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HomeMy WebLinkAboutContract2026 GRANT BENEFICIARY AGREEMENT WITH WA THERAPY FUND FOUNDATION LODGING TAX/TOURISM PROMOTION GRANT PROGRAM THIS AGREEMENT, dated for reference purposes only asJanuary 13, 2026,is by and between the City of Renton (the “City”), a Washington municipal corporation, and WA Therapy Fund Foundation (“Beneficiary”), a Washington Nonprofit Corporation and sets forth the terms and conditions under which the City will provide a grant to Beneficiary under the Tourism Promotion Grant Program (“Program”), authorized by the Renton City Council on November 24, 2025. The Program is funded through the Renton Lodging Tax (RMC 5-18) as authorized by RCW 67.285. The City and the Beneficiary are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement iseffective as of the last date signed by both parties. RECITALS: WHEREAS, the State of Washington authorized for municipalities to collect excise tax on certain lodging businesses under Revised Washington Code (“RCW”) 67.28; and, WHEREAS, the City has authorized collection of a 1% (one percent) excise tax on certain lodging businesses in the City under Renton Municipal Code (“RMC”) 5-18, which is the “Lodging Tax”; referenced in the Agreement; and, WHEREAS, revenues from the Lodging Tax must be used for the purpose of tourism promotion and support; and WHEREAS, the City has established a Lodging Tax Advisory Committee (“LTAC”) to establish Application Criteria(Exhibit 1), review Applications (“Beneficiary’s Application” at Exhibit 2), and recommend expenditures from the Lodging Tax fund (“LTAC Recommendations” at Exhibit 3), each Exhibit is incorporated herein by reference; and WHEREAS, the City, through the LTAC, issued a Call for Application to entities seeking financial support for tourism related purposes, which is attached hereto as Exhibit 4 and incorporated by reference; and CAG-26-156 PAGE 2 OF 14 WHEREAS, the City, through LTAC, has reviewed the Application and determined that the Beneficiary is eligible for assistance under this Program and is promoting tourism related activities; and WHEREAS,the City Council on November 24, 2025, has approved a grant award to the Beneficiary. NOW THEREFORE, in consideration of the mutual covenants and agreements herein, the Parties agree as follows: AGREEMENT 1. Grant Amount and Disbursement. a. Amount. The total amount to be awarded to Beneficiary under the program is up to twenty thousand dollars ($20,000) as a reimbursement for eligible expenses.Except as specifically provided herein, the Beneficiaryshall be solely responsible for payment of any taxes imposed as a result of this Agreement. b. Award Disbursement. i.Reimbursement Request. On a monthly, or no less than quarterly basis during any quarter in which tourism promotion or support is completed, Beneficiary shall submit a reimbursement request in a format acceptable to the City (Exhibit 5)with supporting documentation including, but not limited to, invoices or reports demonstrating expenses for which reimbursement is sought. ii.Payment. Payment shall be made by City within thirty (30) calendar days after receipt and approval by the appropriate City representative of the invoice. iii.No waiver. Payment for any reimbursement shall not constitute a waiver by the City of any remedies it may have for any breach of this Agreement by the Beneficiary. iv.Tax implications. Grant funds may be taxable. Please consult your financial advisor/tax professional for guidance. If it is required by the IRS, a 1099 form will be issued to the Beneficiary. v.License. To the extent any event or production under this Agreement purports to be held in conjunction with, or related to, any other regional national, or international event –the Beneficiary must obtain, prior to its event, legal rights to reference such regional, national, or international event and provide documentation thereof in order to be issued the reimbursement of any costs associated with Beneficiary’s event. 2. Final Report: Together with the final reimbursement request, and in a format acceptable to the City (Exhibit 6), Beneficiary shall submit a final report detailing outcomes related PAGE 3 OF 14 to budget, activities, objectives, and attendance as first described in the Beneficiary’s application for the Grant. 3. Scope ofEligible Expenditures: Grant funds disbursed under this Agreementshallonly be used to pay or reimburse eligible expenses as described in the Criteria (Exhibit 1)and in the “Program Call for Applications” (Exhibit 4) a. Reimbursement Defined. “Reimbursement” means grant disbursement to Beneficiary upon receipt by the City of invoices and documentation demonstrating eligible expenses. b. No Duplication of Payment. No grant funds may be used to pay or reimburse costs for expenditures for which Beneficiary has received any other funding, whether state, federal or private in nature, for that same expense. 4. Beneficiary Responsibilities. a. False Statement. The Beneficiary understands and acknowledges that providing false information in the Application or on any documents submitted to the City or its designees as part of the Beneficiary’s participation in the Program may constitute fraud, justify termination of this Agreement, trigger the Beneficiary’s obligation to returnfunds, and may be subject to civil and/or criminal penalties and/or sanctions. b. No Employee Relationship. The Beneficiary understands and acknowledges that neither the Beneficiary nor any officer, employee or agent of the Beneficiary shall be considered to be an employee of the City, nor entitled to any benefits accorded City employees, by virtue of the services provided under this Agreement. The City shall not be responsible for assuming the duties of an employer with respect to the Beneficiary or any employee of the Beneficiary. c. Non-discrimination.During the performance of this Agreement, the Beneficiary shall comply with all federal and state nondiscrimination laws, including but not limited to, chapter 49.60 RCW, Washington’s Law Against Discrimination (WLAD), and 42 U.S.C. 12101 et seq., the Americans with Disabilities Act (ADA). In the event of theCompany’s noncompliance or refusal to comply with any nondiscrimination law, regulation, or policy, this Agreement may be rescinded, canceled, or terminated in whole or in part. d. Sole proprietorship or Individual. If the Beneficiary is a sole proprietorship or if this Agreement is with an individual, the Beneficiaryagrees to notify the City and complete any required form if the Beneficiary retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Beneficiary’s failure to do so. 5. Insurance: Beneficiary shall secure and maintain: a. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. PAGE 4 OF 14 b. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. c. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. d. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Beneficiary’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. e. Beneficiary shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Beneficiaryliability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Beneficiary to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. f. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. g. Beneficiaryshall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 6. Records: Maintenance, Access, Disclosure. a. Records Maintained. Beneficiary shall maintain all records and accounts with respect to all matters covered by this Agreement, including personnel, property, financial, and programmatic records and documents. b. Retention Period. These records shall be maintained for as long as may be required by applicable Washington State records retention laws, but in any case for a period of six (6) years after all funds have been expended or returned to the City, whichever is later, to ensure proper accounting for all funds and compliance with the Agreement. c. Litigation or Audit. If any litigation, claim, or audit is started before the expiration of the six (6)year period provided in Section 4(b) above, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. d. Right of Access.The City, or itsauthorized representatives, shall have the right of access to records (electronic and otherwise) of Beneficiary in order to conduct audits or other investigations. PAGE 5 OF 14 e. Subject to Disclosure. Beneficiary acknowledges that records may be subject to disclosure under the Public Records Act, Ch. 42.56 RCW. i. To the full extent the City determines necessary to comply with the Washington State Public Records Act, Beneficiary shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. ii. In the event Beneficiary believes said records need to be protected from disclosure, it may, at Beneficiary’s own expense, seek judicial protection. Beneficiary shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Beneficiary has responsive records and for which Beneficiaryhas withheld records or information contained therein, or not provided them to the City in a timely manner. iii. Beneficiaryshall produceto the Cityfor distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 5. Publications.Any publications produced with funds from this Agreement must display the following language: “This project is being supported, in whole or in part, by a grant from the City of Renton.” 6. Disclaimer by the City.The City expressly disclaims any and all responsibility or liability to Beneficiary or third persons for the actions of Beneficiary or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this Agreement or any other losses resulting in any way from the performance of the Agreement, or any subcontract thereto. This Agreement does not in any way establish an agency relationship between or among the City and/or Beneficiary. 7. Expenses Incurred in Excess of Program Award Funds. Beneficiary acknowledges that any expenses incurred in excess of Program Award Funds are the Beneficiary’s sole responsibility and will not be paid by the City. 8. Repayment of Funds. If any funds provided to Beneficiary were used in a manner that is not consistent or allowable as outlined in this Agreement, Beneficiary shall return funds to City in the amount determined to be ineligible. Beneficiary further agrees that it is financially responsible for and will repay the City any and all indicated amounts following an audit exception which occurs due to Beneficiary’s failure, for any reason, to comply with the terms of this Agreement. This duty to repay the City shall not be diminished or extinguished by the termination of the Agreement. PAGE 6 OF 14 9. Termination.The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Beneficiary in writing. In the event of such termination or suspension, Beneficiary waives any right to un-distributed portions of the award. 10. Conflict of Interest. a. Beneficiary designees, agents, members, officers, employees, consultants, and any other public official who exercises or who has exercised any functions or responsibilities with respect to the Program during his or her tenure, or who is in a position to participate in a decision-making process or gain inside information with regard to the Program, are barred from any interest, direct or indirect, in any grant or proceeds of the Program, or benefit there from, which is part of this Agreement at any time during or after such person's tenure. b. The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Beneficiary shall not give a gift of any kind to City employees or officials. c. Beneficiaryalso confirms that Beneficiarydoes not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Beneficiary, negotiating, or administering this Agreement, or evaluating the Beneficiary’s performance of the Work. 11. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Jessie Kotarski Economic Development Manager CED/City of Renton 1055 South Grady Way, 6th Floor Renton, WA 98057 Phone: (425) 430-7271 Email: jkotarski@rentonwa.gov BENEFICIARY Ashley McGirt CEO & Founder WA Therapy Fund 4501 15th Ave S Ste 102 Seattle, WA 98108 Phone: (253) 951-9990 Email: ashley@therapyfundfoundation.org PAGE 7 OF 14 12. Waiver/Conflict of Terms. a. Any waiver by the Beneficiary or the City of the breach of any provision of this Agreement by the other party will not operate, or be construed, as a waiver of any subsequent breach by either party or prevent either party from thereafter enforcing any such provisions. b. In the event of any inconsistencies between Beneficiary proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Beneficiary-prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. 13. Modification. This Agreement may only be amended by written agreement signed by both Parties. 14. Severability. In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of this Agreement that can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of the Agreement are declared severable. 15. Governing Laws.Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King City Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King City, Washington, or its replacement or successor. Beneficiaryhereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Beneficiary is a foreign corporation not registered with the State of Washington. 16. Indemnification. To the maximum extent permitted by law, Beneficiary shall, at its cost and expense, protect, defend, indemnify, and hold harmless the City, its directors, officers, employees, and agents, from and against any and all demands, liabilities, causes of action, costs and expenses (including attorneys’ fees), claims, judgments, or awards of damages, arising out of or in any way resulting from the acts or omissions of Beneficiary, its directors, officers, employees, or agents, relating in any way to Beneficiary’s performance or non-performance under the Agreement. Beneficiary agrees that its obligations under this paragraph extend to any demands, liabilities, causes of action, or claims brought by, or on behalf of, any of its employees or agents. For this purpose, Beneficiary, by mutual negotiation, hereby waives, as respects the Cityonly, any immunity that would otherwise be available against such claims under any industrial insurance act, including Title 51 RCW, other Worker’s Compensation act, disability benefit act, or other employee benefit PAGE 8 OF 14 act of any jurisdiction which would otherwise be applicable in the case of such claim. These indemnification obligations shall survive the termination of the Agreement. 17. Complete Agreement. This Agreement sets forth the complete expression of the agreement between the Parties, and any oral representations or understandings not incorporated herein are excluded. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Exhibits 1 – Lodging Tax/Tourism Promotion Grant Program – Application Criteria 2 - Lodging Tax/Tourism Promotion Grant Program – Beneficiary’s Application 3– Lodging Tax/Tourism Promotion Grant Program– LTAC Recommendations Nov 24, 2025 4 – Lodging Tax/Tourism Promotion Grant Program – Call for Applications 5 – Lodging Tax/Tourism Promotion Grant Program – Reimbursement Request Form 6 – Lodging Tax/Tourism Promotion Grant Program – Final Report Form IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ BENEFICIARY By:____________________________ Hon. Armondo Pavone Mayor Ashley McGirtCEO & Founder _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ M. Patrice Kent Sr. Assistant City Attorney Grant Template: 12.30.2025 (File # 3665/Template) _______________________ Ashley McGirtCEO&Fou ϭͬϯϬͬϮϬϮϲ6/2/2026 Approved by Patrice Kent via email 1/28/2026 PAGE 9 OF 14 EXHIBIT 1: LODGING TAX/TOURISM PROMOTION GRANT PROGRAM APPLICATION CRITERIA City of Renton 2026 Lodging Tax Grant Guidelines Preparing for the 2026 Summer of Soccer The City of Renton is seeking proposals that support tourism, cultural activities, and the development or operation of tourism-related facilities. In 2026, Renton will help host the Summer of Soccer, welcoming international visitors and showcasing our community during the FIFA World Cup™. This once-in-a-generation opportunity makes this year’s lodging tax funding cycle especially important. Proposals that activate public spaces, engage visitors, and highlight Renton’s identity as a diverse and welcoming destination are strongly encouraged. Eligible Uses of Lodging Tax Funds Per state law, lodging tax funds must be used for one or more of the following: x Tourism marketing x Marketing and operations of special events and festivals x Operations of tourism-ŘôīÍťôîϙċÍèĖīĖťĖôŜϙĺſIJôîϙĺŘϙĺŕôŘÍťôîϙæƅϙIJĺIJŕŘĺƱťϙ organizations x Operations or capital expenditures for tourism-related facilities owned by municipalities or public facilities districts 2025–2026 Funding Priorities This year, the Lodging Tax Advisory Committee (LTAC) will prioritize proposals that help prepare Renton's business and tourism sectors for the 2026 Summer of Soccer. These may include: x Public space activations and visitor-friendly experiences during the soccer season x Events or programs that attract visitors traveling 50+ miles, out of state, or internationally x Cross-ŕŘĺıĺťĖĺIJÍīϙôƯĺŘťŜϙĖIJŽĺīŽĖIJČϙīĺèÍīϙæŪŜĖIJôŜŜôŜϠϙēĺťôīŜϠϙartists, and cultural organizations x IIJĖťĖÍťĖŽôŜϙťēÍťϙôIJēÍIJèôϙſÍƅƱIJîĖIJČϠϙæôÍŪťĖċƅϙħôƅϙèĺŘŘĖîĺŘŜϠϙĺŘϙèŘôÍťôϙīÍŜťĖIJČϙťĺŪŘĖŜıϙ infrastructure x (ƯĺŘťŜϙťĺϙŘÍĖŜôϙ‡ôIJťĺIJЍŜϙŘôČĖĺIJÍīϙÍIJîϙĖIJťôŘIJÍťĖĺIJÍīϙŽĖŜĖæĖīĖťƅϙÍŜϙÍϙťŘÍŽôīϙîôŜťĖIJÍťĖĺIJ Note: Community-based micro-grants focused on neighborhood-level engagement and small-scale activations may be administered separately by another City department. The [“ϙŕŘĺČŘÍıϙŜŕôèĖƱèÍīīƅϙsupports tourism development and economic readiness tied to increased visitor activity and the generation of overnight hotel stays. Application Process Applications are available at Rentonwa.gov/LTAC. A separate application is required for each project. All applications must include: x Estimated impact on overnight stays, visitor travel from 50+ miles, or out-of-state attendance x Explanation of how your project will: o @ôIJôŘÍťôϙôèĺIJĺıĖèϙæôIJôƱťϙϼôϟČϟϠϙīĺîČĖIJČϠϙıôÍīŜϠϙŘôťÍĖīϠϙĺŘϙťĺŪŘĖŜıϙċÍèĖīĖťĖôŜϽ o Increase regional recognition of Renton as a destination o Expand tourism opportunities through new visitor activities Working with Hoteliers: Local hotels may help track visitor data for your event or project. Contact them early if you plan to request support, as priority will be given to projects that track overnight stays. Deadline All applications must be submitted ĺIJīĖIJôϙæƅϙ͓ϡ͒͏ϙŕϟıϟϙϼ„ÍèĖƱèϙ“ĖıôϽϙĺIJϙ>ŘĖîÍƅϠϙièťĺæôŘϙ 24Ϡϙ͑͏͔͑. Late or incomplete applications will not be accepted. Questions? Contact: Jessie XĺťÍŘŜħĖϠϙ(èĺIJĺıĖèϙ"ôŽôīĺŕıôIJťϙaÍIJÍČôŘ 425-430-7271 | jkotarski@rentonwa.gov Selection Process x All eligible applications will be reviewed by the [ĺîČĖIJČϙ“ÍƄϙîŽĖŜĺŘƅϙĺııĖťťôôϙ ϼ[“Ͻ. x Recommendations will be presented to the City Council ċĺŘϙƱIJÍīϙÍŕŕŘĺŽÍīϟ x ‹ťÍƯϙſĖīīϙſĺŘħϙſĖťēϙŜôīôèťôîϙÍŕŕīĖèÍIJťŜϙťĺϙƱIJÍīĖƏôϙċŪIJîĖIJČϙÍČŘôôıôIJťŜϙÍIJîϙŜèĺŕôŜϙ of work. Please note: All contracts are reimbursement-based. No costs incurred before contract execution and City Council approval will be reimbursed. All applicants must provide the following: x Proof of liability insurance including $1,000,000/occurrence and $2,000,000/general aggregate. The City reserves the right to waive this insurance requirement under certain circumstances. o Insurance must be in the name of the entity or organization with which the City enters into agreement. o IIJŜŪŘÍIJèôϙèôŘťĖƱèÍťôϙıŪŜťϙIJÍıôϙťēôϙĖťƅϙĺċϙ‡ôIJťĺIJϙÍŜϙÍIJϙÍîîĖťĖĺIJÍīīƅϙ insured. o Insurance must be in place through the entirety of the project. o More detail is available at the City’s website here. x Active non-expired City of Renton Business License o Information regarding acquiring a city business license can be found at rentonwa.gov/business. o Email: licensing@rentonwa.gov or by phone (425) 430-6851 x ‹ťÍťôϙĺŘϙċôîôŘÍīϙîĺèŪıôIJťÍťĖĺIJϙĺċϙIJĺIJŕŘĺƱťϙŜťÍťŪŜϙϼôϟČϟϠϙI‡‹ϙ"ôťôŘıĖIJÍťĖĺIJϙ[ôťťôŘϽ ĺıŕôťĖťĖŽôϙŘĖťôŘĖÍ Applications will be scored out of 100 points, based on the following: Criteria Points Project Impact 25 Funding recommendations may include full, partial, or no funding, based on project merit. Additional Funding Considerations (ŽôIJťϙ[ĺèÍťĖĺIJϡ x Within Renton city limits: Up to 25% of project budget, capped at $10,000 x Renton ZIP code (outside city limits): Up to 15% of project budget, capped at $7,000 x Nearby Renton: Up to 10% of project budget, capped at $5,000 iŽôŘIJĖČēťϙ[ĺîČĖIJČϙbĖČēťŜϡ x 1–20 nights: Up to 20% of project budget (max $5,000) x 21–40 nights: Up to 35% of project budget (max $12,000) x 41–75 nights: Up to 50% of project budget (max $30,000) x Over 75 nights: Up to 75% of project budget (max $75,000) We invite bold, collaborative proposals that highlight the best of Renton and ensure our community is ready to shine in 2026. Let’s make this Summer of Soccer a catalyst for long- term tourism growth. Criteria Points Clarity of Proposal 15 Cost-(ƯôèťĖŽôIJôŜŜ 15 Match Contribution (25% minimum) 10 Marketing & Recognition of City 10 Innovation 10 Collaboration 5 iƯ-Season Tourism (Sep–June) 5 Overnight Visitor Impact 5 PAGE 10 OF 14 EXHIBIT 2: LODGING TAX/TOURISM PROMOTION GRANT PROGRAM BENEFICIARY’S APPLICATION 2026 Lodging Tax Grant Application The City of Renton is now accepting applications for the 2026 Lodging Tax Grant Program. This funding supports projects and events that promote tourism and overnight stays in Renton. Deadline To Apply: All applications must be submitted online by 4:30 p.m. on Friday, October 24, 2025. Note: Paper applications will no longer be accepted. Before you begin: Please review the 2026 Lodging Tax Guidelines available at rentonwa.go/LTAC to ensure your project aligns with funding criteria.b E-mail * ashley@therapyfundfoundation.org Phone Number * 253-951-9990 Format: XXX-XXX-XXXX Project or Event Title * Reclaiming Wellness Conference Contact Person and Title * Ashley McGirt, MSW,LICSW, CEO & Founder Name of Organization * WA Therapy fund foundation Organization Address * Street Address 4501 15th AVE S. Suite 102 Address Line 2 City seattle State/Province/Region Washington Postal/Zip Code 98108 Type of Organization * Non-Profit Has you organization previously received a Lodging Tax Grant from the City of Renton?* Yes No What type of category your project falls under per RCW 67.28.1816?* Special event or festival Funding Amount requested * $30,000.00 SFRVFTUFE GVOEFE Project Summary Project scope of work (What is your project’s goal, how will it benefit the community, and why should the Lodging Tax Advisors recommend it?) The Reclaiming Wellness Conference is a two-day special event and cultural wellness activation taking place July 9–11, 2026 at the Hyatt Regency Lake Washington in Renton, WA. Hosted by the Therapy Fund Foundation, this nationally recognized conference brings together over SFRVFTUFE GVOEFE 500 attendees from across the United States and abroa. Past years have included participants from Jamaica, Panama, and Africabfor a weekend focused on healing, mental health equity, and community connection. The goal of the project is to advance health equity while positioningbRenton as a premier destination for cultural and wellness tourism during the 2026 Summer of Soccer, while generating significant economic impact through hotel stays, dining, and retail engagement. The conference features keynote speakers, local vendors in the health and wellness space, art-based activations, and community-healing experiences that will showcase Renton’s identity as a diverse, inclusive, and forward-thinking city. By partnering with local hotels (Marriott, Hilton, Hyatt, etc.) restaurants, and small businesses, the event is projected to generate 75+ overnight stays and an estimated $150,000 in local economic activity. Support from the Lodging Tax Advisory Committee will help amplify Renton’s visibility to national and international visitors, strengthen cross-promotional partnerships, and ensure that this once-in-a-generation opportunity, andb that the Summer of Soccer leaves a lasting legacy of cultural vibrancy and community wellness. List the start date of your project * 10/9/2025 List the end date of your project * 10/11/2025 What's your plan to encourage more overnight stays in Renton hotels to replenish the hotel/motel lodging tax fund? How specifically will you measure if people travel more than 50 miles or stay overnight?* To encourage overnight stays in Renton, the Reclaiming Wellness Conference will offer a series of pre and post event activations, wellness experiences, and VIP receptions beginning the evening before the main conference weekend. These include an exclusive Welcome Reception and Healing Mixer for speakers, sponsors, and VIP guests, along with early registration and partner meetups at Hyatt Regency Lake Washington and nearby venues. By hosting multi-day programming, we will incentivize attendees to arrive early and stay through the weekend, directly increasing hotel bookings within Renton city limits. We have successfully done this with past conferences. Our most recent this year that took place at Lumen Field, and past conferences held at Greenriver in Auburn, WA. We are hoping to make our hoe base Renton and have one specific location for our annual conference. We are partnering directly with Hyatt Regency Lake Washington and other nearby hotels to create discounted room blocks and track overnight bookings using unique reservation links or group codes. Post-event surveys will capture data on attendee travel distance, lodging location, and number of nights stayed. In addition, our registration system will collect ZIP codes, allowing us to verify how many attendees traveled more than 50 miles to participate. We also always give away a prize to the person who traveled in the furthest distance and this has been a fun contest. Through these strategies, we anticipate generating well over 75 lodging nights, replenishing Renton’s hotel/motel tax fund and contributing meaningfully to the city’s economic vitality during the 2026 Summer of Soccer. Which Renton Hotels will you be working with?* Hyatt Regency, Hilton Garden Inn, Hampton, Marriott What is your predicted overall attendance?* 500 Of your total attendance, how many do you predict will travel over 50 miles?* 150-200 Of your overall attendance, how many do you predict will be from out of state or out of country?* 150 Of your overall attendance, how many will NOT pay for overnight lodging?* 35–40% Budget (upload your project budget including how lodging tax funds will be used)* Reclaiming_Wellness_2026_LTAC_Budget.xlsx 9.3KB RW CON 2026 Summary Budget.docx 9.71KB Application Certification: I understand the City of Renton and Washington state limitations placed on use of Lodging Tax funds and certify that the requested funds will be used only for the purposes described in this application or as approved by the City Council. I understand use of funds is subject to audit by the State of Washington. I have read and understand the criteria by which our application will be evaluated and understand that if our application is selected for funding, we will be required to enter into a binding agreement with the City to ensure completion of the project Category Expense Description Estimated Cost Funding Source LTAC Use? Venue Hyatt Regency Lake Washington – 17234 Deposit paid Aug 2025 Yes Catering Breakfast & Lunch for 400 attende 55150 Local hotel catering partner Yes AV & Production Audio/visual services, stage tech, l 15000 Public Health partial Yes Event App & Registration Whova event platform 1800 TFF general fund No Keynotes & Speakers Dr. Thema Bryant ($15K), Yolo Akil 22500 Partner & DEEL No Accessibility & Interpretation ASL interpreters 2500 TFF inclusion fund Yes Event Planning & Coordination Event planner and logistics 14000 General fund Yes Decor & Design Stage design, signage, cultural bran 3000 Local vendor Yes Youth & Arts Activation Youth performers, poet, singer 2000 Renton youth engagement No TOTAL EXPENSES 109737.5 Confirmed Revenue 75000 COS, Public Health, DEEL, BSK, Coordinated Care Funding Gap / LTAC Request 30,000 Requested LTAC support Reclaiming Wellness Conference 2026 – Lodging Tax Budget Summary Summary Budget Overview Category Expense Description Estimated Cost Notes / Funding Source Venue Hyatt Regency Lake Washington – Ballroom rental, setup $17,234 Deposit paid Aug 2025 Catering Breakfast & Lunch for 400 attendees (2 days) $55,150 Local hotel catering partner AV & Production Audio/visual services, stage tech, live stream $15,000 Funded partially by Public Health Event App & Registration Whova event platform $1,800 Supports attendee check-in & analytics Keynotes & Speakers Dr. Thema Bryant ($15,000), Yolo Akili ($7,500), others + travel $22,500 National draw & overnight guests Accessibility & Interpretation ASL interpreters $2,500 Improves inclusion & ADA compliance Event Planning & Coordination Event planner and logistics $14,000 Project management & coordination Decor & Design Stage design, signage, cultural branding $3,000 Local vendor Youth & Arts Activation Youth performers, poet, singer $2,000 Renton youth engagement TOTAL EXPENSES $109,737.50 Total Confirmed Revenue (COS, Public Health, DEEL, BSK, Coordinated Care, etc.) $75,000.00 Funding Gap / Lodging Tax Request $34,737.50 Request up to ($30,000) in LTAC funds Lodging Tax Funds Lodging Tax funding will specifically support tourism-generating components that attract out-of- area visitors and create overnight stays, including: Ɣ Venue and catering costs at Hyatt Regency Lake Washington (in-city tourism facility) Ɣ Tourism marketing (digital ads, outreach to out-of-state attendees, media collateral) Ɣ Pre-event activations and VIP receptions encouraging early arrival and multi-night stays Ɣ Cultural programming and accessibility services that enhance visitor experience and inclusivity Funding Justification The Reclaiming Wellness Conference will generate over 75 overnight stays and draw 500+ attendees from across the U.S. and internationally. Lodging Tax funds will cover key tourism-related expenses, venue costs, marketing, and visitor activations that directly benefit Renton’s hotels and hospitality sector. With an estimated $150,000 in local economic activity (hotel nights, meals, and retail), this investment will not only replenish the lodging tax fund but also position Renton as a premier destination for cultural and wellness tourism during the 2026 Summer of Soccer. Past Conference Videos Ɣ 2025 Ɣ 2024 Ɣ 2023 PAGE 11 OF 14 EXHIBIT 3: LODGING TAX/TOURISM PROMOTION GRANT PROGRAM LTAC RECOMMENDATIONS PAGE 12 OF 14 EXHIBIT 4: LODGING TAX/TOURISM PROMOTION GRANT PROGRAM CALL FOR APPLICATIONS 12/15/25, 3:04 PM 2026 Lodging Tax Advisory Committee (LTAC) funding | Word on the Street | Your Voice Renton https://yourvoice.rentonwa.gov/word-on-the-street/news_feed/2026-ltac-funding 4/6     12/15/25, 3:04 PM 2026 Lodging Tax Advisory Committee (LTAC) funding | Word on the Street | Your Voice Renton https://yourvoice.rentonwa.gov/word-on-the-street/news_feed/2026-ltac-funding 5/6 PAGE 13 OF 14 EXHIBIT 5: LODGING TAX/TOURISM PROMOTION GRANT PROGRAM REIMBURSEMENT REQUEST FORM 2 šŠ‹„‹–ͷ ‘†‰‹‰ƒšȀ‘—”‹•”‘‘–‹‘ ”ƒ–”‘‰”ƒ ‡‹„—”•‡‡–‡“—‡•– ‘”   ǣ    ǣ ǣ CHECKLIST FOR REIMBURSEMENT Evaluation Report ‹ƒŽ‡’‘”– ‘”ȋˆ‘”ˆ‹ƒŽ”‡“—‡•–•‘Ž›Ȍ ‘’›‘ˆƒ”‡–‹‰Ȁ’”‘‘–‹‘ƒŽƒ–‡”‹ƒŽ•‹ŽŽ—•–”ƒ–‹‰—•‡‘ˆ–Š‡‹•‹–‡–‘Ž‘‰‘ ‡˜‡—‡Ȁš’‡•‡”‡’‘”–ˆ‘”‡˜‡–Ȁ’”‘Œ‡…– ˜‘‹…‡•™‹–Š’”‘‘ˆȀ†‘…—‡–ƒ–‹‘‘ˆ’ƒ‹†•–ƒ–—• ––ƒ…Š‡†  ‘”ͻ Date Invoice # Description Advertising Promotional Event Misc. Total ̈́̈́̈́̈́̈́ ̈́̈́̈́̈́̈́ ̈́̈́̈́̈́̈́ ̈́̈́̈́̈́̈́ ̈́̈́̈́̈́̈́ ̈́̈́̈́̈́̈́ ̈́̈́̈́̈́̈́ ̈́̈́̈́̈́̈́ ̈́̈́̈́̈́̈́ ̈́̈́̈́̈́̈́ ̈́̈́̈́̈́̈́ ̈́̈́̈́̈́̈́ ‘–ƒŽ•̈́̈́̈́̈́̈́ As grantee, I certify to the best of knowledge and belief the billed costs of disbursements are in accordance with the terms of the project and that the reimbursement represents the Hotel/Motel Tax specifications under Senate House Bill 5647 and which have not previously been requested. —–Š‘”‹œ‡†‰‡–‹‰ƒ–—”‡ ƒ–‡ FOR CITY USE ONLY —’’‘”–‹‰†‘…—‡–ƒ–‹‘ˆ‘”‡š’‡•‡•ƒ”‡†‡–‡”‹‡†–‘„‡‡Ž‹‰‹„Ž‡ˆ‘””‡‹„—”•‡‡– —†‡”–Š‡‘†‰‹‰ƒš —†’”‘‰”ƒǤ š’‡†‹–—”‡•™‡”‡‹…—””‡†„‡–™‡‡–Š‡‡Ž‹‰‹„Ž‡†ƒ–‡•‘ˆ–Š‡…‘–”ƒ…–ƒ‰”‡‡‡–Ǥ  Ǧͻˆ‘”Šƒ•„‡‡”‡˜‹‡™‡†Ǥ ‡‹„—”•‡‡–•—„‹––‡†–‘–Š‡‹–›‘Žƒ–‡”–Šƒ‡…‡„‡”ͳͻǡʹͲʹ͸Ǥ WA Therapy Fund Foundation 4501 15th AVE S. SUITE 102 SEATTLE, WA 1/30 001 Venue 17234.38 1/30/26 PAGE 14 OF 14 EXHIBIT 6: LODGING TAX/TOURISM PROMOTION GRANT PROGRAM FINAL REPORT FORM ’‡…‹ƒŽ˜‡–Ȁ ‡•–‹˜ƒŽƒ”‡–‹‰Ȁ‘—”‹•”‘‘–‹‘ ƒ…‹Ž‹–› ”‰ƒ‹œƒ–‹‘ǣ —„‹––‡†›ǣ ‘–”ƒ…–‘ǣ …–‹˜‹–›ƒ‡ǣ …–‹˜‹–››’‡ǣ …–‹˜‹–›–ƒ”–ƒ–‡ǣ…–‹˜‹–›†ƒ–‡ǣ Total Activity Cost$ 7RWDODPRXQWRI5HQWRQORGJLQJWD[IXQGVUHTXHVWHG 7RWDODPRXQWRI5HQWRQORGJLQJWD[IXQGVDSSURYHG DEFINITION OF METHODOLOGY FOR QUESTIONS BELOW: This methodology is defined by the Joint Legislative Audit and Review Committee and is used for reporting to the Legislature about the use of lodging tax for each jurisdiction. x Direct Count:Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels, restaurants or tour guides likely to be affected by an event. x Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates. x Representative Survey: Information collected directly from individual visitors / participants. A representative survey is a highly structured data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. x Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. x Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 sq. ft.). x Other:(please describe) šŠ‹„‹–͸ ‘†‰‹‰ƒšȀ‘—”‹•”‘‘–‹‘ ”ƒ–”‘‰”ƒ ‹ƒŽ‡’‘”– ‘” WA Therapy Fund Foundation Ashley McGirt Reclaiming wellness conference ✔ 7/9/26 7/12/26 OVERALL ATTENDANCE Enter the total number of people predicted to attend this activity/event (this number would have been submitted on your application for funds); the actual number of people who attended this activity/event; and the method used to determine attendance. PREDICTED:# ACTUAL (ESTIMATED):# METHODOLOGY (definitions provided above): EXPLAIN TRACKING METHOD: 50+ MILES ATTENDANCE Enter the total number of people who travelled greater than 50 miles predicted to attend this activity/event (this number would have been submitted on your application for funds); the actual number of people who travelled more than 50 miles to attend this activity/event; and the method used to determine attendance. PREDICTED:# ACTUAL (ESTIMATED):# METHODOLOGY (definitions provided above): EXPLAIN TRACKING METHOD: OUT OF STATE / COUNTRY ATTENDANCE Enter the total number of people from outside the state and country predicted to attend this activity/event (this number would have been submitted on your application for funds); the actual number of people from outside the state and country who attended this activity/event; and the method used to determine attendance. PREDICTED:# ACTUAL (ESTIMATED):# METHODOLOGY (definitions provided above): EXPLAIN TRACKING METHOD: PAID FOR OVERNIGHT LODGING ATTENDANCE Enter the total number of people predicted to pay for overnight lodging in Renton to attend this activity/event (this number would have been submitted on your application for funds); the actual number of people who paid for overnight lodging and attended this activity/event; and the method used to determine attendance. PREDICTED:# ACTUAL (ESTIMATED):# METHODOLOGY (definitions provided above): EXPLAIN TRACKING METHOD: DID NOT PAY FOR OVERNIGHT LODGING ATTENDANCE Enter the total number of people predicted to attend this activity/event without paying for overnight lodging in Renton (this number would have been submitted on your application for funds); the actual number of people who attended this activity/event without paying for overnight lodging; and the method used to determine attendance. PREDICTED:# ACTUAL (ESTIMATED):# METHODOLOGY (definitions provided above): EXPLAIN TRACKING METHOD: PAID LODGING NIGHTS Enter total predicted lodging nights in Renton (this number would have been submitted on your application for funds); and actual number of paid lodging nights-(One lodging night = one or more persons occupying one room for one night); and the method used to determine attendance. PREDICTED:# ACTUAL (ESTIMATED):# METHODOLOGY (definitions provided above): EXPLAIN TRACKING METHOD: Please describe any other information that demonstrates the impact of increased tourism attributable to the special event, festival, or tourism-related facility. RENTON SPECIFIC QUESTIONS: Did you experience a higher number of tourists this year? If not, what do you think was a contributing factor? Did you complete all of the items on your Scope of Work consistent with your application submitted to the Renton Lodging Tax Advisory Committee? If not, which items do you still need to complete? Do you plan on completing those items with your own resources? If so, when? Do you plan to do anything differently next year to expand your event, increase tourism to Renton, or increase visitors to your facility?