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Home My WebLink AboutFinal Agenda Packet AGENDA City Council Regular Meeting 7:00 PM - Monday, October 1, 2018 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. SWEARING-IN CEREMONY a) Police Chief Ed VanValey 4. PUBLIC HEARING a) 2019 Community Development Block Grant (CDBG) Funds 5. ADMINISTRATIVE REPORT 6. AUDIENCE COMMENTS • Speakers must sign-up prior to the Council meeting. • Each speaker is allowed five minutes. • When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 7. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of September 24, 2018. Council Concur b) AB - 2235 Administrative Services Department submits a leak adjustment request from R2R Investments, service address of 17800 Talbot Rd S., and recommends approving the utility adjustment in the amount of $6,083.03, due to a water leak. Refer to Finance Committee c) AB - 2236 Administrative Services Department submits a utility leak adjustment request from Henry Friedman, service address of 534 Rainier Ave S, and recommends approving the utility adjustment in the amount of $2,581.85, due to a water leak. Refer to Finance Committee d) AB - 2230 City Clerk submits 10% Notice of Intention to Commence Annexation Proceedings petition, submitted by petitioner Howard McOmber with required fee, and requests a Public Meeting with the Initiator be set for October 15, 2018 to consider the petition. The proposed annexation site is bordered to the north by a parcel line near NE 4th St, parcel lines and 158th Ave SE to the east, parcel lines near SE 132nd St to the south, and parcel lines near 154th Ave SE (if extended) to the west. Council Concur; set Public Meeting on October 15, 2018 e) AB - 2231 Community & Economic Development recommends adoption of a policy requiring development of joint conduit banks throughout the City, which will allow the City to place conduits in trenches to support critical emergency systems. Refer to Utilities Committee f) AB - 2232 Community & Economic Development Department requests a review of the 2018 Comprehensive Plan Amendments. Following the review, the Planning Commission will present revision recommendations to Council. Refer to Planning Commission and Planning & Development Committee g) AB - 2237 Community & Economic Development Department recommends revising Renton Municipal Code (RMC) 4-5, Building and Fire Prevention Standards, to update Private Smoking Clubs, Mobile Food Facilities, fire-suppression systems, and permit and fee requirements. Refer to Planning & Development Committee h) AB - 2221 Community Services Department recommends approval of a small works contract with Allplay Systems, LLC, in the amount of $152,282.69, for the replacement of playground equipment at Teasdale Park. Refer to Finance Committee i) AB - 2229 Community Services Department recommends approval of an agreement with the Washington State Department of Commerce to accept grant funds in the amount of $3,000,000 for Phase II design and construction of the Sunset Neighborhood Park, and to adjust the budget accordingly. City's match is $1,150,000. Refer to Finance Committee j) AB - 2217 Executive Department recommends approval of the Washington State Military Department and the Department of Homeland Security Emergency Management Performance Grant (EMPG) Contract E19-055, to accept $57,629 in grant funds, and approval to adjust the 2019 budget to account for the $22,629 in additional grant funds awarded. Council Concur k) AB - 2233 Human Resources / Risk Management Department recommends approval of the 2019 HMA Administrative Services Agreement Fee Schedule for medical, dental, and prescription claims administered by HMA and Envision, RX, in the amount of $342,227, for both active employee and retiree plans. Refer to Finance Committee l) AB - 2234 Human Resources / Risk Management Department recommends approval of the 2019 Kaiser Permanente contracts, in the amount of $158,400, for active employees and LEOFF 1 retirees. Refer to Finance Committee m) AB - 2240 Police Department requests authorization to hire a lateral police officer at Step D of salary grade pc60, effective November 1, 2018. Refer to Finance Committee n) AB - 2241 Police Department requests authorization to hire a lateral police officer at Step D of salary grade pc60, effective November 1, 2018. Refer to Finance Committee o) AB - 2225 Transportation Systems Division recommends approval of Addendum 10-18 to LAG-001-88, which transfers leasehold interest from Bruce J. Leven to the Estate of Bruce J. Leven. Refer to Transportation (Aviation) Committee p) AB - 2226 Transportation Systems Division recommends approval of a Local Programs State Funding Agreement with the Washington State Department of Transportation, which obligates $620,000 in grant funds for preliminary engineering services for the Bronson Way Bridge Seismic Retrofit and Painting project. Refer to Transportation (Aviation) Committee q) AB - 2227 Transportation Systems Division recommends approval of a Local Agency Agreement with the Washington State Department of Transportation, which obligates $536,300 in grant funds for preliminary engineering for the Houser Way Bridge Seismic Retrofit and Painting project. Refer to Transportation (Aviation) Committee r) AB - 2228 Transportation Systems Division recommends approval of a Local Agency Agreement with the Washington State Department of Transportation, which obligates $536,300 in grant funds for preliminary engineering for the Williams Ave Bridge Seismic Retrofit and Painting project. Refer to Transportation (Aviation) Committee 8. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Committee of the Whole: CDBG Allocation Recommendations b) Planning and Development Committee: Housing Opportunity Fund Award - Sunset Crest Townhomes; Adoption of 2017 Electrical Code* 9. LEGISLATION Ordinance(s) for first reading: a) Ordinance No. 5888: 2017 National Electrical Code Update (See item 8.b.) 10. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 11. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 5:30 p.m. - 7th Floor - Council Chambers Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings 2019Community Development Block Grant FundsAllocation & Use and Related ActionsBriefing and Public HearingOctober 1, 2018AGENDA ITEM #4. a) Community Development Block Grant (CDBG) Funds Allocation & Use Summary•For 2019, utilize $697,888 in new CDBG funds for King County contractual set‐asides, City planning and administration, and City public facility and improvement activities.•Modify 2016 Action Plan to move the remainder of the funds to the Downtown Streetscape Improvement program.•Modify 2018 Action Plan to add to the 2016 funds to be used for Downtown Streetscape Improvements and support the next phases of the streetscape improvement project.AGENDA ITEM #4. a) CDBG Background•City of Renton receives an annual allotment of CDBG funds via an agreement with King County.–CDBG is a flexible program that provides communities with resources to address a wide range of unique community development needs.–Program utilizes federal funding that is administered through the U. S. Department of Housing and Urban Development (HUD).•Beginning in 2015, City allocated discretionary CDBG funds to be used for economic development and related activities.•2019 allotment is estimated to be $697,888.AGENDA ITEM #4. a) CDBG 2018 Funding PlanYEAR ACTIVITY NATIONAL OBJECTIVE AMOUNT2019 King County Contractual Set‐asides‐General Administration‐Capital Administration‐Housing Stability Program‐Housing Repair ProgramSubtotalNot Applicable$ 69,789$13,958$34,894$174,472$ 293,113City Planning and Administration Not Applicable $ 69,789Public Facilities and Improvements Program (“Public Improvements Program”)Low‐and Moderate‐IncomeArea Benefit $ 334,9862019 TOTAL $ 697,888AGENDA ITEM #4. a) Public Facilities and Improvements Program•Purpose–Improve accessibility and safety for pedestrians in areas where improvements are made;–Bring sidewalks and associated infrastructure up to current City standards;–Replace deteriorated or substandard sidewalks, widen sidewalks, and/or fill in missing sidewalk gaps or sections in selected areas of the combined Downtown and South Renton subareas of the City Center community –Serve as an economic development catalyst to continue existing and encourage additional private development projects within the City’s downtown revitalization area.AGENDA ITEM #4. a) AGENDA ITEM #4. a) Public Facilities and Improvements Program•Potential Projects and Opportunity Locations:–Augment improvements already planned in Downtown’s one way conversion projects along Wells, Williams and Main avenues–The Downtown Streetscape Improvements can assist with improvements that will bring the public realm of the blocks in between the intersections up to current code and accessibility standards.–Improve pedestrian amenities and safety by providing sidewalk and associated infrastructure improvements.•2018 CDBG funding is not sufficient to fund all of the opportunities listed above.•Program intends to be a multi‐year phased project.AGENDA ITEM #4. a) 2019 Funding Contingency PlanKing County requires a Funding Contingency Plan if HUD’s allocation is greater or less than the 2019 estimated amounts:•Any increases in entitlement or recaptured funds will go to the Downtown Streetscape Improvements.•Any decrease in entitlement will decrease the amount to the Downtown Streetscape Improvements. •Any 2019 Public Improvements Program funds not under contract by December 31, 2019 will be recaptured and reallocated to the Healthy Housing program•Any program income will be allocated to the Healthy Housing Program.AGENDA ITEM #4. a) 2018 Action Plan Amendment•Modify the 2018 Action Plan originally slated to fund the Renton Burnett Sidewalk Improvements. –Original project is not yet ready to move forward. –Staff propose the funds be added to the 2016 funds to be used for the DowntownAGENDA ITEM #4. a) 2016 Action Plan Amendment•Modify the 2016 Action Plan to move the remainder of the funds to the Downtown Streetscape Improvement program to fund the projects that are ready to move forward will assist Renton to meet the timely expenditure requirements.AGENDA ITEM #4. a) Recommendation•On September 24, 2018, staff briefed the Committee of the Whole (COW) on the recommended allocation and use of the City’s 2019 CDBG funds and Contingency Plan, amendment to the 2018 Action Plan, and amendment to the 2016 Action Plan, as provided in the staff presentation and issue paper.•Council holds Public Hearing on October 1, 2018 (per public notice) to provide opportunity for public comment on the recommended allocation and use plan and amendments.•Following public hearing and consideration of public comment, Council is requested to approve a COW Committee Report recommending concurrence with staff recommendation and proposed changes (if any) based upon any Council discussion.AGENDA ITEM #4. a) September 24, 2018 REGULAR COUNCIL MEETING MINUTES MINUTES City Council Regular Meeting 7:00 PM ‐ Monday, September 24, 2018 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Pro Tem Prince called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Ed Prince, Mayor Pro Tem Randy Corman Ryan McIrvin Ruth Pérez Armondo Pavone Don Persson, Council President Pro Tem Councilmembers Absent: Carol Ann Witschi MOVED BY MCIRVIN, SECONDED BY PAVONE, COUNCIL EXCUSE COUNCILMEMBER CAROL ANN WITSCHI. CARRIED. ADMINISTRATIVE STAFF PRESENT Jan Hawn, Administrative Services Administrator Shane Moloney, City Attorney Jason Seth, City Clerk Gregg Zimmerman, Public Works Administrator Kelly Beymer, Community Services Administrator Cliff Long, Economic Development Director Carrie Nass, Recreation & Neighborhoods Manager Drey Hicks, Neighborhood Program Coordinator Chief Kevin Milosevich, Police Department Deputy Chief Ed VanValey, Police Department Commander Kevin Keyes, Police Department AGENDA ITEM #7. a) September 24, 2018 REGULAR COUNCIL MEETING MINUTES PROCLAMATION a) Childhood Cancer Awareness Month: A proclamation by Mayor Law was read declaring September 2018 to be Childhood Cancer Awareness Month in the City of Renton, encouraging all citizens to join in this special observance. Olivia Gonzales accepted the proclamation with thanks. MOVED BY MCIRVIN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. b) Diaper Need Awareness Week: A proclamation by Mayor Law was read declaring the week of September 24 ‐ 30, 2018 to be Diaper Need Awareness Week in the City of Renton, encouraging all citizens to donate generously to diaper banks, diaper drives, and those organizations that distribute diapers to families in the City of Renton. Robin Briggum (long‐ time volunteer) and Christine White (Annual Fund Officer) accepted the proclamation with thanks, and displayed a video highlighting some of the activities Eastside Baby Corner does to help the community. MOVED BY MCIRVIN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. c) National Good Neighbor Day: A proclamation by Mayor Law was read declaring September 28, 2018 to be National Good Neighbor Day in the City of Renton, encouraging all citizens to join in this special observance. Recreation & Neighborhood Manager Carrie Nass and Neighborhood Program Coordinator Drey Hicks accepted the proclamation with appreciation. MOVED BY MCIRVIN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. SPECIAL PRESENTATION Family First Center Update: Community Services Administrator Kelly Beymer provided a brief update on the Family First Community Center. She explained that just over $10 million of the anticipated $15 million required to complete the project has been raised, noting that there are several more fundraising opportunities to be scheduled to help close the budget gap. She noted that currently $360,000 is under contract with $145,700 spent on things such as architects, project manager, traffic/parking engineer, surveying and geotechnical assessments. Ms. Beymer also noted that staff is finalizing the design and construction documents and completing an interlocal agreement with the Renton School District. She displayed several draft schematic designs of the exterior and interior of the proposed facility. Concluding, she informed Council that staff will continue to provide updates on the project, community outreach meetings will be held in late October or early November, and the bid award is anticipated to occur in January of 2019. ADMINISTRATIVE REPORT Administrative Services Administrator Jan Hawn reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2018 and beyond. Items noted were: AGENDA ITEM #7. a) September 24, 2018 REGULAR COUNCIL MEETING MINUTES  Join farmers, vendors, volunteers, and City staff at the last Renton Farmers Market of 2018 on Tuesday, September 25th from 3‐7 p.m. at Piazza Park in downtown Renton to say thanks for another great market season. In addition to all of the fantastic flowers and farm fresh produce that thousands of people have enjoyed these past 16 weeks, the City has an abundance of activities planned for this last market day such as live music, tips from Master Gardeners, a cooking demonstration, and children’s activities. We appreciate your support.  Preventative street maintenance will continue to impact traffic and result in occasional street closures. AUDIENCE COMMENTS  Pat Spangler, Renton, explained that she lives in the vicinity of where the Family First Community Center is proposed to be located. She emphasized that she supports the project, but expressed several concerns mostly related to traffic, parking, and student safety. She noted that she drops‐off and picks‐up her grandchild from Cascade Elementary School, noting that traffic and parking are already an issue. She asked Council to consider her concerns when moving forward with the project. CONSENT AGENDA Items listed on the Consent Agenda were adopted with one motion, following the listing. Councilmember Persson requested Item 7.b. be removed for separate consideration. a) Approval of Council Meeting minutes of September 17, 2018. Council Concur. c) AB ‐ 2213 Community & Economic Development Department recommended approval of a $25,000 grant to Homestead Community Land Trust to support the development and construction of the Sunset Crest Townhomes, which will provide twelve new affordable homeownership units in the Sunset Area. Refer to Planning & Development Committee. d) AB ‐ 2218 Community & Economic Development Department recommended reviewing the City's Shoreline Master Program (SMP). Following the review the Planning Commission will submit related code revision recommendations to Council. Refer to Planning Commission and Planning & Development Committee. e) AB ‐ 2222 Community & Economic Development Department recommended reviewing the Bicycles and Trails Master Plan. Following the review the Planning Commission will present revision recommendations to Council. Refer to Planning Commission and Planning & Development Committee. f) AB ‐ 2223 Community & Economic Development Department recommended adoption of the 2017 National Electrical Code (NFPA 70) to align City Code with most recent version of the National Electric Code. Refer to Planning & Development Committee. g) AB ‐ 2224 Community & Economic Development Department recommended reviewing regulations related to the permitting of wireless communication facilities in City right‐of‐way. Following the review the Planning Commission will present recommendations to Council. Refer to Planning Commission and Planning & Development Committee. AGENDA ITEM #7. a) September 24, 2018 REGULAR COUNCIL MEETING MINUTES h) AB ‐ 2216 Police Department recommended approval of a Washington Association of Sheriffs and Chiefs (WASCP) Mental Health grant, to accept up to $90,000 in funds for the reimbursement of costs associated with the expansion of the partnership with Catholic Community Services, an organization that provides mental health services outreach in the Renton community. Council Concur. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA, MINUS ITEM 7.B. CARRIED. SEPARATE CONSIDERATION ITEM 7.B. b) AB ‐ 2220 Mayor Law appointed Deputy Police Chief Ed VanValey to Chief of Police, Step E of salary grade M49, effective October 1, 2018. Councilmember Persson thanked Chief Milosevich for his many years of service to the Renton community. He also expressed support for Deputy Chief VanValey's promotion, and noted that Chief VanValey began his employment with the City in 1998. MOVED BY PERSSON, SECONDED BY PÉREZ, COUNCIL CONCUR TO APPROVE CONSENT AGENDA ITEM 7.B. AS COUNCIL CONCUR. CARRIED. UNFINISHED BUSINESS a) Committee of the Whole Council President Pro Tem Persson presented a report indicating the Committee had considered the recommendation of the Planning Commission and the information provided by staff regarding updating the Renton Municipal Code's Title IV procedures for quasi‐judicial appeals. The Committee of the Whole recommended that Council amend the Renton Municipal Code consistent with Option A (as originally presented by staff on July 9, 2018). The Committee requested that staff prepare a draft ordinance for presentation to City Council when ready. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Finance Committee Chair Persson presented a report concurring in the staff recommendation to approve the following payments: 1. Accounts Payable – total payment of $6,920,298.06 for vouchers, 368286‐368287 and 368300‐368711; payroll benefit withholding vouchers 5885‐5894 and 368288‐368299; and seven wire transfers. 2. Payroll – total payment of $1,523,371.93 for payroll vouchers which includes 785 direct deposits and 12 checks (August 16‐31 2018 pay period). MOVED BY PERSSON, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. c) Finance Committee Chair Persson presented a report concurring in the staff recommendation to authorize the Mayor and City Clerk to execute King County Spring 2018 Senior Center Funding Grant Agreement, and allocate grant fund to City of Renton Recreation & Neighborhood Division. MOVED BY PERSSON, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #7. a) September 24, 2018 REGULAR COUNCIL MEETING MINUTES NEW BUSINESS Please see the attached Council Committee Meeting Calendar. ADJOURNMENT MOVED BY PAVONE, SECONDED BY PERSSON, COUNCIL ADJOURN. CARRIED. TIME: 7:40 P.M. Jason A. Seth, CMC, City Clerk Jason Seth, Recorder Monday, September 24, 2018 AGENDA ITEM #7. a) Council Committee Meeting Calendar September 24, 2018 September 27, 2018 Thursday 3:30 PM Utilities Committee, Chair Witschi – Council Conference Room 1. Utility Systems Capital Improvement Program Briefing 2. Emerging Issues in Utilities 4:30 PM Planning & Development Committee, Chair McIrvin – Council Conference Room 1. Housing Opportunity Fund Award – Sunset Crest Townhomes 2. Shoreline Master Program Amendments 3. Wireless Communication Facilities Exemption - briefing 4. Adoption of National Electrical Code 5. Safe and Healthy Housing - briefing 6. Emerging Issues in CED October 1, 2018 Monday CANCELLED Transportation Committee, Chair Corman 4:30 PM Community Services Committee, Chair Pérez – Council Conference Room 1. Recreation – New Program Update 2. Senior Center Grant – Project Update 3. Emerging Issues in Community Services 5:30 PM Committee of the Whole, Chair Prince – Council Chambers 1. Mayor’s Budget Message and Proposed Budget 2. 2019-2020 Budget Overview AGENDA ITEM #7. a) AB - 2235 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Utility Leak Adjustment: R2R Investments RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Administrative Services Department STAFF CONTACT: Kari Roller, Financial Services Manager EXT.: 6931 FISCAL IMPACT SUMMARY: Water $ 961.36 Sewer $ 1,861.93 Metro $ 3,259.75 _________ Total $ 6,083.03 SUMMARY OF ACTION: The Finance Department received a request for a leak adjustment from R2R Investments at the service address of 17800 Talbot Rd S. This account receives water and sewer service from the City, as well as King County Metro Services. The water leak was located in the main water line servicing the building and was identified sometime in August 2018 and the repairs were made August 28, 2018. A leak adjustment request was submitted 9/5/2018. The requested adjustment covers the billing period of July through August 2018 and breaks down as follows: Water $ 961.35 Sewer $1,861.93 Metro $3,259.75 Total $6,083.03 EXHIBITS: A. Water Leak Adjustment STAFF RECOMMENDATION: Staff recommends an adjustment to this account in the amounts of $6,083.03 for the applicable water, sewer, and King County Metro portions of the bills in accordance with City Code 8-4-46 and 8-5-23. AGENDA ITEM #7. b) Leak Adjustment Calculation -Commercial/Non-Residential Service Address:Account 4* 17800 Talbot RD S 13410 Excess Month Billed Prior Year 1 Prior Year 2 Average Consumption WATER SEWER KC SEWER Aug-18 I 340 10 9 I I 330.5 165.25 330.50 330.50 Rate per 100 ccf 3.48 3.37 5.90 Refund Amount 575.07 1,113.79 1,949.95 jul-18 231 10 I 8 I 9 222 111.00 222.00 222.00 Rate per 100 ccf 3.48 3.37 5.90 386.28 748.14 1,309.80 . Water Sewer KC Sewer Total: Adjustment Total:$961.35 $1,861.93 $3,259.75 $6,083.03 gsprinqbrook\LEA K-BILLING ADJLeak Adjustments AGENDA ITEM #7. b) VIaC’FCVIFC)aVIN-10000F0VI>zC’‘aU,VIVIVICFC)(CFU,CFa,(N00ClVI0VICCa2CaCFCaIFIF1FC0FCCaNNNVI005._FC)LaC’(NSNCasVIVIaa0VIVIVI00VICVIVIsO0oo0CNVI0N-C(NNNNF-’CaFC0F-)VISnaFCl00as11asa’asC0-51a.IFUCCCVaIasCVII8C‘l)asCI;35-tIEI3H45VI8iik7.2(.5AGENDA ITEM #7. b) Leak Adjustment Information By comaparison periods-Prior 2 years 17800 TALBOTRDS 13410 0 R2R INVESTMENTS Billed Consumption Amounts and Consumption 680476 13410 6 1 119 2016 CONSUMPTION 2017 2 207 2018 $31.32 CO N SUM PTIO N 4 $45.24 13 402 $581.16 167 7 CONSUMPTION 1 $17.82 13 119 $537.52 167 $4.68 $8.52 $27.84 go CONSUMPTION $32.45 13 $941.05 167 $34.80 10 4 402 2 207 CONSUMPTION $1.56 $8.10 $753.20 0 10 231 $803.88 231 CONSUMPTION $2.84 $14.75 $1318.65 ‘0 10 231 8 1 119 CONSUMPTION $31.32 $34.80 $1183.20 &0 10 340 2 207 CONSUMPTION $4.68 $8.10 $1120.53 G 0 10 340 4 402 CONSUMPTION $8.52 $14.75 $1961.75 co 10 340 Total 121 211 9201 0 99 2214 $121.00 0 211.00 99 $9201.00 2214 Total $AGENDA ITEM #7. b) minimumrateminimumrateminimumrate34.713.3226.332.9740.955.4634.893.4827.653.1240.955.4634.893.4827.653.1242.615.6834.893.4827.653.1242.615.680.000.0028.763.2444.225.9034.893.4829.913.3744.225.907.501MF/Comm/monthly402KC Sewer7.501MF/Comm/monthly207Renton Sewer.0011" Non-Residential119WaterJan‐18Jan‐17Jan‐16Jan‐15Jan‐14Jan‐13UƟlity Rates 68047613410-0 cons lvl rate/ccfreq_description request _date codecust _ sequence cust _ noLeak Letters 13410 0 4NCDR 07-September-2018 Encoder/loose con/cut wire13410 0 4AMR 23-August-2018 LETTER-AMR Major Leak-13410 0 4 INMJ 10-July-2018 Investigate Major Leak-Now r13410 0 4AMR 16-May-2018 LETTER-AMR Major Leak13410 0 4 INMJ 14-May-2018 Investigate Major Leak-Runn13410 0 4NCDR 29-November-2017 Encoder/loose con/cut wire-13410 0 4 29-October-2007 LEAK? - AGENDA ITEM #7. b) —-------‘Renton0WalerLeakAfijusimeiltRequeslForm?4%WflC7S’e,A4WAw,sr,agawawAawswAnwn/24%wsøz*wss,Date:L/5/OCityAccountNumber:3‘-\t-‘3G0ServiceAddress:l1SOOT4LfxflVY4JSBillingPeriod)i3o\,8LocationType:SingleFamilyResidential-Non-Residential-LeakAdjustmentPolicy(Ordinance5600,6-15-2011)TheCitywillprocessandgrantnomorethanonewaterbillingadjustmentforwaterleaksonthecustomers?sideofthewatermeterperwaterserviceconnectioneveryfive(5)years.Adjustmentswillbecalculatedoverthebillingperiodswhenthewaterleakoccurred,uptoamaximumoftwo(2)regularmeterreadingcycles.Leakadjustmentswillbegrantedforservicelinesoniybetweenthemeterandthefoundationofthebuilding.DAwrittenrequestforawaterbillingadjustmentmustbesubmittedtoUtilityBillingCustomerServicewithinsixty(60)daysofdiscoveryofthewaterleakand/orsixty(60)daysofreceiptofanoticefromtheCityregardinghighwaterconsumptionandthataleakmighthaveoccurred.Thewrittenrequestmustincludetheserviceaddress,billingperiodsoverwhichtheleakoccurred,locationoftheleakandacopyoftherepairreceiptwithaclearwrittendescriptionofthecompletedrepair.Photosverifyingtherepairandthelocationoftheleakarestronglyrecommended.AdjustmentMethodology(Ordinance5210,6-5-06)DThewaterportionofthebillwillbeadjustedbychargingforonly50%oftheexcessconsumptionchargeoverthebillingperiod(s)whentheleakoccurred.Exampleofanadjustedwaterbillingcalculation:(0.50XConsumptioninexcessofhistoricalaverageforbillingperiod)XCommodityRate.Adjustmentsgreaterthan$2,000shallbesubmittedtotheFinanceCommitteeforapprovalordenial.TherewillbenoadjustmentoftheBasicMonthlyChargeoranyotherwatercharge.(Ord.5210,6-5-2006)EFornon-residentialseweraccounts,afulladjustmentofthesewerbillwillbemadeforallleakedwaterthatdidnotenterthesanitarysewersystem.Theadjustmentwillbedeterminedbyaveragingnormalwaterconsumptionfrompreviousrepresentativebillingperiodsandchargingwastewatervolumeratesbasedonthisnormalaveragevolume.Adjustmentsgreaterthan$2,000shallbesubmittedtotheFinanceCommitteeforapprovalordenial.Therewillbenoadjustmentofthebasechargeoranyothersewercharge.DateLeakwasrepaired:_LeakRepairedBy:ç’-CI)l_ii’LU11l9Cr.-)LocationofLeak:--TypeofLeak:\—\cs..-.a/J7_)PPC.Pr9PropertyOwnerName:‘‘6.3O?6fZ.ContactPhone#:20(o/30/oo7PropertyOwnerSignature<—Date:l/S/eNote:Attachrepairreceiptstothisrequestform.AdjustmentwillnotbeprocessedwithoUtproofofrepair.ApprovedjDeniedjReason_______________________________________________________10555GRADYWAY,RENTONWA98057PHONE:(425)-430-6852FAX:(425)-430-6855—ORD.56584/23/2012AGENDA ITEM #7. b) ClearwaterLeakDetection,Inc.P0BOX692CLEARWATERLEAKDETECTIONBlackDiamond,WA98010BillToPhone:(253)405-2356R2RInvestments,LLC6046LakeshoreDriveSouthSeattle,WA98118InvoiceDateInvoice#8/27/20185012DueDateTerms8/27/2018DueonreceiptServiceDateItemDescriptionAmount8/26/2018LEAKDETE...LeakDetectionServices1,100.OOTCityofRenton,NoTaxCollected,ServiceOnly0.00It’sbeenapleasureworkingwithyou!Total$1,100.00ServiceAddressValleyMedicalCenter400S43rdStreetRenton,WA98055AGENDA ITEM #7. b) SCOPEOFWORKTalbotBuilding17800TalbotRoadS-Renton,WA98055LocateandrepairleakingcopperwatermainunderasphaltSALESTAX(SHIPTO:RENTONRTA-1725)P0Box903Ravensdale,WA98051BILLTOInvoiceR2Rinvestments,LLCFredBarber6046LakeshoreDriveSSeattle,WA98118QUANTfl5,000.0010.00%5,000.OOT500.00Thankyouforyourbusiness!Total$5,500.00AGENDA ITEM #7. b) -:j L 11 AGENDA ITEM #7. b) I9—4&A449.,-..F’’.’‘.4’:•k9.1’3.-.4-.-9.4-‘-‘..94-9•4-3’.,9.,’.44--9’-;I49.7-r‘I1,V.’‘--14-5:.‘I--1’AGENDA ITEM #7. b) AB - 2236 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Utility Leak Adjustment: Henry Friedman RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Administrative Services Department STAFF CONTACT: Kari Roller, Financial Services Manager EXT.: 6931 FISCAL IMPACT SUMMARY: Water $ 408.03 Sewer $ 790.27 Metro $1,383.55 _________ Total $2,581.85 SUMMARY OF ACTION: The Finance Department received a request for a leak adjustment from Henry Freidman at the service address of 534 Rainier Ave S. This account receives water and sewer service from the City, as well as King County Metro Services. The water leak was located in the main water line servicing the building and was identified sometime in July 2018 and the repairs were made July 24, 2018. A leak adjustment request was submitted 7/27/2018. The requested adjustment covers the billing period of July 2018 and breaks down as follows: Water $ 408.03 Sewer $ 790.27 Metro $1,383.55 _________ Total $2,581.85 EXHIBITS: A. Water Leak Adjustment STAFF RECOMMENDATION: Staff recommends an adjustment to this account in the amounts of $2,581.85 for the applicable water, sewer, and King County Metro portions of the bills in accordance with City Code 8-4-46 and 8-5-23. AGENDA ITEM #7. c) Leak Adjustment Calculation -Commercial/Non-Residential Service Address: 534 RAINIER AVE S 50%of excess Account 4* 1437 Water Sewer KC Sewer Total:jAdjustmentTotal:$408.03 $790.27 $1,383.55 $2,581.85 Month Jul-18 Billed Prior Year 1 Prior Year 2 Excess Average Consumption WATER SEWER 243 6 8.5 234.5 117.25 234.50 234.50 Rate per 100 ccf 3.48 3.37 5.90 Refund Amount 408.03 790.27 1,383.55 I I I 01 0 --- KC SEWER Rate per 100 ccf 3.48 3.12 5.68 Prepared By:E Mettlin Approved:AGENDA ITEM #7. c) —Renton0WalerleakAdjusImeniRequesiFormDate:/flI/’’CityAccountNumber:/137ServiceAddress:‘BillingPeriod:_______________LocationType:SingleFamily Residential-DNon-Residential-Leak AdjustmentPolicy(Ordinance5600,6-15-2011)The Citywillprocessandgrantnomorethanonewaterbillingadjustmentforwaterleaksonthecustomers’sideofthewatermeterperwaterserviceconnectioneveryfive(5)years.Adjustmentswillbecalculatedoverthebilling periodswhen thewaterleakoccurred,uptoamaximumoftwo(2)regular meter readingcycles.Leakadjustmentswillbegrantedforservicelines onlybetweenthemeterandthefoundationofthebuilding.Awritten requestforawaterbillingadjustmentmustbesubmittedtoUtilityBillingCustomerServicewithinsixty(60)daysofdiscoveryofthewaterleakand/orsixty(60)daysofreceiptofanoticefromtheCityregardinghighwaterconsumptionandthataleakmighthaveoccurred.Thewrittenrequestmustincludetheservice address,billingperiodsoverwhichtheleakoccurred,locationo[theleakandacopyoftherepairreceiptwithaclearwrittendescriptionofthecompletedrepair.Photosverjfyingtherepairandthelocationoftheleakarestronglyrecommended.AdjustmentMethodology(Ordinance5210,6-5-06)UThewaterportionofthebillwillbeadjustedbychargingfor only50%oftheexcessconsumptioncharge overthebillingperiod(s)when theleakoccurred.Exampleofanadjustedwaterbillingcalculation:(0.50XConsumptioninexcessofhistoricalaverageforbilling period)XCommodityRate.Adjustments greaterthan$2,000shallbesubmittedtotheFinanceCommitteeforapprovalor denial.TherewillbenoadjustmentoftheBasicMonthlyChargeoranyotherwatercharge.(Ord. 5210,6-5-2006)UFornon-residential seweraccounts,afulladjustmentofthesewerbillwillbemade forallleakedwaterthatdidnotenterthesanitarysewersystem.Theadjustmentwill bedeterminedbyaveragingnormalwaterconsumptionfrompreviousrepresentativebillingperiodsandchargingwastewatervolumeratesbasedonthisnormalaveragevolume.Adjustments greaterthan$2,000shallbesubmittedtotheFinanceCommitteeforapprovalordenial.Therewillbenoadjustmentofthebasechargeoranyothersewercharge.DateLeakwasrepaired:zjiJLeakRepairedBy:I//tP/#iv,i,,;-29/7’c2eLocationofLeak:///L9/bc-.TypeofLeak:/‘P,ipPropertyOwnerName:ContactPhone#://7P&PropertyOwnerSignature2-L_Date:7/-7//JNote:Attachrepairreceiptstothisrequestform.Adjustmentwillnotbeprocessedwithoutproofofrepair.ApprovedDeniedReason________________________________________________________10555GRADYWAY,RENTONWA98057PHONE:(425)430-6852FAX:(425)-430-6855—ORD.56584/23/2012AGENDA ITEM #7. c) ThePlumbingJoint351UnionAveNERentonWA98059Phone:800-464-3204INVOICEI;1________7124120180000007992HenryFriedmanHenryFriedman8803SE78ThSt534RainierAveSMercerIslandWA98040RentonWA98055CODHenry206-232-7590Stan08:16AM-09:09AM1.00LeakDetectionandUtilityLocating550.00550.00CalledoutforLeakDetectionandUtilityLocatingMetwithleakdetectionandmarkedareainwhite.Calledutilitiesforlocate.Gaveinfotoownerandwillfollowupwithrepairsafterallutilitieshavebeenmarked.Thankyouforyourbusiness!Thisinvoiceiscoveredundera1YearWarrantyonPartsandLaborfromdateofservice.Thiswarrantydoesnotcoverdrains,freezingorwherewaterpressureisover80lbs.PastduebalancestransferredtoaCollectionAgencymayincuraLateChargeplusanyCollectionFees.Forquestionsregardingyourinvoicepleaseemail:dispatch©plumbingjoint.comIhaveauthorizedthisservicetoSUBTOTAL$550.00beperformedandamsatisfiedTOTALwiththecompletionofthework___________________________VisaX)(XXXXXX)O(XX5477$605.00asdescribed.Today’sDate:CustomerSignatureAuth02571G712412018BALANCE$0.00AGENDA ITEM #7. c) ThePlumbingJoint351UnionAveNERentonWA98059Phone:800-464-3204INVOICEIF%1I‘1I7124120180000008009IIHenryFriedman8803SE78ThStMercerIslandWA98040Ihaveauthorizedthisservicetobeperformedandamsatisfiedwiththecompletionoftheworkasdescribed.Today’sDate:712412018SERVICELOCAlON:1HenryFriedman534RainierAveSRentonWA98055CODTERMSi.LOCATIONCONTACTHenry206-232-7590Josh02:36PM-02:36PM1.00Minimum(FirstQuarterHour)99.0099.001.00Customerhadamainwaterlinethat wasleaking.Jackhammeredupasphaltanddugdown3’foundwaterlineturned waterbackonandfoundleak.Cutout badsectionof1’Pollylineandinstallednew1”pexpiping.Testednoleaksorissues.Hadtohavegeneratorbroughtouttojobdotonothavingaccesstopower.8.00RubberGloves2.0016.002.00BarbFitting!PolyAdapter-1’SlipX1”IpBrass42.7885.562.001”PexXFemaleAdapter44.3388.662.001”PexPipe6.9913.982.001’PexRing1.302.601.00TeflonTape2.002.001.00PipeDope(blue)3.003.001.00Generator-1stHr100.00100.004.002”HoseClamps3.0012.001.00JackHammer-1stHr100.00100.002.00ApprenticeLabor(RegTimeMon-Sat)-$47/QuarterHour188.00376.003.00TechnicianLabor(RegTimeMon-Sat)-$56!QuarterHour224.00672.00Thankyouforyourbusiness1This invoiceiscoveredundera1YearWarrantyonPartsandLaborfromdateofservice.Thiswarrantydoesnotcoverdrains,freezingorwherewaterpressureisover8Olbs.PastduebalancestransferredtoaCollectionAgencymayincuraLateChargeplusanyCollectionFees.Forquestionsregardingyourinvoicepleaseemail:dispatchplumbingjoint.comSUBTOTALTAXTOTAL$1,570.80$157.08$1,727.88AGENDA ITEM #7. c) Leak Adjustment Information By comaparison periods-Prior 2 years 532 RAINIERAVES 1437 0 FRIEDMAN Billed Consumption Amounts and Consumption 2016 2017 2018 070645 1437 7 1 113 CONSUMPTION $20.88 $38.28 $845.64 0 11 243 2 207 CONSUMPTION $0.00 $11.34 $793.64 0 11 243 4 402 CONSUMPTION $0.00 $20.65 $1389.45 0 11 243 Total 21 70 3029 0 33 729 Total $21.00 $70.00 $3029.00 0 33 729 AGENDA ITEM #7. c) Utility Rates 070645 1437-0 cons lvi rate/ccf 2013 2014 2015 201620152015 Water 113 3/4’Non-Residential 1 .00 minimum 16.76 17.60 17.60 17.60 17.60 I rate 3.32 3.48 3.48 3.48 3.48 Renton 207 MF/Comm/monthly 1 7.50 minimum 26.33 27.65 27.65 27.65 28.76 29.91 Sewer rate 2.97 3.12 3.12 3.12 3.24 3.37 •402 MF/Comm/monthly 1 7.50 minimum 40.95 40.95 42.61 42.61 44.22 44.22 rate 5.46 5.46 5.68 I 5.68 5.90 5.90 Leak Letters cust no cust sequence code request date req description 1437 0 4 INMJ 08-May-2017 Investigate Major Leak-was r 1437 0 4 INMR 14-April-2017 LETTER &Investigate Minor 1437 0 4 09-JuIy-2009 LEAK?-Letter Sent 1437 0 4 09-March-2007 LEAK?-AGENDA ITEM #7. c) Leak Adjustment Information By comaparison periods-Prior 2 years 532 RAINIERAVES#536 1437 0 FRIEDMAN Billed Consumption Amounts and Consumption 070645 1437 7 1 113 2016 CONSUMPTION 2017 $20.88 6 $38.28 11 Total 2 207 CONSUMPTION $0.00 $11.34 6 11 4 402 CONSUMPTION $0.00 $20.65 6 11 21 18 70 33 $21.00 18 70.00 33Total$AGENDA ITEM #7. c) AB - 2230 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Proposed Annexation: Highlands Meadows 10% Notice of Intent Petition - A-18-001 RECOMMENDED ACTION: Council Concur DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: On August 23, 2018 the City received a 10% Notice of Intent to Commence Annexation Proceedings, submitted by Howard McOmber, petitioner, for the proposed Highlands Meadows Annexation. The Department of Community and Economic Development has verified the sufficiency of the petition and now requests a Public Meeting with the Initiator be set on 10/15/2018. This 12.5 acre site is located at the eastern portion of City limits in the East Plateau Community Planning Area, and it is bordered to the north by a par cel line near NE 4th St, parcel lines and 158th Ave SE to the east, parcel lines near SE 132nd St to the south, and parcel lines near 154th Ave SE (if extended) to the west. The required $2,500 annexation processing fee was submitted with the petition. EXHIBITS: A. Issue Paper B. 10% Notice of Intent to Annex Petition C. Highlands Meadows Vicinity Map D. Highlands Meadows Stormwater System Map E. Highlands Meadows Fiscal Analysis STAFF RECOMMENDATION: Set a Public Meeting with the Initiator on October 15, 2018 to consider the 10% Notice of Intention to Commence Annexation Proceedings for the proposed Highlands Meadows annexation. AGENDA ITEM #7. d) DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:September , 2018 TO:Armondo Pavone, Council President City Councilmembers VIA:Denis Law, Mayor FROM:Chip Vincent, Administrator Department of Community & Economic Development STAFF CONTACT:Angie Mathias, x6576 SUBJECT:Proposed Highlands Meadows Annexation – 10% Notice of Intent Petition ISSUE: The City is in receipt of a 10% Notice of Intent petition to annex a 12.5-acre area using the direct petition method; the proposed annexation is called Highlands Meadows. State law requires that the Council hold a public meeting with the annexation proponents within 60 days of receipt of a 10% Notice of Intent petition. The purpose of the meeting is for Council to decide whether to accept or reject the proposal and whether to require the simultaneous adoption of City zoning consistent with the Comprehensive Plan, if the proposed annexation is successful. RECOMMENDATION: Based on the following analysis, the Administration recommends that Council accept the 10% Notice of Intent petition. If Council concurs, the Administration recommends that it take the following actions (pursuant to RCW 35A.14.120): Accept the 10% Notice of Intent to Commence Annexation petition; and Authorize the circulation of a 60% Direct Petition of Annex for the 12.5-acre area; and Require that property owners within the proposed annexation area accept their proportionate share of the City’s bonded indebtedness and City of Renton zoning that is consistent with the City’s Comprehensive Plan land use designation. BACKGROUND: 1. Location: The annexation area is located at the eastern portion of the City limits in the East Plateau Community Planning Area. It is bordered to the north a parcel line near NE 4th St., parcel lines and 158th Ave SE to the east, parcel lines AGENDA ITEM #7. d) Proposed Highlands Meadows Annexation 10% Notice of Intent Page 2 of 5 near SE 132nd St to the south, and parcel lines near 154th Ave SE (if extended) It is bounded by existing city limits to the north and east. 2. Assessed value: The 2016 assessed valuation of the subject annexation site is $6,478,000. 3. Natural features: The site is does not contain any regulated slopes. The site descends topographically towards the southwest at approximately 4% slope. There are no streams or wetlands mapped in close proximity to the area. 4. Existing land uses: There are 13 single-family residences and vacant land. 5. Existing zoning: Existing King County zoning is R-4, allowing four dwelling units per gross area. The area was pre-zoned R-4 by the City in 2007 with Ordinance #5254. The City R-4 zoning would become effective when the area annexes to the City. 6. Comprehensive Plan: Renton’s Comprehensive Plan designates the subject annexation site as Residential Low Density (RLD). 7. School District: The area is in the Issaquah School District. Annexation does not affect school district boundaries, the school districts will not change upon annexation. 8. Public services: All responding City of Renton departments and divisions noted that the annexation represents a logical extension of their respective services and systems and presents no foreseeable problems. Specific comments follow: Water Utility. The subject site is located in Water District No. 90’s water service area by agreement under the coordinated water system plan. A certificate of water availability from District 90 will be required prior to the issuance of development permits within the subject area, following annexation to the City. It is expected that developer extensions of District No. 90’s water mains will be required to provide service for fire protection and domestic use within the annexation area. The proposed area will not generate need for additional City employees because it is within Water District No. 90. Wastewater Utility. The area is within the Wastewater Divisions service. The City provides service to some properties in the area. However, sewer extensions would be required for new development. Staff had no concerns regarding the proposed annexation. Parks. Improved parks are not located in the immediate vicinity. The Community Planning area has an identified deficit of two neighborhood AGENDA ITEM #7. d) Proposed Highlands Meadows Annexation 10% Notice of Intent Page 3 of 5 parks and one community park. Staff did not indicate any concerns regarding the proposed annexation. Police. The Police Department did not indicate any concerns regarding this proposed annexation. It is estimated that the area will generate an additional 44 call for service annually. Fire. Renton Fire Authority currently provides fire and emergency services to the area. Staff did not indicate any concerns regarding this proposed annexation. Surface Water. The area is located in the Cedar River drainage basin, which has been identified as having erosion, water quality, slope stabilization, and habitat problems due to urbanization. Future development will be required to comply with the City’s Surface Water Design Manual. The flow control standard to be applied to new construction in this area is Flow Control Duration matching Forested Site Conditions as the pre-developed condition. The right of way along the north side of SE 132nd St, west of 156th Ave SE drains via sheet flow or shallow ditch line. The proposed annexation area consists of ditches with culverts and some storm conveyance systems (pipes and catch basins). The attached map shows the storm system infrastructure in the area. A review of King County drainage complaints indicate two older drainage complaints related to local flooding. There was a 1998 drainage complaint at 13008 156th Ave SE and a 1991 drainage complaint at 13115 158th Ave SE. Currently, the area has approximately 617 feet of storm system culverts and two catch basins Although this annexation does not create the need for additional staff, future development would increase Surface Water Utility infrastructure and incrementally increases need for maintenance staff. Staff indicated the annexation is a logical extension of their services. Transportation Systems. The area does not present any unique or significant problems for the division. 156th Ave SE will be classified as a minor arterial after annexations with future planned roadway widening from the existing two lanes to three lanes with bicycle lanes. At this time, widening the roadway occurs as part of frontage improvements required of new development. Staff noted that 156th Ave SE and SE 132nd Ave SE dos not currently have curb, gutter, sidewalk, and street lighting. Energy costs associated with new street lighting and costs associated with maintenance of traffic control signage and pavement markings would be incurred by the City, but should not represent a financial burden. Transportation Systems staff have no concerns regarding the proposed annexation. Building. The Building section did not indicate any concerns regarding the proposed annexation. AGENDA ITEM #7. d) Proposed Highlands Meadows Annexation 10% Notice of Intent Page 4 of 5 Planning. The Planning section did not indicate any concerns regarding the proposed annexation. ANALYSIS OF THE PROPOSED ANNEXATION: 1. Consistency with the Comprehensive Plan: Renton’s Comprehensive Plan annexation policies support this proposed annexation. The subject site is within the City’s Potential Annexation Area and is within an area where urban densities can be supported. Policy L-8 states that the City should “support annexation where infrastructure and services allow for urban densities and it would consolidate service providers and/or facilitate the efficient delivery of services.” 2. Consistency with the Boundary Review Board Objectives: (from RCW 36.93.180) a. Preservation of natural neighborhoods and communities; The proposed annexation would cause no disruption to the larger community. b. Use of physical boundaries, including but not limited to bodies of water, highways, and land contours; The subject site uses physical boundaries. c. Creation and preservation of logical service areas; Water and sewer service boundaries will not change as a result of this annexation. The Highlands Meadows Annexation area is in in the Issaquah School District. The school district boundaries will not change, the area will remain in the same district. Renton will take over police service for the 12.5-acres upon annexation; the King County Sheriff’s Department currently provides police protection to the area. Renton Fire Authority currently provides services to the area that will not change with annexation. d. Prevention of abnormally irregular boundaries; This annexation does not have irregular boundaries. e. Discouragement of multiple incorporations of small cities and encouragement of incorporations of cities in excess of ten thousand population in heavily populated urban areas; Not applicable. No incorporations are proposed in this area. f. Dissolution of inactive special purpose districts; Not applicable. There are no inactive special purpose districts here. AGENDA ITEM #7. d) Proposed Highlands Meadows Annexation 10% Notice of Intent Page 5 of 5 g. Adjustment of impractical boundaries; Not applicable. h. Incorporation as cities or towns or annexation to cities or towns of unincorporated areas which are urban in character; King County has designated this area for urban development because of its location within the Urban Growth Boundary. The County has also indicated that it wants to divest itself from providing urban services to these unincorporated urban areas by turning them over to cities as quickly as possible. Because the subject annexation site is within Renton’s PAA and not in an area under consideration for incorporation, annexation is appropriate at this time. i. Protection of agricultural and rural lands which are designated for long term productive agricultural and resource use by a comprehensive plan adopted by the county legislative authority. Not applicable. No portions of the proposed annexation are rural or designated for long-term productive agricultural use in the King County or Renton Comprehensive Plans. 3. A fiscal analysis for the proposed annexation is attached. The fiscal impact analysis that is used for annexations considers most costs on a per capita basis. The fiscal analysis indicates that the proposed annexation would have a net positive fiscal impact of $94.56 to the operating budget per year. Over a 10-year period and with additional construction of single-family homes on the existing vacant lots, it is estimated that the fiscal impact would be $4,973.38 per year for the operating budget. For the capital and enterprise funds, the annexation represents a balance of positive $1,569.57 currently and in ten years will be $1,391.56. CONCLUSION: The proposed Highlands Meadows Annexation is consistent with relevant County and City annexation policies, as well as Boundary Review Board objectives for annexation. The staff that reviewed the proposed annexation for each department did not identify any major impediments to the provision of City services to the area or indicate that they feel the annexation is untimely. AGENDA ITEM #7. d) RentonHighlandsMeadowsAnnexationCI7VOFRENTONAUG23ZO18‘y’J-’RECEIVEDNOTICEOFINTENTIONTOCOMMENCECITYCLERKSOFFICEANNEXATIONPROCEEDINGSUNDERRCW35A.14.120(DirectPetitionMethod)(10%PETITION-RENTONHIGHLANDSMEADOWSANNEXATION)TO:THECITYCOUNCILOFSUBMIHEDBY:/jotj)aydTHECITYOFRENTONADDRESS:1/9/)LJ/DV%VJ’A)/]2tCityHall,doCityClerk,,jyIyt’5qlos5SouthGradyWayPHONE:DI7t7Renton,WA98057Theundersignedarepropertyownersintheproposedannexationareawhorepresentnotlessthantenpercent(10%)ofthearea’sestimatedassessedvaluewhodesiretoannextotheCityofRenton.WeherebyadvisetheCityCounciloftheCityofRentonthatitisourdesiretocommenceannexationproceedingsundertheprovisionsofRCW35A.14.120,ofalloranypartoftheareadescribedbelow.TheterritoryproposedtobeannexediswithinKingCounty,Washington,andiscontiguoustotheCityofRenton.Amap(Exhibit1)andlegaldescription(Exhibit2)areincludedaspartofthispetition.TheCityCouncilisrequestedtosetadatenotlaterthansixtydaysafterthefilingofthisrequestforapublicmeetingwiththeundersigned.1.Atsuchmeeting,theCityCouncilwilldecidewhethertheCitywillaccept,rejectorgeographicallymodifytheproposedannexation;2.TheCityCouncilwilldecidewhethertorequiresimultaneousadoptionofaproposedzoningregulation;and3.TheCityCouncilwilldecidewhethertorequiretheassumptionofaproportionalshareofexistingcityindebtednessbytheareatobeannexed.Thispageisthefirstofagroupofpagescontainingidenticaltextmaterial.ItisintendedbythesignersthatsuchmultiplepagesoftheNoticeofIntentionbepresentedandconsideredasoneNoticeofIntention.ItmaybefiledwithotherpagescontainingadditionalsignatureswhichcumulativelymaybeconsideredasasingleNoticeofIntention.RentonHighlandsMeadowsAnnexationPetitionAGENDA ITEM #7. d) Renton Highlands Meadows Annexation WARNING:Every person who signs this petition with any other than his or her true name,or who knowingly signs more than one of these petitions,or signs a petition seeking to annex when he or she is not the owner of record of property within the annexation area,or signs a petition when he or she is otherwise not qualified to sign,or who makes herein any false statement,shall be guilty of a misdemeanor. The undersigned have read the above petition and consent to the filing of this petition. (Names of petitioners should be in identicalform as the name that appears on record in the title to the real estate.) Signature and Tax I.øt Legal No.Property’s Assessed Date Printed Name of Owner of Mailing Address Description Value in Annexation Signed Record of Property of Owner of Property m,pt .tij Area 1. tt7-s/--ly23Oçq,I- v1 2,;vi M i Reté)i)A-‘YK 2.1vt1 3.3z ODW °‘If 4.-a—&.OUJ1/&dL .‘ 1 ‘‘3 ‘C1 (I 5. 5h’cct n q 6.—-_____ 7. Renton Highlands Meadows Annexation Petition AGENDA ITEM #7. d) csr -a/-) NE 4th P1 Iz U -U -o 0 > 3d Ct Renton Highlands Meadows Annexation Area ————a —————— —a ——NE4thSt I SE1flrr:i II 8th St City of Renton —I VJ p I- V V UnincoV—_King ounty V LUz V V NE 2nLn F ——53U fr L_I Annexation Boundary Parcels City Limits O 0 225 450 I Feet Source:City of Renton,2018 AGENDA ITEM #7. d) RentonHighlandsMeadowAnnexationThatportionoftheNortheastquarterandtheNorthwestquarterofSection14,Township23North,Range05East,W.M.,inKingCounty,WAdescribedasfollows:BeginningattheNorthwestcornerofLot1,Block2ofianett’sRentonBoulevardTracts,asperplatrecordedinVolume17ofPlats,Page60alsobeingapointontheexistingCityLimitsoftheCityofRentonasannexedbyCityofRentonOrdinanceNo.5552;ThenceeasterlyalongsaidCityLimits,alsobeingthenorthlineofsaidLot1tothenortheastcornerofthewesthalfofsaidLot1;Thencesoutherly,leavingsaidCityLimits,alongthewesthalfofsaidLot1andLot2ofsaidplat;ThenceeasterlyalongthenorthlineofLot3ofsaidplattothewesterlymarginof158thAvenueSE;ThencesoutherlyalongthewesterlymargintothesoutheastcornerofthenorthhalfofsaidLot3;Thencewesterlyalongthesouthlineofsaidnorthhalftotheeasterlymarginof;56thAvenueSE;ThencesoutherlyalongsaideasterlymargintotheextensionofsoutherlymarginofSE132idStreet;ThencewesterlyalongsaidsoutherlymargintothenortheastcornerofLot9ofCedarCrestEstates,asperplatrecordedinVolume95ofPlats,Page54;ThencesoutherlyalongtheeastlineofsaidLot9tothesoutheastcornerofsaidLot9;ThencewesterlyalongthesouthlineofLots$and9ofsaidplattothesouthwestcornerofsaidLot8;ThencenortherlyalongthewestlineofsaidLot8tothesoutherlymarginofSEl32St;ThencewesterlyalongsaidsoutherlymargintotheintersectionofthesoutherlymarginandsaidCityLimits;ThencenortherlyalongsaidCityLimitstothenorthwestcornerofLot1ofShortPlatasrecordedunderrecordingno.198409130561;ThenceeasterlyalongsaidCityLimits,alsobeingthenorthlineofsaidshortplattotheintersectionoftheextensionofthenorthlineandtheeasterlymarginof156thAvenueSE;ThencecontinuingalongsaidCityLimits,alsobeingtheeasterlymargintothepointofbeginning.c--a—OiTLND-01-0383AGENDA ITEM #7. d) 8/22/2018IILIIKingCountyDepartmentofAssessments:eRealPropertyRefeParcel142305-9115NumberNameTACHERMICHAELG+SHAUNNAJ-Site15430SE132NDST98059Addre5sLOT3LESSW7.39FTTOWW7.39FTOFLOT4OFKCSHORTPLATNO484056RECORDINGNO840913066SDSHORTPLATDAF-S1/2OFPOROFS1/2OFNE1/4OFNW1/4LESSW595.72FrLESSBEGN1/4COltOFNW1/4THS00-28-50W1133.20FTTHN88-11-32W30.01FTTOTPOBTHSLI00-28-50W121.75FTTHALGCURVETOROTRAD35FTARCDIST55.80FTTHRUC/A91-21-02THNega88-10-08W89.17FTTHN00-28-SOC157.53FTTHS88-11-32C125FTTOTPOBLESSBEGN88-10-08W488.91FT&N01-49-52C30FFRSECORTHN0149-52C157.35FTTHN88-11-32W83.30FTTH50149-52W157.31FTTHS88-10-08E83.30FTTOTPOBLESSESOFT-AKALOTCOFKCLOTLNAD]NO984076RECORDINGNO6410010783YearBuiltTotalSquareFootageNumberOfBedroomsNumberOfBathsGradeConditionLotSizeViewsWaterfrontTaxYear:2018LevyCode:6866TotalLevyRate:$1214559TotalSeniorRate:$T25073ADVERTISEMENT.t.tIiEIIi.EICCrClickheretoseelevydistributioncomparisonby_y,r.TaxableTotal($)560000463000428000410,000346,000310.000360,000368000ADVERTISEMENT1955326033,257AverageVeryGood42505Noftn94IC.’tL’(TI’—L,‘11I’Da:7c’DO88’.j—t‘4t144.50%VoterApprovedValuedTaxAppraisedLandAppraisedImpsAppraisedTaxableLandTaxableImpsYearYearValue($)Valuef$)Total($)Value($)Value($)20172018225,000335,000560,000225000335,00020162017184,000279,000463000184000279,00020152016170,000258,000428,000170,000258,00020142015161,000249.000410,000161,000249,00020132014139,000207,000346,000139,000207,00020122013124,000186,000310,000-124,000186,00020112012142,000-218,000360,000142,000218,00020102011140,000228,000368,000140,000228,000http://blue.kingcounty.com/Assessor/eRealProperty/Dashboard.aspx?ParcelNbr=1423059115&print11/2AGENDA ITEM #7. d) 8/22/2018KingCountyDepartmentofAssessments:eRealProperty20092010140,000244000384,000136,000227,000363,00020082009165,000287,000452,000136,000227,000363,00020072008149,000259,000408,000136,000227,000363,00020062007136000227,000363,000136,000227,000363,00020052006129,000215,000344,000129,000215,000344,00020042005125,000202,000327,000125,000202,000327,0002003200496,000183,000279,00096,000183,000279,0002002200392,000176,000268,00092,000176,000268,0002001200287,000164,000251,00087,000164,000251,0002000200178,000151,000229,00078,000151,000229,0001999200075,000139,000214,00070,000113,000183,0001998199979,000131,000-210,00070,000113,000183,0001997199800-070,000113,000183,000199619970-0070,000113,000183,0001995199600070,00091,400161,4001994199500070,00091,400161,400199219930-0036,000119,400155,4001990199100031,900105,700137,6001989199000-027,00067,40094,4001988198900027,00062,30089,3001986198700027,000027,0001985198600020,000020,0001984198500011,000011,000ADVERTISEMENThttp://blue.kingcounty.com/Assessor/eRealProperty/Dashboariaspx?ParcelNbr=1423059115&printl2/2AGENDA ITEM #7. d) 8/22/2018KingCountyDepartmentofAssessments:eRealPropertyNameTACHERMICHAELSite15514SE132NDST98059AddressPPACT39903349MOBILEHOMELOT4LESSW7.39FTOFKCSHORTPLATNO484058RECORDINGNO8409130561SDSHORTPLATDAF-S1/2OFPOROFS1/2OFNE1/4OFNW1/4LESSW59572FTLESSBEGN1/4COROFNW1/4THS00-28-50W1133.20FTTHN88-11-32W30.01FTTOTPOBLTHS00-28-50W121.7FTTHALGCURVETORGTRAD35FTARCDIST55.80FTTHRUC/A91-21-02egaTHN88-10-08W89.17FTTHN00-28-50E157.53FTTHS88-11-32E125FTTOTPOBLESSBEGN88-10-08W488.91FT&N01-49-52E30FTFRSECORTHN01-49-52E157.35FTTHN88-11-32W83.30FTTHS0149-52W157.31FrTHS88-10-08E83.30FTTOTPOBLESSE30Fr-AKALOT0OFKGLOTLNAD]NO984076RECORDINGNO8410010783YearBuiltTotalSquareFootageNumberOfBedroomsNumberOfBathsGradeConditionLotSizeViewsWaterfrontClickheretoseelevydistributioncomparisonby_yiar.IIIiiIIIIIIIParcel142305-9116NumberADVERTISEMENTF46871NoADVERTISEMENTTaxYear:2018LevyCode:6866TotalLevyRate:$1214559TotalSeniorRate:$725073flad.=1I.44.50%VoterApprovedAppraisedTaxableLandTaxableImpsTaxableTotal($)Value(S)Value($)Total($)341000250,00091.000341.000294,000196,00098.000294.000271,000181,00090.000271,000258,000172,00086,000258,000222,000149,00073,000222,000199,000133,000--66,000199.000215.000152,000-63,000215.000169,000153,00016.000169.000175,000153,00022,000175,000ValuedTaxAppraisedLandAppraisedImpsYearYearValue($)Value($)20172018250,00091,00020162017196,00098.00020152016181,00090.00020142015172,00086,00020132014149,00073,00020122013133,00066,00020112012152,00063,00020102011153,00016,00020092010153,00022,000http://blue.kingcounty.com/Assessor/eRealProperty/Dashboard.aspx?ParcelNbr=14230591161/2AGENDA ITEM #7. d) 8/22/2018KingCountyDepartmentofAssessments:eRealProperty20DB2009180,00035,000215,000180,00035,000215,00020072008163,00032,000195,000163,00032,000195,00020062007149,00029,000-178,000149,00029,000178,00020052006141,00028,000,169,000141,00028,000169,00020042005137,00028,000165,000137,00028,000165,0002003200496,00058,000154,00096,00058,000154,0002002200392,00056,000148,00092,00056,000148,0002001200287,00052,000139,00087,00052,000139,0002000200178,00049,000127,00078,000-49,000127,0001999200075,00045,000120,00075,00045,000120,0001998199979,00044,000123,00079,00044,000123,0001997199800070,00039,000109,0001996199700070,00039,000109,000199519960-0070,00039,000109,0001994199500070,00039,000109,000199219930-0-037,30040,43977,739199119920-00-33,00038,43971,439‘1990199100033,00031,93964,9391989199000027,50021,54249,042198819890-0027,50021,54249,0421987198800027,00023,36750,3671986198700027,00023,29050,2901985198600020,00023,29043,2901984198500012,000012,000ADVERTiSEMENThttp://blue.kingcounty.com/Assessor/eRealProperty/Dashboard.aspx?ParcelNbr=14230591162/2AGENDA ITEM #7. d) ----dabd_______ILTis-MaryYIU.vz450ShattuckAveS.,utheifExçLstmxp\{.SEP2Oftenton,SAsh98053pc7ce(—1q%iq$EiJhI—.c;iiwAIStatutoryWarrintyD..d9’20F4.t)I.../4*i’4.00ifThEGEANTOEMAYPATRICIARYAN,ASINGLEWOMANtSbe.bidI1ENANDNO/iGODOLLARSANDOTHERVALUABLEGONSIDERATIO-.MICHAELC.VHERANDSHAUNNA3.TACHER‘HusbandandWifebei5o,g6i.dre.Ieieac,tutcdrntbeCceyofKING•—-Wtc:--SeeattachedExhibitAPlusezit0forstadisposal&ainfleldeasecordedunderauditorsfile#8406270651THISINSTRUMENTISBEINGRE—RECORDEDTOCORRECTLEGALDE5CRITIDNHERETORECORDEDUNDERAUDITOR’SFILEyoND.8409200518.REL..LIEC—headthto18th4.,atSepe4f(•6,).*0377DWFATEatWASHINGTON1STATEOFWASHINGTONSLiirn’op..14!!&_.__..JoowFryor..fltoa__.....__iayel..bale..m.,th,tmdecefgaidNctazyPublicIaandforlb.Stateat.Mary-Patric..a-E.y.an...tee.iII,aIcO.andawora.perienafly.ppe.ed......_._.__......_——e.Rbebe—lb.aItbe.—fanda,.-i.i.j.aha_lb.ac•..._._!r_h,.md,efsatthat,to,——pe.pelbta---—-•OW!N1*,bead.d.ft•...bø?LCL-•--.—..-•.—.-.---toawkaowtebetb...._.......................Pradth,dac&...............haiti,7L.4:-thatandlb.heqofagIrçalbnowejalb.addIUltebelb.he.ae0tiqacti,44.atclaiMai.pe..mc..feelb.andpw.tharitaaidanaithtbL.._..,....._.adb.dteart.lb.—Ianaanwataitlb.aid.Iawdb¶I...—.(.watatadde.epie.lb.madiiibmb.UdhidiiadT3AIegcriptioflX.ing,WADocument—Year.Month.DaY.DOC1D1984.1120.377Page:1of2I:der:LoveCormneflt:—...—AGENDA ITEM #7. d) !fl1tIiT“A”—.Lot0ofLotLIsAdJustmentAplIcatlenrinodedunderAuditor’sPt).lie.411S1S713,beingaportlonofthefollowing:-Lot4ofKingCountyShortfiatNo.585056,recordedunderKingCourt•Rec.tdi%We.S4,i30SS1,being•portionofLb.SouthhalfofthatporIonoftheSouthhaltoftheNorthustquarteroftheNortlmstquartet-ofSection15,1hIp23North,RangeSLast,V.p.,InKing••County,Washington,l,IngNorthoftheSouth30feeLofsaIdSouthhalfiTOLThERWIThtheSouth30feetoftheNOrtheastquarterofthNorthwestqurterofsaidsection;EXCEPTthe.Wsat9S.7tfeet;EXCEPTthatportiondescribedasfollows:SeginningiitheNorthquartercornerofsaidsection;theniaalongthecenterlin,ofsaidsectionSouth002S’5i”Vest,1133.20feet;thenceNorthSS°fl’32”UCat,30.01feet-TRUEPOiNTOFSEGtt*1NGforthisdescription,thenceSouth00°fl’SO”West,121.75feet;thencealongacurvetotherighthavingaradiusof35.00feet,anarcdstanceof55.80feet,throughacentralangleof91?1’02”;thenceNorth8S°10’08”West,89.17feet;thenceNorth00°?S’SO”East,157.53feet;thenceSouth$S°t1’3?”East,125feettotheTRUEPOINTOFBEGtMIING.EXCEPTthatportiondescribedasfollows:SegtnntngNorth88°0’OE”Vest,588.91feetandNorthO1°49’SZ”East,30feetfrontheSoutheastcornerthereof;thenceNorthOlk9’52”East,157.35Feet;thenceNorthSt°1X’32”West,83.30feat;thunc.South01°59’52”West,175.31f.etthenceSouth88°1O’OS”fast,83.30feettotheTRUEPOINTOFOEGINNINGendEXCEPTtheEast30feetoftheremaInderthereof.ENDOfEXHI8IT“A”loi.•‘‘°.!‘______N1003356Page6rV7escxiption:KIng,WADocument—Year.Month.Day.DocrD1984.1120.377Page:)rder:LoveConm,ent:-—:-:_—-...Lé’frci5’UJA2of2AGENDA ITEM #7. d) E2488205S4I25/Z114:14fliedforrecordattherequestof:XZNOCOUNTY•FidelitYNatIonaIThW•5006CenterStreth,Suite]Tacoma,WA98409EscrowNo.:6110088841(olpSTATUTORYWARRANTYDEEDVIDELTTYTAT1OLALT1TLLTHEGRANTOR(S)ConACrosslinandCarrollICrosslin,husbandandwifeforandinconsiderationofTenAndNo/I00Dollars($10.00)andothergoodandvaluableconsiderationinhandpaid,conveys,andwarrantstoMichaelGTacherandShaunnaITacher,husbandandwifethefollowingdescribedrealestate,situatedintheCountyofKing,StateofWashington:SEEEXHIBITHAATTACHEDHERETOANDMADEAPARTHEREOFAbbreviatedLegal:PhiLots3.4,SPNo.484056,Re8409130561TaxParcelNumber(s):142305911505Subjectto:SEEEXHIBIT“B’ATTACHEDHERETOANDMADEAPARTHEREOFDated:April22,2011LonACrosslin—CarrollCCrosslinStotiloyWaTmnlyDeed(l.P810-05)WA00000SLdodUpdited:02.2L1LtD&;Ip+?oicysi.1isIS*/Whenrecordedreturnto:MichaelTacherandShaunnaTachar15430SouthEast132ndStreetRenton,WA98059A)Wf11L3#)3d9VA’$IIilIIiFNPaGE_eel554PaGE—esioesiPaOe1014wA.rr.nMA-0a5141¶0efl4AGENDA ITEM #7. d) wMJO26EXHIBITHAU(5Y3o/557LLegalDescriptionForAPNIParcetID(s):142305911505LotCofLotLineAdjustmentApplicationrecordedunderRecordingNo.84i0010783,beingaportionofthefollowing:Lot3ofKingCountyShortPlatNo.434056,recordedunderKingCountyRecordingNo.6409130561,beingaportionofthesouthhalfofthatportionatthesouthhalfofthenortheastquarterotthenorthwestquarterofSection14,TownshIp23North.Range5East,W.M.,InKingCounty,Washington,lyingnorthofthesouth30feetofsaidsouthhalf;Togetherwiththesouth30feetofthenortheastquarterofthenorthwestquarterofsaidSection;Exceptthe595.72feet;Exceptthatportiondescribedasfollows:BeginningatthenorthquartercornerofsaidSection;ThencealongthecenterlineofsaidSectionSouth0028’50West,1•133.20feet,ThenceNorth8811‘32°West,30.01feettothetrustpointofbeginningforthisdescription;ThenceSouth0028’50West,121.75feet;Thencealongacurvetotherighthavingaradiusof35feet,andarcdistanceof55.80feet,throughacentralangleof9121’02°;ThenceNorth8810’08”West,89.17feetThenceNorth002850’East,157.53feet;ThenceSouth8811’32”East,125feettothetruepointofbeginning;Exceptthatportiondescribedasfollows:BeginningNorth88°10’OS°West488.91feetandNorth0149’52”East,30feetfromthesoutheastcornerthereof;ThenceNorth01°49’52”East,157.35feet,ThenceNorth8301132West,83.30feet,ThenceSouth0?49’52”West,157.31feet,ThenceSouth861003’East,83.30feettothetruepointofbeginning;AndExcepttheeast30feetoftheremainderthereof.SituateintheCountyofKing,StateofWashington.ABBREVIATEDLEGAL:PtnLots34,SPNo.484056,Re8409130561StatularyWrr.nyOeed(L.pS10.05)WA0000058.docIUpdated:02.28.11P12e3014WA•PT-FMe05141j008e54AGENDA ITEM #7. d) /6OStateofWashingtonCountyofSTATUTORYWARRANTYDEED(continued)IcertifythatIknoworhavesatisfactoryevidencethatConA.CrossllnandCarrollC.CroBslinislaretheperson(s)whoappearedbeforeme,andsaidpeqn(s)acknowledgedthat(heIsheItsignedthisoflnstmntandacknowledgedittobefhisTher/tfJc4freeendvoluntaryactfortheusesandpurposesarfe:-/otaryPubi,fortheStateofW4Myappointmentexpires:1//5tIh1OrIWvrntyDeeG(l.?B10.05)W.100VO,S,docIUpdated:0Z28.ll7rt)L/3OI)Pane2ci4WA.FT.FTMA.005141¶0058a4AGENDA ITEM #7. d) CITYOFRENTONCityClerkDivision1055SouthGradyWayRenton,WA98057425-430-6510ElCashYCheckNo.Description:ElCopyFeeElAppealFeeElNotaryService..:tvJcoAmount$25ov.t)L)çLA(LJL4ECityStaffSignatureReceipt57Date•2./LI’.\AL’\\\c.Aa44V4o,QALFundsReceivedFrom:AddressCity/ZipAGENDA ITEM #7. d) SE 128th St NE 4th St 160th Ave SENE 3rd Ct SE2ndStShadowAveNESE 133rd St ShadowAveNEShadow Ave NENE1stSt 156th Ave SERosarioAveNENE 4th Pl Yakima Ave NEPrivate Rd SE 131st Ln SE1stPl158th Ave SESE 133rd Ct SE 132nd St 155th Ave SE152nd Ave SE156th Ave SENE2ndLn Private RdNE 1st Pl NE 2nd Pl NE 1st St City of Renton Ordinance No. 5879Renton Highlands Meadows Annexation Area Unincorporated King County Source: City of Renton, 2018 °0 225 450 Feet Annexation Boundary Parcels City Limits AGENDA ITEM #7. d) NE 2nd Ln Shadow Ave NE158th Ave SE156th Ave SE156th Ave SE158th Ave SESE 132nd St 12925 15402 15413 13115 221 13025 15251 12816 6101 15515 212 12820 1320315421 6201 13110 206 15429 1543715235 15430 13215 6133 13016 15418 12909 15514 13009 215 13125 132051320415243 13111 12923 12829 218 13128 13008 13217 200 15416 6219 6212 6218 322 6213 311 Highlands Meadows Annexation Area Te xt Stormwater p ipe le ngth 6 17Number of CB: 2 AGENDA ITEM #7. d) ANNEXATION FISCAL ANALYSIS Housing Units Population Current 12 29 Year 10 34 82 Assumption:2.4 Persons per single family household Operating Fund Revenues Existing Year 10 2011 Rate Regular levy $18,346.15 $52,450.46 2.83207 Assumption:$6,478,000.00 Base year taxable value of area Total Revenues Existing $23,032.86 Year 10 $67,965.19 Per Capita Existing Year 10 Liquor tax $4.61 $132.77 $376.18 Liquor Board profits $7.44 $214.27 $607.10 Fuel Tax $12.73 $366.62 $1,038.77 Art St Fuel Tax $6.79 $195.55 $554.06 Criminal justice $2.19 $63.07 $178.70 I Total $33.76 $972.29 $2,754.82 Miscellaneous Revenues Per Capita Existing Year 10 Sales Tax,Ci $19.84 $571.39 $2,021.84 Utility tax $76.39 $2,200.15 $7,785.10 Fines &forfeits $13.96 $402.05 $1,139.14 Permit $15.35 $88.43 $250.57 Plan Review $9.24 $53.24 $150.84 Franchise Fees $13.86 $399.17 $1,412.43 Business Licences n/a n/a n/a State Shared Revenues Assumptions: Total $148.65 20% 12.3% 2.5% $3,714.43 Portion of per capita revenue anticipated from permits and plan review Annual population/housing unit growth rate based on capacity for new housing in area Annual inflation $12,759.91 Page 1 of 3 AGENDA ITEM #7. d) Operating fund Costs ANNEXATION FISCAL ANALYSIS Per Capita Driver Per Capita Existing Year 10 Executive Communications (Print Shop)Population $1.57 $45.22 $174.60 Hearing Examiner New Development $1.67 $47.97 $185.23 City Attorney Population $17.77 $511.78 $1,976.24 Court Services Population $15.34 $441.79 $1,706.00 Community and Econ Dev Econ Dev Commercial SqFt No commercial Sq Ft in area Planning Population $8.03 J $231.26 $893.04 Dev.Services Population $23.21 j $133.69 $516.25 Community Services Human Services Population $5.69 $163.87 $632.80 Special Events/Neigh.Population $2.41 $69.41 $268.02 Parks Planning,Nat Res.Population $1.92 $55.30 $213.53 I Total $77.61 $1,700.28 $6,565.71 Per Acre/Mile/Call for Service Per Acre! Driver Mile/Call Existing Year 10 Community Services Parks Park Acreage $2,497.03 $0.00 $0.00 PBPW Street Maint Feet of Roadway $3.26 $3,439.30 $16,714.11 Transportation Systems Feet of Roadway $0.76 $801.80 $2,793.56 Police Patrol,Ops.,Investig.,and Jail Calls for Service $268.10 $3,024.17 $12,733.57 Valley Comm Calls forService $26.50 $476.56 $2,006.61 Fire ,Emergency Response Calls for Service $12,847.61 $19,673.71 Total n/a $20,589.44 $53,921.57 Total Costs Existing $22,938.30 Year 10 $62,991.81 Driver Existing Year 10 Community Services Facilities FTE’s $333.56 $1,288.06 Finance &IS IS FTEs $183.80 $709.76 HR Admin FTEs $44.01 $169.95 Risk Reduction FTE’s $87.21 $336.76 3.5%Annual increase in costs Acres of parks in area Portion of per capita costs anticipated from permits and plan review Existing linear feet of roadway year io linear feet of roadway Net Operating Fiscal Impact Existing $94.56 Year 10 $4,973.38 Per FTE Assumptions: Total $648.58 - $2,504.53 0 20% 1,055 3,450 Page 2of3 AGENDA ITEM #7. d) ANNEXATION FISCAL ANALYSIS Capital and Enterprise Funds Per Capita Existing Year 10 Revenue $24.64 $141.93 $502.20 Public Works -Surface Water Per Housing Unit Existing Year 10 Rate Revenue $124.44 $1,493.28 $2,035.19 Maintenance and Utility Costs $88.16 $1,057.92 $1,441.84 I Balance $212.60 $2,551.20 $3,477.02 Public Works -Waste Water Per Housing Unit Existing Year 10 Rate Revenue $286.56 $3,438.72 $9,743.04 Wastewater Maint.and Utility Costs $203.87 $2,446.44 $9,447.03 I Balance $490.43 $992.28 $296.01 Public Works -Water Per Housing Unit Existing Year 10 Iwatet Maint.and Utility Served by Water District #90 Total Revenues Existing $5,073.93 Year 10 $12,280.43 Total Costs Existing $3,504.36 Year 10 $10,888.87 Capital &Enterprise Balance Existing $1,569.57 Year 10 $1,391.56 Real Estate Excise Tax Assumptions:20% 3.5% 12 34 12.3% 2.5% Portion of Real Estate Excise Tax revenue anticipated from permits and plan review Annual increase in costs Existing Housing Units Year 10 Housing Units Annual population/housing unit growth rate based on capacity for new housing in area Annual inflation Page 3 of 3AGENDA ITEM #7. d) AB - 2231 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Franchise Utilities Joint Use Trench RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Community & Economic Development STAFF CONTACT: Justin Johnson, Civil Engineer III EXT.: 7291 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: In response to an increasing number of franchise permits being applied for to use our public rights -of-way, City staff recommends enacting a policy anticipated in the franchisees’ agreements with the City that requires franchisees to work together to develop joint conduit duct banks throughout the City. Such joint trenching will also allow the City to place conduits in the trenches to support our critical emergency systems. EXHIBITS: A. Resolution STAFF RECOMMENDATION: Adopt a policy requiring development of joint conduit duct banks throughout the City. AGENDA ITEM #7. e) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING A POLICY OF COOPERATION FOR THE USE OF JOINT USE FACILITIES, INCLUDING UTILITY TRENCHES, IN THE PUBLIC RIGHTS‐OF‐WAY AND CLARIFYING AREAS SUBJECT TO UNDERGROUNDING WITHIN FRANCHISE ORDINANCES. WHEREAS, the City has adopted laws and regulations prioritizing the undergrounding of utilities due to the multiple benefits that undergrounding provides; and WHEREAS, consistent with the City’s priority for undergrounding, the City’s franchise ordinances call for the undergrounding of facilities except in “areas where all existing facilities are located aboveground;” and WHEREAS, throughout the City, development and infrastructure buildout has increased the demand and need for undergrounded utilities to be located within the public right‐of‐way and decreased the space to accommodate such demand and need; and WHEREAS, in recognition of the increasing demand and need and the decreasing space for utilities located within the public right‐of‐way, the City’s franchise ordinances anticipate the use of joint use facilities, including joint use trenches; and WHEREAS, without the use of joint use facilities, including joint use trenches, the installation of utilities is inefficient causing increased costs for private development and the loss of space within the rights‐of‐way for public use; and WHEREAS, the use of joint use facilities, including joint use trenches, will also facilitate the City’s expansion, installation and support of our emergency systems throughout the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: AGENDA ITEM #7. e) RESOLUTION NO. _______ 2 SECTION I. The City Council hereby adopts as a policy of the City of Renton that any person or entity, including franchisees under franchise agreements entered into with the City, desiring or required to use any City right‐of‐way for the purpose of installing underground power or communication facilities shall cooperate with the City and with any other similar users of the City right‐of‐way to jointly use facilities, including utility trenches. Such joint use shall be as determined by the City, consistent with applicable laws and prudent utility practice. SECTION II. The City Council hereby adopts as a policy of the City of Renton that unless otherwise defined in a franchise agreement, for the purposes of determining when a utility project is located in an “area where all existing facilities are located aboveground,” an “area” shall mean a one (1) mile horizontal distance from all elements of the proposed project. PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2018. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _______________________, 2018. ______________________________ Denis Law, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney 1783:9/18/18:scr AGENDA ITEM #7. e) AB - 2232 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: 2018 Comprehensive Plan Amendments RECOMMENDED ACTION: Refer to Planning Commission and Planning & Development Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Angie Mathias, Long Range Planning Manager EXT.: 6576 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: Approve for Planning Commission review and recommendation the 2018 Title IV Docket #13 Comprehensive Plan Amendments proposal as presented. In brief, the 2018 Comprehensive Plan Amendments include the following city-initiated proposals: 1. A three parcel rezone from Residential-14 to Center Village to facilitate the advancement of the City’s and the Renton Housing Authority’s long-term plans for the redevelopment of Sunset Terrace; 2. Correction to a discrepancy printed on the Comprehensive Land Use Map, whic h incorrectly shows the land use for Commercial Neighborhood zoned parcels as Commercial Mixed Use; 3. Removal of Fire and Emergency Services level of service data from the Capital Facilities Levels of Service table. This information will be replaced with a note that directs the reader to where this information is recorded in the Renton Regional Fire Authority’s Standards of Cover. In addition, Staff proposes to use this opportunity to make minor updates to the Capital Facilities Elements of the Comprehensive Plan to reflect administrative changes and update employment numbers. EXHIBITS: A. Issue Paper STAFF RECOMMENDATION: Refer to the Planning & Development Committee and Planning Commission for review. Following this review, the Planning Commission will present revision recommendations to Council. AGENDA ITEM #7. f) DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:September 24, 2018 TO:Ed Prince, Council President Members of the Renton City Council VIA:Denis Law, Mayor FROM:C. E. “Chip” Vincent, CED Administrator (x6588) SUBJECT:2018 Comprehensive Plan Amendments ISSUE: Should the 2018 Comprehensive Plan amendments be referred to the Planning & Development Committee and the Planning Commission for review? RECOMMENDATION: Refer the 2018 Comprehensive Plan Amendments to the Planning and Development Committee and Planning Commission for review. BACKGROUND SUMMARY: Renton Municipal Code (RMC) 4-8-070G and RMC 2-10-3F outline the types of review the Planning Commission shall conduct. At the direction or referral by the City Council, the Planning Commission shall review staff proposals, hold public hearings, and submit recommendations to the City Council and the Mayor for the adoption of and proposed amendments to the Comprehensive Plan. The process is codified in 4-9-020, Comprehensive Plan and Amendment Process. As the recommending body, Planning Commission shall forward a recommendation to Council after reviewing the staff proposal and holding a public hearing. All Comprehensive Plan amendments shall be adopted by ordinance of the City Council. As described in code, the Community and Economic Development Administrator may initiate Comprehensive Plan amendments that are necessary to ensure the consistency of the Comprehensive Plan, or other City plans and policies, with the Growth Management Act. The Mayor, City Council, Planning Commission, or private parties may also initiate Comprehensive Plan Amendments. The schedule for review of the Comprehensive Plan Amendments is proposed to begin in October 2018. AGENDA ITEM #7. f) Ed Prince, Council President Page 2 of 3 September 24, 2018 Private Party Initiated Amendment Proposal(s) Not applicable; Staff has not received private party/external requests that require a Comprehensive Plan amendment. City Initiated Amendment Proposal(s) R-14 to CV Rezone: Staff proposes a rezone of three parcels from Residential-14 (R- 14) to Center Village (CV), the current and proposed zones are implemented by Comprehensive Plan land use designation’s Residential High Density (RHD) and Commercial Mixed Use (CMU), respectively. The proposed rezone to CV will consequently result in a higher intensity land use designation on the Comprehensive Land Use Map. Given that the current zoning and proposed zoning are implemented by distinct Comprehensive Plan land use designations, the rezone requires a Comprehensive Plan Amendment. The rezone is needed to advance the City’s and Renton Housing Authority’s (RHA) long- term plans for the redevelopment of Sunset Terrace. RHA has developed a concept and strategy for a $24 million project for a 62-unit new construction multi-family housing project on the “Node” in the Sunset Area. RHA has identified a partnership and $5 million match funding opportunity with the King County Council for “shovel ready” affordable housing projects. While RHA does not have a “shovel ready” project per se, RHA has identified a site in the Sunset Neighborhood and presented an expedited development process that would have the project under construction in twelve months. However, the proposed multi-family development exceeds the maximum density permitted in the zone where the project is located. A rezone from R-14 to CV is needed in order to realize the original Sunset Terrace replacement housing vision and to be considered eligible for funding from King County Council. In addition, RHA has received notice from the County of their willingness to make a decision and release funds earlier than anticipated, making this rezone request all the more urgent. The City of Renton Comprehensive Plan, adopted June 2015 and last amended November 2017, identifies six (6) types of land use designations that represent 19 zoning districts. Zoning district R-14 falls within the comprehensive land use designation RHD and the CV Zone is categorized as Commercial and Mixed Use (CMU). RMC 4-9- 180F, the Rezone Process, asserts that an application for a rezone of one or more properties shall require a Comprehensive Plan Amendment if the proposed zone is not implemented by the underlying Comprehensive Plan land use designation, and shall therefore be subject to the processes and review criteria for Comprehensive Plan Amendments, in addition to the review criteria used for rezones not requiring a Comprehensive Plan Amendment. Comprehensive Plan Land Use Map: Code and text of the Comprehensive Plan indicate that the CN Zone implements the Residential High Density (RHD) land use designation; the Comprehensive Plan Land Use Map incorrectly shows the land use designation for CN zoned parcels as Commercial Mixed Use. Administrative Code AGENDA ITEM #7. f) Ed Prince, Council President Page 3 of 3 September 24, 2018 Interpretation 137 corrects the discrepancy to show that CN zoned parcels are designated RHD. Capital Facilities – Fire and Emergency Services: Staff proposes to remove Fire and Emergency Services level of service data from the Capital Facilities Levels of Service table (Table CF-1: Levels of Service, pg. 74 of the Comprehensive Plan). Staff proposes to replace this information with a note that will direct the reader to the Renton Regional Fire Authority (Renton RFA) Standards of Cover (SOC) document where this information is recorded. Given that the level of service information is subject to change, Staff reasons that recording this information in one document, rather than two, will be easier to maintain and will prevent discrepancies between the Comprehensive Plan and SOC if and when it is ever adjusted. In addition, Staff proposes to use this opportunity to make minor updates to the Capital Facilities Element of the Comprehensive Plan to reflect the following changes made related to the Renton Fire Department (RFD): -As of July 2016, the RFD is now a separate entity from the city, operating as the Renton RFA. References to “the department” shall be changed to “Renton RFA”; -Updated employment numbers; and -Once facilitated by the RFD, Emergency Management is now a standalone division under the City of Renton Executive Department. References to “Emergency Management” need to be updated to reflect this change. AGENDA ITEM #7. f) AB - 2237 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Fire Code Amendments RECOMMENDED ACTION: Refer to Planning & Development Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Craig Burnell, Building Official EXT.: 7290 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: The Renton Regional Fire Authority has requested updates to the amendments to the 2015 edition of the International Fire Code. • The updates establish a clear definition of Private Smoking Club and establish requirements for fire - suppression systems and for mechanical exhaust systems for this use. • The updates establish certain requirements for Mobile Food Facilities relating to fire extinguishers and distance to buildings. • The updates clarify the threshold for installation of automatic sprinkler systems in buildings 5000 square feet and greater. • The updates establish clear requirement for permits required for maintenance or servicing of commercial cooking hood suppression systems. The updates to the amendments establish important safeguards to the public and provide clarification for administration of the Fire Code. EXHIBITS: A. Ordinance STAFF RECOMMENDATION: Adopt the amendments to RMC 4-5 updating Private Smoking Clubs, Mobile Food Facilities, fire-suppression systems, permit and fee requirements. AGENDA ITEM #7. g) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SUBSECTIONS 4‐5‐070.C, 4‐5‐070.C.10, 4‐5‐070.C.16, 4‐5‐070.C.27, 4‐5‐070.C.33, 4‐5‐070.C.49, AND 4‐5‐070.C.54 OF THE RENTON MUNICIPAL CODE, AMENDING THE CITY’S AMENDMENTS TO THE 2015 EDITION OF THE INTERNATIONAL FIRE CODE, ADDING DEFINITIONS, ADDING A NEW SUBSECTION 4‐5‐070.C.78 REGULATING COMMERCIAL COOKING HOOD SUPPRESSION SYSTEM CONTRACTORS, AND PROVIDING FOR SEVERABILITY AND ESTABLISHING AN EFFECTIVE DATE. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Subsection 4‐5‐070.C.10 of the Renton Municipal Code is amended as follows: 10. Subsection 105.1.1, Permits required, of the International Fire Code, 2015 Edition, is hereby amended by adding a new subsection, to read as follows: 105.1.1.1 Operational permit fees. The fee for permits issued in accordance with Subsection 105.6 of the International Fire Code and permits issued for underground tank removal shall be as stipulated in the City of Renton Fee Schedule Brochure. Fees for tank storage shall be assessed for each individual tank. Exceptions: 1. Permit fees for Class IIIB liquid storage shall be assessed for each tank up to a total of five tanks, and no additional fee shall be charged for the sixth through the tenth tank. The eleventh tank and each subsequent tank of Class IIIB liquids shall be assessed per tank. AGENDA ITEM #7. g) ORDINANCE NO. ________ 2 2. Permit fees for carbon dioxide systems used in beverage dispensing applications shall be waived. The permits shall expire one (1) year after date of issuance or as otherwise noted on the permit. The permit fee shall be payable at or before the time of issuance or renewal of the permit. In the event of failure to remit payment for an operational permit within thirty (30) days after receipt of application or renewal notice, the fee for the permit shall be double the amount of the above‐ stated fee a late fee as specified for Fire Plan Review and Inspection Fees in the City of Renton Fee Schedule shall be assessed in addition to the permit fees. SECTION II. Subsection 4‐5‐070.C.16 of the Renton Municipal Code is amended as follows: 16. Subsection 105.6, Required operational permits, of the International Fire Code, 2015 Edition, is hereby amended to add two a new subsections to read as follows: 105.6.4950 Mobile Food Facilities. An operational permit is required to operate a mobile food facility. 105.6.51 Commercial Cooking Hood Suppression System Contractor. A permit is required for all companies performing any inspection, service, maintenance or repair on commercial cooking hood suppression systems. This permit shall be valid for twenty‐four (24) months. SECTION III. Subsection 4‐5‐070.C.27 of the Renton Municipal Code is amended as follows: AGENDA ITEM #7. g) ORDINANCE NO. ________ 3 27. Section 202, General Definitions, of the International Fire Code, 2015 Edition, is hereby amended by adding the following definitions: AUTOMATED EXTERNAL DEFIBRILLATOR (AED). An automated external defibrillator (AED) is a portable automatic device used to restore normal heart rhythm to patients in cardiac arrest. MOBILE FOOD FACILITY. Permanent and nonpermanent food operation vehicles that store, prepare, package, serve, vend, or otherwise provide food for human consumption, on or off the premises. PRIVATE SMOKING CLUB. A club that is privately operated, employs no staff and is not open to the public, or which otherwise meets the criteria for such a club as established by the King County Department of Public Health, that allows flame lighted or heated smoking materials to be used for personal consumption and is not located within single family residential or multi‐family residential building. SHALL. The word “shall” is defined to have the following meaning: a. With respect to the functions and powers of the Fire Code Official, any agents and employees of the City of Renton, and any Board authorized hereunder, a direction and authorization to act in the exercise of sound discretion and in good faith; and b. With respect to the obligations upon owners, occupants of the premises and their agents, there is a mandatory requirement to act in compliance with this code at the risk of civil and criminal liability upon failure to so act. AGENDA ITEM #7. g) ORDINANCE NO. ________ 4 SPECIAL EVENT. For the purposes of this code, events that have large occupant loads or create a potential hazard to the participants or the community shall be defined as a “special event” including: a. Any event that occurs in a permitted place of assembly that introduces a hazard regulated by this code and not approved at the time of the issuance of the Place of Assembly Permit. b. Any event with an occupant load that exceeds three hundred (300) in a location that does not have a Place of Assembly Permit. c. All temporary places of assembly. TEMPORARY PLACE OF ASSEMBLY. An occupancy not classified as “Assembly Group A” that is used for activities normally restricted to assembly occupancies and limited to a period of less than thirty (30) calendar days of assembly use. SECTION IV. Subsection 4‐5‐070.C.33 of the Renton Municipal Code is amended as follows: 33. Subsection 403.2, Group A occupancies, of the International Fire Code, 2015 Edition, is hereby amended by adding new subsections to read as follows: 403.2.5 Automated External Defibrillators (AED). Group A‐1 through A‐5 occupancies and special events, with an occupancy load or event of three hundred (300) or more persons, shall have available and maintain an AED on the premises. AGENDA ITEM #7. g) ORDINANCE NO. ________ 5 403.2.5.1 Placement. The location of the AEDs shall be as determined by the Fire Code Official with a one way travel distance not to exceed six hundred (600) feet. 403.2.5.2 Notification. The Fire Department shall be notified in writing of the installation and location of an AED on the premises. 403.2.5.3 AED Maintenance. AEDs shall be maintained as per the manufacturer’s requirements. 403.2.5.4 Automated External Defibrillator (AED) Training. Where AEDs are required by this code, employees shall be trained in the use of and be familiar with the locations of the AEDs. SECTION V. Subsection 4‐5‐070.C of the Renton Municipal Code is amended to add a new subsection 4‐5‐070.C.49, to read as shown below. All remaining subsections shall be renumbered accordingly. 49. Section 609, Commercial Kitchen Hoods, of the International Fire Code, 2015 Edition, is amended to add a new subsection, to read as follows: 609.5 Type II hoods. Type II hoods shall be installed at or above any heating appliance utilized for the processing and preparation of smoking materials or smoking related paraphernalia for personal consumption. Hoods shall comply with the requirements of the International Mechanical Code. Only approved heating appliances shall be used for the processing and preparation of smoking materials and/or AGENDA ITEM #7. g) ORDINANCE NO. ________ 6 smoking paraphernalia. Heating appliances shall be installed in an approved manner. SECTION VI. Subsection 4‐5‐070.C.50, currently codified as 4‐5‐070.C.49, of the Renton Municipal Code is amended as follows: 49.50. Chapter 6, Building Services and Systems, of the International Fire Code, 2015 Edition, is hereby amended to add a new section, to read as follows: SECTION 612 MOBILE FOOD FACILITIES 612.1 General. Mobile food facilities shall comply with this section. 612.2 Kitchen Hood. A Type I hood shall be installed at or above all commercial cooking appliances and domestic cooking appliances used for commercial purposes that produce grease laden vapors. Commercial kitchen exhaust hoods shall comply with the requirements of the International Mechanical Code. Hoods shall be inspected, tested and maintained in accordance with NFPA 96. 612.3 Fire Extinguishers. Approved 2A:20BC 3A:40BC and Type K rated fire extinguishers shall be provided in each mobile food facility as determined by the Fire Code Official and the individual hazard presented by the individual mobile food facility. 612.4 Liquefied petroleum gas (LP‐gas). LP‐gas shall be in accordance with Chapter 61 and sections 612.4.1 and 612.4.2. AGENDA ITEM #7. g) ORDINANCE NO. ________ 7 612.4.1 Maximum number and quantity. A maximum of two LP‐gas containers (one hundred (100) pounds each) with a total aggregate water capacity of two hundred (200) pounds is permitted at one mobile food facility. 612.4.2 LP‐gas cylinder hoses. Hoses shall be designed for a working pressure of three hundred fifty (350) psig with a safety factor of five to one (5:1) and shall be continuously marked with LP‐gas, propane, three hundred fifty (350) working pressure and manufacturer’s name or trademark. Hose assemblies, after application of couplings, shall have a design capacity of seven hundred (700) psig. Hose assemblies shall be leak tested at time of installation at not less than the operating pressure of the system in which they are installed. 612.4.3 LP‐gas cylinders. LP‐gas cylinders shall be secured in an approved manner in an upright position. LP‐gas cylinders shall not be stored within the facility at any time. If stored within a compartment, the compartment shall have approved venting directly to the exterior and must not allow venting to the interior of the facility at any time. If LP‐gas cylinder storage is added to the rear of the facility, an appropriate, approved bumper shall be added to the rear of the facility to provide adequate impact protection. Belly cylinder tanks shall be installed according to DOT standards. 612.5 Location. Mobile food facilities shall not be located within twenty ten feet (20'10’) of buildings, tents, canopies or membrane structures or within ten feet (10') of any other mobile food facility. Exceptions: AGENDA ITEM #7. g) ORDINANCE NO. ________ 8 1. When mobile food facilities are positioned on public streets, the distance from buildings may be reduced to five feet (5'). This exception is designated for events lasting a maximum of no more than three (3) consecutive calendar days in a row. 2. When located on private property, the distance from buildings may be reduced to five feet (5’) if exposed by a fire wall constructed of materials of clay or concrete only and having no openings such as windows or doors. SECTION VII. Subsection 4‐5‐070.C.55, currently codified as 4‐5‐070.54, of the Renton Municipal Code is amended as follows: 54.55. Subsection 903.2, Where required, of the International Fire Code, 2015 Edition, is hereby amended to read as follows: 903.2 Where required. Approved automatic sprinkler systems in new buildings and structures shall be provided in the locations described in this section. 903.2.1 All newly constructed buildings with a gross square footage of five thousand (5,000) or greater square feet, regardless of type of use as well as zero lot line townhouses with an aggregate area of all connected townhouses equaling five thousand (5,000) or greater square feet must be sprinklered equipped with sprinklers in accordance with this Chapter. Additions to existing buildings which would result in a gross floor area greater than five thousand (5,000) square feet must be retrofitted with an automatic sprinkler system. Exceptions: AGENDA ITEM #7. g) ORDINANCE NO. ________ 9 1. One‐time additions to International Building Code Group R‐3 occupancies of up to five hundred (500) square feet are permitted without compliance with this section. 2. Single‐family and duplex dwellings and townhouses built in compliance with the International Residential Code and meeting fire flow and access requirements of the City of Renton. When not required by other provisions of this chapter, a fire‐ extinguishing system installed in accordance with NFPA 13 may be used for increases and substitutions allowed in Subsections 504.3, 506.2 and Table 601 of the Building Code. 903.2.2 All newly established building occupancy uses defined as Private Smoking Clubs. Fire sprinklers shall be installed throughout the entire fire area utilized for such occupancy, regardless of size of such occupancy. SECTION VIII. Subsection 4‐5‐070.C of the Renton Municipal Code is amended to add a new subsection 4‐5‐070.C.78, to read as shown below. All remaining subsections shall be renumbered accordingly. 78. Subsection 904.12.6, Operations and maintenance, of the International Fire Code, 2015 Edition, is hereby amended to add a new subsection to read as follows: 904.12.6.4 Commercial Cooking Hood Suppression System Contractor. AGENDA ITEM #7. g) ORDINANCE NO. ________ 10 904.12.6.4.1 “Commercial Cooking Hood Suppression System Contractor” Definition. A person or organization that offers to undertake the execution of contracts or accepts payment for the inspection, maintenance, or servicing of a commercial cooking hood suppression system. 904.12.6.4.2 Penalty for Violation. It shall be unlawful for any person or organization to perform an inspection, maintenance, or servicing of a commercial cooking hood suppression system contractor without a valid permit. A violations of this section is a misdemeanor, punishable in accordance with RMC 1‐3‐1. Each separate instance where an inspection, maintenance or service was provided constitutes a separate violation. SECTION IX. If any section, subsection, sentence, clause, phrase or work of this ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase or word of this ordinance. SECTION X. This ordinance shall be in full force and effect thirty (30) days after publication of a summary of this ordinance in the City’s official newspaper. The summary shall consist of this ordinance’s title. PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2018. Jason A. Seth, City Clerk AGENDA ITEM #7. g) ORDINANCE NO. ________ 11 APPROVED BY THE MAYOR this _______ day of _____________________, 2018. Denis Law, Mayor Approved as to form: Shane Moloney, City Attorney Date of Publication: ORD:2014:9/18/18:scr AGENDA ITEM #7. g) AB - 2221 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Teasdale Park Playground Replacement RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services Department STAFF CONTACT: Alan J. Wyatt, Capital Project Coordinator EXT.: 6571 FISCAL IMPACT SUMMARY: Teasdale Park Playground Equipment in the amount of $152,282.69 payable to Allplay Systems, LLC. Community Services has budgeted $425,000.00 in the CIP Budget, Account # 316.332022.020.594.76.63.000, for the replacement of three (3) playgrounds: Cedar River Trail Park Playground $85,425.78; Tiffany Park Playground $112,828.65; and Teasdale Park Playground $152,282.69 for a total expenditure of $350,537.12. SUMMARY OF ACTION: The City is planning on replacing the playground equipment at Teasdale Park. The City of Renton has entered into the State Master Contracts Usage Agreement (MCUA) #21725 authorizing the use of State Contracts. The City, through the State Master Contract #04216, solicited proposals from three (3) approved vendors on the State Contract List. Allplay Systems, LLC presented a design and proposal for the replacement of the existing playground equipment in the amount of $152,282.69. The City is saving 12% through the use of the State Contract process. Allplay Systems, LLC will provide the design, demolition of existing equipment, and furnishing and installation of the new play equipment and materials. Amenities include two main play structures for ages 2-5 and for ages 5-12 as well as toddler and youth swings. Community Services has budgeted $425,000.00 in line item 316.332022.020.594.76.63.000 in the CIP to cover the cost related to this agreement. EXHIBITS: A. SMALL WORKS CONTRACT AGREEMENT B. EXHIBIT A TO AGREEMENT C. ILLUSTRATION OF PLAYGROUND CONCEPT STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the agreement with Allplay Systems, LLC; authorize the expenditure in the amount of $152,282.69. AGENDA ITEM #7. h) THISAGREEMENT(“Agreement”)ismadeasofthe1i’dayofSeptember,2018,(the“EffectiveDate”)byandbetweentheCityofRenton,aWashingtonStatemunicipalcorporation(“City”),throughitsCommunityServicesDepartment,ParksPlanning&NaturalResourcesDivisionandAllPlaySystems,LLC.,(“Contractor”),whoarecollectivelyreferredtoasthe“Parties”,toTeasdaleParkPlaygroundEquipmentReplacement,South23rdStreet;Renton,WA98055.WHEREAS,theCityhasenteredintotheStateMasterContractsUsageAgreement(MCUA)#21725authorizingtheuseofStateContracts;and,WHEREAS,throughcompetitivebidprocessWashingtonStateDepartmentofEnterpriseServices(DES)awardedContract#04216thatprovidesforParks&RecreationEquipmentandRelatedServices(NASPO)includingremovalandinstallationservices;and,WHEREAS,ContractorisalistedandparticipatingContractorforContract#04216.TheCityandContractoragreeassetforthbelow:1.ScopeofWork:ContractorwillprovideallmaterialandlabornecessarytoperformallworkdescribedintheScopeofWorkwhichisattachedandfullyincorporatedintothisAgreementbyreferenceasAttachment“A.”2.ChangesinScopeofWork:TheCity,withoutinvalidatingthisAgreement,mayorderchangestotheScopeofWorkconsistingofadditions,deletionsormodifications,theAgreementSumbeingadjustedaccordinglybyPartiesmutualagreement.SuchchangesintheworkshallbeauthorizedbywrittenChangeOrderorAmendmentsignedbytheParties.3.TimeofPerformance:ContractorshallcommenceperformanceoftheAgreementnolaterthanThirty(30)calendardaysaftertheAgreement’sEffectiveDate.4.TermofAgreement:TheTermofthisAgreementshallendatcompletionoftheScopeofWork,nolaterthanNinety(90)calendardaysfromtheEffectiveDate.ThisAgreementmaybeextendedtoaccomplishchangeorders,ifrequired,uponmutualwrittenagreementofTheCityandContractor.5.AgreementSum:ThetotalamountofthisAgreementisthesumofOneHundredFifty-twoThousand,TwoHundredEighty-twoDollarsandSixty-nineCents($152,282.69)whichSMALLWORKSCONTRACTAGREEMENTUsingStateMasterContract#04216CAG-1$-AGENDA ITEM #7. h) includesWashingtonStateSalesTax.ThisamountmaybeadjustedtoamutuallyagreedamountbasedonchangestotheScopeofWork.6.Consideration:InexchangeforContractor’sperformanceoftheitemsandresponsibilitiesidentifiedintheScopeofWork,theCityagreestomakepaymentoftheamountidentifiedastheAgreementSum.7.MethodofPayment/RetainagefBonding:PaymentbytheCityfortheWorkwillonlybemadeaftertheWorkhasbeenperformedandavoucherorinvoiceissubmittedinaformacceptabletotheCity.A.ForAgreementsover$150,000:PursuanttoRCW60.26and39.08theCityrequiresa5%RetainagebewithheldandthattheContractorwillprovideaPerformanceandPayment(Contract)BondontheCityapprovedformuponexecutionoftheAgreement.Paymentoftheinitial95%willbemadeinthenextpaycycleoftheCityFinanceDepartmentafterreceiptofsuchvoucherorinvoice(paycyclesarebi-weekly).Theremaining5%willberetainedforthepurposeofcompletionoftheprojectandfulfillmentofclaimsandliens.B.ForAgreementsunder$150,000PursuanttoRCW60.26and39.08theCityrequiresa5%RetainagebewithheldandthattheContractorwillprovideaeitheraPerformanceandPayment(Contract)BondontheCityapprovedformuponexecutionoftheAgreementorwaivethepaymentandperformancebondorinsteadtheCitywillretain10%.Paymentoftheinitial95%willbemadeinthenextpaycycleoftheCityFinanceDepartmentafterreceiptofsuchvoucherorinvoice(paycyclesarebi-weekly).Theremaining5%willberetainedforthepurposeofcompletionoftheprojectandfulfillmentofclaimsandliens.(Unlessthecontractorwaivesthepaymentandperformancebondbelowandoptsfora10%retainagebelow.)Contractormustpickone—ifcontractordoesnotpickonethen5%withcontractbondisrequired:________Toprovideapaymentandperformancebond(contractbond)intheamountof100%oftheestimateincludingtaxeswitha5%retainage.or________Towaiveapaymentandperformancebond(contractbond)andinsteadthecitywillretaintheremaining10%willberetainedforthepurposeofcompletionoftheprojectandfulfillmentofclaimsandliens.C.ForlimitedPublicWorksContractsunder$35,0000PAGE2OF8AGENDA ITEM #7. h) Forlimitedpublicworksprojects,theCitychoosestowaivethepaymentandperformancebondrequirementsofchapter39.08RCWandtheretainagerequirementsofchapter60.28RCW,forlaborers,mechanics,subcontractors,materialpersons,suppliers,andtaxesimposedunderTitle82RCWthatmaybeduefromthecontractorforthelimitedpublicworksproject,howevertheCityshallhavetherightofrecoveryagainstthecontractorforanypaymentsmadeonthecontractor’sbehalf.D.TheCityshallhavetherighttowithholdpaymenttoContractorforanyworknotcompletedinasatisfactorymanneruntilsuchtimeasContractormodifiessuchworksothatthesameissatisfactory.E.FinalAcceptance.FinalAcceptanceoftheProjectoccurswhenthePublicWorksDirectorhasdeterminedthattheProjectisonehundredpercent(100%)completeandhasbeenconstructedinaccordancewiththePlansandSpecifications.F.PaymentintheEventofTermination.IntheeventthisContractisterminatedbytheeitherparty,theContractorshallnotbeentitledtoreceiveanyfurtheramountsdueunderthisContractuntiltheworkspecifiedintheScopeofWorkissatisfactorilycompleted,asscheduled,uptothedateoftermination.Atsuchtime,iftheunpaidbalanceoftheamounttobepaidundertheContractexceedstheexpenseincurredbytheCityinfinishingthework,andalldamagessustainedbytheCityorwhichmaybesustainedbytheCityorwhichmaybesustainedbythereasonofsuchrefusal,neglect,failureordiscontinuanceofContractorperformingthework,suchexcessshallbepaidbytheCitytotheContractor.IftheCity’sexpenseanddamagesexceedtheunpaidbalance,ContractorandhissuretyshallbejointlyandseverallyliablethereforetotheCityandshallpaysuchdifferencetotheCity.SuchexpenseanddamagesshallincludeallreasonablelegalexpensesandcostsincurredbytheCitytoprotecttherightsandinterestsoftheCityundertheContract.8.HoldHarmless:Contractorshallindemnify,defendandholdharmlesstheCity,itselectedofficials,officers,agents,employeesandvolunteers,fromandagainstanyandallclaims,lossesorliability,oranyportionofthesame,includingbutnotlimitedtoreasonableattorneys’fees,legalexpensesandlitigationcosts,arisingfrominjuryordeathtopersons,includinginjuries,sickness,diseaseordeathofContractor’sownemployees,agentsandvolunteers,ordamagetopropertycausedbyContractor’snegligentactoromission,exceptforthoseactscausedbyorresultingfromanegligentactoromissionbytheCityanditsofficers,agents,employeesandvolunteers.ShouldacourtofcompetentjurisdictiondeterminethatthisagreementissubjecttoRCW4.24.115,(Validityofagreementtoindemnifyagainstliabilityfornegligencerelativetoconstruction,alteration,improvement,etc.,ofstructureorimprovementattachedtoreal0PAGE3or8AGENDA ITEM #7. h) estate...)then,intheeventofliabilityfordamagesarisingoutofbodilyinjurytopersonsordamagestopropertycausedbyorresultingfromtheconcurrentnegligenceofthecontractorandtheCity,itsofficers,officials,employeesandvolunteers,Contractor’sliabilityshallbeonlytotheextentofContractor’snegligence.ItisfurtherspecificallyandexpresslyunderstoodthattheindemnificationprovidedinthisAgreementconstituteContractor’swaiverofimmunityundertheIndustrialInsuranceAct,RCWTitle51,solelyforthepurposesofthisindemnification.ThePartieshavemutuallynegotiatedandagreedtothiswaiver.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.9.Insurance:Contractorshallsecureandmaintain:A.Commercialgeneralliabilityinsuranceintheminimumamountsof$1,000,000foreachoccurrence/$2,000,000aggregatefortheTermofthisAgreement.B.Professionalliabilityinsurance,intheminimumamountof$1,000,000foreachoccurrence,shallalsobesecuredforanyprofessionalservicesbeingprovidedtotheCitythatareexcludedinthecommercialgeneralliabilityinsurance.C.Workers’compensationcoverage,asrequiredbytheIndustrialInsurancelawsoftheStateofWashington,shallalsobesecured.0.ItisagreedthatonContractor’scommercialgeneralliabilitypolicy,theCityofRentonwillbenamedasanAdditionalInsuredonanon-contributoryprimarybasis.TheCity’sinsurancepoliciesshallnotbeasourceforpaymentofanyContractorliability.E.SubjecttotheCity’sreviewandacceptance,acertificateofinsuranceshowingtheproperendorsements,shallbedeliveredtotheCitybeforeexecutingtheworkofthisAgreement.F.ContractorshallprovidetheCitywithwrittennoticeofanypolicycancellation,withintwo(2)businessdaysoftheirreceiptofsuchnotice.10.DiscriminationProhibited:ExcepttotheextentpermittedbyabonaflUeoccupationalqualification,theContractoragreesasfollows:A.Contractor,andContractor’sagents,employees,representatives,andvolunteerswithregardtotheWorkperformedortobeperformedunderthisAgreement,shallnotdiscriminateonthebasisofrace,color,sex,religion,nationality,creed,maritalstatus,sexualorientationorpreference,age(exceptminimumageandretirementprovisions),honorablydischargedveteranormilitarystatus,orthepresenceofanysensory,mentalorphysicalhandicap,unlessbaseduponabona0PAGE4OF8AGENDA ITEM #7. h) fideoccupationalqualificationinrelationshiptohiringandemployment,inemploymentorapplicationforemployment,theadministrationofthedeliveryofWorkoranyotherbenefitsunderthisAgreement,orprocurementofmaterialsorsupplies.B.TheContractorwilltakeaffirmativeactiontoinsurethatapplicantsareemployedandthatemployeesaretreatedduringemploymentwithoutregardtotheirrace,creed,color,nationalorigin,sex,age,sexualorientation,physical,sensoryormentalhandicaps,ormaritalstatus.Suchactionshallinclude,butnotbelimitedtothefollowingemployment,upgrading,demotionortransfer,recruitmentorrecruitmentadvertising,layoffortermination,ratesofpayorotherformsofcompensationandselectionfortraining.C.IfContractorfailstocomplywithanyofthisAgreement’snon-discriminationprovisions,theCityshallhavetheright,atitsoption,tocanceltheAgreementinwholeorinpart.0.Contractorisresponsibletobeawareofandincompliancewithallfederal,stateandlocallawsandregulationsthatmayaffectthesatisfactorycompletionoftheproject,whichincludesbutisnotlimitedtofairlaborlawsandworker’scompensation.11.IndependentContractor:Contractor’semployees,whileengagedintheperformanceofanyofContractor’sWorkunderthisAgreement,shallbeconsideredemployeesoftheContractorandnotemployees,agents,representativesoftheCityandasaresult,shallnotbeentitledtoanycoverageorbenefitsfromtheCityofRenton.Contractor’srelationtotheCityshallbeatalltimesasanindependentcontractor.AnyandallWorkman’sCompensationActclaimsonbehalfofContractoremployees,andanyandallclaimsmadebyathird-partyasaconsequenceofanynegligentactoromissiononthepartofContractor’semployees,whileengagedinWorkprovidedtoberenderedunderthisAgreement,shallbethesolelyContractor’sobligationandresponsibility.12.PrevailingWageRates:ContractormustcomplywiththeStateofWashingtonprevailingwagerequirements.ContractormustfileanIntentToPayPrevailingWageatthebeginningoftheprojectandanAffidavitofWagesPaidattheendoftheprojectwiththeWashingtonStateDepartmentofLaborandIndustries,http://www.lni.wa.gov/TradesLicensing]PrevWage/default.asp.13.RecordKeepingandReporting:Contractorshallmaintainaccountsandrecords,whichproperlyreflectalldirectandindirectcostsexpendedandWorkprovidedintheperformanceofthisAgreement.TheContractoragreestoprovideaccesstoandcopiesofanyrecordsrelatedtothisAgreementasrequiredbytheCitytoauditexpendituresand0PAGE50€8AGENDA ITEM #7. h) chargesand/ortocomplywiththeWashingtonStatePublicRecordsAct(Chapter42.56RCW).14.PublicRecordsCompliance.TothefullextenttheCitydeterminesnecessarytocomplywiththeWashingtonStatePublicRecordsAct,Contractorshallmakeaduediligentsearchofallrecordsinitspossession,including,butnotlimitedto,e-mail,correspondence,notes,savedtelephonemessages,recordings,photos,ordrawingsandprovidethemtotheCityforproduction.IntheeventContractorbelievessaidrecordsneedtobeprotectedfromdisclosure,itshall,atContractor’sownexpense,seekjudicialprotection.Contractorshallindemnify,defend,andholdharmlesstheCityforallcosts,includingattorneys’fees,attendanttoanyclaimorlitigationrelatedtoaPublicRecordsActrequestforwhichContractorhasresponsiverecordsandforwhichContractorhaswithheldrecordsorinformationcontainedtherein,ornotprovidedthemtotheCityinatimelymanner.ContractorshallproducefordistributionanyandallrecordsresponsivetothePublicRecordsActrequestinatimelymanner,unlessthoserecordsareprotectedbycourtorder.15.OtherProvisions:A.AdministrationandNotices.EachindividualexecutingthisAgreementonbehalfoftheCityandContractorrepresentsandwarrantsthatsuchindividualsaredulyauthorizedtoexecuteanddeliverthisAgreementonbehalfoftheCityorContractor.AnynoticesrequiredtobegivenbythePartiesshallbedeliveredattheaddressessetforthbelow.AnynoticesmaybedeliveredpersonallytotheaddresseeofthenoticeormaybedepositedintheUnitedStatesmail,postageprepaid,totheaddresssetforthbelow.AnynoticesopostedintheUnitedStatesmailshallbedeemedreceivedthree(3)calendardaysafterthedateofmailing.ThisAgreementshallbeadministeredbyandanynoticesshouldbesenttotheundersignedindividualsortheirdesignees.B.AmendmentandModification.ThisAgreementmaybeamendedonlybyaninstrumentinwriting,dulyexecutedbybothParties.C.AssignmentandSubcontract.ContractorshallnotassignorsubcontractanyportionofthisAgreementwithouttheCityofRenton’spriorexpresswrittenconsent.D.CompliancewithLaws.ContractorandalloftheContractor’semployeesshallperformtheWorkinaccordancewithallapplicablefederal,state,countyandcitylaws,codesandordinances.Acopyofthislanguagemustbemadeapartofanycontractororsubcontractoragreement.oPAGEEoc8AGENDA ITEM #7. h) E.Conflicts.Intheeventofanyinconsistenciesbetweencontractorproposalsandthiscontract,thetermsofthiscontractshallprevail.FGoverningLaw.ThisAgreementshallbemadeinandshallbegovernedbyandinterpretedinaccordancewiththelawsoftheStateofWashington.G.JointDraftingEffort.ThisAgreementshallbeconsideredforallpurposesaspreparedbythejointeffortsofthePartiesandshallnotbeconstruedagainstonepartyortheotherasaresultofthepreparation,substitution,submissionorothereventofnegotiation,draftingorexecution.H.JurisdictionandVenue.AnylawsuitorlegalactionbroughtbyanypartytoenforceorinterpretthisAgreementoranyofitstermsorcovenantsshallbebroughtintheKingCountySuperiorCourtfortheStateofWashingtonattheMalengRegionalJusticeCenterinKent,KingCounty,Washington,oritsreplacementorsuccessor.I.Severability.Acourtofcompetentjurisdiction’sdeterminationthatanyprovisionorpartofthisAgreementisillegalorunenforceableshallnotcancelorinvalidatetheremainderofthisAgreement,whichshallremaininfullforceandeffect.JSoleandEntireAgreement.ThisAgreementcontainstheentireagreementofthePartiesandanyrepresentationsorunderstandings,whetheroralorwritten,notincorporatedareexcluded.K.Third-PartyBeneficiaries.NothinginthisAgreementisintendedto,norshallbeconstruedtogiveanyrightsorbenefitsintheAgreementtoanyoneotherthantheParties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwillbeforthesoleandexclusivebenefitofthePartiesandnooneelse.1.Waivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’sfailuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnotpreventeitherTheCityorContractorfromenforcingthatprovisionoranyotherprovisionofthisAgreementinthefuture.WaiverofbreachofanyprovisionofthisAgreementshallnotbedeemedtobeawaiverofanypriororsubsequentbreachunlessitisexpresslywaivedinwriting.INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofEffectiveDateabove.oPAGE7OFBAGENDA ITEM #7. h) CITYOFRENTONCONTRACTORDenisLaw,Mayor1055SouthGradyWayRenton,Washington98057DateApprovedastoLegalFormShaneMoloneyRentonCityAttorneyDateIPlaySystems,LLC.P.O.Box1886Sequim,WA98382,IDateAttestJasonSethRentonCityClerkDateNon-standard(383)CLB05-16-180PAGE80F8AGENDA ITEM #7. h) EXHIBITAAtiPlaySystems,LLCQuotationP!pIUy5eumWA98382SystemsToLlFree:888.531.4881JeffHansenFax:888.655.6412(425)766-7822OurWol*rsaj(ployEmail:jeff®a[Lp[aysystems.comProject:CityofRenton-TeasdateParkDate:8/27/2018BittTo:ShipTo:CityofRentonTeasdateParklO55SGradyWay601S23rdStRenton,WA,98057Renton,WA,98055Contact:AlanWyattContact:MikeRogersPhone:425-430-6571Phone:253-350-7449Email:awyatt@rentonwa.govEmail:mikerogersrrcon@yahoo.comThisquoteandpurchasewillbeadministeredinaccordancewiththetermsofNASPOValuePointMasterAgreement#6479,executed12/1/2016.Thecustomerisresponsibleforfinalquantitycountandunloadingoffreightatsite,VendorItemDescription-ModetQtyUnitPriceTotalPricePlaycraftCustom2to5agestructurePR#R5ODM4BA1$3256185$3256185PtaycraftRevolutionHybridSto12agestructureR5H649D6A1$3710682$3710682P[aycraftPC2476SpinMaxTower1$4,450.00$4,450.00fP[aycraftPC218188singlepostswing1$122100$122100PlaycraftPC2192-1SwingArmAttachmentwithfu[tbucketseat1$740.30:$740.30NASPONASPOWashingtonStateContractDiscount(12%)1$9129605912960PtaycraftMaterialCostincreaseSurcharge15228240$228240PlaycraftFreighttosite1$160000$1,60000ZeagerEtc180cubicyardsofEWFwithBlowinService1$142300051423000R&RDemoandDisposalofexistingEWFandplayequipment1$1778000$1778000RaRInstallationofPlayequipment11$2464000$2464000R&RUnloadfreight,provideandspreadfabricdisposepkg1$458000$458000National320feetofconstructionfencingwdelivery&pickup11$93500593500CaltisInsPerformanceBond1$4290005429000Ptayctaft2to5ageappropriatesignHDPEA2-130215654.00.$654.00:Ptaycraft5to12ageappropriatesignHDPEA2-130315654.00$654.00NASPONASPOWashingtonStateContractDiscount(12%)1-$156.96-$156.96Page1of2AGENDA ITEM #7. h) AdditionatInfo:Subtotal$138,438.81TaxlO.O%$13,843.88Total$152,282.69Sincerely,JeffHansenAcceptedBy:________________________________________________(425)766-7822jeff®at[p[aysystems.comDate:Page2of2AGENDA ITEM #7. h) luwdnb9punwb,cBIdiepunoipuipunpjinbiS!oejJnscjs6uiqisqEpdW!U:ONINNVMri;.1—-‘S<•-IS-11I•SS—-is.-.5i\AGENDA ITEM #7. h) AB - 2229 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Sunset Neighborhood Park Phase II Department of Commerce Direct Appropriation Agreement RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services Department STAFF CONTACT: Leslie Betlach, Parks Planning and Natural Resources Director EXT.: 6619 FISCAL IMPACT SUMMARY: As part of the 2017-2019 State Capital Budget, a Direct Appropriation in the amount of $3,000,000 was awarded for Phase II of the Sunset Neighborhood Park. Total estimated park development costs are $4,650,000 with funding from the following sources: $3,000,000 State Local and Community Projects Program, $500,000 Federal Land and Water Conservation Fund grant, $175,000 King County Youth and Amateur Sports Grant, and $975,000 City funding (316.332043.020.594.76.63.000). SUMMARY OF ACTION: As part of the 2017-2019 state budget process the City was awarded $3,050,000 for Phase II design and construction, with the State Department of Commerce (DOC) retaining $50,000 for contract administration. Receipt of this grant funding allows the City to complete park construction in two phases. Phase II development includes consultant design fees and construction of the two children's play areas, fitness area, picnic facilities, water feature, three pergolas with benches, gazebo, site amenities and lands caping, irrigation, grading, turf and completion of the internal walkway system. The DOC agreement is for the Legislative appropriation ($3,000,000) and required City match ($1,150,000) to design and construct Phase II improvements. The City previously submitted required documentation and has met all State requirements in advance of contract development. This agreement is retroactive to January 19, 2018, allowing the City to invoice for design work already completed this year. The Contract End Date of June 30, 2021, acknowledges the design complexity and construction timeframe and requires the legislature to re-appropriate the unexpended funds as the Biennium Close Date is June 30, 2019. The estimated construction timeframe is June 2019 through June 2020. In July 2018, the City formally requested the Department of Commerce to begin the re-appropriation process. Lastly, Section 12 - Reduction in funds, specifies that in the event state funding is withdrawn, reduced, or limited in any way by the Governor or the Legislature during the Contract period, the Contract shall be renegotiated. EXHIBITS: A. Contract Agreement DOC Grant B. Master Plan Phase II C. Resolution STAFF RECOMMENDATION: Adopt the Resolution and authorize the Mayor and the City Cle rk to execute the Agreement. Adjust the budget to reflect the grant funding. AGENDA ITEM #7. i) GranttoDepartmentofCommerceCityofRentonthroughForTheLocalandCommunityProjectsProgramSunsetNeighborhoodParkStartdateJanuary19,2018WashingtonStateDepartmentofCommercewww.commerce.wa.govAGENDA ITEM #7. i) TABLEOFCONTENTSFaceSheet1SpecialTermsandConditions21.GrantManagement22.Compensation23.CertificationofFundsPerformanceMeasures24.PrevailingWageLaw35.DocumentationandSecurity36.BasisforEstablishingRealPropertyValuesforAcquisitionsofRealProperty47.ExpendituresEligibleforReimbursement48.BillingProceduresandPayment49.SubcontractorDataCollection510.Insurance511.OrderofPrecedence612.ReductioninFunds713.OwnershipofProject/CapitalFacilities714.ChangeofOwnershiporUseforGRANTEE-OwnedProperty715.ChangeofUseforLeasedPropertyPerformanceMeasure716.ModificationtotheProjectBudget817.Signage,MarkersandPublications818.HistoricalandCulturalArtifacts819.Reappropriation820.Recapture921.TerminationforFraudorMisrepresentation9GeneralTermsandConditions11.Definitions12.AccesstoData13.AdvancePaymentsProhibited14.AllWritingsContainedHerein15.Amendments16.AmericanswithDisabilitiesAct(ADA)27.Assignment28.Attorney’sFees29.Audit210.Confidentiality/SafeguardingofInformation311.ConflictofInterest312.CopyrightProvision413.Disputes414.DuplicatePayment515.GoverningLawandVenue516.Indemnification517.IndependentCapacityoftheGrantee518.IndustrialInsuranceCoverage519.Laws620.Licensing,AccreditationandRegistration621.LimitationofAuthority622.NoncompliancewithNondiscriminationLaws623.PayEquity624.PoliticalActivities725.Publicity726.Recapture727.RecordsMaintenance7AGENDA ITEM #7. i) 28.RegistrationwithDepartmentofRevenue.729.RightofInspection730.Savings731.Severability832.SiteSecurity833.Subgranting/Subcontracting834.Survival835.Taxes836.TerminationforCause837.TerminationforConvenience938.TerminationProcedures939.TreatmentofAssets1040.Waiver10AttachmentA,ScopeofWork;AttachmentB,Budget;AttachmentC,AvailabilityofFunds;AttachmentDCertificationofPrevailingWages;AttachmentE,CertificationofLEEDAGENDA ITEM #7. i) FACESHEETWashingtonStateDepartmentofCommerceLocalGovernmentDivisionCommunityCapitalfacilitiesUnitGrantNumber:18-96616-1651.GRANTEE2.GRANTEEDoingBusinessAs(optional)CityofRenton1055SouthGradyWayRenton,Washington980573.GranteeRepresentative4.COMMERCERepresentativeLeslieBetlachEmilyHafford(425)430-6619ProjectManagerP.O.Box42525lbetlachrentonwa.gov(360)725-50011011PlumStreetSEFax,360-586-5880Olympia,WA98504-2525emily.haffordcommerce.wa.gov5.GrantAmount6.FundingSource7.StartDate8.EndDate$3,000,000.00Federal:LIState:Other:LIN/A:LI1/19/20186/30/20219.FederalFunds(asapplicable)FederalA%encyCFDANumberN/A,N/AN/A10.TaxID#11.SWV#12.UBI#13.DUNS#91-6001271SWVOOJ220017000094N/A14.GrantPurposeTheoutcomeofthisperformance-basedcontractisfordesignandconstructionoftheSunsetNeighborhoodPark,asreferencedinAttachmentA—ScopeofWork.COMMERCE,definedastheDepartmentofCommerce,andtheGRANTEE,asdefmedabove,acknowledgeandacceptthetermsofthisGrantandattachmentsandhaveexecutedthisGrantonthedatebelowtostartasofthedateandyearreferencedabove.TherightsandobligationsofbothpartiestothisGrantaregovernedbythisGrantandthefollowingotherdocumentsincorporatedbyreference:GrantTermsandConditionsincludingAttachment“A”—ScopeofWork,Attachment“B”—Budget,Attachment‘C”—CertificationofAvailabilityoffundstoCompletetheProject,Attachment“D”—CertificationofthePaymentandReportingofPrevailingWages,Attachment“E”—CertificationofIntenttoEnterLEEDprocess.DateAPPROVEDASTOFORM///1Z7.bDateFORGRANTEEDenisLaw,MayorFORCOMMERCEDateMarkK.Barkley,AssistantDirectorAGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDSTHISCONTRACT,enteredintobyandbetweenCityofRenton(aunitoflocalgovernment)hereinafterreferredtoastheGRANTEE),andtheWashingtonStateDepartmentofCommerce(hereinafterreferredtoasCOMMERCE),WITNESSESTHAT:WHEREAS,COMMERCEhasthestatutoryauthorityunderRCW43.330.050(5)tocooperatewithandprovideassistancetolocalgovernments,businesses,andcommunity-basedorganizations;andWHEREAS,COMMERCEisalsogiventheresponsibilitytoadministerstatefundsandprogramswhichareassignedtoCOMMERCEbytheGovernorortheWashingtonStateLegislature;andWHEREAS,theWashingtonStateLegislaturehas,inLawsof2018,Chapter2,Section1016,madeanappropriationtosupporttheLocalandCommunityProjectsProgram,anddirectedCOMMERCEtoadministerthosefunds;andWHEREAS,theenablinglegislationalsostipulatesthattheGRANTEEiseligibletoreceivefundingforacquisition,construction,orrehabilitation(aventurehereinafterreferredtoastheProject”).NOW,THEREFORE,inconsiderationofcovenants,conditions,performances,andpromiseshereinaftercontained,thepartiesheretoagreeasfollows:1.GRANTMANAGEMENTTheRepresentativeforeachofthepartiesshallberesponsibleforandshallbethecontactpersonforallcommunicationsandbillingsregardingtheperformanceofthisGrant.TheRepresentativeforCOMMERCEandtheircontactinformationareidentifiedontheFaceSheetofthisGrant.TheRepresentativefortheGRANTEEandtheircontactinformationareidentifiedontheFaceSheetofthisGrant.2.COMPENSATIONCOMMERCEshallpayanamountnottoexceed$3,000,000.00forthecapitalcostsnecessaryfororincidentaltotheperformanceofworkassetforthintheScopeofWork.3.CERTIFICATIONOFFUNDSPERFORMANCEMEASURESA.ThereleaseofstatefundsunderthiscontractiscontingentupontheGRANTEEcertifyingthatithasexpendedorhasaccesstofundsfromnon-statesourcesassetforthinATTACHMENTC(CERTIFICATIONOFTHEAVAILABILITYOFFUNDSTOCOMPLETETHEPROJECT),hereof.Suchnon-statesourcesmayconsistofacombinationofanyofthefollowing:i)EligibleProjectexpenditurespriortotheexecutionofthiscontract.ii)CashdedicatedtotheProject.iii)Fundsavailablethroughaletterofcreditorotherbindingloancommitment(s).iv)Pledgesfromfoundationsorcorporations.v)Pledgesfromindividualdonors.2AGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDSvi)ThevalueofrealpropertywhenacquiredsolelyforthepurposesofthisProject,asestablishedandevidencedbyacurrentmarketvalueappraisalperformedbyalicensed,professionalrealestateappraiser,oracurrentpropertytaxstatement.COMMERCEwillnotconsiderappraisalsforprospectivevaluesofsuchpropertyforthepurposesofcalculatingtheamountofnon-statematchingfundcredit.vii)In-kindcontributions,subjecttoCOMMERCE’Sapproval.B.TheGRANTEEshallmaintainrecordssufficienttoevidencethatithasaccesstoorhasexpendedfundsfromsuchnon-statesources,andshallmakesuchrecordsavailableforCOMMERCE’Sreviewuponreasonablerequest.4.PREVAILINGWAGELAWTheProjectfundedunderthisGrantmaybesubjecttostateprevailingwagelaw(Chapter39.12RCW).TheGRANTEEisadvisedtoconsulttheIndustrialStatisticianattheWashingtonDepartmentofLaborandIndustriestodeterminewhetherprevailingwagesmustbepaid.COMMERCEisnotresponsiblefordeterminingwhetherprevailingwageappliestothisProjectorforanyprevailingwagepaymentsthatmayberequiredbylaw.5.DOCUMENTATIONANDSECURITYTheprovisionsofthissectionshallapplytocapitalprojectsperformedbynonprofitorganizationsthatinvolvetheexpenditureofover$500,000instatefunds.Projectsforwhichthegrantawardorlegislativeintentdocumentsspecifythatthestatefundingistobeusedfordesignonlyareexemptfromthissection.A.DeedofTrust.ThisGrantshallbeevidencedbyapromissorynoteandsecuredbyadeedoftrustorotherappropriatesecurityinstrumentinfavorofCOMMERCE(the“DeedofTrust”).TheDeedofTrustshallberecordedintheCountywheretheProjectislocated,andtheoriginalreturnedtoCOMMERCEafterrecordationwithinninety(90)daysofcontractexecution.TheDeedofTrustmustberecordedbeforeCOMMERCEwillreimbursetheGRANTEEforanyProjectcosts.TheamountsecuredbytheDeedofTrustshallbetheamountofthegrantassetforthinSection2,hereof.B.TermofDeedofTrust.TheDeedofTrustshallremaininfullforceandeffectforaperiodoften(10)yearsfollowingthefinalpaymentofstatefundstotheGRANTEEunderthisgrant.Uponsatisfactionoftheten-yeartermrequirementandallothergranttermsandconditions,COMMERCEshall,uponwrittenrequestoftheGRANTEE,takeappropriateactiontoreconveytheDeedofTrust.C.TitleInsurance.TheGRANTEEshallpurchaseanextendedcoveragelender’spolicyoftitleinsuranceinsuringthelienpositionoftheDeedofTrustinanamountnotlessthantheamountofthegrant.D.Subordination.COMMERCEmayagreetosubordinateitsdeedoftrustuponrequestfromaprivateorpubliclender.AnysuchrequestshallbesubmittedtoCOMMERCEinwriting,andCOMMERCEshallrespondtotherequestinwritingwithinthirty(30)daysofreceivingtherequest.3AGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS6.BASISFORESTABLISHINGREALPROPERTYVALUESFORACQUISITIONSOFREALPROPERTYPERFORMANCEMEASURESWhenthegrantisusedtofundtheacquisitionofrealproperty,thevalueoftherealpropertyeligibleforreimbursementunderthisgrantshallbeestablishedasfollows:a.GRANTEEpurchasesofrealpropertyfromanindependentthird-partysellershallbeevidencedbyacurrentappraisalpreparedbyalicensedWashingtonStatecommercialrealestateappraiser,oracurrentpropertytaxstatement.b.GRANTEEpurchasesofrealpropertyfromasubsidiaryorganization,suchasanaffiliatedLLC,shallbeevidencedbyacurrentappraisalpreparedbyalicensedWashingtonStatecommercialtealestateappraiserorthepriorpurchasepriceofthepropertyplusholdingcosts,whicheverisless.7.EXPENDITURESELIGIBLEFORREIMBURSEMENTTheGRANTEEmaybereimbursed,attheratesetforthelsewhereinthiscontract,forProjectexpendituresinthefollowingcostcategories:A.Realproperty,andcostsdirectlyassociatedwithsuchpurchase,whenpurchasedoracquiredsolelyforthepurposesoftheProject;B.Design,engineering,architectural,andplanning;C.Constructionmanagementandobservation(fromexternalsourcesonly);D.Constructioncostsincluding,butnotlimitedto,thefollowing:Sitepreparationandimprovements;Permitsandfees;Laborandmaterials;TaxesonProjectgoodsandservices;Capitalizedequipment;Informationtechnologyinfrastructure;andLandscaping.8.BILLINGPROCEDURESANDPAYMENTCOMMERCEshallreimbursetheGRANTEEforone-hundredpercent(100%)ofeligibleProjectexpenditures,uptothemaximumpayableunderthiscontract.Whenrequestingreimbursementforexpendituresmade,theGRANTEEshallsubmittoCOMMERCEasignedandcompletedInvoiceVoucher(FormA-i9),thatdocumentscapitalizedProjectactivityperformed—bybudgetlineitem—forthebillingperiod.TheGRANTEEshallevidencethecostsclaimedoneachvoucherbyincludingcopiesofeachinvoicereceivedfromvendorsprovidingProjectgoodsorservicescoveredbythecontract.TheGRANTEEshallalsoprovideCOMMERCEwithacopyofthecancelledcheckorelectronicfundstransfer,asapplicable,thatconfirmsthattheyhavepaideachexpenditurebeingclaimed.ThecancelledchecksorelectronicfundstransfersmaybesubmittedtoCOMMERCEatthetimethevoucherisinitiallysubmitted,orwithinthirty(30)daysthereafter.Thevouchermustbecertified(signed)byanofficialoftheGRANTEEwithauthoritytobindtheGRANTEE.ThefinalvouchershallbesubmittedtoCOMMERCEwithinsixty(60)daysfollowingthecompletionofworkorotherterminationofthiscontract,orwithinfifteen(15)daysfollowingtheendofthestatebienniumunlesscontractfundsarereappropriatedbytheLegislatureinaccordancewithSection18,hereof.4AGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDSEachrequestforpaymentmustbeaccompaniedbyaProjectStatusReport,whichdescribes,innarrativeform,theprogressmadeontheProjectsincethelastinvoicewassubmitted,aswellasareportofProjectstatustodate.COMMERCEwillnotreleasepaymentforanyreimbursementrequestreceivedunlessanduntiltheProjectStatusReportisreceived.AfterapprovingtheInvoiceVoucherandProjectStatusReport,COMMERCEshallpromptlyremitawarranttotheGRANTEE.COMMERCEwillpayGRANTEEuponacceptanceofservicesprovidedandreceiptofproperlycompletedinvoices,whichshallbesubmittedtotheRepresentativeforCOMMERCEnotmoreoftenthanmonthly.PaymentshallbeconsideredtimelyifmadebyCOMMERCEwithinthirty(30)calendardaysafterreceiptofproperlycompletedinvoices.PaymentshallbesenttotheaddressdesignatedbytheGRANTEE.COMMERCEmay,initssolediscretion,terminatetheGrantorwithholdpaymentsclaimedbytheGRANTEEforservicesrenderediftheGRANTEEfailstosatisfactorilycomplywithanytermorconditionofthisGrant.NopaymentsinadvanceorinanticipationofservicesorsuppliestobeprovidedunderthisAgreementshallbemadebyCOMMERCE.DuplicationofBilledCostsTheGRANTEEshallnotbillCOMMERCEforservicesperformedunderthisAgreement,andCOMMERCEshallnotpaytheGRANTEE,iftheGRANTEEisentitledtopaymentorhasbeenorwillbepaidbyanyothersource,includinggrants,forthatservice.DisallowedCostsTheGRANTEEisresponsibleforanyauditexceptionsordisallowedcostsincurredbyitsownorganizationorthatofitssubgrantees.9.SUBCONTRACTORDATACOLLECTIONContractorwillsubmitreports,inaformandformattobeprovidedbyCommerceandatintervalsasagreedbytheparties,regardingworkunderthisGrantperformedbysubcontractorsandtheportionofGrantfundsexpendedforworkperformedbysubcontractors,includingbutnotnecessarilylimitedtominority-owned,woman-owned,andveteran-ownedbusinesssubcontractors.“Subcontractors”shallmeansubcontractorsofanytier.10.INSURANCETheGRANTEEshallprovideinsurancecoverageassetoutinthissection.TheintentoftherequiredinsuranceistoprotectthestateofWashingtonshouldtherebeanyclaims,suits,actions,costs,damagesorexpensesarisingfromanyloss,ornegligentorintentionalactoromissionoftheGRANTEE,orSubgrantee,oragentsofeither,whileperformingunderthetermsofthisGrant.TheinsurancerequiredshallbeissuedbyaninsurancecompanyauthorizedtodobusinesswithinthestateofWashington.TheinsuranceshallnamethestateofWashington,itsagents,officers,andemployeesasadditionalinsuredsundertheinsurancepolicy.Allpoliciesshallbeprimarytoanyothervalidandcollectableinsurance.TheGRANTEEshallinstructtheinsurerstogiveCOMMERCEthirty(30)calendardaysadvancenoticeofanyinsurancecancellationormodification.TheGRANTEEshallsubmittoCOMMERCEwithinfifteen(15)calendardaysoftheGrantstartdate,acertificateofinsurancewhichoutlinesthecoverageandlimitsdefinedinthisinsurancesection.DuringthetermoftheGrant,theGRANTEEshallsubmitrenewalcertificatesnotlessthanthirty(30)calendardayspriortoexpirationofeachpolicyrequiredunderthissection.TheGRANTEEshallprovideinsurancecoveragethatshallbemaintainedinfullforceandeffectduringthetermofthisGrant,asfollows:5AGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDSCommercialGeneralLiabilityInsurancePolicy.ProvideaCommercialGeneralLiabilityInsurancePolicy,includingcontractualliability,writtenonanoccurrencebasis,inadequatequantitytoprotectagainstlegalliabilityarisingoutofGrantactivitybutnolessthan$1,000,000peroccurrence.Additionally,theGRANTEEisresponsibleforensuringthatanySubgranteesprovideadequateinsurancecoveragefortheactivitiesarisingoutofsubgrants.FidelityInsurance.Everyofficer,director,employee,oragentwhoisauthorizedtoactonbehalfoftheGRANTEEforthepurposeofreceivingordepositingfundsintoprogramaccountsorissuingfinancialdocuments,checks,orotherinstrumentsofpaymentforprogramcostsshallbeinsuredtoprovideprotectionagainstloss:A.TheamountoffidelitycoveragesecuredpursuanttothisGrantshallbe$2,000,000orthehighestofplannedreimbursementfortheGrantperiod,whicheverislowest.FidelityinsurancesecuredpursuanttothisparagraphshallnameCOMMERCEasbeneficiary.B.Subgranteesthatreceive$10,000ormoreperyearinfundingthroughthisGrantshallsecurefidelityinsuranceasnotedabove.FidelityinsurancesecuredbySubgranteespursuanttothisparagraphshallnametheGRANTEEandtheGRANTEE’sfiscalagentasbeneficiary.C.TheGRANTEEshallprovide,atCOMMERCE’srequest,copiesofinsuranceinstrumentsorcertificationsfromtheinsuranceissuingagency.Thecopiesorcertificationsshallshowtheinsurancecoverage,thedesignatedbeneficiary,whoiscovered,theamounts,theperiodofcoverage,andthatCOMMERCEwillbeprovidedthirty(30)daysadvancewrittennoticeofcancellation.GRANTEESandLocalGovernmentsthatParticipateinaSelf-InsuranceProgram.Self-Insured/LiabilityPoolorSelf-InsuredRiskManagementProgram—WithpriorapprovalfromCOMMERCE,theGRANTEEmayprovidethecoverageaboveunderaself-insured/liabilitypoolorself-insuredriskmanagementprogram.InordertoobtainpermissionfromCOMMERCE,theGRANTEEshallprovide:(1)adescriptionofitsself-insuranceprogram,and(2)acertificateand/orletterofcoveragethatoutlinescoveragelimitsanddeductibles.Allself-insuredriskmanagementprogramsorself-insured/liabilitypoolfinancialreportsmustcomplywithGenerallyAcceptedAccountingPrinciples(GAAP)andadheretoaccountingstandardspromulgatedby:1)GovernmentalAccountingStandardsBoard(GASB),2)FinancialAccountingStandardsBoard(FASB),and3)theWashingtonStateAuditor’sannualinstructionsforfinancialreporting.GRANTEE’sparticipatinginjointriskpoolsshallmaintainsufficientdocumentationtosupporttheaggregateclaimliabilityinformationreportedonthebalancesheet.ThestateofWashington,itsagents,andemployeesneednotbenamedasadditionalinsuredunderaself-insuredproperty/liabilitypool,ifthepoolisprohibitedfromnamingthirdpartiesasadditionalinsured.GRANTEEshallprovideannuallytoCOMMERCEasummaryofcoveragesandaletterofselfinsurance,evidencingcontinuedcoverageunderGRANTEE’sself-insured/liabilitypoolorself-insuredriskmanagementprogram.SuchannualsummaryofcoverageandletterofsellinsurancewillbeprovidedontheanniversaryofthestartdateofthisAgreement.11.ORDEROFPRECEDENCEIntheeventofaninconsistencyinthisGrant,theinconsistencyshallberesolvedbygivingprecedenceinthefollowingorder:•ApplicablefederalandstateofWashingtonstatutesandregulations•SpecialTermsandConditions•GeneralTermsandConditions•AttachmentA—ScopeofWork•AttachmentB—Budget•AttachmentC—CertificationoftheAvailabilityofFundstoCompletetheProject•AttachmentD—CertificationofthePaymentandReportingofPrevailingWages6AGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS•AttachmentE—CertificationofIntenttoEntertheLeadershipinEnergyandEnvironmentalDesign(LEED)CertificationProcess12.REDUCTIONINFUNDSIntheeventstatefundsappropriatedfortheworkcontemplatedunderthiscontractarewithdrawn,reduced,orlimitedinanywaybytheGovernorortheWashingtonStateLegislatureduringthecontractperiod,thepartiesheretoshallbeboundbyanysuchrevisedfundinglimitationsasimplementedatthediscretionofCOMMERCE,andshallmeetandrenegotiatethecontractaccordingly.13.OWNERSHIPOFPROJECT!CAPITALFACILITIESCOMMERCEmakesnoclaimtoanyrealpropertyimprovedorconstructedwithfundsawardedunderthiscontractanddoesnotassertandwillnotacquireanyownershipinterestinortitletothecapitalfacilitiesand/orequipmentconstructedorpurchasedwithstatefundsunderthiscontract;provided,however,thatCOMMERCEmaybegrantedasecurityinterestinrealproperty,tosecurefundsawardedunderthiscontract.ThisprovisiondoesnotextendtoclaimsthatCOMMERCEmaybringagainsttheGRANTEEinrecapturingfundsexpendedinviolationofthiscontract.14.CHANGEOFOWNERSHIPORUSEFORGRANTEE-OWNEDPROPERTYA.TheGRANTEEunderstandsandagreesthatanyandallrealpropertyorfacilitiesownedbytheGRANTEEthatareacquired,constructed,orotherwiseimprovedbytheGRANTEEusingstatefundsunderthiscontract,shallbeheldandusedbytheGRANTEEforthepurposeorpurposesstatedelsewhereinthiscontractforaperiodofatleastten(10)yearsfromthedatethefinalpaymentismadehereunder.B.ThisprovisionshallnotbeconstruedtoprohibittheGRANTEEfromsellinganypropertyorpropertiesdescribedinthissection;Provided,thatanysuchsaleshallbesubjecttopriorreviewandapprovalbyCOMMERCE,andthatallproceedsfromsuchsaleshallbeappliedtothepurchasepriceofadifferentfacilityorfacilitiesofequalorgreatervaluethantheoriginalfacilityandthatanysuchnewfacilityorfacilitieswillbeusedforthepurposeorpurposesstatedelsewhereinthiscontract.C.IntheeventtheGRANTEEisfoundtobeoutofcompliancewiththissection,theGRANTEEshallrepaytothestategeneralfundtheprincipalamountofthegrantasstatedinSection1,hereof,plusinterestcalculatedattherateofinterestonstateofWashingtongeneralobligationbondsissuedmostcloselytotheeffectivedateofthelegislationinwhichthesubjectfacilitywasauthorized.RepaymentshallbemadepursuanttoSection19(Recaptureprovision).15.CHANGEOFUSEFORLEASEDPROPERTYPERFORMANCEMEASUREA.TheGRANTEEunderstandsandagreesthatanyfacilityleasedbytheGRANTEEthatisconstructed,renovated,orotherwiseimprovedusingstatefundsunderthiscontractshallbeusedbytheGRANTEEforthepurposeorpurposesstatedelsewhereinthiscontractforaperiodofatleastten(10)yearsfromthedatethefinalpaymentismadehereunder.B.IntheeventtheGRANTEEisfoundtobeoutofcompliancewiththissection,theGRANTEEshallrepaytothestategeneralfundtheprincipalamountofthegrantasstatedinSection1,hereof,plusinterestcalculatedattherateofinterestonstateofWashingtongeneralobligationbondsissuedmostcloselytotheeffectivedateofthelegislationinwhichthesubjectfacilitywasauthorized.RepaymentshallbemadepursuanttoSection19(RecaptureProvision).7AGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS16.MODIFICATIONTOTHEPROJECTBUDGETA.Notwithstandinganyotherprovisionofthiscontract,theGRANTEEmay,atitsdiscretion,makemodificationstolineitemsintheProjectBudget(AttachmentB),hereof,thatwillnotincreasethelineitembymorethanfifteenpercent(15%).B.TheGRANTEEshallnotifyCOMMERCEinwriting(byemailorregularmail)whenproposinganybudgetmodificatio.normodificationstoalineitemintheProjectBudget(AttachmentB,)hereof,thatwouldincreasethelineitembymorethanfifteenpercent(15%).Conversely,COMMERCEmayinitiatethebudgetmodificationapprovalprocessifpresentedwitharequestforpaymentunderthiscontractthatwouldcauseoneormorebudgetlineitemstoexceedthe15percent(15%)thresholdincreasedescribedabove.C.AnysuchbudgetmodificationormodificationsasdescribedaboveshallrequirethewrittenapprovalofCOMMERCE(byemailorregularmail),andsuchwrittenapprovalshallamendtheProjectBudget.Eachpartytothiscontractwillretainandmakeanyandalldocumentsrelatedtosuchbudgetmodificationsapartoftheirrespectivecontractfile.0.NothinginthissectionshallbeconstruedtopermitanincreaseintheamountoffundsavailablefortheProject,assetforthinSection2ofthiscontract.17.SIGNAGE,MARKERSANDPUBLICATIONSIf,duringtheperiodcoveredbythiscontract,theGRANTEEdisplaysorcirculatesanycommunication,publication,ordonorrecognitionidentifyingthefinancialparticipantsintheProject,anysuchcommunicationorpublicationmustidentify‘TheTaxpayersofWashingtonState”asaparticipant.18.HISTORICALANDCULTURALRESOURCESIntheeventthathistoricalorculturalartifactsarediscoveredattheProjectsiteduringconstruction,theGRANTEEshallimmediatelystopworkandnotifythelocalhistoricalpreservationofficerandthestatehistoricpreservationofficerattheWashingtonStateDepartmentofArchaeologyandHistoricPreservation(DAHP)at(360)586-3065,andtheCommerceRepresentativeidentifiedontheFaceSheet.Ifhumanremainsarediscovered,theGRANTEEshallimmediatelystopworkandreportthepresenceandlocationoftheremainstothecoronerandlocalenforcement,thencontactDAHPandanyconcernedtribe’sculturalstafforcommittee.19.REAPPROPRIATIONA.ThepartiesheretounderstandandagreethatanystatefundsnotexpendedbyJune30,2019willlapseonthatdateunlessspecificallyreappropriatedbytheWashingtonStateLegislature.Iffundsaresoreappropriated,thestate’sobligationunderthetermsofthiscontractshallbecontingentuponthetermsofsuchreappropriation.B.Intheeventanyfundsawardedunderthiscontractarereappropriatedforuseinafuturebiennium,COMMERCEreservestherighttoassignareasonableshareofanysuchreappropriationforadministrativecosts.8AGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS20.RECAPTUREIntheeventthattheGRANTEEfailstoperformthisGrantinaccordancewithstatelaws,federallaws,and/ortheprovisionsofthisGrant,COMMERCEreservestherighttorecaptureallfundsdisbursedundertheGrant,inadditiontoanyotherremediesavailableatlaworinequity.ThisprovisionsupersedestheRecaptureprovisioninSection25oftheGeneralTermsandConditions.21.TERMINATIONFORFRAUDORMISREPRESENTATIONIntheeventtheGRANTEEcommitsfraudormakesanymisrepresentationinconnectionwiththeGrantapplicationorduringtheperformanceofthiscontract,COMMERCEreservestherighttoterminateoramendthiscontractaccordingly,includingtherighttorecaptureallfundsdisbursedtotheGRANTEEundertheGrant.9AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS1.DEFINITIONSAsusedthroughoutthisGrant,thefollowingtermsshallhavethemeaningsetforthbelow:A.“AuthorizedRepresentative”shallmeantheDirectorand/orthedesigneeauthorizedinwritingtoactontheDirector’sbehalf.B.“COMMERCE”shallmeantheDepartmentofCommerce.C.“GRANTEE”shallmeantheentityidentifiedonthefacesheetperformingservice(s)underthisGrant,andshallincludeallemployeesandagentsoftheGRANTEE.D.“PersonalInformation”shallmeaninformationidentifiabletoanyperson,including,butnotlimitedto,informationthatrelatestoaperson’sname,health,finances,education,business,useorreceiptofgovernmentalservicesorotheractivities,addresses,telephonenumbers,socialsecuritynumbers,driverlicensenumbers,otheridentifyingnumbers,andanyfinancialidentifiers.E.“State”shallmeanthestateofWashington.F.“Subgrantee/subcontractor”shallmeanonenotintheemploymentoftheGRANTEE,whoisperformingallorpartofthoseservicesunderthisGrantunderaseparateGrantwiththeGRANTEE.Theterms“subgrantee/subcontractor”referstoanytier.G.“Subrecipient”shallmeananon-federalentitythatexpendsfederalawardsreceivedfromapass-throughentitytocarryoutafederalprogram,butdoesnotincludeanindividualthatisabeneficiaryofsuchaprogram.Italsoexcludesvendorsthatreceivefederalfundsinexchangeforgoodsand/orservicesinthecourseofnormaltradeorcommerce.H.“Vendor”isanentitythatagreestoprovidetheamountandkindofservicesrequestedbyCOMMERCE;providesservicesunderthegrantonlytothosebeneficiariesindividuallydeterminedtobeeligiblebyCOMMERCEand,providesservicesonafee-for-serviceorper-unitbasiswithcontractualpenaltiesiftheentityfailstomeetprogramperformancestandards.2.ACCESSTODATAIncompliancewithRCW39.26.180,theGRANTEEshallprovideaccesstodatageneratedunderthisGranttoCOMMERCE,theJointLegislativeAuditandReviewCommittee,andtheOfficeoftheStateAuditoratnoadditionalcost.Thisincludesaccesstoallinformationthatsupportsthefindings,conclusions,andrecommendationsoftheGRANTEE’sreports,includingcomputermodelsandthemethodologyforthosemodels.3.ADVANCEPAYMENTSPROHIBITEDNopaymentsinadvanceoforinanticipationofgoodsorservicestobeprovidedunderthisGrantshallbemadebyCOMMERCE.4.ALLWRITINGSCONTAINEDHEREINThisGrantcontainsallthetermsandconditionsagreeduponbytheparties.Nootherunderstandings,oralorotherwise,regardingthesubjectmatterofthisGrantshallbedeemedtoexistortobindanyofthepartieshereto.5.AMENDMENTSThisGrantmaybeamendedbymutualagreementoftheparties.Suchamendmentsshallnotbebindingunlesstheyareinwritingandsignedbypersonnelauthorizedtobindeachoftheparties.1AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS6.AMERICANSWITHDISABILITIESACT(ADA)OF1990,PUBLICLAW101-336,alsoreferredtoasthe“ADA”28CFRPart35TheGRANTEEmustcomplywiththeADA,whichprovidescomprehensivecivilrightsprotectiontoindividualswithdisabilitiesintheareasofemployment,publicaccommodations,stateandlocalgovernmentservices,andtelecommunications.7.ASSIGNMENTNeitherthisGrant,noranyclaimarisingunderthisGrant,shallbetransferredorassignedbytheGRANTEEwithoutpriorwrittenconsentofCOMMERCE.8.ATTORNEYS’FEESUnlessexpresslypermittedunderanotherprovisionoftheGrant,intheeventoflitigationorotheractionbroughttoenforceGrantterms,eachpartyagreestobearitsownattorneysfeesandcosts.9.AUDITA.GeneralRequirementsCOMMERCEreservestherighttorequireanaudit.Ifrequired,GRANTEEsaretoprocureauditservicesbasedonthefollowingguidelines.TheGRANTEEshallmaintainitsrecordsandaccountssoastofacilitateauditsandshallensurethatsubgranteesalsomaintainauditablerecords.TheGRANTEEisresponsibleforanyauditexceptionsincurredbyitsownorganizationorthatofitssubgranteesCOMMERCEreservestherighttorecoverfromtheGRANTEEalldisallowedcostsresultingfromtheaudit.Responsestoanyunresolvedmanagementfindingsanddisallowedorquestionedcostsshallbeincludedwiththeauditreport.TheGRANTEEmustrespondtoCOMMERCErequestsforinformationorcorrectiveactionconcerningauditissueswithinthirty(30)daysofthedateofrequest.B.StateFundsRequirementsIntheeventanauditisrequired,iftheGRANTEEisastateorlocalgovernmententity,theOfficeoftheStateAuditorshallconducttheaudit.Auditsofnon-profitorganizationsaretobeconductedbyacertifiedpublicaccountantselectedbytheGRANTEE.TheGRANTEEshallincludetheaboveauditrequirementsinanysubcontracts.Inanycase,theGRANTEE’srecordsmustbeavailableforreviewbyCOMMERCE.C.DocumentationRequirementsTheGRANTEEmustsendacopyoftheauditreportdescribedabovenolaterthannine(9)monthsaftertheendoftheGRANTEE’sfiscalyear(s)bysendingascannedcopytoauditreview(commerce.wa.ovorahardcopyto:DepartmentofCommerceAHN:AuditReviewandResolutionOffice1011PlumStreetSEP0Box42525OlympiaWA98504-2525Inadditiontosendingacopyoftheaudit,whenapplicable,theGRANTEEmustinclude:2AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS•Correctiveactionplanforauditfindingswithinthree(3)monthsoftheauditbeingreceivedbyCOMMERCE.•CopyoftheManagementLetter.IftheGRANTEEisrequiredtoobtainaSingleAuditconsistentwithCircularA-133requirements,acopymustbeprovidedtoCOMMERCE;nootherreportisrequired.10.CONFIDENTIALITYISAFEGUARDINGOFINFORMATIONA.“ConfidentialInformation”asusedinthissectionincludes:1.AllmaterialprovidedtotheGRANTEEbyCOMMERCEthatisdesignatedas“confidential”byCOMMERCE;2.AllmaterialproducedbytheGRANTEEthatisdesignatedas“confidential”byCOMMERCE;and3.AllpersonalinformationinthepossessionoftheGRANTEEthatmaynotbedisclosedunderstateorfederallaw.“Personalinformation”includesbutisnotlimitedtoinformationrelatedtoaperson’sname,health,finances,education,business,useofgovernmentservices,addresses,telephonenumbers,socialsecuritynumber,driver’slicensenumberandotheridentifyingnumbers,and“ProtectedHealthInformation”underthefederalHealthInsurancePortabilityandAccountabilityActof1996(HIPAA).B.TheGRANTEEshallcomplywithallstateandfederallawsrelatedtotheuse,sharing,transfer,sale,ordisclosureofConfidentialInformation.TheGRANTEEshalluseConfidentialInformationsolelyforthepurposesofthisGrantandshallnotuse,share,transfer,sellordiscloseanyConfidentialInformationtoanythirdpartyexceptwiththepriorwrittenconsentofCOMMERCEorasmayberequiredbylaw.TheGRANTEEshalltakeallnecessarystepstoassurethatConfidentialInformationissafeguardedtopreventunauthorizeduse,sharing,transfer,saleordisclosureofConfidentialInformationorviolationofanystateorfederallawsrelatedthereto.Uponrequest,theGRANTEEshallprovideCOMMERCEwithitspoliciesandproceduresonconfidentiality.COMMERCEmayrequirechangestosuchpoliciesandproceduresastheyapplytothisGrantwheneverCOMMERCEreasonablydeterminesthatchangesarenecessarytopreventunauthorizeddisclosures.TheGRANTEEshallmakethechangeswithinthetimeperiodspecifiedbyCOMMERCE.Uponrequest,theGRANTEEshallimmediatelyreturntoCOMMERCEanyConfidentialInformationthatCOMMERCEreasonablydetermineshasnotbeenadequatelyprotectedbytheGRANTEEagainstunauthorizeddisclosure.C.UnauthorizedUseorDisclosure.TheGRANTEEshallnotifyCOMMERCEwithinfive(5)workingdaysofanyunauthorizeduseordisclosureofanyconfidentialinformation,andshalltakenecessarystepstomitigatetheharmfuleffectsofsuchuseordisclosure.11.CONFLICTOFINTERESTNotwithstandinganydeterminationbytheExecutiveEthicsBoardorothertribunal,COMMERCEmay,initssolediscretion,bywrittennoticetotheCONTRACTORterminatethiscontractifitisfoundafterduenoticeandexaminationbyCOMMERCEthatthereisaviolationoftheEthicsinPublicServiceAct,Chapters42.52RCWand42.23RCW;oranysimilarstatuteinvolvingtheCONTRACTORintheprocurementof,orperformanceunderthiscontract.Specificrestrictionsapplytocontractingwithcurrentorformerstateemployeespursuanttochapter42.52oftheRevisedCodeofWashington.TheCONTRACTORandtheirsubcontractor(s)mustidentifyanypersonemployedinanycapacitybythestateofWashingtonthatworkedonthisGrant,oranymatterrelatedtotheprojectfundedunderthisGrantoranyotherstatefundedproject,includingbutnotlimitedtoformulatingordraftinglegislation,participatingingrantprocurement,planningandexecution,awardinggrants,ormonitoringgrants,duringthe24monthperiodprecedingthestartdateofthisGrant.Identifytheindividualbyname,theagencypreviouslyorcurrentlyemployedby,jobtitle3AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDSorpositionheld,andseparationdate.IfitisdeterminedbyCOMMERCEthataconflictofinterestexists,theCONTRACTORmaybedisqualifiedfromfurtherconsiderationfortheawardofaGrant.Intheeventthiscontractisterminatedasprovidedabove,COMMERCEshallbeentitledtopursuethesameremediesagainsttheCONTRACTORasitcouldpursueintheeventofabreachofthecontractbytheCONTRACTOR.TherightsandremediesofCOMMERCEprovidedforinthisclauseshallnotbeexclusiveandareinadditiontoanyotherrightsandremediesprovidedbylaw.TheexistenceoffactsuponwhichCOMMERCEmakesanydeterminationunderthisclauseshallbeanissueandmaybereviewedasprovidedinthe“Disputes”clauseofthiscontract.12.COPYRIGHTPROVISIONSUnlessotherwiseprovided,allMaterialsproducedunderthisGrantshallbeconsidered“worksforhire”asdefinedbytheU.S.CopyrightActandshallbeownedbyCOMMERCE.COMMERCEshallbeconsideredtheauthorofsuchMaterials.IntheeventtheMaterialsarenotconsidered“worksforhire”undertheU.S.Copyrightlaws,theGRANTEEherebyirrevocablyassignsallright,title,andinterestinallMaterials,includingallintellectualpropertyrights,moralrights,andrightsofpublicitytoCOMMERCEeffectivefromthemomentofcreationofsuchMaterials.“Materials”meansallitemsinanyformatandincludes,butisnotlimitedto,data,reports,documents,pamphlets,advertisements,books,magazines,surveys,studies,computerprograms,films,tapes,and/orsoundreproductions.“Ownership”includestherighttocopyright,patent,registerandtheabilitytotransfertheserights.ForMaterialsthataredeliveredundertheGrant,butthatincorporatepre-existingmaterialsnotproducedundertheGrant,theGRANTEEherebygrantstoCOMMERCEanonexclusive,royalty-free,irrevocablelicense(withrightstosublicensetoothers)insuchMaterialstotranslate,reproduce,distribute,preparederivativeworks,publiclyperform,andpubliclydisplay.TheGRANTEEwarrantsandrepresentsthattheGRANTEEhasallrightsandpermissions,includingintellectualpropertyrights,moralrightsandrightsofpublicity,necessarytograntsuchalicensetoCOMMERCE.TheGRANTEEshallexertallreasonableefforttoadviseCOMMERCE,atthetimeofdeliveryofMaterialsfurnishedunderthisGrant,ofallknownorpotentialinvasionsofprivacycontainedthereinandofanyportionofsuchdocumentwhichwasnotproducedintheperformanceofthisGrant.TheGRANTEEshallprovideCOMMERCEwithpromptwrittennoticeofeachnoticeorclaimofinfringementreceivedbytheGRANTEEwithrespecttoanyMaterialsdeliveredunderthisGrant.COMMERCEshallhavetherighttomodifyorremoveanyrestrictivemarkingsplacedupontheMaterialsbytheGRANTEE.13.DISPUTESExceptasotherwiseprovidedinthisGrant,whenadisputearisesbetweenthepartiesanditcannotberesolvedbydirectnegotiation,eitherpartymayrequestadisputehearingwiththeDirectorofCOMMERCE,whomaydesignateaneutralpersontodecidethedispute.Therequestforadisputehearingmust:•beinwriting;•statethedisputedissues;•statetherelativepositionsoftheparties;•statetheGRANTEE’sname,address,andContractnumber;and•bemailedtotheDirectorandtheotherparty’s(respondent’s)GrantRepresentativewithinthree(3)workingdaysafterthepartiesagreethattheycannotresolvethedispute.Therespondentshallsendawrittenanswertotherequestor’sstatementtoboththeDirectorortheDirector’sdesigneeandtherequestorwithinfive(5)workingdays.TheDirectorordesigneeshallreviewthewrittenstatementsandreplyinwritingtobothpartieswithinten(10)workingdays.TheDirectorordesigneemayextendthisperiodifnecessarybynotifyingtheparties.4AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDSThedecisionshallnotbeadmissibleinanysucceedingjudicialorquasi-judicialproceeding.Thepartiesagreethatthisdisputeprocessshallprecedeanyactioninajudicialorquasi-judicialtribunal.NothinginthisGrantshallbeconstruedtolimittheparties’choiceofamutuallyacceptablealternatedisputeresolution(ADR)methodinadditiontothedisputehearingprocedureoutlinedabove.14.DUPLICATEPAYMENTCOMMERCEshallnotpaytheGRANTEE,iftheGRANTEEhaschargedorwillchargetheStateofWashingtonoranyotherpartyunderanyotherGrant,subgranUsubcontract,oragreement,forthesameservicesorexpenses.15.GOVERNINGLAWANDVENUEThisGrantshallbeconstruedandinterpretedinaccordancewiththelawsofthestateofWashington,andthevenueofanyactionbroughthereundershallbeintheSuperiorCourtforThurstonCounty.16.INDEMNIFICATIONTothefullestextentpermittedbylaw,theGRANTEEshallindemnify,defend,andholdharmlessthestateofWashington,COMMERCE,agenciesofthestateandallofficials,agentsandemployeesofthestate,fromandagainstallclaimsforinjuriesordeatharisingoutoforresultingfromtheperformanceofthecontract.Claim”asusedinthiscontract,meansanyfinancialloss,claim,suit,action,damage,orexpense,includingbutnotlimitedtoattorneysfees,attributableforbodilyinjury,sickness,disease,ordeath,orinjurytoorthedestructionoftangiblepropertyincludinglossofuseresultingtherefrom.TheGRANTEE’sobligationtoindemnify,defend,andholdharmlessincludesanyclaimbyGRANTEE’sagents,employees,representatives,oranysubgrantee/subcontractororitsemployees.GRANTEEexpresslyagreestoindemnify,defend,andholdharmlesstheStateforanyclaimarisingoutoforincidenttoGRANTEE’Soranysubgrantee’s/subcontractor’sperformanceorfailuretoperformtheGrant.GRANTEE’Sobligationtoindemnify,defend,andholdharmlesstheStateshallnotbeeliminatedorreducedbyanyactualorallegedconcurrentnegligenceofStateoritsagents,agencies,employeesandofficials.TheGRANTEEwaivesitsimmunityunderTitle51RCWtotheextentitisrequiredtoindemnify,defendandholdharmlessthestateanditsagencies,officers,agentsoremployees.17.INDEPENDENTCAPACITYOFTHEGRANTEEThepartiesintendthatanindependentcontractorrelationshipwillbecreatedbythisGrant.TheGRANTEEanditsemployeesoragentsperformingunderthisContractarenotemployeesoragentsofthestateofWashingtonorCOMMERCE.TheGRANTEEwillnotholditselfoutasorclaimtobeanofficeroremployeeofCOMMERCEorofthestateofWashingtonbyreasonhereof,norwilltheGRANTEEmakeanyclaimofright,privilegeorbenefitwhichwouldaccruetosuchofficeroremployeeunderlaw.ConductandcontroloftheworkwillbesolelywiththeGRANTEE.18.INDUSTRIALINSURANCECOVERAGETheGRANTEEshallcomplywithallapplicableprovisionsofTitle51RCW,IndustrialInsurance.IftheGRANTEEfailstoprovideindustrialinsurancecoverageorfailstopaypremiumsorpenaltiesonbehalfofitsemployeesasmayberequiredbylaw,COMMERCEmaycollectfromtheGRANTEEthefullamountpayabletotheIndustrialInsuranceAccidentFund.COMMERCEmaydeducttheamountowedbytheGRANTEEtotheaccidentfundfromtheamountpayabletotheGRANTEEbyCOMMERCEunderthisContract,andtransmitthedeductedamounttotheDepartmentofLaborandIndustries,(L&l)DivisionofInsuranceServices.ThisprovisiondoesnotwaiveanyofL&I’srightstocollectfromtheGRANTEE.5AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS19.LAWSTheGRANTEEshallcomplywithallapplicablelaws,ordinances,codes,regulationsandpoliciesoflocalandstateandfederalgovernments,asnoworhereafteramended.20.LICENSING,ACCREDITATIONANDREGISTRATIONTheGRANTEEshallcomplywithallapplicablelocal,state,andfederallicensing,accreditationandregistrationrequirementsorstandardsnecessaryfortheperformanceofthisContract.21.LIMITATIONOFAUTHORITYOnlytheAuthorizedRepresentativeorAuthorizedRepresentative’sdelegatebywriting(delegationtobemadepriortoaction)shallhavetheexpress,implied,orapparentauthoritytoalter,amend,modify,orwaiveanyclauseorconditionofthisContract.Furthermore,anyalteration,amendment,modification,orwaiveroranyclauseorconditionofthiscontractisnoteffectiveorbindingunlessmadeinwritingandsignedbytheAuthorizedRepresentative.22.NONCOMPLIANCEWITHNONDISCRIMINATIONLAWSDuringtheperformanceofthisGrant,theGRANTEEshallcomplywithallfederal,state,andlocalnondiscriminationlaws,regulationsandpolicies.IntheeventoftheGRANTEE’snon-complianceorrefusaltocomplywithanynondiscriminationlaw,regulationorpolicy,thisGrantmayberescinded,canceledorterminatedinwholeorinpart,andtheGRANTEEmaybedeclaredineligibleforfurtherGrantswithCOMMERCE.TheGRANTEEshall,however,begivenareasonabletimeinwhichtocurethisnoncompliance.Anydisputemayberesolvedinaccordancewiththe‘Disputes”proceduresetforthherein.23.PAYEQUITYTheGRANTEEagreestoensurethatsimilarlyemployed”individualsinitsworkforcearecompensatedasequals,consistentwiththefollowing:a.Employeesare“similarlyemployed”iftheindividualsworkforthesameemployer,theperformanceofthejobrequirescomparableskill,effort,andresponsibility,andthejobsareperformedundersimilarworkingconditions.Jobtitlesalonearenotdeterminativeofwhetheremployeesaresimilarlyemployed;b.GRANTEEmayallowdifferentialsincompensationforitsworkersifthedifferentialsarebasedingoodfaithandonanyofthefollowing:(i)Asenioritysystem;ameritsystem;asystemthatmeasuresearningsbyquantityorqualityofproduction;abonafidejob-relatedfactororfactors;orabonafideregionaldifferenceincompensationlevels.(ii)Abonafidejob-relatedfactororfactorsmayinclude,butnotbelimitedto,education,training,orexperiencethatis:Consistentwithbusinessnecessity;notbasedonorderivedfromagender-baseddifferential;andaccountsfortheentiredifferential.(iii)Abonafideregionaldifferenceincompensationlevelmustbe:Consistentwithbusinessnecessity;notbasedonorderivedfromagender-baseddifferential;andaccountfortheentiredifferential.ThisContractmaybeterminatedbyCOMMERCE,ifCOMMERCEortheDepartmentofEnterpriseservicesdeterminesthattheGRANTEEisnotincompliancewiththisprovision.6AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS24.POLITICALACTIVITIESPoliticalactivityofGRANTEEemployeesandofficersarelimitedbytheStateCampaignFinancesandLobbyingprovisionsofChapter42.17aRCWandtheFederalHatchAct,5USC1501-1508.Nofundsmaybeusedforworkingfororagainstballotmeasuresorfororagainstthecandidacyofanypersonforpublicoffice.25.PUBLICITYTheGRANTEEagreesnottopublishoruseanyadvertisingorpublicitymaterialsinwhichthestateofWashingtonorCOMMERCE’snameismentioned,orlanguageusedfromwhichtheconnectionwiththestateofWashington’sorCOMMERCE’snamemayreasonablybeinferredorimplied,withoutthepriorwrittenconsentofCOMMERCE.26.RECAPTUREIntheeventthattheGRANTEEfailstoperformthisGrantinaccordancewithstatelaws,federallaws,and/ortheprovisionsofthisGrant,COMMERCEreservestherighttorecapturefundsinanamounttocompensateCOMMERCEforthenoncomplianceinadditiontoanyotherremediesavailableatlaworinequity.RepaymentbytheGRANTEEoffundsunderthisrecaptureprovisionshalloccurwithinthetimeperiodspecifiedbyCOMMERCE.Inthealternative,COMMERCEmayrecapturesuchfundsfrompaymentsdueunderthisGrant.27.RECORDSMAINTENANCETheGRANTEEshallmaintainbooks,records,documents,dataandotherevidencerelatingtothisGrantandperformanceoftheservicesdescribedherein,includingbutnotlimitedtoaccountingproceduresandpracticesthatsufficientlyandproperlyreflectalldirectandindirectcostsofanynatureexpendedintheperformanceofthisGrant.GRANTEEshallretainsuchrecordsforaperiodofsixyearsfollowingthedateoffinalpayment.Atnoadditionalcost,theserecords,includingmaterialsgeneratedundertheGrant,shallbesubjectatallreasonabletimestoinspection,revieworauditbyCOMMERCE,personneldulyauthorizedbyCOMMERCE,theOfficeoftheStateAuditor,andfederalandstateofficialssoauthorizedbylaw,regulationoragreement.Ifanylitigation,claimorauditisstartedbeforetheexpirationofthesix(6)yearperiod,therecordsshallberetaineduntilalllitigation,claims,orauditfindingsinvolvingtherecordshavebeenresolved.28.REGISTRATIONWITHDEPARTMENTOFREVENUEIfrequiredbylaw,theGRANTEEshallcompleteregistrationwiththeWashingtonStateDepartmentofRevenue.29.RIGHTOFINSPECTIONTheGRANTEEshallproviderightofaccesstoitsfacilitiestoCOMMERCE,oranyofitsofficers,ortoanyotherauthorizedagentorofficialofthestateofWashingtonorthefederalgovernment,atallreasonabletimes,inordertomonitorandevaluateperformance,compliance,and/orqualityassuranceunderthisGrant.30.SAVINGSIntheeventfundingfromstate,federal,orothersourcesiswithdrawn,reduced,orlimitedinanywayaftertheeffectivedateofthisGrantandpriortonormalcompletion,COMMERCEmayterminatetheGrantunderthe“TerminationforConvenience”clause,withoutthetencalendardaynoticerequirement.Inlieuoftermination,theGrantmaybeamendedtoreflectthenewfundinglimitationsandconditions.7AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS31.SEVERABILITYTheprovisionsofthisGrantareintendedtobeseverable.Ifanytermorprovisionisillegalorinvalidforanyreasonwhatsoever,suchillegalityorinvalidityshallnotaffectthevalidityoftheremainderoftheGrant.32.SITESECURITYWhileonCOMMERCEpremises,GRANTEE,itsagents,employees,orsubcontractorsshallconforminallrespectswithphysical,fireorothersecuritypoliciesorregulations.33.SUBGRANTINGISUBCONTRACTINGNeithertheGRANTEEnoranysubgrantee/subcontractorshallenterintosubgrants/subcontractsforanyoftheworkcontemplatedunderthiscontractwithoutobtainingpriorwrittenapprovalofCOMMERCE.InnoeventshalltheexistenceofthesubgranUsubcontractoperatetoreleaseorreducetheliabilityoftheGRANTEEtoCOMMERCEforanybreachintheperformanceoftheGRANTEE’sduties.ThisclausedoesnotincludeGrantsofemploymentbetweentheGRANTEEandpersonnelassignedtoworkunderthisGrant.Additionally,theGRANTEEisresponsibleforensuringthatallterms,conditions,assurancesandcertificationssetforthinthisagreementarecarriedforwardtoanysubgrants/subcontracts.GRANTEEanditssubgrantees/subcontractorsagreenottorelease,divulge,publish,transfer,sellorotherwisemakeknowntounauthorizedpersonspersonalinformationwithouttheexpresswrittenconsentofCOMMERCEorasprovidedbylaw.34.SURVIVALTheterms,conditions,andwarrantiescontainedinthisGrantthatbytheirsenseandcontextareintendedtosurvivethecompletionoftheperformance,cancellationorterminationofthisGrantshallsosurvive.35.TAXESAllpaymentsaccruedonaccountofpayrolltaxes,unemploymentcontributions,theGRANTEE’sincomeorgrossreceipts,anyothertaxes,insuranceorexpensesfortheGRANTEEoritsstaffshallbethesoleresponsibilityoftheGRANTEE.36.TERMINATIONFORCAUSEIntheeventCOMMERCEdeterminestheGRANTEEhasfailedtocomplywiththeconditionsofthisGrantinatimelymanner,COMMERCEhastherighttosuspendorterminatethisGrant.BeforesuspendingorterminatingtheGrant,COMMERCEshallnotifytheGRANTEEinwritingoftheneedtotakecorrectiveaction.Ifcorrectiveactionisnottakenwithin30calendardays,theGrantmaybeterminatedorsuspended.Intheeventofterminationorsuspension,theGRANTEEshallbeliablefordamagesasauthorizedbylawincluding,butnotlimitedto,anycostdifferencebetweentheoriginalGrantandthereplacementorcoverGrantandalladministrativecostsdirectlyrelatedtothereplacementGrant,e.g.,costofthecompetitivebidding,mailing,advertisingandstafftime.COMMERCEreservestherighttosuspendallorpartoftheGrant,withholdfurtherpayments,orprohibittheGRANTEEfromincurringadditionalobligationsoffundsduringinvestigationoftheallegedcompliancebreachandpendingcorrectiveactionbytheGRANTEEoradecisionbyCOMMERCEtoterminatetheGrant.Aterminationshallbedeemeda‘TerminationforConvenience”8AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDSifitisdeterminedthattheGRANTEE:(1)wasnotindefault;or(2)failuretoperformwasoutsideofhisorhercontrol,faultornegligence.TherightsandremediesofCOMMERCEprovidedinthisGrantarenotexclusiveandare,inadditiontoanyotherrightsandremedies,providedbylaw.37.TERMINATIONFORCONVENIENCEExceptasotherwiseprovidedinthisGrant,COMMERCEmay,byten(10)businessdayswrittennotice,beginningontheseconddayafterthemailing,terminatethisGrant,inwholeorinpart.IfthisGrantissoterminated,COMMERCEshallbeliableonlyforpaymentrequiredunderthetermsofthisGrantforservicesrenderedorgoodsdeliveredpriortotheeffectivedateoftermination.38.TERMINATIONPROCEDURESUponterminationofthisGrant,COMMERCE,inadditiontoanyotherrightsprovidedinthisGrant,mayrequiretheGRANTEEtodelivertoCOMMERCEanypropertyspecificallyproducedoracquiredfortheperformanceofsuchpartofthisGrantashasbeenterminated.Theprovisionsofthe“TreatmentofAssets”clauseshallapplyinsuchpropertytransfer.COMMERCEshallpaytotheGRANTEEtheagreeduponprice,ifseparatelystated,forcompletedworkandservicesacceptedbyCOMMERCE,andtheamountagreeduponbytheGRANTEEandCOMMERCEfor(I)completedworkandservicesforwhichnoseparatepriceisstated,(ii)partiallycompletedworkandservices,(iii)otherpropertyorservicesthatareacceptedbyCOMMERCE,and(iv)theprotectionandpreservationofproperty,unlesstheterminationisfordefault,inwhichcasetheAGENTshalldeterminetheextentoftheliabilityofCOMMERCE.Failuretoagreewithsuchdeterminationshallbeadisputewithinthemeaningofthe“Disputes”clauseofthisGrant.COMMERCEmaywithholdfromanyamountsduetheGRANTEEsuchsumastheAUTHORIZEDREPRESENTATIVEdeterminestobenecessarytoprotectCOMMERCEagainstpotentiallossorliability.TherightsandremediesofCOMMERCEprovidedinthissectionshallnotbeexclusiveandareinadditiontoanyotherrightsandremediesprovidedbylaworunderthiscontract.Afterreceiptofanoticeoftermination,andexceptasotherwisedirectedbytheAUTHORIZEDREPRESENTATIVE,theGRANTEEshall:1.StopworkundertheGrantonthedate,andtotheextentspecified,inthenotice;2.Placenofurtherordersorsubgrants/subcontractsformaterials,services,orfacilitiesexceptasmaybenecessaryforcompletionofsuchportionoftheworkundertheGrantthatisnotterminated;3.AssigntoCOMMERCE,inthemanner,atthetimes,andtotheextentdirectedbytheAUTHORIZEDREPRESENTATIVE,alloftherights,title,andinterestoftheGRANTEEundertheordersandsubgrants/subcontractssoterminated,inwhichcaseCOMMERCEhastheright,atitsdiscretion,tosettleorpayanyorallclaimsarisingoutoftheterminationofsuchordersandsubgrants/subcontracts;4.Settlealloutstandingliabilitiesandallclaimsarisingoutofsuchterminationofordersandsubcontracts,withtheapprovalorratificationoftheAUTHORIZEDREPRESENTATIVEtotheextentAUTHORIZEDREPRESENTATIVEmayrequire,whichapprovalorratificationshallbefinalforallthepurposesofthisclause;5.TransfertitletoCOMMERCEanddeliverinthemanner,atthetimes,andtotheextentdirectedbytheAUTHORIZEDREPRESENTATIVEanypropertywhich,iftheGranthadbeencompleted,wouldhavebeenrequiredtobefurnishedtoCOMMERCE;6.CompleteperformanceofsuchpartoftheworkasshallnothavebeenterminatedbytheAUTHORIZEDREPRESENTATIVE;and9AGENDA ITEM #7. i) GENERALTERMSANDCONDiTIONSGENERALGRANTSTATEFUNDS7.Takesuchactionasmaybenecessary,orastheAUTHORIZEDREPRESENTATIVEmaydirect,fortheprotectionandpreservationofthepropertyrelatedtothisGrant,whichisinthepossessionoftheGRANTEEandinwhichCOMMERCEhasormayacquireaninterest.39.TREATMENTOFASSETSTitletoallpropertyfurnishedbyCOMMERCEshallremaininCOMMERCE.TitletoallpropertyfurnishedbytheGRANTEE,forthecostofwhichtheGRANTEEisentitledtobereimbursedasadirectitemofcostunderthisGrant,shallpasstoandvestinCOMMERCEupondeliveryofsuchpropertybytheGRANTEE.Titletootherproperty,thecostofwhichisreimbursabletotheGRANTEEunderthisGrant,shallpasstoandvestinCOMMERCEupon(I)issuanceforuseofsuchpropertyintheperformanceofthisGrant,or(ii)commencementofuseofsuchpropertyintheperformanceofthisGrant,or(iii)reimbursementofthecostthereofbyCOMMERCEinwholeorinpart,whicheverfirstoccurs.A.AnypropertyofCOMMERCEfurnishedtotheGRANTEEshall,unlessotherwiseprovidedhereinorapprovedbyCOMMERCE,beusedonlyfortheperformanceofthisGrant.B.TheGRANTEEshallberesponsibleforanylossordamagetopropertyofCOMMERCEthatresultsfromthenegligenceoftheGRANTEEorwhichresultsfromthefailureonthepartoftheGRANTEEtomaintainandadministerthatpropertyinaccordancewithsoundmanagementpractices.C.IfanyCOMMERCEpropertyislost,destroyedordamaged,theGRANTEEshallimmediatelynotifyCOMMERCEandshalltakeallreasonablestepstoprotectthepropertyfromfurtherdamage.D.TheGRANTEEshallsurrendertoCOMMERCEallpropertyofCOMMERCEpriortosettlementuponcompletion,terminationorcancellationofthisGrantAllreferencetotheGRANTEEunderthisclauseshallalsoincludeGRANTEE’Semployees,agentsorsubgrantees/subcontractors.40.WAIVERWaiverofanydefaultorbreachshallnotbedeemedtobeawaiverofanysubsequentdefaultorbreach.AnywaivershallnotbeconstruedtobeamodificationofthetermsofthisGrantunlessstatedtobesuchinwritingandsignedbyAuthorizedRepresentativeofCOMMERCE.10AGENDA ITEM #7. i) AttachmentAScopeofWorkFundsawardedunderthisgrantshallbeusedforcapitalexpendituresrelatedtothethedesignandconstructionoftheSunsetNeighborhoodParkintheCityofRenton.Theprojectwillbelocatedonparcelnumbers7227801300and7227800000.Constructionwillincludebutnotbelimitedtoearthwork,installationofsiteutilitiesanddrainage,walkwayandplazapaving,landscapeimprovements,irrigation,pergolas,twochildren’splayareas,anadult/teenfitnessarea,apicnicarea,agazebo,awaterfeature,andtheinstallationofbenches,bollards,litterreceptacles,signage,andlighting.Whencomplete,the3.2acreparkwillbeusedbythecommunityasaspacetogatherandrecreate.ThisprojectisexpectedtobecompletedinJune,2020.Allprojectworkcompletedwithpriorlegislativeapproval.The“CopyrightProvisions”,Section12oftheGeneralTermsandConditions,arenotintendedtoapplytoanyarchitecturalandengineeringdesignworkfundedbythisgrant.CERTIFICATIONPERFORMANCEMEASURETheGRANTEE,byitssignature,certifiesthatthedeclarationsetforthabovehasbeenreviewedandapprovedbytheGRANTEE’sgoverningbodyasofthedateandyearwrittenbelow.GRANTEETITLEDATEAGENDA ITEM #7. i) AttachmentBBudgetLineItemAmountArchitecture&Engineering$525,000.00SiteAcquisition$0.00Construction$3,625,000.00CapitalizedEquipment$0.00Contingency$0.00Other$0.00TotalContractedAmount:$4,150,000.00CERTIFICATIONPERFORMANCEMEASURETheGRANTEE,byitssignature,certifiesthattheProjectBudgetsetforthabovehasbeenreviewedandapprovedbytheGRANTEE’sgoverningbodyorboardofdirectors,asapplicable,asofthedateandyearwrittenbelow.GRANTEETITLEDATEAGENDA ITEM #7. i) AttachmentCCertificationoftheAvailabilityofFundstoCompletetheProjectNon-StateFundsAmountTotalKingCountyYouthandAmateurSportsFundGrant$175,000.00CityofRenton$975,000.00TotalNon-StateFunds$1,150,000.00$1,150,000.00StateFundsStateCapitalBudget$3,000,000.00$3,000,000.00$4,150,000.00TotalNon-StateandStateSourcesCERTIFICATIONPERFORMANCEMEASURETheGRANTEE,byitssignature,certifiesthatprojectfundingfromsourcesotherthanthoseprovidedbythiscontractandidentifiedabovehasbeenreviewedandapprovedbytheGRANTEE’sgoverningbodyorboardofdirectors,asapplicable,andhaseitherbeenexpendedforeligibleProjectexpenses,oriscommittedinwritingandavailableandwillremaincommittedandavailablesolelyandspecificallyforcarryingoutthepurposesofthisProjectasdescribedinelsewhereinthiscontract,asofthedateandyearwrittenbelow.TheGRANTEEshallmaintainrecordssufficienttoevidencethatithasexpendedorhasaccesstothefundsneededtocompletetheProject,andshallmakesuchrecordsavailableforCOMMERCE’Sreviewuponreasonablerequest.GRANTEETITLEDATEAGENDA ITEM #7. i) AttachmentDCertificationofthePaymentandReportingofPrevailingWagesCERTIFICATIONPERFORMANCEMEASURETheGRANTEE,byitssignature,certifiesthatallcontractorsandsubcontractorsperformingworkontheProjectshallcomplywithprevailingwagelawssetforthinChapter39.12RCW,asofJanuary19,2018,includingbutnotlimitedtothefilingoftheStatementofIntenttoPayPrevailingWages”and“AffidavitofWagesPaid”asrequiredbyRCW39.12.040.TheGRANTEEshallmaintainrecordssufficienttoevidencecompliancewithChapter39.12RCW,andshallmakesuchrecordsavailableforCOMMERCE’Sreviewuponrequest.IfanystatefundsareusedbytheGRANTEEforthepurposeofconstruction,applicableStatePrevailingWagesmustbepaid.TheGRANTEE,byitssignature,certifiesthatthedeclarationsetforthabovehasbeenreviewedandapprovedbytheGRANTEE’sgoverningbodyasofthedateandyearwrittenbelow.GRANTEETITLEDATEAGENDA ITEM #7. i) AttachmentECertificationofIntenttoEntertheLeadershipinEnergyandEnvironmentalDesign(LEED)CertificationProcessCERTIFICATIONPERFORMANCEMEASURETheGRANTEE,byitssignature,certifiesthatitwillenterintotheLeadershipinEnergyandEnvironmentalDesigncertificationprocess,asstipulatedinRCW39.35D,asapplicabletotheProjectfundedbythiscontract.TheGRANTEEshall,uponreceiptofLEEDcertificationbytheUnitedStatesGreenBuildingCouncil,providedocumentationofsuchcertificationtoCOMMERCE.TheGRANTEE,byitssignature,certifiesthatthedeclarationsetforthabovehasbeenreviewedandapprovedbytheGRANTEE’sgoverningbodyorboardofdirectors,asapplicable,asofthedateandyearwrittenbelow.GRANTEE‘,—VTITLE‘DATEAGENDA ITEM #7. i) Adopted: November 3, 2014 Amended: November 15, 2016 0 20 40 80 feetN Sunset Neighborhood Park Master Plan Investing in Housing ● Jobs ● Education ● Health ● Environment ● Transportation PHASE I - Complete PHASE II - 2019/2020 LEGEND NE 10 T H S T SUNSET LN NESUNSET LN NESUN S E T LN N E G L ENWOO D A V E HARRINGTON AVEHARRINGTON AVERenton Highlands Library Market Rate Housing / Mixed UseMarket Rate Housing Market Rate Housing RHA HousingRHA Housing RHA Housing Teen / Adult Fitness Pervious Pavement with 6” Concrete Curb Edges Native Evergreen Tree, Typ. Street Tree, Typ. Pergola Structure with Curved Benches Performance Seating / Open Space Lawn Water Feature Bench with Planters Viewing / Picnic Gazebo “Stage Area” Load / Unload Playground (5-12 yr) Playground (2-5 yr)Curbs and Step-Off Pads Installed During Sunset Lane NE Construction Art Location Entry Sign Restroom with Pergola Structure over Breezeway Existing Raingardens Pergola with Free Library and Seating Curved Bench with Interpretive Sign Raingarden, Typ. Art Location Accent Tree, Typ. Picnic Area PHASE I (Complete, June 2018) PHASE II Phase II AGENDA ITEM #7. i) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO A GRANT AGREEMENT WITH WASHINGTON STATE DEPARTMENT OF COMMERCE ACCEPTING A GRANT FOR THE SUNSET NEIGHBORHOOD PARK PROJECT, PHASE II. WHEREAS, the Sunset Neighborhood Park (“Park”) is identified in the 269 – acre Sunset Area Community Planned Action and EIS; and WHEREAS, a master plan for the Park was adopted by the City Council in November 2014; and WHEREAS, Washington State, through the Department of Commerce has offered a grant in the amount of $3,050,000 to design and construct Phase II improvements for the Sunset Neighborhood Park Project (“Project”); and WHEREAS, the Department of Commerce will charge a grant administration fee of $50,000, thereby reducing the available grant amount to $3,000,000; and WHEREAS, the City will be required to commit a grant match of $1,150,000, bringing the total Project amount to $4,150,000; and WHEREAS, the agreement provides that “the parties hereto shall be bound by any such revised funding limitations as implemented at the discretion of COMMERCE, and shall meet and renegotiate the contract accordingly”; and WHEREAS, it is necessary to document the terms and conditions of the grant offer; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: AGENDA ITEM #7. i) RESOLUTION NO. _______ 2 SECTION I. The Mayor and City Clerk are authorized to enter into a grant agreement with the Washington State Department of Commerce, attached hereto as Exhibit “A” and incorporated by this reference, accepting a grant for the Project. PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2018. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _______________________, 2018. ______________________________ Denis Law, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney RES.1785:9/21/18:scr AGENDA ITEM #7. i) RESOLUTION NO. _______ 3 EXHIBIT “A” DEPARTMENT OF COMMERCE GRANT TO CITY OF RENTON THROUGH THE LOCAL AND COMMUNITY PROJECTS PROGRAM FOR SUNSET PARK AGENDA ITEM #7. i) GranttoDepartmentofCommerceCityofRentonthroughForTheLocalandCommunityProjectsProgramSunsetNeighborhoodParkStartdateJanuary19,2018WashingtonStateDepartmentofCommercewww.commerce.wa.govAGENDA ITEM #7. i) TABLEOFCONTENTSFaceSheet1SpecialTermsandConditions21.GrantManagement22.Compensation23.CertificationofFundsPerformanceMeasures24.PrevailingWageLaw35.DocumentationandSecurity36.BasisforEstablishingRealPropertyValuesforAcquisitionsofRealProperty47.ExpendituresEligibleforReimbursement48.BillingProceduresandPayment49.SubcontractorDataCollection510.Insurance511.OrderofPrecedence612.ReductioninFunds713.OwnershipofProject/CapitalFacilities714.ChangeofOwnershiporUseforGRANTEE-OwnedProperty715.ChangeofUseforLeasedPropertyPerformanceMeasure716.ModificationtotheProjectBudget817.Signage,MarkersandPublications818.HistoricalandCulturalArtifacts819.Reappropriation820.Recapture921.TerminationforFraudorMisrepresentation9GeneralTermsandConditions11.Definitions12.AccesstoData13.AdvancePaymentsProhibited14.AllWritingsContainedHerein15.Amendments16.AmericanswithDisabilitiesAct(ADA)27.Assignment28.Attorney’sFees29.Audit210.Confidentiality/SafeguardingofInformation311.ConflictofInterest312.CopyrightProvision413.Disputes414.DuplicatePayment515.GoverningLawandVenue516.Indemnification517.IndependentCapacityoftheGrantee518.IndustrialInsuranceCoverage519.Laws620.Licensing,AccreditationandRegistration621.LimitationofAuthority622.NoncompliancewithNondiscriminationLaws623.PayEquity624.PoliticalActivities725.Publicity726.Recapture727.RecordsMaintenance7AGENDA ITEM #7. i) 28.RegistrationwithDepartmentofRevenue.729.RightofInspection730.Savings731.Severability832.SiteSecurity833.Subgranting/Subcontracting834.Survival835.Taxes836.TerminationforCause837.TerminationforConvenience938.TerminationProcedures939.TreatmentofAssets1040.Waiver10AttachmentA,ScopeofWork;AttachmentB,Budget;AttachmentC,AvailabilityofFunds;AttachmentDCertificationofPrevailingWages;AttachmentE,CertificationofLEEDAGENDA ITEM #7. i) FACESHEETWashingtonStateDepartmentofCommerceLocalGovernmentDivisionCommunityCapitalfacilitiesUnitGrantNumber:18-96616-1651.GRANTEE2.GRANTEEDoingBusinessAs(optional)CityofRenton1055SouthGradyWayRenton,Washington980573.GranteeRepresentative4.COMMERCERepresentativeLeslieBetlachEmilyHafford(425)430-6619ProjectManagerP.O.Box42525lbetlachrentonwa.gov(360)725-50011011PlumStreetSEFax,360-586-5880Olympia,WA98504-2525emily.haffordcommerce.wa.gov5.GrantAmount6.FundingSource7.StartDate8.EndDate$3,000,000.00Federal:LIState:Other:LIN/A:LI1/19/20186/30/20219.FederalFunds(asapplicable)FederalA%encyCFDANumberN/A,N/AN/A10.TaxID#11.SWV#12.UBI#13.DUNS#91-6001271SWVOOJ220017000094N/A14.GrantPurposeTheoutcomeofthisperformance-basedcontractisfordesignandconstructionoftheSunsetNeighborhoodPark,asreferencedinAttachmentA—ScopeofWork.COMMERCE,definedastheDepartmentofCommerce,andtheGRANTEE,asdefmedabove,acknowledgeandacceptthetermsofthisGrantandattachmentsandhaveexecutedthisGrantonthedatebelowtostartasofthedateandyearreferencedabove.TherightsandobligationsofbothpartiestothisGrantaregovernedbythisGrantandthefollowingotherdocumentsincorporatedbyreference:GrantTermsandConditionsincludingAttachment“A”—ScopeofWork,Attachment“B”—Budget,Attachment‘C”—CertificationofAvailabilityoffundstoCompletetheProject,Attachment“D”—CertificationofthePaymentandReportingofPrevailingWages,Attachment“E”—CertificationofIntenttoEnterLEEDprocess.DateAPPROVEDASTOFORM///1Z7.bDateFORGRANTEEDenisLaw,MayorFORCOMMERCEDateMarkK.Barkley,AssistantDirectorAGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDSTHISCONTRACT,enteredintobyandbetweenCityofRenton(aunitoflocalgovernment)hereinafterreferredtoastheGRANTEE),andtheWashingtonStateDepartmentofCommerce(hereinafterreferredtoasCOMMERCE),WITNESSESTHAT:WHEREAS,COMMERCEhasthestatutoryauthorityunderRCW43.330.050(5)tocooperatewithandprovideassistancetolocalgovernments,businesses,andcommunity-basedorganizations;andWHEREAS,COMMERCEisalsogiventheresponsibilitytoadministerstatefundsandprogramswhichareassignedtoCOMMERCEbytheGovernorortheWashingtonStateLegislature;andWHEREAS,theWashingtonStateLegislaturehas,inLawsof2018,Chapter2,Section1016,madeanappropriationtosupporttheLocalandCommunityProjectsProgram,anddirectedCOMMERCEtoadministerthosefunds;andWHEREAS,theenablinglegislationalsostipulatesthattheGRANTEEiseligibletoreceivefundingforacquisition,construction,orrehabilitation(aventurehereinafterreferredtoastheProject”).NOW,THEREFORE,inconsiderationofcovenants,conditions,performances,andpromiseshereinaftercontained,thepartiesheretoagreeasfollows:1.GRANTMANAGEMENTTheRepresentativeforeachofthepartiesshallberesponsibleforandshallbethecontactpersonforallcommunicationsandbillingsregardingtheperformanceofthisGrant.TheRepresentativeforCOMMERCEandtheircontactinformationareidentifiedontheFaceSheetofthisGrant.TheRepresentativefortheGRANTEEandtheircontactinformationareidentifiedontheFaceSheetofthisGrant.2.COMPENSATIONCOMMERCEshallpayanamountnottoexceed$3,000,000.00forthecapitalcostsnecessaryfororincidentaltotheperformanceofworkassetforthintheScopeofWork.3.CERTIFICATIONOFFUNDSPERFORMANCEMEASURESA.ThereleaseofstatefundsunderthiscontractiscontingentupontheGRANTEEcertifyingthatithasexpendedorhasaccesstofundsfromnon-statesourcesassetforthinATTACHMENTC(CERTIFICATIONOFTHEAVAILABILITYOFFUNDSTOCOMPLETETHEPROJECT),hereof.Suchnon-statesourcesmayconsistofacombinationofanyofthefollowing:i)EligibleProjectexpenditurespriortotheexecutionofthiscontract.ii)CashdedicatedtotheProject.iii)Fundsavailablethroughaletterofcreditorotherbindingloancommitment(s).iv)Pledgesfromfoundationsorcorporations.v)Pledgesfromindividualdonors.2AGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDSvi)ThevalueofrealpropertywhenacquiredsolelyforthepurposesofthisProject,asestablishedandevidencedbyacurrentmarketvalueappraisalperformedbyalicensed,professionalrealestateappraiser,oracurrentpropertytaxstatement.COMMERCEwillnotconsiderappraisalsforprospectivevaluesofsuchpropertyforthepurposesofcalculatingtheamountofnon-statematchingfundcredit.vii)In-kindcontributions,subjecttoCOMMERCE’Sapproval.B.TheGRANTEEshallmaintainrecordssufficienttoevidencethatithasaccesstoorhasexpendedfundsfromsuchnon-statesources,andshallmakesuchrecordsavailableforCOMMERCE’Sreviewuponreasonablerequest.4.PREVAILINGWAGELAWTheProjectfundedunderthisGrantmaybesubjecttostateprevailingwagelaw(Chapter39.12RCW).TheGRANTEEisadvisedtoconsulttheIndustrialStatisticianattheWashingtonDepartmentofLaborandIndustriestodeterminewhetherprevailingwagesmustbepaid.COMMERCEisnotresponsiblefordeterminingwhetherprevailingwageappliestothisProjectorforanyprevailingwagepaymentsthatmayberequiredbylaw.5.DOCUMENTATIONANDSECURITYTheprovisionsofthissectionshallapplytocapitalprojectsperformedbynonprofitorganizationsthatinvolvetheexpenditureofover$500,000instatefunds.Projectsforwhichthegrantawardorlegislativeintentdocumentsspecifythatthestatefundingistobeusedfordesignonlyareexemptfromthissection.A.DeedofTrust.ThisGrantshallbeevidencedbyapromissorynoteandsecuredbyadeedoftrustorotherappropriatesecurityinstrumentinfavorofCOMMERCE(the“DeedofTrust”).TheDeedofTrustshallberecordedintheCountywheretheProjectislocated,andtheoriginalreturnedtoCOMMERCEafterrecordationwithinninety(90)daysofcontractexecution.TheDeedofTrustmustberecordedbeforeCOMMERCEwillreimbursetheGRANTEEforanyProjectcosts.TheamountsecuredbytheDeedofTrustshallbetheamountofthegrantassetforthinSection2,hereof.B.TermofDeedofTrust.TheDeedofTrustshallremaininfullforceandeffectforaperiodoften(10)yearsfollowingthefinalpaymentofstatefundstotheGRANTEEunderthisgrant.Uponsatisfactionoftheten-yeartermrequirementandallothergranttermsandconditions,COMMERCEshall,uponwrittenrequestoftheGRANTEE,takeappropriateactiontoreconveytheDeedofTrust.C.TitleInsurance.TheGRANTEEshallpurchaseanextendedcoveragelender’spolicyoftitleinsuranceinsuringthelienpositionoftheDeedofTrustinanamountnotlessthantheamountofthegrant.D.Subordination.COMMERCEmayagreetosubordinateitsdeedoftrustuponrequestfromaprivateorpubliclender.AnysuchrequestshallbesubmittedtoCOMMERCEinwriting,andCOMMERCEshallrespondtotherequestinwritingwithinthirty(30)daysofreceivingtherequest.3AGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS6.BASISFORESTABLISHINGREALPROPERTYVALUESFORACQUISITIONSOFREALPROPERTYPERFORMANCEMEASURESWhenthegrantisusedtofundtheacquisitionofrealproperty,thevalueoftherealpropertyeligibleforreimbursementunderthisgrantshallbeestablishedasfollows:a.GRANTEEpurchasesofrealpropertyfromanindependentthird-partysellershallbeevidencedbyacurrentappraisalpreparedbyalicensedWashingtonStatecommercialrealestateappraiser,oracurrentpropertytaxstatement.b.GRANTEEpurchasesofrealpropertyfromasubsidiaryorganization,suchasanaffiliatedLLC,shallbeevidencedbyacurrentappraisalpreparedbyalicensedWashingtonStatecommercialtealestateappraiserorthepriorpurchasepriceofthepropertyplusholdingcosts,whicheverisless.7.EXPENDITURESELIGIBLEFORREIMBURSEMENTTheGRANTEEmaybereimbursed,attheratesetforthelsewhereinthiscontract,forProjectexpendituresinthefollowingcostcategories:A.Realproperty,andcostsdirectlyassociatedwithsuchpurchase,whenpurchasedoracquiredsolelyforthepurposesoftheProject;B.Design,engineering,architectural,andplanning;C.Constructionmanagementandobservation(fromexternalsourcesonly);D.Constructioncostsincluding,butnotlimitedto,thefollowing:Sitepreparationandimprovements;Permitsandfees;Laborandmaterials;TaxesonProjectgoodsandservices;Capitalizedequipment;Informationtechnologyinfrastructure;andLandscaping.8.BILLINGPROCEDURESANDPAYMENTCOMMERCEshallreimbursetheGRANTEEforone-hundredpercent(100%)ofeligibleProjectexpenditures,uptothemaximumpayableunderthiscontract.Whenrequestingreimbursementforexpendituresmade,theGRANTEEshallsubmittoCOMMERCEasignedandcompletedInvoiceVoucher(FormA-i9),thatdocumentscapitalizedProjectactivityperformed—bybudgetlineitem—forthebillingperiod.TheGRANTEEshallevidencethecostsclaimedoneachvoucherbyincludingcopiesofeachinvoicereceivedfromvendorsprovidingProjectgoodsorservicescoveredbythecontract.TheGRANTEEshallalsoprovideCOMMERCEwithacopyofthecancelledcheckorelectronicfundstransfer,asapplicable,thatconfirmsthattheyhavepaideachexpenditurebeingclaimed.ThecancelledchecksorelectronicfundstransfersmaybesubmittedtoCOMMERCEatthetimethevoucherisinitiallysubmitted,orwithinthirty(30)daysthereafter.Thevouchermustbecertified(signed)byanofficialoftheGRANTEEwithauthoritytobindtheGRANTEE.ThefinalvouchershallbesubmittedtoCOMMERCEwithinsixty(60)daysfollowingthecompletionofworkorotherterminationofthiscontract,orwithinfifteen(15)daysfollowingtheendofthestatebienniumunlesscontractfundsarereappropriatedbytheLegislatureinaccordancewithSection18,hereof.4AGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDSEachrequestforpaymentmustbeaccompaniedbyaProjectStatusReport,whichdescribes,innarrativeform,theprogressmadeontheProjectsincethelastinvoicewassubmitted,aswellasareportofProjectstatustodate.COMMERCEwillnotreleasepaymentforanyreimbursementrequestreceivedunlessanduntiltheProjectStatusReportisreceived.AfterapprovingtheInvoiceVoucherandProjectStatusReport,COMMERCEshallpromptlyremitawarranttotheGRANTEE.COMMERCEwillpayGRANTEEuponacceptanceofservicesprovidedandreceiptofproperlycompletedinvoices,whichshallbesubmittedtotheRepresentativeforCOMMERCEnotmoreoftenthanmonthly.PaymentshallbeconsideredtimelyifmadebyCOMMERCEwithinthirty(30)calendardaysafterreceiptofproperlycompletedinvoices.PaymentshallbesenttotheaddressdesignatedbytheGRANTEE.COMMERCEmay,initssolediscretion,terminatetheGrantorwithholdpaymentsclaimedbytheGRANTEEforservicesrenderediftheGRANTEEfailstosatisfactorilycomplywithanytermorconditionofthisGrant.NopaymentsinadvanceorinanticipationofservicesorsuppliestobeprovidedunderthisAgreementshallbemadebyCOMMERCE.DuplicationofBilledCostsTheGRANTEEshallnotbillCOMMERCEforservicesperformedunderthisAgreement,andCOMMERCEshallnotpaytheGRANTEE,iftheGRANTEEisentitledtopaymentorhasbeenorwillbepaidbyanyothersource,includinggrants,forthatservice.DisallowedCostsTheGRANTEEisresponsibleforanyauditexceptionsordisallowedcostsincurredbyitsownorganizationorthatofitssubgrantees.9.SUBCONTRACTORDATACOLLECTIONContractorwillsubmitreports,inaformandformattobeprovidedbyCommerceandatintervalsasagreedbytheparties,regardingworkunderthisGrantperformedbysubcontractorsandtheportionofGrantfundsexpendedforworkperformedbysubcontractors,includingbutnotnecessarilylimitedtominority-owned,woman-owned,andveteran-ownedbusinesssubcontractors.“Subcontractors”shallmeansubcontractorsofanytier.10.INSURANCETheGRANTEEshallprovideinsurancecoverageassetoutinthissection.TheintentoftherequiredinsuranceistoprotectthestateofWashingtonshouldtherebeanyclaims,suits,actions,costs,damagesorexpensesarisingfromanyloss,ornegligentorintentionalactoromissionoftheGRANTEE,orSubgrantee,oragentsofeither,whileperformingunderthetermsofthisGrant.TheinsurancerequiredshallbeissuedbyaninsurancecompanyauthorizedtodobusinesswithinthestateofWashington.TheinsuranceshallnamethestateofWashington,itsagents,officers,andemployeesasadditionalinsuredsundertheinsurancepolicy.Allpoliciesshallbeprimarytoanyothervalidandcollectableinsurance.TheGRANTEEshallinstructtheinsurerstogiveCOMMERCEthirty(30)calendardaysadvancenoticeofanyinsurancecancellationormodification.TheGRANTEEshallsubmittoCOMMERCEwithinfifteen(15)calendardaysoftheGrantstartdate,acertificateofinsurancewhichoutlinesthecoverageandlimitsdefinedinthisinsurancesection.DuringthetermoftheGrant,theGRANTEEshallsubmitrenewalcertificatesnotlessthanthirty(30)calendardayspriortoexpirationofeachpolicyrequiredunderthissection.TheGRANTEEshallprovideinsurancecoveragethatshallbemaintainedinfullforceandeffectduringthetermofthisGrant,asfollows:5AGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDSCommercialGeneralLiabilityInsurancePolicy.ProvideaCommercialGeneralLiabilityInsurancePolicy,includingcontractualliability,writtenonanoccurrencebasis,inadequatequantitytoprotectagainstlegalliabilityarisingoutofGrantactivitybutnolessthan$1,000,000peroccurrence.Additionally,theGRANTEEisresponsibleforensuringthatanySubgranteesprovideadequateinsurancecoveragefortheactivitiesarisingoutofsubgrants.FidelityInsurance.Everyofficer,director,employee,oragentwhoisauthorizedtoactonbehalfoftheGRANTEEforthepurposeofreceivingordepositingfundsintoprogramaccountsorissuingfinancialdocuments,checks,orotherinstrumentsofpaymentforprogramcostsshallbeinsuredtoprovideprotectionagainstloss:A.TheamountoffidelitycoveragesecuredpursuanttothisGrantshallbe$2,000,000orthehighestofplannedreimbursementfortheGrantperiod,whicheverislowest.FidelityinsurancesecuredpursuanttothisparagraphshallnameCOMMERCEasbeneficiary.B.Subgranteesthatreceive$10,000ormoreperyearinfundingthroughthisGrantshallsecurefidelityinsuranceasnotedabove.FidelityinsurancesecuredbySubgranteespursuanttothisparagraphshallnametheGRANTEEandtheGRANTEE’sfiscalagentasbeneficiary.C.TheGRANTEEshallprovide,atCOMMERCE’srequest,copiesofinsuranceinstrumentsorcertificationsfromtheinsuranceissuingagency.Thecopiesorcertificationsshallshowtheinsurancecoverage,thedesignatedbeneficiary,whoiscovered,theamounts,theperiodofcoverage,andthatCOMMERCEwillbeprovidedthirty(30)daysadvancewrittennoticeofcancellation.GRANTEESandLocalGovernmentsthatParticipateinaSelf-InsuranceProgram.Self-Insured/LiabilityPoolorSelf-InsuredRiskManagementProgram—WithpriorapprovalfromCOMMERCE,theGRANTEEmayprovidethecoverageaboveunderaself-insured/liabilitypoolorself-insuredriskmanagementprogram.InordertoobtainpermissionfromCOMMERCE,theGRANTEEshallprovide:(1)adescriptionofitsself-insuranceprogram,and(2)acertificateand/orletterofcoveragethatoutlinescoveragelimitsanddeductibles.Allself-insuredriskmanagementprogramsorself-insured/liabilitypoolfinancialreportsmustcomplywithGenerallyAcceptedAccountingPrinciples(GAAP)andadheretoaccountingstandardspromulgatedby:1)GovernmentalAccountingStandardsBoard(GASB),2)FinancialAccountingStandardsBoard(FASB),and3)theWashingtonStateAuditor’sannualinstructionsforfinancialreporting.GRANTEE’sparticipatinginjointriskpoolsshallmaintainsufficientdocumentationtosupporttheaggregateclaimliabilityinformationreportedonthebalancesheet.ThestateofWashington,itsagents,andemployeesneednotbenamedasadditionalinsuredunderaself-insuredproperty/liabilitypool,ifthepoolisprohibitedfromnamingthirdpartiesasadditionalinsured.GRANTEEshallprovideannuallytoCOMMERCEasummaryofcoveragesandaletterofselfinsurance,evidencingcontinuedcoverageunderGRANTEE’sself-insured/liabilitypoolorself-insuredriskmanagementprogram.SuchannualsummaryofcoverageandletterofsellinsurancewillbeprovidedontheanniversaryofthestartdateofthisAgreement.11.ORDEROFPRECEDENCEIntheeventofaninconsistencyinthisGrant,theinconsistencyshallberesolvedbygivingprecedenceinthefollowingorder:•ApplicablefederalandstateofWashingtonstatutesandregulations•SpecialTermsandConditions•GeneralTermsandConditions•AttachmentA—ScopeofWork•AttachmentB—Budget•AttachmentC—CertificationoftheAvailabilityofFundstoCompletetheProject•AttachmentD—CertificationofthePaymentandReportingofPrevailingWages6AGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS•AttachmentE—CertificationofIntenttoEntertheLeadershipinEnergyandEnvironmentalDesign(LEED)CertificationProcess12.REDUCTIONINFUNDSIntheeventstatefundsappropriatedfortheworkcontemplatedunderthiscontractarewithdrawn,reduced,orlimitedinanywaybytheGovernorortheWashingtonStateLegislatureduringthecontractperiod,thepartiesheretoshallbeboundbyanysuchrevisedfundinglimitationsasimplementedatthediscretionofCOMMERCE,andshallmeetandrenegotiatethecontractaccordingly.13.OWNERSHIPOFPROJECT!CAPITALFACILITIESCOMMERCEmakesnoclaimtoanyrealpropertyimprovedorconstructedwithfundsawardedunderthiscontractanddoesnotassertandwillnotacquireanyownershipinterestinortitletothecapitalfacilitiesand/orequipmentconstructedorpurchasedwithstatefundsunderthiscontract;provided,however,thatCOMMERCEmaybegrantedasecurityinterestinrealproperty,tosecurefundsawardedunderthiscontract.ThisprovisiondoesnotextendtoclaimsthatCOMMERCEmaybringagainsttheGRANTEEinrecapturingfundsexpendedinviolationofthiscontract.14.CHANGEOFOWNERSHIPORUSEFORGRANTEE-OWNEDPROPERTYA.TheGRANTEEunderstandsandagreesthatanyandallrealpropertyorfacilitiesownedbytheGRANTEEthatareacquired,constructed,orotherwiseimprovedbytheGRANTEEusingstatefundsunderthiscontract,shallbeheldandusedbytheGRANTEEforthepurposeorpurposesstatedelsewhereinthiscontractforaperiodofatleastten(10)yearsfromthedatethefinalpaymentismadehereunder.B.ThisprovisionshallnotbeconstruedtoprohibittheGRANTEEfromsellinganypropertyorpropertiesdescribedinthissection;Provided,thatanysuchsaleshallbesubjecttopriorreviewandapprovalbyCOMMERCE,andthatallproceedsfromsuchsaleshallbeappliedtothepurchasepriceofadifferentfacilityorfacilitiesofequalorgreatervaluethantheoriginalfacilityandthatanysuchnewfacilityorfacilitieswillbeusedforthepurposeorpurposesstatedelsewhereinthiscontract.C.IntheeventtheGRANTEEisfoundtobeoutofcompliancewiththissection,theGRANTEEshallrepaytothestategeneralfundtheprincipalamountofthegrantasstatedinSection1,hereof,plusinterestcalculatedattherateofinterestonstateofWashingtongeneralobligationbondsissuedmostcloselytotheeffectivedateofthelegislationinwhichthesubjectfacilitywasauthorized.RepaymentshallbemadepursuanttoSection19(Recaptureprovision).15.CHANGEOFUSEFORLEASEDPROPERTYPERFORMANCEMEASUREA.TheGRANTEEunderstandsandagreesthatanyfacilityleasedbytheGRANTEEthatisconstructed,renovated,orotherwiseimprovedusingstatefundsunderthiscontractshallbeusedbytheGRANTEEforthepurposeorpurposesstatedelsewhereinthiscontractforaperiodofatleastten(10)yearsfromthedatethefinalpaymentismadehereunder.B.IntheeventtheGRANTEEisfoundtobeoutofcompliancewiththissection,theGRANTEEshallrepaytothestategeneralfundtheprincipalamountofthegrantasstatedinSection1,hereof,plusinterestcalculatedattherateofinterestonstateofWashingtongeneralobligationbondsissuedmostcloselytotheeffectivedateofthelegislationinwhichthesubjectfacilitywasauthorized.RepaymentshallbemadepursuanttoSection19(RecaptureProvision).7AGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS16.MODIFICATIONTOTHEPROJECTBUDGETA.Notwithstandinganyotherprovisionofthiscontract,theGRANTEEmay,atitsdiscretion,makemodificationstolineitemsintheProjectBudget(AttachmentB),hereof,thatwillnotincreasethelineitembymorethanfifteenpercent(15%).B.TheGRANTEEshallnotifyCOMMERCEinwriting(byemailorregularmail)whenproposinganybudgetmodificatio.normodificationstoalineitemintheProjectBudget(AttachmentB,)hereof,thatwouldincreasethelineitembymorethanfifteenpercent(15%).Conversely,COMMERCEmayinitiatethebudgetmodificationapprovalprocessifpresentedwitharequestforpaymentunderthiscontractthatwouldcauseoneormorebudgetlineitemstoexceedthe15percent(15%)thresholdincreasedescribedabove.C.AnysuchbudgetmodificationormodificationsasdescribedaboveshallrequirethewrittenapprovalofCOMMERCE(byemailorregularmail),andsuchwrittenapprovalshallamendtheProjectBudget.Eachpartytothiscontractwillretainandmakeanyandalldocumentsrelatedtosuchbudgetmodificationsapartoftheirrespectivecontractfile.0.NothinginthissectionshallbeconstruedtopermitanincreaseintheamountoffundsavailablefortheProject,assetforthinSection2ofthiscontract.17.SIGNAGE,MARKERSANDPUBLICATIONSIf,duringtheperiodcoveredbythiscontract,theGRANTEEdisplaysorcirculatesanycommunication,publication,ordonorrecognitionidentifyingthefinancialparticipantsintheProject,anysuchcommunicationorpublicationmustidentify‘TheTaxpayersofWashingtonState”asaparticipant.18.HISTORICALANDCULTURALRESOURCESIntheeventthathistoricalorculturalartifactsarediscoveredattheProjectsiteduringconstruction,theGRANTEEshallimmediatelystopworkandnotifythelocalhistoricalpreservationofficerandthestatehistoricpreservationofficerattheWashingtonStateDepartmentofArchaeologyandHistoricPreservation(DAHP)at(360)586-3065,andtheCommerceRepresentativeidentifiedontheFaceSheet.Ifhumanremainsarediscovered,theGRANTEEshallimmediatelystopworkandreportthepresenceandlocationoftheremainstothecoronerandlocalenforcement,thencontactDAHPandanyconcernedtribe’sculturalstafforcommittee.19.REAPPROPRIATIONA.ThepartiesheretounderstandandagreethatanystatefundsnotexpendedbyJune30,2019willlapseonthatdateunlessspecificallyreappropriatedbytheWashingtonStateLegislature.Iffundsaresoreappropriated,thestate’sobligationunderthetermsofthiscontractshallbecontingentuponthetermsofsuchreappropriation.B.Intheeventanyfundsawardedunderthiscontractarereappropriatedforuseinafuturebiennium,COMMERCEreservestherighttoassignareasonableshareofanysuchreappropriationforadministrativecosts.8AGENDA ITEM #7. i) SPECIALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS20.RECAPTUREIntheeventthattheGRANTEEfailstoperformthisGrantinaccordancewithstatelaws,federallaws,and/ortheprovisionsofthisGrant,COMMERCEreservestherighttorecaptureallfundsdisbursedundertheGrant,inadditiontoanyotherremediesavailableatlaworinequity.ThisprovisionsupersedestheRecaptureprovisioninSection25oftheGeneralTermsandConditions.21.TERMINATIONFORFRAUDORMISREPRESENTATIONIntheeventtheGRANTEEcommitsfraudormakesanymisrepresentationinconnectionwiththeGrantapplicationorduringtheperformanceofthiscontract,COMMERCEreservestherighttoterminateoramendthiscontractaccordingly,includingtherighttorecaptureallfundsdisbursedtotheGRANTEEundertheGrant.9AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS1.DEFINITIONSAsusedthroughoutthisGrant,thefollowingtermsshallhavethemeaningsetforthbelow:A.“AuthorizedRepresentative”shallmeantheDirectorand/orthedesigneeauthorizedinwritingtoactontheDirector’sbehalf.B.“COMMERCE”shallmeantheDepartmentofCommerce.C.“GRANTEE”shallmeantheentityidentifiedonthefacesheetperformingservice(s)underthisGrant,andshallincludeallemployeesandagentsoftheGRANTEE.D.“PersonalInformation”shallmeaninformationidentifiabletoanyperson,including,butnotlimitedto,informationthatrelatestoaperson’sname,health,finances,education,business,useorreceiptofgovernmentalservicesorotheractivities,addresses,telephonenumbers,socialsecuritynumbers,driverlicensenumbers,otheridentifyingnumbers,andanyfinancialidentifiers.E.“State”shallmeanthestateofWashington.F.“Subgrantee/subcontractor”shallmeanonenotintheemploymentoftheGRANTEE,whoisperformingallorpartofthoseservicesunderthisGrantunderaseparateGrantwiththeGRANTEE.Theterms“subgrantee/subcontractor”referstoanytier.G.“Subrecipient”shallmeananon-federalentitythatexpendsfederalawardsreceivedfromapass-throughentitytocarryoutafederalprogram,butdoesnotincludeanindividualthatisabeneficiaryofsuchaprogram.Italsoexcludesvendorsthatreceivefederalfundsinexchangeforgoodsand/orservicesinthecourseofnormaltradeorcommerce.H.“Vendor”isanentitythatagreestoprovidetheamountandkindofservicesrequestedbyCOMMERCE;providesservicesunderthegrantonlytothosebeneficiariesindividuallydeterminedtobeeligiblebyCOMMERCEand,providesservicesonafee-for-serviceorper-unitbasiswithcontractualpenaltiesiftheentityfailstomeetprogramperformancestandards.2.ACCESSTODATAIncompliancewithRCW39.26.180,theGRANTEEshallprovideaccesstodatageneratedunderthisGranttoCOMMERCE,theJointLegislativeAuditandReviewCommittee,andtheOfficeoftheStateAuditoratnoadditionalcost.Thisincludesaccesstoallinformationthatsupportsthefindings,conclusions,andrecommendationsoftheGRANTEE’sreports,includingcomputermodelsandthemethodologyforthosemodels.3.ADVANCEPAYMENTSPROHIBITEDNopaymentsinadvanceoforinanticipationofgoodsorservicestobeprovidedunderthisGrantshallbemadebyCOMMERCE.4.ALLWRITINGSCONTAINEDHEREINThisGrantcontainsallthetermsandconditionsagreeduponbytheparties.Nootherunderstandings,oralorotherwise,regardingthesubjectmatterofthisGrantshallbedeemedtoexistortobindanyofthepartieshereto.5.AMENDMENTSThisGrantmaybeamendedbymutualagreementoftheparties.Suchamendmentsshallnotbebindingunlesstheyareinwritingandsignedbypersonnelauthorizedtobindeachoftheparties.1AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS6.AMERICANSWITHDISABILITIESACT(ADA)OF1990,PUBLICLAW101-336,alsoreferredtoasthe“ADA”28CFRPart35TheGRANTEEmustcomplywiththeADA,whichprovidescomprehensivecivilrightsprotectiontoindividualswithdisabilitiesintheareasofemployment,publicaccommodations,stateandlocalgovernmentservices,andtelecommunications.7.ASSIGNMENTNeitherthisGrant,noranyclaimarisingunderthisGrant,shallbetransferredorassignedbytheGRANTEEwithoutpriorwrittenconsentofCOMMERCE.8.ATTORNEYS’FEESUnlessexpresslypermittedunderanotherprovisionoftheGrant,intheeventoflitigationorotheractionbroughttoenforceGrantterms,eachpartyagreestobearitsownattorneysfeesandcosts.9.AUDITA.GeneralRequirementsCOMMERCEreservestherighttorequireanaudit.Ifrequired,GRANTEEsaretoprocureauditservicesbasedonthefollowingguidelines.TheGRANTEEshallmaintainitsrecordsandaccountssoastofacilitateauditsandshallensurethatsubgranteesalsomaintainauditablerecords.TheGRANTEEisresponsibleforanyauditexceptionsincurredbyitsownorganizationorthatofitssubgranteesCOMMERCEreservestherighttorecoverfromtheGRANTEEalldisallowedcostsresultingfromtheaudit.Responsestoanyunresolvedmanagementfindingsanddisallowedorquestionedcostsshallbeincludedwiththeauditreport.TheGRANTEEmustrespondtoCOMMERCErequestsforinformationorcorrectiveactionconcerningauditissueswithinthirty(30)daysofthedateofrequest.B.StateFundsRequirementsIntheeventanauditisrequired,iftheGRANTEEisastateorlocalgovernmententity,theOfficeoftheStateAuditorshallconducttheaudit.Auditsofnon-profitorganizationsaretobeconductedbyacertifiedpublicaccountantselectedbytheGRANTEE.TheGRANTEEshallincludetheaboveauditrequirementsinanysubcontracts.Inanycase,theGRANTEE’srecordsmustbeavailableforreviewbyCOMMERCE.C.DocumentationRequirementsTheGRANTEEmustsendacopyoftheauditreportdescribedabovenolaterthannine(9)monthsaftertheendoftheGRANTEE’sfiscalyear(s)bysendingascannedcopytoauditreview(commerce.wa.ovorahardcopyto:DepartmentofCommerceAHN:AuditReviewandResolutionOffice1011PlumStreetSEP0Box42525OlympiaWA98504-2525Inadditiontosendingacopyoftheaudit,whenapplicable,theGRANTEEmustinclude:2AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS•Correctiveactionplanforauditfindingswithinthree(3)monthsoftheauditbeingreceivedbyCOMMERCE.•CopyoftheManagementLetter.IftheGRANTEEisrequiredtoobtainaSingleAuditconsistentwithCircularA-133requirements,acopymustbeprovidedtoCOMMERCE;nootherreportisrequired.10.CONFIDENTIALITYISAFEGUARDINGOFINFORMATIONA.“ConfidentialInformation”asusedinthissectionincludes:1.AllmaterialprovidedtotheGRANTEEbyCOMMERCEthatisdesignatedas“confidential”byCOMMERCE;2.AllmaterialproducedbytheGRANTEEthatisdesignatedas“confidential”byCOMMERCE;and3.AllpersonalinformationinthepossessionoftheGRANTEEthatmaynotbedisclosedunderstateorfederallaw.“Personalinformation”includesbutisnotlimitedtoinformationrelatedtoaperson’sname,health,finances,education,business,useofgovernmentservices,addresses,telephonenumbers,socialsecuritynumber,driver’slicensenumberandotheridentifyingnumbers,and“ProtectedHealthInformation”underthefederalHealthInsurancePortabilityandAccountabilityActof1996(HIPAA).B.TheGRANTEEshallcomplywithallstateandfederallawsrelatedtotheuse,sharing,transfer,sale,ordisclosureofConfidentialInformation.TheGRANTEEshalluseConfidentialInformationsolelyforthepurposesofthisGrantandshallnotuse,share,transfer,sellordiscloseanyConfidentialInformationtoanythirdpartyexceptwiththepriorwrittenconsentofCOMMERCEorasmayberequiredbylaw.TheGRANTEEshalltakeallnecessarystepstoassurethatConfidentialInformationissafeguardedtopreventunauthorizeduse,sharing,transfer,saleordisclosureofConfidentialInformationorviolationofanystateorfederallawsrelatedthereto.Uponrequest,theGRANTEEshallprovideCOMMERCEwithitspoliciesandproceduresonconfidentiality.COMMERCEmayrequirechangestosuchpoliciesandproceduresastheyapplytothisGrantwheneverCOMMERCEreasonablydeterminesthatchangesarenecessarytopreventunauthorizeddisclosures.TheGRANTEEshallmakethechangeswithinthetimeperiodspecifiedbyCOMMERCE.Uponrequest,theGRANTEEshallimmediatelyreturntoCOMMERCEanyConfidentialInformationthatCOMMERCEreasonablydetermineshasnotbeenadequatelyprotectedbytheGRANTEEagainstunauthorizeddisclosure.C.UnauthorizedUseorDisclosure.TheGRANTEEshallnotifyCOMMERCEwithinfive(5)workingdaysofanyunauthorizeduseordisclosureofanyconfidentialinformation,andshalltakenecessarystepstomitigatetheharmfuleffectsofsuchuseordisclosure.11.CONFLICTOFINTERESTNotwithstandinganydeterminationbytheExecutiveEthicsBoardorothertribunal,COMMERCEmay,initssolediscretion,bywrittennoticetotheCONTRACTORterminatethiscontractifitisfoundafterduenoticeandexaminationbyCOMMERCEthatthereisaviolationoftheEthicsinPublicServiceAct,Chapters42.52RCWand42.23RCW;oranysimilarstatuteinvolvingtheCONTRACTORintheprocurementof,orperformanceunderthiscontract.Specificrestrictionsapplytocontractingwithcurrentorformerstateemployeespursuanttochapter42.52oftheRevisedCodeofWashington.TheCONTRACTORandtheirsubcontractor(s)mustidentifyanypersonemployedinanycapacitybythestateofWashingtonthatworkedonthisGrant,oranymatterrelatedtotheprojectfundedunderthisGrantoranyotherstatefundedproject,includingbutnotlimitedtoformulatingordraftinglegislation,participatingingrantprocurement,planningandexecution,awardinggrants,ormonitoringgrants,duringthe24monthperiodprecedingthestartdateofthisGrant.Identifytheindividualbyname,theagencypreviouslyorcurrentlyemployedby,jobtitle3AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDSorpositionheld,andseparationdate.IfitisdeterminedbyCOMMERCEthataconflictofinterestexists,theCONTRACTORmaybedisqualifiedfromfurtherconsiderationfortheawardofaGrant.Intheeventthiscontractisterminatedasprovidedabove,COMMERCEshallbeentitledtopursuethesameremediesagainsttheCONTRACTORasitcouldpursueintheeventofabreachofthecontractbytheCONTRACTOR.TherightsandremediesofCOMMERCEprovidedforinthisclauseshallnotbeexclusiveandareinadditiontoanyotherrightsandremediesprovidedbylaw.TheexistenceoffactsuponwhichCOMMERCEmakesanydeterminationunderthisclauseshallbeanissueandmaybereviewedasprovidedinthe“Disputes”clauseofthiscontract.12.COPYRIGHTPROVISIONSUnlessotherwiseprovided,allMaterialsproducedunderthisGrantshallbeconsidered“worksforhire”asdefinedbytheU.S.CopyrightActandshallbeownedbyCOMMERCE.COMMERCEshallbeconsideredtheauthorofsuchMaterials.IntheeventtheMaterialsarenotconsidered“worksforhire”undertheU.S.Copyrightlaws,theGRANTEEherebyirrevocablyassignsallright,title,andinterestinallMaterials,includingallintellectualpropertyrights,moralrights,andrightsofpublicitytoCOMMERCEeffectivefromthemomentofcreationofsuchMaterials.“Materials”meansallitemsinanyformatandincludes,butisnotlimitedto,data,reports,documents,pamphlets,advertisements,books,magazines,surveys,studies,computerprograms,films,tapes,and/orsoundreproductions.“Ownership”includestherighttocopyright,patent,registerandtheabilitytotransfertheserights.ForMaterialsthataredeliveredundertheGrant,butthatincorporatepre-existingmaterialsnotproducedundertheGrant,theGRANTEEherebygrantstoCOMMERCEanonexclusive,royalty-free,irrevocablelicense(withrightstosublicensetoothers)insuchMaterialstotranslate,reproduce,distribute,preparederivativeworks,publiclyperform,andpubliclydisplay.TheGRANTEEwarrantsandrepresentsthattheGRANTEEhasallrightsandpermissions,includingintellectualpropertyrights,moralrightsandrightsofpublicity,necessarytograntsuchalicensetoCOMMERCE.TheGRANTEEshallexertallreasonableefforttoadviseCOMMERCE,atthetimeofdeliveryofMaterialsfurnishedunderthisGrant,ofallknownorpotentialinvasionsofprivacycontainedthereinandofanyportionofsuchdocumentwhichwasnotproducedintheperformanceofthisGrant.TheGRANTEEshallprovideCOMMERCEwithpromptwrittennoticeofeachnoticeorclaimofinfringementreceivedbytheGRANTEEwithrespecttoanyMaterialsdeliveredunderthisGrant.COMMERCEshallhavetherighttomodifyorremoveanyrestrictivemarkingsplacedupontheMaterialsbytheGRANTEE.13.DISPUTESExceptasotherwiseprovidedinthisGrant,whenadisputearisesbetweenthepartiesanditcannotberesolvedbydirectnegotiation,eitherpartymayrequestadisputehearingwiththeDirectorofCOMMERCE,whomaydesignateaneutralpersontodecidethedispute.Therequestforadisputehearingmust:•beinwriting;•statethedisputedissues;•statetherelativepositionsoftheparties;•statetheGRANTEE’sname,address,andContractnumber;and•bemailedtotheDirectorandtheotherparty’s(respondent’s)GrantRepresentativewithinthree(3)workingdaysafterthepartiesagreethattheycannotresolvethedispute.Therespondentshallsendawrittenanswertotherequestor’sstatementtoboththeDirectorortheDirector’sdesigneeandtherequestorwithinfive(5)workingdays.TheDirectorordesigneeshallreviewthewrittenstatementsandreplyinwritingtobothpartieswithinten(10)workingdays.TheDirectorordesigneemayextendthisperiodifnecessarybynotifyingtheparties.4AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDSThedecisionshallnotbeadmissibleinanysucceedingjudicialorquasi-judicialproceeding.Thepartiesagreethatthisdisputeprocessshallprecedeanyactioninajudicialorquasi-judicialtribunal.NothinginthisGrantshallbeconstruedtolimittheparties’choiceofamutuallyacceptablealternatedisputeresolution(ADR)methodinadditiontothedisputehearingprocedureoutlinedabove.14.DUPLICATEPAYMENTCOMMERCEshallnotpaytheGRANTEE,iftheGRANTEEhaschargedorwillchargetheStateofWashingtonoranyotherpartyunderanyotherGrant,subgranUsubcontract,oragreement,forthesameservicesorexpenses.15.GOVERNINGLAWANDVENUEThisGrantshallbeconstruedandinterpretedinaccordancewiththelawsofthestateofWashington,andthevenueofanyactionbroughthereundershallbeintheSuperiorCourtforThurstonCounty.16.INDEMNIFICATIONTothefullestextentpermittedbylaw,theGRANTEEshallindemnify,defend,andholdharmlessthestateofWashington,COMMERCE,agenciesofthestateandallofficials,agentsandemployeesofthestate,fromandagainstallclaimsforinjuriesordeatharisingoutoforresultingfromtheperformanceofthecontract.Claim”asusedinthiscontract,meansanyfinancialloss,claim,suit,action,damage,orexpense,includingbutnotlimitedtoattorneysfees,attributableforbodilyinjury,sickness,disease,ordeath,orinjurytoorthedestructionoftangiblepropertyincludinglossofuseresultingtherefrom.TheGRANTEE’sobligationtoindemnify,defend,andholdharmlessincludesanyclaimbyGRANTEE’sagents,employees,representatives,oranysubgrantee/subcontractororitsemployees.GRANTEEexpresslyagreestoindemnify,defend,andholdharmlesstheStateforanyclaimarisingoutoforincidenttoGRANTEE’Soranysubgrantee’s/subcontractor’sperformanceorfailuretoperformtheGrant.GRANTEE’Sobligationtoindemnify,defend,andholdharmlesstheStateshallnotbeeliminatedorreducedbyanyactualorallegedconcurrentnegligenceofStateoritsagents,agencies,employeesandofficials.TheGRANTEEwaivesitsimmunityunderTitle51RCWtotheextentitisrequiredtoindemnify,defendandholdharmlessthestateanditsagencies,officers,agentsoremployees.17.INDEPENDENTCAPACITYOFTHEGRANTEEThepartiesintendthatanindependentcontractorrelationshipwillbecreatedbythisGrant.TheGRANTEEanditsemployeesoragentsperformingunderthisContractarenotemployeesoragentsofthestateofWashingtonorCOMMERCE.TheGRANTEEwillnotholditselfoutasorclaimtobeanofficeroremployeeofCOMMERCEorofthestateofWashingtonbyreasonhereof,norwilltheGRANTEEmakeanyclaimofright,privilegeorbenefitwhichwouldaccruetosuchofficeroremployeeunderlaw.ConductandcontroloftheworkwillbesolelywiththeGRANTEE.18.INDUSTRIALINSURANCECOVERAGETheGRANTEEshallcomplywithallapplicableprovisionsofTitle51RCW,IndustrialInsurance.IftheGRANTEEfailstoprovideindustrialinsurancecoverageorfailstopaypremiumsorpenaltiesonbehalfofitsemployeesasmayberequiredbylaw,COMMERCEmaycollectfromtheGRANTEEthefullamountpayabletotheIndustrialInsuranceAccidentFund.COMMERCEmaydeducttheamountowedbytheGRANTEEtotheaccidentfundfromtheamountpayabletotheGRANTEEbyCOMMERCEunderthisContract,andtransmitthedeductedamounttotheDepartmentofLaborandIndustries,(L&l)DivisionofInsuranceServices.ThisprovisiondoesnotwaiveanyofL&I’srightstocollectfromtheGRANTEE.5AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS19.LAWSTheGRANTEEshallcomplywithallapplicablelaws,ordinances,codes,regulationsandpoliciesoflocalandstateandfederalgovernments,asnoworhereafteramended.20.LICENSING,ACCREDITATIONANDREGISTRATIONTheGRANTEEshallcomplywithallapplicablelocal,state,andfederallicensing,accreditationandregistrationrequirementsorstandardsnecessaryfortheperformanceofthisContract.21.LIMITATIONOFAUTHORITYOnlytheAuthorizedRepresentativeorAuthorizedRepresentative’sdelegatebywriting(delegationtobemadepriortoaction)shallhavetheexpress,implied,orapparentauthoritytoalter,amend,modify,orwaiveanyclauseorconditionofthisContract.Furthermore,anyalteration,amendment,modification,orwaiveroranyclauseorconditionofthiscontractisnoteffectiveorbindingunlessmadeinwritingandsignedbytheAuthorizedRepresentative.22.NONCOMPLIANCEWITHNONDISCRIMINATIONLAWSDuringtheperformanceofthisGrant,theGRANTEEshallcomplywithallfederal,state,andlocalnondiscriminationlaws,regulationsandpolicies.IntheeventoftheGRANTEE’snon-complianceorrefusaltocomplywithanynondiscriminationlaw,regulationorpolicy,thisGrantmayberescinded,canceledorterminatedinwholeorinpart,andtheGRANTEEmaybedeclaredineligibleforfurtherGrantswithCOMMERCE.TheGRANTEEshall,however,begivenareasonabletimeinwhichtocurethisnoncompliance.Anydisputemayberesolvedinaccordancewiththe‘Disputes”proceduresetforthherein.23.PAYEQUITYTheGRANTEEagreestoensurethatsimilarlyemployed”individualsinitsworkforcearecompensatedasequals,consistentwiththefollowing:a.Employeesare“similarlyemployed”iftheindividualsworkforthesameemployer,theperformanceofthejobrequirescomparableskill,effort,andresponsibility,andthejobsareperformedundersimilarworkingconditions.Jobtitlesalonearenotdeterminativeofwhetheremployeesaresimilarlyemployed;b.GRANTEEmayallowdifferentialsincompensationforitsworkersifthedifferentialsarebasedingoodfaithandonanyofthefollowing:(i)Asenioritysystem;ameritsystem;asystemthatmeasuresearningsbyquantityorqualityofproduction;abonafidejob-relatedfactororfactors;orabonafideregionaldifferenceincompensationlevels.(ii)Abonafidejob-relatedfactororfactorsmayinclude,butnotbelimitedto,education,training,orexperiencethatis:Consistentwithbusinessnecessity;notbasedonorderivedfromagender-baseddifferential;andaccountsfortheentiredifferential.(iii)Abonafideregionaldifferenceincompensationlevelmustbe:Consistentwithbusinessnecessity;notbasedonorderivedfromagender-baseddifferential;andaccountfortheentiredifferential.ThisContractmaybeterminatedbyCOMMERCE,ifCOMMERCEortheDepartmentofEnterpriseservicesdeterminesthattheGRANTEEisnotincompliancewiththisprovision.6AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS24.POLITICALACTIVITIESPoliticalactivityofGRANTEEemployeesandofficersarelimitedbytheStateCampaignFinancesandLobbyingprovisionsofChapter42.17aRCWandtheFederalHatchAct,5USC1501-1508.Nofundsmaybeusedforworkingfororagainstballotmeasuresorfororagainstthecandidacyofanypersonforpublicoffice.25.PUBLICITYTheGRANTEEagreesnottopublishoruseanyadvertisingorpublicitymaterialsinwhichthestateofWashingtonorCOMMERCE’snameismentioned,orlanguageusedfromwhichtheconnectionwiththestateofWashington’sorCOMMERCE’snamemayreasonablybeinferredorimplied,withoutthepriorwrittenconsentofCOMMERCE.26.RECAPTUREIntheeventthattheGRANTEEfailstoperformthisGrantinaccordancewithstatelaws,federallaws,and/ortheprovisionsofthisGrant,COMMERCEreservestherighttorecapturefundsinanamounttocompensateCOMMERCEforthenoncomplianceinadditiontoanyotherremediesavailableatlaworinequity.RepaymentbytheGRANTEEoffundsunderthisrecaptureprovisionshalloccurwithinthetimeperiodspecifiedbyCOMMERCE.Inthealternative,COMMERCEmayrecapturesuchfundsfrompaymentsdueunderthisGrant.27.RECORDSMAINTENANCETheGRANTEEshallmaintainbooks,records,documents,dataandotherevidencerelatingtothisGrantandperformanceoftheservicesdescribedherein,includingbutnotlimitedtoaccountingproceduresandpracticesthatsufficientlyandproperlyreflectalldirectandindirectcostsofanynatureexpendedintheperformanceofthisGrant.GRANTEEshallretainsuchrecordsforaperiodofsixyearsfollowingthedateoffinalpayment.Atnoadditionalcost,theserecords,includingmaterialsgeneratedundertheGrant,shallbesubjectatallreasonabletimestoinspection,revieworauditbyCOMMERCE,personneldulyauthorizedbyCOMMERCE,theOfficeoftheStateAuditor,andfederalandstateofficialssoauthorizedbylaw,regulationoragreement.Ifanylitigation,claimorauditisstartedbeforetheexpirationofthesix(6)yearperiod,therecordsshallberetaineduntilalllitigation,claims,orauditfindingsinvolvingtherecordshavebeenresolved.28.REGISTRATIONWITHDEPARTMENTOFREVENUEIfrequiredbylaw,theGRANTEEshallcompleteregistrationwiththeWashingtonStateDepartmentofRevenue.29.RIGHTOFINSPECTIONTheGRANTEEshallproviderightofaccesstoitsfacilitiestoCOMMERCE,oranyofitsofficers,ortoanyotherauthorizedagentorofficialofthestateofWashingtonorthefederalgovernment,atallreasonabletimes,inordertomonitorandevaluateperformance,compliance,and/orqualityassuranceunderthisGrant.30.SAVINGSIntheeventfundingfromstate,federal,orothersourcesiswithdrawn,reduced,orlimitedinanywayaftertheeffectivedateofthisGrantandpriortonormalcompletion,COMMERCEmayterminatetheGrantunderthe“TerminationforConvenience”clause,withoutthetencalendardaynoticerequirement.Inlieuoftermination,theGrantmaybeamendedtoreflectthenewfundinglimitationsandconditions.7AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDS31.SEVERABILITYTheprovisionsofthisGrantareintendedtobeseverable.Ifanytermorprovisionisillegalorinvalidforanyreasonwhatsoever,suchillegalityorinvalidityshallnotaffectthevalidityoftheremainderoftheGrant.32.SITESECURITYWhileonCOMMERCEpremises,GRANTEE,itsagents,employees,orsubcontractorsshallconforminallrespectswithphysical,fireorothersecuritypoliciesorregulations.33.SUBGRANTINGISUBCONTRACTINGNeithertheGRANTEEnoranysubgrantee/subcontractorshallenterintosubgrants/subcontractsforanyoftheworkcontemplatedunderthiscontractwithoutobtainingpriorwrittenapprovalofCOMMERCE.InnoeventshalltheexistenceofthesubgranUsubcontractoperatetoreleaseorreducetheliabilityoftheGRANTEEtoCOMMERCEforanybreachintheperformanceoftheGRANTEE’sduties.ThisclausedoesnotincludeGrantsofemploymentbetweentheGRANTEEandpersonnelassignedtoworkunderthisGrant.Additionally,theGRANTEEisresponsibleforensuringthatallterms,conditions,assurancesandcertificationssetforthinthisagreementarecarriedforwardtoanysubgrants/subcontracts.GRANTEEanditssubgrantees/subcontractorsagreenottorelease,divulge,publish,transfer,sellorotherwisemakeknowntounauthorizedpersonspersonalinformationwithouttheexpresswrittenconsentofCOMMERCEorasprovidedbylaw.34.SURVIVALTheterms,conditions,andwarrantiescontainedinthisGrantthatbytheirsenseandcontextareintendedtosurvivethecompletionoftheperformance,cancellationorterminationofthisGrantshallsosurvive.35.TAXESAllpaymentsaccruedonaccountofpayrolltaxes,unemploymentcontributions,theGRANTEE’sincomeorgrossreceipts,anyothertaxes,insuranceorexpensesfortheGRANTEEoritsstaffshallbethesoleresponsibilityoftheGRANTEE.36.TERMINATIONFORCAUSEIntheeventCOMMERCEdeterminestheGRANTEEhasfailedtocomplywiththeconditionsofthisGrantinatimelymanner,COMMERCEhastherighttosuspendorterminatethisGrant.BeforesuspendingorterminatingtheGrant,COMMERCEshallnotifytheGRANTEEinwritingoftheneedtotakecorrectiveaction.Ifcorrectiveactionisnottakenwithin30calendardays,theGrantmaybeterminatedorsuspended.Intheeventofterminationorsuspension,theGRANTEEshallbeliablefordamagesasauthorizedbylawincluding,butnotlimitedto,anycostdifferencebetweentheoriginalGrantandthereplacementorcoverGrantandalladministrativecostsdirectlyrelatedtothereplacementGrant,e.g.,costofthecompetitivebidding,mailing,advertisingandstafftime.COMMERCEreservestherighttosuspendallorpartoftheGrant,withholdfurtherpayments,orprohibittheGRANTEEfromincurringadditionalobligationsoffundsduringinvestigationoftheallegedcompliancebreachandpendingcorrectiveactionbytheGRANTEEoradecisionbyCOMMERCEtoterminatetheGrant.Aterminationshallbedeemeda‘TerminationforConvenience”8AGENDA ITEM #7. i) GENERALTERMSANDCONDITIONSGENERALGRANTSTATEFUNDSifitisdeterminedthattheGRANTEE:(1)wasnotindefault;or(2)failuretoperformwasoutsideofhisorhercontrol,faultornegligence.TherightsandremediesofCOMMERCEprovidedinthisGrantarenotexclusiveandare,inadditiontoanyotherrightsandremedies,providedbylaw.37.TERMINATIONFORCONVENIENCEExceptasotherwiseprovidedinthisGrant,COMMERCEmay,byten(10)businessdayswrittennotice,beginningontheseconddayafterthemailing,terminatethisGrant,inwholeorinpart.IfthisGrantissoterminated,COMMERCEshallbeliableonlyforpaymentrequiredunderthetermsofthisGrantforservicesrenderedorgoodsdeliveredpriortotheeffectivedateoftermination.38.TERMINATIONPROCEDURESUponterminationofthisGrant,COMMERCE,inadditiontoanyotherrightsprovidedinthisGrant,mayrequiretheGRANTEEtodelivertoCOMMERCEanypropertyspecificallyproducedoracquiredfortheperformanceofsuchpartofthisGrantashasbeenterminated.Theprovisionsofthe“TreatmentofAssets”clauseshallapplyinsuchpropertytransfer.COMMERCEshallpaytotheGRANTEEtheagreeduponprice,ifseparatelystated,forcompletedworkandservicesacceptedbyCOMMERCE,andtheamountagreeduponbytheGRANTEEandCOMMERCEfor(I)completedworkandservicesforwhichnoseparatepriceisstated,(ii)partiallycompletedworkandservices,(iii)otherpropertyorservicesthatareacceptedbyCOMMERCE,and(iv)theprotectionandpreservationofproperty,unlesstheterminationisfordefault,inwhichcasetheAGENTshalldeterminetheextentoftheliabilityofCOMMERCE.Failuretoagreewithsuchdeterminationshallbeadisputewithinthemeaningofthe“Disputes”clauseofthisGrant.COMMERCEmaywithholdfromanyamountsduetheGRANTEEsuchsumastheAUTHORIZEDREPRESENTATIVEdeterminestobenecessarytoprotectCOMMERCEagainstpotentiallossorliability.TherightsandremediesofCOMMERCEprovidedinthissectionshallnotbeexclusiveandareinadditiontoanyotherrightsandremediesprovidedbylaworunderthiscontract.Afterreceiptofanoticeoftermination,andexceptasotherwisedirectedbytheAUTHORIZEDREPRESENTATIVE,theGRANTEEshall:1.StopworkundertheGrantonthedate,andtotheextentspecified,inthenotice;2.Placenofurtherordersorsubgrants/subcontractsformaterials,services,orfacilitiesexceptasmaybenecessaryforcompletionofsuchportionoftheworkundertheGrantthatisnotterminated;3.AssigntoCOMMERCE,inthemanner,atthetimes,andtotheextentdirectedbytheAUTHORIZEDREPRESENTATIVE,alloftherights,title,andinterestoftheGRANTEEundertheordersandsubgrants/subcontractssoterminated,inwhichcaseCOMMERCEhastheright,atitsdiscretion,tosettleorpayanyorallclaimsarisingoutoftheterminationofsuchordersandsubgrants/subcontracts;4.Settlealloutstandingliabilitiesandallclaimsarisingoutofsuchterminationofordersandsubcontracts,withtheapprovalorratificationoftheAUTHORIZEDREPRESENTATIVEtotheextentAUTHORIZEDREPRESENTATIVEmayrequire,whichapprovalorratificationshallbefinalforallthepurposesofthisclause;5.TransfertitletoCOMMERCEanddeliverinthemanner,atthetimes,andtotheextentdirectedbytheAUTHORIZEDREPRESENTATIVEanypropertywhich,iftheGranthadbeencompleted,wouldhavebeenrequiredtobefurnishedtoCOMMERCE;6.CompleteperformanceofsuchpartoftheworkasshallnothavebeenterminatedbytheAUTHORIZEDREPRESENTATIVE;and9AGENDA ITEM #7. i) GENERALTERMSANDCONDiTIONSGENERALGRANTSTATEFUNDS7.Takesuchactionasmaybenecessary,orastheAUTHORIZEDREPRESENTATIVEmaydirect,fortheprotectionandpreservationofthepropertyrelatedtothisGrant,whichisinthepossessionoftheGRANTEEandinwhichCOMMERCEhasormayacquireaninterest.39.TREATMENTOFASSETSTitletoallpropertyfurnishedbyCOMMERCEshallremaininCOMMERCE.TitletoallpropertyfurnishedbytheGRANTEE,forthecostofwhichtheGRANTEEisentitledtobereimbursedasadirectitemofcostunderthisGrant,shallpasstoandvestinCOMMERCEupondeliveryofsuchpropertybytheGRANTEE.Titletootherproperty,thecostofwhichisreimbursabletotheGRANTEEunderthisGrant,shallpasstoandvestinCOMMERCEupon(I)issuanceforuseofsuchpropertyintheperformanceofthisGrant,or(ii)commencementofuseofsuchpropertyintheperformanceofthisGrant,or(iii)reimbursementofthecostthereofbyCOMMERCEinwholeorinpart,whicheverfirstoccurs.A.AnypropertyofCOMMERCEfurnishedtotheGRANTEEshall,unlessotherwiseprovidedhereinorapprovedbyCOMMERCE,beusedonlyfortheperformanceofthisGrant.B.TheGRANTEEshallberesponsibleforanylossordamagetopropertyofCOMMERCEthatresultsfromthenegligenceoftheGRANTEEorwhichresultsfromthefailureonthepartoftheGRANTEEtomaintainandadministerthatpropertyinaccordancewithsoundmanagementpractices.C.IfanyCOMMERCEpropertyislost,destroyedordamaged,theGRANTEEshallimmediatelynotifyCOMMERCEandshalltakeallreasonablestepstoprotectthepropertyfromfurtherdamage.D.TheGRANTEEshallsurrendertoCOMMERCEallpropertyofCOMMERCEpriortosettlementuponcompletion,terminationorcancellationofthisGrantAllreferencetotheGRANTEEunderthisclauseshallalsoincludeGRANTEE’Semployees,agentsorsubgrantees/subcontractors.40.WAIVERWaiverofanydefaultorbreachshallnotbedeemedtobeawaiverofanysubsequentdefaultorbreach.AnywaivershallnotbeconstruedtobeamodificationofthetermsofthisGrantunlessstatedtobesuchinwritingandsignedbyAuthorizedRepresentativeofCOMMERCE.10AGENDA ITEM #7. i) AttachmentAScopeofWorkFundsawardedunderthisgrantshallbeusedforcapitalexpendituresrelatedtothethedesignandconstructionoftheSunsetNeighborhoodParkintheCityofRenton.Theprojectwillbelocatedonparcelnumbers7227801300and7227800000.Constructionwillincludebutnotbelimitedtoearthwork,installationofsiteutilitiesanddrainage,walkwayandplazapaving,landscapeimprovements,irrigation,pergolas,twochildren’splayareas,anadult/teenfitnessarea,apicnicarea,agazebo,awaterfeature,andtheinstallationofbenches,bollards,litterreceptacles,signage,andlighting.Whencomplete,the3.2acreparkwillbeusedbythecommunityasaspacetogatherandrecreate.ThisprojectisexpectedtobecompletedinJune,2020.Allprojectworkcompletedwithpriorlegislativeapproval.The“CopyrightProvisions”,Section12oftheGeneralTermsandConditions,arenotintendedtoapplytoanyarchitecturalandengineeringdesignworkfundedbythisgrant.CERTIFICATIONPERFORMANCEMEASURETheGRANTEE,byitssignature,certifiesthatthedeclarationsetforthabovehasbeenreviewedandapprovedbytheGRANTEE’sgoverningbodyasofthedateandyearwrittenbelow.GRANTEETITLEDATEAGENDA ITEM #7. i) AttachmentBBudgetLineItemAmountArchitecture&Engineering$525,000.00SiteAcquisition$0.00Construction$3,625,000.00CapitalizedEquipment$0.00Contingency$0.00Other$0.00TotalContractedAmount:$4,150,000.00CERTIFICATIONPERFORMANCEMEASURETheGRANTEE,byitssignature,certifiesthattheProjectBudgetsetforthabovehasbeenreviewedandapprovedbytheGRANTEE’sgoverningbodyorboardofdirectors,asapplicable,asofthedateandyearwrittenbelow.GRANTEETITLEDATEAGENDA ITEM #7. i) AttachmentCCertificationoftheAvailabilityofFundstoCompletetheProjectNon-StateFundsAmountTotalKingCountyYouthandAmateurSportsFundGrant$175,000.00CityofRenton$975,000.00TotalNon-StateFunds$1,150,000.00$1,150,000.00StateFundsStateCapitalBudget$3,000,000.00$3,000,000.00$4,150,000.00TotalNon-StateandStateSourcesCERTIFICATIONPERFORMANCEMEASURETheGRANTEE,byitssignature,certifiesthatprojectfundingfromsourcesotherthanthoseprovidedbythiscontractandidentifiedabovehasbeenreviewedandapprovedbytheGRANTEE’sgoverningbodyorboardofdirectors,asapplicable,andhaseitherbeenexpendedforeligibleProjectexpenses,oriscommittedinwritingandavailableandwillremaincommittedandavailablesolelyandspecificallyforcarryingoutthepurposesofthisProjectasdescribedinelsewhereinthiscontract,asofthedateandyearwrittenbelow.TheGRANTEEshallmaintainrecordssufficienttoevidencethatithasexpendedorhasaccesstothefundsneededtocompletetheProject,andshallmakesuchrecordsavailableforCOMMERCE’Sreviewuponreasonablerequest.GRANTEETITLEDATEAGENDA ITEM #7. i) AttachmentDCertificationofthePaymentandReportingofPrevailingWagesCERTIFICATIONPERFORMANCEMEASURETheGRANTEE,byitssignature,certifiesthatallcontractorsandsubcontractorsperformingworkontheProjectshallcomplywithprevailingwagelawssetforthinChapter39.12RCW,asofJanuary19,2018,includingbutnotlimitedtothefilingoftheStatementofIntenttoPayPrevailingWages”and“AffidavitofWagesPaid”asrequiredbyRCW39.12.040.TheGRANTEEshallmaintainrecordssufficienttoevidencecompliancewithChapter39.12RCW,andshallmakesuchrecordsavailableforCOMMERCE’Sreviewuponrequest.IfanystatefundsareusedbytheGRANTEEforthepurposeofconstruction,applicableStatePrevailingWagesmustbepaid.TheGRANTEE,byitssignature,certifiesthatthedeclarationsetforthabovehasbeenreviewedandapprovedbytheGRANTEE’sgoverningbodyasofthedateandyearwrittenbelow.GRANTEETITLEDATEAGENDA ITEM #7. i) AttachmentECertificationofIntenttoEntertheLeadershipinEnergyandEnvironmentalDesign(LEED)CertificationProcessCERTIFICATIONPERFORMANCEMEASURETheGRANTEE,byitssignature,certifiesthatitwillenterintotheLeadershipinEnergyandEnvironmentalDesigncertificationprocess,asstipulatedinRCW39.35D,asapplicabletotheProjectfundedbythiscontract.TheGRANTEEshall,uponreceiptofLEEDcertificationbytheUnitedStatesGreenBuildingCouncil,providedocumentationofsuchcertificationtoCOMMERCE.TheGRANTEE,byitssignature,certifiesthatthedeclarationsetforthabovehasbeenreviewedandapprovedbytheGRANTEE’sgoverningbodyorboardofdirectors,asapplicable,asofthedateandyearwrittenbelow.GRANTEE‘,—VTITLE‘DATEAGENDA ITEM #7. i) AB - 2217 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: 2018 Emergency Management Performance Grant (EMPG) Contract, E19-055 RECOMMENDED ACTION: Council Concur DEPARTMENT: Executive Department STAFF CONTACT: Deborah Needham, Emergency Management Director EXT.: 7027 FISCAL IMPACT SUMMARY: Amount budgeted: $35,000 Revenue generated: $57,629 SUMMARY OF ACTION: The Emergency Management Performance Grant (EMPG) provides supplemental funding to support key components of a comprehensive national emergency management system for disasters and emergencies. Although EMPG funding is relatively stable, the amount cannot be guaranteed. The city can reasonably expect a minimum of $35,000, which was anticipated as revenue and is reflected in the 2019 budget. An additional $22,629 has been granted, bringing the total award for the 2019 EMPG to $57,629. Grant funds will be expected during FY2019, per requirements of EMPG. Therefore, a 2019 budget adjustment of the $22,629 difference is needed to reflect the actual grant amount awarded. EXHIBITS: A. EMPG Contract E19-055 STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to sign the Washington State Military Department and the Department of Homeland Security Emergency Management Performance Grant (EMPG) Contract E19 -055 and approve the 2019 budget adjustment of $22,629. AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 1 of 35 City of Renton OEM, E19-055 Revised Washington State Military Department EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT FACE SHEET 1. Subrecipient Name and Address: City of Renton Office of Emergency Management (OEM) 1055 S Grady Way Renton, WA 98057-3232 2. Grant Agreement Amount: $57,629 3. Grant Agreement Number: E19-055 Revised 4. Subrecipient Contact, phone/email: Deborah Needham, (425) 430-7725 dneedham@rentonwa.gov EM@rentonwa.gov 5. Grant Agreement Start Date: June 1, 2018 6. Grant Agreement End Date: August 31, 2019 7. Department Contact, phone/email: Gary Stumph, (253) 512-7483 gary.stumph@mil.wa.gov 8. Data Universal Numbering System (DUNS): 092278894 9. UBI # (state revenue): 177-000-094 10. Funding Authority: Washington State Military Department (the “DEPARTMENT”) and the U.S. Department of Homeland Security (DHS) 11. Federal Funding Identification #: EMS-2018-EP-00004-S01 12. Federal Award Date: 08/17/2018 13. Catalog of Federal Domestic Assistance (CFDA) # & Title: 97.042 (18EMPG) 14. Total Federal Amount #: $7,345,832 15. Program Index # & OBJ/SUB-OBJ: 783PT NZ 16. Service Districts: (BY LEGISLATIVE DISTRICT): 11, 33, 37, 41 (BY CONGRESSIONAL DISTRICT): 8, 9 17. Service Area by County(ies): King 18. Women/Minority-Owned, State Certified?: ☒ N/A ☐ NO ☐ YES, OMWBE #_________ 19. Agreement Classification ☐ Personal Services ☐ Client Services ☒ Public/Local Gov’t ☐ Research/Development ☐ A/E ☐ Other_______ 20. Contract Type (check all that apply): ☐ Contract ☒ Grant ☒ Agreement ☐ Intergovernmental (RCW 39.34) ☐ Interagency 21. Subrecipient Selection Process: ☒ “To all who apply & qualify” ☐ Competitive Bidding ☐ Sole Source ☐ A/E RCW ☐ N/A ☐ Filed w/OFM? ☐ Advertised? ☐ YES ☐ NO 22. Subrecipient Type (check all that apply) ☐ Private Organization/Individual ☐ For-Profit ☒ Public Organization/Jurisdiction ☐ Non-Profit ☐ CONTRACTOR ☒ SUBRECIPIENT ☐ OTHER 23. PURPOSE & DESCRIPTION: The purpose of the Fiscal Year (FY) 2018 Emergency Management Performance Grant (18EMPG) is to provide U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) Federal award funds to local jurisdictions and tribes with emergency management programs to assist in preparing for all hazards through sustainment and enhancement of those programs as described in the Work Plan. The Department is the Recipient and Pass-through Entity of the 18EMPG DHS Award Letter for Grant No. EMS-2018-EP-00004- S01, which is incorporated in and attached hereto as Attachment #1 and has made a subaward of Federal award funds to the Subrecipient pursuant to this Agreement. The Subrecipient is accountable to the Department for use of Federal award funds provided under this Agreement and the associated matching funds. IN WITNESS WHEREOF, the Department and Subrecipient acknowledge and accept the terms of this Agreement, including all refer enced Exhibits and Attachments which are hereby incorporated in and made a part hereof, and have executed this Agreement as of the date below. This Agreement Face Sheet; Special Terms & Conditions (Exhibit A); General Terms and Conditions (Exhibit B); Wor k Plan (Exhibit C); Timeline (Exhibit D); Budget (Exhibit E); and all other documents, exhibits and attachments expressly referenced and incorpor ated herein contain all the terms and conditions agreed upon by the parties and govern the rights and obligatio ns of the parties to this Agreement. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind a ny of the parties hereto. In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: 1. Applicable Federal and State Statutes and Regulations 4. Special Terms and Conditions 2. DHS/FEMA Award and program documents 5. General Terms and Conditions, and, 3. Work Plan 6. Other provisions of the Agreement incorporated by reference WHEREAS, the parties hereto have executed this Agreement on the day and year last specified below. FOR THE DEPARTMENT: _____________________________________________ Signature Date Regan Anne Hesse, Chief Financial Officer Washington State Military Department BOILERPLATE APPROVED AS TO FORM: Brian E. Buchholz 8/21/2018 Sr. Assistant Attorney General FOR THE SUBRECIPIENT: _____________________________________________ Signature Date Denis Law, Mayor _____________________________________________ Signature Date Attest: Jason A. Seth, City Clerk APPROVED AS TO FORM (if applicable): _____________________________________________ Applicant’s Legal Review Date AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 2 of 35 City of Renton OEM, E19-055 Revised Exhibit A SPECIAL TERMS AND CONDITIONS ARTICLE I. KEY PERSONNEL The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any substitution of key personnel by either party shall be made by written notification to the current key personnel. SUBRECIPIENT DEPARTMENT Name Deborah Needham Name Gary Stumph Title Emergency Management Director Title Program Coordinator E-Mail dneedham@rentonwa.gov E-Mail gary.stumph@mil.wa.gov Phone 425-430-7725 Phone 253-512-7483 Name Mindi Mattson Name Tirzah Kincheloe Title Emergency Management Coordinator Title Program Manager E-Mail mmattson@rentonwa.gov E-Mail tirzah.kincheloe@mil.wa.gov Phone 425-430-7727 Phone 253-512-7456 Name Hannah Miller Name Title Administrative Secretary I Title E-Mail EM@rentonwa.gov E-Mail Phone 425-430-6546 Phone ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and program guidance identified or referenced in this Agreement and the informational documents published by DHS/FEMA applicable to the 18EMPG Program, including, but not limited to, all criteria, restrictions, and requirements of The U.S. Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year (FY) 2018 Emergency Management Performance Grant (EMPG) document, the DHS Award Letter for Grant No. EMS-2018-EP-00004-S01, and the federal regulations commonly applicable to DHS/FEMA grants, all of which are incorporated herein by reference. The DHS Award Letter is incorporated in this Agreement as Attachment 1. The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of performance described herein may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it will not hold the Department, the State of Washington, or the United States liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount. A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS: The following requirements apply to all DHS/FEMA Preparedness Grants administered by the Department. 1. SUBAWARDS & CONTRACTS BY SUBRECIPIENT a. The Subrecipient must make a case-by-case determination whether each agreement it makes for the disbursement of 18EMPG funds received under this Agreement casts the party receiving the funds in the role of a Subrecipient or contractor in accordance with 2 CFR 200.330. b. If the Subrecipient becomes a pass-through entity by making a subaward to a non-federal entity as its Subrecipient: i. The Subrecipient must comply with all federal laws and regulations applicable to pass-through entities of 18EMPG funds, including, but not limited to, those contained in 2 CFR 200. ii. The Subrecipient shall require its subrecipient to comply with all applicable state and federal laws, rules, regulations, requirements, and program guidance identified or referenced in this Agreement and the informational documents published by DHS/FEMA applicable to the 18EMPG Program, including, but AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 3 of 35 City of Renton OEM, E19-055 Revised not limited to, all criteria, restrictions, and requirements of The U.S. Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year 2018 Emergency Management Performance Grant (EMPG) document, the DHS Award Letter for Grant No. EMS-2018-EP-00004-S01 in Attachment 1, and the federal regulations commonly applicable to DHS/FEMA grants. iii. The Subrecipient shall be responsible to the Department for ensuring that all 18EMPG federal award funds, and associated matching funds, provided to its subrecipients are used in accordance with applicable federal and state statutes and regulations, and the terms and conditions of the federal award set forth in Attachment 1 of this Agreement. 2. BUDGET & REIMBURSEMENT a. Within the total Grant Agreement Amount, travel, sub-contracts, salaries, benefits, printing, equipment, and other goods and services or other budget categories will be reimbursed on an actual cost basis unless otherwise provided in this Agreement. b. The maximum amount of all reimbursement requests permitted to be submitted under this Agreement, including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement Amount. c. If the Subrecipient chooses to include indirect costs within the Budget (Exhibit E), an indirect cost rate agreement negotiated between the federal cognizant agency and the Subrecipient establishing approved indirect cost rate(s) as described in 2 CFR 200.414 and Appendix VII to 2 CFR 200 must be submitted to the Department. However, under 2 CFR 200.414(f), if the Subrecipient has never received a negotiated indirect cost rate agreement establishing federally negotiated rate(s), the Subrecipient may negotiate a rate with the Department or charge a de minimis rate of 10% of modified total direct costs. The Subrecipient’s actual indirect cost rate may vary from the approved rate but must not exceed the approved negotiated indirect cost rate percentage for the time period of the expenditures. If a Subrecipient chooses to charge the 10% de minimis rate, but did not charge indirect costs to previous subawards, a request for approval to charge indirect costs must be submitted to the Department for approval with an explanation for the change. d. For travel costs, the Subrecipient shall comply with 2 CFR 200.474 and should consult their internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended, and federal maximum rates set forth at http://www.gsa.gov, and follow the most restrictive. If travel costs exceed set state or federal limits, travel costs shall not be reimbursed without written approval by Department Key Personnel. e. Reimbursement requests will include a properly completed State A-19 Invoice Form and Reimbursement Spreadsheet (in the format provided by the Department) detailing the expenditures for which reimbursement is sought. Reimbursement requests must be submitted to Reimbursements@mil.wa.gov no later than the due dates listed within the Timeline (Exhibit D). Reimbursement request totals should be commensurate to the time spent processing by the Subrecipient and the Department. If the reimbursement request isn’t substantial enough, the Subrecipient should request prior written approval from Department Key Personnel to waive the due date in the Timeline (Exhibit D) and once approved submit those costs on the next scheduled reimbursement due date contained in the Timeline. f. Receipts and/or backup documentation for any approved items that are authorized under this Agreement must be maintained by the Subrecipient consistent with record retention requirements of this Agreement and be made available upon request by the Department and auditors. g. Any request for extension of a due date in the Timeline (Exhibit D) will be treated as a request for Amendment of the Agreement. This request must be submitted to the Department Key Personnel sufficiently in advance of the due date to provide adequate AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 4 of 35 City of Renton OEM, E19-055 Revised time for Department review and consideration, and may be granted or denied within the Department’s sole discretion. h. All work under this Agreement must end on or before the Grant Agreement End Date, and the final reimbursement request must be submitted to the Department within 45 days after the Grant Agreement End Date, except as otherwise authorized by written amendment of this Agreement and issued by the Department. i. No costs for purchases of equipment/supplies will be reimbursed until the related equipment/supplies have been received by the Subrecipient, its contractor, or any non- federal entity to which the Subrecipient makes a subaward and is invoiced by the vendor. j. Failure to submit timely, accurate, and complete reports and reimbursement requests as required by this Agreement (including, but not limited to, those reports in the Timeline) will prohibit the Subrecipient from being reimbursed until such complete reports and reimbursement requests are submitted and the Department has had reasonable time to conduct its review. k. Final reimbursement requests will not be approved for payment until the Subrecipient is current with all reporting requirements contained in this Agreement. l. A written amendment will be required if the Subrecipient expects cumulative transfers to budget categories, as identified in the Budget (Exhibit E), to exceed 10% of the Grant Agreement Amount. Any changes to budget category totals not in compliance with this paragraph will not be reimbursed without approval from the Department. m. Subrecipients shall only use federal award funds under this Agreement to supplement existing funds and will not use them to replace (supplant) non-federal funds that have been budgeted for the same purpose. The Subrecipient may be required to demonstrate and document that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. 3. REPORTING a. With each reimbursement request, the Subrecipient shall report how the expenditures, for which reimbursement is sought, relate to the Work Plan (Exhibit C) activities in the format provided by the Department. b. With the final reimbursement request, the Subrecipient shall submit to the Department Key Personnel a final report describing all completed activities under this Agreement. c. In conjunction with the final report, the Subrecipient shall submit a separate report detailing how the EMPG Training requirements were met for all personnel funded by federal or matching funds under this Agreement. d. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act (FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and return to the Department the FFATA Form located at http://mil.wa.gov/emergency- management-division/grants/requiredgrantforms, which is incorporated by reference and made a part of this Agreement. e. The Subrecipient shall participate in the State’s annual capabilities assessment for the Stakeholder Preparedness Review (SPR), formerly known as the State Preparedness Report. 4. EQUIPMENT AND SUPPLY MANAGEMENT a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward shall comply with 2 CFR 200.318 – 200.326 when procuring any equipment or supplies under this Agreement, 2 CFR 200.313 for management of equipment, and 2 CFR 200.314 for management of supplies, to include, but not limited to: i. Upon successful completion of the terms of this Agreement, all equipment and supplies purchased through this Agreement will be owned by the Subrecipient, or a recognized non-federal entity to which the Subrecipient has made a AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 5 of 35 City of Renton OEM, E19-055 Revised subaward, for which a contract, Subrecipient grant agreement, or other means of legal transfer of ownership is in place. ii. All equipment, and supplies as applicable, purchased under this Agreement will be recorded and maintained in the Subrecipient’s inventory system. iii. Inventory system records shall include: A. description of the property B. manufacturer’s serial number, model number, or other identification number C. funding source for the equipment, including the Federal Award Identification Number (FAIN) D. Catalog of Federal Domestic Assistance (CFDA) number E. who holds the title F. acquisition date G. cost of the equipment and the percentage of federal participation in the cost H. location, use, and condition of the equipment at the date the information was reported I. disposition data including the date of disposal and sale price of the property. iv. The Subrecipient shall take a physical inventory of the equipment, and supplies as applicable, and reconcile the results with the property records at least once every two years. Any differences between quantities determined by the physical inspection and those shown in the records shall be investigated by the Subrecipient to determine the cause of the difference. The Subrecipient shall, in connection with the inventory, verify the existence, current utilization, and continued need for the equipment. v. The Subrecipient shall be responsible for any and all operational and maintenance expenses and for the safe operation of their equipment and supplies including all questions of liability. The Subrecipient shall develop appropriate maintenance schedules and procedures to ensure the equipment, and supplies as applicable, are well maintained and kept in good operating condition. vi. The Subrecipient shall develop a control system to ensure adequate safeguards to prevent loss, damage, and theft of the property. Any loss, damage, or theft shall be investigated, and a report generated and sent to the Department. vii. The Subrecipient must obtain and maintain all necessary certifications and licenses for the equipment. viii. If the Subrecipient is authorized or required to sell the property, proper sales procedures must be established and followed to ensure the highest possible return. For disposition, if upon termination or at the Grant Agreement End Date, when original or replacement supplies or equipment acquired under a federal award are no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, the Subrecipient must comply with the following procedures: A. For Supplies: If there is a residual inventory of unused supplies exceeding $5,000 in total aggregate value upon termination or completion of the project or program and the supplies are not needed for any other federal award, the Subrecipient must retain the supplies for use on other activities or sell them, but must, in either case, compensate the federal government for its share. The amount of compensation must be computed in the same manner as for equipment. AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 6 of 35 City of Renton OEM, E19-055 Revised B. For Equipment: 1) Items with a current per-unit fair-market value of $5,000 or less may be retained, sold, or otherwise disposed of with no further obligation to the federal awarding agency. 2) Items with a current per-unit fair-market value in excess of $5,000 may be retained or sold. The Subrecipient shall compensate the federal awarding agency in accordance with the requirements of 2 CFR 200.313 (e) (2). ix. Records for equipment shall be retained by the Subrecipient for a period of six years from the date of the disposition, replacement, or transfer. If any litigation, claim, or audit is started before the expiration of the six-year period, the records shall be retained by the Subrecipient until all litigation, claims, or audit findings involving the records have been resolved. b. The Subrecipient shall comply with the Department’s Purchase Review Process, which is incorporated by reference and made part of this Agreement. No reimbursement will be provided unless the appropriate approval has been received. c. Allowable equipment categories for the EMPG Program are listed on the Authorized Equipment List (AEL) located on the FEMA website at http://www.fema.gov/authorized- equipment-list. It is important that the Subrecipient and any non-federal entity to which the Subrecipient makes a subaward regard the AEL as an authorized purchasing list identifying items allowed under the specific grant program and includes items that may not be categorized as equipment according to the federal, state, local, and tribal definitions of equipment. The Subrecipient is solely responsible for ensuring and documenting purchased items under this Agreement are authorized as allowed items by the AEL at time of purchase. If the item is not identified on the AEL as allowable under EMPG, the Subrecipient must contact the Department Key Personnel for assistance in seeking FEMA approval prior to acquisition. d. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory and/or DHS/FEMA adopted standards to be eligible for purchase using federal award funds. e. The Subrecipient must pass on equipment and supply management requirements that meet or exceed the requirements outlined above to any non-federal entity to which the Subrecipient makes a subaward under this Agreement. 5. ENVIRONMENTAL AND HISTORICAL PRESERVATION a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and Historic Preservation (EHP) program. EHP program information can be found at https://www.fema.gov/media-library/assets/documents/85376 all of which are incorporated in and made a part of this Agreement. b. Projects that have historical impacts or the potential to impact the environment, including, but not limited to, construction of communication towers; modification or renovation of existing buildings, structures and facilities; or new construction including replacement of facilities, must participate in the DHS/FEMA EHP review process prior to initiation. Modification of existing buildings, including minimally invasive improvements such as attaching monitors to interior walls, and training or exercises occurring outside in areas not considered previously disturbed, also require a DHS/FEMA EHP review before project initiation. c. The EHP review process involves the submission of a detailed project description that includes the entire scope of work, including any alternatives that may be under consideration, along with supporting documentation so FEMA may determine whether the proposed project has the potential to impact environmental resources and/or historic properties. AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 7 of 35 City of Renton OEM, E19-055 Revised d. The Subrecipient agrees that to receive any federal preparedness funding, all EHP compliance requirements outlined in applicable guidance must be met. The EHP review process must be completed and approval received by the Subrecipient before any work is started for which reimbursement will be later requested. Expenditures for projects started before completion of the EHP review process and receipt of approval by the Subrecipient will not be reimbursed. 6. PROCUREMENT a. The Subrecipient shall comply with all procurement requirements of 2 CFR Part 200.318 through 200.326 and as specified in the General Terms and Conditions, Exhibit B, A.10. b. For all sole source contracts expected to exceed $150,000, the Subrecipient must submit to the Department for pre-procurement review and approval the procurement documents, such as requests for proposals, invitations for bids and independent cost estimates. This requirement must be passed on to any non-federal entity to which the Subrecipient makes a subaward, at which point the Subrecipient will be responsible for reviewing and approving sole source justifications of any non-federal entity to which the Subrecipient makes a subaward. 7. SUBRECIPIENT MONITORING a. The Department will monitor the activities of the Subrecipient from award to closeout. The goal of the Department’s monitoring activities will be to ensure that agencies receiving federal pass-through funds are in compliance with this Agreement, federal and state audit requirements, federal grant guidance, and applicable federal and state financial regulations, as well as 2 CFR Part 200 Subpart F. b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient shall complete and return to the Department the “2 CFR Part 200 Subpart F Audit Certification Form” located at http://mil.wa.gov/emergency-management- division/grants/requiredgrantforms with the signed Agreement and each fiscal year thereafter until the Agreement is closed, which is incorporated by reference and made a part of this Agreement. c. Monitoring activities may include, but are not limited to: i. review of financial and performance reports ii. monitoring and documenting the completion of Agreement deliverables iii. documentation of phone calls, meetings, e-mails and correspondence iv. review of reimbursement requests and supporting documentation to ensure allowability and consistency with Agreement work plan, budget, and federal requirements v. observation and documentation of Agreement related activities, such as exercises, training, funded events, and equipment demonstrations vi. on-site visits to review equipment records and inventories, to verify source documentation for reimbursement requests and performance reports, and to verify completion of deliverables. d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined above, for any non-federal entity to which the Subrecipient makes a subaward as a pass- through entity under this Agreement. e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be addressed through a Corrective Action Plan. 8. LIMITED ENGLISH PROFIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI) a. The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that Subrecipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 8 of 35 City of Renton OEM, E19-055 Revised Providing meaningful access for persons with LEP may entail providing language assistance services, including oral interpretation and written translation. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (August 11, 2000), requires federal agencies to issue guidance to recipients, assisting such organizations and entities in understanding their language access obligations. DHS published the required recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides helpful information such as how a recipient can determine the extent of its obligation to provide language services, selecting language services, and elements of an effective plan on language assistance for LEP persons. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance at https://www.dhs.gov/guidance-published-help- department-supported-organizations-provide-meaningful-access-people-limited and additional resources on http://www.lep.gov. 9. NIMS COMPLIANCE a. The National Incident Management System (NIMS) identifies concepts and principles that answer how to manage emergencies from preparedness to recovery regardless of their cause, size, location, or complexity. NIMS provides a consistent, nationwide approach and vocabulary for multiple agencies or jurisdictions to work together to build, sustain, and deliver the core capabilities needed to achieve a secure and resilient nation. b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and disciplines to ensure effective and integrated preparedness, planning, and response. NIMS empowers the components of the National Preparedness System, a requirement of Presidential Policy Directive 8, to guide activities within the public and private sector and describes the planning, organizational activities, equipping, training and exercising needed to build and sustain the core capabilities in support of the National Preparedness Goal. c. In order to receive FY 2018 federal preparedness funding, to include EMPG, the Subrecipient will ensure all NIMS objectives have been initiated and/or are in progress toward completion. NIMS Implementation Objectives are located at https://www.fema.gov/media-library/assets/documents/130743. B. EMPG PROGRAM SPECIFIC REQUIREMENTS 1. The Department receives EMPG Program funding from DHS/FEMA, which is provided to assist state, local, and tribal governments to enhance and sustain all-hazards emergency management capabilities as authorized by Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended (42 U.S.C. §§ 5121 et seq.) and Section 662 of the Post Katrina Emergency Management Act (6 U.S.C. § 762). 2. A portion of the 18EMPG is passed through to local jurisdictions and tribes with emergency management programs to supplement their local/tribal operating budgets to help sustain and enhance emergency management capabilities pursuant to Washington Administrative Code (WAC) 118-09. 3. The Subrecipient shall use the EMPG funds authorized under this Agreement only to perform tasks as described in the Work Plan of the Subrecipient’s application for funding, as approved by the Department and incorporated into this Agreement. 4. Funding may not be used to replace or supplant existing local or t ribal government funding of emergency management programs. 5. The Subrecipient shall provide a fifty percent match of $57,629 of non-federal origin. To meet matching requirements, the Subrecipient’s cash matching contributions must be considered reasonable, allowable, allocable, and necessary under the grant program and must comply with all Federal requirements and regulations, including, but not limited to, 2 CFR Part 200. An AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 9 of 35 City of Renton OEM, E19-055 Revised appropriate mechanism must be in place to capture, track, and document matching funds. In the final report, the Subrecipient shall identify how the match was met and documented. 6. All personnel funded in any part through federal award or matching funds under this Agreement shall: a. Complete and record proof of completion for the NIMS training requirements outlined in the NIMS Training Program located at https://www.fema.gov/pdf/emergency/nims/nims_training_program.pdf (to include ICS- 100, ICS-200, IS-700, and IS-800 for most personnel). The Subrecipient will report training course completion by individual personnel along with the final report; and b. Complete either (1) the FEMA Professional Development Series IS-120, IS-230, IS-235, IS-240, IS-241, IS-242, and IS-244, or (2) the National Emergency Management Basic Academy. The Subrecipient will report training course completion by individual personnel along with the final report. C. DHS TERMS AND CONDITIONS As a Subrecipient of 18EMPG program funding, the Subrecipient shall comply with all applicable DHS terms and conditions of the 18EMPG Award Letter and its incorporated documents for DHS Grant No. EMS-2018-EP-00004-S01, which are incorporated and made a part of this Agreement as Attachment 1. AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 10 of 35 City of Renton OEM, E19-055 Revised Exhibit B Washington State Military Department GENERAL TERMS AND CONDITIONS Department of Homeland Security (DHS)/ Federal Emergency Management Agency (FEMA) Grants A.1 DEFINITIONS As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200 Subpart A (which is incorporated herein by reference), except as otherwise set forth below: a. “Agreement” means this Grant Agreement. b. “Department” means the Washington State Military Department, as a state agency, any division, section, office, unit or other entity of the Department, or any of the officers or other officials lawfully representing that Department. The Department is a recipient of a federal award directly from a federal awarding agency and is the pass-through entity making a subaward to a Subrecipient under this Agreement. c. “Subrecipient” when capitalized is primarily used throughout this Agreement in reference to the non-federal entity identified on the Face Sheet of this Agreement that has received a subaward from the Department. However, the definition of “Subrecipient” is the same as in 2 CFR 200.93 for all other purposes. d. “Monitoring Activities” means all administrative, financial, or other review activities that are conducted to ensure compliance with all state and federal laws, rules, regulations, authorities and policies. e. “Investment” means the grant application submitted by the Subrecipient describing the project(s) for which federal funding is sought and provided under this this Agreement. Such grant application is hereby incorporated into this Agreement by reference. A.2 ADVANCE PAYMENTS PROHIBITED The Department shall make no payments in advance or in anticipation of goods or services to be provided under this Agreement. Subrecipient shall not invoice the Department in advance of delivery and invoicing of such goods or services. A.3 AMENDMENTS AND MODIFICATIONS The Subrecipient or the Department may request, in writing, an amendment or modification of this Agreement. However, such amendment or modification shall not be binding, take effect or be incorporated herein until made in writing and signed by the authorized representatives of the Department and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the parties. A.4 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 ET SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE “ADA” 28 CFR Part 35. The Subrecipient must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunication. A.5 ASSURANCES The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance with all the applicable current federal, state and local laws, rules and regulations. A.6 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Agreement by any federal department or agency. The Subrecipient shall complete, sign, and return a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form located at http://mil.wa.gov/emergency-management- division/grants/requiredgrantforms. Any such form completed by the Subrecipient for this Agreement shall be incorporated into this Agreement by reference. AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 11 of 35 City of Renton OEM, E19-055 Revised Further, the Subrecipient agrees to comply with all applicable federal regulations concerning the federal debarment and suspension system, including 2 CFR Part 180. The Subrecipient certifies that it will ensure that potential contractors or Subrecipients or any of their principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in “covered transactions” by any federal department or agency. “Covered transactions” include procurement contracts for goods or services awarded under a non-procurement transaction (e.g. grant or cooperative agreement) that are expected to equal or exceed $25,000, and subawards to Subrecipients for any amount. With respect to covered transactions, the Subrecipient may comply with this provision by obtaining a certification statement from the potential contractor or Subrecipient or by checking the System for Award Management (https://sam.gov/portal/SAM/##11) maintained by the federal government. The Subrecipient also agrees not to enter into any arrangements or contracts with any party on the Washington State Department of Labor and Industries’ “Debarred Contractor List” (https://secure.lni.wa.gov/debarandstrike/ContractorDebarList.aspx). The Subrecipient also agrees not to enter into any agreements or contracts for the purchase of goods and services with any party on the Department of Enterprise Services’ Debarred Vendor List (http://www.des.wa.gov/services/ContractingPurchasing/Business/Pages/Vendor-Debarment.aspx). A.7 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2) that if any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; (3) and that, as applicable, the Subrecipient will require that the language of this certification be included in the award documents for all subawards at all tiers (including sub-contracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into and is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. A.8 CONFLICT OF INTEREST No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its designees or agents; no member of the governing body of the jurisdiction in which the project is undertaken or located; and no other official of the Subrecipient who exercises any functions or responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be performed in connection with the project assisted under this Agreement. The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a provision prohibiting such interest pursuant to this provision. A.9 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not responsible for determining compliance with, any and all applicable federal, state, and local laws, regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act (PL 94-163, as amended), the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act, (PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees (48 CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW 39.12), State Environmental Policy Act (RCW 43.21C), Shoreline Management Act of 1971 (RCW 90.58), AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 12 of 35 City of Renton OEM, E19-055 Revised State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations. In the event of noncompliance or refusal to comply with any applicable law, regulation, executive order, OMB Circular or policy by the Subrecipient, its contractors or subrecipients, the Department may rescind, cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to comply with applicable laws, regulations, executive orders, OMB Circulars or policies. A.10 CONTRACTING & PROCUREMENT a. The Subrecipient shall use a competitive procurement process in the procurement and award of any contracts with contractors or subcontractors that are entered into under the original agreement award. The procurement process followed shall be in accordance with 2 CFR Part 200.318 General procurement standards through 200.326 Contract provisions. As required by Appendix II to 2 CFR Part 200, all contracts entered into by the Subrecipient under this Agreement must include the following provisions, as applicable: 1) Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. 2) All contracts in excess of $10,000 must address termination for cause and for convenience by the non-federal entity including the manner by which it will be affected and the basis for settlement. 3) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” 4) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or Subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. 5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 13 of 35 City of Renton OEM, E19-055 Revised 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 6) Rights to Inventions Made Under a Contract or Agreement. If the federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or Subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. 7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 8) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 9) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. 10) Procurement of recovered materials -- As required by 2 CFR 200.322, a non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 11) Notice of awarding agency requirements and regulations pertaining to reporting. 12) Federal awarding agency requirements and regulations pertaining to copyrights and rights in data. AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 14 of 35 City of Renton OEM, E19-055 Revised 13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers, and records of the contractor which are directly pertinent to that specific contract for the purpose of making audit, examination, excerpts, and transcriptions. 14) Retention of all required records for six years after the Subrecipient has made final payments and all other pending matters are closed. 15) Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94–163, 89 Stat. 871). b. The Department reserves the right to review the Subrecipient’s procurement plans and documents, and require the Subrecipient to make changes to bring its plans and documents into compliance with the requirements of 2 CFR Part 200.318 through 200.326. The Subrecipient must ensure that its procurement process requires contractors and subcontractors to provide adequate documentation with sufficient detail to support the costs of the project and to allow both the Subrecipient and Department to make a determination on eligibility of project costs. c. All contracting agreements entered into pursuant to this Agreement shall incorporate t his Agreement by reference A.11 DISCLOSURE The use or disclosure by any party of any information concerning the Department for any purpose not directly connected with the administration of the Department's or the Subrecipient's responsibilities with respect to services provided under this Agreement is prohibited except by prior written consent of the Department or as required to comply with the state Public Records Act, other law or court order . A.12 DISPUTES Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties and it cannot be resolved through discussion and negotiation, either party may request a dispute resolution panel to resolve the dispute. A request for a dispute resolution board shall be in writing, state the disputed issues, state the relative positions of the parties, and be sent to all parties. The panel shall consist of a representative appointed by the Department, a representative appointed by the Subrecipient and a third party mutually agreed upon by both parties. The panel shall, by majority vote, resolve the dispute. Each party shall bear the cost for its panel member and its attorney fees and costs and share equally the cost of the third panel member. A.13 LEGAL RELATIONS It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement and gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement. To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold harmless the Department, the State of Washington, and the United States Government and their authorized agents and employees, from all claims, actions, costs, damages or expenses of any natu re whatsoever by reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients, assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever arising out of or in connection with any acts or activities authorized by this Agreement. To the extent allowed by law, the Subrecipient further agrees to defend the Department and the State of Washington and their authorized agents and employees in any litigation; including payment of any costs or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts or activities authorized by this Agreement. This obligation shall not include such claims, costs, damages or expenses which may be caused by the sole negligence of the Department; provided, that if the claims or damages are caused by or result from the concurrent negligence of (1) the Department, and (2) the Subrecipient, its agents, or employees, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient, or the Subrecipient's agents or employees. Insofar as the funding source, the Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA), is an agency of the Federal government, the following shall apply: AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 15 of 35 City of Renton OEM, E19-055 Revised 44 CFR 206.9 Non-liability. The Federal government shall not be liable for any claim based upon the exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the part of a federal agency or an employee of the Federal government in carrying out the provisions of the Stafford Act. A.14 LIMITATION OF AUTHORITY – AUTHORIZED SIGNATURE The signatories to this Agreement represent that they have the authority to bind their respective organizations to this Agreement. Only the Department’s Authorized Signature representative and the Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally designated in writing, shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by both parties’ Authorized Signature representatives. Further, only the Authorized Signature representative or Alternate for the Subrecipient shall have signature authority to sign reimbursement requests, time extension requests, amendment and modification requests, requests for changes to projects or work plans, and other requests, certifications and documents authorized by or required under this Agreement. A.15 LOSS OR REDUCTION OF FUNDING In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to normal completion or end date, the Department may unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as a “Termination for Cause” without providing the Subrecipient an opportunity to cure. Alternatively, the parties may renegotiate the terms of this Agreement under “Amendments and Modifications” to comply with new funding limitations and conditions, although the Department has no obligation to do so. A.16 NONASSIGNABILITY Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the Subrecipient. A.17 NONDISCRIMINATION The Subrecipient shall comply with all applicable federal and state non-discrimination laws, regulations, and policies. No person shall, on the grounds of age, race, creed, color, sex, sexual orientation, religion, national origin, marital status, honorably discharged veteran or military status, or disability (physical, mental, or sensory) be denied the benefits of, or otherwise be subjected to discrimination under any project, program, or activity, funded, in whole or in part, under this Agreement. A.18 NOTICES The Subrecipient shall comply with all public notices or notices to individuals required by applicable local, state and federal laws and regulations and shall maintain a record of this compliance. A.19 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/ HEALTH ACT (OSHA/WISHA) The Subrecipient represents and warrants that its work place does now or will meet all applicable federal and state safety and health regulations that are in effect during the Subrecipient's performance under this Agreement. To the extent allowed by law, the Subrecipient further agrees to indemnify and hold harmless the Department and its employees and agents from all liability, damages and costs of any nature, including, but not limited to, costs of suits and attorneys' fees assessed against the Department, as a result of the failure of the Subrecipient to so comply. A.20 OWNERSHIP OF PROJECT/CAPITAL FACILITIES The Department makes no claim to any capital facilities or real property improved or constructed with funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and responsibilities arising from the ownership and operation of the project and agrees to indemnify and hold the Department, the state of Washington and the United States government harmless from any and all causes of action arising from the ownership and operation of the project. A.21 POLITICAL ACTIVITY No portion of the funds provided herein shall be used for any partisan political activity or to further the election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue. AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 16 of 35 City of Renton OEM, E19-055 Revised A.22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION The assistance provided under this Agreement shall not be used in payment of any bonus or commission for the purpose of obtaining approval of the application for such assistance or any other approval or concurrence under this Agreement provided, however, that reasonable fees or bona fide technical consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as project costs. A.23 PUBLICITY The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity matters relating to this Agreement wherein the Department’s name is mentioned, or language used from which the connection of the Department’s name may, in the Department’s judgment, be inferred or implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the prior written consent of the Department. The Subrecipient may copyright original work it develops in the course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty- free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use the work for government purposes. Publication resulting from work performed under this Agreement shall include an acknowledgement of FEMA’s financial support, by CFDA number, and a statement that the publication does not constitute an endorsement by FEMA or reflect FEMA’s views. A.24 RECAPTURE PROVISION In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Department reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right of recapture shall exist for the life of the project following Agreement termination. Repayment by the Subrecipient of funds under this recapture provision shall occur within 30 days of demand. In the event the Department is required to institute legal proceedings to enforce the recapture provision, the Department shall be entitled to its costs and expenses thereof, including attorney fees from the Subrecipient. A.25 RECORDS a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all other electronic or written records necessary to sufficiently and properly reflect the Subrecipient's contracts, subawards, grant administration, and payments, including all direct and indirect charges, and expenditures in the performance of this Agreement (the “records”). b. The Subrecipient's records related to this Agreement and the projects funded may be inspected and audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or their designees, by the Comptroller General of the United States or its designees, or by other state or federal officials authorized by law, for the purposes of determining compliance by the Subrecipient with the terms of this Agreement and to determine the appropriate level of funding to be paid under the Agreement. c. The records shall be made available by the Subrecipient for such inspection and audit, together with suitable space for such purpose, at any and all times during the Subrecipient's normal working day. d. The Subrecipient shall retain and allow access to all records related to this Agreement and the funded project(s) for a period of at least six (6) years following final payment and closure of the grant under this Agreement. Despite the minimum federal retention requirement of three (3) years, the more stringent State requirement of six (6) years must be followed. A.26 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN While the Department undertakes to assist the Subrecipient with the project/statement of work/work plan (project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or to any third party, other than as is expressly set out in this Agreement. The responsibility for the design, development, construction, implementation, operation and maintenance of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is responsibility for any claim or suit of any nature by any third party related in any way to the project. AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 17 of 35 City of Renton OEM, E19-055 Revised Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable federal, state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species Act, and all other environmental laws, regulations, and executive orders. The Subrecipient shall defend, at its own cost, any and all claims or suits at law or in equity, which may be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the Department, or to any state or federal agency, or to any of their employees or agents, for any performance, assistance, or any payment or indemnity, including, but not limited to, cost of defense and/or attorneys’ fees, in connection with any claim or lawsuit brought by any third party related to any design, development, construction, implementation, operation and/or maintenance of a project. A.27 SEVERABILITY If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions of the Agreement, which can be given effect without the invalid provision. To this end, the terms and conditions of this Agreement are declared severable. A.28 SINGLE AUDIT ACT REQUIREMENTS (including all AMENDMENTS) Non-federal entities, as Subrecipients of a federal award, that expend $750,000 or more in one fiscal year of federal funds from all sources, direct and indirect, are required to have a single or a program - specific audit conducted in accordance with 2 CFR Part 200 Subpart F. Non-federal entities that spend less than $750,000 a year in federal awards are exempt from federal audit requirements for that year, except as noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, the term “non-federal entity” means a State, local government, Indian tribe, institution of higher education, or non-profit organization that carries out a federal award as a recipient or Subrecipient. Subrecipients that are required to have an audit must ensure the audit is performed in accordance with Generally Accepted Government Auditing Standards (GAGAS) as found in the Government Auditing Standards (the Revised Yellow Book) developed by the United States Comptroller General and the OMB Compliance Supplement. The Subrecipient has the responsibility of notifying its auditor and requesting an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Auditor’s Office, a federal auditor, or a public accountant performing work using GAGAS, as appropriate. Costs of the audit may be an allowable grant expenditure as authorized by 2 CFR Part 200.425. The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement and shall ensure that any subcontractors also maintain auditable records. The Subrecipient is responsible for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report. The Subrecipient must respond to Department requests for information or corrective action concerning audit issues or findings within 30 days of the date of request. The Department reserves the right to recover from the Subrecipient all disallowed costs resulting from the audit. After the single audit has been completed, and if it includes any audit findings, the Subrecipient must send a full copy of the audit and its corrective action plan to the Department at the following address no later than nine (9) months after the end of the Subrecipient’s fiscal year(s): Contracts Office Washington Military Department Finance Division, Building #1 TA-20 Camp Murray, WA 98430-5032 If the Subrecipient claims it is exempt from the audit requirements of 2 CFR Part 200 Subpart F, the Subrecipient must send a completed “2 CFR Part 200 Subpart F Audit Certification Form” (https://www.mil.wa.gov/emergency-management-division/grants/requiredgrantforms) to the Department at the address listed above identifying this Agreement and explaining the criteria for exemption no later than nine (9) months after the end of the Subrecipient’s fiscal year(s). The Department retains the sole discretion to determine whether a valid claim for an exemption from the audit requirements of this provision has been established. The Subrecipient shall include the above audit requirements in any subawards. AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 18 of 35 City of Renton OEM, E19-055 Revised Conducting a single or program-specific audit in compliance with 2 CFR Part 200 Subpart F is a material requirement of this Agreement. In the absence of a valid claim of exemption from the audit requirements of 2 CFR Part 200 Subpart F, the Subrecipient’s failure to comply with said audit requirements may result in one or more of the following actions in the Department’s sole discretion: a percentage of feder al awards being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and submitted; or termination of the federal award. A.29 SUBRECIPIENT NOT EMPLOYEE The parties intend that an independent contractor relationship will be created by this Agreement. The Subrecipient, and/or employees or agents performing under this Agreement are not employees or agents of the Department in any manner whatsoever. The Subrecipient will not be presented as, nor claim to be, an officer or employee of the Department by reason of this Agreement, nor will the Subrecipient make any claim, demand, or application to or for any right or privilege applicable to an officer or employee of the Department or of the State of Washington by reason of this Agreement, including, but not limited to, Workmen's Compensation coverage, unemployment insurance benefits, social security benefits, retirement membership or credit, or privilege or benefit which would accrue to a civil service employee under Chapter 41.06 RCW. It is understood that if the Subrecipient is another state department, state agency, state university, state college, state community college, state board, or state commission, that the officers and employees are employed by the state of Washington in their own right and not by reason of this Agreement. A.30 TAXES, FEES AND LICENSES Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain in current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are applicable to Agreement performance. A.31 TERMINATION FOR CONVENIENCE Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by providing written notice of such termination to the Department Key Personnel identified in the Agreement, specifying the effective date thereof, at least thirty (30) days prior to such date. Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best interests of the State of Washington, may terminate this Agreement in whole or in part by providing ten (10) calendar days written notice, beginning on the second day after mailing to the Subrecipient. Upon notice of termination for convenience, the Department reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the Subrecipient from incurring additional obligations of funds. In the event of termination, the Subrecipient shall be liable for all damages as authorized by law. The rights and remedies of the Department provided for in this section shall not be exclusive and are in addition to any other rights and remedies provided by law. A.32 TERMINATION OR SUSPENSION FOR CAUSE In the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a timely and proper manner its obligations under this Agreement, is in an unsound financial condition so as to endanger performance hereunder, is in violation of any laws or regulations that render the Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants, agreements or stipulations of this Agreement, the Department has the right to immediately suspend or terminate this Agreement in whole or in part. The Department may notify the Subrecipient in writing of the need to take corrective action and provide a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity to cure if it is not feasible as determined solely within the Department’s discretion. Any time allowed for cure shall not diminish or eliminate the Subrecipient’s liability for damages or otherwise affect any other remedies available to the Department. If the Department allows the Subrecipient an opportunity to cure, the Department shall notify the Subrecipient in writing of the need to take corrective action. If the corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department, or if such corrective action is deemed by the Department to be insufficient, the Agreement may be terminated in whole or in part. AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 19 of 35 City of Renton OEM, E19-055 Revised The Department reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a decision by the Department to terminate the Agreement in whole or in part. In the event of termination, the Subrecipient shall be liable for all damages as authorized by law, including, but not limited to, any cost difference between the original Agreement and the replacement or cover Agreement and all administrative costs directly related to the replacement Agreement, e.g., cost of administering the competitive solicitation process, mailing, advertising and other associated staff time. The rights and remedies of the Department provided for in this section shall not be exclusive and are in addition to any other rights and remedies provided by law. If it is determined that the Subrecipient: (1) was not in default or material breach, or (2) failure to perform was outside of the Subrecipient’s control, fault or negligence, the termination shall be deemed to be a “Termination for Convenience”. A.33 TERMINATION PROCEDURES In addition to the procedures set forth below, if the Department terminates this Agreement, the Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this Agreement and in addition to any other rights provided in this Agreement, the Department may require the Subrecipient to deliver to the Department any property specifically produced or acquired for the performance of such part of this Agreement as has been terminated. If the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon price, if separately stated, for properly authorized and completed work and services rendered or goods delivered to and accepted by the Department prior to the effective date of Agreement termination, the amount agreed upon by the Subrecipient and the Department for (i) completed work and services and/or equipment or supplies provided for which no separate price is stated, (ii) partially completed work and services and/or equipment or supplies provided which are accepted by the Department, (iii) other work, services and/or equipment or supplies which are accepted by the Department, and (iv) the protection and preservation of property. Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this Agreement. If the termination is for cause, the Department shall determine the extent of the liability of the Department. The Department shall have no other obligation to the Subrecipient for termination. The Department may withhold from any amounts due the Subrecipient such sum as the Department determines to be necessary to protect the Department against potential loss or liability. The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in addition to any other rights and remedies provided by law. After receipt of a notice of termination, and except as otherwise directed by the Department in writing, the Subrecipient shall: a. Stop work under the Agreement on the date, and to the extent specified, in the notice; b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities in relation to this Agreement except as may be necessary for completion of such portion of the work under the Agreement as is not terminated; c. Assign to the Department, in the manner, at the times, and to the extent directed by the Department, all of the rights, title, and interest of the Subrecipient under the orders and contracts so terminated, in which case the Department has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and contracts; d. Settle all outstanding liabilities and all claims arising out of such termination of orders and contracts, with the approval or ratification of the Department to the extent the Department may require, which approval or ratification shall be final for all the purposes of this clause; e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed by the Department any property which, if the Agreement had been completed, would have been required to be furnished to the Department; f. Complete performance of such part of the work as shall not have been terminated by the Department in compliance with all contractual requirements; and AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 20 of 35 City of Renton OEM, E19-055 Revised g. Take such action as may be necessary, or as the Department may require, for the protection and preservation of the property related to this Agreement which is in the possession of the Subrecipient and in which the Department has or may acquire an interest. A.34 UTILIZATION OF MINORITY AND WOMEN BUSINESS ENTERPRISES (MWBE) The Subrecipient is encouraged to utilize business firms that are certified as minority-owned and/or women-owned in carrying out the purposes of this Agreement. The Subrecipient may set utilization standards, based upon local conditions or may utilize the state of Washington MWBE goals, as identified in WAC 326-30-041. A.35 VENUE This Agreement shall be construed and enforced in accordance with, and the validity and performance shall be governed by, the laws of the state of Washington. Venue of any suit between the parties arising out of this Agreement shall be the Superior Court of Thurston County, Washington. The Subrecipient, by execution of this Agreement acknowledges the jurisdiction of the courts of the State of Washington. A.36 WAIVERS No conditions or provisions of this Agreement can be waived unless approved in advance by the Department in writing. The Department's failure to insist upon strict performance of any provision of the Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance during such breach, shall not constitute a waiver of any right under this Agreement. AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 21 of 35 City of Renton OEM, E19-055 Revised Exhibit C WORK PLAN FY 2018 Emergency Management Performance Grant AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 22 of 35 City of Renton OEM, E19-055 Revised AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 23 of 35 City of Renton OEM, E19-055 Revised Exhibit D TIMELINE FY 2018 Emergency Management Performance Grant DATE TASK June 1, 2018 Grant Agreement Start Date January 30, 2019 Submit reimbursement request April 30, 2019 Submit reimbursement request August 31, 2019 Grant Agreement End Date October 15, 2019 Submit final reimbursement request, final report, training requirement report, and/or other deliverables. AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 24 of 35 City of Renton OEM, E19-055 Revised Exhibit E BUDGET FY 2018 Emergency Management Performance Grant 18EMPG AWARD 57,629.00$ SOLUTION AREA CATEGORY EMPG AMOUNT MATCH AMOUNT Salaries & Benefits -$ -$ Overtime/Backfill -$ -$ Consultants/Contractors -$ -$ Goods & Services -$ -$ Travel/Per Diem -$ -$ Subtotal -$ -$ Salaries & Benefits 35,000$ 57,629$ Overtime/Backfill -$ -$ Consultants/Contractors -$ -$ Goods & Services 8,700$ -$ Travel/Per Diem -$ -$ Subtotal 43,700$ 57,629$ Salaries & Benefits -$ -$ Overtime/Backfill -$ -$ Consultants/Contractors -$ -$ Goods & Services 1,000$ -$ Travel/Per Diem -$ -$ Subtotal 1,000$ -$ Salaries & Benefits -$ -$ Overtime/Backfill -$ -$ Consultants/Contractors -$ -$ Goods & Services 10,579$ -$ Travel/Per Diem 2,350$ -$ Subtotal 12,929$ -$ Equipment -$ -$ Subtotal -$ -$ Salaries & Benefits -$ -$ Overtime/Backfill -$ -$ Consultants/Contractors -$ -$ Goods & Services -$ -$ Travel/Per Diem -$ -$ Subtotal -$ -$ Indirect -$ -$ Indirect Cost Rate on file 0% TOTAL Grant Agreement AMOUNT:57,629$ 57,629$ M&APLANNINGORGANIZATION EXERCISETRAININGEQUIP • The Subrecipient will provide a match of $57,629 of non-federal origin, 50% of the total project cost (local budget plus EMPG award). • Cumulative transfers to budget categories in excess of 10% of the Grant Agreement Amount will not be reimbursed without prior written authorization from the Department. Funding Source: U.S. Department of Homeland Security - PI# 783PT – EMPG AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 25 of 35 City of Renton OEM, E19-055 Revised Attachment 1 18EMPG Award Letter EMS-2018-EP-00004-S01 AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 26 of 35 City of Renton OEM, E19-055 Revised AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 27 of 35 City of Renton OEM, E19-055 Revised AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 28 of 35 City of Renton OEM, E19-055 Revised AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 29 of 35 City of Renton OEM, E19-055 Revised AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 30 of 35 City of Renton OEM, E19-055 Revised AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 31 of 35 City of Renton OEM, E19-055 Revised AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 32 of 35 City of Renton OEM, E19-055 Revised AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 33 of 35 City of Renton OEM, E19-055 Revised AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 34 of 35 City of Renton OEM, E19-055 Revised AGENDA ITEM #7. j) DHS-FEMA-EMPG-FY 18 Page 35 of 35 City of Renton OEM, E19-055 Revised AGENDA ITEM #7. j) AB - 2233 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Renewal of Healthcare Management Administrator (HMA), and Envision Rx contract for 2019 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Human Resources / Risk Management Department STAFF CONTACT: Ellen Bradley-Mak, Administrator EXT.: 7657 FISCAL IMPACT SUMMARY: Expenditure required: $342,227 Amount budgeted: $342,227 This agreement covers both active and retiree plans. SUMMARY OF ACTION: The fee schedule for HMA's services have been revised, with a 3% increase for 2019. The contract itself is unchanged. Fees include HMA and Envision Rx administrative services for claims on the City’s self -insured medical, dental and prescription plans, and the rights to use the Regence Preferred Provider Network, large case management, COBRA and HIPAA Administration services. Funds for these services were included in the 2019 budget. EXHIBITS: Revised HMA fee schedule for 2019 STAFF RECOMMENDATION: Refer to Finance Committee for review of the 2019 HMA Administrative Services Agreement Fee Schedule for medical, dental and prescription claims administered by HMA and Envision Rx, and authorize the Mayor and City Clerk to sign the Agreement. AGENDA ITEM #7. k) HMA TPA Exhibit A Page 1 of 4 revision: 7.9.2018 EXHIBIT A SCHEDULE OF FEES For City of Renton / 4034 5034 Contract Period: 01/01/2019 through 12/31/2019 Administrative Fees Rates for the contracted time period apply to services administered by HMA. Fees for outside vendors are subject to change at any time. HMA fees and commissions may remain in effect beyond the above-stated term until changed by mutual written agreement of the parties. Claim Administrative Fees Fee Description $22.25 PEPM for Medical Plan Administration Includes Pharmacy Interface + Integrated OOP Maximum/QHDHP Administration If all documents are signed and returned by November 1st, 2018. The new PEPM with discount: $22.05 $5.50 HMA Network Access $3.75 Care Management Base Services $10.00 Per Claim Medicare fee for repricing of out of network kidney dialysis claims. 30% of Savings Claims Negotiation, Hospital Bill Audit, and Out of Network Claim Re-pricing Services as outlined in TPA Agreement Section 4 and as further defined under Section 4(l)(xiii) of Exhibit B 27% of Recovered Funds Subrogation Services as outlined in Section 4(i) of Exhibit B The plan will receive 73% of recovered funds. Of the remaining 22% is retained by PHIA, 5% is retained by HMA. * In the event of litigation to enforce the Plan’s right of recovery, Phia’s fee will increase to 33.3% and HMA shall not retain any compensation. 16-18% of recovered amount charged as contingency fee Overpayment Recovery as outlined in Section 4(i) of Exhibit B o 16%-18% recovery fee retained by Accent* o o 30% of savings charged as contingency fee Fraud, Waste, and Abuse as outlined in Section 4(i) of Exhibit B o 17.5% of savings retained by Change Healthcare Solutions o 12.5% administrative allowance retained by HMA *Note, the contingency fee charged by Accent varies based on the age of the underlying claim. In no instance will the total fee to the Plan exceed 18% of the amount recovered. AGENDA ITEM #7. k) HMA TPA Exhibit A Page 2 of 4 revision: 7.9.2018 External Vendor Administrative Services Fee Description $4.05 Envision Rx administrative fee ($4.05 to EnvisionRX, $0 to HMA) Additional Services Accept Decline Service Description & Cost $1.50 PEPM for HMA National Dental Network Access ($1.50 PEPM in addition to the Dental Plan Administration.) $3.25 PEPM for Dental Plan Administration $0.65 PEPM Vision Hardware Administration $1.35 PEPM COBRA Services Medical/Rx Vision Dental Flexible Spending Account (FSA) administration $3.95 Per Account Per Month (PAPM) Visa card: Up to 2 FREE and additional or replacement cards at $10 per card ($250 per plan for 1-500 accounts, $500 per plan for 501-3000 accounts. Initial set-up Fee and Annual fee are invoiced through the HealthEquity Employer Portal.) ***FSA and HRA are purchased only, 1 fee applies at $3.95 PAPM Health Reimbursement Account (HRA) administration $3.95 Per Account Per Month (PAPM) Visa card: Up to 2 FREE and additional or replacement cards at $10 per card ($250 per plan for 1-500 accounts, $500 per plan for 501-3000 accounts annual fee. Initial set-up Fee and Annual fee are invoiced through the HealthEquity Employer Portal.) ***FSA and HRA are purchased only, 1 fee applies at $3.95 PAPM Health Saving Account (HSA) administration $2.70 Per Account Per Month (PAPM) $4.05 AGENDA ITEM #7. k) HMA TPA Exhibit A Page 3 of 4 revision: 7.9.2018 Accept Decline Service Description & Cost Visa card: Up to 3 FREE and additional or replacement cards at $5 per card (No set-up fees) Limited Purpose FSA (LPFSA) administration $1.95 Per Account Per Month (PAPM) Visa card: Up to 3 FREE and additional or replacement cards at $5 per card (No set-up fees) ***Limited Purpose FSA (LPFSA) can be added only with HSA offering. $2.00 PEPM The Plan Appointed Claim Evaluator “PACE” Fiduciary Service $1.50 PEPM - Healthcare Bluebook plus the cost of the Go Green to Get Green Rewards Program. Rewards are $25 - $100 per service. MDLive Telehealth: Medical $1.00 PEPM + $38 / visit Behavioral Health $.30 PEPM + Per visit consulting fee $1.50 PEPM - Care Navigator $6.50 PEPM - Disease Management & Wellness Hub & Wellness Coaching (Bundled Service) If a client selects all three services they will receive a discount on the bundled service, $1.00 discount if sold together. $1.50 PEPM - Wellness Hub - includes a personal health assessment, individual and company challenges, fitness device and app integration, health decision support tools, and a customizable wellness incentive tracker. $2.50 PEPM - Wellness Coaching - Includes unlimited inbound health coaching via phone, email or video conferencing for working on wellness goals such as stress management, tobacco cessation, eating healthier and being more physically active. Incentive administration- In addition to the Wellness Hub full incentive administration support for outcomes-based incentives is available. This includes complete administration of customized incentive campaign, including design, creation, management, tracking and reporting is available for $100/hr. $3.50 PEPM - Disease Management – Includes nurse coaching and outreach for six major chronic conditions—diabetes, asthma, coronary artery disease (CAD), congestive heart failure (CHF), chronic obstructive pulmonary disease (COPD) and depression. $350.00 Per Case - Maternity Program $0.65 PEPM - 24 Hour Nurse Line Biometric Screening - $60.00 Per Participant (25 minimum participation) Coordination of SPD printing services - cost + 20% ID recard fee $2.00 per employee (Incidental reissue no cost) Other: AGENDA ITEM #7. k) HMA TPA Exhibit A Page 4 of 4 revision: 7.9.2018 Excess Loss Services In compensation for the work that HMA does to support excess loss carriers, HMA receives an administrative allowance of 2.5% from most of our preferred carriers. If you are using a non-preferred carrier, there will be an interface fee of 3.0% of excess loss premium that is assessed to the group in lieu of the administrative allowance. These excess loss fees will be reflected on the invoice on a PEPM basis. HMA reserves the right to decline to work with non-preferred excess loss carriers. If we agree to administer a plan with an excess loss carrier that is not preferred, we will charge an interface fee of 3.0% of excess loss premium and will ask for a signed waiver of liability from the group. For carriers where we are not an approved benefit administrator, HMA reserves the right to decline to proceed with the approval process at our discretion. For new groups, the interface fee for non-preferred carriers is based on the carriers projected enrollment and premium rates. For renewing groups, the interface fee for non-preferred carriers is calculated based on the final stop loss renewal premium rates and enrollment for the last month of the prior contract period. The rates are calculated as follows: [.03 x (single Specific Stop Loss Premium Rate x single enrollment) + (family Specific Stop Loss Premium Rate x family enrollment) + (Aggregate Stop Loss Premium Rate x total enrollment)] / Total Enrollment Acceptance IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives on the respective dates set forth below, effective as of the day and year first above written. City of Renton Healthcare Management Administrators, Inc. By: By: Name: Name: Steve Suter Title: Title: President & CEO Date: Date: AGENDA ITEM #7. k) AB - 2234 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Approval of Kaiser Permanente healthcare contract for 2019 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Human Resources / Risk Management Department STAFF CONTACT: Ellen Bradley-Mak, Administrator EXT.: 7657 FISCAL IMPACT SUMMARY: Expenditure Required: $158,400 Amount Budgeted: $158,400 This contract is for both active and retiree plans. SUMMARY OF ACTION: Council approval is requested for the renewal of the fully insured health plan by Kaiser Permanente (formerly Group Health). Kaiser’s rates for active employees have decreased by 29% from 2018. The 2019 rates for retirees are unchanged from 2018. In accordance with Union Bargaining Unit agreements, the City covers 92% of the cost, and employees pay 8% of the cost through payroll premiums. Due to lower rates, the number of employees electing the Kaiser Plan over the City’s self-funded plan administered by HMA may increase for 2019. The open enrollment process is during the month of November. Any increase in enrollment will increase the cost. However, the increased cost will be approximately offset by corresponding lower enrollment and cost in the self-funded plan. Upon approval by the City, Kaiser will issue updated Contract No. 0057500 for LEOFF I Retirees, and Contract No. 1162600 for all active employees. EXHIBITS: A. Kaiser Plan Benefits B. Kaiser Renewal Rates for Active Employees C. Kaiser Renewal Rates for LEOFF 1 Retirees STAFF RECOMMENDATION: Approve the 2019 renewal of the Kaiser Permanente healthcare contracts for active employees and LEOFF 1 retirees, and authorize the Mayor and City Clerk to sign the Agreements. AGENDA ITEM #7. l) Benefit Summary City of Renton Group Number: 1162600 Effective Date 1/1/2019 Health Plan Core HMO Ref RQ-127768 This is a brief summary of benefits. THIS IS NOT A CONTRACT OR CERTIFICATE OF COVERAGE. All benefit descriptions, including alternative care, are for medically necessary services. The Member will be charged the lesser of the cost share for the covered service or the actual charge for that service. For full coverage provisions, including limitations, please refer to your certificate of coverage. In accordance with the Patient Protection and Affordable Care Act of 2010, The lifetime maximum on the dollar value of covered essential health benefits no longer applies. Members whose coverage ended by reason of reaching a lifetime limit under this plan are eligible to enroll in this plan, and Dependent children who are under the age of twenty-six (26) are eligible to enroll in this plan. Benefits Inside Network Plan deductible No annual deductible Individual deductible carryover Not applicable Plan coinsurance No plan coinsurance Out-of-pocket limit Individual out-of-pocket limit: $2,000 Family out-of-pocket limit: $4,000 Out-of-pocket expenses for the following covered services are included in the out-of-pocket limit: All cost shares for covered services Pre-existing condition (PEC) waiting period No PEC Lifetime maximum Unlimited Outpatient services (Office visits)$25 copay Hospital services Inpatient services: Covered in full Outpatient surgery: $25 copay Prescription drugs (some injectable drugs may be covered under Outpatient services) Preferred generic and/or brand $10 copay per 30 day supply Prescription mail order 3 x prescription cost share per 90 day supply Acupuncture Covered up to 12 visits per calendar year $25 copay Ambulance services Plan pays 80%, you pay 20% Chemical dependency Inpatient: Covered in full Outpatient: $25 copay Devices, equipment and supplies Durable medical equipment Orthopedic appliances Post-mastectomy bras limited to two (2) every six (6) months Ostomy supplies Prosthetic devices Covered at 80% Diabetic supplies Insulin, needles, syringes and lancets-see Prescription drugs. External insulin pumps, blood glucose monitors, testing reagents and supplies-see Devices, equipment and supplies. When Devices, equipment and supplies or Prescription drugs are covered and have benefit limits, diabetic supplies are not subject to these limits. Diagnostic lab and X-ray services Inpatient: Covered under Hospital services Outpatient: Covered in full High end radiology imaging services such as CT, MRI and PET must be determined Medically Necessary and require prior authorization except when associated with Emergency care or inpatient services. Emergency services (copay waived if admitted) $75 copay at a designated facility $75 copay at a non designated facility Hearing exams (routine)$25 copay AGENDA ITEM #7. l) Hearing hardware Not covered Home health services Covered in full. No visit limit. Hospice services Covered in full Infertility services Not covered Manipulative therapy Covered up to 10 visits per calendar year without prior authorization $25 copay Massage services See Rehabilitation services Maternity services Inpatient: Covered in full Outpatient: $25 copay. Routine care not subject to outpatient services copay. Mental Health Inpatient: Covered in full Outpatient: $25 copay Naturopathy Covered up to 3 visits per medical diagnosis per calendar year without prior authorization; additional visits when approved by the plan $25 copay Newborn Services Any applicable coinsurance applies to the newborn while both mother and baby are confined. Otherwise, all applicable inpatient cost shares apply. Office visits: See Outpatient Services; Routine well care: See Preventive care. Obesity-related surgery (bariatric)Covered at cost shares when medical criteria is met Organ transplants Unlimited, no waiting period Inpatient: Covered in full Outpatient: $25 copay Preventive care Well-care physicals, immunizations, Pap smear exams, mammograms Covered in full Women's contraception is covered as preventive, and Men's contraception is covered in full. Rehabilitation services Rehabilitation visits are a total of combined therapy visits per calendar year Inpatient: 60 days Covered in full Outpatient: 60 visits $25 copay Skilled nursing facility Covered in full up to 60 days per calendar year Sterilization (vasectomy, tubal ligation) Inpatient: Covered in full Outpatient: CUSTOMIZED LANGUAGE Outpatient Surgery: See Hospital services; Outpatient surgery section Women's sterilization procedures are covered in full. Temporomandibular Joint (TMJ) services Inpatient: Covered in full Outpatient: $25 copay Tobacco cessation counseling Quit for Life Program - covered in full Routine vision care (1 visit every 12 months)$25 copay Optical hardware Lenses, including contact lenses and frames Members under 19: 1 pair of frames and lenses per year or contact lenses covered at 50% coinsurance Members age 19 and over: $100 per 24 months All plans offered and underwritten by Kaiser Foundation Health Plan of Washington RQ-127768 AGENDA ITEM #7. l) 526GG07-0917 Rates Confirmation City of Renton Effective Date 1/1/2019 - 1/1/2020 The below rates have been quoted for the following plan(s). Please sign below to confirm rates. Applicant further acknowledges and agrees that payment of any premium due for the coverage shall constitute applicant's acceptance of the coverage agreement issued. Core Core HMO Group Name City of Renton Group Number 1162600 RQ-127768 Rates by Tier EE $ 515.68 EE/S $ 1,301.47 EE/1C $ 892.27 EE/2+C $ 1,221.21 EE/S/1C $ 1,678.05 EE/S/2+C $ 2,006.96 All plans offered and underwritten by Kaiser Foundation Health Plan of Washington This health coverage meets or exceeds the minimum essential coverage requirements and the minimum value standard for the benefits it provides. This outpatient prescription drug coverage meets the Medicare Part D standard for creditable coverage. Signature __________________________________________________ Date __________________________AGENDA ITEM #7. l) 277GG11-06 Proposal City of Renton -LEOFF 1 Retirees Effective Date 1/1/2019 thru 1/1/2020 Core Core HMO Inside Network Group Name City of Renton - Leoff I Retirees Type of Offering Dual Choice Deductible (I/F)None Coinsurance None OOP Max (I/F)$2,000/2x IP Hospital Covered in full Outpatient Svs $25 copay ER (designated/ non-des facility)$75 copay/$125 copay Pharmacy - 30 day supply $10 copay Optical Hardware $100 per 24 months Rates by Tier RQ-127782 EE $ 1,034.35 S $ 1,175.45 1C $ 621.09 AAC $ 832.37 Commission Included Medicare Part D Creditable: Y All plans offered and underwritten by Kaiser Foundation Health Plan of Washington AGENDA ITEM #7. l) AB - 2240 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Compensate Quan Nguyen as a Lateral Police Officer at Step D, Grade pc60 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Police Department STAFF CONTACT: Ed VanValey, Chief EXT.: 7567 FISCAL IMPACT SUMMARY: This request will have no fiscal impact as there are currently unfilled positions budgeted to be in Step E of salary grade pc60 within the Police Department. SUMMARY OF ACTION: Quan Nguyen immigrated to the United States from Vietnam as a small child and became a naturalized citizen in 1998. Mr. Nguyen is a nine year veteran police officer for the City of Arlington, Texas. As an officer for Arlington, Mr. Nguyen had several additional responsibilities including Field Training Officer, Firearms Instructor, and Honor Guard. Mr. Nguyen taught crisis intervention and stress management at the Arlington Police Academy; he received a lifesaving award and was selected as Officer of the Month; and he is bilingual. Mr. Nguyen's background and experience would be an asset to the Renton Police Department. EXHIBITS: N/A STAFF RECOMMENDATION: Authorize the Administration to compensate Quan Nguyen for a later Police Officer position at Step D of salary grade pc60 effective November 1, 2018. AGENDA ITEM #7. m) AB - 2241 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Compensate Brett Willet as a Lateral Police Officer at Step D, Grade pc60 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Police Department STAFF CONTACT: Ed VanValey, Chief EXT.: 7567 FISCAL IMPACT SUMMARY: This request will have no fiscal impact as there are currently unfilled positions budgeted to be in Step E of salary grade pc60 within the Police Department. SUMMARY OF ACTION: Brett Willet graduated from Hazen High School in 2002. He is a seven year veteran police officer for the City of Seattle, Washington. Before joining the Seattle Police Department in 2012, Mr. Willet was in the US Army for over seven years where his specialty was Military Police (MP). He was honorably discharged after reaching the rank of Staff Sergeant (E6). As an officer for the Seattle Police Department and MP in the active duty Army, Mr. Willet had several additional responsibilities including Field Training Officer, MP Team Leader, and Squad Leader. Mr. Willet's background and experience would be an asset to the Department. EXHIBITS: N/A STAFF RECOMMENDATION: Authorize the Administration to compensate Brett Willet for a lateral Police Officer position at Step D of salary grade pc60 effective November 1, 2018. AGENDA ITEM #7. n) AB - 2225 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Addendum 10-18 to Lease Agreement LAG 001-88 with Bruce J. Leven RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Casey Boatman, Airport Business Coordinator EXT.: 7478 FISCAL IMPACT SUMMARY: The lease addendum transfers an existing leasehold interest to the leaseholder’s estate and results in no fiscal impact. SUMMARY OF ACTION: Lease Agreement LAG 001-88 with Bruce J. Leven consists of multiple parcels including office space, tiedown and hangar properties at the southwest corner and a large tiedown parking area on the east side of the runway, just south of the Cedar River Hangars. Bruce J. Leven is responsible for the management of a large portion of the general aviation aircraft parking areas on the Renton Municipal Airport. Mr. Leven passed away in September 2017. The lease agreement is with Bruce J. Leven and not his esta te, therefore the legal requirement to transfer the leasehold interest is necessary for continued management and decision making interests until the original lease expires on December 31, 2019. Addendum 10 -18 to LAG 001- 88 transfers the leasehold interest from Bruce J. Leven to the Estate of Bruce J. Leven. EXHIBITS: A. Lease Addendum 10-18 STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Addendum 10-18 to LAG 001-88, transferring the leasehold interest from Bruce J. Leven to the Estate of Bruce J. Leven. AGENDA ITEM #7. o) LAG001-88 Addendum 10-18 ADDENDUM T0 GROUND LEASEAGREEMENT City of Renton to Bruce J.Leven (Estate of Bruce J.Leven) THIS ADDENDUMto Lease Agreement LAG 001-88 is effective as of the mutually accepted date of this addendum,by the City of Renton,a municipal corporation (Lessor) and Robert J.Cysewski and Stanton P.Beck,Co-Personal Representatives of the Estate of Bruce J.Leven (the ”Estate”),and amends that certain lease agreement LAG001-88 effective as of January 1,1988. RECITALS: WHEREAS,under LAG001-88,effective January 1,1988,together with its addenda,the City of Renton (Lessor)had leased to Bruce J.Leven (Mr.Leven)certain land areas on the Renton Municipal Airport,Renton,Washington,until December 31, 2019 (the Lease);and WHEREAS,on September 15,2017,Mr.Leven passed away;and WHEREAS,the Estate has represented to Lessor that the right,title,and interest in,to,and under the Lease lawfully transferred from Mr.Leven to the Estate,andthis representation does not appear unreasonable to Lessor;and WHEREAS,Lessor and the Estate wish to execute an addendum to the Lease that formally recognizes the transfer of right,title,and interest to the Estate. NOW,THEREFORE,IN CONSIDERATIONOF THE TERMS AND CONDITIONSHEREIN CONTAINEDAND FOR OTHER GOOD AND VALUABLECONSIDERATION,THE RECEIPT AND SUFFICIENCYOF WHICH IS HEREBYACKNOWLEDGED,LESSORAND THE ESTATE AGREETO AMEND THE LEASEAND LEASEADDENDAAS SET FORTH BELOW: WITNESSETH: 1.The Lease is hereby amended such that the term Lessee shall mean the Estate of Bruce J.Leven,with all right,title,and interest in the Lease having been transferred from Bruce J.Leven to the Estate of Bruce J.Leven. 2.All other terms and conditions of the original lease agreement and addenda thereto,insofar as they are not inconsistent herewith,shall remain in full force and effect. Lease Agreement LAG001-88 City of Renton to Bruce J.Leven AGENDA ITEM #7. o) CITYOF RENTON a Municipal Corporation Denis Law Mayor Date: Attest: Jason Seth,City Clerk Approved as to legal form: Shane Moloney,City Attorney Lease Agreement LAG001-88 City of Renton to Bruce J.Leven LAG 001-88 Addendum 10-18 ESTATEOF BRUCEJ.LEVEN Robert J.Cysewski Co-Personal Representative Date: Stanton P.Beck Co-Personal Representative Date: AGENDA ITEM #7. o) AB - 2226 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Local Programs State Funding Agreement for the Bronson Way Bridge Seismic Retrofit and Painting Project RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Derek Akesson, Principal Civil Engineer EXT.: 7337 FISCAL IMPACT SUMMARY: The total funding award for the Bronson Way Bridge Seismic Retrofit and Painting Project (TIP #15) is $3 million and the amount to be obligated for preliminary engineering of the project is $620,000. SUMMARY OF ACTION: The City received a letter from the Washington State Department of Transportation (WSDOT) dated March 28, 2018 awarding $3 million for the Bronson Way Bridge Seismic Retrofit and Painting Project (TIP #15). Upon execution of the turn back agreement with WSDOT for SR 900 through downtown ownership of the bridge transferred from WSDOT to the City. The state Legislature approved funding for a seismic retrofit of the bridge and repainting of the steel structural elements. To obligate the funding for preliminary engineering of $620,000 the City must enter into a Local Programs State Funding Agreement with WSDOT. EXHIBITS: A. Local Programs State Funding Agreement B. Vicinity Map C. Project Prospectus D. Funding Award Letter STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Local Programs State Funding Agreement with the Washington State Department of Transportation for $620,000 for preliminary engineering for the Bronson Way Bridge Seismic Retrofit and Painting Project (TIP #15). AGENDA ITEM #7. p) Local Programs State Funding Agency and Address A City of RentongreementPublicWorksDept./Transportation Division Work by Public 1055 s Grady Way A9°"°‘eS Renton,WA 98057 AgreementNumber MaximumAmountAuthorized Locationand Descriptionof Work(See also Exhibit"A”) CAG-18-125 3,000,000.00 ParticipatingPercentage ProjectNumber 100.00% This AGREEMENT is made and entered into this day of , between the STATE OF WASHINGTON,Department of Transportation,acting by and through the Secretary of Transportation,hereinafter called the “STATE,”and the above named organization,hereinafter call the “AGENCY.” WHEREAS,the AGENCY is planning the work shown above,and in connection therewith,the AGENCY has requested ?nancial assistance for the project or program,and WHEREAS,the AGENCY has requested funds for the above shown project or program,which has been selected by the STATE for funding assistance. NOW THEREFORE,in consideration of the terms,conditions,covenants,and performances contained herein, or attached and incorporated and made a part hereof,IT IS MUTUALLYAGREE AS FOLLOWS: See attached Exhibit A for Project name,description and location. Estimate of Funding (1)(2)(3) EstimatedTotal EstimatedAgency Estimated ProjectFunds Funds State Funds 48,000.00 48,000.00 570,000.00 570,000.00 Type of Work a.Agency b-Othe’Consultant s c.Other d.State e.TotalPE Cost Estimate(a+b+c+d) f.Agency g.Other h.Other 2,000.00 620,000.00 2,000.00 620,000.00 RightofWay J.TotalR/WCostEstimate(f+g+h+i) Construction k.Contract "other Consultant s m.Other n.Other 0.Agency p.State q.TotalCNCost Estimate(k+l+m+n+o+ r.TotalProjectCost Estimate(e+j+q) \_4 620,000.00 620,000.00 DOT Form 140-087 Page 1 Revised 06/2018 AGENDA ITEM #7. p) I General TheAGENCYagrees to performthe above describedworkin accordance withthe ProjectApplicationattachedheretoas “ExhibitA”and made a part of thisAGREEMENT. Plans,speci?cations,and cost estimatesshall be preparedby the AGENCYinaccordancewiththe currentState of WashingtonStandard SpecificationsforRoad,Bridge.and MunicipalConstructionand adopted design standards,unlessothen/visenoted.The AGENCYwillincorporate the plansand speci?cationsintothe AGENCY's’projectand thereafter advertisethe resultingprojectforbidand,assumingbidsare received and a contractis awarded,administerthe contract,or ifthe projectis of a size whichthe AGENCYis authorizedto performwithitsownforces underthe lawsof the State of Washington,theAGENCYmayproceed withitsownforces. AllworkperformedunderthisAGREEMENTshallcomplywiththe applicableprovisionsof state law. ll Payment TheSTATE,in considerationof the faithfulperfonnanceof the workto be perfonnedbythe AGENCY,agrees to reimbursethe AGENCYfor the percentage of the actualdirectand relatedindirectcost of the work shownabove,up to the “MAXIMUMAMOUNTAUTHORIZED".The agencywillcomplywithGovernmentalAccountingAuditingand Financial ReportingStandardsand applicablestate lawand localregulations, policiesand procedures.Nopayment willbe madeforworkdonepriorto executionof thisAGREEMENT. Partialpaymentsshall be made by the STATE,uponrequest of the AGENCY,to cover costs incurred.These paymentsare not to be more frequentthan one (1)per month.It is agreedthatany such partial paymentwillnot constituteagreementas to the appropriatenessof any itemand that,at the timeof the ?nalaudit,all requiredadjustmentswill be madeand re?ected in a ?nal payment.TheAGENCYagrees to submit a ?nalbillto the STATEwithinforty-?ve(45)days afterthe AGENCYhas completedwork. TheAGENCYagrees that allcosts in excess ofthe amountauthorized and the AGENCY'smatchingfundsshallbe the responsibilityof the AGENCY. Ill Audit TheAGENCYagrees that an auditmaybe conductedby the STATE. Duringthe progressof the workand fora periodnot less thanthree (3) yearsfromthe date of ?nalpaymentto theAGENCY,the recordsand accountspertainingto the workand accountingthereofare to be kept availableforinspectionand auditbythe STATEand copiesof allrecords, accounts,documents,or otherdata pertainingto the projectwillbe furnisheduponrequest.Ifany litigation,claim,or auditis commenced, the recordsand accountsalongwithsupportingdocumentationshall be retaineduntilalllitigation,claim,or audit?ndinghas been resolved even thoughsuchlitigation,claim,or auditcontinuespast the three-year retentionperiod. IV Legal Relations Noliabilityshallattachto theAGENCYor the STATEby reasonof enteringintothisAGREEMENTexcept as expresslyprovidedherein. V Nondiscrimination TheAGENCYagrees to complywithallapplicablestate and federal laws,rules,and regulationspertainingto nondiscriminationand agrees to requirethe same of allsubcontractorsprovidingservicesor perfonning any workusingfundsprovidedunderthisAGREEMENT. VI Venue Forthe convenienceof the partiesto thisAGREEMENT,it is agreedthat any claimsand/orcauses of actionwhichthe AGENCYhas againstthe STATE,growingout of thisAGREEMENTor the projector programwith whichit is concerned,shallbe broughtonlyinthe SuperiorCourtfor ThurstonCounty. VII Termination The Secretaryof the DepartmentofTransportationmayterminatethis AGREEMENTifthe fundingbecomesunavailableor ifthe Secretary determinesthat itis inthe best interestofthe STATE. Vlll Final Report and Final Inspection Withinninety(90)days followingthe completionof the projectand submissionof the ?nalbillingforthe project,a ?nalreportand/or?nal inspectionshallbe submittedto the Director,Highways&LocalPrograms containingthe followinginformation: Non-CapitalProjects 1.Adescriptionof the projector program. 2.Asummaryof actualcosts of the projector program. 3.Anevaluationof the projector program.Thisshouldaddress aspects such as transportationand/orotherbene?tsto the public. CapitalProjects 1.A?nalinspectionis required. IX Su pplement Thisagreementmaybe modi?edor supplementedonlyin writingby parties. INWITNESSWHEREOF,the partiesheretohave executedthisAGREEMENTon the day and year last writtenbelow. AGENCY By: Title:Mayor Date: DOT Fonn 140-087 Revised 06/2018 STATE By: Director,LocalPrograms Date: Page 2 AGENDA ITEM #7. p) EXHIBITA PROJECT NAME: Bronson Way Bridge —Seismic Retrofit and Painting PROJECT DESCRIPTION: Bridge preservation,seismic retrofit and painting. PROJECT LOCATION: VICINITYMAP i .'_‘Q SI’.5 ._........_.[,0.,pefroy.[V i _,I ’Isky Rd C.‘f’ K.’_> j,.------913-r92nd St ,- Ijiijl .i V I\‘I \—,.—n—-—J ‘Lu Page 1 of 2 AGENDA ITEM #7. p) EXHIBITA (Continued) AREAMAP GardanAveFellyAveN_'_zAafnAve S,_-»'use 1" Page 2 of 2 AGENDA ITEM #7. p) L Washin ton State State ''7’De 9 Local Agency Federal Aid Project Prospectus 0-I7-18 092278894 partment of Transportation FederalAid Pro'ectNumber LocalAgency CAG_l8_125 wsoor )FederalEmployer ProjectNumber Use Only Agency CAAgency Federal ProgramTitle Cit)’0fRe11t0?Yes D No C]20.205 D Other PmjectWe Start LatitudeN47°23'55-6"Start LongitudeW 122°12'10,3" Bronson Way Bridge -Seismic Retro?t and Painting EndLatitudeN470 28,568,,EndLonitude W 122°12,9.0,, ProjectTerminiFrom-To NearestCityName ProjectZipCode(+4) Mill Ave.S N Riverside Dr.Renton 98057-5647 BeginMilePost EndMilePost Lengthof Project AwardType N/A N/A LocalD LocalForcesElState U Railroad RouteID BeginMilePoint End MilePoint CityNumber CountyNumber CountyName WSDOTRegion LegislativeDistrict(s)CongressionalDistrict(s)UrbanArea Number a _Total Local Agency —Figte W Phase Start Estimated Cost Funding Date NearestHundredDollar Nearest HundredDollar NearestHundredDollar Month Year 3 620,000 n 620,000 10 2018 IMH 0 N/A N/A 2,380,000 2,380,000 5 2020 3,000,000 j 3,000,000 Description of Existing Facility (Existing Design and Present Condition) RoadwayWidth Numberof Lanes 56 feet 5 Bridge built in 1939.Main span is 2 steel thru-plate girders,with deck beams spanning between them to support deck.Fracture critical.Last painted in 1999.Seismic site class B.Seismic retro?t not done since built. Description of Proposed Work Descriptionof ProposedWork(Attachadditionalsheet(s)ifnecessary) Bridge preservation,seismic retrofit and painting. LocalAgencyContactPerson Title Phone Derek Akesson Transportation Project Manager 425-430-7337 MailingAddress City Renton City Hall -5th Floor,1055 S Grady Way Renton Project Prospectus APP'°Vl“9A“"‘°”‘Y 1-me Transportation Design Manager DOT Form 140-101 __,Page 1 Revised 04/2015 PreviousEditionsObsolete AGENDA ITEM #7. p) Agency ProjectTitle ._ Date City of Remon Bronson Way Bridge -Seismic Retro?t and Painting 9-17-18 Type of Proposed Work ProjectType(CheckallthatApply)RoadwayWidth Numberof Lanes E]New Construction I—_-IPath /Trail I:I3-R 56 feet 5 I:IReconstruction El Pedestrian /Facilities El2—R El Railroad I:IParking ElOther Bridge Geometric Design Data Description ?Through Route Crossroad Principal Arterial I:IPrincipal Arterial Federal Urban l___IMinor Arterial D Urban D Minor Arterial Functional ElRural EE/1:|'l:rCl§cral|ectorDRuralEl \CA:|'l:rctC: r>llector Classification D NHS [:I MirlorCollector D NHS I:IMirlorCollector El Local Access I:ILocal Access l:l Flat l:l Roll l:l Mountain 3> Design Speed Existing ADT Design Year ADT Design Year Design Hourly Volume (DHV) ZEZ58Z>D>3>‘io8 / Performance of Work PreliminaryEngineeringWillBe PerformedBy Others Agency Consultant 99 %1 % ConstructionWillBe PerformedBy Contract Agency Contractor 100 %0 % Environmental Classification I___IClass I -Environmental Impact Statement (EIS)Class II -Categorically Excluded (CE) I:]Project Involves NEPA/SEPA Section 404 Projects Requiring Documentation lnteragency Agreement (Documented CE) C]Class III-Environmental Assessment (EA) I:]Project Involves NEPA/SEPA Section 404 lnteragency Agreements EnvironmentalConsiderations This is not a FHWA funded project.It is a state funded project.Therefore,NEPA is not applicable.SEPA is applicable.MDNS.Executive Order 05-05 is applicable.Environmental Considerations -In water work,lane closure traffic impacts,evaluation of historical significance of existing bridge. DOT Fonri 140-101 ...Page 2 Revised 04/2015 PreviousEditionsObsolete AGENDA ITEM #7. p) ProjectTitleAgency R Date City of Renton Bronson Way Bridge -Seismic Retro?t and Painting 9-17-18 Right of Way No Right of Way Needed El Right of Way Needed *All construction required by the D No Relocation contract can be accomplished within the exiting right of way. D Relocation Required D No utilitywork required No railroad work required D All utility work will be completed prior to the start I:]A|l railroad work will be completed prior to the start of of the construction contract the construction contract All utilitywork will be completed in coordination D Allthe railroad work will be completed in coordination with the construction contract with the construction contract Descriptionof UtilityRelocationor Adjustmentsand ExistingMajorStructuresInvolvedin the Project A number of utilities utilize this bridge to cross over the Cedar River.Some pennanent adjustments to utility routing and/or temporary relocations may need to occur in order to perform this bridge preservation work. FAAInvolvement Is any airport located within 3.2 kilometers (2 miles)of the proposed project?Yes D No Remarks The Renton Municipal Airport is located within 2 miles of the proposed project.However,this bridge preservation work will not involve construction equipment or activities that affect airport operations. This project has been reviewed by the legislative body of the administration agency or agencies,or it's designee,and is not inconsistent with the agency's comprehensive plan for community development. Agency ByDate MayorIChairperson DOT Form 140-101 ___Page 3 Revised 04/2015 PreviousEditionsObsolete AGENDA ITEM #7. p) 7'Washington State Tf:)"’fAP°T‘“l§'°"§“"°""9sE-3 ape ark venue ..V’Department of Transportation 90 EU,moo Olympia,WA 98504-7300 350705-7000 TTV:1~800-833-6388March28:2018 www.wsdot.wa.gov Mr.Jim Seitz Public Works Administrator—Transportation City of Renton 1055 South Grady Way Renton,Washington 98057-3232 Bronson Way Bridge —-Seismic Retro?t &Painting 2018 Supplemental Transportation Budget State Funding—orDearMr.S WSDOT is pleased to advise you that the above mentioned project was selected to receive funding through the 2018 Supplemental Transportation Budget.The state funding is limited as shown below: Bronson Way Bridge —Seismic Retro?t &Painting $3,000,000 Scope:For one-time seismic retro?t work and painting of the Bronson Way Bridge located in Renton. In order to meet state requirements,the following are required: -Project expenditures incurred before receiving notice from Local Programs of state fund authorization are not eligible for reimbursement. I Please refer to the Local Programs web page for detailed authorization information, including:(http://www.wsdot.wa.gov/localprograms/) V Local Agency Guidelines (LAG)manual for detailed requirements; V Transportation Improvement Program (TIP)and Statewide Transportation Improvement Program (STIP)amendments,as applicable; V Funding and billing forms; V Quarterly Project Report required to be completed by the end of March,June, September,and December each year.To access the database you will need an account name and password.Your account name is Renton and your password is Rento553.The password is case sensitive. As a reminder,Local Programs encourages all agencies to submit monthly progress billings to ensure timely reimbursement of eligible expenditures. For assistance please contact Mehrdad Moini,your Region Local Programs Engineer,at 206.440.4734. Sincerely, téazraoeisat Kathleen B.Davis Director Local Programs KBD:st:sas cc:PSRC,Kelly McGourty,Transportation Director Mehrdad Moini,Northwest Region Local Programs Engineer,MS NB82—12l AGENDA ITEM #7. p) AB - 2227 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Local Agency Agreement for the Houser Way Bridge Seismic Retrofit and Painting Project RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Derek Akesson, Principal Civil Engineer EXT.: 7337 FISCAL IMPACT SUMMARY: The total funding award for the Houser Way Bridge Seismic Retrofit and Painting Project (TIP #17) is $2,999,000 and the amount to be obligated for preliminary engineering of the project is $536,300. SUMMARY OF ACTION: The City received a letter from the Washington State Department of Transportation (WSDOT) dated December 6, 2017 awarding $2,999,000 for the Houser Way Bridge Seismic Retrofit and Painting Project (TIP #17). This is Federal Highway Administration (FHWA) funding awarded by the Bridge Replacement Advisory Committee (BRAC). The project requires a 13.5% local match, however if construction is authorized prior to December 2020 the project will be eligible for 100% federal funding for eligible costs. To obligate the funding for preliminary engineering of $536,300 the City must enter into a Local Agency Agreement with WSDOT. EXHIBITS: A. Local Agency Agreement B. Vicinity Map C. Project Prospectus D. Funding Award Letter STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Local Agency Agreement with the Washington State Department of Transportation for $536,300 for preliminary engineering for the Houser Way Bridge Seismic Retrofit and Painting Project (TIP #17). AGENDA ITEM #7. q) Q Washin n State'7’DepamgrentofTransportation Local Agency Agreement Agency City of Renton CFDA No.20.205 (Catalogor FederalDomesticAssistance) Address Renton City Hall —5th Floor Project No, 1055 S Grady Way Renton,WA 93057 Agreement No- ForOSCWSDOTUse Only The Local Agency having complied,or hereby agreeing to comply,with the terms and conditions set forth in (1)Title 23,U.S.Code Highways.(2)the regulations issued pursuant thereto,(3)2 CFR Part 200,(4)the policies and procedures promulgated by the Washington State Department of Transportation,and (5)the federal aid project agreement entered into between the State and Federal Government.relative to the above project,the Washington State Department of Transportation will authorize the Local Agency to proceed on the project by a separate notification.Federal funds which are to be obligated for the project may not exceed the amount shown herein on line r,column 3.without written authority by the State,subject to the approval of the Federal Highway Administration. All project costs not reimbursed by the Federal Government shall be the responsibility of the Local Agency. Project Description Name Houser Way Bridge -Seismic Retro?t and Painting Length N/A Termini 150-ft north of the bridge to 150-ft south of the bridge Description of Work Bridge preservation,seismic retro?t and painting. Project Agreement End Date Indirect Rate Proposed Advertisement Date D Yes No Estimate of Fundin - T f W k (1)(2)(3) ype O or EstimatedTotal EstimatedAgency EstimatedFederal Pro'ectFunds Funds Funds PE 0 a_Agency $48,000.00 $6,480.0 $4i,520.00 36-5 A b_other Consultant(s)$570,000.00 $76,950.0 $493,050.00 Federawd come.j Pa'”°ipa"°"dlSta 3 $2 000 00 $270 00 $1 730 00RatioforPE'’''’' _e,Toaj PE cost Estimatea+b+c+d $620,000.00 $83,700.00 $536,300.00 Rightof Way f_Agem 86.5 % _9-(Liar FederalAid h OthParticipation_ 'er RatioforRW 'Stale '.To al RIWCost Es ‘mae i am $0-00 3 0-00 3 0-0 Constructionk_Contract0100AI.Other m.her n.OtherFederalAid Participation RatioforCN 9-Ag?lcy p.State.T0at CNCostEs imae k+i+m+n+o- r.TotalPro'ect Cos Estimatee '.$520,000-00 $83,700-00 $536.300-00 Agency Official Washington State Department of Transportation By By 'l'itle Denis Law,Mayo,Director.Local Programs $0.00 $0.00 $0.0 Date Executed DOT Form 140-039 Page 1 Revised 05/2015 AGENDA ITEM #7. q) Construction Method of Financing (Check Method Selected) State Ad and Award Method A -Advance Payment -Agency Share of total construction cost (based on contract award) Method B -Vl?thholdfrom gas tax the Agency's share of total construction coast (line 5,column 2)in the amount of $at $per month for months. Local Force or Local Ad and Award Method C -Agency cost incurred with partial reimbursement The Local Agency further stipulates that pursuant to said Title 23,regulations and policies and procedures,and as a condition to payment of the federal funds obligated,it accepts and will comply with the applicable provisions set forth below.Adopted by of?cial action on ,,Resolution/Ordinance No. Provisions l.Scope of Work The Agency shall provide all the work,labor,materials,and services necessary to perform the project which is described and set forth in detail in the “Project Description"and "Type of Work." When the State acts for and on behalf of the Agency,the State shall be deemed an agent of the Agency and shall perform the services described and indicated in “Type of Work"on the face of this agreement,in accordance with plans and specifications as proposed by the Agency and approved by the State and the Federal Highway Administration. When the State acts for the Agency but is not subject to the right of control by the Agency,the State shall have the right to perform the work subject to the ordinary procedures of the State and Federal Highway Administration. ll.Delegation of Authority The State is willingto ful?ll the responsibilities to the Federal Government by the administration of this project.The Agency agrees that the State shall have the full authority to carry out this administration.The State shall review.process,and approve documents required for federal aid reimbursement in accordance with federal requirements.If the State advertises and awards the contract,the State willfurther act for the Agency in all matters concerning the project as requested by the Agency.If the Local Agency advertises and awards the project,the State shall review the work to ensure conformity with the approved plans and specifications. Ill.Project Administration Certain types of work and services shall be provided by the State on this project as requested by the Agency and described in the Type of Work above.In addition,the State willfurnish qualified personnel for the supervision and inspection of the work in progress.On Local Agency advertised and awarded projects,the supervision and inspection shall be limited to ensuring all work is in conformance with approved plans,specifications,and federal aid requirements.The salary of such engineer or other supervisor and all other salaries and costs incurred by State forces upon the project will be considered a cost thereof.All costs related to this project incurred by employees of the State in the customary manner on highway payrolls and vouchers shall be charged as costs of the project. IV.Availability of Records All project records in support of all costs incurred and actual expenditures kept by the Agency are to be maintained in accordance with local government accounting procedures prescribed by the Washington State Auditor's Office,the U.S.Department of Transportation,and the Washington State Department of Transportation.The records shall be open to inspection by the State and Federal Government at all reasonable times and shall be retained and made available for such inspection for a period of not less than three years from the final payment of any federal aid funds to the Agency.Copies of said records shall be furnished to the State and/or Federal Government upon request. V.Compliance with Provisions The Agency shall not incur any federal aid participation costs on any classification of work on this project until authorized in writing by the State for each classification.The classifications of work for projects are: 1.Preliminary engineering. 2.Right of way acquisition. 3.Project construction. Once written authorization is given,the Agency agrees to show continuous progress through monthly billings.Failure to show continuous progress may result the Agency's project becoming inactive,as described in 23 CFR 630,and subject to de-obligation of federal aid funds and/or agreement closure. lf right of way acquisition,or actual construction of the road for which preliminary engineering is undertaken is not started by the close of the tenth fiscal year following the ?scal year in which preliminary engineering phase was authorized,the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement (see Section IX). lf actual construction of the road for which right of way has been purchased is not started by the close of the tenth fiscal year following the fiscal year in which the right of way phase was authorized,the Agency will repay to the State the sum or sums of federal Ei8gijs=graj‘d1t‘potl6i§9Agencyundertheterms of this agreement (see Section IX). Revised 05/2015 Page 2 AGENDA ITEM #7. q) The Agency agrees that all stages of construction necessary to provide the initially planned complete facility within the limits of this project will conform to at least the minimum values set by approved statewide design standards applicable to this class of highways. even though such additional work is financed without federal aid participation. The Agency agrees that on federal aid highway construction projects,the current federal aid regulations which apply to liquidated damages relative to the basis of federal participation in the project cost shall be applicable in the event the contractor fails to complete the contract within the contract time. VI.Payment and Partial Reimbursement The total cost of the project,including all review and engineering costs and other expenses of the State,is to be paid by the Agency and by the Federal Government.Federal funding shall be in accordance with the Federal Transportation Act,as amended,2 CFR Part 200.The State shall not be ultimately responsible for any of the costs of the project.The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government.Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws.The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs.Expenditures by the Local Agency for maintenance.general administration,supervision,and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200 -UniformAdmin Requirements,Cost Principles and Audit Requirements for Federal Awards,and retained for audit. The State will pay for State incurred costs on the project.Following payment,the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project.The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX). 1.Project Construction Costs Project construction ?nancing willbe accomplished by one of the three methods as indicated in this agreement. Method A —The Agency will place with the State,within (20)days after the execution of the construction contract,an advance in the amount of the Agency’s share of the total construction cost based on the contract award.The State will notify the Agency of the exact amount to be deposited with the State.The State will pay all costs incurred under the contract upon presentation of progress billings from the contractor.Following such payments,the State will submit a billing to the Federal Government for the federal aid participation share of the cost.When the project is substantially completed and final actual costs of the project can be determined,the State will present the Agency with a final billing showing the amount due the State or the amount due the Agency.This billing will be cleared by either a payment from the Agency to the State or by a refund from the State to the Agency. Method B —The Agency's share of the total construction cost as shown on the face of this agreement shall be withheld from its monthly fuel tax allotments.The face of this agreement establishes the months in which the withholding shall take place and the exact amount to be withheld each month.The extent of withholding willbe confinned by letter from the State at the time of contract award. Upon receipt of progress billings from the contractor,the State will submit such billings to the Federal Government for payment of its participating portion of such billings. Method C -The Agency may submit vouchers to the State in the format prescribed by the State,in duplicate,not more than once per month for those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project.Expenditures by the Local Agency for maintenance,general administration,supervision,and other overhead shall not be eligible for Federal participation unless claimed under a previously approved indirect cost plan. The State shall reimburse the Agency for the Federal share of eligible project costs up to the amount shown on the face of this agreement.At the time of audit,the Agency will provide documentation of all costs incurred on the project.The State shall bill the Agency for all costs incurred by the State relative to the project.The State shall also bill the Agency for the federal funds paid by the State to the Agency for project costs which are subsequently determined to be ineligible for federal participation (see Section IX). VII.Audit of Federal Consultant Contracts The Agency,if services of a consultant are required,shall be responsible for audit of the consultant's records to determine eligible federal aid costs on the project.The report of said audit shall be in the Agency's files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States;WSDOT Manual M 27-50,Consultant Authorization,Selection,and Agreement Administration;memoranda of understanding between WSDOT and FHWA;and 2 CFR Part 200.501 -Audit Requirements. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred,the Agency shall reimburse the State for the amount of such overpayment or excess participation (see Section IX). Vlll.Single Audit Act The Agency,as a subrecipient of federal funds.shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations.A subrecipient who expends $750,000 or more in federal awards from all sources during a given fiscal year shall have a single or program—specificaudit performed for that year in accordance with the provisions of 2 CFR Part 200.501.Upon conclusion of the audit,the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. DOT Form 140-039 Page 3 Revised 05/2015 AGENDA ITEM #7. q) IX.Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project (e.g.,State force work.project cancellation.overpayment,cost ineligible for federal participation,etc.)is not made to the State within 45 days after the Agency has been billed,the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund.No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director.Local Programs. Project Agreement End Date -This date is based on your projects Period of Performance (2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement.All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project Agreement End Date or they become ineligible for federal reimbursement. X.Traffic Control,Signing,Marking,and Roadway Maintenance The Agency will not permit any changes to be made in the provisions for parking regulations and traffic control on this project without prior approval of the State and Federal Highway Administration.The Agency will not install or permit to be installed any signs, signals,or markings not in conformance with the standards approved by the Federal Highway Administration and MUTCD.The Agency will.at its own expense,maintain the improvement covered by this agreement. XI.Indemnity The Agency shall hold the Federal Government and the State harmless from and shall process and defend at its own expense all claims,demands,or suits,whether at law or equity brought against the Agency,State.or Federal Government,arising from the Agency's execution,performance.or failure to perform any of the provisions of this agreement.or of any other agreement or contract connected with this agreement.or arising by reason of the participation of the State or Federal Government in the project.PROVIDED, nothing herein shall require the Agency to reimburse the State or the Federal Government for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Federal Government or the State. XII.Nondiscrimination Provision No liabilityshall attach to the State or Federal Government except as expressly provided herein. The Agency shall not discriminate on the basis of race.color.national origin,or sex in the award and performance of any USDOT- assisted contract and/or agreement or in the administration of its DBE program or the requirements of 49 CFR Part 26.The Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscriminationin the award and administration of USDOT-assisted contracts and agreements.The WSDOT's DBE program.as required by 49 CFR Part 26 and as approved by USDOT, is incorporated by reference in this agreement.Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement.Upon notification to the Agency of its failure to carry out its approved program,the Department may impose sanctions as provided for under Part 26 and may,in appropriate cases,refer the matter for enforcement under 18 U.S.C.1001 andlorthe Program Fraud Civil Remedies Act of 1986 (31 U.S.C.3801 et seq.). The Agency hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work,or modi?cation thereof,as defined in the rules and regulations of the Secretary of Labor in 41 CFR Chapter 60,which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant.contract,loan, insurance,or guarantee or understanding pursuant to any federal program involving such grant,contract,loan,insurance.or guarantee. the required contract provisions for Federal-Aid Contracts (FHWA 1273),located in Chapter 44 of the Local Agency Guidelines. The Agency further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work:Provided,that if the applicant so participating is a State or Local Government,the above equal opportunity clause is not applicable to any agency.instrumentality,or subdivision of such government which does not participate in work on or under the contract. The Agency also agrees: (1)To assist and cooperate actively with the State in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and rules,regulations.and relevant orders of the Secretary of Labor. (2)To furnish the State such informationas it may require for the supervision of such compliance and that it will otherwise assist the State in the discharge of its primary responsibility for securing compliance. (3)To refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24.1965.with a contractor debarred from,or who has not demonstrated eligibility for,government contracts and federally assisted construction contracts pursuant to the Executive Order. (4)To carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the State.Federal Highway Administration.or the Secretary of Labor pursuant to Part II,subpart D of the Executive Order. In addition,the Agency agrees that if it fails or refuses to comply with these undertakings.the State may take any or all of the following actions: (a)Cancel.terminate,or suspend this agreement in whole or in part; (b)Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the Agency;and (c)Refer the case to the Department of Justice for appropriate legal proceedings. DOT Form 140-039 Page 4 Revised 05/2015 AGENDA ITEM #7. q) XIII.Liquidated Damages The Agency hereby agrees that the liquidated damages provisions of 23 CFR Part 635.Subpart 127,as supplemented,relative to the amount of Federal participation in the project cost.shall be applicable in the event the contractor fails to complete the contract within the contract time.Failure to include liquidated damages provision will not relieve the Agency from reduction of federal participation in accordance with this paragraph. XIV.Termination for Public Convenience The Secretary of the Washington State Department of Transportation may terminate the contract in whole,or from time to time in part,whenever: (1 )The requisite federal funding becomes unavailable through failure of appropriation or otherwise. (2)The contractor is prevented from proceeding with the work as a direct result of an Executive Order of the President with respect to the prosecution of war or in the interest of national defense,or an Executive Order of the President or Governor of the State with respect to the preservation of energy resources. (3)The contractor is prevented from proceeding with the work by reason of a preliminary,special,or permanent restraining order of a court of competent jurisdiction where the issuance of such order is primarily caused by the acts or omissions of persons or agencies other than the contractor. (4)The Secretary is notified by the Federal Highway Administration that the project is inactive. (5)The Secretary determines that such termination is in the best interests of the State. XV.Venue for Claims andlor Causes of Action For the convenience of the parties to this contract,it is agreed that any claims and/or causes of action which the Local Agency has against the State of Washington.growing out of this contract or the project with which it is concerned,shall be brought only in the Superior Court for Thurston County. XVI.Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The approving authority certifies,to the best of his or her knowledge and belief,that: (1)No federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned.to any person for influencing or attempting to influence an officer or employee of any federal agency,a member of Congress,an officer or employee of Congress.or an employee of a member of Congress in connection with the awarding of any federal contract,the making of any federal grant,the making of any federal loan,the entering into of any cooperative agreement.and the extension,continuation,renewal,amendment. or modification of any federal contract.grant,loan,or cooperative agreement. (2)If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to in?uence an officer or employee of any federal agency,a member of Congress.an officer or employee of Congress,or an employee of a member of Congress in connection with this federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit the Standard Form -LLL.“Disclosure Form to Report Lobbying,”in accordance with its instructions. (3)The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants,and contracts and subcontracts under grants,subgrants,loans,and cooperative agreements)which exceed $100,000,and that all such subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification as a prerequisite for making or entering into this transaction imposed by Section 1352.Title 31.U.S. Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. XVII.Assurances Local agencies receiving Federal funding from the USDOT or its operating administrations (i.e.,Federal Highway Administration. Federal Transit Administration,Federal Aviation Administration)are required to submit a written policy statement,signed by the Agency Executive and addressed to the State,documenting that all programs,activities.and services will be conducted in compliance with Section 504 and the Americans with DisabilitiesAct (ADA). Additional Provisions DOT Fonn 140-039 Page 5 Revised 05/2015 AGENDA ITEM #7. q) EXHIBIT PROJECT NAME: A Houser Way Bridge —Seismic Retrofit and Painting PROJECT DESCRIPTION: Bridge preservation,seismic retrofit and painting. PROJECT LOCATION: VICINITYMAP ‘ «_3..._‘....‘I ‘ ..._i _ 1 ."“'-'SE"‘I92nd St as Page 1 of 2 AGENDA ITEM #7. q) EXHIBITA (Continued) AREA MAP g _ El 0E.'2 .2 §3 ’‘cu =V U-.‘. _>3;g 5 Gm -._x 4!:E -5 0 .7 O. ‘}AafnAve 5' Cityof Renton |Cityof Renton - Page 2 of 2 AGENDA ITEM #7. q) L V’Wa5""‘9*°"5‘a‘°Local Agency Federal AidDepartmentofTransportationProjectProspectus CAAgency FederalProgramTitle City of Renton Yes |:]No 20.205 |:l Other Houser Way Bridge -Seismic Retro?t and Painting EndLatitudeN470 28.52.0"EndLonitude W 1220 12»Lou ProjectTerminiFrom-To Nearest CityName ProjectZipCode (+4) 150-ft north of bridge 150-ft south of bridge Renton BeginMilePost EndMilePost Lengthof Project AwardType N/A N/A LocalD LocalForces[I state C]Railroad RouteID BeginMilePoint EndMilePoint CityNumber CountyNumber CountyName 1169 N/A N/A 1070 17 King WSDOTRegion LegislativeDistn'ct(s)CongressionalDistrict(s)UrbanArea Number Northwest Region 37 9 1 _Total Local Agency Federal Funds Phase Start Estimated Cost Funding Date _(NearestHundredDollar Nearest HundredDollar Nearest HundredDollar Month Year 620,000 536,300 50,000 2,424,450 2,419,450 3,094,450 2,999,000 Description of Existing Facility (Existing Design and Present Condition) Numberof Lanes 2 Bridge built in 1960.Main span is 5 steel welded plate girders supporting deck.No records of bridge painting since built.Seismic site class B.Minor seismic retro?t in 1995. Description of Proposed Work Descriptionof ProposedWork(Attachadditionalsheet(s)ifnecessary) Bridge preservation,seismic retrofit and painting. LocalAgencyContactPerson Title Phone Derek Akesson Transportation Project Manager 425-430-7337 MailingAddress ' Renton City Hall —5th Floor,1055 S Grady Way Project Prospectus APP'°Vl"9A“t“°”tY 1-me Transportation Design Manager DOT Form 140-101 ,__Page 1 Revised 04/2015 PreviousEditionsObsolete AGENDA ITEM #7. q) Agency ProjectTitle Date City of Renton Houser Way Bridge -Seismic Retro?t and Painting 9/21/2018 Type of Proposed Work ProjectType(CheckallthatApply)RoadwayWidth Numberof Lanes E]New Construction I:IPath /Trail D 3—R 28 feet 2 ElReconstruction I:IPedestrian I Facilities I:I2-R |:|Railroad I]Parking D Other Bridge Geometric Design Data Through Route Principal Arterial I:IPrincipal Arterial Federal Urban D Minor Arterial D Urban ElMinor Arterial Functional ElRural I:ICollectorD Rum‘ElCollector Classification D NHS D MajorCollector D NHS D MajorCollector ElMll"l0l'Collector El Minor Collector ElLocal Access I:ILocal Access 1 — Design YearADT — >>9.) N/ Design Hourly Volume (DHV)N/ Performance of Work PreliminaryEngineeringWillBe PerfonnedBy Others Agency Consultant ConstructionWillBe PerformedBy Contract Agency Environmental Classi?cation C]Class I -Environmental Impact Statement (EIS)Class ll —Categorically Excluded (CE) E]Project Involves NEPA/SEPA Section 404 Projects Requiring Documentation Interagency Agreement (Documented CE) I:IClass III-Environmental Assessment (EA) I:IProject Involves NEPA/SEPA Section 404 Interagency Agreements >> EnvironmentalConsiderations In water work,street closure traf?c impacts. DOT Form 140-101 _,_Page 2 Revised 04/2015 PreviousEditionsObsolete AGENDA ITEM #7. q) Agency ProjectTitle Date City of Renton Houser Way Bridge -Seismic Retro?t and Painting 9/21/2018 Right of Way I:No Right of Way Needed *All construction required by the contract can be accomplished within the exiting right of way. Right of Way Needed No Relocation I:IRelocation Required [I No utility work required No railroad work required I:IA||utility work will be completed prior to the start I:IA||railroad work will be completed prior to the start of of the construction contract the construction contract All utility work will be completed in coordination I:IAl|the railroad work will be completed in coordination with the construction contract with the construction contract Descriptionof UtilityRelocationorAdjustmentsand ExistingMajorStructuresInvolvedinthe Project A number of utilities utilize this bridge to cross over the Cedar River.Some permanent adjustments to utility routing and/or temporary reloeations may need to occur in order to perform this bridge preservation work. FAAinvolvement is any airport located within 3.2 kilometers (2 miles)of the proposed project?Yes [I No Remarks The Renton Municipal Airport is located within 2 miles of the proposed project.However,this bridge preservation work will not involve construction equipment or activities that affect airport operations. This project has been reviewed by the legislative body of the administration agency or agencies,or it's designee,and is not inconsistent with the agency's comprehensive plan for community development. Agency ByDate Mayor/Chairperson DOT Form 140-101 ___Pa e 3 Revised 0412015 PreviousEditionsObsolete g AGENDA ITEM #7. q) L -Transportation BuildingV’wash'ngton stfa.:.ft t-31 0 Maple Park Avenue S.E.7 Department 0 anspor a IOI1 R0.80,47300 Olympia,WA 98504-7300 360-705-7000 TTY:1-800-833-6388December692017www.wsdot.wa.govMr.Jim Seitz Public Works Administrator-Transportation City of Renton - 1055 South Grady Way RECEIVED Renton,Washington 98057-3232 ['_J,‘1 1 2017HouserWayBridge (2017 Local Bridge Pmgram Transportation Systems Div. V/Federal Funding * Dear Mr.Siitzz ' WSDOT is pleased to advise you that the above mentioned bridge project was recently selected.The federal funding is limited to the amount shown below: Houser Way Bridge $2,999,000 Scope:Seismic/Paint NOTE:Thisproject requires 13.5 percent local match.if construction is authorized by December 2020,the project is eligiblefor 100 percent federalfundingfor eligible costs.Preventative maintenance projects are limited to a maximum $3 million. In order to meet state and federal requirements,the followingare required: I Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. I Please refer to the Local Programs webpage for detailed information,including: (http://www.wsdot.wa.gov/localprogramszJ V Local Agency Guidelines (LAG)manual for the requirements regarding programming, authorization,reimbursement,etc.; v’Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP)as a complete programmed project.Once your TIP amendment is approved,WSDOT will amend the Statewide Transportation Improvement Program (STIP); Funding and billing forms; Quarterly Project Reporting is required to be completed by the end of March,June, September,and December each year.To access the databaseyou will need an account name and password.Your account name is Renton and your password is Rento553. The password is case sensitive. '\'\ As a reminder,Local Programs requires all agencies to submit monthly progress billings to ensure timely reimbursementof eligible federal expenditures. For assistance please contact Mehrdad Moini,your Region Local Programs Engineer,at 206.440.4734. °ncerely, Local Programs KBD:st:sas cc:Kelly McGourty,TransportationDirector,PSRC Mehrdad Moini,Northwest Region Local Programs Engineer,MS NB82-121 AGENDA ITEM #7. q) AB - 2228 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Local Agency Agreement for the Williams Avenue Bridge Seismic Retrofit and Painting Project RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Derek Akesson, Principal Civil Engineer EXT.: 7337 FISCAL IMPACT SUMMARY: The total funding award for the Williams Avenue Bridget Seismic Retrofit and Painting Project (TIP #25) is $2,985,000 and the amount to be obligated for preliminary engineering of the project is $536,300. SUMMARY OF ACTION: The City received a letter from the Washington State Department of Transportation (WSDOT) dated December 6, 2017 awarding $ 2,985,000 for the Williams Avenue Bridge Seismic Retrofit and Painting Project (TIP #25). This is Federal Highway Administration (FHWA) funding awarded by the Bridge Replacement Advisory Committee (BRAC). The project requires a 13.5% local match, however if construction is authorized prior to December 2020 the project will be eligible for 100% federal funding for eligible costs. To obligate the funding for preliminary engineering of $536,300 the City must enter into a Local Agency Agreement with WSDOT. EXHIBITS: A. Local Agency Agreement B. Vicinity Map C. Project Prospectus D. Funding Award Letter STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Local Agency Agreement with the Washington State Department of Transportation for $536,300 for preliminary engineering for the Williams Avenue Bridge Seismic Retrofit and Painting Project (TIP #25). AGENDA ITEM #7. r) L Wash‘State'7’Depa:_'t‘:1‘::tofmnsmm?on Local Agency Agreement A9906)!City of Renton CFDA No.20.205 (Catalogor FederalDomesticAssistance) Add .“*5 Renton City Hall -5th Floor Project No_ 1055 S Grady Way Renton,WA 98057 Agreement No- ForOSCWSDOTUse Only The Local Agency having complied,or hereby agreeing to comply,with the terms and conditions set forth in (1)Title 23,U.S.Code Highways,(2)the regulations issued pursuant thereto,(3)2 CFR Part 200.(4)the policies and procedures promulgated by the Washington State Department of Transportation,and (5)the federal aid project agreement entered into between the State and Federal Government,relative to the above project,the Washington State Department of Transportation willauthorize the Local Agency to proceed on the project by a separate noti?cation.Federal funds which are to be obligated for the project may not exceed the amount shown herein on line r,column 3,without written authority by the State,subject to the approval of the Federal Highway Administration. All project costs not reimbursed by the Federal Government shall be the responsibility of the Local Agency. Project Description Name Williams Ave Bridge -Seismic Retro?t and Painting Length N/A Termini N Riverside Dr.to S Riverside Dr. Description of Work Bridge preservation,seismic retro?t and painting. project Agreement End Date 12/31/2027 Claiming Indirect Cost Rate l 1 Proposed Advertisement Date Yes [Z No Estimate of Fundin - (1)(2)(3) 09°°f w°"‘EstimatedTotal EstimatedAgency EstimatedFederal Pro’ectFunds Funds Funds 0 _$48,000.00 $6,480.00 $41,520.00 36-5 4’$570,000.00 $76,950.00 $493,050.00 F‘*“°'a'A“—- _$2,000.00 $270.00 $1,730.00 e_Tota|PE Cgst Estimatea+b...e+d $620,000.00 $83,700.00 $536,300.00 gig“;°i W3};f.Aenc ——_ - _ ° 9.Other ‘ '°a"‘°“’a“°“-‘9' jRatioforRW'-State _‘.TotalR/WCost Estimatef++h+i $0-00 $0-00 $0-00 C°"$l'"°*'°';/r.Contract -—- wo °l.0ther W F d W m.Other :- e era I .h ——_ Pa“‘°‘Pa“°" "3;e'r j.state —.TotalCNCostEstimatek+|+m+n+o+$0.00 $0.00 $0.00 ‘r.TotalPro'ectCost Estimatee+‘+$620,000.00 $83,700.00 $536,300.00 AgencyOfficial e e Washington State Department of Transportation BY BY Title Denis Law,Mayo,Director,Local Programs Date Executed DOT Form 140-039 Page 1 Revised 05/2015 AGENDA ITEM #7. r) Construction Method of Financing (Check Method Selected) State Ad and Award Method A -Advance Payment —Agency Share of total construction cost (based on contract award) Method B -Withhold from gas tax the Agency's share of total construction coast (line 5,column 2)in the amount of $at $per month for months. Local Force or Local Ad and Award Method C -Agency cost incurred with partial reimbursement The Local Agency further stipulates that pursuant to said Title 23,regulations and policies and procedures,and as a condition to payment of the federal funds obligated,it accepts and will comply with the applicable provisions set forth below.Adopted by of?cial action on ,,Resolution/Ordinance No. Provisions I.Scope of Work The Agency shall provide all the work,labor,materials,and services necessary to perform the project which is described and set forth in detail in the "Project Description”and “Type of Work.” When the State acts for and on behalf of the Agency,the State shall be deemed an agent of the Agency and shall perform the services described and indicated in "Type of Work“on the face of this agreement,in accordance with plans and speci?cations as proposed by the Agency and approved by the State and the Federal Highway Administration. When the State acts for the Agency but is not subject to the right of control by the Agency,the State shall have the right to perform the work subject to the ordinary procedures of the State and Federal Highway Administration. ll.Delegation of Authority The State is willing to ful?ll the responsibilities to the Federal Government by the administration of this project.The Agency agrees that the State shall have the full authority to carry out this administration.The State shall review,process,and approve documents required for federal aid reimbursement in accordance with federal requirements.If the State advertises and awards the contract,the State willfurther act for the Agency in all matters concerning the project as requested by the Agency.If the Local Agency advertises and awards the project,the State shall review the work to ensure conformity with the approved plans and speci?cations. Ill.Project Administration Certain types of work and services shall be provided by the State on this project as requested by the Agency and described in the Type of Work above.In addition,the State will furnish quali?ed personnel for the supervision and inspection of the work in progress.On Local Agency advertised and awarded projects,the supervision and inspection shall be limited to ensuring all work is in conformance with approved plans,speci?cations,and federal aid requirements.The salary of such engineer or other supervisor and all other salaries and costs incurred by State forces upon the project will be considered a cost thereof.All costs related to this project incurred by employees of the State in the customary manner on highway payrolls and vouchers shall be charged as costs of the project. IV.Availability of Records All project records in support of all costs incurred and actual expenditures kept by the Agency are to be maintained in accordance with local government accounting procedures prescribed by the Washington State Auditor's Of?ce,the U.S.Department of Transportation,and the Washington State Department of Transportation.The records shall be open to inspection by the State and Federal Government at all reasonable times and shall be retained and made available for such inspection for a period of not less than three years from the ?nal payment of any federal aid funds to the Agency.Copies of said records shall be furnished to the State andlor Federal Government upon request. V.Compliance with Provisions The Agency shall not incur any federal aid participation costs on any classi?cation of work on this project until authorized in writing by the State for each classi?cation.The classi?cations of work for projects are: 1.Preliminary engineering. 2.Right of way acquisition. 3.Project construction. Once written authorization is given,the Agency agrees to show continuous progress through monthly billings.Failure to show continuous progress may result the Agency’s project becoming inactive,as described in 23 CFR 630,and subject to de-obligation of federal aid funds andlor agreement closure. If right of way acquisition,or actual construction of the road for which preliminary engineering is undertaken is not started by the close of"the tenth ?scal year followingthe ?scal year in which preliminaryengineering phase was authorized,the Agencywill repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement (see Section IX). If actual construction of the road for which right of way has been purchased is not started by the close of the tenth ?scal year following the ?scal year in which the right of way phase was authorized,the Agency will repay to the State the sum or sums of federal gJ8ds:graj‘d1t‘p0tl6§9Agencyundertheterms of this agreement (see Section IX). Revised 05/2015 Page 2 AGENDA ITEM #7. r) The Agency agrees that all stages of construction necessary to provide the initially planned complete facility within the limits of this project willconform to at least the minimum values set by approved statewide design standards applicable to this class of highways, even though such additional work is ?nanced without federal aid participation. The Agency agrees that on federal aid highway construction projects,the current federal aid regulations which apply to liquidated damages relative to the basis of federal participation in the project cost shall be applicable in the event the contractor fails to complete the contract within the contract time. VI.Payment and Partial Reimbursement The total cost of the project,including all review and engineering costs and other expenses of the State,is to be paid by the Agency and by the Federal Government.Federal funding shall be in accordance with the Federal Transportation Act.as amended,2 CFR Part 200.The State shall not be ultimately responsible for any of the costs of the project.The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government.Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws.The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs.Expenditures by the Local Agency for maintenance,general administration,supervision,and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200 -UniformAdmin Requirements,Cost Principles and Audit Requirements for Federal Awards,and retained for audit. The State will pay for State incurred costs on the project.Following payment,the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project.The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX). 1.Project Construction Costs Project construction ?nancing will be accomplished by one of the three methods as indicated in this agreement. Method A —The Agency will place with the State,within (20)days after the execution of the construction contract,an advance in the amount of the Agency's share of the total construction cost based on the contract award.The State will notify the Agency of the exact amount to be deposited with the State.The State will pay all costs incurred under the contract upon presentation of progress billings from the contractor.Following such payments,the State will submit a billing to the Federal Government for the federal aid participation share of the cost.When the project is substantially completed and ?nal actual costs of the project can be determined,the State will present the Agency with a ?nal billing showing the amount due the State or the amount due the Agency.This billing will be cleared by either a payment from the Agency to the State or by a refund from the State to the Agency. Method B —The Agency's share of the total construction cost as shown on the face of this agreement shall be withheld from its monthly fuel tax allotments.The face of this agreement establishes the months in which the withholding shall take place and the exact amount to be withheld each month.The extent of withholding will be con?rmed by letter from the State at the time of contract award. Upon receipt of progress billings from the contractor,the State will submit such billings to the Federal Government for payment of its participating portion of such billings. Method C —The Agency may submit vouchers to the State in the format prescribed by the State,in duplicate,not more than once per month for those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project.Expenditures by the Local Agency for maintenance,general administration,supervision,and other overhead shall not be eligible for Federal participation unless claimed under a previously approved indirect cost plan. The State shall reimburse the Agency for the Federal share of eligible project costs up to the amount shown on the face of this agreement.At the time of audit,the Agency will provide documentation of all costs incurred on the project.The State shall bill the Agency for all costs incurred by the State relative to the project.The State shall also bill the Agency for the federal funds paid by the State to the Agency for project costs which are subsequently determined to be ineligible for federal participation (see Section IX). Vll.Audit of Federal Consultant Contracts The Agency,if services of a consultant are required,shall be responsible for audit of the consultant's records to determine eligible federal aid costs on the project.The report of said audit shall be in the Agency's ?les and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Of?ce in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Of?ce by the Comptroller General of the United States;WSDOT Manual M 27-50,Consultant Authorization,Selection,and Agreement Administration;memoranda of understanding between WSDOT and FHWA;and 2 CFR Part 200.501 -Audit Requirements. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred,the Agency shall reimburse the State for the amount of such overpayment or excess participation (see Section IX). VIII.Single Audit Act The Agency,as a subrecipient of federal funds,shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations.A subrecipient who expends $750,000 or more in federal awards from all sources during a given ?scal year shall have a single or program-speci?c audit performed for that year in accordance with the provisions of 2 CFR Part 200.501.Upon conclusion of the audit,the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. DOT Form 140-039 Page 3 Revised 05/2015 AGENDA ITEM #7. r) IX.Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project (e.g.,State force work,project cancellation.overpayment,cost ineligible for federal participation,etc.)is not made to the State within 45 days after the Agency has been billed,the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund.No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director,Local Programs. Project Agreement End Date -This date is based on your projects Period of Performance (2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement.All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project Agreement End Date or they become ineligible for federal reimbursement. X.Traffic Control,Signing,Marking,and Roadway Maintenance The Agency will not permit any changes to be made in the provisions for parking regulations and traffic control on this project without prior approval of the State and Federal Highway Administration.The Agency will not install or pennit to be installed any signs, signals,or markings not in conformance with the standards approved by the Federal Highway Administration and MUTCD.The Agency will,at its own expense,maintain the improvement covered by this agreement. XI.Indemnity The Agency shall hold the Federal Government and the State harmless from and shall process and defend at its own expense all claims,demands,or suits,whether at law or equity brought against the Agency,State,or Federal Government,arising from the Agency's execution,performance,or failure to perform any of the provisions of this agreement,or of any other agreement or contract connected with this agreement,or arising by reason of the participation of the State or Federal Government in the project,PROVIDED. nothing herein shall require the Agency to reimburse the State or the Federal Government for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Federal Government or the State. XII.Nondiscrimination Provision No liability shall attach to the State or Federal Government except as expressly provided herein. The Agency shall not discriminate on the basis of race,color,national origin,or sex in the award and performance of any USDOT- assisted contract and/or agreement or in the administration of its DBE program or the requirements of 49 CFR Part 26.The Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of USDOT-assisted contracts and agreements.The WSDOT's DBE program,as required by 49 CFR Part 26 and as approved by USDOT, is incorporated by reference in this agreement.Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement.Upon noti?cation to the Agency of its failure to carry out its approved program,the Department may impose sanctions as provided for under Part 26 and may,in appropriate cases,refer the matter for enforcement under 18 U.S.C.1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C.3801 et seq.) The Agency hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work,or modi?cation thereof,as de?ned in the rules and regulations of the Secretary of Labor in 41 CFR Chapter 60,which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant,contract,loan, insurance,or guarantee or understanding pursuant to any federal program involving such grant,contract,loan,insurance,or guarantee, the required contract provisions for Federal-Aid Contracts (FHWA 1273),located in Chapter 44 of the Local Agency Guidelines. The Agency further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work:Provided,that if the applicant so participating is a State or Local Government,the above equal opportunity clause is not applicable to any agency,instrumentality,or subdivision of such government which does not participate in work on or under the contract. The Agency also agrees: (1)To assist and cooperate actively with the State in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and rules,regulations,and relevant orders of the Secretary of Labor. (2)To furnish the State such information as it may require for the supervision of such compliance and that it will otherwise assist the State in the discharge of its primary responsibility for securing compliance. (3)To refrain from entering into any contract or contract modi?cation subject to Executive Order 11246 of September 24,1965,with a contractor debarred from,or who has not demonstrated eligibility for,government contracts and federally assisted construction contracts pursuant to the Executive Order. (4)To carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the State,Federal Highway Administration,or the Secretary of Labor pursuant to Part II,subpart D of the Executive Order. In addition,the Agency agrees that if it fails or refuses to comply with these undertakings,the State may take any or all of the following actions: (a)Cancel,terminate,or suspend this agreement in wholeor in part; (b)Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the Agency;and (c)Refer the case to the Department of Justice for appropriate legal proceedings. DOT Form 140-039 Page 4 Revised 05/2015 AGENDA ITEM #7. r) Xlll.Liquidated Damages The Agency hereby agrees that the liquidated damages provisions of 23 CFR Part 635,Subpart 127,as supplemented,relative to the amount of Federal participation in the project cost,shall be applicable in the event the contractor fails to complete the contract within the contract time.Failure to include liquidated damages provision will not relieve the Agency from reduction of federal participation in accordance with this paragraph. XIV.Termination for Public Convenience The Secretary of the Washington State Department of Transportation may terminate the contract in whole,or from time to time in part,whenever: (1 )The requisite federal funding becomes unavailable through failure of appropriation or otherwise. (2)The contractor is prevented from proceeding with the work as a direct result of an Executive Order of the President with respect to the prosecution of war or in the interest of national defense,or an Executive Order of the President or Governor of the State with respect to the preservation of energy resources. (3)The contractor is prevented from proceeding with the work by reason of a preliminary,special,or permanent restraining order of a court of competent jurisdiction where the issuance of such order is primarily caused by the acts or omissions of persons or agencies other than the contractor. (4)The Secretary is noti?ed by the Federal Highway Administration that the project is inactive. (5)The Secretary determines that such termination is in the best interests of the State. XV.Venue for Claims and/or Causes of Action For the convenience of the parties to this contract,it is agreed that any claims and/or causes of action which the Local Agency has against the State of Washington,growing out of this contract or the project with which it is concerned,shall be brought only in the Superior Court for Thurston County. XVI.Certi?cation Regarding the Restrictions of the Use of Federal Funds for Lobbying The approving authority certi?es,to the best of his or her knowledge and belief,that: (1)No federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for in?uencing or attempting to in?uence an of?cer or employee of any federal agency,a member of Congress,an of?cer or employee of Congress,or an employee of a member of Congress in connection with the awarding of any federal contract,the making of any federal grant,the making of any federal loan,the entering into of any cooperative agreement.and the extension,continuation,renewal,amendment, or modi?cation of any federal contract,grant,loan,or cooperative agreement. (2)If any funds other than federal appropriated funds have been paid or will be paid to any person for in?uencing or attempting to in?uence an officer or employee of any federal agency,a member of Congress,an of?cer or employee of Congress,or an employee of a member of Congress in connection with this federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit the Standard Form -LLL,“Disclosure Form to Report Lobbying,"in accordance with its instructions. (3)The undersigned shall require that the language of this certi?cation be included in the award documents for all subawards at all tiers (including subgrants,and contracts and subcontracts under grants,subgrants,loans,and cooperative agreements)which exceed $100,000,and that all such subrecipients shall certify and disclose accordingly. This certi?cation is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certi?cation as a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31,U.S. Code.Any person who fails to ?le the required certi?cation shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. XVII.Assurances Local agencies receiving Federal funding from the USDOT or its operating administrations (i.e.,Federal Highway Administration, Federal Transit Administration,Federal Aviation Administration)are required to submit a written policy statement,signed by the Agency Executive and addressed to the State,documenting that all programs,activities,and services will be conducted in compliance with Section 504 and the Americans with Disabilities Act (ADA). Additional Provisions DOT Form 140-039 Page 5 Revised 05/2015 AGENDA ITEM #7. r) EXHIBITA PROJECT NAME: Williams Ave.Bridge —Seismic Retrofit and Painting PROJECT DESCRIPTION: Bridge preservation,seismic retrofit and painting. PROJECT LOCATION: VICINITYMAP ....-.;--Q1 ."H‘. ;"3 ‘III! |.....! b 51NE4”‘!SI ‘.‘J'_'1 SE 1; \_'.!..!"‘_—l|— -1-.‘I‘. RENT—ON “L,i —u G\”~ * q"I} E‘ Ll C’(1 .3 I._* ‘'1 .'“"""'3E'iS2ndSt ’4.. »M31:-I i \ _J !\..'u-.a—'.—.-i ‘ ‘ Page 1 of 2 AGENDA ITEM #7. r) EXHIBITA (Continued) AREAMAP Page 2 of 2 AGENDA ITEM #7. r) L W h't St t -V‘Dggarl-t‘r§r'r§r"|‘tofaTI?ansportation Local 092278894 LocalAgency FederalEmployer() FederalProgramTitle 20.205 |:|Other Start LatitudeN47°29'4.5" End LatitudeN 47°29'2.8" NearestCityName Renton FederalAid Pro'ectNumber Start LongitudeW 122°12'22.8" End Lonitude W 122°12'23-7" ProjectZipCode (+4) 98057-5647 Williams Ave Bridge -Seismic Retro?t and Painting ProjectTerminiFrom-To N Riverside Dr.S Riverside Dr. BeginMilePost EndMilePost Lengthof Project RouteID BeginMilePoint End MilePoint WSDOTRegion LegislativeDistrict(s) 37 AwardType LocalElLocalForcesElStateU Railroad CountyNumber CountyName 17 King CongressionalDistrict(s)UrbanArea Number 9 N1NorthwestRegion Total Local Agency F d I F d Phase Start Phase Estimated Cost Funding e era U"8 Date (NearestHundredDollar Nearest HundredDollar Nearest HundredDollar Month Year P.E.620,000 83,700 536,300 11 2018 R/W 1 2020 Const.2,410,450 2,405,450 3 2021 Total 3,080,450 2,985,000 I Description of Existing Facility (Existing Design and Present Condition) RoadwayWidth Numberof Lanes 24 feet 2 Bridge built in 1954.Main span is 2 steel thru-plate girders,with deck beams spanning between them to support deck.Fracture critical.Last painted in 1997.Seismic site class E.Minor seismic retro?t in 1995. Description of Proposed Work Descriptionof ProposedWork(Attachadditionalsheet(s)ifnecessary) Bridge preservation,seismic retro?t and painting. LocalAgencyContactPerson Title Phone Derek Akesson Transportation Project Manager 425-430-7337 MailingAddress City Renton City Hall -5th Floor,1055 S Grady Way Renton Project Prospectus APP'°"l"9A“”‘°'"Y -I-me Transportation Design Manager DOT Form 140-101 __,Page 1 Revised 04/2015 PreviousEditionsObsolete AGENDA ITEM #7. r) Agency ProjectTitle ._.__Date City of Ramon Williams Ave Bridge -Seismic Retro?t and Pamtmg 9/17/2018 | Type of Proposed Work ProjectType(CheckallthatApply) I]New Construction El Path /Trail E]3-R I:IReconstruction I:IPedestrian /Facilities I:I2-R ElRailroad I:IParking D Other Bridge Geometric Design Data Description Through Route I:IPrincipal Arterial El Principal Arterial Minor Arterial I]Minor Arterial I:ICollector I:ICollector D Major Collector I:IMajor Collector E]Minor Collector E]Minor Collector I:ILocal Access I:ILocal Access Teiiai“ElFlat El Roll ElMountain Posted Speed Design Speed Existing ADT Design Yeer ADT Design Yeer Design Hourly Volume (DHV)N/A l Performance of Work PreliminaryEngineeringWillBe PerformedBy Consultant Numberof Lanes 2 RoadwayWidth 24 feet Federal Func?onal Classification ConstructionWillBe PerformedBy Contractor Environmental Classification D Class I -Environmental Impact Statement (EIS)Class II -Categorically Excluded (CE) I:IProject Involves NEPA/SEPA Section 404 Projects Requiring Documentation lnteragency Agreement (Documented CE) ElClass III—Environmental Assessment (EA) I:IProject Involves NEPA/SEPA Section 404 lnteragency Agreements EnvironmentalConsiderations In water work,street closure traf?c impacts. DOT Form 140-101 ,__Page 2 Revised o4;2o15 PreviousEditionsObsolete AGENDA ITEM #7. r) Agency ProjectTitle Date City of Renton Williams Ave Bridge -Seismic Retro?t and Painting 9/17/2018 Right of Way I]No Right of Way Needed Right of Way Needed *A"eenetmetien required b3’the No Relocation I]Relocation Required contract can be accomplished within the exiting right of way. D No utilitywork required No railroad work required I:IAllutility work will be completed prior to the start [I All railroad work will be completed prior to the start of of the construction contract the construction contract All utility work will be completed in coordination D All the railroad work will be completed in coordination with the construction contract with the construction contract Descriptionof UtilityRelocationorAdjustmentsand ExistingMajorStructuresInvolvedinthe Project A number of utilities utilize this bridge to cross over the Cedar River.Some permanent adjustments to utility routing and/or temporary relocations may need to occur in order to perform this bridge preservation work. FAAInvolvement is any airport located within 3.2 kilometers (2 miles)of the proposed project?Yes El No Remarks The Renton Municipal Airport is located within 2 miles of the proposed project.However,this bridge preservation work will not involve construction equipment or activities that affect airport operations. This project has been reviewed by the legislative body of the administration agency or agencies,or it's designee,and is not inconsistent with the agency's comprehensive plan for community development. Agency ByDate Mayor/Chairperson DOT Form 140-101 ___Page 3 Revised 04/2015 PreviousEditionsObsolete AGENDA ITEM #7. r) J Washington state Transportation Building.10 M l P k A S.E.Department of Transportation ,3,D_B3,‘:273%;"°””° Olympia,WA 98504-7300 360-705-7000 TTY:1-800-833-6388December6:2017 www.wsdot.wa.govMr.Jim Seitz Public Works Administrator-Transportation FlECElVEDCityofRenton 1055 South Grady Way DEC I 1 2.017Renton,Washington 98057-3232 Williams Avenue Bridge TransportationSystems Div. 2017 Local Bridge Program Federal Funding Dear Mr. WSDOT is pleased to advise you that the above mentioned bridge project was recently selected.The federalfunding is limited to the amount shown below: Williams Avenue Bridge $2,985,000 Scope:Seismic/Paint NOTE:Thisproject requires 13.5 percent local match.lfconstruclionisauthorized by December 2020,the project is eligiblefor I 00 percent federal?mding for eligible costs.Preventative maintenance projects are limited to a maximum .83million. In order to meet state and federal requirements,the following are required: 'Project expenditures incurred before receivingnotice from Local Programs of federal fund authorization are not eligible for reimbursement. 'Please refer to the Local Programs webpage for detailed information,including: (httQ://www.wsdot.wa.gov/localproggamsl) \/Local Agency Guidelines (LAG)manual for the requirementsregarding programming, authorization,reimbursement,etc.; /Projects utilizing federal ?mds must be included in your current Transportation Improvement Program (TIP)as a complete programmed project.Once your TIP amendment is approved,WSDOT will amend the Statewide Transportation Improvement Program (STIP); Funding and billing forms; Quarterly Project Reporting is requiredto be completed by the end of March,June, September,and December each year.To access the database you will need an account name and password.Your account name is Renton and your password is Rento553. The password is case sensitive. \\ As a reminder,Local Programs requires all agencies to submit monthly progress billingsto ensure timely reimbursementof eligible federalexpenditures. For assistance please contact Mehrdad Moini,your Region Local Programs Engineer,at 206.440.4734. Sincerely, ¢§”<Ai3L:9£«‘>.K>e.t§\ Kathleen B.Davis Director Local Programs KBD:st:sas cc:Kelly McGourty,TransportationDirector,PSRC Mehrdad Moini,Northwest Region Local Programs Engineer,MS NB82-121 AGENDA ITEM #7. r) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SUBSECTIONS 4‐5‐060.A.2 AND 4‐5‐070.C.3 OF THE RENTON MUNICIPAL CODE, BY UPDATING THE CONSTRUCTION ADMINISTRATIVE CODE TO APPLY TO THE 2017 NATIONAL ELECTRICAL CODE, UPDATING THE REFERENCE TO THE NATIONAL ELECTRICAL CODE IN THE FIRE CODE TO BE CONSISTENT WITH THE CONSTRUCTION ADMINISTRATIVE CODE, AND PROVIDING FOR SEVERABILITY AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the 2017 version of the National Electrical Code was published in 2016; and WHEREAS, it is necessary to update the City’s Construction Administrative Code to apply to the most recent version of the National Electrical Code; and WHEREAS, it is also necessary to update the reference to the National Electrical Code to be consistent with the Construction Administrative Code; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Subsection 4‐5‐060.A.2 of the Renton Municipal Code is amended as follows: 2. 101.2 Scope. The provisions of this Construction Administrative Code shall apply to building, plumbing, and mechanical permits and the following “Construction Codes”: a. 2015 International Building Code – WAC 51‐50; b. 2015 International Residential Code – WAC 51‐51; c. 2015 International Mechanical Code – WAC 51‐52; d. 2015 National Fuel Gas Code (ANSI Z223.1/NFPA 54) – WAC 51‐52; AGENDA ITEM # 9. a) ORDINANCE NO. ________ 2 e. 2014 Liquefied Petroleum Gas Code (NFPA 58) – WAC 51‐52; f. 2015 Uniform Plumbing Code – WAC 51‐56 and 51‐57; g. 2014 2017 National Electrical Code (NFPA 70); h. 2015 International Property Maintenance Code; i. 2015 International Existing Building Code – WAC 51‐50‐48000; and j. 2015 International Swimming Pool and Spa Code – WAC 51‐50‐3109 and WAC 51‐51‐0329. SECTION II. Subsection 4‐5‐070.C.3 of the Renton Municipal Code is amended as follows: 3. Subsection 102.7, Referenced codes and standards, of the International Fire Code, 2015 Edition, is hereby amended to read as follows: 102.7 Referenced codes and standards. The codes and standards referenced in this code shall be those that are listed in Chapter 80, except the phrase “Electrical Code adopted by the City of Renton” shall be substituted for all references to the NFPA 70‐14 National Electrical Code (NFPA 70). Such codes and standards shall be considered part of the requirements of this code to the prescribed extent of each such reference and as further regulated in Sections 102.7.1 and 102.7.2. SECTION III. If any section, subsection, sentence, clause, phrase or work of this ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase or word of this ordinance. AGENDA ITEM # 9. a) ORDINANCE NO. ________ 3 SECTION IV. This ordinance shall be in full force and effect thirty (30) days after publication of a summary of this ordinance in the City’s official newspaper. The summary shall consist of this ordinance’s title. PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2018. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this _______ day of _____________________, 2018. Denis Law, Mayor Approved as to form: Shane Moloney, City Attorney Date of Publication: ORD:2020:7/19/18:scr AGENDA ITEM # 9. a)