HomeMy WebLinkAboutCommittee of the Whole Packet for 07/02/2018
AGENDA
Committee of the Whole Meeting
6:00 PM - Monday, July 2, 2018
Conferencing Center, 7th Floor, City Hall – 1055 S. Grady Way
1. Facilities Condition Assessment
a) Presentation
City Of Renton
Facility Condition Assessment
AGENDA ITEM #1. a)
Agenda
Review Facility Condition Assessment (FCA) and purpose
Facility Condition Assessment
Phased approach
Recommended 2019 & 2020 Capital Component Replacement
Deficiency priorities
Where we are to date
Timeline
Summary
Questions AGENDA ITEM #1. a)
Review Facility Condition Assessment and Purpose
•First Facility Condition Assessment
•A Process of analyzing the condition of our facilities in terms of age, design, construction methods, and materials
•Performed by industry professionals
•Identify remaining useful life of all major building systems
•Staff & vendors have been providing routine maintenance most items are at end of life
•Capital component replacement needs
•Prioritized list of repairs AGENDA ITEM #1. a)
Facility Condition Assessment 30 Year
•Over 66 structures
(City Hall to Park Restrooms)
•Over 1700 Pieces of Equipment
•30 year –COR Total $60M
•15 Year –City Hall $9.8M
•15 Year –RCC $2.9M
•15 Year –Coulon $1.1M
•15 Year –HMAC $1.2M
•15 Year –COR Total $26.5M
•$1.7M Each Year for 15 Years AGENDA ITEM #1. a)
Phased Approach –Address components in the FCA until the backlog is complete
$2M annual investment to maintain facilities infrastructure independent of maintenance
Phased Approach
AGENDA ITEM #1. a)
How We Prioritize 1700+
Pieces of Equipment
•Priority 1 –Direct impact on the health and safety of the building, its occupants
and public or violates enforceable building, mechanical or electrical code
•Priority 2 –Deficiencies that impact the building integrity, if not corrected will
cause further damage and in turn affect the health and safety of the building
occupants or the public AGENDA ITEM #1. a)
Prioritization cont.
•Priority 3 –Corrections that must be performed to maintain or restore the building
systems integrity, reliability and performance
•Priority 4 -Corrections performed to improve the building systems or conform to codes
that are currently in effect but not required when the building was built AGENDA ITEM #1. a)
2019 City Hall Cooling Tower Replacement
AGENDA ITEM #1. a)
2019 City Hall Mammoth Replacement
AGENDA ITEM #1. a)
2020 Renton Community Center Chiller Replacement
AGENDA ITEM #1. a)
2020 -Renton Community Center
14 Air Handler Units and Boiler Replacement
AGENDA ITEM #1. a)
Where we are to date
•Repairing safety items on the FCA
•Current Facilities Tech Staff -7 FTE’s
•19 days into the month of June 165 work
orders received/completed 116
•107 Current Open Work Orders
•Implementing new Work Order Management
System
•Implementing new Preventive Maintenance
System
•WA State Department of Commerce Energy
Grant Applications AGENDA ITEM #1. a)
Timeline
•Facility Condition Assessment -6/15/2017 –3/12/2018
•Funding Opportunities Explored –3/18/2018 –6/18/2018
•City Provides Feedback and Direction –6/18/2018 –6/25/2018
•McKinstry Prepares Energy Grant Applications –6/18/2018 –11/15/2018
•Grant Awards Announced and City Approval Process –1/15/2019 –3/1/2019 AGENDA ITEM #1. a)
Projects work best with multiple funding sources
•Nearly $50,000 in utility rebates
from Puget Sound Energy
•$350,000 in Commerce Energy
Grants
•City Capital funds
•Project financing covered by
energy savings
AGENDA ITEM #1. a)
Summary
•Facilities staff and service vendors
continue to provide ongoing
maintenance
•Components identified in FCA are
reaching life expectancy
•Utilize Capital funds to address
prioritized items on FCA
•Pursue grants and rebates to help
fund projects
•Work Order & Preventive
Maintenance System ‘live’ soon
•Building the Foundation for the
Future AGENDA ITEM #1. a)
Without the necessary equipment these are the people and programs that are affected
Facility Condition affects the City
AGENDA ITEM #1. a)
QUESTIONS?AGENDA ITEM #1. a)