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Home My WebLink About10/13/2014 - Minutes 16/ THE 917th MEETING BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY,CITY OF RENTON MONDAY,October 13th,2014 AT 9:00AM 2900 NE 10r`t ST.RENTON,WASHINGTON 98056 MINUTES The Board of Commissioners of the Renton Housing Authority met for the monthly board meeting on Monday,October 13th 2014.The meeting was held at the A.J.Ladner Administration Building,2900 NE le St..Renton,Washington.Chairperson Anderson called the meeting to order at 9:06 am. 1. COMMISSIONERS PRESENT:Gerry Marsh,Sally Eastey,Mema Wheeler,and Maxine Anderson.Also present:Mark Gropper,Executive Director,Owen Mayfield,Director of Finance and Accounting,and Kaelene Nobis,Executive Associate.Tom Tasa has art excused absence. 2. CONSIDERATION OF MINUTES MOTION by Commissioner Wheeler and a second by Commissioner Eastey to approve the minutes of the 916th board meeting on September 8th 2014. Ayes:All Nays:None Motion Carried 3. AUDIENCE COMMENT (Speakers must sign up prior to the Board Meeting).Each speaker is allowed five minutes.The initial audience comment period is limited to one-half hour.A second audience comment period later in the agenda allows five (5)minutes for each person,for a total comment period limited to the time constraints of the board. 4. CONSENT AGENDA 4.1. Local Government Investment Pool—September 2014 No change at the investment pool. 4.2. Checks Issued Report—September 2014 MOTION by Commissioner Eastey and a second by Commissioner Wheeler to approve the Consent Agenda. Ayes:All Nays:None Motion Carried 5. FINANCIAL 5.1 Financial Statements as of August 2014. RHA operated at a surplus of$878k through the end of August.The LIPII properties generated a$30k surplus.The senior properties generated a$187k surplus.The market rate properties operated at a$529k surplus and the Section 8 program created a$132k surplus. Net Assets totaled$32.9M at the end of August with$7.9M classified as unrestricted. RHA held$10.4M in cash and liquid investments at the end of August.The Rolling Hills/Banner Bank loan of$1.95M closed in August increasing RHA's cash balance temporarily until the funds are used to pay down the JPMorgan/Chase line of credit. MOTION by Commissioner Marsh and a second by Commissioner East y to approve the Financials. Ayes:All Nays:None Motion Carried 5.2 Section 8 Utilization Update—September 2014 Section 8 program is more dynamic then it has ever been for the Housing Authority. There are 415 vouchers,and many families are out shopping and finding units.RHA is at 90%expenditure rate,opposed to last month's 79%.45 families are shopping for units compared to last month's 57.Our disabled vouchers(not elderly but disabled)for GP/CRT are low.There are 52 vouchers for those who are disabled utilization is currently at 43,should go back to 52 in the next month or so,to be able to fully utilize that program.Section 8 vouchers in RHA owned units went up to 49 due to relocation The mission of the Renton Housing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient. from Sunset Terrace,those people are moving to places like CP/Highland House.Only 25 people left in Sunset Terrace. 6. OLD BUSINESS 6.1. SAO audit,submissions and exit items follow up This year,the audit was done early and the REAC submission was done 3 weeks ahead of time.RHA is one month ahead of schedule. 6.2. Sunset Redevelopment Update Letter of Intent:Serves to codify the complete deal for the entire Sunset Redevelopment. LOI is to transact node to the city and to lump into park.The city needed this level of assurance that the Housing Authority would sell to them that portion of the node,so they requested a promissory letter.Structured parking for library is starting construction this week.Looking into CM grant and Housing Trust Fund for future construction.Other options,Low Income Housing Tax Credit,capitalize the project with the cash and issue bonds for the balance.You have to issue 50%of the value in a bond with the Housing Authorities names on it.Good momentum. 6.3.Potential Choice Neighborhood Implementation Grant Co-applicant status: RHA had approached Seattle Housing Authority(SHA) about becoming a partner for the application.SHA was honored to be asked,however the offer was declined due to the lack of capacity.Not enough of a benefit to the Seattle housing in the meantime to be the lead applicant.Couldn't justify.Then RHA approached KCHA as what it might look like for them to be the main role.Seola gardens,Green Bridge,and other developments that show KCHA capacity.Serendipity of possibly having a former associate from KCHA as the head writer for the Grant application.A lot of synergy with KCHA. Looking for a unique partnership.Should provide to be a great partnership even if the grant is not awarded. 6.4.Kirkland Ave Townhomes update/Housing WA Tour Possibly building by building occupancy;landscaping that needs to take place,as well as road way reconstruction that RHA needs to repair.Benchmark survey,Northwest asphalt (the company doing Cedar park Asphalt)will be helping with that.Many lessons learned through this process. Break 10:15-10:20 7. NEW BUSINESS 7.1. Resolution#2470-2014:Authorizing the Executive Director to execute the Phase II Sunset Terrace"Park and Regional Storm water Facilities Site"Purchase&Sales Agreement in accordance with the HUD disposition authorization and as sanctioned by the Renton City Council.2.64 million dollars does not include the value of the node property.Seeking Authorization. MOTION by Commissioner Wheeler and a second by commissioner Eastey to affirm authorizing the Executive Director to execute the Phase II Sunset Terrace"Park and Regional Storm water Facilities Site"Purchase&Sales Agreement in accordance with the HUD disposition authorization and as sanctioned by the Renton City Council. Chairperson Anderson called for the vote. Ayes:All Nays:None Motion Carried RESOLUTION#2470-2014 THERE FORE,BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Renton. WA to affirm the authorization of the Executive Director to execute the Phase II Sunset Terrace "Park and Regional Storm water Facilities Site" Purchase&Sales Agreement in accordance with the HUD disposition authorization and as sanctioned by the Renton City Council. DATE: October 13,2 �� C'�!/�-B Maxine An Chair erson Able ATTEST The mission of the R on Hoes' t o provide decent.quality,affordable housing in a safe environment to people ' low om:: ho make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient. Mark R. pper,Se 7.2.Real Estate Acquisitions Summary(Exhibit) Closed on real estate acquisitions/got deeds of trust.All three properties under control. Sent out a general notice,about redevelopment to these new tenants.Well received by occupants. 7.3. Banner Bank Signature Cards.Tabled until Next month. 7.4. Executive Director seeking approval for conference,participation,travel,and lodging for 2015 PHADA Commissioner's conference.January 25th-Janurary 28th 2015.St Petes Beach Florida. National Conference.Motion made by Salley Eastey to send four commissioners plus Executive Director. Mark,Maxine,Possibly Mema or Gerald. EASTEY/MERNA. 7.5.Resolution#2471-2014:Whereas,RHA annually prepares an updated 5-Year Agency Plan,Action Plan,and Capital Fund Program Budget,and Whereas,July 24,2014,after draft publication notice on July 1,a resident meeting on the subject plans was held,and Whereas,in the open meeting and in information sent to residents RHA plans were discussed for the 2015 CFP budget and a summary of the Sunset redevelopment efforts to date and plans for the future,and Whereas staff explained the recent changes to the income increase and subsequent recertification of income and rent calculation under the Section 8 Administrative Plan,and Whereas,no written or verbalized contest of these plans were made known to the RHA executive or Board, Therefore,let it be resolved that executive director Mark Gropper is authorized to submit to HUD the Plan and accompanying forms HUD-50070,HUD-50071,HUD-50075,HUD-50075.2,HUD- 50075.1 (years 2011—2014),HUD-50077-SL,CR Standard Form LLL Violence Against Women Act,having received the declaration of this PIan's consistency with the Consolidated Plan as certified by King County. MOTION by Commissioner Wheeler and a second by commissioner Easter to affirm that executive director Mark Gropper is authorized to submit to HUD the Plan and accompanying forms HUD-50070,HUD-50071,HUD-50075,HUD-50075.2,HUD- 50075.1 (years 2011—2014),HUD-50077-SL,CR Standard Form LLL Violence Against Women Act,having received the declaration of this Plan's consistency with the Consolidated Plan as certified by King County. Ayes:All Nays:None Motion Carried RESOLUTION#2471-2014 THERE FORE,BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Renton.WA to affirm that executive director Mark Gropper is authorized to submit to HUD the Plan and accompanying forms HUD-50070,HUD-50071,HUD- 50075, HUD-50075.2, HUD-50075.1 (years 2011 — 2014), HUD-50077-SL, CR Standard Form LLL Violence Against Women Act, having received the declaration of this Plan's consistency with the Consolidated Plan as certified by King County. DATE: October 1 , 0 Signatur Maxine An on,Chairperson Mark rop c t 7.6.Resolution#2472-2014:Whereas,the Cedar Park asphalt parking lot is in a serious state of decomposition,and whereas the zones of tree root upheaval and broken curbs create a trip hazard,and whereas the existing condition will be exacerbated by another winter season,and whereas petroleum-based asphalt material prices are going up$2.00 per asphalt ton at the first of the year,whereas an open bidding process in accordance with public procurement policy determined that Northwest Asphalt,Inc.is the lowest responsive bidder,therefore the executive dihex,tor of the Renton Housing Authority is The mission of the Renton Housing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient. Noe Amor authorized by resolution of the Board of Commissioners to proceed with renovating the complete Cedar Park parking lot system using Northwest Asphalt,Inc.under contract with a base bid price$278,151.00. MOTION by Commissioner Eastev and a second by Commissioner Wheeler to affirm that the Executive Director of the Renton Housing Authority is authorized by resolution of the Board of Commissioners to proceed with renovating the complete Cedar Park parking lot system using Northwest Asphalt,Inc.under contract with a base bid price $278,151.00 Ayes:All Nays:None Motion Carried RESOLUTION#2472-2014 THERE FORE,BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Renton.WA to affirm that the Executive Director of the Renton Housing Authority is authorized by resolution of the Board of Commissioners to proceed with renovating the complete Cedar Park parking lot system using Northwest Asphalt, Inc. under contract with a base bid price$278,151.00 DATE: October 13"�' Gs,2.914�f Signature! Maxine And s n,Chairperson Markrr-ro e .ry 7.7.Fraud policy:First reading(Exhibit)as recommended by State Auditors. 7.8.Resolution#2473-2014:Resolution of the board of commissioners of the housing authority of the city of Renton,King County,Washington,formally declaring the existence of an emergency relating to a fire at Brickshire estates and waiving the formal bidding requirements for the repair of fire damage. MOTION by Commissioner Wheeler and a second by Commissioner Marsh formally declaring the existence of an emergency relating to a fire at Brickshire estates and waiving the formal bidding requirements for the repair of fire damage. Ayes:All Nays:None Motion Carried RESOLUTION#2473-2014 THERE FORE,BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Renton.WA formally declaring the existence of an emergency relating to a fire at Brickshire estates and waiving the formal bidding requirements for the repair of fire damage. DATE: October 13,2l0 K �I� Signatnree'� Maxine An Chai erson r' `././A J Mark R. p per, . 7.9.Board Tour of KAT October 13,at 11:OOA S. EXECUTIVE DIRECTOR NOTEWORTHY MEETINGS AND ACTIVITIES 8.1.September 9,Renton River Days Board annual event recap,City Hall,representing Renton Community Foundation Board The mission of the Renton Housing Authority is to provide decent,quality.affordable housing in a safe environment to people with low incomes who make Renton their home Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient 8.2.September 9, Choice Neighborhoods Implementation Grant,Sunset Area redevelopment planning meeting,City of Renton,Neighborhood Hs.,Renton School District,SRI,and RHA 8.3. September 9, Houser Terrace,tenant resident services barbecue 8.4.September 9,Habitat for Humanity,strategy meeting at City Hall,exploring opportunities for homeownership inclusion in Sunset Area redevelopment 8.5.September 10—12,Association of Washington Housing Authorities conference, legislative update on joint AWHA and Housing Alliance trust fund,tenant screening, and income discrimination legislation.National NAHRO federal budget,public housing/Section 8 reform,audit and systems standards. 8.6. September 15, HUD,local field office review of administrative fee expenses,revenue and performance metrics 8.7. September 15,King County Housing and Community Development Program Affordable Housing Finance Program policy update conference call workshop. 8.8.September 16, Community Transformation Grant Celebration,(RHA featured for its Smoke-free Housing grant implementation)held at SHA's New Holly Hall 8.9.September 17,Renton Community Foundation,finance committee meeting 8.10.September 18,Seattle/King County Salvation Army Advisory Board,Divisional Headquarters,Seattle Queen Anne Avenue North 8.11.September 19,Women of Color,annual distinguished mentor award,honoring Grace Kim of Schemata Workshop 8.12.September 22, Salvation Army Renton Corps Advisory Council Meeting,monthly meeting 8.13.September 23, Housing Trust Fund,allocation process conference call facilitated by the Housing Action Fund,501(c)4 branch of the Housing Alliance(Non-profit) 8.14.September 25,Congressman Adam Smith,tour of Sunset Area and briefing on the Choice Neighborhood grant—resulted in his endorsement of the Renton application 8.15.October 1,Housing Development Consortium,board meeting 8.16.October 3,Mercy Housing,The Power of Home annual meeting and fund raiser breakfast,Fairmont Olympic,Doris Koo,keynote 8.17.October 6,Kirkland Avenue Townhomes,Housing WA bus tour and rolling seminar on modular housing 8.18.October 7—8,Housing WA conference,Tacoma,sponsored by the Washington Housing Finance Commission 8.19.October 9,Choice Neighborhoods Implementation Grant,Sunset Area redevelopment planning meeting,City of Renton,Neighborhood Hs.,Renton School District,SRI, RHA,and KCHA 9. INFORMATIONAL ITEMS 9.1.Preliminary Parks Master Plan 9.2. Single Moms Oil Change 9.3.Ethics Training February 2015 9.4.PHAS High Performer List for FFY 2015 Capital Fund Calculation 9.5.HDC's Legislate Priorities 9.6.Resident Newsletter 9.7. Growing Together Coalition Briefing 9.8.Thank you from Salvation Army Mercy Housing Thank you Letter 10.UPCOMING EVENTS 10.1.October 10th 2014,Health Companies Insurance Fair 10.2.October 11 th Safety and Transportation Fair:Renton Senior Center 10.3.October 23rd Senator Hasegawa at City of Renton 10.4.October 31st Renton Housing 5th Friday Potluck 10.5.October 15,2014 at 11:30 AM- 1:00 Pm Economic Forecast Luncheon at Pavilion Center Call Lucy at chamber:Gerry,Sally,Owen,Kaelene,Mark and some staff. 11.AUDIENCE COMMENT 12.ADJORN: 11:00 AM with board tour of Kirkland Avenue Townhomes until 12:30PM The mission of the Renton Housing Authority is to provide decent,quality,affordable housing in a safe environment to people with law incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient