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Home My WebLink About11/10/2014 - Minutes THE 918th MEETING BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY,CITY OF RENTON MONDAY,November 10th,2014 AT 9:00AM 2900 NE 10111 ST.RENTON,WASHINGTON 98056 MINUTES The Board of Commissioners of the Renton Housing Authority met for the monthly board meeting on Monday,November 10th 2014.The meeting was held at the A.J.Ladner Administration Building,2900 NE 10th St.Renton,Washington.Chairperson Anderson called the meeting to order at 9:00 am. 1. COMMISSIONERS PRESENT:Gerry Marsh,Sally Eastey,Tom Tasa and Maxine Anderson.Also present:Mark Gropper,Executive Director,Owen Mayfield,Director of Finance and Accounting,and Kaelene Nobis,Executive Associate.Mema Wheeler has an excused absence. 2. CONSIDERATION OF MINUTES MOTION by Commissioner Marsh and a second by Commissioner Eastey to approve the minutes of the 917th board meeting on October 13th 2014. Ayes:All Nays:None Motion Carried 3. AUDIENCE COMMENT (Speakers must sign up prior to the Board Meeting).Each speaker is allowed five minutes.The initial audience comment period is limited to one-half hour.A second audience comment period later in the agenda allows five (5)minutes for each person,for a total comment period limited to the time constraints of the board. 4. CONSENT AGENDA 4.1.Local Government Investment Pool—October 2014 No change at the investment pool. 4.2. Checks Issued Report—October 2014 MOTION by Commissioner Tasa and a second by Commissioner Easter to approve the Consent Agenda. Ayes:All Nays:None Motion Carried 5. FINANCIAL 5.1 Financial Statements as of September 2014. RHA operated at a surplus of$843k through September.The LIPH properties had a surplus of$27k.The Senior Properties had a surplus of$225k.The market-rate properties had a surplus of$479k and the S8 program had a surplus of$110k. Net Assets totaled$32.9M at the end of September with$7.4M classified as unrestricted. RHA held$10.1M in cash and liquid investments at the end of September with$4.73M of that amount in the WA State Pool. MOTION by Commissioner Tasa and a second by Commissioner Eastey to approve the Financials. Ayes:All Nays:None Motion Carried 5.2 Section 8 Utilization Update—September 2014 There are 36 vouchers on the street shopping that have not yet requested lease approval. There are about 21 vouchers left over after all relocation and Kirkland Avenue townhomes,and staff is orienting the top 21 off of the waitlist.Come Jan 2015 the goal is to have all vouchers under lease.Today HAP is$751.42.With full utilization of all 415 vouchers and have a budget allocation of$298,754 the total at 100%expenditure we would be spending 104.38%.Due to this,RHA is not looking to increase the voucher payment standard. The mission of the Renton Housing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient. *tare ware 6. OLD BUSINESS 6.1.Sunset Redevelopment Update RHA is in negations with Colpitts for a Purchase and Sales Agreements for the next portion of Sunset Terrace.Conditions of purchase and sale include Demo of Phase 1, completion of a redevelopment plan in accordance with a joint master plan. Engaging Deborah Gooden and King County Housing Authority:She has been engaged through the city and RHA as the point person on the Community Needs Implementation Grant Application.She has hit the ground running.If we receive that it would supercharge the Renton Housing Redevelopment.Due date for the application is February 8th.The City of Renton will contract with Deborah Gooden,the Housing Authority will use its capital fund program dollars for the portion of the work that Deborah will be doing as it relates to the Sunset Terrace Redevelopment.Planning and relationships that are being built by this process will really help the Sunset Area come to Maturity.3 Grants awarded Nationwide.6.1 A master application;Serves to codify the redevelopment of Sunset Terrace. 6.2.Agency Plan Follow up Approval of the five year and Annual Plan and CFP budget. 6.3.Kirkland Avenue Townhomes Construction and Occupancy Updates Bond for the Road Reconstruction:NW asphalt came and determined the asphalt and the underbase,and have given a budget that the city has accepted.To pull up asphalt and lay down new road in accordance with the city of Renton's Building code.Erect to have temporary certificate of occupancy for building 1 and 2,by November 13 .Inspection will be done with HQS inspections by King County Housing Authority.Building 3 on the 21 st,Families can begin moving in after approval.Ideally this weekend. 6.4. Capital Projects Update:Cedar Park and Brickshire Apartments Cedar Park Asphalt;some trees are being removed to replace parking asphalt.The hallways at Cedar Park are being painted and new light fixtures are being installed. Brickshire Apartments: 1 and 12 will finish being rehabbed next week.RHA is also sprucing up 4 Plex with a new coat of exterior paint and a new fence. 7. NEW BUSINESS 7.1.Resolution 2474-2014:Resolution to adopt an agency wide fraud policy in accordance with recent recommendations from the State auditor's guidelines.This policy would establish controls to aid in the prevention and detection of fraud,theft,waste,or abuse against the RHA.This policy is supported and supplemented by a variety of existing policies and procedures,including the Employee Handbook,federal Consolidated Annual Contributions Contract(s),Enterprise Income Verification(EIV),Administrative Plans and various accounting and reporting procedures.These policies and procedures further provide a framework to support compliance with this policy. MOTION by Commissioner Tasa and a second by Commissioner Eastey to approve the adoption and implementation of an agency wide fraud policy in accordance with recent recommendations from the State auditor's guidelines.This policy would establish controls to aid in the prevention and detection of fraud,theft,waste,or abuse against the RHA.This policy is supported and supplemented by a variety of existing policies and procedures,including the Employee Handbook,federal Consolidated Annual Contributions Contract(s),Enterprise Income Verification(ElV),Administrative Plans and various accounting and reporting procedures.These policies and procedures further provide a framework to support compliance with this policy. Ayes:All Nays:None Motion Carried RESOLUTION#2474-2014 THERE FORE,BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Renton. WA adopts and implements an agency wide fraud policy in accordance with recent recommendations from the State auditor's guidelines. This policy would establish controls to aid in the prevention and detection of fraud, theft, waste, or abuse against the RHA. This policy is supported and supplemented by a variety of existing policies and procedures, including the Employee Handbook, federal Consolidated Annual Contributions Contract(s), Enterprise Income Verification (EIV), The mission of the Renton Housing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient. Administrative Plans and various accounting and reporting procedures. These policies and procedures further provide a framework to support compliance with this policy. DATE: November 10th, Ol Signatur Maxine nd on,Chairperson Mark R. rap ,S e ry 7.2.Resolution 2475-2014:Resolution to adopt and implement Bi-Annual Section 8 HQS inspections starting in March 2015.The move to bi-annual inspections was authorized in the 2014 Omnibus Bill. RHA will continue to follow protocol with initial inspections for each new move-in. The proposed change involves inspection of the units once every 2 years for current Section 8 tenants.This new standard also gives the landlords the ability to self-certify that repairs were completed as well as increased special inspections being conducted as necessary with additional quality inspections. Inspection staff will have the ability to even out inspections each month so that work load is more manageable through the year. Inspections will not be tied to annual recertifications.All section 8 participants and landlords will be notified of the change in accordance with RHA policies and procedures before the March 2015 implementation date. MOTION by Commissioner Tasa and a second by Commissioner Eastey to approve adopt and implement Bi-Annual Section 8 HQS inspections starting in March 2015.The move to bi-annual inspections was authorized in the 2014 Omnibus Bill. RHA will continue to follow protocol with initial inspections for each new move-in. The proposed change involves inspection of the units once every 2 years for current Section 8 tenants. This new standard also gives the landlords the ability to self-certify that repairs were completed as well as increased special inspections being conducted as necessary with additional quality inspections. Inspection staff will have the ability to even out inspections each month so that work load is more manageable through the year. Inspections will not be tied to annual recertifications.All section 8 participants and landlords will be notified of the change in accordance with RHA policies and procedures before the March 2015 implementation date. Ayes:All Nays:None Motion Carried RESOLUTION#2475-2014 THERE FORE,BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Renton. WA formally adopts and implements Bi-Annual Section 8 HQS inspections starting in March 2015.The move to bi-annual inspections was authorized in the 2014 Omnibus Bill. RHA will continue to follow protocol with initial inspections for each new move-in. The proposed change involves inspection of the units once every 2 years for current Section 8 tenants. This new standard also gives the landlords the ability to self-certify that repairs were completed as well as increased special inspections being conducted as necessary with additional quality inspections. Inspection staff will have the ability to even out inspections each month so that work load is more manageable through the year. Inspections will not be tied to annual recertifications.All section 8 participants and landlords will be notified of the change in accordance with RHA policies and procedures before the March 2015 implementation date.. DATE: November 10th,2014 Signatur Maxine An son,Chairperson T. Mar G er a eta The mission of the Renton Housing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufcienl. Now *woe 7.3.Renton Housing Authority and consideration of membership to the Washington Low Income Housing Alliance.(Exhibit) Interested in joining,but at the 450 dollar level.Motion by Tom Tasa and a second by Sally Fastey to join the Washington Low Income Housing Alliance.Motion Approved. 7.4.Resolution 2476-2014:Resolution 2476-2014 Requests approval from the Board of Commissioners for the following employee Benefits coverage for 2015:The overall renewal rates presented by Wells Fargo to remain with similar health insurance coverage increased RHA's benefit expense by over 21%for 2015. In an effort to mitigate the cost,management is seeking approval to offer two plans with Group Health Cooperative that will save money and provide a choice to employees depending on their particular needs. The first GHC plan will be similar to the current plan except the deductible will increase from$500 to$1,250.The coinsurance will increase from 20%to 30%and the maximum out of pocket cost per employee will increase from$2,500 to$6,350.This plan allows employees to choose providers outside the GHC network if necessary as well as inside the network.This flexibility is appreciated by some RHA staff members.The second GHC plan will have a$2,650 deductible,40%coinsurance,and a maximum out of pocket cost of$6,350 and only applies to GHC network providers.(doctors)This plan, however,would include an HRA contribution of$3,000 that the employee could use to offset deductibles or any out of pocket costs.The HRA contribution would be paid by the Renton Housing Authority effectively reimbursing the employee for the first$3k in expenses incurred.This option effectively reduces the maximum out of pocket to$3,350 and would only apply to expenses greater than$3,000.RHA would only reimburse qualified expenses after they are incurred by the employee. The cost to RHA in either case will be no greater than current rates even if all employees use the maximum$3k HRA reimbursement.There could be significant savings to RHA if employees to not need the full$3K HRA contribution. Management also requests a change in dental carriers from UCCI to MetLife.There is an increased benefit at a lower cost.Life/Disability will remain with Lincoln Life. Vision insurance will remain with VSP.There is no increase in costs for 2015. Renewal for employee benefits package.Our plan date starts in Dec,starting with new rules on Dec 1.Because we are smaller than 50 employees we cannot cross carriers. MOTION by Commissioner Eastey and a second by Commissioner Marsh to approve the renewal for the Employee Benefits Package as presented. Ayes:All Nays:None Motion Carried RESOLUTION#2476-2014 THERE FORE,BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Renton.WA formally approves the proposed 2015 Benefits Package. DATE: November loth,2 14 Signature/, yrp � Maxine Anson,Chairperson ST: Mark 'ro r ary The mission of the Renton Housing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make.Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient. 8. EXECUTIVE DIRECTOR NOTEWORTHY MEETINGS AND ACTIVITIES 8.1. October 14,Sunset Area Community Investment Strategy redevelopment planning meeting,City of Renton,Neighborhood Hs.,Renton School District,SRI,and RHA 8.2.October 14,Renton Faith-based organizations discussion,Greg Yee,Pacific Northwest Conference Superintendent 8.3. October 15,2014 Economic Forecast Luncheon,Renton Pavilion Event Center,Michael Teal,vice president,chief project engineer and deputy program manager for the 737 MAX 8.4. October 16,Seattle/King County Salvation Army Advisory Board,Divisional Headquarters,Seattle Queen Anne Avenue North 8.5. October 20—29 Jury Duty,Tacoma Superior Court,3rd strike felonious case 8.6. October 30,Major Kris Potter,Renton Salvation Army Corps capacity,core services, and Sunset Area program expansion(elderly,children,nutrition) 8.7.November 3,HDC's 2015 Advocacy Priorities launch event:Movers,Shakers&Action- Takers,Seattle Central Public Library;Michael Anderson,Director of the Center for Community Change's Housing Trust Fund Project;Michael Shadow,PhD,Evans School at the University of Washington,president of Shadow and Associates,Inc.;City Council Woman Sally Clark,Representative Cyrus Habib 8.8.November 4,Choice Neighborhoods Implementation Grant,Sunset Area redevelopment planning meeting,City of Renton,Neighborhood Hs.,Renton School District,SRI, RHA,and KCHA November 5,Housing Development Consortium,Board Meeting 9. INFORMATIONAL ITEMS 9.1. HARRP Renewal tier criteria and claims summary 9.2.Resident Newsletter 9.3.Letter of Support for Sunset Neighborhood Park 10.UPCOMING EVENTS 10.1.November 13t 2014,Staff Communication Training 10.2.November 19th 2014,Annual Benefits Meeting 10.3.December 2nd 2014,Kirkland Avenue Townhomes Grand Opening and Ribbon Cutting Celebration. 10:30am-12:30pm;Program starts at 11:00. 10.4.Annual Year end Wrap up meeting for Dec.5@ 11:00-1:30 for the lunch buffet in the west wing room. 11.AUDIENCE COMMENT 12.ADJORN: 10:54 AM The mission of the Renton Housing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home, Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient. 4ttlicH+1 HOUSING ,toorotit AUTFIORIA 1 RENTON HOUSING AUTHORITY a P.O.Box 2316• Renton,WA 98056-0316 / www.rentonhousing.org Office 425/226-1850•Fax 425/271-8319 TDD 1-800-833-6388 V• Resolution#2479-2014 Board resolution authorizing the Executive Director to participate in the City of Renton contract to complete the Choice Neighborhoods Implementation grant application by hiring consultant Deborah Gooden with Pacific Development Concepts and evenly splitting the$60,000 total contract cost;$30,000 of which is to be paid for by RHA's approved 2013 "Y"capital fund program Sunset Terrace development line item 1499,where the fund balance is approximately $120,000. MOTION by Commissioner Tasa and a second by Commissioner Marsh to approve the participation in the City of Renton contract to complete the Choice Neighborhoods Implementation grant application by hiring consultant Deborah Gooden with Pacific Development Concepts and evenly splitting the$60,000 total contract cost;$30,000 of which is to be paid for by RHA's approved 2013 "Y"capital fund program Sunset Terrace development line item 1499,where the fund balance is approximately$120,000. Ayes:All Nays:None Motion Carried RESOLUTION#2479-2014 THERE FORE,BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Renton.WA formally approves the participation in the City of Renton Contract to consult with Deborah Gooden with Pacific Development Concepts and to evenly split the$60,000 contract cost. DATE:December 8th,2014 Signature Maxine Anderson,Chairperson ATTEST: Mark Grop er ecretary