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HomeMy WebLinkAboutContract CAG-19-017 AGREEMENT FOR PARKS, RECREATION, AND NATURAL AREAS PLAN UPDATE THIS AGREEMENT, dated 1 2• P5 , is by and between the City of Renton (the "City"), a Washington munici al corporation, and MIG, Inc. ("Consultant"), a Washington Corporation. The City and the Consultant are referred to collectively in this Agreement as the "Parties." Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide a PARKS, RECREATION, AND NATURAL AREAS PLAN UPDATE as specified in Exhibit A: Scope for Parks, Recreation and Natural Areas Plan Update, which is attached and incorporated herein and may hereinafter be referred to as the "Work." 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later than February 28, 2020. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $206,993, plus any applicable state and local sales taxes. Compensation shall be paid as a flat rate fixed sum based upon Work actually performed according amounts specified in Exhibit A. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant's performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days' notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and PAGE 2 OF 10 workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non-exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City's or other's adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys' fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: 0 PAGE 3 OF 10 • A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant's failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate...) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant's liability shall be only to the extent of Consultant's negligence. 0 PAGE 4 OF 10 It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant's waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City's Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant's performance of the Work. 12. City of Renton Business License: The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: http://www.rentonwa.Rov/cros/One.aspx?portalld=7922741&pageld=9824882 Information regarding State business licensing requirements can be found at: http://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers' compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined CI) PAGE 5 OF 10 single limit, if there will be any use of Consultant's vehicles on the City's Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis.The City's insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City's recourse to any remedy available at law or in equity. F. Subject to the City's review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant's reasonable control. When such delays beyond the Consultant's reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON CONSULTANT Leslie Betlach Ryan Mottau, MIG Inc. 1055 South Grady Way 815 SW 2nd Avenue, Suite 200 Renton,WA 98057 Portland, OR 97204 Phone: (425) 430-6619 Phone: 503.297.1005 lbetlach@rentonwa.gov ryanm@migcom.com 0 PAGE 6 OF 10 Fax: (425) 430-6603 Fax: 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant's agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement's non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous:The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. PAGE 7 OF 10 • D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker's Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City's project manager is Erica Schmitz, Capital Project Coordinator. In providing Work, Consultant shall coordinate with the City's contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant's employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. PAGE 8 OF 10 • F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction's determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant's performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party's failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. 0 PAGE 9 OF 10 w N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY 0 RENTON CON ULTANT 4 By: �� / `, By: Denis Law Click here to enter t (I-Ft 9 Mayor MIG, Inc.1/23//3 -P- i i-- lb A-60 kw, cf-v Date Date Attest Jaso A. et Cit Clerk Approved as to Legal Form Shane Moloney Renton City Attorney Contract Template Updated 08/22/2018 CI) PAGE 10 OF 10 c.) EXHIBIT A CITY OF RENTON parks, recreation , and natural areas plan UPDATE j '1. AJ „ tM� .. �, ,- - �n'� it S ..�... 11 r q r . ,-,.. ,r,;?„,..,, it -4 .:•::. i r;-''''.'•., v. 1 ':,- -ti t-..„. . . i \., - DECEMBER 3, 2018 f M III G 815 SW 2ND AVENUE, #200 I PORTLAND, OR 97204 (510) 297-1005 I WWW.MIGCOM.COM t , ' '.1'..P+ ‘11.f.>o I4 #.. ,,,,V, tic ms, . >.4 , 4 .4-N, �- CONTENTS ' ,t'r,R ,► '` y`' ^ c �`': s. N. Scope of Work 1 4 1 ""`ZIP k :# �, y , t• ' k a '4,t f k. +91'4 + A` l .k. Proposed Fee 10 3 3 ) Project Schedule 11 * 1.. r A"; - . , .. f...- '10 i, The MIG Team 13 ip,,f* „; F SFYd,.. ' ,fir... .d .� 440)1101141 . "##r$RRR4.r .4w Awb•E p + ' ♦ 's M,e 44 .a A <. e. W *j. 4ems yy ( v # .40 • 0 � � - 4 tit v lift Al t ?p: i y. , _ . t, 4 .' -am.' w.;, r• �' s 4 • A a ...•,,,.,.R.. ,n • .; Eit ti , , ' • L I k.¢ l • r O . e r.! 01' 01 . R 1 ,.. t ) iP))))); ));Pt 'is 1 1. 1p 1 )11))? 1 i /))), J . _ 1, , ,:;\1\1\ )));)1iP)11 )' 1 - 1 '- - ___ 1 '. 1'!i',. )) ) )�,. ,�.� . .r.. )i • • 01 is Scope of Work Building upon work elements of Phase 1. State of the System the existing award-winning Parks, This phase of work will develop updated content for the Existing Conditions chapter and portions of the Community Recreation, and Natural Areas Plan, Involvement chapter.The first step will focus on updating we have designed a scope of work the project team and the community's understanding of to assist the City of Renton with an what has changed since the 2011 plan was adopted.We will then design and initiate a community engagement process update. Our scope includes the City's to include the entire community. desired elements and incorporates 1.1 - PROJECT KICK-OFF MEETING advancements in the public The MIG team will hold up to one half-day of meetings with engagement approach. The existing City staff.An initial meeting with the core project team to confirm schedule and communication protocols will be plan has served the City well, and followed by a larger group discussion with relevant City structure, text, and methodologies will staff.An agenda will be distributed ahead of the meeting with prompting questions about maximizing the usefulness be the starting point for this update. of the plan update and identifying themes to be explored. Except where explicitly removed/ A preliminary(but not exhaustive) list of themes includes: replaced in the update, all elements of routine maintenance, major maintenance, acquiring land for future generations, building capacity, meeting present level the existing 2011 plan will be brought of service needs and demands, and maintaining canopy forward in this update. cover. 1.2 - COMMUNITY PROFILE The MIG team will review the current demographic, This process relies on professional socioeconomic, and cultural context of this plan identifying facilitation of many meetings, changes since the 2011 plan.This summary will inform the workshops and training. For events community engagement strategy as well as the Existing Conditions chapter of the updated plan.This effort will rely facilitated by MIG, we will prepare an on data provided by the City and readily available public agenda and any associated materials information. for City staff to review and reproduce 1.3 - UPDATED INVENTORY AND BASE MAPPING for attendees. Following the meeting a Using City GIS data as provided, MIG will create an updated base map and inventory for the updated plan. summary will be developed by MIG in a format appropriate to the formality of the meeting. City of Renton I Parks,Recreation,Open Space and Natural Resources Plan Update 1 • SCOPE OF WORK 1.4 - IMPLEMENTATION REPORT CARD Outcomes of this strategy will include increased capacity Drawing from the input of staff,the Community Profile, to connect with the diverse community, specific input to updated inventory,and MIG team knowledge, MIG will enhance the cultural relevance of the updated plan and develop a concise report card of the progress made the park system. toward the 2011 plan goals and recommended projects. The Implementation Report Card will be a foundational 1.7 - INCLUSION TASK FORCE MEETING #1 element to this plan update and will introduce themes The MIG Team will meet with the City's Inclusion Task that will influence community engagement and analysis Force to review initial findings from the Community throughout the update.This content will be delivered as Profile and Implementation Report Card and present a presentation for inclusion in public and decision-maker effective strategies for a more inclusive process. MIG meetings and incorporated as a summary into the will prepare a brief summary of recommendations and Administrative Draft Plan. task force members interested in participating in the training and activity in Phase 2. 1.5 - PARK COMMISSION AND CITY COUNCIL PRESENTATIONS 1.8 - COMMUNITY OPEN HOUSE MEETING #1 MIG will develop a presentation for staff to deliver to MIG will design and facilitate an initial input open house the Park Commission and City Council based on the with the community.This open house will have a focus Community Profile and Implementation Report Card. on the issues, ideas, and challenges, starting from the This presentation will introduce the plan update process identified issues in the 2011 plan and using the map of as well as the Implementation Report Card. Renton to connect existing and new ideas and issues to specific places. Summary of this input will be combined 1.6 - INCLUSIVE COMMUNITY ENGAGEMENT with the Online Interactive Mapping task that will serve STRATEGY as the online extension of the workshop. The MIG Team will develop a strategy to enhance the City's reach to the entire community that draws on the 1.9 - ONLINE INTERACTIVE MAPPING best practices locally and is informed by the details of MIG will design an interactive online map exercise the Community Profile.This strategy will explain how to expand on the initial community input at Open the MIG Team will engage the community, detailing the House Meeting#1.This map will facilitate input from training and inclusive activities as well as adaptations to community members who could not attend the open traditional meetings and online enhancements. MIG will house.The interactive map will be available in three arrange for materials in multiple languages(budgeted other Parks based on materials and meetings in Renton's top4,•19 ... non-English language groups, Spanish and Vietnamese). The implementation of this strategy spans all engagement tasks with special attention to the training and activity in Phase 2.The approach to this training and activity will be refined from the preliminary concept '' n provided during scoping of this project.These tasks -- Ell . (2.7, 2.8 and 4.3)will be specifically designed to explore a community needs and priorities with community tim4 members who are culturally and linguistically isolated. 2 City of Renton I Parks,Recreation,and Natural Areas Plan Update SCOPE OF WORK M G languages, mobile-device friendly,and simple to use. 2.1 - STAKEHOLDER MEETINGS (7) MIG has found this tool to be popular, expanding Based on the list of stakeholders the City has identified, participation greatly beyond those who can attend MIG will complete seven stakeholder meetings and meetings.The budgeted level of effort is based on summarize the input in one combined summary approximately 700 participants, 5,000 points placed on document.The ideas and comments generated by these the map and 2,000 open ended comments. interviews will be incorporated into the Community Involvement chapter of the updated plan. 1.10 - PROJECT MANAGEMENT AND ADMINISTRATION 2.2 - STEERING COMMITTEE MEETING #1 MIG will coordinate the consulting team, plan resources, MIG will facilitate a meeting of a project steering and set and adjust the schedule and provide invoices. committee to review input and discuss their ideas about the evolving needs of the community. (The committee The anticipated duration of this phase of work is four will be formed by the City and invited to attend the first months. Community Open House Meeting). MIG will provide Deliverables a summary of this meeting highlighting changes to >> explore in the updated plan. Project Kick-off Meeting >> Community Profile Presentation and Updates to Plan 2.3 - INTERNAL STAFF WORKSHOP content MIG will design and facilitate a 2-hour workshop of > Inventory and Base Map Renton's professional parks, recreation and natural > Implementation Report Card 2011—2018 areas staff to gather their insights into the needs of >> Park Commission Presentation#1 both the community and public employees working to serve them.The focus of this workshop will be the >> City Council Presentation#1 identification of specific challenges to be addressed in » Inclusive Community Engagement Strategy the staffing analysis. >> Inclusion Task Force Meeting#1 Community Open House Meeting#1 2.4 - STAFFING ANALYSIS Informed by the Internal Staff Workshop and » Online Interactive Mapping and Open House Meeting#1 Summary documentation of current staffing levels provided by the City, MIG will analyze staffing challenges against Phase 2. Evolving Vision and Needs potential alternative models, policies and practices. After identifying up to three key challenges, MIG This phase of work will develop updated content to the will provide examples of alternative Future of the System and Community Needs chapters p approaches and relevant metrics that indicate the workload of affected and further content for the Community Involvement Renton staff.A summary memo will highlight findings chapter. We will verify and adjust the direction of that have the greatest potential to enhance the work the park system to meet current and future needs, of the department and/or contribute to the parallel analyze the system with the help of internal and Recreation Strategic Plan. external experts, develop a compelling vision to capture imaginations, and engage the community. Lastly, we will supplement traditional methods with innovative, inclusive approaches to community engagement. City of Renton I Parks,Recreation,and Natural Areas Plan Update 3 M G SCOPE OF WORK 2.5 - ACCESS ANALYSIS UPDATE 2.8 — INCLUSIVE ENGAGEMENT ACTIVITY MIG will review the walking distance analysis completed DESIGN AND MONITORING for the 2011 plan, identifying improvements and MIG will develop an outreach toolkit to be used by changes to access across the system by re-running the trained Task Force members. Using the outreach 1/2 mile (10-minute walk) and % mile service areas for toolkits,Task Force members will conduct two parks, recreation facilities, natural areas, recreation community conversations with individuals from program sites, as well as the planned density overlay culturally and linguistically diverse constituencies, as used in the 2011 plan. MIG will also evaluate the well as individuals who may not participate in traditional ParkServe model of access developed by the Trust for planning processes.Task Force members will be Public Land for accuracy in Renton. MIG will summarize responsible for conducting outreach,facilitating and the discrepancies between these models and provide an recording input from the community conversations. update to the Trust for Public Land to incorporate into These sessions will last for approximately 60-minutes their annual update of the ParkServe model. A more and will include facilitated discussion with 8-10 accurate model hosted by TPL will simplify future park participants. MIG will actively monitor the progress of access analysis by staff, residents, and decision-makers. the Task Force partners and conduct 2 progress-check-in The results of the updated access analysis will include sessions with each partner by phone. revised maps and proposed revisions to the Community Needs chapter for the updated plan. 2.9 - COMMUNITY OPEN HOUSE MEETING #2 AND ONLINE EXTENSION 2.6 - INTERNAL/EXTERNAL WORKSHOP The second open house will focus on visioning, MIG will design and facilitate a 2-hour workshop introducing park improvements and recreation meeting of Renton staff,community recreation enhancements, and gauging interest and support in providers, and other stakeholders (such as health existing event offerings in Renton.The open house interests,employers, and community organizations).The will utilize visual preference questions to simplify specific mix of participants will be determined following communication of potential new ideas.The online initial input and designed to address identified issues extension of this open house will replicate the activities in the community.This workshop is initially envisioned for community members who could not attend the to focus on the role that partners can play in providing meeting. recreation services and how best to support these or* e e collaborative efforts. lr� T 2.7 — INCLUSIVE ENGAGEMENT TRAINING + + :._ I Tasks 2.7 and 2.8 represent a targeted effort to enhance Renton's ability to meaningfully engage with community members who are linguistically or culturally isolated and have not participated in park planning activities before. MIG will design and lead a 90-minute training of Inclusion Task Force partners on how to conduct targeted outreach, administer the toolkits and share the resulting data. 4 City of Renton I Parks,Recreation,and Natural Areas Plan Update SCOPE OF WORK 2.10 - PROJECT MANAGEMENT AND proposed revisions to the existing recommendations ADMINISTRATION for review by City staff. Finalized changes will be MIG will coordinate the consulting team, plan resources, incorporated directly into the Administrative Draft Plan. and set and adjust the schedule and provide invoices. 3.2 - GOALS AND POLICY RECOMMENDATIONS The anticipated duration of this phase of work is MIG will develop proposed and revised policy three months. recommendations based on the input of the community Deliverables and staff.These recommendations will be presented » Stakeholder Meeting Summary as proposed revisions to the existing framework of vision,goals,and objectives for review by City staff. >> Updated Access Analysis Maps, revisions to Community Final changes will be incorporated directly into the Needs Chapter,and ParkServe updates memo Administrative Draft Plan. » Community Open House Meeting#2 and Online Extension Summary 3.3 - PARK PROJECT RECOMMENDATIONS MIG will update the project list(Appendix C in the • Internal/External Workshop Summary 2011 plan)with new or revised actions(featuring any >> Inclusive Engagement Toolkit recommendations from related planning efforts)for » Summary of Inclusive Engagement Activity Results each existing or proposed park based on the input of the community and staff.These recommendations Phase 3. Recommendation and Policy will be presented in list form for review by City staff, Development and revisions will be incorporated directly into the This phase of work will develop updated content to the Administrative Draft Plan. Future of the System and Recommendations chapters 3.4 - NATURAL AREAS EVALUATION AND TRIAGE and further content for the Community Involvement TOOLS chapter. We will collaborate with staff to develop MIG will develop a supplementary set of tools to system-wide, policy, and park recommendations. We will identify the most important investments in Renton's then prioritize these with statistically valid input. natural areas based on Northwest-based best practices and Renton's specific challenges. MIG will provide a 3.1 - SYSTEM-WIDE AND PLANNING AREA RECOMMENDATIONS memo including the proposed tools as well as messages MIG will update the content of the Recommendations that emphasize the importance of specific actions and chapter of the plan to reflect any completed projects next steps for protecting the community's investment and/or coordinated recommendations from related in natural resources. These tools and messaging will be planning efforts, according to information provided by incorporated into the updated plan, taking the place of City staff.These recommendations will be presented as the Recreation Program Evaluation Tool in Appendix B of the 2011 plan. City of Renton I Parks,Recreation,and Natural Areas Plan Update 5 M , ? G SCOPE OF WORK 3.5 - COMMUNITY PRIORITY SURVEY Phase 4. Updated Plan MIG team member EMC will design and execute a statistically valid city-wide survey of Renton voters with This phase of work will complete the updated plan, assembling all existing and updated content. We will a target of 400 interviews of 10 minutes or less.The survey will be conducted by telephone, including cell assemble the ideas and recommendations for staff and community review. We will then create an easy phone-only households, and interviews will be possible in at least the three most common languages spoken in to reference and clear guidebook for the future of the parks, recreation and natural areas system. Lastly,we Renton.The content of this survey will be determined in the recommendation development, reviewed by City will create easy ways for everyone to comment on the plan. Staff, and used to test the priorities of the voting public. 4.1 - STEERING COMMITTEE MEETING #2 3.6 - PARK COMMISSION AND CITY COUNCIL PRESENTATIONS #2 MIG will facilitate a second meeting specifically for the MIG will develop a presentation for staff to deliver to project steering committee (who will be invited to all the Park Commission and City Council featuring the open house meetings as well)to review the key changes results of the community engagement and analysis and overall directions of the revised plan ahead of the process to date including the results of the Community full administrative draft, including a review of the survey Priority Survey, Open House meetings#1 and #2, results, Community Open House Meeting#2 visioning inclusive engagement, staffing analysis, access analysis, exercises, new decision tool and updated goals and policies. MIG will prepare a summary of this meeting natural resource areas evaluation tool, and any significant changes to goals and policy language. highlighting how the committee's comments guide the drafting of the plan. 3.7 - PROJECT MANAGEMENT AND ADMINISTRATION 4.2 - COMMUNITY OPEN HOUSE MEETING #3 MIG will coordinate the consulting team, plan resources, AND ONLINE EXTENSION and set and adjust the schedule and provide invoices. The third and final community open house will present the survey results, a summary of the Visioning The anticipated duration of this phase of work is two Workshop(Open House#2), a high level discussion of months. park types, and will include a prioritization exercise to develop the project list and cost model. The public Deliverables will be provided an opportunity pportunity for input on the site » Proposed Revisions to System-wide and Planning Area, concept plans.An online extension of this open house Goals and Policies, and Park Project Recommendations will serve as a comment form for the site concepts and Summary an opportunity to comment on prioritization. Natural Areas Evaluation and Triage Tool Memo >> Survey Summary Presentation and Data Tables >> Park Commission Presentation#2 >> City Council Presentation#2 6 City of Renton I Parks,Recreation,and Natural Areas Plan Update SCOPE OF WORK M G 4.3 - PHASE 4 INCLUSIVE ENGAGEMENT 4.7 - PARK COMMISSION AND CITY COUNCIL ACTIVITY DESIGN AND MONITORING PRESENTATION (#3) The MIG Team will update the toolkit provided to MIG will develop a presentation for staff to review Inclusion Task Force partners(those trained in task 2.7) Open House Meeting#3 results,the project list and to reach out again in a similar way to Phase 2,focused cost model and inclusive engagement and Task Force on feedback on the site concept plans and prioritization Meeting#2 summary/outcomes. The presentation exercise. MIG will actively monitor the progress of the will also serve as an orientation to the plan and major Task Force partners and conduct 2 progress-check-in recommendations. sessions with each partner by phone. 4.8 - LAYOUT DRAFT PLAN 4.4 - PROJECT LIST AND COST MODEL Based on the comments from staff, MIG will prepare a MIG will update the assumptions in the project cost graphically rich,fully laid out plan (in InDesign format). model (part of Appendix C in the 2011 plan)to include This Layout Draft will be provided to City staff for current costs,types of projects, and prioritization.This review of graphic content before release to the public. model will be sortable based on park type, planning area, and prioritization. MIG will deliver the cost model as a 4.9 - PUBLIC DRAFT PLAN spreadsheet model and PDF exports for inclusion as an Using comments from City staff on the Layout Draft, appendix to the plan. MIG will update and publish the Public Draft plan.This draft will be used throughout the review process to 4.5 - ADMINISTRATIVE DRAFT PLAN ensure that every comment is made from a consistent Based on the updated recommendations from the prior version of the document.The document will be tasks and community input from tasks 4.2 and 4.3, MIG delivered in PDF format sized for high-quality printing, will prepare an Administrative Draft Plan for internal as well as online distribution. City Staff will provide review by City staff.This draft will be provided in Word the public draft plan to Park Commission, Planning format to facilitate edits and feedback. Revisions will be Commission and City Council. incorporated into the Layout Draft Plan. City staff will provide MIG with a single set of consolidated comments 4.10 — PLANNING COMMISSION MEETINGS (2) on the Administrative Draft Plan. AND PUBLIC HEARING City of Renton staff will brief the Planning Commission 4.6 - INCLUSION TASK FORCE MEETING #2 and hold a formal public hearing of the Public Draft The MIG Team will attend a regular meeting of the Plan as part of the SEPA process.This task will make use Inclusion Task Force to review the Inclusive Community of presentation materials as already provided and no Engagement Strategy and initial results of engagement additional support is anticipated. activities.The MIG Team will also report on the successes and ideas for future improvement in inclusive 4.11 — PARK COMMISSION PRESENTATION AND engagement. Comments and additional ideas will RECOMMENDATION be summarized and incorporated into the ongoing City of Renton staff will make a final presentation to implementation. the Parks Commission to secure a recommendation on Plan adoption. This task will make use of presentation materials already provided and no additional support is anticipated. City of Renton I Parks,Recreation,and Natural Areas Plan Update 7 Ivi G SCOPE OF WORK 4.12 - FINAL DRAFT PLAN Council Meeting(Adoption) attended by MIG staff Incorporate the comments received from the public, >> Final Draft Plan (including new Introduction and stakeholders and the Planning Commission through the Executive Summary) SEPA process and the public hearing MIG will revise the >> Final Plan Public Draft Plan,to create a Final DRAFT Plan document for approval by City Council. » Project Files 4.13 - CITY COUNCIL ADOPTION MEETING Phase 5. Visualization and Graphics MIG will update the plan presentation and attend a We will enhance the process and the products with City Council meeting to present the Final Daft Plan for attractive and easy-to-understand visuals.The set adoption. of park concept plans will be expanded to bring recommendations down to the ground level in Renton's 4.14 — FINAL PLAN parks.This phase of work will develop an updated look MIG will make final changes to the Plan following the and feel for the plan, with informative graphics making City Council meeting.These changes are anticipated to it an even better reference for staff and the community. be minimal and not require republishing the document. Additional concept plans will also be added to the appropriate chapter, supplementing and updating the 4.15 - PROJECT ADMINISTRATION AND existing set. CLOSEOUT MIG will coordinate the consulting team, plan resources, 5.1 - PROJECT IDENTITY DEVELOPMENT and set and adjust the schedule and provide invoices.At MIG will design a project banner and color scheme to the end of the project, MIG will assemble an archive of identify the Parks, Recreation, and Natural Areas Plan relevant project files to return to the City. update process.This identity package will form the basis The anticipated duration of this phase of work is four of the project website design and be incorporated into months. document design updates. Deliverables 5.2 - INVITATION AND FLYER TEMPLATE >> Steering Committee Meeting#2 MIG will design a half-page/online and full-page template for meeting invitations and informative flyers. >> Community Open House Meeting#3 and Online These templates will be used throughout the process to Extension Summary assist in communications with the community. >> Phase 4 Inclusive Engagement Exercise Summary >> Project List and Cost Model 5.3 - PARK CONCEPT PLANS (4) >> Administrative Draft Plan MIG will update and expand on the set of park Inclusion Task Force Meeting#2 concept plans in the 2011 plan, creating up to four >> site concepts. In addition to carrying forward the » Layout Draft Plan existing concept plans that are still relevant,this task >> Public Draft Plan(Completed by November 30,2019 to will revisit and update two existing(Tiffany/Cascade accommodate adoption schedule) Parks and May Creek Park) and two additional (Liberty >> Park Commission Presentation#3 Park and Tri-Park) sites. Existing concept plans will be > Two City Council Presentations, including one(1)City based on existing graphics of these sites with updated 8 City of Renton I Parks,Recreation,and Natural Areas Plan Update SCOPE OF WORK M ' = G information and potential direction for improvements. For the Tri-Park site, the City will provide a compiled `A"`IAA:,K„e Pb.�tolurf Mel M..A' 618e/,P{cwi 1.lyyla•Aa Turf Af Ab ermlblog&Wider. ' "design brief"for the Tri-Park site with the preferred I•"Pica. Imes 1 P t .i.e . program elements, known context changes since the Yr + „ , a.Tv n•try 1 .ta: :sm� , , ,..: last master plan (e.g.will 1-405 be realigned), and a 3 set of available environmental constraints that may -• •� "•" EMe PAS] \, 4: impact site development, including, but not limited to, PICA4CAtte •. i P Ytlwsl •s'•.ti.," i access easements, steep slopes, wetlands, sub-surface acme•.w•te.. 14:4 IMt 0.Iee 51411e0e0 C.*n contaminants, riparian buffers and liquefaction zones. w1mirs1vber -Sec.ec Sambas remark -.e.ber isele.*limit Ana MIG's conceptual design for the park does not include , ..„V " 4 geotechnical,traffic, structural, or environmental subconsultants.The Concept Plans will be reviewed in 6.1 - CORE TEAM PROJECT CALLS Community Open House#3, and MIG will provide one MIG project management and the City project team will update to each of the concept plans based on public schedule a check-in call every other week at a standard feedback. time for the duration of the project.The purpose of this call will be to review progress,schedule, and upcoming 5.4 - PLAN INFOGRAPHICS tasks to ensure that the project stays on track.This MIG will develop a set of up to five, one-page call can also include additional MIG or City staff as infographics to visually summarize, accent or clarify key necessary.The budget for this is based on the assumed information in the plan. 13-month project duration. 5.5 - PROJECT MANAGEMENT AND 6.2 - PROJECT WEBSITE AND CONTENT ADMINISTRATION UPDATES MIG will coordinate the consulting team, plan resources, MIG will design, implement, and maintain a website and set and adjust the schedule and provide invoices. to serve as the central home for the project. MIG This task is budgeted to allow for the coordination of will provide updated content to refresh the project graphic design resources at several points in the process. website.This content will include in-process documents Deliverables (after approval by the City), next events on the project » Project Identity(Banner, Letterhead) calendar, and links to online engagement activities. If no new project content is available, MIG will propose a » Public Event Invitation and Flyer Template simple poll or"Did you know"feature that will keep the >> Four park site concept plans website fresh.The budget for this task is based on two > Up to five one-page infographics updates per month for the 13-month project duration. Phase 6. Ongoing Tasks Deliverables The following are critical resources to manage and > Core team project calls communicate progress throughout this 16-month >> Project website content updates planning process.These include internal calls,facilitated by video conferencing when not in-person, and work on the public facing project website will continue across all phases of work. City of Renton I Parks,Recreation,and Natural Areas Plan Update 9 MjG SCOPE OF WORK Phase 7. ADA Assessment and Transition Proposed Budget Plan A key part of the collaboration between Renton and MIG 7.1 ADA ASSESSMENT AND TRANSITION PLAN is managing the resources available to complete this (OPTIONAL) MIG specialists will assess parks and project.The budget summary below reflects the total recreation facilities against the requirements of the amounts required for each phase as presented in our Americans with Disabilities Act and develop the required scope of work.The details of the time allocated to each transition plan.A specific scope and budget will be staff member and strategic partner are available in the developed separately, if this optional task is selected. budget spreadsheet provided with this proposal. MIG is committed to working flexibly with the City to provide quality products within the available resources;we will work to refine our budget as necessary. Estimated Project Costs TOTAL 1 MIG MIG STAFF SUBCONSULTANT DIRECT PHASE PROFESSIONAL HOURS FEES FEES COSTS FEES Phase 1:State of the Park, Recreation,and Natural 207 $29,575 $0 $3,000 $32,575 Resources System Phase 2: Evolving Vision and Needs 246 $34,850 $1,500 $1325 $37,675 Phase 3: Recommendation and Policy Development 98 $14,250 $30,400 $50 $44,700 Phase 4: Updated Plan 402 $53,510 $1,500 $1,000 $56,010 Phase 5:Visualizations and Graphics 134 $17,550 $0 $50 $17,600 Phase 6:Ongoing Tasks 90 $14,000 $0 $500 $14,500 Professional Time and Costs Subtotal ■__ Administrative Mark-up(10%of Subs and Direct Costs) $3,933 Total Project Cost $206,993 • 10 City of Renton Parks,Recreation,and Natural Areas Plan Update SCOPE OF WORK M G Project Schedule The timeline for each phase of work sets the general , schedule for the project.A detailed project calendar identifying important milestones and meeting dates will be developed and updated by the core team and Renton project management in the early stages of the project. 4. • 40" �q[/ 1 , 2019 2020 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Phase 1:State of the Park,Recreation and Natural Resources System Phase 2:Evolving Vision and Needs FIN Phase 3:Recommendation and Policy Development Phase 4:Updated Plan Phase 5:Visualization and Graphics Phase 6:Ongoing Tasks City of Renton Parks,Recreation,and Natural Areas Plan Update 11 ' t< 1 .„ . 4. .fit, a Tr.. "-:-` .. a , x :„., , ,, ,,.. . ....,,,, I » y. ,.. 4,- 1 I _tip '[ 'aFi .. ++. A .. ,.. .. 1 �' „ 4 . .. ., ..,,_ ,,. �. i a 4 ,r<r��, i .,. .., ., ... ,.... .r .r. _., l y .... ',A., r :in - .. --, ,i .... Ai* , , „:„..„.... ....... . .,.. ....., ,.„. , .._ . .... .., , , .., „ ., r -....� - ,....,.. , s .a, . r 's., tik - .� - +' • . t 1.4i$ 11!: 4,, ' ) .....,. a 1 _........_ ,...... ,,...7.,,...t,.. , . ... . ... •. N. a 1 12 City of Renton I Parks,Recreation,and Natural Areas Plan Update 02 The MIG Team MIG has assembled a team of highly ABOUT MIG, INC. Since our founding in 1982, MIG, Inc. has built custom- experienced planners, designers, and tailored and action-oriented parks, recreation, open space, specialists to assist the City of Renton and natural resources plans that help communities realize their vision and aspirations. We recognize the importance in updating the Parks, Recreation, and of parks and recreation in creating a strong local economy Natural Areas Master Plan Update. and a healthy community. With backgrounds in planning, Our team includes individuals who community involvement, recreation, park design, natural resources planning, and funding, MIG's multidisciplinary have experience working in Renton team has developed park and recreation master plans for more than 150 communities. and with some of the most innovative park and recreation agencies in the MIG Team members are creative and have strong technical expertise and a thorough understanding of stakeholder country, including the top-ranked and community-driven planning. For each endeavor, Minneapolis Park and Recreation our approach is strategic; context driven; and holistic, addressing social, political, economic, and physical factors Board, and national leader San Jose. to ensure our clients achieve the results they need. We approach each project from the standpoint of building collaborative frameworks that include multidisciplinary professionals working side-by-side with clients, users, and communities to identify strategies that achieve objectives and can be implemented.Our plans have produced results. EMC RESEARCH EMC Research (EMC) is an opinion research and strategic consulting firm serving a broad range of public and private sector clients since 1989.Their clients span across all industriesfrom large and small corporations and nonprofitsto public sector clients, including states, cities, counties, and park systems. EMC understands how to create and execute high-quality opinion research, and how to provide clients with strategic guidance using a thorough understanding of public and stakeholder opinion.The firm's staff has been involved in more than 10,000 opinion surveys and over 1,000 focus groups with an estimated 5,000 clients, at all levels, ranging from political and public policy strategy polls to extensive market share and customer satisfaction surveys. City of Renton I Parks,Recreation,Open Space and Natural Resources Plan Update 13 © H SCOPE OF WORK Core Management Team MIG's project management team will guide the effort, and has been specifically crafted to include the depth410 and breadth of park and recreation planning and design experience needed for this project to be a success. Principal-in-Charge Lauren Schmitt leads MIG's CORE MANAGEMENT TEAM firmwide park and recreation planning practice and will Lauren Schmitt,AICP,Principal-in-Charge oversee the team and ensure that adequate resources Ryan Mottau,Project Manager are provided to the project, as well as provide content leadership in needs assessment and system analysis. CONSULTING TECHNICAL EXPERTS Project Manager Ryan Mottau is MIG's most Cindy Mendoza I lamillah Jordan experienced project manager and will serve as your Brice Maryman I Dean Apostol day-to-day contact. Ryan will provide team and resource management, as well as content leadership in needs INCLUSIVE COMMUNITY STAFF AND STAKEHOLDER assessment and system analysis. ENGAGEMENT COLLABORATION Jamillah Jordan,MIG Lauren Schmitt,MIG Supporting Team Members and Technical Ryan Mottau,MIG Experts Lauren and Ryan will form the core team for this project, working directly with the City's project manager CONCEPTUAL DESIGN AND PUBLIC OPINION RESEARCH SITE RECOMMENDATIONS throughout the plan update.They will be supported by Ryan Mottau,MIG Brice Maryman,MIG Ian Stewart,EMC a group of professionals who each bring specific Jordan Lewis,MIG technical expertise with relevance to Renton's park system and issues. INTERACTIVE TECHNOLOGY MAPPING AND INVENTORY AND GRAPHIC DESIGN UPDATE Jose Rodriguez,MIG Jose Rodriguez,MIG Ed Canalin,MIG Ryan Mottau,MIG VISION,GOALS FINAL UPDATED PLAN AND SYSTEMWIDE CONTENT RECOMMENDATIONS Lauren Schmitt,MIG Lauren Schmitt,MIG Ryan Mottau,MIG Ryan Mottau,MIG 14 City of Renton I Parks,Recreation,and Natural Areas Plan Update • i',^«. ., � �, 7 - fie" •�. ;• r,. a j • i ,.f ,� 1 _ lYyM'1L�` } � - �+ t *tea M;4W, � : Lauren Schmitt, PLA, ASLA, AICP MUG PRINCIPAL-IN-CHARGE A regional and national leader in the field, Lauren Schmitt has been AREAS OF EXPERTISE transforming park and recreation facilities and systems for over 20 years. >> Park and Recreation Planning She has always applied a "hands-on approach" —from laying bluestone Strategic Planning as a highschooler working for a design-build contractor to leading the >> development of major metropolitan park master plans throughout the >> Staffing and Organizational U.S. Her curiosity and knack for problem-solving lend themselves naturally Analysis to the analysis and assessment of projects, enabling her to ask the right >> Partnership Strategies questions from the outset and put projects on a path to positive outcomes. As an urban planner and landscape architect, Lauren has been involved in EDUCATION both policy planning and placemaking for clients nationwide on projects MLA, University of Washington addressing neighborhood and downtown planning, park and recreation >> BA,Architecture and services and facilities, natural and cultural resources,trails and open Urbanism,Smith College space, and programming.She has used her expertise and experience to help clients navigate unexpected circumstances and reap the benefits REGISTRATIONS/CERTIFICATIONS of unforeseen opportunities. Specifically, Lauren brings a broad range of >> Landscape Architect,OR#428 community outreach,facilitation, project management, public speaking, and team leadership skills to every project.Whether it's a park system PRESENTATIONS with 3,390 acres in Pittsburgh, Pennsylvania or a 10-acre site in Gresham, The Art of Community Oregon, Lauren's practicality and resourcefulness enables her to leverage Engagement: Lessons from resources without being constrained by them to create places and policies the Frontlines,AIA National that reflect the best a community has to offer. Conference 2017 SELECTED PROJECT EXPERIENCE Evolving the Urban Landscape: Pittsburgh's Public Spaces in >> Parks, Recreation, and Natural >> Parks,Trails, Open Space and Planning and Design,ASLA Areas Plan, Renton,WA Recreation Plan, Palo Alto,CA National Meeting 2016 >> Parks, Recreation and Open Space >> Downtown Service Area Master > Data Driven:Applied Tools Plan and Community Cultural Plan Plan, Minneapolis, MN for Recreation Planning and Updates, Edmonds,WA >> Pittsburgh Comprehensive Open Management,SORP and RMS >> Parks, Recreation and Open Space, Park and Recreation Plan, Conference 2016 Space Planning and Analysis, Pittsburgh, PA >> Advanced Placemaking,APA Shoreline,WA > Strategic Business Plan National Conference, 2015 >> Swan Creek Park Master Plan, for Developed Parks, >> Sustaining Parks with a Triple Tacoma,WA Metro Service Area, OR Bottom Line:Ecology, Economy and Equity,ASLA 2013 City of Renton I Parks,Recreation,and Natural Areas Plan Update 15 v."'"- r ` ' %,, --� ' . , - ti`r%nsiwir . ` w Ryan Mottau 1'' PROJECT MANAGER Ryan Mottau is a recreation and facilities planner with over 17 years AREAS OF EXPERTISE of experience working within and assisting public agencies.The focus >> Park and Recreation Planning of his career has been public facilities planning, including parks,trails, Decision Making Tools recreation and education facilities. Ryan has completed system plans for >> cities, counties and school districts.An important feature of this work is >> Partnership Strategies establishing a framework to guide community decision making within a >> Funding complex set of government and non-profit priorities. In his work on parks, >> Technology recreation and open space plans, Ryan has designed customized tools to assist in understanding the implications of a project and prioritizing » Public Involvement and community actions.This process ensures that communities develop Facilitation politically and financially feasible implementation plans. >> Community Outreach Ryan leads MIG questionnaire and survey efforts. Building on 25 years EDUCATION of expertise testing community priorities, evaluating park and recreation >> Bachelor of Business services and collecting input on a wide variety of topics, he has developed Administration, Urban MIG's approach to include a mix of tools—engaging existing social networks Geography joint major, in the community to increase turnout and strengthen results. His expertise Simon Fraser University, in relationship building,creativity in designing decision making tools and Burnaby, British Columbia attention to the big picture creates the flexibility needed to address the unique challenges of each project. PRESENTATIONS SELECTED PROJECT EXPERIENCE » Reinvigorating the Mature Park and Recreation System, NRPA >> Parks, Recreation,and Natural >> Parks,Trails,Open Space and 2013, 2014 Areas Plan, Renton,WA Recreation Plan, Palo Alto, CA >> Go Big or Go Home!Creating >> Parks, Recreation and Open >> Minneapolis Parks and Recreation Successful Destination Venues, Space Plan and Community Board Downtown Service Area NRPA 2013, 2014 Cultural Plan Updates, Master Plan, Minneapolis, MN Edmonds,WA > Pittsburgh Comprehensive Open >> Bend Park and Recreation District Space, Park and Recreation Plan, Comprehensive Plan, Bend,OR Pittsburgh, PA >> Parks, Recreation and Trails >> Parks, Recreation and Open Space Plan; Recreation Master Plan, Plan,Tukwila,WA Longmont,CO 16 City of Renton I Parks,Recreation,and Natural Areas Plan Update SCOPE OF WORK SCOPE OF WORK M G Consulting Experts CINDY MENDOZA, CPRP is a Senior Recreation BRICE MARYMAN, PLA, ASLA, LEED AP, CPSI Planner who raises the bar on strategic and is a senior landscape architect focused on designing comprehensive planning for parks, programs, recreation great places and green infrastructure systems. facilities, natural areas, and trails. Over the last 20 Whether working on children's playgrounds or public years,she has guided over 50 agencies in planning and streetscapes, he is passionately concerned with the designing park and recreation systems by emphasizing vitality of urban ecosystems and the health of human public outreach,engagement, and collaboration. Cindy environments. He takes a hands-on approach to public brings leadership in recreation programming (youth outreach and passionately believes that constructive development and coaching)to inspire community public communication contributes to a smooth design efforts to support healthy living, recreation for all, park and construction process. In addition to his work at access, placemaking, and connections to nature. Her MIG, he was recently award the Landscape Architecture integrated approach allows communities to address key Foundation's Innovation and Leadership Fellowship questions in recreation policy, park activation, outdoor and has previously completed service on the Board recreation, and sustainability in a proactive and practical of Seattle Parks Commissioners and as the Technical way.As a Certified Park and Recreation Professional Advisory Committee Chair for Planning and Design (CPRP), published author, conference speaker, and for the STAR Community Index. He co-founded the SCORP trainer, Cindy's strengths include her ability University of Washington's Urban Green Infrastructure to mobilize action by fusing community priorities Certificate Program and co-directed the award-winning with technical data to advance a shared vision and Open Space Seattle 2100, which looked at the next customized strategies to achieve community goals. century of Seattle's open space future. JAMILLAH JORDAN has over 10 years of experience DEAN APOSTOL has over 30 years of experience as in community engagement and process design and has a landscape architect, natural resource planner and worked with a wide range of public sector, community- landscape ecologist.A recognized leader in ecology based, and nonprofit organizations in the areas of health of the Pacific Northwest, Dean is an innovator in policy,social equity, and community development. integrated resource planning and ecological restoration. Recognized as an experienced facilitator and trainer, With a focus onsustainability, he has worked on Jamillah has led numerous stakeholder engagement natural disaster plans, natural resource management, processes that have built consensus, community watershed space open,anal sis plannin g,p g, permaculture capacity, and a vision for the future. She designs and design, landscape analysis and ecological restoration implements a diverse mix of community-driven planning projects throughout Oregon. efforts, involving focus groups, interactive community workshops, stakeholder interviews, site tours, intercept events, and surveys. Jamillah is skilled at working with groups representing a diversity of interests and opinions —from diverse stakeholder groups to community members from diverse cultures and background. Fluent in Spanish, Jamillah is adept at engaging diverse and limited-English proficient communities. City of Renton I Parks,Recreation,and Natural Areas Plan Update 17 fit " ' S a i , Supporting Roles JOSE RODRIGUEZ is a planner and analyst for land JORDAN LEWIS is a Landscape Designer for MIG. use, community planning, housing, parks and open With a background in anthropology, architecture and space, and environmental analyses at both the local landscape architecture,Jordan is passionate about and regional levels. With 20+years of GIS experience, interdisciplinary collaboration to solve complex design Mr. Rodriguez has a strong technical ability in GIS map challenges.Jordan believes in designing spaces that production and geospatial analysis. He focuses on increase human interaction with and connection to applying cartographic principles to all mapping projects diverse ecological systems in the urban environment, and deliverables, emphasizing sound data management and which express the layered cultural narratives that and superior mapping visualization to help solve complex give meaning to a place. He has been involved in a wide geospatial questions. range of public space activation projects in Seattle and Denmark, and is attuned to the ingredients that make ED CANALIN has over 20 years of experience in the for successful and engaging public spaces.At MIG, graphic design field. He joined MIG as a senior graphic Jordan values the opportunity to provide analytical designer in 1998 and has served as Art Director since clarity through his graphic skills and a creative thought 2000.As Art Director, Ed contributes to the creative process to create compelling urban environments. direction,sets the graphic style and tone for projects, Jordan was a key member of the Civic Core Vision and and supervises a staff of graphic designers to produce a Action Plan team and created many of the illustrative wide range of multimedia products. graphics. Ed's work includes branding and identity,social marketing and behavior change campaigns, environmental and wayfinding graphics, website development, and advertising for print and outdoor, internet, and television. He is involved in all phases of the design process from concept design to delivery of the final product, ensuring that timelines and budgets are met without sacrificing quality. Ed developed the project identity and contributed to the wayfinding element of the Civic Core Vision and Action Plan. 18 City of Renton l Parks,Recreation,and Natural Areas Plan Update SCOPE OF WORK M G EMC Research IAN STEWART is a Principal in EMC Research's Seattle office, progressing to his current position after holding Senior Analyst and Vice President roles. In his 19 years with EMC Research, Ian has provided full research services to clients including questionnaire and sample design,survey testing and fielding, analysis of research results,focus group moderation, and strategic consulting on where and how to use research. He is a RIVA-trained expert focus group moderator, and has extensive experience analyzing and interpreting research results. Ian's recent and past clients include the City of Renton, the City of Redmond, the City of Bellevue,the City of Mercer Island,the City of Seattle,the City of Woodinville, the Port of Seattle, Forterra, Harborview Medical Center, King County Metro, Community Transit,the Washington State Auditor's Office,and Sound Transit among many others. Ian grew up on Mercer Island, received his BA in Political Science from Western Washington University,with a minor in Environmental Studies. He continued his education with Leadership Tomorrow,Seattle's premier leadership training program, and was selected by the class as its graduation speaker in 2006. City of Renton I Parks,Recreation,and Natural Areas Plan Update 19 o, 12 X = < E F E'V § E.1' s « e a a s R e s s $ 3 a `1F, a MF -- QSL 1111111:5 � _ _ _ a „ „ ao !II?' . a « « a a « « « s « « § w a „ V. a M - I E M II ! $ $ § ,,,, ,,, 3 3 r r i',-,' p - alh sli f7 g 2 S i s { 9 . 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'.1. U i. � ---- s s t-- 8 f E i • 1 i o 1 g i 0 o 7, a 1 a i v I € a au i = 1 CO E 9 6 6 g '' 3 t _ Atl .n E c £ - E o . F 5 ti E c g. E F g R F aE I Q a r`^ g U _ <Ic : : . . : : .,. : . :jc . :, � ' eel Renton Parks, Recreation and Natural Areas Plan Update Inclusive Community Engagement Strategy 12/4/18 I. Introduction and Context Grassroots civic engagement, co-led by trusted community partners, is an effective way to reach deep into Renton's linguistically and culturally diverse communities to engage residents about park and recreation system priorities.The MIG Team recommends that the City of Renton partner with members of the Inclusion Task Force to conduct targeted outreach within underserved and underrepresented communities. This inclusive engagement strategy builds on the local knowledge, connections and expertise of Task Force partners to broaden the City's outreach efforts.The selected Task Force members should ideally have the following characteristics: • Mission-driven commitment to parks, recreation and open space work; • Adequate staffing(if affiliated with an organization)to incorporate the outreach efforts into their existing work plans;and • An interest or experience in conducting results-oriented outreach and civic engagement in diverse communities. Community input collected by Task Force members on park and recreation needs, priorities and opportunities will be used to inform Phase 2 of the planning process. Based on the outcomes of the inclusive outreach efforts,the City of Renton may implement similar engagement approaches during later phases of the planning process. II. Inclusive Engagement Methods The MIG Team proposes that Task Force members focus their outreach efforts on 1) areas with well- recognized park deficits and 2) populations that are underrepresented in traditional planning processes and community conversations about parks and open space. Three (3)Task Force members will be selected and trained on how to implement the engagement strategies and tools.The Task Force partners will receive a stipend of$500 per phase of work to compensate for their efforts and contributions to the outreach program. Two phases are planned;total compensation for each Task Force member will be$1,000.The specific activities of the inclusive engagement strategy are outlined below. A. Outreach Toolkit To ensure input is collected from diverse community members, MIG will develop an outreach toolkit to be used by trained Task Force members.The toolkit will include elements such as a conversation leader guide, project fact sheet, an interactive exercise, discussion questions, and a reporting form. The activities and discussion will solicit input on park and recreation needs, as well as insights on system improvements.The toolkit will be designed to conduct a community conversation within a 60 minute timeframe, scalable to the size of the group. Outreach toolkits are designed to expand the community engagement program by"meeting people where they are"and providing local partners with the opportunity to solicit input from their constituents. For example, a task force partner connected to the Vietnamese communities of Renton 1 can administer the toolkit activities during an existing meeting in that community, and then share the resulting data with the MIG team. MIG will collaborate with the City to determine the need for translation of key toolkit elements. B. Task Force Training MIG will design and lead a 90-minute training of Task Force partners on how to conduct targeted outreach, administer the toolkits and share the resulting data.The training will highlight techniques to engage diverse stakeholders in constructive conversations and strategies to create "safe spaces"for civic dialogue. During the training, MIG will articulate the key roles and responsibilities of the Task Force partner, to minimize potential confusion and miscommunication. MIG will also provide ongoing support and technical assistance by telephone to the Task Force members to address emerging issues and opportunities. C. Community Conversations Using the outreach toolkits,Task Force members will conduct up to three community conversations with individuals from culturally and linguistically diverse constituencies, as well as individuals who may not participate in traditional planning processes. For example, participants may include youth, limited- English proficient individuals,single mothers,seniors and residents of park-deficient neighborhoods. Participants will share their thoughts and ideas on park and recreation needs, priorities and opportunities to inform Phase 2 of the planning process. MIG recommends that each participant receive a pool/class voucher for their time and contributions, our understanding is that this can be provided by the City at no cost to the project. D. Monitoring and Evaluation Robust evaluation of outreach and engagement activities is essential to demonstrating impact and ensuring input is collected from diverse community members. MIG will actively monitor the progress of the Task Force partners and conduct 2 progress-check-in sessions by phone.Additionally,Task Force partners will submit documentation to MIG to demonstrate their efforts as well as a brief summary report that indicates how many people they engaged,the demographics of engaged participants, what worked well, and the lessons learned.The monitoring and evaluation results will also be used to inform future engagement strategies and best practices for the City of Renton. E. Outcome Targets Each Inclusion Task Force Partner will be responsible for: • Two community conversation meetings of 8-10 people,or • 16-20 participants in whatever configuration they feel works best(smaller meetings are an option). The total target for each phase of work the City includes in the scope: • 48-60 participants from underserved and underrepresented communities. • Insights into how the park system can be adapted to better serve the entirety of Renton's population. 2