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Home My WebLink AboutContract DocuSign Envelope ID:8AE8D68B-90D4-44B5-A645-45095E1 B8OBE CAG-18-285 LAI Department of Community and Human Services Community Services Division King Canty (206) 263-9105 TTY Relay: 711 CONTRACT AMENDMENT DCHS / CSD/Seniors Levy Contract No. 6043406 Project/Exhibit(s) II - City of Renton- Renton Senior Activity Original Contract Date 07/01/2018 Center- Senior Center Investments Contractor City of Renton Amendment No. 1 Address 1055 South Grady Way Amendment Start Date 11/15/2018 Renton, WA 98055 Amendment Requested By: Amendment Effects: Scope of Service Community Services Division X Time of Performance Compensation Scott Ninneman/(206) 263-9072 Method of Payment PURPOSE The City of Renton Senior Center Program Exhibit will be extended through March 31, 2019. A. STANDARD CONTRACT CHANGES Change funding table as follows: FUNDING SOURCES FUNDING LEVELS EFFECTIVE DATES COUNTY $87,500 07/01/2018- 03/31/2019 TOTAL $87,500 07/01/2018- 03/31/2019 B. EXHIBIT CHANGES Replace the Work Statement in Section I of Exhibit II. 1. WORK STATEMENT The Contractor shall increase participation and inclusion, complete minor capital investments, and provide enhanced services including referrals for King County's property tax exemption for older persons, incorporating and supplementing the terms and conditions described hereinafter and in the attached application for the Spring 2018 Senior Center Request for Qualifications, Attachment A to this Exhibit. The total amount of reimbursement pursuant to this Agreement shall not exceed $87,500 in County funds during the period July 1, 2018 through March 31, 2019. The contract period may be extended at the discretion of City of Renton Page I of 2 2018 Contract Amendment-6043406 DocuSign Envelope ID:8AE8D6813-90D4-44B5-A645-45095E1B80BE the County based on its evaluation of circumstances such as a capital project that cannot be completed by December 31, 2018 due to circumstances beyond the control of the Contractor. IN WITNESS HEREOF, the parties hereto have caused this amendment to be executed and instituted on the date first above written. KING COUNTY CIT F RENTON r-DocuSigned by: SltAkt, glite ►lSi',tAVSVI / üt .ter \Kirk' eefuity Executive `-Signa`tuire4b"... 12/28/2018 Denis Law Date NAME (Please type or print) 12/27/2018 Date Attest: A. CMC,City Cle / \ SEAL 111, ,� - "'4/ /li E4SEp`'`�`\*`�' City of Renton Page 2 of 2 2018 Contract Amendment-6043406 DocuSign Envelope ID:8AE8D68B-90D4-44B5-A645-45095E1B80BE EXHIBIT II RENTON SENIOR ACTIVITY CENTER SENIOR CENTER PROGRAM WORK STATEMENT The Contractor shall increase participation and inclusion, complete minor capital investments, and provide enhanced services including referrals for King County's property tax exemption for older persons, incorporating and supplementing the terms and conditions described hereinafter and in the attached application for the Spring 2018 Senior Center Request for Qualifications, Attachment A to this Exhibit. The total amount of reimbursement pursuant to this Agreement shall not exceed $87,500 in County funds during the period July 1, 2018 through December 31, 2018. The contract period may be extended at the discretion of the County based on its evaluation of circumstances such as a capital project that cannot be completed by December 31, 2018 due to circumstances beyond the control of the Contractor. II. PROGRAM DESCRIPTION A. Outcomes The Contractor acknowledges that the County's grant funding is intended to increase the Contractor's Senior Activity Center's (the "Center's") short-term stability through investment that: 1. Increases Participation and Inclusion in the Center; 2. Maintains the Center through maintenance or other Minor Capital Investments; and/or, 3. Sustains or Enhances Programming for the Center without creating ongoing funding requirements. B. Use of Funding 1. The County requires the Contractor to use the RFQ application. 2. Market, educate participants, refer and have available applications for the King County Property Tax Exemption program. C. Eligibility This funding provided under this Contract shall provide capital and/or regional health and human services for persons who are 55 years old or older or their caregivers. The County encourages particular focus on older adults who live on low-incomes, who are people of color, who are geographically, physically, culturally, or linguistically isolated, or whose primary language is not English. No otherwise eligible person may be required to pay to receive services or access facilities funded by this Contract, although contractors may provide the opportunity for persons to provide donations. Renton Senior Activity Center Page 1 of 5 2018 Contract#6043406-Exh II DocuSign Envelope ID:8AE8D68B-90D4-44B5-A645-45095E1 B80BE D. Definitions 1. "Sustain or Enhance Programming" means investments that will extend operations of or enhance basic services such as health promotion, wellness and fitness; education, recreation, socialization; social work services and outreach activities. Social work services include assistance provided by, or under the supervision of a qualified social worker including one-on-one counseling, home visits, and group sessions to older adults or caregivers. 2. "Increase Participation and Inclusion" means obtaining the participation of new and more diverse older adults such as underserved, homeless, homebound, isolated, rural or marginalized older adult populations and caregivers or those with mobility issues. It may include a variety of strategies to locate, recruit older adults or assess the best strategies to accomplish increased participation and inclusion of older adults residing in their service area, but not currently participating in at the senior center. 3. "King County Property Tax Exemption Outreach" is defined as marketing, educating participants, making referrals to the King County Assessor's Office and having available applications for low income older adults to apply for a reduction in property taxes. 4. "Minor Capital Investments" means repairs, physical improvements, maintenance, vehicle repairs, or equipment purchases not exceeding $49,999. 5. "Schedule of Activities" is defined as a list that shows the names, dates and times of activities and programs offered specifically targeting and without charge to individuals age 55 and older. 6. "Update Organizational Infrastructure" means developing, maintaining or repairing the organization's systems, staff capacity and information technology infrastructure that allows the senior center to function well and effectively and efficiently serve seniors. D. Program Requirements 1. Minimum Performance Requirements The Contractor shall meet the following minimum performance requirements during the term of this Exhibit and shall complete the reporting requirements set out in Section IV of this Exhibit: a. Increase Participation and Inclusion at the Center: i. Plan, implement and evaluate a needs assessment questionnaire to gather information from diverse seniors on their needs and desired Center programming; ii. Hire consultant to assist in development and evaluation of needs assessment; iii. Identify senior center"ambassadors"from diverse groups residing in the City of Renton and educate them on the Center's programs and activities; Renton Senior Activity Center Page 2 of 5 2018 Contract#6043406-Exh II DocuSign Envelope ID:8AE8D68B-90D4-44B5-A645-45095E1B8OBE iv. Utilize the ambassadors to engage in outreach with their respective senior cohorts and to assist in implementation of a needs assessment questionnaire by administering questionnaires via small groups and individuals; v. Reimburse ambassadors for their time involved in training, outreach activities, needs assessment planning and implementation; vi. Utilize needs assessment results to develop Center outreach and inclusion plan to guide programming and initiate services to meet the needs of Renton's diverse senior communities; and, vii. Expand current and develop new partnerships with agencies and community groups serving diverse senior communities such as Ukrainian Community Center, Centro Rendu, Latino Forum and Renton African American Pastoral Community. b. Implement Minor Capital Investments to enhance or maintain the Center including: Install a hearing loop system in two rooms, the auditorium and large meeting room to assist those with hearing aids; ii. Update existing coffee bar area including purchase of new furniture, bar, cabinetry and plumbing, update lighting, replace acoustical panels and re-paint the area; iii. For work under this subsection, obtain all necessary and appropriate land use permits, zoning approvals, and any other permits and approvals required by local, county, state and federal law; iv. Provide documentation to the County showing that the project activities were completed as stated; v. Provide evidence of insurance with coverage sufficient for the project including: (a) Property Insurance; (b) Property insurance for the installed property after the completion of the project; (c) Coverage shall be for the full replacement value of the project; and, (d) Property Coverage: King County shall be listed as a Named Insured on Builders Risk coverage as their interests may appear and as Loss Payee on Property coverage as their interests may appear; and, Renton Senior Activity Center Page 3 of 5 2018 Contract#6043406-Exh II DocuSign Envelope ID:8AE8D688-90D4-44B5-A645-45095E1B80BE vi. Pay State residential prevailing wage rates, if and as applicable. Projects that are subject to State prevailing wage requirements of chapter 39.12 RCW shall pay prevailing wages at or above the applicable State classification rate; and, vii. Provide annual certification to the County of its compliance with the requirements of this section. The Contractor shall additionally maintain records sufficient to evidence compliance with this section and shall make such records available for the County's review upon request. c. Provide King County Property Tax Exemption Outreach to older adults including the following services: I. Publicize and provide information to older adults participating at the Center about the availability of the King County senior property tax exemption; ii. Have paper applications for the King County senior property tax exemption available to interested individuals; iii. Provide interested seniors with referral information on how to contact King County Assessor and apply for the King County senior property tax exemption; and, iv. Include the number of individuals referred to the King County Assessor's office in the Contractor's monthly billing invoice package described in Section III.A.1 of this Agreement. III. COMPENSATION AND METHOD OF PAYMENT A. Billing Invoice Package B. The Contractor shall submit a billing invoice package (BIP) monthly that consists of an invoice statement, receipts and other reporting requirements as stated in Section IV., REPORTING REQUIREMENTS, of this Exhibit in a format and method approved by the County. The billing invoice package is due within ten working days after the end of each month. A hard copy of the invoice statement shall be submitted with original signatures. Accompanying reports as stated in Section IV. shall be submitted electronically. C. Method of Payment 1. The monthly payment for Contractor expenses incurred for implementing Minor Capital Improvements shall be made upon submission of documentation of actual cost of equipment, labor, and services. Reimbursement for these expenses shall not exceed: $63,200 Renton Senior Activity Center Page 4 of 5 2018 Contract#6043406-Exh II DocuSign Envelope ID:8AE8D68B-90D4-44B5-A645-45095E1B8OBE 2. The monthly payment schedule for Increased Participation, Enhanced Programming and King County Property Tax Exemption Outreach shall be: July—December 2018 $4,050 Reimbursement for these services shall not exceed: $24,300 3. Reimbursement for this contract shall not exceed: $87,500. 4. The Contractor shall advise the County quarterly of any changes in revenues from sources other than the County that are used to provide services funded under this Exhibit. The Contractor agrees to renegotiate performance requirements if the County determines that such changes are substantial. 5. Payment to the Contractor may be withheld for any month in which the Contractor has not submitted the contractually required reports. IV. REPORTING AND EVALUATION REQUIREMENTS The Contractor shall submit the following reports electronically in a format and method approved by the County: A. Narrative Report, in a format approved by the County, identifying which of the services specified in Section II.D.1., Minimum Performance Requirements, the Contractor provided with each monthly invoice. The number of individuals referred to the King County Assessor's Office will be included in this report. Progress made toward completion of capital projects and purchases for Minor Capital Investments will also be included in this report; B. Contractor shall report to the County by December 10, 2018 on the progress of any capital projects and indicate whether the project(s) will be completed by December 31, 2018. An extension to the Contract for the purpose of completing the project(s) can be considered at that time; C. A monthly Schedule of Activities and programs shall be submitted with the Narrative Report identifying names, dates and times of activities and programs offered specifically targeting and without charge to individuals age 55 and older; D. The six-month Senior Center Participant Report(to be provided by the County) on unduplicated participants for the contract period July 1, 2018— December 31, 2018. It will include cumulative data on referrals make to the King County Assessor's Office for Property Tax Exemptions; and, E. A six-month narrative report that shall describe the specific results of each of the services specified in Section II.D.1., Minimum Performance Requirements, and how each of those services increased the Center's short-term stability. Renton Senior Activity Center Page 5 of 5 2018 Contract#6043406-Exh II DocuSign Envelope ID:8AE8D68B-90D4-44B5-A645-45095E1 B8OBE Department of Community and Human Services EXPENDITURE TRANSMITTAL FORM ❑ CONTRACT ® AMENDMENT ❑ MOA Contract/Reference No.: 6043406 Amendment No.(if applicable) 1 DCHS Division: Community Services Division DCHS Program(s): Contractor Name: City of Renton Contract Total or (If applicable) $this Action: $0 Previous Total: $87,500 Amended Total: $87,500 ❑ Contract Start Date 11/15/2018 Contract End Date: 03/31/2019 ® Amend Start Date Division Contact: Scott Ninneman Description: The City of Renton Senior Center Program Exhibit will be extended through March 31, 2019. Internal Approval: Program Coordinator/Manager: SN Date: 11/15/2018 Fiscal Review: KK Date: 11/19/2018 Quality Control Review: MH Date: 11/15/2018 DS Division Director/Assistant Division Director Review: II7L7 Date: 11/29/2018 Department Chief Financial Officer Review: Date: 12/28/2018 Contractor Contact Information Authorized signer Name Debbie Little Authorized signer E-mail dlittle@rentonwa.gov Other Docusign Recipient Information: Mayor Denis Law Mayor Denis Law dlaw@rentonwa.gov Notes: 2018 Expenditure Transmittal Form(yellow)