HomeMy WebLinkAboutCommittee of the Whole - 08 Oct 2018 - Agenda - Pdf
AGENDA
Committee of the Whole Meeting
5:00 PM - Monday, October 8, 2018
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
1. 2019-2020 Budget: Department Presentations & Council Deliberations
• Executive Department
• Community & Economic Development Department
• Public Works Department
• HR/RM (time allowing)
a) Presentation
2019-2020 Budget Proposal
October 8, 2018
Department Presentations
Executive Office (15 min)
Community & Economic Development Department (45 min)
Public Works Department (45 min)AGENDA ITEM #1. a)
Next Week
•Administrative Services (15 min)
•Community Services (45 min)
•City Attorney (15 min)
•Human Resources/Risk Management (15 min)
•Court (15 min)
•Police (45 min)AGENDA ITEM #1. a)
Executive Office
2019-2020 Budget
See Department details starting on page 3-7
of the Preliminary Budget Document AGENDA ITEM #1. a)
EXECUTIVE DEPARTMENT
See budget document on page 3-7 for complete organizational chart AGENDA ITEM #1. a)
Proposed Budget by City Service Area AGENDA ITEM #1. a)
Department Performance Measures
select measurements from a variety of Program’s within the
Executive Department
See the Renton Results Section of the Budget Document for a full listing of program measures.
2014 2015 2016 2017
City Service Area Performance Measures Results Results Results Results
Safety and Health Enage with and leverage public and private partnerships to maintain or increase
volunteer hours dedicated to the Emergency Management Program.1,866 3,064 3,484 3,239
Information requests/concerns from residents are acknowledged within three days.97%100%100%100%
Information requests/concerns are resolved within two weeks.92%99%92%97%
Percent of survey respondents who rate the value of services for the taxes paid to
Renton as "good" or better.---51%
(2015 Survey)---51%
(2017 Survey)
Amount of intergovernmental funding collected by the City to fund programs and
projects increases year over year.---75%---50%
Percent of survey responses that rate the City's overall communication of key
programs and initiatives as "good" or better.---65%---67%
Accomplishment or significant progress made on each of the major priorities of the
annually adopted State Legislative Agenda.---75%75%50%
The percent of the City's Public Relations efforts and advertising covered by local
and regional media.---95%95%96%
Representative
Government
AGENDA ITEM #1. a)
Mayor’s Office
Mission Statement
•Provide executive leadership and management for
the City of Renton government to act strategically.
•Implement decisions efficiently and accurately,
apply city policies uniformly.
•Achieve city goals expeditiously. AGENDA ITEM #1. a)
2017/2018 Accomplishments
Facilitated the successful implementation of the city’s business plan; monitored city-wide performance and accountability.
Successfully advocated the city’s adopted state and federal legislative agendas.
Implemented various programs and efforts to achieve the city’s goal of building an inclusive and informed city with opportunities for all.
Communicated with our public on key issues and programs and provided opportunities for community involvement.
Ensured achievement of the city’s goals and objectives by appropriately placing authority, assigning accountability, and monitoring performance.AGENDA ITEM #1. a)
2019-20 Priorities
•Established the six key priority areas of focus:
–Economic Development
–Police Effectiveness/Community Relations
–Workforce Culture
–Inclusion/Diversity
–Quality of Life
–Legislative Priorities and Federal, State, Regional
Advocacy AGENDA ITEM #1. a)
2019-20 Priorities
Economic Development AGENDA ITEM #1. a)
Economic Development AGENDA ITEM #1. a)
Economic Development AGENDA ITEM #1. a)
Economic Development AGENDA ITEM #1. a)
Economic Development AGENDA ITEM #1. a)
2019-20 PrioritiesPolice Effectiveness/Community Relations
AGENDA ITEM #1. a)
Police Effectiveness/Community Relations
AGENDA ITEM #1. a)
Police Effectiveness/Community Relations
AGENDA ITEM #1. a)
Police Effectiveness/Community Relations
AGENDA ITEM #1. a)
2019-20 Priorities
Workforce Culture
•Implement training curriculum to develop improved
productivity and leadership skills.
•Continue LEAN training and other efficiency measures.
•Continue customer service training.
•Continue cultural awareness/social equity training.
•Improve our inclusiveness in hiring practices.
•Continue to improve our performance management and
reporting through Renton Results and other tools.AGENDA ITEM #1. a)
2019-20 Priorities
Inclusion/ Diversity
AGENDA ITEM #1. a)
Inclusion/ Diversity
AGENDA ITEM #1. a)
Comprehensive
Effort
AGENDA ITEM #1. a)
•Involve the community in identifying priority projects and
areas to address.
•Develop a strategy to fund and operate those priority
projects and areas.
•Continue to address vulnerable population needs.
•In partnership with Renton School District and the Doug
Baldwin foundation, develop Family First Center for youth
and families in the Cascade/Benson area.
2019-20 Priorities
Quality of Life
AGENDA ITEM #1. a)
2019-20 Priorities
Quality of Life
AGENDA ITEM #1. a)
Quality of Life
AGENDA ITEM #1. a)
•Involve the community in identifying priority projects and
areas to address.
•Develop a strategy to fund and operate those priority
projects and areas.
•Continue to address vulnerable population needs.
•Family First Community Center
2019-20 Priorities
Quality of Life
AGENDA ITEM #1. a)
Quality of Life
AGENDA ITEM #1. a)
2019-20 Priorities
Legislative Priorities and Federal, State,
Regional Advocacy
AGENDA ITEM #1. a)
2019-20
Communications
•Provide access to critical and relevant
information on a timely basis
•Encourage open dialogue and active
engagement in the community while
positioning Renton as a unique urban
center and destination.
•Ensure that citizen concerns are addressed
accurately, sensitively, and in a timely
manner. AGENDA ITEM #1. a)
2019-20
Communications
•Utilize multiple platforms to ensure
messaging is viewed by a diverse audiences.
•Continue to update the city website with
most up-to-date information about city news,
events, and activities user-friendly functions. AGENDA ITEM #1. a)
AGENDA ITEM #1. a)
AGENDA ITEM #1. a)
Emergency Management
2017-18 Accomplishments
•Creation or revision of
emergency plans, including
addition of a newly-created
Cyber Incident Annex
•Multiple disaster exercises and
drills, including:
–Tabletop exercises with
Council and Administrators
–Field distribution of
emergency supplies at CPOD
•Formalization of M.O.U. with
Emergency Feeding Program to
help distribute supplies.AGENDA ITEM #1. a)
2017-18 Accomplishments (cont.)
•Coordinated 566
volunteers who served
over 3,000 hours annually
to get Renton more
prepared.
•Expanded Renton
Emergency Preparedness
Academy (REPA) class
offerings and increased
number of presentations to
the community.AGENDA ITEM #1. a)
2017-18 Accomplishments (cont.)
•Conducted emergency
preparedness outreach to
Spanish-speaking community
members.
•Created innovative
preparedness campaigns (e.g.,
“SAFELY” video series and
#WheresRandy posts);
dramatically increased social
media following, thus creating
a larger audience for
emergency messages during
disaster.
“Pet Preparedness,” SAFELY video AGENDA ITEM #1. a)
2019-20 Priorities
•Major revision of Hazard Mitigation Plan.
•Facilitation of two disaster exercises.
•Full implementation of virtual system for information
sharing and coordination during an emergency.
•Development of coordinated social media strategy
for emergency.
•Transition to just-in-time training model for
emergency duties.AGENDA ITEM #1. a)
Budget Proposals
•$46,000/year contract funding for consultant for
intergovernmental relations advocacy for City of Renton interests
with State legislators/agencies and support for grants and other
funding sources.
•$9,800/year increased costs of operations such as inclusion
program, regional/national membership costs, satellite phones.
•$18,000/year organizational development costs for LEAN Belting
program, Leadership Academy, Project Management Program,
Mental Wellness and other offerings.AGENDA ITEM #1. a)
AGENDA ITEM #1. a)
Community & Economic
Development
2019-2020 Budget
See Department details starting on page 3-39
of the Preliminary Budget Document AGENDA ITEM #1. a)
Mission
Enhance the vitality and livability of the Renton
community by promoting a prosperous economy
and quality neighborhoods, through economic
development, sound urban planning, and
streamlined land use regulation
AGENDA ITEM #1. a)
Community & Economic Development Dept. AGENDA ITEM #1. a)
Core Services
•Administration: Provide support to all Divisions and direction to achieve departmental mission and interdepartmental coordination•Economic Development: Business recruitment and retention•Long Range Planning: Policy/Plan development and code amendments•Planning Division: Land use entitlement, regulatory information, and data distribution•Development Services: Review and inspection of building permits, and enforcement of development rules•Staff and Support: Planning Commission, Municipal Arts Commission, and City Center and Benson Hill Community Plan Advisory Boards AGENDA ITEM #1. a)
Proposed Budget by City Service Area AGENDA ITEM #1. a)
Department Performance Measures
select measurements from a variety of Program’s within the
Community & Economic Development Department
See the Renton Results Section of the Budget Document for a full listing of program measures.
City Service Area Performance Measures 2012 Results 2013 Results 2014 Results 2015 Results 2016 Results 2017 Results
Permit review for single family
applications completed within 2 weeks 75%40%90%90%N/A N/A
Permit review for commercial
applications within 4 weeks 100%100%62%100%40%70%
Inspection requests receive response
within 24 hours 98%97%97%95%95%99%
Representative
Government
Number of organizations in which CED
staff represents the City in local,
regional and statewide organizations
focused in areas such as land use,
economic development , building
regulation
24 27 27 29 29 29
The City's annual sales tax revenue
growth rate (excluding one-time items)4.7%6.0%9.4%9.0%7.0%N/A
Annual property tax revenue associated
with new construction increases. 0.06%1.13%1.29%2.82%2.12%N/A
Process land use applications
requiring a decision by the Hearing
Examiner within 12 weeks of receipt of
complete application.
45%50%83%76%72%88%
Development projects will be rated as
adding value, quality, and character to
the community by the Planning
Commission following land use
decisions.
new 2017 new 2017 new 2017 new 2017 new 2017 67%
Process land use applications
requiring an Administrative Decision
within 8 weeks
58%88%82%84%75%82%
Utilities and
Environment
Infrastructure project plan review is
completed within an average of 3
weeks
90%53%60%75%90%47%
Internal Support
Property and Technical Services review
of development proposals are
processed within two weeks.
95%95%N/A 95%98%95%
Safety and
Health
Livable Community
AGENDA ITEM #1. a)
Administration
AGENDA ITEM #1. a)
Current Initiatives/Goals
•Maximize employee
morale and efficiency
AGENDA ITEM #1. a)
Economic Development Division
AGENDA ITEM #1. a)
Accomplishments
•Council adoption of the multiple-award
winning Civic Core Vision and Action Plan.AGENDA ITEM #1. a)
Accomplishments
•Production of new three new state of the art
websites for downtown, visitors, and economic
development in Renton.AGENDA ITEM #1. a)
Accomplishments
•Façade Improvement Program: Vigor Ground
AGENDA ITEM #1. a)
Accomplishments
•Façade Improvement Program: Cortona Building
AGENDA ITEM #1. a)
Current Initiatives/Goals
•Oversee redevelopment of 200 Mill property
as downtown catalyst project.
•Implement strategy for Civic Core
redevelopments.
•Continue to facilitate the Sunset Area
Transformation Resource Council and work
with partner organizations to implement as
much of the Sunset Area Transformation Plan
as possible.AGENDA ITEM #1. a)
Long Range Planning Division
AGENDA ITEM #1. a)
Accomplishments
•Submitted winning applications for the Governor’s “Smart
Communities Award” for the Renton Municipal Arts
Commission’s Galvanizing Art Projects program (2017) and
Sartori Elementary School (2018).AGENDA ITEM #1. a)
Accomplishments
•Adopted policies and regulations
for 27 docket items, including
unit lot subdivisions, Downtown
streetscapes, and small cell
technology.
•Adopted the City’s first Landmark
Preservation ordinance to ensure
significant properties are
preserved and to provide an
economic incentive for property
owners to work to restore and
enhance such properties.AGENDA ITEM #1. a)
Current Initiatives/Goals
•Continue to provide support to the Planning Commission,
City Center Community Plan Advisory Board, Benson Hill
Community Plan Advisory Board, and Renton Municipal
Arts Commission
•Continue to implement the Sunset Area Community
Investment Strategy; work with the Renton Housing
Authority to redevelop public housing projects in Sunset;
collaborate with Community Services (Parks) and Public
Works (Transportation and Utilities) to further revitalization
of the Sunset Area
•Continue to refine and streamline development regulations
to ensure they are easier to understand and administer AGENDA ITEM #1. a)
Current Planning,
Planning Division
AGENDA ITEM #1. a)
Accomplishments
•Conducted 217 development pre-application meetings, staffed 30 land use public hearings, processed 260 land use applicants all within the established performance timelines. •Continued to provide excellent customer service at the Planning Customer Service Counter, assisting an average of 463 customers per month•Improved transparency by creating an on-line portal where all development proposals can be viewed from customer computers, smart phones, and tablets. In turn, improving our ability to engage with the community and shape development projects in response to the communities’ comments. AGENDA ITEM #1. a)
Current Initiatives/Goals
•Continue to engage the community on large
scale development projects.
•Provide excellent customer service to internal
and/or external customers.
•Provide high quality development review to
reduce impacts to the community and ensure
new development adds value, quality, and
character to the City. AGENDA ITEM #1. a)
Planning Customer Service Growth
AGENDA ITEM #1. a)
Land Use Applications Accepted
Type II and III Land Use Applications from January 2017 to August 2018 AGENDA ITEM #1. a)
Public Records Requests -Planning
Public Records Requests processed from Mary through August 2018 AGENDA ITEM #1. a)
Hearing Examiner Public Hearings
AGENDA ITEM #1. a)
Development Engineering,
Planning Division
AGENDA ITEM #1. a)
Accomplishments
•Completed public works plan review for construction permits associated with development projects in a timely manner. A total of 2,072 Public Works permits issued with an estimated site improvement valuation of approximately $33 Million within the budget cycle.•Streamlined the Franchise Permitting Process ensuring timely and consistent reviews.•Ensured timely and thorough inspections of all public works and private development projects. Provided inspection-related documentation for the projects in compliance with grant reporting requirements. Developer Contributed Capital Assets for 2017 was just over $10 Million which was a third of the total City Capital Assets added over the same period.AGENDA ITEM #1. a)
Current Initiatives/Goals
•Meet or exceed departmental goals for timely
review of public works plan review of
construction permits, and land use and pre-
application submittals.
•Ensure timely and thorough inspections of all
public works and private development
projects. Provide inspection-related
documentation for the projects in compliance
with grant reporting requirements. AGENDA ITEM #1. a)
Development Engineering
Customer Service Growth
AGENDA ITEM #1. a)
Issued Development Engineering Permits
Processed over 2,000 permits in this budget cycle with over a third being for Franchisees with the City
2,072
AGENDA ITEM #1. a)
Valuation of Permitted Site Improvements
AGENDA ITEM #1. a)
Developer Contributed Capital Assets
Developers contributed over 10 Million of added city assets in 2017 which is a third of the overall City added
in the same year AGENDA ITEM #1. a)
Property & Technical Services,
Planning Division
AGENDA ITEM #1. a)
Accomplishments
•Updated the City’s addressing database and
provide accurate addressing data in support of
the Local Update of Census Addresses (LUCA)
2020 Census.
•Update the City’s GIS Land Info data source and
continue to add requested information for the
staff and public. This past year we have focused
on preparing the City easement data for COR
maps. Also worked on presenting the Land Use
Projects on a web-based format for the public.AGENDA ITEM #1. a)
Current Initiatives/Goals
•Provide GIS mapping support to CED and
other customers to present Citywide data to
the public in accurate, usable, and easy to
understand methods.
•Provide Project management and technical
support for electronic plan submittal for City
staff, applicants and the public by way of
technical expertise, support and training to
reviewers.AGENDA ITEM #1. a)
CED Electronic Roadmap
AGENDA ITEM #1. a)
Building Permit Review and Inspection,
Development Services Division
AGENDA ITEM #1. a)
Accomplishments
•Permits Issued: 11,725
–Building, Mechanical, Fire, Plumbing, Electrical, &
Development Engineering
•Assessed Value of Permits Issued: $1,777,444,720
•(October 1, 2016 to September 30, 2018)AGENDA ITEM #1. a)
Accomplishments
•Completed on average over 24 single-family
and 40 commercial building permit
applications each month.
•Responded to 60 to 70 inspection requests per
day.AGENDA ITEM #1. a)
Weekly Inspections
Average per week: 373
YTD Total: 14,182
AGENDA ITEM #1. a)
Code Compliance,
Development Services Division
AGENDA ITEM #1. a)
Current Initiatives/Goals
•Conducted complaint based inspections from
private citizen requests, and all sites with
verified code compliance violations in the last
year were checked at least once to verify
continued compliance. AGENDA ITEM #1. a)
Before After
AGENDA ITEM #1. a)
Before After
AGENDA ITEM #1. a)
Code Cases Closed -2017
Total: 1,114
0
20
40
60
80
100
120
140
39
105
11
0 0
53
2 5 3
104
0
11
24
64
1
58
50
1 4 9
120
61
12 9
140
18
125
2 0
15
Total Cases Closed January 1 Through December 31, 2017
AGENDA ITEM #1. a)
Code Cases Closed -2018
Total: 1,035 (through September 30, 2018)
0
20
40
60
80
100
120
140
160
27
64
8 2 0
46
0 2 0
75
0 5 6
45
0
60
49
0 0
12
160
25
16 9
114
21
82
2 0
35
Total Cases Closed January 1 Through September 30, 2018
AGENDA ITEM #1. a)
2017/2018 Development Projects
AGENDA ITEM #1. a)
ATS Automation
450 Shattuck Ave S
Site:0.95 acres
Description:Construction of
a new 3-story addition
(11,526 SF) to the north side
of an existing 4-story office
building.AGENDA ITEM #1. a)
CarMax Auto Superstore
3751 East Valley Rd
Site: 12.28 acres
Description: 20,220 SF auto
dealership, service building
and non-public car wash with
244 parking stalls and 610
sales spaces.AGENDA ITEM #1. a)
Cedar River Station
15221, 15279, and 15301 Maple Valley Hwy (SR 169)
Site:3.01 acres
Description:Construction of
a 3 buildings for general retail
space (21,703 SF) with 97
parking stalls.AGENDA ITEM #1. a)
Cedar River Chevron
15355 Maple Valley Hwy (SR 169)
Site:0.80 acres
Description:Construction of
a 3,612 SF convenience store,
2,982 SF fueling facility under
an overhead canopy with 8
surface parking spaces. Phase
II includes an 1,801 SF car
wash.AGENDA ITEM #1. a)
CHILD School
2640 Benson Rd. S.
Site:4.02 acres
Description:Remodel of a
former 18,469 SF Church to a
private school. One new
2,239 SF building. Including
new frontage improvements,
play ground and building
façade improvements. AGENDA ITEM #1. a)
Dutch Brothers Coffee Stand
735 Hardie Ave SW
Site:0.24 acres
Description:Construction of
a 2-story coffee stand (480
SF).AGENDA ITEM #1. a)
Hampton Inn & Suites
1300 Lake Washington Blvd N
Site:1.26 acres
Description:A 5-story 110
hotel rooms with outdoor
terrace, roof decks, indoor
pool, and 110 parking spaces
(primarily below grade
parking garage).AGENDA ITEM #1. a)
IKEA
601 SW 41rd St
Site:28.99 acres
Description:Construction of
a 399,179 SF facility
consisting of the IKEA
showroom, retail area,
restaurant, and 1,666 parking
stalls.AGENDA ITEM #1. a)
Kaiser Permanente
1300 SW 27th St
Site:29.18 acres at Longacres
Description:4 tilt-up
concrete panel buildings:
A) 3-story general office
(146,910 SF);
B) 2-story general office,
laboratory and warehouse
(103,915 SF);
C) 3-story general office
(113,000 SF);
D) 3-story general office
(147,000 SF).
+1,853 total parking stalls
AB
C
D AGENDA ITEM #1. a)
Maplewood Park Apartments Clubhouse
3815 NE 4th St
Site:0.40 acres
Description:Construction of
a new 2,975 SF clubhouse
with a pool.AGENDA ITEM #1. a)
Mary Ryan B & B
123 Main Ave. S
Bed and Breakfast located in a new two-story
garage located behind the existing home. AGENDA ITEM #1. a)
Meadowcrest Early Childhood Learning
Center
1800 Index Ave. NE
New Education Facility for Renton School
District, including an inclusive playground,
tree retention, and frontage improvements. AGENDA ITEM #1. a)
S & S Petroleum Remodel (Mobil)
4715 NE Sunset Blvd
Site:0.81 acres
Description:Remodel of
existing gas station
convenience store and auto
repair shop to a large
convenience/retail space.AGENDA ITEM #1. a)
My Dental
525 Park Ave N
Site:0.32 acres
Description:Two new
dental offices totaling 3,471
SF. New parking and access
off the public alley.AGENDA ITEM #1. a)
Renton Academy
2607 Jones Ave. S.
Interior and exterior upgrade to the existing
Spring Glen Elementary School. Including a
new play ground and frontage improvements
for safe routes to schools. AGENDA ITEM #1. a)
RTC Automotive Complex
3000 NE 4th St
Site:31.92 acres (RTC
Campus)
Description:Renovation of
three existing buildings: K1,
K2, K4, and replacement of
K3. Resulting in a new
Automotive Complex for the
college campus. AGENDA ITEM #1. a)
Second and Main
207 Main Ave S
Site:0.61 acres
Description:Construction of
a 6-story mixed use building
with 101 residential units,
3,553 SF of retail space and
101 structured parking
spaces.AGENDA ITEM #1. a)
Hyatt Regency Hotel
1053 Lake Washington Blvd N
Site:5.49 acres
Description:New lakefront
12-story, 347 room four-star
hotel, 43,000 SF meeting/
conference space, Water’s
Table restaurant, indoor
swimming pool, and 447
structured parking stalls.AGENDA ITEM #1. a)
Talbot Rd. Townhomes
306 S 47th St.
18 new condominium townhomes. Range
in size from 1,386 SF –1,537 SF. AGENDA ITEM #1. a)
Vigor Fitness
Before
After
After
Site:332 Burnett Ave S
Description: Façade and interior improvements to H&H
Plaza building. New fitness center and juice bar as anchor
tenant. New building owner utilized the City’s Façade
Improvement Program to assist with building’s
rehabilitation.AGENDA ITEM #1. a)
Enclave
6501 SE 7th Pl.
Subdivision of an 8.8 acre project site located
within the R-4 zone into 31 lots and 2 tracts
and a new looped public street.AGENDA ITEM #1. a)
Budget Requests
AGENDA ITEM #1. a)
Fee Increases
•Staff reviewed land use, building, and
development engineering fees. Due to the cost
of construction, inflation, and review of peer
jurisdictions, City fees have been adjusted to
reflect an average in the region.
•Fifty percent of all building permit fees will be
collected at the time of application.
•A redline version of fee increases will be
forthcoming.AGENDA ITEM #1. a)
Program and Staff
Position Conversions
Limited Term Building Inspector to Full Time
Permit Technician to Permit Center Supervisor
New Positions
Economic Development Specialist
Development Engineering Inspector (Fee Supported)
Fee Supported Program Positions, Healthy Housing Registration
Building Inspector/Code Compliance Inspector (Fee Supported)
Assistant Planner/Housing Coordinator (Fee Supported)
Program Increase
Arts & Culture Operations AGENDA ITEM #1. a)
Community & Economic Development
Staff
AGENDA ITEM #1. a)
Questions?AGENDA ITEM #1. a)
Public Works Department
2019-2020 Budget
See Department details starting on page 3-107
of the Preliminary Budget Document AGENDA ITEM #1. a)
Public Works Department
ADMINISTRATOR
Gregg Zimmerman
155 FTEs
MAINTENANCE SERVICES
Michael Stenhouse
87 FTEs
TRANSPORTATION SYSTEMS
Jim Seitz
38.5 FTEs
UTILITY SYSTEMS*
Lys Hornsby
27.5 FTEs
Administrative Support
1 FTE
See budget document on page 3-109 for complete organizational chart AGENDA ITEM #1. a)
Public Works Department
Proposed Budget by City Service Area
Budget Highlights:
•Add 1.0 FTE Traffic Maintenance Worker I.
•Add 1.0 FTE Wastewater Civil Engineer III.
•Add 1.0 FTE Transportation Design Civil Engineer III.
•Add 2.0 FTE Street Maintenance Service Worker III and associated equipment.
•Add 2.0 FTE Wastewater Maintenance Service Worker III and associated equipment.
•Add Utility Engineering Internship Program.
•Add Traffic Calming Radar Speed Signs.
•Fund Laserfiche Scanning Program.
•Increase Sign Section Supplies Budget.
The net increase will be 7.0 FTE in the Public Works Department.AGENDA ITEM #1. a)
Public Works Department
Proposed Budget by City Service Area
How do the budgeted changes impact the services we deliver today?
•Service improvements in the Utility Systems Division will include increased CIP project
management capability in the Wastewater Utility, use of interns to support utility programs and
projects and further the department’s inclusion goals, and assistance with the transfer of
records to Laserfiche files.
•Service improvements in the Maintenance Services Division will include increased sewer system
maintenance to be more proactive in resolving problems and increased street maintenance to
help preserve the pavement level of service rating at approximately 70.
•Service improvements in the Transportation Systems Division will include increased TIP project
management capability, promoting the city’s radar speed sign program and improving the city’s
response to traffic complaints from the public.
•The proposed 2019-2020 utility rate increases are:
Water –0% for 2019 and 2% for 2020.
Wastewater –0% for 2019 and 2% for 2020.
Surface Water –0% for 2019 and 2% for 2020.
Solid Waste –4% for 2019 and 4% for 2020.
•The King County Metro wastewater treatment fee is to increase by 2.5% in 2019.
•The King County solid waste disposal fee will increase from $134.59 per ton in 2018
to $140.82 per ton in 2019 (4.6%). No further increase has been set for 2020.AGENDA ITEM #1. a)
Public Works Department
Mission Statement
The Public Works Department manages and maintains Renton’s
utility and transportation systems in a skillful, professional and
caring manner so as to improve the lives of our residents and
business customers.
Core Services
The department develops, builds and maintains streets and
sidewalks; develops and maintains water, wastewater and surface
water utility infrastructures; coordinates collection of garbage; and
operates the airport.AGENDA ITEM #1. a)
Public Works Department Goals
In addition to providing our core services in a responsible and
professional manner, our goals in 2019-2020 include:
•Support the city in providing a safe, healthy, vibrant community.
•Support the city’s economic development priorities.
•Support planned growth and influence decisions that impact the
city.
•Provide support in building an inclusive informed city with
opportunities for all.
•Serve our vulnerable and diverse populations.
•Enhance customer service and productivity.
•Support the city’s sustainable fiscal strategy.AGENDA ITEM #1. a)
Department Performance Goals
Select Measurements from a variety of Programs within the
Public Works Department
The Public Works Department operates 42 programs, the majority of which
support the Mobility or Utilities & Environment CSA’s .
City Service Area Performance Measures
2014
Results
2015
Results
2016
Results
2017
Results
No takeoff or landing delay for any aircraft longer than 30 minutes due to inclement
weather, routine surface maintenance operations, the presence of Foreign Object
Debris (FOD), or wildlife
0 0 0 2
Maintain a reasonable Overall Condition Index (Pavement) rating.73 72 68 68
Promote public safety by minimizing signal downtime as measured by annual count of
failures/callouts.43 60 37 52
Maintain safe bridges by having no load-restricted bridges.0 0 1 1
Change in Arterial Corridor Travel Time.0%10%10%-9%
Increase residential recycling annual tons collected per capita.1%-3%1.1%20%
Increase residential organics collection per capita.-5%-0.51%5.8%29%
Restore water service within 4 hours during emergency shut downs.100%100%100%100%
Development Plans and permit reviews completed within 5 business days of receipt.95%100%100%100%
Requests for Wastewater system information provided within 2 business days.100%98%100%98%
Maintain 20% or greater discount on federal flood insurance rates by maintaining a
low Community Rating System (CRS) classification rating.5 5 5 5
Maintain Surface Water NPDES permit compliance in the City.100%90%100%100%
Minimize “comeback” repairs, as a percentage of the total repairs new
2016
new
2016 23%5%
Turn-around time, percentage of work orders completed in less than 72 hours new
2016
new
2016 71%71%
Internal
Support
Mobility
Utilities and
Environment
See the Renton Results Section of the Budget Document for a full listing of program measures.AGENDA ITEM #1. a)
2017-2018 Looking Back
Utility Systems Division:
•Progressed with the construction of the Renton Hill Utility Infrastructure
Improvement Project.
•Completed the construction of the utility infrastructure for the
Sunset/Highlands redevelopment area.
•Completed design of the Kennydale 320-Zone reservoir.
•Completed 30% design of the Highlands 435-Zone Reservoir and 100%
design of the offsite water mains.
•Completed 90% design of the Downtown Utility Infrastructure
Improvement Project.
•Completed the construction of the Harrington Avenue NE Green
Connections Stormwater Retrofit Project Phase 2 (NE 7th Street
to NE 8th Place).
•Completed the system evaluation for the Kennydale Lakeline
Sewer System, began design and internally cleaned the sewer. AGENDA ITEM #1. a)
2017-2018 Looking Back
Transportation Systems Division:
Over $19 million in grants secured for the following projects:
•SW 43rd Street Pavement Preservation -$1 million
•Bronson Way Bridge Seismic Retrofit and Painting -$3 million
•Duvall Avenue NE -$1.2 million
•Houser Way Bridget Seismic Retrofit and Painting -$3 million
•Rainier Avenue Phase 4 Right-of-Way -$3 million
•Rainier Avenue Phase 4 Construction -$4 million
•South 2nd Street Conversion Design -$1.2 million
•Williams Avenue Bridge Seismic Retrofit and Painting -$2.9 million AGENDA ITEM #1. a)
2017-2018 Looking Back
Sunset Lane NE/NE 10th Street
Project Highlights:
•Created 2-lane roadway with
on-street parallel and angle parking.
•Extended NE 10th Street.
•Added curb, sidewalk, landscape
buffer, ADA improvements,
drainage, lighting, signing and
channelization.AGENDA ITEM #1. a)
2017-2018 Looking Back
Connecting Downtown Phase 1
South 2nd Street and Main Avenue South Intersection
Project Highlights:
•Enhanced pedestrian
and bicycle facilities.
•Improved traffic
operation and
circulation.
•Added raised
intersection, parklets,
pedestrian plaza,
lighting, wayfinding and
streetscape.AGENDA ITEM #1. a)
2017-2018 Looking Back
116th Avenue SE Pedestrian Improvements
Phase 1
Project Highlights:
•Phase 1 installed missing link
sidewalk, curb and gutter from SE
Petrovitsky Road to the post office.AGENDA ITEM #1. a)
Transportation Systems Division:
Completed Airport Master Plan
Completed Design of the Airport Tower Remodel
2017-2018 Looking Back
AGENDA ITEM #1. a)
2019-2020 Looking Forward
Maintenance Services Division:
•Maintain city rights-of-way.
•Maintain service satisfactory rating of 85%.
•Maintain a street overall condition index (OCI) rating of 70.
•Provide high quality water in sufficient quantity.
•Minimize surface water flooding and sewer overflows.
•Ensure safe, available and reliable vehicles and equipment for
city use.AGENDA ITEM #1. a)
Utility Systems Division:
•Kennydale Lakeline Sewer System Upgrade Project
•Kennydale 320-Zone Reservoir Project
•NE 16th Street & Jefferson Avenue NE Green Street
Stormwater Retrofit Project
•Highlands 435-Zone Reservoir Replacement Project
•NE 12th Street Transmission Main Replacement Project
•Cedar River 205 Levee Recertification
•Downtown Utility Replacement & Rehabilitation Project
•Renton Hill Utility Replacement Project
2019-2020 Looking Forward
AGENDA ITEM #1. a)
Utilities Capital Improvement Program Map
AGENDA ITEM #1. a)
Utilities Capital Improvement
Program
Expenditures for Utility CIP for Budget Years 2019 and 2020
2019 2020
Surface Water Utility $ 3.4M $ 5.2M
Wastewater Utility $ 7M $ 5M
Water Utility $ 9.1M $ 7.8M
AGENDA ITEM #1. a)
Kennydale Lakeline Sewer System
AGENDA ITEM #1. a)
Kennydale 320-Zone Reservoir
AGENDA ITEM #1. a)
Highlands 435-Zone Reservoir
AGENDA ITEM #1. a)
Cedar River Flood Walls
AGENDA ITEM #1. a)
Surface Water Utility
Capital Improvement Program
List of Proposed Projects (not listed in order of priority):
•Cedar River Gravel Removal (Maintenance Dredge)
•Cedar River 205 Levee Recertification
•Madsen Creek Improvements
•Renton Hill Storm System Improvements
•Jefferson Avenue Stormwater Green Connection
•SE 172nd Street/125th Avenue North Storm System Improvements
•Heather Downs Detention Pond Water Quality Retrofit
•Small Drainage Projects Program
•Downtown Surface Water Replacement and Rehabilitation AGENDA ITEM #1. a)
Wastewater Utility
Capital Improvement Program
List of Proposed Projects (not listed in order of priority):
•Kennydale Lakeline Sewer Upgrade
•Downtown Sewer Rehabilitation and Replacement
•Lift Station Rehabilitation and Replacement
•Forcemain Rehabilitation and Replacement
•Sanitary Sewer Rehabilitation and Replacement
•Wastewater Operations Master Plan
AGENDA ITEM #1. a)
Water Utility
Capital Improvement Program
List of Proposed Projects (not listed in order of priority):
•Highlands 435-Zone Reservoir No. 1 Replacement
•Kennydale 320-Zone Reservoir
•Reservoir Recoating, Repairs and Seismic Upgrades
•Water Pump Station Rehabilitation (West Hill and South Talbot)
•Emergency Power to Pump Stations (West Hill, South Talbot,
Monroe Avenue, Maplewood Wells and Pump Station)
•Downtown Water Main Replacement
•Highlands Water Main Improvements
•Pressure-Reducing Valve Replacement AGENDA ITEM #1. a)
Rate and Fee Increases 2019-2020
Rate/Fee
2019 Proposed
Increase
2020 Proposed
Increase
Water Rate 0%2%
Wastewater Rate 0%2%
Surface Water Rate 0%2%
Solid Waste Rate 4%4%
Water SDC*$4,050*$4,400*
Wastewater SDC*$3,100*$3,400*
Surface Water SDC*$1,800*$1,900*
*Increase Comparison 2019-2020:
Water SDC increases $323 in 2019 and $350 in 2020.
Wastewater SDC increases $263 in 2019 and $300 in 2020.
Surface Water SDC increases $82 in 2019 and $100 in 2020.AGENDA ITEM #1. a)
2019-2020 Looking Forward
Transportation Systems Division:
Anticipated Construction:
•Duvall Avenue NE Roadway Improvements
•Renton Avenue South Roadway Preservation
•Williams Avenue South and Wells Avenue South Two-Way
Conversion
•Lake Washington Loop Trail Phase 3
Funding for addressing safety, signage, crosswalk requests.
Complete construction of the Airport Tower Remodel Project.
Williams Avenue South and
Wells Avenue South after
two-way conversion.AGENDA ITEM #1. a)
Transportation Improvement Program Map
Adopted September 10, 2018
AGENDA ITEM #1. a)
Transportation Improvement Plan
(TIP)
New Projects Added to the TIP:
•Bronson Way North Bridge Repair (TIP No. 15)
•Houser Way North Bridge Repair (TIP No. 17)
•Renton Connector (TIP No. 22)
•Williams Avenue North Bridge Repair (TIP No. 25)
•Houser Way South/North Non-Motorized Improvements (TIP No. 28)
•Nile Avenue NE Bridge Repair (TIP No. 37)
•Renton Bus Rapid Transit (BRT) Improvements (TIP No. 39)
•Transit Master Plan (TIP No. 40)AGENDA ITEM #1. a)
Transportation Improvement Plan
(TIP)
Expenditures and Revenues for Budget Years 2019 and 2020
2019 2020
Expenditures $ 20.8M $ 23.8M
Revenues*$ 21.4M $ 23.2M**
*Revenues include vehicle fuel tax, business license fees, business and
occupation tax, grants, mitigation (impact) fees and other funding
sources.
**Includes $6.2M undetermined funds.AGENDA ITEM #1. a)
Proposed High Priority Corridor Projects (listed by priority):
1.Duvall Avenue NE Roadway Improvements
•NE 7th Street to Sunset Blvd NE (TIP No. 16)
2.Williams Avenue South and Wells Avenue South Conversion Project
•South Grady Way to North 1st Street (TIP No. 26)
3.Park Avenue North Extension
•Logan Avenue North to Southport (TIP No. 20)
4.Rainier Avenue South/North Corridor Improvements Phase 4
•South 3rd Street to NW 3rd Place (TIP No. 21)
Transportation Improvement Plan
(TIP)AGENDA ITEM #1. a)
Maintenance & Preservation of the Existing Infrastructure (listed by priority):
1.Street Overlay
2.Arterial Rehabilitation Program
3.Renton Avenue South Resurfacing
4.SW 43rd Street Resurfacing
5.Bronson Way Bridge Seismic Retrofit and Painting
6.Houser Way Bridge Seismic Retrofit and Painting
7.Williams Avenue Bridge Seismic Retrofit and Painting
8.Sidewalk Rehabilitation and Replacement Program
9.Nile Avenue NE Bridge Replacement
10.Bridge Inspection and Repair Program
Transportation Improvement Plan
(TIP)AGENDA ITEM #1. a)
Operations and Safety (listed by priority):
1.Roadway Safety and Guardrail Program
2.Intersection Safety and Mobility Program
3.Traffic Safety Program
4.Intelligent Transportation Systems (ITS) Program
5.Traffic Operation Devices Program
6.Maple Valley Highway Barriers
7.Talbot Road South/South 177th Street Signalization and
Roadway Improvements
Transportation Improvement Plan
(TIP)AGENDA ITEM #1. a)
Non-Motorized Projects (listed by priority):
1.Lake Washington Loop Trail
2.Lake to Sound Trail
3.Houser Way South/North Non-Motorized Improvements
4.Barrier Free Transition Plan Implementation
5.Walkway Program
6.Sunset Area Green Connections
Transportation Improvement Plan
(TIP)AGENDA ITEM #1. a)
Other Programs (listed by priority):
1.Arterial Circulation Program
2.Project Development and Pre-Design Program
3.Transit Master Plan
4.1% for the Arts Program
Transportation Improvement Plan
(TIP)AGENDA ITEM #1. a)
Renton Municipal Airport
Capital Improvement Program
List of Proposed Projects (not listed in order of priority):
•Airport Office Renovation
•Major Facility Maintenance
•Shoreline Mitigation
•Environmental Impact Study
•Taxiway Alpha Rehabilitation
•Pavement Management Program
•Airport North Entrance and Parking Lot Rehabilitation
•Surface Water System AGENDA ITEM #1. a)
Expenditures for Airport CIP for Budget Years 2019 and 2020
2019 2020
Airport $ 1.1M $ 2.2M
Renton Municipal Airport
Capital Improvement Program
AGENDA ITEM #1. a)
Statistics
Streets:
Street Center Line Miles 311
Lane Miles 682
Lane Miles of Pavement Markings 450
Number of Street Signs 15,500*
Number of City-Owned Street Lights 4,900
Signalized Intersections 135
Alley Miles 8
Flashing School Beacons 87
*Does not include street name signs.AGENDA ITEM #1. a)
Statistics
Airport:
Area (in acres)170
Runway Length (in feet)5,382
Total Based Aircraft
(including 5 based jets)246
Total Landings and Takeoffs (Calendar 2017) 135,287
Number of Boeing 737 Commercial Aircraft
Delivered in 2017 529
AGENDA ITEM #1. a)
Statistics
Utilities
Water Wastewater Surface Water Solid Waste
Service
Connections 18,051 18,485 24,205 25,265
Consumption
(Gallons)2,653,512,496 N/A N/A N/A
Miles of Main 313 233.88 278.01 N/A
Fire Hydrants 3,777 N/A N/A N/A
AGENDA ITEM #1. a)
Public Works Department
Thank you!
Questions?AGENDA ITEM #1. a)
Human Resources and Risk
Management
2019-2020 Budget
See Department details starting on page 3-83
of the Preliminary Budget Document AGENDA ITEM #1. a)
Mission Statement
The Human Resources and Risk Management
Department works in partnership with Administrators and
their teams, with individual employees and groups, and
with employee representatives and the community, to
provide programs and services that create a positive work
environment that empowers all employees to serve the
needs of our residents.AGENDA ITEM #1. a)
Organizational Chart
See budget document AGENDA ITEM #1. a)
Proposed Budget by City Service Area
Budget Highlights:
•Personnel benefits increased by $3 million due to projected increases
in overall medical/dental claims and premiums.
•Transfers increased by $900K in 2019 due to transferring a portion of
the balance of annexation sales tax reserve to the General Fund. AGENDA ITEM #1. a)
2019-20 Budget Change
•New Program Request: Increase HR Intermittent salaries and wages from $8,102 to $25,000 annually, to reflect actual wages and current standards for ongoing part-time supplemental position, HR Office Aide.
•New Program Request: Create a 1.0 FTE as a Supported Employment position, available for any department to utilize, budgeted at the n01 level position. Salaries and benefits $43,083 in 2019 and $97,445 in 2020.AGENDA ITEM #1. a)
Department Performance Measures
Human Resources/Risk Management Department
HR/RM operates three programs within the Internal Support CSA
See the Renton Results Section of the Budget Document for a full listing of program measures.AGENDA ITEM #1. a)
Background –Supplemental salaries & wages
–Human Resources’ budget for Intermittent Salaries and
Wages has been at the same low level for many years.
–In 2013, our long time Office Aide left, and the duties of the
position were expanded to include electronic data entry,
auditing I-9 and other records, revising filing systems and
carrying out independent technical projects.
–In order to more appropriately compensate the position and
to reflect current standards of compensation, HR has
increased the hourly wage of the HR Office Aide.AGENDA ITEM #1. a)
Background –Supported Employment
–A Supported Employment position supports the strategic
initiative included in the City of Renton business plan, which
states that the city is dedicated to “building an inclusive
informed city with opportunities for all.”
–One of the strategies in the HR Tactical Inclusion Plan is to hire
an individual into a Supported Employment position.
–Individuals with intellectual or developmental disabilities have
a higher unemployment rate than those without disabilities.
–An analysis of the workload that could be completed by a
Supported Employee has determined that this employee could
overlap into at least two departments.AGENDA ITEM #1. a)
2017-18 HRRM
Accomplishments
Employee Relations Division
•Published the HR Inclusion Tactical Plan in 2017 and took action
steps such as implementing partnerships with community
organizations to develop public service internships, diversified hiring
panels, and made enhancements to the application process to
further reduce bias in hiring.
•In partnership with other local government employers, participated
in the steering committee and hosted the inaugural Public Sector
Career Fair in Renton in 2018.
•Continued to support the Police Department’s Teen Academy. A
total of 32 teens attended in 2018, up from 8 in 2017.
•Attended 4 career fairs in 2017 and 7 career fairs in 2018 (through
August)AGENDA ITEM #1. a)
2017-18 HRRM
Accomplishments
Employee Relations Division cont’d
•A total of 106 vacancies filled in 2017
•A total of 73 vacancies filled in 2018 (through August)
•Completed a large scale compensation study of 72 positions.
•Trained all new employees in customer service, performance
management, and anti-harassment/non-discrimination policy
•Provided training opportunities in the following areas:
Supervisory Skills (Quarterly Managers’ Meetings)
Workplace Investigations AGENDA ITEM #1. a)
2017-18 HRRM
Accomplishments
Benefits Division
•Revised the Deferred Compensation Plan structure to a multi-
employer plan, co-managed with the Renton Regional Fire Authority.
Updated Committee structure and Operating Guidelines to support
the new Plan structure. Negotiated a mid-contract fee reduction with
TIAA for record keeping services. Conducted an RFP to review and
improve Investment Advisor services.
•Updated LEOFF 1 Board Operating Guidelines and claims procedures,
to improve efficiency and service to members, control costs, and
improve transparency.
•Reviewed processes and improved efficiency in administration and
reporting for the leave programs, FMLA, and workers’ compensation
program. AGENDA ITEM #1. a)
2017-18 HRRM
Accomplishments
Benefits Division cont’d•Improved employee communication, with self-service flyers outlining
streamlined processes. Improved transparency and reporting to supervisors
and managers.
•Increased participation in wellness events through outreach and expanded
committee involvement.
•Instituted new workshops for employee who are nearing retirement,
providing tools for planning and transitioning to retirement.
•Addresses issues with the health plan vendor services and accountability.
Instituted when standards are not met.
•Implemented the new State Sick Leave program, including processes and
record keeping, and training for employees and supervisors.AGENDA ITEM #1. a)
2017-18 HRRM
Accomplishments
Risk Management Division
•Continued management of the city’s property, liability, and
auto physical damage self-insured insurance programs for
an estimated annual savings of $200,000
•Addition of a Risk Management Analyst position to promote
and improve the employee safety program and enhanced
safety regulation compliance
•Reorganization of the Central Safety Committee and related
policy to enhance employee participation and effectiveness AGENDA ITEM #1. a)
2019-20 Employee Relations
Initiatives
•Continue to implement actions steps that were laid out in the HR Inclusion
Tactical Plan, and measure success of steps already taken.
•Continue to survey new hires and hiring managers during the probationary
period to further enhance the recruitment and selection process.
•Collect and analyze employee survey data in early 2020.
•Continue to review and revise personnel policies and job descriptions.
•Provide Success Signals trainings to teams citywide to enhance
communication skills.
•Develop Supported Employment Program
•Embark on a Market Study of Non-Represented positions in 2019/2020
•Explore new technologies to streamline HR operations and enhance the
onboarding experience. AGENDA ITEM #1. a)
2019-20 Benefits Initiatives
•Evaluate brokerage services for the benefit plans and conduct
an RFP, as the current broker is winding down the practice.
•Replace a retiring staff member with significant institutional
knowledge and onboard a replacement.
•Review City Policies related to benefits and leave programs,
and update where necessary.
•Continue to look for opportunities to streamline processes
and improve employee outreach and services.
•Implement the new State Paid Leave Program.
•Expand retirement planning workshops, to including mid-and
early-career employees.AGENDA ITEM #1. a)
2019-20 Risk Management Initiatives
•Continue aggressive collections of funds owed to the city from
responsible third parties for damage to city property.
•Utilize the city’s property and casualty broker of record,
Alliant Insurance Services, to improve property and casualty
self-insurance programs when financially advantageous to the
city.
•Continue to review and update safety and risk management-
related policies and procedures.AGENDA ITEM #1. a)
Thank You
Contact: Ellen Bradley-Mak, Administrator
425-430-7657
2018 Employee Recognition Picnic AGENDA ITEM #1. a)
Remaining budget activities, October
•October 15, 2018 –Committee of the Whole –4:00 –6:45 p.m.
–Follow up to Council questions
–Continue city service areas and department presentations
•October 22, 2018 –Committee of the Whole –5:00 –6:45 p.m.
–Follow up to Council questions
–Continue city service areas and department presentations (if needed)
•October 22, 2016 –Regular Council Meeting –7:00 p.m.
–Public Hearing on Revenue Sources and Proposed 2017/18 Budget as
required by RCW 35A.34
•October 24, 2016 –Committee of the Whole –5:00 –6:45 p.m.
–Follow up to Council questions
–Council deliberation
–Consider draft committee report AGENDA ITEM #1. a)
Remaining budget activities, November
•November 5, 2018 –Regular Council Meeting –7:00 p.m.
–Public Hearing on Revenue Sources and Proposed 2019-2020 Budget as
required by RCW 35A.34
–Adopt committee report
–1st reading of 2019-2020 Budget ordinance
–1st reading of 2019 property tax levy ordinance/s
–2019-2020 utility rate and user fee ordinance(s)/resolution
•November 19, 2018 –Regular Council Meeting –7:00 p.m.
–2nd reading and enactment of all budget-related legislation AGENDA ITEM #1. a)