HomeMy WebLinkAbout05/17/2016 - Minutes �
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Human Services Advisory Committee
Meeting Report
Renton City Hall
Third Floor Computer Training Room
May 17, 2016 3:00 p.m.
Chair Brook Dodd called the meeting to order at 3:05 p.m.
ATTENDANCE: Brook Dodd,Amy Koehl,Shannon Matson,Joanie Howe, Krista Townsend,Tina Harris.
Excused: Leslie Anderson,Sheila Houston. Absent:Ashley Wolfe, Henry Malphus. Staff: Karen Bergsvik,
Dianne Utecht,and Jennifer Jorgenson.
1. Approval of Previous Minutes
Shannon moved to approve the April 2016 minutes as written;seconded by Tina; motion carried.
2. Draft Ratin�Tool
Dianne and Brook went over the rating tool. There is room on the tool to make comments; staff asked
members to write down their thoughts and questions.This information is very helpful when staff meets
with agencies after the funding process—to discuss their score and what they could do better.
Consistency in scoring from one application to the other is the most important quality to strive for while
going through your scoring process. Karen explained that there are several programs that serve the same
needs; more than one can be funded as usually the need is high, and it gives residents choices as to who to
get services from.
Dianne reviewed the elements of a good application,and what was included in the help text to help
agencies know what the cities were looking for.
Both Brook and Amy provided their contact information and encouraged the members to call,text or email
if they had questions or needed help while going through the rating process
3. Share One Trainin�
Dianne gave the members their log-on password and introduction to the Sharel application menu and
screens. Agency ratings can be done manually or electronically.
4. Distribution of Notebooks .
Each member got two notebooks—one for the applications they read and rate, and the other is to be
familiar with (the other group is reading and rating them). Documents that agencies uploaded, like board
minutes, board roster, and the audit are accessible to members by logging in to Share One. Members
complete a rating tool for every application they are assigned to read.
5. GrOUpS
Assignments—The Committee has been divided into two groups. Each group will meet individually to go
over their assigned applications. The individual Rating scores for each group of applications being
reviewed must be delivered to Dianne by the end of the workday Monday before each weekly review
meeting.
City of Renton Human Services Advisory Committee
May 17, 2016
Page 2
Group#1 Amy(Lead) and Dianne is the staff representative
Assignment: Need Area 1 and Need Area 3-Economic Opportunity and Health&Wellness
Committee Members: Shannon,Ashley,Sheila,Teresa
Group#2 Brook(lead)and Karen is the staff representative
Assignment: Need Area 2 and Need Area 5- Basic Needs and Neighborhood Opportunity
Committee Members: Leslie, Krista,Tina,Joanie, Henry
Meeting Dates—Starting the first week in June, it was decided both groups will meet on Wednesday
afternoons from 4-6 p.m. Each group will read ten applications before the first meeting on June 15Y and
will have their individual scoring sheets to Dianne by end of work day on Monday, May 30tn
For the meeting on June 15t, Group#1 will meet in the Council Conference Room on the 7t''floor where the
Committee meetings are normally conducted. Group#2 will meet in Conference Room#621 on the sixth
floor. Thereafter the meetings will be held weekly on Wednesdays from 4-6 p.m. in Conference Rooms
#620 and#621 on the 6t''floor of City Hall.
Karen reviewed the Human Services budget, and gave members the job descriptions of the staff. This is
background information so that members are familiar with options for additional human services funding.
Additional staff,funding for the Housing Repair Program, and increased funding to human services agencies
are some of the possibilities. At next month's meeting we will discuss: If we had additional human services
funding,what would we use it for? What outcome do we want to have?
In closing, Karen again invited members to share the invitation to attend the June 8,2016,event at Renton's
Carco Theatre—The Long Night: 7 Lives Forever Changed by the American Sex Trade. The event runs from 6:30
to 9:00 p.m. at 1717 SE Maple Valley Highway."'The Long Night'gives voice and meaning to the minors who
are forced and coerced into the American Sex Trade." There will be a brief movie followed by a panel of
experts that include a survivor,a prosecutor,a detective, a lobbyist, and a service provider.
Respectfully submitted,
, ��
8rook Dodd,Chair
Next regular meeting: June 21,2016,Council Conference Room,7th Floor,Renton City Hall
H:\Human Services�Advisory Committee\2016 HSAC\5 May 2016\May mins draft.docx