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HomeMy WebLinkAboutSam Chastain Trail FS RFQ REQUEST FOR QUALIFICATIONS Sam Chastain Trail Project: Cost and Feasibility Study Services July 8, 2026 Submittal Deadline: August 10, 2026 Sam Chastain Trail Project RFQ 1 of 8 City of Renton Parks and Recreation July 8, 2026 Submittal Deadline: August 10, 2026, 12:00 PM (Noon) The City of Renton – Parks and Recreation Department is soliciting Statements of Qualifications (SOQ) from interdisciplinary teams to provide professional cost and feasibility study services for the Sam Chastain Trail project. This project aims to establish a pedestrian and bicycle-friendly pathway linking Gene Coulon Memorial Beach Park and Cedar River Trail Park through the creation of a new over-water and on-grade trail system. The trail will be fully ADA accessible and accommodate various activities such as walking, jogging, cycling, and wildlife observation. It will prioritize enhancing visitor experiences amidst Lake Washington's natural environment while minimizing ecological impact. Ultimately, the project seeks to enrich recreational opportunities, encourage active transportation, and bolster citywide connectivity. To initiate the project, the City seeks to conduct a comprehensive cost and feasibility assessment prior to moving forward with the project’s full design, permitting, and construction. CITY OF RENTON OVERVIEW: Renton is a growing city with a diverse population of nearly 110,000 residents. The City’s parks and natural areas system includes 58 distinct properties totaling approximately 1,339 acres, providing a wide range of recreation opportunities, community gathering spaces, and access to nature. Many of these sites also play a critical role in preserving natural areas, protecting wildlife and riparian habitat, and supporting clean water and a healthy environment. In early 2026, the City adopted an update to its Parks, Recreation and Open Space Plan (PROS Plan), which establishes an ambitious vision for future parks programming and development. In addition to the Sam Chastain Trail Project, the City anticipates advancing master planning and design efforts for at least two additional facilities, including renovations at Ron Regis Park located at 1501 Orcas Ave SE; the Tri-Park area inclusive of Liberty Park, Cedar River Park and a portion of the Cedar River Natural Area near downtown Renton. SITE BACKGROUND AND CONTEXT: The project site is located along the southern shoreline of Lake Washington where the Cedar River empties into Lake Washington. The vision for a completed Sam Chastain Trail is a continuous connection along the southern shoreline of Lake Washington, linking Gene Coulon Memorial Beach Park to the northern terminus of the Cedar River Trail at Cedar River Trail Park (Figure 1). The trail was first formally identified in the 1990 Trails Master Plan as a key segment of the Lake Washington Trail. However, a proposed shoreline trail along South Lake Washington predates this master plan and is also shown in the 1978 Comprehensive Park & Recreation Plan. The alignment continues to be reflected in Renton’s current Trails and Bicycle Master Plan, adopted in 2019 (Figure 2). Sam Chastain Trail Project RFQ 2 of 8 In 2003, a conceptual Master Plan (Attachment A) was developed, and the City Council formally designated the planned segment linking Cedar River Trail to Gene Coulon Memorial Beach Park as the “Sam Chastain Connection—Waterfront Trail,” honoring the late Community Services Administrator. The assembly of easements and leases required for the project began in 1990 and was completed in 2021. Easement documentation and additional background information related to the project, including previous reports, are available for reference here.1 Refer to Attachment B for site photos. PRELIMINARY SCOPE OF WORK: The following is a preliminary scope of work that may be modified slightly in coordination with the selected consultant. It is important to note that this scope of work is entirely grant-funded by the Washington State Department of Commerce (DOC) with minimal opportunity for adjustment. The anticipated budget for this scope of work is approximately $415,000. Task 1 - Project Initiation and Planning • Conduct an initial kick-off meeting to visit the site and review project goals, objectives, and timeline with the City of Renton Parks and Recreation Department. • Review background information provided by the City. Task 2 - Site Investigation and Analysis • Conduct site surveys to locate and document topography, soil conditions, property boundaries/easements, and both developed and environmental features. • Perform geotechnical and hydraulic studies to establish design parameters for the on - grade and over-water trail segments. • Prepare a Critical Areas Report, Mitigation Plan, and Biological Evaluation to support permitting efforts. Task 3 - Community and Stakeholder Engagement • Assist in discussions with WA DNR, Boeing, Southport and interested trail partners such as King County. • Offer stakeholder and community engagement support. • Outline recommended trail operation agreement parameters, including updates to local trail user rules, security measures, and maintenance/management guidelines. Task 4 – Preliminary Design • Develop and assess typical trail details, including on-grade trails, on-grade boardwalks, 1 File link: https://fileshare.rentonwa.gov:8443/WebClientNew/FileShareSummary/9B20130C97A94023AFB5B8F58535 5BDA4DF24E13 Sam Chastain Trail Project RFQ 3 of 8 over-water structures, transition gangways, and viewing platforms. • Create updated schematic plans and details at a sufficient level for permit applications (assumed 30% design). • Provide a Construction Feasibility Assessment memo based on discussions with local contractors regarding likely mobilization, sequencing (including in-water work windows), material procurement, and installation methods. Task 5 - Permitting and Regulatory Compliance • Determine compliance with zoning regulations and identify required permits. • Host an on-site project introduction inviting City, State, and Federal agencies as well as tribal representatives. • Professional archaeological survey of the project area prior to any ground disturbing activities. • Assess potential environmental impacts and develop mitigation strategies, including habitat restoration measures. • Generate comprehensive permit application documents in compliance with regulatory requirements, including a detailed project narrative and design plans that are formatted for specific permit applications. Task 6 – Project Budget and Funding • Estimate construction costs based on materials, labor, and equipment requirements. • Develop a comprehensive Funding Plan, detailing potential sources such as grants, donations, and private sponsors. Include funding requirements, application narratives, and timelines. o Potential funding partners could include King County and Washington State (Appropriations, RCO – ALEA and WWRP grants), Federal sources (Appropriations, DOT/FHA, and LWCF grants), Regional Transportation Authorities (Sound Transit, PSRC), Non-profit Organizations (Washington Trails Association, Cascade Bicycle Club, Trust for Public Land), the Port of Seattle, and private businesses. Task 7 - Project Management and Coordination • Maintain regular communication with the City project manager and interdisciplinary team members to ensure alignment with project goals, schedule, and budget. • Proactively manage risks and resolve any issues that may arise during the project lifecycle. This project is grant-funded by the Washington State Department of Commerce, with a grant agreement that imposes specific terms and conditions on the City and all contractors paid with grant funds. A copy of the final grant agreement will be provided following Notice of Intent to Award, and once the grant agreement is fully executed by the City and the Department of Commerce. Sam Chastain Trail Project RFQ 4 of 8 STATEMENTS OF QUALIFICATIONS (SOQs): It is the City’s intent to select a consultant based on team and personnel qualifications, past or current projects of similar type and size, and demonstrated ability to complete work within budget and schedule. Once the City has reviewed the qualifications, one or more firms may be requested to provide additional information and/or participate in an interview process. City staff will evaluate the SOQs and select the most qualified consultant(s) to proceed with the next step in the selection process. The final selection will be based on the written SOQ and interview as determined necessary by the City. Applicants are to limit their submissions to an 8.5 x 11 page-size PDF with no more than twenty (20) pages total, single-sided (10 pages printed front and back). The following items do not count towards the page limit: cover, letter of interest, full page resumes, and Submittal Requirement #4(a) (Example of Work). SUBMITTAL DEADLINE: The City must receive Statement of Qualifications by August 10 at 12:00 PM (Noon). Submittals received after this deadline will be disqualified. Please direct all questions and submit SOQs to Jason Lederer, Parks Planning Manager via email: jlederer@rentonwa.gov. SUBMITTAL REQUIREMENTS: Complete SOQ responses shall address the submittal requirements described below. The requirements are organized to align with the Consultant Evaluation Criteria described in this RFQ. SOQ response organization is at the discretion of interested consultants and teams and will not be considered during evaluation and scoring. 1) Optional Materials: a) Front Cover - The Cover Page will not count towards the SOQ submittal page limit. 2) Specialized Experience and Technical Competence: a) Letter of Interest – The letter should briefly summarize the team’s qualifications and experience relevant to the scope. A principal or officer of the firm authorized to execute contracts or other similar documents on the consultant’s behalf must sign the letter. b) Project Team – Describe your project team and why it is the best fit for this project. At a minimum, address the following items in your response: i) Provide a list of key personnel indicating their specific role for this project , as well as any applicable licenses or certifications, and clearly identify your Project Manager. Sam Chastain Trail Project RFQ 5 of 8 ii) Evidence of project team’s ability to perform the required services including a professional resume for each of the named key personnel, indicating the extent of their experience on projects related to this type of work, and team capacity to complete the scope of work in a timely manner. iii) Outline your entire project team’s experience working together on projects of similar scope and size. For each example project presented, indicate the team members and their role. 3) Approach to the Work: a) Project Understanding – Explain your understanding of the project, components, and challenges. b) Project Approach – Based on your understanding of the project, explain how your team’s approach will provide the best outcome for the City, community, and stakeholders this project aims to serve. c) Project Management Approach – Describe your project management approach. d) Project Coordination – Describe your approach for project coordination with subconsultants, if applicable. e) Quality Control – Describe your team’s quality control and quality assurance measures/processes. f) Scope of Work and Schedule – Describe how your approach to this project fits into the scope of work described in this RFQ, and if you have any suggested additions/deletions, or any other concerns with the proposed scope. Provide a preliminary schedule describing the timing of tasks and deliverables. 4) Project Experience: a) Representative Project List – Provide a representative list of clients for your team for three (3) – five (5) projects within the last five (5) years related to this type of work. Include a description of the project, client, date, and project cost (if plan was developed). Provide reference owner’s representative name, phone number, and email address. b) References – Provide three (3) references for projects related to the scope of work for this RFQ. Provide project name, owner, reference names, phone numbers, and email addresses. c) Example of Work – Provide a copy of one recently produced product that is relevant to this project. The Example of Work will not count towards the SOQ submittal page limit and can be provided via an electronic link or as a separate PDF. Sam Chastain Trail Project RFQ 6 of 8 CONSULTANT EVALUATION CRITERIA: Respondent’s SOQ will be evaluated based upon the criteria listed in this section. In preparing the SOQ, it is important to clearly demonstrate expertise in the areas described in this document. The SOQ must demonstrate expertise and teams must have available, adequate, experienced personnel in all scope areas described either through in-house staff or with sub-consultants. Evaluation of responses to this RFQ will be based only on the information provided in the SOQ package and if applicable, during interview and reference review processes. The City reserves the right to request additional information or documentation from any firm regarding its SOQ document, personnel, or other items in order to complete the selection process. The following criteria will be utilized to evaluate the qualifications of each team: Evaluation Criteria a) Specialized Experience and Technical Competence: The specialized experience and technical competence of the key individuals who will provide the requested services as detailed in the Scope of Work, including but not limited to the proposed project manager, major subconsultants, and key staff from each firm. 20 points c) Approach to the Work: The firm’s problem identification and proposed approach to accomplish the work as described in the Scope of Work and appropriate, demonstrated capability to explore and develop innovative project recommendations. 50 points b) Project Experience: The firm’s recent experience and expertise in providing services similar in scope and complexity as those detailed in the Scope of Work. 30 points d) Interview: Short-listed consultants, teams, and/or firms may be selected for interviews and further consideration. 100 points Total: 200 points SELECTION PROCESS: 1) All SOQs received will become the property of the City and subject to the Washington State Public Records Act (RCW 42.56). 2) The selection committee will evaluate, rate, and score each SOQ, according to the criteria listed above, and may conduct reference checks as part of the process. Sam Chastain Trail Project RFQ 7 of 8 3) This solicitation does not obligate the City to award a Contract to any respondent. At its option, the City reserves the right to waive any irregularities in the SOQs and/or to reject any or all submittals. 4) The City reserves the right to request clarification of information submitted, and to request additional information from any firm. 5) The City shall not be responsible for any costs incurred by the firm in preparing, submitting or presenting its response to this RFQ. 6) Once the City has completed the review process and has determined the most qualified firm, it will negotiate a scope of work, performance schedule, fee, and professional services agreement. Refer to Attachment C for the City’s standard professional services agreement. City agreement terms will also include grant agreement terms and conditions. Respondents are encouraged to review and be familiar with standard DOC grant terms, conditions, and provisions including insurance, billing procedures and documentation, state public works statutes, historical and cultural review, and other related items . 7) Approximate Selection Timeline: Proposer’s Conference / Site Visit (Optional)2 July 16, 2026 – 9:00 AM Clarification Questions Due July 23, 2026 – 5:00 PM Question Responses Provided by City July 29, 2026 SOQ Deadline August 10, 2026 – Noon SOQ Review Complete and Interviews (as required) Week of August 24, 2026 Notice of Intent to Award Week of September 7, 2026) Contract Executed and Notice to Proceed September 20263 ADMINISTRATIVE INFORMATION: 1) Minority-owned and Women-owned Business Enterprises: The City strongly encourages minority owned and women owned businesses, socially and economically disadvantaged business enterprises, and small businesses to respond to this RFQ, to participate as partners, or to participate in other business activity in response to this RFQ. 2) Basic Eligibility: Any successful firm must be licensed to do business in the State of Washington, the City of Renton, and must have a state Unified Business Identifier (UBI) number. In addition, the successful firm must not be debarred, suspended, or otherwise ineligible to contract with the City. 3) Approval of Sub-Consultants: The City retains the right of final approval of any sub-consultant of the selected firm, the prime consultant must inform all sub-consultants of this provision. 2 Site visit meeting location at north end of Cedar River Trail Park near the Renton Rowing Center (47.50021100951804, -122.2149584203969, https://maps.app.goo.gl/AbkCTBjY3E13AcKV6) 3 Exact timing contingent upon execution of forthcoming grant agreement. Sam Chastain Trail Project RFQ 8 of 8 4) Documents Produced: All project drawings, reports, specifications, and other documents produced under Contract to the City shall become the exclusive property of the City. END OF REQUEST FOR QUALIFICATIONS COUG f Renton, Bureau of Land nagement, Esri Canada, Esri, ---..1t-1ERE, Garmin, INCREMENT P, USGS, METI/NASA, NGA, ERA1.USDA y, U'l'J Sam Chastain Trail (#60) Figure 2: Existing & Proposed Network and Project Map (2019 Trails and Bicycle Master Plan) Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC CONNECTING AN IMPORTANT REGIONAL TRAIL SYSTEM Attachment A Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC THE OPPORTUNITY OF A GENERATION TO RESTORE A CRITICAL SHORELINE IN RENTON Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC Lake Sammamish Ballard Locks Lake Washington Lake to Locks Water Trail Cedar River Trail Site Location Major Missing Link in Trail System Lake Washington Bike Trail PROJECT CONTEXT Renton Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC PROJECT PARTNERS •City of Renton •DNR •Boeing •SECO Development Inc. (Southport Development) •Puget Sound Energy •Regulators •Tribes •Salmon Recovery Fund Board •I.A.C. and Other Funding Agencies •King County Future Development Potential Southport Boeing Southport Gene Coulon Park Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC GOALS OF PROJECT •Complete Connections to Existing Trail Systems •Enhance Riparian/Fish Habitat •Provide Recreational Access to Shore •Enhance City of Renton Waterfront •Create Interpretive and Educational Opportunities Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC EXISTING SITE CONDITIONS Lease and Easement Work is Under Way •Boeing Easement •DNR Lease •SECO Agreement Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC REGULATORY APPROACH •Several Successful Meetings Completed •Preliminary Design Criteria Established •Work Closely with Regulators in a Collaborative Approach •Schedule Implications of Permits Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC FISH / WILDLIFE HABITAT ENHANCEMENT •Removal of Flume and Naturalization of Shore •Shallow Water Fine Mineral Substrate •Prey Production for Salmonids •Overhanging Vegetation •Native Trees and Shrubs in the Riparian Zone Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC PERMITTING •Identify and Achieve Project Milestones •Work to Critical Permit Windows •Identify Schedule Busters •JARPA –Corps of Engineers –Department of Ecology – Water Quality Certification –Biological Assessment/Evaluation –HPA •Shoreline Development •Renton Sensitive Areas •SEPA Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC OVERALL CONCEPT PLAN •850 Lineal Feet (outer wall) of Flume Removed •600 Lineal Feet of Enhanced Shoreline •2,200 Lineal Feet of Trail Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC SITE HISTORY & INTERPRETATION •Historical Context •Fisheries •Wildlife •Airplane Manufacturing Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC SOUTHPORT PROMENADE PLAN •Gate to Control Access at Night •Coordination of Boeing Easement •Eastern Boeing Easement Extension of 10’ •Consideration of Gate to Boeing Plant (SECO & Boeing Interest) •SECO / Southport Easement (or Other Form of Agreement) Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC SECTION AT EAST BOEING EASEMENT / SOUTHPORT Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC BOEING WALL / FENCE Metal Screen Wall Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC PILOT HOUSE PAVILION Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC EASTERN BOEING / SOUTHPORT AREA Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC DETAIL PLAN OF DNR PARK AREA •Fish Friendly Shoreline Design •10’ Clear Zone Along Fence •Security Issues •Major Intimate Gathering Areas •Emphasize Native Plants • Landforms •Drainage from Boeing Property •Wetland Enhancement Opportunity •Views to Boeing Controlled Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC COORDINATION WITH BOEING •Security •Aesthetics •Setbacks •Easement Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC NATURAL BEACH PLAN Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC SECTION AT TOMBOLO Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC BEACH SECTION A Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC BEACH SECTION B Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC BEACH SECTION C Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC OVER WATER TRAIL CONNECTION AT WING OVERHANG Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC ISSUES PLAN AT OVER-WATER TRAIL •Link to Boat House •Revised Boeing Easement Required •Provisions for Emergency Boat Access •ADA Access to Park and Trail •Boardwalk Connection Options at Wing Overhang Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC ELEVATION AT OVER-WATER TRAIL Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC SECTION AT OVER-WATER TRAIL Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC PROJECT COSTS – ESTIMATE A MOBILIZATION Total $107,123.56 B UPLAND PARK ON DNR LEASE Total $886,006.25 C PARK ON EAST BOEING EASEMEMT Total $203,490.00 D PARK/DOCK ON SOUTHPORT Total $547,625.00 E OVER WATER TRAIL (Boeing / DNR Easement) Total $505,350.00 SUB TOTAL $2,249,594.81 20% CONTINGENCY $449,918.96 SUBTOTAL $2,699,513.78 Sales Tax (.089)$240,256.73 TOTAL TASKS A-E $2,939,770.50 F OPTIONAL ITEMS Item Description Quantity Unit Unit Costs Subtotal Replacement Bulkhead (east end)1 LS 300,000.00 300,000.00 Sheet Pile Wall Repair 1 LS 75,000.00 75,000.00 Depending on results of structural analysis of the existing sheet pile bulkhead one of the following items may be required Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC DESIGN SCHEDULE / CRITICAL PATH ITEMSCity of Renton Waterfront Trail Schedule Qt. 1 Qt. 2 Qt. 3 Qt. 4 Qt. 1 Qt. 2 Qt. 3 Qt. 4 Qt. 1 Qt. 2 Qt. 3 Qt. 4 Concept Design Site Inventory Master Plan / Concept Plan 80% In Water Design Stakeholder Meeting Permitting SEPA/JARPA Application Permit Review Agency Meetings Design Phase 50% Design 90% Design 100% Design Final Revisions Bidding Phase Bid Construction Phase Construction HPA Window Jul. 16 – Oct. 31 HPA Window Nov. 15 – Dec. 31 2003 2004 2005 Permits due in July for IAC Grant Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC GRANT OPPORTUNITIES •Interagency Committee for Outdoor Recreation (IAC) Federal Land and Water Conservation Fund (LWCF) –Annual application. Next application date is March 3, 2004. Must have CORP Permit by July 2004 in order to apply. Total funds available in 2003 were $2,000,000. Must match up to 50%, 20% of funds only for A&E services. •IAC Washington Wildlife Recreation Program (WWRP) –Even year application only for development grants. Due May 1, 2004. (Having CORP Permit by application is favorable.) Total funds available <1,000,000. •Aquatic Lands Enhancement Account (ALEA) Grants –Washington State Dept. of Natural Resources. Even year application only. Letter of intent deadline due April 25, 2004, Application due June 1, 2004. Awards up to $1,000,000. •Salmon Recovery Funding Board (SRFB) –Round V Applications due September 2003. Awards up to $400,000. •King County –Community Salmon Fund – Pre-Proposal Due April 1, 2003, Up to $50,000 –Miscellaneous Community Grants – Due April 1 and August 1, $5,000+ –Natural Resource Stewardship Network – Due April 15 and August 15, $2,000+ $ Lake Washington Trail and Habitat Enhancement ProjectCITY OF RENTON J.A. BRENNAN ASSOCIATES, PLLC SUMMARY •Create a Legacy Shoreline Park for Renton •A Major Opportunity for Salmon Habitat Restoration •A Regionally Significant Trail Link •Efficiency in Permitting and Design Approach •Create a Waterfront of Great Beauty for the City of Renton Parks & Recreation Department Attachment B: Sam Chastain Trail Project – Site Photos Aerial orthophoto of the project location looking to the south (1 of 3). Aerial orthophoto of the project location looking to the south – Boeing assembly facility along Lake Washington shoreline (2 of 3). Renton Municipal Airport Cedar River Trail Park Renton Rowing Center Lake Washington Lake Washington Aerial orthophoto of the project location looking to the south (3 of 3). View from the Renton Rowing Center structure looking east. Gene Coulon Memorial Beach Park Southport mixed-use complex Lake Washington Boeing Renton Assembly Facility View from the Renton Rowing Center structure looking west towards Cedar River Trail Park and the Renton Municipal Airport. View from the east end of the Renton Rowing Center structure looking towards Gene Coulon Memorial Beach Park and Boeing assembly facility. DRAFT AGREEMENT FOR SAM CHASTAIN TRAIL PROJECT – COST AND FEASIBILITY STUDY SERVICES THIS AGREEMENT, dated for reference purposes only as Month XX, XXXX, is by and between the City of Renton (the “City”), a Washington municipal corporation, and XXXX (“Consultant”), XXXX. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1.Scope of Work: Consultant agrees to provide cost and feasibility services for the Sam Chastain Trail Project as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2.Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually agreed by the Parties. 3.Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later than Month XX, XXXX 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $XXXX, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B.Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the ATTACHMENT C PAGE 2 OF 10 voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall PAGE 3 OF 10 certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the PAGE 4 OF 10 Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties PAGE 5 OF 10 have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: Unless exempted by the Renton Municipal Code, Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. PAGE 6 OF 10 E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. H. Consultant “shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to the same insurance requirements as stated herein for Consultant. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Jason Lederer 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6547 CONSULTANT Project Manager Name Street Address City, State Zip Phone: (XXX) XXX-XXXX PAGE 7 OF 10 jlederer@rentonwa.gov E-mail Address Fax: (XXX) XXX-XXXX 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. PAGE 8 OF 10 D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s project manager is ________________. In providing Work, Consultant shall coordinate with the City’s project manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. PAGE 9 OF 10 F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this PAGE 10 OF 10 Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor Enter Signer’s Name Enter Signer’s Title _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Blythe Philips Assistant City Attorney Contract Template Updated 5/21/2021