HomeMy WebLinkAboutFull RFQDOT 140-564 Page 1 of 4
CITY OF RENTON
REQUEST FOR STATEMENT OF QUALIFICATIONS
NOTICE TO CONSULTANTS FOR
2027 City of Renton Overlay Project
Powell Ave SE (SW 7th St. – SW 10th St), and
NE 10th St (Kirkland Ave NE – Union Ave NE)
The City of Renton is soliciting Statements of Qualifications (SOQs) from qualified engineering and
consulting firms in accordance with Policy and Procedure Number 250‐02. Selected consultants will
prepare engineering plans, technical specifications, cost estimates, and construction bid documents for
upcoming overlay projects. Statements of Qualifications (SOQ) must be submitted as outlined below.
Project Description
The City of Renton (“City”) 2027 Overlay Program will consist of asphalt overlay and full rehabilitation as
needed to City Streets and Alleys. The proposed improvements also include upgrading existing curb
ramps for compliance with PROWAG standards, signage, and pavement markings.
The City of Renton reserves the right to retain the services of the successful firm for any subsequent phases
(R/W, C/N) associated with this project.
Scope of Work
Under the direction of the City’s Project Manager, the selected consultant will provide the following:
• Surveying
• Preliminary Engineering, final design
• Preparation of drawings, specifications, estimates and other design documentation, for construction bid
and advertisement
• Public outreach services.
Evaluation Criteria
Each consultant will be evaluated and ranked based on the following criteria:
1. Project Team
2. Project Experience and ability to meet the functional and technical requirements.
3. Project Understanding and Approach
4. Company experience with municipal governments
5. Quality and Clarity of submitted SOQ
Information to be provided in Statement of Qualifications (SOQ)
In addition to the items listed above, submittals from consulting firms must include the firm name; phone; name
and e-mail address for Principal-in-Charge and proposed Project Manager; disciplines provided by the firm and
total number of employees within Washington State. Similar information shall be provided for any sub-
consultants. A Submittal Information Form must be completed and attached to the SOQ for the prime consultant
and each sub-consultant. Refer to WSDOT Local Agency Guidelines, Chapter 31, Appendix 31.72(a) and (b) for
the forms.
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Project Team: (20 points, max)
The following information must be provided for each team member proposed for this project.
1. Name, current title with firm and current home office location
2. Total years of experience in industry, total years of experience with firm
3. Professional licenses, training certificates
4. Position proposed for this project and availability in 2026
Project Experience and ability to meet the functional and technical requirements: (30 points, max)
Firm and team members must have demonstrated experience in the design of Overlay Projects that have been
complete in the State of Washington, within the past five (5) years. Provide a description of the firms familiarity
with similar projects, and the Project funding source.
Provide a list of no more than three (3) projects that demonstrate the firm’s and proposed team members’
capabilities. Provide a brief description for each project, along with a brief summary of the role(s) each team
member had in the project(s). Projects should only be included if one or more team members, contributed to
the projects.
Project Understanding and Approach (30 points, max)
Firm and team members must have demonstrated a clear understanding of the scope of services. Describe the
key elements expected to play a meaningful role in the Project. Current workload, and quality control approach
should also be addressed.
Company experience with municipal governments (10 points, max)
Must demonstrate ability to follow strict rules for budget management, scheduling, quality, procurement laws,
local ordinances, etc.
Clarity of SOQ: (10 points, max)
The SOQ must contain all of the required information, organization in a clear manner on five (5) single-sided
pages or less, excluding covers, section dividers, cover letter (single page), resumes and “Submittal Information
Form(s)”. The font shall be no smaller than 11-point. In addition, a brochure describing the firm may accompany
the SOQ.
Submittal
For all submittal requirements, please review the complete RFQ, which is available on the City of Renton web
page, https://rentonwa.gov/bids/. This link will direct you to the City Clerk’s “Call for Bids, Proposals,
Qualifications” page. Under the “Request for Qualifications” section, select
“Professional Services – 2027 City of Renton Overlay Project”
Please submit one (1) original and copy of the SOQ, along with one (1) USB with an electronic version in PDF
format. The submittals are to be delivered to the address below. Submittals are due Wednesday, July 8th, 2026,
no later than 4:00 p.m. (PST). No submittals will be accepted after that date and time. The City will not be liable
for delays in delivery of submittals due to handling by the US Postal Service or any other type of delivery service.
Faxed submittals will not be accepted.
Address submittals to:
Renton City Clerk’s Office
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Renton City Hall – 7th Floor
1055 S Grady Way
Renton WA 98057-3232
ATTN: Hebé Bernardo
RE: Professional Services – 2027 City of Renton Overlay Project
Any questions regarding this submittal process and/or the technical aspects of the project should be e-mailed
to Hebé Bernardo at hbernardo@rentonwa.gov. Please write the RFQ title in the subject line. Any questions
submitted within two (2) business days of the submittal deadline may not be addressed.
Consultant Evaluation and Selection Process
After the SOQ’s have been evaluated, the highest ranked firm(s) will be interviewed. All firms submitting SOQ’s
will be notified in writing as to their status in the selection process. Final selection of the most qualified firm will
be made based upon the interview(s).
The City will notify the selected firm in writing, meet with the consultant to reach a complete and mutual
understanding of the scope of services, and begin contract negotiations based on the level of effort deemed
appropriate for the project. If a satisfactory contract cannot be negotiated, the City will terminate the
negotiations with that firm and attempt to negotiate a contract with the next most qualified firm. The process
will continue until an agreement is reached or the search is terminated.
Americans with Disabilities Act (ADA) Information
The City of Renton in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans
with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and
activities. This material can be made available in an alternate format by emailing Josef Harnden at
jharnden@rentonwa.gov.
Title VI Statement
The City of Renton, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42
U.S.C. § 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that
any contract entered into pursuant to this advertisement, will be afforded full and fair opportunity to submit
bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national
origin in consideration for an award.
Terms and Conditions
The City may, at its sole discretion, cancel this Request for Qualifications (RFQ), issue a new RFQ, reject any or
all Statements of Qualifications (SOQ’s), seek or obtain data from any source that has the potential to improve
the understanding and evaluation of the responses to this RFQ, seek and receive clarifications to an SOQ and
waive any deficiencies, irregularities or technicalities in considering and evaluating the SOQ’s.
This RFQ does not commit the City to enter into a contract. The City assumes no obligations, responsibilities and
liabilities, fiscal or otherwise, to reimburse all or part of the costs incurred by the parties responding to this RFQ.
All such costs shall be borne solely by each Submitter.
Materials submitted in response to this competitive process shall become the property of the City and will not be
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returned. All submittals received will remain confidential until the City and the selected Consultant sign any
contracts resulting from this advertisement. All submittals are deemed public records as defined in RCW 42.56.
_____________________________
Jason A. Seth, MMC
City Clerk
Published: June 17, 2026, and June 24, 2026
Seattle Times and Renton Reporter