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HomeMy WebLinkAboutFinal Agenda Packet CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, May 6, 2019 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) Senator Margarita Prentice Day - May 10, 2019 b) 50th Anniversary of Municipal Clerks Week - May 5 - 11, 2019 c) National Safe Boating and Paddling Week - May 18 - 24, 2019 4. PUBLIC HEARING a) Highlands Meadows - 60% Direct Petition to Annex (A-18-001) 5. ADMINISTRATIVE REPORT 6. AUDIENCE COMMENTS • Speakers must sign-up prior to the Council meeting. • Each speaker is allowed five minutes. • When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 7. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of April 22, 2019. Council Concur b) AB - 2381 Mayor Law appoints Mr. Sean Conway to the Benson Hill Community Plan Advisory Board for a term expiring on May 1, 2024. Refer to Planning & Development Committee c) AB - 2378 Mayor Law appoints the following individuals to the Senior Citizen Advisory Board with all terms expiring on June 1, 2022: Mr. Jack Wardell, Ms. Mij Charbonneau, Ms. Anita Dull, Ms. Susan Bollinger, Ms. Christine Gray-Scott, Mr. Ronald Erb, and Ms. Julie Horan. Refer to Community Services Committee d) AB - 2366 Administrative Services Department submits a request for a leak adjustment from Paula Gamble, property manager for the service address of 1303 N 20th St., Building B, and recommends approval of the adjustment in the amount of $2,769.28 for applicable water, sewer, and King County Metro portions of the bills. Refer to Finance Committee e) AB - 2372 Community & Economic Development Department requests authorization to accept a Port of Seattle Economic Development Partnership Program grant award of $65,000 to advance local economic development. City match required is $32,500. Council Concur f) AB - 2379 Community & Economic Development Department recommends approval of a $332,000 Density Fee grant to Homestead Community Land Trust for the 12-unit Willowcrest Townhomes development that will help to complete an affordable homeownership pilot project located in the Sunset Area, subject to an acceptable agreement established between the City and Homestead Community Land Trust. Refer to Finance Committee g) AB - 2376 Community Services Department requests approval of Amendment No. 8 to CAG-16-129, with City of Seattle Office of Sustainability and Environment, to accept up to $4,025.94 of Fresh Bucks sales, at the 2019 Renton Farmers Market in consideration of expenditures required to implement the Fresh Bucks incentive program for Supplemental Nutrition Assistance Program (SNAP) shoppers at the market. Refer to Finance Committee h) AB - 2365 Community Services Department requests approval to waive park, shelter rental, parking garage pass, and permit fees, in the amount of $13,650, for community events scheduled in 2019. Refer to Finance Committee i) AB - 2370 Public Works Administration requests authorization to purchase 26 in-car camera systems and related equipment for police vehicles, via a sole source contract with vendor Coban Technologies, Inc., in the total amount of $145,261.93. The equipment purchase was included in the 2019/2020 Biennial Budget. Council Concur j) AB - 2371 Public Works Administration requests authorization to purchase eight (8) new vehicles utilizing the State bid contract, in the total amount of $561,634. The budget for this vehicle purchase was included in the 2019/2020 Biennial Budget and 2019 Carry Forward and First Quarter Budget Amendment. Council Concur k) AB - 2377 Transportation Systems Division recommends executing the Washington State Department of Transportation Improvement Board Complete Streets Grant Agreement, in order to accept $400,000 for the Houser Way Intersection and Pedestrian Improvements project, which is a sub-project of the Williams Ave S and Wells Ave S Conversion project. Refer to Finance Committee l) AB - 2373 Utility Systems Division recommends executing the Community Services Agreement 4057 EHS, with Public Health Seattle and King County, in order to accept $68,730.91 of non-matching grant funds for the 2019-2020 Local Hazardous Waste Management Program. Refer to Utilities Committee m) AB - 2374 Utility Systems Division recommends executing the Interagency Agreement for 2019 and 2020 CPA #6060199, with King County, to accept $199,990 of non-matching grant funds to implement waste reduction and recycling programs. Refer to Utilities Committee n) AB - 2375 Utility Systems Division recommends approval of a cost-sharing agreement with Mr. Paul Miller, in the amount of $58,993.90, for a water line extension at 3731 Park Ave N. City Code allows property owners and developers to request City participation in water main improvements when the improvements provide significant general benefit to an area. Refer to Utilities Committee 8. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Finance Committee: Vouchers; Facilities Coordinator Hire at Step E b) Transportation Committee: RAAC Appointment - Gugulevska; Airport Lease Agreement - PSE (622 Hangar Building); Airport Lease Agreement - Northwest Seaplanes, Inc. (608 Hangar Building) 9. LEGISLATION Ordinances for second and final reading: a) Ordinance No. 5926: Outdoor Recreation (First Reading 4/22/2019) b) Ordinance No. 5927: Impounded Shopping Carts (First Reading 4/22/2019) 10. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 11. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 6:00 p.m. - 7th Floor - Conferencing Center Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings !Proctamation‘14”Fiereas,thelateSenatorMargaritaPrenticeleftasignificantimprintontheRentoncommunityinhertimehere,touchingthelivesofsomanyinhercityandstate;and‘14”hereas,SenatorPrenticefirstenteredpoliticallifewithelectiontotheRentonSchoolBoardin1926,andtwoyearslaterbecamethefirstLatinaelectedtotheWashingtonStateLegislature;servingintheHousefrom1928to1992andintheSenatefrom1993through2013,becomingchairoftheSenateFinancialInstitutionsandHousingCommittee,acquiringthepositionofchairoftheWays&MeansCommitteeandlaterworkingasSenatePresidentProTernpore;andPUhereas,SenatorPrenticebroughtthetoughness,commonsense,andstreetsmartsshegainedasanursetothehallwaysofOlympia,alwaysreachingacrosstheaisletoworkinabipartisanmanner;and‘14”hereas,in2005,whenBoeingmoveditsoperationsclosertoLakeWashington,SenatorPrenticesecured$5millioninthe2005-07CapitalBudgetthatwaspivotaltothedevelopmentofwhatisnowTheLanding;andPi”hereas,ayearlater,SenatorPrenticesuccessfullysponsoredseveralsenatebills,allowingRentontoaccessstatesalestaxcreditstofinanciallyaidintheannexationoftheCascade/BensonHillNeighborhoodin2008;andWhereas,inthewakeoftheGreatRecession,SenatorPrenticefoundfundsinthestatebudgetfortheRentonSmallBusinessDevelopmentCentertoretainandrecruitsmallbusinesses;and‘1/Uhereas,asthemotherofanautisticson,SenatorPrenticerecognizedtheneedforandofferedherhelpwiththeMeadowCrestAccessiblePlaygroundintheSunsetArea;withRentonrecognizingtheSenatorbyestablishingadonationsfundfortheprojectinhername;and‘Whereas,whileSenatorPrenticerosetoplacesofinfluenceandprominence,sheneverforgottheplightofthoselessfortunate,theproblemsofherconstituents,ortheprioritiesofherlocalcommunity;!A[ow,therefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimMay10,2019,tobeSenator9/1aJqaritaPrenticeDayintheCityofRenton,andIencourageallmembersofthecommunitytojoinmeinthisspecialobservation.InwitnesswhereofIhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis6thdayofMay,2019.DenisLaw,MayorCityofRenton,WashingtonRentonCityHall,7thFloor1055SouthGradyWay,Renton,WA98057’AGENDA ITEM #3. a) DenisLawMayorProctamationfrfr’fiereas,theofficeofthemunicipalclerk,atimehonoredandvitalpartoflocalgovernment,existsthroughouttheworld;andWfiereas,theofficeofthemunicipalclerkistheoldestamongpublicservants;and‘Wfiereas,theofficeofthemunicipalclerkprovidestheprofessionallinkbetweenthecitizens,thelocalgoverningbodies,andagenciesofgovernmentatotherlevels;andWIiereas,municipalclerkshavepledgedtobeevermindfuloftheirneutralityandimpartiality,renderingequalservicetoall;and‘T4lftereas,themunicipalclerkservesastheinformationcenteronfunctionsoflocalgovernmentandcommunity;andWfiereas,municipalclerkscontinuallystrivetoimprovetheadministrationoftheaffairsoftheofficeofthemunicipalclerkthroughparticipationineducationprograms,seminars,workshops,andtheannualmeetingsoftheirstate,provincial,county,andinternationalprofessionalorganizations;andWfiereas,itismostappropriatethatwerecognizetheaccomplishmentsoftheofficeofthemunicipalclerk;Wow,tñerefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimMay5-11,2019,tobeuniczpatCterksWee1QintheCityofRenton,andfurtherextendappreciationtoourmunicipalclerk,JasonSeth,andtoallmunicipalclerksforthevitalservicestheyperformandtheirexemplarydedicationtothecommunitiestheyrepresent.InwitnesswftereofIhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis6thdayofMay,2019.DenisLaw,ayotCityofRenton,WashingtonRentonCityHaIl,7thFloor1055SouthGradyWay,Renton,WA98057.rentonwa.govAGENDA ITEM #3. b) 0DenisLawMayorProctamationWfiereas,theCityofRentonisboundedbyLakeWashingtonshorelineandencompassesnumerouswaterways;andWñereas,alargenumberofRenton’sresidentsofallagesengageinrecreationalboating;andWñereas,onaverage,700peopledieeachyearinboatingrelatedaccidentsintheU.S.,withthevastmajorityofthoseaccidentscausedbyhumanerrorandpoorjudgmentandnotbytheboat,equipment,orenvironmentalfactors;andWhereas,asignificantnumberofboaterswholosetheirlivesbydrowningeachyearwouldbealivetodayhadtheyworntheirlifejackets;andWtjereas,themissionoftheUnitedStatesCoastGuardAuxiliary,Division2,overseeingRenton,istopromoteandimproverecreationalboatingsafetybyteachingboatingsafetycoursesandconductingvesselsafetychecks;Wow,therefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimMay18-24,2019,tobeSafe(Boatinganc(Paéc((ingWeekintheCityofRenton,andIencourageallcitizenstodedicatethemselvestolearningaboutandpracticingsafeboating,includingwearinglifejackets.InwitnesswhereofIhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis6thdayofMay,2019.DenisLaw,MayorCityofRenton,WashingtonRentonCityHall,7thFloor1055SouthGradyWay,Renton,WA98057.rentonwa.govAGENDA ITEM #3. c) 60% Notice of IntentPublic HearingMay 6, 2019Proposed Annexation: Highlands MeadowsAGENDA ITEM #4. a) Annexation ProcessAnnexation Effective 30 Days After Publication of 2ndReading City Council Adopts OrdinanceBoundary Review Board ApprovalBoundary Review Board 45 Day ReviewNotice of Intent to Boundary Review BoardCouncil Holds Public HearingPetition Certified by King CountyPetitioner Submits 60% PetitionCouncil Authorizes 60% PetitionCirculation Council Meets with PetitionerPetitioner Submits 10% PetitionAGENDA ITEM #4. a) •State law requires a public hearing with proponents to accept or reject the annexation •If accept, can accept all or a portion of the area petitioned for annexationPurposeAGENDA ITEM #4. a) LocationAGENDA ITEM #4. a) •Location:  At the eastern portion of City limits; in the East Plateau Community Planning Area•Size: 12.5 acres•Uses: Single‐family and vacant•Boundaries: •North –Parcel line, near NE 3rd (if extended)•East – 158thAve SE•South –Parcel lines & SE 132ndSt •West –Parcel line, near Shadow Ave NEBackgroundAGENDA ITEM #4. a) AGENDA ITEM #4. a) Existing ConditionsAGENDA ITEM #4. a) Regulated Slopes, Streams, & Wetlands•No Streams•Wetlands:•None in close proximityAGENDA ITEM #4. a) •Fire•Renton Fire Authority•(No change)•Utilities•Water District #90•(No change) •Renton Sewer Utility•(No change)•Schools•Issaquah School District•2 Southern most parcels Renton School District•(No change)Public ServicesAGENDA ITEM #4. a) •Urban Residential Medium •4 –12 Dwelling Units per Acre•R‐4 zoneCounty Land Use Designation & ZoningAGENDA ITEM #4. a) •Residential Low Density•Allows RC, R‐1, or R‐4 zoning•Prezoned R‐4  in 2007 Ordinance #5254•Will become effective upon annexationRenton Land Use Designation & ZoningAGENDA ITEM #4. a) City Annexation PoliciesAGENDA ITEM #4. a) •Goal L‐E: Promote annexation where and when it is in Renton’s best interest•Policy L‐8: Support annexation where infrastructure and services allow for urban densities and it would consolidate service providers and/or facilitate the efficient delivery of services•Policy L‐9: Consider fiscal impacts for each proposed annexationComprehensive PlanAGENDA ITEM #4. a) Boundary Review BoardObjectivesAGENDA ITEM #4. a) •Uses physical boundaries, including but not limited to bodies of water, highways, and land contours•Boundary uses parcel lines •Prevent abnormally irregular boundaries•The boundary is regular•Create and/or preserve logical service areas•Service areas agreed to previously, are unchanged•Annexation is of an unincorporated area to a city that is urban in character•Renton is an urban city Relevant BRB ObjectivesAGENDA ITEM #4. a) Fiscal AnalysisAGENDA ITEM #4. a) •Current Conditions:•12 dwellings•Estimated 29 residents•Future Conditions:•Estimated 22 additional dwellings•Estimated additional 53 residents•Costs increase 3.3% annually•Revenue increase 2.5% annually•Limited to sales tax, utility tax, and franchise feeAssumptionsAGENDA ITEM #4. a) Fiscal AnalysisOperating Fund Existing Year 10Revenues $23,033 $67,965Costs $22,938 $62,992Capital and Enterprise FundsRevenues$5,094 $12,280Costs$3,504 $10,889 AGENDA ITEM #4. a) •City staff representing City functions reviewed the proposed annexation•All departments indicated that the proposed annexation represents a logical extension of their servicesCommentsAGENDA ITEM #4. a) •The best interests and general welfare of the City are served by this annexation•Represents a logical extension of City services•Consistent with City annexation policies•Consistent with Boundary Review Board criteriaConclusionAGENDA ITEM #4. a) Recommendation•The Administration recommends that Council:•Accept the 60% Direct Petition to Annex•Authorize the Administration to forward the Notice of Intent to the Boundary Review BoardAGENDA ITEM #4. a) April 22, 2019 REGULAR COUNCIL MEETING MINUTES    CITY OF RENTON  MINUTES ‐ City Council Regular Meeting  7:00 PM ‐ Monday, April 22, 2019  Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way    CALL TO ORDER AND PLEDGE OF ALLEGIANCE     Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the  Pledge of Allegiance.    ROLL CALL    Councilmembers Present:  Don Persson, Council President  Randy Corman  Ryan McIrvin  Armondo Pavone  Ed Prince  Carol Ann Witschi   Councilmembers Absent:  Ruth Pérez                      MOVED BY PERSSON, SECONDED BY MCIRVIN, COUNCIL EXCUSE ABSENT  COUNCILMEMBER RUTH PÉREZ. CARRIED.    ADMINISTRATIVE STAFF PRESENT    Denis Law, Mayor  Jan Hawn, Administrative Services Administrator  Alex Tuttle, Assistant City Attorney   Jason Seth, City Clerk  Kelly Beymer, Community Services Administrator  Gregg Zimmerman, Public Works Administrator  Leslie Betlach, Parks Planning & Natural Resources Director  Craig Burnell, Building Official  Terry Flatley, Urban Forestry & Natural Resources Manager  Ian Gray, Urban Forestry & Natural Resources Manager  Vangie Garcia, Transportation Planning Manager  Heather Gregersen, Program Development Coordinator I  Commander Jeff Hardin, Police Department      AGENDA ITEM #7. a) April 22, 2019 REGULAR COUNCIL MEETING MINUTES  PROCLAMATION   a) Arbor Day / Earth Day:  A proclamation by Mayor Law was read declaring April 27, 2019 to be  Arbor Day/Earth Day in the City of Renton, encouraging all citizens to join in this special  observance. Urban Forestry & Natural Resources Manager Terry Flatley accepted the  proclamation with appreciation. He listed several of the City's accomplishments in regards to  urban forestry and natural resource management. Mr. Flatley also noted that he retires soon  and introduced his replacement, Mr. Ian Gray. Mr. Gray stated that he is excited to continue  the good work that Mr. Flatley has done as the City's Urban Forestry & Natural Resources  Manager.     MOVED BY PRINCE, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE  PROCLAMATION. CARRIED.    SPECIAL PRESENTATION   a) Washington State Transportation Improvement Board (TIB) "Complete Streets" Award:  Public Works Administrator Gregg Zimmerman announced that the City had been awarded a  $400,000 "Complete Streets" grant from the Washington State Department of  Transportation's Transportation Improvement Board. He introduced Transportation Planning  Manager Vangie Garcia and Program Development Coordinator I Heather Gregerson, both of  whom worked diligently to secure the grant funds. Ms. Garcia noted that the grant affirms the  City's vision of creating multi‐modal transportation options that benefit the entire Renton  community.     ADMINISTRATIVE REPORT    Chief Administrative Officer Robert Harrison reviewed a written administrative report  summarizing the City’s recent progress towards goals and work programs adopted as part of  its business plan for 2019 and beyond. Items noted were:   Get some assistance with your spring cleaning! Renton’s annual Clean Sweep Program  is now in effect through December 28, 2019. Schedule one pickup of extra garbage for  free! For more information, including a list of items that qualify and do not qualify for  this event, visit the City's website.   SAVE THE DATE – Spring Recycle Day, Saturday, May 11. The Solid Waste Utility will  hold its annual spring recycle event in the Renton Technical College north parking lot  located at NE 6th Place and Monroe Avenue NE from 9:00 a.m. to 3:00 p.m. During  this event, non‐perishable food items will also be collected for the Renton Food Bank.  For more information, including a list of acceptable and unacceptable materials,  please visit our website or contact the Solid Waste Utility at 425‐430‐7398.    Preventative street maintenance will continue to impact traffic and result in  occasional street closures.     AUDIENCE COMMENTS     Maria Wolcott, Renton, spoke in opposition to the clear‐cutting of a portion of a  hillside known as the DeLeo Wall. She noted that although the area scheduled to be  clear‐cut is within the City of Newcastle, it southern edge borders the City of Renton.  Ms. Wolcott also noted that Newcastle is appealing the State's Department of Natural  Resources’ decision to issue the clear‐cutting permit.    AGENDA ITEM #7. a) April 22, 2019 REGULAR COUNCIL MEETING MINUTES    Eva Lündahl, Renton, expressed opposition to the clear‐cutting of the DeLeo Wall  area. She reiterated that the City of Newcastle is appealing the permit issued by the  State's Department of Natural Resources. She urged Council to support Newcastle's  efforts in overturning the decision.      Mayor Law remarked that Renton's City Attorney's Office would contact the City of Newcastle  to see check on their progress towards this endeavor, and stated he would not be opposed to  drafting another letter in opposition to the clear‐cutting operation.     CONSENT AGENDA  Items listed on the Consent Agenda were adopted with one motion, following the listing.   a) Approval of Council Meeting minutes of April 15, 2019. Council Concur.   b) AB ‐ 2369 Mayor Law appointed Ms. Bojana Gugulevska to the Renton Airport Advisory  Committee, Renton Hill/Monterey Terrace Neighborhood alternate position, for an unexpired  term expiring on 5/7/2020. Refer to Transportation (Aviation) Committee.   c) AB ‐ 2368 Community & Economic Development Department submitted the 2018 Title IV  Docket #14 Amendments. Following review by the Planning Commission, code revisions  recommendations will be presented to Council. Refer to Planning Commission and Planning  & Development Committee.   d) AB ‐ 2361 Community Services Department requested authorization to hire a Facilities  Coordinator at Step E of salary grade a25, effective May 1, 2019. Refer to Finance Committee.   e) AB ‐ 2364 Transportation Systems Division recommended approval of a five‐year lease  agreement with Northwest Seaplanes, Inc., in the amount of $54,704.64 annually, for lease of  the 608 Hangar Building at the airport. Refer to Transportation (Aviation) Committee.   f) AB ‐ 2367 Transportation Systems Division recommended approval of a five‐year lease with  Puget Sound Energy, in the amount of $75,370.32 annually, for lease of the 622 Hangar  Building. Refer to Transportation (Aviation) Committee.    MOVED BY PERSSON, SECONDED BY WITSCHI, COUNCIL CONCUR TO APPROVE  THE CONSENT AGENDA, AS PRESENTED. CARRIED.    UNFINISHED BUSINESS   a) Planning & Development Committee Chair Prince presented a report concurring in the staff  recommendation to confirm Mayor Law's appointment of Ms. Kirsten Garcia to the Benson Hill  Community Plan Advisory Board with a term expiring 5/1/2022.    MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   b) Utilities Committee Vice‐Chair Witschi presented a report concurring in the staff  recommendation to execute Amendment No. 2 to CAG‐17‐037 with RH2 Engineering, Inc. in the  amount of $164,180 for the extension of general services to continue through 2019 and 2020 for  the Agreement for Water and Wastewater utilities 2017‐2018 general services.    MOVED BY WITSCHI, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   AGENDA ITEM #7. a) April 22, 2019 REGULAR COUNCIL MEETING MINUTES  c) Utilities Committee Vice‐Chair Witschi presented a report concurring in the staff  recommendation to authorize the Mayor and City Clerk to execute the agreement with Osborn  Consulting, Inc. in the amount of $257,889 for design services for the SE 172nd Street and 125th  Avenue SE Green Stormwater Infrastructure Design Project.    MOVED BY WITSCHI, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   d) Utilities Committee Vice‐Chair Witschi presented a report concurring in the staff  recommendation to execute Amendment No. 4 to CAG‐16‐108 with Stantec Consulting Services,  Inc. in the amount of $170,833 for additional services necessary for permit completion for the  project.    MOVED BY WITSCHI, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.    LEGISLATION   Resolution:   a) Resolution No. 4381: A resolution was read amending the 2019/2020 City of Renton Fee  Schedule.    MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL ADOPT THE RESOLUTION  AS READ. CARRIED.   Ordinances for first reading:   b) Ordinance No. 5926: An ordinance was read amending Section 4‐2‐060 of the Renton  Municipal Code, and adding a new Subsection 4‐2‐080.A.83 to the Renton Municipal Code,  adding a new allowed use in the Urban Center (UC) zone subject to a Hearing Examiner  Conditional Use Permit, providing for severability, and establishing an effective date.    MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL REFER THE ORDINANCE  FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.   c) Ordinance No. 5927: An ordinance was read amending Section 6‐27‐5 of the Renton  Municipal Code, by increasing deferrals of fines for impounded shopping carts, providing for  severability, and establishing an effective date.    MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL REFER THE ORDINANCE  FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.   Ordinances for second and final reading:   d) Ordinance No. 5924: An ordinance was read amending the City of Renton fiscal years  2019/2020 Biennial Budget as adopted by Ordinance No. 5898, in the amount of  $103,959,706.    MOVED BY PERSSON, SECONDED BY WITSCHI, COUNCIL ADOPT THE ORDINANCE  AS READ. ROLL CALL: ALL AYES. CARRIED.         AGENDA ITEM #7. a) April 22, 2019 REGULAR COUNCIL MEETING MINUTES  e) Ordinance No. 5925: An ordinance was read imposing the local option sales and use tax to be  credited against the State sales and use tax for local revitalization financing pursuant to RCW  82.14.510.    MOVED BY PERSSON, SECONDED BY WITSCHI, COUNCIL ADOPT THE ORDINANCE  AS READ. ROLL CALL: ALL AYES. CARRIED.    NEW BUSINESS   Please see the attached Council Committee Meeting Calendar.    ADJOURNMENT    MOVED BY CORMAN, SECONDED BY WITSCHI, COUNCIL ADJOURN. CARRIED. TIME:  7:26 P.M.    Jason A. Seth, CMC, City Clerk  Jason Seth, Recorder  Monday, April 22, 2019  AGENDA ITEM #7. a) Council Committee Meeting Calendar April 22, 2019 April 29, 2019 Monday NO MEETING Fifth Monday May 6, 2019 Monday 4:30 PM Finance Committee, Chair Pavone – Council Conference Room 1. Facilities Coordinator Hire at Step E 2. Vouchers 3. Emerging Issues in Finance 5:00 PM Transportation Committee, Chair McIrvin – Council Conference Room 1. RAAC Appointment - Gugulevska 2. Airport Lease Agreement – PSE in 622 Hangar Building 3. Airport Lease Agreement – Northwest Seaplanes in 608 Hangar Building 4. Sidewalks Discussion 5. Emerging Issues in Transportation • Posting of Bridge Weight Limits CANCELLED Community Services Committee, Chair Witschi 6:00 PM Committee of the Whole, Chair Persson – Conferencing Center 1. Renton River Days Update 2. Bond-funded Projects 3. Emerging Issues AGENDA ITEM #7. a) AB - 2381 City Council Regular Meeting - 06 May 2019 SUBJECT/TITLE: Appointment to Benson Hill Community Plan Advisory Board RECOMMENDED ACTION: Refer to Planning & Development Committee DEPARTMENT: Executive Department STAFF CONTACT: April Alexander, Executive Assistant EXT.: 6520 FISCAL IMPACT SUMMARY: None SUMMARY OF ACTION: Mayor Law appoints Mr. Sean Conway to the Benson Hill Community Plan Advisory Board for a term expiring 5/1/24. EXHIBITS: A. Recommendation Memo B. Application STAFF RECOMMENDATION: Confirm Mayor Law's appointment of Mr. Conway to the Benson Hill Community Plan Advisory Board. AGENDA ITEM #7. b) DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT M E M O R A N D U M DATE: May 1, 2019 TO: Denis Law, Mayor FROM: C. E. “Chip” Vincent, CED Administrator STAFF CONTACT: Paul Hintz, Associate Planner, x7436 SUBJECT: Benson Hill Community Plan Advisory Board Mr. Sean Conway recently applied to serve on the Benson Hill Community Plan Advisory Board. Sean has lived in the Benson Hill area since 1996 and for the past eight years has been working for municipal recreation and parks departments, including the City of Renton as a Recreation Assistant. Staff believe that Sean will be a valuable addition to the Board and recommends him for a five- year term on the Benson Hill Community Plan Advisory Board. AGENDA ITEM #7. b) April Alexander From:notification@civiclive.com Sent:Thursday,April 25,2019 12:03 PM To:April Alexander Subject:Application for Boards/Commissions/Committees 201 9-04-25 12:02 PM(PST) Submission Notification Application for Boards/Commissions/Committees 2019-04-25 12:02 PM(PST)was submitted by Guest on 4/25/2019 3:02:45 PM (GMT-08:00)Canada/Pacific Name Value Airport Advisory Committee* Civil Service Commission* Community Plan Advisory Board -Benson Hill Community Plan Advisory Board -Benson Hill Community Plan Advisory Board -City Center Historical/Museum Board* Housing Authority* Human Services Advisory Committee* Library Advisory Board* Municipal Arts Commission* Parks Commission*Parks Commission* Planning Commission* Senior Citizens Advisory Committee* Sister City Committee -Cuautla Sister City Committee -Nishiwaki Gender Mr. Name Sean Conway Address:—I iimail Phone AltPhone: Resident Yes ResidentSince 1996 formerresidence Sea-tac •Master of Science in Management and Leadership - Western Governor’s University 6/2016 —3/2018 •BachelorEducationBackground..of Arts in Sport Management —Washington State University 8/2008 —12/2012 Over 8 year working in local city government,specifically in Recreation and Facility Management.City of Kirkland - Recreation Supervisor -2/18-Present City of Covington -OccupationalBackground Athletics Specialist -5/14-1/18 City of Kent -Parks Program Assistant -3/13-5/14 City of Renton -Recreation Assistant -3/13-6/16 City of Issaquah -Program Assistant - 1 AGENDA ITEM #7. b) 11/12-3/13 City of Mercer Island -Recreation Assistant - 5/12-10/13 City of Pullman -Recreation Aide &Lifeguard - 6/11-4/12 Emp1oyer: Washington Recreation and Park Association Member •.Member of Youth Athletic facility (YAF)Grant CommitteeCommunityActivitiesthroughWashingtonRecreation&Conservation Office Volunteer Sports Coach I want to be more informed about the happenings in my community and feel like I can help bring perspective andReasonforapplyrng•.fresh ideas to the city and commission.In the end,my goal is to improve my community. Day Meetings Night Meetings Night Meetings To view this form submission online,please follow the link below: https ://rentonwa.gov/formlone.aspx?obj ectldl 5 544299&contextld=92 1 2967&retumto=submissions 2 AGENDA ITEM #7. b) AB - 2378 City Council Regular Meeting - 06 May 2019 SUBJECT/TITLE: Appointments to Renton Senior Citizens Advisory Board RECOMMENDED ACTION: Refer to Community Services Committee DEPARTMENT: Executive Department STAFF CONTACT: April Alexander, Executive Assistant EXT.: 6520 FISCAL IMPACT SUMMARY: None SUMMARY OF ACTION: Mayor Law appoints the following to the Renton Senior Citizens Advisory Board for a term expiring 6/1/22: Mr. Jack Wardell Ms. Mij Charbonneau Ms. Anita Dull Ms. Susan Bollinger Ms. Christine Gray-Scott Mr. Ronald Erb Ms. Julie Horan EXHIBITS: A. Recommendation Memo B. Applications for Wardell, Charbonneau, Dull, Bollinger, Gray-Scott, Erb, Horan STAFF RECOMMENDATION: Confirm Mayor Law’s appointments to the Senior Citizens Advisory Board: Mr. Jack Wardell, Ms. Mij Charbonneau, Ms. Anita Dull, Ms. Susan Bollinger, Ms. Christine Gray-Scott, Mr. Ronald Erb, Ms. Julie Horan, for terms expiring 6/1/22. AGENDA ITEM #7. c) COMMUNITY SERVICES DEPARTMENT MEMORANDUM DATE:April 24,2019 TO:Denis Law,Mayor /APR 24 20jCC:Maryjane Van Cleave,Recreation and Carrie Nass,Recreation and Neighborhoods Manager Debbie Little,Recreation and Neighborhoods Supervisor FROM:Kelly Beymer,Community Services AUministrator3 SUBJECT:Appointment to Senior Advisory Board The Interview Committee,made up of three current Advisory Board members and two Senior Center staff interviewed nine candidates and are recommending filling the seven vacant positions with these candidates: Position #6 Jack Wardeti has many interests and has been a volunteer in a multitude of agencies.Jack has a wonderful sense of humor,has the time and energy to give back to the Renton community and wants to help reduce isolation within the senior population. Position #8 MIj Charbonneau has served previously when this Board was not officially recognized by the City of Renton.Mij is knowledgeable about the various resources and services available to the senior population within the Renton community. She currently is volunteering in the Renton Police Department and as a Trail Ranger in the Community Services Department. Position #9 Anita Dull is a regular participant at the Senior Center and a 20+year volunteer with our Meals-on-Wheels program.She has lived in Renton her whole life and is very connected and dedicated to this community. Position #10 Susan Bollinger comes with very strong organizational skills and a desire to connect with the senior community of Renton.She has been searching for volunteer opportunities and felt that the Senior Advisory Board would be a good fit. Position #1 Christine Gray-Scott is very active in the community and has attended several Senior Advisory Board meetings.She presently volunteers as a Retired Nurse h:\boards commissioris\senior advisory\2O19\senor advisory board appointment memo 4.24.19.docx AGENDA ITEM #7. c) Addressee Name Page 2 of 2 Date of Memo providing Blood Pressure checks here at the Senior Center.She is on the younger side of the “senior”age scale and can be a voice with a new perspective. Position #4 Ronald Erb is currently volunteering in the Renton Police Department and is interested in keeping informed of the needs of the senior community and support changes that will improve their lives.He is interested in giving back to our community and has the time to do it. Position #14 Julie Hotan is currently serving as a volunteer in our Blood Pressure checks.She is an active participant at the Senior Center and is interested in sharing ideas on how to connect with the greater senior community of Renton. Each candidate showed an eagerness to serve,a commitment to the community and they are all Renton residents!Ii you should request additional information,please contact Debbie Little at x6632. h;\boards commissions\senior advisory\2O19\senor advisory board appointment memo_4.24.19.docx AGENDA ITEM #7. c) April Alexander From:Wardell2u@comcast.net Sent:Wednesday,November 15,2017 10:28 PM To:April Alexander Subject:Application for boards,commissions,or committees. The following registration was submitted via the City of Renton website: Data from form “Application for Boards,commissions,or committees”was received on Wednesday,November 15,2017 10:28:02 PM. Boards,commissions,committees Field Value BoardsCommissionsCommittees Senior Citizens Advisory Committee* Title Name John (Jack)Wardell address City,State,Zip I ii Sender’s Email I Apphcans phone Applicant’s alternate phone 1 1Renton Resident? If so,since when f Residence Kent Bachelor of Science,Computer Science,Math and Physics,from .University of Montana,Missoula,MTEducationalBackground2yearprogramNorthernMontanaCollege,Havre,MT Elementary through High School,Chester,MT Occupation -- r.7.—..._1_ --- OccupationBackground --- .,4.11(4 4..0 L (.411(4 .‘4(4(4 -4——-—I .(4.4.L all C L.(4 ‘4(4(4,I__ Employer 3.-.,‘.,- CommunityActivities Over the years PTA,Jaycees,Church groups Interest and knowledge.A desire to contribute to thisReasonscommunity. 1 AGENDA ITEM #7. c) Field Value Can attend day meetings true Can attend night meetings true Email “Application for boards,commissions,or committees.”originally sent to analexander(rentonwa.gov from Wardel12u(comcast.net on Wednesday,November 15,2017 10:28:02 PM. 2 AGENDA ITEM #7. c) CITY OF RENTON APPLICATION FOR BOARDS/COMMISSIONS/COMMITTEES *Special membership requirements apply.Visit rentonwa.gov or call 425-430-6500for details. Your application will be given every consideration as vacancies occur. MR.LJ MSNAME ,%‘/r 9/’t 1/,,{J 7 CITY OF FORMER RESIDENCE c\)c.t977t4 EDUCATIONAL BACKGROUND A, f IT OCCUPATION 4?EMQ(ER OCCUPATIONAL BACKGROUND COMMUNITY ACTIVITiES (organizations/clubs/service groups,etc.),‘,e - REASON FOR APPLYING FOR THIS BOARD/COMMISSION/COMMITTEE 2 Liv cN-’&i47y 14?e ,‘tJ 1I&AñI€0 A’a ,/I/g iW ,1A,,a-’i?fAJ cr]v CAN ATTEND DAY MEETINGS?CAN ATTEND NIGHT MEETINGS? ApplicatIons will be kept on file for one year.If you have questions about serving on a board, commission,or committee,please feel free to contact the mayor’s office at 425430-6500. 11/2010 If you are interested in participating in local government by membership on any of the following City boards, commissions or committees,please complete this application and return it to: Office of the Mayor City of Renton 10555 Grady Way Renton,WA 92057 Check the boards/commIssions/committees in which you are interested: El AIRPORT ADVISORY COMMIUEE*El MUNICIPAL ARTS COMMISSION* El CIVIL SERVICE COMMISSION*El PARKS COMMISSION* El HISTORICAL/MUSEUM BOARD []PLANNING COMMISSION* El HOUSING AUTHORITY El SENIOR CITIZENS ADVISORY COMMITTEE* El HUMAN RIGHTS ADVISORY COMMITTEE*El SISTER CITY COMMITTEE -CUAUTLA El LIBRARY ADVISORY BOARD*El SISTER CITY COMMITTEE -NISHIWAKI ADDRESS. -.NIGHT RENTON RESIDENT?V IFSO,SINCEWHEN?;92/ DATE /9-Y21 ____ ZIPCODE — EMAIL: AGENDA ITEM #7. c) CITY OF RENTON APPLICATION FOR BOARDS/COMMISSIONS/COMMI7TEES ,tt,’It&I If you are interested In participating in local government by membership on any of the following City boards, commissions,or committees,please complete this application and return it to: Office ofthe Mayor City ofRenton 1055 South qrady Way Renton,WA 98057 Check the boards/commissions/committees in which you are interested: AIRPORT ADVISORY COMMIUEE*MUNICIPAL ARTS COMMISSION* CIVIC SERVICE COMMISSIONC LI PARKS COMMISSION* ‘HISTORICAL/MUSEUM BOARD*5 * LI HOUSING AUTHORITY SENIOR CITIZENS ADVISORY COMMITT LI HUMAN SERVICES ADVISORY COMMI1TEE*SISTER CITY COMMITrEE -CUAUTLA LI LIBRARY ADVISORY BOARD LI SISTER Cli’?COMMI1TEE -NISHIWAKI *Special membership requirements apply.Visit wwwrentonwo.gov or coil 425-430-6500for details. Your application will be given every consideration as vacancies occur MR.D MS.NAME frA)tIk M.DATE______ ADDRES - - ZIP CODE - PONE:_DAY .EVENING MAIL RENTON RESIDENT? ___________________ IF SO,SINCE WHEN?1 ?? , COMMUNITY ACTIVITIES (organlzatlons/clubs/servlcegroups,etc.)JL)L’(-77/J1E A’2eAJ’F’t tj .‘t) AIc uA tiy v-re it4s 6k E-))c-‘b&we —7 Aion Jo t1ei’of 4 A LiRLo,O-fJcDFi)i (‘ ‘v i),1E )Mt’4 UA)/t2E ‘esm )jUjs Of CAN AUEND DAY MEETINGS?CAN ATtEND NIGHT MEETINGS{1c ,f)c-r 7 Cny Applications will be kept on file forone year.if you have questions about serving on a board, commission,ot committee,please feel free to contact the Mayor’s Office at425430-6500. 4/ZO/2aU 2C A 50 &Lt&E t2g CK to t’Ms arL42,ltJv/i-y CITY OF FflRMFP PPcInFNCF EDUCATIONAL BACKGROUND.J /77P1) AGENDA ITEM #7. c) April Alexander sdbollinger@hotmail.com Monday,November 20,2017 6:44 AM April Alexander Application for boards,commissions,or committees. The following registration was submitted via the City of Renton website: Data from form “Application for Boards,commissions,or committees”was received on Monday,November 20, 2017 6:43 :34 AM. Boards,commissions,committees Field Value BoardsCommissionsCommittees Senior Citizens Advisory Committee* Title Ms. Name Susan Bollinger address City,State,Zip Sender’s Email Applicant’s phone Applicant’s alternate phone Renton Resident?true :Jf so,since when 1995 [Former Residence Wayzata,Minnesota Educational Background -- Occupation JII F rr -, OccupationBackground is LI___ —- rEmployer 1_.L..1 Currently I am the organizer for several meetup groups ....including Renton Girlfriends which hosts activities forCommunityActivitiesactiveolderwomenintheRentonareaandbeyond.This group has hosted almost 600 events in the past four years that I’ve From: Sent: To: Subject: 1 AGENDA ITEM #7. c) been the primary organizer including murder mystery parties, casserole contest,happy hours,walks,bunco and more. As a long time Renton resident and a senior myself,I want to R become more involved in the Renton Community.I was lookingeasonsatothervolunteeropportunitiesbutthisseemslikeitwould be a perfect fit for me. Can attend day meetings [true Can attend night meetings [true Email “Application for boards,commissions,or committees.”originally sent to analexander@xentonwa.gov from sdbollinger@hotmail.com on Monday,November 20,2017 6:43:34 AM. 2 AGENDA ITEM #7. c) April Alexander From:notification@civiclive.com Sent:Monday,January 7,2019 6:46 PM To:April Alexander Subject:Application for Boards/Commissions/Committees 2019-01-07 06:46 PM(PST) Submission Notification Application for Boards/Commissions/Committees 2019-01-07 06:46 PM(PST)was submitted by Guest on 1/7/2019 9:46:00 PM (GMT-08 :00)Canada/Pacific Name Value Airport Advisory Committee* Civil Service Commission* Community Plan Advisory Board -Benson Hill Community Plan Advisory Board -City Center Historical/Museum Board* Housing Authority* Human Services Advisory Committee* Library Advisory Board* Municipal Arts Commission* Parks Commission* Planning Commission* Senior Citizens Advisory Committee*Senior Citizens Advisory Committee* Sister City Committee -Cuautla Sister City Committee -Nishiwaki Gender Ms. Name Christine Gray-Scott Address:iJ $111 Email jL ,a.ILJ PhoneL,115111 AltPhone:1rz,-pp.Jrw Resident Yes ResidentSince 1961 formerresidence 0 --TT -L a*_11 r’,-11_,-_-r’‘1 Tr(- EducationBackground ——1T ---—-f1 —‘ 0_I-• 1 ‘V..ll,-..+.t,r’V,.L-.1 Cl-—-1 1 j•____••-•• •TT -f1 r1a1 1’u1c, 1 AGENDA ITEM #7. c) Employer:’ Campfire Girls,P.E.T.A.,Eastgate Humane Society,Habitat for Humanity Seattle,Vision House,Foodlife Line,Flying Samaritans,Renton Community Supper,R.E.A.C.H.,RentonCommunityActivitiesSalvationArmy,Renton Eagles,fairwood Lions,Renton Kiwanis,American Legion Auxilliary Post-19 ,King Co.Volunteer Health Clinic I was born in the old Renton Hospital in 1961 and as a life long resident of Renton I care about this City and my community.My Father was a Renton Police Officer and Renton Business Owner and we have lived in the Renton Highlands for over 57yrs now.I have a background of public service through volunteer work and several years experience working with the elderly through my profession. Reasonforapplying At 57yrs old now,I am on the younger end of what Renton Activity Centers consider a $enior Citizen and that combined with my ties with Renton’s Service organizations and several Renton Churches,I believe would possibly make me of value serving on the Senior Advisory Board, with perhaps a unique helpful perspective.I also love using the Renton Senior Center!!I would consider it an honor to be on this Board. Day Meetings Day Meetings Night Meetings Night Meetings To view this form submission online,please follow the link below: https://rentonwa.gov/formlone.aspx?objectld=15073931 &contextld92 1 2967&returntosubmissions 2 AGENDA ITEM #7. c) April Alexander From:erbie55@comcast.net Sent:Tuesday,November 14,2017 9:45 AM To:April Alexander Subject:Application for boards,commissions,or committees. The following registration was submitted via the City of Renton website: Data from form “Application for Boards,commissions,or committees”was received on Tuesday,November 14,2017 9:45:21 AM. Boards,commissions,committees Field Value BoardsCommissionsCommittees Senior Citizens Advisory Committee* Title jMr. address Sender’s Email LlJJ...,lJLt Applicant’s phone J-IJ Applicant’s alternate phone LOf Th I I TO ILl .Renton Resident?true pf so,since when April2016 Bellevue IEducationalBackground_ Occupation m OccupationBackground 1_i- Employer CommunityActivities Knights of Columbus,City of Renton,Police volunteer Renton is where I live and as a senior I would like to keep informed of the needs of the community and support changes R that effect other seniors that may improve their lives.easons Change is hard,in my career I have been on committees that look how to institute changes and reduce the impact on everyone involved Can attend day meetings true 1 AGENDA ITEM #7. c) Field Value [ede Email “Application for boards,commissions,or committees.”originally sent to analexander@rentonwa.gov from erbie55@comcast.net on Tuesday,November 14,2017 9:45:21 AM. 2 AGENDA ITEM #7. c) CITY OF RENTON APPLICATION FOR BOARDS/COMMISSIONS/COMMITTEES Ifyou are interested in participating in local government by membership on any of the following City boards, commissions or committees,please complete this application and return it to: Office of the Mayor City of Renton 10555 Grady Way Renton,WA 98057 *Special membership requirements apply.Visit rentonwa.gov or call 425430-6500for details. Your application will be given every consideration as vacancies occur. MR.Q MS.j NAMEL IL C4h (.foY’4h (.::1L4 kg.) ADDRESS ...-. PHONE:DAJ RENTON RESIDENT? DATE 1o36—(7 ZIP CODE — — CITY OF FORMER RESIDENCE ___________ EDUCATIONAL BACKGROUND - V -,I ‘--— COMMUNITY ACTIVITIES (organizations/clubs/service groups,etc.)c.vr -tef S.e VLirc I a k-S 0fcp.-Ce-Ar v-PS ,&ok ce4r) .- REASON FOR APPLYING FOR THIS BOARD/COMMISSION/COMMITTEE :c:h -c-ke. CflTibt.47’bY *iYk :j:tAJot.k €J)t4iI 1 CmYrirH CAN ATTEND DAY MEETINGS?_________________CAN ATTEND NIGHT MEETINGS?___________________ Applications will be kept on file for one year.If you have questions about serving on a board, commission,or committee,please feel free to contact the mayor’s office at 425-630-6500. 11/2010 er1c Sb Check the boards/commissions/committees in which you are Interested: 1 AIRPORT ADVISORY COMMITTEE*LI MUNICIPAL ARTS COMMISSION* LI CIVIL SERVICE COMMISSIONt LI PARKS COMMISSIONt LI HISTORICAL/MUSEUM BOARDt LI PLANNING COMMISSIONt LI HOUSING AUTHORITYt .SENIOR CITIZENS ADVISORY COMM IUEEt LI HUMAN RIGHTS ADVISORY COMMIUEE*LI SISTER CITY COMMITTEE -CUAUTIA LI LIBRARY ADVISORY BOARD LI SISTER CITY COMMITTEE -NISHIWAKI IF SO,SINCE v;;:::i OCCUPATION EMPL OCCUPATIONAL BACKGROUI I -J AGENDA ITEM #7. c) AB - 2366 City Council Regular Meeting - 06 May 2019 SUBJECT/TITLE: Utility Leak Adjustment RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Administrative Services Department STAFF CONTACT: Kari Roller, Financial Services Manager EXT.: 6931 FISCAL IMPACT SUMMARY: None SUMMARY OF ACTION: The Finance Department received a request for a leak adjustment from Paula Gamble, the property manager of a multi-family housing at the service address of 1303 N 20th St. Building B. This account receives water and sewer from the City as well as King County Metro services. The water leak was located in the main line water servicing the building and was identified February 2019 and the repairs were made 2/21/2019. A leak adjustment request was submitted February 2019. The requested adjustment covers the billing period of February 2019 and breaks down as follows: Water $ 412.07 Sewer $ 844.19 Metro $1,513.02 _________ Total $2,769.28 EXHIBITS: A. Water Leak Adjustment STAFF RECOMMENDATION: Staff recommends an adjustment to this account in the amounts of $2,769.28 for the applicable water, sewer, and King County Metro portions of the bills in accordance with City Code 8-4-46 and 8-5-23. AGENDA ITEM #7. d) Service Address:Account #9172Month BilledPrior Year 1 Prior Year 2 AverageExcess ConsumptionWATER SEWER KC SEWERFeb‐19274252223.5 250.5125.25           250.50          250.50          3.29                3.37               6.04               Refund Amount 412.07           844.19          1,513.02       Water Sewer KC SewerTotal:412.07$         844.19$         1,513.02$      $      2,769.28 g\springbrook\LEAK‐BILLING ADJ\Leak AdjustmentsLeak Adjustment Calculation ‐ MULTI‐FAMILY1303 N 20TH STRate per 100 ccfAdjustment Total:AGENDA ITEM #7. d) minimumrateminimumrateminimumrate105.523.2927.653.1242.615.680.000.0028.763.2444.225.90105.523.2929.913.3744.225.900.000.000.000.0045.336.047.501MF/Comm/monthly402KC Sewer7.501MF/Comm/monthly207Renton Sewer.0012" MTF130MWater2019201820172016UƟlity Rates 4908429172-0 cons lvl rate/ccfreq_description request _date codecust _ sequence cust _ noLeak Letters 9172 0 4 INMJ 14-February-2019 Investigate Major Leak-runnin91720 4 MDM 26-January-2018 MXU-NOT REPORTING AGENDA ITEM #7. d) Leak Adjustment InformaƟonBy comaparison periods‐Prior 2 years1303 N 20TH ST 9172 0REEP-SP MARINA LANDING LLCBilled Consumption Amountsand Consumption $72.3822$46.9822$85.552220566$ 205.0066$82.2525$58.9825$103.252524475$ 244.0075$901.46274$898.11274$1609.662743409822$ 3409.00822Total490842Total9172CONSUMPTION40242CONSUMPTION2072CONSUMPTION130M1201920182017AGENDA ITEM #7. d) —RentonOWaterLeakAIJllstmenIRequestForm_____Date:i’E)/cC,)VCityAccountNumber:j9—000ServiceAddress:U3I-lC)S-133L.tA.LctBillingPeriod:JcI)LC(QLSPW‘t(LocationType:SingkFamilyResidential-L-Non-Residential-LeakAdjustmentPolicy(Ordinance5600,6-15.2011)TheCitywillprocessandgrantnomorethanonewaterbillingadjustmentforwaterleaksonthecustomerssideofthewatermeterperwaterserviceconnectioneverylive(5)years.Adjustmentswillbecalculatedoverthebillingperiodswhenthewaterleakoccurred,uptoamaximumoftwo(2)regularmeterreadingcycles.Leakadjustmentswillbegrantedforservicelinesonlybetweenthemeterandthefoundationofthebuilding.AwrittenrequestforawaterbillingadjustmentmustbesubmittedtoUtilityBillingCustomerServicewithinsixty(60)daysofdiscoveryofthewaterleakand/orsixty(60)daysofreceiptofanoticefromtheCityregardinghighwaterconsumptionandthataleakmighthaveoccurred.Thewrittenrequest,,iusi’includeiiieserviceaddress,billingperiodsoverwidththeleakoccurred,locationoftheleakandacopyoftherepairreceiptwithaclearwrittendescriptionoftheconip!etedrepai,Photosvenjj’bzgtherepairandthelocationoftheleakarestronglyrecommended.AdjustmentMethodology(Ordinance5210,6-5-06)Thewaterportionofthebillwillbeadjustedbychargingforonly50%oftheexcessconsumptionchargeoverthebillingperiod(s)whentheleakoccurred,Exampleofanadjustedwaterbillingcalculation:(0.50XConsumptioninexcessofhistoricalaverageforbillingperiod)XCommodityRate.Adjustmentsgreaterthan$2,000shallbesubmittedtotheFinanceCommitteeforapprovalordenial.TherewillbenoadjustmentoftheBasicMonthlyChargeoranyotherwatercharge.(Ord.5210,6-5-2006)Fornon-residentialseweraccounts,afulladjustmentofthesewerbillwillbemadeforallleakedwaterthatdidnotenterthesanitarysewersystem.Theadjustmentwillbedeterminedbyaveragingnormalwaterconsumptionfrompreviousrepresentativebillingperiodsandchargingwastewatervolumeratesbasedonthisnormalaveragevolume.AdjustmentsgreaterthanS2,000shallbesubmittedtotheFinanceCommitteeforapprovalordenial.Therewillbenoadjustmentofthebasechargeoranyothersewercharge.DateLeakwasrepaired:)J/i9LeakRepairedBy:y’\ri-ILt.L.*LrLocationofLeak:l0’?i’-ICJ”’;BTypeofLeak:jCLfcXL’ij.PropertyOwnerName:______________________________ContactPhone#:L(9PropertyOwnerSignare.Date:3//Note:Attachrepairreceiptstothisrequesiform.Adjustmentwillitotbeprocessedwithoutproofofrepair.ApprovedEDeniedJReason________________________________________________________10555GRADYWAY,RENTONWA98057PHONE:(425)-430-6852FAX.(425).43068S5—ORD,56584/23/2012AGENDA ITEM #7. d) CustomernoticedwaterlineleakMr.RootesuggestleakdetectionPricetoinclude3hourminimum(eachadditionalhour$250)CouponDiscount:1.00$-250.00$250.00pricereductionleakdetectionperkenCl2089Underground\Underground:1.00$0.00$0.00CustomernoticedwaterlineleakMr.Rooterdugdown4feetby4feetwideandupto3feetindepthonsouthsideofbuildingBinbetweenmeterandbuildingMr.RooterremovedsectionsofpipefromacsessholeMr.RootermadenewconnectionsinacsessholeMr.RooterbednewconnectionswithsandMr.RooterbackfilledandcompactedtoroughgradeSUB-TOTAL$3,050.00TAX$305.00TOTALDUE$3,355.00BAI.ANCEDUE$3,355.00CREDITCARDPAYMENTAUTHORIZATIONPleasepaytotaldueamount.Thankyou.PrintNamebelowasitappearsoncreditcardPaymentTypeCreditCard#EXP0/CNameoncardSignatureRemitto:AmountDue:CUSTOMERAUTHORIZATIONIMPORTANTNoTIcE:Youandyourcontractorareresponsibleformeetingthetermsandconditionsofthiscontract,Ifyousignthiscontractandyoufailtomeetthetermsandconditionsofthiscontractyoumayloselegalownershiprightstoyourhome.KNOWYOURRIGHTSANDDUTIESUNDERTHELAW.You,THEBUYER,MAYCANCELTHISTRANSACTIONATANYTIMEPRIORTOMIDNIGHTTHE3RDBUSINESSDAYAFTERTHEDATEOFTHISTRANSACTION,SEETHEATTACHEDNOTICEOFCANCELLATIONFORMFORANEXPLANATIONOFTHISRIGHT.IagreethatInitialpricequotedpriortostartofworkdoesnotincludeanyadditionalorunforeseentasks.Normaterialswhichmaybefoundtobenecessarytocompleterepairsorreplacements.IalsoagreetoholdMr.Rooteroritsassignsharmlessforpartsdeemedcorroded,unusable,orunrelIableforcompletionofstatedworktobedone.IherebyauthorizeMr.RootertoperformproposedworkandagreetoallagreementconditionsasdisplayedonthispageandthefollowingtwopagesofthisdocumentandfurtheracknowledgethatthisinvoiceIsdueuponreceipt.Amonthlyservicecharge,atmaximumallowedbylaw,willbeaddedafter10days.Independentlyownedandoperatedfranchise.Page2of3AGENDA ITEM #7. d) I AGENDA ITEM #7. d) ElyshaMettlinFrom:PaulaGamble<pgamble@secpropres.com>Sent:Monday,February25,20192:39PMTo:UBCc:PaulaGambleSubject:2000LakeWashingtonLeakAdjustmentRequestAttachments:BLeak2(1).jpg;BLeak2(2).jpg;BLeak3.jpg;BLeak4(2).jpg;BLeak4(3).jpg;BBuildingLeakRepaired.jpg;CofRLeakAdjustment.pdfGoodAfternoon,On2/14/2019CityofRentonWaterpersonnelinformedusofhighusageinBuildingBofourcommunity.WecontactedMr.Rootertoinvestigatetheleak.Theleakwasdifficulttolocateandwesub-contactedaLeakDetectionCompany.AccordingtoCityofRentonthewaterwasshowingasrunninghighsince2/13.Therepairwascompletedon2/21.WedidhavecontactwithGregandSandyattheCityofRentonUtilitiesifyouneedadditionalinformation.Pleaseletmeknowifyouneedanyotherinformationfromme.IwouldalsoliketoknowanETAofthepossibleadjustmentand/orifwedoordonotqualifytoreportbacktomymanagementcompany.Thankyou,PaulaGamblePropertyManager2000LakeWashington1300N20thStreet,Renton,WA98056P:425-255-0212F.425-226-4707flSECURITYPRDPERT1ES2000LakeWashington.uom1AGENDA ITEM #7. d) AB - 2372 City Council Regular Meeting - 06 May 2019 SUBJECT/TITLE: Port of Seattle’s Economic Development Partnership Program Grant RECOMMENDED ACTION: Council Concur DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Cliff Long, Economic Development Director EXT.: 6591 FISCAL IMPACT SUMMARY: The City has applied for and will be awarded a total of $65,000 from the Port of Seattle’s Economic Development Partnership Program in exchange for the commitment of $32,500 match from the City of Renton. SUMMARY OF ACTION: The Port of Seattle supports an Economic Development Partnership Program, making grants of up to $65,000, available to King County cities to advance local economic development throughout the region. Due to our population, the City of Renton qualified for the maximum award ($65,000), subject to a matching requirement of City funds ($32,500). These grants are non-competitive but require the funds be used for programs and projects that stimulate business development, job creation, and community revitalization. The City has applied and been awarded a grant from the Port of Seattle, pending City Council approval, in the amount of $65,000. The City’s application is attached, and proposes to use the funds to bolster efforts and focus on four core components of the 2019 economic development strategy as outlined below: • Recruiting and retaining businesses to ensure a dynamic, diversified employment base; • Nurturing entrepreneurship and fostering successful partnerships with businesses and community leaders; • Leveraging public and private resources to focus development on economic centers; and • Promoting Renton as the progressive, opportunity rich city in the Puget Sound region. EXHIBITS: A. Renton Economic Development Partnership Program Application B. Grant Agreement with the Port of Seattle C. Legal Approval of Grant Agreement as written by the Port of Seattle STAFF RECOMMENDATION: Authorize the Administration to accept the Port of Seattle’s Economic Development Partnership Program award of $65,000, with a city match of $32,500, and authorize the Mayor to sign the grant agreement. AGENDA ITEM #7. e) PortofSeattIePortofSeattleCenturyAgenda2019EconomicDevelopmentPartnershipProgramCityApplicationCity:CityofRentonFederalTaxNumber:91-6001271ContactName:CliffLong__ __ __ __ _ _Title:EconomicDevelopmentDirectorTelephone:425-430-6591Email:clong@rentonwa.govAddress:1055SGradyWayCity,State,Zip:Renton,WA98057AlternateContact:JessieKotarskiAlternateTelephone:425-430-7271AlternateEmail:jkotarski@rentonwa.govDeclaration:IHEREBYCERTIFYTHATTHEINFORMATIONGIVENINTHISAPPLICATIONTOTHEPORTOFSEATTLEISTRUEANDCORRECTTOTHEBESTOFMYKNOWLEDGE.SignatureofResponsibleOfficial:PrintorTypeNameandTitle:CliffLong,EconomicDevpmentDirectorDate:March4,2019Submitapplicationviaemailto:edartnershi©portseattle.orqPage7of72ApplicationTemplateforFunding2079PortofSeattleEconomicDevelopmentPartnershipProgramAGENDA ITEM #7. e) PortofSeattleEconomicDevelopmentPartnershipProgram2019FundingApplicationThePortofSeattleEconomicDevelopmentPartnershipProgramisanannual,cooperativeeconomicdevelopmentprogramtohelpfundlocaleconomicdevelopmentinitiativesacrossKingCounty.Howmuchfundingisavailable?Basedonapercapitacalculation,KingCountycities(exceptSeattle)mayeachreceivebetween$5,000and$65,000basedonthecity’spopulation.Themaximumgrantallocationforeachcity,withpopulationsbetween5,000and65,000people,isbasedononedollarperresident.PopulationestimatesaredeterminedbytheWashingtonStateOfficeofFinancialManagement,whichpublishespopulationestimateseachyear.ThePortusesthemostrecentpopulationestimatesatthestartofthegrantcycle.Citieswithpopulationsnumberinglessthan5,000peopleareeligibletoreceivegrantfundsupto$5,000andcitieswithpopulationsnumberingmorethan65,000peopleareeligibletoreceivegrantfundingupto$65,000.SeeAppendixAforeligibleawardamounts.Grantfundsrequirea50percentmatchofdollarsorin-kindresources.In-kindresourcescanonlybeusedforupto25percentofthegrantawardamount.Forexample,agrantrequestfor$50,000inPortfundswouldrequirethecitytocommit$25,000inmatchingdollarsand!orin-kindresources.Ofthat$25,000,upto$12,500ofin-kindresourcescouldbeappliedtowardthematchrequirement.Howmaythefundsbeused?EligibleActivitiesPortofSeattlefundsmustbeusedonprojectstobenefitsmallandemergingbusinesses,createjobs,fosterbusinessgrowth,orsupportthePortofSeattlebusinessinterests.Usesmayinclude:•Smallbusinessdevelopment(includingincubator!acceleratorprojects)•Businessrecruitmentinitiativesdesignedtoattractnewcompaniestoaregionorcity•Industryretentionandassistanceservicedeliveryorprojects(e.g.workforcedevelopment)•Tourismdevelopment•Downtownrevitalization•Commercialorindustrialpropertydevelopment•OthercommunityoreconomicdevelopmentprojectsthatsupportnewinvestmentandjobcreationIneligibleActivities•Capitalprojectsincludingprojectstoconstructeithernewfacilitiesormakesignificant,long-termimprovementstoexistingfacilities.•Underwritinggeneralorcapitalexpensesassociatedwithaneventorprogramalreadyinprogress.•Anyprojectthatwouldviolatefederal,stateorlocallaws.•AnyprojectthatwouldfalloutsideoftheauthorizedactivitiesthatPortscanfundorengagein.Page2of72ApplicationTemplateforFunding2079PortofSeattleEconomicDevelopmentPartnershipProgramAGENDA ITEM #7. e) PortofSeattleEconomicDevelopmentPartnershipProgram2019FundingApplicationThePortofSeattlerecommendsapplicantcitiesmeetwithPortofSeattTestaffbeforesubmittingtheEconomicDevelopmentPartnershipProgramapplications.Howareprojectsevaluatedandwhatarethereportingrequirements?Oncetheprogramapplicationisapproved,thePortwillenterintoacontractwiththecitythatdefinesthetermsofthefunds.TheprojectbudgetandprojectscopeofworkfromtheapplicationareusedintheagreementbetweenthePortofSeattleandeachparticipatingcity.Atthecloseoftheproject,applicantsarerequiredtofilloutafinalreportontheeffectivenessoftheprojectandsubmitinvoicesforfinalpayment.All2019projects,invoices,andreportingassociatedwiththeprojectsmustbesubmittedelectronicallytothePortofSeattleby12:00pmonNovember1,2019.Allassociatedgrantmaterialcanbeemailedtoedpartnership@portseattle.orQ.ThePortrecommendssubmittingmaterialsbeforethedeadline.ThePortofSeattlemonetarycontributioncannotexceedthepredeterminedamount,eveniftheproject’sactualcostincreasesabovetheprojectbudget.Ifactualprojectcostsinanybudgetcategorydeviatemorethan10percentofthetotalPortcontributiontotheproject,thenpleasecontactthePortofSeattle.TheapplicantcitywillneedtodocumentanybudgetchangesintheProjectFinalReport.Page3of722019ApplicationforFundingPortofSeattleEDPartnershipProgramAGENDA ITEM #7. e) PortofSeattleEconomicDevelopmentPartnershipProgram2019FundingApplicationProjectDescriptionandBudget1.ProjectDescription:Summarizetheproject(s)youplantosupportthroughtheeconomicdevelopmentpartnershipprogram.Includeabriefdescriptionofthegoal(s)and!orissuestobeaddressedwitheachproject.TheCityofRentonEconomicDevelopmentDivisioniscommittedtopromotingeconomicvitalityandstrategicallypositioningRentonforthefuture.Thefourcorecomponentsofthe2019economicdevelopmentstrategy,andtheimpetusfortheselectionofprojectsbelow,alignwiththegoalsoftheCity’sbusinessplanandinclude:•Recruitingandretainingbusinessestoensureadynamic,diversifiedemploymentbase;•Nurturingentrepreneurshipandfosteringsuccessfulpartnershipswithbusinessesandcommunityleaders;•Leveragingpublicandprivateresourcestofocusdevelopmentoneconomiccenters;and•PromotingRentonastheprogressive,opportunityrichcityinthePugetSoundregion.2.ProjectScopeofWork:Outlineprojectcomponents,goal,desiredoutcomesandtimelinesusingthetablebelow(attachadditionalinformationifnecessary):ProjectorProjectgoal(s)Outcome(s)andEstimatedMetricsorcomponentfinalcompletionmeasuresofdeliverable(s):success:Business•TheCitywill•Demographic&•Recruitment•ReportwithRecruitment:continueworkingpsychographicwillcontinuemarketretailtrainingwithretailupdate(RetailthroughOctanalysisofandpromotionconsultants,TheTradeAreas&2019;businessRetailCoach,toCommunity)measurementclimate.buildonthe•RetailGapdata•Developer&successofthe(Leakage)availableNovBrokerpreviousyearAnalysis2019.Opportunityandresume•CellPhonePackagesconversationsAnalysis•Recruitmentwithtargeted•UpdatedSiteUpdateretailersandProfilesfor3SummarydeveloperskeyretailareasincludingtheidentifiedforinRenton.numberofrecruitment.•Updatedtargetbusinesses•Afreshanalysislistsofretailers,contactedforofthemarketwillrealestaterecruitmentdevelopadevelopers&discussions.realisticvisionofretailbrokers•Numberofhowtogenerate•Retailer-newnewinvestmentSpecificbusinesseswithintheFeasibilitylocatinginthedowntownbasedStudiesCity.on•Identification&demographics,activepsychographicsrecruitmentof__________________________________retailers_&______________________________Page401722019ApplicationforFundingPortofSeattleEDPartnershipProgramAGENDA ITEM #7. e) PortofSeattleEconomicDevelopmentPartnershipProgram2019FundingApplicationandexistingdevelopersthatretailgaps.arewellsuitedNewmarketingtoRentonandandbrandingthatareinlinematerialswillbewiththeCity’screatedforuseateconomicfuturedevelopmentconferencesandgoals.tosendto•Proactivetargetedretailers,RecruitmentofdevelopersandRetailers&brokersDevelopers,interestedinincludingphoneRenton.calls,emails,andsitevisitsRepresentationfortheCityofRentonatNationalRetail__ __ __ _ __ __ _ __ ______ _ __ _ __ _ __ _ __ _Conferences__ _ __ __ _ __ __ _ _Downtown•Focuson•CreationofaMarketingtools.lncreasedRevitalization:growingtheclearwell-(mapandattendanceatdowntowndowntownmarkedmap,tomobiletourpubliceventsbrandingandeconomyusingdefineapplicationwillindicatepromotionplacemakingcommercialandcompletedbyhowsuccessfulstrategiestorecreationalMay);theCity’smakedowntownareasin(andmeasurementmarketingmoreinviting;around)thedataavailableeffortsareatcapitalizingondowntownNovemberattractinglocalsthedowntownshighlighting2019.andvisitorscivic,cultural,&availabledowntown.entertainmentfacilitiesand•Higherhotelassetstofurtherthingstoseeoccupancysupporttheanddointheratesvibrantdowntown;(connectedwithenvironmentprovidingselectedneededforaorientationtoevents)tothrivingcityoutoftowndemonstratecenter.guestsandtheCity’s•Creationofaencouragingsuccessatmobilevisitors,becominganapplication/tool•Widespreadattractivetouristtoallowvisitorsdistributionofdestination.totakevirtualDowntownmap•Increaseinandwalking(alongwitheventattendancetourstopointsofcalendarsandratesoverinterestintheflierspromotingpreviousDowntown.downtownnumbers.•Showcaseevents)toarea___ ___ _ ___ _ ___ _ _existinghotels,visitors_ __ _ _ __ _ _ __ _ _ _____ _ _ ___ _ _ _ _ ___ _Page501722019ApplicationforFunding•PortofSeattleEDPartnershipProgramAGENDA ITEM #7. e) PortofSeattleEconomicDevelopmentPartnershipProgram2019FundingApplicationdowntowncenters,•Reportsmerchantsandneighborhoods,revealingrestaurantsandsurroundingincreasedtrafficthroughthecommunitiestotoandcreationofaexposenewengagementDowntownmapaudiencestowiththeRentontodistributetoeventsindowntownareahotelsandRenton’swebpageandvisitorcenters.Downtown.throughthe•Providefinancial,•Increasedsocialmobiletourapporganizationalmediapromotionandmarketingandco-brandingsupportforwitheventannualeventsorganizers.(includingtheRentonWineWalks,FoodtruckRodeos,SummerConcertSeries,celebrationofpublicartinstallations,etc),thathighlightthecommunity’suniqueassets,attractingout-of-_________________town_visitors._____________________________________________________Downtown•TheCityof•ProvideSelectedThedesign,Revitalization:Rentonwillonceadditionalbusinessespurchase,anddowntownagainofferaincentivesforandprojectsinstallationofbrandingandsmallfaçaderetailbusinessesdefinedbynewsignage;orpromotionimprovementtoinvestinJune2019;otherexteriorprogramtobusinesssignsprojectimprovementsatencourageandstorecompletionandDowntownpropertyownerswindowlightingfinalreportsbusinesses.andbusinessestoimproveavailabletoimprovetheoverallOctober2019.exteriorcommercialReductionofappearanceoffacadeunsightlyandtheirbuildingsappearanceandinappropriateandstorefronts.refreshthesignageand•Thefocuswillappearanceofawnings.beonart-basedtheretaildistrict.businesssignageandexteriorimprovementsto_______________encourage_the_______________________________________________Page6of722019ApplicationforFundingPortofSeattleEDPartnershipProgramAGENDA ITEM #7. e) PortofSeattleEconomicDevelopmentPartnershipProgram2019FundingApplicationperceptionofdowntownasanartscenterandretailandtouristdestination.Entrepreneurial•Continueto•IncreaseskillClasses•lncreasedSupport:supportthesetsforlocalofferedintheattendanceatTrainingandgrowthoftheentrepreneurstoSpringandfallFoundationassistancetoregionaleffortsbesuccessful2019;seriesencourageandoftheStartupandlaunchtheirmeasurementworkshopsattractnew425programbusinessideas.dataofferedinbusinesses(nowsupported•Increasethe(workshopRenton.bytheadoptionpoolofnewattendeesand•Increasedofaninter-localbusinessesstartupsnumberofagreementconsideringinterestedininteractionsbetweentheRentonasaRenton)(andfollowup)Citiesofdestination,availablewithRenton,•EstablishOctober2019.entrepreneursRedmond,resourcesseekingsupportKirkland,(scheduleoffromtheCityoflssaquahandavailableRenton.Bellevue);classes,•Newofferingnetworkingbusinessesbusinesseventsandcreatedandsupportandconnectionstoremainingintrainingtomentors)toRenton.entrepreneurseffectivelyasameanstorespondtoadvancejobinterestfromcreationandstartupslookingcreatenewtomaketheiropportunitiesforhomeinRentonresidents.(andtheSupporttheEastside).developmentofadditionalprogramming,doingmorein-depthcommunityengagement,andlong-termstrategicplanfortheprogram.•Supportmarketingeffortsto___ _ __ __ _ __ __ _ _promote_the_ __ _ __ _ __ _ __ _ __ _ _ __ _ __ __ _ __ __ _ ____ __ __ __ __ __ __Page701722079ApplicationforFundingPortofSeattleEDPartnershipProgramAGENDA ITEM #7. e) PortofSeattleEconomicDevelopmentPartnershipProgram2019FundingApplicationprogramthroughsocialmedia,webandprint______advertising.________________________________Entrepreneurial•TheCityhas•Theresultofa12Theresultsof•AcompletedSupport:receivedweekseminarthestudent’sbusinessplan,encourage,feedbackconductedbythework(andtheworkingmodelinfluence,andindicatinganeedUWBothellcompletionofandguidetheforcommercialSchoolofthebusinessimplementationcreationofakitchenfacilitiesBusinesswillplan)willbeguidetofoodbusinesstosupporttheresultin:completedbysupporttheincubatorstart-upand•afunctioningJune16,2019.creationofaexpansionofbusinessplan,aTheoutcomecommercialprograminvalue-addedcompleteoftheprocesskitchendowntownbusinesses,assessmentofandthereportsbusinessRentonCurrently,theequipmentandfromtheinitialincubatorinclosestbuildingphasesofdowntowncommunityimprovementimplementationRenton.commercialneeds.willbe•Commitmentskitchenoperation•IdentificationofavailableinfromidentifiedislocatedinkeystakeholdersNovemberstakeholdersSeattle(andincluding2019.whowillprovidetherearelimitedrepresentationfuturesupportresourcessouthfromtheservicesintheoftheCity).businessandincubatorRentonisagriculturalspace.partneringwithcommunities,theUniversityoflocalnonprofitWAandtheorganizations,EntrepreneurshipandhigherSeminartoeducationwhosupportthewillprovidecreationofasustainingcommercialsupportandkitchenbusinessservicesfortheacceleratorinincubatorspace.downtown•IdentificationofRenton.andinitialconversationswithinvestorsandinterestedsupportpartners.•Identificationofemerging,startupandexistingvalue-addedorientedbusinesseswhowillutilizethe________________________________space.___________________________Page801722079ApplicationforFunding•PortofSeattleEDPartnershipProgramAGENDA ITEM #7. e) PortofSeattleEconomicDevelopmentPartnershipProgram2019FundingApplication.Identificationofdesirable/feasiblefeaturesandservicesofacornmercialkitchendesignedspecificallyforDowntownRentonSmallBusinessInanefforttoTheCitywillofferAseriesof6StrongerDevelopment:supportexistingaseriesofworkshopswillconnectionsBusinessbusinessesinworkshopsbehelddevelopedwithindevelopmentRentonandtothroughoutthebetweentheSmallworkshopseriesencouragetheCity(inDowntownMarchandBusinessgrowthoftheseandintheSunsetOctober2019.Communityinbusinessesandarea)inbothAttendanceRentonboostjobcreation,EnglishandreportsandmeasuredbytheCitywillofferaSpanishinanaudienceincreasedseriesofefforttoreachasurveyswillbeparticipationinworkshopstomorebroadavailableinworkshopconnectmentorsaudienceofNovemberofferingsandfromthelocalbusinessowners2019.followupwithbusinessreflectiveofthesmallbusinessescommunitywithdiversityofthereportingexistingsmallCity.implementationofbusinessesandTopicswillinclude:skillslearned(orexpandingconnections•BestpracticescompaniestoImade)throughconductavarietyornetworringtheworkshops.offree•Utilizingdigitaleducationalmediatoolsworkshopsthatandcultivatingprovidevaluableabrandonlineinformation•Howtocraftannecessaryforelevatorpitchgrowingandthatsellsmanaginga•Creatingsuccessfuleffectivebusinessinthestorefrontandcurrenteconomy.windowdisplays•Merchandising•AndadditionaltopicsgearedtowardskillbuildingforsmallbusinessownersinRentonPage901722019ApplicationforFundingPortofSeattleEDPartnershipProgramAGENDA ITEM #7. e) PortofSeattleEconomicDevelopmentPartnershipProgram2019FundingApplication3.ConnectiontoPortofSeattleinterests:ExplainhowyourprojectbenefitsthePortofSeattleandtiestothePort’sbusinessinterests?TheprojectsoutlinedaboveweredesignedwiththeintenttofurtherenrichthecurrentrelationshipwiththePortofSeattleandtocontinuetobuildonthesharedgoalsofthePortandtheCityofRenton.TheCityofRentoniscommittedtodrivingeconomicgrowthonalocalandregionalscaleandfullysupportsthePort’seffortstoraisetheregionalimageasabusinesslocationandtourismdestination.TheCity’sinvestmentsinlocalbusinessesatallstagesofdevelopment,fromincubatortointernationalexpansion,helpidentifyandfosternewandexistingbusinessesthataddvaluetotheregionandcanserveasfuturepartnersinsustainedgrowthandvitality.TheCityisproudoftheachievementsthathavebeenmadeincollaborationwithsurroundingmunicipalitiesandeconomicdevelopmentorganizationsasaresultofthecontinuedsupportfromthePort.TheCityhaswitnessedexponentialgrowthintheexpansionofentrepreneurshipopportunitiesacrosstheregionsincethePort’sEconomicDevelopmentProgramfirstlaunchedthepartnershipprogram.WorkshopopportunitiesanddevelopmentserviceofferingshavecreatedcountlesstouchpointsandavenuesfornewbusinessestobeconnectedwiththeCity’seconomicdevelopmentteam.Withthegrowthoftheprogramin2019,theCityanticipatescontactwithevenmorestartupsandsmallbusinesseswhowilleventuallylocateintheregionasaresultoftheprojectsoutlinedabove.TheCityofRentonEconomicDevelopmentteamiscommittedtopromotingeconomicvitalityandstrategicallypositioningRentonforthefuture.TourismpromotionandgeneratingtargetedcampaignstodrawvisitorstotheCity,andtheregionasawhole,remainsapriority.*flbusinessintereststiecloselytothehealthofaviation,maritime%ogistics,manufacturing,andconstruction/tradesclusters.TourismisanotherimportantindustiytothePort.4.ProjectBudget:Identifyeachprojectbudgetcategory,totalfunds(includingthemonetaryvalueofin-kindresources),PortofSeattlefundsandCitymonetaryandin-kindmatchingfunds.Includethetotalfundsfromeachcolumninthesecondtolastrow.IncludethepercentagecontributionstothePortofSeattle’scontributioninthelastrow.Category:PortofCityMonetaryCityIn-kindTotalSeattleMatchingMatchingFundsFunds:Funds:Funds:(IncludingIn-Kind):BusinessRecruitment$20,000$70,00030,000EntrepreneurialSupport$30,000$15,00045000SmallBusinessDevelopment$4,000$2,0006000Page10of722019ApplicationforFunding•PortofSeattleEDPartnershipProgramAGENDA ITEM #7. e) PortofSeattleEconomicDevelopmentPartnershipProgram2019FundingApplicationDowntownRevitalization$77,000$5,50076500TotalFunds:$65,000$32,500$97,500Percentagecontributionto700%50%PortFunds*:*Citymonetaryandin-kindmatchingfundsmustadduptoatleast50%ofthePortofSeattle’stotalcontribution.5.Collaborationwithpartners:Pleaseidentifyanycommunityorganizations(chamberofcommerce,neighborhoodassociations,SmallBusinessDevelopmentCenters,SCORE,GreaterSeattlePartners,etc.)youplantoworkwithtocompleteallorpartofyourproject(s)?TheCityofRentonwillpartnerwithanumberofcommunityorganizationsinordertocompleteanumberoftheprojectslistedabove.•Startup425—asapartnerCityintheStartup425program,Rentonwillcontinuetocollaboratewiththeotherfoureastsidecities(Redmond,Kirkland,lssaquahandBellevue)toofferresourcesandworkshopsdesignedtosupportandfostertheentrepreneurenvironmentontheEastsideoftheregion.•KingCountyLibrarySystems—thelibrarycontinuestoservesasapartnerineffortstosupportthesmallbusinesscommunityandtheeffortsoftheStartup425programthroughtheirsponsorshipanduseoftheirbeautifulfacilitiesandmarketingresources.•RentonDowntownPartnership—Renton’sMainStreetpartnerscontinuetopartnerwiththeCityinasharedmissiontocultivateavibrantsocial,culturalandeconomiccenterinDowntownRentonbybringingtogetherthecommunity,non-profitsandcitycenterstakeholderswhilecelebratingtheuniquehistoriccharacterofRenton’sDowntown.•RentonMunicipalArtsCommission—TheArtsCommissionpartnerswiththeCityinthepromotionofRentonasanartsandculturedestination.6.Useofconsultantsorcontractors:Ifyouplantouseconsultantsorcontractorstocompleteallorpartoftheproject,pleaseidentifythefirmortypeoffirmyouplantohireforthisproject.TheCityofRentonEconomicDevelopmentDivisionwillcontinuetocontractwithnationalretailconsulting,marketresearchanddevelopmentfirm,TheRetailCoach,tobuildontheinitialresearchandrecruitmenteffortsestablishedin2018.Page77of722079ApplicationforFundingPortofSeattleEDPartnershipProgramAGENDA ITEM #7. e) PortofSeattleEconomicDevelopmentPartnershipProgram2019FundingApplicationAppendixA:MaximumGrantAwardAmountsbyCityCity2019AwardAmountsAlgona$5,000Auburn(part)$65,000BeauxArts$5,000VillageBellevue$65,000BlackDiamond$5,000Bothell(part)$27,440Burien$51,850Carnation$5,000ClydeHill$5,000Covington$20,080DesMoines$31,140Duvall$7,655Enumclaw(part)$11,660FederalWay$65,000HuntsPoint$5,000Issaguah$37,110Kenmore$22,920Kent$65,000Kirkland$65,000LakeForest$13,090ParkMapleValley$25,280Medina$5,000MercerIsland$24,270Milton(part)$5,000Newcastle$12,410NormandyPark$6,595NorthBend$6,825Pacific(part)$6,875Redmond$64,050Renton$65,000Sammamish$63,470SeaTac$29,130Shoreline$55,730Skykomish$5,000Snogualmie$13,450Tukwila$19,800Woodinville$11,830YarrowPoint$5,000Page7201722079ApplicationforFunding.PodofSeattleEDPartnershipProgramAGENDA ITEM #7. e) Agreement S-00319819 Page 1 of 12 ECONOMIC DEVELOPMENT PARTNERSHIP AGREEMENT BETWEEN THE PORT OF SEATTLE AND CITY OF RENTON S-00319819 This Economic Development Partnership Agreement (the " Agreement") is made by and between the Port of Seattle (the "Port") and the City of Renton ("Agency"), both municipal corporations of the State of Washington (each, a "Party" or, collectively, the "Parties"). RECITALS WHEREAS, engaging in the promotion of economic development is a recognized Port purpose authorized under RCW 53.08.245; and WHEREAS, RCW 35.21.703 similarly authorizes cities to engage in economic development programs; and WHEREAS, RCW 53.08.240(2) permits the Port to contract with another municipality to perform such undertakings each is authorized to perform; and WHEREAS, the Port Commission of the Port of Seattle established the Economic Development Partnership Program (the "Program"), to advance the Port' s Century Agenda, promote a dramatic growth agenda, support the creation of middle class jobs and help address the lack of economic development funding for local projects; and WHEREAS, grant funding across the region is very limited for cities that want to pursue economic development projects or initiatives, and Washington State has not had an economic development grant program for over 20 years; and WHEREAS, the Program will provide 38 King County cities per capita funding to advance local economic development throughout the region, and requires a 50% local match by the cities that receive the grants; and WHEREAS, the Program will help the Port advance regional economic vitality through focused partnerships with King County cities; and WHEREAS, the Program will make grants to cities that pursue programs and projects that stimulate business development, job creation and community revitalization, such as small business development, industry retention and expansion, and other economic development projects that support new investment and job AGENDA ITEM #7. e) Agreement S-00319819 Page 2 of 12 creation; NOW, THEREFORE the parties agree as follows: 1. Purpose. The purpose of this Agreement is to establish a contractual arrangement under which the Port will pay the Agency Program funds in the amount set forth on Section 2 solely for the purpose of carrying out the local initiative described in Exhibit A, attached and incorporated hereto by this reference (the "Project"). This Agreement shall be interpreted in furtherance of this purpose. 2. Responsibilities of the Port. The Port shall contribute Sixty-five Thousand and 00/100 Dollars ($65,000.00) (the "Grant Funds") to assist the Agency in funding the Project. The Port shall disburse the Grant Funds to the Agency no later than thirty (30) days after receipt of a complete and correct invoice detailing those Project deliverables completed in accordance with Exhibit A. Subject to the requirements of this Section and of Section 18 (where applicable), the Port shall make the final payment of the Grant Funds to the Agency no later than November 1, 2019, or receipt of the final report, whichever occurs later. 3. Responsibilities of the Agency. 3.1 The Agency shall contribute local funds equivalent to at least fifty percent (50%) of the Grant Funds towards the Project. 3.2 The Agency may contract with local non-profits to complete the Project or elements of the Project; provided, that the Port shall not, under any circumstance, disburse the Grant Funds to any of the Agency's contractors or subcontractors. 3.3 The Agency shall complete the Project by November 1, 2019. 4. Term. This Agreement shall be become effective as of the date the Port executes this Agreement and shall terminate on November 1, 2019, unless earlier terminated under another provision of this Agreement. 5. Termination for Convenience. The Port may terminate this Agreement at any time for any reason, by giving the Agency thirty (30) days' written notice. In the event the Agency has completed any portion of the Project by the time it receives the Port's notice of termination, the Port shall pay the Agency the percentage of the Grant Funds attributable to the Agency's completed portion of the Project. 6. Termination for Default. Except in the case of delay or failure resulting from circumstances beyond the control and without the fault or negligence of the Agency, the Port shall be entitled, by written or oral notice to the Agency, to terminate Agreement for breach of any of the terms and to have all other rights against the Agency by reason of the Agency's breach as provided by law. 7. Waiver. Failure at any time of the Port to enforce any provision of this Agreement shall not constitute a waiver of such provision or prejudice the right of the AGENDA ITEM #7. e) Agreement S-00319819 Page 3 of 12 Port to enforce such provision at any subsequent time. No term or condition of this Agreement shall be held to be waived, modified or deleted except by a written amendment signed by the Parties 8. Partial Invalidity. If any provision of this Agreement is or becomes void or unenforceable by force or operation of law, all other provisions hereof shall remain valid and enforceable. 9. Indemnification and Hold Harmless Agreement. The Agency shall defend, indemnify, and hold harmless the Port, its Commissioners, officers, employees, and agents (hereafter, collectively, the "Port") from all liability, claims, damages, losses, and expenses (including, but not limited to attorneys' and consultants' fees and other expenses of litigation or arbitration) arising out of or related to the fulfillment of this Agreement; provided, however, if and to the extent that this Agreement is construed to be relative to the construction, alternation, repair, addition to, subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or other structure, project, development, or improvement attached to real estate, including moving or demolition in connection therewith, and therefore subject to Section 4.24.115 of the Revised Code of Washington, it is agreed that where such liability, claim, damage, loss or expense arises from the concurrent negligence of (i) the Port, and (ii) the Agency, its agents, or its employees, it is expressly agreed that the Agency's obligations of indemnity under this paragraph shall be effective only to the extent of the Agency's negligence. Such obligations shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any person or entity described in this paragraph. This paragraph shall not be construed so as to require the Agency to defend, indemnify, or hold harmless the Port from such claims, damages, losses or expenses caused by or resulting from the sole negligence of the Port. In any and all claims against the Port, by any employee of the Agency, its agent, anyone directly or indirectly employed by either of them, or anyone for whose acts any of them may be liable, the indemnification obligation of this paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation benefits payable by or for the Agency, or other person under applicable industrial insurance laws (including, but not limited to Title 51 of the Revised Code of Washington), it being clearly agreed and understood by the Parties hereto that the Agency expressly waives any immunity the Agency might have had under such laws. By executing this Agreement, the Agency acknowledges that the foregoing waiver has been mutually negotiated by the parties. The Agency shall pay all attorneys' fees and expenses incurred by the Port in establishing and enforcing the Port's right under this paragraph, whether or not suit was instituted. 10. Comply with All Laws. The Agency shall at all times comply with all federal, state and local laws, ordinances and regulations, including but not limited to all environmental laws, which in any manner apply to the performance of this AGENDA ITEM #7. e) Agreement S-00319819 Page 4 of 12 Agreement. 11. Integration. This Agreement, together with the attached Exhibit A, constitutes the entire agreement between the Parties and unless modified in writing by an amendment executed by the Parties, shall be implemented only as described herein. 12. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Washington. Any action arising out of this Agreement shall be brought in King County. 13. No Employment Relationship Created. The Parties agree that nothing in this Agreement shall be construed to create an employment relationship between the Agency and the Port. 14. No Entity Created. The Parties agree that nothing in this Agreement shall be construed to create a joint entity between the Agency and the Port. 15. Notices. Notices to the Port shall be sent to the following address: Port of Seattle Economic Development Division P. O. Box 1209 Seattle, WA 98111 Notices to the Agency shall be sent to the following address: City of Renton Cliff Long, Economic Development Manager 1055 S Grady Wy Renton, WA 98057 AGENDA ITEM #7. e) Agreement S-00319819 Page 5 of 12 16. Audits and Retention of Records. The Agency in and make all books, records and documents (the "Records") relating to the performance of this Agreement open to inspection or audit by representatives of the Port or Washington State during the term of this Agreement and for a period of not less than six (6) years after termination of the Agreement; provided, that if any litigation, claim or audit arising out of, in connection with or related to this Agreement is initiated, the Agency shall retain such Records until the later of (a) resolution or completion of litigation, claim or audit; or (b) six (6) years after the termination of this Agreement. 17. Amendment. This Agreement may only be amended by written agreement of the Parties. 18. Dispute Resolution. The Parties shall use their best, good faith efforts to cooperatively resolve disputes that arise in connection with this Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this agreement as of the date first set forth above. PORT OF SEATTLE CITY OF RENTON By: Paul Reed By: Cliff Long Sr. Manager, Purchasing Economic Development Manager _____________________ ________________________ Signature Signature ____________________________ ________________________________ Dated Dated AGENDA ITEM #7. e) Agreement S-00319819 Page 6 of 12 EXHIBIT A - PROJECT Project Description: The City of Renton Economic Development Division is committed to promoting economic vitality and strategically positioning Renton for the future. The four core components of the 2019 economic development strategy, and the impetus for the selection of projects below, align with the goals of the City's business plan and include: • Recruiting and retaining businesses to ensure a dynamic, diversified employment base; • Nurturing entrepreneurship and fostering successful partnerships with businesses and community leaders; • Leveraging public and private resources to focus development on economic centers; and • Promoting Renton as the progressive, opportunity rich city in the Puget Sound region. Scope of Work Description: Project or component: Project goal(s): Outcome(s) and final deliverable(s): Estimated completion: Metrics or measures of success: 1. Business Recruitment: retail training and promotion • The City will continue working with retail consultants, The Retail Coach, to build on the success of the previous year and resume conversations with targeted retailers and developers identified for recruitment. • A fresh analysis of the market will develop a realistic vision of how to generate new investment within the downtown based on demographics, psychographics and existing retail gaps. • New marketing and branding materials will be created for use at future • Demographic & psychographic update (Retail Trade Areas & Community) • Retail Gap (Leakage) Analysis • Cell Phone Analysis • Updated Site Profiles for 3 key retail areas in Renton. • Updated target lists of retailers, real estate developers & retail brokers • Retailer Specific Feasibility Studies • Identification & active recruitment of retailers & developers that are well suited to Renton and that are in line with the City's economic development goals. Recruitment will continue through Oct 2019; measurement data available Nov 2019. • Report with market analysis of business climate. • Developer & Broker Opportunity Packages • Recruitment Update Summary including the number of businesses contacted for recruitment discussions. • Number of new businesses locating in the City. AGENDA ITEM #7. e) Agreement S-00319819 Page 7 of 12 conferences and to send to targeted retailers, developers and brokers interested in Renton. • Proactive Recruitment of Retailers & Developers, including phone calls, emails, and site visits • Representation for the City of Renton at National Retail Conferences 2. Downtown Revitalization: downtown branding and promotion • Focus on growing the downtown economy using place making strategies to make downtown more inviting; capitalizing on the downtown's civic, cultural, & entertainment assets to further support the vibrant environment needed for a thriving city center. • Creation of a mobile appIication/tool to allow visitors to take virtual and walking tours to points of interest in the Downtown. • Showcase existing downtown merchants and restaurants through the creation of a Downtown map to distribute to area hotels and visitor centers. • Provide financial, organizational and marketing support for annual events (including the Renton Wine Walks, Food truck Rodeos, Summer Concert Series, celebration of public art installations, etc.), that highlight the • Creation of a clear well-marked map, to define commercial and recreational areas in (and around) the downtown; highlighting available facilities and things to see and do in the downtown; providing orientation to out of town guests and encouraging visitors. • Widespread distribution of Downtown map (along with event calendars and fliers promoting downtown events) to area hotels, visitors centers, neighborhoods, and surrounding communities to expose new audiences to events in Renton's Downtown. • Increased social media promotion and co-branding with event organizers. • Marketing tools (map and mobile tour application completed by May); measurement data available November 2019. • Increased attendance at public events will indicate how successful the City's marketing efforts are at attracting locals and visitors downtown. • Higher hotel occupancy rates (connected with selected events) to demonstrate the City's success at becoming an attractive tourist destination. • Increase in attendance rates over previous numbers. • Reports revealing increased traffic to and engagement with the Renton downtown webpage and through the mobile tour app. AGENDA ITEM #7. e) Agreement S-00319819 Page 8 of 12 community's unique assets, attracting out-of- town visitors. 3. Downtown Revitalization: downtown branding and promotion • The City of Renton will once again offer a small fa9ade improvement program to encourage property owners and businesses to improve the exterior appearance of their buildings and storefronts. • The focus will be on art-based business signage and exterior improvements to encourage the perception of downtown as an arts center and retail and tourist destination. • Provide additional incentives for retail businesses to invest in business signs and store window lighting to improve overall commercial facade appearance and refresh the appearance of the retail district. • • • Selected businesses and projects defined by June 2019; project completion and final reports available October 2019. • • • The design, purchase, and installation of new signage; or other exterior improvements at Downtown businesses. • Reduction of unsightly and inappropriate signage and awnings. • • 4. Entrepreneurial Support: Training and assistance to encourage and attract new businesses • Continue to support the growth of the regional efforts of the Startup 425 program (now supported by the adoption of an inter-local agreement between the Cities of Renton, Redmond, Kirkland, Issaquah and Bellevue); offering business support and training to entrepreneurs as a means to advance job creation and create new opportunities for residents. • Support the development of • • • AGENDA ITEM #7. e) Agreement S-00319819 Page 9 of 12 additional programming, doing more in- depth community engagement, and long-term strategic plan for the program. • Support marketing efforts to promote the program through social media, web and print advertising. 5. Entrepreneurial Support: encourage, influence, and guide the creation of a food business incubator program in downtown Renton • The City has received feedback indicating a need for commercial kitchen facilities to support the start-up and expansion of value-added businesses. Currently, the closest community commercial kitchen operation is located in Seattle (and there are limited resources south of the City). Renton is partnering with the University of WA and the Entrepreneurship Seminar to support the creation of a commercial kitchen business accelerator in downtown Renton. The result of a 12 week seminar conducted by the UW Bothell School of Business will result in: • a functioning business plan, a complete assessment of equipment and building improvement needs. • Identification of key stakeholders including representation from the business and agricultural communities, local nonprofit organizations, and higher education who will provide sustaining support and services for the incubator space. • Identification of and initial conversations with investors and interested support partners. • Identification of emerging, start- up and existing value-added oriented businesses who will utilize the space. • Identification of desirable/feasible features and services of a commercial kitchen designed The results of the students work (and the completion of the business plan) will be completed by June 2019. The outcome of the process and the reports from the initial phases of implementation will be available in November 2019. • A completed business plan, working model and implementation guide to support the creation of a commercial kitchen business incubator in downtown Renton. • Commitments from identified stakeholders who will provide future support services in the incubator space. AGENDA ITEM #7. e) Agreement S-00319819 Page 10 of 12 specifically for Downtown Renton 6. Small Business Development: Business development workshop series In an effort to support existing businesses in Renton and to encourage the growth of these businesses and boost job creation, the City will offer a series of workshops to connect mentors from the local business community with existing small businesses and expanding companies to conduct a variety of free, educational workshops that provide valuable information necessary for growing and managing a successful business in the current economy. The City will offer a series of workshops throughout the City(in Downtown and in the Sunset area) in both English and spanish in an effort to reach a more broad audience of business owners reflective of the diversity of the City. Topics will include: • Best practices for networking • Utilizing digital media tools and cultivating a brand online • How to craft an elevator pitch that sells • Creating effective storefront and window displays • Merchandising • And additional topics geared toward skill building for small business owners in Renton A series of workshops will b held between March and October 2019. Attendance reports and audience surveys will be available in November 2019. Stronger connections developed within the Small Business Community in Renton measured by increased participation in workshop offerings and follow up with small businesses reporting implementation of skills learned (or connections made) through the workshops. Connection to Port of Seattle interests: The projects outlined above were designed with the intent to further enrich the current relationship with the Port of Seattle and to continue to build on the shared goals of the Port and the City of Renton. The City of Renton is committed to driving economic growth on a local and regional scale and fully supports the Port's efforts to raise the regional image as a business location and tourism destination. The City's investments in local businesses at all stages of development, from incubator to international expansion, help identify and foster new and existing businesses that add value to the region and can serve as future partners in sustained growth and vitality. The City is proud of the achievements that have been made in collaboration with surrounding municipalities and economic development organizations as a result of the continued support from the Port. The City has witnessed exponential growth in the expansion of entrepreneurship opportunities AGENDA ITEM #7. e) Agreement S-00319819 Page 11 of 12 across the region since the Port's Economic Development Program first launched the partnership program. Workshop opportunities and development service offerings have created countless touchpoints and avenues for new businesses to be connected with the City's economic development team. With the growth of the program in 2019, the City anticipates contact with even more startups and small businesses who will eventually locate in the region as a result of the projects outlined above. The City of Renton Economic Development team is committed to promoting economic vitality and strategically positioning Renton for the future. Tourism promotion and generating targeted campaigns to draw visitors to the City, and the region as a whole, remains a priority. Port business interests tie closely to the health of aviation, maritime/logistics, manufacturing, and construction/trades clusters. Tourism is another important industry to the Port. Project Budget Category: Port of Seattle Funds: City Monetary Matching Funds: City In-kind Matching Funds: Total Funds (Including In- Kind): Business Recruitment $20,000 $10,000 $30,000 Entrepreneurial Support $30,000 $15,000 $45,000 Small Business Development $4,000 $2,000 $6,000 Downtown Revitalization $11,000 $5,500 $16,500 Total Funds: $65,000 $32,500 $16,250 $97,500 Percentage contribution to Port Funds*: 100% 50% *City monetary and in-kind matching funds must add up to at least 50% of the Port of Seattle’s total contribution. Collaboration with Partners: The City of Renton will partner with a number of community organizations in order to complete a number of the projects listed above. • Startup 425 - as a partner City in the Startup 425 program, Renton will continue to collaborate with the other four eastside cities (Redmond, Kirkland, Issaquah and Bellevue) to offer resources and workshops designed to support and foster the entrepreneur environment on the Eastside of the region. • King County Library Systems -the library continues to serves as a partner in efforts to support the small business community and the efforts of the Startup 425 program through their sponsorship and use of their beautiful facilities and marketing resources. • Renton Downtown Partnership - Renton's Main Street partners continue to partner with the City in a shared mission to cultivate a vibrant social, cultural and economic center in Downtown Renton by bringing together the community, non-profits and city center stakeholders while celebrating the unique historic character of Renton's Downtown. AGENDA ITEM #7. e) Agreement S-00319819 Page 12 of 12 • Renton Municipal Arts Commission -The Arts Commission partners with the City in the promotion of Renton as an arts and culture destination.Several of our programs involve partnerships with other communities or organizations. Use of consultants or contractors: The City of Renton Economic Development Division will continue to contract with national retail consulting, market research and development firm, The Retail Coach, to build on the initial research and recruitment efforts established in 2018. AGENDA ITEM #7. e) AB - 2379 City Council Regular Meeting - 06 May 2019 SUBJECT/TITLE: Density Fee Grant Award to Homestead Community Land Trust for Willowcrest Townhomes Affordable Homeownership Project RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Mark Santos-Johnson, Economic Development Manager EXT.: 6584 FISCAL IMPACT SUMMARY: $332,000 - from the $764,460 Sunset Terrace Density Fee payment on 4/2/2018. SUMMARY OF ACTION: The City of Renton and Renton Housing Authority (RHA) have been working with Homestead Community Land Trust (Homestead) since early-2016 to create affordable homeownership opportunities in the Sunset Area. In partnership with RHA and City, Homestead is currently working to develop the Willowcrest Townhomes (formerly the “Sunset Crest Townhomes” and the “Sunset 12 Townhomes”). The project includes 12 permanently affordable 3- and 4-bedroom townhomes for ownership, priced affordably for those who make less than 80% of the King County area median income (e.g., $50,400 for a one person household and $72,000 for a four person household). Homestead seeks to construct the homes as a pilot project for deep green building standards for affordable homeownership, exceeding the Evergreen standard required by State and county funding. The project is currently raising funds to achieve specifications of Passive House construction, Net-Zero energy, and other deep green building standards. These improvements will establish the Willowcrest Townhomes as an exemplary affordable housing project that will reduce the total cost of ownership and set a high standard for new construction of affordable and market-rate homes elsewhere in the region. The $332,000 Density Fee grant to Homestead Community Land Trust for the Willowcrest Townhomes will allow the project to include significant Net Zero and other deep green building improvements to enhance the long-term livability and affordability of the 12 new affordable homeownership units in the Sunset Area, and assist the organization in securing additional public and private funds for the balance of the deep green building standard pilot project. EXHIBITS: A. Issue Paper B. Homestead Community Land Trust - FAQs about Community Land Trusts C. Willowcrest Townhomes - Site Plan & Building Elevations D. Willowcrest Townhomes - Deep Green Building Standards for Affordable Homeownership Pilot Project E. Density Transfer Agreement with Colpitts Sunset, LLC STAFF RECOMMENDATION: Staff recommends Council approve a $332,000 Density Fee grant to Homestead Community Land Trust for the Willowcrest Townhomes to help complete a deep green building standard for affordable homeownership pilot project for the 12-unit development project in the Sunset Area, subject to an acceptable agreement to be approved by Council established between the City and Homestead Community Land Trust. AGENDA ITEM #7. f) AGENDA ITEM #7. f) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE: April 29, 2019 TO: Don Persson, Council President Members of Renton City Council VIA: Denis Law, Mayor FROM: C. E. “Chip” Vincent, CED Administrator STAFF CONTACT: Mark Santos-Johnson, Economic Development Manager (ext. 6584) SUBJECT: Density Fee Grant Award to Homestead Community Land Trust for Willowcrest Townhomes Affordable Homeownership Project ISSUE: Should Council provide a $332,000 grant from the Sunset Terrace Density Fee payment to Homestead Community Land Trust to pay for deep green building standard improvements for Willowcrest Townhomes, a new 12-unit affordable homeownership development project in the Sunset Area? RECOMMENDATION: Staff recommends Council approve a $332,000 Density Fee grant to Homestead Community Land Trust for the Willowcrest Townhomes to help complete a deep green building standard for affordable homeownership pilot for the 12-unit development project in the Sunset Area, subject to an acceptable agreement to be approved by Council established between the City and Homestead Community Land Trust. BACKGROUND SUMMARY: The City of Renton and Renton Housing Authority (RHA) have been working with Homestead Community Land Trust (Homestead) since early-2016 to create affordable homeownership opportunities in the Sunset Area. Homestead preserves and advances access to permanently affordable homeownership as a means to create thriving, equitable, and inclusive communities. The organization uses a community land trust model so that when a homeowner decides to sell their home, they do so to another income qualified buyer at an affordable price based on a resale value limited to 1.5% annual appreciation. (See the attached “FAQs about Community Land Trusts” for additional information.) In partnership with RHA and City, Homestead is currently working to develop the Willowcrest Townhomes (formerly the “Sunset Crest Townhomes” and the “Sunset 12 AGENDA ITEM #7. f) Don Persson, Council President Page 2 of 5 April 29, 2019 Townhomes”). The project includes 12 permanently affordable 3- and 4-bedroom townhomes for ownership, priced affordably for those who make less than 80% of the King County area median income (e.g., $50,400 for a one-person household and $72,000 for a four-person household). The townhomes will be located in the Sunset Area, adjacent to the Glennwood Townhomes (RHA’s first replacement housing project for the former Sunset Terrace public housing project). Through energy-efficient design and quality construction, Homestead will create homes that are economical to own while minimizing their impact on the environment. (For additional information, see the attached Willowcrest Townhomes site plan and building elevations.) The Willowcrest Townhomes project utilizes property owned by the RHA which will be conveyed to Homestead for the development. This is the first time that a public entity has donated land to a non-profit entity for affordable housing development in Renton. The project addresses a critical area of King County impacted by the suburbanization of poverty with very little historic affordable homeownership development. The development project is part of the Sunset Area Transformation Plan and responds to the need for more affordable homeownership opportunities in the neighborhood where only 34% of the housing is owner-occupied (compared with 49% for Renton citywide and $53% for King County). Homestead projects that the 12 homes will serve up to 84 low-and moderate- income families over the next 50 years. In addition to the $800,000 land contribution by RHA, Homestead has secured almost $2M in grant funding for the project, including $500,000 from the J.P. Morgan Chase Foundation, $500,000 from King County, $500,000 from the Washington State Housing Trust Fund, $180,000 from the HUD Self-Help Homeownership Opportunity Program (SHOP), $165,000 from Community Frameworks, $95,000 from Edwards Mother Earth Foundation, and $25,000 from the City. They also have a pending request for $276,000 to the Federal Home Loan Bank and $250,000 to the King County WaterWorks Grant Program. These funds will be combined with the proceeds from the mortgages secured by the moderate-income homebuyers for the units to primarily cover the basic development costs for the project. Homestead seeks to construct the homes as a pilot project for deep green building standards for affordable homeownership, exceeding the Evergreen standard required by State and county funding. The project is currently raising funds to achieve specifications of Passive House construction, Net Zero energy, and other deep green building standards. In addition, Homestead is striving to develop and build the project as a Living Building Challenge demonstration project as part of King County Executive Dow Constantine’s 10 Strategic Climate Action Plan Living Building projects for 2020. The Passive House, Net Zero, and other deep green building standards proposed for the project are listed below. These improvements will establish the Willowcrest Townhomes as an exemplary affordable housing project that will reduce the total cost of ownership and AGENDA ITEM #7. f) Don Persson, Council President Page 3 of 5 April 29, 2019 set a high standard for new construction of affordable and market-rate homes elsewhere in the region. Through implementation of the Passive House, Net Zero, and other deep green building standards, community engagement, education, and outreach, Homestead will pilot building improvements that create long-term positive outcomes for residents for many years in the future. Homestead has created a list of proposed Passive House, Net Zero, and other deep green building standards for the Willowcrest Townhomes for the pilot project and divided the list into two categories: Priority I Deep Green Improvements and Priority II Deep Green Improvements. The $332,000 from the City’s Density Fee grant would be used for the following Priority I Deep Green Improvements for the 12-unit, 3- and 4-bedroom affordable homeownership townhomes project: * Windows - double pane - LowE, high SHGC * Passive house standard insulation (75%+ over code) * Passive house air sealing * Heat recovery system * Energy saving features like kill switches and vacancy sensors * Exterior shading devices * Solar panels for the roofs * Domestic hot water pre-heat system Achieving Net Zero energy through enhanced building envelope, windows, and solar power is expected to generate $2,000 of energy savings each year per home. Documented results from this pilot project will enable Homestead to advocate within the public financing and banking systems on behalf of green-funding for future affordable homeownership projects. Homestead is working to start construction of the Willowcrest Townhomes this fall. They are also actively working to secure additional funds for the deep green building standards pilot project. If the City provides the $332,000 for the Priority I Deep Green Improvements, it will greatly help Homestead with their efforts to secure additional resources for the remaining Priority II Deep Green Improvements for the pilot project. Homestead has four primary goals for the Willowcrest Townhomes Deep Green Building Standards for Affordable Housing Pilot Project:  Create 12 highly sustainable homes that reduce climate and water impacts and reduce total cost of homeownership for modest income people.  Develop architectural specifications that achieve code-exceeding sustainability outcomes and are replicable in the maritime climate portions of the Cascadia Bioregion.  Build the capacity of the King County affordable housing community to implement deeper green standards. AGENDA ITEM #7. f) Don Persson, Council President Page 4 of 5 April 29, 2019  Increase Homestead’s staff and institutional knowledge on the design, development process, materials sourcing and funding of deep green, exemplary homeownership developments. (For additional information, see the attached Willowcrest Deep Green Building Standards for Affordable Housing Pilot Project.) DENSITY FEE BACKGROUND: In November 2015, the City executed a Density Transfer Agreement with Colpitts Sunset, LLC. The Department of Community & Economic Development created the agreement to allow the Colpitts Development Co. (d.b.a., Colpitts Sunset, LLC) to increase the number of allowable residential units for each of three potential projects on part of the former Sunset Terrace public housing site in the Sunset Area in return for payment to the City of a fee in the amount of $12,741 per additional residential unit. The City agreed to invest any density fees collected from the developer “in the general vicinity of the projects.” (For additional information, see the attached Density Transfer Agreement.) In April 2018, iCapEquity (acting on behalf of the Colpitts Sunset, LLC) paid the City $764,460 to include 60 additional units in the 108-unit proposed market-rate, mixed-use, multi-family Sunset Terrace apartment building. The developer currently has until 9/26/2019 to start construction of the Sunset Terrace project. The Willowcrest Townhomes will be built on RHA property that is less than a block away from the former Sunset Terrace public housing site. The proposed $332,000 Density Fee grant will allow the project to include significant Passive House, Net Zero, and other deep green building improvements to enhance the long-term livability and affordability of the 12 new affordable homeownership units, and assist Homestead in securing additional public and private funds for the balance of the deep green building standards pilot project. CONCLUSION: The $332,000 Density Fee grant to Homestead Community Land Trust for the Willowcrest Townhomes will allow the project to include significant Net Zero and other deep green building improvements to enhance the long-term livability and affordability of the 12 new affordable homeownership units in the Sunset Area, and assist the organization in securing additional public and private funds for the balance of the deep green building standards pilot project. The project is an integral part of the Sunset Area Transformation Plan and supports the City’s 2020 – 2025 Business Plan goal to “encourage and partner in the development of quality housing choices for people of all ages and income levels.” In addition, the Density Fee grant award supports the findings and recommendations of the “Creating a Clean Economy in Renton” initiative adopted by the Council in April 2011. AGENDA ITEM #7. f) Don Persson, Council President Page 5 of 5 April 29, 2019 cc: Bob Harrison, CAO Jason Seth, City Clerk Jan Hawn, ASD Administrator Kelly Beymer, Community Services Administrator Cliff Long, Economic Development Director Guy Williams, Human Services Manager Attachments:  Homestead Community Land Trust – FAQs about Community Land Trusts  Willowcrest Townhomes - Site Plan & Building Elevations  Willowcrest Townhomes - Deep Green Building Standard for Affordable Homeownership Pilot Project  Density Transfer Agreement with Colpitts Sunset, LLC AGENDA ITEM #7. f) ____________________________________________________________________________________ 412 Maynard Avenue South, Ste. 201. • Seattle, WA 98104 • (206) 323-1227 • info@HomesteadCLT.org www.HomesteadCLT.org FAQs about Community Land Trusts Interest in community land trusts is growing in King County and across the United States. As community leaders and activists explore how to use community land trusts to solve housing affordability and housing equity issues, this Q&A provides essential information about what they are and how they work. What is a Community Land Trust? A community land trust is a private, non-profit, membership-based organization established to acquire and hold parcels of land in perpetuity and to lease such parcels for housing, most often homeownership, and other community purposes that benefit low- and moderate-income families and communities. The essential features of United States’ community land trusts are defined in the federal Housing and Community Development Act of 1992 (Section 213). This includes that the community land trust is a membership organization and that the community land trust’s lessees represent a third of the members of the governing board. Individual community land trusts across the United States adapt this basic model to their needs and circumstances. How Does Community Land Trust Homeownership Work? Homestead serves households who make less than 80% of area median income. Homestead secures public and private funds to lower the cost of each home to the buyer to well below market rates . The home price is determined to be affordable to the target market when not more than 35% of an income-eligible homebuyer’s income is used to pay for housing costs. These funds can take the form of City, County, State and Federal funds, bank Community Reinvestment Act grants, corporate and charitable foundation gifts, below market land, and the gifts of individual donors. The buyer pays for and owns the home (structure and improvements) on the land. Homestead continues to own the land under the structure and leases it to the homeowner for a small monthly fee. The home appreciates at a rate of 1.5% compounded per year in order to keep the home affordable to future low-income buyers while the homeowner gains equity in the form of that increased value, principal paydown and mortgage interest tax breaks. They do not have to sell their home if their income increases after purchase. They can own as long as they wish, and can bequeath the home and the leasehold interest in the land to their heirs. If they sell their home, whenever they decide to sell it, they do so to another income qualified buyer at an affordable price based on the resale formula. When You Say You Serve People Who Make Less than 80% of Area Median Income, What Does That Mean in Annual Salary? Our homeowners make between 50% and 80% of area median income as determined by the Housing and Urban Development (HUD) a federal government entity. HUD calculates of 80% of Area Median Income for a family of one at $50,400. For a family of four it is $72,000. For comparison, according to Salary.com, a King County school teacher’s salary starts at $50,000, medical assistant $37,000; police patrol officer $57,000, dental assistant $39,000, a Paramedic $44,630. AGENDA ITEM #7. f) AGENDA ITEM #7. f) How Much Investment Does It Take to Make a Home Affordable? Total costs for a nonprofit organization to build a home – usually in a subdivision or townhome project – are $400,000 to $450,000. The affordable price for our buyers averages at $225,000. This means we need to raise $175,000 to $225,000 for every home to make it permanently affordable. Where Does the Public Investment Come From to Make Homes Affordable? In King County the main sources of funds to make homes affordable include the King County Housing Finance, City of Seattle Housing Levy, State of Washington Housing Trust Fund, federal “sweat equity” funding from Housing and Urban Development, bank community reinvestment fund grants, private foundations and philanthropists. Who Owns the Land in a Community Land Trust? Parcels of land stewarded by the community land trust are owned by the community land trust. To the extent that such land may have been purchased using public or other funds, the community land trust typically will have legal obligations to its funding partners. As there are typically three or more sources of tax-based funding used to create the affordability of homes in a community land trust project no one government entity can be said to have sole authority or control over the community land trust. It is a common misconception in Seattle that community land trusts are “owned” by the City of Seattle. Does Each Development/Property/Address Have to Have its Own Community Land Trust? No. This is one of the most common myths about community land trusts. A community land trust is an organization, a legal entity, not a development or a piece of property. Homestead Community Land Trust (one entity) owns the land under and stewards the affordability of over 214 homes, which includes several multiunit developments. Community land trusts are organizations established to steward multiple homes, developments and projects. The largest community land trust in the United States, Champlain Housing Trust in Vermont, stewards 565 owner-occupied homes and 2,200 apartments spread over three counties. What are Community Land Trust Values? We don't "have" a community land trust. We are a community land trust. A community land trust is not just a legal structure or type of nonprofit, although it is that too; it is a deeply democratic way of being and way of doing that emphasizes equity and justice. Social justice. Lifting up people and places that have been left behind by inequitable housing policies, discriminatory practices or runaway real estate prices. Land reform. Expanding the supply of "community-owned" (via non-profit ownership) land, removing such acreage permanently from the speculative market. Housing reform. Expanding the supply of permanently affordable homes. Place-based development. Place making in neighborhoods, villages, cities, and towns, promoting not only the development of affordable housing, but also the provision of other facilities, activities, and services that enhance the quality of life in a place of residence. Community engagement. Engaging place-based communities in planning and guiding the trajectory of their own development. Democratic governance. Involving the people who live on and around its lands in guiding and governing the organization itself. How Does the Community Exercise its Voice in a Community Land Trust? As a community land trust, Homestead is distinguished from housing entities that otherwise provide for permanent affordability of homes in our commitment to democratic and community-based AGENDA ITEM #7. f) governance through our membership. A community land trust by definition has a Board structure that includes representation of lessee members (our own homeowners), as well as representatives of the communities in the area we serve. Our bylaws call for membership participation in governance and ascribe meaningful decision-making authority to members. These are demonstrations of Homestead’s commitment to community ownership and accountability. What Was Homestead Founded to Do? Homestead Community Land Trust's articles of incorporation establish our purposes for benefiting low- and moderate-income people through housing and development of land. Among our first four purposes are  acquiring, improving and preserving housing for low and moderate income people,  leasing or selling homes through our shared equity model,  acquiring and developing land in ways that support the development and improvement of low- and moderate-income neighborhoods and communities, and  supporting and developing community-based, democratically controlled organizations that will improve housing, land, and other activities. How Does Homestead Keep Homes Permanently Affordable? Public and private investments close the gap between what homes cost to build or acquire and what modest people can afford. We use voluntary agreements to restrict resale prices after initial purchase to perpetuate affordability. Putting homes or land in the land trust without public investment does not necessarily make a property affordable or keep it affordable. It is the initial investment that creates the affordable price, and the owners’ agreement to resale restrictions that keeps the home permanently affordable. Why Do We Call Community Land Trust Homeownership a "Pay It Forward" Model? Public investment puts the price of the home within reach. And then our homeowners themselves keep homes permanently affordable by agreeing to "pay it forward" when they go to resell their home. They can own their home as long as they wish, but when they sell, they do so at a formula price that keeps the home affordable to the next modest income person. This pooling and sharing of resources has created over 200 homes that are affordable to low-income homebuyers and will remain affordable permanently as an asset to our community. What do People Mean When They Call CLT Homeownership a "One and Done" Model? “One and Done” refers to the fact that once the public investment is made to create the affordability of the home at the first sale, it is usually unnecessary to increase or add to that investment at subsequent sales. If the initial price of the home is truly affordable to start with and subject to a formula resale price at all subsequent sales, the home stays affordable in perpetuity. Additional public investments can then be used to create additional homes, not to replace homes that may have been affordable at the first sale but were sold at market-rate to the next buyer. Why is CLT Homeownership an Important Part of a City's Housing Strategy? Many of our homeowners pay less per month for their mortgage than they would pay in market rate rent (the ultimate rent control). And unlike rent payments, a mortgage payment accrues equity and ownership increases housing stability. The typical net worth of a renter is $2,000 compared with $160,000 of a homeowner (US.gov). Without equity, people are rental dependent, and subject to displacement. The equity that people build in just five years of ownership can be the path to other opportunities. Cities that care about giving residents a path to self-sufficiency as well as affordable housing can use community land trust ownership programs to achieve both objectives while making efficient use of public funds. Creating a growing inventory of permanently affordable homes benefits AGENDA ITEM #7. f) the community by creating ownership opportunities for households shut out of the market and by reducing displacement. Why is Affordable Homeownership an Important Part of an Equitable Housing Strategy? A root cause of racial and ethnic disparities of homeownership is structural racism embedded in federal, state, regional and municipal housing policies. The larger system of overt racial discrimination in housing -- discriminatory FHA insurance policies, bank redlining, and restrictive neighborhood covenants - may be a thing of the past. But its legacy lives on – homeownership rates of African Americans are 41.5% compared with 72.1% for whites (U.S Census 1st Qtr 2016). Further the net worth of whites is 13 times that of African Americans (Pew Research) because the principle means of wealth creation in our society is homeownership. Community land trust homeownership puts homeownership within reach of those who have been historically shut out of ownership. How Do I Become A Member of Homestead? Information on how to become a member of Homestead is available here on our website. Membership is only $25 OR 3 hours of volunteer service per year completed before January. We hold our annual meeting in January and want to verify members eligible to vote prior to the meeting. Non- homeowner membership is renewed every year. What Can I Do to Support Homestead? For additional information about how to support Homestead financially, as a volunteer or through advocacy work, please contact Executive Director Kathleen Hosfeld, kathleen@homesteadclt.org, 206-323-1227 Ext. 113 AGENDA ITEM #7. f) RHA GLENNWOOD TOWNHOMESHOMESTEAD WILLOWCREST TOWNHOMESRHA FUTURE MULTI-FAMILY AGENDA ITEM #7. f) AGENDA ITEM #7. f) AGENDA ITEM #7. f) WLLOWCREST TOWNHOMES – DEEP GREEN BUILDING STANDARD FOR AFFORDABLE HOMEOWNERSHIP PILOT PROJECT SUMMARY Homestead Community Land Trust plans, with additional funding support, to implement a deep green building standard on the Willowcrest affordable homeownership development in Renton, King County Washington which we will complete in 2020. Through this demonstration, we will create a standard that can be replicated in all of Homestead’s future new construction projects, as well as by other affordable homeownership focused nonprofits. Our intention is to learn from the pilot and apply a similar standard to our Riverton Cascade development in Tukwila, and all similar projects going forward in our housing development program. Homestead is a non-profit organization that creates and preserves affordable homeownership opportunities for low- and moderate-income people. The Problem We Seek to Address: Deep green building standards have caught on in publicly subsidized multifamily rental housing because of their demonstrated ability to reduce operating costs. Those who operate these homes are often large non-profit housing institutions. By contrast, in public financing for affordable homeownership, there is pressure to decrease the initial cost of construction of homes rather than reducing the total cost of homeownership, which would benefit their “operators” – modest-income families. A colleague community land trust organization on Lopez Island was the first organization to build Net Zero homes for ownership in Washington State. However, this was achieved by significant sweat- equity and volunteer labor, a model that does not scale quickly and doesn’t fit the lifestyle needs of working families in King County. We seek to pilot the design and investment in Willowcrest that meets Built Green Emerald Star, Net Zero and Salmon Safe standards. Once this pilot has been designed and construction begins, we will apply learning from the pilot to other projects we are also developing. Drawing lessons from the successful zHome market-rate homeownership project in Issaquah, we seek to emulate their Net Zero energy use; 60% reduction in water use; locally produced, recycled content; FSC certified and low toxic materials; construction recycling; high indoor air quality standards; and minimal storm Figure 1 West Elevation of Willowcrest Building A (four of 12 homes) AGENDA ITEM #7. f) Willowcrest Townhomes - Deep Green Building Standard for Affordable Homeownership Pilot Project | Page 2 water discharge. We expect energy and water reduction measures to lower the overall cost of ownership to modest income buyers. Benefits to the Homeowner: Our theory of change is that the opportunity to secure a healthy, permanent home, with a fixed housing payment, in a community with access to transit, education and employment, is the foundation upon which people can build a better life for themselves and their children. When families put down roots with an affordable housing payment, they are able to save and devote their attention to family and career. Affordable, sustainable homeownership is one of the financial capital indicators of economic mobility (Pew Research). It is a two-generation solution that addresses the economic mobility of owners, as well as their children. Residing in an owned home promotes better health outcomes and better academic outcomes for children, both of which are tied by research to economic mobility. Achieving Net Zero energy through enhanced building envelope, windows, and solar power is expected to generate $2,000 of energy savings each year per home. Diversion of storm water in King County can reduce as much as $600 additional each year per home (a cost that shows up on property tax records). Documented results from this pilot will enable Homestead to advocate within the public financing and banking systems on behalf of green-funding for future affordable homeownership projects. Assuming that each of our homeowners owns their home for an average of 7 years, these savings will contribute to $18,000 of additional savings or potential equity. Working with mortgage lenders who support our programs, we may be able to advance the position that buyers can better afford a Net Zero home, which would make homeownership accessible to a wider number of applicants. The Deep Green Affordable Homeownership Pilot Project We will pilot this green standard on our Willowcrest development, 12 highly energy efficient homes in the Sunset neighborhood of suburban Renton, WA on land donated for this purpose by the Renton Housing Authority. Located within a quarter-mile of Sunset Boulevard (SR 900), this location has been designated and funded as a transit-oriented-development (TOD) project by King County. The TOD designation was based on a new Rapid Ride route 1030 planned for implementation in 2021. Route 1030 will connect with existing RR Route F at the Renton Landing, allowing the residents in the Sunset area connections to, for example, SeaTac Airport, Downtown Bellevue, and Microsoft headquarters. Also Homestead’s homes are walking distance to the Sunset shopping area, the new King County Highlands Library, and the new Sunset Neighborhood Park. This project is on the cutting edge of implementing recommendations made to the Washington State Department of Commerce by the 2017 Housing Affordability Response Team (HART). These include encouragement to “public agencies to consider underutilized public property as an opportunity for affordable housing.” This project utilizes Figure 2 Homes will be built on land donated by Renton Housing Authority (Credit: Third Place Design Cooperative Architects) AGENDA ITEM #7. f) Willowcrest Townhomes - Deep Green Building Standard for Affordable Homeownership Pilot Project | Page 3 property owned by the Renton Housing Authority and valued at $800,000 to be conveyed as a donation to Homestead for the affordable homeownership development. It represents the first time that the Renton Housing Authority has made land available for new construction for another entity to build affordable housing – in this case, affordable homeownership to complement RHA’s affordable rental portfolio. This project addresses a critical area of King County impacted by the suburbanization of poverty with very little historic affordable homeownership development. All of our homes will provide owners with a high quality residence, a fixed and affordable housing payment that allows the owners to build financial equity, and all the social benefits of living in an owned home, which include better student academic outcomes, improved health and mental health, and greater connection to community. The basic development costs for the Renton Willowcrest are funded and the project will begin construction in late 2019/early 2020, subject to Renton City permitting requirements. In addition to the $500,000 in initial funding provided by the J.P. Morgan Chase Foundation and the Renton Housing Authority’s $800,000 land donation, we have raised $500,000 from King County, $500,000 from the Washington State Housing Trust Fund, $165,000 from Community Frameworks to fund this project, and $25,000 from the City of Renton. We are applying for an additional grant from the Federal Home Loan Bank of $276,000. Homeowners own mortgages represent the largest single source of funds to complete the project. We have additionally received $95,000 from the Edwards Mother Earth Foundation toward funding our green standard, and are applying for $250,000 in Waterworks grant funds from King County to pay for exemplary green and gray stormwater mitigation. Energy Efficiency -- The green standard we are incorporating in Willowcrest will achieve the State of Washington’s Evergreen Sustainable Development Standard, and will implement elements of passive house and provide construction elements designed toward achieving Net Zero energy. We will also integrate many of the Built Green’s Emerald Star requirements. Features include south- oriented roofs, fiber cement siding, highly insulated walls, super insulation, exceptional air sealing, energy recovery ventilation, Energy Star roofing, efficient electric heat pumps, heat pump water heaters, Energy Star windows, doors, and appliances, 100% LED lighting, and energy management systems and tracking devices. Each home will hold its own solar array. Homestead, as the community land trust, will be organizing the installation, stewarding the operations, providing maintenance and tracking of the system’s effectiveness and results. Continued Homestead involvement is necessary in order for the system to reach full potential, minimize repairs, and measure effectively the results in order to successfully replicated the successes and reduce any problems. Replicability: As one of the first multi-unit projects for this integrated green standard for affordable homeownership in King County, the purpose of the pilot is replicability. We expect to learn what works best at Willowcrest and then immediately apply what we learn to the Riverton Cascade development in Tukwila with different siting characteristics and municipal zoning requirements. Through our own experience in applying the standard to different projects we will determine what is universal and replicable. We also plan to apply for a grant from the Bullitt Foundation to fund the work to capture and publish the standard, invite dialogue and discussion from our housing development colleagues, and refine the work into a set of standards that can be used by others in both for-profit and non-profit housing development in our bioregion. AGENDA ITEM #7. f) Willowcrest Townhomes - Deep Green Building Standard for Affordable Homeownership Pilot Project | Page 4 Human Element: Homestead Community Land Trust preserves and advances access to permanently affordable homeownership as a means to create thriving, equitable, and inclusive communities. We serve those who make less than 80% of area median income, a HUD designation. Homestead addresses a root cause of racial and ethnic wealth disparity by putting homeownership within reach of those shut out of ownership by the legacy of discriminatory federal, state, regional, and municipal housing policies. The larger system of overt racial discrimination in housing -- discriminatory FHA insurance policies, bank redlining, and restrictive neighborhood covenants may be a thing of the past, but its legacy lives on. Homeownership rates of African Americans are 41.5% compared with 72.1% for whites (U.S Census 1st Quarter 2016), and the net worth of whites is 13 times that of African Americans (Pew Research), because the principal means of wealth creation in our society is homeownership. Our affirmative fair marketing approaches are intended to reach the underrepresented and marginalized. More than half of our homeowners are people of color. Our organizational structure reflects our mission of inclusion and equity. We are a membership organization and our homeowners constitute the majority of membership. Our homeowners have authority over key organizational decisions and elect the Board of Delegates. In addition, one-third of our Board of Delegates is made up of our homeowners. Through the community land trust model, Homestead seeks the well-being of the ultimate homeowners in the design and construction of homes, but also in the provision of supporting services throughout their tenure. Homestead educates individual families at the time of purchase and post-purchase about the proper use and maintenance of their home. We provide support and referral in times of financial distress. We work with homeowners associations to support their collective maintenance and stewardship of their common interests. Unlike affordable rental projects, homeownership developments provide owners the opportunity to build financial equity while enjoying an affordable housing payment. The list of social benefits associated specifically with homeownership (versus stable rental housing) include: greater attachment to the neighborhood and neighbors, lower teen pregnancy, higher student test scores, higher rate of high school graduation, children more likely to participate in organized activities and have less screen time, reported higher life satisfaction, higher self-esteem, happiness, and higher perceived control over their lives, better health outcomes, and better physical and psychological health [Sources: Social Benefits Sources: The Social Benefits and Costs of Homeownership: A Critical Assessment of the Research. Harvard University 2001; Coulson, N. Edward. “Housing Policy and the Social Benefits of Homeownership.” Federal Reserve Bank of Philadelphia Business Review (Second Quarter 2002), pp. 7-16)] Water: The green standard developed on Willowcrest will achieve Salmon Safe certification through a combination of low-flow water fixtures, rainwater harvesting, rain gardens, and xeriscaping. We plan to engage a storm water specialist to provide additional strategies. Figure 3 Homestead homeowners and members AGENDA ITEM #7. f) Willowcrest Townhomes - Deep Green Building Standard for Affordable Homeownership Pilot Project | Page 5 WILLOWCREST CONSTRUCTION BUDGET (Including Deep Green Standards) We are still early in the architectural design of Willowcrest and intend to work with additional Net Zero consultants to refine our specifications. We estimate the delta between current code-compliant energy efficiency standards and those with significant reductions of climate impacts below. We may be able to adjust this estimate downward with additional design or reduce expenses in other areas to offset some of this expense. Construction Budget Willowcrest 12 Townhomes Acquisition Costs 62,653 Construction 4,140,616 Soft Costs 766,375 Predevelopment / Bridge Financing 0 Construction Financing 145,053 Permanent Financing 22,000 Other Development Costs 251,912 Base Development Costs $5,293,609 Green Funding Edwards Mother Earth Funding 95,000 Secured Priority 1 Improvements 332,000 Unsecured Priority II Improvements 504,000 Unsecured Total Green Improvements to be funded $836,000 Unsecured Total Project Cost $6,224,609 Proposed Net-Zero and Deep-Green Standard Improvements  60% air sealing  Windows  Enhanced insulation  Windows - double pane - LowE, high SHGC  Passive house standard insulation  Passive house air sealing  Heat recovery system  Energy saving features like kill switches and vacancy sensors  Exterior shading devices  Solar panels for the roofs  Domestic hot water pre-heat system  100-year exteriors AGENDA ITEM #7. f) Willowcrest Townhomes - Deep Green Building Standard for Affordable Homeownership Pilot Project | Page 6  Heat pumps  Permeable asphalt and concrete Total Expense Budget: $931,000 ($77,583/unit) DEEP GREEN BUILDING STANDARDS FOR AFFORDABLE HOMEOWNERSHIP PILOT PROJECT GOALS Goal 1: Create 12 highly sustainable homes that reduce climate and water impacts and reduce total cost of homeownership for modest income people. Progress will be measured by stages of the development process: completion of architectural designs that significantly address climate impacts and water usage, completed permitting process, securing a construction loan, starting construction, and completing construction. Goal 2 Develop architectural specifications that achieve code-exceeding sustainability outcomes and are replicable in the maritime climate portions of the Cascadia Bioregion. We intend to use Willowcrest as an initial project on which to develop an integrated specification that meets multiple certification criteria. We will seek to replicate the universal aspects of the standard on all our new affordable homeownership construction projects going forward. A measurable outcome of our progress will be written documentation of our standards and how we arrived at them. Goal 3 Build the capacity of the King County affordable housing community to implement deeper green standards. By piloting a demonstration project we will build regional capacity in several ways. First, we will create a prototype which can be studied and improved upon. Second, we will share our standard widely and encourage industry dialogue to promote use of the standard. We will also share our findings with market rate home builders. We will work with organizations such as the Master Builders, ecologically oriented professional groups in the building industry, and affordable housing funders to provide information on design and integration of ultra-energy efficient methods and products and the results of the improvements once occupancy occurs. We also plan to apply to the Bullitt Foundation for funding for this aspect of our project. Goal 4 Increase Homestead Community Land Trust’s staff and institutional knowledge on the design, development process, materials sourcing and funding of deep green, exemplary homeownership developments. We will measure progress by having a written standard capturing our institutional knowledge, so that it can be retained and transferred during times of staff change. MORE ABOUT THE HUMAN ELEMENT OF HOMESTEAD’S COMMUNITY LAND TRUST MODEL Affordability: Homestead Community Land Trust was founded to provide housing and effective land use to benefit low- to moderate-income people and neighborhoods. We serve those who make less than 80% of area median income. The price of home that is affordable to those we serve ranges from $190,000 to $245,000 depending on family size. But the cost to buy or build a home of comparable size in King County is at least $400,000. In order to offer homes to buyers at the price they can afford, we secure public and private contributions to subsidize the price. We price our AGENDA ITEM #7. f) Willowcrest Townhomes - Deep Green Building Standard for Affordable Homeownership Pilot Project | Page 7 homes so that mortgage, insurance, home owner’s dues, and our ground lease fees combined fall within affordability guidelines established by HUD and our other funders. The community land trust model of ownership assures that the public’s investment to make these homes affordable and sustainable stays with each home resale after resale, keeping them similarly affordable to all subsequent buyers. As a result, Willowcrest homes will remain affordable to generations of owners preventing further displacement of modest-income people as the neighborhood grows and revitalizes. Homestead remains in relationship with the homes and homeowners to preserve affordability and promote homeowner success. Homestead educates individual families at the time of purchase and post-purchase about the proper use and maintenance of their home. We provide support and referral in times of financial distress. We work with homeowners associations to support their collective maintenance and stewardship of their common interests. Social Equity: In addition to creating affordable homes for ownership by low-income people, Homestead is creating social equity with this project with our Affirmative Fair Marketing outreach program. Our outreach program will be highly relationship-focused, building on a foundation of partner organizations who have established relationships with those identified as “least likely to apply.” We will strengthen our work with a network of organizations serving people of color and minorities historically excluded from homeownership. We will work with them to conduct community outreach events, and host a Homebuyers Club for those interested in preparing to purchase a home. Community Engagement: Willowcrest originated out of an extensive community outreach initiative by the City of Renton, Renton Housing Authority, and a coalition of 21 organizations working together on the Sunset Area Transformation Plan. Homestead will continue its community engagement through the cultivation of the network described above as well as community outreach efforts during the design process. Quality of Life: The Willowcrest development is part of a substantial neighborhood transformation plan that has been revitalizing the Sunset neighborhood for several years. The development will be located in the Sunset neighborhood of the Renton Highlands, a 269-acre neighborhood with 2,689 residents. The area is home to the former 100-unit Sunset Terrace distressed public housing project and hundreds of duplexes that were built for World War II defense workers. The boundaries of the area have been a special planning and revitalization zone for more than ten years. In the path of expansion of Rapid Ride bus service in coming years, the neighborhood hosts the new King County Renton Highlands Library, new Sunset Neighborhood Park, and the award-winning Meadow Crest Early Learning Center and adjacent new accessible playground. Renton Technical College is also located near the Sunset Area boundary. For additional information, please contact Kathleen Hosfeld, Executive Director Homestead Community Land Trust kathleen@homesteadclt.org 206.323.1227 Ext. 113 AGENDA ITEM #7. f) DENSITYTRANSFERAGREEMENTTHISDENSITYTRANSFERAGREEMENT(“Agreement”)isenteredintoasofNovember2,2015(the“EffectiveDate”)byandbetweenCOLPITTSSUNSET,LLC,aWashingtonlimitedliabilitycompany(“Develope,”)andtheCITYOFRENTON,aWashingtonmunicipalcorporation(the“City”).DeveloperandtheCityarefromtimetotimereferredtohereinindividuallyasa“Parry”andcollectivelyasthe“Parties”.RECITALSA.DeveloperownsthatcertainparcelofrealpropertylocatedintheCityofRenton,KingCounty,Washington,andidentifiedas“Phase1”onthesiteplanattachedasExhibitAtothisAgreement(the“SitePlan”).B.TheCityownstheparceladjacenttoPhase1andidentifiedontheSitePlanasthe“KCLSParcel”andhasleasedtheKCLSParceltotheKingCountyRuralLibraryDistrictfordevelopmentofalibraryontheKCLSParcel.C.DeveloperintendstoconstructamixeduseprojectonPhase1andDevelopermayacquiretheparcelsidentifiedontheSitePlanas“Phase2”and“Phase3”fordevelopmentofadditionalmixeduseprojects(eacha“Project”andcollectively,the“Projects”).ThePhase1ProjectwillbebuiltwithsetbacksasshownontheattachedExhibitB.D.Developerdesirestoincreasetheallowabledensityofresidentialunits,iffeasible,abovethedensitycurrentlypermittedunderRMC4-2-120.AinconnectionwiththePhase1ProjectandthepossiblefuturePhase2andPhase3Projects.E.TheCityrecognizesDeveloper’scontributionstotheRentoncommunity,andDeveloperrecognizesthelong-termbusinessbenefitsarisingfromconstructionoftheProjectsandtheCity’swillingnesstoaccommodatethedevelopmentoftheProjectsunderthetermsofthisAgreement.AGREEMENTNOW,THEREFORE,inconsiderationofthetermsandconditionsofthisAgreement,andthemutualcovenantshereincontained,thereceiptandsufficiencyofwhichareherebyacknowledged,thePartiesherebyagreeasfollows:1.Term.ThetermofthisAgreementshallcommenceontheEffectiveDateandshallexpireonNovember2,2020.ShouldthePhase1buildingconstructionbecompletedandafinalcertificateofoccupancybeobtained,theDensityTransferFeebepaidforthePhase2building,andabuildingpermitobtainedforthePhase2building,theCitywillextendthisAgreementforatermtoallowthecompletionofthePhase2buildingandthePhase3building,butinnoeventbeyondNovember2,2025.2.DensityFees.Developermay,initssolediscretion,increasethenumberofallowableresidentialunitsforeachProjectinreturnforpaymenttotheCityofafeeinthe4608/00205/11/15-I-densitytransferagm.2cshigley\colpitts\sunsetterraceAGENDA ITEM #7. f) amountofTwelveThousandSevenHundredForty-OneandNo/lOOthsDollars($12,741.00)peradditionalresidentialunit(the“DensityFee”).Ifapplicable,theDensityFeewillbepayabletotheCityuponissuanceofabuildingpermitfortheparticularProject.TheCityagreesthatallDensityFeescollectedfromDevelopershallbeinvestedinthegeneralvicinityoftheProjects.TheDensityFeeshallberecalculatedforthesecondfive(5)yeartermbytheCity’sCEDDepartment.3.Inordertoaccessthedensitytransfer,Developershallberequiredtomakethefollowingdesignenhancements:(a)Phase1.ThetopfloorofthePhase1Project(abovetheheightofthelibraryconstructedontheKCLSParcel)isverticallymodulated.(b)Phase2.ThePhase2ProjectshallincludecommercialspacealongHarringtonAvenue.4.Limitations.Notwithstandinganythinghereintothecontrary,innoeventshallthetotalnumberofresidentialunitsexceedthatnumbersetforthbelowforeachPhase:Phase1:117unitsPhase2:196unitsPhase3:110units5.Notice.AnyandallnoticesorothercommunicationsrequiredorpermittedbythisAgreementorbylawtobeservedonorgiventoeitherPartyheretoshallbeinwritingandshallbedeemeddulyservedandgivenwhen:(a)personallydeliveredtoanyoftheParties,towhomitisdirected;(b)bydepositintheUnitedStatesmailasfirst-classcertifiedmail,returnreceiptrequested,postagepaid;(c)byovernightnationwidecommercialcourierservice;or(d)bye-mailtransmissionwithaconfirmationcopytobedeliveredbyduplicatenoticeinaccordancewithanyofclauses(a)through(c)above,ineachcase,tothePartyintendedtoreceivethesameatthefollowingaddresses:IftoDeveloper:ColpittsSunset,LLCdoColpittsDevelopmentCompany,LLC225638thPlaceEastSeattle,WA98112Attn:JudithNielsenEmail:coldevco@gmail.comwithcopyto:Aiston,Courtnage&Bassetti,LLP1420FifthAvenue,Suite3650Seattle,WA98101-4011Attn:CharlesE.ShigleyEmail:cshigleya1court.com4608/00205/1I/I5-2-densitytransferagm.2cshigley\colpitts\sunsetterraceAGENDA ITEM #7. f) IftotheCity:AdministratoroftheDepartmentofCommunityandEconomicDevelopmentCityofRenton1055SGradyWayRenton,WA98057Email:cvincent@rentonwa.govwithacopyto:LawrenceJ.WarrenCityAttorneyCityofRenton10555GradyWayRenton,WA98057Email:lwarren@rentonwa.govNoticedeliveredinaccordancewiththeforegoingshallbeeffective:(1)whendelivered,ifdeliveredpersonallyorbye-mailtransmission,(ii)onthenextbusinessdayafterbeingdeliveredintheUnitedStates(properlyaddressedandallfeespaid)forovernightdeliveryservicetoacourier(suchasFederalExpress)whichregularlyprovidessuchserviceandregularlyobtainsexecutedreceiptsevidencingdelivery,or(iii)five(5)daysafterbeingdeposited(properlyaddressedandstampedforfirst-classdelivery)inadailyservicedUnitedStatesmailbox.EitherPartymaychangeitsaddressforthepurposesofthissectionbygivingwrittennoticeofsuchchangetotheotherPartyinthemannerprovidedinthissection.6.Modifications;Waiver.Nowaiver,modificationamendment,dischargeorchangeofthisAgreementshallbevalidunlessthesameisinwritingandsignedbythePartyagainstwhichtheenforcementofsuchmodification,waiver,amendment,dischargeorchangeissought.7.EntireAgreement.ThisAgreementcontainstheentireintegratedagreementbetweenthePartiesrelatingtothetransactionscontemplatedherebyandallpriororcontemporaneousagreements,understandings,representationsorstatements,oralorwritten,aresupersededhereby.8.PartialInvalidity.AnyprovisionofthisAgreementthatisunenforceableorinvalidortheinclusionofwhichwouldadverselyaffectthevalidity,legalityorenforcementofthisAgreementshallbeofnoeffect,butalltheremainingprovisionsofthisAgreementshallremaininfullforceandeffect.9.NoThirdPartyRights.NothinginthisAgreement,expressorimplied,isintendedtoconferuponanyperson,otherthanthePartiesandtheirrespectiveemployeesandrepresentatives,anyrightsorremediesunderorbyreasonofthisAgreement.10.SuccessorsandAssigns.ThisAgreementshallbebindinguponandinuretothebenefitofthePartiesandtheirrespectivesuccessorsandassigns.Withoutlimitingthegeneralityoftheforegoing,DevelopermayassignitsrightsunderthisAgreementtoanyaffiliateofDeveloper.DevelopermaynotassignthisAgreementtoanynon-affiliatedentitywithoutthepriorwrittenconsentoftheCity,whichconsentshallnotbeunreasonablywithheld.4608/00205/11/15-3-densitytransferagm.2cshigley\colpitts\sunsetterraceAGENDA ITEM #7. f) 11.Attorneys’Fees.IfanylegalactionoranyarbitrationorotherproceedingisbroughtfortheenforcementofthisAgreement(including,withoutlimitation,enforcementofanyobligationtoindemnify,defendorholdharmless),orbecauseofanallegeddisputeordefaultinconnectionwithanyoftheprovisionsofthisAgreement,thesuccessfulorprevailingPartyshallbeentitledtorecovertheattorneys’fees,chargesandothercostsincurredinconnectionwiththatactionorproceeding,inadditiontoanyotherrelieftowhichitmaybeentitled.12.GoverningLaw.ThisAgreementisgovernedbyandconstruedinaccordancewiththelawsoftheStateofWashington.13.Counterparts;FacsimileandPDFSignatures.ThisAgreementmaybeexecutedinanynumberofcounterpartsandallcounterpartsshallbedeemedtoconstituteasingleagreement.TheexecutionofonecounterpartbyanyPartyshallhavethesameforceandeffectasifthatPartyhadsignedallothercounterparts.ThesignaturestothisAgreementmaybeexecutedonseparatepagesandwhenattachedtothisAgreementshallconstituteonecompletedocument.Afacsimileorportabledocumentformat(PDF)signatureonthisAgreementshallbeequivalentto,andhavethesameforceandeffectas,anoriginalsignature.[Signaturesonfollowingpage]4608/00205/11/15-4-densitytransferagm.2cshigley\colpitts\sunsetterraceAGENDA ITEM #7. f) INWITNESSWHEREOF,thePartiesheretohaveexecutedthisAgreementasofthedayandyearfirstabovewritten.DEVELOPER:COLPITTSSUNSET,LLC,aWashingtonlimitedliabilitycompanyBy:ColpittsDevelopmentCompany,LLC,aWashingtonlimitedliabilitycompanyJ1idithColpittsNielsen,ManagerCITY:CITYOFRENTON,aWashingtonmunicipalcorporationBy:____Name:___________________________________Title:___________________________________4608/00205/11/15-5-densitytransferagm.2cshigley\colpitts\sunsetterraceAGENDA ITEM #7. f) EXHffiITASITEPLANOTEPLANLEENPRHAeTETOTALCOP1TrSffTOTAL4608/00205/11/15cshigley\cotpitts\sunsetterraceToT&n,/I-,/I4i’ATAdensitytransferagm.2AGENDA ITEM #7. f) aEXHIBITBPHASE1PROJECTSETBACKSElcinHElcia.4EEEEEZJi;.aç49nn9IHNNN::4:J±z:z±-lFtljtJ4’t‘p,ES.LOBBYSECTION4608/00205/11/15cshigley\colpitts\sunsetterracedensitytransferagm.2AGENDA ITEM #7. f) AB - 2376 City Council Regular Meeting - 06 May 2019 SUBJECT/TITLE: Amendment No. 8 to 2015-2018 Fresh Bucks Implementation Agreement No. OSE-16-15 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services Department STAFF CONTACT: Carrie Olson, Farmers Market Coordinator EXT.: 7214 FISCAL IMPACT SUMMARY: Requesting approval to accept payment of 17% of the total Fresh Bucks sales (up to $4,025.94) at the Renton Farmers Market from the City of Seattle Office of Sustainability and Environment in consideration of administrative expenditures to implement the Fresh Bucks incentive program for SNAP shoppers for the 2019 market season. SUMMARY OF ACTION: In April 2016 Council approved AB-1634 authorizing the Community Services Administrator to execute Agreement #OSE-16-15 with the City of Seattle. The agreement, also known as a FINI (Food Insecurity Nutrition Incentive) Grant, allowed the Renton Farmers Market (RFM) to fund an incentive program (Fresh Bucks) for shoppers utilizing their Supplemental Nutrition Assistance Program (SNAP) benefits at the RFM. (The SNAP program at the Renton Farmers Market began in 2015.) The agreement sunsets on December 31, 2019. The amount of the grant will vary slightly from year to year. The amount awarded with this amendment for the 2019 RFM season is 17% of Fresh Bucks sales (up to $4,025.94) for consideration of administrative expenditures to implement this program. EXHIBITS: A. Amendment 8 STAFF RECOMMENDATION: Approve Amendment No. 8 to CAG-16-129 with The City of Seattle Office of Sustainability and Environment to accept payment of 17% of the total Fresh Bucks sales (up to $4,025.94) at the Renton Farmers Market in consideration of administrative expenditures to implement the Fresh Bucks incentive program for Supplemental Nutrition Assistance Program (SNAP) shoppers for the 2019 market season. AGENDA ITEM #7. g) City of Seattle, Department of Finance and Administrative Purchasing & Contracting Services Division Amendment 8 OSE-16-15 City of Renton 1 File: Amendment 8 – OSE-16-15 City of Renton.docx The City of Seattle Office of Sustainability and Environment AMENDMENT NO. 8 TO PROVIDER AGREEMENT FOR 2015-2019 Fresh Bucks Implementation AGREEMENT NO. OSE-16-15 This Agreement is made and entered into by and between The City of Seattle (“the City”), a Washington municipal corporation, through its Office of Sustainability and Environment, as represented by the Director; and City of Renton (“Provider”), a Washington municipal corporation, through its Community Services Department as represented by the Administrator. The original provider agreement for Fresh Bucks implementation is amended as follows. All other terms and conditions of the original Agreement and subsequent Amendments remain in effect. NOW, THEREFORE, in consideration of the terms, conditions, covenants and performance of the Scope of Work contained herein, the City and Provider (together “the Parties”) mutually agree as follows: The existing “Section 4: Payment” in the original Agreement is replaced and superseded with the following: “Section 4: PAYMENT Total compensation under this Agreement shall be $46,086.44 to be spent by December 31, 2019 per the budget category outlined in Exhibit B, unless modified by a written amendment to this Agreement. This budget includes Farmers Market Support to compensate the Provider for a portion of the administrative expenditures required to implement the Fresh Bucks program and is calculated as seventeen percent (17 %) of the combined Fresh Bucks and Fresh Bucks Rx budget line items.” The existing “Exhibit B: Budget” in the original Agreement is replaced and superseded with the following: EXHIBIT B: Budget The following budget is for the period between April 1, 2019 and December 31, 2019. Line Item 2019 Budget 17% Market Support $4,025.94 Total $4,025.94 AGENDA ITEM #7. g) City of Seattle, Department of Finance and Administrative Purchasing & Contracting Services Division Amendment 8 OSE-16-15 City of Renton 2 File: Amendment 8 – OSE-16-15 City of Renton.docx IN WITNESS WHEREOF, in consideration of the terms, conditions and covenants contained, or attached and incorporated and made a part, the parties have executed this Amendment by having legally-binding representatives affix their signatures below. PROVIDER CITY OF SEATTLE By______________________________________ By____________________________ Signature Date Signature Date ________________________________________ _______________________________ Kelly Beymer Jessica Finn Coven ________________________________________ ________________________________ Administrator Director AGENDA ITEM #7. g) AB - 2365 City Council Regular Meeting - 06 May 2019 SUBJECT/TITLE: Fee Waiver Requests for Summer Community Services Events in 2019 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services Department STAFF CONTACT: Jeannie Gabriel, Administrative Secretary EXT.: 6616 FISCAL IMPACT SUMMARY: Total amount of fees to be waived equals $13,650.00 as identified in the breakdown below. SUMMARY OF ACTION: The City of Renton provides numerous opportunities to engage in the community, its culture, and its citizens through single, seasonal, and reoccurring programs and events. Fee waivers are provided to groups who provide these opportunities, who may not be able to put them on with the added burden of these logistical parking, rental, and permit fees. This request is a compilation of the Community Services annual fee waiver requests, totaling $54,530. The breakdown is as follows: 1. Pacific Northwest Model Yacht Club (5/25/19, 6/22/19, 8/10/19, 8/24/19, 9/7/19, 9/22/19, 9/28/19): Special Events Permit fee $50 2. Farmer’s Market (Tuesdays, June–September 2017 - 17 dates): 200 parking passes for staff/volunteers/vendors/entertainment; from noon to 8:00 pm. Fee for 200 passes x 17 weeks at $4 ea = $13,600. EXHIBITS: A. Pacific Northwest Model Yacht Club B. Renton Farmers Market parking fees STAFF RECOMMENDATION: Approve the requested waiver of $13,650.00 in park, shelter rental, parking garage pass, and permit fees for community events in 2019. AGENDA ITEM #7. h) CITYOFRENTONCOMMUNITYSERVICESDEPARTMENTFEEWAIVERORREDUCTIONREQUESTFeeWaiverand/orReductionrequestswillbesubmittedforapprovaltotheCityCouncilviatheFinanceCommittee.NameofGroup:PACIFICNORTHWESTMODELYACHTCLUBGroupContactPerson:RonaldKnightContactNumber:253-279-3595Address:3125thAvenue,Unit4,Kirkland,WA98033EmailAddress:ronknight35@gmail.comDateofEvent:Multiple--seeattachedscheduleNumberinParty:threeto8Location:GeneCoulonPark--insidewaterwalkwayTypeofEvent:ModelSailboatracingStaffContactName/Telephone:AsaboveWhatisthetotalcostoftherentalandapplicablefees?NoneWhatisthecostofthefeewaiverorreductionrequested?$50DescribeeventandexplainwhyareductionorwaiveroffeeswillbenefittheRentoncitizens:Thisisnota“specialevent”inthatweareusingthefacilitiesinarecreationalmanner.Wedon’trequireanyspecialorextraservicesfromtheCityofRenton.Weprovideaninterestingactivityforotherpeopleusingtheparkandwealwayshavea“loaner”boatthatpeoplecantryout.Webrieflyteachthetheoryofsailingandwithinminutes,theadultsandeventhekids,areamazedatbeingabletoseetheboatszoomacrossStaffRecommendation:____________________________________________________________CouncilApproval:AGENDA ITEM #7. h) Staff Recommendation: _________________________________________________________ Council Approval: ______________________________________________________________ CITY OF RENTON COMMUNITY SERVICES DEPARTMENT FEE WAIVER OR REDUCTION REQUEST Fee Waiver and/or Reduction requests will be submitted for approval to the City Council via the Finance Committee. Name of Group:_________________________________________________________________ Group Contact Person: _________________________Contact Number: ___________________ Address:_______________________________________________________________________ Email Address: __________________________________________________________________ Date of Event:__________________________________________________________________ Number in Party: _______________________________________________________________ Location: ______________________________________________________________________ Type of Event: __________________________________________________________________ Staff Contact Name/Telephone: ___________________________________________________ What is the total cost of the rental and applicable fees? ________________________________ What is the cost of the fee waiver or reduction requested? ______________________________ Describe event and explain why a reduction or waiver of fees will benefit the Renton citizens: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ AGENDA ITEM #7. h) AB - 2370 City Council Regular Meeting - 06 May 2019 SUBJECT/TITLE: Authorization to Purchase In-Car Camera Systems from Sole Source Vendor Coban Technologies, Inc. for Police Vehicles RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Administration STAFF CONTACT: Ron Kahler, Fleet Manager EXT.: 2660 FISCAL IMPACT SUMMARY: The Fleet Maintenance Section has obtained two quotes from sole source vendor Coban Technologies, Inc. via the Information Technology Division for the purchase of 26 in-car camera systems and required cable equipment for the Police Department take home vehicles. Quote Q-08709-1 for the camera systems totals $143,072.93 and quote Q-08710-1 for the cable equipment is for $2189. The total of this purchase is $145,261.93, including applicable shipping costs to Kerr Industries, where the vehicles will be up fitted, and tax. Payment for this purchase will be charged to the Equipment Rental Capital budget number 501.000000.019.548.60.64.000. SUMMARY OF ACTION: The 2019-2020 Fund 501 Equipment Rental Vehicle and Equipment Replacement Schedule was approved as part of the 2019-2020 biennial budget on November 5, 2018. Included in the schedule is the second year of implementation of the Police Take Home Vehicle Program, which was approved as part of the 2017-2018 mid- biennium budget adjustment. Purchase of the second segment of these take home vehicles was approved by Council February 25, 2019. The Police Department vehicles require specific electronic and safety equipment in order to maximize efficiency in the field. This equipment includes in-car camera systems, which in the past have been purchased from sole source vendor Coban Technologies. In order to maintain consistency with current in-car systems without additional operating environments or training, the Fleet Maintenance Section, in partnership with the Information Technology Division, obtained a quote from sole source vendor Coban Technologies for these in-car camera systems totaling $143,072.93, plus a quote for the required cable equipment of $2,189. The total of this purchase is $145,261.93, including applicable shipping to Kerr Industries, where the vehicles will be up fitted, and tax. EXHIBITS: A. Coban Technologies, Inc. Quote Q-08709-1 B. Coban Technologies, Inc. Quote Q-08710-1 STAFF RECOMMENDATION: Authorize the purchase of 26 in-car camera systems and required cable equipment for police vehicles totaling $145,261.93. Required budget for this purchase is included in the 2019-2020 Equipment Rental Capital budget 501.000000.000.019.548.60.64.000. AGENDA ITEM #7. i) Page 1 of 2 TOTAL: USD 143,072.93 Quote: Q-08709-1 COBAN Technologies, Inc. Officer Safety, Efficiency and Trust in a Mission Critical Environment 11375 W. Sam Houston Pkwy S., Suite 800 Houston, Texas 77031-2348 United States Date: 4/5/2019 1:16 PM Expires On: 6/8/2019 Phone: (281) 925-0488 Fax: (281) 925-0535 Email: Sales@cobantech.com Ship To Kerr Industries of Texas / WA-Renton PD, ATTN: Darren Poston 1101 North Great Southwest Pkwy Arlington, Texas 76011 United States Bill To Renton Police Department (Renton, WA) 1055 South Grady Way Renton, Washington 98057 United States SALESPERSON EXT EMAIL DELIVERY METHOD PAYMENT METHOD Tyler Hall x tylerh@cobantech.com Net 30 Group1 NASPO ValuePoint Master Agreement No.OK-MA-145-035 Line No PART # DESCRIPTION UNIT PRICE QTY EXTENDED QL-0040448 SYSED-06- D EDGE IN-CAR SYSTEM w SD/HD CAMERA & BACK SEAT CAMERA - 5.7" touchscreen monitor - GPS - Smart Power Module (SPM) w/ UPS - 16 GB internal SSD OS drive - 64 GB internal SSD Fail-Safe drive - 64 GB removable SSD - Backseat wide angle IR camera with built in covert microphone - Front facing SD/HD low profile color camera - Wireless microphone - Internal 802.11 a/g/n/ac wireless card - Three year limited hardware warranty USD 4,653.29 26.00 USD 120,985.54 QL-0040449 MZZ-01 MOUNTING (MLCD-42 Tahoe 2015-2019 Mount) USD 99.26 26.00 USD 2,580.76 QL-0040446 WLIC-01 COBAN DVMS SOLUTION (Software License with First Year Technical Support ) (Annual Renewal Required ) (Included per Contract) USD 0.00 26.00 USD 0.00 QL-0040444 WMAIN-110 COBAN DVMS SOLUTION ANNUAL RENEWAL (Software Maintenance and Technical Support ) (Annual Renewal Required ) YEAR 2 USD 125.00 26.00 USD 3,250.00 QL-0040447 WMAIN-110 COBAN DVMS SOLUTION ANNUAL RENEWAL (Software Maintenance and Technical Support ) (Annual Renewal Required ) YEAR 3 USD 125.00 26.00 USD 3,250.00 QL-0040450 LFEE-050 SHIPPING - In-Car Equipment (Included per Contract) USD 0.00 26.00 USD 0.00 Group1 SUB-TOTAL: USD 130,066.30 TAX USD 13,006.63 Terms & Conditions Applicable sales taxes are not reflected on this proposal and will be included in the invoice. Any purchases that are exempt from sales taxes must be accompanied by a tax exemption and/or re-sellers’ certificate. AGENDA ITEM #7. i) Page 2 of 2 This quote is presented to the customer under the condition that it remains a valid quote for only 60 days after the stated Quote Date, after which the quote becomes null and void. Please email or fax a signed copy of this quotation and other referenced documents to PMO@cobantech.com or (281) 925-0535 and mail two sets of originals to: COBAN Technologies, Inc. 11375 W. Sam Houston Pkwy S., Suite 800 Houston, Texas 77031-2348 IN WITNESS WHEREOF, the Parties have caused this Agreement to Purchase to be executed and delivered by their respective authorized representatives whose signatures appear below. COBAN Technologies, Inc. Renton Police Department (Renton, WA) Signature: Signature: Printed Name: Printed Name: Title: Title: Dated: Dated: AGENDA ITEM #7. i) Page 1 of 2 TOTAL: USD 2,189.00 Quote: Q-08710-1 COBAN Technologies, Inc. Officer Safety, Efficiency and Trust in a Mission Critical Environment 11375 W. Sam Houston Pkwy S., Suite 800 Houston, Texas 77031-2348 United States Date: 4/5/2019 2:45 PM Expires On: 6/8/2019 Phone: (281) 925-0488 Fax: (281) 925-0535 Email: Sales@cobantech.com Ship To Kerr Industries of Texas / WA-Renton PD, ATTN: Darren Poston 1101 North Great Southwest Pkwy Arlington, Texas 76011 United States Bill To Renton Police Department (Renton, WA) 1055 South Grady Way Renton, Washington 98057 United States SALESPERSON EXT EMAIL DELIVERY METHOD PAYMENT METHOD Tyler Hall x tylerh@cobantech.com Net 30 Group1 Line No PART # DESCRIPTION UNIT PRICE QTY EXTENDED QL-0040453 SCED-01- 43 MIS- EDGE HiDef CABLE SET & MIS USD 350.00 4.00 USD 1,400.00 QL-0040452 SCCBL-00 CABLE- 9 PIN MOLEX WIRE HARNESS USD 135.00 4.00 USD 540.00 QL-0040451 LFEE-053 SHIPPING - Misc. Parts USD 50.00 1.00 USD 50.00 Group1 SUB-TOTAL: USD 1,990.00 TAX USD 199.00 Terms & Conditions Applicable sales taxes are not reflected on this proposal and will be included in the invoice. Any purchases that are exempt from sales taxes must be accompanied by a tax exemption and/or re-sellers’ certificate. This quote is presented to the customer under the condition that it remains a valid quote for only 60 days after the stated Quote Date, after which the quote becomes null and void. Please email or fax a signed copy of this quotation and other referenced documents to PMO@cobantech.com or (281) 925-0535 and mail two sets of originals to: COBAN Technologies, Inc. 11375 W. Sam Houston Pkwy S., Suite 800 Houston, Texas 77031-2348 IN WITNESS WHEREOF, the Parties have caused this Agreement to Purchase to be executed and delivered by their respective authorized representatives whose signatures appear below. COBAN Technologies, Inc. Renton Police Department (Renton, WA) Signature: Signature: Printed Name: Printed Name: Title: Title: AGENDA ITEM #7. i) Page 2 of 2 Dated: Dated: AGENDA ITEM #7. i) AB - 2371 City Council Regular Meeting - 06 May 2019 SUBJECT/TITLE: Authorization to Purchase Fleet Vehicles as Approved in the 2019- 2020 Biennium Budget RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Administration STAFF CONTACT: Ron Kahler, Fleet Manager EXT.: 2660 FISCAL IMPACT SUMMARY: The Fleet Maintenance Section has obtained quotes for the purchase of five replacement vehicles and three newly approved vehicles. The total estimated cost for these vehicles is $561,634. All vehicles are included in the 2019-2020 Council approved Equipment Rental Fund 501 Vehicle Replacement and Acquisition Schedule. The quotes received are within the estimated budgeted amount and will be purchased from various vendors using state bid contracts, with the exception of the self-propelled paver. The paver, a Carlson CP85, will be purchased from sole source vendor Modern Machinery. SUMMARY OF ACTION: The Fleet Maintenance Section has received the below listed quotes. This request is to authorize the purchase of the vehicles. Funding for these vehicles is included as part of the approved 2019-2020 biennium budget, or as part of the 2019 Carry Forward and First Quarter Budget Amendment Ordinance approved by Council April 15, 2019. Existing Vehicle Department Year Purchased Replacement Make & Model Replacement Cost Vendor & State Contract Bid Number P056 Community Services 1995 John Deere $3,953 Washington Tractor Washington State #10212 P082 Community Services 1995 Ferri ZMLE 1600B $13,112 Washington Tractor Washington State #10212 C188 Community Services 1999 Ford F250 $29,923 Columbia Ford Washington State 05916 C200 Community Services 2001 Ford F250 $29,703 Columbia Ford Washington State 05916 NEW Police N/A Durango $30,663 Northsound Dwayne Lane Washington State 05916 NEW Public Works N/A Carlson CP85 $214,382 Sole Source Modern Machinery E120A Public Works 2008 Caterpillar 318 Excavator $205,910 NC Machinery NJPA 032515 NEW N/A Ford F250 $33,988 Columbia Ford AGENDA ITEM #7. j) Public Works Washington State 05916 TOTAL $561,634 EXHIBITS: A. Washington Tractor, Inc. Quote 18260940 B. Washington Tractor, Inc. Quote 18261059 C. Columbia Ford Quote 2019-4-390 D. Columbia Ford Quote 2019-4-389 E. Northsound Dwayne Lane Quote 2019-3-529 F. Modern Machinery Proposal G. NC Machinery Quote 199954-02 H. Columbia Ford Quote 2019-4-496 STAFF RECOMMENDATION: Authorize the purchase of eight vehicles for an estimated total of $561,634. Funding for these vehicles is included as part of the approved 2019-2020 biennium budget, or as part of the 2019 Carry Forward and First Quarter Budget Amendment Ordinance approved by Council April 15, 2019. The vehicles will be purchased from various vendors using state bid contracts, with the exception of the self-propelled paver which will be purchased from sole source vendor Modern Machinery. AGENDA ITEM #7. j) ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company2000 John Deere RunCary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Washington Tractor, Inc.2700 136th Ave Ct ESumner, WA 98390 253-863-4436sumner@washingtontractor.org Confidential Salesperson : X ______________Accepted By : X ______________ Quote Summary Prepared For: City Of Renton Parks & Recreation Department1055 S Grady WayRenton, WA 98057Business: 425-235-2629 Delivering Dealer: Washington Tractor, Inc.Scott-s0416 Nordeen2700 136th Ave Ct ESumner, WA 98390Phone: 253-863-4436snordeen@washingtontractor.com Quote ID:18260940 27 September 2018 27 September 2018 Created On: Last Modified On: Expiration Date:26 October 2018 Equipment Summary Selling Price Qty Extended Frontier CA2072 - 6 Ft. Standard Duty Core Aerator $ 3,594.06 X 1 =$ 3,594.06 Contract: WA Lawn and Grounds 10212 (PG 4S CG 22) Price Effective Date: November 1, 2017 Equipment Total $ 3,594.06 * Includes Fees and Non-contract items Quote Summary Equipment Total $ 3,594.06 Trade In SubTotal $ 3,594.06 Sales Tax - (10.00%)$ 359.41 Est. Service Agreement Tax $ 0.00 Total $ 3,953.47 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 3,953.47 AGENDA ITEM #7. j) Quote Id: 18260940 Customer Name:CITY OF RENTON PARKS & RECREATION DEPARTMENT Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR):Deere & Company2000 John Deere RunCary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER:Washington Tractor, Inc.2700 136th Ave Ct ESumner, WA 98390 253-863-4436sumner@washingtontractor.org Frontier CA2072 - 6 Ft. Standard Duty Core Aerator Hours: Stock Number: Contract:WA Lawn and Grounds 10212 (PG 4S CG 22) Price Effective Date:November 1, 2017 Selling Price * $ 3,594.06 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount%Discount Amount Contract Price Extended Contract Price 1132XF CA2072 - 6 Ft. Standard Duty Core Aerator 1 $ 3,648.00 18.00 $ 656.64 $ 2,991.36 $ 2,991.36 Standard Options - Per Unit 9000 Steel Weight Tank Quantity 2 (2 Required per Machine)1 $ 735.00 18.00 $ 132.30 $ 602.70 $ 602.70 Standard Options Total $ 735.00 $ 132.30 $ 602.70 $ 602.70 Suggested Price $ 3,594.06 Total Selling Price $ 4,383.00 $ 788.94 $ 3,594.06 $ 3,594.06 AGENDA ITEM #7. j) Salesperson : X ______________Accepted By : X ______________ Confidential Quote Summary Prepared For: City Of Renton Parks & Recreation Department1055 S Grady WayRenton, WA 98057Business: 425-235-2629 Prepared By: Washington Tractor, Inc.Scott-s0416 NordeenWashington Tractor, Inc.2700 136th Ave Ct ESumner, WA 98390Phone: 253-863-4436snordeen@washingtontractor.com Quote Id:18261059 27 September 2018 27 September 2018 Created On: Last Modified On: Expiration Date:26 October 2018 Equipment Summary Selling Price Qty Extended FERRI zmle 1600b hyd off set flail mower $ 11,920.00 X 1 =$ 11,920.00 Contract: Price Effective Date: Equipment Total $ 11,920.00 * Includes Fees and Non-contract items Quote Summary Equipment Total $ 11,920.00 SubTotal $ 11,920.00 Sales Tax - (10.00%)$ 1,192.00 Est. Service Agreement Tax $ 0.00 Total $ 13,112.00 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 13,112.00 AGENDA ITEM #7. j) Quote Id: 18261059 Customer Name:CITY OF RENTON PARKS & RECREATION DEPARTMENT Selling Equipment Confidential FERRI zmle 1600b hyd off set flail mower Equipment Notes: Hours:0 Stock Number: Contract: Price Effective Date : Selling Price * $ 11,920.00 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount%Discount Amount Contract Price Extended Contract Price 1000 3 point mount hyd off set flail mower 1 $ 12,900.00 0.00 $ 0.00 $ 12,900.00 $ 12,900.00 Dealer Attachments/Non-Contract/Open Market 1000 government discount 1 $ -980.00 0.00 $ 0.00 $ -980.00 $ -980.00 Dealer Attachments Total $ -980.00 $ 0.00 $ -980.00 $ -980.00 Suggested Price $ 11,920.00 Total Selling Price $ 11,920.00 $ 0.00 $ 11,920.00 $ 11,920.00 AGENDA ITEM #7. j) Vehicle Quote Number: 2019-4-390 Create Purchase Request View organization purchase requests This is a quote only. You must create a purchase request to order this vehicle(s) Contract & Dealer Information Contract #: 05916 Dealer: Columbia Ford (W403) Dealer Contact: Marie Tellinghiusen 700 7th Avenue Dealer Phone: (360) 423-4321 Ext: 187 Longview WA 98632 Dealer Email: orders@colford.com Organization Information Organization: RENTON CITY OF - 21730 Email: rkahler@rentonwa.gov Quote Notes: C188 Vehicle Location: Renton Color Options & Qty Oxford White (Z1) - 1 Tax Exempt: N Vehicle Options Order Code Option Description Qty Unit Price Ext. Price 2019-0820-0001 2019 Ford F250 Pickup, Regular Cab, 2WD, 142WB, 8ft Box, 6.2L V8 Gas, TorqShift-G 6-speed auto w/SelectShift, 10,000# GVWR, 4200# Payload, 3.73 RAR (F2A/600A/996/44S/142WB) 1 $22,969.00 $22,969.00 2019-0820-0005 Alternative Cab/Wheelbase: Extended Cab, 164WB, 8ft box, 10000# GVWR, 3910# Payload (X2A/164WB) 1 $2,396.00 $2,396.00 2019-0820-0021 Power Equipment Group - Regular/Extended Cabs (includes power door locks and windows, manual-folding, manually-telescoping trailer tow mirrors with power heated glass, heated convex spotter mirror, integrated clearance lamps/turn signals, perimeter alarm, power tailgate lock, Remote Keyless Entry, upgraded door-trim panel) (deletes passenger-side door lock cylinder) (Includes four (4) RKE Fobs w/ Integrated Keys) (90L/54K) 1 $1,198.00 $1,198.00 2019-0820-0043 Tough Bed Spray-In Bedliner (factory) (85S) 1 $521.00 $521.00 2019-0820-0048 Splash Guards/Mud Flaps (factory) (Not available with Pickup Box Delete #66D) (61S/62S) 1 $125.00 $125.00 2019-0820-0049 Exterior backup alarm (factory) (76C) 1 $134.00 $134.00 2019-0820-0066 Trailer Brake Controller (52B) 1 $261.00 $261.00 Quote Totals Total Vehicles: 1 Sub Total: $27,604.00 8.4 % Sales Tax: $2,318.74 Quote Total: $29,922.74 AGENDA ITEM #7. j) Vehicle Quote Number: 2019-4-389 Create Purchase Request View organization purchase requests This is a quote only. You must create a purchase request to order this vehicle(s) Contract & Dealer Information Contract #: 05916 Dealer: Columbia Ford (W403) Dealer Contact: Marie Tellinghiusen 700 7th Avenue Dealer Phone: (360) 423-4321 Ext: 187 Longview WA 98632 Dealer Email: orders@colford.com Organization Information Organization: RENTON, CITY OF - 21725 Email: rkahler@rentonwa.gov Quote Notes: C200 Vehicle Location: Renton Color Options & Qty Oxford White (Z1) - 1 Tax Exempt: N Vehicle Options Order Code Option Description Qty Unit Price Ext. Price 2019-0820-0001 2019 Ford F250 Pickup, Regular Cab, 2WD, 142WB, 8ft Box, 6.2L V8 Gas, TorqShift-G 6-speed auto w/SelectShift, 10,000# GVWR, 4200# Payload, 3.73 RAR (F2A/600A/996/44S/142WB) 1 $22,969.00 $22,969.00 2019-0820-0004 Alternative Cab/Wheelbase: Extended Cab, 148WB, 6.75ft box, 10000# GVWR, 4000# Payload (X2A/148WB) 1 $2,193.00 $2,193.00 2019-0820-0021 Power Equipment Group - Regular/Extended Cabs (includes power door locks and windows, manual-folding, manually-telescoping trailer tow mirrors with power heated glass, heated convex spotter mirror, integrated clearance lamps/turn signals, perimeter alarm, power tailgate lock, Remote Keyless Entry, upgraded door-trim panel) (deletes passenger-side door lock cylinder) (Includes four (4) RKE Fobs w/ Integrated Keys) (90L/54K) 1 $1,198.00 $1,198.00 2019-0820-0043 Tough Bed Spray-In Bedliner (factory) (85S) 1 $521.00 $521.00 2019-0820-0048 Splash Guards/Mud Flaps (factory) (Not available with Pickup Box Delete #66D) (61S/62S) 1 $125.00 $125.00 2019-0820-0049 Exterior backup alarm (factory) (76C) 1 $134.00 $134.00 2019-0820-0066 Trailer Brake Controller (52B) 1 $261.00 $261.00 Quote Totals Total Vehicles: 1 Sub Total: $27,401.00 8.4 % Sales Tax: $2,301.68 Quote Total: $29,702.68 AGENDA ITEM #7. j) Vehicle Quote Number: 2019-3-529 Create Purchase Request View organization purchase requests This is a quote only. You must create a purchase request to order this vehicle(s) Contract & Dealer Information Contract #: 05916 Dealer: Northsound Dwayne Lane (W1675) Dealer Contact: Mike O'Donnell 10515 Evergreen Way Dealer Phone: (425) 551-4905 Ext: Everett WA 98204 Dealer Email: fleet@dwaynelane.com Organization Information Organization: RENTON, CITY OF - 21725 Email: rkahler@rentonwa.gov Quote Notes: Investigations Vehicle Location: Renton Color Options & Qty DB Black Crystal Clear Coat (PXJ) - 1 Tax Exempt: N Vehicle Options Order Code Option Description Qty Unit Price Ext. Price 2019-0315-001 2019 Dodge Durango SXT 1 $26,375.00 $26,375.00 2019-0315-011 2019 Dodge Durango SXT AWD (WDEL75, 2BA) 5 pass with option for 7 passenger UPGRADE 1 $1,500.00 $1,500.00 Quote Totals Total Vehicles: 1 Sub Total: $27,875.00 10.0 % Sales Tax: $2,787.50 Quote Total: $30,662.50 AGENDA ITEM #7. j) 22431 83rd Avenue South Kent, Washington 98032 Phone (253) 872-3500 FAX (253) 872-3519 22431 83rd Avenue South Kent, Washington 98032 Phone (253) 872-3500 FAX (253) 872-3519 MACHINE PROPOSAL City of Renton March 4, 2019 Attention: Ron Kahler Issued By: AJ Scoffone ONE NEW CARLSON CP85 COMPLETE WITH ALL STANDARD EQUIPMENT & INCLUDING: Built like a highway-class paver. Made for the commercial-class contractor. Combining proven design with increased torque and e_ciency, the CP85 is the ideal platform for small to large-scale commercial paving projects. Utilizing heavy-duty, fully replaceable highway-class wear components, an intuitive, contractor focused platform and the renowned EZC815 electrically heated screed, the CP85 delivers big results in a small paver. Featuring a powerful, high torque 74hp Tier IV Final engine (No DEF), the CP85 meets and exceeds the demands of contractors. The platform’s versatility, along with its low profile, enables the paver to be utilized in size restrictive areas, such as parking garages, while having the performance and contractor-focus for large scale parking lot or municipal road applications. Heavy-Duty Steel Frame For the CP85, it all starts with the frame. Constructed of cold-rolled steel, the CP85’s single piece frame provides contractors with a longer lasting, higher quality chassis, making it the most robust platform in its class. And since all the pavers wear components and add-ons are bolted to the frame, the CP85 is able to be fully rebuildable around the heavy-duty frame for even longer service life. Power And Performance Proven reliability, high e_ciency and impressive power are delivered from the 74 horsepower (55kW) Caterpillar® 3.4B Tier IV Final (no DEF) turbocharged engine, coupled with load-sense hydraulics and heavy-duty 2 speed, triple reduction planetaries. Producing increased torque compared to forerunner models, the CP85 is able to push highway class asphalt trailers while producing minimal noise for work in noise sensitive areas. Maintenance on and around the engine is made accessible with Carlson’s leading engine compartment layout. With a one piece, forward tilting hood, largest side doors in its class, and front access panel in the hopper, service to the CP85’s engine, hydraulics and electrical can be done quickly and comfortably for greater productivity and less machine downtime. Track System Comprising of 6 bogeys, the largest drive sprockets in its class and 12” (305mm) wide poly-pad tracks that provide exceptional lifecycle and performance, the CP85’s track system gives contractors a robust, heavy-duty system that excels across a wide variety of bases and materials. Hydraulically self-tensioning, the CP85’s track system also comes standard with rock guards, giving the already robust platform added protection. Dual Adjustable Control Towers Designed to maximize comfort, organization and visibility, the CP85 comes standard with dual control towers enabling full control of paver and screed functions from either side. Able to pivot outwards by 30º and downwards 40º, the CP85’s controls can be easily adjusted to match the needs of the operator in both the 2-man and 3-man configurations. Each console comes standard with intuitively organized switch functions, direct connect steering levers, and remote holders. Hopper And Conveyors The keystone to the CP85’s leading reliability and heavy-duty build is the hopper and material distribution system. Featuring chains and slats 25% stronger than competitive pavers, the largest conveyor sprockets in their class, and easily accessible conveyor tension adjustment points, the CP85’s 8.5 ton hopper e_ciently moves material while giving operators longer wear component lifecycle. Even the CP85’s hopper wings are the most robust in their class, AGENDA ITEM #7. j) constructed of ½” steel, while the heavy-duty lift cylinders provide the highest lift angles in their class for even greater material flow. Clean up of the hopper and conveyors is reduced by the system’s design and accessibility. With its between the tracks design that drastically reduces material carry over and flip up front apron for washdown of the conveyor chains and sprockets, the CP85 gives contractors a longer lasting platform combined with unrivaled ease of clean up. Heavy-Duty Floor Plates Like all Carlson commercial-class pavers, the CP85 utilizes 3/8” (9.5mm) heavy-duty, 450 Brinell-rated hardened steel floor plates for longer lifecycle and better performance. These class-leading floor plates are also fully replaceable, enabling contractors to rebuild their machine for even longer machine lifecycle and greater return on investment. Auger Flights And Bearings The CP85’s fully replaceable 12” (305mm) 500 Brinell-rated steel auger flights provide best-in-class material flow towards the endgates while also ensuring leading component lifecycle. Held in place by the heaviest duty, fully sealed bearing in its class, the CP85’s augers are truly highway-class for higher production and lower maintenance costs. Horizontal Sliding Damper Doors A Carlson exclusive feature, the horizontal sliding damper doors on the CP85 keep obstructions, such as utility boxes, from damaging them while open. Able to be infinitely adjusted from fully open to closed, contractors are able to utilize the doors’ tunnel e_ect for wider width paving or for narrow width applications, such as utility cuts. The horizontally sliding doors also prevent material from falling when traveling across the jobsite to the next pull. Automation And Sonics For more even head of material at any width, the CP85 is available with sonic augers and hydraulic tow point that automatically adjust the material flow for better mat quality. The CP85 is also prewired as standard to accept grade and slope automation systems, including those sold by MOBA®, Topcon® and TF Technologies® Highway-Class Features Just like its highway-class screeds, renowned for their award-winning mat quality, Carlson has built in many of its industry-leading innovations and technology into the EZC815 commercial screed. Standard with state-of-the-art electric heating elements for clean, even heat across the main and extensions plates, the EZC815 also incorporates with each element a full length hold down for better heat transfer to the plate. Add in the spring loaded endgates, innovative screed deck cone system for easy leveling, manual extension height, and crown adjustment, the EZC815 has the most standard screed features in its class. Screed Plates Built with the Carlson class exclusive 2% taper, a feature that improves outboard flow of material regardless if the augers are on, the EZC815 screed utilizes a 16” (406mm) deep main screed plate and 8“ (203mm) deep extension plates. Each plate is made of 3/8” (9.5mm) 450 Brinell-rated hardened steel, giving contractors leading plate lifecycle and unparalleled mat quality. The EZC815 also has class leading adjustable pre-strike o_s tightly fitted to the main, a feature that allows little to no damage to occur when obstructions are bumped or hit due to poor elevation. Integral Berm: 18” intergraded berm option allows four inch rise on the outside edge, with heat standard. The berm set up allows for manual adjustment while paving and either side is independently adjustable. This will allow you to install a Berm Curb seamlessly with the pavement being placed. Additional Items Included with Contractors Deluxe Package: 2 Man Set-Up Hydraulic Tow Point Self-Retracting Hose Reel Hydraulic Tow Points LH Seat for Tractor 2nd Hose Reel Umbrella Beacon Light 12v Aux. Port Upgrade to High Output Light Kit Slide Out Walkways Citrus Wash Down RH Seat for Tractor Depth Crank Indicator Kit Heated Endgate Kit Auger / Conveyor Reverse Option PURCHASE PRICE F.O.B. KENT, WA…………………………………………………………………….… $194,893.00 WA STATE 10% SALES TAX…………………………………………………………………….………….….…19,489.30 TOTAL..…………………….………….…………………………………………………………………….…… $214,382.30 AGENDA ITEM #7. j) Quote 199954-02 Page 1 of 3 April 11th, 2019 CITY OF RENTON PUBLIC WORKS MAINTENANCE RENTON, Washington 98056-4192 Attention: Stan Job RE: Quote 199954-02/Sourcewell Contract #032515 Dear Stan Job, We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration. One (1) New Caterpillar Model: 318F Excavators with all standard equipment in addition to the additional specifications listed below: STANDARD EQUIPMENT POWERTRAIN - Diesel engine C4.4 certified to - EPA Tier4 final, EU Stage IV, Japan - MLIT Step 5 - 2300m/7550ft altitude capability - w/ no derate - Waved fin radiator w/ enough space - for cleaning operation (2SBS) - Radial seal air filter - Fuel water separator w/ level indicator - Capability of - - EIS (Engine Idle Shutdown) function - - Using Bio-Diesel fuel (B20) UNDERCARRIAGE - Grease lubricated track GLT1, resin seal - Towing eye for diagonal lashing on - base frame - HYDRAULICS - Hydraulic main pump - Regeneration circuit for boom and stick - Two speed travel - Capability of installing - - Additional auxiliary pump & circuit - - CAT Bio hydraulic oil - Boom lowering device in case of engine - shut down - High performance hyd. return filter - ELECTRICAL - Circuit breaker - Capability of installing electric - fuel lifting pump - Light, storage box mounted (one) halogen - Time delay function for boom light and - cab light OPERATOR ENVIRONMENT - Cab - - Bolt-on FOGS capability - - Openable front windshield w/ assist - device - - Pillar mounted upper windshield - wiper and washer - - Cab sliding upper door window - - Rear window - - Removal lower windshield w/ in cab - storage bracket - - Openable skylight as emergency exit - Operators Station: - - Interior lighting, Coat hook, Beverage - holder with slit, Literature holder - - Utility space for magazine - - Radio mounting (DIN size) suitable - for 24-Volt radios - - Mounting for two stereo speakers - - Storage compartment suitable for - lunch box - - Door & cap locks - - 24V radio ready (harness, two - speakers, antenna-flexible type) - - 12V-2 x 10A power supply - w/ two cigar lighter type sockets - - Cab glass break hammer - Monitor: - Single axis adjustable monitor - (horizontal only) - - Full graphic and full color display - - Warning information - - Filter/fluid change information - - Working hour information - - Machine condition - - Error code and tool mode setting - information - Seat: - - Console height adjustment system - - Armrest height adjustment system - - Electrical provision for seat heater - Pedal: - - Capability to install 2 addt'l - pedals - - Travel control pedals - with removable hand levers - - Neutral lever (lock out) for all - controls - SAFETY AND SECURITY - Caterpillar one key security system - Secondary engine shutoff switch - Signaling / warning horn - OTHER STANDARD EQUIPMENT - Capability of installing - - Stackable valves for main valve - (max 2 valves) - - Boom lowering control device - and stick lowering check valve - - Block Heater - CAT data link w/capability of using E.T. - Automatic swing parking brake - Fine swing control capability - Mirrors, rearview (frame -right, - cab-left) - Capability of installing fine grading - system (Dealer retrofit only: - available in Europe) AGENDA ITEM #7. j) Quote 199954-02 Page 2 of 3 MACHINE SPECIFICATIONS 318F L HEX AM-N BCF1 FAN, FIXED SPEED Highly configurable machine for general applications CYLINDER, BKT Base Configuration must be completed by selecting LINKAGE, BKT W/O LIFT Mandatory / Optional attachments. REACH BOOM HD PKG INCLUDES: STICK, R10'2'' HD 318F L HEX AIR CLEANER, STANDARD CONTROL, FINE SWING GUARD, TRACK GUIDE, SEGMENTED AIR CONDITIONER COMBINED CIR STP PKG ACCUMULATOR WITH CRN LINES, BKT CLOSE STD SEAT BELT, 51MM (2'') RETRACTABLE MACHINE SOFTWARE OPB ALARM, TRAVEL GUARD, BOTTOM HD CAB-ROPS,70/30,W/VANDAL-G BOSS PRODUCT LINK, CELLULAR PL641 HATCH, OPENABLE ROOF (DUAL) CHANGER,HAND CTRL 2-WAY (ANSI) RADIO, 24V AM/FM LINES-QC, REACH 16'9'' BOOM GUARD, SWIVEL LINES-QC, REACH 10'2'' STICK LIGHT, BOOM RIGHT SIDE SUPPORT, AUX LINES, R-BOOM SEAT, H-BACK, W/HEATER,S/AIR COUPLER, PIN GRABBER W/PINS LIGHTING, CAB (HALOGEN) BUCKET-SD, 36'' 0.81 YD3 BATTERY, COLD WEATHER TIP, PENETRATION PLUS WIPER-RADIAL, FRONT 70/30 ANTIFREEZE, -50C (-58F) WASHER, WINDSHIELD UPPER BUCKET-CU, 60'' 1.62 YD3 PANEL, STD START SWITCH PIN GROUP, SPARE ENGINE HOOD, HIGH AMBIENT TRACK, 24'' TG (GLT) TANK, FUEL, STANDARD PSM Thumb COUNTERWEIGHT, 3.4MT BUCKET-SD, 24'' 0.46 YD3 CAMERA, REAR VIEW, MIRRORS(RH) TIP, EXTRA DUTY TRAVEL MOTOR, BIO CAPABLE SELL PRICE $242,191 LESS GROSS TRADE ALLOWANCE ($55,000) NET BALANCE DUE $187,191 SALES TAX (10%) $18,719.10 BALANCE $205,910.10 TRADE-INS Model Make Serial Number Year Trade Allowance 314C CATERPILLAR (AA) PCA01863 2008 $55,000.00 *Includes Slashbuster Mower AGENDA ITEM #7. j) Quote 199954-02 Page 3 of 3 Warranty: 1 Year Unlimited Hour EPP F.O.B/TERMS: Renton ADDTITIONAL CONSIDERATIONS  Delivery is 20+ weeks out We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me. Sincerely, Tim Foley Machine Sales Representative TFoley@NCMachinery.com AGENDA ITEM #7. j) Vehicle Quote Number: 2019-4-496 Create Purchase Request View organization purchase requests This is a quote only. You must create a purchase request to order this vehicle(s) Contract & Dealer Information Contract #: 05916 Dealer: Columbia Ford (W403) Dealer Contact: Marie Tellinghiusen 700 7th Avenue Dealer Phone: (360) 423-4321 Ext: 187 Longview WA 98632 Dealer Email: orders@colford.com Organization Information Organization: RENTON, CITY OF - 21725 Email: rkahler@rentonwa.gov Vehicle Location: Renton Color Options & Qty Oxford White (Z1) - 1 Tax Exempt: N Vehicle Options Order Code Option Description Qty Unit Price Ext. Price 2019-0821-0001 2019 Ford F250 Pickup, Regular Cab, 4WD, 142WB, 8ft Box, 6.2L V8 Gas, TorqShift-G 6-speed auto w/SelectShift, 10000# GVWR, 3830# Payload, 3.73 RAR (F2B/600A/996/44S/142WB) 1 $25,593.00 $25,593.00 2019-0821-0005 Alternative Cab/Wheelbase: Extended Cab, 164WB, 8ft box, 10000# GVWR, 3490# Payload (X2B/164WB) 1 $2,401.00 $2,401.00 2019-0821-0019 Extra Extra HD 240 Amp Alternator (Only available with gas) (67E) 1 $83.00 $83.00 2019-0821-0022 Power Equipment Group - Regular/Extended Cabs (includes power door locks and windows, manual-folding, manually-telescoping trailer tow mirrors with power heated glass, heated convex spotter mirror, integrated clearance lamps/turn signals, perimeter alarm, power tailgate lock, Remote Keyless Entry, upgraded door-trim panel) (deletes passenger-side door lock cylinder) (Includes four (4) RKE Fobs w/ Integrated Keys) (90L/54K) 1 $1,198.00 $1,198.00 2019-0821-0036 Upfitter Switches (6) (located in overhead console) (66S) 1 $160.00 $160.00 2019-0821-0037 Upfitter Interface Module (18A) 1 $286.00 $286.00 2019-0821-0044 Tough Bed Spray-In Bedliner (factory) (85S) 1 $521.00 $521.00 2019-0821-0049 Splash Guards/Mud Flaps, Front and Rear (factory) (Not available with Pickup Box Delete #66D) (61S/62S) 1 $125.00 $125.00 2019-0821-0052 Daytime Running Lamps (DRL) Non-configurable (replaces standard on/off controllable DRLs) (942) 1 $43.00 $43.00 2019-0821-0070 Trailer Brake Controller (52B) 1 $261.00 $261.00 2019-0821-0072 Fifth Wheel/Gooseneck Hitch Prep Package (4x4 only) [includes five (5) pickup bed attachment points w/ plugs, one (1) frame under-bed cross member and one (1) integrated 7-pin connector on driverfts side pickup bed wall] (Not available with Stowable Bed Extender #85B, Drop-In Bedliner #85L or Bed Mat #85M) (53W) 1 $483.00 $483.00 2019-0821-0204 Mud Flaps, Rear (Single Rear Wheel) (DLR) 1 $80.00 $80.00 2019-0821-0205 Floor Mats, HD Rubber Molded, Front (Weather Tech)(DLR) 1 $120.00 $120.00 Quote Totals Total Vehicles: 1 Sub Total: $31,354.00 8.4 % Sales Tax: $2,633.74 Quote Total: $33,987.74 AGENDA ITEM #7. j) AB - 2377 City Council Regular Meeting - 06 May 2019 SUBJECT/TITLE: State of Washington Transportation Improvement Board Complete Streets Grant Agreement for the Houser Way Intersection and Pedestrian Improvements Project RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Heather Gregersen, Program Development Coordinator EXT.: 7393 FISCAL IMPACT SUMMARY: The city was recently awarded a Transportation Improvement Board Complete Streets grant for $400,000. The grant will be used to help fund the Houser Way Intersection and Pedestrian Improvements Project. This project was newly created in the 2019 first quarter budget adjustment ordinance and is a sub-project of the Williams Avenue South and Wells Avenue South Conversion Project. The budget adjustment ordinance placed $500,000 into this project budget. The $400,000 Complete Streets grant will increase the project budget to $900,000, which will allow the city to complete a greater portion of the overall project cost. SUMMARY OF ACTION: The City received a $400,000 Transportation Improvement Board Complete Streets grant for design and construction of the Houser Way Intersection and Pedestrian Improvements Project (project number 317.123007), a sub-project of the Williams Avenue South and Wells Avenue South Conversion Project. The Complete Streets Award is a funding opportunity for local governments that have an adopted complete streets ordinance and demonstrate a practice of planning and building streets to accommodate all users, including pedestrians, access to transit, cyclists and motorists of all ages and abilities. The grant will fund design and construction of new curb, gutter and sidewalk (including curb extensions), driveway and ADA improvements along Houser Way between Williams Avenue South and Wells Avenue South. The project will also upgrade the railroad crossing and signal equipment. The design of this project is anticipated to be completed by the fall 2019 and go out to bid in early 2020. EXHIBITS: A. Agreement B. Transportation Improvement Board Work Plan STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the State of Washington Transportation Improvement Board Complete Streets Grant Agreement for $400,000 for the Houser Way Intersection and Pedestrian Improvements Project. AGENDA ITEM #7. k) Washington State Transportation Improvement Board TIBMembers Chair Muyorsienniuhnsan Cityof Pullman ViceChair Commissioner RichardSteven; sum cuunzy Am‘/Asher River?llci Transll Alyssahll Officeoi?nancial Management Aaron Buueu,P.E. HWLnzhnerlnc Barbarl Chamberlain WSDOT Ellnbeth Chamberlain Gty nlwilla Walla Mike DahlzmP.E. Cityat Sumnar Sue Dreler PierceTransll luhn Klelzotka,P.E. Pan ul Everett Commlsxlcner Ruben Koch Franklin County John Kaslcr inunry RoadAdmlnlsIr1tianBoard Colleen Kuhn Human Services Council Mark Kulaax DouglasCounty Mayor Run Lucas Town at Slelllcucm Mick Matheson,P.E Gly oi Mukiltea David Ramsay Feet ?rs! Steve Ruirlt,P.E WSDOT CmmcllmemberMike Todd dry at MillCreek Jennifer Walker rnumenCounty Mhlay Frebart Executive Dlrenm no.Box40901 Olympia,WA 98504-0901 Phone:3605861140 Fax:360-585-1165 www.lib.wa.[av March 22,2019 Mr.Gregg Zimmerman Public Works Administrator City of Renton 1055 South Grady Way Renton,WA 98 57-3232 RECEIVED MAR27 2019 CITYOF RENTONPUBLICWORKSADMIN Dear Mr.Z’merman: Congratulations!The Transportation Improvement Board (TlB)has selected your cityfor a Complete Streets Award.This recognition award includes a grant not to exceed the amountof$400,000. How is grant funding received?What is the next step?-Before funds can be transferred,both ofthe enclosed Grant Agreements must besignedandreturned.One executed agreement willbe returned for your ?les.-The total grant may be transferred to your city as soon as July 15th,2019.-Funds must be tracked in a separate account or with an identi?ableaccounting code.-Check with your ?nance of?cer to ensure your city is ready to receive funds. How can funds be used?What is the grant requirement? -The grant requires all items on the enclosed and approved TIB Complete Streetsworkplantobecompleted.(Additional funding from other sources to ?nish all approved items may be required.) -Revisionsto the work plan may be considered for special circumstances,or forrequestingadditionalworkplanitemsforapproval.Contact your TIB project engineer to request a work plan revision. How do Ishow the funds were used? Once the approved work plan items are completed,you must send in backup documentationshowingexpenditureamounts,dates,and activities related to the funds,and photos or otherdocumentationshowingthecompletedwork. When must funds be used? Funds must be used by March 31,2022.Any unused funds must be returned to TlB. Future eligibility. Allitems listed on your approved work plan must be completed before your citywillbecomeeligibleforfutureCompleteStreetsawards. Ifyou have questions,please contact Greg Armstrong,TIB Project Engineer,at (360)586—1142 or email GregA@tib.wa.gov.Questions regarding fund transfers should be directed toVaughnNelsonat(360)586-1149 or email VaughnN@tib.wa.gov. Sincerely, /P/ui\Iu»\?/ Ashley Prooan’ Executive Director Enclosures Investing in your local community AGENDA ITEM #7. k) *3.‘("'7':""'V}Washington State Transportation Improvement Board C-P-102(001)-1Kg;Complete Streets Award Grant Agreement City of Renton C-P-102(001)-1 Complete Streets Award STATE OF WASHINGTON TRANSPORTATION IMPROVEMENTBOARD AND CITY OF RENTON GRANT AGREEMENT THIS GRANTAGREEMENT (“Agreement”)is made and entered into between the WASHINGTON STATE TRANSPORTATION IMPROVEMENT BOARD (“T|B”)and the CITY OF RENTON,a Washington state municipal corporation (“RECIPIENT”). WHEREAS,the TIB has developed a grant program,Complete Streets,to provide for the retrofit of streets and roads (“Project")for eligible cities,towns,and counties to provide access to all users,including bicyclists,pedestrians,motorists,and public transportation riders,and WHEREAS,the above-identified RECIPIENT is eligible to receive a Project grant pursuant to ordinance 5517 and that it has the legal authority to receive such grant and to perform the Project pursuant to the terms of this grant NOW,THEREFORE,pursuant to chapter 47.26 RCW,RCW 47.04.320,and WAC 479-10-500 et seq,the above recitals that are incorporated herein as iffullyset forth below,and in consideration of the terms,conditions,and performances contained herein,and the attached Exhibits,ifany,which are made a part hereof, IT IS MUTUALLYAGREED AS FOLLOWS: 1.GRANT TIB agrees to grant funds in the amount of FOUR HUNDREDTHOUSAND AND NO/100 dollars ($400,000)for the Project pursuant to the terms contained herein,and the RECIPIENT agreestoacceptsuchgrantfundsandagreestoperformandbesubjecttothetermsandconditionsofthisAgreement. 2.PROJECT AND BUDGET The Project shall provide for the retrofit of identified streets or roads on the REClPIENT’s approved work plan.In accordance with applicable laws and ordinances,the RECIPIENTagreestoenterintoanagreementwithanindependentcontractorand/or material providers,orotheniviseprovidefortheProjectworkplantobecompletedbytheREClPIENT’sown forces. The RECIPIENT further agrees that it shall be solely responsible for and shall pay its independent contractor and/or material providers.IfRECIPIENT uses its own forces,it shall be solely responsible for paying the costs thereof.Under no circumstances shall the TIB be responsible to any third party for the payment of labor or materials used in completing theProjectworkplan.The Project work plan may be amended by the Parties,pursuant to Section 7. 3.PROJECT WORK PLANAND DOCUMENTATION Complete Streets Grant Agreement Page 1 of 5 December 2016 AGENDA ITEM #7. k) Vii‘i—"?'T'-V}Washington State Transportation Improvement Board C-P-102(001)-1Ky}Complete Streets Award Grant Agreement The RECIPIENT agrees to and shall make reasonable progress and submit timely Project documentation,as applicable,throughout the term of this Agreement and Project. Required documents include,but are not limited to the following: a)Project work plan describing eligible items with estimated costs; b)Documentation to support all costs expended on the Project work plan;and b)Project work plan Closeout Form. 4.PAYMENTAND RETURN OF GRANT FUNDS TIB willpay the fullgrant award to the RECIPIENT after TIBapproves the Project work plan and the Parties fully execute this Agreement;provided that there are legislatively appropriated funds available.The RECIPIENT agrees that it shall hold the grant funds in a separate and identi?able account and only use said funds to pay the actual direct and related indirect costs of the approved Project work plan.Grant funds not expended on approved Project work plan items withinthree years of the date of TlB’s Grant approval shall be returned to TIB within ninety (90) days after receipt of TlB’s written notification. 5.USE OF COMPLETE STREETS GRANT FUNDS RECIPIENT agrees that the grant funds shall only be used to complete the approved Project work plan.Othen/vise,RECIPIENT is subject to the Default and Termination provisions of Section 9. 6.RECORDS MAINTENANCE 6.1 The RECIPIENT shall maintain books,records,documents,data and other evidence relating to this Agreement and performance of the Project work plan,including but not limited to accounting procedures and practices which sufficiently and properly reflect all actual direct andrelatedindirectcostsofanynatureexpendedintheperformanceofthisAgreement. RECIPIENT shall retain such records for a period of six years after the completion of the Project work plan and TlB’s acceptance of the Project work plan Closeout Form.At no cost to TIB,these records shall be provided when requested;including materials generated under the Agreement,and shall be subject at all reasonable times to inspection,review or audit by TIB personnel,the Of?ce of the State Auditor,and federal and state of?cials so authorized bylaw,regulation or agreement. 6.2 Ifany litigation,claim or audit is started before the expiration of the six (6)year period,the records shall be retained until all litigation,claims,or audit ?ndings involvingthe recordshavebeenresolved. 7.REVISIONS TO THE PROJECT WORK PLAN RECIPIENT may request revisions to the Project work plan,including the addition or removal ofitems.Requests must be made Inwriting,and TIB,in its sole discretion,willdetermine whethertoaccepttheproposedrevisions.Should the TIB approve a Project work plan revision,the Parties shall amend this Agreement pursuant to Section 14.The RECIPIENT shall be solelyresponsibleforallcostsincurredinexcessoftheAgreementgrantaward. Complete Streets Grant Agreement Page 2 of 5 December 2016 AGENDA ITEM #7. k) '£~ff,"-V}Washington State Transportation Improvement Board C-P-102(001)-1I\\é)',:Complete Streets Award Grant Agreement 8.TERM OF AGREEMENT This Agreement shall be effective upon execution by the Parties and shall continue through closeout of the grant amount,or amendment thereof,or unless terminated as provided herein. In no event shall the Agreement term exceed three years,unless extended by Agreement amendment pursuant to Section 14. 9.NON-COMPLIANCE DEFAULT AND TERMINATION 9.1 NON-COMPLIANCE a)In the event TIB determines,in its sole discretion,the RECIPIENT has failed to comply with the terms and conditions of this Agreement and applicable rules under WAC 479-10-500 et seq,TIB shall notify the RECIPIENT,inwriting,of REClPlENT’s non- compliance. b)RECIPIENT shall provide a written response within ten (10)business days of receipt of TlB’s notice of non-compliance,which shall include either a detailed plan to correct the non-compliance,a request to amend the Project work plan,or a denial accompanied by supporting documentation.An agreement to amend the Project work plan must be pursuant to Section14. c)RECIPIENT shall have thirty (30)days in which to make reasonable progress toward compliance pursuant to its Project work plan to correct or implement an amendment to the Project work plan. d)Should RECIPIENTdispute non-compliance,TIBwillinvestigate the dispute and, in its sole discretion,TIB may require the RECIPIENT to stop incurring additional Project work plan costs during the investigation.Should TIB require the RECIPIENT to stop incurring additional costs to be paid with the grant funds,the RECIPIENTshall be solely obligated for paying any additional costs incurred by such suspension of work,contractor claims,or litigation costs;such costs cannot be paid for with grant funds. 9.2 DEFAULT RECIPIENT is in default ifTIB determines,in its sole discretion,that: a)RECIPIENT is not making reasonable progress toward correction and compliance with this Agreement and the Project work plan; b)TIB denies the RECIPIENT’srequest to amend the Project work plan;and c)After investigation,TIB confirms REClPlENT’Snon-compliance. 9.3 TERMINATION a)Inthe event of default as determined pursuant to Section 9,TIB shall serve RECIPIENT with a written notice of termination of this Agreement,which may be servedinperson,by email or by certified letter.Upon service of notice of termination,the RECIPIENT shall immediately stop incurring costs chargeable against the grant funds and/or take such actions necessary as may be directed by TIB to protect TlB’s grant funds. b)In the event of termination,the RECIPIENT may be liable for damages as authorized by law including,but not limited to,repayment of all grant funds. Complete Streets Grant Agreement Page 3 of 5 December 2016 AGENDA ITEM #7. k) Q{Fr}Washington State Transportation Improvement Board C-P-102(001)-1I\¢)',;Complete Streets Award Grant Agreement c)The rights and remedies of TIB provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law. 10.DISPUTE RESOLUTION a)The Parties shall make good faith efforts to quickly and collaboratively resolve any dispute arising under or in connection with this Agreement.The dispute resolution process outlined in this Section applies to disputes arising under or in connection with the terms of this Agreement. b)Informal Resolution.The Parties shall use their best efforts to resolve disputes promptly and at the lowest organizational level. c)Inthe event that the Parties are unable to resolve the dispute,the Parties shall submit the matter to non-binding mediation facilitated by a mutually agreed upon mediator.The Parties shall share equally in the costs of the mediator. d)Each Party agrees to participate to the fullest extent possible and in good faith in resolving the dispute in order to avoid delays or additional incurred cost to the Project work plan. e)The Parties agree that they shall have no right to seek relief in a court of law in accordance with Section 11,until and unless the Dispute Resolution process has been exhausted. 11.GOVERNANCE VENUE AND ATTORNEYS FEES This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington and venue of any action brought hereunder shall be in the Superior Court for Thurston County.The Parties agree that each Party shall be responsible for its own attorneys’ fees and costs. 12.INDEMNIFICATION,HOLD HARMLESS,ANDWAIVER 12.1 RECIPIENT,shall protect,defend,indemnify,and save harmless the TIB,its of?cers, officials,employees,and authorized agents,while acting withinthe scope of their employment as such,from any and all costs,claims,judgments,and/or awards of damages (both to persons and/or property),arising out of,or in any way resulting from,RECIP|ENT’S negligent acts or omissions which may arise in connection with its performance under this Agreement. RECIPIENT shall not be required to indemnify,defend,or save harmless the TIB ifthe claim, suit,or action for injuries,death,or damages (both to persons and/or property)is caused by the sole negligence of TIB;provided that,where such claims,suits,or actions result from the concurrent negligence of the Parties,or involves those actions covered by RCW 4.24.115,the indemnity provisions provided herein shall be valid and enforceable only to the extent of REClPlENT’s own negligence 12.2 RECIPIENT agrees that its obligations under this section extends to any claim,demand and/or cause of action brought by,or on behalf of,any of its of?cers,officials,employees or authorized agents.For this purpose,RECIPIENT,by mutual negotiation,hereby waives,with respect to TIBonly,any immunity that would otherwise be available to it against such claims under the Industrial Insurance provisions of Title 51 RCW. Complete Streets Grant Agreement Page 4 of 5 December 2016 AGENDA ITEM #7. k) Washington State Transportation Improvement Board C—P-102(001)-1 Complete Streets Award Grant Agreement 12.3 The obligations of this indemnification and waiver Section shall survive termination of this Agreement. 13.ASSIGNMENT The RECIPIENT shall not assign or transfer its rights,benefits,or obligations under this Agreement without the prior written consent of TIB.The RECIPIENT is deemed to consent to assignment of this Agreement by TIB to a successor entity.Such consent shall not constitute a waiver of the REC|PlENT’s other rights or obligations under this Agreement. 14.AMENDMENTS This Agreement may be amended by mutual agreement of the Parties.Such amendments shall not be binding unless they are in writing and signed by persons authorized to bind each of the Parties. 15.INDEPENDENTCAPACITY The RECIPIENT shall be deemed an independent contractor for all purposes and the employees of the RECIPIENT or any of its contractors,subcontractors,and employees thereof shall not in any manner be deemed employees of TIB. 16.ENTIREAGREEMENT This Agreement,together with the Exhibits,if any,the provisions of chapter 47.26 RCW,chapter 479 WAC,and TIB Policies,constitute the entire Agreement between the Parties and supersedes all previous written or oral agreements between the Parties.RECIPIENT agrees to abide by all applicable federal,state and local laws,ordinances,and rules when performing under the terms of this Agreement. RECIPIENT Transportation Improvement Board Chief Executive Of?cer Date Date Print Name Print Name Approved as to Form By: ANN E.SALAY Senior Assistant Attorney General NOTE:Any changes to the terms of this Agreement shall require further approval of the Of?ce of the Attorney General Complete Streets Grant Agreement Page 5 of 5 December 2016 AGENDA ITEM #7. k) 61202'17:uerpasznau ooo’oov$\(zoo)ueld>110/vxuozuau40Ado: ‘ 3B!.L‘89 N IEP IbU95VE/_6-S 3190 (v,Jo13aJ;a‘a/mnaaxg W ‘MmQ912napmoAaua?vpaz_uou1nv 4o eu? .l35EUBN6u.uaaus6u3 é/FL};_,-..1!9120[I57]-,;"1 QL«:2/,5-c/'2 anea «Maghau Jaaug?uapapmd '3!lD3pue aaueusmosxaans..axaldwooaux0:nuaungwwooJno page:weuoddnsnewspa_[oJd -szuasaxdalueld)|.lOM pasodmd amzennua/q?Aq.Ieausguogeoymaa|eAo.Iddv an uog1e:>!;g:ua3 Aaua?v 0202 000,5”:$s1uaLuaAoJdu.uvqv pue Aema/xup '(suogsua3xa q.m3 A2/v\.1asnoH put;5 a/\v sumgm/v\ 5U!Pnl3|-I!)>neMep!s Due Jann?’qm3 Man 40 uonsmnsuoa 12 sJ,ueLuaAoJdLu1uo!:pesJa1u1 61:02 000,52 $s';uaLua/§o.1du.uvqv pue Aema/mp '(SUO1SU31XB A2/V\.1asnoH pue S 3/\V SLUE!||[M Cum 5U!PnPU!)>IIeM9P!SDue Jann?’qJn3 MBU J0 U5!S9C|12 s1uau.IaAo.IdLu1uon:>as.1a3,u1 125 T ]a,a‘&'5 ’' . “galigwgsgloaS139ngggarigluon uondgnsaa Lua1I>uoMpeSOdOJd 000‘0017$?uzpunasaaans33l9ldU-I03 A05'QMUO1U3J®UBSJ353.I5L|uewa 55g;-0517-5217 auoud I Ueld>ll0M|E10.L -suoneuguxouaman;Jo;a|q|6g|a sg bua?e U95-1953-'5J3L|193H 3°E*”°3 "°”°5V a.:o;aq pa;a|duIo:a aq :smu umousmom"2 'paAo.Idde aauo pJ emv$193113§1e|dwo3o0an:ueld >1-IOMswans 313ld|~U0D‘-was3 1“pJeog quawa/\oJdLu1 UO!J,Q1J0dSU2J_|_ U01]USH "3”95V AGENDA ITEM #7. k) AB - 2373 City Council Regular Meeting - 06 May 2019 SUBJECT/TITLE: Community Services Agreement 4057 EHS with Public Health Seattle and King County for Local Hazardous Waste Management Program Projects RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Linda Knight, 7397 EXT.: Solid Waste Coordinator FISCAL IMPACT SUMMARY: The agreement provides $68,730.91 of grant funding in the 2019-2020 Solid Waste budget for approved Local Hazardous Waste Management Program (LHWMP) projects (403.000000.018.537.60.41.011). Based upon historical allocations, the Solid Waste Utility appropriated $15,000 for the grant and this appropriation of funds was approved prior to LHWMP awarding funds for the 2019-2020 grant program. The $68,730.91 will be included in the next proposed budget adjustment, reflecting the difference between the original estimate and the final allocation. SUMMARY OF ACTION: The city is a participant in the Local Hazardous Waste Management Program (LHWMP). The 2019-2020 LHWMP budget allows for reimbursement to partner cities implementing hazardous waste programs that support Local Hazardous Waste Management Program goals. This agreement will provide LHWMP funding for Solid Waste Utility projects in the amount of $68,730.91. Projects funded with this agreement are fully reimbursable for all expenditures related to the approved scope of work. These funded projects include: • Special Recycling Events • In-House Battery Collection • Strategic Waste Prevention and Recycle Plan EXHIBITS: A. Agreement STAFF RECOMMENDATION: Execute the Community Services Agreement 4057 EHS with Public Health Seattle and King County to accept $68,730.91 of non-matching grant funds in 2019-2020 for Local Hazardous Waste Management Program projects. AGENDA ITEM #7. l) 1 COMMUNITY SERVICES AGREEMENT – OTHER GOVERNMENT PHSKC Agreement # 4057 EHS This Agreement is between King County and the Recipient identified below. The County department overseeing the work to be performed in this Agreement is the Department of Public Health (PHSKC). RECIPIENT NAME City of Renton RECIPIENT FEDERAL TAX ID # 91-6001271 RECIPIENT ADDRESS 1055 South Grady Way, Renton, WA 98055 RECIPIENT CONTACT & EMAIL ADDRESS Linda Knight; lknight@rentonwa.gov PHSKC DIVISION EHS PROJECT TITLE Local Hazardous Waste Management Program AGREEMENT START DATE Jan 01 2019 AGREEMENT END DATE Dec 31 2020 AGREEMENT MAXIMUM AMOUNT $68,730.91 FUNDING DETAILS Funding Source PHSKC Contract # Amount Effective Dates King County Local Hazardous Waste Management Fund NA $68,730.91 Jan 01 2019 TO Dec 31 2020 FUNDING SUMMARY FEDERAL: $0.00 COUNTY: $68,730.91 STATE: $0.00 OTHER: $0.00 IS THE RECIPIENT A SUBRECIPIENT FOR PURPOSES OF THIS AGREEMENT? No EXHIBITS. The following Exhibits are attached and are incorporated into this Agreement by reference: Exhibit A-Scope of Work; Exhibit B-Budget; Exhibit C-Invoice template. In consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties mutually agree that the Recipient shall provide services and comply with the requirements set forth in this Agreement. The parties signing below represent that they have read and understand this Agreement, and have the authority to execute this Agreement. Furthermore, in addition to agreeing to the terms and conditions provided herein, by signing this Agreement, the Recipient certifies that it has read and understands the Agreement requirements on the PHSKC website (http://www.kingcounty.gov/health/contracts), and agrees to comply with all of the Agreement terms and conditions detailed on that site, including EEO/Nondiscrimination, HIPAA, Insurance, and Credentialing, as applicable. RECIPIENT SIGNATURE PRINTED NAME AND TITLE DATE SIGNED PHSKC SIGNATURE PRINTED NAME AND TITLE DATE SIGNED Approved as to Form: OFFICE OF THE KING COUNTY PROSECUTING ATTORNEY (This form is available in alternate formats for people with disabilities upon request.) AGENDA ITEM #7. l) 2 KING COUNTY TERMS AND CONDITIONS 1. Agreement Term and Termination A. This Agreement shall commence on the Agreement Start Date and shall terminate on the Agreement End Date as specified on page 1 of this Agreement, unless extended or terminated earlier, pursuant to the terms and conditions of the Agreement. B. This Agreement may be terminated by the County or the Recipient without cause, in whole or in part, prior to the Agreement End Date, by providing the other party thirty (30) days advance written notice of the termination. The Agreement may be suspended by the County without cause, in whole or in part, prior to the date specified in Subsection 1.A. above, by providing the Recipient thirty (30) days advance written notice of the suspension. C. The County may terminate or suspend this Agreement, in whole or in part, upon seven (7) days advance written notice in the event: (1) the Recipient materially breaches any duty, obligation, or service required pursuant to this Agreement, or (2) the duties, obligations, or services required herein become impossible, illegal, or not feasible. If the Agreement is terminated by the County pursuant to this Subsection 1.C. (1), the Recipient shall be liable for damages, including any additional costs of procurement of similar services from another source. If the termination results from acts or omissions of the Recipient, including but not limited to misappropriation, nonperformance of required services, or fiscal mismanagement, the Recipient shall return to the County immediately any funds, misappropriated or unexpended, which have been paid to the Recipient by the County. D. If County or other expected or actual funding is withdrawn, reduced, or limited in any way prior to the termination date set forth above in Subsection 1.A., the County may, upon written notification to the Recipient, terminate or suspend this Agreement in whole or in part. If the Agreement is terminated or suspended as provided in this Section: (1) the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination or suspension; and (2) in the case of termination the Recipient shall be released from any obligation to provide such further services pursuant to the Agreement ; and (3) in the case of suspension the Recipient shall be released from any obligation to provide services during the period of suspension and until such time as the County provides written authorization to resume services.. Funding or obligation under this Agreement beyond the current appropriation year is conditional upon appropriation by the County Council of sufficient funds to support the activities described in the Agreement. Should such appropriation not be approved, this Agreement will terminate at the close of the current appropriation year. E. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either party may have in the event that the obligations, terms, and conditions set forth in this Agreement are breached by the other party. 2. Compensation and Method of Payment A. The County shall reimburse the Recipient for satisfactory completion of the services and requirements specified in this Agreement, payable upon receipt and approval by the County of a signed invoice in substantially the form of the attached Invoice Exhibit, which complies with the attached Budget Exhibit. B. The Recipient shall submit an invoice and all accompanying reports as specified in the attached exhibits not more than 60 working days after the close of each indicated reporting period. The County shall make payment to the Recipient not more than 30 days after a complete and accurate invoice is received. AGENDA ITEM #7. l) 3 C. The Recipient shall submit its final invoice and all outstanding reports within 90 days of the date this Agreement terminates. If the Recipient’s final invoice and reports are not submitted by the day specified in this subsection, the County will be relieved of all liability for payment to the Recipient of the amounts set forth in said invoice or any subsequent invoice. D. If the signature date of this Agreement occurs after the Start Date listed on page 1, the Recipient may seek compensation for activities performed as of the Start Date, provided that such activities and expenses are identified in the Scope of Work and Budget and that such compensation is compliant with all other terms of this Agreement. E. When a budget is attached hereto as an exhibit, the Recipient shall apply the funds received from the County under this Agreement in accordance with said budget. The Agreement may contain separate budgets for separate program components. The Recipient shall request prior approval from the County for an amendment to this Agreement when the cumulative amount of transfers among the budget categories is expected to exceed 10% of the Agreement amount in any Agreement budget. Supporting documents necessary to explain fully the nature and purpose of the amendment must accompany each request for an amendment. Cumulative transfers between budget categories of 10% or less need not be incorporated by written amendment; however, the County must be informed immediately in writing of each such change. F. Should, in the sole discretion of the County, the Recipient not timely expend funds allocated under this Agreement, the County may recapture and reprogram any such under-expenditures unilaterally and without the need for further amendment of this Agreement. The County may unilaterally make changes to the funding source without the need for an amendment. The Recipient shall be notified in writing of any changes in the fund source or the recapturing or reprograming of under expenditures. G. If travel costs are contained in the attached budget, reimbursement of Recipient travel, lodging, and meal expenses are limited to the eligible costs based on the following rates and criteria. 1. The mileage rate allowed by King County shall not exceed the current Internal Revenue Service (IRS) rates per mile as allowed for business related travel. The IRS mileage rate shall be paid for the operation, maintenance and depreciation of individually owned vehicles for that time which the vehicle is used during work hours. Parking shall be the actual cost. When rental vehicles are authorized, government rates shall be requested. If the Recipient does not request government rates, the Recipient shall be personally responsible for the difference. Please reference the federal web site for current rates: http://www.gsa.gov. 2. Reimbursement for meals shall be limited to the per diem rates established by federal travel requisitions for the host city in the Code of Federal Regulations, 41 CFR § 301, App.A. Please reference http://www.gsa.gov for the current host city per diem rates. 3. Accommodation rates shall not exceed the federal lodging limit plus host city taxes. The Recipient shall always request government rates. 4. Air travel shall be by coach class at the lowest possible price available at the time the County requests a particular trip. In general, a trip is associated with a particular work activity of limited duration and only one round-trip ticket, per person, shall be billed per trip. Any air travel occurring as part of a federal grant must be in accordance with the Fly America Act. 3. Internal Control and Accounting System The Recipient shall establish and maintain a system of accounting and internal controls which complies with applicable generally accepted government accounting standards (GAGAS). 4. Debarment and Suspension Certification AGENDA ITEM #7. l) 4 Entities that are debarred, suspended, or proposed for debarment by the U.S. Government are excluded from receiving federal funds and contracting with the County. The Recipient, by signature to this Agreement, certifies that the Recipient is not presently debarred, suspended, or proposed for debarment by any Federal department or agency. The Recipient also agrees that it will not enter into a sub-agreement with a Recipient that is debarred, suspended, or proposed for debarment. The Recipient agrees to notify King County in the event it, or a sub-awardee, is debarred, suspended, or proposed for debarment by any Federal department or agency. 5. Maintenance of Records/Evaluations and Inspections A. The Recipient shall maintain accounts and records, including personnel, property, financial, and programmatic records and other such records as may be deemed necessary by the County to ensure proper accounting for all Agreement funds and compliance with this Agreement. B. In accordance with the nondiscrimination and equal employment opportunity requirements set forth in Section 13. below, the Recipient shall maintain the following: 1. Records of employment, employment advertisements, application forms, and other pertinent data, records and information related to employment, applications for employment or the administration or delivery of services or any other benefits under this Agreement; and 2. Records, including written quotes, bids, estimates or proposals submitted to the Recipient by all businesses seeking to participate on this Agreement, and any other information necessary to document the actual use of and payments to sub-awardees and suppliers in this Agreement, including employment records. The County may visit the site of the work and the Recipient’s office to review the foregoing records. The Recipient shall provide every assistance requested by the County during such visits. In all other respects, the Recipient shall make the foregoing records available to the County for inspection and copying upon request. If this Agreement involves federal funds, the Recipient shall comply with all record keeping requirements set forth in any federal rules, regulations or statutes included or referenced in the Agreement documents. C. Except as provided in Section 6 of this Agreement, the records listed in A and B above shall be maintained for a period of six (6) years after termination hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with Revised Code of Washington (RCW) Chapter 40.14. D. Medical records shall be maintained and preserved by the Recipient in accordance with state and federal medical records statutes, including but not limited to RCW 70.41.190, 70.02.160, and standard medical records practice. If the Recipient ceases operations under this Agreement, the Recipient shall be responsible for the disposition and maintenance of such medical records. E. The Recipient agrees to cooperate with the County or its agent in the evaluation of the Recipient’s performance under this Agreement and to make available all information reasonably required by any such evaluation process. The results and records of said evaluations shall be maintained and disclosed in accordance with RCW Chapter 42.56. F. The Recipient agrees that all information, records, and data collected in connection with this Agreement shall be protected from unauthorized disclosure in accordance with applicable state and federal law. 6. Compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) The Recipient shall not use protected health information created or shared under this Agreement in any manner that would constitute a violation of HIPAA and any regulations enacted pursuant to its provisions. Recipient shall read and certify compliance with all HIPAA requirements at http://www.kingcounty.gov/healthservices/health/partnerships/contracts AGENDA ITEM #7. l) 5 7. Audits A. If the Recipient is a municipal entity or other government institution or jurisdiction, it shall notify the County in writing within 30 days of when its annual report of examination/audit, conducted by the Washington State Auditor, has been completed. B. Additional audit or review requirements which may be imposed on the County will be passed on to the Recipient and the Recipient will be required to comply with any such requirements. 8. Corrective Action If the County determines that a breach of Agreement has occurred, that is, the Recipient has failed to comply with any terms or conditions of this Agreement or the Recipient has failed to provide in any manner the work or services agreed to herein, and if the County deems said breach to warrant corrective action, the following sequential procedure will apply: A. The County will notify the Recipient in writing of the nature of the breach; The Recipient shall respond in writing within three (3) working days of its receipt of such notification, which response shall indicate the steps being taken to correct the specified deficiencies. The corrective action plan shall specify the proposed completion date for bringing the Agreement into compliance, which date shall not be more than ten (10) days from the date of the Recipient’s response, unless the County, at its sole discretion, specifies in writing an extension in the number of days to complete the corrective actions; B. The County will notify the Recipient in writing of the County’s determination as to the sufficiency of the Recipient’s corrective action plan. The determination of sufficiency of the Recipient’s corrective action plan shall be at the sole discretion of the County; C. In the event that the Recipient does not respond within the appropriate time with a corrective action plan, or the Recipient’s corrective action plan is determined by the County to be insufficient, the County may commence termination or suspension of this Agreement in whole or in part pursuant to Section 1.C.; D. In addition, the County may withhold any payment owed the Recipient or prohibit the Recipient from incurring additional obligations of funds until the County is satisfied that corrective action has been taken or completed; and E. Nothing herein shall be deemed to affect or waive any rights the parties may have pursuant to Section 1., Subsections B, C, D, and E. 9. Dispute Resolution The parties shall use their best, good-faith efforts to cooperatively resolve disputes and problems that arise in connection with this Agreement. Both parties will make a good faith effort to continue without delay to carry out their respective responsibilities under this Agreement while attempting to resolve the dispute under this section. 10. Hold Harmless and Indemnification A. In providing services under this Agreement, the Recipient is an independent contractor, and neither it nor its officers, agents, employees, or subcontractors are employees of the County for any purpose. The Recipient shall be responsible for all federal and/or state tax, industrial insurance, and Social Security liability that may result from the performance of and compensation for these services and shall make no claim of career service or civil service rights which may accrue to a County employee under state or local law. The County assumes no responsibility for the payment of any compensation, wages, benefits, or taxes, by, or on behalf of the Recipient, its employees, subcontractors and/or others by reason of this Agreement. The Recipient shall protect, indemnify, and save harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever occurring or resulting from (1) the Recipient’s failure to pay any such AGENDA ITEM #7. l) 6 compensation, wages, benefits, or taxes, and/or (2) the supplying to the Recipient of work, services, materials, or supplies by Recipient employees or other suppliers in connection with or support of the performance of this Agreement. B. The Recipient further agrees that it is financially responsible for and will repay the County all indicated amounts following an audit exception which occurs due to the negligence, intentional act, and/or failure, for any reason, to comply with the terms of this Agreement by the Recipient, its officers, employees, agents, or subcontractors. This duty to repay the County shall not be diminished or extinguished by the prior termination of the Agreement pursuant to the Term and Termination section. C. The Recipient shall defend, indemnify, and hold harmless the County, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of, or in any way resulting from, the negligent acts or omissions of the Recipient, its officers, employees, sub-awardees and/or agents in its performance or non-performance of its obligations under this Agreement. In the event the County incurs any judgment, award, and/or cost arising therefrom including attorneys’ fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the Recipient. D. The County shall defend, indemnify, and hold harmless the Recipient, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of, or in any way resulting from, the negligent acts or omissions of the County, its officers, employees, or agents in its performance or non-performance of its obligations under this Agreement. In the event the Recipient incurs any judgment, award, and/or cost arising therefrom including attorneys’ fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the County. E. Claims shall include, but not be limited to, assertions that use or transfer of software, book, document, report, film, tape, or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. F. Nothing contained within this provision shall affect and/or alter the application of any other provision contained within this Agreement. G. The indemnification, protection, defense and save harmless obligations c ontained herein shall survive the expiration, abandonment or termination of this Agreement. 11. Insurance Requirements By the date of execution of this Agreement, the Recipient shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from, or in connection with, the performance of work hereunder by the Recipient, its agents, representatives, employees, and/or sub-awardees. The costs of such insurance shall be paid by the Recipient or sub-awardee. The Recipient may furnish separate certificates of insurance and policy endorsements for each sub-awardee as evidence of compliance with the insurance requirements of this Agreement. The Recipient is responsible for ensuring compliance with all of the insurance requirements stated herein. Failure by the Recipient, its agents, employees, officers, sub- awardee, providers, and/or provider sub-awardees to comply with the insurance requirements stated herein shall constitute a material breach of this Agreement. Specific coverages and requirements are at http://www.kingcounty.gov/healthservices/health/partnerships/contracts; Recipients shall read and provide required insurance documentation prior to the signing of this Agreement. 12. Assignment/Sub-agreements A. The Recipient shall not assign or sub-award any portion of this Agreement or transfer or assign any claim arising pursuant to this Agreement without the written consent of the County. AGENDA ITEM #7. l) 7 Said consent must be sought in writing by the Recipient not less than fifteen (15) days prior to the date of any proposed assignment. B. “Sub-agreement” shall mean any agreement between the Recipient and a sub-awardee or between sub-awardees that is based on this Agreement, provided that the term “sub- awardee” does not include the purchase of (1) support services not related to the subject matter of this Agreement, or (2) supplies. C. The Recipient shall include Sections 2.E., 2.G., 3, 4, 5, 6, 10.A., 10.B., 10.G., 12, 13, 14, 15, 16, 17, 23, 24, 27, and the Funder’s Special Terms and Conditions, if attached, in every sub- agreement that relates to the subject matter of this Agreement. D. The Recipient agrees to include the following language verbatim in every sub-agreement for services which relate to the subject matter of this Agreement: “Sub-awardee shall protect, defend, indemnify, and hold harmless King County, its officers, employees and agents from any and all costs, claims, judgments, and/or awards of damages arising out of, or in any way resulting from the negligent act or omissions of sub-awardee, its officers, employees, and/or agents in connection with or in support of this Agreement. Sub- awardee expressly agrees and understands that King County is a third party beneficiary to this Agreement and shall have the right to bring an action against sub-awardee to enforce the provisions of this paragraph.” 13. Nondiscrimination and Equal Employment Opportunity The Recipient shall comply with all applicable federal, state and local laws regarding discrimination, including those set forth in this Section. During performance of the Agreement, the Recipient agrees that it will not discriminate against any employee or applicant for employment because of the employee or applicant's sex, race, color, marital status, national origin, religious affiliation, disability, sexual orientation, gender identity or expression or age except by minimum age and retirement provisions, unless based upon a bona fide occupational qualification. The Recipient will make equal employment opportunity efforts to ensure that applicants and employees are treated, without regard to their sex, race, color, marital status, national origin, religious affiliation, disability, sexual orientation, gender identity or expression or age. Additional requirements are at http://www.kingcounty.gov/healthservices/health/partnerships/contracts; Recipients shall read and certify compliance. 14. Conflict of Interest A. The Recipient agrees to comply with applicable provisions of K.C.C. 3.04. Failure to comply with such requirements shall be a material breach of this Agreement, and may result in termination of this Agreement pursuant to Section II and subject the Recipient to the remedies stated therein, or otherwise available to the County at law or in equity. B. The Recipient agrees, pursuant to KCC 3.04.060, that it will not willfully attempt to secure preferential treatment in its dealings with the County by offering any valuable consideration, thing of value or gift, whether in the form of services, loan, thing or promise, in any form to any county official or employee. The Recipient acknowledges that if it is found to have violated the prohibition found in this paragraph, its current Agreements with the county will be cancelled and it shall not be able to bid on any county Agreement for a period of two years. C. The Recipient acknowledges that for one year after leaving County employment, a former County employee may not have a financial or beneficial interest in an agreement or grant that was planned, authorized, or funded by a County action in which the former County employee participated during County employment. Recipient shall identify at the time of offer current or former County employees involved in the preparation of proposals or the anticipated performance of Work if awarded the Agreement. Failure to identify current or former County employees involved in this transaction may result in the County’s denying or terminating this AGENDA ITEM #7. l) 8 Agreement. After Agreement award, the Recipient is responsible for notifying the County’s Project Manager of current or former County employees who may become involved in the Agreement any time during the term of the Agreement. 15. Equipment Purchase, Maintenance, and Ownership A. The Recipient agrees that any equipment purchased, in whole or in part, with Agreement funds at a cost of $5,000 per item or more, when the purchase of such equipment is reimbursable as an Agreement budget item, is upon its purchase or receipt the property of the County and/or federal/state government. The Recipient shall be responsible for all such property, including the proper care and maintenance of the equipment. B. The Recipient shall ensure that all such equipment will be returned to the County or federal/state government upon termination of this Agreement unless otherwise agreed upon by the parties. 16. Proprietary Rights The parties to this Agreement hereby mutually agree that if any patentable or copyrightable material or article should result from the work described herein, all rights accruing from such material or article shall be the sole property of the party that produces such material or article. If any patentable or copyrightable material or article should result from the work described herein and is jointly produced by both parties, all rights accruing from such material or article shall be owned in accordance with US Patent Law. Each party agrees to and does hereby grant to the other party, irrevocable, nonexclusive, and royalty-free license to use, according to law, any material or article and use any method that may be developed as part of the work under this Agreement. The foregoing products license shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of the Recipient which are modified for use in the performance of this Agreement. The foregoing provisions of this section shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of the Recipient that are not modified for use in the performance of this Agreement. 17. Political Activity Prohibited None of the funds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any partisan political activity or to further the election or defeat of any candidate for public office. 18. King County Recycled Product Procurement Policy In accordance with King County Code 18.20, the Recipient shall use recycled paper, and both sides of sheets of paper whenever practicable, when submitting proposals, reports, and invoices, if paper copies are required. 19. Future Support The County makes no commitment to support the services awarded for herein and assumes no obligation for future support of the activity awarded herein except as expressly set forth in this Agreement. 20. Entire Agreement/Waiver of Default The parties agree that this Agreement is the complete expression of the terms hereto and any oral or written representations or understandings not incorporated herein are excluded. Both parties recognize that time is of the essence in the performance of the provisions of this Agreement. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of the Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. AGENDA ITEM #7. l) 9 21. Amendments Either party may request changes to this Agreement. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Agreement. Changes to the County’s Agreement numbering system or fund source may be made unilaterally by the County and without the need for amendment of this Agreement. The Recipient shall be notified in writing of any changes in the Agreement number or fund source assigned by the County; provided, however, that the total compensation allocated by the County through this Agreement does not change. 22. Notices Whenever this Agreement provides for notice to be provided by one party to another, such notice shall be in writing and directed to the chief executive office of the Recipient and the project representative of the County department specified on page one of this Agreement. Any time within which a party must take some action shall be computed from the date that the notice is received by said party. 23. Services Provided in Accordance with Law and Rule and Regulation The Recipient and any sub-awardee agree to abide by the laws of the state of Washington, rules and regulations promulgated thereunder, and regulations of the state and federal governments, as applicable, which control disposition of funds granted under this Agreement, all of which are incorporated herein by reference. In the event that there is a conflict between any of the language contained in any exhibit or attachment to this Agreement, the language in the Agreement shall have control over the language contained in the exhibit or the attachment, unless the parties affirmatively agree in writing to the contrary. 24. Applicable Law This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington. The venue for any action hereunder shall be in the Superior Court for King County, Washington. 25. Electronic Processing and Signatures The parties agree that this Agreement may be processed and signed electronically, which if done so, will be subject to additional terms and conditions found at https://www.docusign.com/company/terms-of-use. The parties acknowledge that they have consulted with their respective attorneys and have had the opportunity to review this Agreement. Therefore, the parties expressly agree that this Agreement shall be given full force and effect according to each and all of its express terms and provisions and the rule of construction that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement. The parties executing this Agreement electronically have authority to sign and bind its represented party to this Agreement. 26. Counterparts and Signatures by Fax or Email This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. 27. No Third Party Beneficiaries Except for the parties to whom this Agreement is assigned in compliance with the terms of this Agreement, there are no third party beneficiaries to this Agreement, and this Agreement shall not impart any rights enforceable by any person or entity that is not a party hereto. END OF COUNTY TERMS AND CONDITIONS AGENDA ITEM #7. l) City of Renton 1 EXHIBIT A SCOPE OF WORK CITY OF RENTON 1/1//2019-12/31/2020 Background The Local Hazardous Waste Management Plan (hereafter referred to as the “Plan”) as updated in 1997 and 2010, was adopted by the partner agencies (the King County Solid Waste Division, the Seattle Public Utilities, the King County Water and Land Resources Division and Public Health – Seattle and King County) and cities located in King County. The Washington State Department of Ecology in accordance with RCW 70.105.220 subsequently approved the Plan. The City is an active and valued partner in the regional Local Hazardous Waste Management Program (hereafter referred to as the “Program”). The purpose of this Exhibit is to define the relationship associated with the Program’s funding of City activities performed under the auspices of the Plan and as approved by the Program’s Management Coordination Committee (hereinafter referred to as the “MCC”). This Contract further defines the responsibilities of the City and Public Health – Seattle and King County with respect to the transfer of Program monies. Scope of Work Task 1 HHW Collection: The City of Renton will organize a minimum of three citywide hazardous waste collection and recycling events. At these events the following materials will be collected and recycled: used motor oil and filters, used antifreeze, household batteries, and other materials if determined to be cost effective. The City will also provide ongoing household battery collection at sites accessible to the public. Task 2 Strategic Planning: The City will complete and adopt a Waste Prevention and Recycling Strategic Plan initiated in 2018 that lays the groundwork for future residential and business hazardous waste prevention projects. City Administration and elected officials will be briefed on the content of the Plan, and will be encouraged to adopt the Plan. Responsibilities of the Parties The City 1. The City shall develop and submit project proposals and budget requests to the Program’s Contract Administrator. Funds provided to the City by the Program pursuant to this Contract shall be used to implement hazardous waste programs and/or services as approved by the MCC. AGENDA ITEM #7. l) City of Renton 2 2. The City shall submit timely reimbursement requests as negotiated with the Contract Administrator. For reimbursement, the City shall submit the following to the Contract Administrator: a) An invoice (see Exhibit C). Invoices should be sent to Contract Administrator for approval and payment. b) A brief description of activity accomplished and funds expended in accordance with the scope of work. c) Copies of invoices for expenditures or a financial statement prepared by the City’s finance department. The financial statement should include vendor names, a description of services provided, date paid and a check or warrant number. d) A legible copy of the Hazardous Waste Manifest. 3. The City shall submit to the Contract Administrator no later than December 5th of each year a final invoice or estimate for activities completed in that calendar year. 4. It is the responsibility of the City to comply with all applicable county, state and/or federal reporting requirements with respect to the collection and transfer of moderate risk wastes. The City shall report to the Contract Administrator the quantity, by type, of moderate risk waste collected using Program funds. The City shall also provide the Contract Administrator with copies of EPA’s Non- Hazardous Waste Manifest or similar form, associated with the transport of moderate risk waste collected through Program-funded events. 5. The City is solely responsible for any and all spills, leaks or other emergencies arising at the facilities associated with the City’s events or in any other way associated with activities conducted within the scope of this Contract. In the event of a spill or other emergency, the City is responsible for complying with all applicable laws and regulations. 6. The City agrees to appropriately acknowledge the Program in all media produced – in part or in whole – with Program funds. Where feasible, the City will use the Program’s logo. The intent of this provision is to further strengthen this regional partnership in the public’s mind. 7. The City agrees to provide the Program with copies of all media material produced for local hazardous waste management events or activities that have been funded by the Program. The City also agrees to allow the Program to reproduce media materials created with Program money provided that the Program credits the City as the originator of that material. 8. This project shall be administered by Linda Knight at the City of Renton, 1055 South Grady Way, Renton, at (425) 430-7397, (lknight@rentonwa.gov) or her designee. 9. Questions or concerns regarding any issue associated with this Exhibit that cannot be handled by the Contract Administrator should be referred to the LHWMP Program Director for resolution. Seattle-King County Department of Public Health AGENDA ITEM #7. l) City of Renton 3 1. The Seattle-King County Department of Public Health shall administer, via the attached Contract, the transfer of Program funds to the City for hazardous waste management events and activities. 2. Within ten (10) working days of receiving a request for reimbursement from the City, the Contract Administrator shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The Contract Administrator will not authorize payment for activities and/or expenditures that are not included in the scope of work, unless the scope has been amended. The Contract Administrator retains the right to withhold all or partial payment if the City’s invoices are incomplete (e.g. they do not include proper documentation of expenditures for which reimbursement is being requested) or are not consistent with the submitted scope of work. Program Contacts Lynda Ransley Joy Carpine-Cazzanti LHWMP Program Director LHWMP Contract Administrator 150 Nickerson Street, Suite 204 401 Fifth Avenue, Suite 1100 Seattle, WA 98109 Seattle, WA 98104 206-263-8241 206-263-8487 lynda.ransley@kingcounty.gov jcarpine@kingcounty.gov AGENDA ITEM #7. l) City of Renton EXHIBIT B 2019-2020 BUDGET LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM City of Renton 1055 South Grady Way Renton, WA 98055 Component Description 2019-2020 Budget Total Task 1: Household Hazardous Waste Collection $58,730.91 $58,730.91 Task 2: Strategic Planning $10,000.00 $10,000.00 TOTAL $68,730.91 $68,730.91 Footnote: The 2019-2020 budget can be partly or totally spent in either 2019 and/or 2020 but cannot exceed the budget total in these two years. AGENDA ITEM #7. l) ALL FIELDS MUST BE COMPLETED FOR PROMPT PAYMENT PROCESSING Purchase Order # Supplier Name City of Renton Supplier #2248 Exhibit C Supplier Pay Site FINANCE Remit to Address ATTN: FINANCE/AR 1055 S Grady WayRenton, WA 98055Invoice Date Invoice # Amount to be Paid PH Program name/phone jcarpine@kingcounty.gov Start End Date Date MM/DD/YY Project 1114016 Materials and quantities collected: Gallons of motor oil Number of motor oil filters Gallons of mixed fuel Gallons of antifreeze Pounds of lead acid batteries Pounds of dry batteries Number of CFC aplliances Other (please specify) Recipient Signed Date PH Authorization / Approval Date Print Name $68,730.91 Attach sheet for multiple POETAs Expenditure Item $68,730.91 INVOICE City of Renton 1055 South Grady Way Renton WA, 98055 Invoice Processing Contact: Linda Knight (425) 430-7397 lknight@rentonwa.gov Joy Carpine-Cazzanti Local Hazardous Waste Management Program Task Current 401 5th Ave., Suite 1100 Seattle, WA 98104 Invoice for services rendered under this contract for the period of: Organization 860000 Kristin Painter (206) 477-5470 Submit signed hardcopy invoice to: Expend Acct CPA 00153105 Amount King County Accounts Payable Information Public Health - Seattle & King County Period of Performance: 1/1/19-12/31/20 Agreement Number: 4057 EHS I, the undersigned, do hereby certify under the laws of the State of Washington penalty of perjury, that this is a true and correct claim for reimbursement services rendered. I understand that any false claims, statements, documents, or concealment of material fact may be prosecuted under applicable Federal and State laws. This certification includes any attachments which serve as supporting documentation to this reimbursement request. Total 2019-20 Budget Previously Billed Cumulative Balance $10,000.00 $58,730.91 $10,000.00 $58,730.91HHW Collection HHW Edu/Strategic Plan AGENDA ITEM #7. l) Invoice Detail Page 2 Salaries & Wages- List by Employee Hours Rate of Pay/ Hr Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) Subtotal -$ -$ -$ -$ -$ Fringe Benefits Base Rate Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) Subtotal -$ -$ -$ -$ -$ Consultant Costs- Itemize by consultant below Unit of measure Rate Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal -$ -$ -$ -$ -$ Supplies- Please detail below Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) Subtotal -$ -$ -$ -$ -$ Travel Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) In State Travel Total # of Miles Rate Out of State Travel # of People Rate Per Diem and Lodging # of People # of Units Unit Cost Subtotal -$ -$ -$ -$ -$ Other Costs- Please detail below Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal -$ -$ -$ -$ -$ Overhead Costs- Please detail below Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal -$ -$ -$ -$ -$ Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) Direct Costs Total -$ -$ -$ -$ -$ -$ -$ -$ -$ Grand Total -$ -$ -$ -$ -$ Notes regarding this Invoice INVOICE DETAIL AGENDA ITEM #7. l) AB - 2374 City Council Regular Meeting - 06 May 2019 SUBJECT/TITLE: Interagency Agreement for 2019 and 2020 CPA #6060199 with King County for the Waste Reduction and Recycling Grant RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Linda Knight, Solid Waste Coordinator EXT.: 7397 FISCAL IMPACT SUMMARY: This agreement provides $199,990 of grant funding into the 2019-2020 Solid Waste budget for implementation of waste reduction and recycling projects (403.000000.018.537.60.41.012 and 403.000000.018.537.60.10.000). This grant fully reimburses the city for all expenditures related to the approved scope of work. SUMMARY OF ACTION: The Solid Waste Utility is eligible to receive $199,990 of non-matching grant funding in 2019-2020 through the King County Solid Waste Division's Waste Reduction and Recycling (WRR) Grant program. Projects funded through this grant include: • Special Recycling Events • Reuse It! • Renton Stop and Swap events • Waste prevention and recycling projects • Completion of the Sustainable Materials Strategic Plan EXHIBITS: A. Agreement STAFF RECOMMENDATION: Execute the Interagency Agreement for 2019 and 2020 CPA #6060199 with King County to accept $199,990 of non-matching grant funds to implement waste reduction and recycling programs. AGENDA ITEM #7. m) CPA#6060199INTERAGENCYAGREEMENTFOR2019and2020BetweenKINGCOUNTYandtheCITYOFRENTONThistwo-yearInteragencyAgreement“Agreement”isexecutedbetweenKingCounty,aCharterCountyandpoliticalsubdivisionoftheStateofWashington,andtheCityofRenton,amunicipalcorporationoftheStateofWashington,hereinafterreferredtoas‘County”and“City”respectively.Collectively,theCountyandCitywillbereferredtoas“Party”or“Parties.”PREAMBLEKingCountyandtheCityofRentonadoptedthe2001KingCountyComprehensiveSolidWasteManagementPlan,whichincludeswastereductionandrecyclinggoals.Inordertohelpmeetthesegoals,theKingCountySolidWasteDivisionhasestablishedawastereductionandrecyclinggrantprogramforthecitiesthatoperateundertheKingCountyComprehensiveSolidWasteManagementPlan.Thisprogramprovidesfundingtofurtherthedevelopmentand/orenhancementoflocalwastereductionandrecyclingprojectsandforbroaderresourceconservationprojectsthatintegratewithwastereductionandrecyclingprogramsandservices.Thisgrantprogramdoesnotfundhouseholdhazardouswastecollectionactivities.ProgrameligibilityandgrantadministrationtermsarediscussedintheGrantGuidelines,attachedtothisAgreementasExhibitBandincorporatedhereinbyreference.GrantfundingforthisprogramissubjecttothebudgetapprovalprocessoftheKingCountyCouncil.GrantfundingapprovedbytheKingCountyCouncilisavailabletoallKingCountycitiesthatoperateundertheKingCountyComprehensiveSolidWasteManagementPlan.TheCitywillspenditsgrantfundstofulfillthetermsandconditionssetforthinthescopeofwork,whichisattachedheretoasExhibitAandincorporatedhereinbyreference.TheCountyexpectsthatanyinformationand/orexperiencegainedthroughthegrantprogrambytheCitywillbesharedwiththeCountyandotherKingCountycities.I.PURPOSEThepurposeofthisAgreementistodefinethetermsandconditionsforfundingtobeprovidedtotheCitybytheCountyforwastereductionandrecyclingprogramsand/orservicesasoutlinedinthescopeofworkandbudgetattachedasExhibitA.AGENDA ITEM #7. m) II.RESPONSIBILITIESOFTHEPARTIESTheresponsibilitiesofthePartiestothisAgreementshallbeasfollows:A.TheCity1.FundsprovidedtotheCitybytheCountypursuanttothisAgreementshallbeusedtoprovidewastereductionandrecyclingprogramsand/orservicesasoutlinedinExhibitA.Thetotalamountoffundsavailablefromthisgrantin2019and2020shallnotexceed$199,990.2.ThisAgreementprovidesfordistributionof2019and2020grantfundstotheCity.However,grantfundsarenotavailableuntilJanuary1,2019.3.Duringthistwo-yeargrantprogram,theCitywillsubmitaminimumoftwo(2),butnomorethaneight(8),progressreportstotheCountyinaformapprovedbytheCounty.ReportsmustbesignedbyaCityofficial.Thesereportswillinclude:a.adescriptionofeachactivityaccomplishedpertainingtothescopeofwork;andb.reimbursementrequestswithbothaBudgetSummaryReportForm,whichisattachedheretoasExhibitDandincorporatedhereinbyreference,andanExpenseSummaryForm,whichisattachedheretoasExhibitEandincorporatedhereinbyreference,unlesstheCityhasaspreadsheetsimilartotheExpenseSummaryFormalreadyinuse,inwhichcasetheCityisfreetousethatspreadsheetinsteadoftheExpenseSummaryForm.TheCitywillsubmittheformorsimilarspreadsheetandnotsubmitbackupdocumentationforgrantexpenses.Ifbackupdocumentationissubmitted,SWDwillnotretainit.TheCityshallmaintainthisdocumentationinitsrecords.IftheCitychoosestosubmituptothemaximumofeight(8)progressreportsandrequestsforreimbursementduringthetwo-yeargrantprogram,theyshallbeduetotheCountyonthelastdayofthemonthfollowingtheendofeachquarter(April30,July30,October31,January31)exceptforthefinalprogressreportandrequestforreimbursement,whichshallbeduebyMarch31,2021.IftheCitychoosestosubmittheminimumoftwoprogressreportsandrequestsforreimbursementduringthetwo-yeargrantprogram,theyshallbeduetotheCountybyJanuary31,2020andMarch31,2021.RegardlessofthenumberofprogressreportstheCitychoosestosubmit,inordertosecurereimbursement,theCitymustprovideinwritingtotheCountybythe5thworkingdayofJanuary2020andJanuary2021,thedollaramountofoutstandingexpendituresforwhichtheCityhasnotyetsubmittedareimbursementrequest.4.TheCityshallsubmitafinalreporttotheCountywhichsummarizestheworkcompletedunderthegrantprogramandevaluatestheeffectivenessoftheprojectsforwhichgrantfundswereutilized,accordingtotheevaluationmethodsspecifiedinthescopeofwork.Thefinalreportisduewithinsix(6)monthsofcompletionoftheproject(s)outlinedinthescopeofwork,butnolaterthanJune30,2021.2AGENDA ITEM #7. m) 5.IftheCityacceptsfundingthroughthisgrantprogramfortheprovisionofwastereductionandrecyclingprogramsandprojectsforotherincorporatedareasofKingCounty,theCityshallexplaintherelationshipwiththeaffectedadjacentcityorcitiesthatallowsforacceptanceofthisfundingandthespecificsoftheproposedprogramsandprojectswithinthescopeofworkdocumentrelatedthereto.6.TheCityshallberesponsibleforfollowingallapplicableFederal,state,andlocallaws.ordinances,rules,andregulationsintheperformanceofworkdescribedherein.TheCityassuresthatitsproceduresareconsistentwithlawsrelatingtopubliccontractbiddingprocedures,andtheCountyneitherincursnorassumesanyresponsibilityfortheCity’sbid,award,orcontractingprocess.7.DuringtheperformanceofthisAgreement,neithertheCitynoranyPartysubcontractingundertheauthorityofthisAgreementshalldiscriminateonthebasisofrace,color,sex,religion,nationality,creed,maritalstatus,sexualorientation,age,orpresenceofanysensory,mental,orphysicalhandicapintheemploymentorapplicationforemploymentorintheadministrationordeliveryoforaccesstoservicesoranyotherbenefitsunderthisAgreementasdefinedbyKingCountyCode,Chapter12.16.8.DuringtheperformanceofthisAgreement,neithertheCitynoranyPartysubcontractingundertheauthorityofthisAgreementshallengageinunfairemploymentpracticesasdefinedbyKingCountyCode,Chapter12.18.TheCityshallcomplyfullywithallapplicablefederal,state,andlocallaws,ordinances,executiveordersandregulationsthatprohibitsuchdiscrimination.Theselawsinclude,butarenotlimitedto,RCWChapter49.60andTitlesVIandVIIoftheCivilRightsActof1964.9.TheCityshalluserecycledpaperfortheproductionofallprintedandphotocopieddocumentsrelatedtothefulfillmentofthisAgreement.TheCityshallusebothsidesofpapersheetsforcopyingandprintingandshalluserecycled/recyclableproductswhereverpractical.10.TheCityshallmaintainaccountsandrecords,includingpersonnel,financial,andprogrammaticrecords,andothersuchrecordsasmaybedeemednecessarybytheCounty,toensureproperaccountingforallprojectfundsandcompliancewiththisAgreement.AllsuchrecordsshallsufficientlyandproperlyreflectalldirectandindirectcostsofanynatureexpendedandserviceprovidedintheperformanceofthisAgreement.Theserecordsshallbemaintainedforaperiodofsix(6)yearsafterterminationhereofunlesspermissiontodestroythemisgrantedbytheOfficeoftheStateArchivistinaccordancewithRCWChapter40.14.Theseaccountsshallbesubjecttoinspection,review,orauditbytheCountyand/orbyfederalorstateofficialsassoauthorizedbylaw.11.TheCityshallmaintainarecordoftheuseofanyequipmentthatcostsmorethan$1,000andispurchasedwithgrantfundsfromKingCountyforatotalperiodofthree(3)years.Therecordsshallbecompiledintoayearlyevaluationreport,acopyofwhichshallbesubmittedtoKingCountybyMarch31ofeachyearthroughtheyear2023.3AGENDA ITEM #7. m) 12.TheCityagreestocreditKingCountyonallprintedmaterialsprovidedbytheCounty,whichtheCityisduplicating,fordistribution.EitherKingCounty’snameandlogomustappearonKingCountymaterials(includingfactsheets,casestudies,etc.),or,ataminimum,theCitywillcreditKingCountyforartworkortextprovidedbytheCountyasfollows:“artworkprovidedcourtesyofKingCountySolidWasteDivision”and/or“textprovidedcourtesyofKingCountySolidWasteDivision.”13.TheCityagreestosubmittotheCountycopiesofallwrittenmaterialswhichitproducesand/orduplicatesforlocalwastereductionandrecyclingprojectswhichhavebeenfundedthroughthewastereductionandrecyclinggrantprogram.Uponrequest,theCityagreestoprovidetheCountywithareproduciblecopyofanysuchwrittenmaterialsandauthorizestheCountytoduplicateanddistributeanywrittenmaterialssoproduced,providedthattheCountycreditstheCityforthematerials.14.TheCitywillprovidetheKingCountyProjectManagerwiththedateandlocationofeachRecyclingCollectionEventprovidedbytheCity,aswellascopiesofanyprintedmaterialsusedtopublicizeeachevent,assoonastheyareavailablebutnolaterthanthirty(30)dayspriortotheevent.Ifthereisanychangeinthedateorthelocationofanevent,theCitywillnotifytheCountyaminimumofthirty(30)dayspriortotheevent.IftheeventbrochureisrequiredforadmissiontotheCity’sevent,theCityisexemptfromhavingtoprovidethebrochuretoKingCounty.15.IftheCityacceptsfundingthroughthisgrantprogramfortheprovisionofrecyclingcollectioneventsforadjacentareasofunincorporatedKingCounty,theCityshallsendannouncementsoftheeventstoallresidenceslistedintheagreeduponareaslistedinExhibitA.TheannouncementsandallotherprintedmaterialsrelatedtotheseeventsshallacknowledgeKingCountyasthefundingsource.16.ThisprojectshallbeadministeredbyLindaKnight,SolidWasteCoordinator,ordesignee.B.TheCounty:1.TheCountyshalladministerfundingforthewastereductionandrecyclinggrantprogram.FundingisdesignatedbythecityandissubjecttotheKingCountyCouncil’sbudgetapprovalprocess.ProvidedthatthefundsareallocatedthroughtheKingCountyCouncil’sbudgetapprovalprocess,grantfundingtotheCitywillincludeabaseallocationof$10,000peryearwiththebalanceoffundstobeallocatedaccordingtotheCity’spercentageofKingCounty’sresidentialandemploymentpopulation.However,ifthispopulationbasedallocationformulacalculationwouldresultinacityreceivinglessthan$10,000peryear,thatcityshallreceiveanadditionalallocationthatwouldraisetheirtotalgrantfundingto$10,000peryear.4AGENDA ITEM #7. m) 2.TheCityofRenton’sbudgetedgrantfundsfor2019-2020are$199,990.Thisincludes$25,381peryearforprovidingRecyclingCollectionEventstoresidentsoftheagreeduponareasofunincorporatedKingCountyaslistedinExhibitA.3.Withinforty-five(45)daysofreceivingarequestforreimbursementfromtheCity,theCountyshalleithernotifytheCityofanyexceptionstotherequestwhichhavebeenidentifiedorshallprocesstherequestforpayment.Ifanyexceptionstotherequestaremade,thisshallbedonebywrittennotificationtotheCityprovidingthereasonforsuchexception.TheCountywillnotauthorizepaymentforactivitiesand/orexpenditureswhicharenotincludedinthescopeofworkandbudgetattachedasExhibitA,unlessthescopehasbeenamendedaccordingtoSectionVofthisAgreement.KingCountyretainstherighttowithholdallorpartialpaymentiftheCity’sreport(s)andreimbursementrequest(s)areincomplete(i.e.,donotincludeproperdocumentationofexpendituresand/oradequatedescriptionofeachactivitydescribedinthescopeofworkforwhichreimbursementisbeingrequested),and/orarenotconsistentwiththescopeofworkandbudgetattachedasExhibitA.4.TheCountyagreestocredittheCityonallprintedmaterialsprovidedbytheCitytotheCounty,whichtheCountyduplicates,fordistribution.EithertheCity’snameandlogowillappearonsuchmaterials(includingfactsheets,casestudies,etc.),or,ataminimum,theCountywillcredittheCityforartworkortextprovidedbytheCityasfollows:“artworkprovidedcourtesyoftheCityofRenton”and/or“textprovidedcourtesyoftheCityofRenton.”5.TheCountyretainstherighttosharethewrittenmaterial(s)producedbytheCitywhichhavebeenfundedthroughthisprogramwithotherKingCountycitiesforthemtoduplicateanddistribute.Insodoing,theCountywillencourageothercitiestocredittheCityonanypiecesthatwereproducedbytheCity.6.ThewastereductionandrecyclinggrantprogramshallbeadministeredbyLucyAuster,ProjectManager,KingCountySolidWasteDivision,ordesignee.III.DURATIONOFAGREEMENTThisAgreementshallbecomeeffectiveoneitherJanuary1,2019orthedateofexecutionoftheAgreementbyboththeCountyandtheCity,ifexecutedafterJanuary1,2019,andshallterminateonJune30,2021.TheCityshallnotincuranynewchargesafterDecember31,2020.However,ifexecutionbyeitherPartydoesnotoccuruntilafterJanuary1,2019,thisAgreementallowsfordisbursementofgrantfundstotheCityforCounty-approvedprogramsinitiatedbetweenJanuary1,2019andthelaterexecutionoftheAgreementprovidedthattheCitycomplieswiththereportingrequirementsofSectionII.AoftheAgreement.5AGENDA ITEM #7. m) IV.TERMINATIONA.ThisAgreementmaybeterminatedbyKingCounty,inwholeorinpart,forconveniencewithoutcausepriortotheterminationdatespecifiedinSectionIII,uponthirty(30)daysadvancewrittennotice.B.ThisAgreementmaybeterminatedbyeitherParty,inwholeorinpart,forcausepriortotheterminationdatespecifiedinSectionIII,uponthirty(30)daysadvancewrittennotice.Reasonsforterminationforcausemayincludebutnotbelimitedto:nonperformance;misuseoffunds;and/orfailuretoprovidegrantrelatedreports/invoices/statementsasspecifiedinSectionII.A.3.andSectionII.A.4.C.IftheAgreementisterminatedasprovidedinthissection:(1)theCountywillbeliableonlyforpaymentinaccordancewiththetermsofthisAgreementforservicesrenderedpriortotheeffectivedateoftermination;and(2)theCityshallbereleasedfromanyobligationtoprovidefurtherservicespursuanttothisAgreement.D.Nothinghereinshalllimit,waive,orextinguishanyrightorremedyprovidedbythisAgreementorlawthateitherPartymayhaveintheeventthattheobligations,termsandconditionssetforthinthisAgreementarebreachedbytheotherParty.V.AMENDMENTSThisAgreementmaybeamendedonlybywrittenagreementofbothParties.AmendmentstoscopesofworkwillonlybeapprovediftheproposedamendmentisconsistentwiththemostrecentlyadoptedKingCountyComprehensiveSolidWasteManagementPlan.Fundsmaybemovedbetweentasksinthescopeofwork,attachedasExhibitA,onlyuponwrittenrequestbytheCityandwrittenapprovalbyKingCounty.Suchrequestswillonlybeapprovediftheproposedchange(s)is(are)consistentwithand/orachievesthegoalsstatedinthescopeandfallswithintheactivitiesdescribedinthescope.VI.HOLDHARMLESSANDINDEMNIFICATIONTheCityshallprotect,indemnify,andholdharmlesstheCounty,itsofficers,agents,andemployeesfromandagainstanyandallclaims,costs,and/orissueswhatsoeveroccurringfromactionsbytheCityand/oritssubcontractorspursuanttothisAgreement.TheCityshalldefendatitsownexpenseanyandallclaims,demands,suits,penalties,losses,damages,orcostsofanykindwhatsoever(hereinafter“claims”)broughtagainsttheCountyarisingoutoforincidenttotheCity’sexecutionof,performanceof,orfailuretoperformthisAgreement.Claimsshallincludebutnotbelimitedtoassertionsthattheuseortransferofanysoftware,book,document,report,film,tape,orsoundreproductionormaterialofanykind,deliveredhereunder,constitutesaninfringementofanycopyright,patent,trademark,tradename,and/orotherwiseresultsinunfairtradepractice.6AGENDA ITEM #7. m) VII.INSURANCEA.TheCity,atitsowncost,shallprocurebythedateofexecutionofthisAgreementandmaintainforthedurationoftheAgreement,insuranceagainstclaimsforinjuriestopersonsordamagestopropertywhichmayarisefromorinconnectionwithperformanceofworkpursuanttothisAgreementbytheCity,itsagents.representatives,employees,and/orsubcontractors.Theminimumlimitsofthisinsuranceshallbe$L000,000generalliabilityinsurancecombinedsinglelimitperoccurrenceforbodilyinjury,personalinjury,andpropertydamage.Ifthepolicyhasanaggregatelimit,a$2,000,000aggregateshallapply.Anydeductibleorself-insuredretentionsshallbethesoleresponsibilityoftheCity.SuchinsuranceshallcovertheCounty,itsofficers,officials.employees,andagentsasadditionalinsuredsagainstliabilityarisingoutofactivitiesperformedbyoronbehalfoftheCitypursuanttothisAgreement.AvalidCertificateofInsuranceandadditionalinsuredendorsementisattachedtothisAgreementasExhibitC,unlessSectionVII.B.applies.B.IftheAgencyisaMunicipalCorporationoranagencyoftheStateofWashingtonandisself-insuredforanyoftheaboveinsurancerequirements,awrittenacknowledgementofself-insuranceisattachedtothisAgreementasExhibitC.C.IftheAgencyisaMunicipalCorporationoranagencyoftheStateofWashingtonandisamemberoftheWashingtonCitiesInsuranceAuthority(WCIA),awrittenacknowledgement/certificationofcurrentmembershipisattachedtothisAgreementasExhibitC.VIII.ENTIRECONTRACT/WAIVEROFDEFAULTThisAgreementisthecompleteexpressionoftheagreementoftheCountyandCityhereto,andanyoralorwrittenrepresentationsorunderstandingsnotincorporatedhereinareexcluded.Waiverofanydefaultshallnotbedeemedtobeawaiverofanysubsequentdefault.WaiverofbreachofanyprovisionofthisAgreementshallnotbedeemedtobewaiverofanyotherorsubsequentbreachandshallnotbeconstruedtobeamodificationofthetermsofthisAgreementunlessstatedtobesuchthroughwrittenapprovalbytheCounty,whichshallbeattachedtotheoriginalAgreement.IX.TIMEISOFTHEESSENCETheCountyandCityrecognizethattimeisoftheessenceintheperformanceofthisAgreement.X.SEVERABILITYIfanysection,subsection,sentence,clauseorphraseofthisAgreementis,foranyreason,foundtobeunconstitutionalorotherwiseinvalidbyacourtofcompetentjurisdiction,suchdecisionshallnotaffectthevalidityoftheremainingportions.7AGENDA ITEM #7. m) XI.NOTICEAnynoticerequiredorpermittedunderthisAgreementshallbedeemedsufficientlygivenorservedifsenttotheKingCountySolidWasteDivisionandtheCityattheaddressesprovidedbelow:LucyAuster,ProjectManager,oraprovideddesigneeKingCountySolidWasteDivisionDepartmentofNaturalResourcesandParks201SouthJacksonStreet,Suite701Seattle,WA98104-3855IftotheCity:LindaKnight,SolidWasteCoordinator,oraprovideddesigneeCityofRenton1055S.GradyWayRenton,WA98057INWITNESSWHEREOFthisAgreementhasbeenexecutedbyeachPartyonthedatesetforthbelow:CityofRentonKingCounty____________________________BY__________________________DenisLaw,MayorPatD.McLaughlin,DirectorSolidWasteDivisionForDowConstantine,KingCountyExecutiveDateDate8AGENDA ITEM #7. m) ExhibitAKingCountySolidWasteWRRGrantSCOPEOFWORK2019-2020APPLICANTRentonSolidWasteUtility1055S.GradyWayRenton,WA98057PROGRAMWRRGRANTPROJECTMANAGERSLindaKnightJuliePursellJinaKimMearaHeubach425.430.7397425.430.7396425.430.7391425.430.7390lknight@rentonwa.govjpursell@rentonwa.govikim@rentonwa.govmheubach@rentonwa.govFax425.430.7241Fax425.430.7241Fax425.430.7241Fax425.430.7241FUNDINGREQUESTED$149,228CityAllocation$50,762**(RCEFunds)$199,990TotalPROJECTS&FUNDINGSUMMARY•SRE$52,500•RentonReuse$74,000Event•WastePrevention$73,490&RecyclingEducationOutreachAGENDA ITEM #7. m) ScopeofWorkTask1RecyclingCollectionEventProjectManagerJuliePursell,SolidWasteEducationSpecialistScheduleJanuary2019—December2020Budget$52,500GoalPreventdisposalofrecyclablematerialsnotcollectedatcurbside.DescriptionRentonwillimplementaminimumof3SecialRecyclingEventsduringthegrantperiod.Eacheventwillcollectrecyclablematerialsnotcollectedatthecurbside.EventsareavailabletoallresidentialhouseholdsfromthegreaterRentoncommunityincluding,butnotlimitedtounincorporatedareasintheSkyway,MayValley,andEastRentonPlateau.AlleventswillbeheldattheRentonTechnicalCollegeandwillbeopentothepublicbetweenthehoursof9:00a.m.and3:00p.m.Whilemostitemsarefreetothepublictorecycle,certainitemsmayrequireafeepaidtothevendortocoveradditionalvendorcosts.Businessesarenoteligibletoparticipate.EventDatesSpring2019—May11Fall2019—September21Spring2020—TBDFall2020-TBDEventStaffingCitystaff,vendorstaffandvolunteerswillbeutilizedintheoperationsforeachevent.JuliePursellwillmanagetheeventandexperiencedvolunteerswillgreetthepublic,screenmaterials,directtrafficthroughthesite,anddistributeeducationalmaterials.ACityofRentonPoliceOfficerwillbeinchargeoftrafficcontrol.Staffworkingtheeventwillbescheduledbetween7:30a.m.and5:00p.m.Becausewerequireallstafftoremainon-siteforthedurationoftheevent,theCitywillsupplylunchandliquidrefreshmentsEventPromotionThepublicwillbenotifiedabouttheeventsthroughdirectmail,utilitybillinserts,theCity’swebsitecablechannel,andCitynewsletter.S:\GRANTS\WRRGrants\2019-2020\IAAs\Scopes\RentonScopeofWork2019-2020.docxPage2AGENDA ITEM #7. m) MaterialsCollectedScrapmetal,appliances,concrete,bulkyyardwaste(greaterthan4’longand3”indiameter),cleanwoodwaste,usedmotoroil,usedantifreeze,usedoilfilters,automotivebatteries,alkalineandNi-cadbatteries,cellphones,reusablehouseholditems,unusabletextiles,Styrofoam,plasticbags,bubblewrap,mattresses,andcardboardwillbecollectedandreusedorrecycled.Itemsmaybeadded!orremoveddependentuponviablerecyclablemarkets.EvaluationEacheventwillbeevaluatedbasedonthenumberofvehiclesservedandtheweightofrecyclablematerialcollected.DeliverablesNumberofVehiclesServed:BudgetDetailStaff$21,000Contract/Vendors$10,500Supplies$2,500Printing/Distribution$18,500S:\GRANTS\WRRGrants\2019-2020\IAA5\Scopes\RentonScopeofWork2019-2020.docxPage3AGENDA ITEM #7. m) Task2RentonReuseEventProjectManagerJuliePursell,SolidWasteEducationSpecialistScheduleJanuary2019—December2020Budget$74,000GoalTodivertmaterialsfromthelandfillbyprovidinganopportunityforresidentstoswapmaterialsthatstillhaveauseablelifeDescriptionTheCityrecognizesthatwasteprevention&recyclingarethetopwastemanagementstrategiesinthesolidwastehierarchy.Underthistaskstaffwillplanandimplementaone-dayreuseevent.ScheduledandheldattheRentonMemorialStadiumSaturday,June1,2019andTBDfor2020,thiseventwillprovideanopportunityforresidentsofthegreaterRentoncommunityincludingunincorporatedKingCountyresidentstoexchangematerialsthatstillhaveusefullife,butarenolongerofvaluetotheoriginalowner.Residentswillbeabletodropofffurniture,toys,householdgoods,sportsequipment,doors,windows,andothermaterialsapprovedbyRentonstaff.Residentsmayalsocometotheeventtotakehomematerialsothershavedroppedoff.Materialsnotclaimedbytheendoftheeventwillberecycledorlandfilled.Residentswillbenotifiedofthiseventthroughadirectmailcampaign(usingthesamemaillistastheSpecialRecyclingevents),adsplacedinthelocalnewspaper,andtheCity’swebsite.Volunteersandcitystaffwillstafftheevent.Evaluation/Deliverables•Estimateofvolumeofmaterialsdivertedfromlandfill•Estimateofparticipants•CompareresidualdisposalcurrentyeartoprioryearBudgetDetailStaff$13,000Contract/Vendors$2,000Supplies$1,000Printing/Distribution$56,000S:\GRANTS\WRRGrants\2019-2020\IAAs\Scopes\RentonScopeofWork2019-2020.docxPage4AGENDA ITEM #7. m) Task3WastePrevention&Recycling-StrategicPlanProjectManagerLindaKnight,SolidWasteCoordinatorScheduleJanuary2017—December2018Budget$10,000GoalCompleteandadoptastrategicplanthatlaysasuccessfulwastepreventionandrecyclingprogramroadmapfortheCitytoimplementforthenext10years.DescriptionForthepast26yearstheCityofRentonhasimplementedmyriadprogramsthatincreasedknowledge,skills,andmotivationofitsresidentialandbusinesssectorstodivertwastefromlandfill.TheseprogramsrangedfrombackyardcompostworkshopstobusinesswastepreventiontechnicaloutreachtoourcurrentEOWcurbsidecollectionprogram.WhiletheCitycurrentlyexperiences69%wastediversionfromlandfillforitscurbsideresidentialsector,thereisstillagreatdealofworktoaccomplishtomeetandexceedtheregion’s70%diversiongoalby2020.TheCitywillcompleteandadoptthewastepreventionandrecyclingstrategicplan(Plan)whosedevelopmentwasinitiatedin2018andthatintendstolaythegroundworkforfutureresidentialandbusinesswastepreventionandrecyclingprojects.TheCitywillidentifycurrentbarrierstowastepreventionandrecyclingbyitsresidentialandcommercialsectors,researchsuccessfulwastepreventionprogramsinthenationthatholdpromiseinthePacificNorthwestanddeveloparoadmapwithoptionsforprogramimplementationtomeetandexceedthegoalsof70%diversionby2025.StaffwillworkwithCityAdministrationandelectedofficialstoachievecommitmenttothePlan’sgoalsandprogramsaswellasdevelopafundingmodeltosustaintheworkidentified.Evaluation/Deliverables•WastePrevention&RecyclingStrategicPlan•CityCouncilapprovaloradoptionoftheStrategicPlanBudgetDetailProfessionalServices$10,000S:\GRANTS\WRRGrants\2019-2020\IAAS\Scopes\RentonScopeofWork2019-2020.docxPage5AGENDA ITEM #7. m) Task4WastePrevention&Recycling-MultifamilyProjectManagerMearaHeubachScheduleJanuary2019—December2020Budget$40,000GoalIncreaserecycling&wastepreventionperformanceofthemultifamilysectorDescriptionBasedonresultsofamultifamilyoutreachpilottheCityimplementedin2018,theCitywillprovideoutreachandtechnicalassistancetoitsmultifamilypropertiesthatfocusonstrategiestoimproveoverallwastepreventionandrecyclingperformance.Strategieswillbeconsistentwithcommunity-basedsocialmarketing(akabehavior-changemodel)andmayinclude:•Infrastructureimprovements,suchasright-sizingcontainersandcollectionschedule,accessiblecontainers,color-codedwastecontainers,etc.•Sitevisitswithpropertyowners,managers,and/ortenants•Distributionofeducationmaterialsincludingrecyclingguidelines,move-in/move-outresourceguides,etc.•Incentivessuchasrecyclingtotebags.Evaluation/DeliverablesEvaluatesuccessofstrategiesimplementedutilizingcontaineraudits,surveys,residentcommitmentsandothertools.BudgetDetailStaff$15,000Printing/Distribution$20,000Supplies$5,000..r. :. r Uf l f l .::.r:ErZtrr.r: .:•.: . ...:. . .:rrrr.r.rr.::r.:S:\GRANTS\WRRGrants\2019-2020\IAA5\Scopes\RentonScopeofWork2019-2020.docxPage6AGENDA ITEM #7. m) Task4WastePrevention&Recycling-GeneralProjectManagerJinaKimScheduleJanuary2019—December2020Budget$23,490GoalIncreasewastepreventionknowledgeandpracticebyresidentsandbusinessesDescriptionUsingavarietyofstrategiesincludingpolicydevelopment,education&outreach,andcreativeevents,increaseresidentandbusinessknowledgeandpracticeofwastepreventioninthecommunity.Staffmaybuildontheworktodatetoimplementaplasticbagbaninthecity,Ecofilmseriestopics,communityeventsthatincludekid-friendlyreuseactivities.Evaluation/DeliverablesBasedonstrategiesimplemented,evaluatetheoutcomeusingtoolssuchassurveys,personalcommitments,adoptionofpolicies,etc.BudgetDetailContract/Vendors$10,000Printing/Distribution$8,490Supplies$5,000S:\GRANTS\WRRGrants\2019-2020\IAAs\Scopes\RentonScopeofWork2019-2020.docxPage7AGENDA ITEM #7. m) AGENDA ITEM #7. m) ExhibitB2019-2020GrantGuidelinesProgramEligibility:TheKingCountySolidWasteDivision(SWD)haspreparedaRecyclingCaseStudiesdocumentwithanumberofinnovativeprojectsrecentlyimplementedbyKingCountyandseveralcitiesaimedatinfluencingwastepreventionandrecyclingconsistentwiththeKingCountyComprehensiveSolidWasteManagementPlan(CompPlan)andtheCounty’sgoals.SWDencouragesconsiderationofthesecasestudyideasinthedevelopmentofgrantproposals.Furthermore.inanefforttoencouragecollaboration,leveraging,andpotentialjointprojectsbetweencitiesandotherpartners,theCaseStudiesandtheWRRapplicationinformationhasbeensharedwithselectedregionalenvironmentalfirms.GrantfundsmaybeusedforavarietyofWasteReduction&Recycling(WRR)relatedprogramsconsistentwiththeCompPlan.Citiesareencouragedtoworktogethertoleveragefundsandhaveagreaterinfluenceonwastepreventionandrecycling.Citiesmaychoosetousetheirfundingononeprogramoracombinationofprograms.ForWRRprogramideas,pleaserefertotheCaseStudiesdocument(Attachment4),whichincludesthetopicsbelow.Examplesofinnovativeprojects:•KingCountySWD:MulticulturalRecyclingOutreach-ReciclaMas!EsFascilisimo.•CityofBellevue:MultifamilyOrganicsRecyclingTechnicalAssistance.•CityofIssaquahRecyclingOutreach:WasteWiseMultifamilyOutreach.•CityofBothell:RecyclingVouchers/SpecialItemsRecyclingEvent.•CedarGroveComposting.Inc.:IncreasingFoodWasteDiversioninDiverseCommunities.•CityofRedmond:RedmondCommercialOrganicsCollection.•OlympiaSchoolDistrict:PurchaseofBulkMilkContainersforSchools.•CitiesofKirkland,Bellevue,Redmond,andBothell:CityPartnership-EcoLunchEastsideInitiative/ReusableLunchKits.•KingCountySWD:EcoConsumerProgramRepairEvents.PleasecontactLucyAusterat206-477-5268orlucy.auster(ldngcounty.govifyouhavequestionsaboutspecificprogrameligibility,consistencywiththeCompPlan,and/orareinterestedinobtainingalistoftheenvironmentalfirmsthatSWDhasprovidednoticetoregardingthisgrantprogram.AGENDA ITEM #7. m) Thefollowingarenoteligibleforfunding:•Collectionofgarbage,exceptforresidualgarbagerelatedtothecollectionofrecyclables.•Collectionofanyhouseholdhazardouswasteitemsincluding,butnotlimitedto:>treatedwood,>paint.>leadacidbatteries,>oil,gasoline,andantifreeze,>fluorescentlights.•HouseholdHazardousWaste(HHW)educationprograms.CitiesshouldpursuefundingforHHWcollectionoreducationprogramsthroughtheKingCountyLocalHazardousWasteManagementProgram(LHWMP)ortheWashingtonStateDepartmentofEcologyLocalSolidWasteFinancialAssistance(LSWFA)Program.GrantAdministrationRequestsforReimbursement:Citiesmaysubmitonerequestforreimbursementperyearduringthefundingcycle,duenolaterthanMarch19,2019andMarch17,2020.However,citiesmaysubmitrequestsforreimbursementasfrequentlyasquarterly.ABudgetSummaryReportFormandanExpenseSummaryReportFormmustbeusedwhensubmittingrequestsforreimbursementandwillbeprovidedtoCitieswhenthegrantagreementsareexecuted.AccrualReporting:Bythe5thworkingdaysofJanuary2019andJanuary2020,citiesmustnotifySWDoftheamountoftheirtotalexpendituresforworkthathasbeencompletedbutforwhicharequestforreimbursementhasnotyetbeensubmitted.ProgressandFinalReportsProgressreportsdescribingprogramactivities.accomplishments,andevaluationresultsmustaccompanyeachrequestforreimbursement.Afinalreportdescribingtheoutcomeofgrant-fundedactivitiesisduewiththefinalrequestforreimbursement.If.however,thecitydoesnothavetheresultsofitsprogramevaluationbytheendofthegrantcycle,thefinalnarrativereportmaybesubmittednolaterthansixmonthsaftertheendofthegrantcycle(June30.2019).(Note:ThefinalrequestforreimbursementwouldstillneedtobesubmittedbyMarch17,2020.)Allprogressandfinalreportsmustbesignedbyacityofficial.Signedreportsmaybescannedandemailed.AmendmentsFormalamendmentstograntInteragencyAgreements(IAAs)areunnecessaryunlessthecitywishestosignificantlychangeitsscopeofworkand/orbudget.Ingeneral,asignificantchangewouldbeoneinwhichthecitywishestoaddordeleteataskfromtheirscopeofwork.Aminorchange,suchasmovingdollarsbetweentasks,wouldonlyrequirewrittennotification,whichmaybesubmittedviaemail.However,thecityshouldcontactSWDwhenconsideringchangestotheirscopesandbudgetstodetermineifaformalamendmentisneeded.2AGENDA ITEM #7. m) AC3RDCERTIFICATEOFLIABILITYINSURANCETHISCERTIFICATEISISSUEDASAMATTEROFINFORMATIONONLYANDCONFERSNORIGHTSUPONTHECERTIFICATEHOLDER.THISCERTIFICATEDOESNOTAFFIRMATIVELYORNEGATIVELYAMEND,EXTENDORALTERTHECOVERAGEAFFORDEDBYTHEPOLICIESBELOW.THISCERTIFICATEOFINSURANCEDOESNOTCONSTITUTEACONTRACTBETWEENTHEISSUINGINSURER(S),AUTHORIZEDREPRESENTATIVEORPRODUCER,ANDTHECERTIFICATEHOLDER.IMPORTANT:IfthecertificateholderisanADDITIONALINSURED,thepolicy(ies)mustbeendorsed.IfSUBROGATIONISWAIVED,subjecttothetermsandconditionsofthepolicy,certainpoliciesmayrequireanendorsement.Astatementonthiscertificatedoesnotconferrightstothecertificateholderinlieuofsuchendorsement(s).PRODUCERAcTCathyFleckLeavittGroupNorthwest{A/C,Np,Ext)/j996E7JiC,NoI:_(8601728-9168PCBox65770j55.cathy-fleck@leavitt.com-1NSURERIS)AFFORDINGCoVEGENAIC#UniversityPlaceWA98464INSURERA:TravelersIndemnityCompanyof25666INSUREDINSURERBTravelersCasualty&Sury- _ __ __ _25658CityofRedmond!NYigcSpecialtyInsurance36056P0Box97010INSURERD:Attn:IreneBanschbachINSURERE:RedmondWA98073-9710INSURERF:COVERAGESCERTIFICATENUMBER:CL189621622REVISIONNUMBER:THISISTOCERTIFYTHATTHEPOLICIESOFINSURANCELISTEDBELOWHAVEBEENISSUEDTOTHEINSUREDNAMEDABOVEFORTHEPOLICYPERIODINDICATED.NOTWITHSTANDINGANYREQUIREMENT,TERMORCONDITIONOFANYCONTRACTOROTHERDOCUMENTWITHRESPECTTOWHICHTHISCERTIFICATEMAYBEISSUEDORMAYPERTAIN,THEINSURANCEAFFORDEDBYTHEPOLICIESDESCRIBEDHEREINISSUBJECTTOALLTHETERMS,EXCLUSIONSANDCONDITIONSOFSUCHPOLICIES.LIMITSSHOWNMAYHAVEBEENREDUCEDBYPAIDCLAIMSXCOMMERCIALGENERALLIABILITYEACHOCCURRENCE1,0OO,OOOOAMAQETORPNTED- -ACLAIMS-MADEXOCCURPREMISESISaoccurrence)$1,000XZLP1SP89O419/1/20189/1/2019MEDEXP)Anyoneperson)$ExcludedPERSONAL&ADVINJURY._L’_°9..GENLAGGREGATELIMITAPPLIESPERGENERALAGGREGATES2,000,000:POLICY[_JPRO-LOCPRODUCTS.COMPIOPAGG$2,000,000JECT.OTHER——JAubse/MolestationS1,000,000‘AUTOMOBILELIABILITYCOMBINEDSINGLELIMITs1,000,000,lEaaccident)AXANYAUTOBODILYINJURY)Perperson)$ALLOVvNEO.SCHEDULEDAUTOSAUTOSH8109158P1921ND179/1/20189/1/2019BODILYINJURY)Peraccident)$NON-O\M1EDPROPERTYDAMAGESHHIREDAUTOSAUTOS—)PeraccidentlXUMBRELLALIABOCCUREACHOCCURRENCES20,000,000EXCESSLIAB.CLAIMS-MADEAGGREGATES20,000,000A.. --DEDX,RETENTIONS10,000X—ZUP15P8945817PBJ9/1/20189/1/2019WORKERSCOMPENSATIONPERx0TH-ANDEMPLOYERSLIABILITYSTATUTEI,ERY/NANYPROPRIETOR/PARTNER/EXECUTIVE, ,,IEL,EACHACCIDENTS1,000,000OFFICER/MEMBEREXCLUDEDnNIAAIMandatoinNHIZL915P890419/1/20189/1/2019ELDISEASE-EAEMPLOYE$1,000,000IfyesdescribeunderIOESCRIPTIONOFOPERATIONSbelow—ELDISEASE-POLICYLIMITS1,000,000BCrime1058295989/1/20189/1/2019Limit1,000,000CExcessUmbrellaSF18EXC9155861C9/1/20189/1/2019Limit$10,000,000DESCRIPTIONOFOPERATIONSILOCATIONSIVEHICLES(ACORD101,AdditionalRemarksSchedule,maybeattacheditmorespaceisrequiredlRE:OperationsofNamedInsuredinrespectsto2019/2020WR/RGrantContract#5902865-EndorsementCG04800209endUN04760708attachedCERTIFICATEHOLDERCANCELLATIONSHOULDANYOFTHEABOVEDESCRIBEDPOLICIESBECANCELLEDBEFOREKingCountySolidWasteDivisionTHEEXPIRATIONDATETHEREOF,NOTICEWILLBEDELIVEREDINAttn:LucyAustenACCORDANCEWITHTHEPOLICYPROVISIONS.201SouthJacksonSt-Suite7Seattle,WA98104—985SAUTHORIZEDREPRESENTATIVEElDeLorenzo/CAFLEC,?qi.J©1988-2014ACORDCORPORATION.Allrightsreserved.TheACORDnameandlogoareregisteredmarksofACORDDATEIMM/DD(YYYYI9/6/2018INSRLTRTYPEOFINSURANCElNsrsWVIIPOLICYNUMBERIMM/OD/YYYYILIMITSACORD25(2014/01)1NS025(201401)AGENDA ITEM #7. m) AGENDA ITEM #7. m) ExhibitDBUDGETSUMMARYREPORTFORM2019-2020WasteReduction&RecyclingGrantProgramCity:Date:Address:Phone:Invoice#:ReportPeriod:Preparer’sName:Contract#:Totalamountrequestedthisperiod:Totalamountpreviouslyinvoiced:Originalinterlocalamount:Totalamountchargedtodate:$-Amountremainingforcompletionofinterlocal:S-ScopeofWorkCurrentAmountTaskDescriptionBudgetQuarterPreviouslyRemaining#(Task/title)CostsInvoicedBalance*$--$--$--$--$--$L$TOTALS$-$-$-ForKingCountyUseContract#0Project1126942Org720122Exp.Account54150Task22.000’PurchaseOrder#Requisition#ReceiptSupplier#SupplierPaySiteInvoice#PaymentTypeTotalchargesthisperiodareapprovedforpayment:$ProjectManager:DateAGENDA ITEM #7. m) AGENDA ITEM #7. m) Exhibit E King County Waste Reduction Recycling Grant 20 19/2020 Grant Cycle City of_________ Reimbursement Request # _______ Date _____ Contract # Expense Summary Form Task Title &No.Vendor Date of Scrvice Item Description Invoice No.Amount Paid Total 0AGENDA ITEM #7. m) AGENDA ITEM #7. m) AB - 2375 City Council Regular Meeting - 06 May 2019 SUBJECT/TITLE: Request from Paul Miller for City Cost Participation for Water Line Extension at 3731 Park Avenue North RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Michael Mitchell, Water Utility Engineer EXT.: 7265 FISCAL IMPACT SUMMARY: Funding in the amount of $58,993.90 is available through the approved 2019 Water Utility Capital Improvement Program budget for Pipe Oversizing Costs (425.455100). There is sufficient funding in the budget to cover the city’s cost participation. SUMMARY OF ACTION: Paul Miller, owner of the property at 3731 Park Avenue North, submitted a request to City Council on March 22, 2019 for the city to participate in cost-sharing for the construction of a new 8-inch water main within a private access road near Park Avenue North and North 37th Street. Mr. Miller owned an existing house that was recently demolished to accommodate the construction of a new house on the same property. City Code requires the property owner to provide domestic water and meet fire flow requirements by extending a new 8-inch water main approximately 458 feet to the extreme boundary of the property line fronting a private access road including one new fire hydrant in front of the property. The water main improvements will also benefit six existing adjacent properties fronting the new water main because the new fire hydrant will provide coverage for fire protection to all existing buildings within 300 feet. The new water main will also improve water quality to existing customers since their existing old galvanized iron water service lines downstream of the meters will be replaced with new copper piping as part of this project. It is very unlikely that the existing properties can be subdivided in the future due to the size of the lots, so the property owner will not be able to recoup the cost of the water main through a latecomer agreement. Therefore Mr. Miller requests that the city share a portion of the cost of the water main improvements. City Code allows developers and property owners to request the city participate in the cost of water main improvements when the improvements provide significant general benefit to the area. The total cost of the new water main submitted by Mr. Miller’s contractor is $70,709.10. Staff has determined the submitted cost is within the reasonable range of costs for similar water main extension projects. The city’s participation in the amount of $58,993.90 is the total project cost of $70,709.10 less the property owner’s share of $11,715.20 of the water main fronting his property. EXHIBITS: A. City Cost Participation Request Letter B. Water Main Extension Plan AGENDA ITEM #7. n) STAFF RECOMMENDATION: Approve the city’s cost participation in the amount of $58,993.90 for a water line extension at 3731 Park Avenue North. Payment will be made after the completion of the improvements and all conveyance documents, bill of sale, easement and as-built plans of the water main improvements have been received. AGENDA ITEM #7. n) AbA) Fc/5"//le.515 .057Z6/ CITY OF RENTON MAR 2 2 2019March23, 2019 RECEIVED CITY CLERK'S OFFICE Renton City Council Renton City Hall 1055 S Grady Way Renton WA 98057 Subject: Request for city's cost participation for new water line on North 37th Street Dear Councilmembers, As a condition of the City's approval of the building permit no. B17003480 and civil permit C18005570 for the construction of my new residence at 3731 Park Ave N, I was required to install about 500 feet of new 8-inch water line and a new fire hydrant within a private road and driveway west of Park Ave N. to meet City's development regulations. We are making other mandated improvements at our expense such as widening and improving the private road and making for an emergency vehicle turn-around. There was an existing house on the lot which was demolished and will be replaced with the new house and the existing lot will not be subdivided. There are currently 5 other lots that share the private access road and all the properties will be receiving direct benefit from the new water line and fire hydrant for fire protection. I would like to request a cost-participation from the City for the installation of the water line and hydrant since the improvements are in the best interest of the City and to the general public in the vicinity of my property. I am attaching a cost breakdown of the water main improvements in the total amount of$70,709.10 submitted by my contractor LaValley Backhoe along with a copy of the civil plan which was approved by the City. Thank you for your consideration on this matter. Sincerely, pcj__ Paul Miller 3731 Park Ave N Renton, WA 98056 Ph 206-954-1137 AGENDA ITEM #7. n) 1,aVslley Backhoe 1.IA' PROPOSAL st Pt rATE ESTIMATE NOReitti)ii, V A t 11.,7oto 144f, AMF P',v)1%figs 17,1 nt , PROjECT 1711 Park A N ry RA-i"TOTAL Parl. 1\ to dt:.,And in•Jail I •X" K1 Ott 6-1,21t 1 Offl k4 all Indt rnutt ; attlf 01/ tap,ttld cipt, fl rs'1104 0.1111 1:85.1,11tdrk Ittitldusk,Ali t. ti ht ot"R.:uton Vlinttritnit 114i.ali 1,4,41K 1'47 Prt ,14 laoi iKttikk petmet, otk qoa, tiro, tity.,/wki foNia; Orld Alxiowria%Palk lott N to txr. 6,4211 10 J. .Ms abolition or deviation roam above spec inifications vtdvira4 I oars costs,will be oNocuted only upon writtai oaks's,and will become an nktra c.harge over and above the cstunate All TOTALasicancntscontingentuponstrilrin„accidents or&days beyond our ctintrol Owner to cam tiro,tornado and other accessary tristinvioc upon above work.. %%Marco's Compensation and Public Liability 40ml-ism now:woo tkr)orhotte ykririt to tv• tr4rt in rekhkitttkita itarithrt**t- 4,6TT-eA. Cil'otiv`AtttiY,IP'''1,1 AGENDA ITEM #7. n) 7,.. .. , LIEZfie.,,erII", •"4`==' k.--,,,..- - -- i-_,_--.,,.....'4'... f...-7:7.17.7.44.7 I. .• _st• ^trf:" .7 _:-1111FizaWitiraena_ -."...."" 72 M.'.•`.'.."4.1.• .7::::..L.— r..7.1.9.—....... • :..: 1 . „„— MI .4. "L-3:_,•Z I , .—rs. ----"P''''''...f--r•`‘....-- ift: '7•:. 7 "'"=": 0=:,.. 1 1117::,.....An..,--1.4„ e.t-' • --'•-• -• _ i.,-, ;•,...• -mit•sin -- 1 s: :t ':.• 74::: 11 .- r'' 141:7:....*.' t ,,....•.•,••,r - x 'T.—-- '••••,..alt 4• r . '"'" '''""..'7;- 4 '.•' o,.., m' ' 32. . ' r 1— ,--'----., - *-- ---....- --• -- ..... v.:-.7'.——r;, . .-- 4 IJ A:4,-;7'•,-,-- 777,1;7; , .., ..._ It.4= •" 11;,;=- r..`4•,•::'''''''-' 4"...'1'-' -' ''" "". . 7`-'"'":".7..'..''`7."7:7..:"...':-Y•7.7..17.... 5-4,-4 itiPhe, ...... V.TaiI•44,' ;,..,-,1.:.,..,..,,,„.l-LI X:"1..• 7.-.4.. 4.;:."• . ae rik AGENDA ITEM #7. n) 31 3 29 9 6 5 3 LOT 4 91 9509119003 81 8404029016RENTON - NEWPORT ROADLOT 2 LAKE WASHINGTON BLVD. N.8 2 LOT 2 1 4 3 1 REN.SP. 039-83 5 2 7 VOL. 58-46 2 VOL. 59-44 lot AISLAND V I E W A D D 22.6200 20S 89-25-34 W 150.00116.71N 22-07-32 E107.65107.689 119N 89-24-41 E 90600’ 35.40 42.01 49.69 49.69 3080.31 95 N 73-45-56 E 15.8785 30 98.3185 75.0930 77N89-23-48E2525 25250.28 (P.)N 89-26-48 E 489.76 (P.)2525107.6N 0 EN 01-50-27 E107.66107.65N 89-27 E107.66N 01-50-27 E15.0 12516017575 140 +/-107.72N 01-50-27 E12468 SF RNSP LUA-040-45-SHPL 20060713900010 RD. ESMT.1VOL 240 / 24-25 79 1 0370 10222 SF 210120VICTO RIA P OI NT E 95 967.17889960R=1523.40 42817.7352.50 52.50 10 68.556208#250010ESMT 0080 4725# 55.01 52.5055.01 52.50 90010020 BIOSWALE4725#904950# 30 15.48 N.82.83 BUE’S VIEW ADDITION RNSP LUA-92-047 30 lot B 30 32 4 901 1 0090 LOT 1 170 S 89-25-34 W 102.5 15 35 57.9478.34----[ FR 37.48745.36FR. W 1/4 COR.[N 16-19-47 E38.29 43 80.66 35.0972.08 69.75 33 34 35 36.25[N 14-08-49 EFR. W 1/4 COR.]------65.9777 57.02’FR. W1/4-33 ES. 12.5’ LD0126 62#SUR 13#SUR 75# 0149 2 5 6 4 N 0-33-12 W(N. 38TH ST.) 20 2042.81 1 R=20 0010 11182 SF 002096.38 75101.57N 0-33-12 I ADD 101.677621 SF 101.63N 0-33-1 75 0050417.5 (P.) 7626 SF 75 20 20 0060 7634 SF N 0-33-12 WN 0-33-12 W101.932020 VOL. 10 101.7385.3ISLE AN D 101.52101.38 2 0020004000800030465 (P.) 8777 SF8667 SF7606 SF 8667 SF R= 2 0 31 . 2 2 75 75 85 85 7 0070 7622 SF 101.732020 101.84102.09N 0-33-12 W102.33N 0-33-12 W99 20 82.77(GRIFFITH AVE) 65.19 230.3 25 30 107.60 PR= 25 103.39SPNORT 107.683 312.2 79.22117.98 D 216.96 (P.) N 89-26-48 E S.E. 86TH ST. 194.22------ 467.24 (P.)NE COR TR 83 20 20 75 P 95 P90.00N 88-42-45 W 5 8608#0041 8070#8070#8070#8070#0030 75N 89-27 E119050 95 P75 95 8070# 750040 9689 SF 90.00 0025 0020 0015 04410443 13450 SF17216 SF 160 125 395.00 (SP.) 0442 0440 18830 SF 15064 SF 175 0386 LOT 1 82 LOT 320141.12 D 75250.1022.73 N 88-42-50 W 85.00140.72 N 88-42-50 W120.72 99.77N 29-40-30 E120.00113.52 N 89-25-11 E 427.3 167.30187.30 N 88-43-15 W87.7520 0385 15081 SF0387 12639 SF N 01-50-27 ELOT 2 REN. L.L.A. 009-88 REN SP 027-84 8410189001 107.74N 01-50-27 E120.00 15577# 370.1 038810394 SF 113.98 0037 0384 17393 SF R=15 29.51 157.47 0380 14585 SF 30’ ACCESS ESMT. N 37TH STREET N88-42-50W 217.29 70 0020 80 234567 00300040005000600070 5839#5840#5841#5300#5295#6526# 74.64 50.98 70 706482.7513.0383.4683.4483.4383.41707064 82.74706463.38 75 038126133# 478.5250.76 N 89-25-01 E 60.16 N88-43-13W 300.01 90W LN E 395’107.6377.97 77.97 107.64RNLLA LUA01-135 20020321900017 242.79 132.1 SUR 180.2 SURSUR 107.73 SUR0369 REF SUR 39/116 107.616822# 575.2 P50 107.600444 21520 SF 77.60NORTHLOT 1 187.50S 89-25-34 W 395 (S.P.)150.00 0445 REN. LLA 011-86 8701149007 57.5 0446 16102 SF 3077.60107.60 (SP.)RD. DED. BY SP.N.77.60100.60100.633 0040 8788 SF 0035 8179 SF 18.9235.4039.1885.69 38.96 32 100.651517 6 450055 00450050 8957 SF 8957 SF8957 SF 362860 89 100.64100.6489 89 200 0030 9457 SF81.16102ND AVE S.E.3030S.E. 87TH ST N 89-24-36 E 383’ 26400 SF REF. SUR V . 53/148 57.5 S AVE. N.0382 8393#00.6500.630.6100.59.5758.765’ 35.40 41.60 110 N 89-24-36 E 77.610006 25 30 25 107.6887.65N 01-50-27 EN1-50-27E107.65107.66PARK AV N256-SHPL621.78111152.6401761 190 11164.7459.05 80.96 55.6959.05 03725314# 0371 7149# Lot B90Lot A RN SP LUA-13-000924-SHPL20140221900010 R= 2 5 3 9 . 5 3 N88-42-32W 8070 N88-41-41W70 80 S01-52-21W 107.64S01-52-21W 107.6000058608#0010 2 1 N01-52-21E107.62’Pcl B’RN LLA LUA15-000594 20150929900018 ’Pcl A’ 7324# 20160523000058 - 1.5’ DED BY 8899600020 8899600100 8899600050 8899600080 8899600010 8899600060 8899600030 8899600090 8899600040 362860 3628600008 3628600055 3628600050 3628600045 3342700369 3342700370 3628600015 3628600025 3628600020 3342700384 3628600006 3628600040 3628600030 3342700443 3342700440 1190500020 1190500025 1190500030 1190500037 3342700386 3342700388 3629150030 36291500403629150070 3629150080 3629160060 3629160050 3629160010 3629160020 3629150020 3342700387 3342700442 3342700382 3628600035 3342700446 1190500040 3342700385 1190500041 3342700444 3342700445 8899600070 33427003813342700380 3342700372 3342700371 3342700441 1190500015 11905000051190500010 W W W W W W W W W W W140 ft 160 ft 125 ft 395 ft25 ft TOTAL ASSESSABLE FOOTAGE: 845 FEETTOTAL COST OF WATER MAIN: $70,709.10 COST PER ASSESSABLE FOOT: $83.68/FT LESS DEVELOPER'S SHARE: $83.68/FT x 140 FT = $11,715.20 CITY'S PARTICIPATION SHARE: $58,993.90 458 FT OF 8-INCH WATER MAIN DEVELOPER'S PROPERTY AGENDA ITEM #7. n) CITYOFRENTON,WASHINGTONORDINANCENO._ __ _ _ _ _ANORDINANCEOFTHECITYOFRENTON,WASHINGTON,AMENDINGSECTION4-2-060OFTHERENTONMUNICIPALCODE,ANDADDINGANEWSUBSECTION4-2-080.A.83TOTHERENTONMUNICIPALCODE,ADDINGANEWALLOWEDUSEINTHEURBANCENTER(UC)ZONESUBJECTTOAHEARINGEXAMINERCONDITIONALUSEPERMIT,PROVIDINGFORSEVERABILITY,ANDESTABLISHINGANEFFECTIVEDATE.WHEREAS,thismatterwasdulyreferredtothePlanningCommissionforinvestigationandstudy,andthematterwasconsideredbythePlanningCommission;andWHEREAS,pursuanttoRCW36.70A.106,onFebruary7,2019,theCitynotifiedtheStateofWashingtonofitsintenttoadoptamendmentstoitsdevelopmentregulations;andWHEREAS,thePlanningCommissionheldapublicheatingonMarch6,2019,consideredallrelevantmatters,andheardallpartiesinsupportoropposition,andsubsequentlyforwardedarecommendationtotheCityCouncil;NOW,THEREFORE,THECITYCOUNCILOFTHECITYOFRENTON,WASHINGTON,DOORDAINASFOLLOWS:SECTIONI.AllportionsoftheRentonMunicipalCodeinthisordinancenotshowninstrikethroughandunderlineeditsremainineffectandunchanged.SECTIONII.Subsection4-2-060.JoftheRentonMunicipalCodeisamendedasshownonAttachmentA.AllotherprovisionsinRMC4-2-060remainineffectandunchanged.SECTIONIII.Subsection4-2-080.AoftheRentonMunicipalCodeisamendedtoaddanewsubsection4-2-080.A.83toreadasshownbelow.Allremainingprovisionsin4-2-080remainineffectandunchanged.1AGENDA ITEM # 9. a) ORDINANCENO.$3.Rcscrvcd.Specifieduse(s)arepermittedprovidedthefollowingconditionsaremet:a.Either:i.Alldevelopmentshallbearchitecturallyandfunctionallyintegratedintotheoverallshoppingcenterormixedusedevelopment;orii.Adevelopmentshallidentifyaminimumoftwentypercent(20%)ortwoandone-half(2.5)acresofvacantconcentratedlandarea,whicheverisgreater,designatedforfuturedevelopmentandisconsistentwithaMasterPlanapprovedpursuanttoRMC4-9-200,MasterPlanandSitePlanReview.TheMasterPlanshallidentifyhowthedevelopedandundevelopedportionsofthesitewouldbedesignedtosupportafunctionallyintegratedmixedusedevelopment;andb.Buildingsadiacenttopedestrian-orientedstreets,asdesignatedviaMasterPlanorasimilardocumentapprovedbytheCity,shallhaveground-floorcommercialuses.Whererequired,commercialspaceshallbeprovidedonthegroundflooratthirtyfeet(30’)indepthalonganystreetfrontage.Averagingtheminimumdepthmaybepermittedthroughthesiteplanreviewprocess,providednoportionofthedepthisreducedtolessthantwentyfeet(20’).Allcommercialspaceonthegroundfloorshallhaveaminimumfloor-to-ceilingheightoffifteenfeet(15’);andc.BuildingsorientedalongParkAvenueNorthshallhaveoneormorepedestrianentriesonParkAvenueNorth.2AGENDA ITEM # 9. a) ORDINANCENO.SECTIONIV.Ifanysection,subsection,sentence,clause,phraseorworkofthisordinanceshouldbeheldtobeinvalidorunconstitutionalbyacourtorcompetentjurisdiction,suchinvalidityorunconstitutionalitythereofshallnotaffecttheconstitutionalityofanyothersection,subsection,sentence,clause,phraseorwordofthisordinance.SECTIONV.Thisordinanceshallbeinfullforceandeffectfive(5)daysafterpublicationofasummaryofthisordinanceintheCity’sofficialnewspaper.Thesummaryshallconsistofthisordinance’stitle.PASSEDBYTHECITYCOUNCILthis____ _ _ _dayof___ _ __ __ _ __ __ _ __ __ _ _ ,2019.JasonA.Seth,CityClerkAPPROVEDBYTHEMAYORthis_ _ _ _ _ _ _dayof__ _ __ __ _ __ __ _ __ __ _ _2019.DenisLaw,MayorApprovedastoform:ShaneMoloney,CityAttorneyDateofPublication:__ __ __ _ __ __ _ __ _ORD:2060:4/9/19:scr3AGENDA ITEM # 9. a) ORDINANCE NO. AUACHMENT A 4-2-060 Zoning Use Table —Uses Allowed in Zoning Designations: COMMERCIAL ZONING USES RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL DESIGNATIONS RC R-1 R-4 R-6 R-8 RMH R-10R-14RMF IL IM IH CNCV CA CD CO COR UC ENTERTAINMENTAND RECREATION Entertainment Adult entertainment business (RMC 4-3-010)p p p p p pi Cardroom P52 Cultural facilities H H H H H H H H H AD AD AD AD AD AD AD AD AD AD Dance clubs P29 P29 P29 —AD P20 JJ p9 AD Dancehalls P29P29P29 AD P20 AD P29 AD Gaming/gambling facilities,not-for-profit H29 H29 H29 ——H20 H29 Movie theaters P29 P29 P29 —AD P20 P P12 P82 Sports arenas,auditoriums,exhibition halls,P29 P29 P29 P20 p H18 indoor Sports arenas,auditoriums,exhibition haIls,P29 P29 P29 AD2O H18 outdoor Recreation Golf courses (existing)p p p p p p ——p Golf courses,new H P H H H H ———H Marinas p ——P21 H Recreational facilities,indoor,existing —H ——P 4 AGENDA ITEM # 9. a) Recreational facilities,indoor,new H P29 P4 P P P92 P12 P21 P82 Recreational facilities,outdoor P29 P29 P29 H20 H29 H83 5 AGENDA ITEM # 9. a) 1  CITY OF RENTON, WASHINGTON    ORDINANCE NO. ________    AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION  6‐27‐5 OF THE RENTON MUNICIPAL CODE, BY INCREASING DEFERRALS OF FINES  FOR IMPOUNDED SHOPPING CARTS, PROVIDING FOR SEVERABILITY, AND  ESTABLISHING AN EFFECTIVE DATE.    THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS:  SECTION I. All portions of the Renton Municipal Code in this ordinance not shown in  strikethrough and underline edits remain in effect and unchanged.  SECTION II. Subsection 6‐27‐5.E of the Renton Municipal Code, is amended as shown  below. All other provisions in 6‐27‐5 remain in effect and unchanged.  6‐27‐5 IMPOUNDMENT AND FINES:  A.    Impoundment of Shopping Carts: The City may immediately impound any  lost, stolen or abandoned shopping cart within the City, or any cart within the City  to which the required Identification Sign is not affixed.  B.    Impounded Carts: Owners identified on Cart Signs will be informed that  they have fourteen (14) days in which to retrieve the cart(s) from the City.  C.    Notification of Impounded Cart: The City shall utilize the required Cart Sign  to notify the owner of each impounded cart; absence of the required Cart Sign  shall relieve the City from this responsibility.  D.    Fines: The City shall issue a one hundred dollar ($100) fine to the owner  of each lost, stolen, or abandoned cart impounded by the City, unless the fine is  eligible for deferral; however, the City shall issue a two hundred dollar ($200) fine  to any owner who has twelve (12) or more lost, stolen, or abandoned carts  AGENDA ITEM # 9. b) ORDINANCE NO. ________  2  impounded by the City within a calendar month. Each cart impounded by the City  shall constitute a separate violation.  E.    Fine Deferrals: Within any calendar month the Administrator shall defer  fines for the first three eight (38) impounded carts owned by any business that,  prior to the impoundment, has implemented the following criteria. If four nine  (49) or more shopping carts under common ownership are impounded within a  calendar month no fines shall be deferred by the Administrator.  1.    Affixed the required identification sign to each impounded cart; and  2.    Implemented security measures, as defined in this Chapter, to prevent  removal of shopping carts from the business’ property.   SECTION III. If any section, subsection, sentence, clause, phrase or work of this  ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction,  such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other  section, subsection, sentence, clause, phrase or word of this ordinance.  SECTION IV. This ordinance shall be in full force and effect thirty (30) days after  publication of a summary of this ordinance in the City’s official newspaper. The summary shall  consist of this ordinance’s title.  PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2019.                         Jason A. Seth, City Clerk    AGENDA ITEM # 9. b) ORDINANCE NO. ________  3  APPROVED BY THE MAYOR this _______ day of _____________________, 2019.                         Denis Law, Mayor    Approved as to form:             Shane Moloney, City Attorney  Date of Publication:      ORD:2063:4/15/19:scr  AGENDA ITEM # 9. b)