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Neighborhood Grant Program Agreement
Congratulations South Renton Connection on your award of five hundred and twenty dollars and 00/100
dollars ($520.00) from the City of Renton’s Parks and Recreation and Neighborhood Grant Program. This
Agreement is between South Renton Connection, a recognized neighborhood in the City of Renton (“you” or
the “Neighborhood”), and the City of Renton (the “City”) for Flower Planting at Burnett and Tonkin Park (the
“Project”) and outlines your responsibilities as a grant recipient.
If at any time you have questions about the Project, need to deviate from the expectations as outlined in the
Agreement or as submitted in your Application, please contact Rhemy King, Neighborhood Program
Coordinator at rking@rentonwa.gov or 425-430-6548. We are here to help your project be successful!
Thank you for submitting your application. We look forward to working with you and making your Project a
reality for our community to enjoy!
1. Project
You have been awarded a grant based on the Project as described in your application, attached as Exhibit
A. This project is limited to the flower bed area around the Burnett Linear Park and Tonkin Park signs. No
work will be completed on the signs themselves. Prior to starting the project, the South Renton Connection
will discuss work dates with the Neighborhood Program coordinator to confirm coordination with park
maintenance staff.
Project Location: ___Burnett Linear and Tonkin Park
x The Project ܈ is ܆ is not on City property.
x The Project ܆ is ܈ is not on real property owned by the Neighborhood.
x The Project ܆ is ܈ is not a Special Event (defined as “Any function or gathering that is to be
conducted on public property, on public rights-of-way, or on private property that will generate or
invite considerable public participation and/or spectators, and may have an impact on transportation,
public services or public safety, for a particular and limited purpose and time.” RMC 5-22-2.)
x The Project ܆ does ܈ does not require City street closures.
Project Dates: _Spring season (April-June) Exact date TBD based on Park Maintenance suggestion. _
2. Timeline
You must sign and return this Agreement within 7 days of receiving it. You may begin working on your Project
as soon as the Agreement is returned. Your Project must be complete by 12/31/2026. You must complete
and submit a Report within 7 days of the completion of your project. Any funds not used by the Project
completion date will be deemed expired, unless otherwise agreed in writing by the Neighborhood Program
Coordinator.
3. Your Obligations On The Project
Your responsibilities are as follows:
x to make sure you have written approval from all relevant parties (including but not limited to
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permission from property owners, permits and licenses from all applicable City departments and
government agencies, etc.) before starting on your Project;
x to obtain an approved Traffic Control Plan, if your project requires street closure;
x to plan, coordinate, and implement the Project, including all necessary contracts with vendors, or
service providers, and all staff necessary to carry the Project out;
x to provide all necessary equipment unless the City has expressly agreed in writing to provide
equipment;
x to maintain the Project throughout its useful life; and
x to ensure the Project benefits are available to everyone in the Neighborhood or, if the Project is on
City Property, that the project benefits the public.
If the Project is on real property that is not owned by the Neighborhood, the Neighborhood may be asked to
provide proof of permission to use the real property. You are responsible for undertaking the Project in
accordance with state, federal, and local laws and regulations. This Agreement shall not be construed as
providing permission for use of City park, or as otherwise permitting or licensing any activity requiring a
permit.
If the Project, or any portion of the Project, is an installation, improvement, or fixture placed on City property,
the City reserves the right to alter, remove or relocate the Project, or that portion thereof, at the City’s sole
discretion, upon reasonable notice, and without removal cost to you.
4. Grant Disbursement & Use of Funds
All grant awards will be disbursed from the City. The City funds are to be exclusively used toward approved
expenses listed in the attached Exhibit A, so long as the expenses do not include ineligible costs.
Disbursements will not be made to individuals, only to the officially recognized Neighborhood or its
designee. Disbursement will be made to the person identified in writing on the completed City of Renton
Vendor Form unless the Neighborhood otherwise notifies the City in writing. Expenses incurred prior to the
date of this Agreement will not be approved.
In order to disburse all or part of a grant award, the City must have the following:
x A completed City of Renton Vendor Form;
x A Form W-9 for the current calendar year;
x Receipts documenting payment of approved expenses – the City will not advance any funds;
x Proof of volunteer labor hours or other contributions that are commensurate with the value of the
grant; and
x A report documenting use of the funds for approved expenses.
The City will process your request for reimbursement within approximately forty-five (45) days.
5. Approved Budget and Award Amount
Amount Requested: Small Grant ($100 - $1,500)
Amount Awarded: $520
6. Reporting
You are required to complete a project Report upon project completion. The Report must detail the project
results, achievements, outcomes, resident engagement, the project impact, budget, and future plans. The
report must contain a financial reconciliation demonstrating the amounts of project funds expended by you as
the grantee and an accounting of any unused project funds.
7. Publicizing Your Project
Grantees are encouraged to publicize their projects and to spread the word about their good works and role in
the community. Publicity vehicles include press releases, annual reports, newsletters, brochures, flyers,
banners, websites, social media, and so forth. We appreciate the great work that you do in the community and
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know that your work inspires others. Publicity for projects allows others to discover the program, which leads
more people to seek funding and create change in the community.
8. Indemnification & Release
You agree to release the City of Renton and its employees, officers, volunteers, and elected officials, without
limitation, from any and all liability, loss, or claim related to the Neighborhood Grant Program and your
participation therein. You further agree to indemnify and defend the City and its employees, officers, volunteers,
and elected officials from any and all claims, including attorneys’ fees and costs, arising out of the Project,
except to the extent that the City’s negligence caused injury or damage leading to said claims. You waive all
immunity and limitation on liability under the Washington State Industrial Insurance Act (Title 51 RCW).
9.Insurance
To use the funds for a Special Event on City-owned property, you must have special event liability insurance
with minimum liability limits of one million dollars ($1,000,000) per occurrence; two million dollars ($2,000,000)
aggregate. You must provide a certificate of insurance naming the City of Renton as a certificate holder and as
additional insured on a primary and non-contributory basis.
10.Public Records
The City’s records, relating to the conduct of government or the performance of any governmental or
proprietary function, including this grant, are subject to the Public Records Act (chapter 42.56 RCW) and may
be released to any member of the public upon that member’s request. You understand that all records relating
to this grant are subject to release under the Public Records Act; the City must release them if they are
responsive to a public records request and not subject to an exception.
11.Modifications to This Agreement
The terms of this Agreement can only be modified in writing.
12.Certification
By signing below, you certify that you are authorized to act on behalf of the organization/group that is
referenced in this Agreement.
13.Exhibits Attached and Incorporated by Reference
Exhibit A – Application
By signing below, I agree that I have read, understand, and agree to the conditions detailed above.
Signature of Project Contact Date
Printed Name
CITY OF RENTON
_________________________________________________________
Jennifer Spencer, Recreation Director Date
Legal Approval
_____________________________________________________________________
Blythe Phillips, Assistant City Attorney Date
$OEHUW3HDFRFN
By signing below,I agree that I
Signature of Project Contact
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Approved by Blythe Phillips via email 6/4/2026
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EXHIBIT A
South Renton Connection
Neighborhood Program
Reimbursement Grant Application
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2026 NEIGHBORHOOD PROJECT GRANT APPLICATION
(PROJECTS UP TO $3,000)
Applications must be submitted via email to the City of Renton - Neighborhood Program
If you have any questions or need assistance submitting an application, please contact the Neighborhood Program Coordinator
at (425) 430-6548, or by email at neighborhoodprogram@rentonwa.gov.
Neighborhood Organization: __________________________________________________________________________
Neighborhood Organization Role:_______________________________
Phone Number: __________________________________ Email: _________________________________________
Amount of Grant Funding Requested:___________________________
Project Name: ___________________________________________________
Project Coordinator Name: ________________________________________________________
Project Coordinator Signature: ___________________________________________________ Date:______________
Neighborhood Representative Name:__________________________________________________________________
Neighborhood Representative Signature: _____________________________________________ Date:_____________
_____________________________
_____________________________
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Renton Neighborhood Grant Proposal
South Renton Connection Annual
Flower Planting
Grant Cycle 2026
South Renton Connection (SRC) would like to continue the annual tradition it has upheld of
planting flower beds at Tonkin and Burnett Linear Parks. The flower beds are placed at the park
signs to highlight the natural beauty and accentuate the signs. This will be a beautification
activity meant to enhance the natural vibrancy of the parks and bring neighbors together in
building a greener park. The budget includes the cost of flowers, mulch/fertilizer, and
ornamental garden signs.
Background
The flower planting has been an annual activity the South Renton Connection has performed for
the community for many years and has served as a staple of community building. The proposal
has been modified from past years to include the placement of small ornamental garden signs
that would be placed at the flower beds to let individuals know they were planted by the
neighborhood association. Spreading awareness of the neighborhood association’s role in
maintaining a green environment will allow for larger future initiatives. Additionally as part of this
grant, the SRC would like to petition for the planting of
Budget and Award Ask
Category Cost Description
Flowers $360 $10-$20 plants. 10 for each
park area.
Mulch $100 $15 each. We bought 4 last
year for ~$64 and it was not
enough to fully cover both
park areas. This year’s order
would be for two more bags.
Lawn signs $60 $20+tax each lawn signs
(benchmark from staples).
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Total: $520
Locations:
Burnett Park
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Tonkin Park:
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Matching Contributions From SRC
Volunteer labor equates to approximately $34.87 per hour. The current value of $520 in
volunteer hours is approximately 15 hours. For the day of, the activity will be anticipated to take
approximately 4 hours per volunteer. With approximately four volunteers the time is matched.
Additionally members of the SRC will be planning the event and making a separate outing to
purchase the plants.There were takeaways last year that the summer weather burned the
plants. As a result SRC members may be intermittently watering the plants as well.
Timeline
We are hoping for expediency in starting the planting process. By late April, when the grants are
expected to be released, it will be late in the planting season. The later in the season we
purchase the plants, the less resilient they will be and more likely they will be to burn rather than
take to the soil.
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SRC Letter of Support
March 29, 2026
To: City of Renton
Regarding: Annual Flower Planting
At the March 2026 meeting, the South Renton Connection unanimously, and with complete
participation (of those in attendance) wholeheartedly supported and approved applying for a
Renton Neighborhood Grant to fund our annual flower planting at Burnett Linear and Tonkin
Parks.
The assembled members of South Renton Connection discussed and weighed the costs and
benefits of this project. The members determined that this initiative serves our community by
beautifying the outdoor spaces.
Sincerely
7KHRFHUVRIWKH65&%RDUGLQFOXGLQJ
Margaret Perez Brower, President
Albert Peacock, Vice-President
Haris Malik, Secretary
Duncan McKelvey, Treasurer
(Original Signed)
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