Loading...
HomeMy WebLinkAboutContractSMALL PUBLIC WORKS CONTRACT AGREEMENT under $25K THIS AGREEMENT (“Agreement”) is made as of the ϮϱƚŚday of DĂLJ͕2026, (the “Effective Date”) by and between the City of Renton, a non-charter code city under RCW 35A, and a Washington Municipal Corporation (“City ”), through its Public Works/Facilities Division and Sound Hardwood Solutions LLC , a Limited Liability Company (“Contractor”), who are collectively referred to as the “Parties”,to assess, scrub, seal and refinish the gymnasium floor, racquetball courts, and banquet room floors at the Renton Community Center located at 1715 Maple Valley HWY, Renton WA 98057.Assess, scrub, seal and refinish the banquet room, stage and stage stairs at the Renton Senior Center located at 211 Burnett Ave N. Renton WA 98057. Assess, scrub, seal and refinish the gymnasium located at 800 Edmonds Ave NE. Renton WA 98056.The City and Contractor agree as set forth below. 1. Scope of Work: Contractor will provide all material and labor necessary to perform all work described in the Scope of Work which is attached and fully incorporated into this Agreement by reference as Attachment “A.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Scope of Work consisting of additions, deletions or modifications, the Agreement Sum being adjusted accordingly by Parties mutual agreement. Such changes in the work shall be authorized by written Change Order or Amendment signed by the Parties. 3. Time of Performance: Contractorshall commence performance of the Agreement no later than 365 calendar days after the Agreement’s Effective Date. 4. Term of Agreement: The Term of this Agreement shall end at completion of the Scope of Work, no later than 30 days from the Effective Date. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of the City and Contractor. 5. Agreement Sum: The total amount of this Agreement is the sum of $12,600.00 which excludes sales tax. The total compensation to the contractor for work provided pursuant to this agreement is in the amount of $13,923.00, including all applicable state and local sales taxes. This amount may be adjusted to a mutually agreed amount based on changes to the Scope of Work.  !         CAG-26-246 PAGE 2 OF 8 6. Consideration: In exchange for Contractor’s performance of the items and responsibilities identified in the Scope of Work, the Cityagrees to make payment of the amount identified as the Agreement Sum. 7. Method of Payment/ Retainage/ Bonding: Payment by the City for the Work will only be made after the Work has been performed and a voucher or invoice is submitted in a form acceptable to the City. A. Prevailing Wage Rates: Contractor must comply with the State of Washington prevailing wage requirements. Contractor must file an Intent To Pay Prevailing Wage at the beginning of the project and an Affidavit of Wages Paid at the end of the project with the Washington State Department of Labor and Industries. The State of Washington prevailing wage rates applicable for this project, which is located in King County, may be found at the following website address of the Department of Labor and Industries: http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/default.asp Pursuant to WAC 296-127-011, the applicable effective date for prevailing wage rates paid for the duration of this contract shall be the date the contract is executed as reflected in the “Effective Date” identified at the top of the first page of this Agreement. Upon request, the City will provide a copy of the applicable prevailing wages for this project. Alternatively, the rates may be viewed at the City of Renton City Hall by making an appointment with the contact person identified herein or prior to contract award with the contact person identified as the City of Renton contact in Paragraph 15 Notices of this agreement. B.Retainage held by the City or in Escrow Account: Pursuant to RCW 60.26 and 39.08 the City requires a 5 % Retainage be withheld and that the Contractor will provide a either a Performance and Payment (Contract) Bond on the City approved form upon execution of the Agreement or waive the payment and performance bond and instead the City will retain 10%. Payment of the initial 95% will be made in the next pay cycle of the City Finance Department after receipt of such voucher or invoice (pay cycles are bi-weekly). The remaining 5% will be retained for the purpose of completion of the project and fulfillment of claims and liens. (Unless the contractor waives the payment and performance bond below and opts for a 10% retainage below.)  !          !         PAGE 4 OF 8 Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the contractor and The City, its officers, officials, employees and volunteers, Contractor’s liability shall be only to the extent of Contractor’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Contractor’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Insurance: Contractor shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. Professional liability insurance, in the minimum amount of $1,000,000 for each occurrence, shall also be secured for any professional services being provided to The City that are excluded in the commercial general liability insurance. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Contractor’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. It is agreed that on Contractor’s commercial general liability policy, the City of The City will be named as an Additional Insured on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Contractor liability. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before executing the work of this Agreement. G. Contractor shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice.  !         PAGE 5 OF 8 10. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Contractor agrees as follows: A. Contractor, and Contractor’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Contractor will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If Contractor fails to comply with any of this Agreement’s non-discrimination provisions, the Cityshall have the right, at its option, to cancel the Agreement in whole or in part. D. Contractor is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws and worker's compensation. 11. Independent Contractor: Contractor’s employees, while engaged in the performance of any of Contractor’s Work under this Agreement, shall be considered employees of the Contractor and not employees, agents, representatives of the City and as a result, shall not be entitled to any coverage or benefits from the City of Renton. Contractor’s relation to The City shall be at all times as an independent contractor. Any and all Workman’s Compensation Act claims on behalf of Contractor employees, and any and all claims made by a third-party as a consequence of any negligent act or omission on the part of Contractor’s employees, while engaged in Work provided to be rendered under this Agreement, shall be the solely Contractor’s obligation and responsibility. 12. City of Renton Business License:The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City.  !         PAGE 6 OF 8 Information regarding acquiring a city business license can be found at: http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882 Information regarding State business licensing requirements can be found at: http://dor.wa.gov/doing-business/register-my-business 13. Record Keeping and Reporting: Contractor shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement. The Contractor agrees to provide access to, and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). 14. Public Records Compliance. To the full extent the City determines necessary to comply with the Washington State Public Records Act, Contractor shall make a due diligent search of all records inits possession, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Contractor believes said records need to be protected from disclosure, it shall, at Contractor’s own expense, seek judicial protection. Contractor shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Contractor has responsive records and for which Contractor has withheld records or information contained therein, or not provided them to the City in a timely manner. Contractor shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. 15. Other Provisions: A.Administration and Notices. Each individual executing this Agreement on behalf of The City and Contractor represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Contractor. Any notices required to be given by the Parties shall be delivered at the addresses set forth below. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth below. Any notice so posted in the United States mail shall be deemed received three (3) calendar days after the date of mailing. This Agreement shall be administered by, and any notices should be sent to the undersigned individuals or their designees. CITY OF RENTON James Leathley/Custodial Maint. Supervisor 1055 South Grady Way Renton, WA 98057 CONTRACTOR Don Stenbak/Manager 13013 290th AVE SE Monroe, WA 98272  !         PAGE 7 OF 8 jleathley@rentonwa.gov Phone: (425)- 301-4520 don@soundhardwoodsolutions.com B.Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. C.Assignment and Subcontract. Contractor shall not assign or subcontract any portion of this Agreement without the City of Renton’s prior express written consent. D.Compliance with Laws. Contractor and all of the Contractor’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. A copy of this language must be made a part of any contractor or subcontractor agreement. E.Conflicts. In the event of any inconsistencies between contractor proposals and this contract, the terms of this contract shall prevail. F.Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. G.Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. H.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. I.Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. J.Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. K.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the  !          !           " Approved by Cheryl Beyer via email 7/15/2026 Attachment “A” City of Renton Floor Assessment, Floor Scrub, Floor Sealing and Finishing Date: x Locations: o Renton Community Center (1715 Maple Valley Highway, Renton, WA 98057) o Renton Senior Activity Center (211 Burnett AVE. N. Renton WA 98057) o Highlands Neighborhood Center (800 Edmunds Ave NE. Renton WA 98056) x Work Scheduled: o Work will be completed during standard operating hours Monday through Friday 8:00 AM to 4:30 PM Contractor can choose to work outside of normal hours with the permission of the city of Renton project manager. At no additional expense to the city of Renton. x Project Requirements: o All work is prevailing wage. Requiring intents and ĂĸĚĂǀŝƚƐ to be submitted to Washington State Department of Labor and Industries. o Provide the City of Renton project manager with a planned work schedule no later than 10 business days before the project start date. Any work schedule changes should be submitted to the project manager at least 5 business days in advance of the schedule change. o Contractor is responsible for all permits and inspections as required by the law that are necessary for project completion if applicable. o Assess the conditions and replace Ňoorboards if needed. Of the banquet room, ƌĂĐƋƵĞƚďĂůů͕ĂŶĚŐLJŵŶĂƐŝƵŵŇŽŽƌƐĂƚƚŚĞZĞŶƚŽŶŽŵŵƵŶŝƚLJĞŶƚĞƌ͘ o ƵƐƚŵŽƉƚŚĞŇŽŽƌŝŶŝƚ͛ƐĞŶƚŝƌĞůLJĐŽůůĞĐƚŝŶŐĚƵƐƚĂŶĚĚĞďƌŝƐ͘hƐĞŽŶĂ^ƵƉĞƌ ^ƉŽƌƚůĞĂŶĞƌƚŽƚŚŽƌŽƵŐŚůLJĐůĞĂŶƚŚĞƐƵƌĨĂĐĞ͘^ĂŶĚŇŽŽƌƐƵƐŝŶŐĂϭϱϬ-grit sanding discs in the gymnasium, banquet room, and racquetball courts at the Renton Community Center. o Seal and Įnish the Ňoors in the gymnasium, approx. 12,700 square feet; banquet room, approx. 3600 square feet; and racquetball courts 2 in total at approx. 880 square feet each, at the Renton Community Center with 2 coats of Bona SuperSport HD 2-ƉĂƌƚŇŽŽƌĮŶŝƐŚ͘ o Assess the conditions and replace Ňoorboards if needed at the Renton Senior Activity Center. o ƵƐƚŵŽƉƚŚĞŇŽŽƌŝŶŝƚ͛ƐĞŶƚŝƌĞůLJĐŽůůĞĐƚŝŶŐĚƵƐƚĂŶĚĚĞďƌŝƐ͘hƐĞŽŶĂ^ƵƉĞƌ ^ƉŽƌƚůĞĂŶĞƌƚŽƚŚŽƌŽƵŐŚůLJĐůĞĂŶƚŚĞƐƵƌĨĂĐĞ͘^ĂŶĚŇŽŽƌƐƵƐŝŶŐĂϭϱϬ-grit sanding discs on the banquet room Ňoor, stairs, and stage, at the Renton Senior Activity Center. o Seal and Įnish the banquet room Ňoor approx. 3750 square feet: stairs and stage, approx. 500 square feet at the Renton Senior Activity Center with 2 coats of Bona SuperSport HD 2-ƉĂƌƚŇŽŽƌĮŶŝƐŚ͘  !         Attachment “A” o Assess the condition and replace Ňoorboards if needed, of the gymnasium Ňoor at The Highlands Neighborhood Center. o Dustmop the ŇŽŽƌŝŶŝƚ͛ƐĞŶƚŝƌĞůLJĐŽůůĞĐƚŝŶŐĚƵƐƚ and ĚĞďƌŝƐ͘hƐĞ Bona Super ^ƉŽƌƚůĞĂŶĞƌƚŽƚŚŽƌŽƵŐŚůLJĐůĞĂŶƚŚĞƐƵƌĨĂĐĞ͘^ĂŶĚŇŽŽƌƐƵƐŝŶŐ150-grit sanding discs on the gymnasium Ňoor at the Highland Neighborhood Center. o Seal and Įnish the gymnasium Ňoor, approx. 3800 square feet at the Highlands Neighborhood Center with 2 coats of Bona SuperSport HD 2-ƉĂƌƚŇŽŽƌĮŶŝƐŚ͘ o Provide all necessary equipment to machine scrub and sand Ňoors at all locations. o Bona SuperSport HD product to be supplied by contractor. o Clean all garbage and debris daily. o Any and all building damage created by the contractor will be repaired or ƌĞƉůĂĐĞĚĂƚƚŚĞĐŽŶƚƌĂĐƚŽƌ͛ƐĞdžƉĞŶƐĞ͘ o Contractor to observe proper OSHA and WISHA safety protocol throughout the project. o Job walkthrough with the City of Renton project manager once all work has been completed at each location to ensure all work has been completed by industry standards. Before project is considered complete.  !         Sound Hardwood Solutions, LLC ESTIMATE #31926 City of Renton 1055 S. Grady Way Renton, WA 98057 Annual Gym Floor Maintenance Recoat Abrade existing finish using an autoscrubber with 150-grit screening pads to lightly scuff and ensure good adhesion. Thoroughly clean: vacuum, dust mop, and tack to remove all dust and debris. Apply one full coat of PoloPlaz FastTrak 2K waterborne polyurethane gym finish (<100 g/L VOC, High Solids 50%, premium commercial grade, designed for single coat recoating). Allow minimum 3 days for completion and curing (with consistent airflow): No foot traffic: first 24 hours Light use: after 1-2 days Full heavy use (sports, games, equipment): after 3 days for maximum hardness and protection. https://canlakcoatings.com/product/poloplaz-fasttrak-2k-waterborne-finish/ Item Description: Provide added protection, improved safety traction, and a refreshed high-gloss appearance. Square feet Cost Renton Community Center: Gym Banquet Rm Racquetball Courts (2). 12,650 3,150 1,600 $6,325.00 $1,575.00 $800.00 Renton Senior Center: Banquet Room including steps, risers and stage. 4,000 $2,000.00 Highlands Neighborhood Center: Main Gym 3,725 $1,900.00 Subtotal TBD Location Code: 1725 WA Tax Rate: .105 TOTAL TBD MFMA Compliance & Warranty Note: This annual maintenance recoat follows Maple Flooring Manufacturers Association (MFMA) recommended practices for screening and recoating gymnasium floors, using an MFMA-approved finish. Proper annual recoating helps maintain floor performance, safety, and appearance per MFMA guidelines. The work is warranted against defects in workmanship for 1 year from completion. This does not cover damage from misuse, improper maintenance, environmental conditions, or failure to follow post-application care instructions (e.g., full 5-day cure). Manufacturer finish warranty applies separately. For full MFMA position statements, visit maplefloor.org.  !         Sound Hardwood Solutions, LLC is licensed, bonded, and insured contractor in WA State SOUNDHS863LZ. Signatures: Don Stenbak 3.19.2026 PO/Client’s Name Date  !