HomeMy WebLinkAboutComplete RFP Document Community and Economic Development
Renton City Hall 1055 S Grady Way, 6t" FI
Renton, WA 98057
PH 425.430.6591
Market/Food Hall/Exhibition Space Management Services
Request for Proposals (RFP)
City of Renton, Office of Economic Development
Proposals Due: Friday, May 31, 2019, 5:00 pm PST
The City of Renton seeks proposals from qualified developers (individuals or firms)
interested in leasing the Pavilion in Downtown Renton to create a thriving space that
includes a public market/food hall, active cultural space and exhibition/event space.
The Pavilion building is a 14,770 square foot structure owned by the City and located in
the heart of downtown Renton at 233 Burnett Avenue South. The management and
use of the Pavilion building is an integral part of the City's downtown revitalization
efforts.
The City is seeking to enter into a long term lease for the Pavilion with a qualified
developer (individual or firm) to renovate the space and provide full-service
management of the property, including marketing, leasing, operating the space and to
develop a strategic vision for the Pavilion's role in the revitalization of Downtown.
M � k
Currently, the Pavilion is leased to a private company. This lease shall expire at the end
of December 2019 or within six months of written notice. The City of Renton, through this
RFP process, seeks a qualified operator as hereinafter defined to provide full-service
property management of the Pavilion, including renovations, promoting, leasing and
operation thereof and to develop a strategic vision for the Pavilion that would
1
complement the overall experience of Downtown for visitors and residents, improve
connectivity between the Pavilion and the Central Business District as a whole, and
strengthen the contribution of the Pavilion to downtown business and vice versa. The
City is seeking proposals which shall assist it in realizing the above-stated objectives.
1. Mission
The City of Renton envisions the Pavilion as a thriving and bustling center point of the
Downtown. More than a stand-alone building, the Pavilion will be the nucleus of the
community, blending food sales, local arts and crafts, retail operations, and event and
meeting space. Working in partnership with a variety of stakeholders, the City hopes the
market and surrounding district will be a catalyst for new businesses and facilities
attracted by the synergies of colocation. The Pavilion and surrounding park space will
serve to aggregate the bounty of local producers, businessmen and artisans, incubate
the creation of new processors, distributors, and retailers while accelerating the
development of existing businesses to create more jobs and wealth for area residents.
To this end, the City of Renton seeks to utilize the Pavilion to help increase regional
economic integration and connection by leveraging the region's diverse assets to build
a stronger food and art sector as a key anchor for the City's economy.
We envision that the Pavilion will be a complimentary community gathering place to
the current activities in Downtown and a source of regular activity and access to fresh
local food, crafts and other regional specialties for residents and for tourists.
It will be a place that showcases and celebrates the best of Renton. In addition to fresh
foods, there will likely be local arts, and other community related activities, and products
that represent the rich character, history, and culture that comprises Renton. We believe
that the Pavilion should be programmed for a diverse medley of public entertainment
events such as ethnic festivals, concerts, culinary cooking classes, fairs, etc. A robust
calendar of events and classes will keep visitors coming back again and again. These
events should be located inside the Pavilion itself, in the open performance space. The
Pavilion should be an indoor year-round operation that could be open 6-7 days per
week.
3. Guiding Principles
• The City is interested in receiving proposals from developers having the financial
resources and vision to create a unique addition to the heart of the Downtown
business district.
Respondents are encouraged to review the Civic Core Vision and Action Plan for
relevant information about the community's interest in the Pavilion and its potential as
a community gathering space. The plan's Recommended Alternative can be found
at the project website (http://rentondowntown.com/future-plans/civic-core-vision-
action-plan/).
• The City is prepared to issue long-term lease arrangements to allow for a proper return
on investment for the proposed project.
2
• Activate an under-utilized City-owned site in a manner that complements and further
fosters the image and function of the Community Plan's civic node concept and the
Center Downtown Zone;
• Provide enhanced access and visibility of this area and better connections to
surrounding civic, natural, and cultural amenities, as well as the Downtown Business
District;
• Maximize the appeal of the Site with development that brings more intensive use,
round-the-clock activity and energy to the area;
• Provide public benefits/amenities that enhance the nature and character of the site
and its surrounding uses as part of more intensive redevelopment (the City expects
proposals to exceed the minimum standards required by the Design Guidelines; see
Renton Municipal Code section RMC 4-3-100);
• Proposals should describe in general terms the anticipated schedule for the project
and specifically when the following milestones could be obtained: (i) approval of a
final Site plan, Board of Architectural Review approval and all other required City
approvals; (ii) commencement of construction; and (iii) completion of project with
certificate of occupancy issued;
4. Process/Procedure
Interested developers will be asked to follow a specific process in preparing and
submitting proposals for consideration:
• Information Gathering: In addition to reviewing applicable provisions of the City Center
Community Plan, Civic Core Vision and Action Plan, Zoning Ordinance and Design
Guidelines, applicants should familiarize themselves with the layout and history of the Site.
• Submission of a Proposal: Proposals Due by Friday, May 31, 2019, 5:00 pm PST
• Evaluation of Proposals by City: The City will review development proposals received and
may select one or more developers whose professional and financial qualifications and
Proposal are deemed meritorious. The City will then explore the development proposal
through further discussions with the selected developer(s). Upon request, any Developer
selected at this stage shall provide any additional information requested by City staff to
allow a thorough investigation of the Developer's ability to fully complete the proposed
development and the business integrity and reliability necessary to assure good faith
performance.
o Final Selection: In the event the City identifies a Proposal that it deems to be in the best
interest of the City, City staff will enter into negotiations with the selected developer,
toward the end of developing a written lease contract for the Site. Any contract
negotiated between a developer and City staff shall be subject to the final approval of
City Council.
The City reserves the right to reject any or all proposals and retain ownership of the Site.
5. Evaluation Criteria
3
In addition to the preferences identified in Section 2, above, the following factors will
be of priority for the City in reviewing development proposals for this Site:
• Whether the Proposal is likely to achieve a high quality mixed-use development that
enhances the character and the economic viability of the city (e.g., year-long
programming,jobs provided on-site, connection to the adjacent park, etc.).
• Whether the Proposal is likely to achieve substantial financial benefit to the City of Renton;
both in the short term,through compensation received from a lease of the Site,and longer
term,whether through various tax revenues or community-building opportunities.
• Whether the Proposal is likely to develop positive working relationships with existing
organizations (Renton Downtown Partnership, Farmers Market, Chamber of
Commerce, etc.) and businesses within the downtown core.
• Qualifications and Experience of the Developer and their team, including investors,
designated Project Manager(s), etc. Such experience may be demonstrated through
References and through information as to other projects of similar scope and size
successfully implemented by the Developer.
• Financial ability to complete the project in a timely manner. Such ability may be
demonstrated by presenting recent financial statements or through a statement of
financial sufficiency from a known and established bank that demonstrates the financial
capacity to carry out the project.
6. Content of Proposals
In order to be considered for selection, offerors must submit a complete response to this
RFP. One (1) original and one (1) electronic copy of the proposal on CD or flash drive
either in Microsoft Word or PDF format must be submitted to the City as a complete
sealed proposal.
Each proposal submitted in response to this RFP must contain, at a minimum, the
following information:
• Concept: The Offeror should present a concept of the project that should demonstrate
the Offeror's understanding of the City's goals and will address the following issues:
o Programming needs including:
■ Mixed-use development
■ Year-long community event space
o Public benefits and amenities (both public and private) the project will provide and
how those amenities will exceed the City's minimum Design Guideline standards (see
Renton Municipal Code section RMC 4-3-100).
• Provide Site plan sketch and illustrations of Site development concept.
• A narrative statement addressing zoning or design review issues.
4
• A proposed annual lease amount and desired terms.
• A pro forma financial analysis that demonstrates the feasibility of the proposed project.
• Each Proposal should include the name, address, phone number and type of project for
at least fourreferences.
7. General Conditions
(a) Proposals shall be submitted to:
City of Renton
Community and Economic Development
1055 S Grady Way, 6t" FI
Renton, WA 98057
(b) Each Proposal shall be sealed and clearly marked with the following label:
Proposal for Pavilion Development
As a public entity the City of Renton is subject to the State Public Records Act, Chapter
42.56 RCW. Whether an exemption from disclosure under the Act may apply or not, and
whether any document or record submitted may be considered proprietary or not, the
City intends to treat all documents and records submitted in connection with the RFP as
disclosable to the public.
The City does not intend to enter into a confidentiality agreement as a part of the RFP
process and does not intend to exercise any exemption from disclosure which may
otherwise be available to it under Chapter 42.56 RCW or other applicable law.
Urban Design Regulations (Renton Municipal Code section RMC 4-3-100):
http://www.codepublishing.com/WA/Renton/#!/Renton04/RentonO4O3/RentonO4O3l OO.ht
ml#4-3-100
Civic Core Vision and Action Plan:
http://rentondowntown.com/future-plans/civic-core-vision-action-plan/
City Center Community Plan:
http://rentondowntown.com/future-plans/city-center-community plan/
8. Questions/Contact Person
Questions concerning the RFP, or the review process may be directed to David Buchheit,
by mail at City of Renton, Community and Economic Development, 1055 S Grady Way,
6t" FI, Renton, WA 98057; by email at dbuchheit@rentonwa.gov; or by phone at 425-430-
7270.
5