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CAG-18-277,Adden#3-19DepartmentofCommunityandHumanServicesCommunityServicesDivisionKingCounty(206)263-9105TTYRelay:711CONTRACTAMENDMENTDCHS/CSDICommunityDevelopmentContractNo.6022484Project/Exhibit(s)III:RentonDowntownStreetscapeOriginalContractDate01/01/2018PublicImprovementsContractorCityofRentonAmendmentNo.3Address1055SouthGradyWayAmendmentStartDate03/29/2019Renton,WA98055AmendmentRequestedBy:AmendmentEffects:XScopeofServiceCommunityServicesDivisionXTimeofPerformanceXCompensationKathyTremper/(206)263-9097MethodofPaymentPURPOSEExtendtheContracttoDecember15,2020;changeExhibitIlltoincreasethefundinglevelto$978768;broadenthescopetoincludephaseIIenvironmentalreviewandconstructionimplementationandaddressthemilestonestocompletetheprojectin2020.A.STANDARDCONTRACTCHANGESChangecontractenddatetoDecember15,2020Changefundingtableasfollows:ExhibitNameAmountFundSourceIIRentonCDBGProgram$69,789CDBGCFDA#:Administration14.218IllRentonDowntown$978,768CDBGCFDA#:StreetscapePublic14.218ImprovementsTOTAL$1,048,557B.EXHIBITCHANGESChangethoseportionsofExhibitIllcitedbelowtoread,withallportionsofExhibitIIInotcitedbelowtoremainunchanged:CityofRentonPage1of32018ContractAmendment-6022484 I.WORKSTATEMENTThisContractenteredintobetweenKingCountyHousingandCommunityDevelopment(HOD)(hereinafterreferredtoas“theCOUNTY”)andCONTRACTOR(hereinafterreferredtoasAGENCY)toidentifytherolesofthepartiestoimplementtheCommunityDevelopmentBlockGrant(CDBG)activitiesthatarethesubjectofthisExhibit,beginningonJanuary16,2019andendingonDecember15,2020.Allsuchactivitiesshallbecarriedoutinamannerwhichfullycomplieswithallapplicablefederal,stateandlocallaws,statutes,rulesandregulations,ascurrentlyineffectorasamendedinthefuture.ThisContractprovidesthebasisforcollaborationinimplementingtheimprovementsforCityofRentonDowntownCityStreetscapeImprovements.Thefirstphaseisfortheassociatedcostsintheplanning,designandengineeringfortheStreetscapeImprovements.ThesecondphasewillbethecompletionofphaseIIoftheenvironmentalreview,procurementandconstructionandimplementationoftheimprovementsidentifiedinthedesigndocument.Theseimprovementswillincludedlightpoles,streetfurniture,landscapingandwayfinding.ThefirstphasewillincludethedevelopmentofdesignspecificationsandbiddocumentsforthesecondphasewhichwillbetheimplementationoftheinstallationoftheStreetscapeImprovementsinthepre-qualifiedlowtomoderate-incomeareaintheCityofRenton,KingCounty,WA,hereinreferredtoas“thePROJECT”.ThetotalamountoffundsawardedtothisExhibitshallnotexceed$978,768inKingCountyadministeredCityofRentonCDBGfunds.TheCatalogofFederalDomesticAssistance(CFDA)numberfortheCDBGProgramis14.218.IV.COMPENSATIONANDMETHODOFPAYMENTA.BillingInvoiceRequirements2.RENTONshallsubmitinvoicestotheCOUNTYwithintenbusinessdaysaftertheendofeachquarterinwhichRENTONincurscostsunderthisContract.ThefinalrequestshallbesubmittedpriortoDecember15,2020.B.MethodofPaymentRENTONshallbereimbursedforsatisfactorycompletionoftherequirementsspecifiedinthisContractinasumnottoexceed$978,768.C.TheCOUNTYshallapplythefollowingCDBGfundstotheprojectinaccordancewiththeLineItemBudgetSummarybelow.1.CDBGFundsCityofRentonCommunityDevelopmentBlockGrant2018$316796FundsB-UC-17-53000-1CityofRentonCommunityDevelopmentBlockGrant2018$330986FundsB-UC-18-53000-1ConsortiumRecapturedFundsCommunityDevelopment$330986BlockGrant2018CAPERB-UO-17&B-UC-18-53000-1TotalCDBGFunds:CFDA14.218$978,768CityofRentonPage2of32018ContractAmendment-6022484 2.LineItemBudgetCDBGOtherTotalemFundsFundsFundsEngineering$330,986$OL$330,986Construction$647,782$0$647,782TOTALCONTRACTBUDGET:$978,768$0j$978,768D.ProjectMilestonesThefollowingmilestonesshallbesetforthforprojectaccomplishment.MilestonesmaybeamendedfromtimetotimewiththewrittenContractoftheCOUNTYandRENTON.TheProjectshallbeimplementedinaccordancewiththefollowingschedule.....ProjectedCompletionMilestonesforDesign&BiddingPhaseDateEnvironmentalReviewPhaseIJanuary15,2019Planning/Design/Engineering(PD&E)FirmHiredMay1,2019PD&ECompleteOctober1,2019EnvironmentalReviewPhaseII(ConstructionDecember12019Element)ContractAmendment—AddConstructionJanuary312020ElementConstruction50%CompleteJune1,2020Construction100%CompleteOctober1,2020LaborStandardsReviewedandAccepted.December12020ReleaseRetainageProjectFundingReportFormFiledw/HCDStaffDecember31,2020INWITNESSHEREOF,thepartiesheretohavecausedthisamendmenttobeexecutedandinstitutedonthedatefirstabovewritten.KINGCOUNTYKingCountyExecutiveDateCITYOF.ENTONSignatureDenisLaw,MayorNAME(Pleasetypeorprint)CityofRenton2018ContractAmendment-60224843/29/2019 ACcZ?RLiCERTIFICATEOFLIABILITYINSURANCETHISCERTIFICATEISISSUEDASAMATTEROFINFORMATIONONLYANDCONFERSNORIGHTSUPONTHECERTIFICATEHOLDER.THISCERTIFICATEDOESNOTAFFIRMATIVELYORNEGATIVELYAMEND,EXTENDORALTERTHECOVERAGEAFFORDEDBYTHEPOLICIESBELOW.THISCERTIFICATEOFINSURANCEDOESNOTCONSTITUTEACONTRACTBETWEENTHEISSUINGINSURER(S),AUTHORIZEDREPRESENTATIVEORPRODUCER,ANDTHECERTIFICATEHOLDER.IMPORTANT:IfthecertificateholderisanADDITIONALINSURED,thepolicy(ies)musthaveADDITIONALINSUREDprovisionsorbeendorsed.IfSUBROGATIONISWAIVED,subjecttothetermsandconditionsofthepolicy,certainpoliciesmayrequireanendorsement.Astatementonthiscertificatedoesnotconferrightstothecertificateholderinlieuofsuchendorsement(s).CONTACTPRODUCERNAME:VickiHoladaySeaffle-AlliantInsuranceServices,Inc.PHONEFAX1420FifthAve15thFloorINC,No.Extl:2O62049138)AJCNo):2O62049206E-MAILSeattleWA98101ADDRESS:vholaday@alIiant.comINSURER(S)AFFORDINGCOVERAGENAIC#INSURERA:SafetyNationalCasualtyCorporation15105INSUREDRENTONO-OlINSURERB:CityofRenton1055SGradyWayINSURERC:RentonWA98057-3232INSURERD:INSURERE:INSURERF:ICOVERAGESCERTIFICATENUMBER:1626376676REVISIONNUMBER:INSRADDLSUBRPOLICYEFFPOLICYEXPLTRTYPEOFINSURANCE5pwvoPOLICYNUMBER)MM!DDIYYYY)(MMIDDIYYYYILIMITSAXCOMMERCIALGENERALLIABILITYYGL4058201111)20191/1)2020EACHOCCURRENCE1$2,000,000I.DAMAGETORENTED!________CLAIMS-MADE“OCCURPREMISESlEaoccurrence)$500,000JMEDEXPlArryoneperson)$PERSONAL&ADVINJURY$2,000,000GEN’LAGGREGATELIMITAPPLIESPERGENERALAGGREGATE$4,000,000POLICY‘I%LOCPRODUCTS-COMP/OPAGG$4,000,000XOTHER.PerMember——Self-InsuredReI$250,000AUTOMOBILELIABILITY1ING1ELIMIT$ANYAUTOBODILYINJURYfPerperson)$AUTOSONLYSCHEDULEDBODILYINJURY(Peraccidenl)5IHIREDIINON-OWNEDPROPERTYDAMAGEjAUTOSONLYL_AUTOSONLY(Peraccidenl)!IISUMBRELLALIAB]OCCUR——EACHOCCURRENCE$jEXCESSLIABJCLAIMS-MADEAGGREGATE$DEDRETENTIONS$WORKERSCOMPENSAT1ON——PER0TH-ANDEMPLOYERSLIABILITYYINSTATUTEERANYPROPRIETOR/PARTNER/EXECUTIVEE.LEACHACCIDENT$OFFICER/MEMBEREXCLUDEDNIA(MandatoryInNH)ELDISEASE-EAEMPLOYEE$Ifyes,describeunderDESCRIPTIONOFOPERATIONSbelow——ELDISEASE-POLICYLIMIT$-___DESCRIPTIONOFOPERATIONS!LOCATIONS)VEHICLES(ACORD101,AdditionalRemarksSchedule,maybeattachedifmorespaceIsrequired)RE:CommunityDevelopmentBlockGrant.KingCountyDepartmentofCommunity&HumanServicesisincludedasadditionalinsuredperpolicyprovisions.CERTIFICATEHOLDERCANCELLATIONSHOULDANYOFTHEABOVEDESCRIBEDPOLICIESBECANCELLEDBEFORETHEEXPIRATIONDATETHEREOF,NOTICEWILLBEDELIVEREDINACCORDANCEWITHTHEPOLICYPROVISIONS.KingCountyDepartmentofCommunity&HumanServices4015thAveSuite510AUTHORIZEDREPREEDATE)MMIODIYYYY)1/24/2019THISISTOCERTIFYTHATTHEPOLICIESOFINSURANCELISTEDBELOWHAVEBEENISSUEDTOTHEINSUREDNAMEDABOVEFORTHEPOLICYPERIODINDICATED.NOTWITHSTANDINGANYREQUIREMENT,TERMORCONDITIONOFANYCONTRACTOROTHERDOCUMENTWTHRESPECTTOWHICHTHISCERTIFICATEMAYBEISSUEDORMAYPERTAIN,THEINSURANCEAFFORDEDBYTHEPOLICIESDESCRIBEDHEREINISSUBJECTTOALLTHETERMS,EXCLUSIONSANDCONDITIONSOFSUCHPOLICIES.LIMITSSHOWNMAYHAVEBEENREDUCEDBYPAIDCLAIMS.©1988-2015ACORDCORPORATION.Allrightsreserved.TheACORDnameandlogoareregisteredmarksofACORDACORD25(2016103) THISENDORSEMENTCHANGESTHEPOLICY.PLEASEREADITCAREFULLY.DESIGNATEDADDITIONALINSUREDThisendorsementmodifiesinsuranceprovidedunderthefollowing:COMMERCIALGENERALLIABILITYCOVERAGEFORMPRODUCTS/COMPLETEDOPERAJ1ONSLIABILITYCOVERAGEFORMLIQUORLIABILITYCOVERAGEFORMPOLLUJJONLIABILITYCOVERAGEFORMSCHEDULENameofAdditionalInsuredPerson(s)orOrganization(s):Person(s)orOrganization(s)asrequiredbywrittencontract.AnyindividuallyscheduledDesignatedAdditionalInsuredshallnotbeconstruedtooverridenornegatethisblanketDesignatedAdditionalInsured.DesignatedProject,Location,orWorkofCo.eredOperations:Asperwrittencontractoragreementwiththeabovedescribedperson(s)ororganization(s).CHANGESECTIONII-WHOISANINSUREDisamendedtoinclude:4.Theperson(s)ororganization(s)shownintheScheduleabowithwhomyouhaeagreedinawrittencontracttoproAdeinsurancesuchasisaffordedunderthisCorageForm,isincludedasanAdditionalInsuredsubjecttothebelow:a.InsuranceforsuchAdditionalInsured(s)scheduledabooshallbeaffordedonlytotheextentthatsuchAdditionalInsuredisliablefor“bodilyinjury”,“propertydamage”or“personalandadrtisinginjury”causedbyyouractsoromissionswhileacthIyengagedintheperformanceofyourongoingoperationsinMngtheproject(s),Iocaons(s),orworkdesignatedintheScheduleandasspecifiedinthecontractbetweenyouandtheaboscheduledAdditionalInsured(s).b.TheinsuranceaffordedunderthisCoverageFormtosuchAdditionalInsured(s)appliesonly:(1)Ifthe“occurrence”oroffensetakesplacesubsequenttotheexecutionandeffecthdateofsuchwrittencontract:and,(2)Whilesuchwrittencontractisinforce,oruntiltheendofthepolicyperiod,whiche’roccursfirst.c.HowLimitsApplytoAdditionalInsured(s)ThemostwewillpayonbehalfoftheAdditionalInsured(s)scheduledabo’eisthelesserot(1)Thelimitsofinsurancespecifiedinthewrittencontractorwrittenagreement;or,(2)TheLimitsofInsuranceprovidedbytheCorageForm.TheamountwewillpayonbehalfofsuchAdditionalInsured(s)shallbeapartof,andnotinadditionto,theLimitsofInsuranceshownintheCorageFormDeclarationsanddescribedinthissection.SuchamountwillthusnotincreasetheLimftsofInsuranceshownfortheCorageForm.SNGL0221111SafetyNationalCasualtyCorporationPage1of2 THISENDORSEMENTCHANGESTHEPOLICY.PLEASEREADITCAREFULLY.U.ObligationsattheAdditionalInsured’sOwnCostNoAdditionalInsuredwill,exceptattheirowncost,voluntarilymakeapayment,assumeanyobligation,orincuranyexpense,otherthanforfirstaid,withoutourconsent.TheAdditionalInsured(s)scheduledabo’eshallbesubjecttoallotherconditionssetforthintheCorageForm.ThisendorsementdoesnotaltercoerageproidedintheCorageForm.Thisendorserrentchangesthepolicytowhichitisattachedandiseffectiveonthedateissuedunlessotherwisestated.(Theinformationbelowisrequiredonlywhenthisendorsementisissuedsubsequenttopreparationofthepolicy.)EndorsementEffecti01/01/2019PolicyNo.GL4058201EndorsementNo.InsuredWASHINGTONPUBLICENTITYGROUP(WAPEG)PremiumsIncludedInsuranceCompanySafetyNationalCasualtyCorporationCountersignedBy__________________________________SNGL0221111SafetyNationalCasualtyCorporationPage2of2 EXHIBITIIICITYOFRENTONRENTONDOWNTOWNSTREETSCAPEIMPROVEMENTSContractNo.:6022484ProjectNo.:C19352-1127771KingCountyProjectManager:KathyTremperContractorContactPerson:DavidBuchheitStartDate:January16,2019Telephone:425-430-7270EndDate:December15,2019E-Mail:DBuchheitRentonwa.govWORKSTATEMENTThisContractenteredintobetweenKingCountyHousingandCommunityDevelopment(HOD)(hereinafterreferredtoastheCOUNTY”)andCONTRACTOR(hereinafterreferredtoasAGENCY)toidentifytherolesofthepartiestoimplementtheCommunityDevelopmentBlockGrant(CDBG)activitiesthatarethesubjectofthisExhibit,beginningonJanuary16,2019andendingonDecember15,2019.Allsuchactivitiesshallbecarriedoutinamannerwhichfullycomplieswithallapplicablefederal,stateandlocallaws,statutes,rulesandregulations,ascurrentlyineffectorasamendedinthefuture.ThisContractprovidesthebasisforcollaborationinimplementingtheimprovementsforCityofRentonDowntownCityStreetscapeImprovements.Thefirstphaseisfortheassociatedcostsintheplanning,designandengineeringfortheStreetscapeImprovements.Theseimprovementswillincludedlightpoles,streetfurniture,landscapingandwayfinding.ThefirstphasewillincludethedevelopmentofdesignspecificationsandbiddocumentsforthesecondphasewhichwillbetheimplementationoftheinstallationoftheStreetscapeImprovementsinthepre-qualifiedlowtomoderate-incomeareaslocatedwithinthefollowingcensustractlblockgroups:CensusTract253.01,BlockGroup3;CensusTract253.02,BlockGroup1,2and3.CENSUSdata=54.7%;CityofRenton,KingCounty,WA,hereinreferredtoas“thePROJECT”.ThetotalamountoffundsawardedtothisExhibitshallnotexceed$330,986inKingCountyadministeredCityofRentonCDBGfunds.TheCatalogofFederalDomesticAssistance(CFDA)numberfortheCDBGProgramis14.218.II.PROGRAMDESCRIPTIONA.GoalImprovethelivingenvironmentinlow-andmoderate-incomeneighborhoodsandcommunitiesinaccordancewithjurisdictions’adoptedComprehensivePlansandtheCountywidePlanningPoliciesbymakingCDBGcapitalfundsavailableforhighprioritypublicimprovementneedssuchaspublicinfrastructure,water,sewer,sidewalks,etc.,parkfacilityneedsandaccessibilityimprovements,inarangeoflow-tomoderate-incomeareasofKingCountyConsortiumcities.B.OutcomeThecommunityisahealthierand/orsaferplacetolive,and/orhasmoreamenities,includingbetterpedestrian-levellighting.UponcompletionofthedesignphaseofthePROJECT,RENTONwillhavefinalbiddocumentsforrequestforproposalsintheimplementationandconstructionofthePROJECT.CityofRentonPage1of102018ContractAmendment6022484-ExhIII C.IndicatorsUponcompletionoftheproject,RENTONwillhavebetterpedestrian-levellighting,additionaltreesandlandscapingandessentialstreetfurnitureinthelowtomoderate-incomeneighborhood.III.ROLESOFPARTIESA.UnderthisContracttheresponsibilitiesoftheCOUNTYshallbeasfollows:1.TheCOUNTYshallhavetheleadroleindirectingfederalrequirementimplementationofthePROJECTduringtheconstructionphaseinordertoensurethatthePROJECTchosenforawardofCDBGcapitalfundsiscompletedpursuanttoallapplicableCDBGandotherfederalregulations.2.TheCOUNTYshallconductallnecessaryenvironmentalreviewsdescribedin24CodeofFederalRegister(CFR)570.604-Environmentalstandards-oftheCDBGregulationsand§58.5-RelatedFederalLawsandAuthorities-forcompliancewithrequirementsoftheCDBGprogram.AllmitigationmeasuresidentifiedintheEnvironmentalReviewshallbeincorporatedhereinbythisreferenceandshallbemonitoredandenforcedduringtheimplementationoftheproject.AllmitigationmeasuresshallbeincludedinallbidspecificationsandconstructioncontractsrelatedtothePROJECT.3.TheCOUNTYshallprovideallfederalandKingCountyrequirementsforallplans,specificationsandbiddocumentspreparedforprocurementofprofessionalservicesandconstructioncontracts.4.TheCOUNTYshallassurethattheCDBGfundsunderthisExhibitwillbeusedtopayforproduct,designandbiddocumentssufficienttomeetfederalrequirementsoftheprogramandUniformAdministrativeCode.ConstructionscopeandrequirementsofthePROJECTwillbeaddedthroughanamendmenttothisContract.ThiswilloccuruponthecompletionofPhaseIIoftheenvironmentalreviewrecordsoallmitigationmeasuresidentifiedareincorporatedintotheconstructionphase.5.TheCOUNTYshallbeanequalparticipantincollaboratingwithRENTONondevelopmentofthefollowingfinalprocurementdocumentsforadvertisingorsolicitingresponsesforanytypeofgoodorserviceincluding,butnotlimitedto,professionalservicesandconstructionservices:a.Constructionbidspecifications:b.Invitationtobid;c.Requestforproposals:andd.Requestforqualifications.6.TheCOUNTYshallpreparetheU.S.DepartmentofHousingandUrbanDevelopment(HUD)Section3reportforallcontractedservicesrelatedtothePROJECT.CityofRentonPage2of102018ContractAmendment6022484-ExhIII 7.TheCOUNTYshallensurethattheconstructionbidspecificationsandconstructioncontractsassistedinwholeorinpartunderthisContract,includeprovisionsrequiringeachprimeconstructioncontractor(hereinafterreferredtoasthe“PRIME”)tosubmitassuranceoffinalpaymentsinaformatapprovedbytheCounty.8.TheCOUNTYshallprovidestafftodirectimplementationofthePROJECTandmustexplicitlyapprovebysignatureanyandallpaymentsmadeconcerningthePROJECTduringtheconstructionphase.9.TheCOUNTYshallassignaProjectManagerfromtheHousingandCommunityDevelopmentProgram’sCommunityDevelopmentSectiontoactinthiscapacityandtoworkwithRENTONtoimplementtheprojectduringtheconstructionphase.10.TheCOUNTYshallfacilitatestandingweeklyconstructionmeetingsatasitemutuallyagreeduponwithanassignedrepresentativeofRENTONandthePRIMEduringthecourseofconstructionandimplementationthroughconstructioncloseout.11.TheCOUNTYshallworkwithRENTONintheeventthattheCDBGfundingawardisnotenoughtocoveralldesiredimprovements,andthetwopartiesshalljointlydeterminethepriorityoftheimprovementstobemadewithinfundinglimits.12.TheCOUNTYshallhavemutualsignatureauthorityforchanges,changeorders,modifications,oramendmentsofthisExhibitand/oranysubsequentsub-contracts,asnecessarytoservethepublicinterest.13.COUNTYstaffshallverifythatfederallaborrequirements,includingSection3Requirements,havebeenmetpriortoapprovinganypaymentonthePROJECT.PaymentwillbewithheldforanycostsbyRENTON,thePRIMEoranysub-contractorofconstructionthatisoutofcompliance.14.TheCOUNTYshallbetherecipientofcertifiedweeklypayrollsofconstructionactivityandsupportingdocumentsforlaborcompliance.Uponreviewandapprovalofsaiddocuments,COUNTYshallapprovepaymenttoRENTONand/ortothePRIME,dependingonthenatureoftheexpenditureandthelineitembudgetinSECTIONIV.C.2.15.COUNTYactivityprojectdeliverycostsfortheprojectwillbedeterminedandcombinedwiththeprojectaspartoftheoverallCDBGprojectbudget.B.UnderthisContracttheresponsibilitiesofRENTONshallbeasfollows:1.RENTONshallprovidestafftoimplementthePROJECTandwillbeasignatoryonanypaymentduringtheimplementationofthePROJECT.RENTONshallassignaProjectManagertoactinthiscapacityandtoworkwiththeCOUNTYtoimplementtheproject.2.RENTONshallprovidealllocalandstaterequirementsforanyplans,specificationsandbiddocumentspreparedforprocurementofprofessionalservicesandconstructioncontracts.CityofRentonPage3of102018ContractAmendment6022484-ExhIII 3.RENTONshallcollaboratewiththeCOUNTYtorunanapprovedprocurementprocessforengineeringservicesforthedesignandconstructionoversightofthePROJECT.RENTONshallassumeresponsibilityforensuringthefollowing:a.RENTONshallhireandsubcontractwitharegisteredprofessionalengineer(hereinafterreferredtoasEngineer),subjecttoCOUNTYapproval,toprepareallplansandspecificationsnecessarytopubliclybidthePROJECTforawardtothePRIME,andtohavetheoptiontoprovideconstructionoversight,includingstaking,surveyingandallinspectionsofthePROJECTorhireconstructionmanagementincoordinationwiththeCOUNTYandPRIME.b.Thesub-contractshallrequiretheEngineertomaintaincomprehensivegeneral(includingcontractualliability)andautomobileliabilityinsuranceintheamountofnotlessthan$1,000,000combinedsinglelimitperoccurrence,$2,000,000generalannualaggregateforpersonalinjuryandpropertydamagefortheprotectionoftheCOUNTY,itsofficers,RENTONandemployeesagainstliabilityfordamagesbecauseofpersonalinjury,bodilyinjury,deathordamagetoproperty,includinglossofusethereof,inanywayrelatedtoanyofEngineer’ssubcontractor’sperformanceofthisContract.c.Thesub-contractshaltrequiretheEngineertomaintainprofessionalliabilityinsuranceinanamountofnotlessthan$1,000,000perclaim.SuchinsuranceshallincludelimitedcontractualliabilitycoverageandshallprovideforthirtydayspriorwrittennoticetotheCOUNTYineventofcancellation.TheEngineershaltendeavortousegoodfaithinordertomaintaininforcesuchcoveragefornotlessthanthreeyearsfollowingcompletionofthePROJECT.TheCOUNTY,atitsoption,mayrequireacompletecopyoftheabovepolicyandevidenceofrequiredcoverage.d.Thesub-contractshallrequiretheEngineertoincludetheCOUNTYasanadditionalinsuredandrefertoandsupporttheEngineer’sobligationtoholdharmlesstheCOUNTY,itsofficers,RENTONandemployees.Suchinsuranceshallprovide30dayswrittennoticetotheCOUNTYintheeventofcancellation,non-renewal,ormaterialchangeandincludeastatementthatnoactonthepartoftheinsuredshallaffectthecoverageaffordedtotheCOUNTYunderthisinsurance.TheinsurancecompanywillprovidewrittennoticetotheCOUNTYwithin30daysafteranyreductiononthegeneralannualaggregatelimit.e.Thesub-contractshallrequiretheEngineertofurnishtheCOUNTYevidenceoftheinsurancerequitedin111.5.3(b)and(c)priortotheissuanceofaNoticeToProceed.f.Thesub-contractshallensurethattheEngineer’sresponsibilitiesinclude,butarenotlimitedto,thefollowing:DuringconstructiontheEngineershallendeavortoguardtheCOUNTYagainstapparentdefectsanddeficienciesinthepermanentworkconstructedbyRENTON.ii.AllreportsandrecommendationsconcerningconstructionshallbesubmittedtotheCOUNTYforapproval.TheCOUNTYagreesCftyofRentonPage4of102018ContractAmendment6022484-ExhIII thatnodecisionsaffectingconstructionshallbemadewithoutRENTON’approval.iii.Intheeventofmodificationstotheconstructioncontract,whichresultinanincreaseinthecontractamount,withoutthepriorapprovaloftheCOUNTY,RENTONshallbesolelyresponsibleforsuchmodifications.4.RENTON,incoordinationwiththeCOUNTY,shallrunanapprovedprocurementprocessforconstructionofthePROJECT.a.SuchservicesshallbereimbursedtoRENTONiftheywereidentifiedinthePROJECTapplicationasaCDBGeligibleexpenseofthePROJECTandfundswereawardedforthatpurpose.b.RENTONshallassurethatallspecificationsanddrawingsshallbeinconformancewithcurrentstandardsandgeneralspecificationsassetforthintheapplicationofthePROJECT,andshallcollaboratewiththeCOUNTYtoensurecompliancewithlocal,stateandfederalrequirementsassociatedwiththeuseofCDBGfunds.RENTONshallcollaboratewiththeCOUNTYtoensurecompliancewithSection3requirementssetforthat24CFRPart135inobtainingdesignservices.CompliancewithSection3requirementsissetforthat24CFRPart135.38.Whenapplicable,saidrequirementsshallbeincorporatedintoconstructionbidspecifications,invitationstobidand/orrequestsforproposalsaswellasconstructioncontractswithacontractvaluewhichexceeds$100,000.ii.TheworkperformedbythisContractmayalsobesubjecttotheState’sprevailingwagelaws,Chapter39.12RevisedCodeofWashington(RCW).RENTONshallconsultwiththeWashingtonStateDepartmentofLaborandIndustriestodeterminetheStateprevailingwagesthatmustbeincorporatedintotheBidDocuments.c.RENTONshallobtainallnecessaryandappropriatelandusepermits,zoningapprovals,andanyotherpermitsandapprovalsrequiredbylocal,county,state,andfederallaw.U.RENTONshallobtainanyeasementsorapprovalsnecessarytoallowaccessontoprivateproperty.AcquisitionofanyeasementshallbeobtainedpursuanttothefederalUniformRelocationAssistanceandRealPropertyAcquisitionPoliciesActof1970,asamended(URA).e.RENTON,inphaseIIofthePROJECT,i.e.theinstallation,shalluseamorerestrictiveprocurementprocedurebysealedbids(formaladvertising)exceptwhenallowedper24CFRSec.85.36(U)(2)(i).Bidsshallbepubliclysolicitedandafirm-fixed-pricecontractshallbeawardedtotheresponsiblebidderwhosebid,conformingtoallthematerialtermsandconditionsoftheinvitationforbids,isthelowestinprice.CityofRentonPage5of102018ContractAmendment6022484-ExhIII f.RENTONshallexcludeconstructioncontractorsthatdevelopedordraftedspecifications,requirements,statementsofwork,invitationsforbids,and/orrequestsforproposalsrelatedtothisPROJECTfromcompetingforsuchprocurementaspartofitseffortstoeliminateunfaircompetitiveadvantage.g.RENTONshallseekaminimumofthreebidsorpricequotes(forlightpoles)toenhancetheopportunitytoobtainthebestpricefortheconstructionofthePROJECT.Ifthreebidsarenotreceived,RENTONwillworkwiththeCOUNTYtoidentifyanappropriateandlegallyacceptablealternativecourseofactiontoprocureaconstructioncontractor.5.RENTONshalloperateandmaintaintheimprovementsforpublicpurposesfortheirusefullifesubjecttothelimitationsontheexpenditureoffundsbyRENTONasprovidedbyWashingtonStatute.6.RENTONshallbeartheriskoflossfromfire,extendedcoverage,andshallpurchaseandmaintainpropertyinsuranceonallaffectedRENTONproperty.RENTONwillbeartheriskoflossfromaccidentscoverablebyowner’sliabilityinsuranceandmay,atitsoption,maintainsuchinsurance.7.RENTONshallprovideallnecessarystaffingsupporttoassisttheCOUNTYwiththecompletionofthePROJECT.8.RENTONshallsubmittoCOUNTYforitsapprovalallreportsandrecommendationsconcerningconstructionofPROJECT.TheCOUNTYwillsubmittoRENTONforitsapprovalallofCOUNTY’sdecisionsaffectingconstruction.BothpartiesagreethattheirapprovalmaynotbeunreasonablydelayedwithheldorconditionedandwillfollowguidelinesoutlinedinAttachmentB.,ProjectImplementationManual.AcustomizedAttachmentB.‘ProjectImplementationManual’shallbeincorporatedhereinbythisreferenceandshallbereferredduringthecourseoftheimplementationoftheproject.9.RENTONshallhavemutualsignatureauthorityforchanges,changeorders,modifications,oramendmentsofthisExhibitand/oranysubsequentsub-contracts,asnecessarytoservethepublicinterest.UponcompletionofthePROJECT,RENTONagreesto:a.Accepttheimprovements;b.BecomethesuccessoroftheConstructionContract;andc.Continueoperatingthepropertyasapassivetrail.10.PublicInformationa.InallnewsreleasesandotherpublicnoticesrelatedtoprojectsfundedunderthisContract,RENTONshallincludeinformationidentifyingthesourceoffundsastheCityofRentonCommunityDevelopmentBlockGrantProgram.b.Duringconstructionoftheproject,adurableandadequatelyvisiblesignshallbeerectedattheconstructionsite,identifyingthesourceoffunds,suchas:“FundingforthisprojectwasprovidedbyCityofRentonCommunityDevelopmentBlockGrantProgram.”CityofRentonPage6of102018ContractAmendment6022484-ExhIII c.Aplaqueshallbepermanentlyplacedinthehighestfoottrafficareareadilyvisibletothepublic.Thesizeshouldbeataminimum12”by12”.Theplaqueshouldcontainthefollowing:FUNDINGFORRENTONDOWNTOWNSTREETSCAPEIMPROVEMENTSPROVIDEDBYTHECITYOFRENTONCOMMUNITYDEVELOPMENTBLOCKGRANTPROGRAMTHROUGHTHEU.S.DEPARTMENTOFHOUSINGANDURBANDEVELOPMENTtDATE1C.RecordsandReportsRENTONshallmaintainfilesforthisprojectcontainingthefollowingitems:1.DocumentationdemonstratingRENTON’determinationofeligibilityfortheprojectactivityandthenationalobjectivemetperCDBGProgramregulationsperCensusData:CensusTract253.01,BlockGroup3;CensusTract253.02,BlockGroup1,2and3.CENSUSdata=54.7%2.NoticeofGrantAward;3.Motions,resolutions,orminutesdocumentingBoardorCouncilactions;4.AcopyofthisContract;5.Correspondenceregardingbudgetrevisions;6.CopiesofallinvoicesandreportssubmittedtotheCOUNTYforthisproject;7.Billsforpayment;8.Copiesofapprovedinvoicesandwarrants;9.Payrolltimesheetsforactualsalaryandfringebenefitcosts,timesheetssignedbyasupervisorandannotatedtodocumentpercentoftimechargedagainstthisprojectiflessthanfulltime;10.Documentation,suchaslogsheets,ofcopymachineuse,postage,telephoneuse,andofficesupplieswhenthesecostsaresharedwithotherprogramsandnoinvoiceisavailable,oralternative,annotatedinvoicesmaybeusedtodocumentchargesasappropriate;11.Documentationofmileagechargesforprivateautouse;12.Documentationofthesolicitationprocessusedtoselectvendorsandsubcontractorswithoriginalpurchaseordersandsub-contracts;13.Documentationrelatedtoadherencetolaborcompliancerulesandregulationsandreportsubmittalrelatedtosuch:and14.RENTONshallsubmitprojectstatusinformationonaProgramAccomplishmentform.D.ProjectCompletionCeremonyCityofRentonPage7of102018ContractAmendment6022484-ExhIII UponcompletionofthePROJECT,theCOUNTYandRENTONshallcoordinatetodeterminewhethertherewillbeaneventortojointlyplanforsuchanevent(forexample:ribboncutting,openhouse,grandopening,tour,etc.)tocelebratethesuccessfulexecutionoftheproject.Invitationsmaybeextendedtothefollowingrepresentatives:KingCountyExecutive,ortheDepartmentofCommunityandHumanServicesrepresentativeonbehalfoftheExecutive,anappropriateKingCountyCouncilmember(s),andarepresentativefromthelocalHUDFieldOffice.IV.COMPENSATIONANDMETHODOFPAYMENTA.BillingInvoiceRequirements1.TheCOUNTYwillnotmakepaymentonaninvoiceunlesstheHCDProjectManagerhassignedapprovalforpaymentontheApplicationandCertificateforPaymentform(seeAttachmentB.3.03)beforethepaymentwasmade,andinadvanceofsubmittalforpayment.2.RENTONshallsubmitinvoicestotheCOUNTYwithintenbusinessdaysaftertheendofeachquarterinwhichRENTONincurscostsunderthisContract.ThefinalrequestshallbesubmittedpriortoDecember31,2019.3.RENTONshallsubmitinvoicestotheCOUNTYintheformofaCDBGProgramInvoiceform.SuchformsshallbesignedbyanauthorizedrepresentativeofRENTONandshallbeaccompaniedbycopiesofsupportingdocumentsofeligibleexpenditures.4.TheCOUNTYshallretaintenpercentofthevalueofthecontractprovidedunderthisprojectuntilallconstructionactivitiesarecompletedandlaborstandardsaremet.TheCOUNTYshalldisbursetheretainedamountwiththefinalinvoiceupontheCOUNTY’sverificationthatRENTON,thePrimeandallsub-contractorshavecompliedwiththeprovisionsofthisContract.5.PaymentsshallbemadeuponthejointapprovalofRENTON,COUNTYProjectManagerandDavisBaconComplianceOfficer,eachverifyingthatrespectivesupportingdocumentationmeetscompliancerequirements.B.MethodofPaymentRENTONshallbereimbursedforsatisfactorycompletionoftherequirementsspecifiedinthisContractinasumnottoexceed$330,986.C.TheCOUNTYshallapplythefollowingCDBGfundstotheprojectinaccordancewiththeLineItemBudgetSummarybelow.1.CDBGFundsCityofRentonCommunityDevelopmentBlockGrant2018$330986FundsB-UC-18-53000-1TotalCDBGFunds:CFDA14.218$330,986CityofRentonPage8of102018ContractAmendment6022484-ExhIII 2.LineItemBudgetCDBGOtherTotalemFundsFundsFundsEngineering$330,986$0$330,986TOTALCONTRACTBUDGET:$330,986$0$330,986D.ProjectMilestones1.Thefollowingmilestonesshallbesetforthforprojectaccomplishment.MilestonesmaybeamendedfromtimetotimewiththewrittenContractoftheCOUNTYandRENTON.2.TheProjectshallbeimplementedinaccordancewiththefollowingschedule.....ProjectedCompletionMilestonesforDesign&BiddingPhaseDateEnvironmentalReviewPhaseIJanuary15,2019Planning/Design/Engineering(PD&E)FirmHiredApril1,2019PD&ECompleteOctober1,2019EnvironmentalReviewPhaseII(ConstructionDecember12019Element)ContractAmendment—AddConstructionJanuary312020ElementConstruction50%CompleteJune1,2020Construction100%CompleteOctober1,2020LaborStandardsReviewedandAcceptedDecember12020ReleaseRetainageProjectFundingReportFormFiledw/HCDStaffDecember31,2020E.LiaisonResponsibilityDavidBuchheitwillactasliaisonfromRENTONforthePROJECT.KathyTremperwillactasliaisonfromCOUNTY.F.SpecialRequirements1.Eachpartyisanindependentcontractorwithregardtotheotherparty.Neitherpartyisanagentoremployeeoftheother.Nopartyoritsemployeesisentitledtoparticipateinapensionplan,insurance,bonusorsimilarbenefitsprovidedbyanyotherparty.2.NoticeEachpartyshallgivetheotherimmediatewrittennoticeofanyactionorsuitfiledoranyclaimmadeagainstthepartywhichmayresultinlitigationinanywayrelatedtothisContract.3.Non-substitutionforLocalFundingTheCDBGfundingmadeavailableunderthisContractshallnotbeutilizedbyRENTONtoreducesubstantiallytheamountoflocalfinancialsupportforCityofRentonPage9of102018ContractAmendment6022484-ExhIii communitydevelopmentactivitiesbelowthelevelofsuchsupportpriortotheavailabilityoffundsunderthisContract.4.EvaluationRENTONagreestoparticipatewiththeCOUNTYinanyevaluationprojectorperformancereport,asdesignedbytheCOUNTYortheappropriateFederaldepartment,andtomakeavailableallinformationrequiredbyanysuchevaluationprocess.V.TERMOFAGREEMENTA.ThisContractbecomeseffectivewhenitissignedbybothParties.B.ThetermofthisContractisaperiodbeginningwhenitbecomeseffectiveandendingsixyearsaftercloseoutoftheCommunityDevelopmentBlockGrantforthisPROJECT.C.ThisContractmaybesuspendedorterminatedpriortotheexpirationofitstermby:1.WrittennoticeprovidedtotheCOUNTYfromRENTONbeforeanymaterialsorservicesforimprovementsareprocured;or2.WrittennoticeprovidedbytheCOUNTYinaccordancewith24CFR85.43,includedasAttachmentA,resultingfrommaterialfailurebyRENTONtocomplywithanytermofthisCONTRACT;or3.MutualagreementbytheCOUNTYandRENTONCityinaccordancewith24CFR85.44.D.UponcompletionofimprovementsoruponterminationofthisCONTRACT,anyunexpendedbalancesofCDBGfundsshallremainwiththeCOUNTY.CityofRentonPage10of102018ContractAmendment6022484-ExhIII AttachmentATitle2:GrantsandAgreementsPART200—UNIFORMADMINISTRATIVEREQUIREMENTS,COSTPRINCIPLES,ANDAUDITREQUIREMENTSFORFEDERALAWARDSSubpartD—PostFederalAwardRequirements§200.338Remediesfornoncompliance.Ifanon-FederalentityfailstocomplywithFederalstatutes,regulationsorthetermsandconditionsofaFederalaward,theFederalawardingRENTONorpass-throughentitymayimposeadditionalconditions,asdescribedin§200.207Specificconditions.IftheFederalawardingRENTONorpass-throughentitydeterminesthatnoncompliancecannotberemediedbyimposingadditionalconditions,theFederalawardingRENTONorpass-throughentitymaytakeoneormoreofthefollowingactions,asappropriateinthecircumstances:(a)Temporarilywithholdcashpaymentspendingcorrectionofthedeficiencybythenon-FederalentityormoresevereenforcementactionbytheFederalawardingRENTONorpass-throughentity.(b)Disallow(thatis,denybothuseoffundsandanyapplicablematchingcreditfor)allorpartofthecostoftheactivityoractionnotincompliance.(c)WhollyorpartlysuspendorterminatetheFederalaward.(d)Initiatesuspensionordebarmentproceedingsasauthorizedunder2CFRpart180andFederalawardingRENTONregulations(orinthecaseofapass-throughentity,recommendsuchaproceedingbeinitiatedbyaFederalawardingRENTON).(e)WithholdfurtherFederalawardsfortheprojectorprogram.(f)Takeotherremediesthatmaybelegallyavailable.cityofRentonPage1of12018Contract6022484-ExhIIAUB PROJECTIMPLEMENTATIONMANUALTABLEOFCONTENTSSectionShadedMeans‘NotApplicableSection’SECTIONSUBJECTPAGE1.00ADMINISTRATION1.01ConstructionManagementMethod21.02ProjectTeam21.03Owner’sRepresentative31.04ConstructionInspector52.00PRE-BID,BID,ANDAWARDPHASE2.01Pre-bidMeeting62.02Pre-bidMeetingAgenda62.03GeneralMake-upofBiddingDocuments62.04RoleoftheEngineerDuringBiddingPhase72.05RoleoftheOwner’sRepresentativeDuringBiddingPhase72.06RoleofHousingandCommunityDevelopmentProjectManager82.07AdvertisingforBids82.08AddendaDuringBidding82.09BidOpening82.10WithdrawalofBids92.11DeterminationofContractorResponsibility92.12BidProtests93.00CONSTRUCTIONPHASE3.01PreconstructionMeeting103.02ProgressScheduleandContractBidCostBreakdown103.03Contractor’sPaymentRequest103.04DailyDiary103.05RecordDrawings103.06RENTON-furnishedItems113.07Testing113.08Safety113.09FieldInstructions113.10RequestsforInformationandSubmittals114.00CONTRACTCHANGEORDERPROCEDURES4.01General124.02NormalChangeOrders124.03ChangeProposalProcedures124.04ContractChangeOrderProcedure134.05EmergencyChangeOrders144.06TimeExtensions145.00CONTRACTCOMPLETIONPHASE5.01General145.02AttendanceatCheckInspection155.03PunchLists155.04FinalInspection155.05ProjectCompletionReport155.06ProjectFiles15FIGURESProcessFlowChart16CityofRentonPage1of162018Contract6022484-ExhIIAttB 1.00ADMINISTRATION1.01PROJECTConstructionImplementationMethodGeneralTheseproceduresoutlinetheconstructionimplementationpoliciesandproceduresoftheHousingandCommunityDevelopment-CommunityDevelopment(HCD-CD)andtheCityofRENTON(RENTON).TheEngineer,aspartofhis/herprofessionalservicescontract,willprovidethetechnicaldirectionfortheprojectconstruction,andassistintheadministrationoftheproject.ProjectTeamTheProjectTeamwillconsistoftheHODProjectManagerRandyPoplock(orsubstituteHODProiectManagerasneeded),andRENTONOwner’sRepresentative,LawrenceEllis.Otherstaffmaybeincludedasrequired,includingEnvironmentalReviewSpecialist,RandyPoplockandDavisBaconLaborComplianceOfficer,DaveMecklenburg.Owner’sRepresentativeTheOwner’sRepresentativeisRENTON’son-siteassistant,andprovideson-sitecoordinationandCommunication.EngineerDuringthepre-constructionphases,theProjectTeamworkswiththeEngineertodesignandprovideconstructiondocumentsfortheconstructionoftheproject.Fromcommencementofthebiddingphasethroughthecompletionofconstruction,theOwner’sRepresentativeassumesaleadershiprolefortheconstructionphase.DuringtheconstructionphasetheEngineermakestechnicaldecisionsregardingthework,andOwner’sRepresentativeperformstheoverallconstructionadministration.TheEngineer,OwnerandHODProjectManagerapproveallrequiredtests,materials,equipment,schedules,substitutionsofmaterials,colors,textures,adequacyofwork,payments,changeorderstothecontract,timeextensionsandfinalacceptanceoftheproject.1.02ProjectTeamDutiesoftheProjectTeamTheProjectTeamisresponsibletotheHCDProgramManagerandHODCoordinatorinsuchCDBGmatters:completionoftheRENTONDowntownStreetscapeprojectwithinthescopeandbudgetapprovedbytheRentonCityCouncil;provideoversighttotheRENTON,Owner’sRepresentative,andEngineerintheirrolesintheconstructionoftheproject;ensurecommunicationofprojectstatusandapprovalsasrequiredfromtheExecutiveand/orcommittees.TheProjectTeamwillmakedecisionsbasedupontheconsensusofthemembers.Shouldconsensusnotbeachievable,theissuewillbebroughtbeforetheappropriatelineofauthorityforeachentityforfurtherdiscussionandconsiderationuntilaresolutionisfound.LimitsofAuthorityAnyproposedout-of-scopechangeswillbereviewedbytheProjectTeamandconcurrenceobtainedfromtheHODCommunityDevelopmentCoordinatorbeforegivingapprovaltoproceedwiththechangestotheOwner’sRepresentative.TheProjectTeamwillcloselymonitorbudgetstatusandpromptlynotifytheHODCommunityDevelopmentCoordinatorshouldcurrentprojectionsexceedapprovedbudget.Itisanticipatedthattheconstructioncontractwillbeawardedatanamountlessthanthebudgetedamount,CityofRentonPage2of162018Contract6022484-ExhIIAUB andthata10percentcontractcontingencywillbeauthorizedformanagementoftheprojectsimilartoothersimilarconstructionprojects.ShouldtheProjectTeamdeterminethatthetenpercentcontractcontingencyislikelytobeexceeded,aprojectbudgetamendmentwillbepresentedtotheHODCommunityDevelopmentCoordinatorforpresentationtotheHODProgramManagerforapprovalinaccordancewithnormalprocedures.ShouldtheProjectTeamdeterminethatbudgetamendmentsarerequiredtocompletetheprojectthatwillexceedtheapprovedprojectbudgetbymorethan50percent,approvalwillberequiredfromtheHCDCommunityProgramManagerandultimatelyfromtheJointRecommendationsCommittee.1.03Owner’sRepresentativeDutiesoftheOwner’sRepresentativeTheOwner’sRepresentativeshallprovideon-siteconstructionadministrationandinspection;coordinateanyconstructioninspectorsassigned;andprovidecoordinationandcommunicationbetweentheProjectTeam,thePRIME,theEngineer,andanyadditionalRENTONconsultants.TheOwner’sRepresentativeshallprovidedocumentationandpreparereports.LimitsofAuthorityTheOwner’sRepresentativeshallNOThavetheauthoritytoenterintocontractsoragreementsortomakechangestoanyofthecontractsoragreementsonbehalfofRENTONwithoutthespecificapprovaloftheHCDCommunityDevelopmentCoordinator.TheOwner’sRepresentativemayapproveminorchangesupto$5,000thatarein-scopeofthecurrentprojectdesign.Anyout-of-scopechangesmustbebroughttotheProjectTeamforreview.TheOwner’sRepresentativeshallhavesignatureauthorityforcorrespondenceinadministeringtheprojectwiththePRIME,theEngineer,RENTON,andmaintaindocumentationofthetestinglaboratorieswiththeinclusionofinitialsoftheHCDProjectManagerindicatingreviewandapproval.ConstructionAdministrationa.ReviewallcontractdocumentsandensureallappropriateRENTON/Countyproceduresareused.Recommendrevisionsornewproceduresasnecessary.b.Monitoroverallbudgetandschedule,andadvisetheProjectTeamofanytrendsthataffectthetimelyproceduresandcosteffectivecompletionoftheproject.c.Attendweeklyandspecialconstructionmeetingstoevaluateandcontrolprogress,quality,budget,andotheritemsforwhichactionmaybeneeded.d.Reviewandcoordinateallservicesprovidedbytestingandinspectionfirmsforcompliancewithserviceagreementrequirements.ReviewandapproveallinvoicessubmittedbythesetestingandinspectionfirmsandthensubmitrecommendationstotheProjectTeamforfinalapproval.Reviewandinitialthedailydiaryoftheconstructioninspector.e.MonitorEngineersubmittallogtoassureallsubmittalsareapprovedinatimelymanner(thisincludesresubmittals).RequestEngineertodistributeafinalsubmittallogwhichdemonstratesacceptanceofallsubmittals.f.Checkthecontractor’sestimateofworkcompletedforpartialpaymentsbasedontheapprovedcostbreakdown.g.Monitorprogressscheduletoreflectworkcompletedvs.actualtime.h.EvaluateandmakerecommendationstotheProjectTeamregardingproposedcontractchangesandresolutionofallclaims.AsdirectedbytheProjectTeam,participateinorconductnegotiationstoresolveclaimsordisputes.i.Maintainachangeorderlogthatincludesacumulativetotalofchangestothecontract,andreconcilechangeordercostswithcontractorpaymentrequests.CityofRentonPage3of162018Contract6022484-ExhIIAttB j.Coordinatefinalacceptance,inspection,andschedulingofoccupancy.k.Monitorcompletionandturnoverofoperationandmaintenancedataandrecorddrawings.Monitorrequiredoperatingtestsandtrainingrequiredbycontract.ExecutetheCertificationofCompletionform.CompleteandtransmittheProjectCloseoutChecklisttotheProjectTeam.I.CoordinateadditionalRENTONconsultants.Inspectiona.Befamiliarwiththeplansandspecificationsandthegeneralcontractor’soperationsatalltimes.b.Personallyobserve,checkandmeasureitemsplacedintheconstructionforcompliancetothecontractdocuments,technicalinstructionsfromtheEngineeranddirectivesfromtheProjectTeam.c.Superviseand/orperformon-sitetestingandensurethatallrequiredtestsareperformedbythetestinglaboratory,thecontractorortheEngineerasspecifiedinthecontractdocuments.CheckandreportallfailedteststotheEngineer,thePRIME,andtheProjectTeamandrequestinstructionsastofurtherprocedure.Checkbillingsfromthetestinglaboratoriestoseethatbillingsreflectonlytestsactuallyperformedandrequested,andthatunitratesmatchpersonnelusedandtestsperformed.d.PreventinstallationofanyrelatedworkuntilshopdrawingshavereceivedfinalapprovalfromEngineer.e.Inspectallmaterialsimmediatelyupontheirdeliverytothesitetoensurethattheycomplywiththespecificationsandapprovedsubmittalsandshopdrawings,andareingoodcondition,new,undamaged,etc.Mark,segregate,andremovecondemnedmaterials.f.Receivesampleswhicharerequiredtobefurnishedatthejobsite;recorddatereceivedandfromwhom,notifyEngineeroftheirreadinessforexamination,recordEngineer’sapprovalorrejection;andmaintaincustodyofapprovedsamples.g.RecordtheEngineer’sortheirconsultant’sverbalinstructionsduringfieldsupervisiontrips,intheconstructioninspector’sdailydiaryforthatdayoronafieldinstructionreport.Shouldtherebeanyquestionastotheconsultant’sinstruction,heshallconsulttheEngineerwhosedecisionshallgovern.h.AssistinrelayinginstructionsfromtheProjectTeamandtheEngineertothecontractorandinrelayingproblemsfromthecontractortotheEngineerandtheProjectTeamforsolution.ActivelyassistinsecuringdecisionsandclarificationfromtheEngineerinatimelymanner.i.Reviewthecontractor’sworkontherequiredrecorddrawingsweeklytoensurethattheyareaccuratelymarkedupasrequired.Reportanynon-complianceatprojectmeetings.j.AssisttheEngineerinthefinalinspectionandprojectacceptancephase.k.Uponcompletionoftheproject,reviewwiththeEngineeranyandallwarranties,keying,operatinginstruction,completionoffinalpunchlistitems,etc.,thatarecalledforintheprojectdocuments.Confirmthatthesearereceivedbeforecertifyingthecompletionoftheworkinwriting.I.ExecutetheCertificationofCompletionform,atcompletionofconstruction,thattheprojectwasconstructedinaccordancetotheprojectdocuments.m.CompleteandtransmittheProjectCloseoutChecklisttotheProjectTeam.n.ReporttotheProjectTeampoorperformanceoranyactsprejudicialtoRENTON’s/County’sinterests.ThisreportshallbeinwritingwheneversuchconditionsmaycometoOwner’sRepresentative’sattention.o.Maintainaphotologduringeachinspectiontodocumentatcompletionofproject.Documentationa.Developprocedurestoinitiateandmaintaindocumentfiles.b.Maintaindailydiarydescribinggeneralevents,notingproblemsandunusualevents,decisionsanddirectionsgiventothecontractorbytheEngineer,theProjectTeam,ortheOwner’sRepresentative.Thediaryshouldbecompleteddaily,andfactually.Thediaryshouldreflectthecontractor’sactivitieseachday,andincludeweatherconditions,personnelworking,andsignificantpiecesofequipmentonCityofRentonPage4of162018Contract6022484-ExhIIAttB site.Thediaryshallbesignedininkbelowthelastentry;ifthediaryiselectronicinform,printouteachday’sdiary,signininkbelowlastentry,andmaintainsignedcopyinafile.FilloutandtransmittotheProjectTeamareportofinjurywheneverthereisanaccident.c.SubmitweeklyandmonthlywrittenreportstotheProjectTeamandtheEngineertoreflectnewandunresolvedissues,schedule,qualitycontrol,submittalreview,budgetcontrolincludingcontingencybalance,andanyotherpertinentissues.Projectprogressreportsshallreflectcompletedworkversuscontracttime.AdditionalDutiesa.ManagetheEngineercontract.Processrequestsforpayment,verifycompletionofrequitedcontracttasks,andnegotiateanyproposalsforadditionalfeesduetochangesinthecontractwork.AnyincreasestothescopeoftheEngineercontractmustbereviewedandapprovedbytheProjectTeam.b.TheOwner’sRepresentativemayassumeotherresponsibilitiesasdirectedbytheProjectTeam.1.04ConstructionInspectorAnyconstructioninspectorassignedtotheprojectwillbeadministrativelysupervisedbytheOwner’sRepresentative.TheconstructioninspectormayperformsomeofthedutiesassignedabovetotheOwner’sRepresentativeasdirectedbytheOwner’sRepresentative.LimitsofAuthorityTheconstructioninspectorshallNOThavetheauthoritytoenterintocontractsoragreementsortomakechangestoanyofthecontractsoragreementsonbehalfoftheRENTONorCounty.RestrictionsontheConstructionInspector’sAuthoritya.ShallrelyontheEngineerfortechnicalinterpretationsofthecontractdocuments.Thisincludesapprovalofshopdrawingsandsamples.b.Shallnotauthorizedeviationsfromtheprojectdocuments.c.Shallnotavoidconductinganytestsrequired.d.Shallnotinterferewiththeresponsibilitiesofthecontractoranditsfieldstaff.e.Shallnotadviseon,orissuedirectionsrelativetoanyaspectofthebuildingtechniqueorsequenceunlessaspecifictechniqueorsequenceiscalledforinthespecifications.DutiesoftheConstructionInspectora.Maintainaneffectiveworkingrelationshipwiththecontractor,theEngineer,theOwner’sRepresentativeandtheCounty,soastosafeguardtheinterestoftheRENTONandCounty.b.Betactful,firm,andfairinhis/herinsistencetotheadherenceoftheintentofthecontractdocuments.c.Reviewandinspectworkandmaterialsinatimelymannersoastoavoid,asmuchaspossible,disruptiontothescheduleorworkalreadyinplace.d.RelyontheEngineertosolvetechnicalproblemsthatariseduringconstruction.e.Exertextremecarethatverbalandwrittencommunicationstothecontractorcannotbemisinterpretedaschangesinthescopeofthework,orachangeinthecontractamount,unlessthecommunicationhasthewrittenapprovalofboththeOwner’sRepresentativeandtheCounty.2.00PRE-BID,BID,ANDAWARDPHASE2.01Pre-bidMeeting(Optional)IfSectionisShadedMeans‘NotApplicableSection’Shortlybeforeadvertisingistobegin(whentheconstructiondocumentsareinplancheck),theOwner’sCityofRentonPage5of162018Contract6022484-ExhIIAttB RepresentativewillnotifytheProjectTeamandtheEngineerofthepre-bidmeeting.TheOwnersRepresentativereviewsthefollowingwiththeEngineer:chairingprojectmeetingsandproducingminutes,responsetimestoshopdrawingsandrequestsforinformation,anyspecialrequirements,DivisionOnerequirementsandlanguage.SeePre-bidMeetingAgenda.2.02Pre-bidMeetingAgenda(Optional)a.ReviewthespecialrequirementsofRENTONandCounty,suchasphasing,trafficcontrol,parking,stagingareas,deadlines,equipmentinstallations,occupancy,andtemporaryutilitiesfromutilitycompany,etc.(projectshouldpayitsownwayfortemporaryutilities),andhaveEngineerincorporatethemintotheDivisionOnespecifications.1.Phasing:reviewphasingrequirementsindetail.2.Schedule:reviewanymilestonesanddeadlines.3.Utilitiesa.Shutdowns:discusslengthofnoticerequiredandanyspecialtimes(e.g.weekendsonly,etc.).b.Chargebacks:discusswhethercontractoristobebilledorifcontingencyistocovercosts,etc.4.DetermineanyRENTON-suppliedequipment.5.Determinecontractorparking,stagingareaandhaulroutesandanyrestrictions.b.Reviewthecontracttimeofperformanceandliquidateddamagesforcontractoverrun.c.Discussthealternatives,allowancesand/orunitpricepolicies.Determineifanyaretobeincluded,andhowcoveredinDivisionOneandonbidproposalform.d.Planthecoordinationoftheprojectconstructionwithotherdevelopmentsunderwayorproposedduringtheconstructionphaseofthesubjectproject.e.Setthebiddingdateandtheamountoftheplandeposit,anddecidewherebiddersmaysecureplansorreviewthem.f.Discusstheissuanceofaddenda.g.Explaintheproceduresandresponsibilitiesforconductoftheprojectbiddingandawardofcontract.h.Outlinethetestingproceduresandexplainconstructioninspectionservices.i.Discussotheritemspertinenttothisproject,forexample,allRENTON-requiredrestrictionsshallbediscussedandincorporated,ifinthebestinterestofRENTON.j.DiscussDavis/Baconfederallaborrequirementsandcomplianceandenvironmentalreviewmitigationmeasures.2.03GeneralMake-upofBiddingDocumentsBiddingdocumentsconsistoftheprojectplansandspecificationsandalllocal,stateandfederalrequirements,bothgeneratedandpreparedbytheEngineer.Itispreferredthattechnicalspecificationsareprintedon8-1/2x11-inchsheetsboundontheleftsideintobookformat.Printingonbothsidesofeachsheetispreferredinordertomakeathinnervolume.RENTONdoeshavestandardcontractgeneralconditionsandotherlegalrequirementsthatmustbeincludedinthebiddingdocuments.AcopyofthesedocumentsisfurnishedbytheOwner’sRepresentativetotheEngineerforreproductionandinclusioninthespecificationbook.Thefollowingmaterialmustbeboundintothevolumecontainingthespecifications:a.Coverandtitlepage,preparedbytheEngineerb.Ageneralindexofthevolume,preparedbytheEngineerC.SpecialConditions:EnvironmentalReview:AnUnanticipatedDiscoveryPlanforunknownarchaeologicalandhumanremainsshallbeineffectduringconstruction.Intheeventthatarchaeologicalorhistoricmaterialsarediscoveredduringprojectactivities,workintheimmediatevicinityshallstop,theareasecured,CityofRentonPage6of162018Contract6022484-ExhIIAttB andtheKingCountyProjectManager,StateDepartmentofArchaeology&HistoricPreservationandconcernedtribesnotified,andanyrelatedissuesshallberesolvedbeforeconstructionworkcontinues.U.Contractgeneralconditions,furnishedbytheOwner’sRepresentativeandtheHCDProjectManager,includingsampleformsforcontract,bonds,etc.e.Supplementarygeneralconditions,furnishedbytheOwner’sRepresentative,andHCDProjectManager.f.AllpertinentPrevailingwagerates,furnishedbytheOwner’sRepresentativeandHCDProjectManager.g.Divisiononegeneralrequirements,preparedbytheEngineerandapprovedbytheOwner’sRepresentative;mayincludeprovisionstailoredtomeetRENTONneeds,e.g.laydownareas,trafficandparkingcontrol.h.Technicalspecifications,preparedbytheEngineer.2.04RoleoftheEngineerDuringBiddingPhaseTheresponsibilitiesoftheEngineerduringbiddingphaseinclude:a.Reproducetheplansandspecificationsandfurnishthemfordistributiontobidders.b.Answerallquestionsfrombiddersrelativetotheprojectinanappropriatemanner.c.IssuealladdendaafterobtainingapprovalfromtheOwner’sRepresentativeandHCDProjectManager.U.Attendtheformalbidopening.e.Evaluateanybidoverrun.f.Submitacompletelistingofalltestsrequiredinaccordancewiththeprojectspecifications.2.05RoleoftheOwner’sRepresentativeDuringBiddingPhaseDuringthebiddingphaseoftheproject,theresponsibilitiesoftheOwner’sRepresentativeinclude:a.Makeallarrangementsrequiredtoaccommodatethepre-bidwalkthrough.(Optional)b.CoordinatedeliveryoftheprojectplansandspecificationsthroughtheBuilder’sExchangeon-linesystem,andensurethatboththeplansandspecificationsarenumberedconsecutively.c.Ensurethatarecordiskeptofallplansandspecificationsissued,bynumberofbidsetandnameofcontractorreceivingthatbidset,alongwithcontractor’saddress,phoneandfaxnumbers.d.Ensurethatalladdendaissuedareattachedtotheplansandspecificationsonhandandthatcopiesaremailedtoallplanholders.e.HandleallpublicinformationreleasesconcerningtheprojectthroughtheProjectTeam.f.PrepareandconducttheformalbidopeningatRENTON;accuratelyrecordallbidsreceivedontheofficialAbstractofBidsform.2.06RoleofHCDProjectManagerDuringBiddingPhaseDuringthebiddingphaseoftheproject,theresponsibilitiesoftheHCDProjectManagerinclude:a.AccompanytheOwner’sRepresentativeonthepre-bidwalkthrough.(Optional)b.Reviewtherecordskeptofallplansandspecificationsissuedbynumberofbidsetandnameofcontractorreceivingthatbidset,alongwithcontractor’saddress,phoneandfaxnumbers.c.Verifythatalladdendaissuedareattachedtotheplansandspecificationsonhandandthatcopiesaremailedtoallplanholders.CityofRentonPage7of162018Contract6022484-ExhIIAttB d.CoordinatewithOwner’sRepresentativetoassurethatallpublicinformationreleasesconcerningtheprojectthroughtheProjectTeam.e.AttendtheformalbidopeningatRENTON;verifyaccuracyoftherecordingofallbidsreceivedontheofficialAbstractofBidsform.2.07AdvertisingforBidsTheOwner’sRepresentativeisresponsibleforplacingadvertisementssolicitingbidsinappropriatetradepapersandnewspapers,inaccordancewiththeprovisionsofthecontractlawsthatapply,includingatleastoneminoritypaper.Advertisementsforbidsareplacedapproximatelytwoweekspriortothebidopeningdate.AtthistimetheOwner’sRepresentativedirectstheEngineertoproduceprojectplansandspecificationsandarrangeforBuilder’sExchangeon-linesystembythedayofthefirstadvertisementdate.TheEngineershallseekbidsfortheprintingandselectthemosteconomicallyresponsivebid.AminimumoftwosetsofprojectplansandspecificationsshallbedirectedtotheProjectTeam,andtheEngineershallkeepadequatesetsforhis/herownuse.2.08AddendaDuringBiddingTheEngineeristheonlypersonwhomayclarifythecontractdocumentsandanswerquestionsfrombiddersorotherinterestedpartiesduringthebiddingperiod.TheOwner’sRepresentativemustdirectallquestionsconcerningtheprojecttotheEngineer,otherthanthosequestionsrelativetowithdrawingplans,etc.,whicharenottechnical.AstheresultofthesequestionsandEngineerreviewoftheplans,theneedforclarificationoradditionalinformationsometimesbecomesnecessary.TheEngineerwillthencontacttheProjectTeamforauthorizationtoprepareandissueanaddendumtotheplansandspecifications.TheEngineerwillalsosendtotheOwner’sRepresentativesufficientcopiesoftheaddendumformailingtoallplanholdersandattachmenttoanyremainingplansandspecifications.TheOwner’sRepresentativemustfirstclearaddendachangeswiththeProjectTeambeforetheyareissued.Addendamustbeissuedinsufficienttimeforbidderstoreacttothem,andthreedaysisdeemedtheminimumtimeforthis.2.09BidOpeningLocation,TimeandDate,andPreparationforBidOpeningFormaximumsuccess,bidopeningshouldbescheduledfor10:00am.onaTuesday,WednesdayorThursday(duetotrafficinNorthwest/KingCountyandstaffavailabilityatRENTONandCounty).Thebidopeningshouldnotbescheduledonthedayprecedingorfollowingaholidayoravacation.ItisrecommendedtoavoidmorningbidsandbidsheldonMondayandFriday.TheOwner’sRepresentativepresidesoverthebidopeningandreceivesallbidssubmittedatthebidroom.Tenminutesbeforethebidopeningtherecordermustmakeatelephonecheckontheroomclockandadjustitifitisnotaccurate.Itisrecommendedthattherecorderthenannouncethetimeatintervalsuntilthescheduledbidopeningtimeisreached.Asaclarification,ifthetimeforreceivingbidsexpiresat10:00am.,thenallbidsmustbesubmittedprior.Nobidsmaybereceivedafterthistime.Whenthescheduledbidopeningtimeisreached,therecordermustnotifytheOwner’sRepresentative,whoisresponsibleforsignalingtheendofthebidacceptanceperiodpromptlywithabell,gavelorloudvoiceandannouncingTheperiodforacceptingproposalsbyRENTONfortheconstructionofRENTONRivertonHeightsPark(Cl5621)isclosed”.RECEIPTOFBIDS:SealedBidswillbereceivedbyRENTONuntil2:00p.m.(asdeterminedbytheclockintheClerk’soffice)on[insertdate],BidsmaybedeliveredtoCityHall,[insertCityHalladdress]ormailedtothemailingaddressof[insertaddressJ.BidsmailedtotheaddresssetforthfordeliveryofBidswillnotbedeliveredbythepostalservice.AnyBidsreceivedafterthespecifiedtimeanddatewillnotbeconsidered.OPENINGOFBIDS:TheBidswillbepubliclyopenedandreadat2:00p.m.on[insertdate],attheabovementionedofficeofRENTON.CityofRentonPage8of162018Contract6022484-ExhIIAttB Allresponsivebidswillbereadandtabulatedwiththeapparentlowbidderannounced.Allbidswillbetakenforverificationandresponsivenesspriortonoticeofaward.2.10WithdrawalofBidsAbidmaybewithdrawnpriortobidopeningbysubmittalofaletterofwithdrawaltoRENTON.TheOwnersRepresentativemustmakesure,bydirectquestion,thatitisabidwithdrawalletter.TheOwner’sRepresentativemustthenopentheletter,readit,andstapleittothebidthatistobewithdrawn.Thisbidmustbesetaside,tobereturnedtothebidderunopened.2.11DeterminationofContractorResponsibilityTheOwner’sRepresentativeisresponsibleforcompletingtheresponsibilitydeterminationfortheapparentlowbidder.AsspecifiedinthecontractGeneralConditions,thereisspecificinformationthatmustbeprovidedbythelowbidderwithinafixedperiodoftimeafterbidopeningforRENTONtobeabletomakethisdetermination.IntheeventRENTONdeterminestheapparentlowbidderisnotresponsible,thereisaspecifiedperiodwithinwhichacontractorcanappealthedetermination.Aftertheappealperiod,theprocesswillstartagainwiththenextapparentlowbidder.Anypotentialdeterminationofnon-responsibilitymustbediscussedinadvancewithRENTONAttorney.2.12BidProtestsTheOwner’sRepresentativewillimmediatelyconferwiththeRENTONAttorney,andsuspendcontractaward,ifaprotestisreceivedfromanybidderswithinthespecifiedprotestperiod.3.00CONSTRUCTIONPHASE3.01PreconstructionMeetingTheOwner’sRepresentativeisresponsibleforschedulingapreconstructionmeetingatthenearestappropriatelocationtoprojectsiteatthetimeofexecutionofthecontractwiththesuccessfulprimecontractor(normallypriortotheNoticetoProceed).AttendanceatthismeetingincludestheOwner’sRepresentative,otherRENTONstaff;theEngineer;thecontractor;andHCDProjectManager.Themaindutiesandresponsibilitiesofthepersonsfillingthesepositionsareoutlinedatthismeeting.TheOwner’sRepresentativeshallchairthismeeting,whichwillbebasedonthepreconstructionmeetingagenda.HCDProjectManagershallpresenteachprimecontractorandtheiraccountingand/orpayrollstaffwithdetailedinformationregardingcompliancewithCDBGProgramRegulationsincluding,butnotlimitedto,federallaborstandardsandSection3regulations.PertinentfederalformswillbedistributedatthepreconstructionmeetingpriortotheNoticetoProceedbeingissued.3.02ProgressScheduleandContractBidCostBreakdownAsspecifiedandasrequiredbythecontract,thePRIMEshallprepareaconstructionscheduleandacontractbidcostbreakdown,andsubmitcopiestotheOwner’sRepresentative,HCDProjectManagerandtheEngineer.TheEngineer,withinputfromtheOwner’sRepresentative,HCDProjectManagerandProjectTeam,willreviewandapproveboththescheduleandthebreakdown.ResponsesshallbecompiledbytheEngineerandreturnedtothePRIMEwithcopiestotheProjectTeam.ProjectTeamisresponsibleforreviewingtheprogresscompletionscheduleonamonthlybasisandalertingtheEngineerofanyslipinthePRIME’sperformanceoftheapprovedconstructionschedule.3.03Contractor’sPaymentRequestTheapprovedbidcostbreakdownshallbeusedbythePRIMEinthepreparationoftheregularmonthlypaymentrequestonstandardpaymentrequestforms.ThePRIMEshallsubmitfoursetsofpaymentCityofRentonPage9of162018Contract6022484-ExhIIAUB requests,allwithoriginalsignatures.TheOwner’sRepresentativeandHCDProjectManagerandEngineershallsignthepaymentrequestcertifyingthatthecompletedpercentageofworkisaccurate.ThecertifiedpaymentrequestshallbereviewedthenforwardedtotheFinanceDirectorforapproval,processing,anddistribution.ThePRIMEwillsubmitanupdatedconstructionscheduleaspartofthepaymentrequest.3.04DailyDiaryDuringConstructiontheOwner’sRepresentativeshallkeepseparatedailydiaries.Attheendofeachdayhe/sheshallsignanddatethepagedirectlyunderthelastwrittenlinetopreventpostdateentries.Diariesmayalsobemaintainedelectronically.Ifthediaryismaintainedelectronically,itisadvisedthatattheendofeachdaytheOwner’sRepresentativeprintoutthatday’sentry,andthensignanddatethepagedirectlyunderthelastlineoftexttopreventpostdateentries,andkeepthatsignedpageinafile.Thedailydiaryisextremelyimportantandmustbeproperlykept.3.05RecordDrawingsTheOwner’sRepresentativeandtheEngineershallseethatthecontractormaintains“as-builtdrawings”duringthecourseofconstructionasrequiredbythecontract.ThecontractorwilltransmitrecorddrawingstotheEngineeraspartofthecompletiondocuments.TheEngineerwillcorrecthis/hertracingsatthecompletionofthecontractinaccordancewithhis/herdesignagreement.Thesedrawingsshallshowactualas-builtconditionsincludingchangesofdimensionsorlocationsofitemsfromtheplans.Eachchangeordertothecontractshallbeshownbyreferenceorsketchdrawingonthe“recorddrawings.”Supplementarydrawingsandchangeorderdrawingsshallbecomeapartoftherecordpackage.Everysheetofthecontractdrawingsthatdiffersfromtherecordconditionshallbemarkedtoreflecttheactualconditions,andsheetssochangedshallbenotedonthedrawingtitlesheet.“Recorddrawings”shallbesufficientlyexactanddetailedsothatanyfutureworktothestructureandadjacentareasmayproceedwithaminimumofdifficulty.3.06RENTON-FurnishedItemsTheOwner’sRepresentativeshallberesponsibleforcoordinatingthedeliveryofprojectitemstobefurnishedbyRENTON.3.07TestingAtthebeginningofthecontract,theEngineerwilllistthematerialsandthetypesoftestingrequiredbythecontract.ThePRIMEwillprovideasubmittalforacertifiedtestinglabthatOwner’sRepresentativewillreviewandapprove.PRIMEwillschedulethecertifiedtestingandprovideallresultstotheEngineer.TheEngineerretainstherighttoemployanalternatetestinglabtoconfirmthetestingresults.Completerecordsshallbekeptofallsamplestakenandtestedaswellastheresultsofthetests.Fieldticketsshallbeattachedtoreimbursementforlaboratorypaymentrequestsorinvoicesasaservicessourcedocument.3.08SafetySafetyshallbeaprimeconsiderationineveryoperationonaconstructionproject.ThePRIMEshallhavetheappropriatesafetymeasuresinplaceandprovideaSafetyPlanforOwner’sRepresentativereview.Acleanandsafejobisarequirementofthecontract,andadequatemeansareprovidedinthecontracttoenforcetheseconditions.LiabilityforsafetyshallbesolelytheresponsibilityofthePRIME.3.09FieldInstructionsFieldinstructionsaretheofficialwrittencommunicationbetweentheOwner’sRepresentative/constructioninspectorandthePRIME.CopiesofallfieldinstructionsshallbesenttotheEngineer.Fieldinstructionsmaybeservedoraddressedtothecontractorfor:CityofRentonPage10of762018Contract6022484-ExhIIAUB a.Emergencyworkincludingsafetyviolations.b.Outliningdeficienciesand/orinspectioncorrections.c.Engineerdirectionsorclarification.U.DirectionstoproceedwithachangepertheContractGeneralConditionswiththeProjectTeam’sauthorization.e.DirectionstoproceedwithdisputedworkpertheContractGeneralConditionswiththeProjectTeam’sauthorization.f.Otherreasonsrequiringwrittencommunications.3.10RequestsforInformation(RFI)andSubmittalsTheOwner’sRepresentativeshallassistintimelinessbyregularfollow-uponallRequestsforInformation(RFls)andallsubmittalsofrequiredmaterialsandshopdrawingstoavoiddelayinsecuringanswersandapprovalsthereof.MaterialsshallbeapprovedbytheEngineerbeforetheyareallowedtobeplaced,otherwisenotificationshouldbegiventothePRIMEthatheisproceedingathis/herownrisk.IfthePRIMEclaimsthatanRFIorsubmittalresponseisachangetothecontract,theOwner’sRepresentativeandtheEngineershallreviewthePRIME’sclaimandmakerecommendationstotheProjectTeamasrequired;ifachangeisintendedordirectiontoproceedunderprotestisrequired,afieldinstructionsignedbytheOwner’sRepresentativeandHCDProjectManager(pdfacceptable)shallthenbeproducedandtransmittedtothePRIME.4.00CONTRACTCHANGEORDERPROCEDURES4.01GeneralWhentheproposedneedforachangeorderisfirstknownbytheEngineer,achangeproposalshallbeprepared.Itistheconceptualapprovalformandshouldbepreparedforeachchangeasearlyaspossible.ApartialpurposeofthechangeproposalistoeliminateunnecessarycostproposalrequeststothePRIMEandtocontroladditionalconstructionanddesigncosts.AllproposedorrequestedchangestothecontractinexcessoftheOwner’sRepresentative’sauthorityshallbediscussedwiththeProjectTeampriortoorconcurrentwithachangeproposalbeingprepared.TheProjectTeamshalldeterminewhetherornottoproceedwiththeproposedorrequestedchange.WhensonotifiedbytheOwner’sRepresentative,theEngineershallproceedwiththechangeproposal.NoextraservicesaretobeusedbytheEngineerpriortotheapproval.4.02NormalChangeOrdersa.Theneedforachangeorderusuallyarisesfromoneofthefollowingreasons:1.Errorinoromissionfromthecontractdocuments.2.Unforeseeablejobsiteconditionssuchasrock,expansivesoil,unrecordedutilitylinesorsimilarcircumstances.3.ChangeintherequirementsofaregulatoryRENTON,suchasrevisionsinbuildingcodes,fire,safetyorhealthregulations.4.AchangeoriginatedbytheOwner.5.Changesinspecifiedworkduetotheunavailabilityofspecifiedmaterials.b.TheEngineershallprepareachangeproposal,inaccordancewiththefollowinginstructionsandsubmitittotheOwner’sRepresentativeandHCDProjectManager.4.03ChangeProposalProceduresa.TheEngineershallassignnumberstochangeproposalssequentially.Shouldachangeproposalbevoidedornotused,thenthechangeproposallogshallreflectthatstatus.CItyofRentonPage11of162018Contract6022484-ExhIIAftB 1.DescriptionofProposedChange:TheEngineershalldescribecompletelyanddefinitivelythechangeorchangesproposed.2.NecessityforProposedChange:TheEngineershallstateonthechangeproposalthecondition,circumstanceoroccasionwhichmakesthechangeproposalnecessary.Bepreciseandspecific.Indicatepreciselywhatcodechangehasbeenmade,whatconditionwasencountered,orwhaterrororomissionexists.3.OriginandOriginatorofProposedChange:TheEngineershallnametheoriginatoroftheproposedchangeandidentifytheoriginalproposer,i.e.Engineer,PRIME,Owner’sRepresentative.4.ClassificationofProposedChange:Circletheappropriateclassification.Itshouldclearlynotfitanyoftheotherclassesandmustbedescribed.Classification4.6’isnotallowedonannualreportstotheTrustees,soitisbesttoclassifythechangebyprimaryclass,4.1’to‘4.5.’Ifmultipleclassificationsarenecessary,splittheproposedchangeintoseparateclassifications,alongwithcostandotheridentifyinginformation.4.1Errorinoromissionfromthecontractdocuments.SplitthisclassificationintotwosubgroupsforannualreportingtotheTrustees:4.1.1Errors;4.1.2Omissions.4.2Unforeseeablejobsiteconditionsuchasrock,expansivesoil,unrecordedutilitylinesorsimilarcircumstances.4.3ChangeintherequirementsofaregulatoryRENTON,suchasrevisionsinbuildingcodes,safetyorhealthregulations.4.4AchangeoriginatedbytheOwner.4.5Changesinspecifiedworkduetotheunavailabilityofspecifiedmaterials.4.6Other,describewhenapplicable.5.EstimatedCostofProposedChangeb.ConstructionCost(EngineerEstimate):TheEngineermustprovideanestimateoftheadditionalcostorcreditfortheproposedchange.IftheEngineerestimatesachangeproposaltobeano-costchange,theestimatedcostshouldbeindicatedas$0.WhentheproposedchangeisoriginatingfromotherthanthePRIME,thecostestimateshouldbemadebytheEngineer.Theconstructioncostestimateshouldbeofthe“orderofmagnitude”or“probablecost”type.TheEngineershouldobtainassistanceinobtainingtheestimatedconstructioncostsfromtheEngineer’sconsultants,whenappropriate.TheEngineershouldnotdiscusshisestimateoftheconstructioncostwiththePRIME.Atthisstagethereisnoassuranceachangewillbeapproved.WhentheproposedchangeoriginatesfromthePRIME,andthePRIMEsubmitsacost,theEngineershallreviewthePRIME’scost,using,whereappropriate,theEngineer’sconsultantsandshallrecommendthatthePRIME’scostisorisnotavalidcostfortheworkdone.c.EngineerExtraServiceCompensation:TheEngineermustalsoprovideanestimateoftheextraEngineercompensationrequiredtomakechangesinthecontractdocumentsorproduceadditionaldrawingsand/orspecificationsnecessarytoproceedwiththeexecutionoftheproposedchange.IftheproposedchangeisItem4.1(errorinoromissionfromcontractdocuments),theestimateddesigncostshallalwaysbeindicatedas$0.TheextracompensationrequestedbytheEngineermaybeallowedifitisinaccordancewiththeEngineer’sAgreementandisapprovedbytheProjectTeam.FailuretoincludeextracompensationinthechangeproposalmayprecludetheEngineerfromclaimingsuchextracompensationatalaterdate.IncorrectlyquotedcompensationmaybereviseduponsubmittalbytheEngineerofacompletedescriptionandsubstantiationfortheadditionalcompensationpriortoapprovaloftheproposedchangeorder.Adelayinthissubmissionmayresultinarejectionoftheamendedcompensationrequest.Ifapproved,aletterauthorizingtheextraservicescompensationwillbesenttotheEngineerfromtheProjectTeam.CityofRentonPage12of162018Contract6022484-ExhIIAttB U.PreparationandRecommendation:TheEngineermustincludehis/hersignatureandthensubmitthechangeproposaltotheOwner’sRepresentative.TheOwner’sRepresentativewillthensecurethereviews/approvalsoftheProjectTeam.1TheOwner’sRepresentativeshallmakearecommendationonallproposedchangesandisauthorizedtoapprovechangesnotexceeding$5,000underthefollowingcircumstances:a.Thechangeisessentialtotheprojectandisnotachangeinscope,includingchangesoriginatedbyRENTON/County,orachangedealingwithadministrativeitems.b.TheEngineer,and/orhisconsultant,agreestotheneedforthechange,and,ifpossible,theestimatedcost.Note:AchangeoriginatedbyRENTON”isconsideredan“electivechange”forthepurposeoftheserecommendations.2ProjectTeam:Allproposedchangeswithapossiblechangeinscopeorcostingover$5,000requiretheProjectTeamapproval.4.04ContractChangeOrderProcedurea.Engineershallcompletefouroriginalcopiesofthecontractchangeorderform,allfourcopieswithoriginalsignatures(includingtheEngineer’ssignature),attachtoeachcopyallback-upmaterials,andsendallfourcopiestotheContractorforsignature.TheEngineershallassignnumberstochangeorderssequentially.Shouldachangeorderbevoidedornotused,thenthechangeorderlogshallreflectthatstatus.b.PRIMEshallreviewandsigncontractchangeorderandsendallcopies,eachwithback-upmaterials,totheOwner’sRepresentativeforsignature.c.Owner’sRepresentativeandHCDProjectManagershallrevieweachcontractchangeorderforconformancetotheapprovedchangeproposal(s)andreviewallattachedback-upforcompletenessandconformancetothecontractspecifications.Owner’sRepresentativeandHCDProjectManagershallsignallchangeordersnotexceeding$5,000.Iftherearemultiplechangeitemsonasinglechangeorder,theOwner’sRepresentativeandHCDProjectManagermaysignthechangeorderonlyiftheabsolutevalueofeachseparateitemlistedonthechangeorderdoesnotexceedhis/herauthority.IfoneormoreoftheitemsexceedstheOwner’sRepresentative’ssignatureauthoritytheOwner’sRepresentativemustsecureapprovalfromtheProjectTeam.4.05EmergencyChangeOrdersa.Emergencychangeorders,asdefinedintheContractGeneralConditions,arethoserequiringimmediateactiontoavoidaseriousworkstoppage,delayand/orextracosts.b.Engineer,Owner’sRepresentative/ConstructionInspectorshalladvisetheProjectTeamoftheemergencysituationsand,ifpossible,estimatethecostofthechange.TheOwner’sRepresentativeandHCDProjectManagershallgiveverbalapprovaltoallchangesinvolvingachangeinscope,includingachangeoriginatedbyRENTON.AlumpsumcostshallbeagreedwiththePRIME.Iftheagreementoncostisnotreached,PRIMEshallproceedonatimeandmaterialbasis,withan‘authorizationlimit”,ifrequired,andutilizingafieldinstructionorletterfromtheOwner’sRepresentativewithHCDProjectManager’sinitials.c.Owner’sRepresentativeshallissuePRIMEafieldinstructiononwhichOwner’sRepresentativehasauthorizedPRIMEtoproceedontheagreedlumpsumcostoronatimeandmaterialbasis,oronotheragreedcostbasis.d.Engineershallimmediatelyprepareachangeproposal,includinganestimateofthecost,asnormal,andsubmitittoOwner’sRepresentativeandHCDProjectManagerforapprovals.Whenworkiscompleted,theEngineershallprepareaformalcontractchangeorder.TheEngineershallattachnecessarydocumentation,includingcopiesoftimeandmateriallogs,ifrequired,tothecontractchangeorder.Costofthechangemaybeaccordingtoanagreedlumpsum,basedoncertifiedtimeandmaterialcosts,oracombinationasappropriate.CityofRentonPage13of162018contract6022484-ExhIIAttB 4.06TimeExtensionsa.Contractormayrequestatimeextensionwhensubmittingitscostforachange.AtimeextensionmaybeallowedonlyuponjustificationinaccordancewiththeContractGeneralConditions.Scheduleimpactofcriticalpathworkwhichwillcausetheprojecttocompletelaterthantheofficialcompletiondateisthebasecriterionforatimeextension.b.TimeextensionsshouldbereviewedbytheEngineerwithconsultationoftheOwner’sRepresentativeandHCDProjectManagerpriortomakingrecommendationstotheProjectTeam.AcquiretheProjectTeam’sconcurrencepriortoincludingatimeextensiononachangeorder.Toallowtimemaycauseextendedoverheadcost,andtodenyitmaycauseconstructionacceleration.5.00CONTRACTCOMPLETIONPHASE5.01GeneralWhenaprojectisnearingcompletioninaccordancewiththeContractGeneralConditions,thefirststepforprojectacceptanceshallbeacheckinspection.Thischeckinspectionisheldtoassureconformancetothecontractrequirementsandtogenerateapunchlistofworktobecompleted,adjusted,orcorrectedpriortothefinalinspectionthatverifiescompletionforacceptance.TheOwner’sRepresentative!constructioninspectorandHCDProjectManagerandtheEngineerwillestablishadateforthisinspectionofthecontractwork.5.02AttendanceatCheckInspectionPresentatthecheckinspectionshallbetheEngineer,theOwner’sRepresentative,otherRENTONstaffifappropriate,andthecontractor.TheOwner’sRepresentative/constructioninspectorshallcoordinatepunchlistsofitemsthatmustbecompleted,adjustedorcorrectedtocompletethecontractwork.TheEngineerwillberesponsibleforatimelycompilationofallconsultantpunchlists.ThePRIMEshallwitnesstheinspectiontoreceiveinformationandinstructionsregardingtheworktobedone.AdraftcopyofthepunchlistmaybegiventothePRIMEaftertheinspection.Inspectionshouldstartpromptlyandcontinueuntilcompleted,andmaybemorethanonedayinsomeprojects.Iftheworkhasnotprogressedascontemplatedandisnotreadyforacheckinspection,itmaybecanceledandcontinuedwhenready.ThepunchlistshouldbetransmittedtothePRIMEtimelywithcopiestoallparties.5.03PunchListsTheOwner’sRepresentativeisresponsibletoassurethatthecontractorcompletesthepunchlistitems.TheOwner’sRepresentativemustbesurethePRIMEisawareoftheextentofworkrequiredbyeachitemandurgeearlycompletionofallitems.TheOwner’sRepresentativeshallkeeptheEngineerandtheProjectTeamadvisedastothestatusofthepunchlistitems,inorderthattheearliestpossibledateforthefinalinspectionoftheprojectmaybeset.ThepunchliststatusshouldbeincludedintheWeeklyReportatthisstageoftheproject.AnyoutstandingitemsontheProjectCloseoutChecklistshallbeaddedtothepunchlist,asappropriate.Thisincludestimelysubmittalofas-builts.TheOwner’sRepresentativeshouldaggressivelyremindthePRIMEandtheEngineeroftheneedtotimelysubmitasbuilts.Contractfundswillberetainedfromeachuntilthissubmittalissatisfactorilycomplete.5.04FinalInspectionWhenthepunchlistitemshavebeencompleted,afinalinspectionshallbeheldtoinspectthecompletedwork.ThefinalinspectionmayendthecontracttimeandtransfertheprojecttoRENTON/Countyforoccupancyandmaintenance.TheOwner’sRepresentativeshallcoordinatethedateandtimeforthefinalinspectionoftheprojectwiththeHCDProjectManager,EngineerandtheProjectTeam.Afterthefinalinspection,theOwner’sRepresentativewillofficiallynotifytheProjectTeamandthePRIMEoftheacceptanceofthefacility/improvements.CityofRentonPage14of162018Contract6022484-ExhIIAttB 5.05ProjectCompletionReportTheOwner’sRepresentativewillprepareallappropriatedocumentsatcompletionandexecutethelegalrequirements.BoththeOwner’sRepresentativeandtheEngineershallstateinwritingtotheProjectTeamthattothebestoftheirknowledgethePRIMEhascompliedwiththetermsofthecontract.TheProjectCloseoutChecklistmustbecompletedbytheOwner’sRepresentative(asapplicable)andsubmittedwithfinalbillingtoHCDProjectManager.5.06ProjectFilesa.TheOwner’sRepresentativemustmaintaintheprojectfilesfortheproject.ThesefilesshallbeavailableforreferenceatalltimesbytheEngineerandtheProjectTeam.Theyshallbekeptneat,orderlyandadequatelyprotected.Atthecompletionofaproject,theprojectfilesshallbeforwardedtoRENTON,andshallincludeallequipmentbrochuresandothersubmittals.TheOwner’sRepresentativeisresponsiblefortransfers.b.OriginalsofpertinentFederalLaborStandardsfiles(Davis-BaconandRelatedActsdocumentation)shallbemaintainedandkeptinaneat,orderly,protectedenvironmentbyHCDProjectManagerforthedurationofthestatutoryretentionperiods.InformationregardingtheseproceduresshallbediscussedatthePreconstructionmeeting.ShouldtheOwnerwishfororiginalCertifiedPayrollReportsandothersimilardocuments,theOwner’sRepresentativewillneedtoarrangesuchprocedures(includingbutnotlimitedtoduplicateoriginals)duringthepreconstructionconferenceorinweeklyprojectmeetings.CityofRentonPage15of162016Contract6022484-ExhIIAttB ProjectDesignand/orManagementLaborCompliance;ESJI,Section3ReportsCostReimbursementCityofRentonPage16of162018Contract6022484-ExhIIAttB