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Home My WebLink About02/10/2014 - Minutes 41111, *Me THE 909th MEETING BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY,CITY OF RENTON MONDAY,February 10th,2014 AT 9:00 AM 2900 NE 10Tr ST.RENTON,WASHINGTON 98056 MINUTES The Board of Commissioners of the Renton Housing Authority met for the monthly board meeting on Monday February 10th 2014.The meeting was held at the A.J.Ladner Administration Building,2900 NE 10th St.Renton,Washington.Chairperson Marsh called the meeting to order at 9:01 am. 1. COMMISSIONERS PRESENT:Thomas Tasa,Gerry Marsh,Sally Eastey,Merna Wheeler,and Maxine Anderson.Also present:Mark Gropper,Executive Director,Owen Mayfield,Director of Finance and Accounting,and Kaelene Nobis,Admin. 2. CONSIDERATION OF MINUTES MOTION:by Commissioner Tasa and a second by Commissioner Wheeler to approve the minutes of the meeting on January 13th.Chairperson Marsh called for the vote. Ayes:All Nays:None Motion Carried 3. AUDIENCE COMMENT (Speakers must sign up prior to the Board Meeting).Each speaker is allowed five minutes.The initial audience comment period is limited to one-half hour.A second audience comment period later in the agenda allows five (5)minutes for each person,for a total comment period limited to the time constraints of the board. 4. CONSENT AGENDA 4.1.Local Government Investment Pool—January 2014 4.2.Checks Issued Report—January 2014 MOTION:by Commissioner Tasa and a second by Commissioner Anderson to approve the consent agenda.Chairperson Marsh called for the vote. Ayes:All Nays:None Motion Carried 5. FINANCIAL 5.1.Financial Statements as of December 2013. RHA ended the year with an overall surplus of$1.2M which included a gain on sale from Sunset Terrace of$800k.The LIPH properties had a surplus of$910k including the gain.The Senior Properties had a surplus of $294k and the Market Rate Properties had a surplus of$335k.The Section 8 program operated at a loss of$307k caused by reduced funding(sequestration).RHA contributed$200k from unrestricted reserves in 2013 to help cover operating expenses of the Section 8 program.The program hart just over$8k remaining in HAP reserves going into 2014. RHA held$8.7M in cash and liquid investments at the end of 2013.Net Position(Net Assets)totaled$32M with$7.1M classified as unrestricted. Notable items for 2013 include the sale of Phase I of Sunset Terrace to Colpitts Development where the new King County Library will be constructed along with a mixed-use market-rate housing project. RHA also began construction on the Kirkland Avenue Townhomes which is the first Low-Income housing development in Washington using modular construction techniques.This project represents the first time RHA has been awarded funds by the Washington State Housing Trust Fund. RHA also retired the US Bank line of credit and secured a new$5M line of credit with JP Morgan/Chase. The new line of credit will be used to cover timing differences in funding draws for construction projects as well as other potential development opportunities.$2.9M was outstanding at the end of the year. The mission of the Renton Housing Authority is to provide decent quality,affordable housing in a sole environment to people with low Incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities,for those we serve to become self-sufficient. '`✓ wrr" 6.5. Colpitts and RHA,separate but complementary Planned Urban Development applications,transfer of density,development agreement(SEPA amendment costs), height and coverage variances, 6.6.Phase II Site control Purchase&Sales Agreements(relocation,demolition),update Fair Market Value appraisal,easements and boundary line adjustments,closing transactions; Colpitts the"brow",City the Park. 6.7.Time Value Investments proposal(partial alternative to funds in the State Pool) Request to pull$1 M out of state pool and put it into a longer term investment,with feds easing up on bond purchasing,doesn't hurt us to wait and see where cards lie,before we make purchases.March or perhaps April. 6.8.Update on capital projects. 6.9. KAT update The Prototype of KAT is being built after the foundation is set and measured.Once the prototype in competed,Mark and team are going to Idaho to check specks and measurements.The prototype should be by end of March,delivery in May,outing on foundations by end of May,and then through June/July.August opening. 7. NEW BUSINESS 7.1.HDC membership&contribution commitments:Seeking motion of the Board to support a$1,000 sponsor payment to support the work of the Consortium in Renton and the south county.This is in addition to our membership dues,75 members,(developers, housing authorities,architects,planners,shelter resources)Commissioner Eastey moves to approve motion and Commissioner Tasa Seconds. 7.2.Resolution 2451-2014:Request from the Board of Commissioners a Resolution to affirm the SEMAP Certification Submission as of 12/31/13 submitted 01/29/2014.Mark Gropper explained the"Yes"responses to regulatory compliance questions in the web- based Section 8 Management Assessment Program(SEMAP)certification.The one caveat to this year's report,like in years past,there is a point unearned for a poverty deconcentration plan for which RHA has no eligible census tracts in its jurisdiction.On file records and computer systems data demonstrate the requisite back-up documentation for the SEMAP certification responses.Scored near 100%at about 98% MOTION by Commissioner Tasa and a second by Commissioner Eastey to affirm the SEMAP Certification Submission as of 12/31/13 submitted 01/29/2014.Mark Gropper explained the"Yes"responses to regulatory compliance questions in the web-based Section 8 Management Assessment Program(SEMAP)certification Ayes:All Nays:None Motion Carried RESOLUTION#2451-2014 THEREFORE,BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Renton.WA to affirm the SEMAP Certification Submission as of 12/31/13 submitted 01/29/2014.Mark Gropper explained the"Yes"responses to regulatory compliance questions in the web-based Section 8 Management Assessment Program(SEMAP)certification. DATE: 66,0 arc 0,A2014 Signature: _I0,/174,, G , d Marsh,Chairperso T T: Mar .Gro per cretary 7.3. 7.4.Resolution 2452-2014:Board resolution to engage an IT services firm Insight Consulting for technical end user and systems support,as needed but not to exceed $100,000 annually.In accordance with the RHA procurement policy,RHA recommends Dawn Pacheco from Insight Consulting.Dawn would be at 2500 a month.30,000 a year. The mission of the Renton Housing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-sufficient tie 110 MOTION by Commissioner Tasa and a second by Commissioner Anderson to engage an IT services firm Insight Consulting for technical end user and systems support,as needed but not to exceed$100,000 annually.In accordance with the RHA procurement policy,RHA recommends Dawn Pacheco from Insight Consulting. Ayes:All Nays:None Motion Carried RESOLUTION#2452-2014 THEREFORE,BE IT RESOLVED by the Commissioners of the Housing Authority of the City of Renton.WA to engage an IT services firm Insight Consulting for technical end user and systems support,as needed but not to exceed$100,000 annually.In accordance with the RHA procurement policy,RHA recommends Dawn Pacheco from Insight Consulting. DATE: g rch ''tom.114 Signature: ri, - •4111 G a d Marsh,Chairperson T ark roPe c ry 7.5. 2014 Annual State of the City Address,Thursday,March 13,2014, 11:30A to 1:30P @ the RENTON PAVILION EVENTS CEN 1'hR. Mark will make the reservation arrangements for a table. 8. EXECUTIVE DIRECTOR NOTEWORTHY MEETINGS AND ACTIVITIES 8.l.January 13- 15,Public Housing Authority Directors Association(PHADA)annual commissioners conference,Orlando FL,w/Commissioner M.Anderson. 8.2.January 17,Housing Development Consortium,monthly members meeting 8.3.January 22,First Savings Bank Northwest,update on the Sunset Area Community Revitalization,and discussion about the FSBNW community reinvestment act funds as a source of capital for RHA and City Sunset Area projects 8.4.January 27,Salvation Army Renton Corps Advisory Council Meeting,monthly 8.5.January 28,Washington Low-Income Housing Alliance,Homeless Advocacy Day, Olympia WA,plus meetings with Rep.Bergquist and Rep.Huggins,and Sen. Hasagawa's staff 8.6.January 29,Choice Neighborhoods Implementation planning meeting,hosted by City of Renton with SRI,housing component 8.7.January 29,Renton Community Foundation,Circle of Giving Awards Celebration, Renton Senior Center 8.8.January 30,All Staff Training,harassment and discrimination in the workplace, (supervisors trained separately in the AM,then staff in two additional 2-hour sessions) delivered by Jim Zissler,from the Law Offices of Littler Middleton 8.9.February 3, Renton Community Foundation,new board member orientation 8.10.February 4,Planned Urban Development(PUD)for the Sunset Area,RHA,Colpitts, Schemata,SRI,and City of Renton hosting 8.11.February 5,Housing Development Consortium,board meeting and legislative appointments,Legislative Building,Olympia WA 8.12.February 6,Association of Washington Housing Authorities,annual meeting in Olympia WA 8.13.February 7,Association of Washington Housing Authorities,annual meeting in Olympia WA hosting HUD Region X deputy,Harlan Stewart 9. INFORMATIONAL ITEMS 9.1.Congress Clears FY 2014 Omnibus Appropriations Bill for President's Signature. 9.2. Sunset Terrace Phase II Demo-Dispo Application successfully submitted. 9.3.Resident Newsletter February. 9.4.King County Housing Authority to Resume Section 8 Voucher Program. The mission of the Renton Rousing Autho,*y is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home. Through partnerships with our clients, service providers and other groups, we will responsibty increase and enhance our housing programs while providing opportunities for those we serve to become self-sufflch!nt. Nome vale 9.5.The Week in Housing Advocacy. 10.UPCOMING EVENTS 10.1.Heart Health Month:Blood pressure and blood sugar screenings at RHA on 2/6,2/18, 2/20,2/25 10.2.February 20th 2014,King County Library Systems Presentation about"Talk Time" Golden Pines,2:00pm 10.3.February 27th 2014 Safety meeting with Cyndie Parks at Golden Pines 1:00-2:00 10.4.February 28`"2014,Bed Bug Education for Staff. 10.5.PNRC-NAHRO 2014 Conference 11.AUDINECE COMMENT 12.ADJORN at 10:59am. The mission of the Renton ffousing Authority is to provide decent,quality,affordable housing in a safe environment to people with low incomes who make Renton their home Through partnerships with our clients, service providers and other groups, we will responsibly increase and enhance our housing programs while providing opportunities for those we serve to become self-soffiu+eat.