HomeMy WebLinkAboutContractL,% ,I � -'-41
Denis Law Mayor
October 9, 2018
Ned Newlin
Mental Health Field Response Teams Program
Washington Association of Sheriffs and Police Chiefs
3060 Willamette Drive NE
Lacey, WA 98516
Re: Notification of Non -Acceptance of WASPC Mental Health Grant
Dear Mr. Newlin:
Police Department Ed VanValey, Chief
CITY OF RENTON
OCT 10 2018
RECEIVED
CITY CLERK'S OFFICE
The City of Renton has elected not to accept the WASPC Mental Health Grant. However, we would like
to thank you for the opportunity that the grant presented.
The Renton Police Department understands the gravity of homelessness and mental health issues, and
the impact they have on our community. We will continue to explore real and viable solutions to
persons facing mental health challenges and look forward to future opportunities where we can
partner with WASPC to help meet these challenges.
Sincerely,
Jon Schuldt
Deputy Chief of Police
JS:md
1055 South Grady Way, Renton, WA 98057 • rentonwa.gov
CAG-18-211
WASHINGTON ASSO%eATION
OF SHERIFFS & POLICE CHIEFS
Contractor's Name and Address:
City of Renton
Renton Police Department
1055 S. Grady Way
Renton, WA 98057
2. Tax Identification No:
91-6001271
3. Contract No:
MHFRT-2018-001-03
4. Contact: Dan Figaro
Title: Commander
Telephone: 425-430-7506
MEAL HEALTH FIELD
RESPONSE TEAMS PROGRAM
F"ViAtfiING
5. Contract Period FOR
09/01/2018-06/30/2019
6. Funding Authority SIGNATURE
Washington State Criminal Justice
Training Commission and
Washington Association of
Sheriffs & Police Chiefs
7. Service Area:
City of Renton
8. Requests for reimbursement under this CONTRACT are subject to the following
Budget:
Consultants/Contracts: $90,000.00 (MHP from Catholic Community Services)
Total $90,000.00
IN WITNESS WHEREOF, the WASPC and CONTRACTOR acknowledge and accept
the terms of this CONTRACT and attachments hereto, and in witness whereof have
executed this contract as of the date and year last written below. The rights and
obligations of both parties to this CONTRACT are governed by the information on this
CONTRACT Face Sheet and other documents incorporated herein by reference: Project
Description, Need, Personnel, Partnerships and Collaboration, Services, and Timeline,
which constitute the Statement of Work; Contract Specific Terms and Conditions; and
Permitted Agencies RideAlong App Use Agreement (a separately executed three-way
agreement between WASPC, the CONTRACTOR and RideAlong).
FOR THE WASPC:
Steve Strachan, Executive Director
Washington Association of
Sheriffs & Police Chiefs
Date:
F R THE CO RACTOR: !12
Denis Law, ayor ate
R A Z /6
City Clerk Date
City ofRenton Date
Project Description
The overall structure of the program will pair a mental health professional with police officers to
respond to 911 calls that involve persons with mental health issues as well as, proactive contacts with
persons facing mental health challenges with a goal towards services and diversion from incarceration
or commitment. Any money awarded would go towards funding a part/full time mental health
professional and cover related overtime expenses or special details related to mental health and
homelessness.
The City of Renton police Department is staffed for approximately 129 positions and covers a population
of approximately 100,000, Approximately 64 of the 129 are in patrol and 10 of those positions are
assigned to a Directed Enforcement team. The police department responds to about 240 calls of service
per day many which involve persons facing mental health challenges.
The process and determined protocols for gathering information will be primarily with the 10 Directed
Enforcement Team positions which'are assigned to the downtown core. This group is divided into two
teams and works shiftwork Mondays — Saturdays.
This team already receives training on dealing with persons with mental health issues and contacts
approximately 10-15 persons per shift that are either call responsive or many times self -initiated.
These police officers are sometimes accompanied by mental health workers (Catholic Community
Services) who are able to offer services such as food, shelter, and clothing to meet basic needs.
Each DET team has a supervisor assigned and the supervisor will pair with the mental health
professional to do follow-up, tracking, and case management.
Police personnel will utilize resources available through mental health agencies such as Catholic
Community Services to divert participants from short term services to more permanent community
support services.
Project Need
The Renton police department currently spends a tremendous amount of time and resources dealing
with persons facing mental health challenges. It is our belief that a properly equipped program with a
partnership could be successful in moving participants into long term shelter and housing. This would
reduce the number of calls and resources for the police department while providing real long term
solutions to persons facing mental health challenges.
Project Personnel
This program would be filled with 8 police officers, 2 police supervisors, and one mental health
professional. The MHP would be staffed from Catholic Community Services who provides services on a
contract fee. There are different options available depending on the amount of money awarded to staff
a part/full time mental health professional dedicated to the City of Renton or City of Auburn.
Partnership and Collaboration
The police department intends to cultivate and develop a system of coordinated care in partnership with
existing mental health agencies both private and public. As mentioned, there is a current but informal
partnership with Catholic Community Services. Catholic Community Services provides food, shelter, and
long term housing to those in need. The participants are gathered from field contacts, often initiated by
police, while collaborating with police. The overall goal is permanent solutions other than incarceration
or hospital commitment that tie up police and community resources and really have no viable
permanent solution. It's our belief that continued case management and provision for services on a
long term basis are viable and play an integral role in a more long term solution.
Services
Officers are trained in stabilization, observation, and assessing disposition for persons facing mental
health challenges. A partnership with an MHP and in our experience with Catholic Community Services
will strengthen this ability. Currently officers use a multi -step process for assessing persons that are a
danger to themselves or others with a goal towards referral rather than incarceration or commitment.
It's generally recognized that incarceration and commitment are short term solutions and officers
frequently end up dealing with the same individuals on a repeated basis.
The MHP would develop and track individualized case plans utilizing the software and sharing the
information with other program participants.
Thank you for your consideration.
Timeline
The Renton Police Department can immediately put the outlined program into place immediately due to
the framework already being in place. Currently, police officers pair with a MHP from Catholic
Community Services and make 10-15 field contacts per day with a goal towards providing services such
as food, shelter, and long term housing. We have found that repeated contacts are sometimes
successful in gaining the trust and participation of potential participants.
I have already been in contact with MHP Matt Landis from Catholic Community Services and he assures
me we could strengthen and expand upon the current partnership. Further CCS has offers and works in
cities on a contract basis both part time and full time already. CCS has an established array of services in
place to provide many services to participants and they've also expressed their desire to work directly
with Renton PD and surrounding agencies.
WASPC Mental Health Grant — Project Timeline:
Commitment from Auburn Police Department (Chief Pierson) — in progress
(due Sept. 7)
Update email to Renton Stockholders (Finance, IT, Attorneys) — completed
Send MHP docs to stakeholders for review (Finance, IT, Attorneys) —
completed (review due back by Sept 7)
Prepare Agenda Bill Item for City Council — in progress
Make contact with Catholic Community Services — completed (contact Matt
Landis)
Establish contract with Catholic Community Services — in progress (contract
terms/buy-in)
Provide orientation training and expectations for the MHP.
Outline program and requirements with commissioned personnel — in
progress
Determine when grant funding will be received and set up account with
Finance
Overview program and provide training for all shift briefings including
demo/use of Ride -a -Long software.
Program goes live October 15, 2018
Determine reporting format/requirements.
WASHINGTON ASSOCIATDN OF SHERIFFS &
POLICE CHIEFS CONTRACT SPECIFIC TERMS
AND CONDITIONS
MENTAL HEALTH FIELD RESPONSE TEAMS PROGRAM
This AGREEMENT is entered into by and between the WASHINGTON ASSOCIATION
OF SHERIFFS & POLICE CHIEFS (hereinafter referred to as WASPC); and the CITY
OF RENTON POLICE DEPARTMENT (hereinafter referred to asthe CONTRACTOR).
NOW, THEREFORE, inconsideration of the covenants, performances, and promises
contained herein, the parties hereto agree as follows:
FUNDING SOURCE
Funding forthis CONTRACT is provided to WASPC bythe Washington State
Legislature, through the Washington State Criminal Justice Training Commission,
through the 2018 State Supplemental Operating Budget (funding period of July 1,
2018 through June 30, 2019).
SCOPE OF SERVICES
The CONTRACTOR shall use the state funds awarded hereunder solely for salary
and benefits, costs and contracted services, goods and services, and travel and other
essential costs to support the further defined bythe STATEMENT OF WORK.
SCOPE OF WORK
The CONTRACTOR shall seek to implement the activities and to acheve the goals
and objectives of the Mental Health Field Response Teams Program, as set forth in
the STATEMENT OFWORK.
SCOPE OF WORK REVISIONS
The CONTRACTOR shall submit to WASPC a written request to effect any significant
change to the SCOPE OF WORK as expressed in the STATEMENT OF WORK.
Such requests shall be accompanied by a revised STATEMENT OF WORK or other
supporting documents, and shall be accepted by WASPC before the activities
supporting the revised SCOPE OF WORK qualify as part of the SCOPE OF
SERVICES.
BUDGET REVISIONS
The CONTRACTOR shall submit to WASPC a written request to effect any change(s) in
the project budget which reflect a cumulative transfer of greater than ten (10) percent in
the aggregate among budget line items as indicated on the CONTRACT Face Sheet.
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WASPC may approve or deny the request at its sole discretion.
PERFORMANCE STANDARDS
The CONTRACTOR shall perform the services as defined in the STATEMENT OF
WORK incorporated herein; in accordance with the budget and estimated
expenditure plan, as stated on the CONTRACT Face Sheet and in accordance with
the Mental Health Field Response Teams Program, as well as other policies and
procedures issued by WASPC.
PERIOD OF OBLIGATION
The CONTRACT period during which financial assistance may be provided is
indicated on Line 5 of the CONTRACT Face Sheet. The effective date of this
CONTRACT shall be the date the last party signs this CONTRACT.
ALLOWABLE COSTS
Allowable costs shall include costs incurred by the CONTRACTOR from the first
date of the CONTRACT period, until the CONTRACT is terminated or expires as
provided herein, but in no event shall allowable costs exceed the maximum stated
amount of the CONTRACT as provided on Line 8 of the CONTRACT Face Sheet.
Costs allowable under this CONTRACT are based on a budget approved by WASPC.
WASPC shall pay to the CONTRACTOR all allowable costs incurred from the first
date of the CONTRACT period until this CONTRACT is terminated or expires
evidenced by proper expenditure reconciliation report, submitted to WASPC on a
timely basis, insofar as those allowable costs do not exceed the amount appropriated
or otherwise available for such purposes as stated on the CONTRACT Face Sheet.
NON -SUPPLANTING
The CONTRACTOR shall not use the state funds specified by this CONTRACT to
supplant local, federal, or other state funds. The CONTRACTOR shall not use these
state funds to replace funding which would otherwise be made available to the
CONTRACTOR had the state funds provided by this CONTRACT not been provided.
GRANT ADMINISTRATION
The WASPC Grant Administrator shall be responsible for monitoring the performance
of this CONTRACT, including approval and acceptance of reports provided by the
CONTRACTOR. The WASPC Grant Administrator shall provide and facilitate
assistance and guidance to the CONTRACTOR as necessary.
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PROGRAM ADMINISTRATION
The CONTRACTOR shall notify WASPC of the local program administrator who shall
be responsible for the performance of this CONTRACT. The CONTRACTOR shall
provide WASPC with the program administrator's name, address, telephone
number(s), and any subsequent changes,
DATA COLLECTION
The CONTRACTOR shall utilize the data collection tool provided by WASPC,
hereinafter referred to as the WASPC Data Collection Tool, which is the RideAlong
Application. The CONTRACTOR must provide sufficient resources to establish the
administrative permissions necessary for the WASPC Data Collection Tool to be fully
operational at the time field response begins at the agency. The CONTRACTOR shall
execute the RideAlong App Use Agreement, which will be separately executed
between WASPC, the CONTRACTOR and RideAlong.
REPORTING REQUIREMENTS
The CONTRACTOR shall submit required reports by the date using required forms
according to procedures issued by WASPC.
REPORT DUE DATES
1. Monthly Progress Report. The 10th of the month following the previous
month in which funded activities were performed.
2. Semi-annual Assessment Report. The 10th of the month following the six
month period in which funded activities were performed.
The CONTRACTOR shall be obligated to submit required reports after the close of
the CONTRACT period, during the transfer of obligations to another CONTRACT, or
upon termination of the CONTRACT for any reason.
PAYMENT PROVISIONS
WASPC shall award state funds to the CONTRACTOR in the amount provided on
Line 8 of the CONTRACT Face Sheet. Upon receipt of a fully executed Agreement,
WASPC will allow reimbursement of allowable expenditures made by the
CONTRACTOR. The CONTRACTOR is required to complete and submit to WASPC
an A19-1A Form along with documentation for the expenditures.
The CONTRACTOR is required to complete and submit to WASPC quarterly
reconciliation statements to account for the expenditure of the state funds.
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EVALUATION AND MONITORING
The CONTRACTOR shall cooperate with and freely participate in any monitoring or
evaluation activities conducted by WASPC thatare pertinentto this CONTRACT.
WASPC, the State Auditor, or any of their representativ, shall have full access to
and the right to examine during normal business hoursan soften as WASPC, orthe
State Auditor may deem necessary, all of the CONTRACTOR'S records with respect
to all matters covered in this CONTRACT. Such representatives shall be permitted
to audit, examine, and make excerpts or transcripts from such records and to make
audits of all CONTRACTS, invoices, materials, payroll, and records of matters
covered by this CONTRACT. Such rights extend for three years from the date final
reconciliation is made hereunder.
ACKNOWLEDGEMENT OF STATE FUNDS
The CONTRACTOR and its SUBCONTRACTORS shall comply with the special
conditions listed below:
1. Applicability of Part 200 Unform Requirements The Uniform Administrative
Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as
adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800
(the "Part 200 Uniform Requirements") apply to this award.
2 The CONTRACTOR understands and agrees that WASPC may withhold award
funds, or may impose other related requirements, f the recipient does not satisfactorily
and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), orother outstanding issues that arise in
connection with audits, investigations, or reviews of awards.
a CONTRACTOR understands and agrees that is cannot use any state funds, either
directly or indirectly, in support of the enactment, repeal, modification or adoption of
any law, regulation or policy, at any level of government, without the express written
approval of WAS PC.
4. The CONTRACTOR agrees to comply with all applicable laws, regulations,
policies, and guidance (including specific cost limits, prior approval and reporting
requirements, where applicable) governing the use of state funds for expenses
related to conferences, meetings, trainings, and other events, including the provision
of food and/or beverages at such events, and costs of attendance at such events.
5. The CONTRACTOR agrees that if it currently has an open award of state funds or
if it receives an award of state funds other than this award, and those award funds
have been, are being, or are to be used, in whole or in part, for one or more of the
identical cost items for which funds are being provided under this award, the recipient
will promptly notify, in writing, the WASPC grant administrator for this award, and, if
so requested by WASPC, seek a budget modification or change of project scope to
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eliminate any inappropriate duplication of funding.
6. The CONTRACTOR understands and agrees that award funds may not be used
to discriminate against or denigrate the religious or moral beliefs of students who
participate nprograms forwhich financial assistance is provided from those
funds, orof the parents or legal guardians of such students.
7. The CONTRACTOR understands and agrees that, (a) No award funds may be
used to maintain or establish a computer network unless such network blocks the
viewing, downloading, and exchanging of pornography, and (b) Nothing in
subsection (a) limits the use of funds necessary for any Federal, State, tribal, or
local law enforcement agency or any other entity carrying out crimina Iinvestigations,
prosecution, or adjudication activities.
8. The CONTRACTOR must collect, maintain, and provide to WASPC, data that
measure the performance and effectiveness of activities under this award, in the
manner, and within the timeframes, specified in the program solicitation, or as
otherwise specified by WASPC. Data collection supports compliance with the
Government Performance and Results Act (GPRA) and the GPRA Modernization Act,
and other applicable laws.
9. The CONTRACTOR agrees to cooperate with any assessments, state evaluation
efforts, or information or data collection requests, including, but not limited to, the
provision of any information required for the assessment or evaluation of any
activities within this project.
10. The CONTRACTOR agrees to comply with WASPC grant monitoring guidelines,
protocols, and procedures, and to cooperate with WASPC on all grant monitoring
requests, including requests related to desk reviews, enhanced programmatic desk
reviews, and/or site visits. The recipient agrees to provide to WASPC all
documentation necessary to complete monitoring tasks. Further, the recipient agrees
to abide by reasonable deadlines set by WASPC for providing the requested
documents. Failure to cooperate with WASPC's grant monitoring activities may result
in sanctions affecting the recipient's awards, including, but not limited to:
withholdings and/or other restrictions on the recipient's access to grant funds;
referral to the Office of the State Auditor for audit review; or termination of an
award(s).
11. The CONTRACTOR acknowledges that sub -awards are notauthorized.
12. The CONTRACTOR agrees to submit to WASPC forreview and approval any
curricula, training materials, proposed publications, reports, or any otherwritten
materials that will be published, including web -based materials and web site content,
through funds from this grant at leastthirty (30) working days prior to the targeted
dissemination date.
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13. Applicants must certify that Limited English Proficiency persons have meaningful
access to the services under this program(s). National origin discrimination includes
discrimination on the basis of limited English proficiency (LEP). To ensure compliance
with Title VI and the Safe Streets Act, recipients are required to take reasonable steps
to ensure that LEP persons have meaningful access to their programs. Meaningful
access may entail providing language assistance services, including oral and written
translation when necessary. The U.S. Department of Justice has issued guidance for
grantees to help them comply with Title VI requirements. The guidance document can
be accessed on the Internet at www.lep.gov.
14. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all
Office of Justice Programs policies and procedures regarding the protection of
human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section
37899 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data
or information. Grantee further agrees, as a condition of grant approval, to submit a
Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in
particular, section 2223.
16. Approval of this award does not indicate approval of any consultant rate in excess
of $650 per day.
17. All procurement (contract) transactions under this award must be conducted in a
manner that is consistent with 2 C.F.R. Part 200 and State and local law.
ENTIRE AGREEMENT
This CONTRACT contains the entire agreement of the parties and may not be modified
or amended except as provided herein. The CONTRACTOR shall perform in
accordance with the specific and general terms and conditions of this CONTRACT.
No other understanding, oral or written, regarding the subject matter of this
CONTRACT shall be deemed to exist or to bind any of the parties hereto. The
CONTRACTOR shall comply with all applicable laws, ordinances, codes, regulations
and policies of local, state, and state governments. This CONTRACT consists of the
following documents:
1. MHFRT 2018-001 CONTRACT Face Sheet
2 Contract Specific Terms and Conditions
3. Contract General Terms and Conditions
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ORDER OF PRECEDENCE
In the event of any inconsistency in this CONTRACT, unless otherwise provided
herein, the inconsistency shall be resolved by giving precedence nthe following
order:
1. Applicable federal statutes and regulations
2 Applicable state statutes and regulations
3. MHFRT 2018-001 CONTRACT Face Sheet
4. CONTRACT Specific Terms and Conditions
5. CONTRACT General Terms and Conditions
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