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Home My WebLink About05/12/2014 - Minutes %sr Nue THE 912th MEETING BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY,CITY OF RENTON MONDAY,May 12th,2014 AT 9:00AM 2900 NE 10TH ST.RENTON,WASHINGTON 98056 MINUTES The Board of Commissioners of the Renton Housing Authority met for the monthly board meeting on Monday May 12th 2014. The meeting was held at the A.J.Ladner Administration Building,2900 NE 10th St.Renton,Washington.Chairperson Marsh called the meeting to order at 9:04 am. 1. COMMISSIONERS PRESENT:Thomas Tasa,Gerry Marsh,Sally Eastey,Merna Wheeler,and Maxine Anderson.Also present:Mark Gropper,Executive Director,Owen Mayfield,Director of Finance and Accounting,and Kaelene Nobis,Admin.Technician. 2. CONSIDERATION OF MINUTES MOTION by Commissioner Tasa and a second by Commissioner Eastey to approve the minutes of the meeting on April 14th 2014.Chairperson Marsh called for the vote. Ayes:All Nays:None Motion Carried 3. AUDIENCE COMMENT (Speakers must sign up prior to the Board Meeting).Each speaker is allowed five minutes.The initial audience comment period is limited to one-half hour.A second audience comment period later in the agenda allows five (5)minutes for each person,for a total comment period limited to the time constraints of the board. 4. CONSENT AGENDA 4.1.Local Government Investment Pool—April 2014 4.7 million dollars.Opened TVI account after board resolution last month. 4.2.Checks Issued Report—April 2014 MOTION:by Commissioner Tasa and a second by Commissioner Eastey to approve the consent agenda.Chairperson Marsh called for the vote. Ayes:All Nays:None Motion Carried 5. FINANCIAL 5.1. Financial Statements as of—April 2014 RHA operated at a surplus of$178k for the first three months of 2014.The LIPH properties had a slight loss of$5k.The senior properties had a slight surplus of$8k after accounting for the floor replacement job at Houser Terrace.The market rate properties earned a surplus of$188k and the section 8 program operated at a loss of$13k. Net Assets totaled$32.2M with$7.7M classified as unrestricted.RHA held$8M in cash and liquid investments at the end of March 5.2.Section 8 Utilization Update—March 2014 RHA is at 96%Utilization HAP budget.There are now 19 vouchers on the shelf for KAT.RHA has received the total award of 85 replacement vouchers to be given to RHA in installments.First priority is the PHASE 1 family who moved out and relieved vouchers.If they would like to move back to KAT those vouchers will put into the pot. After the relocation effort is complete,ideally there will be vouchers left over to service the waitlist. 5.3.Resolution#2460-2014:Request resolution from the Board of Commissioners to reclassify previous contribution from CRT to the Section 8 program in the amount of $100,000 from inter-program debt to equity.This reclassification will provide sufficient Admin Fee reserves to cover the insufficient Admin Fee funding to date from HUD. No cash is requested with this resolution,only the financial presentation of the funds. Reclassification of Loan to an equity cash value to HA-9 Section 8. MOTION by Commissioner Tasa and a second by Commissioner Anderson to reclassify previous contribution from CRT to the Section 8 program in the amount of $100,000 from inter-program debt to equity.This reclassification will provide sufficient The mission of the Renton Housing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient. Admin Fee reserves to cover the insufficient Admin Fee funding to date from HUD. No cash is requested with this resolution,only the financial presentation of the funds. Reclassification of Loan to an equity cash value to HA-9 Section 8. Ayes:All Nays:None Motion Carried RESOLUTION#2460-2014 THEREFORE,BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Renton.WA to reclassify previous contribution from CRT to the Section 8 program in the amount of$100,000 from inter-program debt to equity.This reclassification will provide sufficient Admin Fee reserves to cover the insufficient Admin Fee funding to date from HUD. No cash is requested with this resolution,only the financial presentation of the funds.Reclassification of Loan to an equity cash value to HA-9 Section 8. DATE: i June ' 014 Signature: Ge 111, Marsh,Chairperson T: Mar rope cr a, 6. OLD BUSINESS 6.1.WA011 2012 CFP and OED Extension for Relocation(Sunset Terrace disposition) 6.2. ED Performance Appraisal 12 May 2014 changes adopted Second Reading. Motion by Commissioner Tasa to approve the ED appraisal and a second by Commissioner Wheeler. 6.3. Sunset Redevelopment Update. Have changed the names of the sunset redevelopment properties to Building 5 to Sunset Terrace apartments.The Node to Sunset Park Townhomes West and Piha to Sunset park Townhomes East.KAT video from the Weezer Idaho Plant Tour. 7. NEW BUSINESS 7.1.Public Housing Assessment System(PHAS)Score Report 94/100.Considered a high score 7.2. SEMAP Score 96/100.Our performance indicator is high 7.3. Resolution#2461-2014:Board affirms the decision to choose Pacific Office Automation to provide copier equipment and services in the best interest of the agency in accordance with the procurement policy. MOTION by Commissioner Tasa and a second by Commissioner Eastev to affirm the decision to choose Pacific Office Automation to provide copier equipment and services in the best interest of the agency in accordance with the procurement policy. Ayes:All Nays:None Motion Carried RESOLUTION#2461-2014 THEREFORE,BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Renton.WA to affirm the decision to choose Pacific Office Automation to provide copier equipment and services in the best interest of the agency in accordance with the procurement policy. DATE: une 14 Signature: a d Mars ,Chairperson Mark ary The mission of the Renton Housing Authority Le to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient. irr vow 7.4.United Way Award Campaign to End Chronic Homelessness. 7.5.KAT Field Report 7.6. Utilizing Prefab Construction Methods to Build Energy Efficient and Cost Effective Housing_May 7 at 9am_Kirkland Avenue Townhomes_KAT. 8. EXECUTIVE DIRECTOR NOTEWORTHY MEETINGS AND ACTIVITIES 8.1.April 16,Renton Community Foundation,finance committee meeting at Banner Bank 8.2.April 17,Salvation Army,King County Advisory Board,monthly meeting at Divisional Headquarters,Seattle WA 8.3.April 18,Al Levine,Levine Consulting,Potential Model Partnership between the Seattle Housing Authority and the City of Renton and Renton Housing 8.4.Authority for Sunset Area Community Revitalization and$25M Choice Neighborhoods Implementation Grant 8.5. April 21—22,Champion Homes,Modular Factory,Kirkland Avenue Townhomes construction site visit,Weiser ID 8.6.April 22,Guerdon Modular,Boise ID factory tour 8.7. April 28,Salvation Army Renton Corps Advisory Council Meeting,monthly meeting 8.8.April 30,Housing Development Consortium annual event,Manuel Pastor keynote,WA State Convention Center 8.9.May 1,Sunset Redevelopment Master Site Plan Kickoff Meeting,City of Renton,RHA, Colpitts,SRI,Schemata,Mithun,and Berk Consulting 8.10.May 6,Choice Neighborhoods Implementation Grant--monthly planning meeting, sponsored by City of Renton with Neighborhood Hs.,SRI,and RHA 8.11.May 7,HUD,and Indian Housing,webinar presentation,Utilizing Prefabrication Construction Methods to Build Energy Efficient and 8.12.Cost Effective Housing,the Kirkland Avenue Townhomes example 8.13.May 8,Andrew Lofton,SHA Executive Director,and Mark Santos-Johnson Potential Model Partnership between the Seattle Housing Authority and the City of Renton and Renton Housing Authority for Sunset Area Community Revitalization and$25M Choice Neighborhoods Implementation Grant 8.14.May 8,Salvation Army,Seattle/King County,Red Kettle Luncheon fund raiser,Seattle Mayor,Ed Murray,keynote speaker 9. INFORMATIONAL ITEMS 9.1.Resident Newsletter 10.UPCOMING EVENTS 10.1.Free Health Screening Fair Saturday May 17th 12:00-2:OOPM. 10.2.Renton Salvation Army Corps,Need Knows No Season annual event on June 4,.5:30P at the Renton Pavilion Events Center. 11.AUDIENCE COMMENT 12.ADJORN:11:55am. The mission of the Renton Housing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient.