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HomeMy WebLinkAboutContractPage 1 of 6 Neighborhood Grant Program Agreement Congratulations South Renton Connection on your award of one thousand and 00/100 dollars ($1000.00) from the City of Renton’s Parks and Recreation and Neighborhood Grant Program. This Agreement is between South Renton Connection, a recognized neighborhood in the City of Renton (“you” or the “Neighborhood”), and the City of Renton (the “City”) for Tiny Pantry at VFW (the “Project”) and outlines your responsibilities as a grant recipient. If at any time you have questions about the Project, need to deviate from the expectations as outlined in the Agreement or as submitted in your Application, please contact Rhemy King, Neighborhood Program Coordinator at rking@rentonwa.gov or 425-430-6548. We are here to help your project be successful! Thank you for submitting your application. We look forward to working with you and making your Project a reality for our community to enjoy! 1. Project You have been awarded a grant based on the Project as described in your application, attached as Exhibit A. For clarification, the Tiny Pantry will be located on Veterans of Foreign War (VFW) property which is 416 Burnett Ave S, Renton, WA 98057. Grant funds are contingent on proof of permission for use of the VFW property for the Project. Prior to starting the project, the Neighborhood will provide a letter of approval of the Tiny Pantry from the VFW, submitted to the Neighborhood Program coordinator. The funding will cover items listed in Exhibit B and not exceed the scope of Exhibit A. The Neighborhood Program Grant will not cover future maintenance costs of this installation at any time in the future. Additionally, the structure will be maintained, indefinitely, by the Neighborhood. The City of Renton Neighborhood Program is not responsible for the Tiny Pantry or its maintenance, management, or removal at any time. Project Location: ___416 Burnett Ave S, Renton, WA 98057 x The Project ܆ is ܈ is not on City property. x The Project ܆ is ܈ is not on real property owned by the Neighborhood. x The Project ܆ is ܈ is not a Special Event (defined as “Any function or gathering that is to be conducted on public property, on public rights-of-way, or on private property that will generate or invite considerable public participation and/or spectators, and may have an impact on transportation, public services or public safety, for a particular and limited purpose and time.” RMC 5-22-2.) x The Project ܆ does ܈ does not require City street closures. Project Dates: _ TBD – must complete build and installation by 12/31/2026. _ 2. Timeline You must sign and return this Agreement within 7 days of receiving it. You may begin working on your Project as soon as the Agreement is returned. Your Project must be complete by 12/31/2026. You must complete and submit a Report within 7 days of the completion of your project. Any funds not used by the Project completion date will be deemed expired, unless otherwise agreed in writing by the Neighborhood Program Coordinator. * /-%#))0"'*+"      CAG-26-239 Page 2 of 6 3. Your Obligations On The Project Your responsibilities are as follows: x to make sure you have written approval from all relevant parties (including but not limited to permission from property owners, permits and licenses from all applicable City departments and government agencies, etc.) before starting on your Project; x to obtain an approved Traffic Control Plan, if your project requires street closure; x to plan, coordinate, and implement the Project, including all necessary contracts with vendors, or service providers, and all staff necessary to carry the Project out; x to provide all necessary equipment unless the City has expressly agreed in writing to provide equipment; x to maintain the Project throughout its useful life; and x to ensure the Project benefits are available to everyone in the Neighborhood or, if the Project is on City Property, that the project benefits the public. If the Project is on real property that is not owned by the Neighborhood, the Neighborhood may be asked to provide proof of permission to use the real property. You are responsible for undertaking the Project in accordance with state, federal, and local laws and regulations. This Agreement shall not be construed as providing permission for use of City park, or as otherwise permitting or licensing any activity requiring a permit. If the Project, or any portion of the Project, is an installation, improvement, or fixture placed on City property, the City reserves the right to alter, remove or relocate the Project, or that portion thereof, at the City’s sole discretion, upon reasonable notice, and without removal cost to you. 4. Grant Disbursement & Use of Funds All grant awards will be disbursed from the City. The City funds are to be exclusively used toward approved expenses listed in the attached Exhibit B, so long as the expenses do not include ineligible costs. Disbursements will not be made to individuals, only to the officially recognized Neighborhood or its designee. Disbursement will be made to the person identified in writing on the completed City of Renton Vendor Form unless the Neighborhood otherwise notifies the City in writing. Expenses incurred prior to the date of this Agreement will not be approved. In order to disburse all or part of a grant award, the City must have the following: x A completed City of Renton Vendor Form; x A Form W-9 for the current calendar year; x Receipts documenting payment of approved expenses – the City will not advance any funds; x Proof of volunteer labor hours or other contributions that are commensurate with the value of the grant; and x A report documenting use of the funds for approved expenses. The City will process your request for reimbursement within approximately forty-five (45) days. 5. Approved Budget and Award Amount Amount Requested: Small Grant ($100 - $1,500) Amount Awarded: $1,000 6. Reporting You are required to complete a project Report upon project completion. The Report must detail the project results, achievements, outcomes, resident engagement, the project impact, budget, and future plans. The report must contain a financial reconciliation demonstrating the amounts of project funds expended by you as the grantee and an accounting of any unused project funds. * /-%#))0"'*+"      Page 3 of 6 7. Publicizing Your Project Grantees are encouraged to publicize their projects and to spread the word about their good works and role in the community. Publicity vehicles include press releases, annual reports, newsletters, brochures, flyers, banners, websites, social media, and so forth. We appreciate the great work that you do in the community and know that your work inspires others. Publicity for projects allows others to discover the program, which leads more people to seek funding and create change in the community. 8. Indemnification & Release You agree to release the City of Renton and its employees, officers, volunteers, and elected officials, without limitation, from any and all liability, loss, or claim related to the Neighborhood Grant Program and your participation therein. You further agree to indemnify and defend the City and its employees, officers, volunteers, and elected officials from any and all claims, including attorneys’ fees and costs, arising out of the Project, except to the extent that the City’s negligence caused injury or damage leading to said claims. You waive all immunity and limitation on liability under the Washington State Industrial Insurance Act (Title 51 RCW). 9.Insurance To use the funds for a Special Event on City-owned property, you must have special event liability insurance with minimum liability limits of one million dollars ($1,000,000) per occurrence; two million dollars ($2,000,000) aggregate. You must provide a certificate of insurance naming the City of Renton as a certificate holder and as additional insured on a primary and non-contributory basis. 10.Public Records The City’s records, relating to the conduct of government or the performance of any governmental or proprietary function, including this grant, are subject to the Public Records Act (chapter 42.56 RCW) and may be released to any member of the public upon that member’s request. You understand that all records relating to this grant are subject to release under the Public Records Act; the City must release them if they are responsive to a public records request and not subject to an exception. 11.Modifications to This Agreement The terms of this Agreement can only be modified in writing. 12.Certification By signing below, you certify that you are authorized to act on behalf of the organization/group that is referenced in this Agreement. 13.Exhibits Attached and Incorporated by Reference Exhibit A – Application Exhibit B – Approved Expenses By signing below, I agree that I have read, understand, and agree to the conditions detailed above. Signature of Project Contact Date Printed Name * /-%#))0"'*+"      '",." * &   Page 4 of 6 CITY OF RENTON _________________________________________________________ Jennifer Spencer, Recreation Director Date Legal Approval _____________________________________________________________________ Blythe Phillips, Assistant City Attorney Date * /-%#))0"'*+"        2  Approved by Blythe Phillips via email 6/25/2026 Page 5 of 6 EXHIBIT A South Renton Connection Neighborhood Program Reimbursement Grant Application * /-%#))0"'*+"      2026 NEIGHBORHOOD PROJECT GRANT APPLICATION (PROJECTS UP TO $3,000) Applications must be submitted via email to the City of Renton - Neighborhood Program If you have any questions or need assistance submitting an application, please contact the Neighborhood Program Coordinator at (425) 430-6548, or by email at neighborhoodprogram@rentonwa.gov. Neighborhood Organization: __________________________________________________________________________ Neighborhood Organization Role:_______________________________ Phone Number: __________________________________ Email: _________________________________________ Amount of Grant Funding Requested:___________________________ Project Name: ___________________________________________________ Project Coordinator Name: ________________________________________________________ Project Coordinator Signature: ___________________________________________________ Date:______________ Neighborhood Representative Name:__________________________________________________________________ Neighborhood Representative Signature: _____________________________________________ Date:_____________ _____________________________ _____________________________ * /-%#))0"'*+"      '",." * &    '",." * & */.$").*)*))" .%*) %)1).,1 % ","-%!").       '",.%+" * &#(%' *( Renton Neighborhood Grant Proposal South Renton Connection Tiny Pantry Project Grant Cycle 2026 Summary South Renton Connection (SRC) would like to build a small food pantry, located near Burnett Linear Park in front of the Veteran of Foreign Wars (VFW) and stocked with basic non- perishable foods. This is a good location to start offering tangible aid to our community. Food security is one of the Mutual Aid Committee's primary goals. This budget includes construction cost and some additional monies to help bolster food donations. The SRC art community has offered to help decorate the pantry at the upcoming SRC Summer Picnic. Background Information Inflation has hit every sector of the economy over the past few years, and people’s grocery bills have been significantly impacted. This is not a budgetary area where it is easy to cut back on spending, so we decided that food security would be one of the Mutual Aid Committee’s primary goals. A small pantry, located in an easily accessible place and stocked with some basic non- perishable foods, is a good place to start offering tangible aid to our community. Budget and Award Ask $400 to build pantry $200 for pantry decoration $400 for essential pantry items $1000 total ask See attached Spreadsheet for more detailed budget Location SRC has received permission from Veterans of Foreign Wars Post 1263 at 433 Burnett Ave S to place the pantry on their front porch. This location would be readily accessible to the public but entirely on private property. This is a short distance from the Burnett Linear Park: a central gathering place for our community. * /-%#))0"'*+"      * /-%#))0"'*+"      Matching Contribution from SRC Task Hourly Cost Estimated Hours Cost Pantry Building $50 8 $400 Decoration $34.87 8 $278.96 6 months of stocking the pantry $34.87 24 $836.88 Total Labor Contribution $1,516 SRC intends to provide labor in the terms of the building, decorating and stocking of the pantry. The building process is estimated to take a team of two skilled carpenters, Albert Peacock and Weston Horner, a half day of labor to build and install the pantry. A typically running rate for skilled carpenters in Renton is about $50-60 per hour. For 8 hours of time, that would equate to $400 of labor. In addition, these carpenters will be teaching other homeowners the basics of * /-%#))0"'*+"      carpentry so they can complete similar projects on their own. Weston and the art committee will be running a booth at SRC picnic to decorate the pantry. For two volunteers over the four hours, that is another 8 hours of work. 8 hours at $34.87 would be about $279 worth of labor. In reality, he’s a professional art teacher so his going rate would probably be closer to $70 per hour. Stocking the pantry is estimated to take about 2 hours or so every two weeks. This means that each month, we’ll be accumulating 4 hours of volunteer labor every month. For 6 months, this means we’ll contribute at least $800 of labor. Timeline Assuming we can begin purchasing materials on April 30th per the Renton Grant timeline. We intend to have the pantry built and installed by the end of June. We’ll detach it temporarily during the picnic to decorate it in July. We plan to have purchased all pantry items and be able to close out the grant by the end of August. * /-%#))0"'*+"      Page 6 of 6 EXHIBIT B South Renton Connection Approved Expenses * /-%#))0"'*+"      EXHIBIT B Detailed Cost Breakdown: Material Unit Price Quantity Total Cost Lumber/Sheet Goods 23/32 in. x 4 ft. x 8 ft Cabinet Grade Plywood Panel $67.06 1 $67.06 4” x 4” x 8’ Treated Post $13.99 1 $13.99 36” x 30” Polycarbonate Sheet $41.45 1 $41.45 Hardware 1-1/2” Stainless Steel Hinge $16.40 2 $32.81 Magnetic Door Latch $9.59 1 $4.47 Door Knob $18.68 1 $18.68 #8 1-5/8” Exterior Screws $13.76 1 $15.93 #6 5/8” Wood Screws $15.58 1 $15.58 1 1/2" x 1" galvanized steel drip edge $10.06 1 $10.06 Roofing Nails $5.58 1 $5.58 Post Base $33.72 1 $33.72 Concrete Expansion Anchor $3.86 1 $3.86 Other 120 Grit Sandpaper $6.68 1 $6.68 U bolts $1.74 3 $5.22 Roof Shingles 1 $0.00 Felt Roof Protection $34.63 1 $34.63 Exterior Wood Glue $9.98 1 $9.98 Spar Urethane $25.98 1 $25.98 Paint Supplies for Decorating $20.00 1 $200.00 Subtotal: $545.67 Tax: $57.30 Construction Total:$602.97 Pantry Stocking Cost Months Monthly $60.00 6 $360.00 Tax: $37.80 $397.80 Total $1,000.77 * /-%#))0"'*+"