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HomeMy WebLinkAboutAddendum - 4AMENDMENT NO. 4 TO AGREEMENT FOR ARCHITECTURAL SERVICES FOR CITY HALL REMODEL. THIS AMENDMENT, dated for reference purposes only as June 26, 2026, is by and between the Mackenzie Washington State Incorporated Company. The City and the Consultant are referred to collectively in this Amendment Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-24-101, Amendment 1, dated January 10, 2025, to provide necessary services for the Renton City Hall Building Whereas, the Parties wish to maintain the Agreement of performance January 10, 2025 through December 31, 2027. There is no change in compensation. NOW THEREFORE, It is mutually agreed upon that CAG-24-101 is amended as follows: 1. Scope of Work: Section 1, Scope of Work, is amended to add in as specified in Exhibit A- 4 (R4), which is attached and incorporated herein. 2. Time of Performance: Section 3, Time Performance will remain as December 31, 2027. 3. Compensation: Section 4, Compensation will not change in the amendment. 4.All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Martin Pastucha Public Works Administrator Brett Hanson Mackenzie Principal CAG-24-101, Adden #4-26 PAGE 2 OF 2 _____________________________ Date _____________________________ Date Approved as to Legal Form By: City Attorney Contract Template Updated 06/17/2021 Clb (2868) 7/2/2026 June 8, 2026 City of Renton Attention: Alisha Smothers 1055 S Grady Way, Suite 600 Renton, WA 98057 Re:Renton City Hall: Lobby Remodel Amendment 4 Scope revision (no cost change): Lobby Service Center Design Package Project Number 2240055.00 Dear Alisha: Mackenzie appreciates this opportunity, and we are pleased to present to City of Renton the following Scope of Services to amend Agreement CAG-24-101, Lobby Remodel project: Lobby Service Center Design Package. There is no change in compensation. tegrated team of design professionals will provide architecture and interior design services for the above project. In addition, Mackenzie will retain Mechanical, Electrical, Plumbing (GFT Infrastructure, Inc.) and Cost Estimating (Wiggins Preconstruction Services) consultants to complete the team. See attached proposals from our consultants (Attachments B and C, respectively). Our Basis of Design along with our detailed Scope of Services by phase is as follows: INTRODUCTION This proposal provides a structured breakdown of architectural, engineering and cost estimating services to occur prior to the City of Renton City Hall First Floor Remodel (~2,500 square foot (SF) Tenant Improvement). The intent of this format is to clearly define: Phase-by-phase scope of work. Discipline responsibilities. Meeting structure and coordination effort. Deliverable expectations. Assumptions that establish design boundaries. The purpose of the scope of services amendment is to provide the following work prior to the start of the City of Renton City Hall First Floor Remodel. Finalize conceptual floor plan. Establish Mechanical, Electrical, and Plumbing feasibility of work. City of Renton : Lobby Service Center architecture and interior design Mechanical, Electrical, Plumbing (GFT Infrastructure, Inc.) to complete the team. See attached proposal Scope of Services by phase is as follows: This proposal provides a structured breakdown of architectural, engineering and cost estimating City of Renton City Hall First Floor Remodel (~2,500 square foot (SF)Tenant Improvement) The intent of this format is to clearly define: phase scope of work. Discipline responsibilities. Meeting structure and coordination effort. Deliverable expectations. Assumptions that establish design boundaries. The purpose of the scope of services amendment is to provide the following work prior to the start of the City Hall First Floor Remodel. Finalize conceptual floor plan. Establish Mechanical, Electrical,and Plumbing feasibility of work. June 8, 2026 City of Renton Attention: Alisha Smothers 1055 S Grady Way, Suite 600 Renton, WA 98057 Re:Renton City Hall: Lobby Remodel Amendment 4 Scope revision (no cost change) Project Number 2240055.00 Dear Alisha: Mackenzie appreciates this opportunity, and we are pleased to present Services to amend Agreement CAG change in compensation. tegrated In addition, Mackenzie will retain (Wiggins Preconstruction Services) Exhibit A-4 (R4) City of Renton Renton City Hall: Lobby Remodel Project Number 2240055.00 June 8, 2026 Page 2 Develop ROM pricing to ensure direction aligns with Client budget expectations. ROM pricing will include separate line items for the provided space enclosure systems (Top track security rolling gate with stacking pocket and top track sliding glass system). Conduct Renton City Staff interviews and provide updated City Staff Program. Provide furniture coordination services to assist Client with assessment of existing furniture to be re-used and supplemental new furniture . Provide any further services requested by Client on an hourly basis utilizing remaining project budget, not to exceed. SCOPE OF SERVICES Pre-Design Duration: 4-6 weeks Provide guidance in defining the project vision, goals, and design objectives that will drive the subsequent design process. SCOPE PROVIDED 1. Confirm and document final approved floor plan established during concept design phase. 2. Validate spatial program, adjacency, and functional layout with Owner. 3. Confirm code strategy including occupancy, egress, and accessibility assumptions. 4. Confirm high-level MEP feasibility and system approach with consultants based on approved conceptual floor plan. 5. Validate conceptual furniture layout as a reference (non-driving design input). 6. Confirm conceptual finish direction. 7. Confirm phasing and operational constraints for occupied construction. 8. Coordinate ROM cost validation with cost estimator (Wiggins Preconstruction). 9. Assess City of Renton staffing needs for seven (7) years and 15 years. 10. Assess existing furniture to be re-used. 11. Determine supplemental furniture to be new. 12. Provide conceptual imagery of proposed Furniture Consultant. 13. Review Furniture C furniture package. 14. Coordinate furniture finishes with Client and Furniture Consultant. 15. Review final furniture package and invoice. MEETINGS 1. (In-Person) Pre-Design meeting onsite with MEP consultants and cost estimator for feasibility review. A. MEP to conduct field verification as needed, after meeting. 2. (Virtual) ROM review meeting. 3. (Virtual) Weekly meetings with Mackenzie Interior Designer and Architect through Pre-Design phase. 4. (Virtual) Questionnaire review with Client prior to distribution to end users. 5. (In-Person) Interviews with end user stake holders. 6. (Virtual) Review updated program document. 7. (In-Person) Review existing furniture to validate feasibility of re-use. 8. (Virtual) Meeting with Client and Furniture Consultant to review conceptual furniture imagery. City of Renton Renton City Hall: Lobby Remodel Project Number 2240055.00 June 8, 2026 Page 2 Develop ROM pricing to ensure direction aligns with Client budget expectations separate line items for the provided space enclosure systems pocket and top track sliding glass system). Conduct Renton City Staff interviews and provide updated City Staff Program Provide furniture coordination services to assist Client with assessment of existing furniture to be re supplemental new furniture Provide any further services requested by Client exceed. SCOPE OF SERVICES Pre-Design Provide guidance in defining the project vision, goals and design objectives that will drive the subsequent design process. SCOPE PROVIDED Confirm and document final approved floor plan established during concept design phase Validate spatial program, adjacency, and functional layout with Owner. Confirm code strategy including occupancy, egress, and accessibility assumptions Confirm high level MEP feasibility and system approach with consultants based on approved conceptual floor Validate conceptual furniture layout as a reference (non -driving design input). Confirm phasing and operational constraints for occupied construction. Coordinate ROM cost validation with cost estimator (Wiggins Preconstruction). ity of Renton staffing needs for seven (7) years and 15 years. used. Determine supplemental furniture to be new. proposed Furniture Consultant furniture package. Coordinate furniture finishes with Client and Furniture Consultant. final furniture package and invoice. MEETINGS 1.(In Pre-Design meeting onsite with MEP consultants and cost estimator for feasibility review A.MEP to conduct field verification as needed, after meeting. 2.(Virtual)ROM review meeting. 3.(Virtual)Weekly meetings with Mackenzie Interior Designer and Architect through Pre 4.(Virtual)Questionnaire review with Client prior to distribution to end users. 5.(In-Person)Interviews with end user stake holders. 6.(Virtual)Review updated program document. 7.(In-Person)Review existing furniture to validate feasibility of re-use. 8.(Virtual)Meeting with Client and Furniture Consultant to review conceptual furniture imagery Develop ROM pricing to ensure direction aligns with Client budget expectations . ROM pricing will include the provided space enclosure systems (Top track security rolling gate with stacking Conduct Renton City Staff interviews and provide updated City Staff Program . Client with assessment of existing furniture to be re-used and . Provide any further services requested by Client on an hourly basis utilizing remaining project budget, not to Duration: 4-6 weeks Provide guidance in defining the project vision, goals,and design objectives that will drive the subsequent design process. SCOPE PROVIDED 1.Confirm and document final approved floor plan established during concept design phase. 2.Validate spatial program, adjacency, and functional layout with Owner 3.Confirm code strategy including occupancy, egress, and accessibility assumptions. 4.Confirm high-level MEP feasibility and system approach with consultants based on approved conceptual floor plan. 5.Validate conceptual furniture layout as a reference (non 6.Confirm conceptual finish direction. 7.Confirm phasing and operational constraints for occupied construction 8.Coordinate ROM cost validation with cost estimator (Wiggins Preconstruction) 9.Assess City of Renton staffing needs for seven (7) years and 15 years 10.Assess existing furniture to be re-used 11.Determine supplemental furniture to be new 12.Provide conceptual imagery of proposed onsultant. 13.Review Furniture C 14.Coordinate furniture finishes with Client and Furniture Consultant 15.Review MEETINGS In-Person)Pre for feasibility review. MEP to conduct field verification as needed, after meeting Virtual) Weekly meetings with Mackenzie Interior Designer and Architect through Pre-Design phase. Meeting with Client and Furniture Consultant to review conceptual furniture imagery . City of Renton Renton City Hall: Lobby Remodel Project Number 2240055.00 June 8, 2026 Page 3 9. (Virtual) Meeting with Client and Furniture Consultant to review initial furniture package. 10. (In-Person) Meeting with Client and Furniture Consultant to review physical furniture samples. ASSUMPTIONS 1. Pre-Design phase is complete prior to start of the City of Renton City Hall First Floor Remodel. 2. Floor plan is substantially complete. 3. No alternate layouts or programming studies included, unless noted above. 4. Furniture input is advisory only. 5. End users will provide questionnaire feedback prior to in-person interviews. 6. ASR if Client decides to proceed. 7. Final furniture specifications and installation documents will be developed and provided by consultant. 8. Furniture purchase will be negotiated by Client with a single furniture consultant. DELIVERABLES 1. ROM cost estimate report. 2. Pre-Design Report. A. Substantially complete floor plan. B. Adjacency summary. C. Code strategy summary. D. MEP feasibility summary. 3. End user Questionnaire package. 4. Updated staffing Program draft. 5. Final staffing Program. 6. Furniture concept imagery. It is our understanding the project will start upon formal approval. If the proposal is agreeable to you, we will prepare an Agreement for Professional Services for your review and approval. Please note that this proposal is valid for 60 days. We look forward to working with The City of Renton on this new project. If you need additional information or have any questions, please do not hesitate to call. Sincerely, Brett Hanson Principal Enclosure(s): Attachment A GFT Infrastructure, Inc. proposal dated, May 4, 2026 Attachment B Wiggins Preconstruction Services Proposal dated April 29, 2026 Attachment C Hourly Billing Rate Schedule Attachment D Reimbursable Rates Schedule City of Renton Renton City Hall: Lobby Remodel Project Number 2240055.00 June 8, 2026 Page 3 9.(Virtual)Meeting with Client and Furniture Consultant to review 10.(In-Person)Meeting with Client and Furniture Consultant to review physical furniture samples ASSUMPTIONS 1.Pre-Design phase is complete prior to start of the 2.Floor plan is substantially complete. 3.No alternate layouts or programming studies included 4.Furniture input is advisory only. 5.End users will provide questionnaire feedback prior to in 6. ASR if Client decides to proceed 7.Final furniture specifications and installation documents will be developed and provided by consultant 8.Furniture purchase will be negotiated by Client with a single furniture consultant DELIVERABLES ROM cost estimate report Pre-Design Report A.Substantially complete floor plan Adjacency summary C It is our understanding the project will start upon formal approval.If the proposal is agreeable to you, we Agreement for Professional Services for your review and approval. Please note that this proposal is valid for The City of Renton on this new project. If you need additional information or have any questions, please do not hesitate to call. Sincerely, Brett Hanson Principal Enclosure(s): Attachment A GFT Infrastructure, Inc. proposal dated, May 4, 2026 Attachment B Wiggins Preconstruction Services Proposal dated April 29 Attachment C Hourly Billing Rate Schedule Attachment D Reimbursable Rates Schedule Meeting with Client and Furniture Consultant to review initial furniture package. Meeting with Client and Furniture Consultant to review physical furniture samples. start of the City of Renton City Hall First Floor Remodel. No alternate layouts or programming studies included, unless noted above. End users will provide questionnaire feedback prior to in-person interviews. proceed. Final furniture specifications and installation documents will be developed and provided by consultant. Furniture purchase will be negotiated by Client with a single furniture consultant. DELIVERABLES 1.ROM cost estimate report. 2.Pre Report. A.Substantially complete floor plan. B.djacency summary. C.Code strategy summary. D.MEP feasibility summary. 3.End user Questionnaire package. 4.Updated staffing Program draft. 5.Final staffing Program. 6.Furniture concept imagery. It is our understanding the project will start If the proposal is agreeable to you, we will prepare an Agreement for Professional Services for your review and approval. Please note that this proposal is valid for 60 days. We look forward to working with The City of Renton project. If you need additional information or have any questions, please do not hesitate to call. Sincerely, Brett Hanson 29, 2026 Attachment A - Page 1 of 2 Attachment A - Page 2 of 2 Estimate Level: Predesign Scope Hours Rate Ext. Project Management, Meetings, & Site Visit 6 $185.00 $1,110 Civil / Site Improvements Cost Estimating None anticipated Architectural Cost Estimating (incl. 3 alternates for security) 10 $185.00 $1,850 Mechanical, Electrical, & Plumbing Cost Estimating 4 $185.00 $740 Final Estimate Adjustments & Pricing Break Outs 2 $185.00 $370 $4,070 *Estimating Fees Clarifications Matt Wiggins M: 360.870.5100 E: mattw@wigginsprecon.com Fee Total Fees are for construction cost estimating only. Soft costs estimating is excluded. Fees include all expenses. Attachment B Attachment C April 2018 REIMBURSABLE CHARGES Mackenzie will charge the following standard, cost-based rates for in-house reimbursable items listed below: IN-HOUSE PRINTING Scanning Black & White Small Format: $0.25/sheet (8-1/2 x 11 - 11 x 17) Large Format: $1.00/sheet (Including Half Size) Scanning Color Small Format: $0.50/sheet (8-1/2 x 11 - 11 x 17) Large Format: $3.00/sheet (Including Half Size) Printing/Copying All Sizes Black & White: $0.21/sq. ft. Full Color: $4.00/sq. ft. Fax Local: $1.00/sheet Long distance: $1.30/sheet OTHER IN-HOUSE REIMBURSABLE ITEMS Check Generation Fee $25.00 Automobile Mileage Billed according to IRS guidelines Delivery Service Fixed rates: $7.75 to $54.40 (depending on mileage) Data Supplies CD documentation: $15.00 DVD documentation: $30.00 Report Binder Without tabs: $3.00/book With tabs: $4.00/book Foamcore:$4.25/sheet April 2018 REIMBURSABLE CHARGES Mackenzie will charge the following standard, cost below: IN Scanning Black & White Small Format: $ (8-1/2 x 11 -11 x 17) Large Format: (Including Half Size) Scanning Small Format: Black & White: Local: Long distance: HOUSE REIMBURSABLE ITEMS Billed according to IRS guidelines Delivery Service Fixed rates:$7.75 to $54.40 (depending on mileage) Data Supplies CD documentation: DVD documentation: Report Binder Without tabs: With tabs: Foamcore: Attachment D