HomeMy WebLinkAboutPre-Con Meeting memo pdf.pdfDEPARTMENT OF COMMUNITY
AND ECONOMIC DEVELOPMENT
Last Modified 9/6/2017 1[Southport LWB widening Phase 3 C17004398],
08/13/2018
CITY OF RENTON
PRECONSTRUCTION MEETING
[Southport LWB widening Phase 3 C17004398], 08/13/2018
PROJECT PERSONNEL:
Rohini Nair, City Project Manager, 425-430-7298, RNair@Rentonwa.gov
Brad Stocco, Public Works Inspector, 425-282-2373, BStocco@Rentonwa.gov
Clark Close, Planning Reviewer, 425-430-7289, CClose@Rentonwa.gov
Corey Thomas, Fire Inspector, 425-430-7024, CThomas@RentonRFA.org
Eric Cutshall, Transportation Maintenance Supervisor, 425-430-7223, ECutshall@Rentonwa.gov
GENERAL:
1. Call the construction inspection line at 425-430-7203 24 hours before you start work. Notify
Fire Dispatch, Renton Police Department, and King County Metro of project construction
schedule.
Fire Dispatch can be reached at 253-852-2121. The Renton Police Department can be reached
at 425-430-7500. King County Metro can be reached at 206-447-1140.
2. CONSTRUCTION HOURS OUTSIDE OF RIGHT OF WAY: 7:00 AM to 8:00 PM Monday thru Friday
and 9:00 AM to 8:00 PM on Saturday. Saturday work is by permission only. No work is allowed
on Sunday.
3. CONSTRUCTION HOURS INSIDE OF RIGHT OF WAY: Follow approved traffic control plan.
Saturday work is by permission only. No work is allowed on Sunday.
4. RIGHT OF WAY HAUL HOURS: 8:30 AM to 3:30 PM Monday thru Friday. Hauling on Saturday is
by permission only. No hauling is allowed on Sunday.
5. INSPECTION HOURS: 7:00 AM to 3:30 PM Monday thru Friday. Contractor must call for City
inspection before 3:00 PM on the previous day. Inspections outside of inspection hours must
be requested.
6. To request work, hauling, and inspections outside of the hours listed above, contact the City no
later than three working days prior to the requested activity.
7. Inspections outside of normal working hours (after hours, night work, holiday work, etc.) is subject
to overtime billing of $75.00 per hour. Overtime billing is authorized by a completed
Authorization of Special Billing form. The Authorization of Special Billing form shall be signed and
provided to the City prior to construction permit issuance.
8. Contractors shall use only sets of drawings approved by the City for constructing utility and
transportation improvements. Approved drawings are signed by the Project Manager and / or
other city staff on each plan sheet. A set of approved drawings shall be kept on-site at all times.
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9. RECORD DRAWINGS: It is the responsibility of the contractor and engineer to keep record
drawings. All changes to the approved construction plans shall be shown on the record drawings.
Record drawings are required to be submitted to the City. Record drawings submitted to the City
shall be prepared, stamped, and signed by a Professional Land Surveyor or Professional Engineer
licensed in the State of Washington.
All plan sheets with utility and transportation improvements including those constructed per
design, must be verified, stamped, and signed “As-Built”. Record drawings shall first be submitted
to the City for review by the Public Works Inspector. Once the record drawings are approved by
the Public Works Inspector, final mylars shall be submitted for City permanent records. Recording
of the final plat or short plat or issuance of final occupancy will not be completed until final record
drawing mylars are received.
10. If the materials shown on the approved plans differ from those shown in the City standard details,
material submittals shall be made to the Project Manager for approval prior to installation.
11. MINOR FIELD CHANGES: Identify the proposed change(s) to the Public Works Inspector. If the
Public Works Inspector determines that the change(s) is minor, the Public Works Inspector can
approve the change(s) in the field. A summary of any minor changes approved by the Public
Works Inspector shall be emailed to the Project Manager. If the Public Works Inspector
determines that the change(s) needs further review and approval from other City staff, the
contractor shall follow the directions in the Major Field Changes section below.
12. MAJOR FIELD CHANGES: Submit a digital plan clearly showing the proposed change(s) and
justification via email to the Project Manager and Public Works Inspector. City staff will respond
to the requested change within two business days. The Public Works Inspector cannot give
approval for major construction changes in the field.
13. Trenches with City utilities shall be left open for inspection prior to backfill.
14. A spill kit shall be located on site and easily identifiable with signage.
15. PROJECT CLOSEOUT: The Civil Construction Permit Final Inspection and Construction Closeout
Process Requirements document gives information of the requirements for construction closeout.
The current version of the Final Inspection and Construction Closeout Process and Requirements
document is included in this preconstruction meeting packet. All requirements of the codes and
regulations for the construction permit closeout should be followed by the contractor and
developer.
16. FINAL INSPECTION WALKTHROUGH: Contractor shall accompany the Site Inspector during the
final walkthrough and provide any required traffic control.
TRANSPORTATION:
1. TRAFFIC CONTROL PLAN: An approved traffic control plan in accordance with the Manual on
Uniform Traffic Control Devices (MUTCD) is required prior to any construction activity in the
right of way.
Last Modified 9/6/2017 3 [Southport LWB widening Phase 3 C17004398],
08/13/2018
A traffic control plan should be submitted to the Project Manager for review at least three working
days prior to proposed work in the right of way. The traffic control plan shall be submitted with
the traffic control plan cover sheet found here:
https://rentonwa.gov/cms/one.aspx?portalId=7922741&pageId=9340500
The traffic control plan shall address both roadway / vehicular and sidewalk / pedestrian traffic
impacts.
2. STREET RESTORATION: Street restoration is required to conform to the City of Renton Trench
Restoration and Street Overlay Requirements. A copy has been provided. All street repairs shall
be complete and in place within 14 days, or as directed by the Public Works Inspector.
3. PAVING: Paving shall be done in accordance with WSDOT Standard Specifications Division 5.
Weather limitations from this specification shall be followed. Reference Section 5-04.3(16) for
HMA weather limitations. Pavement subgrade and rock surfaces shall be compacted to at least
95% of the maximum density.
4. TRENCHES: Trenches shall not be left overnight without approval of the Public Works Inspector.
Trenches shall be backfilled, plated, or fenced. The proposed method of cover or protection shall
be submitted to the Public Works Inspector for approval. Shoring plates and cold mix shall be
available on site at all times. The Public Works Inspector will require cold mix for trench
restoration in sidewalks or driveways.
5. City streets shall be kept clean at all times. Streets shall be swept in a timely manner. Truck
washing and / or other measures as approved by the Public Works Inspector may be required for
the duration of the project.
6. Construction traffic shall observe all traffic laws. All hauling shall consist of legal loads.
7. The right of way shall remain unobstructed when possible. No stockpiles are allowed in the right
of way. All truck maneuvering and materials storage shall occur on-site.
8. NOISE VARIANCE: Projects that include construction between 10 pm and 7 am will require a noise
variance if the project is located within 300 feet of a residential zone.
• For work not exceeding 2 days, an Administrative noise variance is required. The process
will take approximately five to six weeks for the review, public notification, decision, and end of
appeal period prior to start of work.
• For work exceeding 2 days, a Public Hearing will be required. The process will take
approximately twelve weeks for the review, public notification, Public Hearing, Hearing Examiner
decision, and end of appeal period prior to start of work.
Please consider the noise variance time requirements when you plan and schedule the
construction work.
CITY UTILITIES
STORM/EROSION CONTROL:
Last Modified 9/6/2017 4 [Southport LWB widening Phase 3 C17004398],
08/13/2018
1. Approved temporary erosion and sediment control (TESC) and stormwater pollution prevention
and spill control (SWPPS) measures are to be installed as first order of business and maintained
at all times per the approved drawings or at the direction of the Construction Stormwater
Supervisor, or the project Certified Erosion and Sediment Control Lead (CESCL), and the Public
Works Inspector.
2. The approved Stormwater Pollution Prevention Plan (SWPPP) (over 1 acre disturbed) or
Construction Storm Pollution Prevention Plan (CSWPPP) (under 1 acre disturbed) shall be located
on site at all times.
3. The Construction Stormwater Supervisor or CESCL shall review the site’s TESC and SWPPS
measures at least weekly and within 24 hours of significant storms.
Weekly reports outlining the status and condition of the erosion control plan, with any
recommendations of change or revision to maintenance schedules or installation, are required to
be submitted by the project Engineer of record or CECSL to the Project Manager and Public Works
Inspector. Weekly reports shall include the project’s NPDES permit number (if applicable).
4. If dewatering for the site is required, all site construction stormwater discharge shall be less than
25 NTUs if discharged into Waters of the State. Any pipe conveyance system that eventually
discharges to a body of water is construed as discharging into Water of the State.
5. If dewatering is proposed to the City sewer then a permit from the City and King County will be
required. If dewatering is proposed to a sewer system belonging to another sewer district,
contact that district for approval. Contractor is strongly encouraged to obtain all required sewer
discharge permits in advance of any anticipated need to discharge to a sewer.
6. Wet Season requirements found in Appendix D of the 2017 City of Renton Surface Water Design
Manual (RSWDM) shall be adhered to for construction occurring between October 1st and April
30th.
7. Dust control shall be implemented as directed by the Public Works Inspector.
8. Proper removal of all TESC measures is required prior to permit closeout unless otherwise
approved by the Public Works Inspector or Project Manager.
9. Pipe and materials shall be as indicated on the approved plans and standard notes.
10. When installing storm drain in new roadways, the proposed road prism shall be constructed to
subgrade prior to any utility installation.
11. Contractor must notify the Project Manager and Public Works Inspector of any vertical conflict
prior to proceeding with construction. Any proposed changes shall be submitted to the City as
described in the Major Field Changes note.
12. Pipe bedding material shall be per WSDOT Standard Specifications 9-03.12(3) or as approved by
the Public Works Inspector. Backfill shall be compacted to at least 95% of maximum density.
Compaction testing is required.
Last Modified 9/6/2017 5 [Southport LWB widening Phase 3 C17004398],
08/13/2018
13. Smooth interior wall corrugated polyethylene stormwater pipe, where permitted, shall use
watertight couplings. It shall also be bedded in pea gravel as described in the City specifications.
14. Catch basins shall be grouted smoothly.
15. No shims or wedges shall be used on any utility structure.
16. Contractor will be responsible for TVing of the storm drain. Pressure tests on the storm drain shall
be per City specifications.
17. The storm system shall be flushed and cleaned prior to final approval. This includes the
downstream system for a minimum of two structures or 500 feet, whichever is greater.
FRANCHISE UTILITIES:
1. Permits for franchise utility work shall be obtained prior to franchise utility installation in existing
or future right of way. Each franchise utility requires a separate permit.
FIRE PREVENTION:
1. Access to the site shall be maintained at all times. Access must be able to support emergency
equipment in all types of weather.
PLANNING:
1. TREE PROTECTION:
a. Prior to development activities, the applicant shall erect and maintain six foot (6’) high
chain link temporary construction fencing around the drip lines of all retained trees or at
a distance surrounding the tree equal to one and one-quarter feet (1.25’) for every one
inch (1”) of trunk caliper, whichever is greater, or along the perimeter of a tree protection
tract. Placards shall be placed on fencing every fifty feet (50') indicating the words, “NO
TRESPASSING – Protected Trees,” or on each side of the fencing if less than fifty feet (50').
Site access to individually protected trees or groups of trees shall be fenced and signed.
Individual trees shall be fenced on four (4) sides. In addition, the applicant shall provide
supervision whenever equipment or trucks are moving near trees.
b. The applicant may not fill, excavate, stack or store any equipment, dispose of any
materials, supplies, or fluids, operate any equipment, install impervious surfaces, or
compact the earth in any way within the area defined by the drip line of any tree to be
retained.
c. All areas within the required fencing shall be covered completely and evenly with a
minimum of three inches (3”) of bark mulch prior to installation of the protective fencing.
Exceptions may be approved if the mulch will adversely affect protected ground cover
plants.
d. The applicant shall retain a certified arborist or licensed landscape architect to ensure
trees are protected from development activities and / or to prune branches and roots,
fertilize, and water as appropriate for any trees and ground cover that are to be retained.
Last Modified 9/6/2017 6 [Southport LWB widening Phase 3 C17004398],
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e. Tree protection (fencing, etc.) must be retained throughout the project (site and building
development).
2. If applicable, no work shall occur within critical areas and /or buffers unless modified according
to RMC 4-3-050 (buffer reduction, averaging, critical area variance and / or exemption).
Mitigation plantings shall occur in accordance with the approved Final Mitigation plan.
3. Contact the Planning Reviewer directly for landscape inspection.
4. The contractor / applicant shall comply with all conditions of land use approval and SEPA
Environmental Review. Conditions are listed on the first or second sheet of the approved plan
ELECTRICAL:
1. After calling in the inspection request through the Inspection Request Line, contact Ryan Puddy
(206-999-1821) or Jack Oxford (206-999-1822) at 7:30 a.m. the morning of the inspection to
provide a contact name and phone number for arranging the electrical inspection with your
representative.
2. Have in your possession the electrical permit and streetlight luminaire checklist. Insert both in a
clear plastic document protector and attach it to a conduit stubbed up. If the signal control box
is installed, for underground conduit inspection approval, place the documents in the signal
control box.
3. Service inspection for signal or lighting control pedestals requires access for electrical inspection.
If approved, a service approval sticker will be attached by the meter opening for the serving utility.
The serving utility will not and shall not connect power unless the approval sticker is in place.
4. All grounding is to meet Standard Plan -119, dated January 26, 2015.
5. Provide Megger Test Report of all wiring to identify any undergrounded conductor that is
grounded or open not completing circuit.
6. When calling in a request for final electrical inspection, provide access to all handholes and access
openings to light poles. Some bolts require special sockets or wrenches, which are not available
to or provided by the Electrical Inspector.
7. Electrical cabinets (Millbank service cabinets) do not meet the minimum City code standards,
therefore shall not be considered allowable.
8. Lighting Contractor should coordinate with Construction inspector (425-430-7203), Electrical
Inspector (425-430-72020), and Transportation Maintenance / street light inspection (425-430-
7423) for the required inspections. Please see the Street Lighting Inspection checklist that is
provided with this preconstruction meeting packet for information of the necessary inspections
and the stages of construction when the respective inspection is required to be called in by the
contractor.
CONDITIONS TO ISSUANCE OF A CONSTRUCTION PERMIT:
1. Pay all system development, special assessment, and other outstanding permit fees.
STREET LIGHT-LUMINAIRE CHECKLIST
CONTACT: PHONE: EMAIL:
INSPECTOR NAMES: const/elect/maintenance
/ /
ELECTRICAL CONTRACTORS NAME:
PROJECT NAME(s): DATE OF INSPECTION COMPLETION:
LOCATION:
NOTE: Check to insure the following is installed as outlined in WSDOT Standard Specifications Section 8 & 9 or as amended by the
Renton Standard details and is installed per the approved plans. Please attach any punch lists created.
Construction Inspection Check List
Lighting Contractor call 425-430-7203 for inspections 1-3
Date of
Inspection:
Initials of
Inspector
If Accepted
CONSTRUCTION PERMIT#
COMMENTS
1. Pole Foundations
2. Base Bolts
3. Cabinet foundation and Type
Electrical Construction Inspection Check List
Lighting Contractor call 425-430-7202 for inspection 4
Date of
Inspection:
Initials of
Inspector
If Accepted
ELECTRICAL PERMIT#
COMMENTS
4. Junction Box/Conduit Size, Type, Burial
Operations Construction Inspection Check List
Lighting Contractor call 425-430-7423 for inspection 5
Date of
Inspection:
Initials of
Inspector
If Accepted
CONSTRUCTION PERMIT#
COMMENTS
5. Street Lighting Inspection for Project By
Maintenance confirming standard details have
been met prior to energizing (see list below for
typical inspection items).
Electrical Construction Inspection Check List
Lighting Contractor call 425-430-7202 for inspections 6-7
Date of
Inspection:
Initials of
Inspector
If Accepted
ELECTRICAL PERMIT#
COMMENTS
6. Confirm electric system conforms with
Electrical Code prior to being energized.
7. Final Street Lighting Inspection for Project By
Electrical Inspector once street lighting has
been energized.
Contractor Address: Meg Reading:
Service Connection Address: Date:
Service Wire Size: Number of Poles:
Service Transformer Grid #: Wattage:
Comments: Panel Rating:
Maintenance Supervisor’s Initials:
Inspection 5: Typical inspection items reviewed during Maintenance Inspection: conductor size, insulation, type;
electrical service panel (including address); grounding and connections; wire/splices/fuses; fixture
and associated parts; poles and plumb/nut covers; street lighting pole locations; pole numbers; and
check for damage.
STREET LIGHTING INSPECTION PROCESS
Street Lighting Pre-Construction Meeting
Separate pre-Construction meeting will be held for the street lighting construction.
1. City Representatives:
a. CED Project Manager (plan reviewer)
b. Construction Inspector
c. Transportation Maintenance Inspector
d. Electrical Inspector
2. Applicant’s Representatives:
a. Applicant or General Contractor
b. Electrical Contractor
Inspection Items 1-3
1. Electrical Contractor will call the construction inspection phone number provided on the permit
to request and schedule first inspection of street lighting.
2. Construction Inspector will:
a. Inspect Items 1-3 on the Street Light-Luminaire Checklist. Any punch list items will be
given directly to the electrical contractor.
b. Date and initial Street Light-Luminaire Checklist when the items are acceptable and sign
off the Construction Inspection Street Lighting Inspection in Energov.
c. Leave permit/checklist with applicant.
Inspection Item 4
1. Electrical Contractor will call the electrical inspection phone number provided on the permit to
request and schedule Item 4 on the Street Light-Luminaire Checklist.
3. Electrical Inspector will:
a. Inspect Item 4 on the Street Light-Luminaire Checklist. Any punch list items will be given
directly to the electrical contractor.
b. Date and initial Street Light-Luminaire Checklist when the checklist item is acceptable
and sign off the inspection in Energov.
c. Leave permit/checklist with applicant.
Inspection Item 5
1. Electrical Contractor will call the electrical inspection phone number provided on the permit to
request and schedule Item 4 on the Street Light-Luminaire Checklist.
2. Transportation Maintenance Inspector will:
a. Inspect Item 5 on the Street Light-Luminaire Checklist. Any punch list items will be given
directly to the electrical contractor.
b. Date and initial Street Light-Luminaire Checklist when the checklist item is acceptable
and sign off the inspection in Energov.
c. Leave permit/checklist with applicant.
Inspection Item 6
1. Electrical Contractor will call the electrical inspection phone number provided on the permit to
request and schedule Item 6 on the Street Light-Luminaire Checklist.
2. Electrical Inspector will:
a. Inspect Item 6 on the Street Light-Luminaire Checklist. Any punch list items will be given
directly to the electrical contractor.
b. Date and initial Street Light-Luminaire Checklist when the checklist item is acceptable
and sign off the inspection in Energov.
c. Leave permit/checklist with applicant, provide applicant with PSE application to energize
lights, and place energize authorization sticker in junction box.
Inspection Item 7
1. Electrical Contractor will:
a. Submit PSE Application to energize lights to PSE.
b. Call the electrical inspection phone number provided on the permit to request and
schedule Item 7 on the Street Light-Luminaire Checklist once lights have been energized.
2. Electrical Inspector will:
a. Inspect Item 7 on the Street Light-Luminaire Checklist. Any punch list items will be given
directly to the electrical contractor.
b. Date and initial Street Light-Luminaire Checklist when the checklist item is acceptable
and finalize the electrical permit in Energov.
c. Give one copy of permit/checklist to applicant and one copy or email to Development
Engineering Secretary for Energov construction permit close-out. Automated Energov
email will be sent to signal Shop of permit closeout.
DEPARTMENT OF COMMUNITY
AND ECONOMIC DEVELOPMENT
Page 1 of 3 | Published: 2/1/2018
Planning Division | 1055 South Grady Way, 6th Floor | Renton, WA 98057 | 425-430-7200
Website: rentonwa.gov
FINAL INSPECTION AND CONSTRUCTION CLOSEOUT
PROCESS AND SUBMITTAL REQUIREMENTS
Published : 2/1/2018
This document is intended to help a contractor, engineer, and/or owner better understand what is expected of the
applicant in requesting final inspection, and ultimately construction closeout for a Civil Construction Permit, as required
for new developments within the City of Renton. The final inspections and construction closeout process includes
submission of record drawings and required closeout documents for review and approval in conjunction with requesting
final inspections of the site construction once all construction elements identified on the civil construction plans have
been completed in conformance with City of Renton Code. Refer to Renton Municipal Code (RMC) for more
information.
Specific Code Section(s) related to this document
RMC Ch 4-6 Street and Utility Standards
RMC Ch 4-8 Permits – General and Appeals
Section I: Final Inspection and Construction Closeout Flow Chart and Review Process
The final inspections and construction closeout process is summarized on the flow chart below and further explained in
subsequent pages.
Applicant Responsibilities City Responsibilities Contractor Responsibilities
Note: The established timelines do not account for unintended findings, deferral requests and review time, or omissions
which may delay the review and inspection processes.
Step 1
Applicant Submits
Record Drawings
Step 2
Contractor
Requests Final
Inspection
Step 3
City Performs
Final Inspection
Step 5
Intake Meeting
Held
Step 6
City Reviews
Admin Items
Step 7
Applicant Submits
Final Admin Items
Step 8
City Performs
Construction
Closeout
Step 4
Applicant schedules
Intake Meeting
FINAL INSPECTION AND CONSTRUCTION CLOSEOUT PROCESS AND SUBMITTAL REQUIREMENTS (CONT’D)
Page 2 of 3 | Published: 2/1/2018
Step 1: Record Drawings Submitted
Applicant shall submit One (1) Full Size (22” x 34”) and
an Electronic Copy (.pdf) of the Record Drawings to the
assigned City Development Engineer. See Record
Drawing Requirements.
Step 2: Final Inspection Requested
Contractor requests a final inspection from the assigned
City Project Site Inspector once all construction
elements identified on the civil construction plans have
been completed in conformance with City of Renton
Municipal Code.
Step 3: City Performs Final Inspection
Timeline for Final Inspection: 3 – weeks from request.
(Subsequent inspection timeline: 2- weeks from request)
The Final Inspection will evaluate the constructed
project for compliance with the Approved Civil
Construction Plans and City of Renton Municipal Code.
City Staff will review the Record Drawings in
conjunction with the Final Inspection to ensure that the
Record Drawings are consistent with what was
constructed on site.
If the City determines the Contractor has not completed all
construction elements identified on the Approved Civil
Construction Plans, the Contractor will be required to
request a new final inspection after all items have been
constructed.
Once the final inspection is complete, City Staff will
provide to the Contractor and Applicant Record
Drawing comments and markups as well as a Punch List
with construction elements that need to be brought
into compliance with the Approved Construction Plans
and/or City of Renton Municipal Code.
The Contractor will address the Punch List and repeat
Step 2 to complete final inspection. The City Staff will
inspect and comment as necessary, repeating Step 3
until all Punch List Items are addressed.
Applicant may submit a request to defer select items
(i.e. final asphalt overlay, monuments, etc) to the City
Development Engineer. City Staff will review the
request and, if approved, the associated Cash Surety
Device must be provided prior to issuance of the
Deferral Permit. See Deferral Application for additional
information.
Applicant may proceed to Step 4 while the Punch List
Items are being addressed by the Contractor.
Step 4: Schedule Intake Meeting for Final
Record Drawings and Administrative Items
The submittal of the Final Record Drawings and
Administrative Items will require scheduling an Intake
Meeting by contacting the assigned City Development
Engineer.
Note: The Applicant has the option to schedule an
informal pre-screen meeting prior to preparing the
submittal package for the formal intake meeting.
Applicants should coordinate with the assigned City
Development Engineer to determine if a pre-screen
meeting is appropriate for their project. One complete
copy of the application package (including all submittal
items) is required for informal review by the City
Development Engineer. Please allow approximately 45
minutes for the application screening.
Step 5: Intake Meeting
At the Intake Meeting, the City Development Engineer
will use the list below and project specific requirements
to confirm that all required plans and documents are
complete.
Upon revision of the Record Drawings based on the
comments provided by the City, the following are
required at the intake meeting:
One (1) Full Size (22” x 34”) set of Certified Final
Record Drawings (Mylars)
AutoCAD files of Final Record Drawings (.dwg)
Electronic copy (.pdf format) of the Record Drawings,
signed Department of Health Construction
Completion Report Form for Water Distribution Main
Projects, and Drainage Covenant (if applicable)
Electronic copy of the updated Bond Quantity
Worksheet reflecting Final Record Drawings (.xlsx
format)
Electronic copy of Utility District and/or King County
Permit Completion Letter (if applicable) (.pdf format)
Electronic copy (.pdf format) of signed and notarized
access easements, utility easements, and/or right-of-
way dedication documents and Real Estate Excise
Tax Affidavit (REETA); (note: not applicable to plats;
documents will be recorded as part of final plat
process)
Hard copy of Monument Cards
Community & Economic Development
Planning Division
(425) 430-7200 | www.rentonwa.gov
Note: This handout shall not be used as a substitute for codes and regulations. The Applicant is responsible for compliance with all
codes and regulations, whether or not described in this document.
FINAL INSPECTION AND CONSTRUCTION CLOSEOUT PROCESS AND SUBMITTAL REQUIREMENTS (CONT’D)
Page 3 of 3 | Published: 2/1/2018
If the City determines the Applicant has not provided a
complete submittal or if any of the conditions identified in
the land use decision as applicable to the civil construction
permit have not been addressed or deferred, the City will
not begin review of the documents until all items have been
submitted.
Note: The Civil Construction Permit will not be signed off by
City Staff until all applicable items are accepted by the City of
Renton.
Step 6: Final Administrative Review
Timeline for 1st review: 1 – week from Submittal.
(Subsequent review timeline: 1- week from submittal)
City Staff will evaluate the Administrative Items for
consistency with the Approved Civil Construction Plans,
City of Renton Municipal Code, and satisfaction of Land
Use Decision conditions as applicable to the Civil
Construction Permit.
Once the review is complete, the City Development
Engineer will sign off on the Administrative Review.
If, however, comments need to be addressed prior to
approval, the City Development Engineer may require a
second (or subsequent) review. The Applicant will revise
the Administrative Items and repeat Steps 4 and 5 to
resubmit for approval. The City Development Engineer
will review and comment as necessary, repeating Step 6
until all code requirements, conditions, and comments
have been met.
The City Development Engineer will provide the
Applicant with the following:
Invoice for any outstanding permit fees
associated with the civil construction permit
(i.e. Overtime Inspection, etc.)
Bill of Sale to be signed and notarized by the
Owner/Applicant
Maintenance and Defect Agreement to be
completed and signed by the Applicant, if
applicable
Maintenance Surety Amount required for the
Maintenance Surety Device, if applicable
Step 7: Applicant Submits Final
Administrative Items
Upon completion of the Administrative review cycle by
the City Development Engineer, the Applicant submits
the Signed Bill of Sale, signed Maintenance and Defect
Agreement, Maintenance Surety Device, and a receipt
showing all outstanding invoices have been paid.
Step 8: Construction Closeout Performed
Provided that all required items have been received and
the final invoice has been paid, the Civil Construction
portion of the Permit will be closed out and the two-
year Maintenance Period for All Public Improvements
and All Private Storm Drainage Improvements will
commence. The performance surety held by the City
will be released upon receipt of the Maintenance Surety
and Agreement, AND completion and acceptance of all
Punch List items.
Note: If there are no public improvements or private storm
drainage improvements, then the civil construction permit will
be finalized and no additional work associated with the civil
construction permit will be required.
Section II: Resources
Additional Design Resources and City Standards
City of Renton Surface Water Design Manual (RSWDM)
City of Renton Forms
Electronic File Standards
Record Drawing Process and Requirements