepare for, protect against, and respond to threats and
emergencies during the World Cup matches.
The Organization is a sub-recipient and Pass-through Entity of the FY 2026 FWCGPC Award Letter
for Grant No. EMW-2026-W-05005 ("the Grant"), which is incorporated in and attached hereto as
Attachment C, and has made a subaward of Federal award funds to the Subrecipient pursuant to
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DHS-FEMA-FWC-FY26 RENTON POLICE DEPARTMENT, FWCGP-15
2
this Agreement. The Subrecipient is accountable to the Organization for use of Federal award funds
provided under this Agreement.
IN WITNESS WHEREOF, the Organization and Subrecipient acknowledge and accept the terms of this
Agreement, including all referenced attachments which are hereby incorporated, and have executed this
Agreement as of the date below. This Agreement Face Sheet; Special Terms & Conditions (Attachment A);
General Terms and Conditions (Attachment B); DHS Award Letter EMW-026-W-05005 (Attachment C); Work
Plan, (Attachment D); Timeline (Attachment E); Budget (Attachment F); Build America, Buy America Act Self-
Certification (Attachment G), and all other documents and attachments expressly referenced and
incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights
and obligations of the parties to this Agreement. No other understandings, oral or otherwise, regarding the
subject matter of this Agreement shall be deemed to exist or to bind any of the parties.
In the event of an inconsistency among the provisions of the above-described Attachments, unless otherwise
provided herein, the inconsistency shall be resolved by giving precedence in the following order:
1. Applicable Federal and State Statutes and Regulations
2. DHS/FEMA Award and program documents
3. Work Plan, Timeline, and Budget
4. Special Terms and Conditions
5. General Terms and Conditions
6. Other provisions of the Agreement incorporated by reference
WHEREAS, the parties have executed this Agreement on the day, and year last specified below.
FOR THE ORGANIZATION: FOR THE SUBRECIPIENT:
____________________________________
Signature Date
Ann Kawasaki Romero
SeattleFWC26
BOILERPLATE APPROVED TO FORM:
5/08/2026
____________________________________
Signature Date
Ryan Rutledge, Deputy Chief of Police
Renton Police Department
APPROVED AS TO FORM (if applicable):
____________________________________
Signature Date
167 of 450
DHS-FEMA-FWC-FY26 RENTON POLICE DEPARTMENT, FWCGP-15
3
ATTACHMENT A
SPECIAL TERMS AND CONDITIONS
FY 2026 FIFA World Cup Grant Program
ARTICLE I. KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any
substitution for key personnel by either party shall be made by written notification to the current key
personnel.
SUBRECIPIENT ORGANIZATION
Name Ryan Rutledge Name Casey Broom
Title Deputy Chief of Police Title VP, Security
Email RRutledge@rentonwa.gov Email Caseyb@sea2026.org
Phone 425-430-7512 Phone 360-202-3001
Name Name George Dugdale
Title Title SVP Business Operations
Email Email georged@sea2026.org
Phone Phone 206-390-2012
ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
program guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the FY 2026 FWCGP grant program, including, but not limited to, all criteria,
restrictions, and requirements of "The Department of Homeland Security (DHS) Notice of Funding
Opportunity (NOFO) Fiscal Year 2026 FIFA World Cup Grant Program" (hereafter "the NOFO"), the
Preparedness Grants Manual FM 207-23-0001 August 2025 (hereafter "the Manual"), the DHS Award Letter
for the Grant, and the federal regulations commonly applicable to DHS/FEMA grants, all of which are
incorporated herein by reference. The DHS Award Letter is incorporated in this Agreement as Attachment C.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of
performance may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it
will not hold the Organization, the state of Washington, or the United States liable for any damages, claim for
reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to
distribution of appropriated federal funds.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS
The following requirements apply to all DHS/FEMA Preparedness Grants.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENTS
a. The Subrecipient must make a case-by-case determination whether each agreement it makes for the
disbursement of FY 2026 FWCGP funds received under this Agreement casts the party receiving the funds
in the role of a subrecipient or contractor in accordance with 2 CFR 200.331.
b. If the Subrecipient becomes a pass-through entity by making a subaward to a subrecipient:
i. The Subrecipient must comply with all federal laws and regulations applicable to pass-through
entities of FY 2026 FWCGP funds, including, but not limited to, those contained in 2 CFR 200.
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ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable state and federal
laws, rules, regulations, requirements and program guidance identified or referenced in this
Agreement and the informational documents published by DHS/FEMA applicable to the FY 2026
FWCGP grant program, including, but not limited to, all criteria, restrictions, and requirements of the
NOFO, the Manual, the Grant, and the federal regulations commonly applicable to DHS/FEMA
grants.
iii. The Subrecipient shall be responsible to the Organization for ensuring that all FY 2026 FWCGP
federal award funds provided to its subrecipients are used in accordance with applicable federal and
state statutes and regulations, and the terms and conditions of the federal award set forth in this
Agreement.
iv. The Subrecipient must follow their own policies and procedures to eliminate or reduce the impact
of conflicts of interest when making subawards, adhering to any applicable federal or state statutes
or regulations. Any real or potential conflicts of interest must be reported to the Organization in
writing upon discovery.
2. BUDGET, REIMBURSEMENT, AND TIMELINE
a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing, equipment, and
other goods and services or other budget categories will be reimbursed on an actual cost basis upon
completion unless otherwise provided in this Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this Agreement,
including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement
Amount.
c. If the Subrecipient chooses to include indirect costs within the Budget (Attachment F), additional
documentation is required based on the applicable situation, as described in 2 CFR 200.414 and Appendix
VII to 2 CFR 200:
i. If the Subrecipient receives direct funding from any Federal agency(ies): (A) More than $35 million,
the approved indirect cost rate agreement negotiated with its federal cognizant agency; (B) Less
than $35 million, the indirect cost proposal developed in accordance with Appendix VII of 2 CFR 200
requirements.
ii. If the Subrecipient does not receive direct federal funds (i.e., only receives funds as a
subrecipient), the Subrecipient must either elect to charge a de minimis rate of fifteen percent (15%)
of modified total direct costs or choose to negotiate a higher rate with the Organization.
iii. Indirect costs must be expressly identified in the Budget using a single, consistent methodology and
shall not be adjusted or modified without prior written approval from the Organization.
d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult their internal
policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060, and federal maximum rates set
forth at https://www.gsa.gov, and follow the most restrictive. All international travel requires prior FEMA
approval.
e. Reimbursement requests will include a properly completed Reimbursement Spreadsheet detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be submitted to
FWCGP@sea2026.org no later than the due dates listed within the Timeline (Attachment E).
f. Receipts and/or backup documentation for any approved items must be maintained by the Subrecipient
consistent with record retention requirements and be made available upon request.
g. The Subrecipient must request prior written approval from Organization Key Personnel to waive or extend
a due date in the Timeline (Attachment E).
h. All work under this Agreement must end on or before the Grant Agreement End Date, and the final
reimbursement request must be submitted before the date notated in the Timeline (Attachment E).
i. All costs for equipment and supplies must be incurred, and items received before the Grant Agreement
End Date.
j. Failure to submit timely, accurate, and complete reports and reimbursement requests will prohibit the
Subrecipient from being reimbursed until such reports are submitted and reviewed.
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k. Final reimbursement requests will not be approved for payment until the Subrecipient is current with all
reporting requirements.
l. A written amendment will be required if the Subrecipient expects cumulative transfers among solution area
totals to exceed ten percent (10%) of the Grant Agreement Amount.
m. Subrecipients shall only use federal award funds under this Agreement to supplement existing funds and
will not use them to replace (supplant) non-federal funds.
3. REPORTING REQUIREMENTS
a. With each reimbursement request, the Subrecipient shall report how the expenditures relate to the Work
Plan (Attachment D) activities in the format provided by the Organization.
b. With the final reimbursement request, the Subrecipient shall submit a final report to
FWCGP@sea2026.org describing all completed activities under this Agreement.
c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act (FFATA)
and related OMB Guidance consistent with Public Law 109-282 as amended and complete and return to the
Organization an Audit Certification/FFATA Form.
4. EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any subrecipient to which the Subrecipient makes a subaward shall comply with 2
CFR 200.317 through 200.327, and all Washington State procurement statutes, when procuring any
equipment or supplies under this Agreement.
b. All equipment and supplies purchased through this Agreement will be recorded and maintained in the
Subrecipient's inventory system. Inventory records shall include: description, serial/model number, Federal
Award Identification Number (FAIN), Assistance Listings Number, title holder, acquisition date, cost and
federal participation percentage, location/use/condition, and disposition data.
c. The Subrecipient shall take a physical inventory of equipment and reconcile with property records at least
once every two years.
d. Records for equipment shall be retained for a period of six (6) years from the date of the disposition,
replacement, or transfer.
e. Effective August 13, 2020, FEMA recipients and subrecipients may not obligate or expend any FEMA
award funds to procure equipment, systems, or services that use covered telecommunications equipment or
services as defined in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year
2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018). Covered entities include Huawei Technologies
Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology
Company, and Dahua Technology Company, or any subsidiary or affiliate of such entities.
5. ENVIRONMENTAL AND HISTORICAL PRESERVATION
a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and Historic
Preservation (EHP) Program. EHP program information can be found at
https://www.fema.gov/grants/guidance-tools/environmental-historic.
b. Projects that have historical impacts or the potential to impact the natural or built environment must
participate in the DHS/FEMA EHP review process prior to project initiation. The EHP review process must be
completed, and FEMA approval must be received by the Subrecipient before any work is started for which
reimbursement will be later requested.
6. PROCUREMENT
The Subrecipient shall comply with all procurement requirements of 2 CFR 200.317 through 200.327.
a. For all contracts expected to exceed the simplified acquisition threshold, the Subrecipient must notify the
Organization. The Organization may request pre-procurement documents such as requests for proposals,
invitations for bids, and independent cost estimates.
b. For all sole source contracts expected to exceed the micro-purchase threshold per 2 CFR 200.1, the
Subrecipient must submit justification to the Organization
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c. The Subrecipient as well as its contractors and subcontractors must comply with the Build America, Buy
America Act (BABAA), which was enacted as a part of the Infrastructure Investment and Jobs Act §§ 70901-
70297, Pub. L. No. 117-58 (2021), requiring that infrastructure projects use iron, steel, and manufactured
products produced in the United States. The Build America, Buy America Act Self-Certification form is
included herein as Attachment G.
7. SUBRECIPIENT MONITORING
a. The Organization will monitor the activities of the Subrecipient from award to closeout. The goal of the
Organizations monitoring activities will be to ensure that subrecipients receiving federal pass-through funds
are in compliance with this Agreement, federal and state audit requirements, federal grant guidance, and
applicable federal and state financial regulations, as well as 2 CFR Part 200 Subpart F.
b. Monitoring activities may include but are not limited to: review of financial and performance reports;
monitoring and documenting completion of Agreement deliverables; documentation of phone calls, meetings,
emails and correspondence; review of reimbursement requests; observation of Agreement-related activities
such as exercises, training, events, and equipment demonstrations; and on-site visits to review equipment
records and inventories.
8. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
a. The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 prohibition against
discrimination on the basis of national origin, which requires that subrecipients of federal financial assistance
take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their
programs and services.
b. Subrecipients are encouraged to perform and document their analysis of the most appropriate language
assistance services. The analysis should consider: the number or proportion of LEP individuals eligible to be
served; the frequency with which LEP individuals come in contact with the program; the nature and
importance of the program to people's lives; and the resources available to the program and costs.
B. FWC SPECIFIC REQUIREMENTS
The objectives of the FWC are to enhance security and preparedness for the 2026 FIFA World Cup events in
the United States.
1. The Subrecipient shall use the federal funds authorized under this Agreement only to perform tasks as
described in the Work Plan (Attachment D) and the Subrecipient's approved application for funding,
incorporated into this Agreement.
2. Funding may not be used to replace or supplant non-federal funding of emergency management
programs.
3. The Subrecipient shall report on the following performance measures and targets per the NOFO:
Number of FWCGP-funded operational overtime hours tracked and reported by the
recipient in support of security and public safety operations for FIFA World Cup-related
planning and event execution.
Number of DHS/FEMA-sponsored and approved Training Sessions completed for law
enforcement, emergency responders, and security personnel using FWCGP funds.
Number of Homeland Security Exercise and Evaluation Program (HSEEP)-compliant
Exercises completed for law enforcement, emergency responders, and security personnel
using FWCGP funds.
Number of FWCGP-funded Emergency Response Teams deployed to FIFA venues,
hotels, and transportation hubs.
The number of security incidents successfully managed or mitigated during the World
Cup events.
Collect feedback from international visitors, FIFA officials, and local stakeholders on the
overall security and preparedness of the events.
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C. DHS TERMS AND CONDITIONS
As a Subrecipient of FY 2026 FWCGP funding, the Subrecipient shall comply with all applicable DHS terms
and conditions of the Award Letter and its incorporated documents for the Grant, which are incorporated and
made a part of this Agreement as Attachment C.
ATTACHMENT B
GENERAL TERMS AND CONDITIONS
SeattleFWC26 | DHS/FEMA Grants
Department of Homeland Security (DHS) / Federal Emergency Management Agency (FEMA)
1. DEFINITIONS
As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200 Subpart
A (which is incorporated herein by reference), except as otherwise set forth below:
a. "Agreement" means this Grant Agreement.
b. "Organization" means SeattleFWC26, a private not for profit organization that serves as the Local
Organizing Committee hosting and staging the FIFA World Cup 2026 games in Seattle, Washington, or any
of the officers or other officials lawfully representing that Organization. The Organization is a sub-recipient of
a federal award from a federal awarding agency and is the pass-through entity making a subaward to a
Subrecipient under this Agreement.
c. "Monitoring Activities" means all administrative, financial, or other review activities that are conducted to
ensure compliance with all state and federal laws, rules, regulations, authorities and policies.
d. "Subrecipient" when capitalized is primarily used throughout this Agreement in reference to the non-
federal entity identified on the Face Sheet of this Agreement that has received a subaward from the
Organization.
2. ADVANCE PAYMENTS PROHIBITED
The Organization shall make no payments in advance or in anticipation of goods or services to be provided
under this Agreement. The Subrecipient shall not invoice the Organization in advance of delivery and
invoicing of such goods or services.
3. AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Organization may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be incorporated
herein until made in writing and signed by the authorized representatives of the Organization and the
Subrecipient. No other understandings or agreements, written or oral, shall be binding on the parties.
The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA approval
of the Award performance period, followed up with a mutually agreed written amendment, or (2) written
notification from the Organization to the Subrecipient to provide additional time for completion of the
Subrecipient's project(s).
4. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990
Except as provided herein, the Subrecipient must comply with the ADA (Public Law 101-336, 42 U.S.C.
12101 et seq., 28 CFR Part 35), which provides comprehensive civil rights protection to individuals with
disabilities in the areas of employment, public accommodations, state and local government services, and
telecommunication.
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5. ASSURANCES
The Organization and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules, and regulations.
6. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency. The Subrecipient shall complete, sign,
and return a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form. The
Subrecipient certifies that it will ensure that potential contractors or subrecipients or any of their principals are
not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in "covered transactions" by any federal department or agency.
7. CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and belief:
(1) no federally appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of an agency, a Member of Congress, or an employee of a Member of
Congress in connection with the awarding of any federal contract or the making of any federal grant; (2) if
any funds other than federal appropriated funds have been paid to any person for influencing activities, the
Subrecipient will complete and submit Standard Form-LLL; and (3) the Subrecipient will require the language
of this certification be included in the award documents for all subawards at all tiers.
8. COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Subrecipient and all its contractors and subrecipients shall comply with, and the Organization is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited to:
nondiscrimination laws, Energy Policy and Conservation Act, the ADA, Age Discrimination Act of 1975, Title
VI of the Civil Rights Act of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and
Emergency Assistance Act, Ethics in Public Service (RCW 42.52), Public Records Act (RCW 42.56),
Prevailing Wages on Public Works (RCW 39.12), State Environmental Policy Act (RCW 43.21C), and safety
and health regulations.
9. CONFLICT OF INTEREST
No officer or employee of the Organization; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is undertaken
or located; and no other official of the Subrecipient who exercises any functions or responsibilities with
respect to the project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or
indirect, in any contract, subcontract, or the proceeds thereof, for work to be performed in connection with
the project assisted under this Agreement.
10. CONTRACTING & PROCUREMENT
a. The Subrecipient shall use a competitive procurement process in the procurement and award of any
contracts with contractors or subcontractors in accordance with 2 CFR Part 200.318 through 200.327.
All contracts entered into by the Subrecipient must include the following provisions, as applicable:
administrative/contractual/legal remedies for contracts over the simplified acquisition threshold ($250,000);
termination for cause and for convenience for contracts in excess of $10,000; Equal Employment
Opportunity; Davis-Bacon Act compliance where required; Contract Work Hours and Safety Standards Act
compliance; Rights to Inventions; Clean Air Act and Federal Water Pollution Control Act compliance for
amounts over $150,000; Debarment and Suspension; Byrd Anti-Lobbying Amendment; Procurement of
recovered materials; access to records; retention of required records for six years; and energy efficiency
standards.
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b. The Organization reserves the right to review the Subrecipient's procurement plans and documents and
require the Subrecipient to make changes to bring its plans and documents into compliance with 2 CFR Part
200.317 through 200.327.
c. All contracting agreements entered into pursuant to this Agreement shall incorporate this Agreement by
reference.
11. DISCLOSURE
The use or disclosure by any party of any information concerning the Organization for any purpose not
directly connected with the administration of the Organization's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Organization or as required to comply with the state Public Records Act, other law or court order.
12. DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties and it
cannot be resolved through discussion and negotiation over a 30-day period, either party may request a
dispute resolution board to resolve the dispute. The board shall consist of a representative appointed by the
Organization, a representative appointed by the Subrecipient, and a third party mutually agreed upon by both
parties. The determination of the dispute resolution board shall be final and binding on the parties. The laws
of the state of Washington and all applicable federal laws shall apply to all disputes hereunder. The venue to
resolve all such disputes shall be Seattle, Washington.
13. LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement and
gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement.
To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold
harmless the Organization, the state of Washington, and the United States Government and their authorized
agents and employees, from all claims, actions, costs, damages or expenses of any nature whatsoever by
reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients, assigns, agents,
contractors, consultants, licensees, invitees, employees or any person whomsoever arising out of or in
connection with any acts or activities authorized by this Agreement.
44 CFR 206.9 Non-liability: The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the part of
a federal agency or an employee of the Federal government in carrying out the provisions of the Stafford Act.
14. LIMITATION OF AUTHORITY – AUTHORIZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Organization's Authorized Signature representative and the
Authorized Signature representative of the Subrecipient shall have the express, implied, or apparent
authority to alter, amend, modify, or waive any clause or condition of this Agreement.
15. LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after
the effective date of this Agreement and prior to normal completion or end date, the Organization may
unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as a
"Termination for Cause" without providing the Subrecipient an opportunity to cure.
16. NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the
Subrecipient.
17. NONDISCRIMINATION
During the performance of this agreement, the Subrecipient shall comply with all federal and state
nondiscrimination statutes and regulations. The Subrecipient shall not discriminate against any employee or
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applicant for employment because of race, color, sex, sexual orientation, religion, national origin, creed,
marital status, age, Vietnam era or disabled veteran status, or the presence of any sensory, mental, or
physical handicap.
18. NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance.
19. OCCUPATIONAL SAFETY/HEALTH ACT AND WASHINGTON INDUSTRIAL
SAFETY/HEALTH ACT (OSHA/WISHA)
The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal and
state safety and health regulations that are in effect during the Subrecipient's performance under this
Agreement.
20. OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Organization makes no claim to any capital facilities or real property improved or constructed with funds
under this Agreement, and by this subaward of funds does not and will not acquire any ownership interest or
title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and responsibilities
arising from the ownership and operation of the project.
21. POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
22. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or commission for
the purpose of obtaining approval of the application for such assistance or any other approval or concurrence
under this Agreement.
23. PUBLICITY
The Subrecipient agrees to submit to the Organization prior to issuance all advertising and publicity matters
relating to this Agreement wherein the Organization's name is mentioned or implied. The Subrecipient may
copyright original work it develops in the course of or under this Agreement; however, pursuant to 2 CFR
Part 200.315, FEMA reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or
otherwise use, and to authorize others to use the work for government purposes.
24. RECAPTURE PROVISION
In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Organization reserves
the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right of recapture
shall exist for the life of the project following Agreement termination. Repayment by the Subrecipient of funds
under this recapture provision shall occur within 30 days of demand.
25. RECORDS
a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all other
electronic or written records necessary to sufficiently and properly reflect the Subrecipient's contracts,
subawards, grant administration, and payments.
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected and
audited by the Organization or its designee, by the Office of the State Auditor, DHS, FEMA or their
designees, by the Comptroller General of the United States or its designees, or by other state or federal
officials authorized by law.
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c. The Subrecipient shall retain and allow access to all records related to this Agreement and the funded
project(s) for a period of at least six (6) years following final payment and closure of the grant under this
Agreement.
26. RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN
While the Organization undertakes to assist the Subrecipient with the project/statement of work/work plan by
providing federal award funds pursuant to this Agreement, the project itself remains the sole responsibility of
the Subrecipient. The responsibility for the design, development, construction, implementation, operation and
maintenance of the project is solely that of the Subrecipient.
27. SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application to
any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions of the
Agreement, which can be given effect without the invalid provision.
28. SINGLE AUDIT ACT REQUIREMENTS (INCLUDING ALL AMENDMENTS)
Subrecipients of a federal award that expend $1,000,000 or more in one fiscal year of federal funds from all
sources are required to have a single or a program-specific audit conducted in accordance with 2 CFR Part
200 Subpart F. Subrecipients that spend less than $1,000,000 a year in federal awards are exempt from
federal audit requirements for that year. After the single audit has been completed, and if it includes any
audit findings, the Subrecipient must send a full copy of the audit and its Corrective Action Plan to the
Organization no later than the earlier of within 30 calendar days of receiving the auditor’s report of nine (9)
months after the end of the Subrecipient's fiscal year(s), addressed to: Contracts Office, Washington Military
Department, Finance Division, Building #1 TA-20, Camp Murray, WA 98430-5032, or
Contracts.Office@mil.wa.gov.
29. SUBRECIPIENT NOT EMPLOYEE
The Subrecipient, and/or employees or agents performing under this Agreement, are not employees or
agents of the Organization in any manner whatsoever. The Subrecipient will not be presented as nor claim to
be an officer or employee of the Organization or of the state of Washington by reason hereof.
30. TAXES, FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain in
current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
31. TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Organization Key Personnel identified in the Agreement,
specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the Organization, in its sole discretion and in the best
interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business days
after emailing notice to the Subrecipient.
32. TERMINATION OR SUSPENSION FOR LOSS OF FUNDING
The Organization may unilaterally terminate or suspend all or part of this Grant Agreement, or may reduce its
scope of work and budget, if there is a reduction in funds by the source of those funds. The Organization will
email the Subrecipient ten (10) business days prior to termination.
33. TERMINATION OR SUSPENSION FOR CAUSE
In the event the Organization, in its sole discretion, determines the Subrecipient has failed to fulfill in a timely
and proper manner its obligations under this Agreement, is in an unsound financial condition, is in violation of
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any laws or regulations, or has violated any of the covenants, agreements or stipulations of this Agreement,
the Organization has the right to immediately suspend or terminate this Agreement in whole or in part.
34. TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Organization terminates this Agreement, the Subrecipient
shall follow any procedures specified in the termination notice. Upon termination of this Agreement, the
Organization may require the Subrecipient to deliver to the Organization any property specifically produced
or acquired for the performance of such part of this Agreement as has been terminated.
After receipt of a notice of termination, and except as otherwise directed by the Organization in writing, the
Subrecipient shall: stop work under the Agreement; place no further orders or contracts for materials or
services; assign rights to the Organization; settle all outstanding liabilities; transfer title to the Organization;
complete performance of such part of the work not terminated; and take action for the protection and
preservation of the property related to this Agreement.
35. MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES
In accordance with Chapter 39.19 RCW, the state of Washington encourages participation in all its contracts
by MWBE firms certified by the Office of Minority and Women's Business Enterprises (OMWBE). Voluntary
numerical MWBE participation goals have been established: Minority Business Enterprises (MBE's): 10%
and Women's Business Enterprises (WBE's): 6%.
36. VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance shall
be governed by, the laws of the state of Washington and all applicable federal laws. Except as provided
otherwise herein, venue for any dispute between the parties arising out of this Agreement shall be in King
County, Washington.
37. WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Organization in writing. The Organization's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof shall not constitute a waiver of any right
under this Agreement.
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ATTACHMENT C
DHS AWARD LETTER
Award Number: EMW-2026-WC-05005
The DHS Award Letter for Grant No. EMW-2026-WC-05005 is incorporated herein by reference. This award
consists of funding in the amount of $32,252,845.00 to the SeattleFWC26 as Recipient and Pass-through
Entity for the FY 2026 FIFA World Cup Grant Program.
Award LeƩer
U.S. Department of Homeland Security
Washington, D.C. 20472
EffecƟve date: 03/18/2026
Kathryn Zetzer
MILITARY DEPARTMENT, WASHINGTON STATE
BUILDING 1 MILITIA DR STATE FINANCIAL SERVICES CAMP MURRAY, WA
98430
EMW-2026-WC-05005
Dear Kathryn Zetzer,
CongratulaƟons on behalf of the Department of Homeland Security, your applicaƟon submiƩed for the FIFA World Cup
Grant Program, has been approved in the amount of $32,252,845.00 in Federal funding. This award of federal assistance
is executed as a Grant.
Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award
through the FEMA Grants Outcomes (FEMA GO) system. By accepƟng this award, you acknowledge that the terms of the
following documents are incorporated into the terms of your award:
Award Summary - included in this document
Agreement ArƟcles - included in this document
ObligaƟng Document - included in this document
FIFA World Cup Grant Program (FWCGP) NoƟce of Funding Opportunity The Preparedness
Grant Manual (PGM)
Please make sure you read, understand, and maintain a copy of these documents in your official file for this award.
Sincerely,
David Gudinas
Deputy Assistant Administrator (AcƟng)
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Grant Programs Directorate | Resilience
Award Summary
Program: Fiscal Year 2026 FIFA World Cup Grant Program
Recipient: MILITARY DEPARTMENT, WASHINGTON STATE
UEI-EFT: D2EJRGZ2PLG8 Award number: EMW-
2026-WC-05005
Summary descripƟon of award
In 2026, the United States, Canada, and Mexico will host the 2026 World Cup. This event will be hosted across 11 ci Ɵes in
the United States with 78 U.S.-based matches making up an extensive series of highrisk events. The FIFA World Cup Grant
Program (FWCGP) makes funds available to host ciƟes through governor-designated State AdministraƟve Agencies (SAA),
to carry out the extensive security acƟviƟes required to protect players, staff, aƩendees, venues, and criƟcal
infrastructure across the host ciƟes strengthening them against potenƟal terrorist aƩacks.
Amount awarded table
The amount of the award is detailed in the aƩached ObligaƟng Document for Award.
The following are the budgeted esƟmates for object classes for this award (including Federal share plus your cost share, if
applicable):
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Approved scope of work
AŌer review of your applicaƟon, FEMA has approved the below scope of work. JusƟficaƟons are provided for any
differences between the scope of work in the original applicaƟon and the approved scope of work under this award. You
must submit scope or budget revision requests for FEMA's prior approval, via an amendment request, as appropriate per
2 C.F.R. § 200.308 and the FY2026 FWCGP NOFO.
Approved request details:
Investment
Developing and enhancing plans and protocols
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DESCRIPTION
Planning: Funds will support a mulƟ-agency effort to develop, refine, and exercise jurisdicƟonal
Concepts of OperaƟons (CONOPS) and venue specific security plans for SeaƩle’s six 2026 FIFA World Cup
matches and associated fan acƟviƟes. The planning and execuƟve steering commiƩees will conƟnue to
convene to guide work, resolve cross cuƫng issues, and conduct final reviews of all major planning
documents. JurisdicƟonal CONOPS and venue specific security plans will be finalized, approved, and tested
through exercises to ensure they are operaƟonally sound and to surface any residual gaps requiring
adjustments to plans, staffing, or mutual aid arrangements. Together, these completed and planned ac ƟviƟes
demonstrate why advance planning is essenƟal and how the region is systemaƟcally building the plans,
protocols, and assessments needed to deliver a safe and secure World Cup.
QUANTITY UNIT PRICE TOTAL
1 $1,838,174.00 $1,838,174.00
BUDGET CLASS
Other
OperaƟonal support
DESCRIPTION
OrganizaƟon: Funds will be used for operaƟonal overƟme for law enforcement and emergency responders,
overƟme and backfill for EOC/ICP/JIC/Fusion Center staff, EMAC/PNEMA mutual aid deployments, and staffing
to sustain mulƟ agency governance and coordinaƟon structures Ɵed to World Cup operaƟons.
QUANTITY UNIT PRICE TOTAL
1 $22,192,382.00 $22,192,382.00
BUDGET CLASS
Other
Other Authorized Equipment
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DESCRIPTION
Equipment: Planned and completed acƟviƟes for allowable equipment focus on hardening tournament
venues, supporƟng safe crowd movement, and enabling rapid response to emergencies, with equipment
deployed during defined World Cup operaƟonal periods. Based on venue assessments and security
planning, the jurisdicƟon is idenƟfying specific equipment and resource requirements needed to ensure
safe and secure tournament events at stadiums, fan acƟvaƟons, pracƟce faciliƟes, base camps, hotels, and
key transportaƟon nodes.
QUANTITY UNIT PRICE TOTAL
1 $6,309,647.00 $6,309,647.00
BUDGET CLASS
Other
Training workshops and conferences
DESCRIPTION
Training: Funds will support a mix of DHS/FEMA sponsored courses, specialized summits and conferences, and
World Cup–focused workshops that build the knowledge, skills, and partnerships needed to prepare for,
protect against, and respond to threats and emergencies during tournament operaƟons. Training acƟviƟes
will target law enforcement, fire/EMS, emergency management, public health, transportaƟon, and venue
security personnel who will play direct operaƟonal and planning roles for World Cup events.
QUANTITY UNIT PRICE TOTAL
1 $150,000.00 $150,000.00
BUDGET CLASS
Other
Hiring of full- or part-Ɵme staff or contractors/consultants to assist with the
management of the respecƟve grant program, applicaƟon requirements, and
compliance with reporƟng and data collecƟon requirements
Design, Develop, Conduct, and Evaluate an Exercise
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DESCRIPTION
Exercise: AcƟviƟes will test and strengthen mass casualty, stadium, and transportaƟon response plans that
support World Cup operaƟons, using allowable exercise costs to ensure each exercise is fully designed,
conducted, and evaluated in a standardized way. All exercises will be managed as Homeland Security Exercise
and EvaluaƟon Program (HSEEP)–compliant acƟviƟes to produce acƟonable aŌer-acƟon reports and
improvement plan that directly inform updates to plans, procedures, and training prioriƟes. FWCGP funds will
provide flexibility to support addiƟonal HSEEP compliant exercises that are idenƟfied through ongoing
planning and operaƟonal needs, provided they align with FWCGP NOFO requirements.
QUANTITY UNIT PRICE TOTAL
1 $150,000.00 $150,000.00
BUDGET CLASS
Other
Agreement ArƟcles
Program: Fiscal Year 2026 FIFA World Cup Grant Program
Recipient: MILITARY DEPARTMENT, WASHINGTON STATE
UEI-EFT: D2EJRGZ2PLG8 Award number: EMW-
2026-WC-05005
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Table of contents
ArƟcle Assurance, AdministraƟve Requirements, Cost Principles, RepresentaƟons, and
CerƟficaƟons
1
ArƟcle General Acknowledgements and Assurances
2
ArƟcle Acknowledgement of Federal Funding from DHS
3
ArƟcle AcƟviƟes Conducted Abroad
4
ArƟcle Age DiscriminaƟon Act of 1975 5
ArƟcle Americans with DisabiliƟes Act of 1990
6
ArƟcle Best PracƟces for CollecƟon and Use of Personally IdenƟfiable InformaƟon
7
ArƟcle CHIPS and Science Act of 2022, Public Law 117-167 CHIPS
8
ArƟcle Civil Rights Act of 1964 – Title VI
9
ArƟcle Civil Rights Act of 1968
10
ArƟcle CommunicaƟon and CooperaƟon with the Department of Homeland Security and
11
ImmigraƟon Officials
ArƟcle Copyright
12
ArƟcle Debarment and Suspension
13
ArƟcle Drug-Free Workplace RegulaƟons 14
ArƟcle DuplicaƟve Costs
15
ArƟcle EducaƟon Amendments of 1972 (Equal Opportunity in EducaƟon Act) – Title IX 16
ArƟcle Energy Policy and ConservaƟon Act 17
ArƟcle Equal Treatment of Faith-Based OrganizaƟons 18
ArƟcle AnƟ-DiscriminaƟon
19
ArƟcle False Claims Act and Program Fraud Civil Remedies 20
ArƟcle Federal Debt Status
21
ArƟcle Federal Leadership on Reducing Text Messaging while Driving 22
ArƟcle Fly America Act of 1974
23
ArƟcle Hotel and Motel Fire Safety Act of 1990 24
ArƟcle John S. McCain NaƟonal Defense AuthorizaƟon Act of Fiscal Year 2019 25
ArƟcle Limited English Proficiency (Civil Rights Act of 1964, Title VI) 26
ArƟcle Lobbying ProhibiƟons 27
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ArƟcle NaƟonal Environmental Policy Act
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28
ArƟcle NaƟonal Security PresidenƟal Memorandum-33 (NSPM-33) and provisions of the
29 CHIPS and Science Act of 2022, Pub. L. 117-167, SecƟon 10254
ArƟcle Non-SupplanƟng Requirement
30
ArƟcle NoƟce of Funding Opportunity Requirements
31
ArƟcle Patents and Intellectual Property Rights
32
ArƟcle PresidenƟal ExecuƟve Orders
33
ArƟcle Procurement of Recovered Materials
34
ArƟcle RehabilitaƟon Act of 1973
35
ArƟcle ReporƟng Recipient Integrity and Performance MaƩers
36
ArƟcle ReporƟng Subawards and ExecuƟve CompensaƟon 37
ArƟcle Required Use of American Iron, Steel, Manufactured Products, and ConstrucƟon
38 Materials
ArƟcle SAFECOM
39
ArƟcle Subrecipient Monitoring and Management
40
ArƟcle System for Award Management and Unique EnƟty IdenƟfier Requirements 41
ArƟcle TerminaƟon of a Federal Award
42
ArƟcle Terrorist Financing
43
ArƟcle Trafficking VicƟms ProtecƟon Act of 2000(TVPA)
44
ArƟcle UniƟng and Strengthening America by Providing Appropriate Tools Required to
45 Intercept and Obstruct Terrorism (USA PATRIOT) Act of 2001, Pub. L. 107-56
ArƟcle Use of DHS Seal, Logo and Flags
46
ArƟcle Whistleblower ProtecƟon Act
47
ArƟcle Environmental Planning and Historic PreservaƟon (EHP) Review 48
ArƟcle Applicability of DHS Standard Terms and CondiƟons to Tribal NaƟons 49
ArƟcle Acceptance of Post Award Changes
50
ArƟcle DisposiƟon of Equipment Acquired Under the Federal Award 51
ArƟcle Prior Approval for ModificaƟon of Approved Budget 52
ArƟcle Indirect Cost Rate
53
ArƟcle Build America, Buy America Act (BABAA) Required Contract Provision & Self54 CerƟficaƟon
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ArƟcle Summary DescripƟon of Award 55
ArƟcle Non-Applicability of Specific Agreement ArƟcles 56
ArƟcle Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to County of 57 Santa Clara, et al.
v. Noem, et al.
ArƟcle Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of 58 Chicago et al.
v. Noem, et al.
ArƟcle Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of SeaƩle 59 v. Trump,
et al.
ArƟcle Expedited Review of Amendments 60
ArƟcle Reducing Pass-Through Time
61
ArƟcle ProhibiƟon on Covered Foreign Unmanned AircraŌ Systems (UAS) 62
ArƟcle Award Compliance Hold 63
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ArƟcle 1
Assurance, AdministraƟve Requirements, Cost Principles, RepresentaƟons, and CerƟficaƟons
I. Recipients must complete either the Office of Management and Budget (OMB)
Standard Form 424B Assurances – Non- ConstrucƟon Programs, or OMB Standard Form 424D
Assurances – ConstrucƟon Programs, as applicable. Certain assurances in these documents
may not be applicable to your program and the DHS financial assistance office (DHS FAO) may
require applicants to cerƟfy addiƟonal assurances.
Applicants are required to fill out the assurances, as instructed.
ArƟcle 2 General Acknowledgements and Assurances
Recipients are required to follow the applicable provisions of the Uniform
AdministraƟve Requirements, Cost Principles, and Audit Requirements for Federal
Awards in effect as of the federal award date and located in Title 2, Code of Federal
RegulaƟons, Part 200 and adopted by DHS at 2 C.F.R. § 3002.10. All recipients and
subrecipients must acknowledge and agree to provide DHS access to records, accounts,
documents, informaƟon, faciliƟes, and staff pursuant to 2 C.F.R. § 200.337. I. Recipients must
cooperate with any DHS compliance reviews or compliance invesƟgaƟons. II. Recipients must
give DHS access to examine and copy records, accounts, and other documents and sources of
informaƟon related to the federal award and permit access to faciliƟes and personnel. III.
Recipients must submit Ɵmely, complete, and accurate reports to the appropriate DHS
officials and maintain appropriate backup documentaƟon to support the reports. IV.
Recipients must comply with all other special reporƟng, data collecƟon, and evaluaƟon
requirements required by law, federal regulaƟon, NoƟce of Funding Opportunity, federal
award specific terms and condiƟons, and/or DHS Component program guidance.
OrganizaƟon costs related to data and evaluaƟon are allowable. The definiƟon of data and
evaluaƟon costs is in 2 C.F.R. § 200.455(c), the full text of which is incorporated by reference.
V. Recipients must complete DHS Form 3095 within 60 days of receipt of the NoƟce of Award
for the first award under which this term applies. For further instrucƟons and to access the
form, please visit: hƩps://www.dhs.gov/civil-rightsresources-recipientsdhs-financial-
assistance.
ArƟcle 3
Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal award funding when issuing statements,
press releases, requests for proposal, bid invitaƟons, and other documents describing
projects or programs funded in whole or in part with federal award funds.
ArƟcle 4
AcƟviƟes Conducted Abroad
Recipients must coordinate with appropriate government authoriƟes when performing project
acƟviƟes outside the United States obtain all appropriate licenses, permits, or approvals.
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ArƟcle 5 Age DiscriminaƟon Act of 1975
Recipients must comply with the requirements of the Age DiscriminaƟon Act of 1975, Pub. L.
No. 94-135 (codified as amended at Title 42, U.S. Code § 6101 et seq.), which prohibits
discriminaƟon on the basis of age in any program or acƟvity receiving federal financial
assistance.
ArƟcle 6 Americans with DisabiliƟes Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the Americans with
DisabiliƟes Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C. §§ 12101–
12213), which prohibits recipients from discriminaƟng on the basis of disability in the
operaƟon of public enƟƟes, public and private transportaƟon systems, places of public
accommodaƟon, and certain tesƟng enƟƟes.
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ArƟcle 7 Best PracƟces for CollecƟon and Use of Personally IdenƟfiable InformaƟon (1) Recipients
who collect personally idenƟfiable informaƟon (PII) as part of carrying out the scope of work
under a federal award are required to have a publicly available privacy policy that describes
standards on the usage and maintenance of the PII they collect. (2) DefiniƟon. DHS defines
“PII” as any informaƟon that permits the idenƟty of an individual to be directly or indirectly
inferred, including any informaƟon that is linked
or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments:
Privacy Guidance and Privacy Template as useful resources respecƟvely.
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ArƟcle 8
CHIPS and Science Act of 2022, Public Law 117-167 CHIPS
(1) Recipients of DHS research and development (R&D) awards must report to the DHS
Component research program office any finding or determinaƟon of sex based and sexual
harassment and/or an administraƟve or disciplinary acƟon taken against principal
invesƟgators or co-invesƟgators to be completed by an authorized organizaƟonal
representaƟve (AOR) at the recipient insƟtuƟon. (2) NoƟficaƟon. An AOR must disclose the
following informaƟon to agencies within 10 days of the date/the finding is made, or 10 days
from when a recipient imposes an administraƟve acƟon on the reported individual,
whichever is sooner. Reports should include: (a)
Award number, (b) Name of PI or Co-PI being reported, (c) Awardee name, (d) Awardee
address, (e) AOR name, Ɵtle, phone, and email address, (f) IndicaƟon of the report type: (i)
Finding or determinaƟon has been made that the reported individual violated awardee
policies or codes of conduct, statutes, or regulaƟons related to sexual harassment, sexual
assault, or other forms of harassment, including the date that the finding was made. (ii)
ImposiƟon of an administraƟve or disciplinary acƟon by the recipient on the reporƟng
individual related to a finding/determinaƟon or an invesƟgaƟon of an alleged violaƟon of
recipient policy or codes of conduct, statutes, or regulaƟons, or other forms of harassment.
(iii) The date and nature of the
administraƟve/disciplinary acƟon, including a basic explanaƟon or descripƟon of the event,
which should not disclose personally idenƟfiable informaƟon regarding any complaints or
individuals involved. Any descripƟon provided must be consistent with the Family
EducaƟonal Rights in Privacy Act. (3) DefiniƟons. (a) An “authorized organizaƟonal
representaƟve (AOR)” is an administraƟve official who, on behalf of the proposing insƟtuƟon,
is empowered to make cerƟficaƟons and representaƟons and can commit the insƟtuƟon to
the conduct of a project that an agency is being asked to support as well as adhere to various
agency policies and award requirements. (b) “Principal invesƟgators and co-principal
invesƟgators” are award personnel supported by a grant, cooperaƟve agreement, or contract
under Federal law. (c) A “reported individual” refers to recipient personnel who have been
reported to a federal agency for potenƟal sexual harassment violaƟons. (d) “Sex based
harassment” means a form of sex discriminaƟon and includes harassment based on sex, sex
stereotypes, sex characterisƟcs, pregnancy or related condiƟons, sexual orientaƟon, and
gender idenƟty. (e) “Sexual harassment” means unwelcome sexual advances, requests for
sexual favors, and other verbal or physical conduct of a sexual nature when this conduct
explicitly or implicitly affects an individual’s employment, unreasonably interferes with an
individual’s work performance, or creates an inƟmidaƟng, hosƟle, or offensive work
environment, whether such acƟvity is carried out by a supervisor or by a co-worker,
volunteer, or contractor.
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ArƟcle 9 Civil Rights Act of 1964 – Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964, Pub.
L. No. 88-352 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no
person in the United States will, on the grounds of race, color, or naƟonal origin, be excluded
from parƟcipaƟon in, be denied the benefits of, or be subjected to discriminaƟon under any
program or acƟvity receiving federal financial assistance. DHS implemenƟng regulaƟons for
the Act are found at 6 C.F.R. Part 21. Recipients of a federal award from the Federal
Emergency Management Agency
(FEMA) must also comply with FEMA’s implemenƟng regulaƟons at 44 C.F.R. Part 7.
ArƟcle 10
Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No. 90284
(codified as amended at 42 U.S.C. § 3601 et seq.) which prohibits recipients from
discriminaƟng in the sale, rental, financing, and adverƟsing of dwellings, or in the provision
of services in connecƟon. therewith, on the basis of race, color, naƟonal origin, religion,
disability, familial status, and sex, as implemented by the U.S. Department of Housing and
Urban Development at 24 C.F.R. Part 100. The prohibiƟon on disability discriminaƟon
includes the requirement that new mulƟfamily housing with four or more dwelling units—
i.e., the public and common use areas and individual apartment units (all units in buildings
with elevators and ground-floor units in buildings without elevators)—be designed and
constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.)
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ArƟcle 11 CommunicaƟon and CooperaƟon with the Department of Homeland Security and
ImmigraƟon Officials
(1) All recipients and other recipients of funds under this award must agree that they will
comply with the following requirements related to coordinaƟon and cooperaƟon with the
Department of Homeland Security and immigraƟon officials: (a) They must comply with the
requirements of 8 U.S.C. §§ 1373 and 1644. These statutes prohibit restricƟons on
informaƟon sharing by state and local government enƟƟes with DHS regarding the ciƟzenship
or immigraƟon status, lawful or unlawful, of any individual. AddiƟonally, 8 U.S.C. § 1373
prohibits any person or agency from prohibiƟng, or in any way restricƟng, a Federal, State, or
local government enƟty from doing any of the following with respect to informaƟon
regarding the immigraƟon status of any individual: 1) sending such informaƟon to, or
requesƟng or receiving such informaƟon from, Federal immigraƟon officials; 2) maintaining
such informaƟon; or 3) exchanging such informaƟon with any other Federal, State, or local
government enƟty; (b) They must comply with other relevant laws related to immigraƟon,
including prohibiƟons on encouraging or inducing an alien to come to, enter, or reside in the
United States in violaƟon of law, 8 U.S.C. § 1324(a)(1)(A)(iv), prohibiƟons on transporƟng or
moving illegal aliens, 8 U.S.C. § 1324(a)(1)(A)(ii), prohibiƟons on harboring, concealing, or
shielding from detecƟon illegal aliens, 8 U.S.C. § 1324(a)(1)(A)(iii), and any applicable
conspiracy, aiding or abeƫng, or aƩempt liability regarding these statutes; (c) That they will
honor requests for cooperaƟon, such as parƟcipaƟon in joint operaƟons, sharing of
informaƟon, or requests for short term detenƟon of an alien pursuant to a valid detainer. A
jurisdicƟon does not fail to comply with this requirement merely because it lacks the
necessary resources to assist in a parƟcular instance; (d) That they will provide access to
detainees, such as when an immigraƟon officer seeks to interview a person who might be a
removable alien; and (e) That they will not leak or otherwise publicize the existence of an
immigraƟon enforcement operaƟon. (2) The recipient must cerƟfy under penalty of perjury
pursuant to 28 U.S.C. § 1746 and using a form that is acceptable to DHS, that it will comply
with the requirements of this term. AddiƟonally, the recipient agrees that it will require any
subrecipients or contractors to cerƟfy in the same manner that they will comply with this
term prior to providing them with any funding under this award. (3) The recipient agrees that
compliance with this term is material to the Government’s decision to make or conƟnue with
this award and that the Department of homeland Security may terminate this grant, or take
any other allowable enforcement acƟon, if the recipient fails to comply with this term.
ArƟcle 12
Copyright
Recipients must affix the applicable copyright noƟces of 17 U.S.C. §§ 401 or 402 to any work
first produced under federal awards and also include an acknowledgement that the work was
produced under a federal award (including the federal award number and federal awarding
agency). As detailed in 2 C.F.R. § 200.315, a federal awarding agency reserves a royalty-free,
nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for
federal purposes and to authorize others to do so.
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ArƟcle 13 Debarment and Suspension
Recipients must comply with the non-procurement debarment and suspension regulaƟons
implemenƟng ExecuƟve Orders 12549 and 12689 set forth at 2 C.F.R. Part 180 as
implemented by DHS at 2 C.F.R. Part 3000. These regulaƟons prohibit recipients from
entering into covered transacƟons (such as subawards and contracts) with certain parƟes
that are debarred, suspended, or otherwise excluded from or ineligible for parƟcipaƟon in
federal assistance programs or acƟviƟes.
ArƟcle 14 Drug-Free Workplace RegulaƟons
Recipients must comply with drug-free workplace requirements in Subpart B (or
Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the
Government- wide implementaƟon (2 C.F.R. Part 182) of the Drug-Free Workplace Act of
1988 (41 U.S.C. §§ 8101-8106).
ArƟcle 15
DuplicaƟve Costs
Recipients are prohibited from charging any cost to this federal award that will be included as
a cost or used to meet cost sharing requirements of any other federal award in either the
current or a prior budget period. See 2 C.F.R. § 200.403(f). However, recipients may shiŌ costs
that are allowable under two or more federal awards where otherwise permiƩed by federal
statutes, regulaƟons, or the federal award terms and condiƟons.
ArƟcle 16
EducaƟon Amendments of 1972 (Equal Opportunity in EducaƟon Act) – Title IX
Recipients must comply with the requirements of Title IX of the EducaƟon
Amendments of 1972, Pub. L. No. 92-318 (codified as amended at 20 U.S.C. § 1681 et seq.),
which provide that no person in the United States will, on the basis of sex, be excluded from
parƟcipaƟon in, be denied the benefits of, or be subjected to discriminaƟon under any
educaƟonal program or acƟvity receiving federal financial assistance. DHS implemenƟng
regulaƟons are codified at 6 C.F.R. Part 17. Recipients of a federal award from the Federal
Emergency Management Agency (FEMA) must also comply with FEMA’s implemenƟng
regulaƟons at 44 C.F.R. Part 19.
ArƟcle 17 Energy Policy and ConservaƟon Act
Recipients must comply with the requirements of the Energy Policy and ConservaƟon Act, Pub.
L. No. 94-163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies
relaƟng to energy efficiency that are defined in the state energy conservaƟon plan issued in
compliance with this Act.
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ArƟcle 18
Equal Treatment of Faith-Based OrganizaƟons
It is DHS policy to ensure the equal treatment of faith-based organizaƟons in social service
programs administered or supported by DHS or its component agencies, enabling those
organizaƟons to parƟcipate in providing important social services to beneficiaries. Recipients
must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19
and other applicable statutes, regulaƟons, and guidance governing the parƟcipaƟons of faith-
based organizaƟons in individual DHS programs.
ArƟcle 19
AnƟ-DiscriminaƟon
Recipients must comply with all applicable Federal anƟ-discriminaƟon laws material to the
government’s payment decisions for purposes of 31 U.S.C. § 372(b)(4). (1) DefiniƟons. As
used in this clause – (a) DEI means “diversity, equity, and inclusion.” (b) DEIA means
“diversity, equity, inclusion, and accessibility.” (c) Discriminatory equity ideology has the
meaning set forth in SecƟon 2(b) of ExecuƟve Order 14190 of January 29, 2025. (d) Federal
anƟ-discriminaƟon laws mean Federal civil rights law that protect individual Americans from
discriminaƟon on the basis of race, color, sex, religion, and naƟonal origin. (e) Illegal
immigrant means any alien, as defined in 8 U.S.C. § 1101(a)(3), who has no lawful
immigraƟon status in the United States.(2) Grant award cerƟficaƟon. (a) By accepƟng the
grant award, recipients are cerƟfying that: (i) They do not, and will not during the term of this
financial assistance award, operate any programs that advance or promote DEI, DEIA, or
discriminatory equity ideology in violaƟon of Federal anƟ-discriminaƟon laws; and (ii) They
do not engage in and will not during the term of this award engage in, a discriminatory
prohibited boycoƩ. (iii) They do not, and will not during the term of this award, operate any
program that benefits illegal immigrants or incenƟvizes illegal immigraƟon. (3) DHS reserves
the right to suspend payments in whole or in part and/or terminate financial assistance
awards if the Secretary of Homeland Security or her designee determines that the recipient
has violated any provision of subsecƟon (2). (4) Upon suspension or terminaƟon under
subsecƟon (3), all funds received by the recipient shall be deemed to be in excess of the
amount that the recipient is determined to be enƟtled to under the Federal award for
purposes of 2 C.F.R. § 200.346. As such, all amounts received will consƟtute a debt to the
Federal Government that may be pursued to the maximum extent permiƩed by law.
ArƟcle 20 False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§ 3729-
3733, which prohibit the submission of false or fraudulent claims for payment to the Federal
Government. (See 31 U.S.C. §§ 3801-3812, which details the administraƟve remedies for false
claims and statements made.)
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ArƟcle 21 Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and
benefit overpayments. See OMB Circular A-129.
ArƟcle 22 Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging while
driving recipient-owned, recipient-rented, or privately owned vehicles when on official
government business or when performing any work for or on behalf of the Federal
Government. Recipients are also encouraged to conduct the iniƟaƟves of the type described
in SecƟon 3(a) of ExecuƟve Order 13513.
ArƟcle 23 Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (a list of cerƟfied air carriers
can be found at: CerƟficated Air Carriers List | US Department of
TransportaƟon, hƩps://www.transportaƟon.gov/policy/aviaƟon-policy/cerƟficatedaircarriers-
list)for internaƟonal air transportaƟon of people and property to the extent that such service
is available, in accordance with the InternaƟonal Air TransportaƟon Fair CompeƟƟve PracƟces
Act of 1974, 49 U.S.C. § 40118, and the interpretaƟve guidelines issued by the Comptroller
General of the United States in the March 31, 1981, amendment to Comptroller General
Decision B-138942.
ArƟcle 24
Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference, meeƟng, convenƟon, or training space funded
enƟrely or in part by federal award funds complies with the fire prevenƟon and control
guidelines of SecƟon 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a.
ArƟcle 25
John S. McCain NaƟonal Defense AuthorizaƟon Act of Fiscal Year 2019
Recipients, subrecipients, and their contractors and subcontractors are subject to the
prohibiƟons described in secƟon 889 of the John S. McCain NaƟonal Defense AuthorizaƟon
Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471,
and Appendix II to 2 C.F.R. Part 200. The statute – as it applies to DHS recipients, subrecipients,
and their contractors and subcontractors – prohibits obligaƟng or expending federal award
funds on certain telecommunicaƟons and video surveillance products and contracƟng with
certain enƟƟes for naƟonal security reasons.
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ArƟcle 26 Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Recipients must comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.)
prohibiƟon against discriminaƟon on the basis of naƟonal origin, which requires that
recipients of federal financial assistance take reasonable steps to provide meaningful access
to persons with limited English proficiency (LEP) to their programs and services. For
addiƟonal assistance and informaƟon regarding language access obligaƟons, please refer to
the DHS Recipient Guidance:
hƩps://www.dhs.gov/guidance-published-help- department-supportedorganizaƟonsprovide-
meaningful-access-people-limited and addiƟonal resources on hƩp://www.lep.gov.
ArƟcle 27
Lobbying ProhibiƟons
Recipients must comply with 31 U.S.C. § 1352 and 6 C.F.R. Part 9, which provide that none of
the funds provided under a federal award may be expended by the recipient to pay any
person to influence, or aƩempt to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connecƟon with any federal acƟon related to a federal award or contract, including any
extension, conƟnuaƟon, renewal, amendment, or modificaƟon. Per 6 C.F.R. Part 9, recipients
must file a lobbying cerƟficaƟon form as described in Appendix A to 6 C.F.R. Part 9 or
available on Grants.gov as the Grants.gov Lobbying Form and file a lobbying disclosure form
as described in Appendix B to 6 C.F.R. Part 9 or available on Grants.gov as the Disclosure of
Lobbying AcƟviƟes (SF-LLL).
ArƟcle 28
NaƟonal Environmental Policy Act
Recipients must comply with the requirements of the NaƟonal Environmental Policy Act of
1969, Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq.) (NEPA) and
the Council on Environmental Quality (CEQ) RegulaƟons for ImplemenƟng the Procedural
Provisions of NEPA, which require recipients to use all pracƟcable means within their
authority, and consistent with other essenƟal consideraƟons of naƟonal policy, to create and
maintain condiƟons under which people and nature can exist in producƟve harmony and
fulfill the social, economic, and other needs of present and future generaƟons of Americans.
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ArƟcle 29
NaƟonal Security PresidenƟal Memorandum-33 (NSPM-33) and provisions of the CHIPS and
Science Act of 2022, Pub. L. 117-167, SecƟon 10254
(1) Recipient research insƟtuƟons (“covered insƟtuƟons”) must comply with the requirements
in NSPM-33 and provisions of Pub. L.117-167, SecƟon 10254 (codified at 42 U.S.C. § 18951)
cerƟfying that the insƟtuƟon has established and operates a research security program that
includes elements relaƟng to: (a) cybersecurity; (b) foreign travel security; (c) research security
training; and (d) export control training, as appropriate. (2) DefiniƟon. “Covered insƟtuƟons”
means recipient research insƟtuƟons receiving federal Research and Development (R&D)
science and engineering support
“in excess of $50 million per year.”
ArƟcle 30
Non-SupplanƟng Requirement
Recipients of federal awards under programs that prohibit supplanƟng by law must ensure
that federal funds supplement but do not supplant non-federal funds that, in the absence of
such federal funds, would otherwise have been made available for the same purpose.
ArƟcle 31 NoƟce of Funding Opportunity Requirements
All the instrucƟons, guidance, limitaƟons, scope of work, and other condiƟons set forth in
the NoƟce of Funding Opportunity (NOFO) for this federal award are incorporated by
reference. All recipients must comply with any such requirements set forth in the NOFO. If a
condiƟon of the NOFO is inconsistent with these terms and condiƟons and any such terms of
the federal award, the condiƟon in the NOFO shall be invalid to the extent of the
inconsistency. The remainder of that condiƟon and all other condiƟons set forth in the NOFO
shall remain in effect.
ArƟcle 32
Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable regulaƟons
governing invenƟons and patents, including the regulaƟons issued by the
Department of Commerce at 37 C.F.R. Part 401 (Rights to InvenƟons Made by
Nonprofit OrganizaƟons and Small Business Firms under Government Awards, Contracts, and
CooperaƟve Agreements) and the standard patent rights clause set forth at 37 C.F.R. § 401.14.
ArƟcle 33 PresidenƟal ExecuƟve Orders
Recipients must comply with the requirements of PresidenƟal ExecuƟve Orders related to
grants (also known as federal assistance and financial assistance), the full text of which are
incorporated by reference.
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ArƟcle 34 Procurement of Recovered Materials
States, poliƟcal subdivisions of states, and their contractors must comply with SecƟon
6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965) (codified as
amended by the Resource ConservaƟon and Recovery Act at 42 U.S.C. § 6962) and 2 C.F.R. §
200.323. The requirements of SecƟon 6002 include procuring only items designated in
guidelines of the Environmental ProtecƟon Agency (EPA) at 40 C.F.R. Part 247 that contain the
highest percentage of recovered materials pracƟcable, consistent with maintaining a
saƟsfactory level of compeƟƟon.
ArƟcle 35
RehabilitaƟon Act of 1973
Recipients must comply with the requirements of SecƟon 504 of the RehabilitaƟon Act of
1973, Pub. L. No. 93-112 (codified as amended at 29 U.S.C. § 794), which provides that no
otherwise qualified handicapped individuals in the United States will, solely by reason of the
handicap, be excluded from parƟcipaƟon in, be denied the benefits of, or be subjected to
discriminaƟon under any program or acƟvity receiving federal financial assistance.
ArƟcle 36 ReporƟng Recipient Integrity and Performance MaƩers
If the total value of any currently acƟve grants, cooperaƟve agreements, and procurement
contracts from all federal awarding agencies exceeds $10,000,000 for any period of Ɵme
during the period of performance of the federal award, then the recipient must comply with
the requirements set forth in the government-wide federal award term and condiƟon for
Recipient Integrity and Performance MaƩers is in 2 C.F.R. Part 200, Appendix XII, the full text
of which is incorporated by reference.
ArƟcle 37 ReporƟng Subawards and ExecuƟve CompensaƟon
For federal awards that total or exceed $30,000, recipients are required to comply with the
requirements set forth in the government-wide federal award term and condiƟon on
ReporƟng Subawards and ExecuƟve CompensaƟon set forth at 2 C.F.R. Part 170, Appendix A,
the full text of which is incorporated by reference.
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ArƟcle 38
Required Use of American Iron, Steel, Manufactured Products, and ConstrucƟon Materials
(1) Recipients of a federal award from a financial assistance program that provides funding
for infrastructure are hereby noƟfied that none of the funds provided under this federal
award may be used for a project for infrastructure unless: (a) all iron and steel used in the
project are produced in the United States—this means all manufacturing processes, from the
iniƟal melƟng stage through the applicaƟon of coaƟngs, occurred in the United States; (b) all
manufactured products used in the project are produced in the United States—this means
the manufactured product was manufactured in the United States; and the cost of the
components of the manufactured product that are mined, produced, or manufactured in the
United States is greater than 55 percent of the total cost of all components of the
manufactured product, unless another standard for determining the minimum amount of
domesƟc content of the manufactured product has been established under applicable law or
regulaƟon; and (c) all construcƟon materials are manufactured in the United States—this
means that all manufacturing processes for the construcƟon material occurred in the United
States. (2) The Buy America preference only applies to arƟcles, materials, and supplies that
are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does
not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the
construcƟon site and removed at or before the compleƟon of the infrastructure project. Nor
does a Buy America preference apply to equipment and furnishings, such as movable chairs,
desks, and portable computer equipment, that are used at or within the finished
infrastructure project but are not an integral part of the structure or permanently affixed to
the infrastructure project. (3) Waivers When necessary, recipients may apply for, and the
agency may grant, a waiver from these requirements. The agency should noƟfy the recipient
for informaƟon on the process for requesƟng a waiver from these requirements. (a) When
the Federal agency has determined that one of the following excepƟons applies, the federal
awarding official may waive the applicaƟon of the domesƟc content procurement preference
in any case in which the agency determines that: (i) applying the domesƟc content
procurement preference would be inconsistent with the public interest; (ii) the types of iron,
steel, manufactured products, or construcƟon materials are not produced in the United
States in sufficient and reasonably available quanƟƟes or of a saƟsfactory quality; or (iii) the
inclusion of iron, steel, manufactured products, or construcƟon materials produced in the
United States will increase the cost of the overall project by more than 25 percent. (b) A
request to waive the applicaƟon of the domesƟc content procurement preference must be in
wriƟng. The agency will provide instrucƟons on the format, contents, and supporƟng
materials required for any waiver request. Waiver requests are subject to public comment
periods of no less than 15 days and must be reviewed by the Made in America Office. (c)
There may be instances where a federal award qualifies, in whole or in part, for an exisƟng
waiver described at “Buy America” Preference in FEMA Financial Assistance Programs for
Infrastructure | FEMA.gov. (4) DefiniƟons. The definiƟons applicable to this term are set forth
at 2 C.F.R. § 184.3, the full text of which is incorporated by reference.
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ArƟcle 39 SAFECOM
Recipients receiving federal awards made under programs that provide emergency
communicaƟon equipment and its related acƟviƟes must comply with the SAFECOM Guidance
for Emergency CommunicaƟon Grants, including provisions on technical standards that ensure
and enhance interoperable communicaƟons. The SAFECOM
Guidance is updated annually and can be found at Funding and Sustainment | CISA.
ArƟcle 40 Subrecipient Monitoring and Management
Pass-through enƟƟes must comply with the requirements for subrecipient monitoring and
management as set forth in 2 C.F.R. §§ 200.331-333.
ArƟcle 41 System for Award Management and Unique EnƟty IdenƟfier Requirements Recipients are
required to comply with the requirements set forth in the
governmentwide federal award term and condiƟon regarding the System for Award
Management and Unique EnƟty IdenƟfier Requirements in 2 C.F.R. Part 25, Appendix A, the
full text of which is incorporated reference.
ArƟcle 42
TerminaƟon of a Federal Award
(1) By DHS. DHS may terminate a federal award, in whole or in part, for the following reasons:
(a) If the recipient fails to comply with the terms and condiƟons of the federal award; (b)
With the consent of the recipient, in which case the parƟes must agree upon the terminaƟon
condiƟons, including the effecƟve date, and in the case of parƟal terminaƟon, the porƟon to
be terminated; or (c) Pursuant to the terms and condiƟons of the federal award, including, to
the extent authorized by law, if the federal award no longer effectuates the program goals or
agency prioriƟes. (3) By the Recipient. The recipient may terminate the federal award, in
whole or in part, by sending wriƩen noƟficaƟon to DHS staƟng the reasons for such
terminaƟon, the effecƟve date, and in the case of parƟal terminaƟon, the porƟon to be
terminated. However, if DHS determines that the remaining porƟon of the federal award will
not accomplish the purposes for which the federal award was made, DHS may terminate the
federal award in its enƟrety. (4) NoƟce. Either party will provide wriƩen noƟce of intent to
terminate for any reason to the other party no less than 30 calendar days prior to the
effecƟve date of the terminaƟon. (5) Compliance with Closeout Requirements for Terminated
Awards. The recipient must conƟnue to comply with closeout requirements in 2 C.F.R. §§
200.344200.345 aŌer an award is terminated.
ArƟcle 43 Terrorist Financing
Recipients must comply with ExecuƟve Order 13224 and applicable statutory prohibiƟons on
transacƟons with, and the provisions of resources and support to, individuals and
organizaƟons associated with terrorism. Recipients are legally responsible for en suring
compliance with the ExecuƟve Order and laws.
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ArƟcle 44
Trafficking VicƟms ProtecƟon Act of 2000(TVPA)
Recipients must comply with the requirements of the government-wide federal award term
and condiƟon which implements Trafficking VicƟms ProtecƟon Act of 2000, Pub. L. No. 106-
386, § 106 (codified as amended at 22 U.S.C. § 7104). The federal award term a nd condiƟon
is in 2 C.F.R. § 175.105, the full text of which is incorporated by reference.
ArƟcle 45 UniƟng and Strengthening America by Providing Appropriate Tools Required to Intercept
and Obstruct Terrorism (USA PATRIOT) Act of 2001, Pub. L. 10756
Recipients must comply with the requirements of Pub. L. 107-56, SecƟon 817 of the USA
PATRIOT Act, which amends 18 U.S.C. §§ 175–175c.
ArƟcle 46 Use of DHS Seal, Logo and Flags
Recipients must obtain wriƩen permission from DHS prior to using the DHS seals, logos, crests,
or reproducƟons of flags, or likenesses of DHS agency officials. This includes use of DHS
component (e.g., FEMA, CISA, etc.) seals, logos, crests, or reproducƟons of flags, or likenesses
of component officials.
ArƟcle 47 Whistleblower ProtecƟon Act
Recipients must comply with the statutory requirements for whistleblower protecƟons in 10
U.S.C § 470141 U.S.C. § 4712.
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ArƟcle 48 Environmental Planning and Historic PreservaƟon (EHP) Review DHS/FEMA funded
acƟviƟes that could have an impact on the environment are subject to the FEMA EHP
review process. This review does not address all federal, state, and local requirements.
Acceptance of federal funding requires the recipient to comply with all federal, state, and
local laws. DHS/FEMA is required to consider the potenƟal impacts to natural and cultural
resources of all projects funded by DHS/FEMA grant funds, through its EHP review process,
as mandated by: the
NaƟonal Environmental Policy Act; Endangered Species Act; NaƟonal Historic
PreservaƟon Act of 1966, as amended; Clean Water Act; Clean Air Act; NaƟonal Flood
Insurance Program regulaƟons; and any other applicable laws, regulaƟons and execuƟve
orders. General guidance for FEMA’s EHP process is available on the DHS/FEMA Website.
Specific applicant guidance on how to submit informaƟon for EHP review depends on the
individual grant program. Applicants should contact their grant Program Officer to be put
into contact with EHP staff responsible for assisƟng their specific grant program. The FEMA
EHP review process must be completed before funds are released to carry out the proposed
project, otherwise, DHS/FEMA may not be able to fund the project due to noncompliance
with EHP laws, execuƟve orders, regulaƟons, and policies. DHS/FEMA may also need to
perform a project closeout review to ensure the applicant complied with all required EHP
condiƟons idenƟfied in the iniƟal review. If ground disturbing acƟviƟes occur during
construcƟon, the applicant will monitor the ground disturbance, and if any potenƟal
archaeological resources are discovered, the applicant will immediately cease work in that
area and noƟfy the pass-through enƟty, if applicable, and DHS/FEMA. EO 11988, Floodplain
Management, and EO 11990, ProtecƟon of Wetlands, require that all federal acƟons in or
affecƟng the floodplain or wetlands be reviewed for opportuniƟes to relocate, and be
evaluated for social, economic, historical, environmental, legal, and safety consideraƟons.
FEMA’s regulaƟons at 44 C.F.R. Part 9 implement the EOs and require an eight-step review
process if a proposed acƟon is in a floodplain or wetland or has the potenƟal to affect or be
affected by a floodplain or wetland. The regulaƟon also requires that the federal agency
provide public noƟce of the proposed acƟon at the earliest possible Ɵme to provide the
opportunity for public involvement in the decision-making process (44 C.F.R. § 9.8). Where
there is no opportunity to relocate the federal acƟon, FEMA is required to undertake a
detailed review to determine what measures can be taken to minimize future damages to
the floodplain or wetland.
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ArƟcle 49
Applicability of DHS Standard Terms and CondiƟons to Tribal NaƟons The DHS Standard
Terms and CondiƟons are a restatement of general requirements imposed upon recipients
and flow down to sub-recipients as a maƩer of law, regulaƟon, or execuƟve order. If the
requirement does not apply to Tribal NaƟons, or there is a federal law or regulaƟon
exempƟng its applicaƟon to Tribal NaƟons, then the acceptance by Tribal NaƟons, or
acquiescence to DHS Standard Terms and
CondiƟons does not change or alter its inapplicability to a Tribal NaƟon. The execuƟon of grant
documents is not intended to change, alter, amend, or impose addiƟonal liability or
responsibility upon the Tribal NaƟons where it does not already exist.
ArƟcle 50
Acceptance of Post Award Changes
In the event FEMA determines that an error in the award package has been made, or if an
administraƟve change must be made to the award package, recipients will be noƟfied of the
change in wriƟng. Once the noƟficaƟon has been made, any subsequent requests for funds
will indicate recipient acceptance of the changes to the award. Please email FEMA Grant
Management OperaƟons at: ASK-GMD@fema.dhs.gov for any quesƟons.
ArƟcle 51
DisposiƟon of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award is no longer needed for
the original project or program or for other acƟviƟes currently or previously supported by a
federal awarding agency, the non-state recipient or subrecipient (including subrecipients of a
State or Tribal NaƟon), must request instrucƟons from
FEMA to make proper disposiƟon of the equipment pursuant to 2 C.F.R. secƟon 200.313(e).
State recipients must follow the disposiƟon requirements in accordance with State laws and
procedures. 2 C.F.R. secƟon 200.313(b). Tribal NaƟons must follow the disposiƟon
requirements in accordance with Tribal laws and procedures noted in 2 C.F.R. secƟon
200.313(b); and if such laws and procedures do not exist, then Tribal NaƟons must follow the
disposiƟon instrucƟons in 2 C.F.R. secƟon 200.313(e).
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ArƟcle 52 Prior Approval for ModificaƟon of Approved Budget
Before making any change to the FEMA approved budget for this award, a wriƩen request
must be submiƩed and approved by FEMA as required by 2 C.F.R. secƟon 200.308. For
purposes of non-construcƟon projects, FEMA is uƟlizing its discreƟon to impose an addiƟonal
restricƟon under 2 C.F.R. secƟon 200.308(i) regarding the transfer of funds among direct cost
categories, programs, funcƟons, or acƟviƟes. For awards with an approved budget where the
federal share is greater than the simplified acquisiƟon threshold (currently $250,000) and
where the cumulaƟve amount of such transfers exceeds or is expected to exceed ten percent
(10%) of the total budget FEMA last approved, transferring funds among direct cost
categories, programs, funcƟons, or acƟviƟes is unallowable without prior wriƩen approval
from FEMA. For purposes of awards that support both construcƟon and non-construcƟon
work, 2 C.F.R. secƟon 200.308((f)(9) requires the recipient to obtain prior wriƩen approval
from FEMA before making any fund or budget transfers between the two types of work. Any
deviaƟons from a FEMA approved budget must be reported in the first Federal Financial
Report (SF-425) that is submiƩed following any budget deviaƟon, regardless of whether the
budget deviaƟon requires prior wriƩen approval.
ArƟcle 53
Indirect Cost Rate
2 C.F.R. secƟon 200.211(b)(16) requires the terms of the award to include the indirect cost rate
for the federal award. If applicable, the indirect cost rate for the award is stated in the budget
documents or other materials approved by FEMA and included in the award file.
ArƟcle 54
Build America, Buy America Act (BABAA) Required Contract Provision & SelfCerƟficaƟon
In addiƟon to the DHS Standard Terms & CondiƟons regarding Required Use of American Iron,
Steel, Manufactured Products, and ConstrucƟon Materials, recipients and subrecipients of
FEMA financial assistance for programs that are subject to BABAA must include a Buy America
preference contract provision as noted in 2
C.F.R. secƟon 184.4 and a self-cerƟficaƟon as required by the FEMA Buy America
Preference in FEMA Financial Assistance Programs for Infrastructure (FEMA Interim Policy
#207-22-0001). This requirement applies to all subawards, contracts, and purchase orders for
work performed, or products supplied under the FEMA award subject to BABAA.
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ArƟcle 55
Summary DescripƟon of Award
The purpose of the FY 2026 FWCGP is to enhance security and preparedness for the 2026 FIFA
World Cup events in the United States. This standalone grant program supports the safe
execuƟon of the largest sporƟng event in history, co-hosted with Canada and Mexico, which is
expected to aƩract over five million internaƟonal visitors and generate tens of billions of
dollars in economic acƟvity across 11 U.S. host ciƟes over 38 days. The program addresses
significant security challenges, with all 78 U.S.based matches designated as Special Event
Assessment RaƟng (SEAR) I and II events, building on historical federal support for major
events like the Olympics. This FWCGP award consists of funding in the amount of
$32,252,845.00. This grant program funds a range of acƟviƟes, including planning,
organizaƟon, equipment purchase, training, exercises, and management and administraƟon.
ArƟcle 56 Non-Applicability of Specific Agreement ArƟcles
Notwithstanding their inclusion in this award package, the following Agreement
ArƟcles do not apply to this grant award: 1. CommunicaƟon and CooperaƟon with the
Department of Homeland Security and ImmigraƟon Officials. 2. Paragraph (2)(a)(iii) of AnƟ-
DiscriminaƟon. 3. TerminaƟon of a Federal Award This provision is consistent with the terms
of the NoƟce of Funding Opportunity which state that Paragraphs C.IX (CommunicaƟon and
CooperaƟon with the Department of Homeland Security and ImmigraƟon Officials),
C.XVII(2)(a)(iii) (AnƟ-DiscriminaƟon Grant Award CerƟficaƟon regarding immigraƟon), and
C.XL (TerminaƟon of a Federal Award) of the FY 2025 DHS Standard Terms and CondiƟons do
not apply to this award.
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ArƟcle 57
Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to County of Santa
Clara, et al. v. Noem, et al.
Pursuant to the preliminary injuncƟon order issued on November 21, 2025, in County of
Santa Clara et al. v. Noem, et al., No. 25-cv-08330-WHO (N.D. Cal.), the following terms and
condiƟons do not apply to awards or subawards issued to any of the plainƟffs subject to the
preliminary injuncƟon order while the order remains in effect: (1) SecƟon C.XVII of the DHS
Standard Terms and CondiƟons Ɵtled "AnƟ-
DiscriminaƟon" and the Agreement ArƟcle Ɵtled “AnƟ-DiscriminaƟon” in this award package;
and (2) SecƟon C.XXXI of the DHS Standard Terms and CondiƟons Ɵtled
"PresidenƟal ExecuƟve Orders" and the Agreement ArƟcle Ɵtled “PresidenƟal ExecuƟve
Orders” in this award package. If the preliminary injuncƟon is stayed, vacated, or
exƟnguished, SecƟon C.XVII of the DHS Standard Terms and CondiƟons Ɵtled "AnƟ-
DiscriminaƟon", the “AnƟ-DiscriminaƟon” Agreement ArƟcle, SecƟon C.XXXI of the DHS
Standard Terms and CondiƟons Ɵtled "PresidenƟal ExecuƟve Orders," and the Agreement
ArƟcle Ɵtled “PresidenƟal ExecuƟve Orders” will immediately become effecƟve. As stated in
the Agreement ArƟcle Ɵtled “NonApplicability of Specific Agreement ArƟcles, Paragraph
2(a)(iii) of the “AnƟDiscriminaƟon” Agreement ArƟcle and Paragraph 2(a)(iii) of SecƟon C.XVII
of the DHS Standard Terms and CondiƟons will not apply even if the preliminary injuncƟon is
stayed, vacated, or exƟnguished.
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ArƟcle 58 Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of Chicago et al.
v. Noem, et al.
Pursuant to the preliminary injuncƟon order issued on November 21, 2025, in City of Chicago
et al. v. Noem, et al., No. 25-CV-12765 (N.D. Ill.), the following terms and condiƟons do not
apply to awards or subawards issued to any of the plainƟffs subject to the preliminary
injuncƟon order while the order remains in effect: (1) SecƟon C.XVII of the DHS Standard
Terms and CondiƟons Ɵtled "AnƟ-DiscriminaƟon" and the Agreement ArƟcle Ɵtled “AnƟ-
DiscriminaƟon” in this award package; and (2) SecƟon
C.XXXI of the DHS Standard Terms and CondiƟons Ɵtled "PresidenƟal ExecuƟve Orders" and
the Agreement ArƟcle Ɵtled “PresidenƟal ExecuƟve Orders” in this award package. If the
preliminary injuncƟon is stayed, vacated, or exƟnguished, SecƟon C.XVII of the DHS Standard
Terms and CondiƟons Ɵtled "AnƟ-DiscriminaƟon", the “AnƟ-DiscriminaƟon” Agreement
ArƟcle, SecƟon C.XXXI of the DHS Standard Terms and CondiƟons Ɵtled "PresidenƟal ExecuƟve
Orders," and the Agreement ArƟcle Ɵtled “PresidenƟal ExecuƟve Orders” will immediately
become effecƟve. As stated in the
Agreement ArƟcle Ɵtled “Non-Applicability of Specific Agreement ArƟcles, Paragraph
2(a)(iii) of the “AnƟ-DiscriminaƟon” Agreement ArƟcle and Paragraph 2(a)(iii) of SecƟon C.XVII
of the DHS Standard Terms and CondiƟons will not apply even if the preliminary injuncƟon is
stayed, vacated, or exƟnguished.
ArƟcle 59 Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of SeaƩle v.
Trump, et al.
Pursuant to the preliminary injuncƟon order issued on October 31, 2025, in City of SeaƩle v.
Trump, et al., No. 2:25-cv-01435-BJR (W.D. Wa.), the following terms and condiƟons do not
apply to awards or subawards issued to any of the plainƟffs subject to the preliminary
injuncƟon order while the order remains in effect: SecƟon C.XVII of the DHS Standard Terms
and CondiƟons Ɵtled "AnƟ-DiscriminaƟon" and the
Agreement ArƟcle Ɵtled “AnƟ-DiscriminaƟon” in this award package. If the preliminary
injuncƟon is stayed, vacated, or exƟnguished, SecƟon C.XVII of the DHS Standard Terms and
CondiƟons Ɵtled "AnƟ-DiscriminaƟon" and the “AnƟ-DiscriminaƟon”
Agreement ArƟcle will immediately become effecƟve. As stated in the Agreement ArƟcle
Ɵtled “Non-Applicability of Specific Agreement ArƟcles, Paragraph 2(a)(iii) of the “AnƟ-
DiscriminaƟon” Agreement ArƟcle and Paragraph 2(a)(iii) of SecƟon C.XVII of the DHS
Standard Terms and CondiƟons will not apply even if the preliminary injuncƟon is stayed,
vacated, or exƟnguished.
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ArƟcle 60 Expedited Review of Amendments
For any amendment submiƩed by the Host City CommiƩee Task Force that requires prior
approval by the State government pass-through enƟty under 2 CFR part 200, the pass-through
enƟty must take acƟon on that request within 10 business days and report the request and
change to FEMA.
ArƟcle 61 Reducing Pass-Through Time
Notwithstanding the 45 day pass-through requirement in the NOFO, FEMA recognizes the
urgency in which the grant’s stakeholders require access to the funding to enhance the
security and preparedness for the 2026 World Cup events in the United States, the recipient
must pass-through 100% of funds to the Host
CommiƩee Task Force subrecipients within ten (10) business days aŌer receipt of the funds in
a manner that is otherwise consistent with the requirements described within the FWCGP
NOFO.
ArƟcle 62
ProhibiƟon on Covered Foreign Unmanned AircraŌ Systems (UAS)
As a condiƟon of this award, recipients, subrecipients, and their contractors or subcontractors
must comply with SecƟon 1825 of the American Security Drone Act of 2023, as enacted in the
NaƟonal Defense AuthorizaƟon Act for Fiscal Year 2024 (Pub.
L. No. 118-31 §§ 1821-33, 41 U.S.C. 3901 note prec.). Federal funds may not be used to
procure, operate, or otherwise support any covered unmanned aircraŌ system (UAS) that is
manufactured or assembled by a covered foreign enƟty, or in connecƟon with the operaƟon
of such a system. For further guidance, refer to Public Law 118-31 and OMB Memorandum
M-26-02, Ensuring Government Use of Secure Un-manned AircraŌ Systems and SupporƟng
United States Producers. Failure to comply with these requirements may result in the
withholding of funds, suspension, or terminaƟon of the award.
ArƟcle 63 Award Compliance Hold
Please note that FEMA may reinstate budget or program funding holds if submi Ʃed
documentaƟon is incomplete or inconsistent with program requirements. All costs charged to
the federal award remain subject to FEMA review and must comply with the terms and
condiƟons of the award. If issues arise, we will noƟfy you promptly and work with you to
resolve them.
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ATTACHMENT D
WORK PLAN
FY 2026 FIFA World Cup Grant Program
The purpose of this attachment is to identify the activities planned by the Subrecipient under this Grant
Agreement.
The Subrecipient's approved Work Plan is incorporated herein by reference and attached to this Agreement.
Activities must align with the requirements of the NOFO, the Manual, and the approved application for
funding.
PROJECT DESCRIPTION
PURPOSE and NEED: Explain the overall goal of the project and the specific public safety and security need it addresses. Why is the project
needed?
Project Description – Purpose and Need
The City of Renton’s FIFA World Cup 2026 Public Safety Project is designed to enhance public safety, protect critical infrastructure, and
strengthen emergency preparedness for high-profile international events within the city and surrounding jurisdictions. The overall goal of the
project is to ensure a safe, secure, and coordinated environment for participants, spectators, and staff at two designated venues (team hotel,
practice facility), and transportation corridors during World Cup activities.
This project addresses critical public safety and security needs identified through operational assessments, interagency planning, and planning
with the Seattle FIFA security team. Key challenges include limited staffing capacity to sustain high-visibility operations across multiple venues,
complex communication and coordination requirements across multiple agencies, predictable vulnerabilities during team transportation, and
emerging aerial threats from unmanned aircraft systems (UAS). Without dedicated resources, advanced operational planning, and interagency
coordination, these gaps could increase the risk of incidents and reduce response effectiveness during mass gatherings and high-profile events.
The project is needed to provide dedicated staffing, operational oversight, and advanced capabilities while enhancing interagency
communication, planning, and situational awareness. By addressing these needs proactively, the City of Renton will reduce risk, improve
response times/coverage, strengthen coordination among law enforcement, fire, and emergency management, while ensuring a safe and flexible
operational environment for FIFA World Cup 2026 events.
PLANNED WORK: Describe the activities, services, and/or equipment purchases included.
Planned Work
The project will fund staffing, operational support, planning, and management, and training to enhance public safety for FIFA World Cup 2026
events. Activities include: deployment of dedicated personnel for external security, crowd management, access control, traffic management;
team bus escort operations and training; and coordination with police and emergency management for unified command and situational
awareness during World Cup operations.
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OUTCOME
Outcome – Enhancing Response to FIFA World Cup 2026 Threats
The City of Renton’s project strengthens its ability to prevent, prepare for, and respond to potential threats during FIFA World Cup 2026 events
through expanded staffing, operational coverage, and enhanced capabilities by training personnel for vehicle escorts. By addressing gaps in
staffing, communication, pre-planning, and coordination identified through operational assessments and the City of Renton’s October 2025 full-
scale World Cup Exercise, the project ensures a proactive, unified, and effective public safety response.
Expected Outcomes and Operational Enhancements:
•Rapid, Unified Response:
oDedicated staffing for external security, crowd control, access control, traffic management, and team escorts
oImproved coordinaƟon among police, fire, and Emergency Management to reduce response Ɵmes and streamline incident management
•Expanded Coverage:
oConƟnuous operaƟonal oversight at two venues, team hotels, pracƟce faciliƟes, and key transportaƟon routes
oComprehensive monitoring for crowd management, general security, and safe transport of team
•Enhanced OperaƟonal CapabiliƟes:
oUAS detecƟon and aerial overwatch for emerging aerial threats
oStructured pre-planning and lessons learned from prior exercises to reduce reacƟonary response and increase situaƟonal awareness
•Improved CommunicaƟon and CoordinaƟon:
oReal-Ɵme informaƟon sharing and command-and-control across all parƟcipaƟng agencies
oStrengthened operaƟonal protocols (coordinaƟon, communicaƟons, situaƟonal assessment)
oOperaƟons: RPD command staff member and emergency management liaison staff member dedicated to World Cup operaƟons for planning
and management purposes through regional events
These enhancements directly align with FIFA World Cup 2026 Safety and Security Planning Lines of Effort, ensuring Renton meets standards for
Emergency Preparedness, Intelligence & Threat Analysis, Physical Security & Access Control, Crowd Management, Transport Security & Escorts,
and Crisis Management & Tactical Coordination. The project increases organizational readiness, mitigates risk, and ensures safe and secure
operations for participants, spectators, and the broader community.
Explain how the project will improve your organization's ability to respond to threats related to the FIFA World Cup 2026 games. Include
expected performance improvements, coverage expansion, and/or operational enhancements.
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ATTACHMENT E
TIMELINE
FY 2026 FIFA World Cup Grant Program
The purpose of this attachment is to identify applicable and agreed upon due dates for Grant Agreement
milestones to include deliverables that must be submitted to the Organization. Both the Organization and the
Subrecipient shall monitor adherence with the dates below.
The Subrecipient must request prior written approval from Organization Key Personnel to waive or extend
the due date in the above Timeline.
For waived or extended reimbursement due dates, all allowable costs should be submitted on the next
scheduled reimbursement submission due date contained in the above Timeline.
PROJECT SCHEDULE
MILESTONE START DATE END DATE
6/8/2026 7/8/2026
6/8/2026 7/8/2026
4/1/2026 6/2/2026
6/8/2026 7/8/2026
6/8/2026 7/8/2026
7/8/2026PROJECT COMPLETION (no later than 8/31/2026)
Planning and Management
Project / Grant Management
PROJECT START (no earlier than 7/4/2025)
Venue security (Hyatt Hotel and Longacres/Seattle Sounders FC practice facility
Transports - vehicle escorts, team movemement
Training - vehicle escort training
INSTRUCTIONS: Enter the major milestones for the project. Please include at least 2 milestones.
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ATTACHMENT F
BUDGET
FY 2026 FIFA World Cup Grant Program
The purpose of this attachment is to identify how the funding is budgeted for the identified activities in the
Work Plan. If funding is identified as not being required, contact the Organization Key Personnel as soon as
possible so funding can be reallocated.
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE M&A TOTAL
Salaries & Benefits 22,095$ 332,751$ 20,950$ 375,797$
Supplies -$
Travel/Per Diem -$
Contractor/Consultant -$
Other 2,616$ 2,616$
Equipment -$
SUBTOTAL 22,095$ 332,751$ -$ 20,950$ -$ 2,616$
Indirect
TOTAL 378,412$
AGREEMENT AMOUNT $378,412
PROJECT BUDGET
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ATTACHMENT G
BUILD AMERICA, BUY AMERICA ACT SELF-CERTIFICATION
The undersigned certifies, to the best of their knowledge and belief, that:
The Build America, Buy America Act (BABAA) requires that no federal financial assistance for "infrastructure"
projects is provided "unless all of the iron, steel, manufactured products, and construction materials used in
the project are produced in the United States." Section 70914 of Public Law No. 117-58, §§ 70901-52.
The undersigned certifies that for the _____________________ [Insert Project Name and Location] that the
iron, steel, manufactured products, and construction materials used in this contract are in full compliance
with the BABAA requirements including:
1. All iron and steel used in the project are produced in the United States. This means all
manufacturing processes, from the initial melting stage through the application of coatings, occurred
in the United States.
2. All manufactured products purchased with FEMA financial assistance must be produced in the
United States. For a manufactured product to be considered produced in the United States, the cost
of the components that are mined, produced, or manufactured in the United States is greater than
55% of the total cost of all components.
3. All construction materials are manufactured in the United States. This means that all
manufacturing processes for the construction material occurred in the United States.
"The [Contractor or Subcontractor], ________________________, certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the [Contractor or
Subcontractor] understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies
for False Claims and Statements, apply to this certification and disclosure, if any."
____________________________________________________________
Signature of [Contractor's or Subcontractor's] Authorized Official
____________________________________________________________
Name and Title of [Contractor's or Subcontractor's] Authorized Official
____________________________________________________________
Date
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CITY OF RENTON, WASHINGTON
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL
AGREEMENT WITH THE CITY OF TUKWILA FOR THE PURPOSE OF
ASSISTING THE RENTON POLICE DEPARTMENT WITH SECURITY AND
POLICE SERVICES FOR THE 2026 FIFA WORLD CUP ENTITLED 2026 FIFA
WORLD CUP MUTUAL AID INTERLOCAL AGREEMENT.
WHEREAS, the City of Renton and the City of Tukwila are authorized, pursuant to
RCW Chapter 39.34, the Interlocal Cooperation Act, and the Washington Mutual Aid Peace
OƯicers Powers Act as codified in RCW Chapter 10.93; and
WHEREAS, the City of Renton and its neighboring jurisdictions look forward to
welcoming visitors for the 2026 FIFA World Cup to the Pacific Northwest in the coming
months; and
WHEREAS, the Renton Police Department (RPD) has requested additional law
enforcement resources from its partner law enforcement agencies to assist in providing a
suƯicient law enforcement presence in the City of Renton during the duration of the FIFA
World Cup to maintain public safety as it relates to the additional spectators and visitors
expected to visit the City of Renton;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON,
DO RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Mayor and City Clerk are hereby authorized to enter into an interlocal
agreement with the City of Tukwila for additional security and police services entitled 2026
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RESOLUTION NO. ________
2
FIFA World Cup Mutual Aid Interlocal Agreement, attached hereto as Exhibit “A” and
incorporated by this reference.
PASSED BY THE CITY COUNCIL this day of , 2026.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2026.
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
RES-PD:26RES023:05.21.2026
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EXHIBIT A
218 of 450
Page 1 of 7
2026 FIFA WORLD CUPTM
MUTUAL AID INTERLOCAL AGREEMENT
between
The City of RENTON
and
The City of TUKWILA
WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, authorizes
public agencies to contract with other public agencies to perform governmental
activities and deliver public services; and
WHEREAS, the City of Renton (RENTON) and the City of Tukwila (PARTICIPANT)
are Washington public agencies as defined in RCW 39.34.020 (hereafter collectively, the
“Parties”); and
WHEREAS, the authority of the cooperating agencies entering into this
Agreement is that authority provided to them by Washington law, including but not
limited to the Washington Interlocal Cooperation Act as codified in RCW Chapter 39.34,
and the Washington Mutual Aid Peace Officers Powers Act as codified in RCW Chapter
10.93; and
WHEREAS, RENTON hosts a practice facility for Major League Soccer (MLS) and
will host international soccer/futbol clubs during the FIFA World Cup TM in 2026 at such
facility; and
WHEREAS, these gatherings of spectators and visitors within the City of Renton
shall be identified as “Special Events” throughout this Agreement; and
WHEREAS, the Renton Police Department (RPD) has requested additional law
enforcement resources from PARTICIPANT to assist in providing a sufficient law
enforcement presence in the City of Renton during the duration of the Special Event to
maintain public safety as it relates to the additional spectators and visitors expected to
visit the City of Renton; and
WHEREAS, PARTICIPANT is qualified to provide and agrees to provide law
enforcement resources and additional law enforcement officer presence for the City of
Renton during the Special Events, the dates and times of which will be established in the
future;
NOW THEREFORE, it is agreed that the foregoing recitals are hereby ratified and
accepted as part of this AGREEMENT, and, in consideration of the mutual promises and
covenants herein contained, the Parties agree as follows:
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Page 2 of 7
I. RESPONSIBILITIES OF RENTON:
A. RENTON will be responsible for administering and overseeing this
Agreement in accordance with RCW 39.34.030, by designating an Incident
Commander for the Special Event, as described in additional detail in
Section III – Command Structure, below.
B. RENTON shall provide PARTICIPANT the specific dates, times, number of
hours, and the number of commissioned officers requested and/or needed
to provide mutual aid during the Special Events (cumulatively referred to as
“Event Opportunities”).
C. RENTON will report to PARTICIPANT any absence, or tardiness of a
committed PARTICIPANT officer who fails to report to the Event
Opportunities.
II. RESPONSIBILITIES OF PARTICIPANT:
A. PARTICIPANT will notify and/or advertise the mutual aid Event Opportunities
to all certified and commissioned police officers who are in good standing
and who are then eligible to perform all necessary duties of a law
enforcement officer with their employing agency.
B. If PARTICIPANT’S officers volunteer to fill the Event Opportunities,
PARTICIPANT’s project manager will e-mail the RENTON Special Event
Commander the availability to fill the requested mutual aid request in
accordance with Section X, below. RENTON will provide in the e-mail, the
Special Event dates/times and number of police officers that are available.
RENTON will respond to the e-mail to confirm the commitment of the
number of PARTICIPANT’S officers needed. Once confirmed, PARTICIPANT
commits to fulfilling the mutual aid request for the confirmed number of
officer(s).
C. Once committed for the specified date, PARTICIPANT will make all attempts
to provide the committed number of officers for that date. RENTON
understands that unusual law enforcement occurrences or demands could
arise which prevent PARTICIPANT from staffing as needed to fulfill the
request. In this circumstance, RENTON and PARTICIPANT will work together
as soon as practicable to find a mutually agreeable solution.
D. PARTICIPANT’S Officers assigned to support RENTON in this agreement shall
provide law enforcement services for specified Special Event. Such services
shall include but are not limited to addressing issues of public safety and
security. Officers are expected to serve as a visual deterrent, positively
engage with community, enforce necessary law violations, and report
unusual or suspicious activity occurring at Special Event. Officers
performing these services shall wear the fully marked duty uniform of
PARTICIPANT, in accordance with their department’s policy and RCW
10.116.050.
E. PARTICIPANT is responsible for time-keeping and tracking the hours worked
by its officers at the Special Event.
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Page 3 of 7
III. COMMAND STRUCTURE: All law enforcement personnel assigned to the Special
Event will be integrated into an overall Unified Command system commanded by
the Renton Police Department. RENTON shall take charge of the Special Event
operations utilizing the Incident Command System unless it specifically requests
that a different agency or unit fulfill this responsibility, or unless the scope of the
situation becomes multi-jurisdictional, in which case the provisions of the
Washington State Mutual Aid Powers Act (RCW 10.93) become operative. Taking
charge of an operation shall include directing the assignment of all personnel and
equipment. The assigning of duties to officers employed by PARTICIPANT shall be
made by the supervising officer of the RENTON Police Department unless that
responsibility is delegated to a different agency. PARTICIPANT’S officers assigned
to specific tasks and/or posts and will perform their work under the direction of a
RENTON Police supervisor. The RENTON incident commander is in charge and
responsible for overall coordination with PARTICIPANT’S supervisors and/or
officers in support of the Special Event.
IV. REPORTING
A. Reimbursement. PARTICIPANT must submit to RENTON a reimbursement
request for services performed no later than thirty (30) calendars days
following the month in which services were performed.
B. Reimbursement Submissions. Each reimbursement submission will
include the name, rank, overtime compensation rate, number of
reimbursable hours claimed, and the dates those hours were worked by
each officer. These numbers should be provided or supported by accounting
system reports in a format approved by RENTON. This submission must be
accompanied by a signed certification by an appropriate supervisor within
PARTICIPANT’S department verifying that the information in the request has
been personally reviewed, is accurate, and the personnel included in the
reimbursement were working overtime hours to carry out the performance of
this Agreement. All submissions for reimbursement must be sent to the
attention of the contact person listed in Section X – Notices, below.
C. Approved Expenditures. RENTON shall pay PARTICIPANT for work
performed in proportion to reimbursement submission requests as approved
by RENTON as specified in this Agreement. Reimbursable expenditures
pursuant to this agreement are restricted to:
1. The scheduled dates and number of hours authorized by RENTON in
advance; and
2. Satisfying the goal of providing adequate law enforcement presence
within the City of Renton during the duration of each assigned Special
Event.
D. Unpermitted Expenditures. RENTON reserves the right not to reimburse
PARTICIPANT for:
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Page 4 of 7
1. Any hours worked which exceed RENTON’S request for mutual aid in
accordance with the Event Opportunities without RENTON’S prior
approval; and
2. Any expenses incurred by PARTICIPANT other than officer overtime
pay will be the sole responsibility of PARTICIPANT.
E. Final Invoice. PARTICIPANT agrees to submit a final invoice to RENTON no
later than thirty (30) calendar days after the expiration of this AGREEMENT
and will label the reimbursement request as the “Final Bill”.
V. COMPENSATION: PARTICIPANT’S officers will be compensated at their hourly rate
for work of this type, as determined by PARTICIPANT’S agency and its policies. Such
payment schedule is attached hereto as Exhibit 1, which is incorporated by this
reference.
VI. LIABILITY, INDEMNIFICATION & HOLD HARMLESS
A. No Liability for Responding Agency. Except as expressly provided herein,
neither Party shall be liable for: (i) failure to comply with any provision of this
Agreement; or (ii) providing or refusing to provide aid under this Agreement.
B. Mutual Release(s). Except as specifically provided herein, each Party
hereby forever releases or discharges the other Party, its elected officials,
employees, officers, volunteers and/or agents from any claim related to this
Agreement or providing aid hereunder.
C. Liability to Other Parties. Except as expressly provided herein, the Parties
shall not be obligated to pay any of the other Parties to this Agreement for
any damage to or destruction of any apparatus or equipment used in the
performance of this Agreement. This provision shall not apply to the extent
this provision would void applicable casualty insurance available to provide
payment for the damage or loss of such apparatus or equipment. It is the
intent of the Parties that the risk of loss to apparatus or equipment will be
addressed by each Party through that Party’s casualty insurance as opposed
to seeking reimbursement from other Party.
D. Liability to Third Parties. The term "third party" means any person or entity
other than the Parties hereto. With regard to the aid provided hereunder,
each Party shall be responsible for all liability arising from or related to the
negligent acts or willful conduct of that Party, its elected officials,
employees, officers, volunteers and/or agents which causes damage to third
parties, to the extent and in proportion that such liability is caused by the
negligent acts or willful misconduct of that Party, its elected officials,
employees, officers, volunteers, and/or agents.
E. Cross Indemnification. To the extent permitted by law, each Party agrees to
indemnify, defend and hold harmless the other Party, and its officers,
officials, employees, volunteers and/or agents from any and all claims,
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demands, causes of action, lawsuits, costs, including attorneys' fees,
losses, judgments, awards or liabilities to any third party, arising out of the
negligent acts or willful conduct of the indemnifying Party, its officers,
officials, employees, volunteers and/or agents in connection with the
performance of this Agreement. This indemnity obligation shall not apply to
claims arising from the sole negligence or willful misconduct of the
indemnified Party. In the event of concurrent negligence of the Parties, each
Party shall be responsible only for the proportionate share of the claim that
results from its own negligence.
F. Survival. The provisions of this Section 6 shall survive the expiration or
termination of this Agreement, by any Party.
VII. INSURANCE
A. Liability and Casualty Insurance. For the duration of this Agreement, each
Party shall maintain its own public liability and property damage insurance
with amounts of coverage as solely determined by each respective Party
against claims for injuries to persons or damage to property, which may arise
from or in connection with the performance of this Agreement by its officers,
officials, employees or volunteers. This insurance requirement may be
satisfied by a policy or policies of insurance or a self-insurance retention
program adopted by a Party.
B. No Industrial Insurance Requirement. It is further specifically and
expressly understood that the indemnification provisions provided herein
constitutes each Party's waiver of immunity under industrial insurance, Title
51 RCW or Chapter 41.24 RCW, as the same now exists or may be hereafter
amended, solely to carry out the purposes of the indemnification provisions
herein. The parties further acknowledge that they have mutually negotiated
this waiver.
C. Waiver of Subrogation. To the extent permitted by the applicable insurance
policies, each Party hereby waives any right of subrogation against the other
Parties. In this regard each Party utilizing a self-insurance retention program
waives subrogation for any payment thereunder.
VIII. POLICE POWERS: In accordance with the authority under RCW 10.93.070(1),
the City hereby consents to the full exercise of peace powers, within the City of
RENTON, Washington, by any and all properly certified or exempted police
officers employed by PARTICIPANT in accordance with this Agreement.
IX. DURATION: This Agreement is effective upon signature by all parties and shall
extend through September 30, 2026, at which point it will automatically
terminate unless otherwise agreed to in writing.
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X. NOTICES: Any notice required under this Agreement must be in writing, and
delivered personally to the Agreement’s Project Manager using the contact
information which appears below (as modified in writing from time to time by
such party), by registered or certified mail, return receipt requested, or by
nationally recognized overnight courier service. Time period for notices shall be
deemed to have commenced upon the date of receipt. Email and telephone
may be used for purposes of administering the Agreement, but should not be
used to give any formal notice required by the Agreement.
PARTICIPANT
Commander Phil Glover
Tukwila Police Department
15005 Tukwila International Blvd
Tukwila, WA 98188
(206) 391-5534
p.glover@tukwilawa.gov
CITY OF RENTON
Commander Dan Figaro
Renton Police Department
1055 S Grady Way
Renton, WA 98057
(425) 430-7506
dfigaro@rentonwa.gov
XI. TERMINATION: Either Party may terminate this Agreement for any reason upon
sixty (60) days prior written notification to the other Party.
XII. DISPOSAL OF PROPERTY: No real or personal property will be acquired, held, or
used solely for the purpose of this Agreement. Each agency will be responsible
for acquiring, holding, using, and disposing of its own property upon the
expiration or termination of this Agreement.
XIII. ENTIRE AGREEMENT: The Parties agree that the Agreement is the complete
expression of the terms hereto and any oral representations or understanding not
incorporated herein are excluded.
XIV. MODIFICATIONS: This Agreement may only be modified, as needed, by written
amendment with the approval of all Parties. For purposes of this section, after
this Agreement is executed, the Parties’ governing bodies agree to delegate their
authority to modify this Agreement to the Police Chiefs of the participating
agencies.
XV. NO THIRD-PARTY BENEFICIARIES: There are no third-party beneficiaries to this
Agreement, and this Agreement shall not impart any rights enforceable by any
person or entity that is not a party hereto.
XVI. SEVERABILITY: If any part, paragraph, section, or provision of this agreement is
held to be invalid by any court of competent jurisdiction in the State of
Washington, such adjudication shall not affect the validity of any remaining
section, part, or provision of this agreement
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XVII. ACKNOWLEDGEMENT: The parties acknowledge that they have had an
opportunity to fully examine this Agreement and completely understand its
terms, and that they approve the same including all of the terms and conditions.
XVIII. SIGNATURE AUTHORITY: By signing below, the signers of this Agreement certify
that for each Party they have all proper authority necessary to bind the Party
hereto, pursuant to its Articles, Bylaws, statutory or other charter, ordinances,
laws, or any other rules governing such authority.
XIX. FEDERAL FUNDING COMPLIANCE
A. Grant Agreement. The Parties hereby acknowledge that the expenses
incurred as a result of the Special Events are subject to federal
reimbursement pursuant to Grant Agreement FWCGP-15 (hereafter, Grant
Agreement). Accordingly, the Parties hereby agree to abide by the terms
and conditions of the Grant Agreement, which is attached hereto as Exhibit
2, and incorporated by this reference. Exhibit 2 does not alter the
operational mutual-aid terms of this Agreement. If any term contained
within Exhibit 2 conflicts with this Agreement, Exhibit 2 controls for
purposes of federally funded reimbursements.
B. Federal Grant Requirements. The Parties agree to abide by the terms and
conditions imposed by the federal government on all recipients,
subrecipients, and contractors of federal grants, including, but not limited
to, 2 CFR Part 200, and its Appendix II (which can be accessed as follows:
https://www.ecfr.gov/current/title-2/part-200/appendix-Appendix II to Part
200), which is hereby adopted by this reference and incorporated into this
Agreement, as those requirements now exist or as they may be hereafter
amended, as applicable.
IN WITNESS WHEREOF, each of the Parties has executed this Agreement effective as
of the date and year first set forth above.
PARTICIPANT CITY OF RENTON
Thomas McLeod, Mayor
Armondo Pavone, Mayor
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ATTEST:
Andy Youn-Barnett, City Clerk
APPROVED AS TO FORM:
Kari Sand, City Attorney
ATTEST:
Jason Seth, City Clerk
APPROVED AS TO FORM:
Alex Tuttle, Senior Assistant City Attorney
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EXHIBIT 1
Compensation for Tukwila’s Participant Officers
The basis of Compensation under this Interlocal Agreement (ILA) are set forth below.
The City of Tukwila maintains and will provide to the City of Renton supporting
documentation for all hours worked by Tukwila Officers for the City of Renton related to
support for FIFA law enforcement activities. The City of Tukwila will remit bi-monthly (twice a
month – tied to Tukwila pay periods) invoices to the City of Renton for actual costs of all
hours worked by Tukwila staff for FIFA related activities on behalf of the City of Renton. The
City of Renton will pay the invoiced amount as compensation for services rendered.
City of Tukwila PD
2026 Pay Scale
PO 5 PO 4 PO 3 PO 2 PO 1
Officer Hourly
OT
$48.59
$72.89
$51.16
$76.74
$53.76
$80.64
$56.40
$84.60
$59.23
$88.85
Sergeant Hourly
OT
$81.09
$121.64
Commander Hourly $106.73
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EXHIBIT 2
Grant Agreement FWCGP-15
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AGREEMENT FACE SHEET
FY 2026 FIFA World Cup Grant Program (FY 2026 FWCGP)
1. Subrecipient Name and Address:
Renton Police Department
1055 S. Grady Way
Renton, WA 98057
2. Grant Agreement Amount:
378,412.00
3. Grant Agreement Number:
FWCGP-15
4. Subrecipient Contact,
phone/email:
Ryan Rutledge
425-430-7512
rrutledge@rentonwa.gov
5. Grant Agreement Start Date:
July 4, 2025
6. Grant Agreement End
Date:
August 31, 2026
7. Organization Contact,
phone/email:
Casey Broom, 360-202-3001,
caseyb@sea2026.org
8. Unique Entity Identifier (UEI) :
UG2PSBS6UJJ3
9. UBI (state revenue):
177-000-094
10. Funding Authority:
Washington Military Department (the Department) and the U.S. Department of Homeland
Security (DHS)
11. Federal Funding ID #:
EMW-2026-WC-05005
12. Federal Award Date:
03/18/2026
13. Assistance Listings &
Title:
97.160 - FY 2026 FWCGP
14. Total Federal Award Amount:
$32,252,845
15. Contract Type (check all that
apply):
☐ Contract ☒ Grant ☒
Agreement ☐
Intergovernmental (RCW 39.34)
☐ Interagency
16. Subrecipient Type (check
all that apply):
☐ Private
Organization/Individual ☐
For-Profit ☒ Public
Organization/Jurisdiction
☐ non-profit ☐
CONTRACTOR ☒
SUBRECIPIENT ☐
OTHER
17. PURPOSE & DESCRIPTION:
The objective of the Federal Fiscal Year (FFY) 2026 FIFA World Cup (FY 2026 FWCGP) grant
program is to provide targeted funding to enhance security and preparedness for the 2026 FIFA
World Cup events hosted in the United States. It will provide Federal resources to help Host Cities in
implementing the necessary security measures and strengthen capabilities required for this series of
high-risk events. FWC grant funds will enhance the ability of local law enforcement, emergency
responders, and public safety officials to prepare for, protect against, and respond to threats and
emergencies during the World Cup matches.
The Organization is a sub-recipient and Pass-through Entity of the FY 2026 FWCGPC Award Letter
for Grant No. EMW-2026-W-05005 ("the Grant"), which is incorporated in and attached hereto as
Attachment C, and has made a subaward of Federal award funds to the Subrecipient pursuant to
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this Agreement. The Subrecipient is accountable to the Organization for use of Federal award funds
provided under this Agreement.
IN WITNESS WHEREOF, the Organization and Subrecipient acknowledge and accept the terms of this
Agreement, including all referenced attachments which are hereby incorporated, and have executed this
Agreement as of the date below. This Agreement Face Sheet; Special Terms & Conditions (Attachment A);
General Terms and Conditions (Attachment B); DHS Award Letter EMW-026-W-05005 (Attachment C); Work
Plan, (Attachment D); Timeline (Attachment E); Budget (Attachment F); Build America, Buy America Act Self-
Certification (Attachment G), and all other documents and attachments expressly referenced and
incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights
and obligations of the parties to this Agreement. No other understandings, oral or otherwise, regarding the
subject matter of this Agreement shall be deemed to exist or to bind any of the parties.
In the event of an inconsistency among the provisions of the above-described Attachments, unless otherwise
provided herein, the inconsistency shall be resolved by giving precedence in the following order:
1. Applicable Federal and State Statutes and Regulations
2. DHS/FEMA Award and program documents
3. Work Plan, Timeline, and Budget
4. Special Terms and Conditions
5. General Terms and Conditions
6. Other provisions of the Agreement incorporated by reference
WHEREAS, the parties have executed this Agreement on the day, and year last specified below.
FOR THE ORGANIZATION: FOR THE SUBRECIPIENT:
____________________________________
Signature Date
Ann Kawasaki Romero
SeattleFWC26
BOILERPLATE APPROVED TO FORM:
5/08/2026
____________________________________
Signature Date
Ryan Rutledge, Deputy Chief of Police
Renton Police Department
APPROVED AS TO FORM (if applicable):
____________________________________
Signature Date
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ATTACHMENT A
SPECIAL TERMS AND CONDITIONS
FY 2026 FIFA World Cup Grant Program
ARTICLE I. KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any
substitution for key personnel by either party shall be made by written notification to the current key
personnel.
SUBRECIPIENT ORGANIZATION
Name Ryan Rutledge Name Casey Broom
Title Deputy Chief of Police Title VP, Security
Email RRutledge@rentonwa.gov Email Caseyb@sea2026.org
Phone 425-430-7512 Phone 360-202-3001
Name Name George Dugdale
Title Title SVP Business Operations
Email Email georged@sea2026.org
Phone Phone 206-390-2012
ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
program guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the FY 2026 FWCGP grant program, including, but not limited to, all criteria,
restrictions, and requirements of "The Department of Homeland Security (DHS) Notice of Funding
Opportunity (NOFO) Fiscal Year 2026 FIFA World Cup Grant Program" (hereafter "the NOFO"), the
Preparedness Grants Manual FM 207-23-0001 August 2025 (hereafter "the Manual"), the DHS Award Letter
for the Grant, and the federal regulations commonly applicable to DHS/FEMA grants, all of which are
incorporated herein by reference. The DHS Award Letter is incorporated in this Agreement as Attachment C.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of
performance may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it
will not hold the Organization, the state of Washington, or the United States liable for any damages, claim for
reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to
distribution of appropriated federal funds.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS
The following requirements apply to all DHS/FEMA Preparedness Grants.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENTS
a. The Subrecipient must make a case-by-case determination whether each agreement it makes for the
disbursement of FY 2026 FWCGP funds received under this Agreement casts the party receiving the funds
in the role of a subrecipient or contractor in accordance with 2 CFR 200.331.
b. If the Subrecipient becomes a pass-through entity by making a subaward to a subrecipient:
i. The Subrecipient must comply with all federal laws and regulations applicable to pass-through
entities of FY 2026 FWCGP funds, including, but not limited to, those contained in 2 CFR 200.
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ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable state and federal
laws, rules, regulations, requirements and program guidance identified or referenced in this
Agreement and the informational documents published by DHS/FEMA applicable to the FY 2026
FWCGP grant program, including, but not limited to, all criteria, restrictions, and requirements of the
NOFO, the Manual, the Grant, and the federal regulations commonly applicable to DHS/FEMA
grants.
iii. The Subrecipient shall be responsible to the Organization for ensuring that all FY 2026 FWCGP
federal award funds provided to its subrecipients are used in accordance with applicable federal and
state statutes and regulations, and the terms and conditions of the federal award set forth in this
Agreement.
iv. The Subrecipient must follow their own policies and procedures to eliminate or reduce the impact
of conflicts of interest when making subawards, adhering to any applicable federal or state statutes
or regulations. Any real or potential conflicts of interest must be reported to the Organization in
writing upon discovery.
2. BUDGET, REIMBURSEMENT, AND TIMELINE
a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing, equipment, and
other goods and services or other budget categories will be reimbursed on an actual cost basis upon
completion unless otherwise provided in this Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this Agreement,
including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement
Amount.
c. If the Subrecipient chooses to include indirect costs within the Budget (Attachment F), additional
documentation is required based on the applicable situation, as described in 2 CFR 200.414 and Appendix
VII to 2 CFR 200:
i. If the Subrecipient receives direct funding from any Federal agency(ies): (A) More than $35 million,
the approved indirect cost rate agreement negotiated with its federal cognizant agency; (B) Less
than $35 million, the indirect cost proposal developed in accordance with Appendix VII of 2 CFR 200
requirements.
ii. If the Subrecipient does not receive direct federal funds (i.e., only receives funds as a
subrecipient), the Subrecipient must either elect to charge a de minimis rate of fifteen percent (15%)
of modified total direct costs or choose to negotiate a higher rate with the Organization.
iii. Indirect costs must be expressly identified in the Budget using a single, consistent methodology and
shall not be adjusted or modified without prior written approval from the Organization.
d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult their internal
policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060, and federal maximum rates set
forth at https://www.gsa.gov, and follow the most restrictive. All international travel requires prior FEMA
approval.
e. Reimbursement requests will include a properly completed Reimbursement Spreadsheet detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be submitted to
FWCGP@sea2026.org no later than the due dates listed within the Timeline (Attachment E).
f. Receipts and/or backup documentation for any approved items must be maintained by the Subrecipient
consistent with record retention requirements and be made available upon request.
g. The Subrecipient must request prior written approval from Organization Key Personnel to waive or extend
a due date in the Timeline (Attachment E).
h. All work under this Agreement must end on or before the Grant Agreement End Date, and the final
reimbursement request must be submitted before the date notated in the Timeline (Attachment E).
i. All costs for equipment and supplies must be incurred, and items received before the Grant Agreement
End Date.
j. Failure to submit timely, accurate, and complete reports and reimbursement requests will prohibit the
Subrecipient from being reimbursed until such reports are submitted and reviewed.
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k. Final reimbursement requests will not be approved for payment until the Subrecipient is current with all
reporting requirements.
l. A written amendment will be required if the Subrecipient expects cumulative transfers among solution area
totals to exceed ten percent (10%) of the Grant Agreement Amount.
m. Subrecipients shall only use federal award funds under this Agreement to supplement existing funds and
will not use them to replace (supplant) non-federal funds.
3. REPORTING REQUIREMENTS
a. With each reimbursement request, the Subrecipient shall report how the expenditures relate to the Work
Plan (Attachment D) activities in the format provided by the Organization.
b. With the final reimbursement request, the Subrecipient shall submit a final report to
FWCGP@sea2026.org describing all completed activities under this Agreement.
c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act (FFATA)
and related OMB Guidance consistent with Public Law 109-282 as amended and complete and return to the
Organization an Audit Certification/FFATA Form.
4. EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any subrecipient to which the Subrecipient makes a subaward shall comply with 2
CFR 200.317 through 200.327, and all Washington State procurement statutes, when procuring any
equipment or supplies under this Agreement.
b. All equipment and supplies purchased through this Agreement will be recorded and maintained in the
Subrecipient's inventory system. Inventory records shall include: description, serial/model number, Federal
Award Identification Number (FAIN), Assistance Listings Number, title holder, acquisition date, cost and
federal participation percentage, location/use/condition, and disposition data.
c. The Subrecipient shall take a physical inventory of equipment and reconcile with property records at least
once every two years.
d. Records for equipment shall be retained for a period of six (6) years from the date of the disposition,
replacement, or transfer.
e. Effective August 13, 2020, FEMA recipients and subrecipients may not obligate or expend any FEMA
award funds to procure equipment, systems, or services that use covered telecommunications equipment or
services as defined in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year
2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018). Covered entities include Huawei Technologies
Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology
Company, and Dahua Technology Company, or any subsidiary or affiliate of such entities.
5. ENVIRONMENTAL AND HISTORICAL PRESERVATION
a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and Historic
Preservation (EHP) Program. EHP program information can be found at
https://www.fema.gov/grants/guidance-tools/environmental-historic.
b. Projects that have historical impacts or the potential to impact the natural or built environment must
participate in the DHS/FEMA EHP review process prior to project initiation. The EHP review process must be
completed, and FEMA approval must be received by the Subrecipient before any work is started for which
reimbursement will be later requested.
6. PROCUREMENT
The Subrecipient shall comply with all procurement requirements of 2 CFR 200.317 through 200.327.
a. For all contracts expected to exceed the simplified acquisition threshold, the Subrecipient must notify the
Organization. The Organization may request pre-procurement documents such as requests for proposals,
invitations for bids, and independent cost estimates.
b. For all sole source contracts expected to exceed the micro-purchase threshold per 2 CFR 200.1, the
Subrecipient must submit justification to the Organization
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c. The Subrecipient as well as its contractors and subcontractors must comply with the Build America, Buy
America Act (BABAA), which was enacted as a part of the Infrastructure Investment and Jobs Act §§ 70901-
70297, Pub. L. No. 117-58 (2021), requiring that infrastructure projects use iron, steel, and manufactured
products produced in the United States. The Build America, Buy America Act Self-Certification form is
included herein as Attachment G.
7. SUBRECIPIENT MONITORING
a. The Organization will monitor the activities of the Subrecipient from award to closeout. The goal of the
Organizations monitoring activities will be to ensure that subrecipients receiving federal pass-through funds
are in compliance with this Agreement, federal and state audit requirements, federal grant guidance, and
applicable federal and state financial regulations, as well as 2 CFR Part 200 Subpart F.
b. Monitoring activities may include but are not limited to: review of financial and performance reports;
monitoring and documenting completion of Agreement deliverables; documentation of phone calls, meetings,
emails and correspondence; review of reimbursement requests; observation of Agreement-related activities
such as exercises, training, events, and equipment demonstrations; and on-site visits to review equipment
records and inventories.
8. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
a. The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 prohibition against
discrimination on the basis of national origin, which requires that subrecipients of federal financial assistance
take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their
programs and services.
b. Subrecipients are encouraged to perform and document their analysis of the most appropriate language
assistance services. The analysis should consider: the number or proportion of LEP individuals eligible to be
served; the frequency with which LEP individuals come in contact with the program; the nature and
importance of the program to people's lives; and the resources available to the program and costs.
B. FWC SPECIFIC REQUIREMENTS
The objectives of the FWC are to enhance security and preparedness for the 2026 FIFA World Cup events in
the United States.
1. The Subrecipient shall use the federal funds authorized under this Agreement only to perform tasks as
described in the Work Plan (Attachment D) and the Subrecipient's approved application for funding,
incorporated into this Agreement.
2. Funding may not be used to replace or supplant non-federal funding of emergency management
programs.
3. The Subrecipient shall report on the following performance measures and targets per the NOFO:
Number of FWCGP-funded operational overtime hours tracked and reported by the
recipient in support of security and public safety operations for FIFA World Cup-related
planning and event execution.
Number of DHS/FEMA-sponsored and approved Training Sessions completed for law
enforcement, emergency responders, and security personnel using FWCGP funds.
Number of Homeland Security Exercise and Evaluation Program (HSEEP)-compliant
Exercises completed for law enforcement, emergency responders, and security personnel
using FWCGP funds.
Number of FWCGP-funded Emergency Response Teams deployed to FIFA venues,
hotels, and transportation hubs.
The number of security incidents successfully managed or mitigated during the World
Cup events.
Collect feedback from international visitors, FIFA officials, and local stakeholders on the
overall security and preparedness of the events.
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C. DHS TERMS AND CONDITIONS
As a Subrecipient of FY 2026 FWCGP funding, the Subrecipient shall comply with all applicable DHS terms
and conditions of the Award Letter and its incorporated documents for the Grant, which are incorporated and
made a part of this Agreement as Attachment C.
ATTACHMENT B
GENERAL TERMS AND CONDITIONS
SeattleFWC26 | DHS/FEMA Grants
Department of Homeland Security (DHS) / Federal Emergency Management Agency (FEMA)
1. DEFINITIONS
As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200 Subpart
A (which is incorporated herein by reference), except as otherwise set forth below:
a. "Agreement" means this Grant Agreement.
b. "Organization" means SeattleFWC26, a private not for profit organization that serves as the Local
Organizing Committee hosting and staging the FIFA World Cup 2026 games in Seattle, Washington, or any
of the officers or other officials lawfully representing that Organization. The Organization is a sub-recipient of
a federal award from a federal awarding agency and is the pass-through entity making a subaward to a
Subrecipient under this Agreement.
c. "Monitoring Activities" means all administrative, financial, or other review activities that are conducted to
ensure compliance with all state and federal laws, rules, regulations, authorities and policies.
d. "Subrecipient" when capitalized is primarily used throughout this Agreement in reference to the non-
federal entity identified on the Face Sheet of this Agreement that has received a subaward from the
Organization.
2. ADVANCE PAYMENTS PROHIBITED
The Organization shall make no payments in advance or in anticipation of goods or services to be provided
under this Agreement. The Subrecipient shall not invoice the Organization in advance of delivery and
invoicing of such goods or services.
3. AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Organization may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be incorporated
herein until made in writing and signed by the authorized representatives of the Organization and the
Subrecipient. No other understandings or agreements, written or oral, shall be binding on the parties.
The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA approval
of the Award performance period, followed up with a mutually agreed written amendment, or (2) written
notification from the Organization to the Subrecipient to provide additional time for completion of the
Subrecipient's project(s).
4. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990
Except as provided herein, the Subrecipient must comply with the ADA (Public Law 101-336, 42 U.S.C.
12101 et seq., 28 CFR Part 35), which provides comprehensive civil rights protection to individuals with
disabilities in the areas of employment, public accommodations, state and local government services, and
telecommunication.
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5. ASSURANCES
The Organization and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules, and regulations.
6. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency. The Subrecipient shall complete, sign,
and return a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form. The
Subrecipient certifies that it will ensure that potential contractors or subrecipients or any of their principals are
not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in "covered transactions" by any federal department or agency.
7. CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and belief:
(1) no federally appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of an agency, a Member of Congress, or an employee of a Member of
Congress in connection with the awarding of any federal contract or the making of any federal grant; (2) if
any funds other than federal appropriated funds have been paid to any person for influencing activities, the
Subrecipient will complete and submit Standard Form-LLL; and (3) the Subrecipient will require the language
of this certification be included in the award documents for all subawards at all tiers.
8. COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Subrecipient and all its contractors and subrecipients shall comply with, and the Organization is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited to:
nondiscrimination laws, Energy Policy and Conservation Act, the ADA, Age Discrimination Act of 1975, Title
VI of the Civil Rights Act of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and
Emergency Assistance Act, Ethics in Public Service (RCW 42.52), Public Records Act (RCW 42.56),
Prevailing Wages on Public Works (RCW 39.12), State Environmental Policy Act (RCW 43.21C), and safety
and health regulations.
9. CONFLICT OF INTEREST
No officer or employee of the Organization; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is undertaken
or located; and no other official of the Subrecipient who exercises any functions or responsibilities with
respect to the project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or
indirect, in any contract, subcontract, or the proceeds thereof, for work to be performed in connection with
the project assisted under this Agreement.
10. CONTRACTING & PROCUREMENT
a. The Subrecipient shall use a competitive procurement process in the procurement and award of any
contracts with contractors or subcontractors in accordance with 2 CFR Part 200.318 through 200.327.
All contracts entered into by the Subrecipient must include the following provisions, as applicable:
administrative/contractual/legal remedies for contracts over the simplified acquisition threshold ($250,000);
termination for cause and for convenience for contracts in excess of $10,000; Equal Employment
Opportunity; Davis-Bacon Act compliance where required; Contract Work Hours and Safety Standards Act
compliance; Rights to Inventions; Clean Air Act and Federal Water Pollution Control Act compliance for
amounts over $150,000; Debarment and Suspension; Byrd Anti-Lobbying Amendment; Procurement of
recovered materials; access to records; retention of required records for six years; and energy efficiency
standards.
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b. The Organization reserves the right to review the Subrecipient's procurement plans and documents and
require the Subrecipient to make changes to bring its plans and documents into compliance with 2 CFR Part
200.317 through 200.327.
c. All contracting agreements entered into pursuant to this Agreement shall incorporate this Agreement by
reference.
11. DISCLOSURE
The use or disclosure by any party of any information concerning the Organization for any purpose not
directly connected with the administration of the Organization's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Organization or as required to comply with the state Public Records Act, other law or court order.
12. DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties and it
cannot be resolved through discussion and negotiation over a 30-day period, either party may request a
dispute resolution board to resolve the dispute. The board shall consist of a representative appointed by the
Organization, a representative appointed by the Subrecipient, and a third party mutually agreed upon by both
parties. The determination of the dispute resolution board shall be final and binding on the parties. The laws
of the state of Washington and all applicable federal laws shall apply to all disputes hereunder. The venue to
resolve all such disputes shall be Seattle, Washington.
13. LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement and
gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement.
To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold
harmless the Organization, the state of Washington, and the United States Government and their authorized
agents and employees, from all claims, actions, costs, damages or expenses of any nature whatsoever by
reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients, assigns, agents,
contractors, consultants, licensees, invitees, employees or any person whomsoever arising out of or in
connection with any acts or activities authorized by this Agreement.
44 CFR 206.9 Non-liability: The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the part of
a federal agency or an employee of the Federal government in carrying out the provisions of the Stafford Act.
14. LIMITATION OF AUTHORITY – AUTHORIZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Organization's Authorized Signature representative and the
Authorized Signature representative of the Subrecipient shall have the express, implied, or apparent
authority to alter, amend, modify, or waive any clause or condition of this Agreement.
15. LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after
the effective date of this Agreement and prior to normal completion or end date, the Organization may
unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as a
"Termination for Cause" without providing the Subrecipient an opportunity to cure.
16. NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the
Subrecipient.
17. NONDISCRIMINATION
During the performance of this agreement, the Subrecipient shall comply with all federal and state
nondiscrimination statutes and regulations. The Subrecipient shall not discriminate against any employee or
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applicant for employment because of race, color, sex, sexual orientation, religion, national origin, creed,
marital status, age, Vietnam era or disabled veteran status, or the presence of any sensory, mental, or
physical handicap.
18. NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance.
19. OCCUPATIONAL SAFETY/HEALTH ACT AND WASHINGTON INDUSTRIAL
SAFETY/HEALTH ACT (OSHA/WISHA)
The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal and
state safety and health regulations that are in effect during the Subrecipient's performance under this
Agreement.
20. OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Organization makes no claim to any capital facilities or real property improved or constructed with funds
under this Agreement, and by this subaward of funds does not and will not acquire any ownership interest or
title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and responsibilities
arising from the ownership and operation of the project.
21. POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
22. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or commission for
the purpose of obtaining approval of the application for such assistance or any other approval or concurrence
under this Agreement.
23. PUBLICITY
The Subrecipient agrees to submit to the Organization prior to issuance all advertising and publicity matters
relating to this Agreement wherein the Organization's name is mentioned or implied. The Subrecipient may
copyright original work it develops in the course of or under this Agreement; however, pursuant to 2 CFR
Part 200.315, FEMA reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or
otherwise use, and to authorize others to use the work for government purposes.
24. RECAPTURE PROVISION
In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Organization reserves
the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right of recapture
shall exist for the life of the project following Agreement termination. Repayment by the Subrecipient of funds
under this recapture provision shall occur within 30 days of demand.
25. RECORDS
a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all other
electronic or written records necessary to sufficiently and properly reflect the Subrecipient's contracts,
subawards, grant administration, and payments.
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected and
audited by the Organization or its designee, by the Office of the State Auditor, DHS, FEMA or their
designees, by the Comptroller General of the United States or its designees, or by other state or federal
officials authorized by law.
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c. The Subrecipient shall retain and allow access to all records related to this Agreement and the funded
project(s) for a period of at least six (6) years following final payment and closure of the grant under this
Agreement.
26. RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN
While the Organization undertakes to assist the Subrecipient with the project/statement of work/work plan by
providing federal award funds pursuant to this Agreement, the project itself remains the sole responsibility of
the Subrecipient. The responsibility for the design, development, construction, implementation, operation and
maintenance of the project is solely that of the Subrecipient.
27. SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application to
any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions of the
Agreement, which can be given effect without the invalid provision.
28. SINGLE AUDIT ACT REQUIREMENTS (INCLUDING ALL AMENDMENTS)
Subrecipients of a federal award that expend $1,000,000 or more in one fiscal year of federal funds from all
sources are required to have a single or a program-specific audit conducted in accordance with 2 CFR Part
200 Subpart F. Subrecipients that spend less than $1,000,000 a year in federal awards are exempt from
federal audit requirements for that year. After the single audit has been completed, and if it includes any
audit findings, the Subrecipient must send a full copy of the audit and its Corrective Action Plan to the
Organization no later than the earlier of within 30 calendar days of receiving the auditor’s report of nine (9)
months after the end of the Subrecipient's fiscal year(s), addressed to: Contracts Office, Washington Military
Department, Finance Division, Building #1 TA-20, Camp Murray, WA 98430-5032, or
Contracts.Office@mil.wa.gov.
29. SUBRECIPIENT NOT EMPLOYEE
The Subrecipient, and/or employees or agents performing under this Agreement, are not employees or
agents of the Organization in any manner whatsoever. The Subrecipient will not be presented as nor claim to
be an officer or employee of the Organization or of the state of Washington by reason hereof.
30. TAXES, FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain in
current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
31. TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Organization Key Personnel identified in the Agreement,
specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the Organization, in its sole discretion and in the best
interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business days
after emailing notice to the Subrecipient.
32. TERMINATION OR SUSPENSION FOR LOSS OF FUNDING
The Organization may unilaterally terminate or suspend all or part of this Grant Agreement, or may reduce its
scope of work and budget, if there is a reduction in funds by the source of those funds. The Organization will
email the Subrecipient ten (10) business days prior to termination.
33. TERMINATION OR SUSPENSION FOR CAUSE
In the event the Organization, in its sole discretion, determines the Subrecipient has failed to fulfill in a timely
and proper manner its obligations under this Agreement, is in an unsound financial condition, is in violation of
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any laws or regulations, or has violated any of the covenants, agreements or stipulations of this Agreement,
the Organization has the right to immediately suspend or terminate this Agreement in whole or in part.
34. TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Organization terminates this Agreement, the Subrecipient
shall follow any procedures specified in the termination notice. Upon termination of this Agreement, the
Organization may require the Subrecipient to deliver to the Organization any property specifically produced
or acquired for the performance of such part of this Agreement as has been terminated.
After receipt of a notice of termination, and except as otherwise directed by the Organization in writing, the
Subrecipient shall: stop work under the Agreement; place no further orders or contracts for materials or
services; assign rights to the Organization; settle all outstanding liabilities; transfer title to the Organization;
complete performance of such part of the work not terminated; and take action for the protection and
preservation of the property related to this Agreement.
35. MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES
In accordance with Chapter 39.19 RCW, the state of Washington encourages participation in all its contracts
by MWBE firms certified by the Office of Minority and Women's Business Enterprises (OMWBE). Voluntary
numerical MWBE participation goals have been established: Minority Business Enterprises (MBE's): 10%
and Women's Business Enterprises (WBE's): 6%.
36. VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance shall
be governed by, the laws of the state of Washington and all applicable federal laws. Except as provided
otherwise herein, venue for any dispute between the parties arising out of this Agreement shall be in King
County, Washington.
37. WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Organization in writing. The Organization's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof shall not constitute a waiver of any right
under this Agreement.
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ATTACHMENT C
DHS AWARD LETTER
Award Number: EMW-2026-WC-05005
The DHS Award Letter for Grant No. EMW-2026-WC-05005 is incorporated herein by reference. This award
consists of funding in the amount of $32,252,845.00 to the SeattleFWC26 as Recipient and Pass-through
Entity for the FY 2026 FIFA World Cup Grant Program.
Award LeƩer
U.S. Department of Homeland Security
Washington, D.C. 20472
EffecƟve date: 03/18/2026
Kathryn Zetzer
MILITARY DEPARTMENT, WASHINGTON STATE
BUILDING 1 MILITIA DR STATE FINANCIAL SERVICES CAMP MURRAY, WA
98430
EMW-2026-WC-05005
Dear Kathryn Zetzer,
CongratulaƟons on behalf of the Department of Homeland Security, your applicaƟon submiƩed for the FIFA World Cup
Grant Program, has been approved in the amount of $32,252,845.00 in Federal funding. This award of federal assistance
is executed as a Grant.
Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award
through the FEMA Grants Outcomes (FEMA GO) system. By accepƟng this award, you acknowledge that the terms of the
following documents are incorporated into the terms of your award:
Award Summary - included in this document
Agreement ArƟcles - included in this document
ObligaƟng Document - included in this document
FIFA World Cup Grant Program (FWCGP) NoƟce of Funding Opportunity The Preparedness
Grant Manual (PGM)
Please make sure you read, understand, and maintain a copy of these documents in your official file for this award.
Sincerely,
David Gudinas
Deputy Assistant Administrator (AcƟng)
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Grant Programs Directorate | Resilience
Award Summary
Program: Fiscal Year 2026 FIFA World Cup Grant Program
Recipient: MILITARY DEPARTMENT, WASHINGTON STATE
UEI-EFT: D2EJRGZ2PLG8 Award number: EMW-
2026-WC-05005
Summary descripƟon of award
In 2026, the United States, Canada, and Mexico will host the 2026 World Cup. This event will be hosted across 11 ci Ɵes in
the United States with 78 U.S.-based matches making up an extensive series of highrisk events. The FIFA World Cup Grant
Program (FWCGP) makes funds available to host ciƟes through governor-designated State AdministraƟve Agencies (SAA),
to carry out the extensive security acƟviƟes required to protect players, staff, aƩendees, venues, and criƟcal
infrastructure across the host ciƟes strengthening them against potenƟal terrorist aƩacks.
Amount awarded table
The amount of the award is detailed in the aƩached ObligaƟng Document for Award.
The following are the budgeted esƟmates for object classes for this award (including Federal share plus your cost share, if
applicable):
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Approved scope of work
AŌer review of your applicaƟon, FEMA has approved the below scope of work. JusƟficaƟons are provided for any
differences between the scope of work in the original applicaƟon and the approved scope of work under this award. You
must submit scope or budget revision requests for FEMA's prior approval, via an amendment request, as appropriate per
2 C.F.R. § 200.308 and the FY2026 FWCGP NOFO.
Approved request details:
Investment
Developing and enhancing plans and protocols
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DESCRIPTION
Planning: Funds will support a mulƟ-agency effort to develop, refine, and exercise jurisdicƟonal
Concepts of OperaƟons (CONOPS) and venue specific security plans for SeaƩle’s six 2026 FIFA World Cup
matches and associated fan acƟviƟes. The planning and execuƟve steering commiƩees will conƟnue to
convene to guide work, resolve cross cuƫng issues, and conduct final reviews of all major planning
documents. JurisdicƟonal CONOPS and venue specific security plans will be finalized, approved, and tested
through exercises to ensure they are operaƟonally sound and to surface any residual gaps requiring
adjustments to plans, staffing, or mutual aid arrangements. Together, these completed and planned ac ƟviƟes
demonstrate why advance planning is essenƟal and how the region is systemaƟcally building the plans,
protocols, and assessments needed to deliver a safe and secure World Cup.
QUANTITY UNIT PRICE TOTAL
1 $1,838,174.00 $1,838,174.00
BUDGET CLASS
Other
OperaƟonal support
DESCRIPTION
OrganizaƟon: Funds will be used for operaƟonal overƟme for law enforcement and emergency responders,
overƟme and backfill for EOC/ICP/JIC/Fusion Center staff, EMAC/PNEMA mutual aid deployments, and staffing
to sustain mulƟ agency governance and coordinaƟon structures Ɵed to World Cup operaƟons.
QUANTITY UNIT PRICE TOTAL
1 $22,192,382.00 $22,192,382.00
BUDGET CLASS
Other
Other Authorized Equipment
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DESCRIPTION
Equipment: Planned and completed acƟviƟes for allowable equipment focus on hardening tournament
venues, supporƟng safe crowd movement, and enabling rapid response to emergencies, with equipment
deployed during defined World Cup operaƟonal periods. Based on venue assessments and security
planning, the jurisdicƟon is idenƟfying specific equipment and resource requirements needed to ensure
safe and secure tournament events at stadiums, fan acƟvaƟons, pracƟce faciliƟes, base camps, hotels, and
key transportaƟon nodes.
QUANTITY UNIT PRICE TOTAL
1 $6,309,647.00 $6,309,647.00
BUDGET CLASS
Other
Training workshops and conferences
DESCRIPTION
Training: Funds will support a mix of DHS/FEMA sponsored courses, specialized summits and conferences, and
World Cup–focused workshops that build the knowledge, skills, and partnerships needed to prepare for,
protect against, and respond to threats and emergencies during tournament operaƟons. Training acƟviƟes
will target law enforcement, fire/EMS, emergency management, public health, transportaƟon, and venue
security personnel who will play direct operaƟonal and planning roles for World Cup events.
QUANTITY UNIT PRICE TOTAL
1 $150,000.00 $150,000.00
BUDGET CLASS
Other
Hiring of full- or part-Ɵme staff or contractors/consultants to assist with the
management of the respecƟve grant program, applicaƟon requirements, and
compliance with reporƟng and data collecƟon requirements
Design, Develop, Conduct, and Evaluate an Exercise
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DESCRIPTION
Exercise: AcƟviƟes will test and strengthen mass casualty, stadium, and transportaƟon response plans that
support World Cup operaƟons, using allowable exercise costs to ensure each exercise is fully designed,
conducted, and evaluated in a standardized way. All exercises will be managed as Homeland Security Exercise
and EvaluaƟon Program (HSEEP)–compliant acƟviƟes to produce acƟonable aŌer-acƟon reports and
improvement plan that directly inform updates to plans, procedures, and training prioriƟes. FWCGP funds will
provide flexibility to support addiƟonal HSEEP compliant exercises that are idenƟfied through ongoing
planning and operaƟonal needs, provided they align with FWCGP NOFO requirements.
QUANTITY UNIT PRICE TOTAL
1 $150,000.00 $150,000.00
BUDGET CLASS
Other
Agreement ArƟcles
Program: Fiscal Year 2026 FIFA World Cup Grant Program
Recipient: MILITARY DEPARTMENT, WASHINGTON STATE
UEI-EFT: D2EJRGZ2PLG8 Award number: EMW-
2026-WC-05005
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Table of contents
ArƟcle Assurance, AdministraƟve Requirements, Cost Principles, RepresentaƟons, and
CerƟficaƟons
1
ArƟcle General Acknowledgements and Assurances
2
ArƟcle Acknowledgement of Federal Funding from DHS
3
ArƟcle AcƟviƟes Conducted Abroad
4
ArƟcle Age DiscriminaƟon Act of 1975 5
ArƟcle Americans with DisabiliƟes Act of 1990
6
ArƟcle Best PracƟces for CollecƟon and Use of Personally IdenƟfiable InformaƟon
7
ArƟcle CHIPS and Science Act of 2022, Public Law 117-167 CHIPS
8
ArƟcle Civil Rights Act of 1964 – Title VI
9
ArƟcle Civil Rights Act of 1968
10
ArƟcle CommunicaƟon and CooperaƟon with the Department of Homeland Security and
11
ImmigraƟon Officials
ArƟcle Copyright
12
ArƟcle Debarment and Suspension
13
ArƟcle Drug-Free Workplace RegulaƟons 14
ArƟcle DuplicaƟve Costs
15
ArƟcle EducaƟon Amendments of 1972 (Equal Opportunity in EducaƟon Act) – Title IX 16
ArƟcle Energy Policy and ConservaƟon Act 17
ArƟcle Equal Treatment of Faith-Based OrganizaƟons 18
ArƟcle AnƟ-DiscriminaƟon
19
ArƟcle False Claims Act and Program Fraud Civil Remedies 20
ArƟcle Federal Debt Status
21
ArƟcle Federal Leadership on Reducing Text Messaging while Driving 22
ArƟcle Fly America Act of 1974
23
ArƟcle Hotel and Motel Fire Safety Act of 1990 24
ArƟcle John S. McCain NaƟonal Defense AuthorizaƟon Act of Fiscal Year 2019 25
ArƟcle Limited English Proficiency (Civil Rights Act of 1964, Title VI) 26
ArƟcle Lobbying ProhibiƟons 27
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ArƟcle NaƟonal Environmental Policy Act
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28
ArƟcle NaƟonal Security PresidenƟal Memorandum-33 (NSPM-33) and provisions of the
29 CHIPS and Science Act of 2022, Pub. L. 117-167, SecƟon 10254
ArƟcle Non-SupplanƟng Requirement
30
ArƟcle NoƟce of Funding Opportunity Requirements
31
ArƟcle Patents and Intellectual Property Rights
32
ArƟcle PresidenƟal ExecuƟve Orders
33
ArƟcle Procurement of Recovered Materials
34
ArƟcle RehabilitaƟon Act of 1973
35
ArƟcle ReporƟng Recipient Integrity and Performance MaƩers
36
ArƟcle ReporƟng Subawards and ExecuƟve CompensaƟon 37
ArƟcle Required Use of American Iron, Steel, Manufactured Products, and ConstrucƟon
38 Materials
ArƟcle SAFECOM
39
ArƟcle Subrecipient Monitoring and Management
40
ArƟcle System for Award Management and Unique EnƟty IdenƟfier Requirements 41
ArƟcle TerminaƟon of a Federal Award
42
ArƟcle Terrorist Financing
43
ArƟcle Trafficking VicƟms ProtecƟon Act of 2000(TVPA)
44
ArƟcle UniƟng and Strengthening America by Providing Appropriate Tools Required to
45 Intercept and Obstruct Terrorism (USA PATRIOT) Act of 2001, Pub. L. 107-56
ArƟcle Use of DHS Seal, Logo and Flags
46
ArƟcle Whistleblower ProtecƟon Act
47
ArƟcle Environmental Planning and Historic PreservaƟon (EHP) Review 48
ArƟcle Applicability of DHS Standard Terms and CondiƟons to Tribal NaƟons 49
ArƟcle Acceptance of Post Award Changes
50
ArƟcle DisposiƟon of Equipment Acquired Under the Federal Award 51
ArƟcle Prior Approval for ModificaƟon of Approved Budget 52
ArƟcle Indirect Cost Rate
53
ArƟcle Build America, Buy America Act (BABAA) Required Contract Provision & Self54 CerƟficaƟon
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ArƟcle Summary DescripƟon of Award 55
ArƟcle Non-Applicability of Specific Agreement ArƟcles 56
ArƟcle Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to County of 57 Santa Clara, et al.
v. Noem, et al.
ArƟcle Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of 58 Chicago et al.
v. Noem, et al.
ArƟcle Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of SeaƩle 59 v. Trump,
et al.
ArƟcle Expedited Review of Amendments 60
ArƟcle Reducing Pass-Through Time
61
ArƟcle ProhibiƟon on Covered Foreign Unmanned AircraŌ Systems (UAS) 62
ArƟcle Award Compliance Hold 63
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ArƟcle 1
Assurance, AdministraƟve Requirements, Cost Principles, RepresentaƟons, and CerƟficaƟons
I. Recipients must complete either the Office of Management and Budget (OMB)
Standard Form 424B Assurances – Non- ConstrucƟon Programs, or OMB Standard Form 424D
Assurances – ConstrucƟon Programs, as applicable. Certain assurances in these documents
may not be applicable to your program and the DHS financial assistance office (DHS FAO) may
require applicants to cerƟfy addiƟonal assurances.
Applicants are required to fill out the assurances, as instructed.
ArƟcle 2 General Acknowledgements and Assurances
Recipients are required to follow the applicable provisions of the Uniform
AdministraƟve Requirements, Cost Principles, and Audit Requirements for Federal
Awards in effect as of the federal award date and located in Title 2, Code of Federal
RegulaƟons, Part 200 and adopted by DHS at 2 C.F.R. § 3002.10. All recipients and
subrecipients must acknowledge and agree to provide DHS access to records, accounts,
documents, informaƟon, faciliƟes, and staff pursuant to 2 C.F.R. § 200.337. I. Recipients must
cooperate with any DHS compliance reviews or compliance invesƟgaƟons. II. Recipients must
give DHS access to examine and copy records, accounts, and other documents and sources of
informaƟon related to the federal award and permit access to faciliƟes and personnel. III.
Recipients must submit Ɵmely, complete, and accurate reports to the appropriate DHS
officials and maintain appropriate backup documentaƟon to support the reports. IV.
Recipients must comply with all other special reporƟng, data collecƟon, and evaluaƟon
requirements required by law, federal regulaƟon, NoƟce of Funding Opportunity, federal
award specific terms and condiƟons, and/or DHS Component program guidance.
OrganizaƟon costs related to data and evaluaƟon are allowable. The definiƟon of data and
evaluaƟon costs is in 2 C.F.R. § 200.455(c), the full text of which is incorporated by reference.
V. Recipients must complete DHS Form 3095 within 60 days of receipt of the NoƟce of Award
for the first award under which this term applies. For further instrucƟons and to access the
form, please visit: hƩps://www.dhs.gov/civil-rightsresources-recipientsdhs-financial-
assistance.
ArƟcle 3
Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal award funding when issuing statements,
press releases, requests for proposal, bid invitaƟons, and other documents describing
projects or programs funded in whole or in part with federal award funds.
ArƟcle 4
AcƟviƟes Conducted Abroad
Recipients must coordinate with appropriate government authoriƟes when performing project
acƟviƟes outside the United States obtain all appropriate licenses, permits, or approvals.
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ArƟcle 5 Age DiscriminaƟon Act of 1975
Recipients must comply with the requirements of the Age DiscriminaƟon Act of 1975, Pub. L.
No. 94-135 (codified as amended at Title 42, U.S. Code § 6101 et seq.), which prohibits
discriminaƟon on the basis of age in any program or acƟvity receiving federal financial
assistance.
ArƟcle 6 Americans with DisabiliƟes Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the Americans with
DisabiliƟes Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C. §§ 12101–
12213), which prohibits recipients from discriminaƟng on the basis of disability in the
operaƟon of public enƟƟes, public and private transportaƟon systems, places of public
accommodaƟon, and certain tesƟng enƟƟes.
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ArƟcle 7 Best PracƟces for CollecƟon and Use of Personally IdenƟfiable InformaƟon (1) Recipients
who collect personally idenƟfiable informaƟon (PII) as part of carrying out the scope of work
under a federal award are required to have a publicly available privacy policy that describes
standards on the usage and maintenance of the PII they collect. (2) DefiniƟon. DHS defines
“PII” as any informaƟon that permits the idenƟty of an individual to be directly or indirectly
inferred, including any informaƟon that is linked
or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments:
Privacy Guidance and Privacy Template as useful resources respecƟvely.
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ArƟcle 8
CHIPS and Science Act of 2022, Public Law 117-167 CHIPS
(1) Recipients of DHS research and development (R&D) awards must report to the DHS
Component research program office any finding or determinaƟon of sex based and sexual
harassment and/or an administraƟve or disciplinary acƟon taken against principal
invesƟgators or co-invesƟgators to be completed by an authorized organizaƟonal
representaƟve (AOR) at the recipient insƟtuƟon. (2) NoƟficaƟon. An AOR must disclose the
following informaƟon to agencies within 10 days of the date/the finding is made, or 10 days
from when a recipient imposes an administraƟve acƟon on the reported individual,
whichever is sooner. Reports should include: (a)
Award number, (b) Name of PI or Co-PI being reported, (c) Awardee name, (d) Awardee
address, (e) AOR name, Ɵtle, phone, and email address, (f) IndicaƟon of the report type: (i)
Finding or determinaƟon has been made that the reported individual violated awardee
policies or codes of conduct, statutes, or regulaƟons related to sexual harassment, sexual
assault, or other forms of harassment, including the date that the finding was made. (ii)
ImposiƟon of an administraƟve or disciplinary acƟon by the recipient on the reporƟng
individual related to a finding/determinaƟon or an invesƟgaƟon of an alleged violaƟon of
recipient policy or codes of conduct, statutes, or regulaƟons, or other forms of harassment.
(iii) The date and nature of the
administraƟve/disciplinary acƟon, including a basic explanaƟon or descripƟon of the event,
which should not disclose personally idenƟfiable informaƟon regarding any complaints or
individuals involved. Any descripƟon provided must be consistent with the Family
EducaƟonal Rights in Privacy Act. (3) DefiniƟons. (a) An “authorized organizaƟonal
representaƟve (AOR)” is an administraƟve official who, on behalf of the proposing insƟtuƟon,
is empowered to make cerƟficaƟons and representaƟons and can commit the insƟtuƟon to
the conduct of a project that an agency is being asked to support as well as adhere to various
agency policies and award requirements. (b) “Principal invesƟgators and co-principal
invesƟgators” are award personnel supported by a grant, cooperaƟve agreement, or contract
under Federal law. (c) A “reported individual” refers to recipient personnel who have been
reported to a federal agency for potenƟal sexual harassment violaƟons. (d) “Sex based
harassment” means a form of sex discriminaƟon and includes harassment based on sex, sex
stereotypes, sex characterisƟcs, pregnancy or related condiƟons, sexual orientaƟon, and
gender idenƟty. (e) “Sexual harassment” means unwelcome sexual advances, requests for
sexual favors, and other verbal or physical conduct of a sexual nature when this conduct
explicitly or implicitly affects an individual’s employment, unreasonably interferes with an
individual’s work performance, or creates an inƟmidaƟng, hosƟle, or offensive work
environment, whether such acƟvity is carried out by a supervisor or by a co-worker,
volunteer, or contractor.
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ArƟcle 9 Civil Rights Act of 1964 – Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964, Pub.
L. No. 88-352 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no
person in the United States will, on the grounds of race, color, or naƟonal origin, be excluded
from parƟcipaƟon in, be denied the benefits of, or be subjected to discriminaƟon under any
program or acƟvity receiving federal financial assistance. DHS implemenƟng regulaƟons for
the Act are found at 6 C.F.R. Part 21. Recipients of a federal award from the Federal
Emergency Management Agency
(FEMA) must also comply with FEMA’s implemenƟng regulaƟons at 44 C.F.R. Part 7.
ArƟcle 10
Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No. 90284
(codified as amended at 42 U.S.C. § 3601 et seq.) which prohibits recipients from
discriminaƟng in the sale, rental, financing, and adverƟsing of dwellings, or in the provision
of services in connecƟon. therewith, on the basis of race, color, naƟonal origin, religion,
disability, familial status, and sex, as implemented by the U.S. Department of Housing and
Urban Development at 24 C.F.R. Part 100. The prohibiƟon on disability discriminaƟon
includes the requirement that new mulƟfamily housing with four or more dwelling units—
i.e., the public and common use areas and individual apartment units (all units in buildings
with elevators and ground-floor units in buildings without elevators)—be designed and
constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.)
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ArƟcle 11 CommunicaƟon and CooperaƟon with the Department of Homeland Security and
ImmigraƟon Officials
(1) All recipients and other recipients of funds under this award must agree that they will
comply with the following requirements related to coordinaƟon and cooperaƟon with the
Department of Homeland Security and immigraƟon officials: (a) They must comply with the
requirements of 8 U.S.C. §§ 1373 and 1644. These statutes prohibit restricƟons on
informaƟon sharing by state and local government enƟƟes with DHS regarding the ciƟzenship
or immigraƟon status, lawful or unlawful, of any individual. AddiƟonally, 8 U.S.C. § 1373
prohibits any person or agency from prohibiƟng, or in any way restricƟng, a Federal, State, or
local government enƟty from doing any of the following with respect to informaƟon
regarding the immigraƟon status of any individual: 1) sending such informaƟon to, or
requesƟng or receiving such informaƟon from, Federal immigraƟon officials; 2) maintaining
such informaƟon; or 3) exchanging such informaƟon with any other Federal, State, or local
government enƟty; (b) They must comply with other relevant laws related to immigraƟon,
including prohibiƟons on encouraging or inducing an alien to come to, enter, or reside in the
United States in violaƟon of law, 8 U.S.C. § 1324(a)(1)(A)(iv), prohibiƟons on transporƟng or
moving illegal aliens, 8 U.S.C. § 1324(a)(1)(A)(ii), prohibiƟons on harboring, concealing, or
shielding from detecƟon illegal aliens, 8 U.S.C. § 1324(a)(1)(A)(iii), and any applicable
conspiracy, aiding or abeƫng, or aƩempt liability regarding these statutes; (c) That they will
honor requests for cooperaƟon, such as parƟcipaƟon in joint operaƟons, sharing of
informaƟon, or requests for short term detenƟon of an alien pursuant to a valid detainer. A
jurisdicƟon does not fail to comply with this requirement merely because it lacks the
necessary resources to assist in a parƟcular instance; (d) That they will provide access to
detainees, such as when an immigraƟon officer seeks to interview a person who might be a
removable alien; and (e) That they will not leak or otherwise publicize the existence of an
immigraƟon enforcement operaƟon. (2) The recipient must cerƟfy under penalty of perjury
pursuant to 28 U.S.C. § 1746 and using a form that is acceptable to DHS, that it will comply
with the requirements of this term. AddiƟonally, the recipient agrees that it will require any
subrecipients or contractors to cerƟfy in the same manner that they will comply with this
term prior to providing them with any funding under this award. (3) The recipient agrees that
compliance with this term is material to the Government’s decision to make or conƟnue with
this award and that the Department of homeland Security may terminate this grant, or take
any other allowable enforcement acƟon, if the recipient fails to comply with this term.
ArƟcle 12
Copyright
Recipients must affix the applicable copyright noƟces of 17 U.S.C. §§ 401 or 402 to any work
first produced under federal awards and also include an acknowledgement that the work was
produced under a federal award (including the federal award number and federal awarding
agency). As detailed in 2 C.F.R. § 200.315, a federal awarding agency reserves a royalty-free,
nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for
federal purposes and to authorize others to do so.
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ArƟcle 13 Debarment and Suspension
Recipients must comply with the non-procurement debarment and suspension regulaƟons
implemenƟng ExecuƟve Orders 12549 and 12689 set forth at 2 C.F.R. Part 180 as
implemented by DHS at 2 C.F.R. Part 3000. These regulaƟons prohibit recipients from
entering into covered transacƟons (such as subawards and contracts) with certain parƟes
that are debarred, suspended, or otherwise excluded from or ineligible for parƟcipaƟon in
federal assistance programs or acƟviƟes.
ArƟcle 14 Drug-Free Workplace RegulaƟons
Recipients must comply with drug-free workplace requirements in Subpart B (or
Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the
Government- wide implementaƟon (2 C.F.R. Part 182) of the Drug-Free Workplace Act of
1988 (41 U.S.C. §§ 8101-8106).
ArƟcle 15
DuplicaƟve Costs
Recipients are prohibited from charging any cost to this federal award that will be included as
a cost or used to meet cost sharing requirements of any other federal award in either the
current or a prior budget period. See 2 C.F.R. § 200.403(f). However, recipients may shiŌ costs
that are allowable under two or more federal awards where otherwise permiƩed by federal
statutes, regulaƟons, or the federal award terms and condiƟons.
ArƟcle 16
EducaƟon Amendments of 1972 (Equal Opportunity in EducaƟon Act) – Title IX
Recipients must comply with the requirements of Title IX of the EducaƟon
Amendments of 1972, Pub. L. No. 92-318 (codified as amended at 20 U.S.C. § 1681 et seq.),
which provide that no person in the United States will, on the basis of sex, be excluded from
parƟcipaƟon in, be denied the benefits of, or be subjected to discriminaƟon under any
educaƟonal program or acƟvity receiving federal financial assistance. DHS implemenƟng
regulaƟons are codified at 6 C.F.R. Part 17. Recipients of a federal award from the Federal
Emergency Management Agency (FEMA) must also comply with FEMA’s implemenƟng
regulaƟons at 44 C.F.R. Part 19.
ArƟcle 17 Energy Policy and ConservaƟon Act
Recipients must comply with the requirements of the Energy Policy and ConservaƟon Act, Pub.
L. No. 94-163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies
relaƟng to energy efficiency that are defined in the state energy conservaƟon plan issued in
compliance with this Act.
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ArƟcle 18
Equal Treatment of Faith-Based OrganizaƟons
It is DHS policy to ensure the equal treatment of faith-based organizaƟons in social service
programs administered or supported by DHS or its component agencies, enabling those
organizaƟons to parƟcipate in providing important social services to beneficiaries. Recipients
must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19
and other applicable statutes, regulaƟons, and guidance governing the parƟcipaƟons of faith-
based organizaƟons in individual DHS programs.
ArƟcle 19
AnƟ-DiscriminaƟon
Recipients must comply with all applicable Federal anƟ-discriminaƟon laws material to the
government’s payment decisions for purposes of 31 U.S.C. § 372(b)(4). (1) DefiniƟons. As
used in this clause – (a) DEI means “diversity, equity, and inclusion.” (b) DEIA means
“diversity, equity, inclusion, and accessibility.” (c) Discriminatory equity ideology has the
meaning set forth in SecƟon 2(b) of ExecuƟve Order 14190 of January 29, 2025. (d) Federal
anƟ-discriminaƟon laws mean Federal civil rights law that protect individual Americans from
discriminaƟon on the basis of race, color, sex, religion, and naƟonal origin. (e) Illegal
immigrant means any alien, as defined in 8 U.S.C. § 1101(a)(3), who has no lawful
immigraƟon status in the United States.(2) Grant award cerƟficaƟon. (a) By accepƟng the
grant award, recipients are cerƟfying that: (i) They do not, and will not during the term of this
financial assistance award, operate any programs that advance or promote DEI, DEIA, or
discriminatory equity ideology in violaƟon of Federal anƟ-discriminaƟon laws; and (ii) They
do not engage in and will not during the term of this award engage in, a discriminatory
prohibited boycoƩ. (iii) They do not, and will not during the term of this award, operate any
program that benefits illegal immigrants or incenƟvizes illegal immigraƟon. (3) DHS reserves
the right to suspend payments in whole or in part and/or terminate financial assistance
awards if the Secretary of Homeland Security or her designee determines that the recipient
has violated any provision of subsecƟon (2). (4) Upon suspension or terminaƟon under
subsecƟon (3), all funds received by the recipient shall be deemed to be in excess of the
amount that the recipient is determined to be enƟtled to under the Federal award for
purposes of 2 C.F.R. § 200.346. As such, all amounts received will consƟtute a debt to the
Federal Government that may be pursued to the maximum extent permiƩed by law.
ArƟcle 20 False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§ 3729-
3733, which prohibit the submission of false or fraudulent claims for payment to the Federal
Government. (See 31 U.S.C. §§ 3801-3812, which details the administraƟve remedies for false
claims and statements made.)
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ArƟcle 21 Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and
benefit overpayments. See OMB Circular A-129.
ArƟcle 22 Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging while
driving recipient-owned, recipient-rented, or privately owned vehicles when on official
government business or when performing any work for or on behalf of the Federal
Government. Recipients are also encouraged to conduct the iniƟaƟves of the type described
in SecƟon 3(a) of ExecuƟve Order 13513.
ArƟcle 23 Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (a list of cerƟfied air carriers
can be found at: CerƟficated Air Carriers List | US Department of
TransportaƟon, hƩps://www.transportaƟon.gov/policy/aviaƟon-policy/cerƟficatedaircarriers-
list)for internaƟonal air transportaƟon of people and property to the extent that such service
is available, in accordance with the InternaƟonal Air TransportaƟon Fair CompeƟƟve PracƟces
Act of 1974, 49 U.S.C. § 40118, and the interpretaƟve guidelines issued by the Comptroller
General of the United States in the March 31, 1981, amendment to Comptroller General
Decision B-138942.
ArƟcle 24
Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference, meeƟng, convenƟon, or training space funded
enƟrely or in part by federal award funds complies with the fire prevenƟon and control
guidelines of SecƟon 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a.
ArƟcle 25
John S. McCain NaƟonal Defense AuthorizaƟon Act of Fiscal Year 2019
Recipients, subrecipients, and their contractors and subcontractors are subject to the
prohibiƟons described in secƟon 889 of the John S. McCain NaƟonal Defense AuthorizaƟon
Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471,
and Appendix II to 2 C.F.R. Part 200. The statute – as it applies to DHS recipients, subrecipients,
and their contractors and subcontractors – prohibits obligaƟng or expending federal award
funds on certain telecommunicaƟons and video surveillance products and contracƟng with
certain enƟƟes for naƟonal security reasons.
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ArƟcle 26 Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Recipients must comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.)
prohibiƟon against discriminaƟon on the basis of naƟonal origin, which requires that
recipients of federal financial assistance take reasonable steps to provide meaningful access
to persons with limited English proficiency (LEP) to their programs and services. For
addiƟonal assistance and informaƟon regarding language access obligaƟons, please refer to
the DHS Recipient Guidance:
hƩps://www.dhs.gov/guidance-published-help- department-supportedorganizaƟonsprovide-
meaningful-access-people-limited and addiƟonal resources on hƩp://www.lep.gov.
ArƟcle 27
Lobbying ProhibiƟons
Recipients must comply with 31 U.S.C. § 1352 and 6 C.F.R. Part 9, which provide that none of
the funds provided under a federal award may be expended by the recipient to pay any
person to influence, or aƩempt to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connecƟon with any federal acƟon related to a federal award or contract, including any
extension, conƟnuaƟon, renewal, amendment, or modificaƟon. Per 6 C.F.R. Part 9, recipients
must file a lobbying cerƟficaƟon form as described in Appendix A to 6 C.F.R. Part 9 or
available on Grants.gov as the Grants.gov Lobbying Form and file a lobbying disclosure form
as described in Appendix B to 6 C.F.R. Part 9 or available on Grants.gov as the Disclosure of
Lobbying AcƟviƟes (SF-LLL).
ArƟcle 28
NaƟonal Environmental Policy Act
Recipients must comply with the requirements of the NaƟonal Environmental Policy Act of
1969, Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq.) (NEPA) and
the Council on Environmental Quality (CEQ) RegulaƟons for ImplemenƟng the Procedural
Provisions of NEPA, which require recipients to use all pracƟcable means within their
authority, and consistent with other essenƟal consideraƟons of naƟonal policy, to create and
maintain condiƟons under which people and nature can exist in producƟve harmony and
fulfill the social, economic, and other needs of present and future generaƟons of Americans.
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ArƟcle 29
NaƟonal Security PresidenƟal Memorandum-33 (NSPM-33) and provisions of the CHIPS and
Science Act of 2022, Pub. L. 117-167, SecƟon 10254
(1) Recipient research insƟtuƟons (“covered insƟtuƟons”) must comply with the requirements
in NSPM-33 and provisions of Pub. L.117-167, SecƟon 10254 (codified at 42 U.S.C. § 18951)
cerƟfying that the insƟtuƟon has established and operates a research security program that
includes elements relaƟng to: (a) cybersecurity; (b) foreign travel security; (c) research security
training; and (d) export control training, as appropriate. (2) DefiniƟon. “Covered insƟtuƟons”
means recipient research insƟtuƟons receiving federal Research and Development (R&D)
science and engineering support
“in excess of $50 million per year.”
ArƟcle 30
Non-SupplanƟng Requirement
Recipients of federal awards under programs that prohibit supplanƟng by law must ensure
that federal funds supplement but do not supplant non-federal funds that, in the absence of
such federal funds, would otherwise have been made available for the same purpose.
ArƟcle 31 NoƟce of Funding Opportunity Requirements
All the instrucƟons, guidance, limitaƟons, scope of work, and other condiƟons set forth in
the NoƟce of Funding Opportunity (NOFO) for this federal award are incorporated by
reference. All recipients must comply with any such requirements set forth in the NOFO. If a
condiƟon of the NOFO is inconsistent with these terms and condiƟons and any such terms of
the federal award, the condiƟon in the NOFO shall be invalid to the extent of the
inconsistency. The remainder of that condiƟon and all other condiƟons set forth in the NOFO
shall remain in effect.
ArƟcle 32
Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable regulaƟons
governing invenƟons and patents, including the regulaƟons issued by the
Department of Commerce at 37 C.F.R. Part 401 (Rights to InvenƟons Made by
Nonprofit OrganizaƟons and Small Business Firms under Government Awards, Contracts, and
CooperaƟve Agreements) and the standard patent rights clause set forth at 37 C.F.R. § 401.14.
ArƟcle 33 PresidenƟal ExecuƟve Orders
Recipients must comply with the requirements of PresidenƟal ExecuƟve Orders related to
grants (also known as federal assistance and financial assistance), the full text of which are
incorporated by reference.
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ArƟcle 34 Procurement of Recovered Materials
States, poliƟcal subdivisions of states, and their contractors must comply with SecƟon
6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965) (codified as
amended by the Resource ConservaƟon and Recovery Act at 42 U.S.C. § 6962) and 2 C.F.R. §
200.323. The requirements of SecƟon 6002 include procuring only items designated in
guidelines of the Environmental ProtecƟon Agency (EPA) at 40 C.F.R. Part 247 that contain the
highest percentage of recovered materials pracƟcable, consistent with maintaining a
saƟsfactory level of compeƟƟon.
ArƟcle 35
RehabilitaƟon Act of 1973
Recipients must comply with the requirements of SecƟon 504 of the RehabilitaƟon Act of
1973, Pub. L. No. 93-112 (codified as amended at 29 U.S.C. § 794), which provides that no
otherwise qualified handicapped individuals in the United States will, solely by reason of the
handicap, be excluded from parƟcipaƟon in, be denied the benefits of, or be subjected to
discriminaƟon under any program or acƟvity receiving federal financial assistance.
ArƟcle 36 ReporƟng Recipient Integrity and Performance MaƩers
If the total value of any currently acƟve grants, cooperaƟve agreements, and procurement
contracts from all federal awarding agencies exceeds $10,000,000 for any period of Ɵme
during the period of performance of the federal award, then the recipient must comply with
the requirements set forth in the government-wide federal award term and condiƟon for
Recipient Integrity and Performance MaƩers is in 2 C.F.R. Part 200, Appendix XII, the full text
of which is incorporated by reference.
ArƟcle 37 ReporƟng Subawards and ExecuƟve CompensaƟon
For federal awards that total or exceed $30,000, recipients are required to comply with the
requirements set forth in the government-wide federal award term and condiƟon on
ReporƟng Subawards and ExecuƟve CompensaƟon set forth at 2 C.F.R. Part 170, Appendix A,
the full text of which is incorporated by reference.
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ArƟcle 38
Required Use of American Iron, Steel, Manufactured Products, and ConstrucƟon Materials
(1) Recipients of a federal award from a financial assistance program that provides funding
for infrastructure are hereby noƟfied that none of the funds provided under this federal
award may be used for a project for infrastructure unless: (a) all iron and steel used in the
project are produced in the United States—this means all manufacturing processes, from the
iniƟal melƟng stage through the applicaƟon of coaƟngs, occurred in the United States; (b) all
manufactured products used in the project are produced in the United States—this means
the manufactured product was manufactured in the United States; and the cost of the
components of the manufactured product that are mined, produced, or manufactured in the
United States is greater than 55 percent of the total cost of all components of the
manufactured product, unless another standard for determining the minimum amount of
domesƟc content of the manufactured product has been established under applicable law or
regulaƟon; and (c) all construcƟon materials are manufactured in the United States—this
means that all manufacturing processes for the construcƟon material occurred in the United
States. (2) The Buy America preference only applies to arƟcles, materials, and supplies that
are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does
not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the
construcƟon site and removed at or before the compleƟon of the infrastructure project. Nor
does a Buy America preference apply to equipment and furnishings, such as movable chairs,
desks, and portable computer equipment, that are used at or within the finished
infrastructure project but are not an integral part of the structure or permanently affixed to
the infrastructure project. (3) Waivers When necessary, recipients may apply for, and the
agency may grant, a waiver from these requirements. The agency should noƟfy the recipient
for informaƟon on the process for requesƟng a waiver from these requirements. (a) When
the Federal agency has determined that one of the following excepƟons applies, the federal
awarding official may waive the applicaƟon of the domesƟc content procurement preference
in any case in which the agency determines that: (i) applying the domesƟc content
procurement preference would be inconsistent with the public interest; (ii) the types of iron,
steel, manufactured products, or construcƟon materials are not produced in the United
States in sufficient and reasonably available quanƟƟes or of a saƟsfactory quality; or (iii) the
inclusion of iron, steel, manufactured products, or construcƟon materials produced in the
United States will increase the cost of the overall project by more than 25 percent. (b) A
request to waive the applicaƟon of the domesƟc content procurement preference must be in
wriƟng. The agency will provide instrucƟons on the format, contents, and supporƟng
materials required for any waiver request. Waiver requests are subject to public comment
periods of no less than 15 days and must be reviewed by the Made in America Office. (c)
There may be instances where a federal award qualifies, in whole or in part, for an exisƟng
waiver described at “Buy America” Preference in FEMA Financial Assistance Programs for
Infrastructure | FEMA.gov. (4) DefiniƟons. The definiƟons applicable to this term are set forth
at 2 C.F.R. § 184.3, the full text of which is incorporated by reference.
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ArƟcle 39 SAFECOM
Recipients receiving federal awards made under programs that provide emergency
communicaƟon equipment and its related acƟviƟes must comply with the SAFECOM Guidance
for Emergency CommunicaƟon Grants, including provisions on technical standards that ensure
and enhance interoperable communicaƟons. The SAFECOM
Guidance is updated annually and can be found at Funding and Sustainment | CISA.
ArƟcle 40 Subrecipient Monitoring and Management
Pass-through enƟƟes must comply with the requirements for subrecipient monitoring and
management as set forth in 2 C.F.R. §§ 200.331-333.
ArƟcle 41 System for Award Management and Unique EnƟty IdenƟfier Requirements Recipients are
required to comply with the requirements set forth in the
governmentwide federal award term and condiƟon regarding the System for Award
Management and Unique EnƟty IdenƟfier Requirements in 2 C.F.R. Part 25, Appendix A, the
full text of which is incorporated reference.
ArƟcle 42
TerminaƟon of a Federal Award
(1) By DHS. DHS may terminate a federal award, in whole or in part, for the following reasons:
(a) If the recipient fails to comply with the terms and condiƟons of the federal award; (b)
With the consent of the recipient, in which case the parƟes must agree upon the terminaƟon
condiƟons, including the effecƟve date, and in the case of parƟal terminaƟon, the porƟon to
be terminated; or (c) Pursuant to the terms and condiƟons of the federal award, including, to
the extent authorized by law, if the federal award no longer effectuates the program goals or
agency prioriƟes. (3) By the Recipient. The recipient may terminate the federal award, in
whole or in part, by sending wriƩen noƟficaƟon to DHS staƟng the reasons for such
terminaƟon, the effecƟve date, and in the case of parƟal terminaƟon, the porƟon to be
terminated. However, if DHS determines that the remaining porƟon of the federal award will
not accomplish the purposes for which the federal award was made, DHS may terminate the
federal award in its enƟrety. (4) NoƟce. Either party will provide wriƩen noƟce of intent to
terminate for any reason to the other party no less than 30 calendar days prior to the
effecƟve date of the terminaƟon. (5) Compliance with Closeout Requirements for Terminated
Awards. The recipient must conƟnue to comply with closeout requirements in 2 C.F.R. §§
200.344200.345 aŌer an award is terminated.
ArƟcle 43 Terrorist Financing
Recipients must comply with ExecuƟve Order 13224 and applicable statutory prohibiƟons on
transacƟons with, and the provisions of resources and support to, individuals and
organizaƟons associated with terrorism. Recipients are legally responsible for en suring
compliance with the ExecuƟve Order and laws.
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ArƟcle 44
Trafficking VicƟms ProtecƟon Act of 2000(TVPA)
Recipients must comply with the requirements of the government-wide federal award term
and condiƟon which implements Trafficking VicƟms ProtecƟon Act of 2000, Pub. L. No. 106-
386, § 106 (codified as amended at 22 U.S.C. § 7104). The federal award term a nd condiƟon
is in 2 C.F.R. § 175.105, the full text of which is incorporated by reference.
ArƟcle 45 UniƟng and Strengthening America by Providing Appropriate Tools Required to Intercept
and Obstruct Terrorism (USA PATRIOT) Act of 2001, Pub. L. 10756
Recipients must comply with the requirements of Pub. L. 107-56, SecƟon 817 of the USA
PATRIOT Act, which amends 18 U.S.C. §§ 175–175c.
ArƟcle 46 Use of DHS Seal, Logo and Flags
Recipients must obtain wriƩen permission from DHS prior to using the DHS seals, logos, crests,
or reproducƟons of flags, or likenesses of DHS agency officials. This includes use of DHS
component (e.g., FEMA, CISA, etc.) seals, logos, crests, or reproducƟons of flags, or likenesses
of component officials.
ArƟcle 47 Whistleblower ProtecƟon Act
Recipients must comply with the statutory requirements for whistleblower protecƟons in 10
U.S.C § 470141 U.S.C. § 4712.
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ArƟcle 48 Environmental Planning and Historic PreservaƟon (EHP) Review DHS/FEMA funded
acƟviƟes that could have an impact on the environment are subject to the FEMA EHP
review process. This review does not address all federal, state, and local requirements.
Acceptance of federal funding requires the recipient to comply with all federal, state, and
local laws. DHS/FEMA is required to consider the potenƟal impacts to natural and cultural
resources of all projects funded by DHS/FEMA grant funds, through its EHP review process,
as mandated by: the
NaƟonal Environmental Policy Act; Endangered Species Act; NaƟonal Historic
PreservaƟon Act of 1966, as amended; Clean Water Act; Clean Air Act; NaƟonal Flood
Insurance Program regulaƟons; and any other applicable laws, regulaƟons and execuƟve
orders. General guidance for FEMA’s EHP process is available on the DHS/FEMA Website.
Specific applicant guidance on how to submit informaƟon for EHP review depends on the
individual grant program. Applicants should contact their grant Program Officer to be put
into contact with EHP staff responsible for assisƟng their specific grant program. The FEMA
EHP review process must be completed before funds are released to carry out the proposed
project, otherwise, DHS/FEMA may not be able to fund the project due to noncompliance
with EHP laws, execuƟve orders, regulaƟons, and policies. DHS/FEMA may also need to
perform a project closeout review to ensure the applicant complied with all required EHP
condiƟons idenƟfied in the iniƟal review. If ground disturbing acƟviƟes occur during
construcƟon, the applicant will monitor the ground disturbance, and if any potenƟal
archaeological resources are discovered, the applicant will immediately cease work in that
area and noƟfy the pass-through enƟty, if applicable, and DHS/FEMA. EO 11988, Floodplain
Management, and EO 11990, ProtecƟon of Wetlands, require that all federal acƟons in or
affecƟng the floodplain or wetlands be reviewed for opportuniƟes to relocate, and be
evaluated for social, economic, historical, environmental, legal, and safety consideraƟons.
FEMA’s regulaƟons at 44 C.F.R. Part 9 implement the EOs and require an eight-step review
process if a proposed acƟon is in a floodplain or wetland or has the potenƟal to affect or be
affected by a floodplain or wetland. The regulaƟon also requires that the federal agency
provide public noƟce of the proposed acƟon at the earliest possible Ɵme to provide the
opportunity for public involvement in the decision-making process (44 C.F.R. § 9.8). Where
there is no opportunity to relocate the federal acƟon, FEMA is required to undertake a
detailed review to determine what measures can be taken to minimize future damages to
the floodplain or wetland.
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ArƟcle 49
Applicability of DHS Standard Terms and CondiƟons to Tribal NaƟons The DHS Standard
Terms and CondiƟons are a restatement of general requirements imposed upon recipients
and flow down to sub-recipients as a maƩer of law, regulaƟon, or execuƟve order. If the
requirement does not apply to Tribal NaƟons, or there is a federal law or regulaƟon
exempƟng its applicaƟon to Tribal NaƟons, then the acceptance by Tribal NaƟons, or
acquiescence to DHS Standard Terms and
CondiƟons does not change or alter its inapplicability to a Tribal NaƟon. The execuƟon of grant
documents is not intended to change, alter, amend, or impose addiƟonal liability or
responsibility upon the Tribal NaƟons where it does not already exist.
ArƟcle 50
Acceptance of Post Award Changes
In the event FEMA determines that an error in the award package has been made, or if an
administraƟve change must be made to the award package, recipients will be noƟfied of the
change in wriƟng. Once the noƟficaƟon has been made, any subsequent requests for funds
will indicate recipient acceptance of the changes to the award. Please email FEMA Grant
Management OperaƟons at: ASK-GMD@fema.dhs.gov for any quesƟons.
ArƟcle 51
DisposiƟon of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award is no longer needed for
the original project or program or for other acƟviƟes currently or previously supported by a
federal awarding agency, the non-state recipient or subrecipient (including subrecipients of a
State or Tribal NaƟon), must request instrucƟons from
FEMA to make proper disposiƟon of the equipment pursuant to 2 C.F.R. secƟon 200.313(e).
State recipients must follow the disposiƟon requirements in accordance with State laws and
procedures. 2 C.F.R. secƟon 200.313(b). Tribal NaƟons must follow the disposiƟon
requirements in accordance with Tribal laws and procedures noted in 2 C.F.R. secƟon
200.313(b); and if such laws and procedures do not exist, then Tribal NaƟons must follow the
disposiƟon instrucƟons in 2 C.F.R. secƟon 200.313(e).
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ArƟcle 52 Prior Approval for ModificaƟon of Approved Budget
Before making any change to the FEMA approved budget for this award, a wriƩen request
must be submiƩed and approved by FEMA as required by 2 C.F.R. secƟon 200.308. For
purposes of non-construcƟon projects, FEMA is uƟlizing its discreƟon to impose an addiƟonal
restricƟon under 2 C.F.R. secƟon 200.308(i) regarding the transfer of funds among direct cost
categories, programs, funcƟons, or acƟviƟes. For awards with an approved budget where the
federal share is greater than the simplified acquisiƟon threshold (currently $250,000) and
where the cumulaƟve amount of such transfers exceeds or is expected to exceed ten percent
(10%) of the total budget FEMA last approved, transferring funds among direct cost
categories, programs, funcƟons, or acƟviƟes is unallowable without prior wriƩen approval
from FEMA. For purposes of awards that support both construcƟon and non-construcƟon
work, 2 C.F.R. secƟon 200.308((f)(9) requires the recipient to obtain prior wriƩen approval
from FEMA before making any fund or budget transfers between the two types of work. Any
deviaƟons from a FEMA approved budget must be reported in the first Federal Financial
Report (SF-425) that is submiƩed following any budget deviaƟon, regardless of whether the
budget deviaƟon requires prior wriƩen approval.
ArƟcle 53
Indirect Cost Rate
2 C.F.R. secƟon 200.211(b)(16) requires the terms of the award to include the indirect cost rate
for the federal award. If applicable, the indirect cost rate for the award is stated in the budget
documents or other materials approved by FEMA and included in the award file.
ArƟcle 54
Build America, Buy America Act (BABAA) Required Contract Provision & SelfCerƟficaƟon
In addiƟon to the DHS Standard Terms & CondiƟons regarding Required Use of American Iron,
Steel, Manufactured Products, and ConstrucƟon Materials, recipients and subrecipients of
FEMA financial assistance for programs that are subject to BABAA must include a Buy America
preference contract provision as noted in 2
C.F.R. secƟon 184.4 and a self-cerƟficaƟon as required by the FEMA Buy America
Preference in FEMA Financial Assistance Programs for Infrastructure (FEMA Interim Policy
#207-22-0001). This requirement applies to all subawards, contracts, and purchase orders for
work performed, or products supplied under the FEMA award subject to BABAA.
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ArƟcle 55
Summary DescripƟon of Award
The purpose of the FY 2026 FWCGP is to enhance security and preparedness for the 2026 FIFA
World Cup events in the United States. This standalone grant program supports the safe
execuƟon of the largest sporƟng event in history, co-hosted with Canada and Mexico, which is
expected to aƩract over five million internaƟonal visitors and generate tens of billions of
dollars in economic acƟvity across 11 U.S. host ciƟes over 38 days. The program addresses
significant security challenges, with all 78 U.S.based matches designated as Special Event
Assessment RaƟng (SEAR) I and II events, building on historical federal support for major
events like the Olympics. This FWCGP award consists of funding in the amount of
$32,252,845.00. This grant program funds a range of acƟviƟes, including planning,
organizaƟon, equipment purchase, training, exercises, and management and administraƟon.
ArƟcle 56 Non-Applicability of Specific Agreement ArƟcles
Notwithstanding their inclusion in this award package, the following Agreement
ArƟcles do not apply to this grant award: 1. CommunicaƟon and CooperaƟon with the
Department of Homeland Security and ImmigraƟon Officials. 2. Paragraph (2)(a)(iii) of AnƟ-
DiscriminaƟon. 3. TerminaƟon of a Federal Award This provision is consistent with the terms
of the NoƟce of Funding Opportunity which state that Paragraphs C.IX (CommunicaƟon and
CooperaƟon with the Department of Homeland Security and ImmigraƟon Officials),
C.XVII(2)(a)(iii) (AnƟ-DiscriminaƟon Grant Award CerƟficaƟon regarding immigraƟon), and
C.XL (TerminaƟon of a Federal Award) of the FY 2025 DHS Standard Terms and CondiƟons do
not apply to this award.
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ArƟcle 57
Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to County of Santa
Clara, et al. v. Noem, et al.
Pursuant to the preliminary injuncƟon order issued on November 21, 2025, in County of
Santa Clara et al. v. Noem, et al., No. 25-cv-08330-WHO (N.D. Cal.), the following terms and
condiƟons do not apply to awards or subawards issued to any of the plainƟffs subject to the
preliminary injuncƟon order while the order remains in effect: (1) SecƟon C.XVII of the DHS
Standard Terms and CondiƟons Ɵtled "AnƟ-
DiscriminaƟon" and the Agreement ArƟcle Ɵtled “AnƟ-DiscriminaƟon” in this award package;
and (2) SecƟon C.XXXI of the DHS Standard Terms and CondiƟons Ɵtled
"PresidenƟal ExecuƟve Orders" and the Agreement ArƟcle Ɵtled “PresidenƟal ExecuƟve
Orders” in this award package. If the preliminary injuncƟon is stayed, vacated, or
exƟnguished, SecƟon C.XVII of the DHS Standard Terms and CondiƟons Ɵtled "AnƟ-
DiscriminaƟon", the “AnƟ-DiscriminaƟon” Agreement ArƟcle, SecƟon C.XXXI of the DHS
Standard Terms and CondiƟons Ɵtled "PresidenƟal ExecuƟve Orders," and the Agreement
ArƟcle Ɵtled “PresidenƟal ExecuƟve Orders” will immediately become effecƟve. As stated in
the Agreement ArƟcle Ɵtled “NonApplicability of Specific Agreement ArƟcles, Paragraph
2(a)(iii) of the “AnƟDiscriminaƟon” Agreement ArƟcle and Paragraph 2(a)(iii) of SecƟon C.XVII
of the DHS Standard Terms and CondiƟons will not apply even if the preliminary injuncƟon is
stayed, vacated, or exƟnguished.
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ArƟcle 58 Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of Chicago et al.
v. Noem, et al.
Pursuant to the preliminary injuncƟon order issued on November 21, 2025, in City of Chicago
et al. v. Noem, et al., No. 25-CV-12765 (N.D. Ill.), the following terms and condiƟons do not
apply to awards or subawards issued to any of the plainƟffs subject to the preliminary
injuncƟon order while the order remains in effect: (1) SecƟon C.XVII of the DHS Standard
Terms and CondiƟons Ɵtled "AnƟ-DiscriminaƟon" and the Agreement ArƟcle Ɵtled “AnƟ-
DiscriminaƟon” in this award package; and (2) SecƟon
C.XXXI of the DHS Standard Terms and CondiƟons Ɵtled "PresidenƟal ExecuƟve Orders" and
the Agreement ArƟcle Ɵtled “PresidenƟal ExecuƟve Orders” in this award package. If the
preliminary injuncƟon is stayed, vacated, or exƟnguished, SecƟon C.XVII of the DHS Standard
Terms and CondiƟons Ɵtled "AnƟ-DiscriminaƟon", the “AnƟ-DiscriminaƟon” Agreement
ArƟcle, SecƟon C.XXXI of the DHS Standard Terms and CondiƟons Ɵtled "PresidenƟal ExecuƟve
Orders," and the Agreement ArƟcle Ɵtled “PresidenƟal ExecuƟve Orders” will immediately
become effecƟve. As stated in the
Agreement ArƟcle Ɵtled “Non-Applicability of Specific Agreement ArƟcles, Paragraph
2(a)(iii) of the “AnƟ-DiscriminaƟon” Agreement ArƟcle and Paragraph 2(a)(iii) of SecƟon C.XVII
of the DHS Standard Terms and CondiƟons will not apply even if the preliminary injuncƟon is
stayed, vacated, or exƟnguished.
ArƟcle 59 Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of SeaƩle v.
Trump, et al.
Pursuant to the preliminary injuncƟon order issued on October 31, 2025, in City of SeaƩle v.
Trump, et al., No. 2:25-cv-01435-BJR (W.D. Wa.), the following terms and condiƟons do not
apply to awards or subawards issued to any of the plainƟffs subject to the preliminary
injuncƟon order while the order remains in effect: SecƟon C.XVII of the DHS Standard Terms
and CondiƟons Ɵtled "AnƟ-DiscriminaƟon" and the
Agreement ArƟcle Ɵtled “AnƟ-DiscriminaƟon” in this award package. If the preliminary
injuncƟon is stayed, vacated, or exƟnguished, SecƟon C.XVII of the DHS Standard Terms and
CondiƟons Ɵtled "AnƟ-DiscriminaƟon" and the “AnƟ-DiscriminaƟon”
Agreement ArƟcle will immediately become effecƟve. As stated in the Agreement ArƟcle
Ɵtled “Non-Applicability of Specific Agreement ArƟcles, Paragraph 2(a)(iii) of the “AnƟ-
DiscriminaƟon” Agreement ArƟcle and Paragraph 2(a)(iii) of SecƟon C.XVII of the DHS
Standard Terms and CondiƟons will not apply even if the preliminary injuncƟon is stayed,
vacated, or exƟnguished.
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ArƟcle 60 Expedited Review of Amendments
For any amendment submiƩed by the Host City CommiƩee Task Force that requires prior
approval by the State government pass-through enƟty under 2 CFR part 200, the pass-through
enƟty must take acƟon on that request within 10 business days and report the request and
change to FEMA.
ArƟcle 61 Reducing Pass-Through Time
Notwithstanding the 45 day pass-through requirement in the NOFO, FEMA recognizes the
urgency in which the grant’s stakeholders require access to the funding to enhance the
security and preparedness for the 2026 World Cup events in the United States, the recipient
must pass-through 100% of funds to the Host
CommiƩee Task Force subrecipients within ten (10) business days aŌer receipt of the funds in
a manner that is otherwise consistent with the requirements described within the FWCGP
NOFO.
ArƟcle 62
ProhibiƟon on Covered Foreign Unmanned AircraŌ Systems (UAS)
As a condiƟon of this award, recipients, subrecipients, and their contractors or subcontractors
must comply with SecƟon 1825 of the American Security Drone Act of 2023, as enacted in the
NaƟonal Defense AuthorizaƟon Act for Fiscal Year 2024 (Pub.
L. No. 118-31 §§ 1821-33, 41 U.S.C. 3901 note prec.). Federal funds may not be used to
procure, operate, or otherwise support any covered unmanned aircraŌ system (UAS) that is
manufactured or assembled by a covered foreign enƟty, or in connecƟon with the operaƟon
of such a system. For further guidance, refer to Public Law 118-31 and OMB Memorandum
M-26-02, Ensuring Government Use of Secure Un-manned AircraŌ Systems and SupporƟng
United States Producers. Failure to comply with these requirements may result in the
withholding of funds, suspension, or terminaƟon of the award.
ArƟcle 63 Award Compliance Hold
Please note that FEMA may reinstate budget or program funding holds if submi Ʃed
documentaƟon is incomplete or inconsistent with program requirements. All costs charged to
the federal award remain subject to FEMA review and must comply with the terms and
condiƟons of the award. If issues arise, we will noƟfy you promptly and work with you to
resolve them.
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ATTACHMENT D
WORK PLAN
FY 2026 FIFA World Cup Grant Program
The purpose of this attachment is to identify the activities planned by the Subrecipient under this Grant
Agreement.
The Subrecipient's approved Work Plan is incorporated herein by reference and attached to this Agreement.
Activities must align with the requirements of the NOFO, the Manual, and the approved application for
funding.
PROJECT DESCRIPTION
PURPOSE and NEED: Explain the overall goal of the project and the specific public safety and security need it addresses. Why is the project
needed?
Project Description – Purpose and Need
The City of Renton’s FIFA World Cup 2026 Public Safety Project is designed to enhance public safety, protect critical infrastructure, and
strengthen emergency preparedness for high-profile international events within the city and surrounding jurisdictions. The overall goal of the
project is to ensure a safe, secure, and coordinated environment for participants, spectators, and staff at two designated venues (team hotel,
practice facility), and transportation corridors during World Cup activities.
This project addresses critical public safety and security needs identified through operational assessments, interagency planning, and planning
with the Seattle FIFA security team. Key challenges include limited staffing capacity to sustain high-visibility operations across multiple venues,
complex communication and coordination requirements across multiple agencies, predictable vulnerabilities during team transportation, and
emerging aerial threats from unmanned aircraft systems (UAS). Without dedicated resources, advanced operational planning, and interagency
coordination, these gaps could increase the risk of incidents and reduce response effectiveness during mass gatherings and high-profile events.
The project is needed to provide dedicated staffing, operational oversight, and advanced capabilities while enhancing interagency
communication, planning, and situational awareness. By addressing these needs proactively, the City of Renton will reduce risk, improve
response times/coverage, strengthen coordination among law enforcement, fire, and emergency management, while ensuring a safe and flexible
operational environment for FIFA World Cup 2026 events.
PLANNED WORK: Describe the activities, services, and/or equipment purchases included.
Planned Work
The project will fund staffing, operational support, planning, and management, and training to enhance public safety for FIFA World Cup 2026
events. Activities include: deployment of dedicated personnel for external security, crowd management, access control, traffic management;
team bus escort operations and training; and coordination with police and emergency management for unified command and situational
awareness during World Cup operations.
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OUTCOME
Outcome – Enhancing Response to FIFA World Cup 2026 Threats
The City of Renton’s project strengthens its ability to prevent, prepare for, and respond to potential threats during FIFA World Cup 2026 events
through expanded staffing, operational coverage, and enhanced capabilities by training personnel for vehicle escorts. By addressing gaps in
staffing, communication, pre-planning, and coordination identified through operational assessments and the City of Renton’s October 2025 full-
scale World Cup Exercise, the project ensures a proactive, unified, and effective public safety response.
Expected Outcomes and Operational Enhancements:
•Rapid, Unified Response:
oDedicated staffing for external security, crowd control, access control, traffic management, and team escorts
oImproved coordinaƟon among police, fire, and Emergency Management to reduce response Ɵmes and streamline incident management
•Expanded Coverage:
oConƟnuous operaƟonal oversight at two venues, team hotels, pracƟce faciliƟes, and key transportaƟon routes
oComprehensive monitoring for crowd management, general security, and safe transport of team
•Enhanced OperaƟonal CapabiliƟes:
oUAS detecƟon and aerial overwatch for emerging aerial threats
oStructured pre-planning and lessons learned from prior exercises to reduce reacƟonary response and increase situaƟonal awareness
•Improved CommunicaƟon and CoordinaƟon:
oReal-Ɵme informaƟon sharing and command-and-control across all parƟcipaƟng agencies
oStrengthened operaƟonal protocols (coordinaƟon, communicaƟons, situaƟonal assessment)
oOperaƟons: RPD command staff member and emergency management liaison staff member dedicated to World Cup operaƟons for planning
and management purposes through regional events
These enhancements directly align with FIFA World Cup 2026 Safety and Security Planning Lines of Effort, ensuring Renton meets standards for
Emergency Preparedness, Intelligence & Threat Analysis, Physical Security & Access Control, Crowd Management, Transport Security & Escorts,
and Crisis Management & Tactical Coordination. The project increases organizational readiness, mitigates risk, and ensures safe and secure
operations for participants, spectators, and the broader community.
Explain how the project will improve your organization's ability to respond to threats related to the FIFA World Cup 2026 games. Include
expected performance improvements, coverage expansion, and/or operational enhancements.
275 of 450
DHS-FEMA-FWC-FY26 RENTON POLICE DEPARTMENT, FWCGP-15
48
ATTACHMENT E
TIMELINE
FY 2026 FIFA World Cup Grant Program
The purpose of this attachment is to identify applicable and agreed upon due dates for Grant Agreement
milestones to include deliverables that must be submitted to the Organization. Both the Organization and the
Subrecipient shall monitor adherence with the dates below.
The Subrecipient must request prior written approval from Organization Key Personnel to waive or extend
the due date in the above Timeline.
For waived or extended reimbursement due dates, all allowable costs should be submitted on the next
scheduled reimbursement submission due date contained in the above Timeline.
PROJECT SCHEDULE
MILESTONE START DATE END DATE
6/8/2026 7/8/2026
6/8/2026 7/8/2026
4/1/2026 6/2/2026
6/8/2026 7/8/2026
6/8/2026 7/8/2026
7/8/2026PROJECT COMPLETION (no later than 8/31/2026)
Planning and Management
Project / Grant Management
PROJECT START (no earlier than 7/4/2025)
Venue security (Hyatt Hotel and Longacres/Seattle Sounders FC practice facility
Transports - vehicle escorts, team movemement
Training - vehicle escort training
INSTRUCTIONS: Enter the major milestones for the project. Please include at least 2 milestones.
276 of 450
DHS-FEMA-FWC-FY26 RENTON POLICE DEPARTMENT, FWCGP-15
49
ATTACHMENT F
BUDGET
FY 2026 FIFA World Cup Grant Program
The purpose of this attachment is to identify how the funding is budgeted for the identified activities in the
Work Plan. If funding is identified as not being required, contact the Organization Key Personnel as soon as
possible so funding can be reallocated.
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE M&A TOTAL
Salaries & Benefits 22,095$ 332,751$ 20,950$ 375,797$
Supplies -$
Travel/Per Diem -$
Contractor/Consultant -$
Other 2,616$ 2,616$
Equipment -$
SUBTOTAL 22,095$ 332,751$ -$ 20,950$ -$ 2,616$
Indirect
TOTAL 378,412$
AGREEMENT AMOUNT $378,412
PROJECT BUDGET
277 of 450
DHS-FEMA-FWC-FY26 RENTON POLICE DEPARTMENT, FWCGP-15
50
ATTACHMENT G
BUILD AMERICA, BUY AMERICA ACT SELF-CERTIFICATION
The undersigned certifies, to the best of their knowledge and belief, that:
The Build America, Buy America Act (BABAA) requires that no federal financial assistance for "infrastructure"
projects is provided "unless all of the iron, steel, manufactured products, and construction materials used in
the project are produced in the United States." Section 70914 of Public Law No. 117-58, §§ 70901-52.
The undersigned certifies that for the _____________________ [Insert Project Name and Location] that the
iron, steel, manufactured products, and construction materials used in this contract are in full compliance
with the BABAA requirements including:
1. All iron and steel used in the project are produced in the United States. This means all
manufacturing processes, from the initial melting stage through the application of coatings, occurred
in the United States.
2. All manufactured products purchased with FEMA financial assistance must be produced in the
United States. For a manufactured product to be considered produced in the United States, the cost
of the components that are mined, produced, or manufactured in the United States is greater than
55% of the total cost of all components.
3. All construction materials are manufactured in the United States. This means that all
manufacturing processes for the construction material occurred in the United States.
"The [Contractor or Subcontractor], ________________________, certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the [Contractor or
Subcontractor] understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies
for False Claims and Statements, apply to this certification and disclosure, if any."
____________________________________________________________
Signature of [Contractor's or Subcontractor's] Authorized Official
____________________________________________________________
Name and Title of [Contractor's or Subcontractor's] Authorized Official
____________________________________________________________
Date
278 of 450
1
SUBJECT/TITLE:Agreement with DM Pacific for Henry Moses Aquatic Center
Maintenance and Repair
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Public Works
STAFF CONTACT: Martin Pastucha, PW Administrator
EXT.: 6643
Funding for this agreement in the amount of $810,143.62 is available from the approved budget year
2025/2026 for the Henry Moses Aquatic Center Maintenance and Repair project in the project account
316.250003.015.594.18.62.000 The approval of an additional budget appropriation of $49,798.89 is
requested to fund CAG-24-327 change order No. 4 to be included in the second quarter budget adjustment
to provide the total budget of $859,942.18 needed to fund the change order.
DM Pacific was selected as the lowest qualified bidder for the Henry Moses Aquatic Center
Maintenance and Repair project in 2025. The initial work was completed in May of 2025 that
included repairing and replastering the activity pool, locker room, french drain safety upgrades,
new windows and doors, new case work in the office and Shark Bite, new sitting mound, new
umbrellas, and updated mechanical equipment.
The Washington State Sales Tax (WSST) funds were available; however, the number was not
included in the original base contract. Funds were available for this amount and have been paid in
2025.
Parks and Recreation along with PW/Facilities requested that the unsafe and inadequate aquatic
play equipment in the activity pool be replaced as part of Change Order No.4. The work will
include installing the play equipment and pump in the activity pool.
2025 Original contract amount Is $1,511,837.63 WSST 10.3% $155,719.28 add to contract
2026 Amendment for aquatic play equipment is $637,289.80 WSST 10.5% $66,915.43 add
to contract
The total entire amount of Change Order No. 4 for the aquatic play equipment plus WSST for 2025
and 2026 is $859,924.51.
City Council Regular Meeting
FISCAL IMPACT SUMMARY:
SUMMARY OF ACTION
279 of 450
2
Time of performance has increased by 250 days to October 2, 2026, from March May 25, 2025.
This allows for aquatic play equipment lead time (manufacturing and delivery) along with
installation.
Approve contract CAG-24-327 Change Order No. 4 with DM Pacific in the amount of $859,924.51
for the 2025 WSST that was not included on the original contract amount, the replacement of the
aquatic play equipment at the Henry Moses Aquatic Center and an additional budget
appropriation of $49,798.89 to GL account number 316.250003.015.594.18.62.000 for the change
order.
STAFF RECOMMENDATION
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------2026
281 of 450
282 of 450
1
SUBJECT/TITLE:I-405 Renton to Bellevue: Full Weekend Closure of Ripley Lane
North for Fish Passage Culvert Construction
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Public Works
STAFF CONTACT: Jim Seitz, Transportation Director
EXT.: 7245
There is no fiscal impact to the city by adopting the resolution.
The I-405 Renton to Bellevue Widening and Express Toll Lanes (ETL) Project is intended to increase the
capacity of the I-405 freeway. The project also builds infrastructure for Sound Transit’s Stride Bus Rapid
Transit system including a new inline transit station at Northeast 44th Street in Renton. Bus rapid
transit, paired with the ETL system, will provide more reliable transportation options for people.
The contractor is requesting a full weekend closure of Ripley Lane North from north of the Virginia
Mason Athletic Center north driveway entry to just south of the Eastrail Trail Trestle Undercrossing to
complete construction of a fish passage culvert below Ripley Lane North to occur between June 26,
2026, and October 5, 2026.
The contractor will complete the following activities during the full weekend closure:
1. Pavement removal and excavation,
2. Installation of the fish passage culvert,
3. Backfilling around the fish passage culvert,
4. Restoration of the excavated area, and
5. Paving and striping.
The size and length of the precast culvert and the equipment required to set it do not allow the
contractor to maintain one lane of traffic on Ripley Lane North using daytime closures. Completing this
work in one full weekend closure minimizes impact on the residents along Ripley Lane North due to the
shortened duration to complete the work.
The contractor will construct a temporary detour to maintain access for vehicles, pedestrians, cyclists,
and emergency vehicles throughout the duration of the full weekend closure. Notifications will be
provided to the public in accordance with the Public Outreach Plan in Exhibit A.
City Council Regular Meeting
FISCAL IMPACT SUMMARY:
SUMMARY OF ACTION
283 of 450
2
WSDOT’s public outreach plans for the requested closure are attached in Exhibit B and include one flier
for businesses and residences within proximity to the local road closure along with the localized detour
plan.
Adopt the resolution authorizing one full weekend closure of Ripley Lane North from the Virginia Mason Athletic
Center north driveway to the Eastrail Trail Trestle Undercrossing to occur between June 26, 2026, and October 5,
2026, for the purpose of constructing a fish passage culvert supporting the I-405, Renton to Bellevue, Widening
and Express Toll Lanes Project.
STAFF RECOMMENDATION
284 of 450
I-405 Renton to Bellevue Widening and Express Toll Lanes Project
Full Weekend Closure of Ripley Lane North for Fish Passage Culvert Construction
Ripley Lane North: One full weekend closure – occurring between June 26, 2026,
and October 5, 2026
Scope of work: One full weekend closure of Ripley Lane North to complete fish passage culver
construction. Completing this work supports the construction of WSDOT Express Toll Lanes
and Sound Transit Bus Rapid Transit systems.
Outreach methods:
14-day advanced notification to
businesses and residents
Fliers to businesses and
residents outlined in the
Figure 1 map to the right
Flier provided to City of Renton
for internal distribution
o Notifications also to be
provided to Virginia
Mason Athletic Center
Social media and WSDOT Blog
posts notifying the public of the
closure
o Coordination with the
City of Renton to share
social media posts from
the project
Hotline and project inbox
information provided on fliers,
blogposts, and project
website
Message boards will be placed
14 days before the closure to
notify the traveling public
Emergency services briefing
ahead of closure
WSDOT availability for
media
Figure 1: Business flier area
Page | 1
285 of 450
Ripley Lane North in Renton closed,
XX, XX, XXXX through XX, XX, XXXX
Detours will be posted along Ripley Lane North
Description of work
Ripley Lane North will be closed from just north of the
Virginia Mason Athletic Center to just south of the
Eastrail Trail Trestle Undercrossing for one full weekend
beginning at 11:00pm on XX, XX, XXXX, until 5:00am on
XX, XX, XXXX. Vehicular, pedestrian and bike access
will remain open using a temporary detour that extends
the existing Ripley Lane North pavement.
Crews will be installing a fish passage culvert as part of
the I-405/Renton to Bellevue Widening and Express Toll
Lanes Project.
Nearby residents should expect significant construction
impacts including but not limited to noise typical of
excavators, haul trucks, drill rigs, crew pickups, and
other construction equipment.
Crews will use strategies to minimize noise and mitigate
disruption to nearby properties, including avoiding
banging truck tailgates, directing lights away from
homes, and using ambient sensitive backup warning
devices. Ear plugs and white noise machines will be
provided upon request to further mitigate anticipated
noise impacts.
Detour route information
Access for vehicles remains open using a detour
extending the existing Ripley Lane North. Pedestrian
and bicyclist access remains open through the Eastrail
Trail. Access to the Virginia Mason Athletic Center is
maintained throughout the duration of the closure.
Project description
Flatiron-Lane Joint Venture is the contractor selected by
WSDOT to build this project. The project will reduce
congestion and improve safety along I-405 by adding
highway capacity and making other safety and mobility
improvements between Renton and Bellevue.
This work is being performed under a project noise
variance (LUA-24-000001) issued by the City of Renton.
Stay informed
Visit the project webpage to learn more about upcoming
construction work and to sign up
for email updates: bit.ly/Renton-
to-Bellevue
Stay informed with the latest
travel information by
downloading the WSDOT mobile
app or by visiting the real-time
travel map.
Email: I405SR167Program@wsdot.wa.gov
24/7 construction hotline: 425-818-0161
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1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. _________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING
TEMPORARY FULL STREET CLOSURE OF RIPLEY LANE NORTH BETWEEN
THE VIRGINIA MASON ATHLETIC CENTER NORTH DRIVEWAY AND
EASTRAIL TRAIL TRESTLE.
WHEREAS, the Washington State Department of Transportation (WSDOT) is
constructing the I-405 Renton to Bellevue Widening and Express Toll Lanes (ETL) project; and
WHEREAS, this construction activity will require a temporary street closure of Ripley
Lane North between the Virginia Mason Athletic Center North Driveway and Eastrail Trail
Trestle; and
WHEREAS, the weekend closure minimizes impacts to the residents along Ripley
Lane North due to the shortened duration to complete the work; and
WHEREAS, the contractor will construct a temporary detour to maintain access for
vehicles, pedestrians, cyclists, and emergency vehicles throughout the duration of the full
weekend closure; and
WHEREAS, pursuant to section 9-9-3 of the Renton Municipal Code, such street
closures require City Council authorization by means of a resolution;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON,
DO RESOLVE AS FOLLOWS:
SECTION I. The City Council does hereby authorize the temporary closure of Ripley
Lane North between the Virginia Mason Athletic Center north driveway and Eastrail Trail
Trestle for one full weekend closure between June 26, 2026, and October 5, 2026, for the
287 of 450
RESOLUTION NO. _________
2
purpose of constructing a fish passage culvert in support of the I-405 Renton to Bellevue
Widening and Express Toll Lanes (ETL) project.
SECTION II. Notice of the closure shall be posted and published as required by
RMC 9-9-2 and RMC 9-9-3.
PASSED BY THE CITY COUNCIL this _______ day of _________________________, 2026.
____________________________
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of ____________________________, 2026.
_____________________________
Armondo Pavone, Mayor
Approved as to form:
______________________________
Shane Moloney, City Attorney
RES-CED:26RES020:05.15.26
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1
SUBJECT/TITLE: Bid Award – Rainier Ave S Stormwater Pump Station Upgrade
Project Construction Contract CAG-26-069, SWP-27-3963
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Public Works
STAFF CONTACT: Casey Jeszeck, Surface Water Utility Engineer
EXT.: 7323
The low bid submitted by Northwest Cascade, Inc. In the amount of $1,779,724.05 is over the
engineer’s estimate of $1,643,245.50 by $136,478.55 (8%). The current Surface Water Utility
Capital Improvement Program budget for the Rainier Ave S Stormwater Pump Station Upgrade
project (account 427.475506) following the first quarter budget adjustment is $2,178,945.25.
There are sufficient funds project budget for this construction contract, as well as the previously
authorized $273,897 Gas Main Extension contract with PSE.
The Rainier Ave S Stormwater Pump Station Upgrade project will equip the Rainier Ave S
pump station with a backup natural gas-powered generator to improve resiliency against loss of
power during storm or wind events. The project will also add safety features and electrical
upgrades for compliance with current codes and replace the existing stormwater pumps.
Five (5) Bids for the construction of this project were received and opened on April 29, 2026.
The bid amounts are listed below.
Bidder Bid amount
Northwest Cascade, Inc.$1,779,724.05
Award Construction, Inc.$1,794,160.88
Western United Civil Group, LLC $1,806,017.53
Road Construction Northeast, Inc.$1,872,278.85
Combined Construction, Inc.$2,010,105.50
Engineer’s Estimate: $1,643,245.50
City policy 250-02 allows for the bid award to be placed on the Council consent agenda with
Council concur as the recommended action, if all the following 3 criteria are met:
1. The lowest responsible bid is within the project budget.
City Council Regular Meeting
FISCAL IMPACT SUMMARY:
SUMMARY OF ACTION
289 of 450
2
2. More than one bid was received.
3. The bid contained no significant irregularities.
The bid submitted by Northwest Cascade, Inc. meets all three criteria in policy 250-02.
The Surface Water Utility project manager has reviewed the submitted bid and determined that
the bid is responsive, and that Northwest Cascade, Inc. is a responsible bidder as defined in
RCW 39.04.350, in Renton City policy 250-02, and in section 1-02.14 of the project
specifications. The surety has confirmed that the bid bond submitted by Northwest Cascade,
Inc. is valid. Northwest Cascade, Inc. has successfully delivered multiple large-scale projects
for Renton, most recently the Windsor Hills Utilities Improvement project completed in 2025,
and the Sewer Replacement Phase 2 project which reached substantial completion in Q2
2026. The project manager also verified that Northwest Cascade, Inc has constructed lift/pump
stations for other jurisdictions. Enclosed are the engineer’s bid tabulation and the completed
bid assessment form.
Award construction contract CAG-26-069 for the Rainier Ave S Stormwater Pump Station
Upgrade project in the amount of $1,779,724.05 to the lowest responsive and responsible
bidder, Northwest Cascade Inc. and authorize the mayor and city clerk to execute the contract.
STAFF RECOMMENDATION
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Project Rainier Ave. S Stomrwater Pump Station Upgrade Project City of Renton
BID DATE:04/29/2026 Engineers Estimate
Item No. Description Unit Quantity Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount
1 Lump Sum 1 131,100.00 131,100.00 $160,000.00 $160,000.00 $100,000.00 $100,000.00 $160,000.00 $160,000.00 $175,000.00 $175,000.00 $180,000.00 $180,000.00 $155,000.00 $155,000.00
2 Lump Sum 1 5,500.00 5,500.00 $2,000.00 $2,000.00 $3,000.00 $3,000.00 $5,500.00 $5,500.00 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $5,100.00 $5,100.00
3 Lump Sum 1 55,000.00 55,000.00 $200,000.00 $200,000.00 $185,000.00 $185,000.00 $175,000.00 $175,000.00 $160,000.00 $160,000.00 $202,500.00 $202,500.00 $184,500.00 $184,500.00
4 Ton 20 275.00 5,500.00 $115.00 $2,300.00 $120.00 $2,400.00 $300.00 $6,000.00 $311.00 $6,220.00 $250.00 $5,000.00 $219.20 $4,384.00
5 Est 1 50,000.00 50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00
6 Lump Sum 1 16,500.00 16,500.00 $47,500.00 $47,500.00 $100,000.00 $100,000.00 $28,000.00 $28,000.00 $38,000.00 $38,000.00 $60,000.00 $60,000.00 $54,700.00 $54,700.00
7 Lump Sum 1 66,000.00 66,000.00 $99,500.00 $99,500.00 $180,000.00 $180,000.00 $75,000.00 $75,000.00 $58,000.00 $58,000.00 $125,000.00 $125,000.00 $107,500.00 $107,500.00
8 Sq. Foot 130 85.00 11,100.00 $54.00 $7,020.00 $55.00 $7,150.00 $22.00 $2,860.00 $65.00 $8,450.00 $50.00 $6,500.00 $49.20 $6,396.00
9 Linear Foot 20 135.00 2,700.00 $185.00 $3,700.00 $180.00 $3,600.00 $168.00 $3,360.00 $288.00 $5,760.00 $165.00 $3,300.00 $197.20 $3,944.00
10 Linear Foot 100 200.00 20,000.00 $19.00 $1,900.00 $185.00 $18,500.00 $190.00 $19,000.00 $175.00 $17,500.00 $200.00 $20,000.00 $153.80 $15,380.00
11 Linear Foot 80 250.00 20,000.00 $263.00 $21,040.00 $405.00 $32,400.00 $205.00 $16,400.00 $445.00 $35,600.00 $250.00 $20,000.00 $313.60 $25,088.00
12 Linear Foot 50 225.00 11,300.00 $88.00 $4,400.00 $190.00 $9,500.00 $95.00 $4,750.00 $175.00 $8,750.00 $190.00 $9,500.00 $147.60 $7,380.00
13 Sq. Yard 25 150.00 3,800.00 $670.00 $16,750.00 $685.00 $17,125.00 $1,100.00 $27,500.00 $445.00 $11,125.00 $940.00 $23,500.00 $768.00 $19,200.00
14 Lump Sum 1 123,100.00 123,100.00 $283,000.00 $283,000.00 $135,000.00 $135,000.00 $225,000.00 $225,000.00 $175,000.00 $175,000.00 $150,000.00 $150,000.00 $193,600.00 $193,600.00
15 Lump Sum 1 11,500.00 11,500.00 $37,500.00 $37,500.00 $88,000.00 $88,000.00 $16,000.00 $16,000.00 $60,000.00 $60,000.00 $135,000.00 $135,000.00 $67,300.00 $67,300.00
16 Lump Sum 1 274,600.00 274,600.00 $244,000.00 $244,000.00 $257,000.00 $257,000.00 $345,000.00 $345,000.00 $330,000.00 $330,000.00 $348,800.00 $348,800.00 $304,960.00 $304,960.00
17 Lump Sum 1 573,400.00 573,400.00 $170,000.00 $170,000.00 $170,000.00 $170,000.00 $260,000.00 $260,000.00 $250,000.00 $250,000.00 $230,000.00 $230,000.00 $216,000.00 $216,000.00
18 Lump Sum 1 106,000.00 106,000.00 $260,000.00 $260,000.00 $265,000.00 $265,000.00 $275,000.00 $275,000.00 $240,000.00 $240,000.00 $240,000.00 $240,000.00 $256,000.00 $256,000.00
Subtotal 1,487,100.00 $1,610,610.00 $1,623,675.00 $1,694,370.00 $1,634,405.00 $1,819,100.00 $1,676,432.00
Tax 10.5% 156,145.50 169,114.05 170,485.88 177,908.85 171,612.53 191,005.50 169,319.63
Total 1,643,245.50 $1,779,724.05 $1,794,160.88 $1,872,278.85 $1,806,017.53 $2,010,105.50 $1,845,751.63
Mechanical
Electrical
Automatic Control
Gas Line Excavation and Backfill
Temporary Restoration
Asphalt Plane and Overlay
Structural - Retaining Wall and Fill
Structural - Pump Station Modifications
AVERAGE BIDNorthwest Cascade, Inc. Award Construction, Inc.
Road Construction Northwest,
Inc.Western United Civil Group LLC Combined Construction, Inc.
Site Work
Traffic Control
Sidewalk
Curb and Gutter
Fence Removal and Restoration
Mobilization & Demobilization
Temporary Sedimentation and Erosion Control
Excavation Safety and Shoring
Unscheduled Excavation
Minor Changes
291 of 450
Item Description Determination
1. A Proposal will be considered irregular and will be rejected if:
Criteria Met
(Per Below)
1.a. The bidder is not prequalified when so required;
Not required for this
project.
1.b. The authorized proposal form furnished by the Contracting Agency is not used or is altered;
Authorized proposal form
used.
1.c.The complete proposal form contains any unauthorized additions, deletions, alternate bids, or
conditions;
No edits to proposal
conditions
1.d.The bidder adds provisions reserving the right to reject or accept the award, or enter into the
Contract;
No edits to proposal
conditions
1.e. A price per unit cannot be determined from the bid proposal;
Price per unit clearly
identified
1.f. The proposal form is not properly executed;
Proposal form submitted
with bid.
Signed by authorized
person Clinton E. Myers,
Vice President of
Northwest Cascade, Inc.
1.g. The Bidder fails to submit with their proposal, an original Bid Proposal Deposit in an amount
equal to five percent (5%) of the Total Bid Amount, as required in Section 102.7;
Northwest Cascade, Inc.
elected to provide a
Proposal Bid Bond
instead of providing a Bid
Proposal Deposit.
Rainier Ave S. Stormwater Pump Station Upgrade Project
Bidder Assessment
CAG-26-069
Bid Opening: April 6, 2026
Bidder: Northwest Cascade, Inc.
L&I Doing Business As (DBA): Northwest Cascade, Inc.
City Special Provisions 1-02.13 Irregular Proposals
WA UBI No.: 278 049 149
License No.: NORTHCI148BG
Entity Type: Corporation
23-316 Bidder Assessment Page 1 of 5
292 of 450
1.h.
The Bidder elects to provide a Proposal Bid Bond for the Bid Proposal Deposit and does not
submit or properly execute the Proposal Bid Bond form included in the Bid Documents as
required section 1-02.7;
Northwest Cascade, Inc.
submitted the
appropriate Proposal Bid
Bond form and the bid
bond from Propel
Insurance Company has
been verified.
1.i.The Bidder fails to submit or properly complete a Subcontractor list, if applicable, as required
in Section 1-02.6;
Northwest Cascade, Inc.
submitted and properly
completed the
Subcontractor List Form.
1.j.The Bidder fails to submit or properly complete a Disadvataged Business Enterprise
Certification, if applicable, as required in Section 1-02.6;Not applicable
1.k.
The Bidder fails to submit written confirmation from each DBE firm listed on the Bidder's
completed DBE Utilization Certification that they are in agreement with the bidder's DBE
participation commitment, if applicable, as required in Section 1-02.6, or if the written
confirmation that is submitted fails to meet the reuirements of the Special Provisions;
Not applicable
1.l.
The Bidder fails to submit DBE Good Faith Effort documentation, if applicable, as required in
Section 1-02.6, or if the documentation that is submitted fails to demonstrate that a Good
Faith Effort to meet the Condition of Award was made;
Not applicable
1.m.
The Bidder fails to submit a DBE Bid Item Breakdwon form, if applicable, as required in Section
1-02.6, or if the documentation that is submitted fails to meet the requirements of the Special
Provisions;
Not applicable
1.n.
The Bidder fails to submit DBE Trucking Credit Forms, if applicable, as required in section 1-
02.6, or if the documentation that is submitted fails to meet the requirements of the Special
Provisions;
Not applicable
1.o.
The Bidder fails to submit or properly execute the Contractor Certification, Wage Law
Compliance - Responsibility Criteria, Washington State Public Works Contractors document, as
required in Section 1-02.6(1);
Northwest Cascade, Inc.
submitted and properly
executed the Certification
of Compliance with Wage
Payment Statues form.
1.p.The Bid Proposal does not constitute a definite and unqualified offer to meet the material
terms of the Bid invitation;
Definite and unqualified
offer
1.q.More than one proposal is submitted for the same project from a Bidder under the same or
different names.One proposal submitted
2. A Proposal may be considered irregular and may be rejected if:
2.a. The Proposal does not include a unit price for every Bid item.
Unit price included for
every bid item
2.b.Any of the unit prices are excessively unbalanced (either above or below the amount of a
reasonable Bid) to the potential detriment of the Contracting Agency;
All unit prices considered
reasonable and balanced
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2.c. Receipt of Addenda is not acknowledged;
Northwest Cascade, Inc.
provided receipt of
addenda for all
addendums including:
Addendum No. 1, and
Addendum No. 2
2.d.A member of a joint venture or partnership and the joint venture or partnership submit
Proposals for the same project (in such an instance, both Bids may be rejected); or
No evidence that
members of a joint
venture or partnership
submitted multiple
proposals
2.e. If the Proposal form entried are not made in ink.
Proposal form entries
made in ink
3 A Proposal may be considered irregular and may be rejected if:
3.a.The bidder fails to submit with their Bid Proposal, evidence of signatory's authority to sign the
Bid Proposal on behalf of the business entity, as required in Section 1-02.6.
Northwest Cascade, Inc.
has submitted a Consent
in Lieu of Special Meeting
form providing
authorizations to
individuals to sign Bid
Proposal on behalf of
business entity
Item Description
Determination
1.A Bidder will be deemed not responsible and the proposal rejected if the bidder does not meet
the responsibility criteria in RCW 39.04.350.
Criteria Met
(Per Below)
(1)
Before award of a public works contract, a bidder must meet the following responsibility
criteria to be considered a responsible bidder and qualified to be awarded a public works
project. The bidder must:
Criteria Met
(Per Below)
(1)(a)At the time of bid submittal, have a certificate of registration in compliance with
chapter 18.27 RCW;YES
(1)(b) Have a current state unified business identifier number;
WA UBI: 278 049 149
(1)(c)If applicable, have industrial insurance coverage for the bidder's employees working in
Washington as required in Title 51 RCW;
Meets current
requirements
Per L&I
(1)(d)Not be disqualified from bidding on any public works contract under
RCW 39.06.010 or 39.12.065(3);
No debarments have
been issued against this
contractor
Per L&I
City Special Provisions 1-02.14 Disqualification of Bidder
RCW 39.04.350
23-316 Bidder Assessment Page 3 of 5
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(1)(e)
If bidding on a public works project subject to the apprenticeship utilization requirements in
RCW 39.04.320, not have been found out of compliance by the Washington state
apprenticeship and training council for working apprentices out of ratio, without appropriate
supervision, or outside their approved work processes as outlined in their standards of
apprenticeship under chapter 49.04 RCW for the one-year period immediately preceding the
date of the bid solicitation;
Not applicable for
projects under
$2,000,000.
(1)(f)
Have received training on the requirements related to public works and prevailing wage under
this chapter and chapter 39.12 RCW. The bidder must designate a person or persons to be
trained on these requirements. The training must be provided by the department of labor and
industries or by a training provider whose curriculum is approved by the department. The
department, in consultation with the prevailing wage advisory committee, must determine the
length of the training. Bidders that have completed three or more public works projects and
have had a valid business license in Washington for three or more years are exempt from this
subsection. The department of labor and industries must keep records of entities that have
satisfied the training requirement or are exempt and make the records available on its web
site. Responsible parties may rely on the records made available by the department regarding
satisfaction of the training requirement or exemption; and
Exempt from this
requirement
Per L&I
(1)(g)
Within the three-year period immediately preceding the date of the bid solicitation, not have
been determined by a final and binding citation and notice of assessment issued by the
department of labor and industries or through a civil judgment entered by a court of limited or
general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of
chapter 49.46, 49.48, or 49.52 RCW.
No lawsuits against the
bond or savings accounts
during the previous 6
year period, per L&I
(2)
Before award of a public works contract, a bidder shall submit to the contracting agency a
signed statement in accordance with chapter 5.50 RCW verifying under penalty of perjury that
the bidder is in compliance with the responsible bidder criteria requirement of subsection (1)(g)
of this section. A contracting agency may award a contract in reasonable reliance upon such a
sworn statement.
Form submitted with bid.
Signed by authorized
person Clinton E Myers,
Vice President of
Northwest Cascade, Inc.
2. A bidder may be deemed not responsible and the proposal rejected if:
Criteria Met
(Per Below)
2.a.More than one proposal is submitted for the same project from a bidder under the same or
different names;One proposal submitted
2.b.Evidence of collusion exists with any other bidder or potential bidder. Participants in collusion
will be restricted from submitting further bids; No evidence of collusion
2.c.
The bidder, in the opinion of the Contracting Agency, is not qualified for the Work or to the full
extent of the bid, or to the extent that the bid exceeds the authorized prequalification amount
as may have been determined by a prequalification of the bidder;
Bidder considered to be
qualified
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295 of 450
2.d.
An unsatisfactory performance record exists based on past or current Contracting Agency
Work or for Work done for others, as judged from the standpoint of conduct of the Work;
workmanship; progress; affirmative action; equal employment opportunity practices; or
Disadvantaged Enterprise, Minority Enterprise, or Women’s Business Enterprise utilization;
No evidence of
unsatisfactory
performance
2.e.There is uncompleted Work (Contracting Agency or otherwise) which might hinder or prevent
the prompt completion of the Work bid upon;
No evidence of
uncompleted work
2.f. The bidder failed to settle bills for labor or materials on past or current contracts;
No evidence of unsettled
bills
2.g.The bidder has failed to complete a written public contract or has been convicted of a crime
arising from a previous public contract;
No evidence of failure to
complete a public
contract
2.h. The bidder is unable, financially or otherwise, to perform the Work;
No evidence of inability
to perform the Work
2.i.A bidder is not authorized to do business in the State of Washington (not registered in
accordance with RCW 18.27);
Meets current
requirements
Per L&I
2.j.The bidder owes delinquent taxes to the Washington State Department of Revenue without a
payment plan approved by the Department of Revenue;
No delinquent taxes
owed per L&I
2.k. The bidder is currently debarred or suspended by the Federal government;
Northwest Cascade, Inc.
is not currently debarred
or suspended by the
Federal government
23-316 Bidder Assessment Page 5 of 5
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Project: Rainier Avenue South Stormwater Pump Station Upgrade - CAG-26-069
Due Date: April 29, 2026 at noon
Opening Date: April 29, 2026 at 1:00 pm by ZOOM
CITY OF RENTON
BID TABULATION SHEET
Bid Total from
Schedule of Prices
Includes Sales Tax
Award Construction, Inc.
1 980 Willeys Lake Road $1,794,160.88
Ferndale, WA 98248
Combined Construction, Inc.
2 3701 South Road $2,010,105.50
Mukilteo, WA 98275
Northwest Cascade, Inc.
3 P.O. Box 73399 $1,779,724.05
Puyallup, WA 98373
Road Construction Northeast, Inc
4 P.O. Box 2228 $1,872,278.85
Renton, WA 98056
Western United Civil Group, LLC.
5 P.O. Box 236 $1,806,017.53
Yacolt, WA 98675
Engineer's Estimate $1,643,245.50
Bidder
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1
SUBJECT/TITLE:EPA Community Grant for Panther Creek Culvert Replacement at
Talbot Road
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Public Works
STAFF CONTACT: Kevin Evans, Civil Engineer III
EXT.: 7264
This grant provides $959,752 in federal funding for professional services required for the design of
the Panther Creek Culvert Replacement project. The grant requires a 20% match in the amount
of $239,938. The Surface Water Utility requests approval of an additional budget appropriation
for the 20% grant matching funds from the Surface Water 407/427 unrestricted fund
balance. The additional budget appropriation for the grant matching funds and the grant funding
will be included in the 2026 second quarter city budget adjustment. The combined amount of grant
and matching funds is $1,199,690.
Talbot Road S is a major arterial roadway that serves as an access point to Valley
Medical Center and as an access route to SW 43rd St for residential areas that include the Winsper
and Victoria Park neighborhoods. Panther Creek, a fish-bearing stream, is conveyed across Talbot
Road S in a 42-inch corrugated metal pipe (CMP). The outfall of this pipe is located approximately 7.5
feet above the creek, creating an impassable fish barrier. Additionally, CCTV inspection revealed that
the bottom of the pipe has eroded and that there are holes in several locations. The pipe had been
previously lined by King County prior to the area being annexed and the lining has
also failed, creating risk of undermining and collapse of the roadway.
The Panther Creek at Talbot Road S. Culvert Replacement Project will replace this deteriorated 42-
inch corrugated metal stormwater pipe under Talbot Road S with a fish-passable bridge to be
programmed for construction in the 2027 - 2032 Transportation Improvement Program. In the
interim, the existing culvert will be temporarily repaired by lining the pipe to prevent
further deterioration or failure before bridge construction. In addition to restoring fish passage, the
bridge will reduce flood risk associated with the possible collapse and blockage of the existing
pipe that would damage the roadway. The bridge will provide a new street section with sidewalks,
bicycle lanes and vehicle travel lanes as required to meet the street classification.
During the planning phase of this project, the Surface Water Utility completed an alternatives
analysis for various culvert replacement solutions which resulted in a bridge option being selected as
City Council Regular Meeting
FISCAL IMPACT SUMMARY:
SUMMARY OF ACTION
298 of 450
2
the most feasible. A conceptual design including a civil and structural basis of design report was also
prepared during this phase. Following acceptance of this grant, a professional services agreement
will be executed with an engineering design consultant for project design.
The city has already executed a Recreation and Conservation Office
(RCO) grant with the Washington State Department of Fish and Wildlife to fund the advancement
of the bridge design to 30% and the permitting phase. This Community Grant with the U.S.
Environmental Protection Agency will then fund advancement of the bridge design from 30% to final
design.
Recipient's signature is not required for this grant agreement/notice of award. By not filing a notice
of disagreement with the award terms and conditions within 21 days of the April 21, 2026, EPA
award date (May 12, 2026), the grant award will be considered effective.
Authorize the Surface Water Utility to accept $959,752 of Community Grant funds
from the U.S. Environmental Protection Agency to fund the design of the Panther Creek Culvert
Replacement at Talbot Road project, in accordance with the terms and conditions of the attached
notice of award and authorize the additional appropriation of $239,938 from the Surface Water
Utility Funds 407/427 unrestricted fund balance.
STAFF RECOMMENDATION
299 of 450
CG - 03J17301 - 0 Page 1
U.S. ENVIRONMENTAL
PROTECTION AGENCY
Grant Agreement
GRANT NUMBER (FAIN):03J17301
MODIFICATION NUMBER:0
PROGRAM CODE:CG
DATE OF AWARD
04/13/2026
TYPE OF ACTION:
New
MAILING DATE
04/16/2026
PAYMENT METHOD:
ASAP - EPA Prior Approval
ACH#
RECIPIENT TYPE:
Municipal
Send Payment Request to:
rtpfc-grants@epa.gov
RECIPIENT:
City of Renton
1055 S GRADY WAY
Renton, WA 98057-3232
EIN:91-6001271
PAYEE:
City of Renton
1055 S GRADY WAY
Renton, WA 98057-3232
PROJECT MANAGER
Kari Roller
1055 S GRADY WAY
RENTON, WA 98057-3232
Email:
Phone:
EPA PROJECT OFFICER
Amy Williams
950 West Bannock Street, Suite 900
Boise, ID 83702
williams.amy@epa.govEmail:
208-378-5758Phone:
EPA GRANT SPECIALIST
Charles Devoe
MSD
1200 Sixth Avenue, Suite 155
Seattle, WA 98101-3144
devoe.charles@epa.govEmail:
206-553-6291Phone:
PROJECT TITLE AND DESCRIPTION
Panther Creek Culvert Replacement at Talbot Road
This agreement provides funding to the City of Renton, Washington, to implement its Panther Creek Culvert Replacement at Talbot Road Project as directed
in the 2024 Consolidated Appropriations Act and approved technical correction.
The activities to be performed include the execution and implementation of a water quality protection project. Workplan activities consist of: geotechnical
design, hydrologic modeling, permitting, and design of a new bridge to replace the existing failing culvert.
The anticipated deliverables include a completed design and bid package for a fish-passable bridge structure based on sound engineering and environmental
best practices. The expected outcomes include preparation for replacement of the failing culvert with a new bridge, which will restore Panther Creek to a more
natural condition, remove fish barriers to improve fish passage, and reduce the risk of flooding in the area. The intended beneficiaries include the residents of
Renton, Washington.
No subawards are included in this assistance agreement.
BUDGET PERIOD
01/01/2027 - 12/31/2029
PROJECT PERIOD
01/01/2027 - 12/31/2029
TOTAL BUDGET PERIOD COST
$ 1,199,690.00
TOTAL PROJECT PERIOD COST
$ 1,199,690.00
NOTICE OF AWARD
Based on your Application dated 07/15/2025 including all modifications and amendments, the United States acting by and through the US Environmental
Protection Agency (EPA) hereby awards $ 959,752.00. EPA agrees to cost-share 80.00% of all approved budget period costs incurred, up to and not
exceeding total federal funding of $ 959,752.00. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry
out this award by either: 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with
the award terms and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions
specified in this award, the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the
EPA award or amendment mailing date. In case of disagreement, and until the disagreement is resolved, the recipient should not draw down on the funds
provided by this award/amendment, and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA regulatory and
statutory provisions, all terms and conditions of this agreement and any attachments.
ISSUING OFFICE (GRANTS MANAGEMENT OFFICE)
ORGANIZATION / ADDRESS
U.S. EPA, Region 10, EPA Region 10
Mail Code: 14-D12, 1200 Sixth Avenue, Suite 155
Seattle, WA 98101
AWARD APPROVAL OFFICE
ORGANIZATION / ADDRESS
U.S. EPA, Region 10, Water Division
R10 - Region 10
1200 Sixth Avenue, Suite 155
Seattle, WA 98101-3144
THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY
Digital signature applied by EPA Award Official Felicia Thomas - Manager, Tribal Grants Section DATE
04/13/2026
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EPA Funding Information
FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL
EPA Amount This Action $ 0 $ 959,752 $ 959,752
EPA In-Kind Amount $ 0 $ 0 $ 0
Unexpended Prior Year Balance $ 0 $ 0 $ 0
Other Federal Funds $ 0 $ 0 $ 0
Recipient Contribution $ 0 $ 239,938 $ 239,938
State Contribution $ 0 $ 0 $ 0
Local Contribution $ 0 $ 0 $ 0
Other Contribution $ 0 $ 0 $ 0
Allowable Project Cost $ 0 $ 1,199,690 $ 1,199,690
Assistance Program
66.202 - Congressionally Mandated Projects
Statutory Authority
2024 Consolidated Appropriations Act (PL118-42)
Regulatory Authority
2 CFR 200, 2 CFR 1500 and 40 CFR 33
Fiscal
Site Name Req No FY Approp.
Code
Budget
Organization PRC Object
Class Site/Project Cost
Organization
Obligation /
Deobligation
-2610MCD012 25 E5C 1024C1X 000B80 4192 --$ 959,752
$ 959,752
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CG - 03J17301 - 0 Page 3
Budget Summary Page
Table A - Object Class Category
(Non-Construction)
Total Approved Allowable
Budget Period Cost
1. Personnel $ 72,313
2. Fringe Benefits $ 27,441
3. Travel $ 0
4. Equipment $ 0
5. Supplies $ 0
6. Contractual $ 1,099,936
7. Construction $ 0
8. Other $ 0
9. Total Direct Charges $ 1,199,690
10. Indirect Costs: 0.00 % Base $ 0
11. Total (Share: Recipient ______ % Federal ______ %)20.00 80.00 $ 1,199,690
12. Total Approved Assistance Amount $ 959,752
13. Program Income $ 0
14. Total EPA Amount Awarded This Action $ 959,752
15. Total EPA Amount Awarded To Date $ 959,752
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Administrative Conditions
GENERAL TERMS AND CONDITIONS
The recipient agrees to comply with the current Environmental Protection Agency (EPA) general terms
and conditions available at: https://www.epa.gov/grants/epa-general-terms-and-conditions-effective-
october-1-2025-or-later.
These terms and conditions are in addition to the assurances and certifications made as a part of the
award and the terms, conditions, or restrictions cited throughout the award.
The EPA repository for the general terms and conditions by year can be found at: https://www.epa.
gov/grants/grant-terms-and-conditions.
A. CORRESPONDENCE
Federal Financial Reports (SF-425): rtpfc-grants@epa.gov
All other forms/certifications/assurances, Indirect Cost Rate Agreements, updates to recipient information
(including email addresses, changes in contact information or changes in authorized representatives)
and other notifications: R10grants@epa.gov
Requests for Extensions of the Budget and Project Period, Quality Assurance documents, workplan
revisions, equipment lists, programmatic reports and deliverables, Amendment Requests, Requests for
other Prior Approvals: The current assigned Project Officer listed on the first page of the award.
Administrative questions and issues: The current assigned Grants Specialist listed on the first page of
the award.
B. NEW RECIPIENT TRAINING REQUIREMENT
The recipient agrees to complete the EPA Grants Management Training for Applicants and Recipients
and the How to Develop a Budget training within 90 calendar days of the date of award of this
agreement. The recipient must notify the Grant Specialist via email when the required training is
complete. For additional information on this training requirement, the recipient should refer to RAIN-
2024-G01.
C. PRIOR APPROVAL OF PAYMENTS FOR EPA COMMUNITY GRANTS
Payment Requests are to be completed on Standard Form 270, "Request for Advance or
Reimbursement" and submitted to the EPA Grants Office with a copy to the EPA Project Officer. This
form and instructions for completing it can be found at https://www.epa.gov/grants/epa-grantee-forms.
The requests will report cumulative expenditures both (federal and non-federal) incurred under the grant.
EPA will approve payments for allowable expenditures at the ratio shown in the latest Agreement.
Under this payment mechanism, the recipient submits for EPA approval the Standard Form 270 along
with supporting cost documentation via email to r10communitygrants@epa.gov, the EPA Project Officer
and the EPA Grants Management Specialist listed on this award document. Attachments must be
submitted in pdf or other acceptable software format (e.g., DocuSign) and the Standard Form 270 must
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be electronically or digitally signed by your organization's authorized representative or their designee in
accordance with EPA's Recipient/Applicant Information Notice (RAIN), Establishment of Standards for
Submission of Administrative and Financial Assistance Agreement Forms/Documents with Electronic or
Digital Signatures by Email. Documentation to support costs claimed for reimbursement include copies of
bills (vouchers, invoices, etc.), along with a description of services rendered, time spent, and charges.
The table below provides examples of acceptable documentation. Also, as a reminder, please refer to
the Grant-Specific Programmatic Terms and Conditions of this award for additional information regarding
procurement documentation submission requirements.
After review and written notification of EPA's approval, the recipient will request funds via the U.S.
Treasury's Automated Standard Application for Payment (ASAP) system for 80% of the total allowable
expenditures shown on the Standard Form 270 (i.e., the Federal share) for the period covered by the
request. EPA may pay 100% of the allowable expenditures reported for the period of the request for
grants for which the cost share requirement has been waived by EPA. Payment for costs approved by
EPA and authorized for drawdown by the recipient via the ASAP System will be credited to the recipient's
designated financial institution (See Financial Information in the EPA General Terms and Conditions
applicable to this award). Any questioned or disallowed costs will be detailed in writing by EPA's Grants
Management Officer.
SUPPORTING DOCUMENTATION BY BUDGET CATEGORY
BUDGET CATEGORY ACCEPTABLE DOCUMENTATION
1. PERSONNEL (for both EPA-funded and
non-EPA funded employees whose services
will count towards the recipient's cost share)
Records must: •Meet the requirements in 2
CFR 200.430(g) for producing accurate
information regarding actual hours an
employee worked performing the EPA
agreement.•Reflect 100% of actual hours
worked daily and the projects, programs or
activities worked, not estimated amounts or
percentages. They must also reflect non-
working hours used during the pay period.
•Be certified by an appropriate recipient
manager indicating that the hours shown as
worked in support of the EPA assistance
agreement were actually spent on activities
approved and eligible under the agreement
for which the costs are claimed•Contain
names of employees charging time to the
agreement, with explicit indication of number
of hours charged, the hourly rate, and the
total amount thereof charged.
1a. Working Hours • Copies of time sheets or equivalent
records
1b. Non-Working Hours (e.g., sick leave,
annual leave, holiday pay, etc.) being
charged to the agreement if not covered by
a leave rate or included in fringe benefits.
• A schedule or report showing the non-
working hour cost calculations and amounts
claimed, including the applicable accruals
and distribution methodologies for the
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periods used in the calculations.
2. FRINGE BENEFITS – If applicable,
approved fringe rate or actual costs per
employee.
• A schedule or report showing the fringe
benefit cost calculations per employee, per
pay period being claimed for payment and
charged to the assistance
agreement. Individual items included in
approved fringe benefit rates must be
identified.
3. INDIRECT COSTS – Must have an
approved indirect cost rate agreement
covering the period for the indirect costs
being claimed or opt to use up to a 15% de
minimis rate of Modified Total Direct Costs.
See the General Terms and Conditions for
additional information.
• A schedule or report showing the indirect
costs calculations and amounts claimed and
charged to the assistance agreement,
including the applicable rates and cost basis
for the periods used in the calculations.
4. TRAVELNote: First class/business class
travel costs are not allowable.
• Listing of trips taken, trip dates, location,
purpose, and actual costs incurred.• Copy of
signed and dated authorization documents
for each trip. • Written certification by
employee's supervisor or other authorized
official that the trip took place.• Copy of
signed and dated travel vouchers showing
actual expenditures
5. EQUIPMENT – Records must show
equipment items, quantity, unit cost, and
total amount consistent with the PO and
RFP.
• Copy of procurement requests• Copy of
vendor invoices• Quotes or bid
announcements as required
6. SUPPLIES
• Invoices showing supply items, quantity,
unit cost, and total amount consistent with
the Purchase Order.• Copy of procurement
requests• Copy of vendor invoices• Quotes
or bid announcements as required
7. CONTRACTUALThe contract agreement
must include all applicable clauses
stipulated at 2 CFR Part 200.327 and
Appendix II. NOTE: per the grant-specific
programmatic Terms and Conditions of the
award, all contracts should have already
been reviewed and approved by the Project
Officer.Contracts for Architectural and
Engineering services are included in this
category.The costs for consultant
compensation that are charged to the EPA
assistance agreement (including cost
shares) must not exceed the consultant cap
(Level IV of the Executive Schedule) as
described at 2 CFR 1500.10
• Documents showing quotes or bid
announcements as required.• Evidence of
the selection decision and a cost and price
analysis• Copy of contractor invoices
8. CONSTRUCTIONThis category includes
contracts for general construction and other
• Documents showing quotes or bid
announcements as applicable.• Evidence of
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contractor costs for activities described in
EPA's Small and Disadvantaged Business
(DBE) rule at 40 CFR 33.103.
the selection decision and a cost and price
analysis• Copy of contractor and vendor
invoices
9. OTHERIf subaward costs are being
claimed, a copy of the executed subaward
agreement must be provided. The subaward
agreement must comply with the
requirements of the subaward term and
condition of the EPA award and 2 CFR
200.331 and 200.332.
• Invoices showing items, quantity, unit cost,
and total amount. As applicable ensure
there are:• Copies of procurement requests•
Copy of vendor invoices• Quotes or bid
announcements as required• Documentation
of participant support cost payments
approved in the budget• Cost
Calculations/Allocations of shared costs like
rent, utilities, etc.
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Programmatic Conditions
GRANT-SPECIFIC PROGRAMMATIC TERMS AND CONDITIONS FOR EPA COMMUNITY
GRANTS (Updated 12/04/25)
A. Performance Reporting (2 CFR 200.329)
The recipient agrees to submit performance reports to the EPA Project Officer on a semi-annual basis,
no later than April 30 and October 30 of each year. The final performance report must be submitted no
later than 120 calendar days after the period of performance.
Performance reports must relate financial data and project or program accomplishments to performance
goals and objectives and include brief information on each of the following areas, as applicable: 1) a
comparison of accomplishments to the outputs/outcomes established in the assistance agreement
workplan for the reporting period; 2) explanations on why established outputs/outcomes were not met;
and 3) additional information, analysis, and explanation of cost overruns or higher-than-expected unit
costs.
Additionally, the recipient agrees to notify the EPA when a significant development occurs that could
impact the award. Significant developments include events that enable meeting milestones and
objectives sooner or at less cost than anticipated or that produce different beneficial results than
originally planned. Significant developments also include problems, delays, or adverse conditions which
will impact the ability to meet the milestones or objectives of the award, including outputs/outcomes
specified in the assistance agreement work plan. If the significant developments negatively impact the
award, the recipient must include information on their plan for corrective action and any assistance
needed to resolve the situation.
B. Project changes (2 CFR 200.308)
Consistent with 2 CFR 200.308, the recipient must request prior written approval from EPA for the
following program and budget-related reasons, including but not limited to: changes which alter the
project performance standards; changes in the scope or objectives of the project (even if there is no
associated budget revision requiring prior written approval) or substantially altering the design of the
project; changes in key personnel (including employees and contractors) that are identified by name or
position in the Federal award; the disengagement from a project for more than three months, or a 25%
reduction in time and effort devoted to the Federal award over the course of the period of performance,
by the approved project director or principal investigator; the inclusion, unless waived by the EPA, of
costs that require prior approval in accordance with subpart E to 2 CFR Part 200 as applicable; the
transfer funds between construction and non-construction budget categories; significantly delaying or
accelerating the project schedule; or substantially altering the facilities plan, design drawings and
specifications, or the location, size, capacity, or quality of any major part of the project. Note, depending
on the type of change, the Agency Award Official or Grant Management Officer may need to make the
final determination.
C. Right of Access (2 CFR 200.337)
EPA will have access to all records which are pertinent to the assistance agreement (including fiscal,
procurement, and engineering data and files), and EPA may conduct site visits and inspections related to
progress of the assistance agreement workplan activities. This term and condition supplements the
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requirements in the “Access to Records” General Term and Condition.
• Procurement Document Submission
(1) With the exception of projects that qualify for the procurement flexibilities in the FY 2024 Consolidated
Appropriations Act (P.L. 118-42) discussed below in term and condition D. Procurement, the recipient
shall submit a copy of all proposed and/or executed contracts for services (including professional and
construction), supplies, and equipment over the simplified acquisition threshold as defined in 2 CFR Part
200.1 to the EPA Project Officer for review. The submittal of the proposed and/or executed contracts
must include procurement records. include procurement records.
(a) Recipient agrees to submit plans and specifications, requests for proposals, invitations for bids,
scopes of work, and/or plans and specifications to the EPA Project Officer for review prior to advertising
for bids, or as soon as practicable thereafter if a contract has been executed or performance under the
contract has begun. Recipient will also submit any addenda to these documents to the EPA Project
Officer for review prior to the opening of bids, or as soon as practicable thereafter if a contract has been
executed or performance under the contract has begun.
(b) Recipient agrees to submit to the EPA Project Officer, within ten calendar days after a bid opening, or
as soon as practicable thereafter if a contract has been executed or performance under the contract has
begun, the bid package of the lowest responsive, responsible bidder for review prior to the award of a
contract, or as soon as practicable thereafter if a contract has been executed or performance under the
contract has begun. The bid package will include a bid tabulation, a copy of the proof of advertising, the
bid bond of the low bidder, the Minority Business Enterprise (MBE) / Women's Business Enterprise
(WBE) proposed utilization by the low bidder with a statement from Recipient that the efforts taken by the
low bidder meet the statutory/regulatory requirements, and the recommendation to award a contract to
the low bidder.
(c) Recipient agrees to submit to the EPA Project Officer for review any proposed and/or executed
contract for services, such as architectural/engineering or grant management or construction, prior to
signing each contract, or as soon as practicable thereafter if a contract has been executed or
performance under the contract has begun, as well as any change orders executed after the award of the
contract. A description of the process used to procure those services will also be submitted. To be
accepted as allowable project costs, such procurements/contracts must comply with all statutory and
regulatory requirements, including 40 U.S.C. 1101 et seq. (the Brooks Act) or an equivalent State
qualifications-based procurement requirement, as applicable; 2 CFR Part 200; 2 CFR Part 1500; and/or
40 CFR Part 33.
(2) Recipients that qualify for the procurement flexibilities discussed below in term and condition D.
Procurement, must provide to the EPA upon request solicitation documents (e.g., Request for Proposals
or Request for Qualifications), contracts, and/or any other pertinent documents relating to the process
used to enter the contract.
(3) All recipients, to include those that qualify for the procurement flexibilities in the FY 2024
Consolidated Appropriations Act (P.L. 118-42) discussed below in term and condition D. Procurement
must comply with the requirements in the Davis-Bacon Act, American Iron and Steel (AIS), and Build
America, Buy America (BABA) in any procurements and resulting contracts as applicable. These
requirements include incorporating the appropriate prevailing wage determinations and AIS/BABA in the
solicitation documents.
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D. Procurement
The FY 2024 Consolidated Appropriations Act (P.L. 118-42), which was signed into law on March 9,
2024, states:
Provided further, That the funds made available under this heading for Community Project
Funding/Congressionally Directed Spending grants in this or prior appropriations Acts are not subject to
compliance with Federal procurement requirements for competition and methods of procurement
applicable to Federal financial assistance, if a Community Project Funding/Congressionally Directed
Spending recipient has procured services or products through contracts entered into prior to the date of
enactment of this legislation that complied with state and/or local laws governing competition.
This provision was carried forward in the FY 2025 Full-Year Continuing Appropriations and Extensions
Act (P.L. 119-4). Accordingly, “prior to the date of enactment of this legislation” means contracts entered
into prior to March 15, 2025.
(a) Recipients with projects identified in the FY 2024 or prior (i.e., FY 2022 and FY 2023) Appropriations
Acts are not subject to compliance with Federal procurement requirements for competition and methods
of procurement applicable to Federal financial assistance if the recipient has:
procured services or products through contracts entered into prior to March 15, 2025; and
complied with state and/or local laws governing competition (including laws/policies relating to
participation by disadvantaged business enterprises or equivalent, as applicable, and method of
procurement).
The recipient must provide a written statement to the EPA Project Officer affirming any contracts entered
into prior to March 15, 2025, complied with state and/or local laws governing competition (including
laws/policies relating to participation by disadvantaged business enterprises or equivalent as applicable,
and method of procurement). The statement must also include the date the contracts were entered into.
The contract will be considered covered by the provision upon receipt of written confirmation from EPA.
The recipient must retain documentation (e.g., solicitation documents, procurement certifications from
state and/or local officials) demonstrating compliance of such contracts with state and/or local laws
governing competition, including such laws relating to participation by disadvantaged business
enterprises or equivalent as applicable.
(a)(1) Contract Amendments after March 15, 2025, and FY 2024 Procurement Flexibility
Recipients with projects identified in the FY 2024 or prior (i.e., FY 2022 and FY 2023) Appropriations
Acts may not be subject to compliance with Federal procurement requirements for competition and
methods of procurement applicable to Federal financial assistance (with the exception noted below in
paragraph (a)(2) for contract modifications over the Simplified Acquisition Threshold in effect at the time
of award) for contract amendments that occur after March 15, 2025, if the recipient has:
(i) procured services or products through contracts entered into prior to March 15, 2025;
(ii) entered into said contracts in compliance with state and/or local laws governing competition (including
laws/policies relating to participation by disadvantaged business enterprises or equivalent, as applicable,
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and method of procurement); and
(iii) complied with state and/or local laws relating to contract amendments as applicable.
The recipient must provide a written statement to the EPA Project Officer affirming any contracts entered
into prior to March 15, 2025, and contract amendments after that date, complied with state and/or local
laws governing competition (including laws/policies relating to participation by disadvantaged business
enterprises or equivalent as applicable, and method of procurement). The statement must also include
the date the contracts and contract amendments were entered into. The contracts and contract
amendments will be considered covered by the provision upon receipt of written confirmation from EPA.
The recipient must retain documentation (e.g., solicitation documents, procurement certifications from
state and/or local officials) demonstrating compliance of such contracts and amendments with state
and/or local laws governing competition, including such laws relating to participation by disadvantaged
business enterprises or equivalent as applicable.
(2) Consistent with 2 CFR 200.324, the recipient further agrees that for all contract
modifications/amendments in excess of the Simplified Acquisition Threshold in effect at the time of
award, the recipient will perform a cost or price analysis.
(b) All other recipients who do not qualify for the procurement flexibilities discussed in section (a) must
procure all services (professional, construction, etc.), supplies, and equipment awarded under this grant
in accordance with all applicable federal requirements, including: 40 U.S.C. 1101 et seq. (the Brooks Act)
or an equivalent State qualifications-based procurement requirement, as applicable; 2 CFR Part 200; 2
CFR Part 1500; and/or 40 CFR Part 33. This includes all services (professional, construction, etc.),
supplies, and equipment for which costs are approved as preaward costs.
This T&C applies to projects with activities that are considered Clean Water State Revolving Fund
(CWSRF) eligible, as described in EPA's Overview of CWSRF Eligibilities paper. This includes:
construction of publicly owned treatment works; implementation of a management program established
under section 319 of the Clean Water Act (CWA); development and implementation of a conservation
and management plan under section 320 of the CWA; construction, repair, or replacement of
decentralized wastewater treatment systems that treat municipal wastewater or domestic sewage;
measures to manage, reduce, treat, or recapture stormwater or subsurface drainage water; measures to
reduce the demand for publicly owned treatment works capacity through water conservation, efficiency,
or reuse; development and implementation of watershed projects meeting the criteria set forth in section
122 of the CWA; measures to reduce the energy consumption needs for publicly owned treatment works;
reusing or recycling wastewater, stormwater, or subsurface drainage water; measures to increase the
security of publicly owned treatment works; providing assistance to owners and operators of small and
medium publicly owned treatment works to plan, develop, and obtain financing for eligible projects under
this subsection, including planning, design, and associated preconstruction activities; and assisting such
treatment works in achieving compliance with the CWA; providing assistance to an eligible individual for
the repair or replacement of existing individual household decentralized wastewater treatment systems;
or in a case in which an eligible individual resides in a household that could be cost-effectively connected
to an available publicly owned treatment works, connection of the applicable household to such
treatment works.
Further, and consistent with 33 U.S.C. §1382(b)(4), this T&C applies only if the following activities are
involved, “program management, construction management, feasibility studies, preliminary engineering,
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design, engineering, surveying, mapping, or architectural related services shall be negotiated in the
same manner as a contract for architectural and engineering services.”
(c) Recipient must comply with the procurement processes for architectural and engineering (A/E)
services as described in 40 U.S.C. 1101 et seq., or an equivalent State qualifications-based requirement.
Where equivalent State qualifications-based requirements are complied with, the source of the
requirement (e.g., existing State legislation or regulation, etc.) must be stated, and a certification from the
Governor of the State that the State's A/E procurement requirements are equivalent to 40 U.S.C. 1101 et
seq. must accompany the grant application. In lieu of a certification from the Governor, the Attorney
General's certification submitted with each grant application may include this certification. The
requirements of 40 U.S.C. 1101 et seq. include:
Public announcement of the solicitation (e.g., public announcement of a Request for
Qualifications);
Evaluation and ranking of the submitted qualifications statements based on established, publicly
available criteria (e.g., criteria identified in the solicitation);
Evaluation criteria should be based on demonstrated competence and qualifications for the type
of professional services required (e.g., past performance, specialized experience, and technical
competence in the type of work required);
Discussion with at least three firms to consider anticipated concepts and compare alternative
methods for furnishing services;
Selection of at least three firms considered to be the most highly qualified to provide the services
required; and
Contract negotiation with the most highly qualified firm to determine compensation that is fair and
reasonable based on a clear understanding of the project scope, complexity, professional nature,
and the estimated value of the services to be rendered;
In the event that the recipient is unable to negotiate a satisfactory contract with the firm, the
recipient shall formally terminate negotiations and then undertake negotiations with the next most
qualified of the selected firms, continuing the process until an agreement is reached. If the
recipient is unable to negotiate a satisfactory contract with any of the selected firms, the agency
head shall select additional firms in order of their competence and qualification and continue
negotiations in accordance with this section until an agreement is reached.
In the event that the State has no existing equivalent qualifications-based requirement for procurement,
the federal requirements in 40 U.S.C. 1101 et seq. apply.
(d) All recipients, to include those that qualify for the procurement flexibilities discussed in section (a),
must comply with the requirements in the Davis-Bacon Act, American Iron and Steel (AIS), and Build
America, Buy America (BABA) in any procurements and resulting contracts as applicable. These
requirements include incorporating the appropriate prevailing wage determinations and AIS/BABA in the
solicitation documents.
E. Cybersecurity Condition
(a) The recipient agrees that when collecting and managing environmental data under this assistance
agreement, it will protect the data by following all applicable State or Tribal law cybersecurity
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requirements.
(b) (1) EPA must ensure that any connections between the recipient's network or information system and
EPA networks used by the recipient to transfer data under this agreement, are secure. For purposes of
this Section, a connection is defined as a dedicated persistent interface between an Agency IT system
and an external IT system for the purpose of transferring information. Transitory, user-controlled
connections such as website browsing are excluded from this definition.
If the recipient's connections as defined above do not go through the Environmental Information
Exchange Network or EPA's Central Data Exchange, the recipient will contact the EPA Project Officer no
later than 90 days after the date of this award and work with the designated Regional/Headquarters
Information Security Officer to ensure that the connections meet EPA security requirements, including
entering into Interconnection Service Agreements as appropriate. This condition does not apply to
manual entry of data by the recipient into systems operated and used by EPA's regulatory programs for
the submission of reporting and/or compliance data.
(2) The recipient agrees that any subawards it makes, under this agreement will require the subrecipient
to comply with the requirements in (b)(1) if the subrecipient's network or information system is connected
to EPA networks to transfer data to the Agency using systems other than the Environmental Information
Exchange Network or EPA's Central Data Exchange. The recipient will be in compliance with this
condition: (i) by including this requirement in subaward agreements; and (ii) during subrecipient
monitoring deemed necessary by the recipient under 2 CFR 200.332(e), by inquiring whether the
subrecipient has contacted the EPA Project Officer. Nothing in this condition requires the recipient to
contact the EPA Project Officer on behalf of a subrecipient or to be involved in the negotiation of an
Interconnection Service Agreement between the subrecipient and EPA.
F. Signage
The FY 2022 Consolidated Appropriations Act (Pub. Law 117-103), FY 2023 Consolidated
Appropriations Act (Pub. Law 117- 328), and FY 2024 Consolidated Appropriations Act (Pub. Law 118-
42) provide that those federal requirements that would apply to a Clean Water State Revolving Fund
(CWSRF) or Drinking Water State Revolving Fund (DWSRF) project grant recipient shall apply to a
grantee receiving a Community Grant. Consequently, these Appropriations Acts extend Signage
requirements applicable to SRF projects to Community Grants. The recipient agrees to comply with the
SRF Signage Guidelines in order to enhance public awareness of EPA assistance agreements
nationwide.
Basic Requirements
Recipients should note that they have the option of selecting different implementation options depending
on the location, project type, and available resources. The costs of compliance with the signage
requirements are allowable under the grant, provided the costs are reasonable.
Summary of Options
The SRF Signage Guidelines present a number of options which communities can explore to implement
EPA's signage policy. The option selected should meet all of the Basic Requirements above while
remaining cost-effective and accessible to a broad audience. The following strategies are acceptable
options for communities to follow:
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Standard signage
Posters or wall signage in a public building or location
Newspaper or periodical advertisement for project construction, groundbreaking ceremony, or
operation of the new or improved facility
Online signage placed on community website or social media outlet
Press release
Each of these options is described in more detail in the sections below.
Implementation Option: Standard Signage
EPA recommends that large projects that involve significant expansion or construction of a new facility
elect to publicize through standard signage. This option should be selected for projects where the sign
would be near a major road or thoroughfare or where the facility is in a location at which this would
effectively publicize the upgrades. Some facilities will not find this an appropriate or cost-effective
solution. For example, investing in a large road sign for a facility that is located in a rural area or where
access is limited to a smaller service road would likely not be an optimal solution.
Signs can also be located away from the project site if there is another reasonable alternative. For
example, a community may elect to place a sign advertising the project near a body of water that
receives discharge from a particular facility.
Recipients selecting projects that will implement this requirement through use of a traditional sign should
ensure the following are included:
The name of the facility, project, and community
Project cost (total grant award amount, i.e., federal share plus recipient contribution)
The EPA and Recipient logos (EPA logo may only be used on a sign)
If the EPA logo is displayed along with logos of other participating entities, the EPA logo must not be
displayed in a manner that implies that EPA itself is conducting the project. Instead, the EPA logo must
be accompanied with a statement indicating that the recipient received financial assistance from EPA for
the project. As provided in the sign specifications from the EPA Office of Public Affairs (OPA), the EPA
logo is the identifier for assistance agreement projects. Recipients are responsible to comply with the
sign specifications provided by the OPA, available at https://www.epa.gov/aboutepa/using-epa-seal-and-
logo. To obtain the appropriate EPA logo graphic file, the recipient should send a request directly to
OPA and include the EPA Project Officer in the communication; contact information can be found at
https://www.epa.gov/aboutepa/using-epa-seal-and-logo.
Implementation Option: Posters, Brochures, and/or Pamphlets
Smaller projects, projects located in rural areas, and other efforts may find that it is more cost-effective
and practical to advertise efforts through creation of a poster or smaller sign. If the project involves
nonpoint source or green infrastructure components, those can be described at the discretion of the
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The poster or brochure and acknowledgement should be visible, as well as a website or other source of
information for individuals that may be curious about the Community Grants program. The recipient may
also implement this option as a short pamphlet that is placed in one of the locations noted below for
community members to read.
Posters, brochures, and/or pamphlets should be placed in a public location that is accessible to a wide
audience of community members. This can include, but is not limited to:
Town or City Hall
Community Center
Locally owned or operated park or recreational facility
Public Library
County/municipal government facilities
Court house or other public meeting space
Given the low cost for producing multiple copies of the same poster, brochure, and/or pamphlet,
communities can explore options for displaying these posters in several locations simultaneously. This
would achieve the overall objective of reaching a broad audience and publicizing the project.
Projects that will implement this requirement through use of posters, brochures, and/or pamphlets should
ensure the following are included:
Name of facility, project, and community
Project is wholly or partially funded with EPA funding
Brief description of project
Brief description of the water quality benefits the project will achieve
Implementation Option: Newsletters, Periodicals, and/or Press Releases
For communities where there is no suitable public space or where advertisement through signage is
unlikely to reach community members effectively, projects can be advertised in a community newsletter
or similar periodical. States can use guidelines from their standard public notice practices. For new
construction, if a groundbreaking ceremony is to be held, an announcement could publicize or
accompany publicity for this event.
In some cases, it may be appropriate for the recipient to issue a formal press release announcing
construction of a new facility. Distributing a single prepared statement concisely summarizing the project
purpose and the joint funding from EPA and community resources can reach a wide audience as the
statement goes through multiple news outlets.
If the recipient decides on a public and/or media event to publicize the accomplishment of significant
events related to the project as a result of EPA support, the recipient must provide EPA with at least ten
working days' notice of the event and the opportunity to attend and participate in the event.
Recipients that will implement this requirement through use of a newsletter, periodical, or press release
should ensure the following are included:
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Name of facility, project, and community
Project is wholly or partially funded with EPA funding
Brief description of the project
Brief listing of water quality benefits to be achieved
Implementation Option: Inserts and/or Pamphlets in Water/Sewer Bills
Utilities can consider including a single-page insert within water and sewer bills that are mailed to
residents and users in the affected community. This approach would effectively publicize the project to
those individuals directly benefitting from the project. The flyer or insert could emphasize the
environmental and public health benefits to the community.
Recipients that will implement this requirement through use of inserts and/or pamphlets in water/sewer
bills should ensure the following are included:
Name of facility, project, and community
Project is wholly or partially funded with EPA funding
Brief description of the project
Brief listing of water quality benefits to be achieved
Implementation Option: Online and/or Social Media Publicity
Many communities are increasingly finding that the internet is the most cost-effective approach to
publicizing their projects and reaching a broad audience of stakeholders. Online “signage” should follow
the minimum information guidelines above and may appear on the town, community, and/or facility
website if available. In some cases, communities may be active on social media sites such as Facebook
or X, formally known as Twitter. These can be used as an opportunity for publicizing projects and
information about how EPA funds are being used in the community.
These online announcements/notices may be appropriate for settings where physical signage would not
be visible to a wide audience. They can be a more cost-effective option than traditional signs or publicity
in print media outlets. This option may be most useful where the community's website is a well-
recognized source of information for its residents.
In the case of some projects, such as nonpoint source, there might be additional opportunities for online
publicity through partner agencies or organizations. This could take place either on the organization's
website or through other social media outlets.
Projects that will implement this requirement through use of online and/or social media publicity should
ensure the following are included:
Name of facility, project, and community
Project was wholly or partially funded with EPA funding
Brief description of the project
Brief listing of water quality benefits to be achieved 315 of 450
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Suggested Language for Alternate Options
For any of the alternate implementation options listed above, recipients have discretion to structure their
signage as they see appropriate. The language below is offered as an option for use in posters,
pamphlets, brochures, press releases, and/or online materials. Communities may consider using the
following:
“Construction of upgrades and improvements to the [Name of Facility, Project Location, or WWTP] were
financed by the grant funding administered by the U.S. Environmental Protection Agency (EPA). EPA's
Community Grant Program. This project will (description of project) and will provide water quality
benefits [details specifying particular benefits] for community residents and businesses in and near
(name of town, city, and/or water body or watershed to benefit from project.)
For projects in certain areas, recipients should consider whether it is appropriate to include additional
details about the project. Specific benefits, such as reduction of CSO events, lessening of nutrient
pollution, reducing contaminant levels or water pumping costs, or improvements to a particular water
body, may be of interest to community residents. In these cases, including additional detail would further
serve to showcase positive efforts financed by EPA. Additionally, recipients may elect to detail
improvements in energy efficiency or water conservation achieved by project upgrades. If the project
includes green infrastructure components such as rain gardens and green roofs that have environmental
and aesthetic benefits to the community, these can be described briefly as well. Again, this additional
information can be included at the discretion of the recipient when it is appropriate, given the project
type, location, and the type of signage or publicity effort selected.
G. Public or Media Events
The recipient will notify the EPA Project Officer listed in this award document of public or media events
publicizing the accomplishment of significant events related to the project as a result of EPA support and
provide the opportunity for attendance and participation by federal representatives with at least ten
working days notice.
H. Federal Cross-cutting Requirements/Other Applicable Federal Laws
Recipient must comply with federal cross-cutting requirements as well as other applicable federal laws as
provided in EPA's Community Grants Program Final Implementation Guidance. For additional
information on cross-cutting requirements, as well as applicability for recipients and subrecipients, visit
https://www.epa.gov/grants/epa-subaward-cross-cutter-requirements.
I. American Iron and Steel (AIS)
AIS requirements apply to this award agreement based on the directive Congressional language in the
FY 2022, FY 2023, and FY 2024 Consolidated Appropriations Acts' (i.e., “Applicable Federal
requirements that would apply to a Clean Water State Revolving Fund or Drinking Water State Revolving
Fund project grant recipient shall apply to a grantee receiving a CPF grant under this section"). AIS
requirements apply to State Revolving Fund assistance agreements signed on or after January 17, 2014,
including all treatment works projects funded by a CWSRF assistance agreement and all public water
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(a) Definitions. As used in this award term and condition—
(1) “iron and steel products” mean the following products made primarily of iron or steel, where
“primarily” means 50% or greater iron/steel, measured by materials costs: lined or unlined pipes
and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe clamps
and restraints, valves, structural steel, reinforced precast concrete, and ferrous construction
materials.
(2) “steel” means an alloy that includes at least 50 percent iron, between .02 and 2 percent
carbon, and may include other elements.
(b) Domestic preference.
(1) This award term and condition requires that all iron and steel products used for a project for
the construction, alteration, maintenance or repair of a public water system or treatment work are
produced in the United States except as provided in paragraph (b)(2) of this section and
condition. “Produced in the United States means all manufacturing processes, beginning with
initial melting, must occur in the United States.
(2) This requirement shall not apply in any case or category of cases in which the Administrator of
the Environmental Protection Agency finds that—
(i) applying the requirement would be inconsistent with the public interest;
(ii) iron and steel products are not produced in the United States in sufficient and
reasonably available quantities and of a satisfactory quality; or
(iii) inclusion of iron and steel products produced in the United States will increase the
cost of the overall project by more than 25 percent.
(3) The Build America, Buy America (BABA) Act requirements do not supersede the AIS
requirements, and both provisions still apply and work in conjunction. Compliance with AIS
requirements meets the BABA requirements for iron and steel.
(c) Request for a Waiver under (b)(2) of this section
(1) Any recipient request to use foreign iron or steel products in accordance with paragraph
(b)(2) of this section shall include adequate information for federal Government evaluation of the
request, including—
(i) A description of the foreign and domestic iron and/or steel;
(ii) Unit of measure;
(iii) Quantity;
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(v) Time of delivery or availability;
(vi) Location of the project;
(vii) Name and address of the proposed supplier; and
(viii) A detailed justification of the reason for use of foreign iron or steel products cited in
accordance with paragraph (b)(2) of this section.
(2) If the Administrator receives a request for a waiver under this section, the waiver request shall
be made available to the public for at least 15 days prior to making a finding based on the
request.
(3) Unless the Administrator issues a waiver of this term, use of foreign iron and steel products is
noncompliant with Section 608 of the Clean Water Act and Section 1452(a)(4) of the Safe
Drinking Water Act.
(d) This term and condition shall be applied in a manner consistent with United States obligations under
international agreements.
J. Build America, Buy America Act (BABA)
This term and condition supplements the “Build America, Buy America” term and condition included
in EPA's General Terms and Conditions.
(a) Definitions.
For legal definitions and sourcing requirements, the recipient must consult the EPA Build America, Buy
America website, 2 CFR Part 184, and the Office of Management and Budget's (OMB) Memorandum M-
24-02 Implementation Guidance on Application of Buy America Preference in Federal Financial
Assistance Programs for Infrastructure.
(b) Waiver Request.
(1) When necessary, recipients may apply for a waiver from these requirements.
(2) A request to waive the application of the domestic content procurement preference must be in writing
and submitted following the waiver instructions under the Water Programs section athttps://www.epa.
gov/baba/build-america-buy-america-baba-epa-programs.
(3) Waiver requests are subject to public comment for at least 15 days prior to making a finding based on
the request.
(4) Waiver requests are subject to review by the Office of Management and Budget's Made in America
Office.
(5) There may be instances where an award qualifies, in whole or in part, for an existing waiver
described at https://www.epa.gov/baba/build-america-buy-america-baba-approved-waivers .318 of 450
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(6) The U.S. Environmental Protection Agency may grant a waiver based upon one of the exceptions as
established in Section 70914(b) of the Infrastructure Investment and Jobs Act and further described in
the Office of Management and Budget Memorandum M-24-02.
(7) Any recipient waiver request to use foreign iron, steel, manufactured products, and/or construction
materials in an infrastructure project shall include adequate information for the Federal Government
evaluation of the request, including—
i. The Federal Award Identification Number (FAIN);
ii Location and description of the project;
iii. Total cost of infrastructure expenditures, including federal and non-federal funds, as well as
the source of any additional federal funds, if any;
iv. List of iron or steel item(s), manufactured products, and construction material(s) proposed to
be excepted from Buy America requirements, including name, cost, country(ies) of origin (if
known), relevant Product Services Code (PSC) and North American Industry Classification
System (NAICS) code for each, unit of measure, quantity, time of delivery or availability, and
name and address of the proposed supplier;
v. Project schedule including earliest targeted installation dates of items requested to be waived;
vi. A detailed justification of the reason for use of foreign iron, steel, manufactured products,
and/or construction materials;
vii. Recipient's Unique Entity Identifier (UEI);
vii. Anticipated impact if no waiver is issued; and
viii. A certification that the federal official or assistance recipient made a good faith effort to solicit
bids for domestic products supported by terms included in requests for proposals, contracts, and
nonproprietary communications with the prime contractor.
(8) Unless a waiver applies, use of foreign iron, steel, manufactured products, and/or construction
materials that are consumed in, incorporated into, or affixed to an infrastructure project is noncompliant
with this term and condition pursuant to the Infrastructure Investment and Jobs Act, Pub. L. No. 117-58,
including Build America, Buy America Act, Pub. L. No. 117-58 §§70901-52.
(c) Waiver Evidence Submission.
(1) The recipient must maintain documentation of any use of materials which are considered de minimis
and are covered by an existing waiver (e.g. miscellaneous, generally low-cost products that are essential
for construction and are incorporated into the physical structure of the project) with grant project files for
a period of three years from the date of submission of the final expenditure report, in accordance with 2
CFR 200.334.
(2) If the recipient seeks coverage under an existing general applicability BABA waiver, the recipient
agrees to submit available evidence to the EPA Project Officer to support such a determination as
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identified in the BABA waiver. The recipient shall maintain this evidence with grant project files for a
period of three years from the date of submission of the final expenditure report, in accordance with 2
CFR 200.334.
K. Environmental Review
This project consists of activities listed in paragraphs 40 C.F.R. 6.204(a)(2)(i)-(x)). No separate NEPA
documentation needs to be developed for use of a NEPA CATEX determination under 40 C.F.R. 6.204
(a)(2) and the recipient may only draw down funds for activities listed in paragraphs 40 C.F.R. 6.204(a)
(2)(i)-(x). Recipient shall not draw down the EPA funds or make any expenditures to meet a cost share
obligation, for construction-related activities such as destruction, excavation, modification of existing
structures, ground-disturbing work including rehabilitation and replacement activities, modifying,
removing or demolishing structures, or other improvements to real property If the scope of the project
changes, the recipient understands that additional environmental review may be necessary.
L. Davis-Bacon Labor Standards
1. Program Applicability
a. Program Name: Community Grants Program
b. Statutes requiring compliance with Davis-Bacon:
Consolidated Appropriations Act, 2022 (P.L. 117-103);
Consolidated Appropriations Act, 2023 (P.L. 117-328); and
Consolidated Appropriations Act, 2024 (P.L. 118-42)
c. Activities subject to Davis-Bacon:
For Community Grants Projects that are inclusive of CWSRF-eligible activities: Treatment
works constructed in whole or in part with assistance made available by the FY 2022, FY 2023,
and/or FY 2024 Consolidated Appropriations Acts discussed in section b.
For Community Grants Projects that are inclusive of DWSRF-eligible activities: Any
construction project carried out in whole or part with assistance made available by the FY 2022,
FY 2023, and/or FY 2024 Consolidated Appropriations Acts discussed in section b.
d. The recipient must work with the appropriate authorities to determine wage classifications for the
specific project(s) or activities subject to Davis Bacon under this grant (or cooperative agreement).
2. Davis-Bacon and Related Acts
Davis-Bacon and Related Acts (DBRA) is a collection of labor standards provisions administered by the
Department of Labor, that are applicable to grants involving construction. These labor standards include
the:
Davis-Bacon Act, which requires payment of prevailing wage rates for laborers and mechanics on
construction contracts of $2,000 or more;320 of 450
CG - 03J17301 - 0 Page 22
Copeland “Anti-Kickback” Act, which prohibits a contractor or subcontractor from inducing an
employee into giving up any part of the compensation to which he or she is entitled; and
Contract Work Hours and Safety Standards Act, which requires overtime wages to be paid for
over 40 hours of work per week, under contracts in excess of $100,000
3. Recipient Responsibilities When Entering Into and Managing Contracts:
a. Solicitation and Contract Requirements:
i. Include the Correct Wage Determinations in Bid Solicitations and Contracts: Recipients are
responsible for complying with the procedures provided in 29 CFR 1.6 when soliciting bids and
awarding contracts.
ii. Include DBRA Requirements in All Contracts: Include the following text on all contracts
under this grant:
“By accepting this contract, the contractor acknowledges and agrees to the terms provided
in the DBRA Requirements for Contractors and Subcontractors Under EPA Grants.”
b. After Award of Contract:
i. Approve and Submit Requests for Additional Wages Rates: Work with contractors to
request additional wage rates if required for contracts under this grant, as provided in 29 CFR 5.5
(a)(1)(iii).
ii. Provide Oversight of Contractors to Ensure Compliance with DBRA Provisions: Ensure
contractor compliance with the terms of the contract, as required by 29 CFR 5.6.
4. Recipient Responsibilities When Establishing and Managing Additional Subawards:
a. Include DBRA Requirements in All Subawards (including Loans):
Include the following text on all subawards under this grant:
“By accepting this award, the EPA subrecipient acknowledges and agrees to the terms and
conditions provided in the DBRA Requirements for EPA Subrecipients.”
b. Provide Oversight to Ensure Compliance with DBRA Provisions: Recipients are responsible for
oversight of subrecipients and must ensure subrecipients comply with the requirements in 29 CFR 5.6.
5. The contract clauses set forth in this Term & Condition, along with the correct wage determinations,
will be considered to be a part of every prime contract covered by Davis-Bacon and Related Acts (see 29
CFR 5.1), and will be effective by operation of law, whether or not they are included or incorporated by
reference into such contract, unless the Department of Labor grants a variance, tolerance, or exemption.
Where the clauses and applicable wage determinations are effective by operation of law under this
paragraph, the prime contractor must be compensated for any resulting increase in wages in accordance
with applicable law.321 of 450
CG - 03J17301 - 0 Page 23
M. Operation and Maintenance
The recipient agrees that that it will properly operate and maintain all facilities that are partially or wholly
funded by this grant for the useful life of the facilities as described below.
Useful Life Timeframes
Land - Permanent
Wastewater/Water Conveyance Structures: collection systems, pipes, interceptors, force mains,
tunnels, distribution lines, etc. - 40 years
Other Structures: plant buildings, concrete tankage, basins, lift stations and pump station
structures, inlet structures, etc. - 30 years
Wastewater and Drinking Water Process Equipment - 15 years
Auxiliary Equipment - 10 years
END OF DOCUMENT
322 of 450
Scale: NTS
Project Area
SR 167
Interstate 405
Valley Medical
Center
Talbot Rd S
SW 43rd St
S Carr Rd
ATTACHMENT A
323 of 450
1,200
100
WGS_1984_Web_Mercator_Auxiliary_Sphere
City of Renton Print map Template
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable.
THIS MAP IS NOT TO BE USED FOR NAVIGATION
Notes
Legend
68 0 34 68 Feet
01/15/2020
City and County Labels
City and County Boundary
Addresses
Parcels
Environment Designations
Natural
Shoreline High Intensity
Shoreline Isolated High Intensity
Shoreline Residential
Urban Conservancy
Jurisdictions
Streams (Classified)
<all other values>
Type S Shoreline
Type F Fish
Type Np Non-Fish
Type Ns Non-Fish Seasonal
Unclassified
Not Visited
Wetlands
Network Structures
Access Riser
Inlet
Manhole
Utility Vault
Clean Out
Unknown
Control Structures
Pump Stations
Discharge Points
Water Quality
Detention Facilities
Pond
Tank
Vault
Bioswale
Wetland
Other
Stormwater Mains
Culverts
Open Drains
Virtual Drainlines
Facility Outlines
Private Network Structures
Talbot Road S / Panther Creek Crossing
S30 T23N R5E
ATTACHMENT B
324 of 450
CITY OF RENTON, WASHINGTON
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL
AGREEMENT WITH THE CITY OF KENT FOR THE PURPOSE OF ASSISTING
THE RENTON POLICE DEPARTMENT WITH SECURITY AND POLICE
SERVICES FOR THE 2026 FIFA WORLD CUP ENTITLED 2026 FIFA WORLD
CUP MUTUAL AID INTERLOCAL AGREEMENT.
WHEREAS, the City of Renton and the City of Kent are authorized, pursuant to RCW
Chapter 39.34, the Interlocal Cooperation Act, and the Washington Mutual Aid Peace
OƯicers Powers Act as codified in RCW Chapter 10.93; and
WHEREAS, the City of Renton and its neighboring jurisdictions look forward to
welcoming visitors for the 2026 FIFA World Cup to the Pacific Northwest in the coming
months; and
WHEREAS, the Renton Police Department (RPD) has requested additional law
enforcement resources from its partner law enforcement agencies to assist in providing a
suƯicient law enforcement presence in the City of Renton during the duration of the FIFA
World Cup to maintain public safety as it relates to the additional spectators and visitors
expected to visit the City of Renton;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON,
DO RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Mayor and City Clerk are hereby authorized to enter into an interlocal
agreement with the City of Kent for additional security and police services entitled 2026 FIFA
325 of 450
RESOLUTION NO. ________
2
World Cup Mutual Aid Interlocal Agreement, attached hereto as Exhibit “A” and incorporated
by this reference.
PASSED BY THE CITY COUNCIL this day of , 2026.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2026.
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
RES-PD:26RES013:05.26.2026
326 of 450
EXHIBIT A
327 of 450
1
2026 FIFA WORLD CUPTM
MUTUAL AID INTERLOCAL AGREEMENT
between
The City of RENTON
and
The City of KENT
WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, authorizes
public agencies to contract with other public agencies to perform governmental
activities and deliver public services; and
WHEREAS, the City of Renton (RENTON) and the City of Kent (PARTICIPANT) are
Washington public agencies as defined in RCW 39.34.020 (hereafter collectively, the
“Parties”); and
WHEREAS, the authority of the cooperating agencies entering into this
Agreement is that authority provided to them by Washington law including the
Washington Interlocal Cooperation Act as codified in RCW Chapter 39.34, and the
Washington Mutual Aid Peace Officers Powers Act as codified in RCW Chapter 10.93;
and
WHEREAS, RENTON hosts a practice facility for Major League Soccer (MLS) and
will host international soccer/futbol clubs during the FIFA World Cup TM in 2026 at such
facility; and
WHEREAS, these gatherings of spectators and visitors within the City of Renton
shall be identified as “Special Events” throughout this Agreement; and
WHEREAS, the Renton Police Department (RPD) has requested additional law
enforcement resources from PARTICIPANT to assist in providing a sufficient law
enforcement presence in the City of Renton during the duration of the Special Event to
maintain public safety as it relates to the additional spectators and visitors expected to
visit the City of Renton; and
WHEREAS, PARTICIPANT is qualified to provide and agrees to provide law
enforcement resources and additional law enforcement officer presence for the City of
Renton during the Special Events, the dates and times of which will be established in the
future;
NOW THEREFORE, it is agreed that the foregoing PURPOSE statement and
corresponding recitals are hereby ratified and accepted as part of this AGREEMENT,
and, in consideration of the mutual promises and covenants herein contained, the
Parties agree as follows:
328 of 450
2
I. RESPONSIBILITIES OF RENTON:
A. RENTON will be responsible for administering and overseeing this
Agreement in accordance with RCW 39.34.030, by designating an Incident
Commander for the Special Event, as described in additional detail in
Section III – Command Structure, below.
B. RENTON shall provide PARTICIPANT the specific dates, times, number of
hours, and the number of commissioned officers requested and/or needed
to provide mutual aid during the Special Events (cumulatively referred to as
“Event Opportunities”).
C. RENTON will report to PARTICIPANT any absence, or tardiness of a
committed PARTICIPANT officer who fails to report to the Event
Opportunities.
II. RESPONSIBILITIES OF PARTICIPANT:
A. PARTICIPANT will notify and/or advertise the mutual aid Event Opportunities
to all certified and commissioned police officers who are in good standing
and who are then eligible to perform all necessary duties of a law
enforcement officer with their employing agency.
B. If PARTICIPANT’S officers volunteer to fill the Event Opportunities,
PARTICIPANT’s project manager will e-mail the RENTON Special Event
Commander the availability to fill the requested mutual aid request in
accordance with Section 10, below. RENTON will provide in the e-mail, the
Special Event dates/times and number of police officers that are available.
RENTON will respond to the e-mail to confirm the commitment of the
number of PARTICIPANT’S officers needed. Once confirmed, PARTICIPANT
commits to fulfilling the mutual aid request for the confirmed number of
officer(s).
C. Once committed for the specified date, PARTICIPANT will make all
reasonable attempts to provide the committed number of officers for that
date. However, RENTON understands that PARTICIPANT must first
reasonably staff its own jurisdiction with a sufficient number of officers,
which may reduce the number of officers PARTICIPANT is able to ultimately
make available to RENTON on any given day or at any particular time.
Additionally, other unusual law enforcement occurrences or demands could
arise, which may prevent PARTICIPANT from staffing at the committed levels
needed to fulfill RENTON’S request. Further, after PARTICIPANT’S officers
arrive for their committed shifts in RENTON, it may become necessary for
PARTICIPANT to recall those committed officers to serve PARTICIPANT’S
needs in its own jurisdiction. Should any of these circumstances occur,
RENTON and PARTICIPANT will work together as soon as practicable to find
a mutually agreeable solution.
D. PARTICIPANT’S Officers assigned to support RENTON in this agreement shall
provide law enforcement services for specified Special Event. Such services
shall include but are not limited to addressing issues of public safety and
329 of 450
3
security. Officers are expected to serve as a visual deterrent, positively
engage with community, enforce necessary law violations, and report
unusual or suspicious activity occurring at Special Event. Officers
performing these services shall wear the fully marked duty uniform of
PARTICIPANT, in accordance with their department’s policy and RCW
10.116.050.
E. PARTICIPANT is responsible for time-keeping and tracking the hours worked
by its officers at the Special Event.
III. COMMAND STRUCTURE: All law enforcement personnel assigned to the Special
Event will be integrated into an overall Unified Command system commanded by
the Renton Police Department. RENTON shall take charge of the Special Event
operations utilizing the Incident Command System unless it specifically requests
that a different agency or unit fulfill this responsibility, or unless the scope of the
situation becomes multi-jurisdictional, in which case the provisions of the
Washington State Mutual Aid Powers Act (RCW 10.93) becomes operative. Taking
charge of an operation shall include directing the assignment of all personnel and
equipment. The assigning of duties to officers employed by PARTICIPANT shall be
made by the supervising officer of the RENTON Police Department unless that
responsibility is delegated to a different agency. PARTICIPANT’S officers assigned
to specific tasks and/or posts and will perform their work under the direction of a
RENTON Police supervisor. The RENTON incident commander is in charge and
responsible for overall coordination with PARTICIPANT’S supervisors and/or
officers in support of the Special Event.
IV. REPORTING
A. Reimbursement. PARTICIPANT must submit to RENTON a reimbursement
request for services performed no later than thirty (30) calendars days
following the month in which services were performed.
B. Reimbursement Submissions. Each reimbursement submission will
include the name, rank, overtime compensation rate, number of
reimbursable hours claimed, and the dates those hours were worked by
each officer. These numbers should be provided or supported by accounting
system reports in a format approved by RENTON. This submission must be
accompanied by a signed certification by an appropriate supervisor within
PARTICIPANT’S department verifying that the information in the request has
been personally reviewed, is accurate, and the personnel included in the
reimbursement were working overtime hours to carry out the performance of
this Agreement. All submissions for reimbursement must be sent to the
attention of the contact person listed in Section X – Notices, below.
C. Approved Expenditures. RENTON shall pay PARTICIPANT for work
performed in proportion to reimbursement submission requests as approved
330 of 450
4
by RENTON as specified in this Agreement. Reimbursable expenditures
pursuant to this agreement are restricted to:
1. The scheduled dates and number of hours authorized by RENTON in
advance; and
2. Satisfying the goal of providing adequate law enforcement presence
within the City of Renton during the duration of each assigned Special
Event.
D. Unpermitted Expenditures. RENTON reserves the right not to reimburse
PARTICIPANT for:
1. Any hours worked which exceed RENTON’S request for mutual aid in
accordance with the Event Opportunities without RENTON’S prior
approval; and
2. Any expenses incurred by PARTICIPANT other than officer overtime
pay will be the sole responsibility of PARTICIPANT.
E. Final Invoice. PARTICIPANT agrees to submit a final invoice to RENTON no
later than thirty (30) calendar days after the expiration of this AGREEMENT
and will label the reimbursement request as the “Final Bill”.
V. COMPENSATION: PARTICIPANT’S officers will be compensated at their hourly rate
for work of this type, as determined by PARTICIPANT’S agency and its policies. Such
payment schedule is attached hereto as Exhibit 1, which is incorporated by this
reference.
VI. LIABILITY, INDEMNIFICATION & HOLD HARMLESS
A. No Liability for Responding Agency. Except as expressly provided herein,
neither Party shall be liable for: (i) failure to comply with any provision of this
Agreement; or (ii) providing or refusing to provide aid under this Agreement.
B. Mutual Release(s). Except as specifically provided herein, each Party
hereby forever releases or discharges the other Party, its elected officials,
employees, officers, volunteers and/or agents from any claim related to this
Agreement or providing aid hereunder.
C. Liability to Other Parties. Except as expressly provided herein, the Parties
shall not be obligated to pay any of the other Parties to this Agreement for
any damage to or destruction of any apparatus or equipment used in the
performance of this Agreement. This provision shall not apply to the extent
this provision would void applicable casualty insurance available to provide
payment for the damage or loss of such apparatus or equipment. It is the
intent of the Parties that the risk of loss to apparatus or equipment will be
addressed by each Party through that Party’s casualty insurance as opposed
to seeking reimbursement from other Party.
D. Liability to Third Parties. The term "third party" means any person or entity
other than the Parties hereto. With regard to the aid provided hereunder,
331 of 450
5
each Party shall be responsible for all liability arising from or related to the
negligent acts or willful conduct of that Party, its elected officials,
employees, officers, volunteers and/or agents which causes damage to third
parties, to the extent and in proportion that such liability is caused by the
negligent acts or willful misconduct of that Party, its elected officials,
employees, officers, volunteers, and/or agents.
E. Cross Indemnification. To the extent permitted by law, each Party agrees to
indemnify, defend and hold harmless the other Party, and its officers,
officials, employees, volunteers and/or agents from any and all claims,
demands, causes of action, lawsuits, costs, including attorneys' fees,
losses, judgments, awards or liabilities to any third party, arising out of the
negligent acts or willful conduct of the indemnifying Party, its officers,
officials, employees, volunteers and/or agents in connection with the
performance of this Agreement. This indemnity obligation shall not apply to
claims arising from the sole negligence or willful misconduct of the
indemnified Party. In the event of concurrent negligence of the Parties, each
Party shall be responsible only for the proportionate share of the claim that
results from its own negligence.
F. Survival. The provisions of this Section 6 shall survive the expiration or
termination of this Agreement, by any Party.
VII. INSURANCE:
A. Liability and Casualty Insurance. For the duration of this Agreement, each
Party shall maintain its own public liability and property damage insurance
with amounts of coverage as solely determined by each respective Party
against claims for injuries to persons or damage to property, which may arise
from or in connection with the performance of this Agreement by its officers,
officials, employees or volunteers. This insurance requirement may be
satisfied by a policy or policies of insurance or a self-insurance retention
program adopted by a Party.
B. Waiver of Subrogation. To the extent permitted by the applicable insurance
policies, each Party hereby waives any right of subrogation against the other
Parties. In this regard each Party utilizing a self-insurance retention program
waives subrogation for any payment thereunder.
VIII. POLICE POWERS: In accordance with the authority under RCW 10.93.070(1),
the City hereby consents to the full exercise of peace powers, within the City of
RENTON, Washington, by any and all properly certified or exempted police
officers employed by PARTICIPANT in accordance with this Agreement.
332 of 450
6
IX. DURATION: This Agreement is effective upon signature by all parties and shall
extend through September 30, 2026, at which point it will automatically
terminate unless otherwise agreed to in writing.
X. NOTICES: Any notice required under this Agreement must be in writing, and
delivered personally to the Agreement’s Project Manager using the contact
information which appears below (as modified in writing from time to time by
such party), by registered or certified mail, return receipt requested, or by
nationally recognized overnight courier service. Time period for notices shall be
deemed to have commenced upon the date of receipt. Email and telephone
may be used for purposes of administering the Agreement, but should not be
used to give any formal notice required by the Agreement.
PARTICIPANT
Chief Rafael Padilla
Kent Police Department
220 4th Ave S
Kent, WA 98032
(253) 856-5890
PoliceChief@KentWA.gov
CITY OF RENTON
Commander Dan Figaro
Renton Police Department
1055 S Grady Way
Renton, WA 98057
(425) 430-7506
dfigaro@rentonwa.gov
XI. TERMINATION: Either Party may terminate this Agreement for any reason upon
sixty (60) days prior written notification to the other Party.
XII. DISPOSAL OF PROPERTY: No real or personal property will be acquired, held, or
used solely for the purpose of this Agreement. Each agency will be responsible
for acquiring, holding, using, and disposing of its own property upon the
expiration or termination of this Agreement.
XIII. ENTIRE AGREEMENT: The Parties agree that the Agreement is the complete
expression of the terms hereto and any oral representations or understanding not
incorporated herein are excluded.
XIV. MODIFICATIONS: This Agreement may only be modified, as needed, by written
amendment with the approval of all Parties. For purposes of this section, after
this Agreement is executed, the Parties’ governing bodies agree to delegate their
authority to modify this Agreement to the Police Chiefs of the participating
agencies.
XV. NO THIRD-PARTY BENEFICIARIES: There are no third-party beneficiaries to this
Agreement, and this Agreement shall not impart any rights enforceable by any
person or entity that is not a party hereto.
333 of 450
7
XVI. SEVERABILITY: If any part, paragraph, section, or provision of this agreement is
held to be invalid by any court of competent jurisdiction in the State of
Washington, such adjudication shall not affect the validity of any remaining
section, part, or provision of this agreement
XVII. ACKNOWLEDGEMENT: The parties acknowledge that they have had an
opportunity to fully examine this Agreement and completely understand its
terms, and that they approve the same including all of the terms and conditions.
XVIII. SIGNATURE AUTHORITY: By signing below, the signers of this Agreement certify
that for each Party they have all proper authority necessary to bind the Party
hereto, pursuant to its Articles, Bylaws, statutory or other charter, ordinances,
laws, or any other rules governing such authority.
XIX. FEDERAL FUNDING COMPLIANCE
A. Grant Agreement. The Parties hereby acknowledge that the expenses
incurred as a result of the Special Events are subject to federal
reimbursement pursuant to Grant Agreement FWCGP-15 (hereafter,
Grant Agreement). Accordingly, the Parties hereby agree to abide by the
terms and conditions of the Grant Agreement, which is attached hereto
as Exhibit 2, and incorporated by this reference. Exhibit 2 does not alter
the operational mutual-aid terms of this Agreement. If any term
contained within Exhibit 2 conflicts with this Agreement, Exhibit 2
controls for purposes of federally funded reimbursements.
B. Federal Grant Requirements. The Parties agree to abide by the terms and
conditions imposed by the federal government on all recipients,
subrecipients, and contractors of federal grants, including, but not limited
to, 2 CFR Part 200, and its Appendix II (which can be accessed as follows:
https://www.ecfr.gov/current/title-2/part-200/appendix-Appendix II to Part
200), which is hereby adopted by this reference and incorporated into this
Agreement, as those requirements now exist or as they may be hereafter
amended, as applicable.
IN WITNESS WHEREOF, each of the Parties has executed this Agreement effective as
of the date and year first set forth above.
PARTICIPANT CITY OF RENTON
_________________________________
Dana Ralph, Mayor
__________________________________
Armondo Pavone, Mayor
334 of 450
8
ATTEST:
_________________________________
Kimberley A. Komoto, City Clerk
APPROVED AS TO FORM:
__________________________________
Tammy White, City Attorney
ATTEST:
___________________________________
Jason Seth, City Clerk
APPROVED AS TO FORM:
__________________________________
Shane Moloney, City Attorney
335 of 450
EXHIBIT 1
Compensation for Kent’s Participant Officers
City of Kent PD
2026 Pay Scale Step A Step B Step C Step D Step E Step F
Officer Annual
Hourly
OT
97,296.00
46.78
70.17
100,632.00
48.38
72.57
105,636.00
50.79
76.18
111,708.00
53.71
80.56
118,788.00
57.11
85.66
126,636.00
60.88
91.32
Sergeant Annual
Hourly
OT
152,064.00
73.11
109.66
Commander Annual
Hourly
190,212.00
91.45
336 of 450
EXHIBIT 2
Grant Agreement FWCGP-15
337 of 450
DHS-FEMA-FWC-FY26 RENTON POLICE DEPARTMENT, FWCGP-15
1
AGREEMENT FACE SHEET
FY 2026 FIFA World Cup Grant Program (FY 2026 FWCGP)
1. Subrecipient Name and Address:
Renton Police Department
1055 S. Grady Way
Renton, WA 98057
2. Grant Agreement Amount:
378,412.00
3. Grant Agreement Number:
FWCGP-15
4. Subrecipient Contact,
phone/email:
Ryan Rutledge
425-430-7512
rrutledge@rentonwa.gov
5. Grant Agreement Start Date:
July 4, 2025
6. Grant Agreement End
Date:
August 31, 2026
7. Organization Contact,
phone/email:
Casey Broom, 360-202-3001,
caseyb@sea2026.org
8. Unique Entity Identifier (UEI) :
UG2PSBS6UJJ3
9. UBI (state revenue):
177-000-094
10. Funding Authority:
Washington Military Department (the Department) and the U.S. Department of Homeland
Security (DHS)
11. Federal Funding ID #:
EMW-2026-WC-05005
12. Federal Award Date:
03/18/2026
13. Assistance Listings &
Title:
97.160 - FY 2026 FWCGP
14. Total Federal Award Amount:
$32,252,845
15. Contract Type (check all that
apply):
☐ Contract ☒ Grant ☒
Agreement ☐
Intergovernmental (RCW 39.34)
☐ Interagency
16. Subrecipient Type (check
all that apply):
☐ Private
Organization/Individual ☐
For-Profit ☒ Public
Organization/Jurisdiction
☐ non-profit ☐
CONTRACTOR ☒
SUBRECIPIENT ☐
OTHER
17. PURPOSE & DESCRIPTION:
The objective of the Federal Fiscal Year (FFY) 2026 FIFA World Cup (FY 2026 FWCGP) grant
program is to provide targeted funding to enhance security and preparedness for the 2026 FIFA
World Cup events hosted in the United States. It will provide Federal resources to help Host Cities in
implementing the necessary security measures and strengthen capabilities required for this series of
high-risk events. FWC grant funds will enhance the ability of local law enforcement, emergency
responders, and public safety officials to prepare for, protect against, and respond to threats and
emergencies during the World Cup matches.
The Organization is a sub-recipient and Pass-through Entity of the FY 2026 FWCGPC Award Letter
for Grant No. EMW-2026-W-05005 ("the Grant"), which is incorporated in and attached hereto as
Attachment C, and has made a subaward of Federal award funds to the Subrecipient pursuant to
338 of 450
DHS-FEMA-FWC-FY26 RENTON POLICE DEPARTMENT, FWCGP-15
2
this Agreement. The Subrecipient is accountable to the Organization for use of Federal award funds
provided under this Agreement.
IN WITNESS WHEREOF, the Organization and Subrecipient acknowledge and accept the terms of this
Agreement, including all referenced attachments which are hereby incorporated, and have executed this
Agreement as of the date below. This Agreement Face Sheet; Special Terms & Conditions (Attachment A);
General Terms and Conditions (Attachment B); DHS Award Letter EMW-026-W-05005 (Attachment C); Work
Plan, (Attachment D); Timeline (Attachment E); Budget (Attachment F); Build America, Buy America Act Self-
Certification (Attachment G), and all other documents and attachments expressly referenced and
incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights
and obligations of the parties to this Agreement. No other understandings, oral or otherwise, regarding the
subject matter of this Agreement shall be deemed to exist or to bind any of the parties.
In the event of an inconsistency among the provisions of the above-described Attachments, unless otherwise
provided herein, the inconsistency shall be resolved by giving precedence in the following order:
1. Applicable Federal and State Statutes and Regulations
2. DHS/FEMA Award and program documents
3. Work Plan, Timeline, and Budget
4. Special Terms and Conditions
5. General Terms and Conditions
6. Other provisions of the Agreement incorporated by reference
WHEREAS, the parties have executed this Agreement on the day, and year last specified below.
FOR THE ORGANIZATION: FOR THE SUBRECIPIENT:
____________________________________
Signature Date
Ann Kawasaki Romero
SeattleFWC26
BOILERPLATE APPROVED TO FORM:
5/08/2026
____________________________________
Signature Date
Ryan Rutledge, Deputy Chief of Police
Renton Police Department
APPROVED AS TO FORM (if applicable):
____________________________________
Signature Date
339 of 450
DHS-FEMA-FWC-FY26 RENTON POLICE DEPARTMENT, FWCGP-15
3
ATTACHMENT A
SPECIAL TERMS AND CONDITIONS
FY 2026 FIFA World Cup Grant Program
ARTICLE I. KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any
substitution for key personnel by either party shall be made by written notification to the current key
personnel.
SUBRECIPIENT ORGANIZATION
Name Ryan Rutledge Name Casey Broom
Title Deputy Chief of Police Title VP, Security
Email RRutledge@rentonwa.gov Email Caseyb@sea2026.org
Phone 425-430-7512 Phone 360-202-3001
Name Name George Dugdale
Title Title SVP Business Operations
Email Email georged@sea2026.org
Phone Phone 206-390-2012
ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
program guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the FY 2026 FWCGP grant program, including, but not limited to, all criteria,
restrictions, and requirements of "The Department of Homeland Security (DHS) Notice of Funding
Opportunity (NOFO) Fiscal Year 2026 FIFA World Cup Grant Program" (hereafter "the NOFO"), the
Preparedness Grants Manual FM 207-23-0001 August 2025 (hereafter "the Manual"), the DHS Award Letter
for the Grant, and the federal regulations commonly applicable to DHS/FEMA grants, all of which are
incorporated herein by reference. The DHS Award Letter is incorporated in this Agreement as Attachment C.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of
performance may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it
will not hold the Organization, the state of Washington, or the United States liable for any damages, claim for
reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to
distribution of appropriated federal funds.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS
The following requirements apply to all DHS/FEMA Preparedness Grants.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENTS
a. The Subrecipient must make a case-by-case determination whether each agreement it makes for the
disbursement of FY 2026 FWCGP funds received under this Agreement casts the party receiving the funds
in the role of a subrecipient or contractor in accordance with 2 CFR 200.331.
b. If the Subrecipient becomes a pass-through entity by making a subaward to a subrecipient:
i. The Subrecipient must comply with all federal laws and regulations applicable to pass-through
entities of FY 2026 FWCGP funds, including, but not limited to, those contained in 2 CFR 200.
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ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable state and federal
laws, rules, regulations, requirements and program guidance identified or referenced in this
Agreement and the informational documents published by DHS/FEMA applicable to the FY 2026
FWCGP grant program, including, but not limited to, all criteria, restrictions, and requirements of the
NOFO, the Manual, the Grant, and the federal regulations commonly applicable to DHS/FEMA
grants.
iii. The Subrecipient shall be responsible to the Organization for ensuring that all FY 2026 FWCGP
federal award funds provided to its subrecipients are used in accordance with applicable federal and
state statutes and regulations, and the terms and conditions of the federal award set forth in this
Agreement.
iv. The Subrecipient must follow their own policies and procedures to eliminate or reduce the impact
of conflicts of interest when making subawards, adhering to any applicable federal or state statutes
or regulations. Any real or potential conflicts of interest must be reported to the Organization in
writing upon discovery.
2. BUDGET, REIMBURSEMENT, AND TIMELINE
a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing, equipment, and
other goods and services or other budget categories will be reimbursed on an actual cost basis upon
completion unless otherwise provided in this Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this Agreement,
including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement
Amount.
c. If the Subrecipient chooses to include indirect costs within the Budget (Attachment F), additional
documentation is required based on the applicable situation, as described in 2 CFR 200.414 and Appendix
VII to 2 CFR 200:
i. If the Subrecipient receives direct funding from any Federal agency(ies): (A) More than $35 million,
the approved indirect cost rate agreement negotiated with its federal cognizant agency; (B) Less
than $35 million, the indirect cost proposal developed in accordance with Appendix VII of 2 CFR 200
requirements.
ii. If the Subrecipient does not receive direct federal funds (i.e., only receives funds as a
subrecipient), the Subrecipient must either elect to charge a de minimis rate of fifteen percent (15%)
of modified total direct costs or choose to negotiate a higher rate with the Organization.
iii. Indirect costs must be expressly identified in the Budget using a single, consistent methodology and
shall not be adjusted or modified without prior written approval from the Organization.
d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult their internal
policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060, and federal maximum rates set
forth at https://www.gsa.gov, and follow the most restrictive. All international travel requires prior FEMA
approval.
e. Reimbursement requests will include a properly completed Reimbursement Spreadsheet detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be submitted to
FWCGP@sea2026.org no later than the due dates listed within the Timeline (Attachment E).
f. Receipts and/or backup documentation for any approved items must be maintained by the Subrecipient
consistent with record retention requirements and be made available upon request.
g. The Subrecipient must request prior written approval from Organization Key Personnel to waive or extend
a due date in the Timeline (Attachment E).
h. All work under this Agreement must end on or before the Grant Agreement End Date, and the final
reimbursement request must be submitted before the date notated in the Timeline (Attachment E).
i. All costs for equipment and supplies must be incurred, and items received before the Grant Agreement
End Date.
j. Failure to submit timely, accurate, and complete reports and reimbursement requests will prohibit the
Subrecipient from being reimbursed until such reports are submitted and reviewed.
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k. Final reimbursement requests will not be approved for payment until the Subrecipient is current with all
reporting requirements.
l. A written amendment will be required if the Subrecipient expects cumulative transfers among solution area
totals to exceed ten percent (10%) of the Grant Agreement Amount.
m. Subrecipients shall only use federal award funds under this Agreement to supplement existing funds and
will not use them to replace (supplant) non-federal funds.
3. REPORTING REQUIREMENTS
a. With each reimbursement request, the Subrecipient shall report how the expenditures relate to the Work
Plan (Attachment D) activities in the format provided by the Organization.
b. With the final reimbursement request, the Subrecipient shall submit a final report to
FWCGP@sea2026.org describing all completed activities under this Agreement.
c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act (FFATA)
and related OMB Guidance consistent with Public Law 109-282 as amended and complete and return to the
Organization an Audit Certification/FFATA Form.
4. EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any subrecipient to which the Subrecipient makes a subaward shall comply with 2
CFR 200.317 through 200.327, and all Washington State procurement statutes, when procuring any
equipment or supplies under this Agreement.
b. All equipment and supplies purchased through this Agreement will be recorded and maintained in the
Subrecipient's inventory system. Inventory records shall include: description, serial/model number, Federal
Award Identification Number (FAIN), Assistance Listings Number, title holder, acquisition date, cost and
federal participation percentage, location/use/condition, and disposition data.
c. The Subrecipient shall take a physical inventory of equipment and reconcile with property records at least
once every two years.
d. Records for equipment shall be retained for a period of six (6) years from the date of the disposition,
replacement, or transfer.
e. Effective August 13, 2020, FEMA recipients and subrecipients may not obligate or expend any FEMA
award funds to procure equipment, systems, or services that use covered telecommunications equipment or
services as defined in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year
2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018). Covered entities include Huawei Technologies
Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology
Company, and Dahua Technology Company, or any subsidiary or affiliate of such entities.
5. ENVIRONMENTAL AND HISTORICAL PRESERVATION
a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and Historic
Preservation (EHP) Program. EHP program information can be found at
https://www.fema.gov/grants/guidance-tools/environmental-historic.
b. Projects that have historical impacts or the potential to impact the natural or built environment must
participate in the DHS/FEMA EHP review process prior to project initiation. The EHP review process must be
completed, and FEMA approval must be received by the Subrecipient before any work is started for which
reimbursement will be later requested.
6. PROCUREMENT
The Subrecipient shall comply with all procurement requirements of 2 CFR 200.317 through 200.327.
a. For all contracts expected to exceed the simplified acquisition threshold, the Subrecipient must notify the
Organization. The Organization may request pre-procurement documents such as requests for proposals,
invitations for bids, and independent cost estimates.
b. For all sole source contracts expected to exceed the micro-purchase threshold per 2 CFR 200.1, the
Subrecipient must submit justification to the Organization
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c. The Subrecipient as well as its contractors and subcontractors must comply with the Build America, Buy
America Act (BABAA), which was enacted as a part of the Infrastructure Investment and Jobs Act §§ 70901-
70297, Pub. L. No. 117-58 (2021), requiring that infrastructure projects use iron, steel, and manufactured
products produced in the United States. The Build America, Buy America Act Self-Certification form is
included herein as Attachment G.
7. SUBRECIPIENT MONITORING
a. The Organization will monitor the activities of the Subrecipient from award to closeout. The goal of the
Organizations monitoring activities will be to ensure that subrecipients receiving federal pass-through funds
are in compliance with this Agreement, federal and state audit requirements, federal grant guidance, and
applicable federal and state financial regulations, as well as 2 CFR Part 200 Subpart F.
b. Monitoring activities may include but are not limited to: review of financial and performance reports;
monitoring and documenting completion of Agreement deliverables; documentation of phone calls, meetings,
emails and correspondence; review of reimbursement requests; observation of Agreement-related activities
such as exercises, training, events, and equipment demonstrations; and on-site visits to review equipment
records and inventories.
8. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
a. The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 prohibition against
discrimination on the basis of national origin, which requires that subrecipients of federal financial assistance
take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their
programs and services.
b. Subrecipients are encouraged to perform and document their analysis of the most appropriate language
assistance services. The analysis should consider: the number or proportion of LEP individuals eligible to be
served; the frequency with which LEP individuals come in contact with the program; the nature and
importance of the program to people's lives; and the resources available to the program and costs.
B. FWC SPECIFIC REQUIREMENTS
The objectives of the FWC are to enhance security and preparedness for the 2026 FIFA World Cup events in
the United States.
1. The Subrecipient shall use the federal funds authorized under this Agreement only to perform tasks as
described in the Work Plan (Attachment D) and the Subrecipient's approved application for funding,
incorporated into this Agreement.
2. Funding may not be used to replace or supplant non-federal funding of emergency management
programs.
3. The Subrecipient shall report on the following performance measures and targets per the NOFO:
Number of FWCGP-funded operational overtime hours tracked and reported by the
recipient in support of security and public safety operations for FIFA World Cup-related
planning and event execution.
Number of DHS/FEMA-sponsored and approved Training Sessions completed for law
enforcement, emergency responders, and security personnel using FWCGP funds.
Number of Homeland Security Exercise and Evaluation Program (HSEEP)-compliant
Exercises completed for law enforcement, emergency responders, and security personnel
using FWCGP funds.
Number of FWCGP-funded Emergency Response Teams deployed to FIFA venues,
hotels, and transportation hubs.
The number of security incidents successfully managed or mitigated during the World
Cup events.
Collect feedback from international visitors, FIFA officials, and local stakeholders on the
overall security and preparedness of the events.
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C. DHS TERMS AND CONDITIONS
As a Subrecipient of FY 2026 FWCGP funding, the Subrecipient shall comply with all applicable DHS terms
and conditions of the Award Letter and its incorporated documents for the Grant, which are incorporated and
made a part of this Agreement as Attachment C.
ATTACHMENT B
GENERAL TERMS AND CONDITIONS
SeattleFWC26 | DHS/FEMA Grants
Department of Homeland Security (DHS) / Federal Emergency Management Agency (FEMA)
1. DEFINITIONS
As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200 Subpart
A (which is incorporated herein by reference), except as otherwise set forth below:
a. "Agreement" means this Grant Agreement.
b. "Organization" means SeattleFWC26, a private not for profit organization that serves as the Local
Organizing Committee hosting and staging the FIFA World Cup 2026 games in Seattle, Washington, or any
of the officers or other officials lawfully representing that Organization. The Organization is a sub-recipient of
a federal award from a federal awarding agency and is the pass-through entity making a subaward to a
Subrecipient under this Agreement.
c. "Monitoring Activities" means all administrative, financial, or other review activities that are conducted to
ensure compliance with all state and federal laws, rules, regulations, authorities and policies.
d. "Subrecipient" when capitalized is primarily used throughout this Agreement in reference to the non-
federal entity identified on the Face Sheet of this Agreement that has received a subaward from the
Organization.
2. ADVANCE PAYMENTS PROHIBITED
The Organization shall make no payments in advance or in anticipation of goods or services to be provided
under this Agreement. The Subrecipient shall not invoice the Organization in advance of delivery and
invoicing of such goods or services.
3. AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Organization may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be incorporated
herein until made in writing and signed by the authorized representatives of the Organization and the
Subrecipient. No other understandings or agreements, written or oral, shall be binding on the parties.
The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA approval
of the Award performance period, followed up with a mutually agreed written amendment, or (2) written
notification from the Organization to the Subrecipient to provide additional time for completion of the
Subrecipient's project(s).
4. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990
Except as provided herein, the Subrecipient must comply with the ADA (Public Law 101-336, 42 U.S.C.
12101 et seq., 28 CFR Part 35), which provides comprehensive civil rights protection to individuals with
disabilities in the areas of employment, public accommodations, state and local government services, and
telecommunication.
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5. ASSURANCES
The Organization and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules, and regulations.
6. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency. The Subrecipient shall complete, sign,
and return a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form. The
Subrecipient certifies that it will ensure that potential contractors or subrecipients or any of their principals are
not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in "covered transactions" by any federal department or agency.
7. CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and belief:
(1) no federally appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of an agency, a Member of Congress, or an employee of a Member of
Congress in connection with the awarding of any federal contract or the making of any federal grant; (2) if
any funds other than federal appropriated funds have been paid to any person for influencing activities, the
Subrecipient will complete and submit Standard Form-LLL; and (3) the Subrecipient will require the language
of this certification be included in the award documents for all subawards at all tiers.
8. COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Subrecipient and all its contractors and subrecipients shall comply with, and the Organization is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited to:
nondiscrimination laws, Energy Policy and Conservation Act, the ADA, Age Discrimination Act of 1975, Title
VI of the Civil Rights Act of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and
Emergency Assistance Act, Ethics in Public Service (RCW 42.52), Public Records Act (RCW 42.56),
Prevailing Wages on Public Works (RCW 39.12), State Environmental Policy Act (RCW 43.21C), and safety
and health regulations.
9. CONFLICT OF INTEREST
No officer or employee of the Organization; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is undertaken
or located; and no other official of the Subrecipient who exercises any functions or responsibilities with
respect to the project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or
indirect, in any contract, subcontract, or the proceeds thereof, for work to be performed in connection with
the project assisted under this Agreement.
10. CONTRACTING & PROCUREMENT
a. The Subrecipient shall use a competitive procurement process in the procurement and award of any
contracts with contractors or subcontractors in accordance with 2 CFR Part 200.318 through 200.327.
All contracts entered into by the Subrecipient must include the following provisions, as applicable:
administrative/contractual/legal remedies for contracts over the simplified acquisition threshold ($250,000);
termination for cause and for convenience for contracts in excess of $10,000; Equal Employment
Opportunity; Davis-Bacon Act compliance where required; Contract Work Hours and Safety Standards Act
compliance; Rights to Inventions; Clean Air Act and Federal Water Pollution Control Act compliance for
amounts over $150,000; Debarment and Suspension; Byrd Anti-Lobbying Amendment; Procurement of
recovered materials; access to records; retention of required records for six years; and energy efficiency
standards.
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b. The Organization reserves the right to review the Subrecipient's procurement plans and documents and
require the Subrecipient to make changes to bring its plans and documents into compliance with 2 CFR Part
200.317 through 200.327.
c. All contracting agreements entered into pursuant to this Agreement shall incorporate this Agreement by
reference.
11. DISCLOSURE
The use or disclosure by any party of any information concerning the Organization for any purpose not
directly connected with the administration of the Organization's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Organization or as required to comply with the state Public Records Act, other law or court order.
12. DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties and it
cannot be resolved through discussion and negotiation over a 30-day period, either party may request a
dispute resolution board to resolve the dispute. The board shall consist of a representative appointed by the
Organization, a representative appointed by the Subrecipient, and a third party mutually agreed upon by both
parties. The determination of the dispute resolution board shall be final and binding on the parties. The laws
of the state of Washington and all applicable federal laws shall apply to all disputes hereunder. The venue to
resolve all such disputes shall be Seattle, Washington.
13. LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement and
gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement.
To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold
harmless the Organization, the state of Washington, and the United States Government and their authorized
agents and employees, from all claims, actions, costs, damages or expenses of any nature whatsoever by
reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients, assigns, agents,
contractors, consultants, licensees, invitees, employees or any person whomsoever arising out of or in
connection with any acts or activities authorized by this Agreement.
44 CFR 206.9 Non-liability: The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the part of
a federal agency or an employee of the Federal government in carrying out the provisions of the Stafford Act.
14. LIMITATION OF AUTHORITY – AUTHORIZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Organization's Authorized Signature representative and the
Authorized Signature representative of the Subrecipient shall have the express, implied, or apparent
authority to alter, amend, modify, or waive any clause or condition of this Agreement.
15. LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after
the effective date of this Agreement and prior to normal completion or end date, the Organization may
unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as a
"Termination for Cause" without providing the Subrecipient an opportunity to cure.
16. NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the
Subrecipient.
17. NONDISCRIMINATION
During the performance of this agreement, the Subrecipient shall comply with all federal and state
nondiscrimination statutes and regulations. The Subrecipient shall not discriminate against any employee or
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applicant for employment because of race, color, sex, sexual orientation, religion, national origin, creed,
marital status, age, Vietnam era or disabled veteran status, or the presence of any sensory, mental, or
physical handicap.
18. NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance.
19. OCCUPATIONAL SAFETY/HEALTH ACT AND WASHINGTON INDUSTRIAL
SAFETY/HEALTH ACT (OSHA/WISHA)
The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal and
state safety and health regulations that are in effect during the Subrecipient's performance under this
Agreement.
20. OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Organization makes no claim to any capital facilities or real property improved or constructed with funds
under this Agreement, and by this subaward of funds does not and will not acquire any ownership interest or
title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and responsibilities
arising from the ownership and operation of the project.
21. POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
22. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or commission for
the purpose of obtaining approval of the application for such assistance or any other approval or concurrence
under this Agreement.
23. PUBLICITY
The Subrecipient agrees to submit to the Organization prior to issuance all advertising and publicity matters
relating to this Agreement wherein the Organization's name is mentioned or implied. The Subrecipient may
copyright original work it develops in the course of or under this Agreement; however, pursuant to 2 CFR
Part 200.315, FEMA reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or
otherwise use, and to authorize others to use the work for government purposes.
24. RECAPTURE PROVISION
In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Organization reserves
the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right of recapture
shall exist for the life of the project following Agreement termination. Repayment by the Subrecipient of funds
under this recapture provision shall occur within 30 days of demand.
25. RECORDS
a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all other
electronic or written records necessary to sufficiently and properly reflect the Subrecipient's contracts,
subawards, grant administration, and payments.
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected and
audited by the Organization or its designee, by the Office of the State Auditor, DHS, FEMA or their
designees, by the Comptroller General of the United States or its designees, or by other state or federal
officials authorized by law.
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c. The Subrecipient shall retain and allow access to all records related to this Agreement and the funded
project(s) for a period of at least six (6) years following final payment and closure of the grant under this
Agreement.
26. RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN
While the Organization undertakes to assist the Subrecipient with the project/statement of work/work plan by
providing federal award funds pursuant to this Agreement, the project itself remains the sole responsibility of
the Subrecipient. The responsibility for the design, development, construction, implementation, operation and
maintenance of the project is solely that of the Subrecipient.
27. SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application to
any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions of the
Agreement, which can be given effect without the invalid provision.
28. SINGLE AUDIT ACT REQUIREMENTS (INCLUDING ALL AMENDMENTS)
Subrecipients of a federal award that expend $1,000,000 or more in one fiscal year of federal funds from all
sources are required to have a single or a program-specific audit conducted in accordance with 2 CFR Part
200 Subpart F. Subrecipients that spend less than $1,000,000 a year in federal awards are exempt from
federal audit requirements for that year. After the single audit has been completed, and if it includes any
audit findings, the Subrecipient must send a full copy of the audit and its Corrective Action Plan to the
Organization no later than the earlier of within 30 calendar days of receiving the auditor’s report of nine (9)
months after the end of the Subrecipient's fiscal year(s), addressed to: Contracts Office, Washington Military
Department, Finance Division, Building #1 TA-20, Camp Murray, WA 98430-5032, or
Contracts.Office@mil.wa.gov.
29. SUBRECIPIENT NOT EMPLOYEE
The Subrecipient, and/or employees or agents performing under this Agreement, are not employees or
agents of the Organization in any manner whatsoever. The Subrecipient will not be presented as nor claim to
be an officer or employee of the Organization or of the state of Washington by reason hereof.
30. TAXES, FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain in
current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
31. TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Organization Key Personnel identified in the Agreement,
specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the Organization, in its sole discretion and in the best
interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business days
after emailing notice to the Subrecipient.
32. TERMINATION OR SUSPENSION FOR LOSS OF FUNDING
The Organization may unilaterally terminate or suspend all or part of this Grant Agreement, or may reduce its
scope of work and budget, if there is a reduction in funds by the source of those funds. The Organization will
email the Subrecipient ten (10) business days prior to termination.
33. TERMINATION OR SUSPENSION FOR CAUSE
In the event the Organization, in its sole discretion, determines the Subrecipient has failed to fulfill in a timely
and proper manner its obligations under this Agreement, is in an unsound financial condition, is in violation of
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any laws or regulations, or has violated any of the covenants, agreements or stipulations of this Agreement,
the Organization has the right to immediately suspend or terminate this Agreement in whole or in part.
34. TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Organization terminates this Agreement, the Subrecipient
shall follow any procedures specified in the termination notice. Upon termination of this Agreement, the
Organization may require the Subrecipient to deliver to the Organization any property specifically produced
or acquired for the performance of such part of this Agreement as has been terminated.
After receipt of a notice of termination, and except as otherwise directed by the Organization in writing, the
Subrecipient shall: stop work under the Agreement; place no further orders or contracts for materials or
services; assign rights to the Organization; settle all outstanding liabilities; transfer title to the Organization;
complete performance of such part of the work not terminated; and take action for the protection and
preservation of the property related to this Agreement.
35. MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES
In accordance with Chapter 39.19 RCW, the state of Washington encourages participation in all its contracts
by MWBE firms certified by the Office of Minority and Women's Business Enterprises (OMWBE). Voluntary
numerical MWBE participation goals have been established: Minority Business Enterprises (MBE's): 10%
and Women's Business Enterprises (WBE's): 6%.
36. VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance shall
be governed by, the laws of the state of Washington and all applicable federal laws. Except as provided
otherwise herein, venue for any dispute between the parties arising out of this Agreement shall be in King
County, Washington.
37. WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Organization in writing. The Organization's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof shall not constitute a waiver of any right
under this Agreement.
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ATTACHMENT C
DHS AWARD LETTER
Award Number: EMW-2026-WC-05005
The DHS Award Letter for Grant No. EMW-2026-WC-05005 is incorporated herein by reference. This award
consists of funding in the amount of $32,252,845.00 to the SeattleFWC26 as Recipient and Pass-through
Entity for the FY 2026 FIFA World Cup Grant Program.
Award LeƩer
U.S. Department of Homeland Security
Washington, D.C. 20472
EffecƟve date: 03/18/2026
Kathryn Zetzer
MILITARY DEPARTMENT, WASHINGTON STATE
BUILDING 1 MILITIA DR STATE FINANCIAL SERVICES CAMP MURRAY, WA
98430
EMW-2026-WC-05005
Dear Kathryn Zetzer,
CongratulaƟons on behalf of the Department of Homeland Security, your applicaƟon submiƩed for the FIFA World Cup
Grant Program, has been approved in the amount of $32,252,845.00 in Federal funding. This award of federal assistance
is executed as a Grant.
Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award
through the FEMA Grants Outcomes (FEMA GO) system. By accepƟng this award, you acknowledge that the terms of the
following documents are incorporated into the terms of your award:
Award Summary - included in this document
Agreement ArƟcles - included in this document
ObligaƟng Document - included in this document
FIFA World Cup Grant Program (FWCGP) NoƟce of Funding Opportunity The Preparedness
Grant Manual (PGM)
Please make sure you read, understand, and maintain a copy of these documents in your official file for this award.
Sincerely,
David Gudinas
Deputy Assistant Administrator (AcƟng)
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Grant Programs Directorate | Resilience
Award Summary
Program: Fiscal Year 2026 FIFA World Cup Grant Program
Recipient: MILITARY DEPARTMENT, WASHINGTON STATE
UEI-EFT: D2EJRGZ2PLG8 Award number: EMW-
2026-WC-05005
Summary descripƟon of award
In 2026, the United States, Canada, and Mexico will host the 2026 World Cup. This event will be hosted across 11 ci Ɵes in
the United States with 78 U.S.-based matches making up an extensive series of highrisk events. The FIFA World Cup Grant
Program (FWCGP) makes funds available to host ciƟes through governor-designated State AdministraƟve Agencies (SAA),
to carry out the extensive security acƟviƟes required to protect players, staff, aƩendees, venues, and criƟcal
infrastructure across the host ciƟes strengthening them against potenƟal terrorist aƩacks.
Amount awarded table
The amount of the award is detailed in the aƩached ObligaƟng Document for Award.
The following are the budgeted esƟmates for object classes for this award (including Federal share plus your cost share, if
applicable):
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Approved scope of work
AŌer review of your applicaƟon, FEMA has approved the below scope of work. JusƟficaƟons are provided for any
differences between the scope of work in the original applicaƟon and the approved scope of work under this award. You
must submit scope or budget revision requests for FEMA's prior approval, via an amendment request, as appropriate per
2 C.F.R. § 200.308 and the FY2026 FWCGP NOFO.
Approved request details:
Investment
Developing and enhancing plans and protocols
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DESCRIPTION
Planning: Funds will support a mulƟ-agency effort to develop, refine, and exercise jurisdicƟonal
Concepts of OperaƟons (CONOPS) and venue specific security plans for SeaƩle’s six 2026 FIFA World Cup
matches and associated fan acƟviƟes. The planning and execuƟve steering commiƩees will conƟnue to
convene to guide work, resolve cross cuƫng issues, and conduct final reviews of all major planning
documents. JurisdicƟonal CONOPS and venue specific security plans will be finalized, approved, and tested
through exercises to ensure they are operaƟonally sound and to surface any residual gaps requiring
adjustments to plans, staffing, or mutual aid arrangements. Together, these completed and planned ac ƟviƟes
demonstrate why advance planning is essenƟal and how the region is systemaƟcally building the plans,
protocols, and assessments needed to deliver a safe and secure World Cup.
QUANTITY UNIT PRICE TOTAL
1 $1,838,174.00 $1,838,174.00
BUDGET CLASS
Other
OperaƟonal support
DESCRIPTION
OrganizaƟon: Funds will be used for operaƟonal overƟme for law enforcement and emergency responders,
overƟme and backfill for EOC/ICP/JIC/Fusion Center staff, EMAC/PNEMA mutual aid deployments, and staffing
to sustain mulƟ agency governance and coordinaƟon structures Ɵed to World Cup operaƟons.
QUANTITY UNIT PRICE TOTAL
1 $22,192,382.00 $22,192,382.00
BUDGET CLASS
Other
Other Authorized Equipment
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DESCRIPTION
Equipment: Planned and completed acƟviƟes for allowable equipment focus on hardening tournament
venues, supporƟng safe crowd movement, and enabling rapid response to emergencies, with equipment
deployed during defined World Cup operaƟonal periods. Based on venue assessments and security
planning, the jurisdicƟon is idenƟfying specific equipment and resource requirements needed to ensure
safe and secure tournament events at stadiums, fan acƟvaƟons, pracƟce faciliƟes, base camps, hotels, and
key transportaƟon nodes.
QUANTITY UNIT PRICE TOTAL
1 $6,309,647.00 $6,309,647.00
BUDGET CLASS
Other
Training workshops and conferences
DESCRIPTION
Training: Funds will support a mix of DHS/FEMA sponsored courses, specialized summits and conferences, and
World Cup–focused workshops that build the knowledge, skills, and partnerships needed to prepare for,
protect against, and respond to threats and emergencies during tournament operaƟons. Training acƟviƟes
will target law enforcement, fire/EMS, emergency management, public health, transportaƟon, and venue
security personnel who will play direct operaƟonal and planning roles for World Cup events.
QUANTITY UNIT PRICE TOTAL
1 $150,000.00 $150,000.00
BUDGET CLASS
Other
Hiring of full- or part-Ɵme staff or contractors/consultants to assist with the
management of the respecƟve grant program, applicaƟon requirements, and
compliance with reporƟng and data collecƟon requirements
Design, Develop, Conduct, and Evaluate an Exercise
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DESCRIPTION
Exercise: AcƟviƟes will test and strengthen mass casualty, stadium, and transportaƟon response plans that
support World Cup operaƟons, using allowable exercise costs to ensure each exercise is fully designed,
conducted, and evaluated in a standardized way. All exercises will be managed as Homeland Security Exercise
and EvaluaƟon Program (HSEEP)–compliant acƟviƟes to produce acƟonable aŌer-acƟon reports and
improvement plan that directly inform updates to plans, procedures, and training prioriƟes. FWCGP funds will
provide flexibility to support addiƟonal HSEEP compliant exercises that are idenƟfied through ongoing
planning and operaƟonal needs, provided they align with FWCGP NOFO requirements.
QUANTITY UNIT PRICE TOTAL
1 $150,000.00 $150,000.00
BUDGET CLASS
Other
Agreement ArƟcles
Program: Fiscal Year 2026 FIFA World Cup Grant Program
Recipient: MILITARY DEPARTMENT, WASHINGTON STATE
UEI-EFT: D2EJRGZ2PLG8 Award number: EMW-
2026-WC-05005
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Table of contents
ArƟcle Assurance, AdministraƟve Requirements, Cost Principles, RepresentaƟons, and
CerƟficaƟons
1
ArƟcle General Acknowledgements and Assurances
2
ArƟcle Acknowledgement of Federal Funding from DHS
3
ArƟcle AcƟviƟes Conducted Abroad
4
ArƟcle Age DiscriminaƟon Act of 1975 5
ArƟcle Americans with DisabiliƟes Act of 1990
6
ArƟcle Best PracƟces for CollecƟon and Use of Personally IdenƟfiable InformaƟon
7
ArƟcle CHIPS and Science Act of 2022, Public Law 117-167 CHIPS
8
ArƟcle Civil Rights Act of 1964 – Title VI
9
ArƟcle Civil Rights Act of 1968
10
ArƟcle CommunicaƟon and CooperaƟon with the Department of Homeland Security and
11
ImmigraƟon Officials
ArƟcle Copyright
12
ArƟcle Debarment and Suspension
13
ArƟcle Drug-Free Workplace RegulaƟons 14
ArƟcle DuplicaƟve Costs
15
ArƟcle EducaƟon Amendments of 1972 (Equal Opportunity in EducaƟon Act) – Title IX 16
ArƟcle Energy Policy and ConservaƟon Act 17
ArƟcle Equal Treatment of Faith-Based OrganizaƟons 18
ArƟcle AnƟ-DiscriminaƟon
19
ArƟcle False Claims Act and Program Fraud Civil Remedies 20
ArƟcle Federal Debt Status
21
ArƟcle Federal Leadership on Reducing Text Messaging while Driving 22
ArƟcle Fly America Act of 1974
23
ArƟcle Hotel and Motel Fire Safety Act of 1990 24
ArƟcle John S. McCain NaƟonal Defense AuthorizaƟon Act of Fiscal Year 2019 25
ArƟcle Limited English Proficiency (Civil Rights Act of 1964, Title VI) 26
ArƟcle Lobbying ProhibiƟons 27
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ArƟcle NaƟonal Environmental Policy Act
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28
ArƟcle NaƟonal Security PresidenƟal Memorandum-33 (NSPM-33) and provisions of the
29 CHIPS and Science Act of 2022, Pub. L. 117-167, SecƟon 10254
ArƟcle Non-SupplanƟng Requirement
30
ArƟcle NoƟce of Funding Opportunity Requirements
31
ArƟcle Patents and Intellectual Property Rights
32
ArƟcle PresidenƟal ExecuƟve Orders
33
ArƟcle Procurement of Recovered Materials
34
ArƟcle RehabilitaƟon Act of 1973
35
ArƟcle ReporƟng Recipient Integrity and Performance MaƩers
36
ArƟcle ReporƟng Subawards and ExecuƟve CompensaƟon 37
ArƟcle Required Use of American Iron, Steel, Manufactured Products, and ConstrucƟon
38 Materials
ArƟcle SAFECOM
39
ArƟcle Subrecipient Monitoring and Management
40
ArƟcle System for Award Management and Unique EnƟty IdenƟfier Requirements 41
ArƟcle TerminaƟon of a Federal Award
42
ArƟcle Terrorist Financing
43
ArƟcle Trafficking VicƟms ProtecƟon Act of 2000(TVPA)
44
ArƟcle UniƟng and Strengthening America by Providing Appropriate Tools Required to
45 Intercept and Obstruct Terrorism (USA PATRIOT) Act of 2001, Pub. L. 107-56
ArƟcle Use of DHS Seal, Logo and Flags
46
ArƟcle Whistleblower ProtecƟon Act
47
ArƟcle Environmental Planning and Historic PreservaƟon (EHP) Review 48
ArƟcle Applicability of DHS Standard Terms and CondiƟons to Tribal NaƟons 49
ArƟcle Acceptance of Post Award Changes
50
ArƟcle DisposiƟon of Equipment Acquired Under the Federal Award 51
ArƟcle Prior Approval for ModificaƟon of Approved Budget 52
ArƟcle Indirect Cost Rate
53
ArƟcle Build America, Buy America Act (BABAA) Required Contract Provision & Self54 CerƟficaƟon
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ArƟcle Summary DescripƟon of Award 55
ArƟcle Non-Applicability of Specific Agreement ArƟcles 56
ArƟcle Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to County of 57 Santa Clara, et al.
v. Noem, et al.
ArƟcle Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of 58 Chicago et al.
v. Noem, et al.
ArƟcle Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of SeaƩle 59 v. Trump,
et al.
ArƟcle Expedited Review of Amendments 60
ArƟcle Reducing Pass-Through Time
61
ArƟcle ProhibiƟon on Covered Foreign Unmanned AircraŌ Systems (UAS) 62
ArƟcle Award Compliance Hold 63
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ArƟcle 1
Assurance, AdministraƟve Requirements, Cost Principles, RepresentaƟons, and CerƟficaƟons
I. Recipients must complete either the Office of Management and Budget (OMB)
Standard Form 424B Assurances – Non- ConstrucƟon Programs, or OMB Standard Form 424D
Assurances – ConstrucƟon Programs, as applicable. Certain assurances in these documents
may not be applicable to your program and the DHS financial assistance office (DHS FAO) may
require applicants to cerƟfy addiƟonal assurances.
Applicants are required to fill out the assurances, as instructed.
ArƟcle 2 General Acknowledgements and Assurances
Recipients are required to follow the applicable provisions of the Uniform
AdministraƟve Requirements, Cost Principles, and Audit Requirements for Federal
Awards in effect as of the federal award date and located in Title 2, Code of Federal
RegulaƟons, Part 200 and adopted by DHS at 2 C.F.R. § 3002.10. All recipients and
subrecipients must acknowledge and agree to provide DHS access to records, accounts,
documents, informaƟon, faciliƟes, and staff pursuant to 2 C.F.R. § 200.337. I. Recipients must
cooperate with any DHS compliance reviews or compliance invesƟgaƟons. II. Recipients must
give DHS access to examine and copy records, accounts, and other documents and sources of
informaƟon related to the federal award and permit access to faciliƟes and personnel. III.
Recipients must submit Ɵmely, complete, and accurate reports to the appropriate DHS
officials and maintain appropriate backup documentaƟon to support the reports. IV.
Recipients must comply with all other special reporƟng, data collecƟon, and evaluaƟon
requirements required by law, federal regulaƟon, NoƟce of Funding Opportunity, federal
award specific terms and condiƟons, and/or DHS Component program guidance.
OrganizaƟon costs related to data and evaluaƟon are allowable. The definiƟon of data and
evaluaƟon costs is in 2 C.F.R. § 200.455(c), the full text of which is incorporated by reference.
V. Recipients must complete DHS Form 3095 within 60 days of receipt of the NoƟce of Award
for the first award under which this term applies. For further instrucƟons and to access the
form, please visit: hƩps://www.dhs.gov/civil-rightsresources-recipientsdhs-financial-
assistance.
ArƟcle 3
Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal award funding when issuing statements,
press releases, requests for proposal, bid invitaƟons, and other documents describing
projects or programs funded in whole or in part with federal award funds.
ArƟcle 4
AcƟviƟes Conducted Abroad
Recipients must coordinate with appropriate government authoriƟes when performing project
acƟviƟes outside the United States obtain all appropriate licenses, permits, or approvals.
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ArƟcle 5 Age DiscriminaƟon Act of 1975
Recipients must comply with the requirements of the Age DiscriminaƟon Act of 1975, Pub. L.
No. 94-135 (codified as amended at Title 42, U.S. Code § 6101 et seq.), which prohibits
discriminaƟon on the basis of age in any program or acƟvity receiving federal financial
assistance.
ArƟcle 6 Americans with DisabiliƟes Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the Americans with
DisabiliƟes Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C. §§ 12101–
12213), which prohibits recipients from discriminaƟng on the basis of disability in the
operaƟon of public enƟƟes, public and private transportaƟon systems, places of public
accommodaƟon, and certain tesƟng enƟƟes.
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ArƟcle 7 Best PracƟces for CollecƟon and Use of Personally IdenƟfiable InformaƟon (1) Recipients
who collect personally idenƟfiable informaƟon (PII) as part of carrying out the scope of work
under a federal award are required to have a publicly available privacy policy that describes
standards on the usage and maintenance of the PII they collect. (2) DefiniƟon. DHS defines
“PII” as any informaƟon that permits the idenƟty of an individual to be directly or indirectly
inferred, including any informaƟon that is linked
or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments:
Privacy Guidance and Privacy Template as useful resources respecƟvely.
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ArƟcle 8
CHIPS and Science Act of 2022, Public Law 117-167 CHIPS
(1) Recipients of DHS research and development (R&D) awards must report to the DHS
Component research program office any finding or determinaƟon of sex based and sexual
harassment and/or an administraƟve or disciplinary acƟon taken against principal
invesƟgators or co-invesƟgators to be completed by an authorized organizaƟonal
representaƟve (AOR) at the recipient insƟtuƟon. (2) NoƟficaƟon. An AOR must disclose the
following informaƟon to agencies within 10 days of the date/the finding is made, or 10 days
from when a recipient imposes an administraƟve acƟon on the reported individual,
whichever is sooner. Reports should include: (a)
Award number, (b) Name of PI or Co-PI being reported, (c) Awardee name, (d) Awardee
address, (e) AOR name, Ɵtle, phone, and email address, (f) IndicaƟon of the report type: (i)
Finding or determinaƟon has been made that the reported individual violated awardee
policies or codes of conduct, statutes, or regulaƟons related to sexual harassment, sexual
assault, or other forms of harassment, including the date that the finding was made. (ii)
ImposiƟon of an administraƟve or disciplinary acƟon by the recipient on the reporƟng
individual related to a finding/determinaƟon or an invesƟgaƟon of an alleged violaƟon of
recipient policy or codes of conduct, statutes, or regulaƟons, or other forms of harassment.
(iii) The date and nature of the
administraƟve/disciplinary acƟon, including a basic explanaƟon or descripƟon of the event,
which should not disclose personally idenƟfiable informaƟon regarding any complaints or
individuals involved. Any descripƟon provided must be consistent with the Family
EducaƟonal Rights in Privacy Act. (3) DefiniƟons. (a) An “authorized organizaƟonal
representaƟve (AOR)” is an administraƟve official who, on behalf of the proposing insƟtuƟon,
is empowered to make cerƟficaƟons and representaƟons and can commit the insƟtuƟon to
the conduct of a project that an agency is being asked to support as well as adhere to various
agency policies and award requirements. (b) “Principal invesƟgators and co-principal
invesƟgators” are award personnel supported by a grant, cooperaƟve agreement, or contract
under Federal law. (c) A “reported individual” refers to recipient personnel who have been
reported to a federal agency for potenƟal sexual harassment violaƟons. (d) “Sex based
harassment” means a form of sex discriminaƟon and includes harassment based on sex, sex
stereotypes, sex characterisƟcs, pregnancy or related condiƟons, sexual orientaƟon, and
gender idenƟty. (e) “Sexual harassment” means unwelcome sexual advances, requests for
sexual favors, and other verbal or physical conduct of a sexual nature when this conduct
explicitly or implicitly affects an individual’s employment, unreasonably interferes with an
individual’s work performance, or creates an inƟmidaƟng, hosƟle, or offensive work
environment, whether such acƟvity is carried out by a supervisor or by a co-worker,
volunteer, or contractor.
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ArƟcle 9 Civil Rights Act of 1964 – Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964, Pub.
L. No. 88-352 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no
person in the United States will, on the grounds of race, color, or naƟonal origin, be excluded
from parƟcipaƟon in, be denied the benefits of, or be subjected to discriminaƟon under any
program or acƟvity receiving federal financial assistance. DHS implemenƟng regulaƟons for
the Act are found at 6 C.F.R. Part 21. Recipients of a federal award from the Federal
Emergency Management Agency
(FEMA) must also comply with FEMA’s implemenƟng regulaƟons at 44 C.F.R. Part 7.
ArƟcle 10
Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No. 90284
(codified as amended at 42 U.S.C. § 3601 et seq.) which prohibits recipients from
discriminaƟng in the sale, rental, financing, and adverƟsing of dwellings, or in the provision
of services in connecƟon. therewith, on the basis of race, color, naƟonal origin, religion,
disability, familial status, and sex, as implemented by the U.S. Department of Housing and
Urban Development at 24 C.F.R. Part 100. The prohibiƟon on disability discriminaƟon
includes the requirement that new mulƟfamily housing with four or more dwelling units—
i.e., the public and common use areas and individual apartment units (all units in buildings
with elevators and ground-floor units in buildings without elevators)—be designed and
constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.)
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ArƟcle 11 CommunicaƟon and CooperaƟon with the Department of Homeland Security and
ImmigraƟon Officials
(1) All recipients and other recipients of funds under this award must agree that they will
comply with the following requirements related to coordinaƟon and cooperaƟon with the
Department of Homeland Security and immigraƟon officials: (a) They must comply with the
requirements of 8 U.S.C. §§ 1373 and 1644. These statutes prohibit restricƟons on
informaƟon sharing by state and local government enƟƟes with DHS regarding the ciƟzenship
or immigraƟon status, lawful or unlawful, of any individual. AddiƟonally, 8 U.S.C. § 1373
prohibits any person or agency from prohibiƟng, or in any way restricƟng, a Federal, State, or
local government enƟty from doing any of the following with respect to informaƟon
regarding the immigraƟon status of any individual: 1) sending such informaƟon to, or
requesƟng or receiving such informaƟon from, Federal immigraƟon officials; 2) maintaining
such informaƟon; or 3) exchanging such informaƟon with any other Federal, State, or local
government enƟty; (b) They must comply with other relevant laws related to immigraƟon,
including prohibiƟons on encouraging or inducing an alien to come to, enter, or reside in the
United States in violaƟon of law, 8 U.S.C. § 1324(a)(1)(A)(iv), prohibiƟons on transporƟng or
moving illegal aliens, 8 U.S.C. § 1324(a)(1)(A)(ii), prohibiƟons on harboring, concealing, or
shielding from detecƟon illegal aliens, 8 U.S.C. § 1324(a)(1)(A)(iii), and any applicable
conspiracy, aiding or abeƫng, or aƩempt liability regarding these statutes; (c) That they will
honor requests for cooperaƟon, such as parƟcipaƟon in joint operaƟons, sharing of
informaƟon, or requests for short term detenƟon of an alien pursuant to a valid detainer. A
jurisdicƟon does not fail to comply with this requirement merely because it lacks the
necessary resources to assist in a parƟcular instance; (d) That they will provide access to
detainees, such as when an immigraƟon officer seeks to interview a person who might be a
removable alien; and (e) That they will not leak or otherwise publicize the existence of an
immigraƟon enforcement operaƟon. (2) The recipient must cerƟfy under penalty of perjury
pursuant to 28 U.S.C. § 1746 and using a form that is acceptable to DHS, that it will comply
with the requirements of this term. AddiƟonally, the recipient agrees that it will require any
subrecipients or contractors to cerƟfy in the same manner that they will comply with this
term prior to providing them with any funding under this award. (3) The recipient agrees that
compliance with this term is material to the Government’s decision to make or conƟnue with
this award and that the Department of homeland Security may terminate this grant, or take
any other allowable enforcement acƟon, if the recipient fails to comply with this term.
ArƟcle 12
Copyright
Recipients must affix the applicable copyright noƟces of 17 U.S.C. §§ 401 or 402 to any work
first produced under federal awards and also include an acknowledgement that the work was
produced under a federal award (including the federal award number and federal awarding
agency). As detailed in 2 C.F.R. § 200.315, a federal awarding agency reserves a royalty-free,
nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for
federal purposes and to authorize others to do so.
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ArƟcle 13 Debarment and Suspension
Recipients must comply with the non-procurement debarment and suspension regulaƟons
implemenƟng ExecuƟve Orders 12549 and 12689 set forth at 2 C.F.R. Part 180 as
implemented by DHS at 2 C.F.R. Part 3000. These regulaƟons prohibit recipients from
entering into covered transacƟons (such as subawards and contracts) with certain parƟes
that are debarred, suspended, or otherwise excluded from or ineligible for parƟcipaƟon in
federal assistance programs or acƟviƟes.
ArƟcle 14 Drug-Free Workplace RegulaƟons
Recipients must comply with drug-free workplace requirements in Subpart B (or
Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the
Government- wide implementaƟon (2 C.F.R. Part 182) of the Drug-Free Workplace Act of
1988 (41 U.S.C. §§ 8101-8106).
ArƟcle 15
DuplicaƟve Costs
Recipients are prohibited from charging any cost to this federal award that will be included as
a cost or used to meet cost sharing requirements of any other federal award in either the
current or a prior budget period. See 2 C.F.R. § 200.403(f). However, recipients may shiŌ costs
that are allowable under two or more federal awards where otherwise permiƩed by federal
statutes, regulaƟons, or the federal award terms and condiƟons.
ArƟcle 16
EducaƟon Amendments of 1972 (Equal Opportunity in EducaƟon Act) – Title IX
Recipients must comply with the requirements of Title IX of the EducaƟon
Amendments of 1972, Pub. L. No. 92-318 (codified as amended at 20 U.S.C. § 1681 et seq.),
which provide that no person in the United States will, on the basis of sex, be excluded from
parƟcipaƟon in, be denied the benefits of, or be subjected to discriminaƟon under any
educaƟonal program or acƟvity receiving federal financial assistance. DHS implemenƟng
regulaƟons are codified at 6 C.F.R. Part 17. Recipients of a federal award from the Federal
Emergency Management Agency (FEMA) must also comply with FEMA’s implemenƟng
regulaƟons at 44 C.F.R. Part 19.
ArƟcle 17 Energy Policy and ConservaƟon Act
Recipients must comply with the requirements of the Energy Policy and ConservaƟon Act, Pub.
L. No. 94-163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies
relaƟng to energy efficiency that are defined in the state energy conservaƟon plan issued in
compliance with this Act.
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ArƟcle 18
Equal Treatment of Faith-Based OrganizaƟons
It is DHS policy to ensure the equal treatment of faith-based organizaƟons in social service
programs administered or supported by DHS or its component agencies, enabling those
organizaƟons to parƟcipate in providing important social services to beneficiaries. Recipients
must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19
and other applicable statutes, regulaƟons, and guidance governing the parƟcipaƟons of faith-
based organizaƟons in individual DHS programs.
ArƟcle 19
AnƟ-DiscriminaƟon
Recipients must comply with all applicable Federal anƟ-discriminaƟon laws material to the
government’s payment decisions for purposes of 31 U.S.C. § 372(b)(4). (1) DefiniƟons. As
used in this clause – (a) DEI means “diversity, equity, and inclusion.” (b) DEIA means
“diversity, equity, inclusion, and accessibility.” (c) Discriminatory equity ideology has the
meaning set forth in SecƟon 2(b) of ExecuƟve Order 14190 of January 29, 2025. (d) Federal
anƟ-discriminaƟon laws mean Federal civil rights law that protect individual Americans from
discriminaƟon on the basis of race, color, sex, religion, and naƟonal origin. (e) Illegal
immigrant means any alien, as defined in 8 U.S.C. § 1101(a)(3), who has no lawful
immigraƟon status in the United States.(2) Grant award cerƟficaƟon. (a) By accepƟng the
grant award, recipients are cerƟfying that: (i) They do not, and will not during the term of this
financial assistance award, operate any programs that advance or promote DEI, DEIA, or
discriminatory equity ideology in violaƟon of Federal anƟ-discriminaƟon laws; and (ii) They
do not engage in and will not during the term of this award engage in, a discriminatory
prohibited boycoƩ. (iii) They do not, and will not during the term of this award, operate any
program that benefits illegal immigrants or incenƟvizes illegal immigraƟon. (3) DHS reserves
the right to suspend payments in whole or in part and/or terminate financial assistance
awards if the Secretary of Homeland Security or her designee determines that the recipient
has violated any provision of subsecƟon (2). (4) Upon suspension or terminaƟon under
subsecƟon (3), all funds received by the recipient shall be deemed to be in excess of the
amount that the recipient is determined to be enƟtled to under the Federal award for
purposes of 2 C.F.R. § 200.346. As such, all amounts received will consƟtute a debt to the
Federal Government that may be pursued to the maximum extent permiƩed by law.
ArƟcle 20 False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§ 3729-
3733, which prohibit the submission of false or fraudulent claims for payment to the Federal
Government. (See 31 U.S.C. §§ 3801-3812, which details the administraƟve remedies for false
claims and statements made.)
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ArƟcle 21 Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and
benefit overpayments. See OMB Circular A-129.
ArƟcle 22 Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging while
driving recipient-owned, recipient-rented, or privately owned vehicles when on official
government business or when performing any work for or on behalf of the Federal
Government. Recipients are also encouraged to conduct the iniƟaƟves of the type described
in SecƟon 3(a) of ExecuƟve Order 13513.
ArƟcle 23 Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (a list of cerƟfied air carriers
can be found at: CerƟficated Air Carriers List | US Department of
TransportaƟon, hƩps://www.transportaƟon.gov/policy/aviaƟon-policy/cerƟficatedaircarriers-
list)for internaƟonal air transportaƟon of people and property to the extent that such service
is available, in accordance with the InternaƟonal Air TransportaƟon Fair CompeƟƟve PracƟces
Act of 1974, 49 U.S.C. § 40118, and the interpretaƟve guidelines issued by the Comptroller
General of the United States in the March 31, 1981, amendment to Comptroller General
Decision B-138942.
ArƟcle 24
Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference, meeƟng, convenƟon, or training space funded
enƟrely or in part by federal award funds complies with the fire prevenƟon and control
guidelines of SecƟon 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a.
ArƟcle 25
John S. McCain NaƟonal Defense AuthorizaƟon Act of Fiscal Year 2019
Recipients, subrecipients, and their contractors and subcontractors are subject to the
prohibiƟons described in secƟon 889 of the John S. McCain NaƟonal Defense AuthorizaƟon
Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471,
and Appendix II to 2 C.F.R. Part 200. The statute – as it applies to DHS recipients, subrecipients,
and their contractors and subcontractors – prohibits obligaƟng or expending federal award
funds on certain telecommunicaƟons and video surveillance products and contracƟng with
certain enƟƟes for naƟonal security reasons.
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ArƟcle 26 Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Recipients must comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.)
prohibiƟon against discriminaƟon on the basis of naƟonal origin, which requires that
recipients of federal financial assistance take reasonable steps to provide meaningful access
to persons with limited English proficiency (LEP) to their programs and services. For
addiƟonal assistance and informaƟon regarding language access obligaƟons, please refer to
the DHS Recipient Guidance:
hƩps://www.dhs.gov/guidance-published-help- department-supportedorganizaƟonsprovide-
meaningful-access-people-limited and addiƟonal resources on hƩp://www.lep.gov.
ArƟcle 27
Lobbying ProhibiƟons
Recipients must comply with 31 U.S.C. § 1352 and 6 C.F.R. Part 9, which provide that none of
the funds provided under a federal award may be expended by the recipient to pay any
person to influence, or aƩempt to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connecƟon with any federal acƟon related to a federal award or contract, including any
extension, conƟnuaƟon, renewal, amendment, or modificaƟon. Per 6 C.F.R. Part 9, recipients
must file a lobbying cerƟficaƟon form as described in Appendix A to 6 C.F.R. Part 9 or
available on Grants.gov as the Grants.gov Lobbying Form and file a lobbying disclosure form
as described in Appendix B to 6 C.F.R. Part 9 or available on Grants.gov as the Disclosure of
Lobbying AcƟviƟes (SF-LLL).
ArƟcle 28
NaƟonal Environmental Policy Act
Recipients must comply with the requirements of the NaƟonal Environmental Policy Act of
1969, Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq.) (NEPA) and
the Council on Environmental Quality (CEQ) RegulaƟons for ImplemenƟng the Procedural
Provisions of NEPA, which require recipients to use all pracƟcable means within their
authority, and consistent with other essenƟal consideraƟons of naƟonal policy, to create and
maintain condiƟons under which people and nature can exist in producƟve harmony and
fulfill the social, economic, and other needs of present and future generaƟons of Americans.
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ArƟcle 29
NaƟonal Security PresidenƟal Memorandum-33 (NSPM-33) and provisions of the CHIPS and
Science Act of 2022, Pub. L. 117-167, SecƟon 10254
(1) Recipient research insƟtuƟons (“covered insƟtuƟons”) must comply with the requirements
in NSPM-33 and provisions of Pub. L.117-167, SecƟon 10254 (codified at 42 U.S.C. § 18951)
cerƟfying that the insƟtuƟon has established and operates a research security program that
includes elements relaƟng to: (a) cybersecurity; (b) foreign travel security; (c) research security
training; and (d) export control training, as appropriate. (2) DefiniƟon. “Covered insƟtuƟons”
means recipient research insƟtuƟons receiving federal Research and Development (R&D)
science and engineering support
“in excess of $50 million per year.”
ArƟcle 30
Non-SupplanƟng Requirement
Recipients of federal awards under programs that prohibit supplanƟng by law must ensure
that federal funds supplement but do not supplant non-federal funds that, in the absence of
such federal funds, would otherwise have been made available for the same purpose.
ArƟcle 31 NoƟce of Funding Opportunity Requirements
All the instrucƟons, guidance, limitaƟons, scope of work, and other condiƟons set forth in
the NoƟce of Funding Opportunity (NOFO) for this federal award are incorporated by
reference. All recipients must comply with any such requirements set forth in the NOFO. If a
condiƟon of the NOFO is inconsistent with these terms and condiƟons and any such terms of
the federal award, the condiƟon in the NOFO shall be invalid to the extent of the
inconsistency. The remainder of that condiƟon and all other condiƟons set forth in the NOFO
shall remain in effect.
ArƟcle 32
Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable regulaƟons
governing invenƟons and patents, including the regulaƟons issued by the
Department of Commerce at 37 C.F.R. Part 401 (Rights to InvenƟons Made by
Nonprofit OrganizaƟons and Small Business Firms under Government Awards, Contracts, and
CooperaƟve Agreements) and the standard patent rights clause set forth at 37 C.F.R. § 401.14.
ArƟcle 33 PresidenƟal ExecuƟve Orders
Recipients must comply with the requirements of PresidenƟal ExecuƟve Orders related to
grants (also known as federal assistance and financial assistance), the full text of which are
incorporated by reference.
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ArƟcle 34 Procurement of Recovered Materials
States, poliƟcal subdivisions of states, and their contractors must comply with SecƟon
6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965) (codified as
amended by the Resource ConservaƟon and Recovery Act at 42 U.S.C. § 6962) and 2 C.F.R. §
200.323. The requirements of SecƟon 6002 include procuring only items designated in
guidelines of the Environmental ProtecƟon Agency (EPA) at 40 C.F.R. Part 247 that contain the
highest percentage of recovered materials pracƟcable, consistent with maintaining a
saƟsfactory level of compeƟƟon.
ArƟcle 35
RehabilitaƟon Act of 1973
Recipients must comply with the requirements of SecƟon 504 of the RehabilitaƟon Act of
1973, Pub. L. No. 93-112 (codified as amended at 29 U.S.C. § 794), which provides that no
otherwise qualified handicapped individuals in the United States will, solely by reason of the
handicap, be excluded from parƟcipaƟon in, be denied the benefits of, or be subjected to
discriminaƟon under any program or acƟvity receiving federal financial assistance.
ArƟcle 36 ReporƟng Recipient Integrity and Performance MaƩers
If the total value of any currently acƟve grants, cooperaƟve agreements, and procurement
contracts from all federal awarding agencies exceeds $10,000,000 for any period of Ɵme
during the period of performance of the federal award, then the recipient must comply with
the requirements set forth in the government-wide federal award term and condiƟon for
Recipient Integrity and Performance MaƩers is in 2 C.F.R. Part 200, Appendix XII, the full text
of which is incorporated by reference.
ArƟcle 37 ReporƟng Subawards and ExecuƟve CompensaƟon
For federal awards that total or exceed $30,000, recipients are required to comply with the
requirements set forth in the government-wide federal award term and condiƟon on
ReporƟng Subawards and ExecuƟve CompensaƟon set forth at 2 C.F.R. Part 170, Appendix A,
the full text of which is incorporated by reference.
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ArƟcle 38
Required Use of American Iron, Steel, Manufactured Products, and ConstrucƟon Materials
(1) Recipients of a federal award from a financial assistance program that provides funding
for infrastructure are hereby noƟfied that none of the funds provided under this federal
award may be used for a project for infrastructure unless: (a) all iron and steel used in the
project are produced in the United States—this means all manufacturing processes, from the
iniƟal melƟng stage through the applicaƟon of coaƟngs, occurred in the United States; (b) all
manufactured products used in the project are produced in the United States—this means
the manufactured product was manufactured in the United States; and the cost of the
components of the manufactured product that are mined, produced, or manufactured in the
United States is greater than 55 percent of the total cost of all components of the
manufactured product, unless another standard for determining the minimum amount of
domesƟc content of the manufactured product has been established under applicable law or
regulaƟon; and (c) all construcƟon materials are manufactured in the United States—this
means that all manufacturing processes for the construcƟon material occurred in the United
States. (2) The Buy America preference only applies to arƟcles, materials, and supplies that
are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does
not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the
construcƟon site and removed at or before the compleƟon of the infrastructure project. Nor
does a Buy America preference apply to equipment and furnishings, such as movable chairs,
desks, and portable computer equipment, that are used at or within the finished
infrastructure project but are not an integral part of the structure or permanently affixed to
the infrastructure project. (3) Waivers When necessary, recipients may apply for, and the
agency may grant, a waiver from these requirements. The agency should noƟfy the recipient
for informaƟon on the process for requesƟng a waiver from these requirements. (a) When
the Federal agency has determined that one of the following excepƟons applies, the federal
awarding official may waive the applicaƟon of the domesƟc content procurement preference
in any case in which the agency determines that: (i) applying the domesƟc content
procurement preference would be inconsistent with the public interest; (ii) the types of iron,
steel, manufactured products, or construcƟon materials are not produced in the United
States in sufficient and reasonably available quanƟƟes or of a saƟsfactory quality; or (iii) the
inclusion of iron, steel, manufactured products, or construcƟon materials produced in the
United States will increase the cost of the overall project by more than 25 percent. (b) A
request to waive the applicaƟon of the domesƟc content procurement preference must be in
wriƟng. The agency will provide instrucƟons on the format, contents, and supporƟng
materials required for any waiver request. Waiver requests are subject to public comment
periods of no less than 15 days and must be reviewed by the Made in America Office. (c)
There may be instances where a federal award qualifies, in whole or in part, for an exisƟng
waiver described at “Buy America” Preference in FEMA Financial Assistance Programs for
Infrastructure | FEMA.gov. (4) DefiniƟons. The definiƟons applicable to this term are set forth
at 2 C.F.R. § 184.3, the full text of which is incorporated by reference.
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ArƟcle 39 SAFECOM
Recipients receiving federal awards made under programs that provide emergency
communicaƟon equipment and its related acƟviƟes must comply with the SAFECOM Guidance
for Emergency CommunicaƟon Grants, including provisions on technical standards that ensure
and enhance interoperable communicaƟons. The SAFECOM
Guidance is updated annually and can be found at Funding and Sustainment | CISA.
ArƟcle 40 Subrecipient Monitoring and Management
Pass-through enƟƟes must comply with the requirements for subrecipient monitoring and
management as set forth in 2 C.F.R. §§ 200.331-333.
ArƟcle 41 System for Award Management and Unique EnƟty IdenƟfier Requirements Recipients are
required to comply with the requirements set forth in the
governmentwide federal award term and condiƟon regarding the System for Award
Management and Unique EnƟty IdenƟfier Requirements in 2 C.F.R. Part 25, Appendix A, the
full text of which is incorporated reference.
ArƟcle 42
TerminaƟon of a Federal Award
(1) By DHS. DHS may terminate a federal award, in whole or in part, for the following reasons:
(a) If the recipient fails to comply with the terms and condiƟons of the federal award; (b)
With the consent of the recipient, in which case the parƟes must agree upon the terminaƟon
condiƟons, including the effecƟve date, and in the case of parƟal terminaƟon, the porƟon to
be terminated; or (c) Pursuant to the terms and condiƟons of the federal award, including, to
the extent authorized by law, if the federal award no longer effectuates the program goals or
agency prioriƟes. (3) By the Recipient. The recipient may terminate the federal award, in
whole or in part, by sending wriƩen noƟficaƟon to DHS staƟng the reasons for such
terminaƟon, the effecƟve date, and in the case of parƟal terminaƟon, the porƟon to be
terminated. However, if DHS determines that the remaining porƟon of the federal award will
not accomplish the purposes for which the federal award was made, DHS may terminate the
federal award in its enƟrety. (4) NoƟce. Either party will provide wriƩen noƟce of intent to
terminate for any reason to the other party no less than 30 calendar days prior to the
effecƟve date of the terminaƟon. (5) Compliance with Closeout Requirements for Terminated
Awards. The recipient must conƟnue to comply with closeout requirements in 2 C.F.R. §§
200.344200.345 aŌer an award is terminated.
ArƟcle 43 Terrorist Financing
Recipients must comply with ExecuƟve Order 13224 and applicable statutory prohibiƟons on
transacƟons with, and the provisions of resources and support to, individuals and
organizaƟons associated with terrorism. Recipients are legally responsible for en suring
compliance with the ExecuƟve Order and laws.
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ArƟcle 44
Trafficking VicƟms ProtecƟon Act of 2000(TVPA)
Recipients must comply with the requirements of the government-wide federal award term
and condiƟon which implements Trafficking VicƟms ProtecƟon Act of 2000, Pub. L. No. 106-
386, § 106 (codified as amended at 22 U.S.C. § 7104). The federal award term a nd condiƟon
is in 2 C.F.R. § 175.105, the full text of which is incorporated by reference.
ArƟcle 45 UniƟng and Strengthening America by Providing Appropriate Tools Required to Intercept
and Obstruct Terrorism (USA PATRIOT) Act of 2001, Pub. L. 10756
Recipients must comply with the requirements of Pub. L. 107-56, SecƟon 817 of the USA
PATRIOT Act, which amends 18 U.S.C. §§ 175–175c.
ArƟcle 46 Use of DHS Seal, Logo and Flags
Recipients must obtain wriƩen permission from DHS prior to using the DHS seals, logos, crests,
or reproducƟons of flags, or likenesses of DHS agency officials. This includes use of DHS
component (e.g., FEMA, CISA, etc.) seals, logos, crests, or reproducƟons of flags, or likenesses
of component officials.
ArƟcle 47 Whistleblower ProtecƟon Act
Recipients must comply with the statutory requirements for whistleblower protecƟons in 10
U.S.C § 470141 U.S.C. § 4712.
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ArƟcle 48 Environmental Planning and Historic PreservaƟon (EHP) Review DHS/FEMA funded
acƟviƟes that could have an impact on the environment are subject to the FEMA EHP
review process. This review does not address all federal, state, and local requirements.
Acceptance of federal funding requires the recipient to comply with all federal, state, and
local laws. DHS/FEMA is required to consider the potenƟal impacts to natural and cultural
resources of all projects funded by DHS/FEMA grant funds, through its EHP review process,
as mandated by: the
NaƟonal Environmental Policy Act; Endangered Species Act; NaƟonal Historic
PreservaƟon Act of 1966, as amended; Clean Water Act; Clean Air Act; NaƟonal Flood
Insurance Program regulaƟons; and any other applicable laws, regulaƟons and execuƟve
orders. General guidance for FEMA’s EHP process is available on the DHS/FEMA Website.
Specific applicant guidance on how to submit informaƟon for EHP review depends on the
individual grant program. Applicants should contact their grant Program Officer to be put
into contact with EHP staff responsible for assisƟng their specific grant program. The FEMA
EHP review process must be completed before funds are released to carry out the proposed
project, otherwise, DHS/FEMA may not be able to fund the project due to noncompliance
with EHP laws, execuƟve orders, regulaƟons, and policies. DHS/FEMA may also need to
perform a project closeout review to ensure the applicant complied with all required EHP
condiƟons idenƟfied in the iniƟal review. If ground disturbing acƟviƟes occur during
construcƟon, the applicant will monitor the ground disturbance, and if any potenƟal
archaeological resources are discovered, the applicant will immediately cease work in that
area and noƟfy the pass-through enƟty, if applicable, and DHS/FEMA. EO 11988, Floodplain
Management, and EO 11990, ProtecƟon of Wetlands, require that all federal acƟons in or
affecƟng the floodplain or wetlands be reviewed for opportuniƟes to relocate, and be
evaluated for social, economic, historical, environmental, legal, and safety consideraƟons.
FEMA’s regulaƟons at 44 C.F.R. Part 9 implement the EOs and require an eight-step review
process if a proposed acƟon is in a floodplain or wetland or has the potenƟal to affect or be
affected by a floodplain or wetland. The regulaƟon also requires that the federal agency
provide public noƟce of the proposed acƟon at the earliest possible Ɵme to provide the
opportunity for public involvement in the decision-making process (44 C.F.R. § 9.8). Where
there is no opportunity to relocate the federal acƟon, FEMA is required to undertake a
detailed review to determine what measures can be taken to minimize future damages to
the floodplain or wetland.
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ArƟcle 49
Applicability of DHS Standard Terms and CondiƟons to Tribal NaƟons The DHS Standard
Terms and CondiƟons are a restatement of general requirements imposed upon recipients
and flow down to sub-recipients as a maƩer of law, regulaƟon, or execuƟve order. If the
requirement does not apply to Tribal NaƟons, or there is a federal law or regulaƟon
exempƟng its applicaƟon to Tribal NaƟons, then the acceptance by Tribal NaƟons, or
acquiescence to DHS Standard Terms and
CondiƟons does not change or alter its inapplicability to a Tribal NaƟon. The execuƟon of grant
documents is not intended to change, alter, amend, or impose addiƟonal liability or
responsibility upon the Tribal NaƟons where it does not already exist.
ArƟcle 50
Acceptance of Post Award Changes
In the event FEMA determines that an error in the award package has been made, or if an
administraƟve change must be made to the award package, recipients will be noƟfied of the
change in wriƟng. Once the noƟficaƟon has been made, any subsequent requests for funds
will indicate recipient acceptance of the changes to the award. Please email FEMA Grant
Management OperaƟons at: ASK-GMD@fema.dhs.gov for any quesƟons.
ArƟcle 51
DisposiƟon of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award is no longer needed for
the original project or program or for other acƟviƟes currently or previously supported by a
federal awarding agency, the non-state recipient or subrecipient (including subrecipients of a
State or Tribal NaƟon), must request instrucƟons from
FEMA to make proper disposiƟon of the equipment pursuant to 2 C.F.R. secƟon 200.313(e).
State recipients must follow the disposiƟon requirements in accordance with State laws and
procedures. 2 C.F.R. secƟon 200.313(b). Tribal NaƟons must follow the disposiƟon
requirements in accordance with Tribal laws and procedures noted in 2 C.F.R. secƟon
200.313(b); and if such laws and procedures do not exist, then Tribal NaƟons must follow the
disposiƟon instrucƟons in 2 C.F.R. secƟon 200.313(e).
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ArƟcle 52 Prior Approval for ModificaƟon of Approved Budget
Before making any change to the FEMA approved budget for this award, a wriƩen request
must be submiƩed and approved by FEMA as required by 2 C.F.R. secƟon 200.308. For
purposes of non-construcƟon projects, FEMA is uƟlizing its discreƟon to impose an addiƟonal
restricƟon under 2 C.F.R. secƟon 200.308(i) regarding the transfer of funds among direct cost
categories, programs, funcƟons, or acƟviƟes. For awards with an approved budget where the
federal share is greater than the simplified acquisiƟon threshold (currently $250,000) and
where the cumulaƟve amount of such transfers exceeds or is expected to exceed ten percent
(10%) of the total budget FEMA last approved, transferring funds among direct cost
categories, programs, funcƟons, or acƟviƟes is unallowable without prior wriƩen approval
from FEMA. For purposes of awards that support both construcƟon and non-construcƟon
work, 2 C.F.R. secƟon 200.308((f)(9) requires the recipient to obtain prior wriƩen approval
from FEMA before making any fund or budget transfers between the two types of work. Any
deviaƟons from a FEMA approved budget must be reported in the first Federal Financial
Report (SF-425) that is submiƩed following any budget deviaƟon, regardless of whether the
budget deviaƟon requires prior wriƩen approval.
ArƟcle 53
Indirect Cost Rate
2 C.F.R. secƟon 200.211(b)(16) requires the terms of the award to include the indirect cost rate
for the federal award. If applicable, the indirect cost rate for the award is stated in the budget
documents or other materials approved by FEMA and included in the award file.
ArƟcle 54
Build America, Buy America Act (BABAA) Required Contract Provision & SelfCerƟficaƟon
In addiƟon to the DHS Standard Terms & CondiƟons regarding Required Use of American Iron,
Steel, Manufactured Products, and ConstrucƟon Materials, recipients and subrecipients of
FEMA financial assistance for programs that are subject to BABAA must include a Buy America
preference contract provision as noted in 2
C.F.R. secƟon 184.4 and a self-cerƟficaƟon as required by the FEMA Buy America
Preference in FEMA Financial Assistance Programs for Infrastructure (FEMA Interim Policy
#207-22-0001). This requirement applies to all subawards, contracts, and purchase orders for
work performed, or products supplied under the FEMA award subject to BABAA.
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ArƟcle 55
Summary DescripƟon of Award
The purpose of the FY 2026 FWCGP is to enhance security and preparedness for the 2026 FIFA
World Cup events in the United States. This standalone grant program supports the safe
execuƟon of the largest sporƟng event in history, co-hosted with Canada and Mexico, which is
expected to aƩract over five million internaƟonal visitors and generate tens of billions of
dollars in economic acƟvity across 11 U.S. host ciƟes over 38 days. The program addresses
significant security challenges, with all 78 U.S.based matches designated as Special Event
Assessment RaƟng (SEAR) I and II events, building on historical federal support for major
events like the Olympics. This FWCGP award consists of funding in the amount of
$32,252,845.00. This grant program funds a range of acƟviƟes, including planning,
organizaƟon, equipment purchase, training, exercises, and management and administraƟon.
ArƟcle 56 Non-Applicability of Specific Agreement ArƟcles
Notwithstanding their inclusion in this award package, the following Agreement
ArƟcles do not apply to this grant award: 1. CommunicaƟon and CooperaƟon with the
Department of Homeland Security and ImmigraƟon Officials. 2. Paragraph (2)(a)(iii) of AnƟ-
DiscriminaƟon. 3. TerminaƟon of a Federal Award This provision is consistent with the terms
of the NoƟce of Funding Opportunity which state that Paragraphs C.IX (CommunicaƟon and
CooperaƟon with the Department of Homeland Security and ImmigraƟon Officials),
C.XVII(2)(a)(iii) (AnƟ-DiscriminaƟon Grant Award CerƟficaƟon regarding immigraƟon), and
C.XL (TerminaƟon of a Federal Award) of the FY 2025 DHS Standard Terms and CondiƟons do
not apply to this award.
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ArƟcle 57
Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to County of Santa
Clara, et al. v. Noem, et al.
Pursuant to the preliminary injuncƟon order issued on November 21, 2025, in County of
Santa Clara et al. v. Noem, et al., No. 25-cv-08330-WHO (N.D. Cal.), the following terms and
condiƟons do not apply to awards or subawards issued to any of the plainƟffs subject to the
preliminary injuncƟon order while the order remains in effect: (1) SecƟon C.XVII of the DHS
Standard Terms and CondiƟons Ɵtled "AnƟ-
DiscriminaƟon" and the Agreement ArƟcle Ɵtled “AnƟ-DiscriminaƟon” in this award package;
and (2) SecƟon C.XXXI of the DHS Standard Terms and CondiƟons Ɵtled
"PresidenƟal ExecuƟve Orders" and the Agreement ArƟcle Ɵtled “PresidenƟal ExecuƟve
Orders” in this award package. If the preliminary injuncƟon is stayed, vacated, or
exƟnguished, SecƟon C.XVII of the DHS Standard Terms and CondiƟons Ɵtled "AnƟ-
DiscriminaƟon", the “AnƟ-DiscriminaƟon” Agreement ArƟcle, SecƟon C.XXXI of the DHS
Standard Terms and CondiƟons Ɵtled "PresidenƟal ExecuƟve Orders," and the Agreement
ArƟcle Ɵtled “PresidenƟal ExecuƟve Orders” will immediately become effecƟve. As stated in
the Agreement ArƟcle Ɵtled “NonApplicability of Specific Agreement ArƟcles, Paragraph
2(a)(iii) of the “AnƟDiscriminaƟon” Agreement ArƟcle and Paragraph 2(a)(iii) of SecƟon C.XVII
of the DHS Standard Terms and CondiƟons will not apply even if the preliminary injuncƟon is
stayed, vacated, or exƟnguished.
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ArƟcle 58 Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of Chicago et al.
v. Noem, et al.
Pursuant to the preliminary injuncƟon order issued on November 21, 2025, in City of Chicago
et al. v. Noem, et al., No. 25-CV-12765 (N.D. Ill.), the following terms and condiƟons do not
apply to awards or subawards issued to any of the plainƟffs subject to the preliminary
injuncƟon order while the order remains in effect: (1) SecƟon C.XVII of the DHS Standard
Terms and CondiƟons Ɵtled "AnƟ-DiscriminaƟon" and the Agreement ArƟcle Ɵtled “AnƟ-
DiscriminaƟon” in this award package; and (2) SecƟon
C.XXXI of the DHS Standard Terms and CondiƟons Ɵtled "PresidenƟal ExecuƟve Orders" and
the Agreement ArƟcle Ɵtled “PresidenƟal ExecuƟve Orders” in this award package. If the
preliminary injuncƟon is stayed, vacated, or exƟnguished, SecƟon C.XVII of the DHS Standard
Terms and CondiƟons Ɵtled "AnƟ-DiscriminaƟon", the “AnƟ-DiscriminaƟon” Agreement
ArƟcle, SecƟon C.XXXI of the DHS Standard Terms and CondiƟons Ɵtled "PresidenƟal ExecuƟve
Orders," and the Agreement ArƟcle Ɵtled “PresidenƟal ExecuƟve Orders” will immediately
become effecƟve. As stated in the
Agreement ArƟcle Ɵtled “Non-Applicability of Specific Agreement ArƟcles, Paragraph
2(a)(iii) of the “AnƟ-DiscriminaƟon” Agreement ArƟcle and Paragraph 2(a)(iii) of SecƟon C.XVII
of the DHS Standard Terms and CondiƟons will not apply even if the preliminary injuncƟon is
stayed, vacated, or exƟnguished.
ArƟcle 59 Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of SeaƩle v.
Trump, et al.
Pursuant to the preliminary injuncƟon order issued on October 31, 2025, in City of SeaƩle v.
Trump, et al., No. 2:25-cv-01435-BJR (W.D. Wa.), the following terms and condiƟons do not
apply to awards or subawards issued to any of the plainƟffs subject to the preliminary
injuncƟon order while the order remains in effect: SecƟon C.XVII of the DHS Standard Terms
and CondiƟons Ɵtled "AnƟ-DiscriminaƟon" and the
Agreement ArƟcle Ɵtled “AnƟ-DiscriminaƟon” in this award package. If the preliminary
injuncƟon is stayed, vacated, or exƟnguished, SecƟon C.XVII of the DHS Standard Terms and
CondiƟons Ɵtled "AnƟ-DiscriminaƟon" and the “AnƟ-DiscriminaƟon”
Agreement ArƟcle will immediately become effecƟve. As stated in the Agreement ArƟcle
Ɵtled “Non-Applicability of Specific Agreement ArƟcles, Paragraph 2(a)(iii) of the “AnƟ-
DiscriminaƟon” Agreement ArƟcle and Paragraph 2(a)(iii) of SecƟon C.XVII of the DHS
Standard Terms and CondiƟons will not apply even if the preliminary injuncƟon is stayed,
vacated, or exƟnguished.
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ArƟcle 60 Expedited Review of Amendments
For any amendment submiƩed by the Host City CommiƩee Task Force that requires prior
approval by the State government pass-through enƟty under 2 CFR part 200, the pass-through
enƟty must take acƟon on that request within 10 business days and report the request and
change to FEMA.
ArƟcle 61 Reducing Pass-Through Time
Notwithstanding the 45 day pass-through requirement in the NOFO, FEMA recognizes the
urgency in which the grant’s stakeholders require access to the funding to enhance the
security and preparedness for the 2026 World Cup events in the United States, the recipient
must pass-through 100% of funds to the Host
CommiƩee Task Force subrecipients within ten (10) business days aŌer receipt of the funds in
a manner that is otherwise consistent with the requirements described within the FWCGP
NOFO.
ArƟcle 62
ProhibiƟon on Covered Foreign Unmanned AircraŌ Systems (UAS)
As a condiƟon of this award, recipients, subrecipients, and their contractors or subcontractors
must comply with SecƟon 1825 of the American Security Drone Act of 2023, as enacted in the
NaƟonal Defense AuthorizaƟon Act for Fiscal Year 2024 (Pub.
L. No. 118-31 §§ 1821-33, 41 U.S.C. 3901 note prec.). Federal funds may not be used to
procure, operate, or otherwise support any covered unmanned aircraŌ system (UAS) that is
manufactured or assembled by a covered foreign enƟty, or in connecƟon with the operaƟon
of such a system. For further guidance, refer to Public Law 118-31 and OMB Memorandum
M-26-02, Ensuring Government Use of Secure Un-manned AircraŌ Systems and SupporƟng
United States Producers. Failure to comply with these requirements may result in the
withholding of funds, suspension, or terminaƟon of the award.
ArƟcle 63 Award Compliance Hold
Please note that FEMA may reinstate budget or program funding holds if submi Ʃed
documentaƟon is incomplete or inconsistent with program requirements. All costs charged to
the federal award remain subject to FEMA review and must comply with the terms and
condiƟons of the award. If issues arise, we will noƟfy you promptly and work with you to
resolve them.
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ATTACHMENT D
WORK PLAN
FY 2026 FIFA World Cup Grant Program
The purpose of this attachment is to identify the activities planned by the Subrecipient under this Grant
Agreement.
The Subrecipient's approved Work Plan is incorporated herein by reference and attached to this Agreement.
Activities must align with the requirements of the NOFO, the Manual, and the approved application for
funding.
PROJECT DESCRIPTION
PURPOSE and NEED: Explain the overall goal of the project and the specific public safety and security need it addresses. Why is the project
needed?
Project Description – Purpose and Need
The City of Renton’s FIFA World Cup 2026 Public Safety Project is designed to enhance public safety, protect critical infrastructure, and
strengthen emergency preparedness for high-profile international events within the city and surrounding jurisdictions. The overall goal of the
project is to ensure a safe, secure, and coordinated environment for participants, spectators, and staff at two designated venues (team hotel,
practice facility), and transportation corridors during World Cup activities.
This project addresses critical public safety and security needs identified through operational assessments, interagency planning, and planning
with the Seattle FIFA security team. Key challenges include limited staffing capacity to sustain high-visibility operations across multiple venues,
complex communication and coordination requirements across multiple agencies, predictable vulnerabilities during team transportation, and
emerging aerial threats from unmanned aircraft systems (UAS). Without dedicated resources, advanced operational planning, and interagency
coordination, these gaps could increase the risk of incidents and reduce response effectiveness during mass gatherings and high-profile events.
The project is needed to provide dedicated staffing, operational oversight, and advanced capabilities while enhancing interagency
communication, planning, and situational awareness. By addressing these needs proactively, the City of Renton will reduce risk, improve
response times/coverage, strengthen coordination among law enforcement, fire, and emergency management, while ensuring a safe and flexible
operational environment for FIFA World Cup 2026 events.
PLANNED WORK: Describe the activities, services, and/or equipment purchases included.
Planned Work
The project will fund staffing, operational support, planning, and management, and training to enhance public safety for FIFA World Cup 2026
events. Activities include: deployment of dedicated personnel for external security, crowd management, access control, traffic management;
team bus escort operations and training; and coordination with police and emergency management for unified command and situational
awareness during World Cup operations.
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OUTCOME
Outcome – Enhancing Response to FIFA World Cup 2026 Threats
The City of Renton’s project strengthens its ability to prevent, prepare for, and respond to potential threats during FIFA World Cup 2026 events
through expanded staffing, operational coverage, and enhanced capabilities by training personnel for vehicle escorts. By addressing gaps in
staffing, communication, pre-planning, and coordination identified through operational assessments and the City of Renton’s October 2025 full-
scale World Cup Exercise, the project ensures a proactive, unified, and effective public safety response.
Expected Outcomes and Operational Enhancements:
•Rapid, Unified Response:
oDedicated staffing for external security, crowd control, access control, traffic management, and team escorts
oImproved coordinaƟon among police, fire, and Emergency Management to reduce response Ɵmes and streamline incident management
•Expanded Coverage:
oConƟnuous operaƟonal oversight at two venues, team hotels, pracƟce faciliƟes, and key transportaƟon routes
oComprehensive monitoring for crowd management, general security, and safe transport of team
•Enhanced OperaƟonal CapabiliƟes:
oUAS detecƟon and aerial overwatch for emerging aerial threats
oStructured pre-planning and lessons learned from prior exercises to reduce reacƟonary response and increase situaƟonal awareness
•Improved CommunicaƟon and CoordinaƟon:
oReal-Ɵme informaƟon sharing and command-and-control across all parƟcipaƟng agencies
oStrengthened operaƟonal protocols (coordinaƟon, communicaƟons, situaƟonal assessment)
oOperaƟons: RPD command staff member and emergency management liaison staff member dedicated to World Cup operaƟons for planning
and management purposes through regional events
These enhancements directly align with FIFA World Cup 2026 Safety and Security Planning Lines of Effort, ensuring Renton meets standards for
Emergency Preparedness, Intelligence & Threat Analysis, Physical Security & Access Control, Crowd Management, Transport Security & Escorts,
and Crisis Management & Tactical Coordination. The project increases organizational readiness, mitigates risk, and ensures safe and secure
operations for participants, spectators, and the broader community.
Explain how the project will improve your organization's ability to respond to threats related to the FIFA World Cup 2026 games. Include
expected performance improvements, coverage expansion, and/or operational enhancements.
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ATTACHMENT E
TIMELINE
FY 2026 FIFA World Cup Grant Program
The purpose of this attachment is to identify applicable and agreed upon due dates for Grant Agreement
milestones to include deliverables that must be submitted to the Organization. Both the Organization and the
Subrecipient shall monitor adherence with the dates below.
The Subrecipient must request prior written approval from Organization Key Personnel to waive or extend
the due date in the above Timeline.
For waived or extended reimbursement due dates, all allowable costs should be submitted on the next
scheduled reimbursement submission due date contained in the above Timeline.
PROJECT SCHEDULE
MILESTONE START DATE END DATE
6/8/2026 7/8/2026
6/8/2026 7/8/2026
4/1/2026 6/2/2026
6/8/2026 7/8/2026
6/8/2026 7/8/2026
7/8/2026PROJECT COMPLETION (no later than 8/31/2026)
Planning and Management
Project / Grant Management
PROJECT START (no earlier than 7/4/2025)
Venue security (Hyatt Hotel and Longacres/Seattle Sounders FC practice facility
Transports - vehicle escorts, team movemement
Training - vehicle escort training
INSTRUCTIONS: Enter the major milestones for the project. Please include at least 2 milestones.
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ATTACHMENT F
BUDGET
FY 2026 FIFA World Cup Grant Program
The purpose of this attachment is to identify how the funding is budgeted for the identified activities in the
Work Plan. If funding is identified as not being required, contact the Organization Key Personnel as soon as
possible so funding can be reallocated.
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE M&A TOTAL
Salaries & Benefits 22,095$ 332,751$ 20,950$ 375,797$
Supplies -$
Travel/Per Diem -$
Contractor/Consultant -$
Other 2,616$ 2,616$
Equipment -$
SUBTOTAL 22,095$ 332,751$ -$ 20,950$ -$ 2,616$
Indirect
TOTAL 378,412$
AGREEMENT AMOUNT $378,412
PROJECT BUDGET
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ATTACHMENT G
BUILD AMERICA, BUY AMERICA ACT SELF-CERTIFICATION
The undersigned certifies, to the best of their knowledge and belief, that:
The Build America, Buy America Act (BABAA) requires that no federal financial assistance for "infrastructure"
projects is provided "unless all of the iron, steel, manufactured products, and construction materials used in
the project are produced in the United States." Section 70914 of Public Law No. 117-58, §§ 70901-52.
The undersigned certifies that for the _____________________ [Insert Project Name and Location] that the
iron, steel, manufactured products, and construction materials used in this contract are in full compliance
with the BABAA requirements including:
1. All iron and steel used in the project are produced in the United States. This means all
manufacturing processes, from the initial melting stage through the application of coatings, occurred
in the United States.
2. All manufactured products purchased with FEMA financial assistance must be produced in the
United States. For a manufactured product to be considered produced in the United States, the cost
of the components that are mined, produced, or manufactured in the United States is greater than
55% of the total cost of all components.
3. All construction materials are manufactured in the United States. This means that all
manufacturing processes for the construction material occurred in the United States.
"The [Contractor or Subcontractor], ________________________, certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the [Contractor or
Subcontractor] understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies
for False Claims and Statements, apply to this certification and disclosure, if any."
____________________________________________________________
Signature of [Contractor's or Subcontractor's] Authorized Official
____________________________________________________________
Name and Title of [Contractor's or Subcontractor's] Authorized Official
____________________________________________________________
Date
387 of 450
CITY OF RENTON, WASHINGTON
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL
AGREEMENT WITH THE CITY OF TUKWILA FOR THE PURPOSE OF
ASSISTING THE RENTON POLICE DEPARTMENT WITH SECURITY AND
POLICE SERVICES FOR THE 2026 FIFA WORLD CUP ENTITLED 2026 FIFA
WORLD CUP MUTUAL AID INTERLOCAL AGREEMENT.
WHEREAS, the City of Renton and the City of Tukwila are authorized, pursuant to
RCW Chapter 39.34, the Interlocal Cooperation Act, and the Washington Mutual Aid Peace
OƯicers Powers Act as codified in RCW Chapter 10.93; and
WHEREAS, the City of Renton and its neighboring jurisdictions look forward to
welcoming visitors for the 2026 FIFA World Cup to the Pacific Northwest in the coming
months; and
WHEREAS, the Renton Police Department (RPD) has requested additional law
enforcement resources from its partner law enforcement agencies to assist in providing a
suƯicient law enforcement presence in the City of Renton during the duration of the FIFA
World Cup to maintain public safety as it relates to the additional spectators and visitors
expected to visit the City of Renton;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON,
DO RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Mayor and City Clerk are hereby authorized to enter into an interlocal
agreement with the City of Tukwila for additional security and police services entitled 2026
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RESOLUTION NO. ________
2
FIFA World Cup Mutual Aid Interlocal Agreement, attached hereto as Exhibit “A” and
incorporated by this reference.
PASSED BY THE CITY COUNCIL this day of , 2026.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2026.
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
RES-PD:26RES023:05.21.2026
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EXHIBIT A
390 of 450
Page 1 of 7
2026 FIFA WORLD CUPTM
MUTUAL AID INTERLOCAL AGREEMENT
between
The City of RENTON
and
The City of TUKWILA
WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, authorizes
public agencies to contract with other public agencies to perform governmental
activities and deliver public services; and
WHEREAS, the City of Renton (RENTON) and the City of Tukwila (PARTICIPANT)
are Washington public agencies as defined in RCW 39.34.020 (hereafter collectively, the
“Parties”); and
WHEREAS, the authority of the cooperating agencies entering into this
Agreement is that authority provided to them by Washington law, including but not
limited to the Washington Interlocal Cooperation Act as codified in RCW Chapter 39.34,
and the Washington Mutual Aid Peace Officers Powers Act as codified in RCW Chapter
10.93; and
WHEREAS, RENTON hosts a practice facility for Major League Soccer (MLS) and
will host international soccer/futbol clubs during the FIFA World Cup TM in 2026 at such
facility; and
WHEREAS, these gatherings of spectators and visitors within the City of Renton
shall be identified as “Special Events” throughout this Agreement; and
WHEREAS, the Renton Police Department (RPD) has requested additional law
enforcement resources from PARTICIPANT to assist in providing a sufficient law
enforcement presence in the City of Renton during the duration of the Special Event to
maintain public safety as it relates to the additional spectators and visitors expected to
visit the City of Renton; and
WHEREAS, PARTICIPANT is qualified to provide and agrees to provide law
enforcement resources and additional law enforcement officer presence for the City of
Renton during the Special Events, the dates and times of which will be established in the
future;
NOW THEREFORE, it is agreed that the foregoing recitals are hereby ratified and
accepted as part of this AGREEMENT, and, in consideration of the mutual promises and
covenants herein contained, the Parties agree as follows:
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Page 2 of 7
I. RESPONSIBILITIES OF RENTON:
A. RENTON will be responsible for administering and overseeing this
Agreement in accordance with RCW 39.34.030, by designating an Incident
Commander for the Special Event, as described in additional detail in
Section III – Command Structure, below.
B. RENTON shall provide PARTICIPANT the specific dates, times, number of
hours, and the number of commissioned officers requested and/or needed
to provide mutual aid during the Special Events (cumulatively referred to as
“Event Opportunities”).
C. RENTON will report to PARTICIPANT any absence, or tardiness of a
committed PARTICIPANT officer who fails to report to the Event
Opportunities.
II. RESPONSIBILITIES OF PARTICIPANT:
A. PARTICIPANT will notify and/or advertise the mutual aid Event Opportunities
to all certified and commissioned police officers who are in good standing
and who are then eligible to perform all necessary duties of a law
enforcement officer with their employing agency.
B. If PARTICIPANT’S officers volunteer to fill the Event Opportunities,
PARTICIPANT’s project manager will e-mail the RENTON Special Event
Commander the availability to fill the requested mutual aid request in
accordance with Section X, below. RENTON will provide in the e-mail, the
Special Event dates/times and number of police officers that are available.
RENTON will respond to the e-mail to confirm the commitment of the
number of PARTICIPANT’S officers needed. Once confirmed, PARTICIPANT
commits to fulfilling the mutual aid request for the confirmed number of
officer(s).
C. Once committed for the specified date, PARTICIPANT will make all attempts
to provide the committed number of officers for that date. RENTON
understands that unusual law enforcement occurrences or demands could
arise which prevent PARTICIPANT from staffing as needed to fulfill the
request. In this circumstance, RENTON and PARTICIPANT will work together
as soon as practicable to find a mutually agreeable solution.
D. PARTICIPANT’S Officers assigned to support RENTON in this agreement shall
provide law enforcement services for specified Special Event. Such services
shall include but are not limited to addressing issues of public safety and
security. Officers are expected to serve as a visual deterrent, positively
engage with community, enforce necessary law violations, and report
unusual or suspicious activity occurring at Special Event. Officers
performing these services shall wear the fully marked duty uniform of
PARTICIPANT, in accordance with their department’s policy and RCW
10.116.050.
E. PARTICIPANT is responsible for time-keeping and tracking the hours worked
by its officers at the Special Event.
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Page 3 of 7
III. COMMAND STRUCTURE: All law enforcement personnel assigned to the Special
Event will be integrated into an overall Unified Command system commanded by
the Renton Police Department. RENTON shall take charge of the Special Event
operations utilizing the Incident Command System unless it specifically requests
that a different agency or unit fulfill this responsibility, or unless the scope of the
situation becomes multi-jurisdictional, in which case the provisions of the
Washington State Mutual Aid Powers Act (RCW 10.93) become operative. Taking
charge of an operation shall include directing the assignment of all personnel and
equipment. The assigning of duties to officers employed by PARTICIPANT shall be
made by the supervising officer of the RENTON Police Department unless that
responsibility is delegated to a different agency. PARTICIPANT’S officers assigned
to specific tasks and/or posts and will perform their work under the direction of a
RENTON Police supervisor. The RENTON incident commander is in charge and
responsible for overall coordination with PARTICIPANT’S supervisors and/or
officers in support of the Special Event.
IV. REPORTING
A. Reimbursement. PARTICIPANT must submit to RENTON a reimbursement
request for services performed no later than thirty (30) calendars days
following the month in which services were performed.
B. Reimbursement Submissions. Each reimbursement submission will
include the name, rank, overtime compensation rate, number of
reimbursable hours claimed, and the dates those hours were worked by
each officer. These numbers should be provided or supported by accounting
system reports in a format approved by RENTON. This submission must be
accompanied by a signed certification by an appropriate supervisor within
PARTICIPANT’S department verifying that the information in the request has
been personally reviewed, is accurate, and the personnel included in the
reimbursement were working overtime hours to carry out the performance of
this Agreement. All submissions for reimbursement must be sent to the
attention of the contact person listed in Section X – Notices, below.
C. Approved Expenditures. RENTON shall pay PARTICIPANT for work
performed in proportion to reimbursement submission requests as approved
by RENTON as specified in this Agreement. Reimbursable expenditures
pursuant to this agreement are restricted to:
1. The scheduled dates and number of hours authorized by RENTON in
advance; and
2. Satisfying the goal of providing adequate law enforcement presence
within the City of Renton during the duration of each assigned Special
Event.
D. Unpermitted Expenditures. RENTON reserves the right not to reimburse
PARTICIPANT for:
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Page 4 of 7
1. Any hours worked which exceed RENTON’S request for mutual aid in
accordance with the Event Opportunities without RENTON’S prior
approval; and
2. Any expenses incurred by PARTICIPANT other than officer overtime
pay will be the sole responsibility of PARTICIPANT.
E. Final Invoice. PARTICIPANT agrees to submit a final invoice to RENTON no
later than thirty (30) calendar days after the expiration of this AGREEMENT
and will label the reimbursement request as the “Final Bill”.
V. COMPENSATION: PARTICIPANT’S officers will be compensated at their hourly rate
for work of this type, as determined by PARTICIPANT’S agency and its policies. Such
payment schedule is attached hereto as Exhibit 1, which is incorporated by this
reference.
VI. LIABILITY, INDEMNIFICATION & HOLD HARMLESS
A. No Liability for Responding Agency. Except as expressly provided herein,
neither Party shall be liable for: (i) failure to comply with any provision of this
Agreement; or (ii) providing or refusing to provide aid under this Agreement.
B. Mutual Release(s). Except as specifically provided herein, each Party
hereby forever releases or discharges the other Party, its elected officials,
employees, officers, volunteers and/or agents from any claim related to this
Agreement or providing aid hereunder.
C. Liability to Other Parties. Except as expressly provided herein, the Parties
shall not be obligated to pay any of the other Parties to this Agreement for
any damage to or destruction of any apparatus or equipment used in the
performance of this Agreement. This provision shall not apply to the extent
this provision would void applicable casualty insurance available to provide
payment for the damage or loss of such apparatus or equipment. It is the
intent of the Parties that the risk of loss to apparatus or equipment will be
addressed by each Party through that Party’s casualty insurance as opposed
to seeking reimbursement from other Party.
D. Liability to Third Parties. The term "third party" means any person or entity
other than the Parties hereto. With regard to the aid provided hereunder,
each Party shall be responsible for all liability arising from or related to the
negligent acts or willful conduct of that Party, its elected officials,
employees, officers, volunteers and/or agents which causes damage to third
parties, to the extent and in proportion that such liability is caused by the
negligent acts or willful misconduct of that Party, its elected officials,
employees, officers, volunteers, and/or agents.
E. Cross Indemnification. To the extent permitted by law, each Party agrees to
indemnify, defend and hold harmless the other Party, and its officers,
officials, employees, volunteers and/or agents from any and all claims,
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demands, causes of action, lawsuits, costs, including attorneys' fees,
losses, judgments, awards or liabilities to any third party, arising out of the
negligent acts or willful conduct of the indemnifying Party, its officers,
officials, employees, volunteers and/or agents in connection with the
performance of this Agreement. This indemnity obligation shall not apply to
claims arising from the sole negligence or willful misconduct of the
indemnified Party. In the event of concurrent negligence of the Parties, each
Party shall be responsible only for the proportionate share of the claim that
results from its own negligence.
F. Survival. The provisions of this Section 6 shall survive the expiration or
termination of this Agreement, by any Party.
VII. INSURANCE
A. Liability and Casualty Insurance. For the duration of this Agreement, each
Party shall maintain its own public liability and property damage insurance
with amounts of coverage as solely determined by each respective Party
against claims for injuries to persons or damage to property, which may arise
from or in connection with the performance of this Agreement by its officers,
officials, employees or volunteers. This insurance requirement may be
satisfied by a policy or policies of insurance or a self-insurance retention
program adopted by a Party.
B. No Industrial Insurance Requirement. It is further specifically and
expressly understood that the indemnification provisions provided herein
constitutes each Party's waiver of immunity under industrial insurance, Title
51 RCW or Chapter 41.24 RCW, as the same now exists or may be hereafter
amended, solely to carry out the purposes of the indemnification provisions
herein. The parties further acknowledge that they have mutually negotiated
this waiver.
C. Waiver of Subrogation. To the extent permitted by the applicable insurance
policies, each Party hereby waives any right of subrogation against the other
Parties. In this regard each Party utilizing a self-insurance retention program
waives subrogation for any payment thereunder.
VIII. POLICE POWERS: In accordance with the authority under RCW 10.93.070(1),
the City hereby consents to the full exercise of peace powers, within the City of
RENTON, Washington, by any and all properly certified or exempted police
officers employed by PARTICIPANT in accordance with this Agreement.
IX. DURATION: This Agreement is effective upon signature by all parties and shall
extend through September 30, 2026, at which point it will automatically
terminate unless otherwise agreed to in writing.
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X. NOTICES: Any notice required under this Agreement must be in writing, and
delivered personally to the Agreement’s Project Manager using the contact
information which appears below (as modified in writing from time to time by
such party), by registered or certified mail, return receipt requested, or by
nationally recognized overnight courier service. Time period for notices shall be
deemed to have commenced upon the date of receipt. Email and telephone
may be used for purposes of administering the Agreement, but should not be
used to give any formal notice required by the Agreement.
PARTICIPANT
Commander Phil Glover
Tukwila Police Department
15005 Tukwila International Blvd
Tukwila, WA 98188
(206) 391-5534
p.glover@tukwilawa.gov
CITY OF RENTON
Commander Dan Figaro
Renton Police Department
1055 S Grady Way
Renton, WA 98057
(425) 430-7506
dfigaro@rentonwa.gov
XI. TERMINATION: Either Party may terminate this Agreement for any reason upon
sixty (60) days prior written notification to the other Party.
XII. DISPOSAL OF PROPERTY: No real or personal property will be acquired, held, or
used solely for the purpose of this Agreement. Each agency will be responsible
for acquiring, holding, using, and disposing of its own property upon the
expiration or termination of this Agreement.
XIII. ENTIRE AGREEMENT: The Parties agree that the Agreement is the complete
expression of the terms hereto and any oral representations or understanding not
incorporated herein are excluded.
XIV. MODIFICATIONS: This Agreement may only be modified, as needed, by written
amendment with the approval of all Parties. For purposes of this section, after
this Agreement is executed, the Parties’ governing bodies agree to delegate their
authority to modify this Agreement to the Police Chiefs of the participating
agencies.
XV. NO THIRD-PARTY BENEFICIARIES: There are no third-party beneficiaries to this
Agreement, and this Agreement shall not impart any rights enforceable by any
person or entity that is not a party hereto.
XVI. SEVERABILITY: If any part, paragraph, section, or provision of this agreement is
held to be invalid by any court of competent jurisdiction in the State of
Washington, such adjudication shall not affect the validity of any remaining
section, part, or provision of this agreement
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XVII. ACKNOWLEDGEMENT: The parties acknowledge that they have had an
opportunity to fully examine this Agreement and completely understand its
terms, and that they approve the same including all of the terms and conditions.
XVIII. SIGNATURE AUTHORITY: By signing below, the signers of this Agreement certify
that for each Party they have all proper authority necessary to bind the Party
hereto, pursuant to its Articles, Bylaws, statutory or other charter, ordinances,
laws, or any other rules governing such authority.
XIX. FEDERAL FUNDING COMPLIANCE
A. Grant Agreement. The Parties hereby acknowledge that the expenses
incurred as a result of the Special Events are subject to federal
reimbursement pursuant to Grant Agreement FWCGP-15 (hereafter, Grant
Agreement). Accordingly, the Parties hereby agree to abide by the terms
and conditions of the Grant Agreement, which is attached hereto as Exhibit
2, and incorporated by this reference. Exhibit 2 does not alter the
operational mutual-aid terms of this Agreement. If any term contained
within Exhibit 2 conflicts with this Agreement, Exhibit 2 controls for
purposes of federally funded reimbursements.
B. Federal Grant Requirements. The Parties agree to abide by the terms and
conditions imposed by the federal government on all recipients,
subrecipients, and contractors of federal grants, including, but not limited
to, 2 CFR Part 200, and its Appendix II (which can be accessed as follows:
https://www.ecfr.gov/current/title-2/part-200/appendix-Appendix II to Part
200), which is hereby adopted by this reference and incorporated into this
Agreement, as those requirements now exist or as they may be hereafter
amended, as applicable.
IN WITNESS WHEREOF, each of the Parties has executed this Agreement effective as
of the date and year first set forth above.
PARTICIPANT CITY OF RENTON
Thomas McLeod, Mayor
Armondo Pavone, Mayor
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ATTEST:
Andy Youn-Barnett, City Clerk
APPROVED AS TO FORM:
Kari Sand, City Attorney
ATTEST:
Jason Seth, City Clerk
APPROVED AS TO FORM:
Alex Tuttle, Senior Assistant City Attorney
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EXHIBIT 1
Compensation for Tukwila’s Participant Officers
The basis of Compensation under this Interlocal Agreement (ILA) are set forth below.
The City of Tukwila maintains and will provide to the City of Renton supporting
documentation for all hours worked by Tukwila Officers for the City of Renton related to
support for FIFA law enforcement activities. The City of Tukwila will remit bi-monthly (twice a
month – tied to Tukwila pay periods) invoices to the City of Renton for actual costs of all
hours worked by Tukwila staff for FIFA related activities on behalf of the City of Renton. The
City of Renton will pay the invoiced amount as compensation for services rendered.
City of Tukwila PD
2026 Pay Scale
PO 5 PO 4 PO 3 PO 2 PO 1
Officer Hourly
OT
$48.59
$72.89
$51.16
$76.74
$53.76
$80.64
$56.40
$84.60
$59.23
$88.85
Sergeant Hourly
OT
$81.09
$121.64
Commander Hourly $106.73
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EXHIBIT 2
Grant Agreement FWCGP-15
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AGREEMENT FACE SHEET
FY 2026 FIFA World Cup Grant Program (FY 2026 FWCGP)
1. Subrecipient Name and Address:
Renton Police Department
1055 S. Grady Way
Renton, WA 98057
2. Grant Agreement Amount:
378,412.00
3. Grant Agreement Number:
FWCGP-15
4. Subrecipient Contact,
phone/email:
Ryan Rutledge
425-430-7512
rrutledge@rentonwa.gov
5. Grant Agreement Start Date:
July 4, 2025
6. Grant Agreement End
Date:
August 31, 2026
7. Organization Contact,
phone/email:
Casey Broom, 360-202-3001,
caseyb@sea2026.org
8. Unique Entity Identifier (UEI) :
UG2PSBS6UJJ3
9. UBI (state revenue):
177-000-094
10. Funding Authority:
Washington Military Department (the Department) and the U.S. Department of Homeland
Security (DHS)
11. Federal Funding ID #:
EMW-2026-WC-05005
12. Federal Award Date:
03/18/2026
13. Assistance Listings &
Title:
97.160 - FY 2026 FWCGP
14. Total Federal Award Amount:
$32,252,845
15. Contract Type (check all that
apply):
☐ Contract ☒ Grant ☒
Agreement ☐
Intergovernmental (RCW 39.34)
☐ Interagency
16. Subrecipient Type (check
all that apply):
☐ Private
Organization/Individual ☐
For-Profit ☒ Public
Organization/Jurisdiction
☐ non-profit ☐
CONTRACTOR ☒
SUBRECIPIENT ☐
OTHER
17. PURPOSE & DESCRIPTION:
The objective of the Federal Fiscal Year (FFY) 2026 FIFA World Cup (FY 2026 FWCGP) grant
program is to provide targeted funding to enhance security and preparedness for the 2026 FIFA
World Cup events hosted in the United States. It will provide Federal resources to help Host Cities in
implementing the necessary security measures and strengthen capabilities required for this series of
high-risk events. FWC grant funds will enhance the ability of local law enforcement, emergency
responders, and public safety officials to prepare for, protect against, and respond to threats and
emergencies during the World Cup matches.
The Organization is a sub-recipient and Pass-through Entity of the FY 2026 FWCGPC Award Letter
for Grant No. EMW-2026-W-05005 ("the Grant"), which is incorporated in and attached hereto as
Attachment C, and has made a subaward of Federal award funds to the Subrecipient pursuant to
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this Agreement. The Subrecipient is accountable to the Organization for use of Federal award funds
provided under this Agreement.
IN WITNESS WHEREOF, the Organization and Subrecipient acknowledge and accept the terms of this
Agreement, including all referenced attachments which are hereby incorporated, and have executed this
Agreement as of the date below. This Agreement Face Sheet; Special Terms & Conditions (Attachment A);
General Terms and Conditions (Attachment B); DHS Award Letter EMW-026-W-05005 (Attachment C); Work
Plan, (Attachment D); Timeline (Attachment E); Budget (Attachment F); Build America, Buy America Act Self-
Certification (Attachment G), and all other documents and attachments expressly referenced and
incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights
and obligations of the parties to this Agreement. No other understandings, oral or otherwise, regarding the
subject matter of this Agreement shall be deemed to exist or to bind any of the parties.
In the event of an inconsistency among the provisions of the above-described Attachments, unless otherwise
provided herein, the inconsistency shall be resolved by giving precedence in the following order:
1. Applicable Federal and State Statutes and Regulations
2. DHS/FEMA Award and program documents
3. Work Plan, Timeline, and Budget
4. Special Terms and Conditions
5. General Terms and Conditions
6. Other provisions of the Agreement incorporated by reference
WHEREAS, the parties have executed this Agreement on the day, and year last specified below.
FOR THE ORGANIZATION: FOR THE SUBRECIPIENT:
____________________________________
Signature Date
Ann Kawasaki Romero
SeattleFWC26
BOILERPLATE APPROVED TO FORM:
5/08/2026
____________________________________
Signature Date
Ryan Rutledge, Deputy Chief of Police
Renton Police Department
APPROVED AS TO FORM (if applicable):
____________________________________
Signature Date
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ATTACHMENT A
SPECIAL TERMS AND CONDITIONS
FY 2026 FIFA World Cup Grant Program
ARTICLE I. KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any
substitution for key personnel by either party shall be made by written notification to the current key
personnel.
SUBRECIPIENT ORGANIZATION
Name Ryan Rutledge Name Casey Broom
Title Deputy Chief of Police Title VP, Security
Email RRutledge@rentonwa.gov Email Caseyb@sea2026.org
Phone 425-430-7512 Phone 360-202-3001
Name Name George Dugdale
Title Title SVP Business Operations
Email Email georged@sea2026.org
Phone Phone 206-390-2012
ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
program guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the FY 2026 FWCGP grant program, including, but not limited to, all criteria,
restrictions, and requirements of "The Department of Homeland Security (DHS) Notice of Funding
Opportunity (NOFO) Fiscal Year 2026 FIFA World Cup Grant Program" (hereafter "the NOFO"), the
Preparedness Grants Manual FM 207-23-0001 August 2025 (hereafter "the Manual"), the DHS Award Letter
for the Grant, and the federal regulations commonly applicable to DHS/FEMA grants, all of which are
incorporated herein by reference. The DHS Award Letter is incorporated in this Agreement as Attachment C.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of
performance may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it
will not hold the Organization, the state of Washington, or the United States liable for any damages, claim for
reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to
distribution of appropriated federal funds.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS
The following requirements apply to all DHS/FEMA Preparedness Grants.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENTS
a. The Subrecipient must make a case-by-case determination whether each agreement it makes for the
disbursement of FY 2026 FWCGP funds received under this Agreement casts the party receiving the funds
in the role of a subrecipient or contractor in accordance with 2 CFR 200.331.
b. If the Subrecipient becomes a pass-through entity by making a subaward to a subrecipient:
i. The Subrecipient must comply with all federal laws and regulations applicable to pass-through
entities of FY 2026 FWCGP funds, including, but not limited to, those contained in 2 CFR 200.
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ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable state and federal
laws, rules, regulations, requirements and program guidance identified or referenced in this
Agreement and the informational documents published by DHS/FEMA applicable to the FY 2026
FWCGP grant program, including, but not limited to, all criteria, restrictions, and requirements of the
NOFO, the Manual, the Grant, and the federal regulations commonly applicable to DHS/FEMA
grants.
iii. The Subrecipient shall be responsible to the Organization for ensuring that all FY 2026 FWCGP
federal award funds provided to its subrecipients are used in accordance with applicable federal and
state statutes and regulations, and the terms and conditions of the federal award set forth in this
Agreement.
iv. The Subrecipient must follow their own policies and procedures to eliminate or reduce the impact
of conflicts of interest when making subawards, adhering to any applicable federal or state statutes
or regulations. Any real or potential conflicts of interest must be reported to the Organization in
writing upon discovery.
2. BUDGET, REIMBURSEMENT, AND TIMELINE
a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing, equipment, and
other goods and services or other budget categories will be reimbursed on an actual cost basis upon
completion unless otherwise provided in this Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this Agreement,
including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement
Amount.
c. If the Subrecipient chooses to include indirect costs within the Budget (Attachment F), additional
documentation is required based on the applicable situation, as described in 2 CFR 200.414 and Appendix
VII to 2 CFR 200:
i. If the Subrecipient receives direct funding from any Federal agency(ies): (A) More than $35 million,
the approved indirect cost rate agreement negotiated with its federal cognizant agency; (B) Less
than $35 million, the indirect cost proposal developed in accordance with Appendix VII of 2 CFR 200
requirements.
ii. If the Subrecipient does not receive direct federal funds (i.e., only receives funds as a
subrecipient), the Subrecipient must either elect to charge a de minimis rate of fifteen percent (15%)
of modified total direct costs or choose to negotiate a higher rate with the Organization.
iii. Indirect costs must be expressly identified in the Budget using a single, consistent methodology and
shall not be adjusted or modified without prior written approval from the Organization.
d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult their internal
policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060, and federal maximum rates set
forth at https://www.gsa.gov, and follow the most restrictive. All international travel requires prior FEMA
approval.
e. Reimbursement requests will include a properly completed Reimbursement Spreadsheet detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be submitted to
FWCGP@sea2026.org no later than the due dates listed within the Timeline (Attachment E).
f. Receipts and/or backup documentation for any approved items must be maintained by the Subrecipient
consistent with record retention requirements and be made available upon request.
g. The Subrecipient must request prior written approval from Organization Key Personnel to waive or extend
a due date in the Timeline (Attachment E).
h. All work under this Agreement must end on or before the Grant Agreement End Date, and the final
reimbursement request must be submitted before the date notated in the Timeline (Attachment E).
i. All costs for equipment and supplies must be incurred, and items received before the Grant Agreement
End Date.
j. Failure to submit timely, accurate, and complete reports and reimbursement requests will prohibit the
Subrecipient from being reimbursed until such reports are submitted and reviewed.
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k. Final reimbursement requests will not be approved for payment until the Subrecipient is current with all
reporting requirements.
l. A written amendment will be required if the Subrecipient expects cumulative transfers among solution area
totals to exceed ten percent (10%) of the Grant Agreement Amount.
m. Subrecipients shall only use federal award funds under this Agreement to supplement existing funds and
will not use them to replace (supplant) non-federal funds.
3. REPORTING REQUIREMENTS
a. With each reimbursement request, the Subrecipient shall report how the expenditures relate to the Work
Plan (Attachment D) activities in the format provided by the Organization.
b. With the final reimbursement request, the Subrecipient shall submit a final report to
FWCGP@sea2026.org describing all completed activities under this Agreement.
c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act (FFATA)
and related OMB Guidance consistent with Public Law 109-282 as amended and complete and return to the
Organization an Audit Certification/FFATA Form.
4. EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any subrecipient to which the Subrecipient makes a subaward shall comply with 2
CFR 200.317 through 200.327, and all Washington State procurement statutes, when procuring any
equipment or supplies under this Agreement.
b. All equipment and supplies purchased through this Agreement will be recorded and maintained in the
Subrecipient's inventory system. Inventory records shall include: description, serial/model number, Federal
Award Identification Number (FAIN), Assistance Listings Number, title holder, acquisition date, cost and
federal participation percentage, location/use/condition, and disposition data.
c. The Subrecipient shall take a physical inventory of equipment and reconcile with property records at least
once every two years.
d. Records for equipment shall be retained for a period of six (6) years from the date of the disposition,
replacement, or transfer.
e. Effective August 13, 2020, FEMA recipients and subrecipients may not obligate or expend any FEMA
award funds to procure equipment, systems, or services that use covered telecommunications equipment or
services as defined in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year
2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018). Covered entities include Huawei Technologies
Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology
Company, and Dahua Technology Company, or any subsidiary or affiliate of such entities.
5. ENVIRONMENTAL AND HISTORICAL PRESERVATION
a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and Historic
Preservation (EHP) Program. EHP program information can be found at
https://www.fema.gov/grants/guidance-tools/environmental-historic.
b. Projects that have historical impacts or the potential to impact the natural or built environment must
participate in the DHS/FEMA EHP review process prior to project initiation. The EHP review process must be
completed, and FEMA approval must be received by the Subrecipient before any work is started for which
reimbursement will be later requested.
6. PROCUREMENT
The Subrecipient shall comply with all procurement requirements of 2 CFR 200.317 through 200.327.
a. For all contracts expected to exceed the simplified acquisition threshold, the Subrecipient must notify the
Organization. The Organization may request pre-procurement documents such as requests for proposals,
invitations for bids, and independent cost estimates.
b. For all sole source contracts expected to exceed the micro-purchase threshold per 2 CFR 200.1, the
Subrecipient must submit justification to the Organization
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c. The Subrecipient as well as its contractors and subcontractors must comply with the Build America, Buy
America Act (BABAA), which was enacted as a part of the Infrastructure Investment and Jobs Act §§ 70901-
70297, Pub. L. No. 117-58 (2021), requiring that infrastructure projects use iron, steel, and manufactured
products produced in the United States. The Build America, Buy America Act Self-Certification form is
included herein as Attachment G.
7. SUBRECIPIENT MONITORING
a. The Organization will monitor the activities of the Subrecipient from award to closeout. The goal of the
Organizations monitoring activities will be to ensure that subrecipients receiving federal pass-through funds
are in compliance with this Agreement, federal and state audit requirements, federal grant guidance, and
applicable federal and state financial regulations, as well as 2 CFR Part 200 Subpart F.
b. Monitoring activities may include but are not limited to: review of financial and performance reports;
monitoring and documenting completion of Agreement deliverables; documentation of phone calls, meetings,
emails and correspondence; review of reimbursement requests; observation of Agreement-related activities
such as exercises, training, events, and equipment demonstrations; and on-site visits to review equipment
records and inventories.
8. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
a. The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 prohibition against
discrimination on the basis of national origin, which requires that subrecipients of federal financial assistance
take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their
programs and services.
b. Subrecipients are encouraged to perform and document their analysis of the most appropriate language
assistance services. The analysis should consider: the number or proportion of LEP individuals eligible to be
served; the frequency with which LEP individuals come in contact with the program; the nature and
importance of the program to people's lives; and the resources available to the program and costs.
B. FWC SPECIFIC REQUIREMENTS
The objectives of the FWC are to enhance security and preparedness for the 2026 FIFA World Cup events in
the United States.
1. The Subrecipient shall use the federal funds authorized under this Agreement only to perform tasks as
described in the Work Plan (Attachment D) and the Subrecipient's approved application for funding,
incorporated into this Agreement.
2. Funding may not be used to replace or supplant non-federal funding of emergency management
programs.
3. The Subrecipient shall report on the following performance measures and targets per the NOFO:
Number of FWCGP-funded operational overtime hours tracked and reported by the
recipient in support of security and public safety operations for FIFA World Cup-related
planning and event execution.
Number of DHS/FEMA-sponsored and approved Training Sessions completed for law
enforcement, emergency responders, and security personnel using FWCGP funds.
Number of Homeland Security Exercise and Evaluation Program (HSEEP)-compliant
Exercises completed for law enforcement, emergency responders, and security personnel
using FWCGP funds.
Number of FWCGP-funded Emergency Response Teams deployed to FIFA venues,
hotels, and transportation hubs.
The number of security incidents successfully managed or mitigated during the World
Cup events.
Collect feedback from international visitors, FIFA officials, and local stakeholders on the
overall security and preparedness of the events.
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C. DHS TERMS AND CONDITIONS
As a Subrecipient of FY 2026 FWCGP funding, the Subrecipient shall comply with all applicable DHS terms
and conditions of the Award Letter and its incorporated documents for the Grant, which are incorporated and
made a part of this Agreement as Attachment C.
ATTACHMENT B
GENERAL TERMS AND CONDITIONS
SeattleFWC26 | DHS/FEMA Grants
Department of Homeland Security (DHS) / Federal Emergency Management Agency (FEMA)
1. DEFINITIONS
As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200 Subpart
A (which is incorporated herein by reference), except as otherwise set forth below:
a. "Agreement" means this Grant Agreement.
b. "Organization" means SeattleFWC26, a private not for profit organization that serves as the Local
Organizing Committee hosting and staging the FIFA World Cup 2026 games in Seattle, Washington, or any
of the officers or other officials lawfully representing that Organization. The Organization is a sub-recipient of
a federal award from a federal awarding agency and is the pass-through entity making a subaward to a
Subrecipient under this Agreement.
c. "Monitoring Activities" means all administrative, financial, or other review activities that are conducted to
ensure compliance with all state and federal laws, rules, regulations, authorities and policies.
d. "Subrecipient" when capitalized is primarily used throughout this Agreement in reference to the non-
federal entity identified on the Face Sheet of this Agreement that has received a subaward from the
Organization.
2. ADVANCE PAYMENTS PROHIBITED
The Organization shall make no payments in advance or in anticipation of goods or services to be provided
under this Agreement. The Subrecipient shall not invoice the Organization in advance of delivery and
invoicing of such goods or services.
3. AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Organization may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be incorporated
herein until made in writing and signed by the authorized representatives of the Organization and the
Subrecipient. No other understandings or agreements, written or oral, shall be binding on the parties.
The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA approval
of the Award performance period, followed up with a mutually agreed written amendment, or (2) written
notification from the Organization to the Subrecipient to provide additional time for completion of the
Subrecipient's project(s).
4. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990
Except as provided herein, the Subrecipient must comply with the ADA (Public Law 101-336, 42 U.S.C.
12101 et seq., 28 CFR Part 35), which provides comprehensive civil rights protection to individuals with
disabilities in the areas of employment, public accommodations, state and local government services, and
telecommunication.
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5. ASSURANCES
The Organization and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules, and regulations.
6. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency. The Subrecipient shall complete, sign,
and return a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form. The
Subrecipient certifies that it will ensure that potential contractors or subrecipients or any of their principals are
not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in "covered transactions" by any federal department or agency.
7. CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and belief:
(1) no federally appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of an agency, a Member of Congress, or an employee of a Member of
Congress in connection with the awarding of any federal contract or the making of any federal grant; (2) if
any funds other than federal appropriated funds have been paid to any person for influencing activities, the
Subrecipient will complete and submit Standard Form-LLL; and (3) the Subrecipient will require the language
of this certification be included in the award documents for all subawards at all tiers.
8. COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Subrecipient and all its contractors and subrecipients shall comply with, and the Organization is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited to:
nondiscrimination laws, Energy Policy and Conservation Act, the ADA, Age Discrimination Act of 1975, Title
VI of the Civil Rights Act of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and
Emergency Assistance Act, Ethics in Public Service (RCW 42.52), Public Records Act (RCW 42.56),
Prevailing Wages on Public Works (RCW 39.12), State Environmental Policy Act (RCW 43.21C), and safety
and health regulations.
9. CONFLICT OF INTEREST
No officer or employee of the Organization; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is undertaken
or located; and no other official of the Subrecipient who exercises any functions or responsibilities with
respect to the project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or
indirect, in any contract, subcontract, or the proceeds thereof, for work to be performed in connection with
the project assisted under this Agreement.
10. CONTRACTING & PROCUREMENT
a. The Subrecipient shall use a competitive procurement process in the procurement and award of any
contracts with contractors or subcontractors in accordance with 2 CFR Part 200.318 through 200.327.
All contracts entered into by the Subrecipient must include the following provisions, as applicable:
administrative/contractual/legal remedies for contracts over the simplified acquisition threshold ($250,000);
termination for cause and for convenience for contracts in excess of $10,000; Equal Employment
Opportunity; Davis-Bacon Act compliance where required; Contract Work Hours and Safety Standards Act
compliance; Rights to Inventions; Clean Air Act and Federal Water Pollution Control Act compliance for
amounts over $150,000; Debarment and Suspension; Byrd Anti-Lobbying Amendment; Procurement of
recovered materials; access to records; retention of required records for six years; and energy efficiency
standards.
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b. The Organization reserves the right to review the Subrecipient's procurement plans and documents and
require the Subrecipient to make changes to bring its plans and documents into compliance with 2 CFR Part
200.317 through 200.327.
c. All contracting agreements entered into pursuant to this Agreement shall incorporate this Agreement by
reference.
11. DISCLOSURE
The use or disclosure by any party of any information concerning the Organization for any purpose not
directly connected with the administration of the Organization's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Organization or as required to comply with the state Public Records Act, other law or court order.
12. DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties and it
cannot be resolved through discussion and negotiation over a 30-day period, either party may request a
dispute resolution board to resolve the dispute. The board shall consist of a representative appointed by the
Organization, a representative appointed by the Subrecipient, and a third party mutually agreed upon by both
parties. The determination of the dispute resolution board shall be final and binding on the parties. The laws
of the state of Washington and all applicable federal laws shall apply to all disputes hereunder. The venue to
resolve all such disputes shall be Seattle, Washington.
13. LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement and
gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement.
To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold
harmless the Organization, the state of Washington, and the United States Government and their authorized
agents and employees, from all claims, actions, costs, damages or expenses of any nature whatsoever by
reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients, assigns, agents,
contractors, consultants, licensees, invitees, employees or any person whomsoever arising out of or in
connection with any acts or activities authorized by this Agreement.
44 CFR 206.9 Non-liability: The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the part of
a federal agency or an employee of the Federal government in carrying out the provisions of the Stafford Act.
14. LIMITATION OF AUTHORITY – AUTHORIZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Organization's Authorized Signature representative and the
Authorized Signature representative of the Subrecipient shall have the express, implied, or apparent
authority to alter, amend, modify, or waive any clause or condition of this Agreement.
15. LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after
the effective date of this Agreement and prior to normal completion or end date, the Organization may
unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as a
"Termination for Cause" without providing the Subrecipient an opportunity to cure.
16. NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the
Subrecipient.
17. NONDISCRIMINATION
During the performance of this agreement, the Subrecipient shall comply with all federal and state
nondiscrimination statutes and regulations. The Subrecipient shall not discriminate against any employee or
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applicant for employment because of race, color, sex, sexual orientation, religion, national origin, creed,
marital status, age, Vietnam era or disabled veteran status, or the presence of any sensory, mental, or
physical handicap.
18. NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance.
19. OCCUPATIONAL SAFETY/HEALTH ACT AND WASHINGTON INDUSTRIAL
SAFETY/HEALTH ACT (OSHA/WISHA)
The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal and
state safety and health regulations that are in effect during the Subrecipient's performance under this
Agreement.
20. OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Organization makes no claim to any capital facilities or real property improved or constructed with funds
under this Agreement, and by this subaward of funds does not and will not acquire any ownership interest or
title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and responsibilities
arising from the ownership and operation of the project.
21. POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
22. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or commission for
the purpose of obtaining approval of the application for such assistance or any other approval or concurrence
under this Agreement.
23. PUBLICITY
The Subrecipient agrees to submit to the Organization prior to issuance all advertising and publicity matters
relating to this Agreement wherein the Organization's name is mentioned or implied. The Subrecipient may
copyright original work it develops in the course of or under this Agreement; however, pursuant to 2 CFR
Part 200.315, FEMA reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or
otherwise use, and to authorize others to use the work for government purposes.
24. RECAPTURE PROVISION
In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Organization reserves
the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right of recapture
shall exist for the life of the project following Agreement termination. Repayment by the Subrecipient of funds
under this recapture provision shall occur within 30 days of demand.
25. RECORDS
a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all other
electronic or written records necessary to sufficiently and properly reflect the Subrecipient's contracts,
subawards, grant administration, and payments.
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected and
audited by the Organization or its designee, by the Office of the State Auditor, DHS, FEMA or their
designees, by the Comptroller General of the United States or its designees, or by other state or federal
officials authorized by law.
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c. The Subrecipient shall retain and allow access to all records related to this Agreement and the funded
project(s) for a period of at least six (6) years following final payment and closure of the grant under this
Agreement.
26. RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN
While the Organization undertakes to assist the Subrecipient with the project/statement of work/work plan by
providing federal award funds pursuant to this Agreement, the project itself remains the sole responsibility of
the Subrecipient. The responsibility for the design, development, construction, implementation, operation and
maintenance of the project is solely that of the Subrecipient.
27. SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application to
any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions of the
Agreement, which can be given effect without the invalid provision.
28. SINGLE AUDIT ACT REQUIREMENTS (INCLUDING ALL AMENDMENTS)
Subrecipients of a federal award that expend $1,000,000 or more in one fiscal year of federal funds from all
sources are required to have a single or a program-specific audit conducted in accordance with 2 CFR Part
200 Subpart F. Subrecipients that spend less than $1,000,000 a year in federal awards are exempt from
federal audit requirements for that year. After the single audit has been completed, and if it includes any
audit findings, the Subrecipient must send a full copy of the audit and its Corrective Action Plan to the
Organization no later than the earlier of within 30 calendar days of receiving the auditor’s report of nine (9)
months after the end of the Subrecipient's fiscal year(s), addressed to: Contracts Office, Washington Military
Department, Finance Division, Building #1 TA-20, Camp Murray, WA 98430-5032, or
Contracts.Office@mil.wa.gov.
29. SUBRECIPIENT NOT EMPLOYEE
The Subrecipient, and/or employees or agents performing under this Agreement, are not employees or
agents of the Organization in any manner whatsoever. The Subrecipient will not be presented as nor claim to
be an officer or employee of the Organization or of the state of Washington by reason hereof.
30. TAXES, FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain in
current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
31. TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Organization Key Personnel identified in the Agreement,
specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the Organization, in its sole discretion and in the best
interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business days
after emailing notice to the Subrecipient.
32. TERMINATION OR SUSPENSION FOR LOSS OF FUNDING
The Organization may unilaterally terminate or suspend all or part of this Grant Agreement, or may reduce its
scope of work and budget, if there is a reduction in funds by the source of those funds. The Organization will
email the Subrecipient ten (10) business days prior to termination.
33. TERMINATION OR SUSPENSION FOR CAUSE
In the event the Organization, in its sole discretion, determines the Subrecipient has failed to fulfill in a timely
and proper manner its obligations under this Agreement, is in an unsound financial condition, is in violation of
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any laws or regulations, or has violated any of the covenants, agreements or stipulations of this Agreement,
the Organization has the right to immediately suspend or terminate this Agreement in whole or in part.
34. TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Organization terminates this Agreement, the Subrecipient
shall follow any procedures specified in the termination notice. Upon termination of this Agreement, the
Organization may require the Subrecipient to deliver to the Organization any property specifically produced
or acquired for the performance of such part of this Agreement as has been terminated.
After receipt of a notice of termination, and except as otherwise directed by the Organization in writing, the
Subrecipient shall: stop work under the Agreement; place no further orders or contracts for materials or
services; assign rights to the Organization; settle all outstanding liabilities; transfer title to the Organization;
complete performance of such part of the work not terminated; and take action for the protection and
preservation of the property related to this Agreement.
35. MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES
In accordance with Chapter 39.19 RCW, the state of Washington encourages participation in all its contracts
by MWBE firms certified by the Office of Minority and Women's Business Enterprises (OMWBE). Voluntary
numerical MWBE participation goals have been established: Minority Business Enterprises (MBE's): 10%
and Women's Business Enterprises (WBE's): 6%.
36. VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance shall
be governed by, the laws of the state of Washington and all applicable federal laws. Except as provided
otherwise herein, venue for any dispute between the parties arising out of this Agreement shall be in King
County, Washington.
37. WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Organization in writing. The Organization's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof shall not constitute a waiver of any right
under this Agreement.
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ATTACHMENT C
DHS AWARD LETTER
Award Number: EMW-2026-WC-05005
The DHS Award Letter for Grant No. EMW-2026-WC-05005 is incorporated herein by reference. This award
consists of funding in the amount of $32,252,845.00 to the SeattleFWC26 as Recipient and Pass-through
Entity for the FY 2026 FIFA World Cup Grant Program.
Award LeƩer
U.S. Department of Homeland Security
Washington, D.C. 20472
EffecƟve date: 03/18/2026
Kathryn Zetzer
MILITARY DEPARTMENT, WASHINGTON STATE
BUILDING 1 MILITIA DR STATE FINANCIAL SERVICES CAMP MURRAY, WA
98430
EMW-2026-WC-05005
Dear Kathryn Zetzer,
CongratulaƟons on behalf of the Department of Homeland Security, your applicaƟon submiƩed for the FIFA World Cup
Grant Program, has been approved in the amount of $32,252,845.00 in Federal funding. This award of federal assistance
is executed as a Grant.
Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award
through the FEMA Grants Outcomes (FEMA GO) system. By accepƟng this award, you acknowledge that the terms of the
following documents are incorporated into the terms of your award:
Award Summary - included in this document
Agreement ArƟcles - included in this document
ObligaƟng Document - included in this document
FIFA World Cup Grant Program (FWCGP) NoƟce of Funding Opportunity The Preparedness
Grant Manual (PGM)
Please make sure you read, understand, and maintain a copy of these documents in your official file for this award.
Sincerely,
David Gudinas
Deputy Assistant Administrator (AcƟng)
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Grant Programs Directorate | Resilience
Award Summary
Program: Fiscal Year 2026 FIFA World Cup Grant Program
Recipient: MILITARY DEPARTMENT, WASHINGTON STATE
UEI-EFT: D2EJRGZ2PLG8 Award number: EMW-
2026-WC-05005
Summary descripƟon of award
In 2026, the United States, Canada, and Mexico will host the 2026 World Cup. This event will be hosted across 11 ci Ɵes in
the United States with 78 U.S.-based matches making up an extensive series of highrisk events. The FIFA World Cup Grant
Program (FWCGP) makes funds available to host ciƟes through governor-designated State AdministraƟve Agencies (SAA),
to carry out the extensive security acƟviƟes required to protect players, staff, aƩendees, venues, and criƟcal
infrastructure across the host ciƟes strengthening them against potenƟal terrorist aƩacks.
Amount awarded table
The amount of the award is detailed in the aƩached ObligaƟng Document for Award.
The following are the budgeted esƟmates for object classes for this award (including Federal share plus your cost share, if
applicable):
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Approved scope of work
AŌer review of your applicaƟon, FEMA has approved the below scope of work. JusƟficaƟons are provided for any
differences between the scope of work in the original applicaƟon and the approved scope of work under this award. You
must submit scope or budget revision requests for FEMA's prior approval, via an amendment request, as appropriate per
2 C.F.R. § 200.308 and the FY2026 FWCGP NOFO.
Approved request details:
Investment
Developing and enhancing plans and protocols
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DESCRIPTION
Planning: Funds will support a mulƟ-agency effort to develop, refine, and exercise jurisdicƟonal
Concepts of OperaƟons (CONOPS) and venue specific security plans for SeaƩle’s six 2026 FIFA World Cup
matches and associated fan acƟviƟes. The planning and execuƟve steering commiƩees will conƟnue to
convene to guide work, resolve cross cuƫng issues, and conduct final reviews of all major planning
documents. JurisdicƟonal CONOPS and venue specific security plans will be finalized, approved, and tested
through exercises to ensure they are operaƟonally sound and to surface any residual gaps requiring
adjustments to plans, staffing, or mutual aid arrangements. Together, these completed and planned ac ƟviƟes
demonstrate why advance planning is essenƟal and how the region is systemaƟcally building the plans,
protocols, and assessments needed to deliver a safe and secure World Cup.
QUANTITY UNIT PRICE TOTAL
1 $1,838,174.00 $1,838,174.00
BUDGET CLASS
Other
OperaƟonal support
DESCRIPTION
OrganizaƟon: Funds will be used for operaƟonal overƟme for law enforcement and emergency responders,
overƟme and backfill for EOC/ICP/JIC/Fusion Center staff, EMAC/PNEMA mutual aid deployments, and staffing
to sustain mulƟ agency governance and coordinaƟon structures Ɵed to World Cup operaƟons.
QUANTITY UNIT PRICE TOTAL
1 $22,192,382.00 $22,192,382.00
BUDGET CLASS
Other
Other Authorized Equipment
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DESCRIPTION
Equipment: Planned and completed acƟviƟes for allowable equipment focus on hardening tournament
venues, supporƟng safe crowd movement, and enabling rapid response to emergencies, with equipment
deployed during defined World Cup operaƟonal periods. Based on venue assessments and security
planning, the jurisdicƟon is idenƟfying specific equipment and resource requirements needed to ensure
safe and secure tournament events at stadiums, fan acƟvaƟons, pracƟce faciliƟes, base camps, hotels, and
key transportaƟon nodes.
QUANTITY UNIT PRICE TOTAL
1 $6,309,647.00 $6,309,647.00
BUDGET CLASS
Other
Training workshops and conferences
DESCRIPTION
Training: Funds will support a mix of DHS/FEMA sponsored courses, specialized summits and conferences, and
World Cup–focused workshops that build the knowledge, skills, and partnerships needed to prepare for,
protect against, and respond to threats and emergencies during tournament operaƟons. Training acƟviƟes
will target law enforcement, fire/EMS, emergency management, public health, transportaƟon, and venue
security personnel who will play direct operaƟonal and planning roles for World Cup events.
QUANTITY UNIT PRICE TOTAL
1 $150,000.00 $150,000.00
BUDGET CLASS
Other
Hiring of full- or part-Ɵme staff or contractors/consultants to assist with the
management of the respecƟve grant program, applicaƟon requirements, and
compliance with reporƟng and data collecƟon requirements
Design, Develop, Conduct, and Evaluate an Exercise
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DESCRIPTION
Exercise: AcƟviƟes will test and strengthen mass casualty, stadium, and transportaƟon response plans that
support World Cup operaƟons, using allowable exercise costs to ensure each exercise is fully designed,
conducted, and evaluated in a standardized way. All exercises will be managed as Homeland Security Exercise
and EvaluaƟon Program (HSEEP)–compliant acƟviƟes to produce acƟonable aŌer-acƟon reports and
improvement plan that directly inform updates to plans, procedures, and training prioriƟes. FWCGP funds will
provide flexibility to support addiƟonal HSEEP compliant exercises that are idenƟfied through ongoing
planning and operaƟonal needs, provided they align with FWCGP NOFO requirements.
QUANTITY UNIT PRICE TOTAL
1 $150,000.00 $150,000.00
BUDGET CLASS
Other
Agreement ArƟcles
Program: Fiscal Year 2026 FIFA World Cup Grant Program
Recipient: MILITARY DEPARTMENT, WASHINGTON STATE
UEI-EFT: D2EJRGZ2PLG8 Award number: EMW-
2026-WC-05005
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Table of contents
ArƟcle Assurance, AdministraƟve Requirements, Cost Principles, RepresentaƟons, and
CerƟficaƟons
1
ArƟcle General Acknowledgements and Assurances
2
ArƟcle Acknowledgement of Federal Funding from DHS
3
ArƟcle AcƟviƟes Conducted Abroad
4
ArƟcle Age DiscriminaƟon Act of 1975 5
ArƟcle Americans with DisabiliƟes Act of 1990
6
ArƟcle Best PracƟces for CollecƟon and Use of Personally IdenƟfiable InformaƟon
7
ArƟcle CHIPS and Science Act of 2022, Public Law 117-167 CHIPS
8
ArƟcle Civil Rights Act of 1964 – Title VI
9
ArƟcle Civil Rights Act of 1968
10
ArƟcle CommunicaƟon and CooperaƟon with the Department of Homeland Security and
11
ImmigraƟon Officials
ArƟcle Copyright
12
ArƟcle Debarment and Suspension
13
ArƟcle Drug-Free Workplace RegulaƟons 14
ArƟcle DuplicaƟve Costs
15
ArƟcle EducaƟon Amendments of 1972 (Equal Opportunity in EducaƟon Act) – Title IX 16
ArƟcle Energy Policy and ConservaƟon Act 17
ArƟcle Equal Treatment of Faith-Based OrganizaƟons 18
ArƟcle AnƟ-DiscriminaƟon
19
ArƟcle False Claims Act and Program Fraud Civil Remedies 20
ArƟcle Federal Debt Status
21
ArƟcle Federal Leadership on Reducing Text Messaging while Driving 22
ArƟcle Fly America Act of 1974
23
ArƟcle Hotel and Motel Fire Safety Act of 1990 24
ArƟcle John S. McCain NaƟonal Defense AuthorizaƟon Act of Fiscal Year 2019 25
ArƟcle Limited English Proficiency (Civil Rights Act of 1964, Title VI) 26
ArƟcle Lobbying ProhibiƟons 27
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ArƟcle NaƟonal Environmental Policy Act
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28
ArƟcle NaƟonal Security PresidenƟal Memorandum-33 (NSPM-33) and provisions of the
29 CHIPS and Science Act of 2022, Pub. L. 117-167, SecƟon 10254
ArƟcle Non-SupplanƟng Requirement
30
ArƟcle NoƟce of Funding Opportunity Requirements
31
ArƟcle Patents and Intellectual Property Rights
32
ArƟcle PresidenƟal ExecuƟve Orders
33
ArƟcle Procurement of Recovered Materials
34
ArƟcle RehabilitaƟon Act of 1973
35
ArƟcle ReporƟng Recipient Integrity and Performance MaƩers
36
ArƟcle ReporƟng Subawards and ExecuƟve CompensaƟon 37
ArƟcle Required Use of American Iron, Steel, Manufactured Products, and ConstrucƟon
38 Materials
ArƟcle SAFECOM
39
ArƟcle Subrecipient Monitoring and Management
40
ArƟcle System for Award Management and Unique EnƟty IdenƟfier Requirements 41
ArƟcle TerminaƟon of a Federal Award
42
ArƟcle Terrorist Financing
43
ArƟcle Trafficking VicƟms ProtecƟon Act of 2000(TVPA)
44
ArƟcle UniƟng and Strengthening America by Providing Appropriate Tools Required to
45 Intercept and Obstruct Terrorism (USA PATRIOT) Act of 2001, Pub. L. 107-56
ArƟcle Use of DHS Seal, Logo and Flags
46
ArƟcle Whistleblower ProtecƟon Act
47
ArƟcle Environmental Planning and Historic PreservaƟon (EHP) Review 48
ArƟcle Applicability of DHS Standard Terms and CondiƟons to Tribal NaƟons 49
ArƟcle Acceptance of Post Award Changes
50
ArƟcle DisposiƟon of Equipment Acquired Under the Federal Award 51
ArƟcle Prior Approval for ModificaƟon of Approved Budget 52
ArƟcle Indirect Cost Rate
53
ArƟcle Build America, Buy America Act (BABAA) Required Contract Provision & Self54 CerƟficaƟon
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ArƟcle Summary DescripƟon of Award 55
ArƟcle Non-Applicability of Specific Agreement ArƟcles 56
ArƟcle Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to County of 57 Santa Clara, et al.
v. Noem, et al.
ArƟcle Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of 58 Chicago et al.
v. Noem, et al.
ArƟcle Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of SeaƩle 59 v. Trump,
et al.
ArƟcle Expedited Review of Amendments 60
ArƟcle Reducing Pass-Through Time
61
ArƟcle ProhibiƟon on Covered Foreign Unmanned AircraŌ Systems (UAS) 62
ArƟcle Award Compliance Hold 63
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ArƟcle 1
Assurance, AdministraƟve Requirements, Cost Principles, RepresentaƟons, and CerƟficaƟons
I. Recipients must complete either the Office of Management and Budget (OMB)
Standard Form 424B Assurances – Non- ConstrucƟon Programs, or OMB Standard Form 424D
Assurances – ConstrucƟon Programs, as applicable. Certain assurances in these documents
may not be applicable to your program and the DHS financial assistance office (DHS FAO) may
require applicants to cerƟfy addiƟonal assurances.
Applicants are required to fill out the assurances, as instructed.
ArƟcle 2 General Acknowledgements and Assurances
Recipients are required to follow the applicable provisions of the Uniform
AdministraƟve Requirements, Cost Principles, and Audit Requirements for Federal
Awards in effect as of the federal award date and located in Title 2, Code of Federal
RegulaƟons, Part 200 and adopted by DHS at 2 C.F.R. § 3002.10. All recipients and
subrecipients must acknowledge and agree to provide DHS access to records, accounts,
documents, informaƟon, faciliƟes, and staff pursuant to 2 C.F.R. § 200.337. I. Recipients must
cooperate with any DHS compliance reviews or compliance invesƟgaƟons. II. Recipients must
give DHS access to examine and copy records, accounts, and other documents and sources of
informaƟon related to the federal award and permit access to faciliƟes and personnel. III.
Recipients must submit Ɵmely, complete, and accurate reports to the appropriate DHS
officials and maintain appropriate backup documentaƟon to support the reports. IV.
Recipients must comply with all other special reporƟng, data collecƟon, and evaluaƟon
requirements required by law, federal regulaƟon, NoƟce of Funding Opportunity, federal
award specific terms and condiƟons, and/or DHS Component program guidance.
OrganizaƟon costs related to data and evaluaƟon are allowable. The definiƟon of data and
evaluaƟon costs is in 2 C.F.R. § 200.455(c), the full text of which is incorporated by reference.
V. Recipients must complete DHS Form 3095 within 60 days of receipt of the NoƟce of Award
for the first award under which this term applies. For further instrucƟons and to access the
form, please visit: hƩps://www.dhs.gov/civil-rightsresources-recipientsdhs-financial-
assistance.
ArƟcle 3
Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal award funding when issuing statements,
press releases, requests for proposal, bid invitaƟons, and other documents describing
projects or programs funded in whole or in part with federal award funds.
ArƟcle 4
AcƟviƟes Conducted Abroad
Recipients must coordinate with appropriate government authoriƟes when performing project
acƟviƟes outside the United States obtain all appropriate licenses, permits, or approvals.
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ArƟcle 5 Age DiscriminaƟon Act of 1975
Recipients must comply with the requirements of the Age DiscriminaƟon Act of 1975, Pub. L.
No. 94-135 (codified as amended at Title 42, U.S. Code § 6101 et seq.), which prohibits
discriminaƟon on the basis of age in any program or acƟvity receiving federal financial
assistance.
ArƟcle 6 Americans with DisabiliƟes Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the Americans with
DisabiliƟes Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C. §§ 12101–
12213), which prohibits recipients from discriminaƟng on the basis of disability in the
operaƟon of public enƟƟes, public and private transportaƟon systems, places of public
accommodaƟon, and certain tesƟng enƟƟes.
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ArƟcle 7 Best PracƟces for CollecƟon and Use of Personally IdenƟfiable InformaƟon (1) Recipients
who collect personally idenƟfiable informaƟon (PII) as part of carrying out the scope of work
under a federal award are required to have a publicly available privacy policy that describes
standards on the usage and maintenance of the PII they collect. (2) DefiniƟon. DHS defines
“PII” as any informaƟon that permits the idenƟty of an individual to be directly or indirectly
inferred, including any informaƟon that is linked
or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments:
Privacy Guidance and Privacy Template as useful resources respecƟvely.
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ArƟcle 8
CHIPS and Science Act of 2022, Public Law 117-167 CHIPS
(1) Recipients of DHS research and development (R&D) awards must report to the DHS
Component research program office any finding or determinaƟon of sex based and sexual
harassment and/or an administraƟve or disciplinary acƟon taken against principal
invesƟgators or co-invesƟgators to be completed by an authorized organizaƟonal
representaƟve (AOR) at the recipient insƟtuƟon. (2) NoƟficaƟon. An AOR must disclose the
following informaƟon to agencies within 10 days of the date/the finding is made, or 10 days
from when a recipient imposes an administraƟve acƟon on the reported individual,
whichever is sooner. Reports should include: (a)
Award number, (b) Name of PI or Co-PI being reported, (c) Awardee name, (d) Awardee
address, (e) AOR name, Ɵtle, phone, and email address, (f) IndicaƟon of the report type: (i)
Finding or determinaƟon has been made that the reported individual violated awardee
policies or codes of conduct, statutes, or regulaƟons related to sexual harassment, sexual
assault, or other forms of harassment, including the date that the finding was made. (ii)
ImposiƟon of an administraƟve or disciplinary acƟon by the recipient on the reporƟng
individual related to a finding/determinaƟon or an invesƟgaƟon of an alleged violaƟon of
recipient policy or codes of conduct, statutes, or regulaƟons, or other forms of harassment.
(iii) The date and nature of the
administraƟve/disciplinary acƟon, including a basic explanaƟon or descripƟon of the event,
which should not disclose personally idenƟfiable informaƟon regarding any complaints or
individuals involved. Any descripƟon provided must be consistent with the Family
EducaƟonal Rights in Privacy Act. (3) DefiniƟons. (a) An “authorized organizaƟonal
representaƟve (AOR)” is an administraƟve official who, on behalf of the proposing insƟtuƟon,
is empowered to make cerƟficaƟons and representaƟons and can commit the insƟtuƟon to
the conduct of a project that an agency is being asked to support as well as adhere to various
agency policies and award requirements. (b) “Principal invesƟgators and co-principal
invesƟgators” are award personnel supported by a grant, cooperaƟve agreement, or contract
under Federal law. (c) A “reported individual” refers to recipient personnel who have been
reported to a federal agency for potenƟal sexual harassment violaƟons. (d) “Sex based
harassment” means a form of sex discriminaƟon and includes harassment based on sex, sex
stereotypes, sex characterisƟcs, pregnancy or related condiƟons, sexual orientaƟon, and
gender idenƟty. (e) “Sexual harassment” means unwelcome sexual advances, requests for
sexual favors, and other verbal or physical conduct of a sexual nature when this conduct
explicitly or implicitly affects an individual’s employment, unreasonably interferes with an
individual’s work performance, or creates an inƟmidaƟng, hosƟle, or offensive work
environment, whether such acƟvity is carried out by a supervisor or by a co-worker,
volunteer, or contractor.
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ArƟcle 9 Civil Rights Act of 1964 – Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964, Pub.
L. No. 88-352 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no
person in the United States will, on the grounds of race, color, or naƟonal origin, be excluded
from parƟcipaƟon in, be denied the benefits of, or be subjected to discriminaƟon under any
program or acƟvity receiving federal financial assistance. DHS implemenƟng regulaƟons for
the Act are found at 6 C.F.R. Part 21. Recipients of a federal award from the Federal
Emergency Management Agency
(FEMA) must also comply with FEMA’s implemenƟng regulaƟons at 44 C.F.R. Part 7.
ArƟcle 10
Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No. 90284
(codified as amended at 42 U.S.C. § 3601 et seq.) which prohibits recipients from
discriminaƟng in the sale, rental, financing, and adverƟsing of dwellings, or in the provision
of services in connecƟon. therewith, on the basis of race, color, naƟonal origin, religion,
disability, familial status, and sex, as implemented by the U.S. Department of Housing and
Urban Development at 24 C.F.R. Part 100. The prohibiƟon on disability discriminaƟon
includes the requirement that new mulƟfamily housing with four or more dwelling units—
i.e., the public and common use areas and individual apartment units (all units in buildings
with elevators and ground-floor units in buildings without elevators)—be designed and
constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.)
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ArƟcle 11 CommunicaƟon and CooperaƟon with the Department of Homeland Security and
ImmigraƟon Officials
(1) All recipients and other recipients of funds under this award must agree that they will
comply with the following requirements related to coordinaƟon and cooperaƟon with the
Department of Homeland Security and immigraƟon officials: (a) They must comply with the
requirements of 8 U.S.C. §§ 1373 and 1644. These statutes prohibit restricƟons on
informaƟon sharing by state and local government enƟƟes with DHS regarding the ciƟzenship
or immigraƟon status, lawful or unlawful, of any individual. AddiƟonally, 8 U.S.C. § 1373
prohibits any person or agency from prohibiƟng, or in any way restricƟng, a Federal, State, or
local government enƟty from doing any of the following with respect to informaƟon
regarding the immigraƟon status of any individual: 1) sending such informaƟon to, or
requesƟng or receiving such informaƟon from, Federal immigraƟon officials; 2) maintaining
such informaƟon; or 3) exchanging such informaƟon with any other Federal, State, or local
government enƟty; (b) They must comply with other relevant laws related to immigraƟon,
including prohibiƟons on encouraging or inducing an alien to come to, enter, or reside in the
United States in violaƟon of law, 8 U.S.C. § 1324(a)(1)(A)(iv), prohibiƟons on transporƟng or
moving illegal aliens, 8 U.S.C. § 1324(a)(1)(A)(ii), prohibiƟons on harboring, concealing, or
shielding from detecƟon illegal aliens, 8 U.S.C. § 1324(a)(1)(A)(iii), and any applicable
conspiracy, aiding or abeƫng, or aƩempt liability regarding these statutes; (c) That they will
honor requests for cooperaƟon, such as parƟcipaƟon in joint operaƟons, sharing of
informaƟon, or requests for short term detenƟon of an alien pursuant to a valid detainer. A
jurisdicƟon does not fail to comply with this requirement merely because it lacks the
necessary resources to assist in a parƟcular instance; (d) That they will provide access to
detainees, such as when an immigraƟon officer seeks to interview a person who might be a
removable alien; and (e) That they will not leak or otherwise publicize the existence of an
immigraƟon enforcement operaƟon. (2) The recipient must cerƟfy under penalty of perjury
pursuant to 28 U.S.C. § 1746 and using a form that is acceptable to DHS, that it will comply
with the requirements of this term. AddiƟonally, the recipient agrees that it will require any
subrecipients or contractors to cerƟfy in the same manner that they will comply with this
term prior to providing them with any funding under this award. (3) The recipient agrees that
compliance with this term is material to the Government’s decision to make or conƟnue with
this award and that the Department of homeland Security may terminate this grant, or take
any other allowable enforcement acƟon, if the recipient fails to comply with this term.
ArƟcle 12
Copyright
Recipients must affix the applicable copyright noƟces of 17 U.S.C. §§ 401 or 402 to any work
first produced under federal awards and also include an acknowledgement that the work was
produced under a federal award (including the federal award number and federal awarding
agency). As detailed in 2 C.F.R. § 200.315, a federal awarding agency reserves a royalty-free,
nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for
federal purposes and to authorize others to do so.
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ArƟcle 13 Debarment and Suspension
Recipients must comply with the non-procurement debarment and suspension regulaƟons
implemenƟng ExecuƟve Orders 12549 and 12689 set forth at 2 C.F.R. Part 180 as
implemented by DHS at 2 C.F.R. Part 3000. These regulaƟons prohibit recipients from
entering into covered transacƟons (such as subawards and contracts) with certain parƟes
that are debarred, suspended, or otherwise excluded from or ineligible for parƟcipaƟon in
federal assistance programs or acƟviƟes.
ArƟcle 14 Drug-Free Workplace RegulaƟons
Recipients must comply with drug-free workplace requirements in Subpart B (or
Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the
Government- wide implementaƟon (2 C.F.R. Part 182) of the Drug-Free Workplace Act of
1988 (41 U.S.C. §§ 8101-8106).
ArƟcle 15
DuplicaƟve Costs
Recipients are prohibited from charging any cost to this federal award that will be included as
a cost or used to meet cost sharing requirements of any other federal award in either the
current or a prior budget period. See 2 C.F.R. § 200.403(f). However, recipients may shiŌ costs
that are allowable under two or more federal awards where otherwise permiƩed by federal
statutes, regulaƟons, or the federal award terms and condiƟons.
ArƟcle 16
EducaƟon Amendments of 1972 (Equal Opportunity in EducaƟon Act) – Title IX
Recipients must comply with the requirements of Title IX of the EducaƟon
Amendments of 1972, Pub. L. No. 92-318 (codified as amended at 20 U.S.C. § 1681 et seq.),
which provide that no person in the United States will, on the basis of sex, be excluded from
parƟcipaƟon in, be denied the benefits of, or be subjected to discriminaƟon under any
educaƟonal program or acƟvity receiving federal financial assistance. DHS implemenƟng
regulaƟons are codified at 6 C.F.R. Part 17. Recipients of a federal award from the Federal
Emergency Management Agency (FEMA) must also comply with FEMA’s implemenƟng
regulaƟons at 44 C.F.R. Part 19.
ArƟcle 17 Energy Policy and ConservaƟon Act
Recipients must comply with the requirements of the Energy Policy and ConservaƟon Act, Pub.
L. No. 94-163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies
relaƟng to energy efficiency that are defined in the state energy conservaƟon plan issued in
compliance with this Act.
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ArƟcle 18
Equal Treatment of Faith-Based OrganizaƟons
It is DHS policy to ensure the equal treatment of faith-based organizaƟons in social service
programs administered or supported by DHS or its component agencies, enabling those
organizaƟons to parƟcipate in providing important social services to beneficiaries. Recipients
must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19
and other applicable statutes, regulaƟons, and guidance governing the parƟcipaƟons of faith-
based organizaƟons in individual DHS programs.
ArƟcle 19
AnƟ-DiscriminaƟon
Recipients must comply with all applicable Federal anƟ-discriminaƟon laws material to the
government’s payment decisions for purposes of 31 U.S.C. § 372(b)(4). (1) DefiniƟons. As
used in this clause – (a) DEI means “diversity, equity, and inclusion.” (b) DEIA means
“diversity, equity, inclusion, and accessibility.” (c) Discriminatory equity ideology has the
meaning set forth in SecƟon 2(b) of ExecuƟve Order 14190 of January 29, 2025. (d) Federal
anƟ-discriminaƟon laws mean Federal civil rights law that protect individual Americans from
discriminaƟon on the basis of race, color, sex, religion, and naƟonal origin. (e) Illegal
immigrant means any alien, as defined in 8 U.S.C. § 1101(a)(3), who has no lawful
immigraƟon status in the United States.(2) Grant award cerƟficaƟon. (a) By accepƟng the
grant award, recipients are cerƟfying that: (i) They do not, and will not during the term of this
financial assistance award, operate any programs that advance or promote DEI, DEIA, or
discriminatory equity ideology in violaƟon of Federal anƟ-discriminaƟon laws; and (ii) They
do not engage in and will not during the term of this award engage in, a discriminatory
prohibited boycoƩ. (iii) They do not, and will not during the term of this award, operate any
program that benefits illegal immigrants or incenƟvizes illegal immigraƟon. (3) DHS reserves
the right to suspend payments in whole or in part and/or terminate financial assistance
awards if the Secretary of Homeland Security or her designee determines that the recipient
has violated any provision of subsecƟon (2). (4) Upon suspension or terminaƟon under
subsecƟon (3), all funds received by the recipient shall be deemed to be in excess of the
amount that the recipient is determined to be enƟtled to under the Federal award for
purposes of 2 C.F.R. § 200.346. As such, all amounts received will consƟtute a debt to the
Federal Government that may be pursued to the maximum extent permiƩed by law.
ArƟcle 20 False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§ 3729-
3733, which prohibit the submission of false or fraudulent claims for payment to the Federal
Government. (See 31 U.S.C. §§ 3801-3812, which details the administraƟve remedies for false
claims and statements made.)
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ArƟcle 21 Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and
benefit overpayments. See OMB Circular A-129.
ArƟcle 22 Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging while
driving recipient-owned, recipient-rented, or privately owned vehicles when on official
government business or when performing any work for or on behalf of the Federal
Government. Recipients are also encouraged to conduct the iniƟaƟves of the type described
in SecƟon 3(a) of ExecuƟve Order 13513.
ArƟcle 23 Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (a list of cerƟfied air carriers
can be found at: CerƟficated Air Carriers List | US Department of
TransportaƟon, hƩps://www.transportaƟon.gov/policy/aviaƟon-policy/cerƟficatedaircarriers-
list)for internaƟonal air transportaƟon of people and property to the extent that such service
is available, in accordance with the InternaƟonal Air TransportaƟon Fair CompeƟƟve PracƟces
Act of 1974, 49 U.S.C. § 40118, and the interpretaƟve guidelines issued by the Comptroller
General of the United States in the March 31, 1981, amendment to Comptroller General
Decision B-138942.
ArƟcle 24
Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference, meeƟng, convenƟon, or training space funded
enƟrely or in part by federal award funds complies with the fire prevenƟon and control
guidelines of SecƟon 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a.
ArƟcle 25
John S. McCain NaƟonal Defense AuthorizaƟon Act of Fiscal Year 2019
Recipients, subrecipients, and their contractors and subcontractors are subject to the
prohibiƟons described in secƟon 889 of the John S. McCain NaƟonal Defense AuthorizaƟon
Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471,
and Appendix II to 2 C.F.R. Part 200. The statute – as it applies to DHS recipients, subrecipients,
and their contractors and subcontractors – prohibits obligaƟng or expending federal award
funds on certain telecommunicaƟons and video surveillance products and contracƟng with
certain enƟƟes for naƟonal security reasons.
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ArƟcle 26 Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Recipients must comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.)
prohibiƟon against discriminaƟon on the basis of naƟonal origin, which requires that
recipients of federal financial assistance take reasonable steps to provide meaningful access
to persons with limited English proficiency (LEP) to their programs and services. For
addiƟonal assistance and informaƟon regarding language access obligaƟons, please refer to
the DHS Recipient Guidance:
hƩps://www.dhs.gov/guidance-published-help- department-supportedorganizaƟonsprovide-
meaningful-access-people-limited and addiƟonal resources on hƩp://www.lep.gov.
ArƟcle 27
Lobbying ProhibiƟons
Recipients must comply with 31 U.S.C. § 1352 and 6 C.F.R. Part 9, which provide that none of
the funds provided under a federal award may be expended by the recipient to pay any
person to influence, or aƩempt to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connecƟon with any federal acƟon related to a federal award or contract, including any
extension, conƟnuaƟon, renewal, amendment, or modificaƟon. Per 6 C.F.R. Part 9, recipients
must file a lobbying cerƟficaƟon form as described in Appendix A to 6 C.F.R. Part 9 or
available on Grants.gov as the Grants.gov Lobbying Form and file a lobbying disclosure form
as described in Appendix B to 6 C.F.R. Part 9 or available on Grants.gov as the Disclosure of
Lobbying AcƟviƟes (SF-LLL).
ArƟcle 28
NaƟonal Environmental Policy Act
Recipients must comply with the requirements of the NaƟonal Environmental Policy Act of
1969, Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq.) (NEPA) and
the Council on Environmental Quality (CEQ) RegulaƟons for ImplemenƟng the Procedural
Provisions of NEPA, which require recipients to use all pracƟcable means within their
authority, and consistent with other essenƟal consideraƟons of naƟonal policy, to create and
maintain condiƟons under which people and nature can exist in producƟve harmony and
fulfill the social, economic, and other needs of present and future generaƟons of Americans.
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ArƟcle 29
NaƟonal Security PresidenƟal Memorandum-33 (NSPM-33) and provisions of the CHIPS and
Science Act of 2022, Pub. L. 117-167, SecƟon 10254
(1) Recipient research insƟtuƟons (“covered insƟtuƟons”) must comply with the requirements
in NSPM-33 and provisions of Pub. L.117-167, SecƟon 10254 (codified at 42 U.S.C. § 18951)
cerƟfying that the insƟtuƟon has established and operates a research security program that
includes elements relaƟng to: (a) cybersecurity; (b) foreign travel security; (c) research security
training; and (d) export control training, as appropriate. (2) DefiniƟon. “Covered insƟtuƟons”
means recipient research insƟtuƟons receiving federal Research and Development (R&D)
science and engineering support
“in excess of $50 million per year.”
ArƟcle 30
Non-SupplanƟng Requirement
Recipients of federal awards under programs that prohibit supplanƟng by law must ensure
that federal funds supplement but do not supplant non-federal funds that, in the absence of
such federal funds, would otherwise have been made available for the same purpose.
ArƟcle 31 NoƟce of Funding Opportunity Requirements
All the instrucƟons, guidance, limitaƟons, scope of work, and other condiƟons set forth in
the NoƟce of Funding Opportunity (NOFO) for this federal award are incorporated by
reference. All recipients must comply with any such requirements set forth in the NOFO. If a
condiƟon of the NOFO is inconsistent with these terms and condiƟons and any such terms of
the federal award, the condiƟon in the NOFO shall be invalid to the extent of the
inconsistency. The remainder of that condiƟon and all other condiƟons set forth in the NOFO
shall remain in effect.
ArƟcle 32
Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable regulaƟons
governing invenƟons and patents, including the regulaƟons issued by the
Department of Commerce at 37 C.F.R. Part 401 (Rights to InvenƟons Made by
Nonprofit OrganizaƟons and Small Business Firms under Government Awards, Contracts, and
CooperaƟve Agreements) and the standard patent rights clause set forth at 37 C.F.R. § 401.14.
ArƟcle 33 PresidenƟal ExecuƟve Orders
Recipients must comply with the requirements of PresidenƟal ExecuƟve Orders related to
grants (also known as federal assistance and financial assistance), the full text of which are
incorporated by reference.
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ArƟcle 34 Procurement of Recovered Materials
States, poliƟcal subdivisions of states, and their contractors must comply with SecƟon
6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965) (codified as
amended by the Resource ConservaƟon and Recovery Act at 42 U.S.C. § 6962) and 2 C.F.R. §
200.323. The requirements of SecƟon 6002 include procuring only items designated in
guidelines of the Environmental ProtecƟon Agency (EPA) at 40 C.F.R. Part 247 that contain the
highest percentage of recovered materials pracƟcable, consistent with maintaining a
saƟsfactory level of compeƟƟon.
ArƟcle 35
RehabilitaƟon Act of 1973
Recipients must comply with the requirements of SecƟon 504 of the RehabilitaƟon Act of
1973, Pub. L. No. 93-112 (codified as amended at 29 U.S.C. § 794), which provides that no
otherwise qualified handicapped individuals in the United States will, solely by reason of the
handicap, be excluded from parƟcipaƟon in, be denied the benefits of, or be subjected to
discriminaƟon under any program or acƟvity receiving federal financial assistance.
ArƟcle 36 ReporƟng Recipient Integrity and Performance MaƩers
If the total value of any currently acƟve grants, cooperaƟve agreements, and procurement
contracts from all federal awarding agencies exceeds $10,000,000 for any period of Ɵme
during the period of performance of the federal award, then the recipient must comply with
the requirements set forth in the government-wide federal award term and condiƟon for
Recipient Integrity and Performance MaƩers is in 2 C.F.R. Part 200, Appendix XII, the full text
of which is incorporated by reference.
ArƟcle 37 ReporƟng Subawards and ExecuƟve CompensaƟon
For federal awards that total or exceed $30,000, recipients are required to comply with the
requirements set forth in the government-wide federal award term and condiƟon on
ReporƟng Subawards and ExecuƟve CompensaƟon set forth at 2 C.F.R. Part 170, Appendix A,
the full text of which is incorporated by reference.
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ArƟcle 38
Required Use of American Iron, Steel, Manufactured Products, and ConstrucƟon Materials
(1) Recipients of a federal award from a financial assistance program that provides funding
for infrastructure are hereby noƟfied that none of the funds provided under this federal
award may be used for a project for infrastructure unless: (a) all iron and steel used in the
project are produced in the United States—this means all manufacturing processes, from the
iniƟal melƟng stage through the applicaƟon of coaƟngs, occurred in the United States; (b) all
manufactured products used in the project are produced in the United States—this means
the manufactured product was manufactured in the United States; and the cost of the
components of the manufactured product that are mined, produced, or manufactured in the
United States is greater than 55 percent of the total cost of all components of the
manufactured product, unless another standard for determining the minimum amount of
domesƟc content of the manufactured product has been established under applicable law or
regulaƟon; and (c) all construcƟon materials are manufactured in the United States—this
means that all manufacturing processes for the construcƟon material occurred in the United
States. (2) The Buy America preference only applies to arƟcles, materials, and supplies that
are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does
not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the
construcƟon site and removed at or before the compleƟon of the infrastructure project. Nor
does a Buy America preference apply to equipment and furnishings, such as movable chairs,
desks, and portable computer equipment, that are used at or within the finished
infrastructure project but are not an integral part of the structure or permanently affixed to
the infrastructure project. (3) Waivers When necessary, recipients may apply for, and the
agency may grant, a waiver from these requirements. The agency should noƟfy the recipient
for informaƟon on the process for requesƟng a waiver from these requirements. (a) When
the Federal agency has determined that one of the following excepƟons applies, the federal
awarding official may waive the applicaƟon of the domesƟc content procurement preference
in any case in which the agency determines that: (i) applying the domesƟc content
procurement preference would be inconsistent with the public interest; (ii) the types of iron,
steel, manufactured products, or construcƟon materials are not produced in the United
States in sufficient and reasonably available quanƟƟes or of a saƟsfactory quality; or (iii) the
inclusion of iron, steel, manufactured products, or construcƟon materials produced in the
United States will increase the cost of the overall project by more than 25 percent. (b) A
request to waive the applicaƟon of the domesƟc content procurement preference must be in
wriƟng. The agency will provide instrucƟons on the format, contents, and supporƟng
materials required for any waiver request. Waiver requests are subject to public comment
periods of no less than 15 days and must be reviewed by the Made in America Office. (c)
There may be instances where a federal award qualifies, in whole or in part, for an exisƟng
waiver described at “Buy America” Preference in FEMA Financial Assistance Programs for
Infrastructure | FEMA.gov. (4) DefiniƟons. The definiƟons applicable to this term are set forth
at 2 C.F.R. § 184.3, the full text of which is incorporated by reference.
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ArƟcle 39 SAFECOM
Recipients receiving federal awards made under programs that provide emergency
communicaƟon equipment and its related acƟviƟes must comply with the SAFECOM Guidance
for Emergency CommunicaƟon Grants, including provisions on technical standards that ensure
and enhance interoperable communicaƟons. The SAFECOM
Guidance is updated annually and can be found at Funding and Sustainment | CISA.
ArƟcle 40 Subrecipient Monitoring and Management
Pass-through enƟƟes must comply with the requirements for subrecipient monitoring and
management as set forth in 2 C.F.R. §§ 200.331-333.
ArƟcle 41 System for Award Management and Unique EnƟty IdenƟfier Requirements Recipients are
required to comply with the requirements set forth in the
governmentwide federal award term and condiƟon regarding the System for Award
Management and Unique EnƟty IdenƟfier Requirements in 2 C.F.R. Part 25, Appendix A, the
full text of which is incorporated reference.
ArƟcle 42
TerminaƟon of a Federal Award
(1) By DHS. DHS may terminate a federal award, in whole or in part, for the following reasons:
(a) If the recipient fails to comply with the terms and condiƟons of the federal award; (b)
With the consent of the recipient, in which case the parƟes must agree upon the terminaƟon
condiƟons, including the effecƟve date, and in the case of parƟal terminaƟon, the porƟon to
be terminated; or (c) Pursuant to the terms and condiƟons of the federal award, including, to
the extent authorized by law, if the federal award no longer effectuates the program goals or
agency prioriƟes. (3) By the Recipient. The recipient may terminate the federal award, in
whole or in part, by sending wriƩen noƟficaƟon to DHS staƟng the reasons for such
terminaƟon, the effecƟve date, and in the case of parƟal terminaƟon, the porƟon to be
terminated. However, if DHS determines that the remaining porƟon of the federal award will
not accomplish the purposes for which the federal award was made, DHS may terminate the
federal award in its enƟrety. (4) NoƟce. Either party will provide wriƩen noƟce of intent to
terminate for any reason to the other party no less than 30 calendar days prior to the
effecƟve date of the terminaƟon. (5) Compliance with Closeout Requirements for Terminated
Awards. The recipient must conƟnue to comply with closeout requirements in 2 C.F.R. §§
200.344200.345 aŌer an award is terminated.
ArƟcle 43 Terrorist Financing
Recipients must comply with ExecuƟve Order 13224 and applicable statutory prohibiƟons on
transacƟons with, and the provisions of resources and support to, individuals and
organizaƟons associated with terrorism. Recipients are legally responsible for en suring
compliance with the ExecuƟve Order and laws.
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ArƟcle 44
Trafficking VicƟms ProtecƟon Act of 2000(TVPA)
Recipients must comply with the requirements of the government-wide federal award term
and condiƟon which implements Trafficking VicƟms ProtecƟon Act of 2000, Pub. L. No. 106-
386, § 106 (codified as amended at 22 U.S.C. § 7104). The federal award term a nd condiƟon
is in 2 C.F.R. § 175.105, the full text of which is incorporated by reference.
ArƟcle 45 UniƟng and Strengthening America by Providing Appropriate Tools Required to Intercept
and Obstruct Terrorism (USA PATRIOT) Act of 2001, Pub. L. 10756
Recipients must comply with the requirements of Pub. L. 107-56, SecƟon 817 of the USA
PATRIOT Act, which amends 18 U.S.C. §§ 175–175c.
ArƟcle 46 Use of DHS Seal, Logo and Flags
Recipients must obtain wriƩen permission from DHS prior to using the DHS seals, logos, crests,
or reproducƟons of flags, or likenesses of DHS agency officials. This includes use of DHS
component (e.g., FEMA, CISA, etc.) seals, logos, crests, or reproducƟons of flags, or likenesses
of component officials.
ArƟcle 47 Whistleblower ProtecƟon Act
Recipients must comply with the statutory requirements for whistleblower protecƟons in 10
U.S.C § 470141 U.S.C. § 4712.
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ArƟcle 48 Environmental Planning and Historic PreservaƟon (EHP) Review DHS/FEMA funded
acƟviƟes that could have an impact on the environment are subject to the FEMA EHP
review process. This review does not address all federal, state, and local requirements.
Acceptance of federal funding requires the recipient to comply with all federal, state, and
local laws. DHS/FEMA is required to consider the potenƟal impacts to natural and cultural
resources of all projects funded by DHS/FEMA grant funds, through its EHP review process,
as mandated by: the
NaƟonal Environmental Policy Act; Endangered Species Act; NaƟonal Historic
PreservaƟon Act of 1966, as amended; Clean Water Act; Clean Air Act; NaƟonal Flood
Insurance Program regulaƟons; and any other applicable laws, regulaƟons and execuƟve
orders. General guidance for FEMA’s EHP process is available on the DHS/FEMA Website.
Specific applicant guidance on how to submit informaƟon for EHP review depends on the
individual grant program. Applicants should contact their grant Program Officer to be put
into contact with EHP staff responsible for assisƟng their specific grant program. The FEMA
EHP review process must be completed before funds are released to carry out the proposed
project, otherwise, DHS/FEMA may not be able to fund the project due to noncompliance
with EHP laws, execuƟve orders, regulaƟons, and policies. DHS/FEMA may also need to
perform a project closeout review to ensure the applicant complied with all required EHP
condiƟons idenƟfied in the iniƟal review. If ground disturbing acƟviƟes occur during
construcƟon, the applicant will monitor the ground disturbance, and if any potenƟal
archaeological resources are discovered, the applicant will immediately cease work in that
area and noƟfy the pass-through enƟty, if applicable, and DHS/FEMA. EO 11988, Floodplain
Management, and EO 11990, ProtecƟon of Wetlands, require that all federal acƟons in or
affecƟng the floodplain or wetlands be reviewed for opportuniƟes to relocate, and be
evaluated for social, economic, historical, environmental, legal, and safety consideraƟons.
FEMA’s regulaƟons at 44 C.F.R. Part 9 implement the EOs and require an eight-step review
process if a proposed acƟon is in a floodplain or wetland or has the potenƟal to affect or be
affected by a floodplain or wetland. The regulaƟon also requires that the federal agency
provide public noƟce of the proposed acƟon at the earliest possible Ɵme to provide the
opportunity for public involvement in the decision-making process (44 C.F.R. § 9.8). Where
there is no opportunity to relocate the federal acƟon, FEMA is required to undertake a
detailed review to determine what measures can be taken to minimize future damages to
the floodplain or wetland.
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ArƟcle 49
Applicability of DHS Standard Terms and CondiƟons to Tribal NaƟons The DHS Standard
Terms and CondiƟons are a restatement of general requirements imposed upon recipients
and flow down to sub-recipients as a maƩer of law, regulaƟon, or execuƟve order. If the
requirement does not apply to Tribal NaƟons, or there is a federal law or regulaƟon
exempƟng its applicaƟon to Tribal NaƟons, then the acceptance by Tribal NaƟons, or
acquiescence to DHS Standard Terms and
CondiƟons does not change or alter its inapplicability to a Tribal NaƟon. The execuƟon of grant
documents is not intended to change, alter, amend, or impose addiƟonal liability or
responsibility upon the Tribal NaƟons where it does not already exist.
ArƟcle 50
Acceptance of Post Award Changes
In the event FEMA determines that an error in the award package has been made, or if an
administraƟve change must be made to the award package, recipients will be noƟfied of the
change in wriƟng. Once the noƟficaƟon has been made, any subsequent requests for funds
will indicate recipient acceptance of the changes to the award. Please email FEMA Grant
Management OperaƟons at: ASK-GMD@fema.dhs.gov for any quesƟons.
ArƟcle 51
DisposiƟon of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award is no longer needed for
the original project or program or for other acƟviƟes currently or previously supported by a
federal awarding agency, the non-state recipient or subrecipient (including subrecipients of a
State or Tribal NaƟon), must request instrucƟons from
FEMA to make proper disposiƟon of the equipment pursuant to 2 C.F.R. secƟon 200.313(e).
State recipients must follow the disposiƟon requirements in accordance with State laws and
procedures. 2 C.F.R. secƟon 200.313(b). Tribal NaƟons must follow the disposiƟon
requirements in accordance with Tribal laws and procedures noted in 2 C.F.R. secƟon
200.313(b); and if such laws and procedures do not exist, then Tribal NaƟons must follow the
disposiƟon instrucƟons in 2 C.F.R. secƟon 200.313(e).
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ArƟcle 52 Prior Approval for ModificaƟon of Approved Budget
Before making any change to the FEMA approved budget for this award, a wriƩen request
must be submiƩed and approved by FEMA as required by 2 C.F.R. secƟon 200.308. For
purposes of non-construcƟon projects, FEMA is uƟlizing its discreƟon to impose an addiƟonal
restricƟon under 2 C.F.R. secƟon 200.308(i) regarding the transfer of funds among direct cost
categories, programs, funcƟons, or acƟviƟes. For awards with an approved budget where the
federal share is greater than the simplified acquisiƟon threshold (currently $250,000) and
where the cumulaƟve amount of such transfers exceeds or is expected to exceed ten percent
(10%) of the total budget FEMA last approved, transferring funds among direct cost
categories, programs, funcƟons, or acƟviƟes is unallowable without prior wriƩen approval
from FEMA. For purposes of awards that support both construcƟon and non-construcƟon
work, 2 C.F.R. secƟon 200.308((f)(9) requires the recipient to obtain prior wriƩen approval
from FEMA before making any fund or budget transfers between the two types of work. Any
deviaƟons from a FEMA approved budget must be reported in the first Federal Financial
Report (SF-425) that is submiƩed following any budget deviaƟon, regardless of whether the
budget deviaƟon requires prior wriƩen approval.
ArƟcle 53
Indirect Cost Rate
2 C.F.R. secƟon 200.211(b)(16) requires the terms of the award to include the indirect cost rate
for the federal award. If applicable, the indirect cost rate for the award is stated in the budget
documents or other materials approved by FEMA and included in the award file.
ArƟcle 54
Build America, Buy America Act (BABAA) Required Contract Provision & SelfCerƟficaƟon
In addiƟon to the DHS Standard Terms & CondiƟons regarding Required Use of American Iron,
Steel, Manufactured Products, and ConstrucƟon Materials, recipients and subrecipients of
FEMA financial assistance for programs that are subject to BABAA must include a Buy America
preference contract provision as noted in 2
C.F.R. secƟon 184.4 and a self-cerƟficaƟon as required by the FEMA Buy America
Preference in FEMA Financial Assistance Programs for Infrastructure (FEMA Interim Policy
#207-22-0001). This requirement applies to all subawards, contracts, and purchase orders for
work performed, or products supplied under the FEMA award subject to BABAA.
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ArƟcle 55
Summary DescripƟon of Award
The purpose of the FY 2026 FWCGP is to enhance security and preparedness for the 2026 FIFA
World Cup events in the United States. This standalone grant program supports the safe
execuƟon of the largest sporƟng event in history, co-hosted with Canada and Mexico, which is
expected to aƩract over five million internaƟonal visitors and generate tens of billions of
dollars in economic acƟvity across 11 U.S. host ciƟes over 38 days. The program addresses
significant security challenges, with all 78 U.S.based matches designated as Special Event
Assessment RaƟng (SEAR) I and II events, building on historical federal support for major
events like the Olympics. This FWCGP award consists of funding in the amount of
$32,252,845.00. This grant program funds a range of acƟviƟes, including planning,
organizaƟon, equipment purchase, training, exercises, and management and administraƟon.
ArƟcle 56 Non-Applicability of Specific Agreement ArƟcles
Notwithstanding their inclusion in this award package, the following Agreement
ArƟcles do not apply to this grant award: 1. CommunicaƟon and CooperaƟon with the
Department of Homeland Security and ImmigraƟon Officials. 2. Paragraph (2)(a)(iii) of AnƟ-
DiscriminaƟon. 3. TerminaƟon of a Federal Award This provision is consistent with the terms
of the NoƟce of Funding Opportunity which state that Paragraphs C.IX (CommunicaƟon and
CooperaƟon with the Department of Homeland Security and ImmigraƟon Officials),
C.XVII(2)(a)(iii) (AnƟ-DiscriminaƟon Grant Award CerƟficaƟon regarding immigraƟon), and
C.XL (TerminaƟon of a Federal Award) of the FY 2025 DHS Standard Terms and CondiƟons do
not apply to this award.
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ArƟcle 57
Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to County of Santa
Clara, et al. v. Noem, et al.
Pursuant to the preliminary injuncƟon order issued on November 21, 2025, in County of
Santa Clara et al. v. Noem, et al., No. 25-cv-08330-WHO (N.D. Cal.), the following terms and
condiƟons do not apply to awards or subawards issued to any of the plainƟffs subject to the
preliminary injuncƟon order while the order remains in effect: (1) SecƟon C.XVII of the DHS
Standard Terms and CondiƟons Ɵtled "AnƟ-
DiscriminaƟon" and the Agreement ArƟcle Ɵtled “AnƟ-DiscriminaƟon” in this award package;
and (2) SecƟon C.XXXI of the DHS Standard Terms and CondiƟons Ɵtled
"PresidenƟal ExecuƟve Orders" and the Agreement ArƟcle Ɵtled “PresidenƟal ExecuƟve
Orders” in this award package. If the preliminary injuncƟon is stayed, vacated, or
exƟnguished, SecƟon C.XVII of the DHS Standard Terms and CondiƟons Ɵtled "AnƟ-
DiscriminaƟon", the “AnƟ-DiscriminaƟon” Agreement ArƟcle, SecƟon C.XXXI of the DHS
Standard Terms and CondiƟons Ɵtled "PresidenƟal ExecuƟve Orders," and the Agreement
ArƟcle Ɵtled “PresidenƟal ExecuƟve Orders” will immediately become effecƟve. As stated in
the Agreement ArƟcle Ɵtled “NonApplicability of Specific Agreement ArƟcles, Paragraph
2(a)(iii) of the “AnƟDiscriminaƟon” Agreement ArƟcle and Paragraph 2(a)(iii) of SecƟon C.XVII
of the DHS Standard Terms and CondiƟons will not apply even if the preliminary injuncƟon is
stayed, vacated, or exƟnguished.
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ArƟcle 58 Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of Chicago et al.
v. Noem, et al.
Pursuant to the preliminary injuncƟon order issued on November 21, 2025, in City of Chicago
et al. v. Noem, et al., No. 25-CV-12765 (N.D. Ill.), the following terms and condiƟons do not
apply to awards or subawards issued to any of the plainƟffs subject to the preliminary
injuncƟon order while the order remains in effect: (1) SecƟon C.XVII of the DHS Standard
Terms and CondiƟons Ɵtled "AnƟ-DiscriminaƟon" and the Agreement ArƟcle Ɵtled “AnƟ-
DiscriminaƟon” in this award package; and (2) SecƟon
C.XXXI of the DHS Standard Terms and CondiƟons Ɵtled "PresidenƟal ExecuƟve Orders" and
the Agreement ArƟcle Ɵtled “PresidenƟal ExecuƟve Orders” in this award package. If the
preliminary injuncƟon is stayed, vacated, or exƟnguished, SecƟon C.XVII of the DHS Standard
Terms and CondiƟons Ɵtled "AnƟ-DiscriminaƟon", the “AnƟ-DiscriminaƟon” Agreement
ArƟcle, SecƟon C.XXXI of the DHS Standard Terms and CondiƟons Ɵtled "PresidenƟal ExecuƟve
Orders," and the Agreement ArƟcle Ɵtled “PresidenƟal ExecuƟve Orders” will immediately
become effecƟve. As stated in the
Agreement ArƟcle Ɵtled “Non-Applicability of Specific Agreement ArƟcles, Paragraph
2(a)(iii) of the “AnƟ-DiscriminaƟon” Agreement ArƟcle and Paragraph 2(a)(iii) of SecƟon C.XVII
of the DHS Standard Terms and CondiƟons will not apply even if the preliminary injuncƟon is
stayed, vacated, or exƟnguished.
ArƟcle 59 Non-Applicability of Specific Terms and Agreement ArƟcles Pursuant to City of SeaƩle v.
Trump, et al.
Pursuant to the preliminary injuncƟon order issued on October 31, 2025, in City of SeaƩle v.
Trump, et al., No. 2:25-cv-01435-BJR (W.D. Wa.), the following terms and condiƟons do not
apply to awards or subawards issued to any of the plainƟffs subject to the preliminary
injuncƟon order while the order remains in effect: SecƟon C.XVII of the DHS Standard Terms
and CondiƟons Ɵtled "AnƟ-DiscriminaƟon" and the
Agreement ArƟcle Ɵtled “AnƟ-DiscriminaƟon” in this award package. If the preliminary
injuncƟon is stayed, vacated, or exƟnguished, SecƟon C.XVII of the DHS Standard Terms and
CondiƟons Ɵtled "AnƟ-DiscriminaƟon" and the “AnƟ-DiscriminaƟon”
Agreement ArƟcle will immediately become effecƟve. As stated in the Agreement ArƟcle
Ɵtled “Non-Applicability of Specific Agreement ArƟcles, Paragraph 2(a)(iii) of the “AnƟ-
DiscriminaƟon” Agreement ArƟcle and Paragraph 2(a)(iii) of SecƟon C.XVII of the DHS
Standard Terms and CondiƟons will not apply even if the preliminary injuncƟon is stayed,
vacated, or exƟnguished.
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ArƟcle 60 Expedited Review of Amendments
For any amendment submiƩed by the Host City CommiƩee Task Force that requires prior
approval by the State government pass-through enƟty under 2 CFR part 200, the pass-through
enƟty must take acƟon on that request within 10 business days and report the request and
change to FEMA.
ArƟcle 61 Reducing Pass-Through Time
Notwithstanding the 45 day pass-through requirement in the NOFO, FEMA recognizes the
urgency in which the grant’s stakeholders require access to the funding to enhance the
security and preparedness for the 2026 World Cup events in the United States, the recipient
must pass-through 100% of funds to the Host
CommiƩee Task Force subrecipients within ten (10) business days aŌer receipt of the funds in
a manner that is otherwise consistent with the requirements described within the FWCGP
NOFO.
ArƟcle 62
ProhibiƟon on Covered Foreign Unmanned AircraŌ Systems (UAS)
As a condiƟon of this award, recipients, subrecipients, and their contractors or subcontractors
must comply with SecƟon 1825 of the American Security Drone Act of 2023, as enacted in the
NaƟonal Defense AuthorizaƟon Act for Fiscal Year 2024 (Pub.
L. No. 118-31 §§ 1821-33, 41 U.S.C. 3901 note prec.). Federal funds may not be used to
procure, operate, or otherwise support any covered unmanned aircraŌ system (UAS) that is
manufactured or assembled by a covered foreign enƟty, or in connecƟon with the operaƟon
of such a system. For further guidance, refer to Public Law 118-31 and OMB Memorandum
M-26-02, Ensuring Government Use of Secure Un-manned AircraŌ Systems and SupporƟng
United States Producers. Failure to comply with these requirements may result in the
withholding of funds, suspension, or terminaƟon of the award.
ArƟcle 63 Award Compliance Hold
Please note that FEMA may reinstate budget or program funding holds if submi Ʃed
documentaƟon is incomplete or inconsistent with program requirements. All costs charged to
the federal award remain subject to FEMA review and must comply with the terms and
condiƟons of the award. If issues arise, we will noƟfy you promptly and work with you to
resolve them.
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ATTACHMENT D
WORK PLAN
FY 2026 FIFA World Cup Grant Program
The purpose of this attachment is to identify the activities planned by the Subrecipient under this Grant
Agreement.
The Subrecipient's approved Work Plan is incorporated herein by reference and attached to this Agreement.
Activities must align with the requirements of the NOFO, the Manual, and the approved application for
funding.
PROJECT DESCRIPTION
PURPOSE and NEED: Explain the overall goal of the project and the specific public safety and security need it addresses. Why is the project
needed?
Project Description – Purpose and Need
The City of Renton’s FIFA World Cup 2026 Public Safety Project is designed to enhance public safety, protect critical infrastructure, and
strengthen emergency preparedness for high-profile international events within the city and surrounding jurisdictions. The overall goal of the
project is to ensure a safe, secure, and coordinated environment for participants, spectators, and staff at two designated venues (team hotel,
practice facility), and transportation corridors during World Cup activities.
This project addresses critical public safety and security needs identified through operational assessments, interagency planning, and planning
with the Seattle FIFA security team. Key challenges include limited staffing capacity to sustain high-visibility operations across multiple venues,
complex communication and coordination requirements across multiple agencies, predictable vulnerabilities during team transportation, and
emerging aerial threats from unmanned aircraft systems (UAS). Without dedicated resources, advanced operational planning, and interagency
coordination, these gaps could increase the risk of incidents and reduce response effectiveness during mass gatherings and high-profile events.
The project is needed to provide dedicated staffing, operational oversight, and advanced capabilities while enhancing interagency
communication, planning, and situational awareness. By addressing these needs proactively, the City of Renton will reduce risk, improve
response times/coverage, strengthen coordination among law enforcement, fire, and emergency management, while ensuring a safe and flexible
operational environment for FIFA World Cup 2026 events.
PLANNED WORK: Describe the activities, services, and/or equipment purchases included.
Planned Work
The project will fund staffing, operational support, planning, and management, and training to enhance public safety for FIFA World Cup 2026
events. Activities include: deployment of dedicated personnel for external security, crowd management, access control, traffic management;
team bus escort operations and training; and coordination with police and emergency management for unified command and situational
awareness during World Cup operations.
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OUTCOME
Outcome – Enhancing Response to FIFA World Cup 2026 Threats
The City of Renton’s project strengthens its ability to prevent, prepare for, and respond to potential threats during FIFA World Cup 2026 events
through expanded staffing, operational coverage, and enhanced capabilities by training personnel for vehicle escorts. By addressing gaps in
staffing, communication, pre-planning, and coordination identified through operational assessments and the City of Renton’s October 2025 full-
scale World Cup Exercise, the project ensures a proactive, unified, and effective public safety response.
Expected Outcomes and Operational Enhancements:
•Rapid, Unified Response:
oDedicated staffing for external security, crowd control, access control, traffic management, and team escorts
oImproved coordinaƟon among police, fire, and Emergency Management to reduce response Ɵmes and streamline incident management
•Expanded Coverage:
oConƟnuous operaƟonal oversight at two venues, team hotels, pracƟce faciliƟes, and key transportaƟon routes
oComprehensive monitoring for crowd management, general security, and safe transport of team
•Enhanced OperaƟonal CapabiliƟes:
oUAS detecƟon and aerial overwatch for emerging aerial threats
oStructured pre-planning and lessons learned from prior exercises to reduce reacƟonary response and increase situaƟonal awareness
•Improved CommunicaƟon and CoordinaƟon:
oReal-Ɵme informaƟon sharing and command-and-control across all parƟcipaƟng agencies
oStrengthened operaƟonal protocols (coordinaƟon, communicaƟons, situaƟonal assessment)
oOperaƟons: RPD command staff member and emergency management liaison staff member dedicated to World Cup operaƟons for planning
and management purposes through regional events
These enhancements directly align with FIFA World Cup 2026 Safety and Security Planning Lines of Effort, ensuring Renton meets standards for
Emergency Preparedness, Intelligence & Threat Analysis, Physical Security & Access Control, Crowd Management, Transport Security & Escorts,
and Crisis Management & Tactical Coordination. The project increases organizational readiness, mitigates risk, and ensures safe and secure
operations for participants, spectators, and the broader community.
Explain how the project will improve your organization's ability to respond to threats related to the FIFA World Cup 2026 games. Include
expected performance improvements, coverage expansion, and/or operational enhancements.
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ATTACHMENT E
TIMELINE
FY 2026 FIFA World Cup Grant Program
The purpose of this attachment is to identify applicable and agreed upon due dates for Grant Agreement
milestones to include deliverables that must be submitted to the Organization. Both the Organization and the
Subrecipient shall monitor adherence with the dates below.
The Subrecipient must request prior written approval from Organization Key Personnel to waive or extend
the due date in the above Timeline.
For waived or extended reimbursement due dates, all allowable costs should be submitted on the next
scheduled reimbursement submission due date contained in the above Timeline.
PROJECT SCHEDULE
MILESTONE START DATE END DATE
6/8/2026 7/8/2026
6/8/2026 7/8/2026
4/1/2026 6/2/2026
6/8/2026 7/8/2026
6/8/2026 7/8/2026
7/8/2026PROJECT COMPLETION (no later than 8/31/2026)
Planning and Management
Project / Grant Management
PROJECT START (no earlier than 7/4/2025)
Venue security (Hyatt Hotel and Longacres/Seattle Sounders FC practice facility
Transports - vehicle escorts, team movemement
Training - vehicle escort training
INSTRUCTIONS: Enter the major milestones for the project. Please include at least 2 milestones.
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DHS-FEMA-FWC-FY26 RENTON POLICE DEPARTMENT, FWCGP-15
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ATTACHMENT F
BUDGET
FY 2026 FIFA World Cup Grant Program
The purpose of this attachment is to identify how the funding is budgeted for the identified activities in the
Work Plan. If funding is identified as not being required, contact the Organization Key Personnel as soon as
possible so funding can be reallocated.
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE M&A TOTAL
Salaries & Benefits 22,095$ 332,751$ 20,950$ 375,797$
Supplies -$
Travel/Per Diem -$
Contractor/Consultant -$
Other 2,616$ 2,616$
Equipment -$
SUBTOTAL 22,095$ 332,751$ -$ 20,950$ -$ 2,616$
Indirect
TOTAL 378,412$
AGREEMENT AMOUNT $378,412
PROJECT BUDGET
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ATTACHMENT G
BUILD AMERICA, BUY AMERICA ACT SELF-CERTIFICATION
The undersigned certifies, to the best of their knowledge and belief, that:
The Build America, Buy America Act (BABAA) requires that no federal financial assistance for "infrastructure"
projects is provided "unless all of the iron, steel, manufactured products, and construction materials used in
the project are produced in the United States." Section 70914 of Public Law No. 117-58, §§ 70901-52.
The undersigned certifies that for the _____________________ [Insert Project Name and Location] that the
iron, steel, manufactured products, and construction materials used in this contract are in full compliance
with the BABAA requirements including:
1. All iron and steel used in the project are produced in the United States. This means all
manufacturing processes, from the initial melting stage through the application of coatings, occurred
in the United States.
2. All manufactured products purchased with FEMA financial assistance must be produced in the
United States. For a manufactured product to be considered produced in the United States, the cost
of the components that are mined, produced, or manufactured in the United States is greater than
55% of the total cost of all components.
3. All construction materials are manufactured in the United States. This means that all
manufacturing processes for the construction material occurred in the United States.
"The [Contractor or Subcontractor], ________________________, certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the [Contractor or
Subcontractor] understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies
for False Claims and Statements, apply to this certification and disclosure, if any."
____________________________________________________________
Signature of [Contractor's or Subcontractor's] Authorized Official
____________________________________________________________
Name and Title of [Contractor's or Subcontractor's] Authorized Official
____________________________________________________________
Date
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