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Home My WebLink About08/22/2018 - Miniutes Renton Library Advisory Board � Meeting Minutes � '�' ; Renton City Hall, 7th Floor � Council Conference Room ' - , August 22, 2018�5:30 p.m. - - � I. CALL TO ORDER Chair Kim Unti called the meeting to order at 5:30 p.m. In Attendance Members: Laurie Beden,Jaime Greene, Lynne King, Erica Richey, Kim Unti City Staff: Maryjane Van Cleave, Margie Beitner KCLS Staff: Amy Eggler,John Sheller Guests: None 11. APPROVAL OF AGENDA Jaime Greene made a motion to approve the agenda as presented. Laurie Beden seconded. All were in favor, motion carried, agenda approved. III. APPROVAL OF MINUTES Lynne King made a motion to approve the lune 2018 minutes with one correction; spelling of Lynne's name on page two. Erica Richey seconded. All were in favor, motion carried, minutes approved. IV. ORAL COMMUNICATIONS/PUBLIC Ct3MMENTS None. V. CITY REPORT/Maryiane Van Cleave Maryjane reparted that the Cammunity Services Department is shifting gears and is currently heavy into the budget season. There will be a budget presentation on October 1 to the Committee of the Whole at 5:00 p.m. Community Services will be presenting to the City Council on Octaber 15 at 4:00 p.m. The administration staff is done with the preliminary budget and now it moves on ta Council for review. All Recreational Programs and Events for summer are on the downhill side and staff will be wrapping up with end of season. Maryjane looked into possible dates for the Rentan �ibrary Advisory Baard to present to City Council. Two possible dates are: October 8 or f3ctober 15, 2018. This would be a 5-10 minute special presentatian to Council and the Mayor. Kim Unti suggested that all board members check their schedules and report back what date would be a better optian. �ynne King indicated that both dates were good for her. H:\Boards Commissions\Library Board�2�18\2018 AUG\2018 08 Minutes.docx City of Renton Library Board Minutes August 2�, 2018 Page 2 of 4 Vi. KC�S REPORTIAmv E��ler Amy Eggler emailed the KCLS monthly report to Library Advisory Board members and city staff providing highlights on some of the KCLS summer programs and events, along with some photos. Amy also noted that it was the 3rd Anniversary of opening the Renton Downtown Library. KC�S has had a very busy summer this year as indicated by numbers in her report. Laurie Beden asked if the City has had a presentation about the new Highlands Development specific to the shopping center that is going in. Maryjane indicated that Cliff�ong presented to the RLAB regarding CED projects. This particular praject would be handled through Community and Economic Development (CED). �aurie stressed that this development is huge and the �ibrary should be fully apprised and aware of what is coming as this could affect the need far additional staff and services. Amy Eggler noted that this area has been prone to "squatters" and issues with drug dealing. KCLS is hoping to see quick action and they would welcome the new development as a deterrent from this sart of activity. Erica Richey raised a question about the KCLS Summer Reading Program and the method by which the halfway prizes were distributed. The prize for this program was free tickets to Wild Waves and each facility was provided with a limited number of tickets based on the size of the facility and how much business the library location does. Unfortunately due to unforeseen circumstances, KCLS ran out of prizes within the first two days they were available. KCLS allowed two (2) tickets per reader and they had both adult readers and children readers. And, unfortunately some patrons abused the ticket rules and were taking mare than their share of tickets. Amy Eggler indicated that KCLS is re-evaluating their process and will find a solution so this does not happen again. John Sheller, Government Relations Manager for KCLS attended the August 22 Meeting and noted that he works closely with Amy Eggler. In his role at KCLS he is there to help support the Renton Library Advisory Board in any way that they feel is important. Kim Unti stated that the KClS Forum was very helpful and thought the panel did a good job. John Sheller indicated that KCLS will continue to have a Forurn once a year for Advisory Boards and noted at the last forum the panel talked about how to prepare a report to Council. John Sheller also mentioned that the Enumclaw graup had a good suggestion regarding Counci) presentations. They recammended going to Council more than once a year;ta go in during the public comment portion of the meeting and provide updates,thus having a presence with the City. John Sheller also thanked the RLAB board members. He noted that the RLAB was helpful in the Strategic Planning Process. H:\Boards Commissions\Library Board\2018\2018 AUG\2018 Q8 Minutes.docx City of Renton Library Board Minutes August 22,2018 Page 3 of 4 �aurie Beden stated she had attended the Forum and thought they did a great job. She also nated that it was the first chance to meet Lisa Rosenblum, KCLS Director and thought she was very easy to communicate with. VII. OLD BUSINE55 Renton Community Center"Free" �ibrary—Kim Unti passed around a sign-up sheet for the board members to volunteer at least once a month to bring in or organize books that are donated. Kim asked Maryjane if she had received the dimensions for new signage. Maryjane said that she had received her email and will be working on getting that done. A brief discussion followed as to whether the board members still had supplies available for the free library and it was determined that there were enaugh contributions for now. The free library has not been used as much recently; however, the fall programs will be starting up at the Renton Community Center soon and this will bring more children into the Community�enter. Maryjane noted that the Fall Pre-School Program starts on August 31. Maryjane also noted that there will be an Open House at RCC. There has been success with the free library; people especially like that the children can keep the books and take them with them. The library is used more when programs are in progress—children wait while parents play basketball, etc. and they have heard good feedback from staff. Programs at RCC- Maryjane offered to send an electronic copy of the "What's Happening" Brochure ta board members. It was agreed to wait until the electronic version with live links was available. VIII. NEW BUSINE55 Friends of Renton I.ibraries Annual Book Sale (Sept. 15 &16, 2018)—Laurie Beden indicated that she is on the Friday schedule far helping with the boak sale. She asked if the RLAB members wanted to donate a basket again this year. Board members agreed they would be interested in doing that if Laurie wanted to take the lead. �aurie volunteered to purchase items for a basket and collect funds fram board members once cost was determined. IX. BOARD UPDATES AND PROGRESS Kim Unti reported that one of the R�AB goals for September was to review and update the gaals and timeline for the Rentan Library Advisory Board. Board members agreed they would like to have this put on the Agenda for September instead of having an additional planning meeting. H:\Boards Commissions\Library Board\2018\2018 AUG\2018 08 Minutes.docx City of Renton Library Board Minutes August 22,2018 Page 4 of 4 X. INFORMATION Maryjane Van Cleave noted a few upcoming events: � Sept. 14 & 15, 2018—Multicultural Festival � Sept. 22, 2018—Bark in the Park 10:00—1:00 p.m.j Poal Plunge (same day) � Sept. 22, 2018—Shred-A-Thon (9:00 a.m.—12:00 p.m.) at Boeing Lot 10, 701�arden Ave N � Sept. 28, 2018—Wine Walk (6:00—9:00 p.m.); http://rentondowntown.com Maryjane also noted that the "Cruz the Loop" event was held last weekend (August 18). Kim Unti said that she had heard great things about the "Cruz the Loop" Event. This event involves much coordination on the staff's part due to road closures, etc. XI. ADJOURNMENT Lynne King made a motion to adjaurn the August meeting. Laurie Beden seconded. All were in favor, motion carried, the meeting adjourned at 6:02 p.m. w�., � 1 � i �S' Signature Date Next Meetin�s: September 19, 2018- Renton City Hall - Counci) Conference Room 7th Floor October 17, 2018- Renton City Hall -Council Conference Raom 7th Floor H:\Boards Commissions\Library Board\2d18\2018 AUG\2018 08 Minutes.docx