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Home My WebLink AboutBudget - 2003 ,June 28,2004 "" Renton City Council Minutes v..r Page 221 43rd St./S. 180th St. Pointing out that the chances of an accident are small but the dollar amount of a judgment is high, Mr. Warren advised that this aspect be analyzed as well. *MOTION CARRIED. UNFINISHED BUSINESS Community Services Committee Chair Nelson presented a report Community Services recommending concurrence in the Mayor's appointments of Pat Auten(to fill Committee the position vacated by Sylva Coppock), and new members Theresa Clymer and Appointment: Nishiwaki Sister Nancy Osborn to the Nishiwaki Sister City Committee. MOVED BY City Committee NELSON, SECONDED BY PALMER, COUNCIL CONCUR IN THE r COMMITTEE REPORT. CARRIED. Committee of the Whole Council President Pro Tern Nelson presented a Committee of the Whole clean- Council: Committee of the up report for the following six items listed on the Committee's referral list and Whole Agenda Item Clean-Up recommended that the referrals be closed: Report 6dti p 33 Q Referral 1634-Community Involvement in Budget Process. There was a public hearing held on 8/19/2002 and the Committee recommended no changes be made at this time. • Referral 1665 -Review of Current Council Meeting Policies and Procedures. Council's Order of Business Policy(800-03)was revised on 5/17/2004 and the Committee recommended no further changes be made at this time. • Referral 1748 -Residency Requirement for Future Department Administrators. Council discussed this at their March 2004 Retreat and recommended no changes be made at this time. • Referral 1755 -Pavilion Building Lease/Alhadeff Correspondence. The Economic Development,Neighborhoods and Strategic Planning Department has been in contact with Mr. Alhadeff. At this time,Mr. Alhadeff has not submitted any proposals. The Committee, therefore, recommended that this item be closed. • Referral 1807 -Off-Leash Dog Park. Since the City participated in an off- leash dog park with King County, the Committee recommended that no further action be taken on this item at this time. • Referral 1917 -Maple Valley Hwy. Widening Project/King County Mitigation Funds. Since the design for Phase I of this project is complete and the project is moving forward already,the Committee recommended that this item be closed. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT* Regarding the closure of Referral 1807, Councilman Clawson stated that the City is not going to open an off-leash dog park as there are other priorities. He indicated that there is still a need for an off-leash dog park within the City limits however,and asked that the Council be open minded if an opportunity arises and the City is able to accommodate that need. *MOTION CARRIED. Finance Committee Finance Committee Chair Corman presented a report recommending approval Finance: Vouchers of Claim Vouchers 227688 -228162 and one wire transfer totaling $1,787,649.56; and approval of Payroll Vouchers 51138 -51519,one wire ```` 'VI* AP��O�,��D BY ' COMMITTEE OF THE WHOLE AST OVERCOUN II. COMMITTEE REPORT June 28, 2004 Date, 6-,1 P-a00 CLEAN-UP REPORT The Committee of the Whole recommends that the following Committee Referrals be closed: #1634—Community Involvement in Budget Process-There was a public hearing held on 8/19/2002 and Committee recommends no changes be made this time. #1665—Review of Current Council Meeting Policies and Procedures—Council's Order of Business Policy (800-03) was revised on 5/17/2004 and Committee recommends no further changes be made at this time, #1748—Residency Requirement for Future Department Administrators—Council discussed at their March 2004 Retreat and recommends no changes be made at this time. #1755—Pavilion Building Lease—Alhadeff Correspondence The.Economic Development,Neighborhoods and Strategic Planning Department has been in contact with Mr. Alhadeff. At this time, Mr. Alhadeff has not submitted any proposals. The Committee,therefore, recommends that this item be closed. Referrer! #18 —Vision ouse Re est for Bui 'ng Permit ee Waive for Ch' n' riot dosed illage ince •th. constructio is complet ,the Comm ee reco ends this i per Nelson,clo d. #1807—Off-Leash Dog Park—Since the City participated in an off-leash park with King County,the Committee recommends that no further action be taken on this item at this time. #1917—Maple Valley Hwy Widening Project,King County Mitigation Funds— Since the design for Phase I of this project is complete and the project is moving forward already,the Committee recommends that this item be closed. Don Persso , Council President C. Dennis Culp Gregg Zimmerman Alex Pietsch Victoria Runkle ... ir,,, N.„,.., CITY OF RENTCN '" FEB 2 5 2004 R CElVF_D CITY CLERK'S OFFICE 2003 END OF YEAR REPORT • "zia•3 , C; fir. •,«. — - Presented to Council February 23, 2004 ..w TABLE OF CONTENTS Pages Overview—All Funds 1 - 6 General Governmental Funds 7 — 8 Property Tax 9 - 10 Sales Tax 11 - 12 Utility Tax 13 - 14 Building Permits and Plan Checking Permits 15 - 16 Miscellaneous 17 - 18 ,.. Charges for Services 19 - 20 Other Fund Description 22 Business License Fee 23 Lodging Tax 24 Mitigation Fees 25 Real Estate Excise Tax 26 Aquatics Center Construction 27 Leased City Property 28 Parking Garage Construction Fund 29 Golf Course Fund 30 Water/Sewer Fund 31 - 32 Solid Waste Fund 33 �. Airport Fund 34 Insurance Fund 35 - 36 Equipment Rental Fund 37 Interest Earnings 38 Available Fund Balances — To Be Provided at the Appendix A Council Retreat; After Carry Forwards r.. law imil ' id OVERVIEW All Funds 0 Overview of Revenues and Expenditures. By the end of the year, the financial condition of the City mirrored the national economy. The first six months of the year, the local economy did not change much. In fact, our sales tax revenues eil grew by less than 1.5 percent. However, the national tax cut was measurable in the retail sector by August and September. Fry's opened in late August, and the sales tax revenue was quite astounding. Home building in 2002 and 2003 was considerably higher than in previous years. el This resulted in very high sales taxes from those types of construction activities. The sale of homes was at an all time record. The graph illustrates all resources, il excluding use of fund balances and All Funds expenditures as of December 31, 2003 as compared to budget. Our total $200,000,000 1 resources were $135.5 million on an original budget of$174.5 million. $150,000,000 $100,000,000lir IMF 111 Total expenditures were $146.7 million on a $174.5 million budget. Clearly, this $50,000,000 • ■12/31/03 II is 16 percent less than we expected to spend. Most of these under $0 IN ■Budget expenditures occurred in the capital rrl Revenue Expenditures funds—as they always occur. Use of Fund Balances. When we began 2003 we expected to fund many of our expenditures — especially capital expenditures with fund balance. The following table illustrates the beginning balances, revenues and expenditures of all major fund types. iiii Beginning Ending Fund Fund Group Balance Revenues Expenditures Balance General Govt $7,194,843 $65,491,454 $62,700,886 $9,985,411 vs, Special Revenue 671,409 1,013,319 914,915 769,813 Debt Service 991,851 856,871 1,243,520 605,202 Construction 32,450,483 11,668,960 21,001,177 23,118,266 Water Utility 12,587,320 30,411,103 34,131,496 8,866,927 sii Airport 3,183,163 3,197,299 4,035,814 2,344,648 Golf Course 1,585,229 2,379,104 2,198,527 1,765,806 Solid Waste 610,035 8,651,950 8,376,071 885,914 wil Equip Rental 3,447,002 2,585,240 2,613,844 3,418,398 Insurance 7,589,078 9,139,673 9,117,161 7,611,590 Fire Pension 5,312,164 183,362 362,210 5,133,316 asi Totals $75,622,577 $135,578,346 $146,695,621 $64,505,273 As illustrated, the General Governmental Fund group ends with a growing fund balance. We expected this, and in fact, the Adopted 2004 Budget uses approximately $1 million of available no General Governmental Fund balances to meet 2004 needs. Special Revenue Funds also increase. Debt Service Funds decrease as we moved one-time iiii available fund balances during the year to Capital Funds for construction projects. Construction projects are significantly lower — as expected as we began 2003 with over $2 million for the Pavilion Building project; $6 million for the Parking Garage, $5 million for the new Fire Station and an additional $5 million for the Swimming Pool project in our beginning fund balances. By the rr end of the year, almost all of these projects are completed. The Water Utility Funds end lower as 1. Page 1 01_Overview a we did not issue debt for capital spending in 2003. We elected to use fund balances. Once we issue the debt, their fund balances will, again, increase. The Insurance Fund appears to have gained. However, this gain is only because we transferred additional general governmental monies into the Fund at the end of the year. The Insurance Fund is presented in detail in latter pages. •• All in all, we did end the year well. However, as presented in the following discussion, and throughout this presentation, there are continuing challenges. The overview is that — an overview. To understand some of the complexities of the entire picture, we discuss various individual revenues and each fund type in the following pages. The City's General Fiscal Health. Our local fiscal health does have some areas of concern. First, Boeing employment— based on .. their total payment of business licenses dropped by nearly 8,000 employees since January 2002. The quarterly employment is as follows over the past two years. ow. Boeing Employment Within the City Limits has Decreased by 8,000 in the Past 24 Months 25,000 - — --- .r o 20,000 E15,000 0 10,000 - E 5,000 - z 0 - 1st Qtr'02 2nd Qtr'02 3rd Qtr'02 4th Qtr'02 1st Qtr'03 2nd Qtr'03 3rd Qtr'03 4th Qtr'03 In the past — in the early 1990's — when this occurred, every City revenue decreased substantially. In 1993 we actually lost property tax valuation throughout the City. Our sales tax revenues dropped. Real Estate Excise tax was an anemic $400,000 annually. Every sector showed serious signs of recession between 1990 and 1993. ""` Over the past 24 months, Boeing employment has decreased by over 8,000. However, our "base" assessed valuation in 2004 will increase by more than 4.4 percent. Our 2004 new construction valuation at $285 million is higher than it has ever been in history. Over 1,500 homes were sold within our City boundaries. This is 27 percent more than any year since 1997. Thus, our general economic health is better than it has been in the past when we experienced Boeing employment decreases. The following graph illustrates the differences over the past twelve years. C Property Values and Total Employment Over the Last Decade Other Employees 35,000 1Boeing Employees $7,000,000,000 .. liii $5,000,000,000 z0 111111114 >r.. E Na�' II a)5,000 1 1 1 I 1 1 1 $1,000,000,000 Q $0 93 94 95 96 97 98 99 00 01 02 03 04 C Page 2 01_Overview a Clearly, the City's base has changed. In the 1980's and early 1990's, Boeing employment was a very good indicator of Renton's fiscal health. However, as the City developed its economic development program, encouraged more and more retail development within the City limits, and developed a strategy to change the image of Renton, the City's fiscal health became more solid. This is not to state the City will not experience more challenges in the future. We have some revenue issues that are specifically discussed in the following pages. Most importantly, there continues to'be a critical discussion of property taxes levels. This may result in another property tax initiative that will roll back the City's and other local property tax levies by 25 percent. This will result in a loss of more than $5.2 million in revenues. iris The State also permitted the Boeing Company and other large utility users to begin to purchase electricity on the open market. This process availed them to the option of not paying utility taxes for electricity. This resulted in a loss of over$300,000 to the City from electric utility taxes and an additional $100,000 in natural gas utility revenues. Finally, the State is reviewing ways to conform to national standards in the allocation of sales tax receipts. This is referred to as "streamlining sales taxes." Should the State's plan become effective, the City will lose, at least, an additional $900,000 in sales taxes. This is in addition to the City's loss of over one million dollars from the State's 1996 imposition of a tax exemption from manufacturing activities. Each of these issues is discussed in the following pages. 2003 Revenue Highlights. oil As stated earlier, overall our revenues across all sources were $3 million higher than originally estimated. The following graph and table highlights the revenues that comprise over 50 percent of our total revenues. The Differences Between Budget Estimates and Actual Receipts a $1,500,000 $1,000,000 $500,000 - . — • ($500,000) ($1,000,000) Property Sales Utility Building Game Tax Bus Lic REET Water Taxes Taxes Taxes Permits Rate Revenue Property Sales Utility Building Gambling Business Water Rate Taxes Taxes Taxes Permits Tax License REET Revenue Budget $19,033,300 $15,550,000 $9,425,000 $1,305,000 $2,450,000 $2,262,500 $2,200,000 $13,673,200 Actual $18,832,892 $16,007,449 $9,080,369 $2,013,543 $1,916,795 $2,009,875 $2,964,611 $14,809,220 a Difference ($200,408) $457,449 ($344,631) 708,543 ($533,205) ($252,625) $764,611 $1,136,020 Again, each of these will be discussed in detail in their respective sections. A highlight of these NO and two smaller, but major changes is outlined in the following paragraphs. Property tax collections comprise over 30 percent of our total general governmental revenues. When we set the budget last year, we estimated the entire levy. This was different than we normally do. Normally, we establish the budget at 1.5 percent lower than the levy to assume for uncollectible taxes. However, over the past few years, we were collecting more than that for prior year unpaid taxes. Thus, we thought we would be prudent to budget one hundred percent of our NO levy. Clearly, this was not prudent. There is a one percent difference between 100 percent of our levy and our collections. In 2004 we returned to the more conservative estimating practice. a Page 3 01_Overview r► Sales taxes are one of the first revenues that indicate our fiscal health on a continual and timely basis. Sales taxes through December 2003 were 6.36 percent higher as compared to the same period in 2002. Again, through June, we were having a very slow year. Growth was less than 1.5 percent. From July each month has been higher than the comparable 2002 month. r. Utility taxes also are a very important revenue source for the general government. There is a long-term concern in the fact the State permitted Boeing to begin to purchase electricity on the open market— known as wheeling. They are purchasing electricity at the lowest costs possible, and they are exempt from paying the utility tax on electricity not purchased from Puget Sound Energy. This is costing the City a loss of approximately $300,000 annually. In addition to that because electric rates are lower than natural gas costs, Boeing has shifted its use from natural gas to electricity. In natural gas use taxes, this is costing the City $100,000 annually, according to the Department of Revenue. We do not expect this to change in the next year, at least. Building Permits generated over $708,000 more in 2003 than we had expected. As the detail will illustrate the City issued 14 percent more single-family building permits in 2003 than in 2002. .. This growth in Renton continues to be remarkable. Business License fees were $252,000 less than our budget and $200,000 less than the last •• year. Over 80 percent of these monies are dedicated to the construction of streets. As Boeing reduces its employment, this resource is quickly impacted. As more and more monies are eliminated as sources for transportation needs, this continues to be a growing need. Real Estate Excise Tax(REET) is revenue that comes from the sale of each piece of property in the City of Renton. As illustrated in the detail on this revenue source, there were a record number of homes sold within the City limits— 1,564 homes. This has a major positive impact on ..0 our revenue. All of these revenues are dedicated to capital needs of the City. Water Rate Revenue is generated from the fees residents and businesses pay for their consumption of water and use of sewer and surface water activities. We had a particularly dry OWN summer; yet, there was plenty of water available in the reservoirs. Thus, people chose to begin to water lawns in late summer and throughout the fall. This generated a significant amount of money above our expectations for the year. Summary In general, our challenges are the same as many other cities and businesses. Lower interest rates translate into solid construction activity, car sales, and home buying. The other side of that WOO is our investment earnings are definitely lower than in the past. Gambling taxes are lower in 2003 due to the general economy and the competition from Native American gambling places. The future of the property tax limitation, and the possibility of more decreases in that are very limiting AIM on future growth. Streamlining sales tax is moving very fast in the state legislature; it has some very significant negatives until the federal government permits the taxing of Internet sales. Having stated that, Renton ended 2003 with an agreement with Boeing freeing up over 50 acres for high-end development that will add to the tax base of Renton. Fry's opened; Sam's Club was almost completed. In the whole, Renton continues to be in charge of its fiscal destiny. NMI WOO OWO WOO Page 4 01_Overview iii Al 2003 Expenditure Highlights. do Total 2003 Budget was $174,588,000. Of that total, only$146,695,000 was spent or 84 percent. This is very normal. This graph 1 illustrates the spending pattern of oit The City Spends Approximately 84 Percent of the past two years. Total Annual Budget 44 $200,000,000 There are two primary reasons lb $150,000,000 for expenditures being lower than II budget. The biggest reason in $100,000,000 terms of dollars is because the $50,000,000 II Budget ■ time it requires to complete iti ■Actual projects is greater than we $0 expect it to be. Weather, 2002 2003 regulatory impositions, and 1 workload issues all impose unknown constraints on capital projects. These monies are usually re-appropriated in the following year. Thus, they are not "savings." ad The other major expenditure that lowers actual spending is personnel costs. If a position becomes vacant for any reason, it usually takes, a minimum, of six weeks to fill the position. This .1 time line is often optimistic. Further, because of the Iraq war, there have been a larger than oil normal vacancy rate in some of our departments. Legally, at this time we cannot place two people in the same position. The position remains vacant. This can add up to significant savings, and usually does each year. This year has been particularly difficult. at Of course, total budget is only the total. Most of the Funds are independent—and all must legally be spent at or below budget by the end of the year. The following graph highlights the i comparisons of budget to actual of the City's major Funds. sie Every Major Fund Spent Less than Budget iii $50,000,000 ■Budget $40,000,000 M Actuali $30,000,000 $20,000,000 $10,000,000 $0 iiii �6 \ o e oe 6 # se, 0. bQo \CikC, ek ,§\ e Q c) a 0a e ��c G e � se G 44atie � a QaQ\ 4 Ili This graph illustrates that in every major fund, the actual spent was less than the appropriation. Each major fund and many smaller ones are discussed in the following pages. The total of all capital budgets equaled $33.6 million. Of that, only$21 million was spent, leaving $12 million to i be re-appropriated. This balance comprises over 45 percent of the total difference between total rig budget and total expenditures. 4. i a Page 5 01A_Overview all funds a The 2003 Budget for salaries and benefits was$725,500 under spent across all Funds. The table displays the budget and actual expenditures of all Funds. Salaries 2003 Adopted Budget 2003 Actual 40, Regular $36,241,378 36,282,973 Part Time 2,176,900 2,2205,736 Uniform 79,100 72,788 Overtime 1,734,800 1,952,233 SUB TOTAL $40,232,178 $39,513,713 Benefits 2003 Adopted Budget 2003 Actual Retirement $937,400 $911,256 FICA 2442,600 2,405,638 Medical/Dental 5,793,800 5,789,881 Industrial Insurance 645,000 710,021 .., All Other 681,800 676,744 SUB TOTAL $10,500,600 10,493.540 TOTAL $50,732,778 $50,007,270 Later in this document each Fund will be reviewed. The"Estimated Available Fund Balances" are estimated at this time, as we are still reviewing the "carry forward" or re-appropriation departmental requests. There are areas where we have provided estimates. For example, we know that all the monies allocated to build Fire Station 12 will be required. Thus, the $800,000 remaining for the project will need to be re-appropriated. The same is true for the Pavilion Building and the Swimming Pool. Also, we assumed in the 2004 Budget that health costs would increase for the City by 13 percent. The actual was considerably higher, and the agreement with the Unions means the City needs to add three percent more to the budgets to cover the total 19 percent increase in health costs. Final available fund balances will be provided in March as the Council discusses overall priorities. However, at this time, the following highlights the 2003 status of each major fund and major revenues. 4- 4- S S Page 6 01A_Overview all funds a GENERAL GOVERNMENTAL FUNDS tai The General, Parks, Street, Library and Limited Tax General Obligation Bond (LTGO) Funds comprise what is typically known as the "General Governmental Funds." These funds account for • all general activities of the City government, including, but not limited to: administration, police, fire, street maintenance, libraries, parks maintenance, recreation, economic development and building activities. We account for these in separate accounting entities known as "Funds" in order to better track financial information. In 2003 the General Governmental Funds did much better than expected. As the budget was developed, we expected we would have to use $2.2 million in available fund balances. However, because revenues were higher than expected and expenditures were lower than budget, the City a continues to have the $2.2 available. General Governmental Expenditures Ensured the City Did Not Have to Use the $2.2 million in Fund Balances as Expected $70,000,000 — $70,000,000 a $65,000,000 — $65,000,000 $60,000,000 — $60,000,000 O Fund Balance $55,000,000 NMI Revenues $55,000,000 Expenditures $50,000,000 $50,000,000 Budget Actual 111:, Resources/Revenues. The important element of all Funds, especially the General Governmental Funds, is the amount of resources necessary to sustain a certain level of spending. The resources that are closely analyzed include: property tax, sales tax, utility taxes, building related fees, gambling taxes, and charges for services. Overall our total revenues in the General Governmental Funds exceeded budget by $1.4 million. The following pages detail the changes in many of the revenue sources for the General Governmental Funds. Expenditures. Over 70 percent of the appropriations in these funds are for wages and benefits as this is the area of direct service delivery. We watch the expenditures very carefully in the general governmental area, as they are the most responsive to the City's economic condition. If the City's economic condition falters, we must find ways to reduce expenditures. If the City continues to grow either in people or in service levels, we must find ways to meet defined levels of service. Total General Governmental Expenditures were 5.3 percent below budget. This equates to nearly $3.5 million. While this is significant, we must remember that we eliminated over one million from various line items in 2004. S Page 7 02 General Governmental ii The departmental expenditure pattern is quite normal. Below is a graph illustrating that each department ended the year well within their budget. Every Department Spent Less than 100 Percent of their 2003 Budget $15,000,000 — — 100% $12,000,000 — — 80% a mom Budget m $9,000,000 - momAct 60% . ° ��%of Budget o 00 o $6,000,000 g 40/o 0 $3,000,000 — 20% $0 -I11I.11! I I°I I I IMill fk f I® 0% 442,°�L�'a°� �' O`�0-.\, .c,��-E-\°c`��Q-Q�\G°�4 G°5 e\5 6 Y.. 3\ta G ° G °��p °�\co' 5`)c °(' P �a G' °�F The only department that was over their budget was "Non Department" also referred to as "Other City Services." This budget captures the costs of retirements, citywide expenses for phone and postage costs, and citywide memberships such as Association of Washington Cities. It is also where we budget the general governmental costs of liability and unemployment insurance. In 2003 the costs of retirement payouts exceeded budget by more than $200,000. We did increase this budget a few years ago. But, when LEOFF I and PERS I employees retire; we still have a significant "payout for sick leave" liability. These costs will be high for another couple of years, and then should begin to be lower as those employees in those retirement programs are all retired, and the newer contracts that limit payouts become effective. The only very important issue to remember is the 2004 Budget reduced many line items in departmental budgets. We expected savings in 2003 — albeit less than actually occurred. However, approximately $900,000 of the savings in the 2003 budget has already been removed from the 2004 budget. This level of savings will not be evident at the end of 2004. MIN .11110 Page 8 02_General Governmental Property Tax r 10 In the City of Renton, all property was assessed $11.11 per$1,000 Assessed Valuation (AV) for various governmental purposes in 2003. Of this total, Renton received $3.19 for general purposes and an additional 9 cents for voter approved bonds for Senior Housing. The City's $5.9 billion total AV generated $18.750 million in 2003. Property taxes comprise approximately 30 percent of our total general governmental revenues. Actual Collections and Year to Date Collections. as The following graph displays the total actual collections for the past four years, with a comparison of budget to actual for the past Property Tax Collections 4.11 two years. As illustrated, our Actual estimates have $20,000,000 - ■Budget been statistically a $15,000,000 mi perfect. Property tax collections $10,000,000 . were actually $5,000,000 $200,000 less $0 . than our assumption of 'oo '01 .02 '03 $19 million. This equates to a one percent short fall. Our 2004 General Levy ax Rate? Our total assessed valuation is now $6.343 billion dollars. This is 6.3 percent above last year's total assessed value of$5.9 billion — Because new construction valuation was a record level and our base levy can increase only by one percent, our actual tax Property Tax Rate has Decreased 12.5%over the levy rate will decrease. The Past Decade graph illustrates the general governmental levy over the past $3.60 ten years. We have lowered our rate from the legal limit of $3.60 $3.40 per $1,000 of Assessed Valuation �r► in 1997 to$3.16 for 2004. $3.20 ' Property Tax Rate $3.00 '95 '96 '97 '98 '99 '00 '01 '02 '03 '04 11 0 Page 9 03_Property Taxes Total Levy. General Levies are Decreasing Without voter-approved debt, property tax rates will decrease over time. $15.00 — — _-1 ❑Hospital However, in the City of Q Renton, as with other o $12.00 Renton Voted areas, a voter approved - $9.00 MI Renton General ea* levy in 2003 for 2004 . ■Renton Schools taxes increased our total $6.00 p EMS a. tax rate by nearly 50 cents. That combined $3.00 O Port with increases for the $0.00 i •County Levy County parks system that '00 , '01 , '02 ' '03 , '04 ' ®State School Fund voters approved, and the "` increase in bond payments at the county level would have added over 60 cents to the total levy. However, because the Assessed �., Valuation increased, many of the general levies decreased. The City's total levy decreased by 3 cents. The State School levy rate decreased by 14 cents. The voter approved tax increases combined with the lowering of the general levies resulted in an overall increase to the total levy of 40 cents. In 2003 the total levy was $11.10 to $11.50 per 1,000 of Assessed Valuation for a 3.6 percent change. How Do We Compare? ... In order to compare cities, one has to remember what a "full service" city means. The City of Renton Provides All City Services Within Their Total City Rate IWO $3.60 - $2.70 I I $1.$0 I 1111.1 *o. 142 $0.90 co $0.00 . . . . . . . , . . , , , .�. JooCc\te Nib OC‘e 4- \A' Q�ac st-z ,�a�a�ao�A\y�a°a�5�� oc �ao e' s4�a s'. • 0 00��b& \e ��\� �`cc °� �� se,a 5e �J� is'. 0 Library ®Fire •City Rate Renton offers basic services, fire and library services for the total levy of $3.16. Other cities in our area have fire districts that provide fire services. In these cities the taxpayers must pay an additional rate for these services. Seattle and Renton are the only King County cities that do not belong to the King County Library district. Everyone else must pay an additional 49 cents for basic library services — and depending upon the negotiations with King County — another five cents for bond costs on top of the taxes paid for all other services. Thus, when we compare city rates, one has to include all basic services, not just the City rate. The median rate of all cities above is$3.12 per$1,000 of Assessed Valuation—Covington's rate. Renton's is $3.16. UMW Page 10 03_Property Taxes Sto IwoS Sales Tax In the City of Renton most purchases of consumable items have a sales tax added to the base price. Depending upon the type of good, the tax rate ranges between 8.8 and 9.8 percent. Of this total, the City's share is 1.0 percent. However, the County then receives 15 percent of our one percent, leaving the City with an effective rate of .85 percent. The difference from the total rri► and the City's .85 percent share is dedicated to various other governmental agencies. For more detail on the total sales tax see the City's Revenue Manual. Sales taxes comprise 25 percent of our total general governmental revenues. Actual Collections and Year to Date Collections. The following graph displays the total actual collections for the past three years as of December 31. Our 2004 estimate is illustrated here also. Sales Tax Collections S $20,000,000- A $16,000,000 $12,000,000 $8,000,000 II Budget $4,000,000 'Actual $0 2001 2002 2003 2004 Irf11 As of December 2003 the City received $16.007 million from sales taxes. This ended up 6.36 percent higher than last year's collections of$15.050. S The most surprising thing about 2003's sales tax collections was the pattern. There is a two- month lag between the actual time the tax is paid at the retailer location and the month the City receives the money. The Percent Change 2002 and 2003 change in percentage terms between 2002 and 2003 25.00% hovered in the one percent 20.00 range between November 15.00% collections (January receipts) 10.00% - and April collections (June a 5.00°% o.00i° receipts). Thus, we began to -5.00% < < O - see a change in our June ,� 6�e 6 ��QQ cot��,a��Joe0��)\�e�PJ�� p ��o JQe receipts when the sales began �o Qe �e «e 4a PQ� `� �° �� P° cp O° to improve in April. By July Month Generated/Month Received receipts, the economy had clearly changed. The Source of Our Sales Taxes. w We track the source of our sales taxes by North American Standard Industrial Codes (NASIC). The next graph compares the source of the taxes over the past four years. rio , S Page 11 04_sales taxes NNW VOW ... Sales Tax by Source co $16,000,000 3 $12,000,000 3 $8,000,000 U f0• $4,000,000 $0 '00 '01 '02 '03 O All Other $4,916,643 $5,038,741 $4,988,122 $5,281,105 ... MBldg $1,671,621 $2,060,060 $1,899,055 $2,122,560 ■General Retail $4,500,200 $4,876,830 $4,600,384 $4,977,860 •Auto Sales $3,775,582 $3,367,800 $3,549,973 $3,625,878 +rr Of this presentation, Building Activity had the most significant increase over last year — 11.8 ... percent higher than last year. General retail is 8.2 percent greater than 2002. The opening of Fry's Electronics was a significant reason for this increase. However, all retail began to increase by July receipts to the City. The "All Other" category is so large that it masks some remarkable changes. Services grew from $1.834 million to$1.953 million—this is a 6.1 percent increase. Manufacturing is in this category. Over the years, due to the manufacturing sales tax state law changes, this revenue source has ,.,, decreased dramatically. However, this past year we received one payment from one company for nearly$200,000. This caused our receipts in this category to increase significantly. However, this is probably a one-time event. How Do We Compare to Other Cities? The following graph illustrates a sampling of sales tax collections by various cities. As illustrated, through December Auburn, Kirkland, Redmond, Renton and Tukwila all collected more in 2003 ONO than in 2002. Redmond had the highest growth rate at 15.3 percent above 2002 collections. Kirkland grew 13 Most Cities Had Some Sales Tax Growth Over 2002 percent above last year's collections. o $40,000,000 Renton had a six $30,000,000 ■2002 percent increase over ■2003 the same period last $20,000,000 year. Auburn and $10,000.000 ■ Tukwila are $o • experiencing a three .r J�Jco ��e,Je QJar 4e,` Baca F��a *a� percent growth rate. 'RP \CP ea An interesting factoid: Renton actually collected more than Tukwila for the first time in 2003. Y. Page 12 04_sales taxes t, Utility Taxes a al On the utilities of water, sewer, solid waste,electric, natural gas, and all phone Utility Tax Collections are 4 Percent Lower than usage, the city imposes a six percent(6%) Estimates utility tax on the total costs. $10,000,000 — l a ■Budget- Actual Collections and Year to Date $9,500,000 I•Actual t Collections. a $9,000,000 The following graph displays the total actual collections for the past three years. $8,500,000 We ended the year 4 percent lower than $8,000,000 i our estimates. This is a cash basis. In '01 '02 '03 04 Bdgt 2003 there are two irregularities. First, we received $135,000 in the spring from an audit Puget Sound Energy did on electric utility payments. Also, the cable TV paid us for 13 a months in 2003 instead of just twelve. They were late with a payment in December of 2002. If we remove this revenue, we actually ended the year 6 percent lower than our estimates. 4 Given this, the estimates to the end of the year are as follows: 03 Actual 03 Budget % Difference a Electricity $2,977,193 $3,300,000 (10%) "h Natural Gas 836,314 1,175,000 (40%) a Transfer Station 387,710 425,000 (9%) Cable TV 595,988 530,000 19% Telephone 1,289,484 1,300,000 (1%) 4 di Cellular 1,137,231 1,000,000 14% City Utilities 1,856,450 1,725,000 8% Total Utilities $9,080,370 $9,455,000 (4%) mit Clearly, we have some areas of challenge. a Collections Over and Under Estimates ,w a $200,000 $100,000 III 1111 $0 rri -$100,000 -$200,000 I I - a -$300,000 -$400,000 w„, City Electric Natural Gas Cell Phone NI Over/Under Est $131,450 ($322,807) ($338,686) $137,231 ($10,516) ilia ITN Page 13 05_utility taxes a Electric and Natural Gas Utility Tax. Electric. We know that Boeing, one of the largest Electric Utility Tax users of electricity in the City, was granted the Collections and Budget option to purchase electricity on the open market, use Puget Sound Energy wires for delivery, and $5,000,000 be exempt from paying the utility tax on this ■ACTua� purchased electricity. This continues to be a $4,000,000 •BDGT major issue for all cities that has Boeing as a major business. Nonetheless, we do not expect $3,000,000 ,I IIthe State to reverse their decision. This cost the $2,000,000 ,, , , ,I ■III Cityover$300,000 in 2003. $1,000,000 1111 BB Natural Gas. Prices for Natural Gas fell significantly at the beginning of the year. We 97 98 99 '00 '01 '02 '03 expected that. The surprise in this category was Mar in the use tax. We lost $92,000 from this revenue source in 2003 because Boeing was able to purchase less expensive electricity, and thus, dropped the use of natural gas. While natural gas prices have increased in the past two months, .. it means only that Boeing will use even less of this resource. The Department of Revenue has stated we can expect this loss to continue through 2004. Telephone and Cell Phone Utility Tax. The landline telephone remained statistically equal to our estimates — collections only one percent lower than budgeted. Cellular phone use continues to increase, and nationally, the estimate is this will continue to grow by more than 5 percent annually. City Utilities Tax. This was an area of growth we did not expect in 2003. Through August the actual collections -r were following our estimates. However, because of the drought people began to water their lawns in late summer and throughout the fall. This had a positive impact on both our utility revenues and our utility tax revenues. r. 111110 INV Page 14 05_utility taxes tr 1411110# 'ill" . �I/ 1 Building and Plan Checking Fees Permits di Building Permit Actual Collections and Year to Date Collections. illi Building Permit Revenue 4 $3,000,000 ■Actual ___ _ $ $2,500,000 •• ■Budget fili $2,000,000 $1,500,000 $1,000,000 aii $500,000 @ '97 '98 '99 '00 '01 '02 '03 t The City collected $2.1 million from building fees (residential, plumbing, electrical and iii mechanical) on a budget of$1.3 million in 2003. This was collected because of the extraordinary housing activity in the City of Renton. Number of Building Permits, Valuation, and Comparisons to Other Cities. w► Type of Permit 2002 2003 2002 2003 , Single Family Homes 454 519 $75,175,224 $109,107,604 iii Apartments 39 33 13,606,096 9,407,770 Commercial Bldgs 40 6 25,664,600 10,092,800 Total All Types 784 817 $149,434,349 $189,728,774 al *Source: Construction Monitor Website In 2003 the City issued 14 percent sil more single- Renton Issued the Greatest Number of Housing Permits as family housing Compared to Kent and Redmond permits than it did ■2002 ain 2002, 454 in 600- 2002 as 500 ■2003 compared to 519 400 "-it in 2003. 300 MI 200 +iirlll However, building 'too permits for 0 , commercial Renton Kent Redmond 1 buildings ei decreased substantially from 2002. Thus, the total number of permits grew by only 4.2 percent over last year. As nationally, the housing activity is maintaining the construction economy. t fili The truly astounding difference is depicted in the following graph. This graph illustrates that the it single-family housing permit valuation in Renton has increased from $165,500 in 2002 to $210,225 in 2003. This is a 27 percent increase. Kent's permit valuation increased by 10 di percent from $159,200 to$175,500. Redmond's remained statistically the same$269,000. is rli Page 15 06_building permits WWI 1111101 ... Single Family Building Permit Valuation Increased by 27% in 2003 ■2002 $300,000-. — — — — — -- — ■2003 $200,000 $100,000 $0 Renton Kent Redmond Plan Check Fee Revenue Actual Collections and Year to Date Collections. This is revenue we receive for reviewing planning requests. This was a banner year. We collected a total of $943,900 in 2003 from this one activity alone. The history is shown on this graph. Not only did ,.. Plan Check Fees Were Nearly Twice the Budgeted Amount we surpass our budget, $1,200,000 OBudget but we ■Plan Check Fees 1 collected $900,000 $200,000 $600,000 more than 2002—and .., $300,000 that was considered a $o 2000 2001 2002 2003 banner year. There are additional types of planning fees also that indicate the building activity. These include, .st but are not limited to, Binding Site plans, various plat plan fees, conditional use permits, environmental review fees, and site plan approval fees. This year the total expected revenue from these sources was $121,000 and the City collected $114,000. This tells us that our estimates for 2004 building activity are meeting expectations. These types of building permits are considered "pre cursors"of the building activity in the following year. NNW MIN .r Page 16 06_building permits S o I Small, but they all Add Up Revenues „y We analyze other revenues to ensure they are meeting our expectations. While each individual revenue may not make a significant difference, each incremental amount totals to substantial sums. Ai Admission Taxes. Admission taxes are usually a function of the popularity of vis movies. However, as the graph The Impact of Cirque Du Soliel in Our City here illustrates we have been fortunate to have an irregular n $800,000 M Budget I ti pattern over the past few years. .2 $600,000 is Actual This is due completely to Cirque a 'Ma, _ 1 du Soliel. In 2003 the Cirque $400,000 IT paid the City over $228,000 in mu$200,000 ', Fii Admission taxes. In January of ,' ■' 1 ■ , I I I 2004 they made their last < $0 :4 payment of $28,000. Thus, '98 '99 '00 '01 '02 '03 '04 r having them generated $256,000 more than expected. This was a smaller year for them in the Seattle area. In the past, they generated over $300,000 ; in admission taxes. However, they did expect smaller crowds in 2003 due to the general + economy of the summer. m Jail Services, ail This is a new revenue source in 2003. We had nothing budgeted. We generate this revenue because we are now holding inmates for other cities prior to these people being transferred to 04 Yakima County. Through December a total of$636,600 was generated. In 2004 we expect this number to be closer to$100,000. sil State Shared Revenue. This is an area that has decreased over time substantially. The City now receives vehicle gas iris taxes, liquor State Shared Revenues Are Not a Growing Resource related taxes, DMVET and some wit ■liquor monies for $2,000,000 - ■Gas Tax Criminal $1,500,000 Justice $1,000,00o expenditures. ita This graph $500,000 illustrates the $o i collections for aii '0 theast three1 '02 '03 Bdgt '03 Actp years. Vehicle gas tax continues to perform as expected. The City does not directly share in any increase in the gas tri tax. Any funds we do received from the gas tax must be dedicated to transportation requirements. 77 The City of Renton no longer receives any MVET monies. And, the legislature may eliminate these funds for all cities. Liquor taxes exceeded budget this year. ii tie Page 17 07_Miscellaneous • ,,.., Criminal Justice Monies. NNW The City receives money from two sources to meet some criminal justice needs. The first, and most significant source of money is from the Countywide 1/10 of one-cent sales tax on all taxable goods. These funds, generated from all county sales are distributed on a per capita basis. In 2003 the sales tax generated $1,025,000 million. This is 4 percent more than received in 2002 - $986,000. We also receive monies from the State for criminal justice. This amounted to$19,000 in 2004 from a high of$240,000 in 1996. Court Related Revenue. The Court generates approximately one million dollars annually in a variety of areas. Activity As of 12/301/03 Budget Passports $ 18,600 $ -0- Probation Assessment 135,800 150,000 Warrants 21,780 30,000 Traffic 452,200 450,000 Parking 79,750 100,000 DUI 37,670 42,600 Other Criminal 104,515 115,000 Court Cost Recoup 38,200 40,000 INV Public Defense Recoup 128,500 130,000 Total $1,017,015 $1,057,600 a Miscellaneous Public Safety Revenues. Police In addition to the new jail services, the Police Department generates revenues from Electronic Home Detention charges, having inmates purchase some goods and services, and false alarm fees. These type of revenues generated approximately $194,150. False Alarm fees alone have generated $22,450 this year. Electronic Home Detention not only generated $145,600 in revenue, it saved over$225,000 in jail costs. The program has, at least, 35 people in it on any given day. Fire The Fire Department brings to the General Governmental Funds two major sources of revenue: -• monies from the Fire Service Contract with Fire District 25 and Emergency Medical Services money from King County for the provision of Basic Life Support services. Receipts from FD#25 Reflect Property The following illustrates actuals for the Value Growth past four years. We received $2,000,000 — approximately $65,000 more than $1,500,000 ■ ■ ' ••• expected in 2003 from FD # 25. This was $1,000,000 due to the new construction valuation of , . ■ ■ ■ ' the area. The EMS levy was as $500,000 ' ■ ■ . ■ , estimated. so ■EMS '00 '01 '02 '03 '03 ■FD#25 Bdgt Act Page 18 07_Miscellaneous Charges for Services in the General Governmental Funds The City charges fees for a wide range of services. Following are some of the areas that are in addition to the significant sources, such as building permits and planning fees. Community Center Programs. The City offers a variety of activities at both the Community Center and the Senior Center. err Community Center Paid Programs Continue to be Popular $1,000,000 $800,000 ■Sr Citizens Self- $600,000 Sustaining Prog. $400,000 ■ : ■Comm.Ctr.Self $200,000 ■ Sustaining Prog. '00 '01 '02 '03 Bdgt '03 Act Many of these programs must pay 100 percent of their total costs. These offerings generated more than expected. However, all of this revenue is offset by costs of operating the program and the facilities. Boat Launch Fees. Another source of revenue are boat launch Boat Launch Fees Continue to Exceed fees. In 2002 we began the resident/non Expectations resident boat launch fee program. This program continues to exceed expectations. In 2003 a total of $86,000 was $100,000 generated. This is 3.6 percent more than $ao,000 , w ■Resident Boat 2002 actuals. $so,000 NM - � Permits $40,000 , - MI . $20,000 . - . ■Coulon Boat $0 Launch IYf� '02 '03 '03 Act Fee/Non-Res Bdgt Facility Rentals. The City also rents out several facilities: Carco Theater, Community Facility Rental Revenue Meets Expectations Center, Senior Center and picnic shelters. ark $320,000 �-r� $240,000 0SR Center Facility Rental In 2003 the City $160,000 I ■' ■' ■ ■' ' ■Community Center generated is ■ ■ ■ ■ , approximately ❑Picnic Shelter Rental $80,000 $320,000 from the ,�■�■�■�■�, ■Carco Theatre Rental rental of these $0 00 01 02 03 03 Act facilities. Picnic i shelters alone Bdgt generated $24,000. Page 19 08_Charges for Services a wn. titer Library. The total budget for the library is $1.5 million dollars. Each year the Library generates user fees that are quite surprising. In 2003, for example, the Library collected $41,000 in library fines. Citywide the City made a total $17,000 in copying fees. Of this total, $9,000 came from the copier access at the libraries. Animal Licenses. Animal licenses generate only$9,500 annually. Dog and cat licenses are valid for two years at a time. The City has two animal control officers at an approximate combined cost of$150,000 for salaries and benefits. In addition, there are vehicle costs and other overhead costs. Finally, the City pays the Humane Society $9,883. Clearly, animal license fees do not come close to the costs of animal control. The City's fees are significantly lower than the County's. The following compares prices for the City and the County fees. City County Dog Altered $10 $20 Unaltered $20 $60 Cat •0 Altered $4.5 $20 Unaltered $8 $60 S S S S S S Page 20 08_Charges for Services Other Funds We have several other Funds we review quarterly. • Business License Fee revenue helps track employment within the City limits of Renton. These monies are used primarily in the Transportation Capital Fund to help meet federal and state grant matching requirements. • Lodging Tax is a relatively new revenue source completely dedicated to our marketing and tourism efforts as recommended by an Advisory Task Force. These revenues have been a significant benefit to marketing Renton as a great place to live, work and play. • Mitigation Fee revenue conveys information about the types of new construction occurring in Renton. We impose a mitigation fee for Parks, Fire and Transportation needs as the result of new development. These revenues, however, are dedicated to certain purposes, and, in particular, the Fire Mitigation fees must generate approximately $250,000 annually to meet the debt service for the construction of Fire Station 12. • Real Estate Excise Tax is used completely for capital expenditures as dictated by state law. This has been a significant source of monies for us over the past three years as lower interest rates translated into significant new construction and home-buying. • Swimming Pool Construction Fund is used to track the expenditures and revenues of the building of the$5 million swimming pool. • Leased Facilities Fund tracks the revenues and expenditures of the costs of leasing the Mill Ave Building and the fourth floor of the current City Hall. .i • Parking Garage Fund accounts for the construction costs of the Parking Garage and now the new Police Substation. This Fund may continue to exist if we want to track the tenant improvements to the building in the future. However, the operating costs of the garage are found in the new Parking Garage Operations Fund in the General Governmental Funds. • Golf Course activities are important, as the Golf Course must meet its own expenditures. • Water, Sewer, Surface Water activities must also meet its own operating costs. • Solid Waste Fund accounts for the revenue and costs of providing garbage services to residents and commercial customers of the City. • Airport Fund maintains all the revenues and expenditures for the operation of the City's airport. Boeing is the largest customer of the Airport where completed 737 planes take their maiden flight. • Insurance Fund accounts for the costs of managing the costs of City employee health expenditures and property and liability costs. This is a very important review as these costs continue to increase at high double digits. • Equipment Rental Fund tracks the expenditures for the maintenance and purchases of all the City's moving fleet. • Interest Earnings we generate interest earnings on all investments. This page illustrates total interest earnings across all Funds. IMO Page 22 09_Other Funds Description i 1 11:,:. %se NNW Business License Fee Each business in the City of Renton must pay an annual fee of$55 per employee. Eighty percent of these funds are dedicated to transportation requirements. The remaining 20 percent is placed in the General Fund. This revenue is quite reflective of the general business economy. However, we also track it in relation to the Boeing employment against all other employers. sti Actual Collections and Year to Date Collections. miiii In 2003 our total collections from PrriLei Ririe ofEncloyeeseeeingadCher- business licenses was $200,000 ti less than the previous year— or a ai a 30,000 I1 10 percent reduction. This loss o came at the "expense" of our E 2:03 ' Transportation Fund. Losses w 1 ■ ' • • from estimates impact the ii o 1oox . M�ErnloyeesTransportation Fund. The 'mg"'axing Brployees General Fund is held harmless to I z o I I I ImI- ImImI I I I 1 changes. If more money is ,92 '93 '94 '95 '9G '97 '98 '99 'CO 'Ot '02 '03 actually generated from this source, it is all booked into the Transportation Fund. r Given the loss of the Local Vehicle License Fee and State Motor Vehicle License Fees, the Transportation Fund is facing larger losses. -- Isli Employment The actual employment in Annual Number of Employees Boeing and Other the City is as important as m 30,000-- the revenue we o receive from a 20,000 this source of w _ a IIIMI , ; money. ° io,000 m Other Employees Boeing Employees As this graphic o I I I I I I I I I I I illustrates, Z '92 '93 '94 '95 '96 '97 '98 '99 '00 '01 '02 '03 employment at Boeing went from basically 16,000 in 2002 to 11,000 in 2003. This is on an average annual basis. We expect iiiiii77,4:: Boeing employment to continue to decrease, but by very small amounts. This is for two reasons: first, 737 deliveries are announced to be 182 in 2003 and 186 in 2004. They then have ail announced their deliveries will increase to 210 in 2005. At the same time, Boeing is consolidating all their employees in Boeing owned space. As a result, the City has lost employment as these employees now work in different locations. They are coming to the end of that process, although :, iiii we may still lose employment in one location that is not Boeing owned. However, this negative news is offset by increases in employment at Fry's in 2003 and Sam's41. Club in 2004. We do not yet know the Fry's numbers due to the reporting schedule. And irlr certainly, these may not be the same level of jobs as Boeing provided. Nonetheless, these companies do provide jobs in the area. tv II till Page 23 10_Miscellaneous Lodging Tax Actual Collections and Year to Date Collections. We exceeded our budgeted projections in this tax source by approximately$13,000. More importantly, the industry is clearly Lodging Tax Collections improving. Our 2003 totals are very similar $200,000 ----- to the 2002 actuals. We did not expect that 40111 to occur. $150,000 ' . . VIA ... $50,0$01 ■ ■ ■ ■ 1 '00 '01 '02 '03 '03 ,,,. Bdgt Act The Use of these Monies These monies are dedicated to use for marketing and tourism per State Law. The City has a Lodging Advisory Board that provides ideas and concepts for the Council. In 2003 the expenditures and available fund balances are as follows: Beg FB 1/1/03 $262,047 Revenues from Tax 143,961 Revenues from Contributions 35,525 Interest Earnings $2,362 Total Revenue $181,848_ Expenditures (199,784) Ending FB 12/31/03 $244,111 ,.r a a a Page 24 10A_Miscellaneous It 4 410 II lii Mitigation Fees tat Mitigation fees are paid on all major building permits issued in the City. There are three types: parks,fire, and transportation. Residential building permits pay parks and fire mitigation fees. y Large commercial developments pay these two in addition to transportation mitigation fees. iii Mitigation Fee Revenue O Parks Collections, Expenditures and 2004 ■Fire Estimate. $2,000,000 ■Trans to Since most of the construction in tirkic' Renton this year has been residential $1,500,000 units, our parks and fire fees are higher $1,000,000 than we expected, but our - Transportation fees are lower than $500,000 originally estimated. However, $0 residential housingoverall pays less P Y '00 '01 '02 '03 Bdgt '03 Act ifi than commercial, so all fees were lower than 2002. it Fund Balances. The real issue for these Funds is the available fund balances. The following shows the expenditures and revenues and commitments of Community Services (Park) and Fire Mitigation Funds. The Transportation Fund has very little discretion in it because the fees collected must be iiii used for specific projects. Parks Mitigation illi Beginning Fund Balance 1/1/03 $1,561,509 Revenues Mitigation 476,600 _ 1 Interest Earnings 14,240 aril Total Revenue 490,840 Expenditures __ Land Acquisition 992,270oil No Outstanding Legal Commitments 0 Total Expenditures (992,270) Ending Fund Balance $1,060,079 re Fire Beginning Fund Balance 1/1/03 $4,723,058 lid Revenues Mitigation $ 371,680 vt Interest Earnings 108,026 II Total Revenue 479,706 Expenditures Construction of FS 12 3,379,638 Debt Service 298,000 ill Total Expenditures 03,704,564) Ending Fund Balance 1,498,200 ` Remaining Commitment on FS 12 (842,100) fit Available Fund Balance $656,100 1 id The Transportation Mitigation Fund has a balance of$3.8 million for street development projects. ill Page 25 10B Miscellaneous Iiii - NOW. r.r Real Estate Excise Tax On all sales of property, there is a Real Estate Excise Tax (REET). Of the total rate charged, the City receives 1/2 of one percent of the selling price of the property. In a period when major housing sales — as we have been experiencing the past two years — our REET collections are ... quite significant. REET can be used only for capital purposes or to retire debt for capital expenditures. Actual Collections and Year to Date Collections. The following graph defines the collections from the past five years. Real Estate Excise Tax Collections ar $3,000,000 $2,500,000 +OL $2,000,000 $1,500,000 $1,000,000 ■Budget $500,000 ■Tax Ttl ' '98 '99 '00 '01 '02 '03 BDGT '04 BDGT Home Sales and Prices In 2003 1,564 homes were sold within the City limits of Renton. This is over 30 percent more than sold last year. The median price for all homes went from $220,000 to $230,000. This was a 4.5 percent increase in prices from the same period last year. The rate of growth in the median price fell a bit in 2003. Between 2001 and 2002 home prices increased by 7.3 percent. a Number of Homes Sold Grew by 30 Percent $300,000 Number of Homes Sold - 1,800 `or Median price o $225,000 - — 1,350 y I $150,000 — - 111111111h"IllrlIl 900 o $75,000 450 $o w o z '97 '98 '99 '00 '01 '02 '03 Another way to analyze the base price increases of homes is to review the number of homes sold in each price range. Here we can see that the number of homes sold in the $200,000- $299,000 range increased each year. In 2003 over 667 homes were sold in this price range. This is 55.8 percent more than the 470 homes sold in this price range in 2002. Also, there were 18.1 percent more homes sold in the $300,000 price range in 2003 than 2002 — 217 as compared to 170 last year. There were 108 homes sold for$400,000 or more in 2003. Page 26 11_REET Aquatics Center Construction In 2002 we began the construction of a swimming pool. We set aside $5 million in cash for this purpose. The following is a balance sheet of the revenues and expenditures incurred in 2003. The balance of the pool proceeds will be re-appropriated in 2004. The pool is slated to open in the summer of 2004. a Beginning Fund Balance 1/1/03 $4,931,148 fili Revenues Investment Interest 76,245 Expenditures Construction (3,775,9751 Ending Fund Balance 12/31/03 $1,231,418 Construction Completion (1,123,500) Available Fund Balance $107,918 The original budget for the Swimming Pool was $5,000,000. Thus, the interest earnings, once the project is completed, will be available for any purpose. -01 irwE UI x.?yq a a I. a Page 27 11 B_swimming pool construction Leased City Property In the beginning of this century, the City made a decision to keep the Mill Avenue Building and lease it to private companies. This was decided for several reasons. First, it seemed important, given that the City owns most of the property in that area, to keep a presence there along with the Library and Park facilities. Second, it seems prudent to maintain that site, as over time the City will need additional space. That space, given the proximity to the Cedar River cannot be replicated. Finally, renting it out seems appropriate in that we can make money and keep the facility vibrant. In addition to that property, the City has excess space in the current City Hall. At this time, the City is renting out the entire Fourth Floor of the facility. In the future, the City may have leases at the Pavilion Building—that may require tenant improvements. The construction probably should be placed in this account. Mitt, " Beginning Fund Balance $110,815 Revenues Leases $575,173 w. TTL Resources Expenditures Debt Repayment 455,600 _ Operating 72.152 TTL Expenditures (527,752) Fund Balance 12/31/03 $158,236 We did not have to make any significant investments in tenant improvements in 2003 for the Mill ,,,,,, Ave. Building. We have, to date, invested approximately $1.3 million in tenant improvements. These are, obviously, being repaid from rent payments. This is evident because the lease revenue surpasses the operating and debt expenditure requirements. The department is asking for the balance of the Fund to be re-appropriated in 2004 to meet any unknown issues that might arise. aOf the total tenant improvements made, there was approximately $350,000 in value to improvements that would be required to be made in any case. These were required to keep the building safe under any and all circumstances. ,r. Page 28 11 d_Leased Property 4410 Parking Garage Construction Fund In 2001 we appropriated monies for the construction of a Parking Garage. We then added to the $4 million of cash, bond proceeds of$6 million. Here is an accounting of the Fund for 2003. The total project cost was budgeted at$10 million, with bond financing costs. Beginning Fund Balance 1/1/03 $4,017,760 Revenues Investment Interest 312,823 Expenditures Construction (2,289,4671 a Ending Fund Balance 12/31/03 $2,041,115 Dedicated to So Lake Washington infrastructure (1,500,000) Dedicated to Police Substation (100,000) Final Pay for the Garage (1,500) Dedicated to Pavilion Bldg (80,000) Transfer to 007 (138,700) Available Fund Balance $220,915 The difference in this Fund is we have committed most of the Ending Fund Balance. We assumed we would have enough money to dedicate to the pre-planning for the infrastructure design costs at South Lake Washington associated with the Boeing agreement. Further, the City Council already agreed to put $100,000 into the construction of the Police Substation. Finally, there was agreement to use $80,000 of the available monies for addition costs at the Pavilion Building. Thus, at this time, we believe there will be approximately$220,000 remaining. a a la Page 29 11C_Parking Garage Construction Fund Golf Course Fund The Golf Course has been one of the most remarkable successes of our City. In 1994 the City decided to operate the Golf Course as a department instead of using a contractor to manage the operations. In 1995, we issued $5 million in debt to build a new clubhouse and driving range. The clubhouse includes a restaurant operated by a private company. Actual Collections and Year to Date Collections. _ The following graph displays various revenues of the Golf Course. Golf Course Revenues 4111104. $2,400,000 -- - $1,800,000 $1,200,000 -OConcessionaire Revenue ■Merchandise Sales $600,000 ■Golf Course Revenue .. $0 i '00 '01 '02 '03 Bdgt '03 Act Given the general economic downturn in restaurants, the private vendor at the Golf Course ended very well. Expenditures. In Enterprise Funds, the operations must earn enough revenue to meet their costs, the expenditures are very important in these funds. The following is a display of revenues and expenditures Description Beginning Fund Balance $1,334,226 Revenues $2,222,739 Expenditures Operating $1,583,485 Debt Service 461,452 Capital Expends 150,000 IOW Total Expenditures (2,194,937) Ending Fund Balance $1,362,028 In addition to these monies, we have a Capital Fund where we place monies for the Golf Course's long-term capital needs. In 2003 the department spent only $3,600 from that Fund, leaving an ending fund balance of $403,770 available. We will be asking for these funds and additional monies be set aside for 2004 capital projects, and 2003 unfinished capital projects to be re- appropriated. This will include meeting parking needs after the Water Division has completed work on their assets at the Golf Course. NOM Page 30 12_golf course Nomei� Water Utility The Water Utility is comprised of three city-owned utilities and monies for King County Sewer treatment costs. The City's three utilities are: water, sewer transport and surface water maintenance. The operations are paid for through utility rates. The capital investment is paid through construction isi related fees, rate revenue and bond proceeds. Rate Water Rate Collections Exceeded Estimates Due to Late levels are established to Summer Drought oil repay the bonds over 20 years. $25,000,000 i $20,000,000 ---- -I Utility Rate Actual 0 Metro liii Collections and Year to $15,000,000 — — ■ III Storm Drainage Date Collections. $10,000,000 —1— _I 0 Sewer Collections Our 2003 water rate ■Water Al $5,000,000 collections ended the year 11 percent higher than $0 estimates due to the late '00 '01 '02 '03 '03 summer drought in the Bdgt Act tit area. Fortunately, in 2003 we had a significant 1. amount of water in reserve, and people chose to water their lawns more than in past years. iiii Residential sewer rates are a function of residential use. King County sewer treatment (Metro) ended the year with a 3 percent increase above estimates. However, due to development in the city, this was not surprising. All these monies are t iii transferred to King County. The Storm Drainage ended the year with a 1 percent increase above estimates. i ilr Expenditures. One of the largest revenue and expenditure in the Water Fund is the revenue and expenditures we manage for King County. The County takes our sewage, treats and disposes of it. We must it it do the billing for that function, and provide to the County the monies collected. Further, we impose a utility tax on these collections. 4 In 2003 the total revenues were a bit higher than the amount we provided to King County Oil because in 2001 and 2002 we actually overpaid King County. Instead of receiving a check for the overpayments, we were able to reduce the amount we paid them for approximately six months in 2003. Further, there is always a delay on the payments because we are imposing the fee on new iii housing immediately, but our payment schedule lags by one quarter. Description 12/31/03 Budget ill King County/Metro Revs $7,678,319 $7,436,100 King County/Metro Exps $7,113,450 $7,740,000 iliit Another interesting expenditure in this Fund is the City must also impose, collect and remit State utility taxes. The State Utility tax totaled $571,810. i iiii i Page 31 13_water utility IL This is another Fund where the costs must be covered by the generated revenue. Thus, again, reviewing the balance sheet is very important. We track the expenditures in separate Funds for compliance reasons. All Funds are combined for this presentation (401,421,451,461). Description 12/31/03 Budget Beginning Fund Balance $12,587,320 $ 12,587,320 Revenues Rate Revenue 14,809,222 13,673,200 Metro Revenue 7,678,319 7,436,100 Water Installation 285,210 141,300 Connection Charges 1,193,490 1,003,000 Transfer Between Funds 4,406,849 1,950,000 Misc 2,038,012 2,561,100 Ttl Revenues $30,411,103 $26,764,700 Expenditures Operating $ 10,205,380 $10,532,800 Metro 7,113,450 7,740,000 Capital Expenditures 8,392,005 15,199,800 Debt Service 4,013,812 4,167,400 Transfer to Reserve 2,606,852 2,606,852 Transfer to Capital 1,799,997 1,950,000 Ttl Expenditures $34,131,496 $42,196,852 Ending Fund Balance $8,866,927 ($2,844,832) Reserve For Bonds (2,606,852) Available Fund Balance $6,260,075 We were supposed to have a negative fund balance. We expected we would issue debt to cover the costs of capital expenditures. Clearly, we are not spending in that category as fast as budgeted. Further, we received higher revenues. The question will be whether to issue debt early in 2004 due to the interest rates. There is a balance between getting the proceeds spent and paying the best interest rates. Federal law stipulates we must spend 50 percent of bond proceeds in 18 months. a a a w.. Page 32 13_water utility fir++ Solid Waste Utility ilia The Solid Waste utility accounts for the revenue collected from rates and the costs, primarily to a private contractor, for the removal of solid waste from each residential and commercial property. Iiit The rates have been very consistent for the past two years. There is no rate increase proposed in 2004. Utility Rate Actual Collections and Year to Date Collections. i Solid Waste rate collections remain stable Solid Waste Collections Remain Stable between 2002 and 2003. We had expected to collect a bit more, but people are recycling $9,000,000 and conserving to ensure their costs remain iristable. We have not had a rate increase in $6,000,000 I . II II II ' two years. $3,000,000 $oil . . . '00 '01 '02 03 '03 Act Bdgt iiii This Fund also must collect enough to pay its costs. Rates must cover the private contractor costs and the overhead costs. The following table shows the fund balance detail. ifs, Description 12/31/03 Budget Beginning Fund Balance $610,035 $610,035 it Revenues Rate Revenue 8,457,350 8,844,700 Grant Revenue 85,160 139,100 lit Misc 109,440 90,700 Ttl Revenues 8,651,950 9,074,500 Expenditures it Contractor 6,729,860 7,331,300 Taxes Paid 1,087,948 1,093,600 Misc 558,263 669,000 Ttl Expenditures $8,376,071 $9,093,900 Available Fund Balance $885,914 $590,634Ili iiii oil I iiii Page 33 14_Solid Waste Utility :v Airport Fund The Airport Fund accounts for all operating and construction activity at the Airport. The largest user of the Renton Airport is Boeing. The operating costs of the Fund are only$800,000 a year. It receives FAA grants for many, if not all, of its capital projects. In 2003 it received approximately ,r, $1.1 million from the FAA for projects. Actual Collections and Year to Date Collections. �. This graph illustrates the spending pattern Airport Revenues and Expenditures changed in 2003. We spent a great deal on major capital projects. The FAA will $5,000,000----- --.-----, reimburse most of these project costs. $4,000,000 II Revenue Thus, while it appears we are spending our ',Expenditures reserves, we will have our fund balance $3,000,000 replenished by the end of 2004. .. $2,000,000 $1,000,000 The major projects in 2003 included $o Runway improvements for a total of $3 million spent of a $3.4 million budget; air 01 02 03 side/landside improvements with a budget of$509,000 of which $213,000 was spent in 2003; and Apron C improvements had a budget of$357,000 and was started in late 2003 so only $38,000 was actually spent. All of these projects will be re-appropriated in 2004. a a a a Page 34 15_Airport P Insurance Fund jj The Insurance Fund accounts for the revenues and expenditures of all property, liability, health, industrial insurance and unemployment claims on the City. In 2004 there will be a significant change to the accounting in the presentation of these costs. We will divide the health costs (with dental) from all other claims. We will create two "sub"funds-actual Funds. However, in order to oil ensure we walk through this carefully, we will report it as we do the Limited Tax General Obligation Funds. We will have two Funds, and then a combination page of both Funds. imit Actual Collections and Year to Date Collections. In 2003 our Insurnace Fund ended with only $22,000 in revenue above expenditures. This includes the transfer in of $359,000 made in late 2003. We realized we were going to have a iiii problem balancing this Fund. The 2003 Insurance Fund has four lines of business: property/liability, unemployment insurance, , industrial insurance and health. In 2004 we are moving the health issues to a new Fund. When lit looking at the current Fund one needs to analyse the entireity of the Fund and then each line of business. iiii $8,000,000 $7,000,000 $6,000,000 "'Revenue $5,000,000 ■Expenditures $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 , , , - , NION __I lisilitiiii,1,,,4,1', ec ��'`q\ a�G6 t.e Ors` qcocz • 0°.\<, e•9 •vCos e\oA co,,s ,/ \tea lit In 2003 our Property and Liability costs at $2.2 million exceeded the amount of revenue we had by $416,450. We saw this coming, and moved over $300,000 from the Equipment Rental Fund iiii into this Fund to cover those costs. Health and Dental costs on a cash basis ended the year under budget by a total of $168,550. However, we are working with HMA to identify all the 2003 costs for a final health report. This will be a separate briefing of the Council. Industrial Insurance premium revenue-the amount we charge each department, was $750,700. d Our costs were$644,750, leaving a positive balance of$106,014. Unemployment costs were quite high this year at $142,600 as compared to $91,000 last year. This created a loss in this line of business. i r Page 35 17_Insurance Fund 4.4 ' ' '`+r+ *M° The following table shows the allocation of monies in 2003 and 2004 as we recreate the new Fund. Description Beginning Fund Balance 1/1/03 7,589,078 Total Resources Property Liability $1,817,744 Health Care 5,896,537 Industrial Insurance 750,761 �- Unemployment 114,700 Interest Earnings 193,312 Transfer In 359,494 Misc 7,125 Ttl Resources 9,139,673 Total Expenditures Property/Liability 2,234,190 Health Care 5,727,992 Industrial Insurance 644,747 Unemployment 142,664 Misc 367,587 r TTL Exps (9,117,161) Ending Fund Balance 12/31/03 7,611,590 Reserves 8% of 2004 GG Operating ONLY (5,069,160) Rainy Day Reserve (2,100,000) Available Fund Balance $439,930 8% of GG Operating, excludes the LTGO debt; since we have reserves in the Debt Service Funds. Thus, = $63,364,500* 8% = 5,069,160. a a Page 36 17_Insurance Fund . Equipment Rental Fund Si The Equipment Rental Fund accounts for the revenue and costs of maintaining our rolling fleet and purchasing everything but fire apparatus. Actual Collections and Year to Date Collections. We began to change the actual charges to departments for Equipment Rental costs because we were over collecting based on actual costs. Description 12/31/03 2003 Budget Beginning Fund Balance $3,447,000 $3,447,000 i Revenues $2,585,240 2,991,200 Expenditures Operating $2,004,261 $1,847,700 it Capital 609,584 1,166,900 Ending Fund Balance $3,418,397 $3,423,600 As this chart illustrates, the Fund ended the year with $3.4 million in cash. The recommendation is to have approximately$3 million in the Fund. We charge a replacement and maintenance fee for every piece of rolling stock with one type of exception — large fire apparatus. Fire trucks begin at a base price of $350,000. Ladders are closer to the one million mark. In addition to the initial outlay, the City has always placed replacement costs in the base budget for all other equipment. To meet this need would require the City fund approximately$30,000 annually for each engine. ir4 tit lit a Page 37 18_Equipment Rental l : • M wr ...r Interest Earnings ""' We use interest earned on cash balances to help offset the costs of appropriate Funds. Each Fund has a cash balance, and by accounting standards, the interest earnings on those monies generally remain with the Fund. Actual Collections and Year to Date Collections. There are two elements of Investment Interest Ends Better than Estimated investment earnings — ■Fiduciary Fund amount we have to invest $4,000,000- -- 0 Proprietary Funds ---- and the interest rate. $3,000,000jjjeraIGovj ■Capital Funds 't The balances we have to $2,000,000 invest slowly decreased in 2003 as we used cash $t000,000 balances to build the pool, $o Fire Station 12, and the '01 '02 '03 Bdgt '03 Act Pavilion Building. Clearly, we earned more interest than expected because the project schedules were slower than expected. 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The following funds are hereby amended as follows: 2003 2003 Fund Adjusted Budget Amended No. Fund Description Budget Adjustment Budget 000 General Fund $44,889,300 $1,270,300 $46,159,600 104 Community Development Block Grant $303,800 $32,761 $336,561 106 Library Fund $1,480,300 $32,000 $1,512,300 215 General Governmental Miscellaneous Debt Service $1,871,300 $275,000 $2,146,300 301 Parking Garage Fund $4,003,575 ($80,000) $3,923,575 304 Fire Impact Mitigation Fund $3,634,800 $885,000 $4,519,800 316 Municipal Facilities Capital Improvement Fund $8,509,700 ($195,000) $8,314,700 402 Airport Fund $2,145,225 $3,040,000 $5,185,225 451 Waterworks Bond Reserve Fund $2,920,400 $3,056,852 $5,977,252 501 Equipment Rental Fund $3,014,600 $359,494 $3,374,094 502 Insurance Fund $9,053,400 $500,000 $9,553,500 TOTAL ADJUSTMENTS $9,176,407 TOTAL UNANTICIPATED REVENUE,TRANSFER OF $9,176,407 FUNDS AND FUND BALANCE SECTION II. The monies for the budget adjustments shown in Section I are derived from the following sources. Fund Budget No. Detail Adjustment Source 000 Reallocation from Miscellaneous Non-Departmental to the ($305,200) Reallocation Police Department 000 Barbee Mills and Boeing Environmental Impact Statements $1,000,000 Reimbursement from applicant 1 ORDINANCE NO. 5049 Fund Budget No. Detail Adjustment Source 000 2003 Police Department salaries and benefits $375,500 Reallocation from Misc,Non Departmental and Fund Balance 000 Fire Department Industrial Insurance and LEOFF I medical $200,000 Fund Balance 104 Additional grant funds awarded $32,761 Grant Revenue 106 Library overtime and temporary salaries for jury duty $32,000 Fund Balance 215 Increase Budget authority for Valley Communications debt $275,000 REET service payment 301 Reduction of budget authority ($80,000) 304 Additional construction costs for Fire Station 12 $885,000 Fund Balance 316 Reduction of budget authority for Valley Communications debt ($275,000) service payment to Fund 215 316 Additional costs for the Pavilion $80,000 Fund Balance 402 Runway/Taxiway Lighting Signage&Paving project $3,040,000 Fund Balance 451 Transfer out Bond Reserve to Fund 461 $2,606,852 Fund Balance 451 Additional Debt Service $450,000 Fund Balance 501 Transfer out to Insurance Fund $359,494 Fund Balance 502 Additional liability costs $500,000 Transfer out from Fund 501 and Fund Balance TOTAL $9,176,407 SECTION III. This ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this 15 t h day of December , 2003. Bonnie I. Walton, City Clerk 2 ORDINANCE NO. 5049 APPROVED BY THE MAYOR this 15 t h day of December , 2003. Jesse / er, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: 12/19/2003 (summary) ORD.1085:11/18/03:ma • December 15,2003 Renton City Council Minutes ..r Page 471 Zoning: 2003 Annual Update An ordinance was read adopting the 2003 amendments to the zoning of Zoning Book&Wall Map classifications of properties located within the City of Renton. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/22/2003. CARRIED. Planning: Multi-Family An ordinance was read amending Chapter 1, Administration and Enforcement, Property Tax Exemption of Title IV(Development Regulations)of City Code to establish a property tax exemption incentive for the development of multi-family housing in targeted areas. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/22/2003. CARRIED. Development Services: Real An ordinance was read amending Chapter 1, Administration and Enforcement; Estate Sign Code Amendments Chapter 4, Citywide Property Development Standards; and Chapter 11, Definitions; of Title IV(Development Regulations)of City Code regarding real estate signs. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/22/2003. CARRIED. Planning: Downtown Core An ordinance was read amending Section 4-4-080, of Chapter 4, Citywide Off-Street Parking Property Development Standards, of Title IV (Development Regulations) of Requirements City Code by creating parking standards for development in the downtown core. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/22/2003. CARRIED. The following ordinances were presented for second and final reading and adoption: Ordinance#5049 An ordinance was read providing for the 2003 year-end Budget adjustments in Budget: 2003 Year-End the total amount of$9,176,407. MOVED BY PARKER, SECONDED BY Adjustments CORMAN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5050 An ordinance was read adopting the annual City of Renton Budget for the year Budget: 2004 Annual City of 2004 in the total amount of$146,500,500. MOVED BY PARKER, Renton SECONDED BY NELSON,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5051 An ordinance was read increasing the 2004 athletic field light fees. MOVED Community Services: Athletic BY PARKER, SECONDED BY NELSON, COUNCIL ADOPT THE Field Light Fees ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5052 An ordinance was read increasing the 2004 boat launch fees at Gene Coulon Community Services: Gene Memorial Beach Park. MOVED BY PARKER, SECONDED BY NELSON, Coulon Park Boat Launch Fees COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5053 An ordinance was read amending Chapter 5-1, Fee Schedule, of Title V Community Services: Henry (Finance and Business Regulations)of City Code by setting the admission fees Moses Aquatic Center Fees for the Henry Moses Aquatic Center. MOVED BY PARKER, SECONDED BY NELSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. December 8,2003 Renton City Council Minutes Page 456 Committee report, Council agreed that the Ad Hoc Council Communications Committee's assignment is complete. MOVED BY BRIERE, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Council President Keolker-Wheeler thanked the Committee members and City staff for the time they spent on updating the existing Council correspondence policy and on creating the new e-mail policy. ORDINANCES AND The following resolutions were presented for reading and adoption: RESOLUTIONS Resolution#3672 A resolution was read authorizing the Mayor and City Clerk to enter into an Transportation: Commute Trip interlocal cooperative agreement with the Washington State Department of Reduction Program Grant, Transportation entitled "Commute Trip Reduction Implementation." MOVED WSDOT BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3673 A resolution was read authorizing the Mayor and City Clerk to enter into an Transportation: Commute Trip interlocal cooperative agreement with King County entitled "Commute Trip Reduction Program Services, Reduction Act Implementation Agreement." MOVED BY CORMAN, King County SECONDED BY PERSSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3674 A resolution was read encouraging the Washington State Legislature, the Transportation: SR-169 Washington State Department of Transportation (WSDOT), King County, and Corridor Safety &Capacity affected jurisdictions to join in working to improve safety and capacity on the Improvements, Supporting SR-169 corridor(Maple Valley Hwy.). MOVED BY PERSSON, SECONDED Resolution BY NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3675 A resolution was read authorizing the Mayor and City Clerk to enter into an Utility: Skyway Water& interlocal cooperative agreement with the Skyway Water and Sewer District to Sewer District Boundary modify the interlocal agreements between the City and Skyway Water and Agreement Sewer District related to the establishment of services boundaries. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinances were presented for first reading and referred to the Council meeting of 12/15/2003 for second and final reading: Budget: 2003 Year-End An ordinance was read providing for the 2003 year-end Budget adjustments in Adjustments the total amount of$9,176,407. MOVED BY PARKER, SECONDED BY CORMAN, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/15/2003. CARRIED. Budget: 2004 Annual City of An ordinance was read adopting the annual City of Renton Budget for the year Renton 2004 in the total amount of$146,500,500. MOVED BY PARKER, SECONDED BY CORMAN, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/15/2003. CARRIED. Community Services: Athletic An ordinance was read increasing the 2004 athletic field light fees. MOVED Field Light Fees BY PARKER, SECONDED BY NELSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/15/2003. CARRIED. December 8,2003 Renton City Council Minutes Page 455 Central Business District. MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation: SR-169 Transportation (Aviation) Committee Chair Persson presented a report Corridor Safety &Capacity recommending concurrence in the staff recommendation to adopt a resolution Improvements, Supporting encouraging funding of the SR-169 (Maple Valley Hwy.)Corridor Study, and Resolution reclassifying the full length of SR-169 to be part of King County's regional arterial network. The Committee further recommended that the resolution regarding this matter be presented for reading and adoption. MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 456 for resolution.) Transportation: SR-169, MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL REFER Classification as Highway of THE SUBJECT OF CLASSIFYING SR-169 AS A HIGHWAY OF Statewide Significance STATEWIDE SIGNIFICANCE TO THE TRANSPORTATION(AVIATION) COMMITTEE. CARRIED. Finance Committee Finance Committee Chair Parker presented a report regarding the Hicks Community Services: correspondence,referred to the Committee on October 27, 2003,concerning the Maplewood Golf Course Fees, fees at Maplewood Golf Course. The Committee recommended concurrence in Hicks the staff recommendation that the summer, winter, and off-peak fee structures currently in place at Maplewood Golf Course be continued, as they are more beneficial to a wider range of customers. MOVED BY PARKER, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Budget: 2003 Year-End Finance Committee Chair Parker presented a report recommending adoption of Adjustments the 2003 Year-End Budget Adjustment Ordinance, which appropriates funds from fund balance and new revenue, increasing 2003 expenditures in various funds and departments. This ordinance will increase the 2003 Budget by $9,176,407. The Committee further recommended that the ordinance regarding this matter be presented for first reading. MOVED BY PARKER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 456 for ordinance.) Ad Hoc Council Ad Hoc Council Communications Committee Chair Briere presented a report Communications Committee regarding the new Council e-mail policy and revised Council correspondence Council: Electronic Mail & and agenda policy. After countless drafts were reviewed during eleven Correspondence Policies meetings of the Ad Hoc Council Communications Committee in the previous nine months, the Committee recommended adoption of new Council Policy and Procedure#800-11 entitled "Council E-Mail," for the purpose of facilitating e- mail communications between and among Councilmembers,City staff, citizens, and others. This policy establishes procedures for retention of e-mail messages in compliance with the Public Records Disclosure Act, and assists Councilmembers in complying with the Open Public Meetings Act and other applicable laws. The Committee also recommended adoption of revisions to the existing Council Correspondence and Agenda Policy#800-04,to update the policy and to include e-mail correspondence. This policy establishes guidelines and procedures for correspondence addressed to the City Council, and for the preparation of the Council meeting agenda. The Committee further recommended that the Council President be authorized to sign the two policy and procedure documents. By approval of this FINANCE COMMITTEE COMMITTEE REPORT Date "a-i=R46°3 December 8, 2003 2003 YEAR END BUDGET ADJUSTMENTS (Referred November 24, 2003) The Finance Committee recommends adoption of the 2003 Year End Budget Adjustment Ordinance, which appropriates funds from fund balance and new revenue increasing 2003 expenditures in various funds and departments. Thisb ordinance will increase the 2003 budget by $9,176,407. The Committee further recommends that the ordinance regarding this matter be presented for fir • King Parker, Chair andy Corman, Vice-Chair /:;2 Don Persson, Member Victoria Runkle,Finance&Information Services Administrator Elaine Gregory,Fiscal Services Director Sylvia Doerschel,Finance Analyst Supervisor I:\COMMI I i t\Reports\Finance\2003\2003 Year End Budget Adjustments.rpt.doc Neer 1.0•0 No''ember 24,2003 Renton City Council Minutes Page 425 Citizen Comment: Marconi - Terry Marconi, 2114 Smithers Ave. S.,Renton, 98055, also encouraged the Smithers Ave S Traffic Council to concur in the Transportation Committee report regarding Smithers Concerns Ave. S. Mr. Marconi noted that the presence of both Talbot Hill Elementary School and Thomas Teasdale Park contribute to the traffic congestion,noise, and speeding traffic,and he emphasized that the traffic problems negatively affect the neighborhood. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. At the request of Councilman Corman, item 6.g. was removed for separate consideration. Council Meeting Minutes of Approval of Council meeting minutes of November 17, 2003. Council concur. November 17, 2003 Budget: 2003 Year-End Finance and Information Services Department submitted proposed 2003 Year- Adjustments End Budget Adjustments ordinance in the total amount of$9,176,407. Refer to Finance Committee. Budget: 2004 Annual City of Finance and Information Services Department requested approval of an Renton ordinance adopting the 2004 annual City of Renton Budget in the total amount of$145,700,500. Refer to Committee of the Whole. Community Services: Gene Finance and Information Services Department requested approval of an Coulon Park Boat Launch Fees ordinance increasing 2004 boat launch fees at Gene Coulon Memorial Beach Park. Refer to Committee of the Whole. Community Services: Gene Finance and Information Services Department requested approval of an Coulon Park Picnic Shelter ordinance increasing 2004 picnic shelter fees at Gene Coulon Memorial Beach Fees Park. Refer to Committee of the Whole. Community Services: Athletic Finance and Information Services Department requested approval of an Field Light Fees ordinance increasing 2004 athletic field light fees. Refer to Committee of the Whole. Community Services: Finance and Information Services Department requested approval of an Community Center Fees ordinance increasing the damage deposit and after hours fees at the Community Center. Refer to Committee of the Whole. Finance: Insurance Healthcare •Finance and Information Services Department recommended approval of an Fund Establishment ordinance establishing a new fund entitled "Insurance Healthcare Fund," which provides accounting for self-insurance services to all City departments for health care programs. Refer to Committee of the Whole. CAG: 02-020,Fire Department Fire Department recommended approval of an addendum to CAG-02-020, Records Management System, contract with Public Safety Consultants, Inc., for additional work related to the Public Safety Consultants implementation of their records management system in the amount of $74,348.95. Refer to Public Safety Committee. Human Resources: Labor Human Resources and Risk Management Department requested approval of the Contract,Police Officers Guild Renton Police Officers Guild Non-Commissioned Unit labor agreement for Non-Commissioned Unit 2003-2005. Council concur. Public Works: Cedar River Surface Water Utility Division recommended approval to transfer$10,000 from Floodplain Mapping Project, the completed Morris Ave. S. Storm Improvement Project account to the Cedar Fund Transfer River Floodplain Mapping Project(CAG-00-111)account to provide sufficient funding for project completion. Council concur. Cliwir OF RENTON COUNCIL AGEND.N.6ILL ( AI#: •b Submitting Data: For Agenda of: Dept/Div/Board.. Finance & IS Department November 24, 2003 Staff Contact Victoria Runkle, Administrator Agenda Status Consent X Subject: Public Hearing.. Correspondence.. 2003 Year End Budget Adjustments Ordinance Ordinance X Resolution Old Business Exhibits: New Business Issue Memorandum Study Sessions Ordinance Information Recommended Action: Approvals: Legal Dept X Refer to Finance Committee, Finance Dept X December 1, 2003 Other Fiscal Impact: $9,176,407 Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Staff presents the 2003 Year End Budget Adjustments Ordinance, which is also known as the clean up ordinance. This Ordinance adjusts the 2003 Budget with monies from prior approved actions and other expenditures to address the costs of operating the City. Offsetting revenues are available from fund balance, new revenues, and transfer of funds. STAFF RECOMMENDATION: Staff recommends approval of the proposed Ordinance. H:\FINANCE\ADMINSUP\2_AgendaBills\2003_Year End Budget Adjustments Ordinance(clean up ord).doc 'wear 'vale City of Renton Finance & Information Services Department MEMORANDUM DATE: November 19,2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council VIA: Jesse Tanner,Mayor 1V-- FROM: Victoria Runkle, Administrator,F&IS Department 4 STAFF CONTACT: Victoria Runkle,x6858 SUBJECT: 2003 Clean Up Ordinance ISSUE: To meet final budget commitments and ensure that all Funds are within expenditure limits at year end,we must reappropriate fund balances to various funds and departments before the end of the year. RECOMMENDATION: Approve the Clean Up ordinance in the amount of$9,176,407. BACKGROUND SUMMARY: Attached is an ordinance commonly referred to as the "Clean Up Ordinance." Each year we review the financial issues of Departments and Funds. Generally, as long as there is enough appropriation authority at the Fund level to address any outstanding Department issues, the budgets are left unchanged. However, legally, all Funds must end the year spending no more than their appropriation authority. If there are any concerns, it is best to appropriate monies to ensure expenditures remain below their appropriation levels. In addition,there are Council actions occurring throughout the year that allocate funds for various projects and the budgets must reflect those actions. This year we are creating two additional Funds in the ordinance. The Water/Sewer Bond Reserve Fund and the Water/Sewer Rate Stabilization Fund were created when we refinanced our Water/Sewer Bonds. We must transfer monies from the our Water/Sewer Bond Fund to the Reserve Fund to set aside monies to guarantee we can meet one year's worth of debt service. We are not recommending the Rate Stabilization Fund have any appropriation at this time. The opportunities of this Fund will be discussed after the first of the year. Overview The following table illustrates the changes we are requesting by Fund and Department. To: Kathy Keolker-Wheeler, i1 President NISO Members of the Renton Ciuncil Via: Jesse Tanner,Mayor • November 19,2003 Page 2 January 12003 2003 Final Department Adopted Budget Increase/Decrease Adjusted Budget GENERAL FUND $44,871,800 $17,500 Police Labor Costs $375,500 Non Dept/EIS $1,000,000 Reductions for Police Costs/ND ($305,200) Fire Costs $200,000 2003 Final Budget $46,159,600 104 CDBG $303,800 Increase Grant $32,761 2003 Final Budget $336,561 LIBRARY $1,435,100 $45,200 Extraordinary OT $22,000 Extraordinary Jury Duty $10,000 2003 Final Budget $1,512,300 GENERAL MISC DEBT $1,871,300 Move of Valley Comm obligation $275,000 2003 Final Budget $2,146,300 301 GARAGE FUND $0 $4,003,575 Decrease for Pavilion ($80,000) 2003 Final Budget $3,923,575 304 FIRE MITIGATION $298,000 $3,336,800 Increase in Construction Costs $885,000 2003 Final Budget $4,519,800 316 MUNICIPAL FACILITIES $2,946,000 $5,563,700 Move Valley Comm Costs ($275,000) Add for Pavilion Glass $80,000 2003 Final Budget $8,314,700 402 AIRPORT $1,557,000 $588,224 Taxi Way Runway $3,040,000 2003 Final Budget $5,185,224 451 W/S REVENUE BOND FUND $2,920,400 Transfer to 461 $2,606,852 Addit'l Debt Payment $450,000 2003 Final Budget $5,977,252 501 EQUIPMENT RENTAL $2,991,200 $23,400 Transfer to 502 $359,494 2003 Final Budget $3,374,094 502 INSURANCE FUND $9,047,000 $6,500 Increase Liability Costs $500,000 2003 Final Budget $9,553,500 H:\FINANCE\ADMINSUP\5_IssuePapers_memos to Council or Mayor\2003 Clean Up Ordinance Issue Memo.doc To: Kathy Keolker-Wheeler,C cil President Members of the Renton City Council Via: Jesse Tanner,Mayor November 19,2003 Page 3 To make the process easy, we are assuming all of these costs will be funded with available fund balances. However,as highlighted in the descriptions of each request and on Attachment A, Estimated Available Fund Balances,there are usually offsetting revenues or new revenues to meet these new requests. Outlined below are the descriptions of each request. The original budget and the new adjusted budget are provided for each request. Attachment A is the "Fund Balance Sheet" that you should be familiar with at this point. The total requests are $9,176,407. Of this total $1,577,300 will be used to increase the General Governmental budgets. The remaining dollars are throughout the budget. The detail is important. General Governmental Funds. Police Salaries and Benefit Costs. In the 2003 Budget all monies to meet the estimates of all union agreements were placed in the Non Departmental Department's Budget. The appropriation was placed there because all contracts were still being negotiated during the 2003 budget process. In the Carry forward process we moved the appropriation authority for all Departments and Funds,with one exception—the Police Department. The Police Department labor agreements are now approved. The final budgeted costs will be $375,500. Again, salaries and benefits are calculated on a position basis. This means the $375,500 represents the true costs, if all positions were filled for the entire year. While this, of course, is not true,we budget on this basis to ensure we are comparing the true budget costs from year to year. We expect the Police Department to spend far less than the $375,500. In fact, by the time the year is over, the Police Department will have savings nearly the same amount. However, in order to reflect budget-to-budget costs, we are asking the department's budget be increased by this amount. Thus,the final budgeted numbers will be as follows: 2003 Final Department 2003 Budget Increase/Decrease Adjusted Budget . POLICE $14,596,300 $375,500 $14,971,800 Fire Department. When we set the health care and industrial rate premiums last year at this time, we assumed health care premiums for LEOFF I retirees would be $481 without Medicare and $273 with Medicare per month. The insurance premiums now make no distinction and are $625 per month. This adds $140,000 to the Fire Department budget.Vacancies in the Police Department budget will cover the LEOFF I medical premiums, therefore no additional appropriation is necessary. The Fire Department, however, does not have this amount of money in their department in savings. Thus, we need to add $140,000 to their budget to cover these premiums. The same problem exists for Industrial Insurance rates. While we are "self-insured," we do charge the departments the premiums identified by the consultants to ensure we have monies to cover worker's compensation claims. Fire industrial insurance rates were budgeted at $.4734 per hour. The state increased rates to $.7637 per hour at the first of the year. This is costing the Fire Department an additional $60,000 a year. We have built this cost into the 2004 Budget. We must, however, meet this cost for the department in 2003. The Police Department will be able to cover additional industrial insurance costs in 2003 due to vacancies. H:FINANCE\ADMINSUP\5_IssuePapers_memos to Council or Mayor\2003 Clean Up Ordinance Issue Memo.doe To: Kathy Keolker-Wheeler,C ci1 President Members of the Renton City Council Via: Jesse Tanner,Mayor November 19,2003 Page 4 January 1 2003 2003 Final Department Adopted Budget Increase/Decrease Adjusted Budget FIRE $11,542,200 Carry Forward Add for Labor Agreement $440,500 Clean Up Request LEOFF I costs $140,000 Clean Up Request Industrial Insurance $60,000 2003 Final Budget $12,182,700 In the Non Departmental Budget, we have $305,200 remaining in appropriation authority to meet the anticipated police salary costs. We will lower this budget by this amount to ensure we have not overstated this budget. Also,this year we began two large Environmental Impact Statements,the costs of which are managed by the City. While the City pays the costs,this is based upon a reimbursable basis. However, because we expend the money, even though we receive revenue for the activity,we must increase the budget by the amounts we spend. Thus, we are increasing the Non-Departmental Budget by $800,000 for the Boeing EIS and an additional$200,000 for the Barbee Mills EIS. Again,there will be revenue to offset these costs. January 1 2003 2003 Final Department Adopted Budget Increase/Decrease Adjusted Budget NON-DEPARTMENTAL $5,468,300 Carry Forward Changes for S/B ($1,642,900) Transfer for Strander $575,000 Decrease Authority for Police COLA costs ($305,200) Increase for EIS work $1,000,000 2003 Final Budget $5,095,200 CDBG Additional grant funds were awarded in 2003, more than was anticipated. We will increase the budget to reflect the new grant award amount. January 1 2003 2003 Final Department Adopted Budget Increase/Decrease Adjusted Budget CDBG $303,800 Additional Grant Award $32,761 2003 Final Budget $336,561 Library Budget. In 2003 the Library is experiencing two unusual problems. First, in addressing some overtime issues, the Library had to spend approximately $22,000 in extraordinary overtime costs between 2001 and 2003. In addition, one employee was called for Federal Jury duty. Federal Jury duty is a significant commitment, and the Library used $10,000 of temporary salaries above their budget to cover the absence of this full-time employee. The City's policy is to continue to pay any employee their normal salary while on jury duty. Thus,there was no savings from this individual not being at work. While we generally believe the Library can meet some of these costs, the most conservative and prudent method of meeting these unusual needs is to add appropriation authority to the Library's budget. This ensures the Library will end the year well within their appropriation authority. H:\FINANCE\ADMINSUP\5_IssuePapers_memos to Council or Mayor\2003 Clean Up Ordinance Issue Memo.doc To: Kathy Keolker-Wheeler, (. .tcil President Members of the Renton City Council Via: Jesse Tanner, Mayor November 19, 2003 Page 5 2003 Final Department 2003 Budget Increase/Decrease Adjusted Budget LIBRARY $1,435,100 Carry Forward Change for S/B COLA $45,200 Clean Up for Extraordinary OT $22,000 Clean Up for Extraordinary Jury Duty $10,000 2003 Final Budget $1,512,300 Miscellaneous Debt Service Fund. We have always budgeted our share of the annual payment for the construction of the new Valley Communications Center in Fund 316. However, this year the auditor suggested we begin to illustrate that in our Debt Service Fund. It is simply an accounting issue, and was not worth the discussion with them. Thus,we are adding the cost of the debt service for 2003, $275,000,to Fund 215. You will note a decrease of this amount in Fund 316, later in the discussion. This increase in costs will be met by"booking"more REET revenue into the Fund. The expenditure and revenue are illustrated below. 2003 Final Department 2003 Budget Increase/Decrease Adjusted Budget MISC.DEBT SERVICE Revenues $1,871,300 REET $300,000 Total Revenues $2,171,300 Expenditures $1,871,300 Valley Comm $275,000 2003 Final Budget $2,146,300 As you can see, for ease of allocation, and to be able to historically track the revenue, we are booking the total amount received in November - $300,000 to this Fund. As you will see, REET continues to do very well, and by the end of the year, we will surpass our budget. In December, we will book the last REET payment in Fund 316. Capital Funds Parking Garage Fund. During the year,the Council approved several changes to the Parking Garage Fund. The Council lowered the Parking Garage budget by $80,000 to cover additional Pavilion costs. As noted later, we have increased the costs to Fund 316 to permit this expenditure for the Pavilion Building. During the year, the Council also approved a $100,000 expenditure to add a police substation in the Garage. However, it is unnecessary to add appropriation for these costs as the Parking Garage Fund has more than enough authority for this expenditure. Once the expenditure level is decreased for$80,000 and the $100,000 is spent, the under expenditures in this Fund will be $1.5 million. This combined with the fact we have generated additional interest earnings, will result in an estimated$1.9 million fund balance. C:\Documents and Settings\mpullar\Local Settings\Temp\2003 Clean Up Ordinance Issue Memo.doc To: Kathy Keolker-Wheeler,Ci :,il President Members of the Renton City Council Via: Jesse Tanner,Mayor November 19,2003 Page 6 2003 Final Fund 2003 Budget Increase/Decrease Adjusted Budget PARKING GARAGE $0 Carry Forward—Construction $3,952,200 Operations $51,375 Decrease for Pavilion Cost ($80,000) Total Expenditures $3,923,575 Fire Impact Mitigation Fund. Due to concerns with the former contractor on the site, the budget for the construction of Fire Station 12 had to be increased by $885,000. This was approved and we need to make the appropriation. As the Fund Balance report demonstrates, even after this appropriation is made, and with the amount of residential construction occurring in the City, we will have over $664,000 remaining in the Fund. 2003 Final Fund 2003 Budget Increase/Decrease Adjusted Budget FIRE MITIGATION Revenues $225,000 Additional Mitigation Fees $236,000 $461,000 Expenditures Bond Service $298,000 $298,000 Carry Forward Construction $3,336,800 $4,221,800 Additional Construction Costs $885,000 Total Expenditures $4,519,800 Municipal CIP Fund. As stated earlier, we are moving the Valley Communications Debt Service payment from the Fund 316 to Fund 215. This will lower the expenditures by$275,000. As stated earlier, we are increasing the authority in Fund 316 by$80,000 to permit the expenditure changes in the Pavilion Building. Also, as displayed, we have now revenue estimates in this Fund. First, our Real Estate Excise Tax collections will surpass our budget. In total, we expect to be about$500,000 or more above our estimate of $2.2 million. As displayed,we are estimating$288,000 in additional revenue from REET. Interest earnings are higher than estimated in this Fund because—as usual—we do not spend the money as quickly as we expect. We will generate an additional$100,000 from this source. H:\FINANCE\ADMINSUP\5_IssuePapers_memos to Council or Mayor\2003 Clean Up Ordinance Issue Memo.doc To: Kathy Keolker-Wheeler, .Icil President Members of the Renton City Council Via: Jesse Tanner, Mayor November 19, 2003 Page 7 Finally,we booked the Street Vacation monies from the Whitworth street vacation into this Fund. 2003 Final Fund 2003 Budget Increase/Decrease Adjusted Budget 316—MUNICIPAL CAPITAL FACILITIES Revenue $2,367,000 Street Vacation $152,000 Additional REET $288,000 Additional Interest Earnings $100,000 TOTAL REVENUES $2,907,600 Expenditures $2,946,000 Decrease for Valley Comm ($275,000) Pavilion Changes $80,000 Carry Forwards $5,563,700 Total Expenditures $8,314,700 Airport Fund. Over the year,the Runway/Taxi Way project has been discussed with the Council. The total project will be $3.425 million dollars. Of this total,we originally appropriated$385,000 in the 2003 Budget. Thus,we need to increase the Budget by$3,040,000 to ensure we have enough appropriation for the entire project. Of this total,the Airport will receive a grant of, at least, $2,752,000. It is to be 90 percent of the total project costs,but the definition of"total project costs"needs to be clarified for the Finance Depaitnient. We have, as usual, taken a conservative approach to this budget. 2003 Final Adjusted Fund 2003 Budget Increase/Decrease Budget AIRPORT $1,557,000 Carryforwards $588,224 Runway Taxi Way $3,040,000 $5,185,224 • Water/Sewer Revenue Bond Fund and Water/Sewer Bond Reserve Fund. When we refunded the bonds, we created a Water/Sewer Bond Reserve Fund. This will help in tracking arbitrage issues, and insures to bond holders exactly what we have in reserves. We now must Transfer$2.6 million from Fund 451 and place it in the Reserve Fund. We have more than this amount in the Revenue Bond Fund for the sole purpose of reserves, thus it is simply a transfer of dollars. In addition we were required to transfer funds to the Escrow account for bond closing. 2003 Final Fund 2003 Budget Increase/Decrease Adjusted Budget WATER/SEWER REVENUE BOND FUND(W/S) Expenditures $2,920,400 Additional Debt Service $450,000 Transfer Out to Bond Reserve Fund $2,606,852 $5,977,252 C:\Documents and Settings\mpullar\Local Settings\Temp\2003 Clean Up Ordinance Issue Memo.doc To: Kathy Keolker-Wheeler,C it President y Members of the Renton Citouncil Via: Jesse Tanner,Mayor November 19,2003 Page 8 There is no appropriation authority required in the W/S Reserve Fund because we are simply holding it as reserve. Equipment Rental Fund. As noted below, the Insurance Fund expenditures are expected to be $500,000 higher than budgeted,primarily for property and liability costs. In order to ensure the 8 percent and the $2.1 million in reserves are maintained, we are recommending we transfer $359,494 from the Equipment Rental Fund into the Insurance Fund. This requires we increase the Equipment Rental Fund expenditures by $359,494. Our target is to maintain $3 million in Capital reserves. We expect to maintain this reserve. As of October 31st the Fund had a $3.8 million fund balance. We are not legally changing the budget for the estimated under expenditures. 2003 Final Fund 2003 Budget Increase/Decrease Adjusted Budget EQUIPMENT RENTAL $2,991,200 Carry Forward S/B $23,400 Transfer Out to 502 $359,494 $3,374,094 Insurance Fund. Our liability costs are going to be higher than budgeted by the end of the year. Because, again, funds cannot end the year with a negative fund balance, the recommendation is the Fund's appropriation authority be increased by $500,000. The largest expense in this Fund from now to the end of the year in liability costs will be trial costs for a dispute. With this assumption, combined with the 8 percent General Governmental Operating Reserves and the Anti- Recessionary Reserve of $2.1 million, the Fund may end with a mathematical negative fund balance of $359,494. In order to meet these expenses,the recommendation is to transfer$359,494 from the Equipment Rental Fund to the Insurance Fund. This will ensure the Insurance Fund ends with the full 8 percent intact and the$2.1 million available. Further,we do not know if we will actually use the entire amount of the$500,000 at this time. 2003 Final Fund 2003 Budget Increase/Decrease Adjusted Budget INSURANCE FUND $9,047,000 Carry Forward S/B $6,500 Increase for Liability Costs $500,000 $9,553,500 Summary: The available Fund Balance Sheet, Attachment A, illustrates the estimated differences between the adopted 2003 Budget,with the Carry Forwards and the changes with the Clean Up ordinance. This also illustrates the estimates of revenues as of October 31. Finally, in a few Funds, we are estimating the lower expenditures. These changes result in the 2003 EST Available Fund Balances for each Fund. We are not changing the budget to account for any estimated lower expenditures. Thus, the spreadsheet does not represent the legal budgets in the General Fund,the Parking Garage Fund or the Equipment Rental Funds. Again,these are estimates to the end of the year as of October 31,2003. As usual,these estimates are most conservative. H:FINANCEIADMINSUPl5_IssuePapers_memos to Council or Mayor\2003 Clean Up Ordinance Issue Memo.doc To: Kathy Keolker-Wheeler,C icil President Members of the Renton City Council Via: Jesse Tanner,Mayor November 19,2003 Page 9 Attachment A provides the estimates in significant detail. We realize this is difficult to read and understand. Attachment B is a summary of the detail highlighting the net changes to revenue and expenditures, the available fund balances, and begins to build the 2004 Budget into the analysis. Attachment B quickly identifies the"bottom line." CONCLUSION: The staff recommends Council adopt the Clean Up Ordinance to ensure each Department and Fund end the year with a positive fund balance. We do not expect the Departments to spend their entire authority and the "Available Fund Balance"sheet illustrates our assumptions of actual expenditure levels. We will end the year with significant available fund balances. I look forward to discussing these changes in the Budget with you. Please call with any questions. VAR/dlf Attachments,as stated cc: Jay Covington,Chief Administrative Officer Derek Todd,Assistant to the CAO Bonnie Walton,City Clerk Elaine Gregory,Fiscal Services Director Sylvia Doerschel,Finance Analyst Supervisor,Budget H:\FINANCE\ADMINSUP\5_IssuePapers_memos to Council or Mayor\2003 Clean Up Ordinance Issue Memo.doc Silo a) c�) 10 O 0 N_ a) a) (A J N 0 0 0 00 0 0 0 0 0 0 0 0 O O 6-O O co 6"O O O C. 6"6--O O CD O �f O coOO � a - Q O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a- N N J Z CO Cr)0 a- 0 0 0 0 0 0 0 0 0 CO a- N I. 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CD U) 0 91 CD ' C O) h- O) O It; CD O M f� O E O = U) O C'')) CCOO) AM- 0) 0 UU) 10 6) -O :4 19) y M O 0) O) V' N Ze C X Cn CV 0 0 0 0 O ' 0 O CO _ 0 0 0 0 0 O 0) 0 0) 0 O n CO 0N_O N N 0d- V- O O _ E c 1� O , . O 0) M 4 O > 00 d 'Cr 0) 0 0) 0) O U) N O CO 0 0 0) Tr U) O) in CO Ce O Z M (4 a) N CV N M iri W ill c CI -cp co D a) coZ co ) N C 17 C � 0 N a) a) co a U .N-. �N. 10 0 w W a) �' a° w �, M °) o) °) m °° a3 O C U• u) N a) 0 O c u_ -O Cn co C) W co m ,� E E a o• co c m a Z �° 0) U) v) Q' d 0 > > — W 0 U z co W N c p- O -CD C 0 'O 7 c ate') a) o E g a) u o u- L -' O ai O O v', Q E c m W co 2 "o a Z CU 2 ' a a) cc in CC a) O N 1n a) a) W CL O m U a ce a) lil m U 0 co m I- 4 u.. •- W 0) co ILL I— N O 0 cN p,t W o o o 47 U U Q CO a> o C o O O O CCD CVCZI- = 0rL 04 � CCI— . E ) 06- COQo CV CV 0 © N Q + , I I I I I I 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON PROVIDING FOR THE 2003 YEAR END BUDGET ADJUSTMENTS. SECTION I. The following funds are hereby amended as follows: 2003 2003 Fund Adjusted Budget Amended No. Fund Description Budget Adjustment Budget 000 General Fund $44,889,300 $1,270,300 $46,159,600 104 Community Development Block Grant $303,800 $32,761 $336,561 106 Library Fund $1,480,300 $32,000 $1,512,300 215 General Governmental Miscellaneous Debt Service $1,871,300 $275,000 $2,146,300 301 Parking Garage Fund $4,003,575 ($80,000) $3,923,525 304 Fire Impact Mitigation Fund $3,634,800 $885,000 $4,519,800 316 Municipal Facilities Capital Improvement Fund $8,509,700 ($195,000) $8,314,700 402 Airport Fund $2,145,225 $3,040,000 $5,185,225 451 Waterworks Bond Reserve Fund $2,920,400 $3,056,852 $5,977,252 501 Equipment Rental Fund $3,014,600 $359,494 $3,374,094 502 Insurance Fund $9,053,400 $500,000 $9,553,500 TOTAL ADJUSTMENTS $9,176,407 TOTAL UNANTICIPATED REVENUE,TRANSFER OF $9,176,407 FUNDS AND FUND BALANCE SECTION II. The monies for the budget adjustments shown in Section I are derived from the following sources. Fund Budget No. Detail Adjustment Source 000 Reallocation from Miscellaneous Non-Departmental to the ($305,200) Reallocation Police Department 000 Barbee Mills and Boeing Environmental Impact Statements $1,000,000 Reimbursement from applicant 1 ORDINANCE NO. Fund Budget No. Detail Adjustment Source 000 2003 Police Department salaries and benefits $375,500 Reallocation from Misc,Non Departmental and Fund Balance 000 Fire Department Industrial Insurance and LEOFF I medical $200,000 Fund Balance 104 Additional grant funds awarded $32,761 Grant Revenue 106 Library overtime and temporary salaries for jury duty $32,000 _ Fund Balance 215 Increase Budget authority for Valley Communications debt $275,000 REET service payment 301 Reduction of budget authority ($80,000) 304 Additional construction costs for Fire Station 12 $885,000 Fund Balance 316 Reduction of budget authority for Valley Communications debt ($275,000) service payment to Fund 215 316 Additional costs for the Pavilion $80,000 Fund Balance 402 Runway/Taxiway Lighting Signage&Paving project $3,040,000 Fund Balance 451 Transfer out Bond Reserve to Fund 461 $2,606,852 Fund Balance 451 Additional Debt Service $450,000 Fund Balance 501 Transfer out to Insurance Fund $359,494 Fund Balance 502 Additional liability costs $500,000 Transfer out from Fund 501 and Fund Balance TOTAL $9,176,407 SECTION III. This ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this day of ,2003. f Bonnie I. Walton, City Clerk 2 ORDINANCE NO. APPROVED BY THE MAYOR this day of , 2003. Jesse Tanner,Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1085:11/18/03:ma I 3 RENTON CITY COUNCIL Regular Meeting October 20, 2003 Council Chambers Monday,7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Jesse Tanner led the Pledge of Allegiance to the flag and called the meeting of the Renton City Council to order. ROLL CALL OF KATHY KEOLKER-WHEELER, Council President; TONI NELSON; COUNCILMEMBERS RANDY CORMAN; DON PERSSON; KING PARKER; TERRI BRIERE. MOVED BY KEOLKER-WHEELER, SECONDED BY NELSON, COUNCIL EXCUSE COUNCILMEMBER DAN CLAWSON. CARRIED. CITY STAFF IN JESSE TANNER,Mayor; JAY COVINGTON, Chief Administrative Officer; ATTENDANCE LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN,Planning/Building/Public Works Administrator; VICTORIA RUNKLE,Finance &Information Services Administrator; ELAINE GREGORY,Fiscal Services Director; SYLVIA DOERSCHEL, Finance Analyst Supervisor; JILL MASUNAGA,Finance Analyst; DEREK TODD,Assistant to the CAO; COMMANDER KATHLEEN MCCLINCY, Police Department. PROCLAMATION A proclamation by Mayor Tanner was read declaring the day of October 25, Make a Difference Day- 2003, to be "Make a Difference Day" in the City of Renton, urging citizens to October 25, 2003 observe this day by connecting with friends, fellow employees, and relatives, and with religious, school, and civic groups to engage in projects benefiting the community. MOVED BY KEOLKER-WHEELER, SECONDED BY NELSON, COUNCIL CONCUR IN THE PROCLAMATION AS READ. CARRIED. SPECIAL PRESENTATION Victoria Runkle, Finance and Information Services Administrator,announced Finance: Distinguished Budget that the budget team, which consists of Finance Analyst Supervisor Sylvia Presentation Award Doerschel and Finance Analyst Jill Masunaga, received the Government p 16�o L Finance Officers Association(GFOA)Distinguished Budget Presentation Y.. "JU�t1� Award for the 2003 Budget. She explained that while the team has received this award for many years, the GFOA constantly changes the criteria, and the budget team strives each year to meet the new standards. Ms. Runkle reviewed the elements used by GFOA to judge the budgets, and noted that the debt service section of the 2003 Budget was highly rated. She expressed her appreciation and commended the budget team for their many hours of work. Budget team manager Sylvia Doerschel recognized other finance department staff for their efforts in producing the Budget, as well as other City department employees for their assistance in incorporating outcome management standards into the Budget. Ms. Doerschel pointed out that the 2003 Budget was illustrated with artwork by 3rd grade students from the Renton School District, and she thanked the students for their efforts. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2003 and beyond. Items noted included: * Last week,The Boeing Company announced they would complete production of the 757 aircraft, built at the Renton plant. Based on business 4- ol co.0 cc=1 6 ea am0 '' ? = a.bo.ac 'c-C , co c o 90 ,,.> Lo U Q • q U moW .4.2 , 5ca oz, 2m y 2Q d C7 in ai z8pOa) F °"' d � > 0 ›+a.Ny�W d agn744 ,� oa) Vo cow mU,b. 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W o- A'tl.q 8 o q-o r.,. o d c • .� '`�'' m'f.�`d' � ��4 O �� Gaa��.y� ��`��{'� '� u��,�.{ �, �'��dd�•'�cV� �#'cd�,,�1�..g'.N'wU '�"y :4-, O d o aS' .� .3 0 o y m v ar o, �''� d W t7 d 11— ii m ' 7'oO a' Oo q. 8 � r ; o aAl ® qts� u' co p-a- U o:6,3V, py.2ra �1 .,o Vv; ti o a-0tchi u sac v4W ' get gbco:Y ' 4 rn zg g o'o °' g O c c c Cu o o c ..�..• 00 a, a ," O J c m c crnilacc -5. ,co, 0c my L Cu 0 0 C C 15 15 a- 1:1 = 0 \ 0 0v �. N d V E N It) \� (n C N C m m C c O m co J CO `' O _ois >+ m ge c co 0 Z U mommY m p Cu rn tN ` C w o O i4 w •C O_ N c co �v _N O Y r N ON m N V c C E 0 V co O U L: •m m C Y m \ 70 O 7 Q +r O C O1L m y \.C1 N �S a C.) OO p (0 'Cv0, \ N 'X o i 3 E c. ' C8 o `0a mJ :o acs W N C M O o N m (0 1 Z •C 0 p@ U m -_ sm. " m 's ►i • m w R m o p 0) O O y m O ., om mL.. y �. c 0) � ._ u O > ca0 -oc = �v m _G. c o d mmmo0 .c `o o 0 Q ca 01) q E m C i)U 0 >., v Cl c ;^� ao v cTs co co a 0 m E s `' o o tx n m o. E CO o m c( ` ) > C C U)o y CD o o ``,1p11111/11/p� Q 3 y3NCamm3c6 m d `lk, \>GS..,....•..•..1 i 0 0 u C .Cnrn0 mcL o ai voi 7.:k c, ; 0=, . n a c w 0. m X :� to o ' ' j Cr?e d O � N � O '� C 0 C (0 N Z Z,. '• ° I 4 V Lt ? . Q• ll1U4 s .c E o m E .JD i •. � ��as flHi m II a� O m FL- Q H c •- e __.o.�. April 28,2003 Renton City Council Minutes ..r Page 156 Community Services: Fire Council President Keolker-Wheeler reported that the Fire Station#12 Station#12 Construction construction project, 1209 Kirkland Ave.NE, has been closed temporarily due Project,New Contractor to the discovery that the contractor to whom the City awarded the contract did not have a valid bond. She explained that the partially completed structure is not protected from the weather,and will be severely damaged if immediate action is not taken to complete the project. Additionally,there are numerous subcontractors who have been affected by this closure. Ms.Keolker-Wheeler stressed that any further delay in the completion of the project caused by meeting the requirements of the public bidding laws will result in the following: severe damage to the unprotected structure,additional expenditure of City funds,and financially affected subcontractors. She stated that a declaration of an emergency will allow the City to suspend the application of the public bidding laws and permit City staff to negotiate with other general contractors to accept the work that is in place and complete the project in the expected time frame. MOVED BY KEOLKER-WHEELER, SECONDED BY PERSSON, COUNCIL DECLARE AN EMERGENCY RELATED TO THE CONSTRUCTION OF FIRE STATION#12. CARRIED. (See below for resolution.) Added A resolution was read declaring an emergency with relation to the construction Resolution#3631 of Fire Station#12,located at 1209 Kirkland Ave. NE,and creating an Community Services: Fire exemption to the competitive bidding requirements. MOVED BY KEOLKER- Station#12 Construction WHEELER, SECONDED BY CLAWSON,COUNCIL ADOPT THE Project,New Contractor RESOLUTION AS READ. CARRIED. The following ordinances were presented for second and final reading and adoption: Ordinance#5007 An ordinance was read increasing the City of Renton 2003 Budget in the total Budget: 2003 Amendments amount of$3,066,000. MOVED BY PARKER, SECONDED BY NELSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5008 An ordinance was read amending Sections 4-1-170.A of Chapter 1, Development Services: Fence Administration and Enforcement, and 4-4-040.G of Chapter 4, City-Wide Height Regulations Property Development Standards, of Title IV (Development Regulations)of City Code by revising the special administrative fence permit requirements and associated fee schedule. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5009 An ordinance was read amending Section 9-10-11.G of Chapter 10,Street Utility: Sidewalk Utility Excavations, of Title IX(Public Ways and Property)of City Code by requiring Markings the removal of utility locate markings. MOVED BY PERSSON,SECONDED BY NELSON,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, Public Safety: West Nile Virus COUNCIL REFER THE WEST NILE VIRUS ISSUE TO COMMITTEE OF THE WHOLE. CARRIED. CITY OF RENTON, WASHINGTON ORDINANCE NO. 5 0 0 7 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, INCREASING THE 2003 BUDGET. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Appropriations in the following Funds are hereby increased as follows for the purpose of funding outstanding issues previously addressed during the 2003 budget process. 2003 Fund Fund Name Expenditures Increase 000 GENERAL FUND Fourth of July $ 25,000 Transfer to Fund 317 for Strander Blvd. 575,000 Subtotal 600,000 103 STREET FUND 140,000 220 LID FUND Transfer to Fund 317 for Strander Blvd. 425,000 301 PARKING GARAGE 51,375 316 MUNICIPAL FACILITIES CIP Explore Life 200,000 Pavilion Building Air Conditioning 292,000 Subtotal 492,000 317 TRANSPORTATION CIP FUND Strander Blvd. 1,000,000 402 AIRPORT 357,625 TOTAL $3,066,000 Available fund balances in each Fund shall be used to meet the needs of these appropriations. 1 ORDINANCE NO. 500 7 SECTION II. This Ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this 28th day of April , 2003. )6e-Anuz,V. t 1a Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this 2 8 th day of Ap r i 1 , 2003. Jesse anner, Mayor Approved as to form: CertAiv-,42AA-e-P Lawrence J. Warre ity Attorney I Date of Publication: 5/2/2003 (summary) ORD.1032:4/16/03:ma 2 L ._ C CITY OF RENTON, WASHINGTON ORDINANCE NO. 5 0 0 6 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, INCREASING THE 2003 BUDGET FOR VARIOUS FUNDS FOR THE PURPOSE OF MEETING 2002 OBLIGATIONS IN 2003; INCREASING VARIOUS FUNDS TO MEET THE REQUIREMENTS OF SALARY AND BENEFIT LABOR AGREEMENTS; AND DECREASING THE 2003 GENERAL FUND APPROPRIATION ACCORDINGLY. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Appropriations in the following Funds are hereby increased as follows for the purpose of paying 2002 obligations in 2003. 2003 Expenditures Fund Fund Name Increase 000 General $163,200 110 Hotel/Motel Fund 61,200 301 Parking Garage 3,952,200 303 Park Mitigation 325,000 304 Fire Mitigation 3,336,800 306 Leased City Properties 34,800 307 Aquatic Center 4,899,500 316 Municipal Facilities CIP 5,071,700 402 Airport 209,300 421 Waterworks Utility 1,832,900 TOTAL $19,886,600 Available fund balances in each Fund shall be used to meet the needs of these appropriations. ORDINANCE NO. 5006 �f SECTION IL In addition, the 2003 General Fund Budget shall be decreased in the following amount and the Other Funds shall be increased in the following amounts to meet the costs of the salary and benefit labor agreements approved after the 2003 Budget was adopted. Increase Decrease Fund Fund Name 000 General ($745,700) 101 Park Fund $260,100 103 Street Fund 161,300 104 CDBG Fund 8,100 106 Library Fund 45,200 306 Leased Property Fund 2,700 401 Water Operations Fund 165,200 402 Airport Fund 21,300 403 Solid Waste Fund 19,400 404 Golf Course Fund 32,500 501 Equipment Rental 23,400 502 Insurance Fund 6,500 TOTAL $745,700 ($745,700) The figures for the adopted budgets for each Fund and the new budget figures for each Fund amended by this ordinance are shown in Attachment 1 hereto. Revenues from the General Fund to General Governmental Funds shall be adjusted to meet these changes. The Enterprise and Internal Services Funds shall meet their increased costs using their own revenue sources. SECTION III. The budgets of various General Fund departments shall be adjusted accordingly to meet the costs of the salary and benefit labor agreements. These changes do not require the 2003 General Fund budget to be adjusted, but is for informational purposes only. 2 ORDINANCE NO. 5 006 Increase Decrease Fund Fund Name 000 Non Departmental $0 ($897,200) 000 Legislative 3,500 000 Municipal Court 37,700 000 Executive 25,500 000 Finance 108,000 000 Development Services 97,200 000 Police 86,300 000 Fire 426,500 000 Hearing Examiner 4,600 000 City Clerk 20,100 000 Human Resources 21,300 000 PW Administration 14,900 000 PW technical Services 7,900 000 Human Services 8,200 000 EDNSP 35,500 TOTAL $897,200 ($897,200) SECTION IV. This Ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this 21 s t day of April , 2003. &ag Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this 21 s t day of April , 2003. Jes Tanner, Mayor 3 1 - ORDINANCE NO. 5 0 0 6 Approv to fo ativittia"frI Lawrence J. Warren, City Attorney Date of Publication: 0 4/2 5/2003 ORD.1029:2/28/03:ma 4 • e ORDINANCE 5006 ..r 2003 CARRY FORWARD AND SALARY ADJUSTMENTS BUDGET ORDINANCE ATTACHMENT I 1/1/03 Carry Forward Salary/Benefit 4/30/03 Dept No. Dept Title Adopted Budget Request Change Amended Budget General Fund 001 Legislative $ 182,100 $ - $ 3,500 $ 185,600 002 Judical $ 1,272,700 $ - $ 37,700 $ 1,310,400 003 Executive $ 784,500 $ - $ 25,500 $ 810,000 004 Finance $ 3,141,300 $ - $ 108,000 $ 3,249,300 005 Non Dept $ 5,468,300 $ - $(1,642,900) $ 3,825,400 006 Legal $ 1,049,500 $ - $ 1,049,500 007 Develop Srvs $ 3,069,800 $ - $ 97,200 $ 3,167,000 008 Police $ 14,506,000 $ 4,000 $ 86,300 $ 14,596,300 009 Fire $ 11,542,200 $ 14,000 $ 426,500 $ 11,982,700 011 Hearing Examiner $ 125,100 $ - $ 4,600 $ 129,700 012 Clerk $ 419,800 $ - $ 20,100 $ 439,900 014 Human Resources $ 702,700 $ - $ 21,300 $ 724,000 015 PW Admin $ 334,900 $ - $ 14,900 $ 349,800 017 PW Tech Srvs $ 510,000 $ - $ 7,900 $ 517,900 020 Human Srvs $ 523,300 $ - $ 8,200 $ 531,500 023 EDNSP $ 1,239,600 $ 145,200 $ 35,500 $ 1,420,300 General Fund Sbttl $ 44,871,800 $ 163,200 $ (745,700) $ 44,289,300 101 Park $ 9,250,100 $ - $ 260,100 $ 9,510,200 103 Street $ 5,911,400 $ - $ 161,300 $ 6,072,700 106 Library $ 1,435,100 $ - $ 45,200 $ 1,480,300 201 LTGO $ 654,300 $ - $ - $ 654,300 207 LTGO $ 35,100 $ - $ - $ 35,100 215 LTGO $ 1,871,300 $ $ - $ 1,871,300 General Govt SBTTL $ 466,600 TOTAL GG FUNDS $ 64,029,100 $ 163,200 $ (279,100) $ 63,913,200 2003 Carry Forward Ord Attachment 1.xls 1 ORDINANCE 5006 -4, 2003 CARRY FORWARD AND SALARY ADJUSTMENTS BUDGET ORDINANCE ATTACHMENT I 1/1/03 Carry Forward Salary/Benefit 4/30/03 Dept No. Dept Title Adopted Budget Request Change Amended Budget 102 Arterial Street $ 353,500 $ 353,500 104 CDBG $ 295,700 $ - $ 8,100 $ 303,800 110 Hotel/Motel $ 200,000 $ 61,200 $ - $ 261,200 118 Paths $ - $ - $ - $ - 125 1%for Art $ 75,000 $ - $ - $ 75,000 127 Cable $ 31,600 $ - $ - $ 31,600 219 Voted Debt $ 511,500 $ - $ - $ 511,500 220 LID $ 334,600 $ - $ - $ 334,600 301 Garage $ - $ 3,952,200 $ - $ 3,952,200 303 Parks Mit $ 950,000 $ 325,000 $ 1,275,000 304 Fire Mit $ 298,000 $ 3,336,800 $ - $ 3,634,800 305 Trans Mit $ 2,451,400 $ - 0 $ 2,451,400 306 Leased Prop $ 516,900 $ 34,800 $ 2,700 $ 554,400 307 Swim Pool $ - $ 4,899,500 $ 4,899,500 316 CIP $ 2,946,000 $ 5,071,700 $ - $ 8,017,700 317 Trans CIP $ 6,661,200 $ - $ - $ 6,661,200 401 Water Operating $ 20,921,500 $ - $ 165,200 $ 21,086,700 402 Airport $ 1,557,000 $ 209,300 $ 21,300 $ 1,787,600 403 Solid Waste $ 9,074,500 $ - $ 19,400 $ 9,093,900 404 Golf Ops $ 2,210,100 $ - $ 32,500 $ 2,242,600 421 Water CIP $ 13,300,000 $ 1,832,900 $ - $ 15,132,900 424 Golf CIP $ 359,000 $ - $ - $ 359,000 451 Water Rev Bond $ 2,920,400 $ - $ - $ 2,920,400 501 Equip Rental $ 2,991,200 $ - $ 23,400 $ 3,014,600 502 Insurance $ 9,047,000 $ - $ 6,500 $ 9,053,500 601 Fire Pension $ 365,900 $ - $ - $ 365,900 Other Funds SBTTL $ 279,100 TOTAL ALL FUNDS $ 142,401,100 $ 19,886,600 $ - $ 162,287,700 2003 Carry Forward Ord Attachment 1.xls 2 New April 21,2003 r.. Renton City Council Minutes Page 148 Resolution#3628 A resolution was read authorizing the Mayor and City Clerk to enter into an Community Services: 2003 interlocal agreement for the Waterfowl(Canada Goose)Management Program Waterfowl Management for the year 2003. MOVED BY CORMAN, SECONDED BY NELSON, Interlocal Agreement COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3629 A resolution was read authorizing the Mayor and City Clerk to enter into an Utility: Central Plateau interlocal agreement with King County related to the construction of the Interceptor/Elliot Bridge 3166 Central Plateau Interceptor project as part of the King County Elliott Bridge Replacement,King County #3166 Replacement project. MOVED BY CORMAN, SECONDED BY BRIERE,COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinances were presented for first reading and referred to the Council meeting of 4/28/2003 for second and final reading: Budget: 2003 Amendments An ordinance was read increasing the City of Renton 2003 Budget in the total amount of$3,066,000. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/28/2003. CARRIED. Development Services: Fence An ordinance was read amending Sections 4-1-170.A of Chapter 1, Height Regulations Administration and Enforcement,and 4-4-040.G of Chapter 4, City-Wide Property Development Standards, of Title IV(Development Regulations)of City Code by revising the special administrative fence permit requirements and associated fee schedule. MOVED BY BRIERE, SECONDED BY CORMAN, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/28/2003. CARRIED. Utility: Sidewalk Utility An ordinance was read amending Section 9-10-11.G of Chapter 10, Street Markings Excavations,of Title IX(Public Ways and Property)of City Code by requiring the removal of utility locate markings. MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/28/2003. CARRIED. The following ordinance was presented for second and final reading and adoption: Ordinance#5006 An ordinance was read increasing the City of Renton 2003 Budget for various �p j Budget: Carry Forward funds in the total amount of$19,886,600 for the purpose of meeting 2002 Ordinance obligations in 2003; increasing various funds to meet the requirements of salary and benefit labor agreements; and decreasing the 2003 general fund appropriation accordingly. MOVED BY PARKER, SECONDED BY KEOLKER-WHEELER,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. EXECUTIVE SESSION MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, AND ADJOURNMENT COUNCIL RECESS INTO EXECUTIVE SESSION FOR APPROXIMATELY 20 MINUTES TO DISCUSS POTENTIAL LITIGATION WITH NO OFFICIAL ACTION TO BE TAKEN AND THAT THE COUNCIL MEETING BE ADJOURNED WHEN THE EXECUTIVE SESSION IS ADJOURNED. CARRIED. Time: 8:16 p.m. Executive session was conducted. There was no action taken. The executive session and the Council meeting adjourned at 8:42 p.m. avit/Pk./ Michele Neumann, Deputy City Clerk Recorder: Michele Neumann, April 21, 2003 April 21,2003 Now NowCity Council Minutes Now Page 148 Resolution#3628 A resolution was read authorizing the Mayor and City Clerk to enter into an Community Services: 2003 interlocal agreement for the Waterfowl (Canada Goose)Management Program Waterfowl Management for the year 2003. MOVED BY CORMAN, SECONDED BY NELSON, Interlocal Agreement COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3629 A resolution was read authorizing the Mayor and City Clerk to enter into an Utility: Central Plateau interlocal agreement with King County related to the construction of the Interceptor/Elliot Bridge 3166 Central Plateau Interceptor project as part of the King County Elliott Bridge Replacement,King County #3166 Replacement project. MOVED BY CORMAN, SECONDED BY BRIERE,COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinances were presented for first reading and referred to the Council meeting of 4/28/2003 for second and final reading: Budget: 2003 Amendments An ordinance was read increasing the City of Renton 2003 Budget in the total amount of$3,066,000. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/28/2003. CARRIED. Development Services: Fence An ordinance was read amending Sections 4-1-170.A of Chapter 1, Height Regulations Administration and Enforcement, and 4-4-040.G of Chapter 4, City-Wide Property Development Standards,of Title IV(Development Regulations)of City Code by revising the special administrative fence permit requirements and associated fee schedule. MOVED BY BRIERE, SECONDED BY CORMAN, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/28/2003. CARRIED. Utility: Sidewalk Utility An ordinance was read amending Section 9-10-11.G of Chapter 10, Street Markings Excavations, of Title IX(Public Ways and Property)of City Code by requiring the removal of utility locate markings. MOVED BY CORMAN, SECONDED BY PERSSON,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/28/2003. CARRIED. The following ordinance was presented for second and final reading and adoption: Ordinance#5006 An ordinance was read increasing the City of Renton 2003 Budget for various Budget: Carry Forward funds in the total amount of$19,886,600 for the purpose of meeting 2002 Ordinance obligations in 2003; increasing various funds to meet the requirements of salary and benefit labor agreements; and decreasing the 2003 general fund appropriation accordingly. MOVED BY PARKER, SECONDED BY KEOLKER-WHEELER, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. EXECUTIVE SESSION MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, AND ADJOURNMENT COUNCIL RECESS INTO EXECUTIVE SESSION FOR APPROXIMATELY 20 MINUTES TO DISCUSS POTENTIAL LITIGATION WITH NO OFFICIAL ACTION TO BE TAKEN AND THAT THE COUNCIL MEETING BE ADJOURNED WHEN THE EXECUTIVE SESSION IS ADJOURNED. CARRIED. Time: 8:16 p.m. Executive session was conducted. There was no action taken. The executive session and the Council meeting adjourned at 8:42 p.m. a41n./ Michele Neumann, Deputy City Clerk Recorder: Michele Neumann,April 21, 2003 Note April 21,2003 ..r Renton City Council Minutes Page 143 meeting on April 24. She reported that upcoming HCA meeting speakers include Economic Development,Neighborhoods and Strategic Planning Administrator Alex Pietsch in May, and Councilman Dan Clawson in June. Citizen Comment: Johnson— Arland "Buzz"Johnson, 334 Wells Ave. S.,#221, Renton,98055, Spencer McGowan's Restaurant, Court Apartments resident,expressed his concern about unpleasant activities Problems in Parking Lot occurring in the McGowan's Restaurant parking lot located next to the apartment building. Reporting that two fights occurred in the parking lot last Friday night, he stated that the problems are getting worse and he is concerned for the safety of the residents of Spencer Court. He stressed that McGowan's Restaurant should be responsible for activities that occur outside its establishment as well as inside. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. At the request of Council President Keolker-Wheeler, item 5.d. was removed from the consent agenda and approved via a Committee of the Whole report. (See later this page for report.) Council Meeting Minutes of Approval of Council meeting minutes of April 14, 2003. Council concur. April 14,2003 Community Services: Ivars Community Services Department recommended approval to allocate the Contract Unforecasted unforecasted revenue in the amount of$20,380 from Ivar's Seafood Bar(as per Revenue Allocation Ivar's contract with the City) for the Clam Lights Festival power upgrade,for the Gene Coulon Beach Park restroom heating system, and for the Liberty Park ball field renovation. Refer to Community Services Committee. Community Services: 2003 Community Services Department recommended approval of the 2003 interlocal Waterfowl Management agreement for waterfowl removal(continuation of egg addling program and Interlocal Agreement study), at a cost of$2,900. Council concur. (See page 148 for resolution.) r in ich i i e o , The-€und-increases-are-as-€ollows:GeGen ral Fund $600,Mn� «,eet Fun Qom- $192,"M�v�ansPeftationti%$1,000,000; and n i po t-and—$357,625. Council concur. Public Works: Sidewalk Planning/Building/Public Works Department requested authorization to use Replacement, Street Fund $140,000 from the Street Fund 2002 year-end fund balance to replace aging 2002 Year-end Fund Balance sidewalks along portions of S. 2nd St. and Williams Ave. S. Refer to Transportation(Aviation)Committee. MOVED BY KEOLKER-WHEELER, SECONDED BY PARKER, COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO REMOVE ITEM 5.d. CARRIED. (Item 5.d. approved via Committee of the Whole report, see below.) Advancement to Committee of MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, the Whole Report COUNCIL SUSPEND THE REGULAR ORDER OF BUSINESS AND ADVANCE TO OLD BUSINESS FOR THE COMMITTEE OF THE WHOLE REPORT REGARDING THE 2003 BUDGET AMENDMENTS. CARRIED. OLD BUSINESS Council President Keolker-Wheeler presented a report of the Committee of the Committee of the Whole Whole regarding the 2003 Budget amendments. The Committee recommended Budget: 2003 Amendments adoption of the ordinance increasing the 2003 Budget in the total amount of $3,066,000. The fund increases are as follows: General Fund (000)by $600,000 to increase expenditures for the Fourth of July celebration by$25,000 April 21,2003 Renton City Council Minutes Page 144 and transfer$575,000 to Fund 317 to help pay for the Strander Blvd.project needs; Street Fund(103)by$140,000 for downtown sidewalk construction; Parking Garage(301)by$51,375 for the day-to-day maintenance costs of the new downtown parking garage; Municipal Facilities CIP(316)by$200,000 to meet the costs of the Explore Life project, and$292,000 to pay for underfloor plenum, glass curtain walls, and air conditioning for the Pavilion Building;LID Fund(220)to transfer$425,000 to Fund 317 to help pay for the Strander Blvd project needs; Transportation CIP(317)by$1,000,000 to pay for the Strander Blvd. project costs; and the Airport(402)by$357,625. The sidewalk construction monies shall be contingent upon Council approval of the projects. The$1,000,000 for the Strander Blvd. project shall be placed in Fund 317,but reserved until required for Strander Blvd. The Administration shall present a work program and a briefing on the Explore Life project prior to expenditures from this allocation. The Administration shall create a new Special Revenue Fund in the year-end clean up ordinance for the express purpose of transferring the interest earnings generated from the construction monies, and paying for the operational and maintenance costs of the downtown parking garage through 2005. The monies for those costs are estimated at this time to be$51,375 in 2003,$68,625 in 2004,and$70,000 in 2005. The Committee further recommended that the ordinance regarding this matter be presented for first reading. MOVED BY KEOLKER-WHEELER, SECONDED BY PARKER, COUNCIL AMEND THE COMMITTEE OF THE WHOLE REPORT TO INSERT "for the Pavilion Building" IN THE FIRST PARAGRAPH OF THE REPORT AFTER THE WORDS "...and air conditioning". CARRIED. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL APPROVE THE COMMITTEE OF THE WHOLE REPORT AS AMENDED. CARRIED. (See page 148 for ordinance.) Council President Keolker-Wheeler stated for the record that the City is not borrowing against any future revenues in these adjustments, all of the monies are from 2002 fund balances or in some cases monies the City had before 2002 as in the case of the Pavilion Building. Additionally, she indicated that information on the Explore Life project will soon be forthcoming from the Administration. CORRESPONDENCE Correspondence was read from Cara L. Turner, 16908 44th St. Ct. E., Sumner, Citizen Comment: Turner— 98390,requesting installation of a sign in memory of Joshua R. Colson who Memorial Sign Installation died in a street race on December 23, 2001, and she suggested locating the sign (Joshua R Colson) near the site of the accident in the vicinity of SW 43rd. St. and Oakesdale Ave. SW. MOVED BY KEOLKER-WHEELER, SECONDED BY PERSSON, COUNCIL REFER THIS CORRESPONDENCE TO THE TRANSPORTATION COMMITTEE. CARRIED. OLD BUSINESS Community Services Committee Chair Nelson presented a report Community Services recommending concurrence in the Mayor's appointment of Gifford Visick to the Committee Municipal Arts Commission for a three-year term that expires December 31, Appointment: Municipal Arts 2005,replacing Eileen Cunio whose term expired December 31, 2002. Commission MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. APPROVED BY COMMITTEE OF THE WHOLE '4'1 CITY COUNCIL COMMITTEE REPORT Date 4/4 e)O 3 April 21,2003 ( d4w14td)4K 2003 BUDGET AMENDMENTS (Referred April 14, 2003) The Committee of the Whole recommends adoption of the Ordinance increasing the 2003 Budget. The Ordinance increases the 2003 Budget in the total amount of$3,066,000. The fund increases are: General Fund (000)by$600,000 to increase expenditures for the Fourth of July celebration by $25,000 and transfer $575,000 to Fund 317 to help pay for the Strander Boulevard needs; Street Fund (103) by $140,000 for downtown sidewalk construction; Parking Garage (301) by $51,375 for the day-to-day maintenance costs of the new garage; Municipal Facilities CIP (316) by $200,000 to meet the costs of Explorei dt92,*),to pay for underfloor plenum, glass curtain walls and air conditioning';�Lu (2 to-" transfer $425,000 to the Fund 317 to help pay for the Strander Boulevard needs; Transportation CIP (317) by $1,000,000 to pay for the Strander Boulevard costs; and the Airport(402)by$357,625. The sidewalk construction monies shall be contingent upon Council approval of the projects. The $1,000,000 for Strander shall be placed in Fund 317, but reserved until required for Strander Boulevard. The Administration shall present a work program and a briefing on ExploreLife prior to expenditures from this allocation. The Administration shall create a new Special Revenue Fund in the year end Clean Up Ordinance for the express purpose of transferring the interest earnings generated from the construction monies, and paying for the operational and maintenance costs of the garage through 2005. The monies for those costs are estimated, at this time, to be $51,375 in 2003; $68,625 in 2004; and$70,000 in 2005. 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U) tva , � W .0 W N N N N O N N M CO M a) CU O .- M Z - 0 0 O co N c c C) 0 0 0 L Cj N C O N N N 0 it CO < N ,- N N 0 0 E 0 it op < N + + , . . I f i II + 4th of July Budget - 2003 BUDGETED ACTUAL EXPENSE EXPENSE ENTERTAINMENT 1:00-2:00 p.m. —Renton City Concert Band $0.00 2:30-3:30 p.m—Toby Wessel $350.00 4:30-5:30 p.m. —Kickshaw $700.00 6:15-7:15 p.m. —"Islanders" $600.00 8:00-9:30 p.m. —Jr. Cadillac $1,500.00 TOTAL $3,150.00 FIREWORKS Fireworks Contract $15,000.00 State Permit for Highway Signs $500.00 TOTAL $15,500.00 PUBLICITY Banners and Street Signs $1,000.00 Newspaper Advertising $1,250.00 Utility Bill Inserts $250.00 Posters and Flyers $750.00 TOTAL $3,250.00 FOR KIDS Inflatables - 1:00 p.m. - 8:00 p.m. $1,650.00 Face Painting -2:00 p.m. - 8:00 p.m. $350.00 Other $0.00 TOTAL $2,000.00 OTHER LOGISTICAL ITEMS Port-A-Potties/Hand Sinks Zip Ties, Velcro, etc. $100.00 Reserve $5,000.00 TOTAL $6,100.00 0 fx. April 14,2003 Renton City Council Minutes ..r� Page 136 Stating that the age of the underground power distribution system in the GRA- 15 power grid was discussed(it was installed in the early 1970s),Mr. Zimmerman reported that although PSE did not specify any particular problem with this system, it is on their"radar screen" for replacement in the coming years due to its age. He indicated that City staff will continue to monitor the status of the GRA-15 power grid with PSE, and keep Council updated on any changes. Responding to Mayor Tanner's inquiry regarding whether it is possible to replace the underground conductors by threading through existing conduits or if they have to be dug up, Mr. Zimmerman stated that PSE will use the conduits to the extent they can; however,some digging will be necessary and the project will cause some inconvenience. Council: Executive Session Council President Keolker-Wheeler reported receipt of the City Attorney's Documentation in Council recommendation for documenting the motion for Executive Session in the Meeting Minutes Council meeting minutes, and asked that the Council motion list be updated. Transportation: Talbot Hill In response to Councilman Clawson's request for an update on the Talbot Hill Elementary School Area Elementary School area traffic congestion issue,Planning/Building/Public Traffic Congestion&Signage Works Administrator Gregg Zimmerman stated that the issue is scheduled for discussion by the Transportation Committee on April 17. He reported that staff plans to bring forward some proposals that will help alleviate the traffic congestion caused by the student drop-off and pick-up at the school. Transportation(Aviation) Transportation(Aviation)Committee Chair Persson presented a clean-up report Committee for three items listed on the Committee's referral list as follows: Transportation: Transportation • Referral 1406—Lake Washington Blvd. Signage. The Committee (Aviation) Committee Agenda discussed this issue on May 15, 2002. Staff displayed a map with all signs Item Clean-up Report currently on Lake Washington Blvd. marked. The Committee recommended that no further action be taken at this time. • Referral 1667—Handicapped Parking Stalls at the Vehicle License Office in Downtown Renton. The Committee discussed this issue on September 5,2002. Due to the requirements of space size, accesses to the sidewalk, and the conflicts with the RCW(Revised Code of Washington), it was determined that ADA(American with Disabilities Act)requirements for a handicapped parking stall cannot be met with a parallel parking space on a public street. Staff was then directed to check with area businesses regarding potential use of a portion of a private parking lot for this purpose. At this time,no one is willing to dedicate a portion of a lot for this purpose. Given that the new parking garage in the downtown area is near completion,the Committee recommended that no further action be taken. • Referral 1740—Airport Advisory Committee as a Better Neighbor. The Committee recommended that this issue be referred to the Renton Airport Advisory Committee for consideration. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Finance Committee Chair Parker presented a report regarding the carry forward 2.003 Budget: Carry Forward ordinance. The ordinance increases the 2003 Budget for various funds for the Ordinance purpose of meeting 2002 obligations in 2003; increases various funds to meet the requirements of salary and benefit labor agreements; and decreases the 2003 April 14,2003 'bow, Renton City Council Minutes Page 137 general fund appropriation. The Committee recommended adoption of the carry forward ordinance that authorizes adjustments to the 2003 Budget and increases it by$19,886,600. The Committee further recommended that the ordinance regarding this matter be presented for first reading. MOVED BY PARKER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See below for ordinance.) ORDINANCES AND The following ordinance was presented for first reading and referred to the RESOLUTIONS Council meeting of 4/21/2003 for second and final reading: Budget: Carry Forward An ordinance was read increasing the 2003 Budget for various funds in the Ordinance amount of$19,886,600 for the purpose of meeting 2002 obligations in 2003; increasing various funds to meet the requirements of salary and benefit labor agreements; and decreasing the 2003 general fund appropriation accordingly. MOVED BY PARKER, SECONDED BY CORMAN, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/21/2003. CARRIED. NEW BUSINESS Council President Keolker-Wheeler reported on meetings and events she Community Services: recently attended including the dedication of the Lasting Legacy Centennial Centennial Sculpture Sculpture, "Emerging" located near Carco Theatre. Dedication ADJOURNMENT MOVED BY PARKER, SECONDED BY NELSON,COUNCIL ADJOURN. CARRIED. Time: 8:31 p.m. l Ll `f't 1 i a -'' BONNIE I.WALTON,City Clerk Recorder: Michele Neumann April 14,2003 ` APPROVED BY 1 CITY COUNCIL Date /z/-a2003 FINANCE COMMITTEE COMMITTEE REPORT April 14,2003 APPROVAL OF CARRY FORWARD ORDINANCE TO INCREASE THE 2003 BUDGET FOR VARIOUS FUNDS FOR THE PURPOSE OF MEETING 2002 OBLIGATIONS IN 2003, INCREASING VARIOUS FUNDS TO MEET THE REQUIREMEtFN OF SALARY AND BENEFIT LABOR AGREEMENTS; AND DECREASING THE 2003 GENERAL FUND APPRORPIRATION. (Referred April 7,2003) The Finance Committee recommends adoption of the ordinance that authorizes adjustments to e i the 2003 Budget. This ordinance" the 2003 budgetby$19,886,600. The Co further recommends that the Ordinance regarding this matter be presented for irst, eading. xy • mg arker, Chair i Ran y an, ice Chair il dyN Don Persson, Member VAR/dlf cc: Victoria Runkle,Finance&IS Administrator Elaine Gregory,Fiscal Service Director Sylvia Doerschel,Finance Analyst Supervisor 2003 Carry Forward Ordinance.doc\ Rev 01/02 bh April 7,2003 Renton City Council Minutes Page 124 Budaet_2002 Carry Forward Finance and Information Services Department requested approval of the 2002 Ordinance carry forward ordinance in the amount of$19,886,600, increasing the 2003 Budget for various funds for the purpose of meeting 2002 obligations in 2003; increasing various funds to meet the requirements of salary and benefit labor agreements; and decreasing the 2003 general fund appropriation accordingly. Refer to Finance Committee. Development Services: Renton Hearing Examiner recommended approval, with conditions, of the Site Plan for Aquatic Center Site Plan, SA- the Renton Aquatic Center to be located at 1715 Maple Valley Hwy. (SA-02- 02-147 147). Council concur. Human Services: Housing Human Services Division recommended concurrence with the Human Services Repair Assistance Program Advisory Committee recommendation for adoption of revised policies for the Policies City's Housing Repair Assistance Program. Refer to Community Services Committee. Vacation: Alley between Technical Services Division recommended approval of the vacation petition by Whitworth&Morris Ayes S, St. Anthony's Parish for the alley running north and south between Whitworth and S 3rd&S 4th Sts, St. and Morris Avenues S. and S. 3rd and S. 4th Streets subject to the following Anthony's Parish,VAC-03- conditions: 1)the Petitioner shall provide satisfactory proof that outside 001 utilities have been received and are satisfied with any easements, which are necessary to protect their facilities in the requested vacation area; 2)a utility easement of the City shall be retained over the entire alley being vacated; and 3)this vacation shall be subject to the terms and conditions set forth in the St. Anthony's Parish Development Agreement. Council concur. Streets: Lake WA Blvd & Transportation Systems Division recommended a three-day temporary road Southport Blvd Closures for closure between May 1 and May 29,2003, of Lake Washington Blvd. at RR Crossing Upgrades Southport Blvd., and Southport Blvd. for railroad crossing upgrades by Burlington Northern Santa Fe. Council concur. (See pg. 127 for resolution.) Transportation: DWI Transportation Systems Division recommended approval of a request by Peggy Memorial Sign Installation on Wipf, 30655 Kanasket-Kangley Rd.,Ravensdale, 98051,to place a DWI Rainier Ave S (Jason Wipf) memorial sign in memory of her deceased son,Jason J. Wipf,on Rainier Ave. S., south of S. 4th Pl. Ms.Wipf will pay for the sign and installation. Council concur. Utility: Sunset Interceptor Utility Systems Division recommended approval of a contract with HDR Phase II Pre-design,HDR Engineering in the amount of$194,600 for the initial pre-design work for the Engineering Sunset Interceptor Phase II project. Council concur. CAG: 02-010,Maplewood Utility Systems Division recommended approval of Addendum#2 in the Water Treatment amount of$99,914 to CAG-02-210, contract with Economic and Engineering Improvements Design, Services, Inc. to include design modifications and additional geo-technical Economic and Engineering investigation work for the Maplewood Water Treatment Improvements. Services Council concur. MOVED BY KEOLKER-WHEELER, SECONDED BY NELSON,COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. CORRESPONDENCE Correspondence was reported from individuals expressing interest in having an Citizen Comment: Various— off-leash dog park in Renton including: Nona Peterson, 225 Vashon Ave. SE, Off-Leash Dog Park Renton,98059;Jennifer Garl, 2601 NE 9th St.,Renton,98056;Terry Angevine,514 Burnett Ave. N.,Renton,98055;Nathan Thornton, 629 Cedar Ave S.,#203,Renton, 98055;Roneida&Timothy Griffith,550 Pierce Ave. SE, Renton, 98058; Jan Hickling, 527 Renton Ave. S.,Renton, 98055; Bob& Nancy Prater,412 Pelly Ave.N.,Renton,98055; Julie Hiatt, 1726 Pierce Ave. 110 April 7,2003 Renton City Council Minutes Page 125• b SE,Renton, 98158; Vicki Dodge, 18622 SE Lake Youngs Rd,Renton,98058, • Chris Fleck,6123 S. 242nd Pl.,#12-205,Kent,98032; Darren&Davida St. Yves, 16624 133`d P1. SE,Renton,98058;Jennifer Haines,Boulevard Lanes, SE 192nd St. & 140th Ave. SE,Renton;Dollie Meyers, 18919 140th Ave. SE, Renton,98058; Sunny Kathlean,Fairwood area, Renton;Vicki Murphy,no address given;Elynn Clayton, 21429 113th P1. SE,Kent;Dr.Timothy White, 12940 SE 185th St.,Renton, 98058; and Shari Blevins, Seattle resident. Councilman Clawson explained that several citizens approached him about an off-lease dog park within the City at a recent Highlands Community Association meeting where the"KDOGS"from Kent were present. He stated that the citizens brought the issue to Council at his suggestion. MOVED BY CLAWSON, SECONDED BY PERSSON,COUNCIL REFER THESE ITEMS OF CORRESPONDENCE TO COMMITTEE OF THE WHOLE. CARRIED. OLD BUSINESS Council President Keolker-Wheeler presented a report regarding the tracking of Committee of the Whole restrictive covenants required through the permit process. Until a few years Development Services: ago,covenants restricting the development of property were difficult to track. Tracking Restrictive Staff generally did not know if any restrictive covenants affected a property Covenants unless a title report was provided. Title reports are expensive for applicants and are only required for certain types of land use applications. At the end of 1999, staff completed a project cataloging and mapping all of the restrictive covenants required by the City. Staff can now research the covenants by consulting a map to identify affected properties. A corresponding database provides the recording number of the restrictive covenant,a legal description of the subject property, and a summary of the requirement of the covenants. In addition,the Permits Plus permit tracking system is utilized to document conditions of permit approval,including covenants. These conditions can be researched by project name, address or parcel identification number. Another tool developed by staff to track project conditions is a matrix summarizing the required conditions. Copies of this matrix are distributed to the contractors and inspectors at pre-construction meetings. The Committee recommended no further action be taken at this time. MOVED BY KEOLKER-WHEELER, SECONDED BY BRIERE, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation: DWI Council President Keolker-Wheeler stated that in the process of reviewing Memorial Signs agenda items 6.1. it was noted that there currently is no policy in place regarding DWI(driving while intoxicated)memorial sign placement, and recommended that Council consider development of such a policy. MOVED BY KEOLKER-WHEELER,SECONDED BY PERSSON, COUNCIL REFER THE MATTER OF DWI MEMORIAL SIGN POLICY DEVELOPMENT TO THE TRANSPORTATION(AVIATION) COMMITTEE. CARRIED Community Services: Council President Keolker-Wheeler advised that the Committee of the Whole Pavilion Building Renovation, meeting would continue at the conclusion of the Council meeting for further Edifice Const. Co.,CAG-03- discussion concerning funding for the Pavilion Building. At the conclusion of 005 the Committee of the Whole meeting, Council would reconvene. C Y OF RENTON COUNCIL AGENDA' 7LL AI #: SUBMITTING DATA: FOR AGENDA OF: April 7, 2003 Dept/Div/Board Finance &IS Department(FIS) Staff Contact Victoria Runkle, FIS Administrator AGENDA STATUS: Sylvia Doerschel, Finance Analyst Suprv. Consent SUBJECT: Public Hearing Correspondence 2003 CARRY FORWARD ORDINANCE Ordinance X Resolution Old Business New Business EXHIBITS: Study Session 1. Proposed Ordinance and Attachment 1 Information 2. Issue Memo and attachments A, B, C Other RECOMMENDED ACTION: Approvals Refer to Finance Committee Legal Dept X April 14, 2003. Finance Dept X Other FISCAL IMPACT: $19,886,600 Expenditure Required $19,886,600 Transfer/Amendment $ Amount Budgeted $ Revenue Generated $ Total Project Budget.. $ City Share Total $ Project SUMMARY OF ACTION: This ordinance does two things. First, it re-appropriates remaining 2002 monies into 2003 primarily for capital projects. This amount is $19,886,600. Also, during the 2003 Budget process, we did not have contract agreements with any unions completed. We placed all the available money to meet our salary agreements in the Non-Departmental Department. This ordinance allocates those monies to the correct funds,thereby decreasing the General Fund and increasing various Funds for a total of$745,700. Further,the Non-Departmental budget is decreased by$897,200; and various departments in the General Fund are increased by this amount. The related money for the Commissioned and Non-Commissioned officers is still held in the Non-Departmental Budget. STAFF RECOMMENDATION: Staff recommends approval of Ordinance to adjust the 2003 Budget for uncompleted 2002 projects and redistribute total budget to meet salary and benefit costs. H:\FINANCE\ADMINSUP\2_AgendaBilk\2003 Carryforward Ordinance.doc ;b 400 CITY OF RENTON noLL Finance & Information Services Department MEMORANDUM Date: March 31, 2003 To: Kathy Keolker-Wheeler, Council President Members, Renton City Council Via: Mayor Jesse Tanner From: Victoria Runkle, Finance&Information Services Administrator Subject: AMENDMENTS TO THE 2003 BUDGET— CARRY FORWARD ORDINANCE ISSUE Legally, we must appropriate monies on a calendar basis. However, it is not reasonable to assume that all activities, projects or expenditures will actually occur on a calendar basis. Often we adopt a budget effective in January of the year, and due to environmental, staffing or other reasons, the activity does not begin until later in the year. However, until the Council re- appropriates monies for that activity in the subsequent year, the activity must stop by the end of the year. The Council then must increase the following year budget— in this case 2003 - for the uncompleted activities of the previous year. In addition, in late 2002 the City was negotiating labor agreements with five bargaining units. At the time of the budget adoption, we did not know what the labor agreements would be so we placed all funds we had for labor agreements in the Non-Departmental Budget — General Fund (000/005). Now that we have agreements for three of the units, and we have determined the compensation for the non-represented group, we are requesting most of these monies be redistributed to their appropriate departments and to the appropriate Funds. Redistributing monies from one department to another in the same Fund does not require a legal appropriation. However, redistributing monies from the General Fund to any other Fund does require Council approval. As will be shown, we are providing information on all distributions. RECOMMENDATION Staff recommends that Council adopt the carry forward ordinance. To: Kathy Keolker-Wheelelbuncil President / Members,Renton City Council Via: Mayor Jesse Tanner March 31,2003 Page 2 BACKGROUND The ordinance before you does two things. First, it re-appropriates 2002 monies where the 2002 work program was not completed by the end of the calendar year. These are known as carry forwards. Second it allocates monies from the General Fund,Non-Departmental Budget to other Funds to cover the costs of the final salary agreements. Carry Forwards. At the end of the year, each City department reviews their 2002 final spending plan to determine if all financial obligations have been met. There are situations, for example, where invoice(s) are delayed for payment, project(s) are delayed due to weather conditions, or projects experience construction delays, all of which result in 2002 appropriated funds not being expended in 2002. In these cases, departments request that 2002 funds be carried forward to 2003. These changes increase the previously adopted 2003 Budget. The following attachment to this memo - Attachment A - details all requested changes to the 2003 budget. The requests are organized by fund type. Only the funds with changes are represented in this detail. Attachment B is a spreadsheet that summarizes and totals requests by fund. The total carry forward request is for $19,886,600. This is comprised of only $163,200 for the General Fund. The balance is to meet the needs of Special Revenue and Capital Project Funds. There are no new programs in this total request. Labor Agreements. In the 2003 Adopted Budget, we set aside a total of$2,008,100 in the Non- Departmental Budget ($1.5 for salaries and $473,000 for benefits)to meet the assumed needs for our labor agreements. We now have agreements with three bargaining units and the non- represented employees. As you are well aware, these agreements provide, essentially, a three percent salary increase and limits on our health care costs. These costs must now be allocated to the appropriate departments and Funds. The costs in the four employee groups settled to date total $1,642,900. Of this total, the Non Departmental Budget is decreased by $897,200, and other departments in the General Fund increased by that total. The Non-Departmental Budget is then reduced further by the balance of $1,642,900, minus $897,200, which totals $745,700. This amount is then allocated to various Funds as illustrated in Attachment I of the ordinance. The result is the General Fund actually decreases by $745,700. The other Funds actually increase by $745,700. The following illustrates the allocation of salary and benefit dollars. H:\FINANCE\ADMINSUP\5_IssuePapers\2003 Carry forward.doc To: Kathy Keolker-Wheeouncil President r, • Members,Renton City Council • • Via: Mayor Jesse Tanner March 31,2003 Page 3 Salary/Benefit Dept No. Dept Title Change General Fund 001 Legislative $ 3,500 002 Judical $ 37,700 003 Executive $ 25,500 004 Finance $ 108,000 005 Non Dept $ (1,642,900) 007 Develop Srvs $ 97,200 008 Police $ 86,300 009 Fire $ 426,500 011 Hex $ 4,600 012 Clerk $ 20,100 014 Human Resources $ 21,300 015 PW Admin $ 14,900 017 PW Tech Srvs $ 7,900 020 Human Srvs $ 8,200 023 EDNSP $ 35,500 General Fund Subtotal $ (745,700) 101 Park $ 260,100 103 Street $ 161,300 = $466,600 106 Library $ 45,200 104 CDBG $ 8,100 306 Leased Prop $ 2,700 _$745,700 401 Water Operating $ 165,200 402 Airport $ 21,300 =$279,100 403 Solid Waste $ 19,400 404 Golf Ops $ 32,500 501 Equip Rental $ 23,400 502 Insurance $ 6,500 Thus, each of the Funds listed actually increase by the noted amount. However, because it is an allocation from one Fund to others, the total 2003 Budget does not change. Changes are simply within various Funds. As stated, we began the 2003 Budget process with certain assumptions. Those assumptions translated into us setting aside a total of $2,008,100. Once the appropriation requested in this ordinance is made, we will have $365,200 remaining to cover any settlements with the commissioned and non-commissioned officers. H:\FINANCE\ADMINSUP\5_IssuePapers\2003 Carry forward.doc To: Kathy Keolker-Wheel$ it ouncil President *00 Members,Renton City Council • Via: Mayor Jesse Tanner March 31,2003 Page 4 SUMMARY This ordinance increases the total 2003 Budget by $19,886,600. The carry forwards are completely responsible for this increase, and over $19.6 million of that meets capital projects requirements, including $4.9 for the Aquatic Center, $2.3 for the Pavilion Building, and nearly $4 million for the final garage payments. As Attachment I of the Ordinance illustrates, eleven Funds increase for salary and benefits. These increases, however, are offset by the decrease in the General Fund. Thus, the overall Budget does not increase. It is simply a reapportionment of the total Budget. As always, we have provided the Available Fund Balances Sheet for you with the proposed changes in this ordinance. This is Attachment C. We have produced this in color as we discussed at the retreat and hope you find it helpful. In addition to this ordinance, we will be submitting a second ordinance for referral to the Committee of the Whole. This ordinance targets use of Available Fund Balances. All Attachments to that action assume the actions in this ordinance occur. This is because I believe we have agreement that carry forwards are simply a legal action. The salary adjustments are also a contractual agreement impossible not to meet. Budgets are often changing. It is sometimes difficult for us to follow and remember all the changes. Your questions help us keep things clear. Please feel free to call with any questions. Attachments: 1. Attachment A,Explanation of Carry Forward Requests 2. Attachment B,Carry Forwards spreadsheet 3. Attachment C,Available Fund Balances by Fund Type spreadsheet cc: Jay Covington,Chief Administrative Officer Elaine Gregory,Fiscal Services Director Sylvia Doerschel,Finance Analyst Supervisor Jill Masunaga,Finance Analyst Dawna Truman,Finance Analyst Derek Todd,Assistant to the CAO H:\FINANCE\ADMINSUP\5_lssuePapers\2003 Carry forward.doc CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, INCREASING THE 2003 BUDGET FOR VARIOUS FUNDS FOR THE PURPOSE OF MEETING 2002 OBLIGATIONS IN 2003; INCREASING VARIOUS FUNDS TO MEET THE REQUIREMENTS OF SALARY AND BENEFIT LABOR AGREEMENTS; AND DECREASING THE 2003 GENERAL FUND APPROPRIATION ACCORDINGLY. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Appropriations in the following Funds are hereby increased as follows for the purpose of paying 2002 obligations in 2003. 2003 Expenditures Fund Fund Name Increase 000 General $163,200 110 Hotel/Motel Fund 61,200 301 Parking Garage 3,952,200 303 Park Mitigation 325,000 304 Fire Mitigation 3,336,800 306 Leased City Properties 34,800 307 Aquatic Center 4,899,500 316 Municipal Facilities CIP 5,071,700 402 Airport 209,300 421 Waterworks Utility 1,832,900 TOTAL $19,886,600 Available fund balances in each Fund shall be used to meet the needs of these appropriations. ORDINANCE NO. Noe SECTION II. In addition, the 2003 General Fund Budget shall be decreased in the following amount and the Other Funds shall be increased in the following amounts to meet the costs of the Salary and benefit labor agreements approved after the 2003 Budget was adopted. Increase Decrease Fund Fund Name 000 General ($745,700) 101 Park Fund $260,100 103 Street Fund 161,300 104 CDBG Fund 8,100 106 Library Fund 45,200 306 Leased Property Fund 2,700 401 Water Operations Fund 165,200 402 Airport Fund 21,300 403 Solid Waste Fund 19,400 404 Golf Course Fund 32,500 501 Equipment Rental 23,400 502 Insurance Fund 6,500 TOTAL $745,700 ($745,700) The figures for the adopted budgets for each Fund and the new budget figures for each Fund amended by this ordinance are shown in Attachment 1 hereto. Revenues from the General Fund to General Governmental Funds shall be adjusted to meet these changes. The Enterprise and Internal Services Funds shall meet their increased costs using their own revenue sources. SECTION III. The budgets of various General Fund departments shall be adjusted accordingly to meet the costs of the salary and benefit labor agreements. These changes do not require the 2003 General Fund budget to be adjusted,but is for informational purposes only. 2 •.. ORDINANCE NO. .. Increase Decrease Fund Fund Name 000 Non Departmental $0 ($897,200) 000 Legislative 3,500 000 Municipal Court 37,700 _ 000 Executive 25,500 000 Finance 108,000 000 Development Services 97,200 000 Police 86,300 000 Fire 426,500 000 Hearing Examiner 4,600 000 City Clerk 20,100 000 Human Resources 21,300 000 PW Administration 14,900 000 PW technical Services 7,900 000 Human Services 8,200 000 EDNSP 35,500 TOTAL $897,200 ($897,200) SECTION IV. This Ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this day of , 2003. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of ,2003. Jesse Tanner,Mayor 3 IOW 'WO ORDINANCE NO. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1029:2/28/03:ma 4 2003 CARRY FORWARD AND SALARY ADJUSTMENTS BUDGET ORDINANCE ATTACHMENT I 1/1/03 Carry Forward Salary/Benefit 4/30/03 Dept No. Dept Title Adopted Budget Request Change Amended Budget General Fund 001 Legislative $ 182,100 $ - $ 3,500 $ 185,600 002 Judical $ 1,272,700 $ - $ 37,700 $ 1,310,400 003 Executive $ 784,500 $ - $ 25,500 $ 810,000 004 Finance $ 3,141,300 $ - $ 108,000 $ 3,249,300 005 Non Dept $ 5,468,300 $ - $(1,642,900) $ 3,825,400 006 Legal $ 1,049,500 $ - $ 1,049,500 007 Develop Srvs $ 3,069,800 $ - $ 97,200 $ 3,167,000 008 Police $ 14,506,000 $ 4,000 $ 86,300 $ 14,596,300 009 Fire $ 11,542,200 $ 14,000 $ 426,500 $ 11,982,700 011 Hearing Examiner $ 125,100 $ - $ 4,600 $ 129,700 012 Clerk $ 419,800 $ - $ 20,100 $ 439,900 014 Human Resources $ 702,700 $ - $ 21,300 $ 724,000 015 PW Admin $ 334,900 $ - $ 14,900 $ 349,800 017 PW Tech Srvs $ 510,000 $ - $ 7,900 $ 517,900 020 Human Srvs $ 523,300 $ - $ 8,200 $ 531,500 023 EDNSP $ 1,239,600 $ 145,200 $ 35,500 $ 1,420,300 General Fund Sbttl $ 44,871,800 $ 163,200 $ (745,700) $ 44,289,300 101 Park $ 9,250,100 $ - $ 260,100 $ 9,510,200 103 Street $ 5,911,400 $ - $ 161,300 $ 6,072,700 106 Library $ 1,435,100 $ - $ 45,200 $ 1,480,300 201 LTGO $ 654,300 $ - $ - $ 654,300 207 LTGO $ 35,100 $ - $ - $ 35,100 215 LTGO $ 1,871,300 $ - $ - $ 1,871,300 General Govt SBTTL $ 466,600 TOTAL GG FUNDS $ 64,029,100 $ 163,200 $ (279,100) $ 63,913,200 2003 Carry Forward Ord Attachment l.xls 1 Now N t 2003 CARRY FORWARD AND SALARY ADJUSTMENTS BUDGET ORDINANCE - ATTACHMENT I 1/1/03 Carry Forward Salary/Benefit 4/30/03 Dept No. Dept Title Adopted Budget Request Change Amended Budget 102 Arterial Street $ 353,500 $ 353,500 104 CDBG $ 295,700 $ - $ 8,100 $ 303,800 110 Hotel/Motel $ 200,000 $ 61,200 $ - $ 261,200 118 Paths $ - $ - $ - $ - 125 1%for Art $ 75,000 $ - $ - $ 75,000 127 Cable $ 31,600 $ - $ - $ 31,600 219 Voted Debt $ 511,500 $ - $ - $ 511,500 220 LID $ 334,600 $ - $ - $ 334,600 301 Garage $ - $ 3,952,200 $ - $ 3,952,200 303 Parks Mit $ 950,000 $ 325,000 $ 1,275,000 304 Fire Mit $ 298,000 $ 3,336,800 $ - $ 3,634,800 305 Trans Mit $ 2,451,400 $ - 0 $ 2,451,400 306 Leased Prop $ 516,900 $ 34,800 $ 2,700 $ 554,400 307 Swim Pool $ - $ 4,899,500 $ 4,899,500 316 CIP $ 2,946,000 $ 5,071,700 $ - $ 8,017,700 317 Trans CIP $ 6,661,200 $ - $ - $ 6,661,200 401 Water Operating $ 20,921,500 $ - $ 165,200 $ 21,086,700 402 Airport $ 1,557,000 $ 209,300 $ 21,300 $ 1,787,600 403 Solid Waste $ 9,074,500 $ - $ 19,400 $ 9,093,900 404 Golf Ops $ 2,210,100 $ - $ 32,500 $ 2,242,600 421 Water CIP $ 13,300,000 $ 1,832,900 $ - $ 15,132,900 424 Golf CIP $ 359,000 $ - $ - $ 359,000 451 Water Rev Bond $ 2,920,400 $ - $ - $ 2,920,400 501 Equip Rental $ 2,991,200 $ - $ 23,400 $ 3,014,600 502 Insurance $ 9,047,000 $ - $ 6,500 $ 9,053,500 601 Fire Pension $ 365,900 $ - $ - $ 365,900 Other Funds SBTTL $ 279,100 TOTAL ALL FUNDS $ 142,401,100 $ 19,886,600 $ - $ 162,287,700 2003 Carry Forward Ord Attachment 1.xls 2 Attachment A vie EXPLANATION OF 2002/2003 CARRY FORWARD REQUESTS Fund 000 Dive Team Overtime: Due to a lack of water in the Cedar River,the City's swift water rescue class could not be conducted during the Fall or Winter of 2002. The Dive Team is required to have this training, so Rescue 3 International has extended the date of completion. Additional funds beyond the remaining balance at 2002 are required to complete the drill. Total budget for 2003 is$56,600. 2002 Budget $45,000 2002 Expenditures (36,700) 2002 Remaining Balance $8,300 2003 Carry Forward Request: $14,000 2003 Original Budget: 42,600 Total 2003 Budget: $56,600 Small Tools/Minor Equipment—Police: At the end of 2002, additional invoices remained unpaid for various purchases. Carry forward request to cover the unpaid expenditures. 2002 Budget $13,700 2002 Expenditures (6,500) 2002 Remaining Balance $7,200 2003 Carry Forward Request: $4,000 2003 Original Budget: 13,700 Total 2003 Budget: $17,700 EDNSP Consulting: Consulting projects as necessary to support Economic Development services, including consultants for the Endangered Species Act(ESA). Total consulting budget for 2003 is$261,200. 2002 Budget $223,400 2002 Expenditures (78,200) *2002 Remaining Balance *$145,200 See detail below 2003 Carry Forward Request $145,200 2003 Original Budget: Legislative Affairs 36,000 ESA Economic Development 80,000 Total 2003 Budget: $261,200 Detail: *ESA—Economic Development $82,500 ESA—Parks 50,000 Shorelines or ESA 12,700 $145,200 1 H:\FINANCE\ADMINSUP\5_IssuePapers\2003 Carry Forward ordinance narrative v 2.doc Revised 03/24/03,11:37 AM NNW Attachment A '410 EXPLANATION OF 2002/2003 CARRY FORWARD REQUESTS Fund 110 Marketing and Tourism: Funds requested are to cover the estimated outstanding Renton Chamber of Commerce invoices for marketing and tourism for 2002. 2002 Budget $275,900 2002 Expenditures (214,700) 2002 Remaining Balance $61,200 2003 Carry Forward Request: $61,200 2003 Original Budget: 200,000 Total 2003 Budget: $261,200 Fund 301 Parking Garage: In March 2002,the City began construction of a 7-story Municipal Parking Garage. Six floors will hold 563 cars,with an additional 2,400 square feet of retail space on the ground floor. Expected completion date is Spring 2003. Total project budget for the parking garage is$9,540,400. 2002 Budget $9,540,400 2002 Expenditures 5,588,200 2002 Remaining Balance $3,952,200 2003 Carry Forward Request: $3,952,200 Fund 303 Park Mitigation—Park Acquisition: The 2003 budget included$950,000 in funding for the purpose of acquiring the Barfield property. This was accomplished in January 2003. Approximately$75,000 is needed for additional closing costs associated with the Barfield property acquisition. Appropriating$250,000 to match any state grants the City may receive for the purchase of additional open space. After 2003 carry forward,total budget is $1,275,000. 2002 Budget $550,000 2002 Expenditures (59,500) 2002 Remaining Balance $490,500 2003 Carry Forward Request: $325,000 2003 Original Budget: 950,000 Total 2003 Budget: $1,275,000 2 H:\FINANCE\ADMINSUP\S_IssuePapers\2003 Carry Forward ordinance narrative v 2.doc Revised 03/24/03,11:37 AM Attachment A EXPLANATION OF 2002/2003 CARRY FORWARD REQUESTS Fund 304 Fire Mitigation—Fire Station#12: In December 2002, construction began on a new fire station, located in the Renton Highlands. The two- story building will house a fire station as well as the City's new Emergency Operations Center,which is for response to large-scale emergencies and natural disasters. Construction will be completed in September 2003. January 1,2003 Adopted 2003 Budget of$298,000 is designated for the annual debt service payment. Total project cost estimate is $4,999,547. 2002 Budget $4,395,000 2002 Expenditures (608,901) 2002 Remaining Balance $3,786,099 2003 Carry Forward Request: $3,336,800 Fund 306 Mill Avenue Repairs and Maintenance: Funds are used for various emergency maintenance needs as may be necessary. Council will be informed to any issues that may arise. 2002 Budget $890,700 2002 Expenditures (855,900) 2002 Remaining Balance $34,800 2003 Carry Forward Request: $34,800 2003 Original Budget: 75,100 Total 2003 Budget: $109,900 Fund 307 Aquatic Center: Using$5 million of surplus funds from 2001, the Council approved the construction of the new family aquatics center in Cedar River Park. Construction is slated for 2003,with completion scheduled by the end of 2003. 2002 Budget $5,000,000 2002 Expenditures (100,500) 2002 Remaining Balance $4,899,500 2003 Carry Forward Request: $4,899,500 3 H:\FINANCE\ADMINSUP\5_lssuePapers\2003 Carry Forward ordinance narrative v 2.doc Revised 03/24/03,11:37 AM Attachment A *400 EXPLANATION OF 2002/2003 CARRY FORWARD REQUESTS Fund 316 Veterans Memorial Park: On Veterans Day 2002,the groundbreaking was held for the future Veterans Memorial Park. Scheduled for dedication on Memorial Day 2003 (May 26). Funding for this project came from 2001 surplus funds and tile sales from VFW Post 1263. During 2002,the VFW Post chose to work directly with a tile contractor;therefore,sales revenue was not forwarded to the City. 2002 Budget $414,000 2002 Expenditures (20,600) In Kind Contribution of Tiles (66,000) 2002 Remaining Balance $327,400 2003 Carry Forward Request: $327,400 Technology—Library System Upgrade/Business Continuity: The library system upgrade includes new computers for public Internet use,as well as software and other upgrades for library material management. The project has been delivered and is in the testing/acceptance phase now. Funds will be released once the City accepts the product. The Business Continuity plan is an ongoing project. Its mission is to establish a remote technology site capable of running primary financial, database driven applications in the event of an emergency that would render the City Hall unusable. Forty-thousand dollars($40,000)is for the library system, $40,000 is for business continuity. 2002 Budget $80,000 2002 Expenditures (0) 2002 Remaining Balance $80,000 2003 Carry Forward Request: $80,000 City Hall Ramp Improvements: When the City Hall ramp project was constructed,drainage and irrigation problems developed that affected the landscaping. The City and contractor ultimately settled on sharing the cost to fix the problems. Remaining dollars will complete landscaping and tree replacement at P1 plaza levels.Total project cost is$25,000. 2002 Budget $51,600 2002 Expenditures (0) 2002 Remaining Balance $51,600 2003 Carry Forward Request: $15,000 4 H:\FINANCE\ADMINSUP\5_IssuePapers\2003 Carry Forward ordinance narrative v 2.doc Revised 03/24/03,11:37 AM Attachment A EXPLANATION OF 2002/2003 CARRY FORWARD REQUESTS Major Maintenance Improvements—Carco Theatre: Structural problems uncovered while installing some of the catwalks could not be resolved during the limited Winter shutdown of the theatre. The remaining work on the catwalk was extended into 2003. 2002 Budget $12,600 2002 Expenditures (0) 2002 Remaining Balance $12,600 2003 Carry Forward Request: $12,600 Pavilion Project: Since 1999,on-going renovation project to bring the building to code so that space can be leased as exhibition and meeting venues. The project has been extended to 2003,with an estimated completion date scheduled for May 2003. Council authorized$2,000,000 in expenditures. 2002 Budget $2,300,000 2002 Expenditures (46,800) 2002 Remaining Balance $2,253,200 2003 Carry Forward Request: $2,253,200 Main and Grady Major Maintenance: Completion of Main and Grady maintenance includes the purchase of three DVD recorders to replace the VCR's currently used for surveillance cameras for City Hall. Funds will be released once the City accepts the product. 2002 Budget $110,600 2002 Expenditures (15,100) 2002 Remaining Balance $95,500 2003 Carry Forward Request: $35,000 Police Storage Buildings: The construction of a ten thousand(10,000)square foot building was started in September 2002 to house approximately 30 police department evidence vehicles. Construction is scheduled for completion in 2003. Total project cost is$558,000. 2002 Budget $430,000 2002 Expenditures (318,700) 2002 Remaining Balance $111,300 2003 Carry Forward Request: $111,300 2003 Original Budget: 128,000 Total 2003 Budget: $239,300 5 H:\FINANCE\ADMINSUP\5_IssuePapers\2003 Carry Forward ordinance narrative v 2.doc Revised 03/24/03,11:37 AM 14.0 Attachment A .4. EXPLANATION OF 2002/2003 CARRY FORWARD REQUESTS Major Maintenance-Parks/Highland Park: Highlands Park Irrigation project is currently under contract and construction. Estimated construction completion is Spring 2003. 2002 Budget $100,000 2002 Expenditures (5,300) 2092 Remaining Balance $94,700 2003 Carry Forward Request: $94,700 Major Maintenance—Parks/Liberty Park Building Removal: Demolition of the underutilized small wood activity building and wood storage shed,design,and construction of new park storage shed. Completion is scheduled for 2003. 2002 Budget $107,800 2002 Expenditures (22,000) 2002 Remaining Balance $85,800 2003 Carry Forward Request: $85,800 Major Maintenance—Public Facilities: Projects include Coulon Beach restroom renovations,phase one of Renton City Hall P3 resurfacing,and adding flowerpots to the front of the City Hall. Total project cost is $2,574,000 over the next five years. 2002 Budget $385,000 2002 Expenditures (259,400) 2002 Remaining Balance $125,600 2003 Carry Forward Request: $104,500 2003 Original Budget: 307,000 Total 2003 Budget: $411,500 City Facilities Repaving—Kiwanis Park: Kiwanis Park's North parking lot removal was not started in 2002, since no funds were budgeted for the topsoil,hydro seeding, irrigation design,and installation. Completion date is scheduled for 2003. 2002 Budget $70,000 2002 Expenditures (11,400) 2002 Remaining Balance $58,600 2003 Carry Forward Request: $58,600 6 H:\FINANCE\ADMINSUP\5_IssuePapers\2003 Carry Forward ordinance narrative v 2.doc Revised 03/24/03,11:37 AM Attachment A EXPLANATION OF 2002/2003 CARRY FORWARD REQUESTS Comprehensive Plan Update: The Comprehensive Plan is approximately 80-90 percent complete. Staff is preparing finalization of the Plan with consultant. Scheduled to be completed in 2003. 2002 Budget $59,100 2002 Expenditures (33,900) 2002 Remaining Balance $25,200 2003 Carry Forward Request: $25,200 City Neighborhood Beautification: The Gateway Program is part of the City Neighborhood Beautification program to enhance the City of Renton through creation of a citywide urban green space. This will be accomplished by a continuing partnership of city departments,Renton citizens,developers, and the business community. Negotiations are currently underway for a contract with an anticipated start date in February 2003. After the carry forward,total 2003 budget is$59,600. 2002 Budget $30,000 2002 Expenditures (400) 2002 Remaining Balance $29,600 2003 Carry Forward Request: $29,600 2003 Original Budget: 30,000 Total 2003 Budget: $59,600 Skateboard Park: The construction of the Skateboard Park in Liberty Park was completed in 2001. However,due to greater than expected use of the facility,additional safety features and improvements were identified in 2002 to accommodate the increased number of users to this park. In 2002,bids were rejected twice,resulting in the use of carry forward funds to increase the overall 2003 budget. Total 2003 budget will bring this project cost to $231,000. 2002 Budget $50,000 2002 Expenditures (5,900) 2002 Remaining Balance $44,100 2003 Carry Forward Request: $44,100 2003 Original Budget: 40,000 Total 2003 Budget: $84,100 7 H:\FINANCE\ADMINSUP\5_IssuePapers\2003 Carry Forward ordinance narrative v 2.doc Revised 03/24/03,1 1:37 AM Attachment A EXPLANATION OF 2002/2003 CARRY FORWARD REQUESTS Cedar River Trail Extension: This is to fund the extension of the trail at Coulon Park to the existing Cedar River Trail/Boathouse. A consultant was selected and negotiations commenced in 2002 between federal, state, and local agencies. Preliminary design and permit submittal is scheduled to occur in 2003,with construction beginning 2004. The projected budget for this project is estimated at$1,000,000. The City is setting aside$100,000 each year for this project. 2002 Budget $99,800 2002 Expenditures (16,800) 2002 Remaining Balance $83,000 2003 Carry Forward Request: $83,000 2003 Original Budget: 100,000 Total 2003 Budget: $183,000 Park Play Equipment: The playground construction contract is currently underway. Work is yet to be completed for wall repairs,electrical work,light pole acquisition,bench installation,concrete work and drainage improvements. North Highlands Park was completed in 2002, and Coulon Beach,started in 2002, is scheduled for completion in 2003 along with Windsor Hills and Kennydale Beach. 2002 Budget $378,900 2002 Expenditures (242,200) 2002 Remaining Balance $136,700 2003 Carry Forward Request: $136,700 2003 Original Budget: 200,000 Total 2003 Budget: $336,700 Highlands Redevelopment: Due to a sluggish real estate market,there has not been developer interest shown in the redevelopment project. However, in 2003 a developer expressed interest in developing 12 acres in the Highlands. 2002 Budget $1,500,000 2002 Expenditures (0) 2002 Remaining Balance $1,500,000 2003 Carry Forward Request: $1,500,000 8 H:IFINANCE\ADMINSUP\5_IssuePapers\2003 Carry Forward ordinance narrative v 2.doc Revised 03/24/03,11:37 AM Attachment A r" • EXPLANATION OF 2002/2003 CARRY FORWARD REQUESTS Renton Visioning/South Lake Washington Redevelopment(SLWR): The first request for$25,000 is for reserving dollars to fund the development of land use and economic development strategies while we look through the transportation and planning requirements of the redevelopment of the downtown,Boeing property in North Renton,Longacres property, and other key areas. The second request for a$50,000 carry forward is to meet the commitment the City made in late 2002 for Explore Life. This contract was signed in late 2002 and no billings came forth during that calendar year. In addition,as a new initiative, the Executive will be asking for this project to be increased. 2002 Renton Visioning Budget $200,000 2002 Highlands Improvement 115,000 2002 Expenditures (63,200) 2002 Subtotal $251,800 *2003 Carry Forward Request: $75,000 see detail below Detail: 2003 Renton Visioning $25,000 2003 SLWR 50.000 $75,000 Fund 402 Airside Landside: Installation of security improvements at the Renton Municipal Airport as a result of the events of September 11,2001. Improvements include new vehicle gates with a card system, and install perimeter fencing. Completion date is estimated to be 2003. Total project cost is $805,000. 2002 Budget $505,000 2002 Expenditures (295,700) 2002 Remaining Balance $209,300 2003 Carry Forward Request $209,300 2003 Original Budget: 300,000 Total 2003 Budget: $509,300 Fund 421 E.Kennydale Sewer Infill Phase I: Installation of approximately 4,500 linear feet of 8-inch sanitary sewer main in the East Kennydale Sub- basin. The contract for Phase I was not completed in 2002 and has been extended to 2003 due to negotiations on the change order work. 2002 Budget $1,500,000 2002 Expenditures (1,300,500) 2002 Remaining Balance $199,500 2003 Carry Forward Request: $199,500 2003 Original Budget: 2,300,000 Total 2003 Budget: $2,499,500 9 H:FINANCE\ADMINSUP\s_IssuePapers\2003 Carry Forward ordinance narrative v 2.doc Revised 03/24/03,11:37 AM Nia0 ' Attachment A Ntwoo EXPLANATION OF 2002/2003 CARRY FORWARD REQUESTS East Valley Lift Station Replacement: The East Valley Lift Station serves a portion of the Industrial Valley area and is specifically located at the intersection of SW 34th Street and East Valley Road. It is scheduled for replacement to ensure that service is maintained in that area. Design began in 2001 and construction was delayed until 2003. 2002 Budget $650,000 2002 Expenditures (152,600) 2002 Remaining Balance $497,400 2003 Carry Forward Request: $497,400 Thunder Hill Access Road Repair: This is a maintenance road for the Thunder Hill Interceptor, located in the Rolling Hills Neighborhood. The contract is complete,with closeout scheduled in January 2003. Carry forward for final billings only. Total project cost is$312,000. 2002 Budget $300,000 2002 Expenditures (259,400) 2002 Remaining Balance $40,600 2003 Carry Forward Request: $1,000 Springbrook Springs Watershed-Land Acquisition&Fence: This is part of a program to purchase three-acres of the Gallagher properties to protect and expand the City's Springbrook Springs Watershed. Installation of the security fence was delayed to 2003 in order to cover the cost for as-built survey of a new fence line construction along the watershed. 2002 Budget $100,000 2002 Expenditures (81,900) 2002 Remaining Balance $18,100 2003 Carry Forward Request $18,100 10 I-1:\FINANCE\ADMINSUP\5_IssuePapers12003 Carry Forward ordinance narrative v 2.doc Revised 03/24/03,11:37 AM Attachment A "we EXPLANATION OF 2002/2003 CARRY FORWARD REQUESTS Water System Vulnerability Assessment and Update of Emergency Response Plan: This project consists of the development of a vulnerability assessment of the City's water system(from terrorist threat)along with an update of the Emergency Response Plan. Funds are for additional update of the plan as required by Federal Regulations through the Department of Health. Total estimated expenditures are$95,000. 2002 Budget $10,000 2002 Expenditures (500) 2002 Remaining Balance $9,500 2003 Carry Forward Request $9,500 2003 Original Budget: 50,000 Total 2003 Budget: $59,500 Reservoir Re-Coat,Cathodic Protection and Exterior Painting: Application of a protective coating on the exterior and interior of the Rolling Hills steel water reservoir and West Hill reservoir. Painting of Rolling Hills tank was delayed until 2003 to allow seismic upgrade of the tank prior to repainting. Total estimated expenditures are$1,000,000. 2002 Budget $155,000 2002 Expenditures (18,300) 2002 Remaining Balance $136,700 2003 Carry Forward Request: $100,000 2003 Original Budget: 300,000 Total 2003 Budget: $400,000 North Talbot Pump Station Rehabilitation: Construction of project started later than anticipated. Remaining 2002 year-end balance to be used for payment to contractor, consultant and staff to complete project in 2003. Total estimated expenditures are $300,000. 2002 Budget $327,000 2002 Expenditures (129,600) 2002 Remaining Balance $197,400 2003 Carry Forward Request: $197,400 11 H:\FINANCE\ADMINSUP\S_IssuePapers12003 Carry Forward ordinance narrative v 2.doc Revised 03/24/03,11:37 AM Nue Attachment A EXPLANATION OF 2002/2003 CARRY FORWARD REQUESTS Seismic Upgrade Rolling Hills and Highlands Tank: This project consists of design and construction for repairs and replacement of the steel bracing on the elevated water storage tanks that were damaged by the Nisqually Earthquake in February 2001. Construction of project was delayed until 2003 due to more time being needed for design. Project completion date 2003. Project estimated cost is$1,045,734. 2002 Budget $650,000 2002 Expenditures (143,100) 2002 Remaining Balance $506,900 2003 Carry Forward Request: $300,000 2003 Original Budget: 600,000 Total 2003 Budget: $900,000 Storm Sewer Comprehensive Plan: The Surface Water Utility System Plan is a comprehensive management plan of the City's natural and constructed surface water systems. Additional funding is needed to respond to National Pollution Elimination System(NPDES)regulations. Total estimated expenditures are$100,000. 2002 Budget $100,000 2002 Expenditures (4,300) 2002 Remaining Balance $95,700 2003 Carry Forward Request: $50,000 2003 Original Budget: 100,000 Total 2003 Budget: $150,000 NE 10th Street&Anacortes Storm System Improvement Project: This project consists of planning,designing and constructing a neighborhood detention facility and storm system improvements to solve an existing flooding problem in the area and to provide adequate drainage for future land use. Construction of a storm water detention facility was needed due to lack of storage system capacity. The remaining consultant contract dollar amount and extra funding are needed for anticipated project cost increases. Estimated expenditures are$850,000. 2002 Budget $184,900 2002 Expenditures (68,200) 2002 Remaining Balance $116,700 2003 Carry Forward Request: $115,000 12 H:\FINANCE\ADMINSUP\5_IssuePapers\2003 Carry Forward ordinance narrative v 2.doc Revised 03/24/03,11:37 AM •- •.. Attachment A .r EXPLANATION OF 2002/2003 CARRY FORWARD REQUESTS Lower Cedar River Sediment Management Program: This is a continuation of the Cedar River Flood Damage Reduction project. Funding is required for completion of the Cedar River Spawning Channel replacement project. Total estimated expenditures are $2,260,000. 2002 Budget $305,900 2002 Expenditures (249,900) 2002 Remaining Balance $56,000 2003 Carry Forward Request: $50,000 2003 Original Budget: 185,000 Total 2003 Budget: $235,000 Wetland Mitigation Bank: Project consists of developing a plan and then constructing wetlands on two parcels in the valley that were donated to the City. Funding is needed to install a fence along property street frontage to prevent property vandalism and garbage dumping. Total estimated expenditures are$75,000. 2002 Budget $75,000 2002 Expenditures (3,000) 2002 Remaining Balance $72,000 2003 Carry Forward Request: $45,000 Cedar River Basin CIP—Floodplain Mapping: This project consists of updating the FEMA floodplain maps for the entire Cedar River Basin between Lake Washington and Landsburg. Due to a landslide caused by the Nisqually Earthquake,the floodplain map update was revised in 2002 to reflect the current conditions in this area of the Cedar River. Consultant contract work remains to be completed on floodplain mapping in 2003. Total project budget at 2003 is$210,000. 2002 Budget $116,300 2002 Expenditures (98,000) 2002 Remaining Balance $18,300 2003 Carry Forward Request: $18,000 2003 Original Budget: 10,000 Total 2003 Budget: $28,000 13 H:\FINANCE\ADMINSUP\5_LssuePapers\2003 Carry Forward ordinance narrative v 2.doc Revised 03/24/03,11:37 AM Sly Attachment A lee EXPLANATION OF 2002/2003 CARRY FORWARD REQUESTS Renton Stormwater Manual: This project consists of updating the City's surface water management design standards for new construction. The updating of the City's storm water management standards is a pending regulatory requirement in response to National Pollution Elimination System(NPDES)Phase II permit requirements for municipalities. Total estimated expenditures are$70,000. 2002 Budget $100,000 2002 Expenditures (17,500) 2002 Remaining Balance $82,500 2003 Carry Forward Request: $50,000 2003 Original Budget: 70,000 Total 2003 Budget: $120,000 Springbrook Creek Floodplain Map Update: Due to previously constructed capital improvement projects to improve Springbrook Creek channel capacity and reduce flood hazards,the FEMA Floodplain Maps need to be updated. This funding is needed due to unanticipated higher costs in 2003. Total estimated expenditures are$210,000. 2002 Budget $65,200 2002 Expenditures (20,300) 2002 Remaining Balance $44,900 2003 Carry Forward Request: $44,000 May Creek Basin Plan Implementation: The May Creek Basin plan identifies surface water management problems,throughout the basin. The plan further identifies actions and capital improvements to be implemented by King County,Newcastle and Renton. The plan was delayed in 2002 due to a legal challenge. Total estimated expenditures are $619,000. 2002 Budget $75,000 2002 Expenditure (53,800) 2002 Remaining Balance $21,200 2003 Carry Forward Request: $20,000 2003 Original Budget: 100,000 Total 2003 Budget: $120,000 • 14 H:\FINANCE\ADMINSUP\5_IssuePapers\2003 Carry Forward ordinance narrative v 2.doc Revised 03/24/03,11:37 AM New Attachment A EXPLANATION OF 2002/2003 CARRY FORWARD REQUESTS Rainier Pump Station Upgrade: The project will evaluate and make improvements to the existing Rainier Storm Water Pump Station. The existing pump station is 45 years old and the pumps need replacement. The work planned for completion in 2002 was not accomplished and has been extended into 2003. Total estimated expenditures are $100,000. 2002 Budget $50,000 2002 Expenditures (19,800) 2002 Remaining Balance $30,200 2003 Carry Forward Request: $15,000 2003 Original Budget: 25,000 Total 2003 Budget: $40,000 SW 7th St.Storm System Improvement Project: This project includes installing approximately 3,500 linear feet of storm pipe to replace the existing storm system,or as a parallel storm system,from Lind to Burnett Avenue South. Project design and permitting began in 2002, with construction scheduled for 2003—2004. Funding from 2002 for remaining consultant contract and anticipated project cost increases. Total estimated expenditures are$1,300,000. 2002 Budget $200,000 2002 Expenditures (96,300) 2002 Remaining Balance $103,700 2003 Carry Forward Request: $103,000 2003 Original Budget: 700,000 Total 2003 Budget: $803,000 15 H:\FINANCEIADMINSUPI5_IssuePapers12003 Carry Forward ordinance narrative v 2.doc Revised 03/24/03,11:37 AM 0 0 0 0 0 O o 00 0 0 0 1 0 0 0 0 M O O O O o. 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COre N X N N N W > p co N CO m ui W 0- it N C _a) CO N X m Z d' N U co 0) W CO c 0' O .0 LL CC W 0 _LL m N c 0' O •N c Q m o Co a) y O m m rnrnZ, o � m •° ONQ' c N c O c0 a) w H '= re c) C� m a2 < om' m' 3 0 a) O a) CO L O L V) cT_u a w. cc W I- o 0 o m c o N- 0 0 o t m c o Z s N N N 0 it CO < N e- N N CV O E 0 it co < N + + I I I i I I II + ti March 10,2003 Renton City Council Minutes Page 91 Transportation(Aviation) Transportation(Aviation)Committee Chair Persson presented a report Committee regarding the 2003 Capital Improvement Program(CIP) amendment for the Airport: 2003 CIP Amend, Airport Apron C area utility conversion project. The Committee recommended Apron C Utilities Conversion that Council authorize: �ty'�j -fir 1. An amendment to the 2003 CIP in the amount of$357,624 for this project; and 2. Appropriate and adjust the 2003 Budget for the Airport 402 account by $357,624 from the Airport Reserve Fund. MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation: Rainier Ave Transportation(Aviation)Committee Chair Persson presented a report Corridor Study,Mirai regarding the Rainier Ave. corridor study. Rainier Ave. is a critical corridor Associates serving the central Renton area with existing operational problems, and it is projected to experience severe congestion in the future. For this reason,the Transportation Systems Division is planning to conduct a comprehensive multi- modal study of the Rainier Ave. corridor. This project is listed in the City of Renton 2003-2008 Six-Year Transportation Improvement Program(TIP), as item#39. Transportation Systems proposed contracting with Mirai Associates, Inc. for data collection,multi-modal transportation modeling and analysis, public involvement and outreach activities, and evaluation. This project is tentatively scheduled to begin in March, 2003, with completion in July,2004. The Transportation Committee recommended that City Council accept the Rainier Ave. corridor study project and authorize the Mayor and City Clerk to enter into the agreement with Mirai Associates, Inc. in the amount of$260,600. MOVED BY PERSSON, SECONDED BY BRIERE, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Public Safety Committee Public Safety Committee Chair Clawson presented a report regarding the Fire Fire: Records Management Department records management implementation contract. The Committee System,Public Safety recommended concurrence in the staff recommendation to approve the contract Consultants with Public Safety Consultants, Inc. in the amount of$130,000 to implement and integrate the FDM software as specified in the implementation blueprint. The Committee recommended that the Mayor and City Clerk be authorized to execute the agreement.* Councilman Clawson stated that once this project is completed,firefighters will have the ability to access computer databases at the operations center from offsite locations which will help,for example, in quickly identifying hazardous material storage sites in a burning building. *MOVED BY CLAWSON, SECONDED BY PERSSON,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. ORDINANCES AND The following resolution was presented for reading and adoption: RESOLUTIONS Resolution#3623 A resolution was read authorizing the Mayor and City Clerk to execute a Development Services: St. development agreement with St. Anthony's Parish through the corporation of Anthony's Parish Development the Catholic Archbishop of Seattle,a corporation sole. (St. Anthony's Parish- Agreement, VAC-00-003 Whitworth Ave. S. Vacation; VAC-00-003) MOVED BY BRIERE, SECONDED BY CLAWSON,COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. 4 NI V w APPROVED BY TRANSPORTATION COMMITTEE CITY COUNCIL COMMITTEE REPORT Date 3-V-,?003 March 6, 2002 Project: 2003 CIP Amendment — Apron C Utilities (Referred 3/3/03) The Transportation Committee recommends that Council authorize: 1. An amendment to the 2003 Capital Improvement Program in the amount of $357,624 for this project; and 2. Appropriate and adjust the 2003-;budget for the Airport 402 account by $357,624 from the Airport Reserve Fund. l Don P rsson, Chair Toni Nelson, Vice- air • J'elt4(1 Terri Brie e, Member c: Connie Brundage Ryan Zulauf of yy — r.r March 3,2003 Renton City Council Minutes Page 81 * Renton's general property tax rate decreased again in 2003. Renton citizens pay for basic City services through their property taxes as well as paying for the Renton School District,countywide emergency management services, hospital,Washington State for Public Schools,Port of Seattle, and King County. * The U.S. Department of Homeland Security's website, www.ready.gov, is designed to educate the public,on a continuing basis, about how to be prepared in case of a national emergency. The Renton Fire Department also offers free disaster preparedness classes, which include handouts, display kits,and an audio-visual presentation. * Free composting workshops will be held in March at the Community Center. Pre-registration is required, and participants will receive one free composting bin per household. Finance: Property Tax Rate In regards to the property tax issue,Mayor Tanner noted for the record that aside from the increases due to new construction and annexation, the Citywide property tax dollar amount was held to 1% in accordance with Initiative 747. He pointed out that the property tax rate decreased by 2.8% from last year. AUDIENCE COMMENT Arland "Buzz" Johnson, 334 Wells Ave. S.,#221,Renton, 98055, noted the Citizen Comment: Johnson- noise that traffic on I-405 produces and the close proximity of the Spencer I-405 Noise, Power Outage Court Apartments, located on Wells Ave. S., to I-405. He asked for the City's help in encouraging the State to construct a sound barrier if 1-405 is expanded. Mr.Johnson also noted the occurrence of a power outage on February 16th. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of February 24, 2003. Council concur. February 24, 2003 Annexation: Bales, SE 128th Economic Development, Neighborhoods and Strategic Planning Department St recommended a public hearing be set on 3/17/2003 to consider the resolution calling for an annexation election and the proposed prezoning of R-5 (Residential Single Family;five dwelling units per acre)for the proposed Bales Annexation; 8.52 acres generally bounded by SE 128th St. to the north, SE 130th St. to the south, 156th Ave. SE to the east, and the middle of 152nd Ave SE to the west. Council concur. Airport: 2003 CEP Amend, Transportation Systems Division requested authorization to amend the 2003 Apron C Utility Conversion Capital Improvement Program in the amount of$357,624 for the Airport Apron '1/0d ti Q,1 t�f,ji C area utility conversion project, and to appropriate and adjust the 2003 Budget �t` " for the Airport 402 account by$357,624 from the Airport Reserve Fund. Refer to Transportation(Aviation)Committee. Transportation: Strander Blvd Transportation Systems Division recommended approval of a consultant Extension Design, Perteet agreement in the amount of$2,213,349 with Perteet Engineering, Inc. for the Engineering design of the Strander Blvd. extension from West Valley Hwy. to East Valley Rd. Refer to Transportation(Aviation)Committee. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. CITY OF RENTON COUNCIL AGENDA BILL I AI#: st,• Submitting Data: Planning/Building/Public Works For Agenda of: March 3, 2003 Dept/Div/Board.. Transportation Division Staff Contact Ryan Zulauf x7471 Agenda Status Consent Subject: Public Hearing.. Amendment to 2003 CIP—Apron C Utilities Correspondence.. Ordinance Resolution Old Business Exhibits: New Business X Issue Paper Study Sessions Map Information Recommended Action: Approvals: Refer to Transportation Committee Legal Dept Finance Dept X Other Fiscal Impact: Expenditure Required... $357,624 Transfer/Amendment $357,624 Amount Budgeted $0 Revenue Generated $0 Total Program Budget $0 City Share Total Project.. $357,624 SUMMARY OF ACTION: Boeing will be disconnecting their utility services from Apron "C" by December 31, 2003. Public utilities, including power, potable water and fire water, will need to be installed to serve this area, which includes the Airport Maintenance Shop, two buildings totaling 48,000 square feet, fifteen ramp lighting poles, two electric vehicle gates and a future public restroom. STAFF RECOMMENDATION: The Transportation System Division recommends that City Council authorize an amendment to the 2003 Capital Improvement Program in the amount of $357,624 for utility conversion on Apron C, and appropriate and adjust the 2003 Budget for the Airport 402 account by $357,624 from the Airport Reserve Fund. CADocuments and Settings\mneumann\Local Settings\Temp\Revised Agenda Bill for 2003 CIP Adjustment 2-24-02.doc/ CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: February 24,2003 TO: Kathy Keolker-Wheeler,Council President Members of the City Council VIA: Mayor Tanner FROM: Gregg Zimmermai,, ministrator STAFF CONTACT: Ryan Zulauf,x7471 SUBJECT: 2003 CIP Amendment—Apron C Utilities ISSUE: Boeing will be disconnecting their utility services from Apron "C" by December 31, 2003. Public utilities will need to be installed to serve this area,which includes the Airport Maintenance Shop,two buildings totaling 48,000 square feet, 15 ramp lighting poles, two electric vehicle gates and a future public restroom. An amendment to the 2003 CIP is needed to cover the costs of project management, design and construction of a utility system for Apron"C". RECOIVIlVIENDATION: The Transportation System Division recommends that Council authorize: 1. An amendment to the 2003 Capital Improvement Program in the amount of$357,624 for this project;and 2. Appropriate and adjust the 2003 budget for the Airport 402 account by $357,624 from the Airport Reserve Fund. BACKGROUND: Boeing Pulls Out of Apron"C"-On April 5, 2002, Boeing turned-back a large portion of Apron "C", which included two buildings totaling 48,000 square feet. This area was known as the "North Apron C Remainder Area" (aircraft positions C-9 through C-13) in the Boeing lease. The disposal of this leased area completes Boeing's withdrawal from the Apron"C"area(see map of Apron C). Apron"C" is Served by Boeing Utilities-Apron "C"comprises approximately 480,933 square feet of leased area and is served by Boeing utilities, which includes; power, potable water, fire water, compressed air, gas and phone service. However, Boeing will be discontinuing all utility services to Apron"C"by December 31,2003. Boeing utilities on Apron"C"serve the following major City-owned facilities: 1. One 22,000 square foot hangar 2. One 26,000 square foot avionics building 3. The Airport Maintenance Shop 4. 15 light poles for ramp/security lighting 5. A future public restroom and it's associated sewer pump station 6. Two electric vehicle gates Airport staff has already severed some Boeing utilities serving Apron"C"(phone service,compressed air, gas and fire monitoring). However, potable water, fire water and the electrical system serving Apron"C"remains to be severed. In order to sever the remaining Boeing utilities and install public utilities to Apron "C", funding will be needed to complete the conversion. The 2003 Capital Improvement Project amendment titled "Apron C — Utilities" will fund project management, design and construction. The project is comprised of two major utility systems,the water system and the power system. The Water System — The water system serving Apron "C" is currently comprised of two separate systems,a potable water system and a fire water system. The potable water system will utilize the existing Boeing potable water main, which will be transferred to City ownership. The potable water system will require the installation of four City water meters to serve the Boeing Fuel Farm, the future public restroom, the City Maintenance Shop and the 800/820 West Perimeter Road buildings. Currently, the Boeing fire water system provides water to the sprinkler system in three City-owned buildings. The fire water project will utilize approximately 1,600 linear feet of existing Boeing fire water main that will be severed from the Boeing fire water system. This section of existing water main will then be connected into the existing City water system just north of the Boeing fuel farm,and on the north side of the 820 West Perimeter Road building. The planning level cost estimate for this work is approximately$35,000,plus$10,000 for project management The Power System—A new underground power line with transformers will need to be installed along Apron "C". Initial cost estimates provided by Puget Sound Energy are approximately$130,000 plus metering, installation of power line from meter to points of service(e.g.: buildings, ramp lighting, etc) and trenching/restoration costs. The planning level cost estimate for this work is approximately $241,000, plus $25,000 for project management. With initial design and engineering, project costs will be refined. Few Alternatives—City staff worked on various options for remaining on Boeing utilities indefinitely. For example, staff worked to negotiate a deal with Boeing to place a sub-meter for the electrical system on Apron "C". In this alternative,the City would then pay Boeing for the electrical usage for Apron "C". However, because Boeing receives a large commercial discount per kilowatt hour, their agreement with Puget Sound Energy precludes them from re-selling the discounted electricity. With respect to the water system, Boeing is extremely concerned of the liability of having the Boeing fire water system charge the fire sprinkler system in buildings they no longer own. Boeing was not interested in the City listing Boeing as an "additional insured" entity on the City's insurance policy covering the Airport. While liability is a concern, City staff speculates that Boeing's desire is to cut costs and get out of non-core business units(i.e.: utility service to 2nd parties). H:\Division.s\TRANSPOR.TATIAIRPORT\03Projects\02Capital Improvement Projects\Apron C Utility lnstallationllssue Paper-CIP Amendment 2-3-03.doc\jdh w — Going without utilities to Apron "C" is not an option, since too many City-owned facilities would be without heat, electricity and water for fire protection. While the cost is significant, the proposed installation of utilities will economize to the greatest extent possible without installing a lot of extra (unused)capacity. cc: Sandra Meyer Sam Star H:\Division.s\TRANSPOR.TAT\AIRPORT\03Projects\02Capital Improvement Projects\Apron C Utility Installation\Issue Paper-CIP Amendment 2-3-03.doc\jdh Yj • t +"7 �°�> yk>k to yA � � ` r r t.. 4 r i .Y.' . r 4 0 , f fir' p §ct 4. ''' I �7 ( Ib ;atl+P rrtt ;,1 _1 f - y t . y r Lw y 'f ,n,�,.• d' t • 1 i‘v , Y, ,' o I 1 7 4 1 'GY ) , ES ; AA f� 'r 1 1 ,11 � i rd AA ^s 4i ., ,,,,,,,,... 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' , 'Si •fit .,�� 4 i'$i ..r'.K i i' _ to , .ry G 1 rIx� r ' 4 it k i ? ? 3 r t A 'fy • k; I , T F ♦T t1 f h 1 j ,A7+k, 3-.E✓ Ertl • .may nt #' (,5: 6 YY 1 „ i.,[B•'i.. _iY+�' „''j4 -" r 1ST" s" 1r" Rr 1 A <of `, I , ,: ! r.".,«,. yf ..rf. t 1 - 1i . i r r q - 4'';. ,1 yr, ► 1 r� /'O '''i • fj1 ¢t ~w �Wi err i; d 3 r ,+.>p+,.,i I,. 4 v ate« ;!w 1V'>AJ Yr iyh7.4'1SVn h 11 4 3 rr 1 .. h,, �,iR 1g£ { ddd January 6,2003 "ftw' Renton City Council Minutes ``o Page 10 Community Services Community Services Committee Chair Nelson presented a report regarding Committee Matricula Consular as legal identification for Mexican citizens. Mexican AJLS: Matricula Consular as citizens living in the United States face problems obtaining services, licenses, Legal Identification for and employment without recognizable legal identification. Mexican nationals Mexican Citizens Living in US living in the United States without recognizable identification may be subject to arrest and/or incarceration under this country's heightened security. Therefore, as part of the national promotion by Mexico President Vicente Fox,the Mexican Consulate of Seattle has requested that Renton consider recognizing the Matricula Consular as official identification for Mexican citizens living in the United States. The Committee reviewed the Administration's recommendation for such recognition in the form of a resolution. The Committee recommended that the City Council adopt a resolution recognizing the Matricula Consular as legal identification for Mexican citizens living in the United States. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT.* Councilman Clawson reported that New York City declined to accept this type of identification due to law enforcement considerations,and inquired as to whether the Committee discussed that particular aspect. Councilwoman Nelson stated that police testimony was not received by the Committee;however, she indicated that several cities and states recognize the Matricula Consular as legal identification. She explained that this type of identification,which is recognized throughout the country,can assist Mexican citizens in obtaining various government and banking services while in the United States. Mayor Tanner added that the counterfeit-proof photo identification is issued by the Mexican government through its Consular office,and identifies the person as a citizen of Mexico. Councilman Clawson stated his agreement with the action now that he understood that this is additional identification,and does not take the place of any other type of identification. MOTION CARRIED. (See page 11 for resolution.) Human Services: 2003 General Community Services Committee Chair Nelson presented a report Fund Contingency Plan recommending concurrence with the staff recommendation that the revised Revision 2003 General Fund Contingency Plan be distributed in accordance with the 9/101A Human Services Advisory Committee recommendations and conditions as shown below. Old Contingency Plan: • Metropolitan Images/Renton Youth Day-$2,500; submit budget and performance measures. • Multi Service Center Energy Crisis Intervention Program-$5,000. TOTAL: $7,500 New Revised Contingency Plan: • Metropolitan Images/Renton Youth Day-$2,500; submit budget and performance measures to be approved by January 31,2003. • If Metropolitan Images/Renton Youth Day does not submit by January 31, 2003,the funds will be allocated to Way Back Inn. • King County Sexual Assault Resource Center-$5,000. • January 6,2003 lore Renton City Council Minutes Noe Page 11 • Renton Area Youth Services-$9,000. • Communities in Schools of Renton-$14,200. TOTAL: $30,700 MOVED BY NELSON, SECONDED BY PARKER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. ORDINANCES AND The following resolutions were presented for reading and adoption: RESOLUTIONS Resolution#3610 A resolution was read approving the Cobblestone Final Plat consisting of Plat: Cobblestone,Union Ave approximately 4.7 acres located in the vicinity of NE 4th St. and Union Ave. NE,FP-02-073 NE(FP-02-073). MOVED BY KEOLKER-WHEELER, SECONDED BY BRIERE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3611 A resolution was read approving The Vineyards Final Plat consisting of Plat: The Vineyards,Union approximately 7.32 acres located in the vicinity of Union Ave. NE and NE 6th Ave NE,FP-02-123 St. (FP-02-123). MOVED BY KEOLKER-WHEELER, SECONDED BY BRIERE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3612 A resolution was read approving the Matricula Consular identification as legal AJLS: Matricula Consular as identification for Mexican citizens living in the United States. MOVED BY Legal Identification for NELSON,SECONDED BY CORMAN,COUNCIL ADOPT THE Mexican Citizens Living in US RESOLUTION AS READ. CARRIED. The following ordinances were presented for first reading and referred to the Council meeting of 1/13/2003 for second and final reading: Planning: Development An ordinance was read amending Chapter 4-2,Land Use Districts,Chapter 4-4, Regulations(Title IV),Non- Property Development Standards,Chapter 4-6, Street&Utility Standards, Substantive Amendments Chapter 4-7,Subdivision Regulations,Chapter 4-8,Permits—General and Appeals, Chapter 4-9,Permits—Specific,and Chapter 4-11,Definitions,of Title IV(Development Regulations)of City Code to edit text references and implement administrative determinations. MOVED BY KEOLKER- WHEELER, SECONDED BY CORMAN,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 1/13/2003. CARRIED. Utility: Utility Fee Code An ordinance was read amending Section 4-1-180 of Chapter 1,Administration Amendments and Enforcement,and Section 4-3-050.P of Chapter 3, Environmental Regulations and Special Districts,of Title IV(Development Regulations)of City Code by reorganizing the sections to make them consistent with the Title IV format and to be more user-friendly. MOVED BY BRIERE, SECONDED BY CORMAN,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 1/13/2003. CARRIED. NEW BUSINESS MOVED BY KEOLKER-WHEELER, SECONDED BY NELSON,COUNCIL Council: Meeting CANCEL ITS REGULARLY SCHEDULED COMMITTEE OF THE WHOLE Cancellations(1/20/2003, AND COUNCIL MEETINGS SCHEDULED FOR JANUARY 20,2003, IN COW and Regular Meeting) OBSERVANCE OF MARTIN LUTHER KING,JR. DAY. CARRIED. Citizen Comment: Alhadeff— Council President Keolker-Wheeler reported receipt of a letter from Jack D. Pavilion Building Lease Alhadeff,JDA Group LLC,95 S.Tobin St., Suite 201,Renton,98055, regarding securing a lease for the Pavilion Building. MOVED BY KEOLKER- WHEELER, SECONDED BY PERSSON,COUNCIL REFER THIS CORRESPONDENCE TO THE COMMITTEE OF THE WHOLE. CARRIED. Noir "ore f,F-APPROV D=:Y LC" y.G.� t tiu` lease, / `�Do3 . f COMMUNITY SERVICES COMMITTEE REPORT January 6, 2003 General Fund Contingency Plan for Human Services (Referred December 16, 2002) The Community Services Committee recommends concurrence with the staff recommendation that the 2003 General Fund Contingency Plan be distributed as in accordance with the Human Services Advisory Committee recommendations and conditions as shown below. Old Contingency Plan ,b.:_ New Revised Contingency Plan Metropolitan Images/Renton Youth Day$2500 'Metropolitan Images/Renton Youth Day$2500 —submit budget and performance measures submit budget and performance measures to be approved by January 31, 2003 Multi-Service Center > Energy Crisis If Metropolitan Images/Renton Youth Day Intervention Program $5000 ,' )° does not`Submit by 1/31/03 —the funds will be _, allocated;to Way Back Inn , King County Sexual Assault Resource Center $5000 #_ Renton Area Youth Services $9000 „Communities 'Schools of Renton$14,200 Total$7,500 Total$30,700 • .T ' , - on, hair f Nomisoillid Of King Parker, Vice Chair andy Cormah, Member. de: 'al ° .'lz' Committee Report Jan6,2003\ P /0.1.Q/441-6 Rev 01/02 bh 4- ,.. „Lbsi.„--„0. ..,. . •- .,-; - -2 ;Joe 'ate. Ewa .0 0r . s �' N...- m h C € .-. $ c ct •. Z �t y.N m 0, Z�.£ Q 2,0 k -; of +. rnw C«. V, wrs L�Y m aT. c 01 If a:z ,15: :4;01.tr -..-*---0 --t, -4:.,_'.: - -72'---;.--,- , ...- 0y z C O C Q'II7t'Q. 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O 1"' F-1 n U E O '� U> ,_O N U Q 0 awmoc � vo, Lm U CD n (� °° d 0 (4 CO Y en w \ N d oaf° m •c > � rn �� m 0 3 as o o Eas le o) p � � va� � o co 0 � z 42 �. inw coin aLo o o 0 aa> E -c @ c c C a in o :3 co 3 o c �- � �� .c �' _ 0 r- L ¢ aa> aci o 0 o L m a m LL co > U t~ E m �U o D Q 0 FF-��11 0 .-' n t o aoi en a) CO. W vL •� @ N O O :E a a3 a 5 a) G U. E > c m cn 3 U • `"1111911A/!0 o m ca tea) i� L o ) o E e�0o � S ioeo Q 0 u� 3 � c � ca � c s. �� G *0 '0 m C/� o a> o x t to m vas �* . .. o0 oc op c o cp m y �.}g. .? N:r u oc Yococ N o E - 1 Q I - vQ aO >, a) m N0 4- O O O _,:. r O m :fie co m o m no cL a o -- �- Cl) -., O - I J Q. ry • - cu D .� vca ai G c c 1-6 o . 8 !�!lt1111111111\\\ cu c 30 0) m a a� 0 a) .0 m ca D1dC o C 0 N 1'-' Q 1- J U) CITY OF RENTON, WASHINGTON ORDINANCE NO. 4 9 9 4 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE ANNUAL BUDGET FOR THE YEAR 2003. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. After due notice and public hearing thereon as provided by law, the annual budget for the City of Renton for the year 2003, previously prepared and filed with the City Clerk, as modified hereby, be and is hereby ratified, confirmed and adopted, in all respects, as such annual budget for the year 2003. Such annual budget is detailed in Attachment A, 2003 Budget Summary by Fund, Resources and Expenditures, which is incorporated herein as if fully set forth. Ordinance 4989 was adopted on December 9, 2002, to fix the amount of tax levies necessary for the year 2003. SECTION II. Attachment A defines the total sums authorized and allowed for expenditures and establishes such sums in each of the funds in the annual 2003 budget. SECTION III. Acts pursuant to this Ordinance, but prior to its passage or effective date, are hereby ratified and confirmed. SECTION IV. A copy of the annual 2003 budget, as herein adopted, shall be transmitted to the Office of the State Auditor, Division of Municipal Corporations, and such other governmental agencies as provided by law. SECTION V. This Ordinance shall be effective upon its passage, approval, and five days after publication. 1 1 ORDINANCE NO. 4 9 9 4 PASSED BY THE CITY COUNCIL this 16th day of December , 2002. 6e71Ate.t; 6.2/91 Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this 16th day of December , 2002. Jess anner, Mayor Approved as to form: d)rviAry,a. Lawrence J. Warren, ty Attorney Date of Publication: 12/2 0/2002 (summary) ORD.1012:10/29/02:ma 2 ORDINANCE NO. 4 9 9 4 ATTACHMENT A 2003 Budget Summary By Fund, Resources and Expenditures 2003 2003 Fund Resources Expenditures • GENERAL GOVERNMENT FUNDS: 000/General $44,871,800 $44,871,800 101/Park 9,250,100 9,250,100 103/Street 5,911,400 5,911,400 106/Library 1,435,100 1,435,100 201/Ltd G.O. Bonds/Gen. Govt. Misc. Debt Sery 654,300 654,300 207/1978 Limited G.O. Bonds 35,100 35,100 212/1989 Limited Ref. G.O. Bonds 0 0 215/Gen. Govt. Misc. Debt Service 1,871,300 1,871,300 SPECIAL REVENUE FUNDS: 102/Arterial Street 353,500 353,500 104/Community Dev Block Grant 295,700 295,700 110/Hotel/Motel Fund 200,000 200,000 118/Reserve for Paths &Trails 0 0 125/1%For Art 75,000 75,000 127/Cable Communication 31,600 31,600 DEBT SERVICE FUNDS: 213/1983 Unlim. Ref. G.O. Bonds 0 0 219/1989 Unlimited G.O. Bonds 511,500 511,500 220/L.I.D. Debt Service Fund 334,600 334,600 221/L.I.D. Guaranty Fund 0 0 CAPITAL PROJECT FUNDS(CIP): 301/Garage CIP 0 0 303/Community Dev. Mitigation Fund 950,000 950,000 304/Fire Mitigation Fund 298,000 298,000 305 Transportation Mitigation Fund 2,451,400 2,451,400 306/Leased City Properties 516,900 516,900 316/Municipal Facilities CIP 2,946,000 2,946,000 317/Transportation CIP 6,661,200 6,661,200 320/L.I.D. Construction Fund 0 0 1of2 ORDINANCE NO. 499 4 ATTACHMENT A 2003 Budget Summary By Fund, Resources and Expenditures 2003 2003 Fund Resources Expenditures ENTERPRISE FUNDS: 401/Waterworks Utility 20,921,500 20,921,500 402/Airport 1,557,000 1,557,000 403/Solid Waste Utility 9,074,500 9,074,500 404/Golf Course 2,210,100 2,210,100 421/Waterworks Utility Construction 13,300,000 13,300,000 424/Golf Course Capital Fund 359,000 359,000 451/Waterwork revenue Bond Fund 2,920,400 2,920,400 INTERNAL SERVICE FUNDS: 501/Equipment Rental 2,991,200 2,991,200 502/Insurance 9,047,000 9,047,000 FIDUCIARY FUNDS: 601/Firemen's Pension 365,900 365,900 TOTALS $142,401,100 $142,401,100 2 of 2 December 16,2002 .+` Renton City Council Minutes vow Page 482 Resolution#3607 A resolution was read approving the Liberty Ridge Phase 4 Final Plat Plat: Liberty Ridge Phase 4, consisting of approximately 9.1 acres located on Harrington Ave. SE, south of Harrington Ave SE(FP-02- NE 3rd and 4th Streets, and east of Edmonds Ave. NE(FP-02-126). MOVED 126) BY NELSON, SECONDED BY CORMAN,COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3608 A resolution was read authorizing the Mayor and City Clerk to enter into the Transportation: Eastside revised agreement for the Eastside Transportation Partnership for Renton's Transportation Partnership continued participation in the program through 2005. MOVED BY Interlocal Agreement CLAWSON, SECONDED BY CORMAN,COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinance was presented for first reading and advanced for second and final reading: Utility: Public Works Fees An ordinance was read amending Section 4-1-180 of Chapter 1,Administration and Enforcement,of Title IV(Development Regulations)of City Code increasing certain public works fees. MOVED BY BRIERE, SECONDED BY KEOLKER-WHEELER,COUNCIL ADVANCE THE ORDINANCE FOR SECOND AND FINAL READING. CARRIED. Ordinance#4993 Following second and final reading of the above ordinance, it was MOVED BY Utility: Public Works Fees BRIERE,SECONDED BY CORMAN,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. The following ordinances were presented for second and final reading and adoption: Ordinance#4994 An ordinance was read adopting the City of Renton Annual Budget for the year Budget: 2003 Annual City of 2003 in the total amount of$142,401,100. MOVED BY CORMAN, Renton SECONDED BY NELSON,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#4995 An ordinance was read increasing the non-resident recreation fees for 2003. Community Services: 2003 MOVED BY PARKER, SECONDED BY CLAWSON, COUNCIL ADOPT Recreation Fees for Non- THE ORDINANCE AS READ. ROLL CALL: SIX AYES: NELSON, Residents CORMAN,PARKER,BRIERE,KEOLKER-WHEELER AND CLAWSON; ONE NAY: PERSSON. CARRIED. Ordinance#4996 An ordinance was read amending Section 8-5-15, Sewer Charges,of Chapter 5, Finance: 2003 Sewer Rates Sewers,of Title VIII(Health and Sanitation)of City Code by a 3% rate Increase increase. MOVED BY BRIERE, SECONDED BY CORMAN,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: SIX AYES: NELSON,CORMAN, PARKER,BRIERE, KEOLKER-WHEELER AND CLAWSON; ONE NAY: PERSSON. CARRIED. Ordinance#4997 An ordinance was read adopting the 2002 amendments to the City's 1995 Comprehensive Plan: 2002 Comprehensive Plan,maps and data in conjunction therewith. MOVED BY Amendment, Springbrook KEOLKER-WHEELER,SECONDED BY BRIERE,COUNCIL ADOPT THE Associates ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#4998 An ordinance was read changing the zoning classification of approximately Rezone: Springbrook 5.61 acres located south of S. 37th St., and west of the dead-end at S. 38th St. Associates, S 37th St, CO to west of Talbot Rd. S. from Commercial Office(CO)to Residential Options R-10 (RO)Residential - 10(R-10; ten dwelling units per acre)zoning; Springbrook • Nine December 16,2002 Now, Renton City Council Minutes Page 480 located to the north of the apartments,and from Service Linen Supply located to the south of the apartments,has been reduced. In regards to the noise produced by I-405,he asked for the City's help in encouraging the State to construct a sound barrier if 1-405 is expanded. Councilman Corman stated that he would relay Mr. Johnson's noise concerns to the 1-405 Executive Committee, of which he is a member. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. At the request of Councilwoman Keolker-Wheeler,item 6.a. was removed for separate consideration. AILS: Matricula Consular as Administrative,Judicial and Legal Services Department recommended adoption Legal Identification for of a resolution recognizing the Matricula Consular as legal identification for Mexican Citizens living in US Mexican citizens living in the United States. Refer to Community Services Committee. CAG: 02-166,Maplewood Community Services Department submitted CAG-02-166,Maplewood Golf Golf Course Cart Path Paving, Course Cart Path Paving; and requested approval of the project,authorization Northwest Asphalt for final pay estimate in the amount of$44,297.86,commencement of 60-day lien period,and release of retained amount of$1,960.87 to Northwest Asphalt, • Inc.,contractor,if all required releases are obtained. Council concur. Plat:Liberty Ridge Phase 4, Development Services Division recommended approval,with conditions,of the Harrington Ave SE(1 P-02- Liberty Ridge Phase 4 Final Plat;33 single-family lots on 9.1 acres located at 126) Harrington Ave. SE,south of NE 3rd and 4th Streets,and east of Edmonds Ave. NE(FP-02-126). Council concur. (See page 482 for resolution.) Development Services: Sam's Development Services Division recommended acceptance of the dedication of Club,Dedication of Roadway roadway encroachment(Benson Rd. S.)onto private property located at 801 S. Encroachment,Benson Rd S & Grady Way,prior to the transfer of the property from present owner Puget S Grady Way Western,Inc. to the purchaser, Sam's Club. Council concur. Planning: Downtown Core Economic Development,Neighborhoods and Strategic Planning Department Off-Street Parking recommended approval to modify the Downtown Core off-street parking Requirements requirements for new residential uses,and for both new and expanded commercial uses. Refer to Planning&Development Committee. Human Services: 2003 General Human Services Division recommended approval to adopt a revised 2003 Fund Contingency Plan General Fund Contingency Plan for Human Services,as recommended by the Revision liov? 4cj(i Human Services Advisory Committee,due to an additional$30,700 in funding. !J Refer to Community Services Committee. CAG: 02-159,Maplewood Surface Water Utility Division submitted CAG-02-159,Maplewood Creek Creek Sedimentation Basin Sedimentation Basin 2002 Maintenance;and requested approval of the project, 2002 Maintenance,Scarsella authorization for final pay estimate in the amount of$1,952.96,commencement Brothers of 60-day lien period,and release of retained amount of$1,308.50 to Scarsella Brothers,Inc.,contractor,if all required releases are obtained. Council concur. Transportation: Eastside Transportation Systems Division recommended approval of the Eastside Transportation Partnership Transportation Partnership agreement to continue planning and project Interlocal Agreement coordination efforts of Renton with other Eastside jurisdictions and related regional agencies. Annual dues are$500. Council concur. (See page 482 for resolution.) MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO REMOVE ITEM 6.a.FOR SEPARATE CONSIDERATION. CARRIED. Ch'Y OF RENTON COUNCIL AGENDAILL AIM: 6 � + Submitting Data: For Agenda of: December 16, 2002 Dept/Div/Board.. Community Services/Human Services Staff Contact Karen Bergsvik X6652 Agenda Status Consent X Subject: Public Hearing.. Correspondence.. General Fund Contingency Plan for Human Services Ordinance Resolution Old Business Exhibits: New Business A. Issue Paper Study Sessions B. General Fund Final Recommendations Information Recommended Action: Approvals: Legal Dept Refer to Community Services Committee Finance Dept Other Fiscal Impact: Expenditure Required... $30,700 Transfer/Amendment Amount Budgeted $30,700 Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Old Contingency Plan New Revised Contingency Plan Metropolitan Images/Renton Youth Day$2500— Metropolitan Images/Renton Youth Day$2500—submit budget and submit budget and performance measures performance measures by January 31,2003 Multi-Service Center Energy Crisis Intervention If Metropolitan Images/Renton Youth Day does not submit by 1/31/03 Program$5000 —the funds will be allocated to Way Back Inn King County Sexual Assault Resource Center $5000 Renton Area Youth Services$9000 Communities in Schools of Renton$14,200 Total$7,500 Total$30,700 STAFF RECOMMENDATION: Staff recommends Council review and adopt a revised 2003 General Fund Contingency Plan for Human Services as recommended by the Human Services Advisory Committee. Rentonnet/agnbill/ bh Exhibit A CITY OF RENTON MEMORANDUM Y p�(S k.� A DATE: December 5, 2002 TO: Toni Nelson, Council President Members, Renton City Council VIA: ` Mayor Jesse Tanner FROM: Jim Shepherd Community ices Administrator STAFF CONTACT: Karen Bergsvik, ext. 6652 Human Services Division SUBJECT: General Fund Contingency Plan for Human Services ISSUE: Revise the General Fund Contingency Plan for 2003 Human Services funding. RECOMMENDATION: It is the recommendation of the Human Services Advisory Committee that the Council review and adopt a revised 2003 General Fund Contingency Plan for Human Services. This is due to the additional $30,700 in funding for human service agencies in 2003. BACKGROUND SUMMARY Council adopted the Human Services Advisory Committee funding recommendations for 2003 and contingency plan on August 5, 2002. The Contingency Plan covered additional funding up to $7500. Since the increase in funding is more than $7500, a new plan must be adopted. Page 1 of 3;12/10/2002;H:\HUMAN_SE\2003funding\03Contingencyplanissuepaper.doc 41111 Exhibit A The original contingency plan recommended funding Metropolitan Images/Renton Youth Day for $2500. The funding is contingent upon Metropolitan Images submitting a budget and performance measures that are accurate, and agreeable to the Committee or Human Services staff. The Committee had also recommended that the Multi Service Center's Energy Crisis Intervention program be funded to a maximum of $5000. The revised contingency plan includes the funding for Metropolitan Images/ Renton Youth Day for $2500. The above requirements need to be met by January 31, 2003, the target deadline for finishing the 2003 contracts. Should they not meet the deadline, the funds will be allocated to Way Back Inn. The revised contingency plan does not include funding for the Multi Service Center's Energy Crisis Energy Intervention Program. They have subsequently received a large settlement from Puget Sound Energy, and have agreed that they do not need the funds as much as other agencies. The Human Services Advisory Committee looked at several options for the remaining funds. While King County has restored much of the human services funding, several Renton agencies will still be affected in 03. King County Sexual Assault Resource Center (KCSARC) will lose $49,090 for training. Communities in Schools of Renton (CISR) lost $13,990 from the King County Child and Family Commission. Renton Area Youth Services (RAYS) will lose $25,000 from Public Health for mental health services they provide at the Youth Health Center. Additionally RAYS will get a reimbursement cut for mental health services, and it is estimated that it may be as much as 10%. The Committee decided to use the remaining additional funds to assist Renton based agencies. RAYS and KCSARC will receive funding increases, to the amount they requested for 2003. CISR will receive the balance. Page 2 of 3;12/10/2002;H:\HUMAN_SE\2003funding\03Contingencyplanissuepaper.doc Exhibit A Old Contingency Plan New Revised Contingency Plan Metropolitan Images/Renton Youth Metropolitan Images/Renton Youth Day $2500 — submit budget and Day $2500 —submit budget and performance measures performance measures by January 31, 2003 Multi-Service Center Energy Crisis If Metropolitan Images/Renton Youth Intervention Program $5000 Day does not submit by 1/31/03 —the funds will be allocated to Way Back Inn King County Sexual Assault Resource Center$ 5000 Renton Area Youth Services $9000 Communities in Schools of Renton $14,200 Total $7,500 Total$30,700 Page 3 of 3;12/10/2002;H:\HUMAN_SE\2003funding\03Contingencyplanissuepaper.doc CITY OF RENTON 2003 FUNDING RECOMMENDATIONS EXHIBIT B 2002 2003 Contingency Agency Request Purpose Funding Recomm. GENERAL FUND I Catholic Community Services 5,000 Volunteer Chore Services 3,005 5,000 2 Catholic Community Services 5,000 Children's Domestic Violence Counseling 0 0 3 Catholic Community Services 12,000 Emergency Assistance 10,000 10,000 4 Catholic Community Services 10,000 HomeShare Program 0 0 5 Catholic Community Services 5,000 Katherine's House-Women out of RJC 0 4,000 6 Center for Career Alternatives 21,172 Employment Services to low income persons 0 0 7 Child Care Resources 15,000 Child Care Referrals 7,500 7,500 8 Children's Therapy Center 10,000 Therapy Services for children with DD 0 2,500 9 Community Health Ctrs of KC 28,325 Primary Medical Care 25,000 24,000 10 Crisis Clinic 10,000 Phone Services 3,300 3,300 11 Crisis Clinic 3,000 TEEN LINK 1,000 1,000 12 Application Withdrawn 13 Institute for Family Development 16,842 In-home counseling for troubled youth 0 0- 14 KC Sexual Assault Resource Ctr 35,000 Comprehensive Sexual Assault Services 30,000 30,000 5,000 15 Metropolitan Images 10,000 Renton Youth Day 0 0 2,500j 18 MultiService Center 5,000 Energy Crisis Intervention Program 0 0 17 MultiService Center 2,200 Transitional Housing for Homeless Families 2,100 2,000_ 18 Page Ahead Children's Literacy Prog 15,000 Books for kids 0 0 19 Pregnancy Aid of Kent 1,500 Transitional Housing for Pregnant Women 1,500 1,000 20 Renton Area Youth and Fam Svcs 66,000 Drug,Family Counseling,Case Mgmt 60,000 57,000 9,000 21 Renton Clothes Bank 10,000 Clothes Bank 8,000 8,000 22 Renton Technical College 27,581 Even Start/Early Childhood Program 10,000 10,000 23 Senior Services 5,400 Congregate Meal Program 0 0 24 Senior Services 8,000 Meals on Wheels 6,000 6,000 25 Senior Services 6,750 Volunteer Transportation Services 6,000 6,000 26 St Vincent dePaulNew Connections 15,000 Services to those released from RJC 0 0 27 The Salvation Army 23,300 Food Bank operations 0 0 28 Ukrainian Community Center of WA 5,000 Services to Ukrainian Community 5,000 5,000 29 Way Back Inn 24,400 Transitional Housing for Homeless Families 20,000 10,000 30 YWCA 5,000 Emergency Housing for Homeless Families 5,000 5,000 31 YWCA 23,000 Domestic Violence Community Advocate 23,000 23,000 1 Friends of Youth/Griffin Home 5,000 Construction of 2 new foster homes 0 3,000 2 King County Coalition Against DV 7,500 Planner for Domestic Violence Services 0 5,000 Communities in Schools of Renton Received funding from CDBG _ 14,200 228,300 30,700 TOTAL AMOUNT REQUESTED 441,970 Metropolitan Images funding contingent upon submitting budget and performance measures acceptable to staff by January 31,2003. If condition not met,the$2500 will be awarded to Way Back Inn. 12/9/2002 FinaIGFRecom 2003 eaNtEr = r• Avow RECEIVED CITY OF RENTON DEC 1 6 200Z MEMORANDUM REPI OPICTTYC 1CL DATE: December 16, 2002 CITY OF RENTON TO: Toni Nelson, Council President Renton City Councilmembers DEC 1 6 2002 �` RECEIVED FROM1- erek Todd, Assistant to the CAO CITY CLERK'S OFFICE CC: Jesse Tanner, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Cost of City Events—Answers to Follow-up Questions After receiving the 12/9 memorandum titled "Cost of City Events," Councilmember Briere requested some follow-up information. In this memo I have listed her three questions in bold along with some detail that may help to answer them. 1. How much is the budget for the Farmers Market? The 2003 budget contains $20,000 for downtown-related items, including the Farmers Market if necessary. This funding is included as part of the $40,000 line item in the non-departmental budget "Other Governmental Services" labeled as "Downtown Renton" (see page 15 of the 2002 Budget Detail book; no increase in funding for this line item was recommended for 2003). This funding is managed by the Economic Development,Neighborhoods, and Strategic Planning Department. The 2002 Farmers Market recovered all of its expenses through fees and charges and, in fact, made approximately $5,000 in"profit"during its 10 weeks of operation. Because of the frugal management of the Market's financial resources, any needed funding for its 2003 season could likely be supported by the account set up by the Chamber of Commerce with the City's 2002 contribution of$20,000. The additional funding for 2003 will likely be spent on events that continue to celebrate the downtown and enhance the City's downtown redevelopment efforts. It has been proposed that the City host a"Grand Opening" for the downtown core once the Parking Garage, Pavilion Building, and Performing Arts Center have been completed. 2. How much is the City float budget? The 2003 budget for the city's float is $20,000. This funding is also included in the non-departmental budget "Other Governmental Services" as part of the line item labeled as "Downtown Renton" (again, see page 15 of the 2002 Budget Detail book). The float which markets Renton, travels to five separate parades: Tacoma Grand Floral Parade, Marysville Strawberry Parade, Chinatown Parade, Renton River Days Parade, and Seafair Torchlight Parade. The majority of the City's $18,000 contract with Wild Enterprises, Inc. pays for the production of the float concept, design services, materials, and actual float construction. The contract also pays for services including the following: - Payment for and management of all permits necessary for the work to be performed. - Transportation and fuel expenses, including transportation expenses to and from the five event sites and all necessary travel permits. - Storage and maintenance of the float during the non-event dates of the parade season. - Payment for and management of all host event registration forms and parade entry fees pertaining to operational float-related activities. - A professional, licensed float driver and float decorators on-site at each of the five designated events. - Generators and sound systems for use on the float during operation. - General liability insurance with a minimum of a one million dollar combined single-limit per occurrence coverage. As Council is aware, Renton's name is placed in prominent positions on both sides of the float to optimize and enhance media exposure and spectator appeal. Volunteers, recruited from among the City employees and community members, walk along the parade routes with the float and distribute Renton marketing materials. 3. The 2003 budget is $4,000 in the AJLS line item for 4th of July. In 2002 we spent $16,841. Does that mean that we will limit the cost to $4,000[in 2003J? As is the case with other City events and projects, the cost of the 4th of July celebration is paid out of several different line items. The majority of the hard costs are paid out of the Mayor's Office Division (AJLS Department)budget. In 2002 the $8,000 contract cost for the actual fireworks display was paid out of the "Community Relations Contracts" line item. The majority of the other expenses (including the Neale daytime event items: childrens inflatables, face painters, musical entertainment, the juggler, and the portable toilets)were covered by the actual "4`h of July Expenses" line item. Other incidental expenses (i.e. small US Flags handed out at daytime picnic) were paid out of the Mayor's Office "Supplies" line item. The attached table contains the detail for the $11,129 in hard AJLS costs that were spent in 2002 to put on the event. This sum does not include the amount attributed to the cost of the AJLS staff time utilized to produce and run the event. That $5,712 cost of staff time is what makes up the difference between the $16,841 and the $11,129 amounts. The rest of the $28,498 (the total cost of the 4th of July event as quoted in the 12/9 memo) reflects the cost of staff time and sundry expenses as contributed by other City Departments For the 4th of July event in 2003, the Community Services Committee has asked staff to look into moving the event to Coulon Park and expanding the event to include a fireworks display on a small offshore barge. The Committee also requested that staff pursue private sponsorships to cover some of the costs of this expanded scope. Staff is now in the process of trying to secure up to $25,000 in sponsorship funding for this event and will report back to the Committee early in 2003 on the issue of sponsorship funding. I hope that these descriptions are useful. Please contact me if there are other questions that the Council has on these issues. •.r, vase 4th of July 2002 Expense Detail AJLS Department—Mayor's Office Division FIREWORKS Eagle Fireworks, Inc. $8,000.00 Signage for I-405 as required by 147.40 Fireworks $8,147.40 State D.O.T. SUBTOTAL FOR KIDS Sonsational, Inc. —inflatables $1,200.00 Renton Assembly—face painting $175.00 McLendon—Flags for kids- $50.00 For Kids $1,425.00 approximate SUBTOTAL ENTERTAINMENT Cornucopia Band $600.00 Greg Bennick—Juggler $400.00 Entertainment $1,000.00 SUBTOTAL OTHER EXPENSES Portable Toilets $556.56 Other $556.56 SUBTOTAL TOTAL $11,128.96 IG ,'a:'" t CITY OF RENTON, WASHINGTON ORDINANCE NO. 498 9 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ESTABLISHING THE PROPERTY TAX LEVY FOR THE YEAR 2003 FOR BOTH GENERAL PURPOSES AND FOR VOTER APPROVED BOND ISSUES. ,WHEREAS, the City of Renton wants to maximize the impact of all new construction and growth in the City; and WHEREAS, the City of Renton does not want to increase the tax burden of the City's property owners; and WHEREAS, the City of Renton wants to continue to provide the same level of services to its citizens in 2003 as has been provided in 2002; and WHEREAS, the City of Renton intends to fully comply with the one percent (1%) limitation of property tax increase imposed by state law; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. The regular tax levy for the City of Renton shall be $20,000,000. SECTION II. The City of Renton also authorizes King County to assess taxes in the amount of$525,000 for the Voted Bond Issue for Senior Housing. SECTION III. This ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this 9 t h day of December 2002. Bonnie I. Walton, City Clerk 1 IV ORDINANCE NO. 4989 IOW APPROVED BY THE MAYOR this 9 t h day of December , 2002. Jesse anner, Mayor Approved a to form: Lawrence J. Warren, ity Attorney Date of Publication: 12/13/2 0 0 2 ORD.1013:12/03/02:ma 2 December 9,2002 New Renton City Council Minutes ""' Page 473 Ordinance#4989 An ordinance was read establishing the property tax levy for the year 2003 for Finance: 2003 Property Tax both general purposes and for voter approved bond issues. MOVED BY Levy nboo, c4,61AL NELSON, SECONDED BY CORMAN, COUNCIL ADOPT THE l� ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#4990 An ordinance was read amending Chapter 4, City-Wide Property Development Planning: Employment Area Standards,of Title IV(Development Regulations)of City Code to allow a Valley,Freestanding Sign freestanding sign height of 115 feet,for big-box retail developments of 350,000 Code Amendment square feet in building area or more, in the Employment Area Valley. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#4991 An ordinance was read amending Chapter 3,Environmental Regulations and Planning: Urban Center Overlay Districts,of Title IV(Development Regulations)of City Code to apply Design Overlay Regulations, Urban Center Design Guidelines to multi-family projects of two to four units, Application to Small Multi- and to properties rezoned from Commercial Office(CO)to Center Downtown Family Projects (CD)and Residential Multi-Family Urban(RM-U)as a result of the South Renton Neighborhood Plan. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#4992 An ordinance was read amending Section 4-3-050 of Chapter 3,Environmental Utility: Aquifer Protection Regulations and Special Districts; Section 4-4-060 of Chapter 4,Property Code Amendments Development Standards; Section 4-8-120 of Chapter 8,Permits and Decisions; and Section 4-9-015 of Chapter 9,Procedures and Review Criteria; of Title IV (Development Regulations)of City Code by amending aquifer protection regulations. MOVED BY BRIERE, SECONDED BY CORMAN,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS Stating that she attended the Maplewood Glen neighborhood sign dedication, Development Services: Councilwoman Keolker-Wheeler reported a problem concerning the blockage Temporary Signs Obscuring of the new neighborhood sign by temporary real estate signs. MOVED BY Established Neighborhood KEOLKER-WHEELER, SECONDED BY BRIERE, COUNCIL REFER THE Signs ISSUE OF TEMPORARY SIGNS NEAR ESTABLISHED NEIGHBORHOOD SIGNS TO THE PLANNING&DEVELOPMENT COMMITTEE. CARRIED. Citizen Comment: Fagan— Councilman Clawson noted the receipt of a letter from Rick Fagan,Director of Temporary Office Space Fagan Recovery Solutions, 23220 Maple Valley Hwy., Suite 204,Maple Donation Valley, 98038,concerning the recent closing of the Cedar Hills Substance Abuse Treatment Center due to King County's budgetary constraints. Mr. Fagan reported that while he is negotiating with King County to acquire the facility, temporary office space is needed; and he requested that the City donate temporary office space. Responding to Councilman Clawson's inquiry, Mayor Tanner reported that Community Services Administrator Jim Shepherd will respond to Mr. Fagan's letter informing him of the City's inability to provide the office space; however, he commended Mr. Fagan on his efforts to continue the treatment center. Councilwoman Keolker-Wheeler suggested that the Economic Development, Neighborhoods and Strategic Planning Department may be able to assist Mr. Fagan in obtaining an office space donation. December 9,2002 Renton City Council Minutes 'Rai Page 472 MOVED BY NELSON,SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT.* In response to Councilwoman Keolker-Wheeler's inquiry,Finance and Information Services Administrator Victoria Runkle confirmed that the committed expenditures are in the amount of$142,401,100,and the reserves will increase by$98,000. *MOTION CARRIED. (See later this page for ordinance.) ORDINANCES AND The following resolution was presented for reading and adoption: RESOLUTIONS Resolution#3607 A resolution was read supporting Councilwoman Kathy Keolker-Wheeler for SCA: Regional Committee the Growth Management Planning Council and Regional Policy Committee, Nomination Process and Councilman King Parker for the Regional Water Quality Committee. MOVED BY CORMAN, SECONDED BY NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinances were presented for first reading and referred to the Council meeting of 12/16/2002 for second and final reading: Budget: 2003 Annual City of An ordinance was read adopting the City of Renton Annual Budget for the year enton 2003 in the total amount of$142,401,100. MOVED BY NELSON, SECONDED BY KEOLKER-WHEELER, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/16/2002. CARRIED. Community Services: 2003 An ordinance was read increasing the non-resident recreation fees for 2003. Recreation Fees for Non- MOVED BY CLAWSON, SECONDED BY CORMAN, COUNCIL REFER Residents THE ORDINANCE FOR SECOND AND FINAL READING ON 12/16/2002. CARRIED. Finance: 2003 Sewer Rates An ordinance was read amending Section 8-5-15, Sewer Charges,of Chapter 5, Increase Sewers,of Title VIII(Health and Sanitation) of City Code by a 3%rate increase. MOVED BY BRIERE, SECONDED BY CLAWSON,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/16/2002. CARRIED. Comprehensive Plan: 2002 - An ordinance was read adopting the 2002 amendments to the City's 1995 Amendment, Springbrook Comprehensive Plan,maps and data in conjunction therewith. MOVED BY Associates KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/16/2002. CARRIED. Rezone: Springbrook An ordinance was read changing the zoning classification of approximately Associates, S 37th St, CO to 5.61 acres located south of S. 37th St., and west of the dead-end at S. 38th St. R-10 west of Talbot Rd. S. from Commercial Office (CO) to Residential Options (RO)Residential - 10(R-10; ten dwelling units per acre)zoning; Springbrook Associates (CPA 2002-M-07),File No. R-01-162. MOVED BY KEOLKER- WHEELER,SECONDED BY BRIERE,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/16/2002. CARRIED. The following ordinances were presented for second and final reading and adoption: 1 ..December 9,2002 'r.." Renton City Council Minutes `r'' Page 471 KEOLKER-WHEELER,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 472 for ordinance.) Planning& Development Planning and Development Committee Chair Keolker-Wheeler presented a Committee report regarding the Springbrook Associates Comprehensive Plan Amendment Comprehensive Plan: 2002 (2002-M-07)and related rezone. The Committee reviewed the Springbrook Amendment, Springbrook Associates proposed Comprehensive Plan Amendment and associated rezone Associates on December 5, 2002. The proposal amends 5.61 acres of Comprehensive Plan designated Center Institution(CI)property to Residential Options (RO), and concurrently rezones the property from Commercial Office(CO)to Residential - 10(R-10; ten dwelling units per acre). The property is located south of S. 37th St.,and west of the dead-end at S. 38th St., west of Talbot Rd. S. The Committee recommended that Council approve this Comprehensive Plan Amendment and rezone, and that the ordinances amending the Comprehensive Plan and rezoning the property be presented for first reading. MOVED BY KEOLKER-WHEELER, SECONDED BY BRIERE, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 472 for ordinances.) Committee on Committees Councilwoman Keolker-Wheeler presented a Committee on Committees report Council: 2003 Committee recommending the following committee chairmanships and committee Assignments assignments for the Council for 2003: Community Services Committee: Toni Nelson, Chair; King Parker,Vice Chair; Randy Corman,Member. Finance Committee: King Parker,Chair;Randy Corman,Vice Chair; Don Persson,Member. Planning and Development Committee: Terri Briere, Chair; Dan Clawson, Vice Chair; King Parker, Member. Public Safety Committee: Dan Clawson,Chair;Don Persson, Vice Chair; Toni Nelson,Member. Transportation(Aviation) Committee: Don Persson, Chair;Toni Nelson,Vice Chair;Terri Briere,Member. Utilities Committee: Randy Corman, Chair;Terri Briere,Vice Chair; Dan Clawson,Member. MOVED BY KEOLKER-WHEELER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Police: Staffing Councilman Clawson reported that the subject of adding an additional police officer in 2003 will be discussed at the Council retreat. Committee of the Whole Council President Nelson presented a report recommending that the City Budget: 2003 Annual City of Council adopt the 2003 City of Renton Annual Budget in a total amount for all Renton funds of$142,401,100. The Committee further directed the following issues be addressed: • The Council will review adding a police officer position, library staffing, and historical preservation funding at their annual retreat. • Decreasing the proposed budget by$98,000 and placing this money in reserve to be allocated after the 2003 Council retreat. • Funding of Renton Airport staffing, which will be reviewed mid-year. ,December 9,2002 `o.► Renton City Council Minutes Page 472 MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT.* In response to Councilwoman Keolker-Wheeler's inquiry,Finance and Information Services Administrator Victoria Runkle confirmed that the committed expenditures are in the amount of$142,401,100, and the reserves will increase by$98,000. *MOTION CARRIED. (See later this page for ordinance.) ORDINANCES AND The following resolution was presented for reading and adoption: RESOLUTIONS Resolution#3607 A resolution was read supporting Councilwoman Kathy Keolker-Wheeler for SCA: Regional Committee the Growth Management Planning Council and Regional Policy Committee, Nomination Process and Councilman King Parker for the Regional Water Quality Committee. MOVED BY CORMAN,SECONDED BY NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinances were presented for first reading and referred to the Council meeting of 12/16/2002 for second and final reading: Budget: 2003 Annual City of An ordinance was read adopting the City of Renton Annual Budget for the year Renton 2003 in the total amount of$142,401,100. MOVED BY NELSON, SECONDED BY KEOLKER-WHEELER,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/16/2002. CARRIED. Community Services: 2003 An ordinance was read increasing the non-resident recreation fees for 2003. Recreation Fees for Non- MOVED BY CLAWSON,SECONDED BY CORMAN, COUNCIL REFER Residents THE ORDINANCE FOR SECOND AND FINAL READING ON 12/16/2002. CARRIED. Finance: 2003 Sewer Rates An ordinance was read amending Section 8-5-15, Sewer Charges,of Chapter 5, Increase Sewers, of Title VIII(Health and Sanitation)of City Code by a 3%rate increase. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/16/2002. CARRIED. Comprehensive Plan: 2002 An ordinance was read adopting the 2002 amendments to the City's 1995 Amendment, Springbrook Comprehensive Plan,maps and data in conjunction therewith. MOVED BY Associates KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/16/2002. CARRIED. Rezone: Springbrook An ordinance was read changing the zoning classification of approximately Associates, S 37th St, CO to 5.61 acres located south of S. 37th St., and west of the dead-end at S. 38th St. R-10 west of Talbot Rd. S. from Commercial Office (CO)to Residential Options (RO)Residential- 10(R-10; ten dwelling units per acre)zoning; Springbrook Associates(CPA 2002-M-07),File No. R-01-162. MOVED BY KEOLKER- WHEELER, SECONDED BY BRIERE,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/16/2002. CARRIED. The following ordinances were presented for second and final reading and adoption: APPROVED BY 1 COMMITTEE OF THE WHOLE art COUNCIL COMMITTEE REPORT Date /a-9• aDOZ December 9, 2002 ADOPTION OF THE 2003 BUDGET (Referred November#; 2002) Ig The Committee of the Whole recommends that the City Council adopt the 2003 Budget in a total amount for all funds of$142,401,100. The Committee further directs the following issues be addressed: • The Council will review adding a YPolice Officer=position, library staffing, and historical preservation funding at their annual retreat. • Decreasing the proposed budget by $98,000 and placing this money in reserve to be allocated after the 2003 Council retreat: • Funding of airport staffing, which will be reviewed mid year:: Toni Nelson, Council President • cc: Victoria Runkle, Finance&Information Services Administrator Elaine Gregory, Fiscal Services Director Sylvia Doerschel,Finance Jill Masunaga,Finance Dawna Truman,Finance I:\COMMUTE\Reports\Committee of the Whole\2002 Budget ordinance.rpt.doc December 9,2002 `„e Renton City Council Minutes '"' Page 470 s Library: 2003 Staffing Community Services Committee Chair Corman presented a report regarding the reallocation of funds for part-time staffing at the library. The Committee recommended that if additional monies become available, Council authorize the reallocation of$35,000 to Library Fund#106 for the addition of a regular half- time library assistant,plus increasing dollars for temporary hours or pay. This would be beneficial to maintain library services. The second priority will be wage increases for temporary pages and museum staff. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT.* Councilman Clawson noted the critical need for additional library staffing, pointing out that staffing and wages have remained the same while users of the libraries have increased. *MOTION CARRIED. Finance Committee Finance Committee Vice Chair Persson presented a report concurring in the CAG: 02-193, Veterans staff recommendation to award the Veterans Memorial Park Development Memorial Park Development, project(CAG-02-193)to the second lowest responsive bidder, Athletic Fields, Athletic Fields Inc Inc., in the amount of$195,731.20. The lowest bid submitted was non- responsive. The project's total fund amount is$414,000, and the bid is within the project's budgeted funds. The Committee further recommended that Council authorize the Mayor and City Clerk to execute the contract. MOVED BY PERSSON, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation(Aviation) Transportation(Aviation)Committee Chair Persson presented a report Committee regarding the Renton Municipal Airport twenty-year business plan. The Airport: Business Plan Committee recommended that Council adopt the Renton Municipal Airport Business Plan dated December 5,2002, which includes the Airport Leasing Policy dated November 15, 2002. MOVED BY PERSSON, SECONDED BY KEOLKER-WHEELER,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Utilities Committee Utilities Committee Chair Briere presented a report recommending concurrence Utility: Public Works Fees in the staff recommendation that the proposed changes to the public works fees be approved. The Committee further recommended that the ordinance regarding this matter be prepared and submitted to Council for first reading. MOVED BY BRIERE, SECONDED BY KEOLKER-WHEELER,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Utility: Kennydale Sewer Infill Utilities Committee Chair Briere presented a report regarding the additional Project,Fund Transfer funding request for the Kennydale Sewer Infill Phase 1 project. The Committee recommended concurrence in the recommendation of staff that funds totaling$400,000 be transferred from other Wastewater accounts to the Sanitary Sewer Main Extension Account No. 45000. The money will be transferred from the Sanitary Sewer Main Replacement/Rehabilitation project ($250,000),and the Lift Station Replacement/Rehabilitation project ($150,000), totaling$400,000. MOVED BY BRIERE,SECONDED BY KEOLKER-WHEELER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance: 2003 Sewer Rates Utilities Committee Chair Briere presented a report recommending that Council Increase ;{ increase 2003 sewer rate fees by 3%to meet the sewer Capital Improvement 1°C I Program(CIP)requirements. MOVED BY BRIERE, SECONDED BY December 9,2002 Now Renton City Council Minutes `6°1 Page 471 e ' KEOLKER-WHEELER,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 472 for ordinance.) Planning &Development Planning and Development Committee Chair Keolker-Wheeler presented a Committee report regarding the Springbrook Associates Comprehensive Plan Amendment Comprehensive Plan: 2002 (2002-M-07)and related rezone. The Committee reviewed the Springbrook Amendment, Springbrook Associates proposed Comprehensive Plan Amendment and associated rezone Associates on December 5, 2002. The proposal amends 5.61 acres of Comprehensive Plan designated Center Institution(CI)property to Residential Options(RO),and concurrently rezones the property from Commercial Office(CO)to Residential - 10(R-10;ten dwelling units per acre). The property is located south of S. 37th St.,and west of the dead-end at S. 38th St., west of Talbot Rd. S. The Committee recommended that Council approve this Comprehensive Plan Amendment and rezone,and that the ordinances amending the Comprehensive Plan and rezoning the property be presented for first reading. MOVED BY KEOLKER-WHEELER, SECONDED BY BRIERE,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 472 for ordinances.) Committee on Committees Councilwoman Keolker-Wheeler presented a Committee on Committees report Council: 2003 Committee recommending the following committee chairmanships and committee Assignments assignments for the Council for 2003: Community Services Committee: Toni Nelson, Chair; King Parker,Vice Chair; Randy Corman, Member. Finance Committee: King Parker,Chair;Randy Corman,Vice Chair; Don Persson,Member. Planning and Development Committee: Terri Briere, Chair; Dan Clawson, Vice Chair;King Parker,Member. Public Safety Committee: Dan Clawson, Chair;Don Persson, Vice Chair;Toni Nelson, Member. Transportation(Aviation)Committee: Don Persson, Chair;Toni Nelson,Vice Chair;Terri Briere,Member. Utilities Committee: Randy Corman, Chair;Terri Briere,Vice Chair; Dan Clawson,Member. MOVED BY KEOLKER-WHEELER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Police: Staffing Councilman Clawson reported that the subject of adding an additional police officer in 2003 will be discussed at the Council retreat. Committee of the Whole Council President Nelson presented a report recommending that the City Budget: 2003 Annual City of Council adopt the 2003 City of Renton Annual Budget in a total amount for all Renton funds of$142,401,100. The Committee further directed the following issues be addressed: • The Council will review adding a police officer position, library staffing, and historical preservation funding at their annual retreat. • Decreasing the proposed budget by$98,000 and placing this money in reserve to be allocated after the 2003 Council retreat. • Funding of Renton Airport staffing, which will be reviewed mid-year. r APPROVED BY 1 UTILITIES COMMITTEE CITY COUNCIL COMMITTEE REPORT /a.9_ �DD� q Date December fl, 2002 ADOPTION OF INCREASED SEWER RATE FEES (Referred November t 2002) The Utilities Committee recommends that the City Council increase 2003`sewer rate fees by three percent (3%) to meet the sewer CIP requirements. Y � Terri Briere,Chair ii;titi Kath eolker-Wheeler, Vice-Chai ' ' ''.'e,o,(kA _ tat\c¢fLe,_y' '.. ' - , andy Corman, Member • cc: Victoria Runkle,Finance&Information Services Administrator Elaine Gregory,Fiscal Services Director Gregg Zimmerman,Planning/Building/Public Works Administrator Lys Hornsby,Utility Systems Director Sylvia Doerschel,Finance Analyst Supervisor Nenita Ching,Principal Finance&Administration Analyst H:\FINANCE\ADMINSUP\1_CommitteReports\2003 Sewer Fees b.doc 's • December 9,2002 war Renton City Council Minutes 'New Page 469 Police: Volunteer Recognition Chief Garry Anderson announced that the Police Department volunteer recognition will be rescheduled for another Council meeting. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2002 and beyond. Items noted included: * The City of Renton offers scholarships for low-income Renton residents of all ages to participate in educational and recreational activities offered by the Recreation Division. A total of 122 scholarships have been awarded this year. This program is funded solely by donations from the Renton community,fraternal organizations, and businesses; and is administered by the Human Services Division. Recently, a$750 donation from the Downtown Kiwanis Club of Renton was received. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Mayor Tanner noted that item 6.c. on the printed agenda has been withdrawn at staffs request. Council Meeting Minutes of Approval of Council meeting minutes of December 2, 2002. Council concur. December 2,2002 Councilwoman Keolker-Wheeler corrected the Council meeting minutes as indicated: Page 463,second and third paragraphs under Regional Committees Nomination Process,Regional Planning Committee should be Regional Policy Committee. EDNSP: 2002 Neighborhood Economic Development,Neighborhoods and Strategic Planning Department Grant Program submitted grant applications for the 2002 Neighborhood Grant Program(second round)and recommended funding three projects in the total amount of$15,766. Refer to Community Services Committee. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL APPROVE THE CONSENT AGENDA INCLUDING THE CORRECTION TO THE DECEMBER 2,2002,COUNCIL MEETING MINUTES. CARRIED. OLD BUSINESS Community Services Committee Chair Corman presented a report Community Services recommending that the City Council increase parks and recreation fees for non- Committee residents. Fees for people using the City services who are not City residents Community Services: 2003 will pay 20% higher fees than residents will pay for City parks and recreation Recreation Fees for Non- programs. The staff will review the option of offsetting the non-resident Residents Z.003 WV' surcharge with volunteer hours. Staff will return to the Community Services J Committee with an implementation plan. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 472 for ordinance.) Human Services: Funding Community Services Committee Chair Corman presented a report regarding (Childcare) childcare and human services funding. The Committee recommended that the issue of childcare be referred to the Human Services Advisory Committee. The needs,gaps,responsibilities of other funding sources and other initiatives that are looking at childcare can be identified, and possible actions can be recommended. It is also recommended that the Council and the City make a commitment to focus on lobbying the State Legislature on the issue of childcare. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. December 9,2002 Niue Renton City Council Minutes 'ate Page 470 Library: 2003 Staffing Community Services Committee Chair Corman presented a report regarding the reallocation of funds for part-time staffing at the library. The Committee recommended that if additional monies become available, Council authorize the reallocation of$35,000 to Library Fund#106 for the addition of a regular half- time library assistant,plus increasing dollars for temporary hours or pay. This would be beneficial to maintain library services. The second priority will be wage increases for temporary pages and museum staff. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT.* Councilman Clawson noted the critical need for additional library staffing, pointing out that staffing and wages have remained the same while users of the libraries have increased. *MOTION CARRIED. Finance Committee Finance Committee Vice Chair Persson presented a report concurring in the CAG: 02-193,Veterans staff recommendation to award the Veterans Memorial Park Development Memorial Park Development, project(CAG-02-193)to the second lowest responsive bidder,Athletic Fields, Athletic Fields Inc Inc., in the amount of$195,731.20. The lowest bid submitted was non- responsive. The project's total fund amount is $414,000,and the bid is within the project's budgeted funds. The Committee further recommended that Council authorize the Mayor and City Clerk to execute the contract. MOVED BY PERSSON, SECONDED BY CLAWSON,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation(Aviation) Transportation(Aviation)Committee Chair Persson presented a report Committee regarding the Renton Municipal Airport twenty-year business plan. The Airport: Business Plan Committee recommended that Council adopt the Renton Municipal Airport Business Plan dated December 5,2002,which includes the Airport Leasing Policy dated November 15, 2002. MOVED BY PERSSON, SECONDED BY KEOLKER-WHEELER,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Utilities Committee Utilities Committee Chair Briere presented a report recommending concurrence Utility: Public Works Fees in the staff recommendation that the proposed changes to the public works fees be approved. The Committee further recommended that the ordinance regarding this matter be prepared and submitted to Council for first reading. MOVED BY BRIERE, SECONDED BY KEOLKER-WHEELER,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Utility: Kennydale Sewer Infill Utilities Committee Chair Briere presented a report regarding the additional Project,Fund Transfer funding request for the Kennydale Sewer Infill Phase 1 project. The Committee recommended concurrence in the recommendation of staff that funds totaling$400,000 be transferred from other Wastewater accounts to the Sanitary Sewer Main Extension Account No.45000. The money will be transferred from the Sanitary Sewer Main Replacement/Rehabilitation project ($250,000),and the Lift Station Replacement/Rehabilitation project ($150,000), totaling$400,000. MOVED BY BRIERE, SECONDED BY KEOLKER-WHEELER,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance: 2003 Sewer Rates Utilities Committee Chair Briere presented a report recommending that Council Increase increase 2003 sewer rate fees by 3% to meet the sewer Capital Improvement Program(CIP)requirements. MOVED BY BRIERE, SECONDED BY APPROVED BY 1 COMMUNITY SERVICES COMMITTEE CITY COUNCIL COMMITTEE REPORT Date w? - ooa December 9, 2002 ADOPTION OF INCREASED PARKS AND RECREATION FEES FOR NON-RESIDENTS OF RENTON (Referred November 4, 2002) The Community Services Committee recommends that the City Council increase parks and recreation fees for non-residents. Fees for people using the City services who are not City residents will pay 20 percent (20%) higher ;fees.than residents will pay for City parks and recreation programs. The staff will review the option Of offsetting non-resident surcharge with volunteer hours. Staff will return to the Community: Services Committee with the implementation plan. RaLdy Corman, Chair Dan Clawson, Vice-Chair Don Persson,Member cc: Victoria Runkle,Finance&Information Services Administrator Elaine Gregory,Fiscal Services Director James Shepherd,Community Services Administrator Leslie Betlach,Parks Director Sylvia Allen,Recreation Director Sylvia Doerschel,Finance Analyst Supervisor • C:\WINDOWS\TEMP\2003 Park Fees b.doc ter• �+"'" APPROVED BY 1 COMMUNITY SERVICES CITY COUNCIL COMMITTEE REPORT Date la-9-cgdo.2 December 9, 2002 Child Care and Human Services Funding (Referred November 4, 2002) The Community Services Committee recommends that the Human Services Advisory Committee be referred the issue of child care. The needs, gaps, responsibilities of other funding sources and other initiatives that are looking at childcare can be identified, and possible actions can be recommended. R dy Corman, hair Y1 Dan Clawson,Vice (.;hair Don Persson,Member Cc: Karen Bergsvik A.!F:oa [!/.i.Ll.G!/" •7/.41 .Sh e pherd �� + lex PiefscA zl�I ,�iC� 61, S do ., .461a``i- C' ice, I . APPROVED BY 1 COMMUNITY SERVICES CITY COUNCIL COMMITTEE REPORT Date /a-9-aooa December 9, 2002 REALLOCATION OF FUNDS FOR PART TIME STAFFING AT THE LIBRARY. Referred: December 2, 2002 If additional monies become available, the Community Services Committee recommends the City Council authorize reallocation of$35,000 to the Library Fund— 106 —for the addition of a 1 /2 FTE Library Assistant, plus increasing dollars for temporary hours or pay. This would be beneficial to maintain library services. The second priority will be wage increase for temporary pages and museum staff: • Ra/idy Corman, Chair Dan on,Vice Chair Don Persson,Member cc: James Shepherd,Community Services Administrator Victoria Runkle,Finance&Information Services Administrator Elaine Gregory,Fiscal Services Director Sylvia Doerschel,Finance Analyst Supervisor C\WINDOWS\TEMP\Community Services Comm Reallocate$35,000 from fund 101.doc - Rev 01/02 bh RENTON CITY COUNCIL Regular Meeting December 9, 2002 Council Chambers Monday,7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Jesse Tanner led the Pledge of Allegiance to the flag and called the meeting of the Renton City Council to order. ROLL CALL OF TONI NELSON,Council President; RANDY CORMAN;DON PERSSON; COUNCILMEMBERS TERRI BRIERE; KATHY KEOLKER-WHEELER; DAN CLAWSON. MOVED BY NELSON, SECONDED BY CLAWSON, COUNCIL EXCUSE ABSENT COUNCILMAN KING PARKER. CARRIED. CITY STAFF IN JESSE TANNER,Mayor;JAY COVINGTON, Chief Administrative Officer; ATTENDANCE LAWRENCE J.WARREN, City Attorney;BONNIE WALTON,City Clerk; GREGG ZIMMERMAN,Planning/Building/Public Works Administrator; LESLIE BETLACH,Parks Director;VICTORIA RUNKLE,Finance & Information Services Administrator;ELAINE GREGORY,Fiscal Services Director; GINA JARVIS,Finance Analyst Supervisor; SYLVIA DOERSCHEL,Finance Analyst Supervisor;DAWNA TRUMAN,Finance Analyst;JULIE BREWER,Community Relations Manager; ALEX PIETSCH, Economic Development Director; DEREK TODD,Assistant to the CAO; CHIEF GARRY ANDERSON,Police Department. SPECIAL Victoria Runkle,Finance and Information Services Administrator,reported that PRESENTATIONS the City of Renton 2003 Budget was illustrated with artwork by 3rd grade School District: 2003 Budget students from the Renton School District. While photographs of the artwork Artwork, Contributed by 3rd were displayed,Ms.Runkle named the student contributors from Benson Hill, Graders Hazelwood,Highlands,Kennydale,Lakeridge,Maplewood Heights,Renton Park, Sierra Heights,and Tiffany Park Elementary Schools; and Mayor Tanner presented the students with certificates of appreciation. Ms. Runkle expressed her appreciation to the Renton School District,City staff and The Boeing Company for their assistance in bringing the 2003 Budget illustration project to fruition. Bill Judy,Renton School District Curriculum Resource Teacher,thanked the City of Renton for recognizing the students who participated in the project, and he also thanked the teachers for all of their work on the project. Human Services: Business Jay Leviton,Director of the Renton School District's Career&Life Skills Committed to Kids Award Education program, announced that the Holiday Inn-Select/Renton was chosen (Communities in Schools of as the latest recipient of the Business Committed to Kids award. The award Renton) represents a partnership between the City of Renton,Renton School District, Communities in Schools of Renton,Renton Education Center, and the Chamber of Commerce. Mr.Leviton described the many contributions that Howard Cohen, Holiday Inn-Select General Manager,and his staff make within the Renton community including assisting Talbot Hill Elementary School with their hosting of the National MicroSociety Conference; supporting the implementation of the Travel and Tourism Academy for high school students; and participating in the Communities in Schools of Renton mentor program. On behalf of the Holiday Inn-Select,Mr. Cohen expressed his appreciation for the award, and noted that it is important to give back to the community. He stated his hope that other businesses will be inspired to get involved in the community as well. *a. Rev d 12/6/02, 4:45 p.m. 1. Yasmin Abubakar Renton Park Elementary 2. Terrin Allerdice Tiffany Park Elementary 3. Alex Anglin Sierra Heights Elementary 4. Isabel Babasa Sierra Heights Elementary 5. Alla Baldyuk Sierra Heights Elementary 6. Gabriel Basaca Tiffany Park Elementary 7. Becky Bosancu Maplewood Heights Elementary 8. Shantylea Caliph Lakeridge Elementary 9. Keith Carlson Sierra Heights Elementary __ 10. Emma Chow Maplewood Heights Elementary 11. Kyle Cozart Benson Hill Elementary 12. Jacob Daniels Kennydale Elementary 13. Jessica Dement Maplewood Heights Elementary 14. Catie Evetts Tiffany Park Elementary 15. Emily Falkenstein Maplewood Heights Elementary 16. Shaina Fields Maplewood Heights Elementary 17. Hailey Fleming Kennydale Elementary 18. Ireni Girgis Tiffany Park Elementary 19. Kyle Guzman Maplewood Heights Elementary 20. Timothy Hammond Highlands Elementary 21. Amanda Hoang Maplewood Heights Elementary 22. Matthew House Renton Park Elementary 23. Jenelle Jenkins Maplewood Heights Elementary 24. Rachel Jensen Renton Park Elementary 25. Sabrina Johnson Lakeridge Elementary 26. Preet Kaur Tiffany Park Elementary 27. Andra Kent Maplewood Heights Elementary 28. Jason Kharbanda Sierra Heights Elementary Revd 12/6/02, 4:45 p.m. 29. Christopher Knox Highlands Elementary 30. Erika Lazcano Maplewood Heights Elementary 31. Savannah Lemke Tiffany Park Elementary 32. Luis Lopez Highlands Elementary 33. Sheena Lopez Tiffany Park Elementary 34. Patricia Lu Kennydale Elementary 35. Ben Maison Maplewood Heights Elementary 36. Nicky Man Hazelwood Elementary 37. Jackie Manson Kennydale Elementary 38. Danielle Martin Kennydale Elementary 39. Saba Mateos Maplewood Heights Elementary 40. Tasha McQuade Maplewood Heights Elementary 41. Elizar Mercado Tiffany Park Elementary 42. Jesse Miles Sierra Heights Elementary 43. Magnus Neumann Maplewood Heights Elementary 44. Nhi Nguyen Lakeridge Elementary 45. Nereyda Parra Lakeridge Elementary 46. Stephanie Pemberton Renton Park Elementary 47. Arlette Perez Maplewood Heights Elementary 48. Olivia Poliny Maplewood Heights Elementary 49. Jolie Proulx Maplewood Heights Elementary 50. Stephanie Quale Sierra Heights Elementary 51. Cindy Reyes Tiffany Park Elementary 52. Hannah Rosser Tiffany Park Elementary 53. Enrique Salgado Lakeridge Elementary 54. Christina Sedlacek Kennydale Elementary 55. Angalica Sessoms Sierra Heights Elementary 56. Rosa Shin Maplewood Heights Elementary Revd 12/6/02, 4:45 p.m. 57. Anelia Sidorchuk Renton Park Elementary 58. Brandon Simon Renton Park Elementary 59. Sarah Stewart Maplewood Heights Elementary 60. Jennifer Storms Maplewood Heights Elementary 61. Madison Taylor Renton Park Elementary 62. Giovanni Trujillo Maplewood Heights Elementary 63. Andre Vinh Maplewood Heights Elementary 64. Hannah Vollbrecht Tiffany Park Elementary 65. Michelle Vu Renton Park Elementary 66. Logan Walton Hazelwood Elementary 67. Zachary Warnell Sierra Heights Elementary 68. Michelle Wnek Kennydale Elementary 69. Jason Ye Maplewood Heights Elementary &WV ilfUL C16_ NSW /2tAZJc-&Z -,t' iz/ci/ -°°z Questions from Council-December 2, 2002 1. Total property tax levy? Other taxing districts total/1000 Examples of property tax increase on two houses of different value See Attachment 2. How much has been saved from the ture up? Refer to the Details section in the budget book-three ring binder, p-8-3, table 8-2 Regular Salaries 2002 to 2003 Difference -315,000 3. Veteran's Park Savings See Community Services 4. What are costs of overtime in the Police Department and % change? 01 Budget 01 Actual 02 Budget 02 Actual See attachment 5. Microfilm line items. How much spent vs how much budgeted Crystal Report 01, 02 and 03 See attachment 6. Property tax Ordinance See attachment 7. $507,700 Property Tax Debt Service in Section 2 Budget at a Glance, p. 2-7,Table 2-2 does not match number in Debt Service section, p. 5-3, Table 5-1 Refer to Budget by Fund section, p. 7-20,Table 7-19. Property tax is$507,700, Interest Earnings is$5,000 Total new revenue is$512,700 Interest Earnings of$5,000 are displayed in "Other Revenue"in Table 2-2 8. What is the Library book budget? 2000 $146,972 2001 $148,400 2002 $148,400 2003 $158,400 9. Changes to Table 2-2 in Budget at a Glance due to addition of$298,000. Total Original Budget Change Total Adjusted Budget Committed Expenditures. 142,201,100 +298,000 142,499,100 Increase to Reserves 1,176,700 -225,000 951,700 Total Expenditures 143,377,800 73,000 143,450,800 See revised Table 7-24, p.7-25(Fund 304) in Budget by Fund for more details MICROFILM ACCOUNT EXPENDITURES thru pd 11 2000 2000 2001 2001 2002 2002 2003 Account Number Account Title Adj Bud Actual Adj Bdgt Actual Adj Bdgt Act YTD Preliminary 000.000000.007.5320.0020.41.000149 MICROFILMING CONTRACT 1,530 2,348 1,550 1,275 1,600 2,651 2,400 000.000000.007.5580.0061.41.000096 MICROFILMING 4,618 0 4,670 0 4,700 0 0 000.000000.007.5590.0060.41.000096 MICROFILM NEW BLDG PLANS 3,046 1,399 3,080 0 3,100 1,612 3,100 000.000000.008.5210.0090.41.000066 MICROFILMING 10,200 9,633 10,300 9,641 10,500 10,193 10,500 000.000000.012.5140.0030.31.000019 MICROFILM SUPPLIES 1,191 946 1,203 935 1,200 190 1,200 000.000000.012.5140.0030.41.000066 MICROFILMING CONTRACT 5,663 5,255 5,720 4,398 5,700 2,311 5,700 000.000000.017.5320.0023.41.000149 MICROFILMING CONTRACT 0 0 0 0 0 0 0 401.000000.018.5350.0020.49.000011 MICROFILMING 754 279 762 0 800 0 800 401.000000.018.5380.0030.49.000011 MICROFILMING 754 0 800 0 500 0 800 i H:\FINANCE\BUDGENill\Budget 2003\Microfilm expenditures.xls , POLICE OVERTIME ANALYSIS thru pd 11 EOYestimate 2000 2000 2001 2001 2002 2002 2002 2003 Division Adj Bud Actual Adj Bdgt Actual Adj Bdgt Act YID Preliminary Administration 4,434 2,698 4,600 2,752 4,700 802 875 4,700 Patrol Operations 316,401 348,167 325,900 399,193 335,700 398,086 434,276 335,700 Patrol Services 62,217 25,495 64,000 38,454 66,000 46,244 50,448 66,000 Investigations 84,677 157,124 87,200 139,285 90,000 120,919 131,912 90,000 Administrative Services 20,678 23,286 21,300 29,684 22,000 38,956 42,497 22,000 Staff Services 14,757 15,581 15,200 19,668 15,700 12,439 13,570 15,700 Auxiliary Services 21,717 72,783 22,400 68,199 23,100 63,098 68,834 23,100 Total Police Department 524,881 645,134 540,600 697,235 557,200 680,544 742,412 557,200 %Change Budget vs Prior Yr Budget 1.5% 3.0% 3.1% 0.0% Actual vs Prior Yr Actual -5.2% 8.1% 6.5% Decrease due to \ WTO in 1999 Act vs Budget-Under/(Over) (120,253) (156,635) (123,344) (185,212) a a) L O O .- 0 I • fn 0 41) . �t— ooCo (� V •U r = L CC) r C >+ L o N te- cn c- `~ > .� < O Q. E N .- O � co U) .............................................................................................................. N CD t� N r X .-- N CD o o CA- CD v 0 0 N Niii .� - > m CD O I v O 0 0 H co x � CK co W 0 0 0 0 0 o 0 a- N- CO Lo tt M N r to E0 Efl CO CO El, El> 0 IK — U) c CD X La) (U C 4-1 L , O cc) L.L.'D(Z oC0 a. •s> — a d C L N E. m E > U o W 0_ 0 � ' o a) m co a O ' ECa) oa) a) (130 (Diu o 2,003 kdr-t- ecitiA.7,-.--/- ,....., ....., CITY OF RENTON CITY OF RENTON DEC 0 9 2002 MEMORANDUM RECEIVED CITY CLERK'S OFFICE DATE: December 9, 2002 TO: - Toni Nelson, Council President Renton City Councilmembers FRO�Derek Todd, Assistant to the CAO CC: Jesse Tanner,Mayor Jay Covington, Chief Administrative Officer SUBJECT: Costs for City Events At the November 25 meeting of the Committee of the Whole, Councilmember Briere asked for a compilation of the costs for various City events and projects. After some consideration, it was decided that cost figures for 10 events and projects would be collected. Although this list represents only a portion of the events and projects that the City participates in and/or produces in any given year, it was felt that a study including these items would provide a good cross-section. The following table lists the event or project,the assisting City Departments, and an estimated cost. A detailed spreadsheet is attached as the first page of an appendix. Some of the major detail reports from which this spreadsheet was compiled are also included in the appendix. Event or Project Assisting Departments Estimated Cost Renton River Days AJLS,Community Svcs.,Firei,PBPW,Police $169,676ii Clam Lights AJLS,Community Svcs.,Fire $47,084 Farmers Market AJLS, EDNSP, Community Svcs.,Fire,Police $35,885iii Forth of July AJLS, Community Svcs.,Fire,PBPW,Police $28,498iv City Parade Float AJLS $18,808 Piazza Holiday Tree Lighting AJLS, Community Svcs.,Fire,Police $18,281 3rd Grade Tours AJLS, Community Svcs.,Fire,Police $16,679 September 11 Remembrance AJLS, Community Svcs.,Fire,PBPW,Police $5,333 Ceremony Veterans Park AJLS, Community Svcs.,Fire $4,805 Groundbreaking Parking Garage Topping-Out Community Svcs. $1,258 Ceremony In an effort to accurately compile the total costs of each of these items,the contributing Departments were asked to study hard costs (materials, service contracts,etc.), staff costs(salary,benefits, and overtime for time spent on a given project or event), and in some cases equipment costs. The estimated nature of the final numbers should be emphasized. While Departments went to great lengths to provide the most accurate numbers possible; it is difficult to include all of the costs that go into these events and projects. It is also difficult to provide data that is consistent across Depai lments because of the diverse ways that each one tracks its costs. As mentioned,these are not all of the events that the City produces and/or participates in each year. The following is a list of some of the other community events and programs that the City sponsors or plays a major role in: Sister City Delegation visits and hosting events for Nishiwaki and Cuautla,Neighborhood Program and Picnics, IKEA Performing Arts Center Cornerstone Laying Ceremony,Parking Garage Groundbreaking, Limited Hydroplane Race, Citizen of the Year Banquet and related nomination efforts, Yakima-Valley Market(in September),Harvest Festival at the Piazza(in October),Young Musicians Showcase, Volunteer Banquet,Thanksgiving Day Lunch at the Senior Center, Renton Youth Day, Summer Concert Series at Coulon Park, etc. Please let me know if you have any additional questions, or would like additional detail or explanations about this issue of City event costs. Additional CC: Garry Anderson,Police Chief Alex Pietsch,EDNSP Acting Administrator Jim Shepherd,Community Services Administrator Lee Wheeler,Fire Chief Gregg Zimmerman,PBPW Administrator Victoria Runkle,Finance/I.S.Administrator ' The Fire Department has included costs for apparatus usage in several of its event costs. This type of cost for apparatus and equipment usage was not included in the data received from the other Departments. " River Days is spearheaded by a volunteer board of directors, 20 separate volunteer planning committees, and one festival coordinator. It is estimated that 160 volunteers spend a combined total of 1,550 hours at planning and coordinating the 40 events, programs or activities during the six-day festival. Additionally, 510 volunteers spend approximately a combined total of 4,500 hours on site during the six- day festival week in a given year. River Days is financially managed by the coordinator, in conjunction with a independent treasurer who handles payables and receivables. The 2002 budget for IKEA Renton River Days was $150,000. 1/3 of the budget is raised by revenue sources and 2/3 of the budget is from contribution pledges and sponsorships. Over 90 sponsors support the festival through either in-kind resources or monetary donations. The total cost of this weeklong event given this stated budget and the approximately $170,000 mentioned above approaches something over $300,000, not including volunteer hours. "' The City transferred $20,000 to an account that is managed by the Greater Renton Chamber of Commerce, so the cost to the City here is recorded as $20,000. Much of the funds were used as " seed" money. At the end of the 2002 season, the Chamber's Market account had spent $9,651.70, but after collecting fees for booth rentals the Market account had recovered this money in addition to making a " profit" of approximately $5,000. '" The Golf Course held a tournament in connection with this holiday that utilized 116.5 hours of staff time at a cost of $2,491.77. This amount was not included in the calculation for the cost of the event held in Liberty Park. Appendix 1 - Compiled Datasheet for all 10 Events and Projects 2 —Major Detail Reports from various City Departments and Divisions Appendix: Con piled Datasheet for all 10 Evens and Projects . On-going Events and Projects 9ttr .��41,;T. .. b51u.� S., 'C e o°.`�H/d,e 141-i 2`...`'.. ,:.;:-rt. </.r.,.v.._a..,._....' _,.„_, Expenses Staff Time Staff Costs Total Costs AJLS $ 12,368 2,005.8 $ 54,844 $ 67,212 Community Services $ 115 1,343.0 $ 45,832 $ 45,947 Fire $ 10,744 666.0 $ 17,198 $ 27,942 PBPW $ 6,813 396.0 $ 15,080 $ 21,893 Police • $ - 189.0 $ 6,681 $ 6,681 GRAND TOTAL $ 30,040 4,599.8 $ 139,636 $ 169,676 Expenses Staff Time :-_ Staff Costs Total Costs AJLS $ - 7 $ 242 $ 242 Community Svcs. $ 38,066 213.$ 7,999 $ 46,065 Fire $ 406 13.0 $ 371 $ 777 GRAND TOTAL $ 38,472 $ 234 $ 8,611 $ 47,084 R ffi & ® f 11v k't.0 x'..*y 'Y ,`./ ,, ,, if f;� .i rA Expenses Staff Time ,. , Staff Costs Total Costs AJLS $ - 14.0 J $) 487 $ 487 EDNSP $ 22,140 110.0`- 4,480 $ 26,620 Community Services $ 26 184.0 $ 4,524 $ 4,550 Fire $ - 49.0 $ 1,637 $ 1,637 PBPW $ - 41.0 $ 1,742 $ 1,742 Police $ - 24.0 $ 848 $ 848 GRAND TOTAL $ 22,166 422.0 $ 13,720 $ 35,885 Expenses /•' Staff Time . v Staff Costs Total Costs AJLS $ 12,584 ' 154.p 4,257 $ 16,841 Community Services $ - 96. _!$ 2,911 $ 2,911 Fire $ 2,636 152.0 $ 5,490 $ 8,126 PBPW $ - 12.0 $ 356 $ 356 Police $ - 7.5 $ 265 $ 265 GRAND TOTAL $ 15,220 422.0 $ 13,278 $ 28,498 ae.0A4 *, t ;�fir.,z.. d:.r �z ;';�' L%s�a1�„. F.:�,r� Expenses -Staff Time Staff Costs Total Costs AJLS $ 18,00k . 22.5 $ 808 $ 18,808 GRAND TOTAL $ 18,000 22.5 /$ 808 $ 18,808 °e t, NF ' 11u1 „. .44jk ®ems ,, oa ' ® r x :, > " n Expenses Staff Time - Staff Costs Total Costs AJLS $ 870 18.5 $ 564 $ 1,434 Community Svcs. $ 13,080 551.0_"$ 1,807 $ 14,887 Fire $ 812 30.0 $ 1,007 $ 1,819 Police $ - 4.0 $ 141 $ 141 GRAND TOTAL $ 14,762 $ 108 $ 3,519 $ 18,281 Page 1 of 2 Appendix: Co` ipiled Datasheet for all 10 Events and Projects s ., .fix ,f..,,,.�. Expenses i- Staff Time -- Staff Costs Total Costs AJLS $ 1,36 ) 26 5 ) 940 $ 2,308 Community Services $ - 105. $ 2,307 $ 2,307 Fire $ 4,940 200.0 $ 6,417 $ 11,357 Police $ - 20.0 $ 707 $ 707 GRAND TOTAL $ 6,308 351.5 $ 10,371 $ 16,679 Expenses Staff Time Staff Costs Total Costs AJLS $ 50 52.0 $ 1,816 $ 1,866 Community Services $ - 12.0 $ 316 $ 316 Fire $ 812 27.0 $ 971 $ 1,783 PBPW $ - 14.0 $ 413 $ 413 Police $ - 27.0 $ 954 $ 954 GRAND TOTAL $ 862 132.0 $ 4,471 $ 5,333 One-time Events and Projects Expenses Staff Time Staff Costs Total Costs AJLS $ 60 23.0 $ 774 $ 834 Community Services $ 100 76.0 $ 3,190 $ 3,290 Fire $ 406 9.0 $ 275 $ 681 GRAND TOTAL $ 566 $ 108 $ 4,239 $ 4,805 Expenses Staff Time Staff Costs Total Costs Community Services $ 660 18.0 $ 598 $ 1,258 GRAND TOTAL $ 660 $ 18 $ 598 $ 1,258 Page 2 of 2 Cost Analysis of Special Events Recreation Division RENTON RIVER DAYS Planning - Miscellaneous Meetings STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 1 FTE 26 $32.00 $832.00 1 FTE 41 $30.00 $1,230.00 1 FTE 3 $25.00 $75.00 SUBTOTAL $2,137.00 35% benefits $747.95 TOTAL $2,884.95 Kids Day STAFF NUMBER HOURLY TOTAL OF HOURS RATE EXPENDITURE 1 FTE (planning) 12 $30.00 $360.00 1 FTE 12 $30.00 $360.00 3 FTE 8 $22.00 $528.00 12 part time staff 8 $10.00 $960.00 1 FTE (OT) 4 $33.00 $132.00 Supplies $200.00 SUBTOTAL $2540.00 35% benefits $819.00 TOTAL $3,359.00 Senior Day STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 1 FTE (planning) 3 $25.00 $75.00 1 FTE 10 $25.00 $250.00 1 FTE 8 $22.00 $176.00 2 part time staff 7.5 $11.00 $165.00 SUBTOTAL $666.00 35% benefits $233.10 TOTAL $899.10 Friday of River Days STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 2 FTE 8 $22.00 $352.00 1 FTE (OT) 1 $33.00 $33.00 2 part time staff 8 $10.00 $160.00 SUBTOTAL $545.00 35% benefits $190.75 TOTAL $735.75 2002-310aa -1- Cost Analysis of Special Events Recreation Division RENTON RIVER DAYS (continued) Saturday of River Days STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 1 FTE 8 $30.00 $240.00 1 FTE 8 $22.00 $176.00 1 part time staff 8 $10.00 $80.00 1 part time staff(or) 8 _ $15.00 $120.00 SUBTOTAL $616.00 35% benefits $215.60 TOTAL $831.60 Pancake Breakfast STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 1 FTE 6 $25.00 $150.00 2 part time staff 6 $11.00 $132.00 SUBTOTAL $282.00 35% benefits $98.70 TOTAL $380.70 Sunday of River Days STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 1 FTE 8 $30.00 $240.00 1 FTE 8 $22.00 $176.00 1 part time staff(or) 8 $15.00 $120.00 2 part time staff(OT) 6 $20.00 $240.00 1 part time staff 8 $10.00 $80.00 SUBTOTAL $856.00 35% benefits $299.60 TOTAL $1,155.60 Renton River Days GRAND TOTAL $10,246.70 2002-310aa -2- Cost Analysis of Special Events Recreation Division YOUNG MUSICIANS SHOWCASE STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 2 part time staff 6 $10.00 $120.00 SUBTOTAL $120.00 35% benefits $42.00 TOTAL $162.00 CITIZEN OF THE YEAR BANQUET STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 1 FTE 12 $25.00 $300.00 1 FTE 2 $30.00 $60.00 1 part time staff 5 $10.00 $50.00 SUBTOTAL $410.00 35% benefits $143.50 TOTAL $553.50 VOLUNTEER BANQUET STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 1 FTE 5 $30.00 $150.00 SUBTOTAL $150.00 35% benefits $52.50 TOTAL $202.50 FOURTH OF JULY STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 1 FTE (planning) 4 $32.00 $128.00 1 FTE 8 $32.00 $256.00 1 FTE 6 $30.00 $180.00 2 part time staff 6 $10.00 $120.00 2 part time staff 8 $10.00 $160.00 SUBTOTAL $844.00 35% benefits $295.40 TOTAL $1,139.40 2002-310aa -3- Cost Analysis of Special Events Recreation Division 2002 HOLIDAY LIGHTING Contracted services $47,367.92 Argosy Christmas Ship STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 4 FTE 4 $22.00 $352.00 1 FTE 4 $30.00 $120.00 1 FTE 4 $32.00 $128.00 2 part time staff 4 $10.00 $80.00 SUBTOTAL $680.00 35% benefits $238.00 TOTAL $918.00 Clam Lights (Opening Night) STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 4 FTE 4 $22.00 $352.00 1 FTE 4 $30.00 $120.00 1 FTE 6 $32.00 $192.00 4 part time staff 4 $10.00 $160.00 Entertainment $600.00 SUBTOTAL $1,424.00 35% benefits $288.40 TOTAL $1,712.40 Piazza Tree Lighting STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 1 FTE 4 $32.00 $128.00 2 part time staff 8 $10.00 $160.00 SUBTOTAL $288.00 35% benefits $100.80 TOTAL $388.80 Holiday Lighting (planning, meetings, troubleshooting,etc., during length of activity) STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 1 FTE 30 $32.00 $960.00 1 FTE 30 $22.00 $660.00 SUBTOTAL $1,620.00 35% benefits $567.00 TOTAL $2,187.00 2002-310aa -4- Now Noe Cost Analysis of Special Events • Recreation Division THANKSGIVING DAY LUNCH STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 1 FTE 6 $25.00 $150.00 2 part time staff 10 $11.00 $220.00 SUBTOTAL $370.00 35% benefits $129.50 TOTAL $499.50 COMMUNITIES IN SCHOOLS OF RENTON CISR Executive Boards, Board of Directors, Programs Committee Co-Chair and events participation STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 1 FTE 120 $32.00 $3,840.00 SUBTOTAL $3,840.00 35% benefits $1,344.00 TOTAL $5,184.00 The time allotted to CISR is approximately 50% during normal working hours and 50% after normal working hours. 2002 HYDROPLANE RACE STAFF NUMBER OF HOURS HOURLY RATE TOTAL EXPENDITURE 1 FTE (planning) 20 $32.00 $640.00 1 FTE (planning) 6 $22.00 $132.00 1 FTE (on-site supv.) 8 $32.00 $576.00 1 FTE (on-site supv.) 8 $22.00 $176.00 4 part time staff 16 $12.00 $768.00 SUBTOTAL $2,292.00 35% benefits $802.20 TOTAL $3,094.20 2002-310aa -5- . Cost Analysis of Special Events Recreation Division RENTON YOUTH DAY (2002) Community Services In-Kind Expenses STAFF NUMBER HOURLY TOTAL OF HOURS RATE EXPENDITURE 1 FTE (planning) 24 $32.00 $768.00 1 FTE (planning) 25 $22.00 $550.00 '1 FTE (planning) 43 $25.00 $1,075.00 2 part time staff 7 $11.00 $154.00 1 FTE (OT) 8.5 $33.00 $280.00 1 FTE (oT) 8 $37.50 $300.00 Facilities - RCC 12 N/A $2,285.00 Facilities — Carco 10 $45.00 $450.00 SUBTOTAL $5,862.00 35% benefits $1,094.45 TOTAL $6,956.45 2002-310aa -6- MEMORANDUM A CITY OF RENTON COMMUNITY SERVICES 0 Committed to Enriching Lives 0 DATE: October 22, 2002 TO: Jim Shepherd, Community Services Administrator FROM: Jerry Rerecich, Recreation Manager SUBJECT: Holiday Lighting Below is the latest proposal from Northwest Christmas Lighting for 2002 holiday lighting. This proposal reflects a reduction in service at Piazza Park and Renton City Hall, based on the original proposal. 2002 Proposal ,Locations __'Original . New , ', . Savings Gene Coulon $37,264.00 $37,264.00(same) n/a Memorial Beach Park Piazza $17,353.00 $12,348.00 $5,005.00* City Hall $9,873.00 $7,605.00 $2,268.00** Total $64,490.00 $57,217.00 $7,273.00 * The deciduous trees that parallel Third Avenue along the curb would not be lighted. ** Eighteen of the twenty-five trees at City Hall would be lighted. Funds for the 2002 Holiday Lighting are calculated as follows: Proposed Cost $57,217.00 Funds available Self-Sustaining $27,414.00 Ivar's $9,850.00 Remaining balance $19,953.00 2002-267aa COMMUNITY SERVICES DEPT./PARKS MAINTENANCE DIVISION SPECIAL EVENTS COST BREAK DOWN SUMMER CONCERTS AT COULON ON WEDNESDAY NIGHTS (8 Nights) Canopy Set Up (2) Full Time Staff @ 56 Hours Total = $1,526.32 Setting out chairs (3) Part Time Staff @ 64 Hours Total = $626.00 Picking Up and Setting Out Barricades Note: Does not include transportation costs. Picking up Canopy, Chairs and Musical Items from Theatre transport to Beach Break down, load up on truck and transport to Maintenance yard. TOTAL WAGES TOTAL HOURS $2,152.32 120 CLAM LIGHTS AT COULON MEMORIAL BEACH PARK Opening Night Canopy Set Up (7) Full Time Staff @ 43 Hours Total = $1,337.79 Setting out chairs Note: Does not include transportation costs. Picking up and setting out barricades Picking up Canopy from Theatre transport to Beach. Break down, load up on truck and transport to Maintenance yard. 21 colored globes Pick up litter Electrical Power Costs = $802.23 TOTAL WAGES TOTAL HOURS MATERIALS $1,337.79 43 $802.23 (Electric Power) PIAZZA TREE LIGHTING Transport Canopy and chairs to Piazza (2) Full Time Staff @ 7 Hours Total = $121.85 Canopy Set Up Note: Does not include transportation costs, nor Setting out chairs the cost of Additional Staff from Recreation Division. Break Down, load up on truck and transport to Maintenance yard. Electrical Power Costs = $732.03 TOTAL WAGES TOTAL HOURS MATERIALS $121.85 7 $732.03 (Electric Power) C:\WINDOWS\TEMP\2002-183mb(Event Costs-PM)FINAL.doc Rv.12/5/02 Page 1 of 4 err► vi Community Services Dept./Parks Maintenance Division Special Events Cost Break Down FARMER'S MARKET (12 WEEKS) Set up and during operation of Market (3) Full Time Staff @ 72 Hours Total = $2,232.00 Clean Up (2) Part Time Staff @ 48 Hours Total = $432.00 Materials: Provide six (6) extra garbage cans & liners Cost = $25.92 TOTAL WAGES TOTAL HOURS MATERIALS $2,664.00 120 $25.92 PUMPKIN CARVING Deliver and Set Up Canopy. (3) Full Time Staff @ 6 Hours Total = $192.38 Break down, load up on truck and (2) Part Time Staff @ 4 Hours Total = $41.00 transport to Maintenance yard. TOTAL WAGES TOTAL HOURS $233.38 10 RIVER DAYS (6) Full Time Staff (13) Part Time Staff Deliver and return 80 picnic tables, carts, stage, tables, chairs, etc. Clean up— mow, edge, bark, litter pickup, hang banners. Take care of electrical power needs. Vendors— set up sink and portable water hookup, keep area clean. Setup &take down for circus, entertainment, Art in the Park, Trout Pond, Two Car Shows, Horse Rides, Art Show (Carco Events). Parking attendants=cone and barricade areas (each day), Handicap signs. Set up six (6) soccer fields for tournament. Set up barriers and fencing for daily activities. Drop off supplies for Parade. Go through check list to make sure deliveries are all made, sani-cans, helium tank, wash stations, garbage dumpsters, cardboard recycle, fire extinguishers. Take care of trail for River Days Run. Restoration of two grass fields after River Days Setup &Take Down Full Time Staff @ 232 Hours Total = $7,653.12 Part Time Staff @ 162 Hours Total = $2,235.60 Event Workers Full Time Staff @ 56 Hours Total = $3,038.00 (Overtime Hours) Part Time Staff @ 223 Hours Total = $4,457.40 Supervisor Overtime Hours Full Time Staff @ 8 Hours (OT) Total = $464.40 Full Time Staff @ 6 Hours (DT) Total = $464.40 C:\WINDOWS\TEMP12002-183mb(Event Costs-PM)FINAL.doc Rv. 12/5/02 Page 2 of 4 Community Services Dept./Parks Maintenance Division Special Events Cost Break Down RIVER DAYS (Cont'd.) Friday Parking Patrols Full Time Staff @ 16 Hours Total = $496.00 Boat Show at Coulon (2) Full Time Staff @ 6 Hours Total = $186.00 Open and Close Log Boom Sidewalk Art (1) Full Time Staff @ 8 Hours OT Total = $372.00 Preparation and clean up (1) Part Time Staff @ 6 Hours Total = $69.00 Restoration of Fields (1) Full Time Staff @ 8 Hours Total = $248.00 Meetings (1) Full Time Staff @ 6 Hours Total = $232.00 (1) Full Time Staff @ 16 Hours Total = $619.20 Materials Cost= $115.00 500 Garbage can liners Cleaning supplies for picnic tables TOTAL WAGES TOTAL HOURS MATERIAL COSTS $20,535.12 753 $115.00 4111 OF JULY Drop off 30 picnic tables Full Time Staff @ 25.75 Hours Total = $1,011.38 Deliver and set up stage and Part Time Staff @ 27.75 Hours Total = $477.83 canopy. Pick up litter and help support Mayor's staff during event. Take down clean up Liberty Park. Meetings Full Time Staff @ 3 Hours Total = $116.10 TOTAL WAGES TOTAL HOURS $1605.31 56.50 3RD GRADE TOURS (15 days) Set up five pieces of equipment Full Time Staff @ 45 Hours Total = $1,442.85 at Liberty Park parking lot and Part Time Staff @ 30 Hours Total = $414.00 show operation of equipment. TOTAL WAGES TOTAL HOURS $1856.85 75 C:\WENDOWS\TEMPt2002-183mb(Event Costs-PM)FINAL.doc Rv. 12/5/02 Page 3 of 4 Community Services Dept./Parks Maintenance Division Special Events Cost Break Down DOWNTOWN PARKING GARAGE OPENING (2) Full Time Staff @ 5 Hours Total = $155.00 TOTAL WAGES TOTAL HOURS $155.00 5 NOTE: Employee benefits are included in the calculation of wages. C:IWINDOWS\TEMP12002-183mb(Event Costs-PM)FINAL.doc Rv. 12/5/02 Page 4 of 4 RENTON RIVER DAYS GOLF TOURNAMENT MAPLEWOOD GOLF COURSE Tournament Administration (5) Full Time Staff @ 40 Hours Total = $1,224.90 Tournament Registration (11) Part Time Staff @ 43.5 Hours Total =$798.98 Golf Cart, Green Fee, and Merchandise Sales Marshalling of Course Shot Gun Coordination Coordination of Golf Carts Vendor Sign Up Driving Range Operations Tournament Scoring Prize Distribution Tournament Results Food and Beverage Arrangements Tee Prize Packages Solicitation of Donations for Prizes and Hole Sponsorships Hole Assignments Coordination of Award Ceremony Vendor Thank Yous Raffle Ticket Sales MEETINGS Tournament Coordination (2) Full Time Staff @ 9 Hours Total = $343.18 GROUNDS MAINTENANCE Grounds Maintenance (4) Full Time Staff @ 32 Hours Total = $1,075.33 (9) Part Time Staff @ 36 Hours Total = $655.70 TOTAL WAGES TOTAL HOURS * $4,098.09 160.5 * Wage calculations include Employee Benefits C:lW3NDOWS\TEMP\2002-189mb(RENTON RIVER DAYS COSTS-GC).doc f� co N O N N rt O O CO O CO CO CO c ER N r c0 co f— N- f� N 00 a0 ER �t a0 N EA CO co_ co 69- T T Vr T CO Eft CO ER T EEf f� T T EA ER Eft EA ER Ea Eft 1- O EA ER En- Cr) F- CO co N CO N N •ct O) Q) CO 0 CO CO et CI) .I- N 1- Ln - ti I,-aO I N CO 03 Ef) NI- aO C.) M M 03 69 T T T CO 60 CO 69 (E E9^eq ER T T 69 Ef3 Ef3 Ef3 ER Ef3 L to U Ef3 c N Co Q p E9 F- 1_ -a- coCO d la C.) cN- co EA Efl N c7 6R V. Q co m V V et in to 0 O N ER V d E N R 0 c 0 CO co co v co I— co 0 U 't co St a0 aO O N NI- O CD St a0 o p a) N E F- rn F- _O a`5 + E a) N cL. 0 w c St O N 0 SEA I- 'j p to o J E p U) a) ET Q c a) C F- a _0 4- 0 Cl) F- .c p .v aa) 15-0 o EC C LL .v o E a)I CD O "0 t C L N `4- D Y _ O .- C U E' a) co c0 p C p) .0 La) _a U U O o O > ELa a) - .c c a) m > c .a 0 cc'a a) ._ ) T � cn t0 -po Eti C L o C CO aY C) C U a N N y''C a) c C� C �' 0 E 'O O a) O a) a) e. Y 1 J Y N Q cc r >. > (0 O E p ca p U Q a) O p i- a U E1 U CD -) N E W @ c co O E ~ _ ` E p Q .0 O L ; N Q J p a) c C p E fn .0 L a) C W ,O ELE) O L" �.. 'C W p N O i? T — a) p = U co p Q co ca p LO O E6 a) O U as O p O C _ V) fY II. O C0 F- CD-- > 0 It 0 Q a_ u. Z .= . LOGISTICS Facilities (3) Full Time Facilities Staff @ 9 Hours Total = $1,010.34 Sound system and 2 speakers Podium w/microphone Additional stand alone microphone for anthem Power from Museum building or generator Tablecloths for banquet tables Parks Maintenance (2) Full Time Park Maint Staff @ 25 Hours Total =$987.75 Prepare groundbreaking site for shovels (4) Part Time Park Maint Staff @ 20 Hours Total =$300.00 Spikes to secure the 2 10x20 tents Tent for podium (10x20) 10x20 tent used for the 3 banquet tables for display items and tile sales Tent for crowd (City's larger tent-20x24) Set up on Friday? 3- banquet tables for tile sales and displays (VFW and Jon J.) Sandbags for bases of"27 Flags" "Reserve Parking"signs for Mayor and King Parker 75 Chairs total (15 for podium/60 for audience) Community Relations Set site layout meeting with Jon J, Facilities and P Maintenance (done) Contact speakers Info/invite in CitySource and in Grady Grapevine Press Release Post info. on website, Channel 21, announce at Council meeting Check on Council attendance Patriotic decorations Miniature flags to hand out Shovels Community Services I Jon Jainga (1)Community Services Staff @ 18 Hours Total =$717.66 Give site layout to Community Relations, Facilities and P Maintenance Easels for displays Bring Veteran's Memorial Park displays Mailing list of Park Board members, Veteran's group, initial organizing team Notify Uptown Glassworks and Museum of event Tile sales at one of the display tables Digital camera for photos Flowers for podium Cost= $100.00 TOTAL WAGES TOTAL HOURS MATERIALS $3,015.75 72 100.00 (Flowers) C:IWINDOWS\TEMP12002-187mb(VeteranPkGrndBrk Costs).doc Water Utility Expenses for 2002 Renton River Days Description Cost: Custom message (water conservation) fortune cookies $ 285 Stickers for water bottles $ 100 Logo punching balloons $ 1,113 Banner $ 98 Bottle labels $ 164 Ecospouts $ 731 Raingauge $ 50 Miscellaneous supplies $ 100 Subtotal materials and supplies $ 2,641 Staff Time #of hours hourly rate Helen Weagraff- Program Specialist 127 $ 26.00 $ 3,302 Rick Moreno- Engineering Spec. II 10 $ 42.00 $ 420 Lazslo Csuha- Engineering Spec. II 6 $ 37.00 $ 222 Carolyn Boastman -Civil Engr. II 8 $ 44.00 $ 352 Tom Malphrus-Civil Engr II 4 $ 44.00 $ 176 J.D. Wilson -Civil Engr. III 4 $ 49.00 $ 196 Heather-Program Specialist 8 $ 20.00 $ 160 Subtotal labor, benefit, and overhead $ 4,828 Total Expenses for 2002 Renton River Days $ 7,469 (staff and materials) Well House Tours (13 tours) 26 $ 26.00 $ 676.00 Poster boards, markers, etc. $ 100.00 Total for Well House Tours (in 2001) $ 776 These tours were discontinued in 2001 for security reasons. C/2002budget/Riverdays-expenses.xls/ag Transportation Maintenance Expenses for 2002 Community Events hourly time and a rate half (including (including Renton River Days: #of hrs. benefits) benefits) total cost Signal Shop Crew 88 $42.57 _ $3,724.88 Signal Shop Crew 16 $63.86 $1,021.76 Signal Shop Supervisor 10 $41.99 $419.90 Sign Shop Crew 75 $28.99 $2,159.76 Sign Shop Crew 20 $43.49 $869.80 Sign Shop Supervisor 20 $32.80 $656.00 total: $8,852.09 hourly time and a rate half (including (including Farmer's Market #of hrs. benefits) benefits) total cost Signal Shop Crew 36 $42.57 $1,532.52 Signal Shop Supervisor 5 $41.99 $209.95 total: $1,742.47 hourly time and a rate half Sept. 11th - (including (including Remembrance Day #of hrs. benefits) benefits) total cost Sign Shop Crew 12 $28.99 $347.88 Sign Shop Supervisor 2 $32.80 $65.60 total: $413.48 hourly time and a rate half (including (including July 4th: #of hrs. benefits) benefits) total cost Sign Shop Crew 10 $28.99 $289.90 Sign Shop Supervisor 2 $32.80 $65.60 total: $355.50 hourly time and a rate half (including (including Holiday Bazaar: #of hrs. benefits) benefits) total cost Sign Shop Crew 75 $28.99 $2,159.76 Grand Total: $13,523.30 Transp. Main. Comm. event costs 12/05/02 V *41101, N t - \.O t---- M N O\ ,-. N vl N cn o0 N .-. 00 N h Cr, r •-+ .D N N 00 ,--1 . 00 .-, ,--, .-I mr- V N R3 y O H 69 69 EA 00 69 69 69 69 00 cc) - V c .N-, 0O .N. 0O V) N 00 'ct 0o d' 00 d' at GC Op; rt N I. R, y f=to GA 69 O at O cn• +' v1 C) 0 O c, C.) CA• 069 t~ Z o >, cn CO MO N O \D M acn N cn 'a' • O CID O O O O 'n O o O O O Vl kn N ' N 0 O �O \O �D N N N 7, y cal .--, N h O M O 1�, V .- • C/1 c/) 6H E R. y t coI. mt up t N d' N .--, \D t— N A c , - N cen N °� v VD sue. O 01 N. ❑ U w a � 69 c a> o E 'C • E_, rn,--I O N a\ N 01 d ect i-, .46 CA O O O O cn O .--' N O cn- a) ,__, O 69 (D cq Y W Q H -) cd O LTA .b ,-O ¢° �• (et d bD '' O y N M v W v) UUp-, --1 > C7 .o RENTON POLICE DEPARTMENT MEMORANDUM DATE: December 6, 2002 TO: Chief Anderson FROM: Commander Floyd Eldridge SUBJECT: Costs for City Events Event Hours Rate * Cost Piazza Holiday Tree Lighting 4 $ 35.35 $ 141.40 4th of July 7.5 $ 35.35 $ 265.13 3rd Grade Tours 20 $ 35.35 $ 707.00 Farmers Market 24 $ 35.35 $ 848.40 September 11`h 27 $ 35.35 $ 954.45 Hydros 58 $ 35.35 $ 2,050.30 River Days 189 $ 35.35 $ 6,681.15 Grand Total 329.5 $ 35.35 $ 11,647.83 * "C" step $ 50,328 + 5.24% +3% = $ 54,475/2080 = $ 26.19hr+ 35 % benefit=$ 35.35 December 2,2002 Renton City Council Minutes Page 463 Airport: Advisory Committee MOVED BY PERSSON, SECONDED BY KEOLKER-WHEELER, as Better Neighbor COUNCIL REFER THE TOPIC OF THE AIRPORT ADVISORY COMMITTEE AS A BETTER NEIGHBOR TO THE TRANSPORTATION (AVIATION)COMMITTEE. CARRIED. Public Safety: 800-Megahertz MOVED BY PERSSON, SECONDED BY CLAWSON,COUNCIL REFER Radio Communications THE SUBJECT OF THE 800-MEGAHERTZ COMMUNICATION SYSTEM System Reception RECEPTION PROBLEMS TO THE PUBLIC SAFETY COMMITTEE. CARRIED. Councilman Corman noted that this issue is already in the Public Safety Committee having been referred on March 18, 2002. SCA: Regional Committees Councilwoman Keolker-Wheeler reported that the Suburban Cities Association Nomination Process (SCA) is requesting cities to individually consider their internal process for identifying potential nominees for regional committees; and to determine who will be executing the weighted voting rights for the City. She noted that Mayor Tanner will be the voting representative for the City of Renton, and questioned whether any Councilmembers would like to serve on any of the regional committees. Councilman Parker indicated his interest in serving on the Regional Water Quality Committee, and Ms. Keolker-Wheeler expressed her interest in continuing to serve on the Regional Planning Committee and the Growth Management Planning Council. MOVED BY PERSSON, SECONDED BY BRIERE,COUNCIL NOMINATE COUNCILMAN PARKER TO THE REGIONAL WATER QUALITY COMMITTEE AND COUNCILWOMAN KEOLKER-WHEELER TO THE REGIONAL PLANNING COMMITTEE AND GROWTH MANAGEMENT PLANNING COUNCIL. CARRIED. Councilman Parker requested that a resolution be prepared for adoption and forwarding to SCA. Due to the December 10th submittal deadline, Councilwoman Keolker-Wheeler suggested that a letter, signed by the Council President and Mayor,be sent to SCA informing them of Renton's nominees, and noting that a resolution is forthcoming. Finance: 2003 Sewer Rates MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, A, COUNCIL REFER THE SEWER RATE INCREASES TO THE UTILITIES tVAL COMMITTEE. CARRIED. Pp 3 Mayor Tanner noted that the City has not increased sewer rates in over seven years. ADJOURNMENT MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. Time: 9:00 p.m. BONNIE I. WALTON,City Clerk Recorder: Michele Neumann December 2, 2002 December 2,2002 `"' Renton City Council Minutes r1r1 Page 462 PARKER,SECONDED BY CORMAN,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/09/2002. CARRIED. Planning: Employment Area An ordinance was read amending Chapter 4,City-Wide Property Development Valley,Freestanding Sign Standards,of Title IV(Development Regulations)of City Code to allow a Code Amendment freestanding sign height of 115 feet,for big-box retail developments of 350,000 square feet in building area or more,in the Employment Area Valley. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/09/2002. CARRIED. Planning: Urban Center An ordinance was read amending Chapter 3,Environmental Regulations and Design Overlay Regulations, Overlay Districts,of Title IV(Development Regulations)of City Code to apply Application to Small Multi- Urban Center Design Guidelines to multi-family projects of two to four units, Family Projects and to properties rezoned from Commercial Office(CO)to Center Downtown (CD)and Residential Multi-Family Urban(RM-U)as a result of the South Renton Neighborhood Plan. MOVED BY KEOLKER-WHEELER, SECONDED BY BRIERE,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/09/2002. CARRIED. Utility: Aquifer Protection An ordinance was read amending Section 4-3-050 of Chapter 3,Environmental Code Amendments Regulations and Special Districts; Section 4-4-060 of Chapter 4,Property Development Standards; Section 4-8-120 of Chapter 8,Permits and Decisions; and Section 4-9-015 of Chapter 9,Procedures and Review Criteria;of Title IV (Development Regulations)of City Code by amending aquifer protection regulations. MOVED BY BRIERE, SECONDED BY CORMAN,COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/09/2002. CARRIED. The following ordinance was presented for second and final reading and adoption: Ordinance#4988 An ordinance was read providing for the 2002 year-end Budget adjustments in Finance: 2002 Year-End the amount of$8,263,407. MOVED BY NELSON, SECONDED BY Budget Adjustments CORMAN,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS Council President Nelson opened nominations for 2003 Council President. Council: 2003 Council MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL ELECT President Election(Keolker- COUNCILWOMAN KEOLKER-WHEELER AS COUNCIL PRESIDENT Wheeler) FOR 2003. CARRIED. Council: 2003 Council Council President Nelson opened nominations for 2003 Council President Pro President Pro Tem(Persson) Tern. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL ELECT COUNCILMAN PERSSON AS COUNCIL PRESIDENT PRO TEM FOR 2003. CARRIED. Community Services: Library MOVED BY CORMAN, SECONDED BY CLAWSON,COUNCIL REFER Staffing,Non-Resident THE FOLLOWING TOPICS TO THE COMMUNITY SERVICES Recreation Fees,Human COMMITTEE: 2003 LIBRARY STAFFING, 20% NON-RESIDENT Services Funding RECREATION FEES INCREASE,AND THE HUMAN SERVICES FUNDING REQUEST BECAUSE OF KING COUNTY CUTBACKS. ).003 CLJ CARRIED. December 2,2002 44011V Renton City Council Minutes Niet Page 463 Airport: Advisory Committee MOVED BY PERSSON, SECONDED BY KEOLKER-WHEELER, as Better Neighbor COUNCIL REFER THE TOPIC OF THE AIRPORT ADVISORY COMMITTEE AS A BETTER NEIGHBOR TO THE TRANSPORTATION (AVIATION)COMMITTEE. CARRIED. Public Safety: 800-Megahertz MOVED BY PERSSON, SECONDED BY CLAWSON, COUNCIL REFER Radio Communications THE SUBJECT OF THE 800-MEGAHERTZ COMMUNICATION SYSTEM System Reception RECEPTION PROBLEMS TO THE PUBLIC SAFETY COMMITTEE. CARRIED. Councilman Corman noted that this issue is already in the Public Safety Committee having been referred on March 18, 2002. SCA: Regional Committees Councilwoman Keolker-Wheeler reported that the Suburban Cities Association Nomination Process (SCA)is requesting cities to individually consider their internal process for identifying potential nominees for regional committees;and to determine who will be executing the weighted voting rights for the City. She noted that Mayor Tanner will be the voting representative for the City of Renton,and questioned whether any Councilmembers would like to serve on any of the regional committees. Councilman Parker indicated his interest in serving on the Regional Water Quality Committee, and Ms. Keolker-Wheeler expressed her interest in continuing to serve on the Regional Planning Committee and the Growth Management Planning Council. MOVED BY PERSSON, SECONDED BY BRIERE,COUNCIL NOMINATE COUNCILMAN PARKER TO THE REGIONAL WATER QUALITY COMMITTEE AND COUNCILWOMAN KEOLKER-WHEELER TO THE REGIONAL PLANNING COMMITTEE AND GROWTH MANAGEMENT PLANNING COUNCIL. CARRIED. Councilman Parker requested that a resolution be prepared for adoption and forwarding to SCA. Due to the December 10th submittal deadline, Councilwoman Keolker-Wheeler suggested that a letter, signed by the Council President and Mayor,be sent to SCA informing them of Renton's nominees, and noting that a resolution is forthcoming. Finance: 2003 Sewer Rates MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL REFER THE SEWER RATE INCREASES TO THE UTILITIES COMMITTEE. CARRIED. Mayor Tanner noted that the City has not increased sewer rates in over seven years. ADJOURNMENT MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. Time: 9:00 p.m. BONNIE I. WALTON,City Clerk Recorder: Michele Neumann December 2,2002 i ZI Z 20 o CITY OF RENTON Finance& Information Services Department MEMORANDUM Date: December 2, 2002 To: Council members VIA: Mayor Tanner From: Victoria Runkle Subject Budget Deliberations The budget can be a very time-consuming effort in the best of times. These are not the worst of times, but they are odd right now. Provided on the following pages are: a decision agenda, to date; a description of one mistake in the Budget document known as Errata; and a review of the questions we have heard, and are responding to. There are also attachments for many of these items. Also, we assume we will have first reading of most budget ordinances (exception is the Property Tax Ordinance, see below) on December 9th with the second and final reading on December 16th, permitting the Council flexibility on December 23rd Also, a gentle reminder, we have invited the children and their families for a small acknowledgement ceremony next Monday at the beginning of the regular meeting. We apologize for the shortness of information. The short week made it very difficult to put all this information together. Further, we just received the property tax information late this morning. Decision Agenda " 480 Page 2 of 3 Decision Agenda: 1. Property Tax Ordinance. We have to have our ordinance to the County by tomorrow, and yet, we have no final numbers from the County. The ordinance before you has fictitious numbers. The most recent numbers are very good. Our new construction assessed valuation is $166,045,045. This added to a very small annexation Assessed Valuation and prior year refunds brings our Allowable Levy to $19,005,968. The County is waiting for the state to provide them the valuation of the public utility property. This has increased and decreased over the past few years. However, as Attachment A — Preliminary Levy Limit Worksheet — illustrates at the bottom of the sheet, the dollar increase over 2002 without new construction and annexations is only $169,019. This is .93% - less than one percent above our 2002 levy! Further, our calculated levy rate is now estimated to be $3.18 per $1,000 of Assessed Valuation due to new construction and annexations. This is a 2.5 percent decrease from our 2002 levy rate of$3.26 per$1,000 AV. We must read the ordinance for the first time this evening. The Finance Department will then reevaluate the final levy for second and final reading. Attachment B is a draft of the Committee of the Whole Report for this evening. 2. Parks and Recreation Fees. We understand the intent of the City Council as it concerns senior citizens. There are a few additional issues we need to discuss with the Council as it relates to the "special classes." In any case, we need to bring closure on this ordinance in Committee over the next week and bring it for first reading on December 9th 3. Sewer Fee Increase. The Proposed 2003 Budget assumes a 3% sewer fee increase. We have not had an increase since 1996. The Public Works Department provided information on the project reductions that would occur without a rate increase. Again, we need a decision prior to the full Council next week, to meet the December 16th adoption date. 4. Different Program ideas. We have heard only one new program idea. This is the historical preservation funding concept. There needs to be a decision about this and any new program. 5. Budget Ordinance. Finally, we will need to adopt the budget ordinance and a Committee of the Whole Report. We have provided a draft COW report on the budget. Once the Council makes final decisions, we will then finalize the report. The theory here is that it is easier to edit than to create. Decision Agenda Page 3 of 3 ERRATA Attached on green colored sheets are budget page changes. We are paying all the Limited Tax General Obligation Debt from Funds 201, 207, and 215. This is an accounting requirement. We issued bonds for Fire Station 12 and the Fire Mitigation Fund is to transfer monies to Fund 215 to pay its share of the debt. We have the debt payment accounted for in the expenditures of Fund 215. We have a revenue source called "Transfer In from General Fund" of$300,000. But, we forgot to budget the expenditure in the Fire Mitigation Fund. Please refer to page 7-25. The green sheet now displays a transfer out to Debt Service Fund of$298,000 in 2003 and $300,000 in 2004. Page 7-13 has been changed to say, "Transfer in from Fire Mitigation Fund." We must now change the total expenditure level to $143,450,800. This is displayed on page 2-7 —the Total Budget for 2003. The Budget Ordinance you have reflects the $143,450,800 Budget, as we have known about this issue since the moment the Budget was returned. Actually, this is "double budgeting." However, we cannot transfer the funds from the Mitigation Fund without your approval. Further, we cannot pay for debt from a capital fund directly per generally accepted accounting principles. We apologize for the confusion. QUESTIONS AND GENERAL INFORMATION The Council requested some additional information in regards to the budget over the past week. In an attempt to get the information to you as soon as possible, we have not coordinated all the documentation in this memo. Nonetheless, we have been taking notes, and we do know we must respond to these questions. 1. Pavilion Building Costs over time. How much have we spent in total on the Pavilion Building including FEMA reimbursed costs due to the earthquake? • Decision Agenda o, Page4of3 2. Temporary Salaries in Police Department. The $6,700 represents the amount of money the Domestic Violence grant has for support services. The Human Services Department was using these dollars for temporary help, and we simply shifted the total dollars as we reallocated this program from Human Services to the Police Department. 3. How many times does a Fire Truck respond to an aid call instead of just an Aid Car? We do not have the answer to this question, but are working on it. 4. Computer Vendor payments. We have attached a list of all the Vendor payments budgeted across departments for "computer vendor maintenance." 5. There was a question concerning the total dollars spent on events. The Mayor's office is working directly with Council member Briere on that question. 6. We briefed the Finance Committee today on the way we manage cell phones and costs. Attachments COMMITTEE OF THE WHOLE COMMITTEE REPORT December 02, 2002 ADOPTION OF THE PROPETY TAX LEVY ORDINANCE Referred November 4, 2002) The Committee of the Whole recommends that the City Council adopt the property tax Ordinance. The City's property tax levy will increase by one percent (1%), plus new construction and any annexations as defined by the King County Assessor. Toni Nelson, Council President cc: Bonnie Walton,Gty Clerk Victoria Runlde,Finance&Information Services Administrator Elaine Gregory,Fiscal Services Director Sylvia Doerschel,Finance H:\FINANMADMINSUPU_CommItteRepoits\2003 Propery Tax ordinance.doc PRELIMINARY LEVY LIMIT WORKSHEET - 2003 Tax Roll TAXING DISTRICT: City of Renton The following determination of your regular levy limit for 2003 property taxes is provided by the King County Assessor pursuant to RCW 84.55.100. (Note I) Using Limit Factor Using Implicit For District Calculation of Limit Factor Levy Price Deflator 18,146,072 Levy basis for calculation: (2002 Limit Factor) (Note 2) 18,146,072 1.0100 x Limit Factor 1.0116 18,327,533 = Levy 18,356,566 166,045,045 Local new construction 166,045,045 0 + Increase in utility value(Note 3) 0 166,045,045 = Total new construction 166,045,045 3.26036 x Last year's regular levy rate 3.26036 541,367 = New construction levy 541,367 18,868,900 Total Limit Factor Levy 18,897,933 Annexation Levy 10,935 Omitted assessment levy(Note 4) 10,935 18,857,965 Total Limit Factor Levy+ new lid lifts -omits 18,886,998 5,966,077,646 _Regular levy assessed value less annexations 5,966,077,646 3.16086 =Annexation rate (cannot exceed statutory maximum rate) 3.16573 832,900 x Annexation assessed value 832,900 2,633 =Annexation Levy 2,637 Lid lifts, Refunds and Total 0 + First year lid lifts 0 18,868,900 + Limit Factor Levy 18,897,933 18,871,533 =Total RCW 84.55 levy 18,900,570 134,435 + Relevy for prior year refunds (Note 5) 134,435 19,005,968 =Total RCW 84.55 levy+ refunds 19,035,005 19,005,968 ALLOWABLE LEVY Note 6 19,035,005 Increase Information (Note 7) 3.18339 Levy rate based on allowable levy 3.18826 18,158,514 Last year's ACTUAL regular levy 18,158,514 169,019 Dollar increase over last year other than N/C—Annex 198,052 0.93% Percent increase over last year other than N/C—Annex 1.09% Calculation of statutory levy Regular levy assessed value (Note 8) 5,966,910,546 x Maximum statutory rate 3.60000 = Maximum statutory levy 21,480,878 + Omitted assessments levy 10,935 = Maximum statutory levy+ omits 21,491,813 Limit factor needed for statutory levy Not usable ALL YEARS SHOWN ON THIS FORM ARE THE YEARS IN WHICH THE TAX IS PAYABLE. Please read carefully the notes on the reverse side. 12/02/02 2:40 PM LevyLimitWS.doc COMMITTEE OF THE WHOLE COMMITTEE REPORT December 02, 2002 ADOPTION OF THE 2003 BUDGET (Referred November 4, 2002) The Committee of the Whole recommends that the City Council adopt the 2002 Budget in a total amount for all funds of$142,499,100. Toni Nelson, Council President cc: Bonnie Walton,City Clerk Victoria Runkle,Finance&Information Services Administrator Elaine Gregory,Fiscal Services Director Sylvia Doerschel,Finance H:\FINANCEVIDMINSUPU_CammItteRepc ts\2oo3 Budget ordinance.doc V COMMITTEE OF THE WHOLE COMMITTEE REPORT December 02, 2002 ADOPTION OF INCREASED SEWER RATE FEES (Referred November 4, 2002) The Committee of the Whole recommends that the City Council increase 2003 sewer rate fees by three percent (3%) to meet the sewer CIP requirements. Toni Nelson, Council President cc: Bonnie Walton,aty aerk Victoria Runkle,Finance&Information Services Administrator Elaine Gregory,Fiscal Services Director Sylvia Doerschel,Finance H:\FINANCE\ADMINSUP\i CommttteReports\2003 Sewer Fees b.doc COMMITTEE OF THE WHOLE COMMITTEE REPORT December 02, 2002 ADOPTION OF INCREASED PARKS AND RECREATION FEES FOR NON-RESIDENTS OF RENTON (Referred November 4, 2002) The Committee of the Whole recommends that the City Council increase parks and recreation fees for non-residents. Fees for people using the City services who are not City residents will pay 20 percent (20%) higher fees than residents will pay for City parks and recreation programs excluding programs offered at the Senior Center. Toni Nelson, Council President cc: Bonnie Walton,aty aerk Victoria Runkle,Finance&Information Services Administrator Elaine Gregory,Fiscal Services Director Sylvia Doerschel,Finance H:\FINANCE\ADMINSUP\1 CommitteReports\2003 Park Fees a.doc COMMITTEE OF THE WHOLE COMMITTEE REPORT December 02, 2002 ADOPTION OF INCREASED PARKS AND RECREATION FEES FOR NON-RESIDENTS OF RENTON (Referred November 4, 2002) The Committee of the Whole recommends that the City Council increase parks and recreation fees for non-residents. Fees for people using the City services who are not City residents will pay 20 percent (20%) higher fees than residents will pay for City parks and recreation programs. Toni Nelson, Council President cc: Bonnie Walton,City aerk Victoria Runkle,Finance&Information Services Administrator Elaine Gregory,Fiscal Services Director Sylvia Doerschel,Finance H:\FINANCE\ADMINSUP\1_CommItteReports\2003 Park Fees b.doc VENDOR DESCRIPTION 1999 2000 2001 2002 2003 2004 2005 ACCLEA PERMITS+ 5,919 11,655 11,655 14,719 14,800 AUTODESK AUTOCAD 6,809 7,500 COMPUTER ASSOCIATES ERWIN 687 869 900 PEREGRINE SYSTEMS FLEETANYWHERE 2,638 3,040 3,046 3,100 3,100 SELECTRON VOICE RECOGNITION 3,800 3,800 SPRINGBROOK UTILITY 16,375 16,400 16,400 AUTODESK PROJECTPOINT 10,000 10,000 SUBTOTAL 8,557 14,695 31,763 55,697 56,500 f ;IrAIIAt�iSR�ICES • 1;4T CLASS SYSTEMS PARKS REGISTRATION 16,094 16,000 EPIXTECH DYNIX LIBRARY 24,324 25,000 PROSHOPEKEEPER GOLF COURSE 779 800 FORTRESS GRAND FORTRES 101 0 300 SUBTOTAL 41,197 42,100 'iFr 'u,t -.tFIJ, - l MACROMEDIA COLDFUSION 0 3,000 BLUE OCEAN-HELP DESK SUPPORT 1,214 1,214 1,300 DATA JUNCTION ETL TOOLS 3,500 4,460 4,500 EDEN SYSTEMS FINANCIAL ACCTG/PR 18,735 19,634 20,000 HEWLETT PACKARD SUPPORT PACK 3,476 5,144 1,832 6,251 9,000 K C TREASURER KING COUNTY QTR DATABASE 393 1,200 218 1,200 KRONOS TIMEKEEPING 18,405 18,000 18,900 MERANT SUPPORT FOR ODBC DRIVERS 3,775 413 1,368 1,368 1,400 MICROSOFT DEVELOPER MSDN MEMBERSHIP 2,203 2,208 2,207 2,200 ORACLE SALES STANDARD EDITION SUPPORT 11,129 3,668 6,590 4,348 4,400 QUEST TOAD/KNOWLEDGENET 700 700 AUTODESK MAPGUIDE 2,557 2,500 2,500 WA ST DEPT OF IS NOVELUALEXANDER 25,982 24,707 25,000 25,000 ECS APC SYMMETRA PM 1,200 1,305 1,300 ETERRA SPATIALNET 9,396 9,500 10,000 VERISIGN SURFCONTROL 4,679 5,100 5,100 MCAFEE ANTI VIRUS 300 0 3500 MCAFEE WEBSHIELD 2,700 2,700 CRYSTAL SECISIONS CRYSTAL REPORT 1,363 1,500 FATPIPE 2ND INTERNET CONNECTION 3,000 CISCO PIX 600 600 WHATSUP 350 400 ADIC I,II BACKUP TAPE 0 4,500 WATCHGUARD FIREBOX 2,000 0 0 1000 IBM INFORMIX CONTRACT 4,960 0 SUB-TOTAL 30,942 39,695 113,648 101,805 123,200 IBM AS400/RS6000 438 3,456 3,500 NEW WORLD 53,110 59,676 60,000 KING COUNTY IDENTIX AFIS 2003 10,000 SUBTOTAL 438 56,566 59,676 73,500 TOTAL 201,977 258,375 295,300 10/10/2002 1 SVC CNTRCT.xls Pate, ii1z1t002 Table 2-2. The Total Budget for 2003 General Special Debt Capital Internal Govmtal Revenue Services Imprvmts Enterprise Services Fiduciary Total Revenue Property Tax 18,758,300 507,700 19,266,000 Sales Tax 16,600,000 196,000 16,796,000 Utility and Natural Gas 9,425,000 30,000 9,455,000 Gambling Excise Tax 2,455,000 2,455,000 Other Taxes 2,550,000 1,000,000 66,000 3,616,000 Taxes Subtotal 49,788,300 226,000 507,700 1,000,000 66,000 0 0 51,588,000 Fees and Permits 1,851,800 1,880,000 22,100 3,753,900 Federal and State Grants 215,000 305,000 911,600 1,150,000 2,581,600 Intergov and Interfund Revenue 5,806,600 348,500 350,000 1,121,700 32,000 7,658,800 Charges for Services 2,260,500 1,556,000 32,065,700 1,415,000 37,297,200 Other Revenues 2,780,700 86,700 339,600 4,426,500 5,681,300 9,763,600 115,000 23,193,400 Operating Revenue 12,914,600 740,200 339,600 9,124,100 40,040,800 11,178,600 147,000 74,484,900 Total New Revenue 62,702,900 966,200 847,300 10,124,100 40,106,800 11,178,600 147,000 126,072,900 Use of Prior-Year Revenue 1,424,200 0 0 3,892,500 10,982,700 859,600 218,900 17,377,900 Total Resources $64,127,100 $966,200 $847,300 $14,016,600 $51,089,500$12,038,200 $365,900 $143,450,800 Expenditures Legislative 182,100 182,100 Administrative and Judicial 2,602,100 106,600 300,000 3,008,700 Legal Services 1,049,500 1,049,500 Econ Dev,Neigh,Strgic Ping 1,239,600 200,000 50,000 1,489,600 Human Resources and RM 702,700 8,870,900 9,573,600 Finance and IS 3,141,300 1,200,000 4,341,300 Police 14,506,000 ; 14,506,000 Fire 11,542,200 11,542,200 Planning/Building/Public Works 9,826,100 6,661,200 40,521,800 2,816,400 59,825,500 Community Services 11,306,500 295,700 2,285,300 1,833,700 15,721,200 Interfund Transfers 1,000,000 353,500 307,600 3,127,000 2,100,000 6,888,100 Other City Services 4,468,300 200,000 1,636,100 350,900 365,900 7,021,200 Debt Service 2,560,700 538,500 4,250,900 7,350,100 Total Committed Expenditures 64,127,100 955,800 846,100 13,823,500 50,342,500 12,038,200 365,900 142,499,100 Increase to Reserves 0 10,400 1,200 193,100 747,000 0 0 951,700 Total Expenditures $64,127,100 $966,200 $847,300 $14,016,600 $51,089,500$12,038,200 $365,900 $143,450,800 Budget at a Glance 2-7 REv.St. t t/L7/O Z %we Noe • Table 7-24. Fund 304, Fire Impact Mitigation Fund 2001 2002 2002 2003 2004 Change Change Item Actual Budget Actual Budget Forecast 02-03 03-04 REVENUE: Fire Mitigation Fees 405,849 200,000 200,000 200,000 0.0% 0.0% Investment Interest 66,747 50,000 25,000 25,000 -50.0% 0.0% TOTAL NEW REVENUE 472,596 250,000 225,000 225,000 -10.0% 0.0% Use of Prior Yr Revenue 0 250,000 73,000 75,000 -70.8% 2.7% TOTAL RESOURCES 472,596 500,000 298,000 300,000 -40.4% 0.7% EXPENDITURES: Regular Salaries 21,869 0 0 0 N/A N/A Personnel Benefits 5,090 0 0 0 N/A N/A Supplies 282 0 0 0 N/A N/A Transfer out to Debt Service Fund 0 0 298,000 300,000 100.0% 0.7% Fire Mitigation Projects 1,955,189 500,000 0 0 -100.0% N/A TOTAL COMMITTED EXPENDITURE 1,982,430 500,000 298,000 300,000 -40.4% 0.7% Increase to Reserves 0 0 0 0 N/A N/A TOTAL EXPENDITURES 1,982,430 500,000 298,000 300,000 -40.4% 0.7% Fund Balance,January 1 2,471,291 961,457 711,457 638,457 -26.0% -10.3% Total New Revenue 472,596 250,000 225,000 225,000 -10.0% 0.0% Total Committed Expenditures (1,982,430) (500,000) (298,000) (300,000) -40.4% 0.7% Designated Fund Balance 961,457 711,457 638,457 563,457 -10.3% -11.7% Fund Balance, December 31 0 0 0 0 N/A N/A Beginning in 1999,Fund 304 was created for the purpose of identifying Fire Impact Mitigation revenue and expenditures. Previously,Transportation,Fire,and Community Development(Park)mitigation activities were budgeted in Fund 105.The Designated Fund Balance is for identified projects in the 2003-2008 CIP. t Budget by Fund 7-25 Revised 11/27/02 'V '✓ Table 7-12. Funds 201/207/212/215, Limited Tax General Obligation Bond Funds 2001 2002 2002 2003 2004 Change Change Item Actual Budget Actual Budget Forecast 02-03 03-04 REVENUE: Property Tax(General Levy) 1,041,690 1,025,500 1,040,700 1,040,700 1.5% 0.0% Real Estate Excise Tax 1,398,393 850,000 1,200,000 1,200,000 41.2% 0.0% Investment Interest/Allocation 38,299 323,600 20,000 20,000 -93.8% 0.0% Transfer in from Fire Mitigation Fund 0 0 300,000 300,000 100.0% 0.0% Transfer in from Water Fund 77,650 77,700 0 0 -100.0% N/A TOTAL NEW REVENUE 2,556,032 2,276,800 2,560,700 2,560,700 12.5% 0.0% Use of Prior Year Revenue 0 0 0 1,300 N/A 100.0% TOTAL RESOURCES 2,556,032 2,276,800 2,560,700 2,562,000 12.5% 0.1% EXPENDITURES: Debt Service:Principal 1,441,447 1,229,300 1,053,100 1,093,500 -14.3% 3.8% Debt Service:Interest 574,708 1,020,700 1,507,600 1,468,500 47.7% -2.6% Trf-Out 207 to 502 160,000 0 0 0 N/A N/A Trf-Out 207/215 To 316/Excess Reet 550,000 0 0 0 N/A N/A TOTAL COMMITTED EXPENDITURES 2,726,155 2,250,000 2,560,700 2,562,000 13.8% 0.1% Increase to Reserves 0 26,800 0 0 -100.0% N/A TOTAL EXPENDITURES 2,726,155 2,276,800 2,560,700 2,562,000 12.5% 0.1% Fund Balance,January 1 522,974 352,851 379,651 379,651 7.6% 0.0% Total New Revenue 2,556,032 2,276,800 2,560,700 2,560,700 12.5% 0.0% Total Committed Expenditures (2,726,155) (2,250,000) (2,560,700) (2,562,000) 13.8% 0.1% Fund Balance Plus Reserves 352,851 379,651 379,651 378,351 0.0% -0.3% Reserve for Debt Service 352,851 379,651 379,651 378,351 0.0% -0.3% Fund Balance,December 31 0 0 0 0 N/A N/A Council-approved general obligation debt is also known as limited tax general obligation debt(LTGO)or councilmanic debt. The City maintains three funds to account for existing bond revenue and expenditures. Fund 201 maintains the revenue and expenditures for the 1997 and 2001 debt issues associated with the Main and Grady building(new Renton City Hall)purchase and renovation. The remaining funds(207 and 215)maintain the revenue and expenditures associated with various issues including but not limited to 1994 issue for various equipment rental additions and replacements; 1996 mini-bond issue for two fire pumper replacements; 1997 refunding issue of$2.6 million that refunded five separate LTGO issues; 1998 Certificates of Participation for lighting improvements at City Hall;2001 issue for the downtown parking garage;and the 2002 issue for a new Fire Station. For more detail on any of these debt issues,see the separately published City of Renton Debt Manual. The outstanding balance for all limited tax general obligation debt as of January 1,2003 will be$28,440,021. Fund 212 will be closed in 2002 after the final debt service payment has been made on the debt accounted for in this fund. Budget by Fund 7-13 Revised 11/27/02 Table 7-16. Fund 215, General Governmental Miscellaneous Debt Service Fund 2001 2002 2002 2003 2004 Change Change Item Actual Budget Actual Budget Forecast 02-03 03-04 REVENUE: Property Tax(General Levy) 0 74,800 351,300 351,300 369.7% 0.0% Real Estate Excise Tax 1,398,393 850,000 1,200,000 1,200,000 41.2% 0.0% Investment Interest 27,237 323,600 20,000 20,000 -93.8% 0.0% Transfer in from Fire Mitigation Fund 0 0 300,000 300,000 100.0% 0.0% Transfer in from Water Fund 77,650 77,700 0 0 -100.0% N/A TOTAL NEW REVENUE 1,503,280 1,326,100 1,871,300 1,871,300 41.1% 0.0% Use of Prior Year Revenue 0 0 0 8,400 N/A 100.0% TOTAL RESOURCES 1,503,280 1,326,100 1,871,300 1,879,700 41.1% 0.4% EXPENDITURES: Debt Service:Principal 856,447 939,300 1,028,500 1,075,000 9.5% 4.5% Debt Service:Interest 122,254 360,000 842,800 804,700 134.1% -4.5% Trf-Out 215 To 316/Excess Reet 550,000 0 0 0 N/A N/A TOTAL COMMITTED EXPENDITURES 1,528,701 1,299,300 1,871,300 1,879,700 44.0% 0.4% Increase to Reserves 0 26,800 0 0 -100.0% N/A TOTAL EXPENDITURES 1,528,701 1,326,100 1,871,300 1,879,700 41.1% 0.4% Fund Balance,January 1 589,727 564,306 591,106 591,106 4.7% 0.0% Total New Revenue 1,503,280 1,326,100 1,871,300 1,871,300 41.1% 0.0% Total Committed Expenditures (1,528,701) (1,299,300) (1,871,300) (1,879,700) 44.0% 0.4% Fund Balance Plus Reserve 564,306 591,106 591,106 582,706 0.0% -1.4% Reserve for Debt Service 564,306 591,106 591,106 582,706 0.0% -1.4% Fund Balance,December 31 0 0 0 0 N/A N/A f Budget by Fund 7-17 Revised 11/27/02 ......„ ...of . , .x . 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( m � OQo0Ew cjo Eoo- oa� aSoo � o Opoao — � 'UnL +-, .J o0oc U m V ou � �' � '- c° a) cual c � V c i Cam) (O U — .0 V) (� a) _ o .— < u ra u (n _ a) E .- Qu (oLQa) oE 'U E (nc �> � a) � E u E a) a) x c c � 0v) dwdU < o_ 5 Ovfacewa. = w t a)a) rY poa 7 r uttc t- i/-ate aaoa CLASSES (2003 - Jan./Feb./Mar.) MONDAY SENIOR FITNESS TRAINING Improve your strength, flexibility and overall fitness while having fun and meeting new people. A special time has been reserved for you every Monday, Wednesday and Friday morning in the Fitness Room at the Renton Community Center, 1715 Maple Valley Highway. A trained staff member will help design a special program to fit your needs and will supervise all sessions. This program is for all seniors aged 55 and above. Fee is paid at the Renton Community Center and applied only to this class. Monday/Wednesday/Fridays $1 RCC 8:00-9:30am AEROBICS This is a low intensity aerobics workout where your heart rate is monitored so that you can keep track of your improvement. Both men and women are encouraged to participate. Monday/Wednesday/Thursday $2 resident/$2.50 non-resident LMTG 9:15- 10:15am Monday/Thursday $2 resident/$2.50 non-resident LMTG 10:30- 11:30am BEGINNING TAP DANCE Come and learn how to tap dance by learning individual steps and combining them into a routine. Join instructor Darlene Jones and the ladies in an enjoyable hour of exercise. Monday $1 SR 9:30-10:30am ADVANCED TAP DANCE Combine learning new dance routines and perfect the ones you've learned before with instructor Darlene Jones. These ladies perform for outside organizations as well. Monday $1 SR 10:30-11:30am WATERCOLOR This eight-week course, instructed by Arlene Vaughan, is for the beginner or advanced student who wants to paint creatively. The student will learn through a series of workshop type classes the elements of art: size, line, direction, texture, value and color. Please pick up a supply list upon registration. There is a minimum of 8 students needed to offer this class. Registration for the March session begins on February 17. Monday 1/6—2/24 $30 resident/$36 non-resident CR 12:30-2:30pm Monday 3/3 —4/21 $30 resident/$36 non-resident CR 12:30-2:30pm 4160 CHORUS Join director Ray Johnson and sing with a great group of people. Ray will teach vocal music that is fun, yet challenging and appropriate for the group. If you enjoy singing then you will enjoy this class. Registration for the March session begins on February 17. Monday 1/13 — 3/3 $23 resident/$27.50 non-resident LMTG 12:30-2:00pm Monday 3/10—4/28 $23 resident/$27.50 non-resident LMTG 12:30-2:00pm CREATIVE WRITING/MEMOIRS—HIGHLINE COMMUNITY COLLEGE COURSE Whether you have been writing all of your life or are new to the craft, this is the class for you. This "workshop" class will help you jumpstart the creative process and discover all the ideas that are just waiting to be grabbed. The instructor, Harry McIntyre M.Ed. will also provide information and helpful tips for those wanting to write their memoirs. He will help you capture your memoirs and help you remember and record the unique details of your life. Come join the fun! Please call the Renton Senior Activity Center for more information and to register, (425) 430-6633. Check is payable to Highline Community College on the first day of class. Monday 1/6-3/10 $36.50 SMTG 12:30-2:30 pm BEGINNING BALLROOM DANCE Ballroom dancing is more popular then ever! Learn basic steps of waltz, fox trot, swing, two-step, polka and Latin dances (yes, you can tango). Learn how to lead and follow from the instructor, Betty McLain. Share the joy of dancing as a social mixer and great exercise, build up confidence and make new friends through frequent partner changes. After three quarters of lessons, you should feel comfortable with all the basic ballroom dances. No partner or experience necessary. 16875 Monday 1/6— 3/10 $18 resident/$21.75 non-resident A 1:30- 2:30 pm INTERMEDIATE BALLROOM & PATTERN DANCES Do you love those pattern dances played at our Friday Night dances but aren't quite sure of the steps? Now is the time to learn how to do the Salty Dog Rag and the Blackhawk Waltz. Each week, the instructor, Betty McLain, will teach a mixer, pattern dance and review basic ballroom steps so they become second nature. No partner necessary. Monday 1/6 — 3/10 $18 resident/$21.75 non-resident A 2:30-3:30 pm ADVANCED BALLROOM, LATIN & SWING Learn ballroom variations that you can create to add excitement to your dances. The instructor, Betty McLain, will help you improve your lead, turns and variations with smooth transitions so any partner can follow. Frequent partner changes allow for fun and variations. Students should be comfortable with basic steps before attending this class. Monday 1/6— 3/10 $18 resident/$21.75 non-resident A 3:30-4:30 pm TUESDAY OPEN WOODCARVING Enjoy learning the craft of woodcarving in this student led course. All levels of carvers, from beginners to advanced are encouraged to participate. Tuesday Free CR 9:00-12:00pm KEYBOARDS FOR BEGINNERS Learn how to play popular music by the chord method,read notes, music theory, styling and arranging music, in this informative class taught by Laurel Redecker. Registration for the February session begins on Monday, January 20; registration for the March session begins on Monday, February 17. Tuesday 1/7-1/28 $20 resident/$24 non-resident SMTG 9:30-11:30am 2/4-2/25 $20 resident/$24 non-resident SMTG 9:30-11:30am 3/4-3/25 $20 resident/$24 non-resident SMTG 9:30-11:30am KEYBOARDS —INTERMEDIATE/ADVANCED If you already know chords, symbols, how to read music or have a background in music, this class is for you. If you are in doubt of your skills,please register for the Beginning class and you will be evaluated. Laurel Redecker will teach music theory, styling and arranging. Registration for the February session begins on Monday, January 20; registration for the March session begins on Monday, February 17. Tuesday 1/7-1/28 $16 resident/$19.50 non-resident LMTG 9:30-11:30am 2/4-2/25 $16 resident/$19.50 non-resident LMTG 9:30-11:30am 3/4-3/25 $16 resident/$19.50 non-resident LMTG 9:30-11:30am OIL PAINTING Create your own individual painting or bring a photograph or picture that you would like to paint. Instructor, Greta Wiwel, will teach brush and palette knife techniques and concentrate on still-lifes, florals and landscapes. You are encouraged to work at your own pace. A supply list is available upon registration. Registration for the March session begins on February 17. Tuesday 1/14-2/18 $26 resident/$31.50 non-resident CR 12:30-3:00pm 3/4-4/8 $26 resident/$31.50 non-resident CR 12:30-3:00pm WATER AEROBICS Don't miss it, fitness for seniors! Join us twice a week at the Renton Technical College Pool (RTCP). Increase your endurance, flexibility and energy level. The program will consist of an introduction, thermal warm-up, pre-stretch, cardiovascular cool down, toning and final stretch. Proper technique and form will be demonstrated. A pre-exercise health survey and waiver must be completed prior to the first class and is available at the Renton Senior Activity Center. Classes are held on Tuesdays and Thursdays. Please be aware that if Renton Technical College classes are canceled, our Water Aerobics will be canceled as well. For information on how to register, please call the Renton Senior Activity Center, (425) 430-6633. Tuesday/Thursday (pass) $30 resident/$36 non-resident 2:30-3:30pm RTCP CREATIVE MEMORIES For those who have attended an Educational Seminar, you will have a special time set aside to work on your photo album. Mary Ann Konis will have equipment and supplies for you to use and purchase after class, if you choose. Tuesday 1/14 Free SR 12:00-3:00pm Tuesday 1/20 Free SR 12:00-3:OOpm Tuesday 2/11 Free SR 12:00-3:00pm Tuesday 2/25 Free SR 12:00-3:00pm Tuesday 3/11 Free SR 12:00-3:00pm Tuesday 3/25 Free SR 12:00-3:00pm AARP "SAFE DRIVING PROGRAM" This classroom oriented (no driving) course covers State Laws, driving conditions and safety. Course completion qualifies seniors for the state mandated insurance premium reduction. Bring cash, check, or money order payable to AARP, to the first class. Registration is in person only and begins at 9:00 a.m. on Monday, January 6 for the January class; Wednesday, February 5 for the February class and Monday, March 5 for the March class. If there is space available,phone in registration will begin at 9:30 a.m. on both dates. Sign up early as this class fills fast. Tuesday 1/28 & Thursday 1/30 $10 LMTG 12:30-4:30pm Tuesday 2/25 & Thursday 2/27 $10 LMTG 12:30-4:30pm Tuesday 3/25 & Thursday 3/27 $10 LMTG 12:30-4:30pm OIGONG TAI CHI Join Paula Harms as she helps you limber, loosen and improve your balance and energy with a unique blend of western and eastern exercise forms. Great strength and prowess are not required. A sense of humor is appreciated. Tuesday 1/14-3/18 $32 resident/$36.50 non-resident A 1:00-2:00pm WEDNESDAY SENIOR FITNESS TRAINING Improve your strength, flexibility and overall fitness while having fun and meeting new people. A special time has been reserved for you every Monday, Wednesday and Friday morning in the Fitness Room at the Renton Community Center, 1715 Maple Valley Highway. A trained staff member will help design a special program to fit your needs and will supervise all sessions. This program is for all seniors aged 55 and above. Fee is paid at the Renton Community Center and applied only to this class. Monday/Wednesday/Fridays $1 RCC 8:00-9:30am CERAMICS This is an ongoing class where you purchase your bisque and glaze from the instructor. For more infoiination contact the instructor on class day. Fee is a donation per day. Wednesday & Friday $2 resident/$2.50 non-resident CR 9:00-2:30pm AEROBICS This is a low intensity aerobic workout where your heart rate is monitored so that you can keep track of your improvement. Both men and women are encouraged to participate. Wednesday $2 residentl$2.50 non-resident LMTG 9:15-10:15am EXERCISE WITH THE AID OF A CHAIR This class is designed to keep those joints in good condition, tone muscles and stimulate your circulatory system. You are encouraged to exercise at your own pace. Wednesday & Friday Free LMTG 10:45-11:30am COMPUTER LAB We are now connected to the Internet giving us access to electronic mail (e-mail) and web browsing. The lab will be monitored and is available to help you with other software programs that are available on our machines. You do not need to make an appointment,just come on in! However, you must currently be in either the Beginning Computers, Word '97 or Internet/E-Mail class or have taken one of those classes previously to take advantage of the Computer Lab. We cannot accommodate first time computer users. The lab will be open every Wednesday afternoon. If you have any questions, please see Debbie Little in the Recreation Office. Wednesday Free SS 12:30-2:30pm EXCELLING WITH EXCEL Learn the basics of Microsoft Excel '97. This course will acquaint you with the fundamentals of Excel. Learn about Excel calculations for budgeting or monitoring your investments, then make it look great by providing the information in chart form. It is a snap, so please join us! Students must have taken Beginning Computers or be familiar with Windows-based software and the mouse. Nome Wednesday 1/8 — 2/12 $31 resident/$36 non-resident SS 12:30-2:30 pm YOGA—HIGHLINE COMMUNITY COLLEGE CLASS Are you needing more flexibility for a more enjoyable life? Yoga practice releases tension and stiffness, and increases circulation and energy flow. Come experience the joy and benefits of yoga. Please call the Renton Senior Activity Center for information and to register (425) 430-6633. Please make check payable to Highline Community College, payable on the first day of class. Wednesday 1/8-3/12 $36.50 SMTG 12:30-2:15 pm SQUARE DANCE Kappie Kappenman, well known for the quality of his calling, will call on Wednesday afternoons. Dress up in your square dancing best and come on down and join the group. Some instruction will be given. Wednesday $2 resident/$2.50 non-resident A 1:15-3:15pm BUNKA EMBROIDERY Learn this beautiful form of Japanese embroidery. The class fee will include a demonstration and assistance with the kit of your choice. Kits are available for an additional fee paid directly to the instructor. Please bring a pair of small scissors to class. Wednesday 1/22-2/12 $18 resident/$20.50 non-resident SR 9:30-11:30am Wednesday 5/8-5/29 $18 resident/$20.50 non-resident SR 9:30-11:30am Wednesday 6/5-6/26 $18 resident/$20.50 non-resident SR 9:30-11:30am THURSDAY AEROBICS This is a low intensity aerobics workout where your heart rate is monitored so that you can keep track of your improvement. Both men and women are encouraged to participate. Monday/Wednesday/Thursday $2 resident/$2.50 non-resident LMTG 9:15- 10:15am Monday/Thursday $2 resident/$2.50 non-resident LMTG 10:30- 11:30am BIBLE STUDY This non-denominational group is open to all individuals who wish to learn more about what the Bible teaches. Thursday Free SMTG 9:15-11:30am OPEN PAINTING Join in this opportunity to participate in an informal art studio. All artists working with oil, watercolor, drawing, ink pastels, etc. meet every Thursday and work independently. All are invited and welcome to participate. Thursday Free CR 9:OOam-12:00pm BEGINNING COMPUTERS These classes are geared toward new computer users who have little or no experience with a computer. Learn about disks, drives, software, and keyboard. Become familiar with computer hardware and terminology. Want to know about Windows and how to take advantage of its many features? The instructor will cover that too! Registration for the February session begins on Monday, January 20; registration for the March session begins on Monday, February 17. Thursday 1/9 — 1/30 $25 resident/$30 non-resident SS 9:30-11:30 am Thursday 2/6-2/27 $25 resident/$30 non-resident SS 9:30-11:30 am Thursday 3/6-3/27 $25 resident/$30 non-resident SS 9:30-11:30 am THE NEW/OLD RADIO SHOW Join Pauline Anderson in her dramatic reading class. You will read aloud plays, skits, whatever strikes your fancy. No need to memorize or act but need a clear, strong voice. Thursday 1/9-2/27 $10 resident/$12 non-resident SMTG 12:30- 2:00pm WATER AEROBICS Don't miss it, fitness for seniors! Join us twice a week at the Renton Technical College Pool (RTCP). Increase your endurance, flexibility and energy level. The program will consist of an introduction, ther,nal warm-up, pre-stretch, cardiovascular cool down, toning and final stretch. Proper technique and form will be demonstrated. A pre-exercise health survey and waiver must be completed prior to the first class and is available at the Renton Senior Activity Center. Classes are held on Tuesdays and Thursdays. Please be aware that if Renton Technical College classes are canceled, our Water Aerobics will be canceled as well. For information on how to register, please call the Renton Senior Activity Center, (425) 430-6633. Tuesday/Thursday (pass) $30 resident/$36 non-resident 2:30-3:30pm RTCP AARP "SAFE DRIVING PROGRAM" This classroom oriented (no driving) course covers State Laws, driving conditions and safety. Course completion qualifies seniors for the state mandated insurance premium reduction. Bring cash, check, or money order payable to AARP, to the first class. Registration is in person only and begins at 9:00 a.m. on Monday, January 6 for the January class; Wednesday, February 5 for the February class and Monday, March 5 for the March class. If there is space available,phone in registration will begin at 9:30 a.m. on both dates. Sign up early as this class fills fast. Tuesday 1/28 & Thursday 1/30 $10 LMTG 12:30-4:30pm Tuesday 2/25 & Thursday 2/27 $10 LMTG 12:30-4:30pm Tuesday 3/25 & Thursday 3/27 $10 LMTG 12:30-4:30pm EXPLORING COLORED PENCIL This class introduces the new and established artist to the exciting possibilities of colored pencil. Learn how to achieve a painterly effect using colored pencils. We will focus on mastering the tools and techniques necessary to achieve good compositions, strong values, simplified shapes and balanced color in painting. Instruction will be personalized with an emphasis on helping each student expand their vocabulary of color and design and developing their own unique style. Cissy Gray is an energetic and personable instructor who has studied in Hong Kong, Connecticut and is a graduate of the Burnley Schol of Art in Seattle. She has been a fashion illustrator, children's books illustrator and is featured in "The Best of Colored Pencil IV"textbook. Please pick up a supply list upon registration. Thursday 1/16-2/20 $25 resident/$30 non-resident CR 12:30-2:30pm COMFORT CAPS Join Kathy and friends in creating comfort caps donated to anyone undergoing chemotherapy. People are needed to cut out fabric, press, label and sew. The need for these caps continues and your help is needed for this charity project. Bring scissors and pins. Sew and label caps as a tribute to someone who has gone through chemotherapy and recovered or in memory of a loved one who h as lost their battle with cancer. Thursday 5/23 Free SR 9:15am-1:00pm FRIDAY SENIOR FITNESS TRAINING Improve your strength, flexibility and overall fitness while having fun and meeting new people. A special time has been reserved for you every Monday, Wednesday and Friday morning in the Fitness Room at the Renton Community Center, 1715 Maple Valley Highway. A trained staff member will help design a special program to fit your needs and will supervise all sessions. This program is for all seniors aged 55 and above. Fee is paid at the Renton Community Center and applied only to this class. Monday/Wednesday/Fridays $1 RCC 8:00-9:30am CERAMICS This is an ongoing class where you purchase your bisque and glaze from the instructor. For more information contact the instructor on class day. Fee is a donation per day. Wednesday & Friday $2 resident/$2.50 non-resident CR 9:00am-2:30pm EXERCISE WITH THE AID OF A CHAIR This class is designed to keep those joints in good condition, tone muscles and stimulate your circulatory system. You are encouraged to exercise at your own pace. Wednesday & Friday Free LMTG 10:45-11:30am COMPUTERS— SCANNING & WORKING WITH PICTURES Scan your favorite picture! This introductory class will familiarize you with our new scanners and colored printer. You will learn how to digitize a photograph to insert in documents and E-mails. We will discuss the photo correction process and what format is best for saving and storing files. Students must have taken Beginning Computers or be familiar with Window-based software and using a mouse. Please bring photos and a blank 3-1/2" diskette for saving files. Registration for the session beginning on May 1 will be April 15 and registration for the session beginning on May 22 will be May 1. Friday 5/1-5/15 $16 resident/$18 non-resident SS 9:30-11:30am Friday 5/22-6/15 $16 resident/$18 non-resident SS 9:30-11:30am COMPUTERS —SCANNING PICTURES Scan your favorite pictures! This introductory class will familiarize you with our new scanners and colored printer. You will learn how to digitize a photograph to insert in documents and e-mails. We will discuss photo correction process and what foiniats is best for saving and storing files. Students must have taken Beginning Computers or be familiar with Window-based software. Please bring your photos and a blank 3 '/2" diskette for saving files. Friday 4/5-4/12 $15 resident/$18 non-resident SS 9:30-11:30am WORD '97 Learn how to create, save and print documents; generate styles, columns, and borders, and change margins, fonts and colors on the fly. You'll learn how to design newsletters, business cards and labels. You'll leave knowing how to insert pictures, symbols and drop caps to jazz up any project. Students taking this class should be familiar with the mouse, keyboard and computer. This powerful program is easy to learn and makes creating an eye-catching document a snap. Join us! Registration begins on April 15. Friday 5/3-6/7$31 SS 9:30-11 :30am MAKING FRIENDS WITH YOUR COMPUTER You use your computer regularly, but are you "friends" with it yet? We will cover procedures and tips for making your time at the computer efficient and fun! Find out which storage media is best for you and how to better organize your files through creation of folders. Can't locate files? Discover the steps to recover them. Learn how to correctly install and uninstall software. You will go home with useful procedures to keep your computer in tip-top shape and your time at it enjoyable. It is a snap so please join Annie Moore, the instructor. Students must have taken Beginning Computers or be familiar working with Windows-based software and using a mouse. Please bring a blank 3 1/2"' diskette for practicing saving files. Registration begins on April 15. Friday 5/3-6/7$31 SS 12:30-2:30PM MID-EASTERN DANCE Learn how enchanting this ancient form of dance can be. Revitalize grace and poise as you learn new moves, enhance old moves and put it all together to form a stunning dance routine. Come join the fun as you weave mystic moods. Registration begins on May 1. Registration begins on May 1. Friday 5/31-6/28 $23 A 1:30-2:45pm CONNECT WITH THE WORLD WIDE WEB...TI-IE INTERNET AND YOU Do not get left out of the communication revolution! Learn what the web is all about how to sign up, sign in and log on. Search, shop and conduct research via the Internet. Have you lost track of a friend? Let's try and find them. Discover how easy it is to send and receive e-mail with attachments. There will be little "techno-babble" in this class,just a non-intimidating introduction to the Internet and Email, something you can take home and use. Students must have taken Beginning Computers or be familiar with Windows- based software and the mouse. Registration begins January 2. Friday 1/10 —2/14 $31 SS 9:30-11:30 am LEARN WORD '97 PART 1 You asked and we heard! We have divided our Word class into two parts. You will complete this class knowing all the basics. Learn how to create and print documents; save files to your hard drive or diskette; set tabs and change margins and play with fonts and colors on the fly. Discover how to alter character formatting (bold, italic, etc.); indent paragraphs; modify line spacing; text alignment (left, center, etc.); add bullets and top it all off with spell checking. Don't forget creating an envelope for mailing. All students must have taken Beginning Computers or be familiar with Windows-based software and the mouse. Registration begins on January 2. Friday 1/10 — 2/14 $31 SS 12:30—2:30 pm w.r �✓ FRIDAY FROLICS...JAN/FEB/MAR 2003 (jfinfridayfrolics03) Join us for our bi-monthly excursions on our Express Mini Bus. Please register no more than one week in advance unless specified in trip description. PLEASE NOTE: You can register yourself and one other person. Limit 14 people. BLACK DIAMOND BAKERY This has become a favorite destination as the scenery changes from season to season. You can count on great breakfasts and lunches and don't forget the tremendous bakery, yum, yum! Friday 1/10 $2 resident/$2.50 non-resident 10:00 am-12:15 pm SOUTHCENTER MALL Raining outside...no problem! Stay nice and ward strolling through a climate-controlled mall where you will find plenty of shops and a Food Court for Iunch. Friday 1/24 $2 resident/$2.50 non-resident 10:00 am-12:15 pm KRISPY KREME DONUTS This trip has it all...Krispy Kremes, Fat Burger and Fred Meyer. Friday 2/7 $2 resident/$2.50 non-resident 10:00 am-12:15 pm CARPINITOS This is a complete outdoor store with flowers, veggies and landscaping supplies. It is different every time you visit. Please purchase your lunch ticket before departing. Friday 2/21 $2 resident/$2.50 non-resident 10:00 am-11:15 pm NORTH BEND SCENIC DRIVE Enjoy a leisurely drive to the country passing through Issaquah and Preston en route to North Bend. Luncheon on your own in North Bend. Friday 3/7 $2 resident/$2.50 non-resident 10:00 am-12:15 pm SEATTLE WATERFRONT Walk along the waterfront and stop for a bite to eat or do some shopping. Lunch is on your own. Friday 3/21 $2 resident/$2.50 non-resident 10:00 am-12:15 pm TRIPS ... JAN/FEB/MAR (jmftrips03) BERT'S TUESDAY TRIPS Bert, our fabulous mini-bus driver, has organized some exceptional day trips using our mini-bus. Bert's Tuesday Trips is a new travel program that will feature exciting day trips that will be offered every two weeks. MUSEUM OF GLASS World renowned and native artist Dale Chihuly has partnered with Tacoma to create a unique and colorful museum. A highlight of the museum is 500 ft long pedestrian overpass, created of glass, bridges the new museum to downtown Tacoma. Tuesday 1/7 $6 resident/$8 non-resident 9:30am-2:30pm MUCKLESHOOT CASINO Enjoy a fun-filled day at a local casino and you will even win double-points on Tuesday! This large casino is very nice and has several restaurants for you to choose because lunch is on your own. Registration begins on January 2. Tuesday 1/21 $6 resident/$8 non-resident 9:30am-3:00pm ALKI POINT See the central location where the Denny party first landed in 1851 and named the area "New York of the West". There is a lot to see including a replica of the Statue of Liberty and the Alki Point Lighthouse. Please dress for the weather, lunch in on your own. Registration begins on January 20. Tuesday 2/4 $6 resident/$8 non-resident 10:00am-2:30pm AUBURN SUPERMALL This will be a fun trip to the mall with plenty of shops and places to each. Lunch is on your own. Registration begins on February 3. Tuesday 2/18 $6 resident/$8 non-resident EMERALD QUEEN CASINO If you like to gamble, you can bet on having a great time on this trip. This riverboat casino has blackjack, keno, slots and great food on either land or on the water. Lunch will be on your own. Registration begins February 17. Tuesday 3/4 $6 resident/$8 non-resident GOVERNMENT LOCKS Spend a nice leisurely day driving through the University District and over to the Government Locks. We will travel through the Magnolia District on our way to the Seattle Waterfront for and independent lunch. Registration beings on March 3. Tuesday 3/18 $6 resident/$8 non-resident 10:OOam-2:30pm Go lAgeAtty4-4/t/l-cil "12 iz° Renton Fire Department .fie.- k- r Renton Fire Department Mission Statement Protection and service with excellence: Life - Property - Environment 4' ta^ f dd References for Financial Graphs 2003 Budgeted Expenditure by Divisions Administration 985,200 Emergency Resp 9,322,100 Prevention 837,300 Training 382,500 Disaster Mgt 15,100 Total $ 11,542,200 2003 Budgeted Expenditure by Category Salaries & Benefits 9,577,800 Overtime 804,500 Supplies 265,500 Other Svc 703,400 lntergov Svc 161,700 Capital Outlay 29,300 Total $ 11,542,200 2001 Fire Revenue Actuals Dist #25 contract 963,681 Fire Mitigation 472,596 EMS Levy 396,892 UFC Permits 50,850 Plan Review 41,107 Fire Svc Reimb 35,821 Fire Constr Permit 14,936 FEMA SLA Contract 13,667 Medic space Rent 8,471 Dept L&I Grant 6,610 Misc Services 6,114 UFC Re-inspection 2,950 Total $ 2,013,695 *oar Now 2003 City General Fund 000 Fire Dept 11,542,200 26% 33,337,600 74% Fire Department 2003 Expenditure Budget by Divisions Disaster Mgt Training <1% 3% Admin Prevention 9% 11 E Administration ■Emergency Resp Prevention ❑Training ■Disaster Mgt Emergency Resp 81% Fire Department Revenue 2001 Actuals $2.05 million FEMA SLA Medic space Dept L&I Grant Fire Constr Contract Rent <1% ■Dist#25 contract Permit -\1% <1% ■Fire Mitigation 1% Misc Services g Fire Svc Reimb J� <1% UFC Re- EMS Levy 2./0 / inspection <1% UFC Permits Plan Review 2P •Plan Review } Fire Svc Reimb UFC Permits ,-,- 3"/° s Fire Constr Permit ■FEMA SLA Contract EMS Levy wia "' ■Medic space Rent 20% ' Dept L&I Grant Dist#25 Fire Mitigation contract Misc Services 23% 48% ._ UFC Re-inspection Changes in the last 5 years - 1. City growth 2. Terrorism/WMD Hazmat 3. Emergency Operations Center (EOC) 4. Firefighter safety 5. Thermal Imaging Cameras grant Our response... Improvements in all department processes and training; obtained grants, additional personnel, equipment, and property Renton Fire Department Total Commissioned Personnel: 105 Total Non-Commissioned: 12 (inc. ne etary) 2003 approved Increases • Salary Increase approx $13,800 • Integrated Records Mgt System $1.2 million spread o • Valley Communications $14,700 increase • Radio Upgrade $22,500 (City Hall,Training) • Overtime $30,000 • Station 16 utilities $6,800 CITY TECHNOLOGY PLAN • 1995 City Council approved Technology Plan • Goals of the approved Plan - Provide resources to address technology infrastructure - Provide resources to address information systems needs Current Systems • Suppression • Reports SUNPRO 3.7 • CAD-DEC VAX / Multinet • Payroll/Work Schedule • Proprietary program • Plans Review • Sierra Plans Permitting • Training - Access applications • RELATIONSHIP TO OTHER PROJECTS • Citywide upgrading of infrastructure • ValleyComm upgrade • National Reporting Requirements Renton Fire Department IRMS Project&hedub— Major Milestones Milestone Date Project Start Date Oct 2000 RFP Released Mon 6/03/02 - Pre-Proposal Conference Mon 6/17/02 Proposals Received Mon 7/22/02 Selection of Finalists Wed 7/24/02 Completion of Benchmark Tests Fri 10/11/02 Phase IV: Final Selected Vendor Report& Cost Summary Fri 11/15/02 Presentation to Public Safety Committee Mon 11/25/02 City Public Safety Committee Review/Approval Mon 12/9/02 Presentation to City Council/City Council Concurrence Mon 12/16/02 IRMS Contract Signing/Planned Project Start Date Fri 01/31/03 Citywide Survey Survey Conclusion: "The scores.. .suggest a strong satisfaction" with the Fire Department program and budget. Upcoming Efforts 1 . Outcome Management — efficiency and effectiveness 2. Involve the community in prevention efforts 3. Participate in regional efforts 4. Integrated Records Management System (IRMS) 5. Fire Department accreditation AIlow Niaisv » y c : ; < , � « \ • \\��f� ` � ^ • � I �ds ±� • 2\ d • \ «PAR f k . l %4. Thank you| mN N ; .1k cot -7 o \N`r/ CITY OF RENTON MEMORANDUM DATE: November 25, 2002 TO: Toni Nelson, Council President City Council Members VIA: r)E�`(Jesse Tanner, Mayor FROM: Jim Shepherd, Community Services Administrator} STAFF CONTACT: Sylvia Allen, Recreation Directo>[ SUBJECT: Non-Resident Fees From comments made by some council members, it appears that there may have been some misunderstanding on the part of the Recreation Division staff concerning the implementation of the non-resident fees that were approved by the Council on October 7, 2002. Staff believed they had direction and authorization to move forward with actual implementation of the new fee schedule to take place during the budget process. The Recreation Division staff were concerned that many of their current participants, especially patrons of the Senior Activity Center, would not be aware of the fee increases when they registered in December for January 2003 classes. They have also found that many of their patrons are not sure if they live within Renton's city limits. For that reason, the staff wanted to start publicizing the change as soon as it was official to reduce confusion during the hectic December registration period. After the Council approved the policy on October 7, and an article about the change was printed in the South County Journal on October 14, the staff began receiving many questions about the new policy. Since the brochure for January 2003 programs would be available to the public at the end of November, the staff felt that it was necessary to start providing information about the change. The reality of printing deadlines would make it difficult to include these changes in upcoming brochures if the staff waited much longer. The Recreation Division staff regrets any confusion that their actions have caused. It was their intention to provide the best possible customer service to their program participants and provide program information consistent with the Council's intent. *111110 October 7,2002 Renton City Council Minutes Page 380 The Committee recommended that the City Council support amending City Code Title II (Commissions and Boards)to establish a seven-member Planning Commission, amend Title II to accomplish division name and title updates, and refer this issue to the City Attorney's Office for preparation of an ordinance.* Councilwoman Keolker-Wheeler noted that the Planning Commission supports the reduction of members. *MOVED BY KEOLKER-WHEELER, SECONDED BY PARKER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Utilities Committee Utilities Committee Vice Chair Keolker-Wheeler presented a report Utility: Water Well EW-3 recommending concurrence in the recommendation of the Replacement, Fund Transfer Planning/Building/Public Works Department that Council approve the transfer from Reservoir Recoating of$45,000 within the 2002 appropriation of funds for Water Utility capital improvement projects. The additional funding is needed to reestablish a contingency fund to complete the construction of the Water Well EW-3 Replacement project(CAG-01-024). The transfer will be from the Reservoir Recoating project budget(account no. 421.000500.018.5960.0034.65.055260)to the Water Well EW-3 Replacement project budget(account no. 421.000500.018.5960.0034.65.055400). The transfer will not increase the total appropriation of the Water Utility 2002 capital improvement project budget. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMI FILE REPORT. CARRIED. Community Services Community Services Committee Chair Corman presented a report Committee recommending that fees charged for all recreation programs, events, activities, Community Services: and services sponsored by the Community Services Department should be Maplewood Golf Course increased by approximately 20%, with Renton residents receiving a 20% Green Fees&Non-Resident discount. These fee adjustments will partially compensate for the support Parks Usage Surcharge provided to these programs by Renton taxpayers. The adjustments will be included in the 2003 budget process. The Committee will consider appropriate fees for the Renton Aquatic Center at a later date.* Mayor Tanner questioned the wording of the Committee report, saying that the fee reduction for Renton residents should be equivalent to the increase in rates. *Stating that was what the Committee intended, it was MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMI 1"1'EE REPORT WITH THE AMENDMENT THAT THE INTENT IS A 20% DIFFERENTIAL OF THE COST BETWEEN RENTON RESIDENTS AND NON-RESIDENTS. CARRIED. Stating that the fee changes will be implemented during the budget process, Councilman Clawson noted that other cities are also adjusting their non- resident recreation fees due to King County's budget shortfall. Responding to Council inquiry regarding the Maplewood Golf Course fees, Community Services Administrator Jim Shepherd stated that due to an agreement with King County, the City cannot charge different fees for residents and non-residents at the golf course. Councilman Corman stated for the record that Maplewood Golf Course and Ron Regis Park are not included in this fee adjustment. Finance Committee Finance Committee Chair Parker presented a report recommending approval of Finance: Vouchers Claim'Vouchers 208302 - 208725 and two wire transfers totaling$2,602,402.97; A PRIM/ED BY CITY COUNCIL Date /o- 7-„ooc2 with clarification that the intent is a "20% COMMUNITY SERVICES differential" and that COMMITTEE REPORT Maplewood Golf Course and Ron Regis Park are not included in this fee October 7, 2002 adjustment, Adjustment to Fees for Recreation Programs, Events and Activities (Referred August 12, 2002) The Community Services Committee recommends fees charged for all recreation programs, events, activities and services sponsored by the Renton Community Services Department should be increased by approximately 20%, with Renton residents receiving a 20% discount. These fee adjustments will partially compensate for the support provided to these programs by Renton taxpayers. The adjustments will be included in the 2003 budget,process. The Committee will consider appropriate fees for the Aquatics Center at a later date. • R y Corman, Chair Dan C n, Vice Chair Don Persson, Member C: Sylvia Allen �J;10 Shepherd southcountyjournal.com - Ref-. n raises activity fees for nonresidents Page 1 of tise • z Fc lw �h er s , Kith' County Journal ' dbnd ,- Horne t.ocal Ne+is C` BLIStt)esS ;0- Teci nafo r � Local news _ - online f. southcountyjournal.com Bpetn€q Cotr 14:40 Renton raises activity fees for nonresidents l*l : -t o 2002-10-14 t, by Wendy Giroux it in,infil J• ournal Reporter RENTON --Non-Renton residents will pay 20 percent more for recreational activities and events in 2003,the City Council voted last week. :, �` ; flt",,, T• he idea is to help equalize the fees,since the events and activities already receive about 20 p• ercent of their funding from Renton taxpayers.The new fee structure will generate nearly Y $80,000 more per year in revenue,staff estimate. i>; rl's Journal 'E#lif�'taUtlfl're`nV "• This had been something that(administrators and council members)had been discussing TrG for some time about whether or not it was appropriate to charge nonresident fees,"said t eat er t x Sylvia Allen,Community Services director. Cotter �` D�Ib�� r � The department currently charges enough to cover costs such as instructor's pay but not r 1,1 enough for overhead costs such as building upkeep and staff planning costs. koo re > p � ri, I Iti�t orr� oth E 1Ott1 T C• ommunity services staff estimate that in most programs about half of the participants are a RTQ Ltstllt_984 G i from outside Renton. }€� t � 11? "The mayor and the council have been interested for some time in finding a way to equalize G)i culatt9r Diet the fees because the nonresidents were paying less in the long run than residents do because .lobs' t the Ck residents pay taxes,"Allen said. �C nta Similar nonresident fees are charged by the cities of Bellevue,Kirkland and Redmond. A• uburn charges nonresidents 25 percent more;Kent doesn't charge nonresidents more, Allen said. Iea_ , The exact amounts and differences will be determined as part of the 2003 budget process, • which will take place this fall. t . But as an example,the current rate for the youth sports program for elementary school basketball is$28 per season.Under the 2003 rates,that fee would be about$33.60 for nonresidents. The new fee structure won't apply to the aquatics center that Renton is building. Fees for the pool will be determined separately. Wendy Giroux covers Renton. She can be reached at wendy.giroux@southcounty journal.com or 253-872-6683. South County Journal http://www.southcountyjournal.cotn/sited/story/html/108364 11/25/02 November 18,2002 sire Renton City Council Minutes Page 439 distribute CitySource,the City's newsletter to its citizens, in 2003 and 2004. Refer to Community Services Committee. CAG: 02-163,Elevated Water City Clerk reported bid opening on 10/28/2002 for CAG-02-163,Elevated Tanks Seismic Repair& Water Tanks Seismic Repair and Rehabilitation;eight bids;project estimate Rehabilitation,T Bailey Inc $1,045,733.82; and submitted staff recommendation to award the contract to the low bidder,T. Bailey, Inc., in the amount of$972,672. Council concur. CAG: 01-183, KC Sexual Community Services Department submitted CAG-01-183,King County Sexual Assault Resource Center Assault Resource Center tenant improvements at 200 Mill Building; and Improvements at 200 Mill recommended approval of the project,authorization for final pay estimate in the Bldg,Mike Werlech Const amount of$15,502.25,commencement of 60-day lien period, and release of retained amount of$18,501.94 to Mike Werlech Construction,contractor, if all required releases are obtained. Council concur. Plat: DeBar,NE 28th St(FP- Development Services Division recommended approval, with conditions,of the 02-101) DeBar Final Plat; 14 single-family lots on 2.7 acres located in the vicinity of NE 28th St. and Blaine Ave.NE(FP-02-101). Council concur. (See page 442 • for resolution.) Plat: Maplewood Estates Ph 2, Development Services Division recommended approval, with conditions,of the NE 3rd St(FP-02-064) Maplewood Estates Phase 2 Final Plat; 116 single-family lots on 29.27 acres located in the vicinity of NE 3rd St. and Nile Ave. NE(M'-02-064). Council concur. (See page 442 for resolution.) Plat: Ridgley,NE 10th St(FP- Development Services Division recommended approval, with conditions,of the 02-097) Ridgley Final Plat; 23 single-family lots on 4.13 acres located in the vicinity of NE 10th St. and Duvall Pl. NE(FP-02-097). Council concur. (See page 442 for resolution.) Finance: Signatures for Finance and Information Services Department recommended approval of a Banking Transactions resolution updating signature authorities for depositories and electronic fund transfers for the City,due to personnel changes. Refer to Finance Committee. Finance: 2002 Year-End Finance and Information Services Department submitted proposed 2002 Year- Budget Adjustments End Budget Adjustments ordinance. Refer to Finance Committee. Finance: 2003 Recreation Fees Finance and Information Services Department requested approval of an for Non-Residents ordinance increasing 2003 recreation fees for non-Renton residents. Refer to Committee of the Whole. Finance: 2002 Property Tax Finance and Information Services Department requested approval of an Levy ordinance establishing the property tax levy for 2003 for both general purposes and for voter approved bond issues. Refer to Committee of the Whole. Finance: 2003 Sewer Rates Finance and Information Services Department requested approval of an ordinance increasing sewer charges by 3%for 2003. Refer to Committee of the Whole. attcl�a fii+iance: 2003 Annual City of Finance and Information Services Department requested approval of an Renton ,007) W;, "`�/ ordinance adopting the 2003 Annual City of Renton Budget in the total amount of$142,499,100. Refer to Committee of the Whole. Airport: Lease Addenda(6), Transportation Division recommended approval of addenda for the following CPI-U Rate Increase airport leases to document the Consumer Price Index-Urban rate increase which results in an average ground rate of$.32 per square foot per year: Aero Dyne Aviation(LAG-84-006,Addendum 10); Cedar River Hangar(LAG-75-007, Addendum 8); Kaynan, Inc. (LAG-84-003, Addendum 9); Kaynan, Inc. (LAG- Now CITY OF RENTON COUNCIL AGENDA BILL AI#: . Y1 • SUBMITTING DEPT.: FOR AGENDA OF: November 18, 2002 Finance & Information Services Department AGENDA STATUS: .Victoria Runkle Consent SUBJECT: Public Hearing 2003 Budget Adoption Correspondence Ordinance X Resolution EXHIBITS: Old Business Ordinance Adopting 2003 Budget Attachment A, 2003 Budget Summary by Fund, Resources New Business and Expenditures Executive Session RECOMMENDED ACTION: APPROVALS: Legal Dept Refer to Committee of the Whole, Finance X November 25, 2002 Other:Executive X FISCAL IMPACT: Expenditure Required... $142,499,100 Transfer/Amendment.. Amount Budgeted $ Revenue Generated $142,499,100 SUMMARY OF ACTION: Refer to Committee of the Whole, in advance of the adoption of the 2003 Budget. ‘ftior" 'woo CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE ANNUAL BUDGET FOR THE YEAR 2003. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. After due notice and public hearing thereon as provided by law, the annual budget for the City of Renton for the year 2003, previously prepared and filed with the City Clerk, as modified hereby, be and is hereby ratified, confirmed and adopted, in all respects, as such annual budget for the year 2003. Such annual budget is detailed in Attachment A, 2003 Budget Summary by Fund, Resources and Expenditures, which is incorporated herein as if fully set forth. A future ordinance, to be adopted in November 2002, fixes the amount of tax levies necessary for the year 2003. SECTION H. Attachment A defines the total sums authorized and allowed for expenditures and establishes such sums in each of the funds in the annual 2003 budget. SECTION III. Acts pursuant to this Ordinance, but prior to its passage or effective date, are hereby ratified and confirmed. SECTION IV. A copy of the annual 2003 budget, as herein adopted, shall be transmitted to the Office of the State Auditor, Division of Municipal Corporations, and such other governmental agencies as provided by law. SECTION V. This Ordinance shall be effective upon its passage, approval, and five days after publication. t ORDINANCE NO. `.46rI PASSED BY THE CITY COUNCIL this day of , 2002. ' Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2002. Jesse Tanner, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1012:10/29/02:ma 2 Nirr. �✓ ORDINANCE NO. ATTACHMENT A 2003 Budget Summary By Fund, Resources and Expenditures 2003 2003 Fund Resources Expenditures GENERAL GOVERNMENT FUNDS: 000/General $44,871,800 $44,871,800 101/Park 9,348,100 9,348,100 103/Street 5,911,400 5,911,400 106/Library 1,435,100 1,435,100 201/Ltd G.O. Bonds/Gen.Govt. Misc. Debt Sery 654,300 654,300 207/1978 Limited G.O.Bonds 35,100 35,100 212/1989 Limited Ref. G.O.Bonds 0 0 215/Gen. Govt.Misc. Debt Service 1,871,300 1,871,300 SPECIAL REVENUE FUNDS: 102/Arterial Street 353,500 353,500 104/Community Dev Block Grant 295,700 295,700 110/Hotel/Motel Fund 200,000 200,000 118/Reserve for Paths&Trails 0 0 125/1%For Art 75,000 75,000 127/Cable Communication 31,600 31,600 DEBT SERVICE FUNDS: 213/1983 Unlim.Ref.G.O.Bonds 0 0 219/1989 Unlimited G.O.Bonds 511,500 511,500 220/L.I.D. Debt Service Fund 334,600 334,600 221/L.I.D. Guaranty Fund 0 0 CAPITAL PROJECT FUNDS(CIP): 301/Garage CIP 0 0 303/Community Dev.Mitigation Fund 950,000 950,000 304/Fire Mitigation Fund 298,000 298,000 305 Transportation Mitigation Fund 2,451,400 2,451,400 306/Leased City Properties 516,900 516,900 316/Municipal Facilities CIP 2,946,000 2,946,000 317/Transportation CIP 6,661,200 6,661,200 320/L.I.D. Construction Fund 0 0 1 of a • ORDINANCE NO. ATTACHMENT A 2003 Budget Summary By Fund, Resources and Expenditures 2003 2003 Fund Resources Expenditures ENTERPRISE FUNDS: 401/Waterworks Utility 20,921,500 20,921,500 402/Airport 1,557,000 1,557,000 403/Solid Waste Utility 9,074,500 9,074,500 404/Golf Course 2,210,100 2,210,100 421/Waterworks Utility Construction 13,300,000 13,300,000 424/Golf Course Capital Fund 359,000 359,000 451/Waterwork revenue Bond Fund 2,920,400 2,920,400 INTERNAL SERVICE FUNDS: 501/Equipment Rental 2,991,200 2,991,200 502/Insurance 9,047,000 9,047,000 FIDUCIARY FUNDS: 601/Firemen's Pension 365,900 365,900 TOTALS $142,499,100 $142,499,100 2 of 2 November 18,2002 ,,NI Renton City Council Minutes *woe Page 439 distribute CitySource,the City's newsletter to its citizens, in 2003 and 2004. Refer to Community Services Committee. CAG: 02-163,Elevated Water City Clerk reported bid opening on 10/28/2002 for CAG-02-163,Elevated Tanks Seismic Repair& Water Tanks Seismic Repair and Rehabilitation; eight bids;project estimate Rehabilitation,T Bailey Inc $1,045,733.82;and submitted staff recommendation to award the contract to the low bidder,T.Bailey,Inc.,in the amount of$972,672. Council concur. CAG: 01-183,KC Sexual Community Services Department submitted CAG-01-183,King County Sexual Assault Resource Center Assault Resource Center tenant improvements at 200 Mill Building; and Improvements at 200 Mill recommended approval of the project, authorization for final pay estimate in the Bldg,Mike Werlech Const amount of$15,502.25,commencement of 60-day lien period, and release of retained amount of$18,501.94 to Mike Werlech Construction,contractor,if all required releases are obtained. Council concur. Plat: DeBar,NE 28th St(FP- Development Services Division recommended approval,with conditions,of the 02-101) DeBar Final Plat; 14 single-family lots on 2.7 acres located in the vicinity of NE 28th St. and Blaine Ave.NE(FP-02-101). Council concur. (See page 442 for resolution.) Plat: Maplewood Estates Ph 2, Development Services Division recommended approval,with conditions,of the NE 3rd St(FP-02-064) Maplewood Estates Phase 2 Final Plat; 116 single-family lots on 29.27 acres located in the vicinity of NE 3rd St. and Nile Ave. NE(FP-02-064). Council concur. (See page 442 for resolution.) • Plat: Ridgley,NE 10th St(1413- Development Services Division recommended approval,with conditions,of the 02-097) Ridgley Final Plat;23 single-family lots on 4.13 acres located in the vicinity of NE 10th St. and Duvall P1.NE(14P-02-097). Council concur. (See page 442 for resolution.) Finance: Signatures for Finance and Information Services Department recommended approval of a Banking Transactions resolution updating signature authorities for depositories and electronic fund transfers for the City,due to personnel changes. Refer to Finance Committee. Finance: 2002 Year-End Finance and Information Services Department submitted proposed 2002 Year- Budget Adjustments End Budget Adjustments ordinance. Refer to Finance Committee. Finance: 2003 Recreation Fees Finance and Information Services Department requested approval of an for Non-Residents ordinance increasing 2003 recreation fees for non-Renton residents. Refer to Committee of the Whole. Finance: 2002 Property Tax Finance and Information Services Department requested approval of an Levy ordinance establishing the property tax levy for 2003 for both general purposes and for voter approved bond issues. Refer to Committee of the Whole. Finance: 2003 Sewer Rates Finance and Information Services Department requested approval of an A {�;,t�, C ', ordinance increasing sewer charges by 3%for 2003. Refer to Committee of the ��" Whole. Finance: 2003 Annual City of Finance and Information Services Department requested approval of an Renton ordinance adopting the 2003 Annual City of Renton Budget in the total amount of$142,499,100. Refer to Committee of the Whole. Airport: Lease Addenda(6), Transportation Division recommended approval of addenda for the following CPI-U Rate Increase airport leases to document the Consumer Price Index-Urban rate increase which results in an average ground rate of$.32 per square foot per year: Aero Dyne Aviation(LAG-84-006, Addendum 10); Cedar River Hangar(LAG-75-007, Addendum 8); Kaynan, Inc. (LAG-84-003, Addendum 9);Kaynan,Inc. (LAG- • CITY OF RENTON COUNCIL AGENDA BILL AI#: jWI • SUBMITTING DEPT.: FOR AGENDA OF: November 18, 2002 Finance and Information Services Victoria Runkle AGENDA STATUS: Consent SUBJECT: Public Hearing 2003 Rate increase in Sewer Charges Correspondence Ordinance X Resolution EXHIBITS: Old Business Ordinance for 3% rate increase in Sewer Charges New Business Executive Session RECOMMENDED ACTION: APPROVALS: Legal Dept Refer to Committee of the Whole, Finance November 25, 2002 Other:Executive FISCAL IMPACT: Expenditure Required... Transfer/Amendment.. Amount Budgeted $ Revenue Generated SUMMARY OF ACTION: Approve Ordinance on City Code Section 8-5-15 for 3% rate increase in Sewer Charges CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: November 14, 2002 TO: Toni Nelson, Council Pre ident Members, Renton City uncil VIA: Mayor Jesse Tanner FROM: Gregg Zimmerman Co (y61 SUBJECT: 3% Sewer Rate Increase Issue: An increase in Wastewater rates is necessary to support operations in Sewer Utility Engineering and Maintenance. Recommendation: The staff recommendation is to approve the proposed ordinance to increase City Wastewater rates by 3%. Background: The last rate adjustment for Wastewater was in 1996, in which rates were increased by 2%. Annually,the Planning/Building/Public Works Administration utilizes the Utility Rate Model to determine if a rate increase is required. A rate increase was deemed necessary due to increases in labor, benefits, and other operational costs. As the following table shows, operational expenditures increased 34% since 1997. Fund 401 1997 1998 1999 2000 2001 Wastewater Utility Systems 1,457,855 1,567,648 1,561,472 1,609,366 1,620,833 Wastewater Maintenance 6,338,769 6,838,552 7,396,018 6,623,826 7,374,803 Total Expenditures 7,796,624 8,406,200 8,957,490 8,233,192 8,995,636 Minus: Non-operational costs Residual Equity(a) 712,448 517,856 449,886 348,346 213,378 Metro Payments(b) 5,721,112 6,153,678 6,812,587 6,019,998 6,785,354 PWTF Debt Service 339,259 451,032 579,261 636,864 627,139 Total Adjustments 6,772,819 7,122,566 7,841,734 7,005,208 7,625,871 Expenditures—Operations 1,023,805 1,283,634 1,115,756 1,227,984 1,369,765 Annual Increase 25% -13% 10% 12% Cumulative Increase 34% Notes: (a)Transfer from Fund 401 to Fund 421 (Construction Fund). (b)Payment to King County Wastewater Treatment, a pass-through expenditure. H:\Division.s\ADMIN\Administrative Analyst\Utilities\Rates-Ordinance\2003 Sewer Rate Issue Paper.doc\cor *NW Nitlit A Rate Model projection for budget year 2003 shows that a rate increase of 3% is necessary to cover projected engineering and maintenance expenditures in 2003. SEWER ANALYSIS-Final 2002 2003 2004 2005 2006 2007 Rate Increase 3% 4% 4% 4% 4% New Revenue Bonds 2,557,500 0 5,300,000 0 2,800,000 0 Funding from Rates 0 0 0 0 0 0 Funding from Operating Fund 0 200,000 0 0 0 0 Total Funding Sources 777,260 2,151,420 5,148,230 2,400,487 3,298,047 1,899,691 CIP Estimate 2,000,000 2,970,000 3,384,000 2,376,000 1,872,000 1,872,000 Total CIP Applications 2,585,000 4,125,000 4,700,000 3,300,000 2,600,000 2,600,000 Ending Bal. Construction Fund(421) (1,222,740) (818,580) 1,764,230 24,487 1,426,047 27,691 Ending Bal.Operating Fund(401) 700,908 523,402 517,632 441,141 433,232 411,693 Target Bal. Operating Fund(12.5%target) 386,287 391,361 401,759 406,146 420,674 432,685 Actual % Balance Operting Fund 22% 17% 17% 13% 14% 12% Funds for Operating Reserve (10,000) 20,000 40,000 (20,000) 40,000 20,000 DSC 2.14 2.23 2.10 1.82 1.88 1.79 Balance of Rate Adjustment 0% 0% 0% 0% 0% 0% Earlier this year,we conducted a survey of utility rates for single family households. The following sewer rates include the King County Wastewater Treatment Charge of$23.40. Renton's sewer rate for a single family household is only slightly above the average of$34.32 and remains competitive with immediately adjacent jurisdictions such as Bellevue and Issaquah. City/District Total Utility Rate (Water, Sewer Rate Sewer, Storm, & Garbage) Only Bryn Mawr/Lakeridge 103.96 38.26 Soos Creek WD 99.68 38.20 Cedar River WD 95.02 36.50 Bellevue 94.22 38.85 Seattle 90.84 31.14 Coal Creek WD 89.76 33.20 Tukwila{5 83.86 28.40 ltiiitUI41loavelevo; t V w x ' / i �,� t rac�yy'` � "� t �z.. '��'� � �, '� {j Issaquah 81.25 35.12 Kent 81.14 31.40 Auburn 80.64 32.40 Redmond 78.08 32.20 WD#90 61.27 Septic H:\Division.s\ADMIN\Administrative Analyst\Utilities\Rates-Ordinance\2003 Sewer Rate Issue Paper.doc\cor CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 8-5-15, SEWER CHARGES, OF CHAPTER 5, SEWERS, OF TITLE VIII (HEALTH AND SANITATION) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY A 3% RATE INCREASE. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Section 8-5-15.A of Chapter 5, Sewers, of Title VIII (Health and Sanitation) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows: A. Disposal Rates: The monthly rates and charges for sewage disposal service shall be as follows: 1. Single-Family: Twelve dollars sixty-six cents ($12.66). 2. All Other Users: A base charge of one dollar ninety-three cents ($1.93)plus one dollar forty-three cents ($1.43)per month for each hundred(100) cubic feet of water used, for a minimum charge of twelve dollars sixty-six cents ($12.66)per month. 3. Charges For Sewer Service Without City Water: In the event that water obtained from sources other than purchased from the City is either discharged or drained into the sewer system, users shall be charged by one of the two (2) following methods: a. For single-family residence twelve dollars sixty-six cents($12.66)per month. 1 • ORDINANCE NO. b. For other than single-family dwellings, the Planning/Building/Public Works Administrator shall install a water meter into such private water system at cost to property owners, and the method of billing shall be in compliance with Section 8-5-15.A.2 of this Title. 4. (Rep. by Ord. 4898, 3-19-01) SECTION II. Section 8-5-15.D.4 of Chapter 5, Sewers, of Title VIII (Health and Sanitation) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows: 4. Senior and/or disabled citizens who qualified under Section 8-4-31.0 for low- income rates prior to August 1, 1994, are eligible for the following rates: a. Twenty-three dollars forty cents ($23.40)per month for Metro sewer, and one dollar eight cents ($1.08) per month for City sewer charges for a seventy-five percent (75%) rate subsidy and two dollars six cents($2.06)per month for City sewer charges for a forty percent (40%)rate subsidy. b. Senior and/or disabled citizens who qualify under Section 8-4-31.0 for low-income rates after August 1, 1994, are eligible for the following rates: (1) Twenty-three dollars forty cents($23.40) per month for Metro sewer and three dollars twenty-four cents($3.24)per month for City sewer charges for a seventy five percent(75%) rate subsidy, and seven dollars sixty-two cents ($7.62)per month for City sewer charges for a forty percent (40%)rate subsidy. (2) For double occupancy households, seven dollars eleven cents ($7.11) per month for households with incomes between thirty six percent (36%) and forty seven percent (47%) of the median household income for the City. 2 �w ORDINANCE NO. .. SECTION III. This ordinance shall be effective upon its passage, approval, and 30 days after publication. PASSED BY THE CITY COUNCIL this day of , 2002. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2002. Jesse Tanner, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1011:10/28/02:ma 3 November 18,2002 Renton City Council Minutes `.e Page 439 distribute CitySource,the City's newsletter to its citizens, in 2003 and 2004. Refer to Community Services Committee. CAG: 02-163,Elevated Water City Clerk reported bid opening on 10/28/2002 for CAG-02-163,Elevated Tanks Seismic Repair& Water Tanks Seismic Repair and Rehabilitation; eight bids;project estimate Rehabilitation,T Bailey Inc $1,045,733.82; and submitted staff recommendation to award the contract to the low bidder,T.Bailey, Inc., in the amount of$972,672. Council concur. CAG: 01-183,KC Sexual Community Services Department submitted CAG-01-183,King County Sexual Assault Resource Center Assault Resource Center tenant improvements at 200 Mill Building; and Improvements at 200 Mill recommended approval of the project, authorization for final pay estimate in the Bldg,Mike Werlech Const amount of$15,502.25,commencement of 60-day lien period,and release of retained amount of$18,501.94 to Mike Werlech Construction,contractor, if all required releases are obtained. Council concur. Plat: DeBar,NE 28th St(FP- Development Services Division recommended approval, with conditions,of the 02-101) DeBar Final Plat; 14 single-family lots on 2.7 acres located in the vicinity of NE 28th St. and Blaine Ave.NE(FP-02-101). Council concur. (See page 442 for resolution.) Plat: Maplewood Estates Ph 2, Development Services Division recommended approval, with conditions,of the NE 3rd St(FP-02-064) Maplewood Estates Phase 2 Final Plat; 116 single-family lots on 29.27 acres located in the vicinity of NE 3rd St. and Nile Ave.NE(FP-02-064). Council concur. (See page 442 for resolution.) • Plat: Ridgley,NE 10th St(FP- Development Services Division recommended approval,with conditions,of the 02-097) Ridgley Final Plat; 23 single-family lots on 4.13 acres located in the vicinity of NE 10th St. and Duvall P1. NE(FP-02-097). Council concur. (See page 442 for resolution.) Finance: Signatures for Finance and Information Services Department recommended approval of a Banking Transactions resolution updating signature authorities for depositories and electronic fund transfers for the City,due to personnel changes. Refer to Finance Committee. Finance: 2002 Year-End Finance and Information Services Department submitted proposed 2002 Year- Budget Adjustments End Budget Adjustments ordinance. Refer to Finance Committee. Finance: 2003 Recreation Fees Finance and Information Services Department requested approval of an for Non-Residents ordinance increasing 2003 recreation fees for non-Renton residents. Refer to Committee of the Whole. Finance: 2002 Property Tax Finance and Information Services Department requested approval of an Levy ,0k) ordinance establishing the property tax levy for 2003 for both general purposes and for voter approved bond issues. Refer to Committee of the Whole. Finance: 2003 Sewer Rates Finance and Information Services Department requested approval of an ordinance increasing sewer charges by 3%for 2003. Refer to Committee of the Whole. Finance: 2003 Annual City of Finance and Information Services Department requested approval of an Renton ordinance adopting the 2003 Annual City of Renton Budget in the total amount of$142,499,100. Refer to Committee of the Whole. Airport: Lease Addenda(6), Transportation Division recommended approval of addenda for the following CPI-U Rate Increase airport leases to document the Consumer Price Index-Urban rate increase which results in an average ground rate of$.32 per square foot per year: Aero Dyne Aviation(LAG-84-006,Addendum 10); Cedar River Hangar(LAG-75-007, Addendum 8);Kaynan, Inc. (LAG-84-003, Addendum 9); Kaynan, Inc. (LAG- ,a.t:ITY OF RENTON COUNCIL AGENDA tsi•e L Al#: I : ISUBMITTING DATA: FOR AGENDA OF: November 18, 2002 DePt/Dlv/Board Finance Et IS Department (FIS) Staff Contact Victoria Runkle, FIS Administrator AGENDA STATUS: Consent SUBJECT: Public Hearing Correspondence 2003 Property Tax Rates Ordinance X Resolution Old Business New Business EXHIBITS: Study Session 1. Property tax ordinance Information Other RECOMMENDED ACTION: Approvals Legal Dept Refer to Committee of the Whole, Finance Dept November 25, 2002 Other FISCAL IMPACT: Expenditure Required $ Transfer/Amendment $ Amount Budgeted $ Revenue Generated $ Total Project Budget $ City Share Total Project $ SUMMARY OF ACTION: Staff presents a draft ordinance regarding property taxes. The ordinance must be adopted prior to January 2003. H:(FINANCEUDMINSUPI2_AgendaBi11s1PropmY Tax Ordinance3_2003.doc CITY OF RENTON, WASHINGTON DRAFT ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ESTABLISHING THE PROPERTY TAX LEVY FOR THE YEAR 2003 FOR BOTH GENERAL PURPOSES AND FOR VOTER APPROVED BOND ISSUES. WHEREAS, the City of Renton wants to maximize the impact of all new construction and growth in the City; and WHEREAS, the City of Renton does not want to increase the tax burden of the City's property owners; and WHEREAS, the City of Renton wants to continue to provide the same level of services to its citizens in 2003 as has been providedl i 2002;ar- J kris-U r(Gc�1n-k / +'¢ rr �n �1 �' la�� ,e..L !e/„ /ln,pciAk, V /f,� i;VreeW // ) NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, I 170 WASHINGTON,DO ORDAIN AS FOLLOWS: SECTION I. The regular tax levy for the City of Renton shall be$19,000,000. SECTION II. Within the total noted above, the City of Renton expects to receive at least$489,000 in property taxes from new construction. SECTION III. The City of Renton also expects to receive the County's road tax for the areas that have been annexed into the City since March 2002. SECTION IV. The total tax collections for the regular 2003 levy is expected to be a total of$19,489,000 SECTION V. The City of Renton also authorizes King County to assess taxes in the amount of$525,000 for the Voted Bond Issue for Senior Housing., °RAFT 1 ORDINANCE NO. Nium „ SECTION VI. This ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this day of , 2002. Bonnie Walton, City Clerk APPROVED BY THE MAYOR this day of , 2002. Jesse Tanner, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: DRAFT 2 H:IFINANCE\ADMINSUP\3 Ordinances\2003_Property Tax General&Voter Approved.doc November 18,2002 ro Renton City Council Minutes a Page 439 distribute CitySource,the City's newsletter to its citizens, in 2003 and 2004. Refer to Community Services Committee. CAG: 02-163,Elevated Water City Clerk reported bid opening on 10/28/2002 for CAG-02-163,Elevated Tanks Seismic Repair& Water Tanks Seismic Repair and Rehabilitation;eight bids;project estimate Rehabilitation,T Bailey Inc $1,045,733.82; and submitted staff recommendation to award the contract to the low bidder,T.Bailey,Inc.,in the amount of$972,672. Council concur. CAG: 01-183,KC Sexual Community Services Department submitted CAG-01-183,King County Sexual Assault Resource Center Assault Resource Center tenant improvements at 200 Mill Building;and Improvements at 200 Mill recommended approval of the project,authorization for final pay estimate in the Bldg,Mike Werlech Const amount of$15,502.25,commencement of 60-day lien period, and release of retained amount of$18,501.94 to Mike Werlech Construction,contractor, if all required releases are obtained. Council concur. Plat: DeBar,NE 28th St(FP- Development Services Division recommended approval, with conditions,of the 02-101) DeBar Final Plat; 14 single-family lots on 2.7 acres located in the vicinity of NE 28th St. and Blaine Ave.NE(FP-02-101). Council concur. (See page 442 for resolution.) Plat: Maplewood Estates Ph 2, Development Services Division recommended approval,with conditions,of the NE 3rd St(FP-02-064) Maplewood Estates Phase 2 Final Plat; 116 single-family lots on 29.27 acres located in the vicinity of NE 3rd St. and Nile Ave. NE(FP-02-064). Council concur. (See page 442 for resolution.) • Plat: Ridgley,NE 10th St(FP- Development Services Division recommended approval, with conditions,of the 02-097) Ridgley Final Plat;23 single-family lots on 4.13 acres located in the vicinity of NE 10th St. and Duvall Pl.NE(FP-02-097). Council concur. (See page 442 for resolution.) Finance: Signatures for Finance and Information Services Department recommended approval of a Banking Transactions resolution updating signature authorities for depositories and electronic fund transfers for the City,due to personnel changes. Refer to Finance Committee. Finance: 2002 Year-End Finance and Information Services Department submitted proposed 2002 Year- Budget Adjustments End Budget Adjustments ordinance. Refer to Finance Committee. Finance: 2003 Recreation Fees Finance and Information Services Department requested approval of an for Non-Residents ordinance increasing 2003 recreation fees for non-Renton residents. Refer to 2o03 ll Committee of the Whole. Finance: 2002 Property Tax Finance and Information Services Department requested approval of an Levy ordinance establishing the property tax levy for 2003 for both general purposes and for voter approved bond issues. Refer to Committee of the Whole. Finance: 2003 Sewer Rates Finance and Information Services Department requested approval of an ordinance increasing sewer charges by 3% for 2003. Refer to Committee of the Whole. Finance: 2003 Annual City of Finance and Information Services Department requested approval of an Renton ordinance adopting the 2003 Annual City of Renton Budget in the total amount of$142,499,100. Refer to Committee of the Whole. Airport: Lease Addenda(6), Transportation Division recommended approval of addenda for the following CPI-U Rate Increase airport leases to document the Consumer Price Index-Urban rate increase which results in an average ground rate of$.32 per square foot per year: Aero Dyne Aviation(LAG-84-006,Addendum 10); Cedar River Hangar(LAG-75-007, Addendum 8); Kaynan, Inc. (LAG-84-003,Addendum 9); Kaynan,Inc. (LAG- STY OF RENTON COUNCIL AGENDAILL I Al#: gr K -M, SUBMITTING DATA: FOR AGENDA OF: November 18, 2002 Dep tlDiv/Board Finance&IS Department Staff Contact victoria Runkle, Finance&IS Administrator AGENDA STATUS: Consent SUBJECT: Public Hearing Correspondence 2003 Community Services Recreation Fee Ordinance X 1 Increase for Non Residents Resolution I Ordinance Old Business New Business EXHIBITS: Study Session Issue Paper Information Proposed Ordinance Other I RECOMMENDED ACTION: Approvals Legal Dept. Refer to Committee of the Whole, Finance Dept November 25, 2002 other FISCAL IMPACT: . ' Expenditure Required $ Transfer/Amendment Amount Budgeted $ Revenue Generated SUMMARY OF ACTION: Staff presents proposed Ordinance that increases 2003 Community Services Recreation Fees for Non Residents,as outlined in Attachment A of the Ordinance. STAFF RECOMMENDATION: i Staff recommends approval of the Ordinance. i H: NANCEADAIINSUP12_Age daBilb12003 Increase in Non Resident Recreation fees.doc CITY OF RENTON Finance & Information Services Department MEMORANDUM Date: November 6, 2002 To: Toni Nelson, Council President Members, Renton City Council cc: -VAMayor Jesse Tanner i>Jay Covington, Chief Administrative Officer From: Jim Shepherd, Community Services Administrator .%`I- Staff contact: Sylvia Allen,Recreation Director Re: Revision of Recreation Division Fees and Charges to Reflect a 20% Non-Resident Surcharge On October 7, 2002, the Renton City Council voted to established a 20% non-resident surcharge on all Recreation Division programming and services. This action was taken to partially compensate for the support provided for these services by the citizens of Renton through their property taxes. The 20% figure was computed by adding all direct costs associated with providing recreation programs(instructor fees,marketing costs,program supplies, etc.)plus 15%overhead and then subtracting the revenue generated from these programs. It is anticipated that the fee increases will generate an additional $75,000 per year in program revenue. Attached is the proposed ordinance that makes these changes to the budget. Please feel free to call me with any questions you have regarding this matter. Attachments: 1. Ordinance 2. Attachment A *44100 CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, INCREASING COMMUNITY SERVICES 2003 RECREATION DIVISION NON-RESIDENT FEES. WHEREAS,the City of Renton wishes to provide to its citizens the most cost effective services possible; and WHEREAS, the City Council has adopted a policy that Non-Residents of Renton should pay more for Recreational Services than Renton Residents. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON DO ORDAIN AS FOLLOWS: SECTION I. Attachment A authorizes the Proposed 2003 Fee Changes. SECTION II. This ordinance shall be effective on January 1, 2003. PASSED BY THE CITY COUNCIL this day of , 2002. Bonnie Walton, City Clerk APPROVED BY THE MAYOR this day of , 2001. Jesse Tanner,Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORDINANCE NO. ATTACHMENT A PROPOSED 2003 FEE CHANGES A 20 percent(20%) non-resident fee (rounded up to the next whole dollar) is proposed for preschool, leisure class, special populations, outdoor recreation, travel, and sports programs offered by the Renton Recreation Division. Resident fees for these programs will be determined using the same formulas as in prior years. In addition,the following specific facility use and rental fee increases are proposed. ATHLETIC FIELD FEES Current Fees Proposed Fees Resident Non Resident Athletic Field Rentals $10.00/hr $12.00/hr Designated Fields Rentals: -Liberty Park $15.00/hr $18.00/hr -Phillip Arnold Park $15.00/hr $18.00/hr -Ron Regis Park $15.00/hr $15.00/hr Athletic Field Prep: -Baseball& Softball $20.00 $24.00 -Soccer $30.00 $36.00 Field Lights $10.00/hr $12.00/hr Note:Non-resident fees may not be assessed at Ron Regis Park based on King Co. land use/building agreement. RCC GYM RENTAL FEES Current Fees Proposed Fees Gym Rental Resident Non Resident Half Gym: $15.00 hour $18.00 hour Full Gym: $30.00 hour $36.00 hour Double Gym: $60.00 hour $72.00 hour Special Events (Gym) Resident Non-Resident Full Gym: $450.00 $540.00 Double Gym: $900.00 $1,080.00 2 H:IFINANCEIADMINSUP\3 Ordinances\2003 CS Recreation Non Resident Fees.doc 41110 ORDINANCE NO. 1000 ATTACHMENT A RCC FITNESS ROOM PASSCARD FEES Current Fees Proposed Fees One Month Pass Resident Non-Resident Adult: $30.00 $36.00 Student/Senior: $20.00 $24.00 Cardio Only: $20.00 $24.00 Couples: $40.00 $48.00 Family: $60.00 $72.00 Three Month Pass Resident Non Resident Adult: $80.00 $96.00 Student/Senior: $50.00 $60.00 Couples: $100.00 $120.00 Six Month Pass Resident Non Resident Adult: $150.00 $180.00 Student/Senior: $100.00 $120.00 Couples: $200.00 $240.00 Racquetball Pass Resident Non Resident Adult: $53.20 $64.00 Student/Senior: $45.60 $55.00 RCC DROP-IN FEES Current Fees Proposed Fees Drop-In Adult Resident Adult Non Resident Aerobics: $5.00 $6.00 Basketball: $2.50 $3.00 Volleyball: $2.50 $3.00 Fitness: $3.55 $4.25 Cardio Only: $1.50 $1.75 Shower: $1.00 $1.00 Racquetball: $7.60 $9.00 Wallyball: $10.85 $13.00 3 H:\FINANCE\ADMINSUPl3 Ordinances\2003 CS Recreation Non Resident Fees.doc ORDINANCE NO. ATTACHMENT A RCC PARTY PACKAGE FEES Current Fees Proposed Fees Party Package Resident Non-Resident Preschool Package (2 hour): $25.00 $30.00 Preschool Package (3 hour): $35.00 $42.00 Playground Package: $35.00 $42.00 Sport Package: $30.00 $36.00 CARCO THEATER RENTAL Current Fees Proposed Fees Private/ Private/ Non-Profit All Other Corporate Resident Corporate Groups/ Groups Meetings & Groups/ Non-Resident Meeting& Organizations Public meeting Events Not Organizations Groups Public Events Not Meeting and or Open to the Meeting and Meeting and Open to the Performances Performances Public Performances Performances Public $45 per hour $55 per hour $75 per hour $45 per hour $55 per hour $75 per hour $325 per day $400 per day $550 per day $325 per day $400 per day $550 per day 4 HAFINANCE\ADMINSUP\3 Ordinances\2003 CS Recreation Non Resident Fees.doc %iv Nolo Proposed 2003 Fee Changes A 20% non-resident fee (rounded up to the next whole dollar) is proposed for all preschool, leisure class, special populations, outdoor recreation, travel, and sports program offered by the Renton Recreation Division. Resident fees for these programs will be determined using the same formulas as in prior years. In addition, the following specific facility use and rental fee increases are proposed. Athletic Field Fees Current Fees Proposed Fees Resident Non-Resident Athletic Field Rentals $10.00/hr $12.00/hr Designated Fields Rentals: -Liberty Park $15.00/hr • $18.00/hr -Phillip Arnold Park $15.00/hr $18.00/hr -Ron Regis Park $15.00/hr . - $15.00/hr Athletic Field Prep: -Baseball & Softball $20.00 $24.00 -Soccer $30.00 $36.00 Field Lights $10.00/hr $12.00/hr Note:Non-resident fees may not be assessed at Ron Regis Park based on King Co. land use/building agreement. RCC Gym Rental Fees Current Proposed Gym Rental Resident Non-Resident Half Gym: $15.00 hour $18.00 hour Full Gym: $30.00 hour $36.00 hour Double Gym: $60.00 hour $72.00.hour Special Events (Gym) Resident Non-Resident Full Gym: $450.00 $540.00 Double Gym: $900.00 $1080.00 RCC Fitness Room Passcard Fees Current Fees Proposed Fees One Month Pass Resident Non-Resident Adult: $30.00 $36.00 Student/Senior: $20.00 $24.00 Cardio Only: $20.00 $24.00 Couples: $40.00 $48.00 Family: $60.00 $72.00 Three Month Pass Resident Non-Resident Adult: $80.00 $96.00 Student/Senior: $50.00 $60.00 Couples: $100.00 $120.00 Six Month Pass Resident Non-Resident Adult: $150.00 $180.00 Student/Senior: $100.00 $120.00 Couples: $200.00 $240.00 Racquetball Pass Resident Non-Resident Adult: $53.20 $64.00 Student/Senior: $45.60 $55.00 RCC Drop-In Fees Current Proposed Drop-In Adult Resident Adult Non-Resident Aerobics: $5.00 $6.00 Basketball: $2.50 $3.00 Volleyball: $2.50 $3.00 Fitness: $3.50 $4.25 Cardio Only: $1.50 $1.75 Shower: $1.00 $1.00 Racquetball: $7.60 $9.00 Wallyball: $10.85 $13.00 %are Now RCC Party Package Fees Current Proposed Party Package Resident Non-Resident Preschool Package (2 hour): $25.00 $30.00 Preschool Package (3 hour): $35.00 $42.00 Playground Package: $35.00 $42.00 Sport Package: $30.00 $36.00 Carco Theater Rental Current Proposed Non-Profit All Other Private/ Resident Non- Private/ Groups/ Groups Corporate Groups/ Resident Corporate Organizations Public Meetings Organizations Groups Meeting& Meeting and meeting or &Events Meeting and Public Events Not Performances Performances Not Open Performances Meeting and Open to the to the Performances Public Public $45 per hour $55 per hour $75 per $45 per hour $55 per $75 per hour hour hour $325 per day $400 per day $550 per $325 per day $400 per $550 per day day day November 18,2002 'lure Renton City Council Minutes v,,,„,e Page 435 PUBLIC HEARINGS This being the date set and proper notices having been posted and published in Budget: 2003 Annual City of accordance with local and State laws,Mayor Tanner opened the public hearing Renton to consider the 2003 Annual City of Renton Budget. Victoria Runkle,Finance and Information Services Administrator,reported that the total proposed 2003 Budget for the City of Renton is$142,201,100. She noted that the General Governmental Funds are$64,127,100. Ms.Runkle indicated that the property tax levy for 2003 is not yet known, but she estimates that the general tax levy will be$3.22 per$1,000 of assessed valuation. Responding to Council inquiry, Mr. Runkle stated that the final assessed valuation for the property tax levy will be available by December 1st, and she confirmed that the general tax levy for 2002 was $3.26. Public comment was invited. A letter was read from Suzanne Chandler, 14131 149th Pl. SE,Renton,98059, expressing her concern regarding the implementation of a recreation fee increase for all non-Renton residents. There being no further public comment,it was MOVED BY PARKER, SECONDED BY NELSON,COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. Annexation: Tydico, 136th This being the date set and proper notices having been posted and published in Ave SE accordance with local and State laws,Mayor Tanner opened the public hearing to consider the resolution authorizing an annexation election and consideration of R-8(Residential Single Family;eight dwelling units per acre)prezoning for the Tydico Annexation; 9.46 acres bounded by NE 3rd P1. to the north,NE 2nd St. to the south, and Bremerton Ave.NE(136th Ave. SE)to the east. The applicant,Liberty Ridge LLC,is in the process of acquiring the Tydico site and will be its owner by the end of the year. Don Erickson, Senior Planner,described the proposed annexation area,pointing out that it contains a single-family dwelling and a nonconforming heavy construction equipment storage facility. The site abuts Renton on its northern, western,and southern boundaries, and he noted the presence of a seasonal stream along the western property line. Mr. Erickson stated that the site is within Renton's water and sewer service area;fire protection for the site is provided by Fire District#25; and roadway and storm water improvements are likely. He also reported that the existing King County land use designation is Urban Residential with R-4 zoning, and Renton's Comprehensive Plan designates this area Residential Single Family, with R-8 zoning. Continuing,Mr.Erickson explained that since the invalidation of the petition process of annexation by the State Supreme Court in March,the election process of annexation is the only process available and can be initiated by either a petition signed by 10% of the registered voters in the proposed annexation area,or by a resolution from the City Council. He stated that the resolution approach is preferred in this case, and if approved,the election could occur on April 22, 2003. Mr.Erickson noted that the applicant will reimburse the City for the cost of the election, which is estimated at$1,500. Mr.Erickson reported that the applicant submitted a pre-application for a Comprehensive Plan amendment in October to change the existing Residential Single Family land use designation on the site to Residential Options, which would allow R-10(Residential Single Family; ten dwelling units per acre) // /s/ZaoZ To: Jesse Tanner and the Renton City Council CITY OF RENTON From: Suzanne Chandler- a "Renton community" area resident for over 15 years. Date: 11/11/02 NOV 13 Z001 When Does a Community Center Stop Being a Community Center? RECEIVED CITY CLERK'S OFFICE The plan to implement a 20% fee increase for all Renton non-residents signing up for recreation classes has me wondering how you define the Renton community. (The Cambridge Dictionary defines it as..."The people living in one particular area or people who are considered as a unit because of their common interests, background or nationality.") I certainly don't feel that your new fee structure, with hints of going even higher in the future, will do anything to enhance the community feeling you seem to promote (through at least several Renton city web pages). When you raise your fees at the Renton Community Center, perhaps you should reconsider naming it the "Renton City Residents Only Please, Center". My research on the use of the term "community" in the Renton web sites... Copied from the City of Renton home page... Renton strives to enhance and preserve a unique quality of life, "strong sense of community" and excellent personal opportunities... One of the goals listed, "Promote the City's image in the community and region..." Copied from the Renton Community Center web page... The Recreation Division provides opportunities for the public to participate in diversified programs of recreational activities designed to meet the needs of "all Renton area citizens" (Note it does not say Renton citizens, but "Renton area." From the Mayor's mission statement... Mayor's Office Division Mission Statement: Provide executive leadership and administrative direction for the City of Renton to serve the interests of the community according to the mission, policies, and guidelines adopted by the Renton City Council. Community Relations/Communications Promoting communication and cooperation between City departments and the community. (This department may have some cleanup work to do.) From the Renton Centennial web page (just one short year ago)... MISSION STATEMENT: The City of Renton's Centennial is a year-long community celebration comprised of events, activities, and exhibits that honor our past, celebrate our present, and imagine our future. Events which include the active participation of those representing all segments of the community (i.e., age groups, cultural backgrounds, geographic locations; including citizens residing outside of the corporate city limits) are encouraged. In a nutshell, I don't feel that this plan is meeting the needs of the community. Yes, it may bring some additional revenue to the city, but at what cost? Lose just 20% of the non-residents to your classes, and guess what? The 20% increase is gone, and you have a budget shortfall. Th Mks for takin the ti a to review my concerns. Suza a Chan ler- Renton Community Citizen I1t131 I49+h PI . SE Reni4vn INA 613'o5'i-733S Zoo3 �ctd t ... PROPOSED BUDGET OVERVIEW COMMITTEE OF THE WHOLE November 18, 2002 { .�. ,�„';'✓§'., ,s c .$d,c 5,Jn.,e', `..E€',;,sd y .'r1+d.z ,::a°�+ :l sem5 4. ._ -. .Y, , ,. .. -+;-. :, x?� x_< THE AGENDA • ,Qurckly review our acpompiishments to date. • We heve;canvassed the Council on the next steps. • Each Department is going to provide a short presentation (10 minutes). • We welcome all questions of departments during their presentations. • The order: Public Works, Economic Development rn yunit Services : CIP FIST AJL. ,-FHR,-Police;:and Fire: 1 i 2003 PROPOSED BUDGET • Status Quo Budget of 2002 Level of Service. • We added five Public Safety positions during 2002 that were budgeted in 2003. • There.are a few more changes to,the Bud et to meet 2002 progrars . 4 � THESE INCLUDE MEETING OUR BUSINESS GOALS. • tiConttr>ue funding of the Downtown Market and Parade=Float . • Completion of the Pavilion Building • Funded maintenance of Pavilion and Parking Garage($95,000) • Fully funded 5 Public Safety positions added to the 2002 budget. • Increased funding of Human Services commitment by adding $30,000 to non profit allocations. • Changed a Transportation Planner position to a Street Maintenance Worker. • Increased Fire Department Overtime$25,000 by transferring disaster OT to operating use 4 ' T;: f�a, .,.�; ,:�,. „ ``.,e grmA..,,..,,.,o '•, «. . sl•-n...�-^ ., ., ._,rs ".r,- a„aas» ::' :• 7 THERE ARE PROGRAMS WE HAVE DISCUSSED IN DIFFERENT FORUMS • Fire Department Analyst ($78,100) • Fire Inspector ($132,700 with vehicle) • Water Maintenance Worker ($61 ,000) • Parks Shop Maintenance Facility ($8 million) • Neighborhood Revitalization ($73,000) Repair more walkways. •:Street Overlay ($100,000) We can always use more money in the street Overlay program •W' '4` - HOWEVER •,,,-,Given our current ddonoinictsituationwe would have to either: 2,- - Review revenue assumptions and see if we can find different or more revenues; — Review the things we did add to the budget and reallocate these minor changes; — Eliminate or reduce existing programs; — Review CIP projects and reduce or eliminate; Review fund balances we have for reserve Teouiremerlts.--,. 3 Nisu 1 OF COURSE, THERE ARE OTHER DEPARTMENT REQUESTS THESE WERE NOT APPROVED BY ADMINISTRATION • Audio/Video and Cable Channel Coordinator $78100 ire ighter`($9 00 • Increase in Park Facilities Temporary Hours for additional restroom cleaning ($9,600) : • .50 Library Assistant($29,800) ° • Parks Maintenance Worker($48,300) • Receptionist at Community Center($24,300 Converting '/2 = Temp to Regular FTE) s • Mail Room Regular FTE ($10,600) o 1 • Airport Assistant($60,000) H • Fire OT ($27,300 in addition to the$25,000) Temp � Help CS($64,600) Parks Temp Help;Due to KC Cutbacks($42,000) • Traffic Calming Tier II (from Transportation Committee Report ($121,000) GRAND TOTAL OF REQUESTS $1 , 134,220 Do you want to prioritize the requests? 4 NOW THERE IS GOOD NEWS • In 2002 we retired all outstanding debt for Coulon Park! —We had $372,255 in fund balance in Fund 213. We are moving that the Insurance Fund. These earnings were from 20 years of interest earnings. They will never be earned again. We stopped imposing a tax for these i , MORE GOOD NEWS • In2002weretiredallourLJD r. outstanding debt. — Every one of our LID bonds`are paid off! —Thus, we no longer need a Guaranty Fund (there is nothing to guarantee). —We are closing Fund 221 . This will result in transferring $152,132 of one time money:. into.the Insurance Fund 5 fir►' '4rr9 STILL MORE GOOD NEWS • In 2002 we retired all the debt incurred for the purchase of the Public Works Shops! —This is LTGO debt, thus, we did not carry much of a fund balance there. —The earnings are interest earnings over time. They are not recurring. We are closing this Fund (212) and moving 10 t ��nonies to the Insurance Fund o • v._ FUND BALANCES •'oTie estimated Fund Balances were provided last time we met. • These are, of course, estimates at this point. • We need to end the year to see the actuals. • The estimates are cautious. I don't believe, given the current circumstances they are conservative. 6 SUMMARY and NEXT STEPS • Other cities are reducing expenditures or increasing taxes. - Kent is reducing 35 positions. These are handled through attrition. - Bellevue has a few reductions. — Auburn is status quo budget;using reserves to balance. — Tukwila is increasing utility tax, — Newcastle looking at utility tax increase. • We are not seeing the economy rebound yet. • The experts are stating it will in 2003, but until we see it what is our"comfort zone?" • Are there arty questions before we proceed to,:shart if departmental presentaions?t 7 '93 MUNICIPAL FACILITIES CAPITAL PROJ' S 'taw Noe ZUU3 1 U 1 AL BUDGET PROJECT REQUEST Comments Copier Replacement Program 200,000 Combine with Tech Budget Highland Improvement Program 0 Highlands Redevelopment 0 I.S. Department 1,200,000 Neighborhood Grant Program 50,000 Pavilion Project 0 Performing Arts Center 0 Port Quendall 0 Rentals 0 Renton Visioning 0 Valley Communication Center 300,000 Veterans Memorial Park 0 Sub Total Administration 1,750,000 Cedar River Trail Extension 100,000 Pavement Repair Program 157,000 City Neighborhood Beautification 30,000 Comprehensive Plan Update 0 Conferencing Center 0 Fire Station Improvements 0 Grant Matching Program 100,000 Heather Downs Development 0 Police Storage Buildings Main&Grady Bldg Improvements 0 Main Library Major Maintenance 0 New City Hall Ramp Improvements 0 No Highlands Gym Carpet Replace 0 Police Storage Buildings 128,000 Regis Park Athletic Field Expand 0 Removal of Swimming Pool 0 Skate Board Park 40,000 Sr Ctr/RCC Audio Equipment 0 Transit Ctr Expresso Stand 0 Major Maintenance-Oper Facil 45,000 Museum/200 Mill Major Maint 33,000 Sub Total 633,000 Athletic Field Light Pale Repl 0 Kennydale Beach Restoration 0 Park Play Equipment 0 Major Maintenance-Comm Sery 256000 Sub Total MM Parks 256,000 Main& Grady Major Maint 0 Major Maintenance Improv-Carco 0 Major Maintenance-Public Facil 307,000 Sub Total MM Public Facilities 307,000 TOTAL FUND 316 2,946,000 Fire Station 12 1,856,000 Fund 304 Family Aquatic Center 5,000,000 Fund 307 New Shop Facilities 5,000,000 Fund 316 Unfunded New Project: Park Acquisition 950,000 Fund 303 &&- /,/uu/oa / -,ioa RECEIVED CITY OF RENTON NO 1 8 2002 §-) w t`44-1 MEMORANDUM RENTON CiTYCOUNCft. DATE: November 18,2002 CITY OF RENTON TO: Toni Nelson,Council President NOV 1 9 2002 Renton City Councilmembers CITY CL�ERKIVED S OFFICE FROM: Jesse Tanner,Mayor SUBJECT: Human Services in Renton Since the downturn in the economy and announcements from King County and the State concerning proposed and actual cuts in human services funding,the Council and the Administration has seen increased requests for local human services spending. As you know, cities are not designed for direct human service provision;this is a regional function that is meant to be administered by the State or its counties. Attached is a demographic data table showing the breakdown of household income in Renton. It is evident from the table that, of Renton's estimated 22,244 households, a combined 28.1%(or about 6, 251 households)have an annual income of less than$35,000. Further, it is evident that about 2,402 households have an annual income of less than$20,000. One proposal for additional Human Services spending that has come before the Council and Administration deals with the provision of childcare services. The annual cost of funding such a program for Renton residents would be $122,795. (This is the amount that King County cut from the clients of its program within the Renton city limits, see attached 12/19/01 letter from Executive Ron Sims.) Using the income guidelines of King County's program(see attached), a mother and her dependent child with an annual household income ranging from$26,148 to $34,848 would qualify for this childcare subsidy program. This funding would assist only the 19 households in Renton that were enrolled in King County's program (.085%of Renton's 22,244 households). If the City of Renton were to fund such a program with CDBG funds,it would consume about 42%of the total monies allocated to all agencies by the City. It seems unwise to consume 42%of program funds to benefit.085%of our households. cc: Jay Covington Jim Shepherd Attachments: City of Renton Demographics from www.rentonmarket.com December 19, 2001, letter and data table from Executive Ron Sims King County Child Care Program—2001 Income Guidelines Renton Market>About Renton>Demographics>Citywide http://www.rentonmarket.com/about/democitywide.htrr fil ala r 1 za)i'P ' t9c'� -7- . y,;,=,- ; arg gS a j ?i 7. ,rt. ' 1,°t,.1. 01 :1 g zs,lg, ,,j"' e -' , S ice}., r`s . n sn3S zit 3� ail ; '.Ira.S;„ S 4 r> RENTON 3 MILE 5 MILE 10 MILE 20 MILE CITY LIMITS RADIUS RADIUS RADIUS RADIUS sk�r� ,& �.r.' %' . S ...,cp;.ram. v.r .r; '`� ,.. G,,:_ n,"e �. .., .. ° •�`� 1990 41,976 75,576 177,423 611,242 1,592,061 CURRENT 49,341 85,743 209,366 710,317 1,855,018 5 YEAR PROJECTED 52,085 89,305 220,756 745,123 1,948,137 1990 18,162 31,557 69,943 239,746 650,002 CURRENT 22,244 37,288 85,412 288,363 779,615 5 YEAR PROJECTED 23,722 39,270 90,959 305,613 825,913 TOTAL 36.5 37 36.5 36.8 37.3 MALE 35.9 36 35.9 35.9 36.5 FEMALE 37.1 37 37.2 37.7 38.2 ''''-'5.--''''' Y 1:- ,� dq x " ` c,-zs£"a�. ,•, , �'.. s $34,> 3 > s�'!�G%: PER CAPITA $30,515 $30,356 $33,454 $34,839 $36,335 5 YEAR PROJECTED PER $39,211 $38,819 $44,018 $46,215 $48,186 CAPITA CURRENT MEDIAN $60,661 $62,032 $68,361 $67,011 $66,310 HOUSEHOLD 5 YEAR PROJECTED MEDIAN $76,975 $78,110 $86,868 $85,139 $84,736 HOUSEHOLD CURRENT AVERAGE $67,396 $69,399 $81,730 $85,076 $85,478 HOUSEHOLD <$20,000 10.8% 9.2% 8.7% 10.0% 10.9% $20,000-34,999 17.3% 17.2% 15.2% 15.5% 16.0% $35,000-49,999 14.0% 14.3% 12.3% 12.3% 12.2% $50,000-74,999 23.1% 23.9% 21.4% 20.7% 19.8% $75,000-99,999 15.5% 15.9% 16.2% 15.4% 14.9% $100,000-124,999 8.8% 8.9% 9.8% 8.8% 8.6/0°$125,000-149,999 5.6% 5.3% 6.9% 6.3% 6.1% 1 of4 11/18/02 12:59PM d 4 \ „ ,.kt,, _...,,._ ,.._ RECEIVED King County Executive DEC 2 6 2001 RON SIMS MAYORS OFFICE The Honorable Jesse Tanner December 19, 2001 Mayor, City of Renton 1055 South Grady Way Renton, WA 98055 Dear Mayor Tanner: In August 2001, I wrote to you outlining the budget challenges facing King County for 2002 because of a projected $36 million dollar shortfall in the Current Expense Fund. By the beginning of November 2001, that projected shortfall had grown to $41 million. The magnitude of the deficit caused me to propose difficult, but necessary, reductions in some human services, including the King County Child Care Program. In that proposal, as of January 1, 2002, child care services would be available only to residents of unincorporated King County and incorporated residents whose cities chose to contribute the cost of providing child care services to their residents. This communication is to let you know of a new option that is available to cities. King County's budget for 2002 includes up to $400,000 to be used as a 50/50 match for contributions from cities to continue child care services for their residents. If you are interested in pursuing this option,please call Sadikifu Akina-James, Community Services Division Manager, King County Department of Community and Human Services, at (206)296-7683. Families from your city have already been notified that their subsidy will. end on December 31, 2001. The enclosed document shows the current number of children from local cities who are currently enrolled in the program. If you are interested in maintaining continuity of service for your currently enrolled families, we will need to hear from you no later than December 26, 2001. You may also take advantage of the match option anytime during the first six months of 2002; however, this will not guarantee continuity of service for your families. It is my hope that your city will choose to partner with us to provide support and stability for these families and their children. ely, ims C C '• J 0-At e King County Executive Off('Q,k--\r. Enclosure J t cc: Barbara Gletne, Director, Department of Community and Human Services KING COUNTY COURTHOUSE 516 THIRD AVENUE, ROOM 400 SEATTLE, WA 98104-3271 (206) 296-4040 296-0194 FAX 296-0200 TDD E-mail: ron.sims@metrokc.gov • I r §� • ,.. op 7.- kr.:4''kf,;.=-,;1---=:,:,-,c,,,z; :,;‘•--,.,:-Y--: :':iii:-.kifj.,:i:,-;-;-;•-4:;,.,:=,?:,,,. ..,,,,,..:::-.-:‘,5,1-'-.',.,,..,,, ' -,-;;-:::::•,::',=:-;;;!:: Ei: -2 ,,,T,,,t,' r..;,;:--,7-:::::,7,,..,:7---,-;,;;I:1Z-,:i--Are.4- :!:;:-.-f7,-0,5,r4.,T,-;:.:1;,,,T;::;,...z.:;-":„. ,..:::4:-.-:::;::,,,,,-':i:::-I ri Li ._.- -,,,.7:::1--,-:":,--,,-,_..-„ ,..p,,,-,.,:_-;--',-'-::---.;,f,i-:,,„,.:-'-'4i,A-,-.-i,,:,,fAW----4vk-fi,IA--.zAt.f-Y,v,,--,,,y;,z,riALO to OIO 0 0 0 0 0 0 0 0 0 0 0 0 0 - - Co ! N r- to 1-. to N �t DO co co CA CO �! CO C7 co a) . CO!0) CO ! V. II II . • 0) N.0 NOI ' CO (7) < Nv ti-. 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I W1 IJ ! @ j IW i IZ - 1QIQ 1— 0 I �1�1 - '�- Z:D'J 1— -i Q 1Z,> Q U,Z Z;UIJIQI_J z I- iciI •• CU .° C'J1=IW10 W F—IJIWIU �I2 OF-1►-iftio, I0 O IW cU m!J t !� cn p zjY1a U 0 z1Q1010IY10 n3 10 CO w;OID w Z w wIWIQ w Q WIWIWII1Z DI ` Io > .i Q!OOtm!m o W LLIYIYj: .z dl�;w:.v);(fl U)1F-I� (5 jZ.Q N KING COUNTY CHILD CARE PROGRAM 2001 INCOME GUIDELINES EFFECTIVE 4/1/2001 AND VOUCHER AMOUNTS FAMILY SIZE 225.1 -240% FPL1.40.1 -260% FPL 260.1 -280% FPL 80.1 -300% FPL 2 $2,179-$2,323 $2,324 -$2,517 $2,518-$2,710 $2,711 -$2,904 3 $2,744-$2,926 $2,927 -$3,169 $3,170-$3,413 $3,414-$3,657 4 $3,311 -$3,530 $3,531 -$3,825 $3,826-$4,119 $4,120-$4,413 5 $3,878-$4,135 $4,136-$4,480 $4,481 -$4,824 $4,825-$5,169 6 $4,443 -$4,738 $4,739-$5,132 $5,133-$5,527 $5,528 -$5,922 7 $5,010-$5,342 $5,343 -$5,788 $5,789-$6,233 $6,234-$6,678 8 $5,577-$5,947 $5,948-$6,443 $6,444-$6,938 $6,939-$7,434 65% 50% 40% 30% INFANT MONTHLY $ 625.00 $ 481.00 $ 384.00 $ 288.00 DAILY $ 29.76 $ 22.90 $ 18.29 $ 13.71 HOURLY $ 4.25 $ 3.27 $ 2.61 $ 1.96 TODDLER MONTHLY $ 553.00 $ 425.00 $ 340.00 $ 255.00 DAILY $ 26.33 $ 20.24 $ 16.19 $ 12.14 HOURLY $ 3.76 $ 2.89 $ 2.31 $ 1.73 PRESCHOOL MONTHLY $ 496.00 $ 382.00 $ 305.00 $ 229.00 DAILY $ 23.62 $ 18.19 $ 14.52 $ 10.90 HOURLY $ 3.37 $ 2.60 $ 2.07 $ 1.56 SCHOOLAGE BEFORE ONLY MONTHLY $ 233.00 $ 179.00 $ 143.00 $ 107.00 DAILY $ 10.59 $ 8.14 $ 6.50 $ 4.86 AFTER ONLY MONTHLY $ 290.00 $ 223.00 $ 178.00 $ 134.00 DAILY $ 13.18 $ 10.14 $ 8.09 $ 6.09 BEFORE/AFTER MONTHLY $ 405.00 $ 312.00 $ 249.00 $ 187.00 DAILY $ 18.41 $ 14.18 $ 11.32 $ 8.50 2,003 Betit 'vat - C'a 1/ City of Renton RECEIVED NOV 1 9 2002 RENTONorrecomft. Community Services CITY OF RENTON DEC 0 2 2002 MEMORANDUM RECEIVED CITY CLERK'S OFFICE DATE: November 15, 2002 TO: Toni Nelson, Chair City Council Members VIA: Mayor Jesse Tanner FROM: James Shepherd, Administrator Community Services Department STAFF CONTACT: Karen Bergsvik, Human Seres Manager SUBJECT: Child Care The attached memorandum from Karen Bergsvik, Human Services Manager, was prepared in response to council inquiries on child care funding and the effect of the recent elimination of King County subsidies for child care in Renton. The report includes information on some basic issues, state and county funding programs and some possible options that are, or might become, available. If you would like any of the possible actions explored in more detail or if there are any questions about information in the memo, please let Karen or myself know. C: Karen Bergsvik CITY OF RENTON '"" MEMORANDUM S`SY O DATE: November 15, 2002 TO: Jim Shepherd FROM: Karen Bergsvik l� SUBJECT: Child Care In response to a request from a Council member, I am providing information about child care. King County Childcare Center Monthly Costs 2001 King County Infants Toddler Pre-School School-Age subregions South $784 $635 $569 $352 East $929 $768 $643 $342 North $767 $684 $555 $338 Seattle $784 $635 $569 $352 Because of the number of parents leaving the welfare rolls, and entering low wage jobs, and the increasing cost of child care, subsidies to offset the high cost for low-income people are in great demand. Child Care Subsidies The Washington State Department of Social and Health Services (DSHS) provides child care subsidies to working parents or those who are participating in a DSHS work activity. The program is called Working Connections Child Care. Currently 751 families in the City of Renton receive a child care subsidy from DSHS. Income Eligibility for Working Connections If family size is Eligible if countable monthly income is under 2 $1990 3 $2504 4 $3016 I:\childcare.doc • 5 $3,530 'NOW There is a co-pay, and the amount is based on income and family size. A three person household with an income of $995 would have a $15 co-pay. A three-person household with countable income of $2000 would have a co-pay of$148. Washington State pays roughly 58% of the median cost of child care to the provider. DSHS will help pay for: • Licensed or certified child care centers or family care homes • Relatives who provide care in their own homes • Adults who come to the family's home to provide care King County Child Care Program King County started a child care subsidy program in 1988. To qualify, parents would need to be working or in school, and have an income between 52% and 70% of the state median income, adjusted for family size (The Working Connections income eligibility equates to 52% of the state median income). In 2001, 61 families in the City of Renton (73 children) were receiving subsidies from King County. The total subsidy amount was $128,868.26. The yearly average cost per child was $1765.32 that equates to a monthly average cost per child of$147.11. Families paid a co-pay of 35% to 70% of the cost of care, based on their income and family size. King County stopped providing subsidies to clients that reside within incorporated areas of King County in 2002. Demand for Child Care Subsidies There is no reliable measure of demand for childcare in King County. Demand for child care can be driven by location, cost, and parental preference. The 2000 census data for the City of Renton for school enrollment is: Population 3 years and 11,469 100% over enrolled in school Nursery school, preschool 849 7.4% Kindergarten 685 6% Elementary School 4722 41.2% (grades 1-8) High School 2133 18.6% College 3080 26.9% There are 532 families in Renton with an annual income less than $10,000. 457 families earn $10,000 to $14,999. 940 families earn $15,000 to $24,999. Given the age of children in Renton and the number of low- income families, the need for child care subsidies can be great. I:\childcare.doc • What can we do? .. The Regional Policy Committee is now studying human services, and is trying to determine what is a regional or local service. Recently staff made funding recommendations for King County's 2003 budget. Child Care subsidies were not recommended to be funded at the County level, because the demand for subsidies far exceeds what King County and local jurisdictions can do. Affordable, quality child care is a statewide issue. One approach is to lobby Washington State to increase the amount of income a family can have, to qualify for a subsidy from the Working Connections Child Care Program. Community Development Block Grants for capital projects, can be used to fund employment programs and child care if related to employment. Only Community Based Development Organizations (CDBO's) are allowed to do this. In South King County, the Multi-Service Center is the only CDBO. Due to the 2000 census data, we are expecting to get more capital funds in 2003. The amount of the increase is not yet known, but can be 15% to 25% more than the estimated $323,930 in capital funds that we have been tentatively been allocated. The City of Redmond is working with HopeLink (the CDBO on the Eastside), who is subcontracting with Child Care Resources, to provide child care subsidies. We can learn more about the Eastside program, and see if it can be replicated in South King County. We also can see if other cities in South King County are interested in pursuing a CDBG funded employment program with child care with the Multi-Service Center. Renton Technical College has a child care program on-site. They serve sixty 1-5 year olds. The first priority for child care is students; the second is faculty, and the third is community members. The current daily cost is $29 for pre-schoolers and $33 for toddlers. This is for full-time/five days per week care. RTC is interested in working with the City on the provision of child care for families. Vision House, which is transitional housing for women and children, is planning to build a child care facility in Renton. They hope to break ground in the spring, 2003 and have it running by January 2004. Vision House families will need about 15 child care slots, and that will leave 30 slots open for the community. Vision House also wants to build cottage housing in Renton, for their residents who are ready to live in their own permanent, affordable housing. Building fees for the cottage housing are approximately $150,000. If the building fees are waived, the equivalent cost can help subsidize child care slots for Renton families. I:\childcare.doc V P CITY OF RENTON NOV 0 7 2002 RECEIVED RECEIVED CITY OF RENTON NOV 0 CITY CLERK'S OFFICE ZOOZ MEMORANDUM RENTON CUYCOUIC1L DATE: June 28,2001 TO: Toni Nelson, Council President Members of the City Council FROM: Jay Covington, Chief Administrative Officer /.,,, .._ Victoria Runkle, Finance&Information Services Administrator C CC: Jesse Tanner,Mayor SUBJECT: Proposed Budget Deliberation Process At the conclusion of the Committee of the Whole meeting November 4th, staff suggested that we conduct brief reviews of each department's budget at your November 18th Committee of the Whole meeting. The advantage of doing this is that it does provide an opportunity for the public to better understand the broad range of services provided by the City. However, these reviews will take a great deal of time on what are essentially status quo budgets. These reviews may not address the issues the Council may have with the proposed budget,and conducting these reviews would, of necessity,delay Council deliberations on budget priorities, unmet needs, and contingency planning should the economy either improve or decline differently than our projections. Over the past month, departments have presented a significant amount of detail during their meetings with their respective Council Committees. As you know,the proposed budget offers few changes to the base budgets you reviewed, and no new programs. The 2003 proposed budget maintains existing service levels under very difficult economic times. Most of our neighboring cities are reducing staff or using significant fund reserves. We do not see how we can add any additional programs to the budget without taking one or more of the following five actions: 1) Review the revenue assumptions again, challenging the Administration's assumptions, and revising upward those revenue estimates where clearly justified. 2) Review the additions included in the proposed budget, and reallocate those minor amounts to priorities preferred by the Council. 3) Eliminate or reduce existing operating programs in order to add other priorities. 4) Review previously approved and proposed projects in the Capital Improvement Fund, and reduce or eliminate where possible. 5) Review fund balance reserve requirements and reduce where possible. (Note: using one-time funds for on-going expenditures violates established budget policy, may build in future budget problems, and could result in reduced bond ratings and/or audit findings.) r / To assist you in making the most effective use of your time reviewing the 2003 proposed budget, we offer the following optional agenda for your November 18`h Committee of the Whole Meeting. Agenda 1) Review 2003 Revenue assumptions as needed..Staff will be prepared to either provide a quick overview of revenue assumptions detailed in the Revenue Manual you received November 4th, or respond to questions without the overview. 2) Review changes made in the proposed 2003 budget. Staff could quickly review these changes as outlined in the budget document, and then respond to Council questions. 3) Review current and proposed projects in the Capital Improvement Fund to determine whether any projects should be reduced, deferred, or eliminated. 4) Review all fund balances and reserves,to better understand reserve requirements. 5) Receive any additional questions from the Council regarding the budget. Staff will attempt to respond to Council's questions immediately,but some responses may require research and would be carried over to the following Committee of the Whole meeting November 25`h. Once these items have been addressed,the Council could then prioritize unmet needs, and either address them from additional resources identified above, or use the list as a guide to allocate any additional funds in the future. If possible let us know by November 14th whether this recommended approach to addressing the budget meets the Council's needs,or whether you prefer another process. Staff will prepare accordingly. Victoria,myself, and any Department Administrator are available to answer any questions you may have, and Victoria and I will follow up with you individually prior to November 18t to make sure we are providing you the information you need. . ame RENTON CITY COUNCIL Regular Meeting November 4, 2002 Council Chambers Monday, 7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Jesse Tanner led the Pledge of Allegiance to the flag and called the meeting of the Renton City Council to order. ROLL CALL OF TONI NELSON, Council President; DAN CLAWSON; KATHY KEOLKER- COUNCILMEMBERS WHEELER; TERRI BRIERE; KING PARKER; DON PERSSON; RANDY CORMAN. CITY STAFF IN JESSE TANNER,Mayor; JAY COVINGTON, Chief Administrative Officer; ATTENDANCE ZANETTA FONTES, Assistant City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; VICTORIA RUNKLE,Finance &Information Services Administrator; SYLVIA DOERSCHEL, Finance Analyst Supervisor; JILL MASUNAGA,Finance Analyst; DAWNA TRUMAN,Finance Analyst; MIKE WEBBY, Human Resources Administrator; SUE CARLSON,Economic Development Administrator; ALEX PIETSCH,Economic Development Director; JIM SHEPHERD, Community Services Administrator; DENNIS CULP,Facilities Director; SYLVIA ALLEN, Recreation Director; CHIEF LEE WHEELER,Fire Department; DEREK TODD,Assistant to the CAO; CHIEF GARRY ANDERSON and COMMANDER FLOYD ELDRIDGE,Police Department. SPECIAL Recreation Director Sylvia Allen introduced Municipal Arts Commission PRESENTATIONS members Diana Hagen, Doug Kyes, and Eleanor Simpson. Ms. Hagen Board/Commission: Municipal announced that Harley Brumbaugh was the recipient of the Municipal Arts Arts Commission 2002 Commission's 2002 BRAVO Award, which recognizes individuals and BRAVO Award organizations that have made a significant contribution to the arts in the City of Renton. Stating that Mr. Brumbaugh is the Director of the Renton City Concert Band, she described his background and his musical contributions to the Renton community which includes being a public school music teacher. Mr. Brumbaugh accepted the framed certificate which was decorated with a drawing of him by artist Doug Kyes, and he expressed his appreciation for the award. In addition,Mr. Kyes presented Mr. Brumbaugh's wife with the original drawing. Pointing out that Mr. Brumbaugh was her glee teacher at McKnight Middle School for three years, Councilwoman Briere stated that he was one of her favorite teachers and a great inspiration to her. AILS: Mayor's Presentation of Mayor Tanner presented his proposed 2003 Budget to members of the Council the 2003 Budget and Renton residents. He stated that the City has focused its resources and attention on improving the City's financial condition, creating a more vibrant local economy, and creating a more livable community. He reviewed the many positive changes occurring in Renton, including the downtown area's transformation with over 255 new housing units,new restaurants, community events, a transit center, a Performing Arts Center, a new parking garage, and a renovated Pavilion Building (to be completed in 2003). Continuing, the Mayor pointed out that through the Community Marketing Campaign,Renton continues to actively recruit new business and promote its Now *sloo November 4,2002 Renton City Council Minutes Page 423 attributes. Other positive changes include over 605 new units of housing on the Lake Washington shoreline, neighborhood celebrations and improvements, and the resurfacing and rebuilding of 7.51 miles of streets, most recently Lind Ave. and Grady Way. The Mayor stated that the City has been a wise steward of its financial resources, which has permitted the City to set aside monies to maintain its reserves for capital improvement projects and for other critical needs. He noted that the renovation of the Pavilion Building, construction of the new Aquatic Center, completion of the Veterans Memorial Park, and other key projects are all fully funded. Due to the slowing economy, Mayor Tanner emphasized that the City must remain clear about its priorities and objectives. Stating that the proposed 2003 Budget is in the amount of$142,201,100, Mayor Tanner reviewed the highlights of the Budget. He pointed out that general governmental services, which include police, fire, parks, libraries, streets, economic development, neighborhood needs, human services, and administration,amounts to $64,127,100, or 45% of the Budget. Noting that 65% of the general governmental budget is required to pay for personnel costs, the Mayor emphasized that one of the most significant issues the City faces is the rapidly increasing cost to provide health and dental coverage. The 2003 Budget reflects a 25% increase in those costs. With respect to the revenue side of the Budget, Mayor Tanner highlighted the fact that the property tax levy is now limited to 1%plus new construction; sales tax receipts are slowing; the City is earning less interest on its investments; utility tax receipts are decreasing; and because the State and King County are facing their own fiscal crises, the City will lose$235,000 in state-shared revenue in 2003. He stated that established City reserves could be used to transition impacts to residents, should current initiatives on the ballot pass. The Mayor reviewed the City's five Business Plan goals, which are the guiding principles for the development of the 2003 Budget, and emphasized areas where the Budget directly responds to these goals as follows: Promote Citywide economic development • Council approved the reallocation of existing funds in order to develop a long-term economic strategy for property adjacent to and including property Boeing intends to surplus. • Inaugurated in 2002, the Farmers Market will continue in 2003. Promote neighborhood revitalization • Funds in the amount of$50,000 have again been set aside for the Neighborhood Grant Program. • The City will continue to work with developers to bring new businesses to the Highlands and waterfront areas. Promote the City's image in the community and region • The City will continue to fund the Community Market Campaign. • Funding will be maintained for Renton's float which appears at various regional parades and promotes the City's attributes. November 4, 2002 Renton City Council Minutes Page 424 Meet the service demands that contribute to the livability of the community • New facilities and infrastructure will be maintained. New monies in the amount of$98,500 will be dedicated for the routine cleaning and maintenance of the new City facilities. • Human Services funding will increase by$30,000. • The addition of the Veterans Memorial Park, Aquatic Center, and other capital improvement projects, including Fire Station #12, Downtown Parking Garage, police evidence storage facility, and Pavilion Building renovation, will add to community assets. Influence regional decisions that impact the City of Renton • In 2003, Renton will offer short-term jail services to various local cities. • The City is currently working with many other cities and the State on the implementation of a joint business license process. • Active involvement in regional and statewide efforts that could impact Renton will continue, such as I-405 planning and other transportation efforts. The Mayor concluded that he has not added or eliminated any programs, positions, or services in his proposed 2003 Budget. Stating that the City is prepared to meet the challenges of the current recession, he pointed out that the City has healthy fund balances, has money set aside to meet development ideas, and has a lower general tax property rate than six years ago. Mayor Tanner explained that the City has changed its tax base structure, and now has a better, more diversified economic base that can survive the current economic climate, while continuing to provide services that make Renton a great place to live, work, and play. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2002 and beyond. Items noted included: * Citizens are invited to commemorate Veterans Day in Renton by attending the groundbreaking ceremony on Monday,November 1 lth, at 2:00 p.m. for the Veterans Memorial, located at the northeast corner of S. 3rd St. and Main Ave. S. * Fifteen-year-old Michael Humphrey, a participant in the Recreation Division's Special Populations program will be representing the United States next June at the 2003 Special Olympics in Dublin, Ireland, competing in cycling. AUDIENCE COMMENT Arland "Buzz" Johnson, 334 Wells Ave. S.,#221,Renton, 98055, displayed a Citizen Comment: Johnson— photograph showing the fall foliage on Renton Hill. He also displayed an Electronic Mail Form electronic mail contact form that is used by Congressman Adam Smith for the electronic submittal of constituent comments, and he commented on how much he liked the form and on how easy it was to use. Citizen Comment: DeMastus— Sandel DeMastus,Highlands Community Association (HCA)President, 1137 Highlands Neighborhood Harrington Ave. NE, Renton,98033,displayed photographs of the new Signs, Highlands Community Highlands Neighborhood signs painted by artist Doug Kyes. She also Association announced that King County Councilman Rob McKenna will speak on 1.0111/ Mayor's Proposed 2003 Budget A Message to Councilmembers and Citizens Renton City Council Me ; ink IL+z. `- ^'v"'i„ fib?*�.,„ ,A, 0i I ) o- y ...Y Ilk ) w: g s'k ,t� r l I I_ a, I ' iisi t l 1 � ) I I I .a� ) 1]]L ]1(311 RENTON *`a *..1,...,litr �:r V,.1••h % 4 `. y4M Ine..-niwt .vtroaCMY •. .IV I .Illh �' �Y k is, t 'r 'PP r y , 4 ; TT�� •.� Il• • 7z vir' �.4i _ T. .. .y L tee • 1 NNW *Awe . - rit , RENTON '�~ fier�yy.I Ia AHEAD OF THE CURVE a`.I1t� liY. : 0, 'et 'i n— �tr:.;i ill's' -441-17 % 1 • • e. r iii It--J • _ 1 'c:fi j 1... , .L., ,, flirg_ , _., . I( b. _s L �� 4r4,670fr- . --4,, , -,--!-- „.. .. . .._.. 4 _ . . .._. AT' �+ _ � L.1J 2 • _- ' fZi_:_'--, 'f;'-•.: -''' '‘.' :'..;J:„3-;;;;;-;.12- -4:4:::44:'.1'''..:k.-;:ji•I' •". MI IFI 171 11111117i 7,1111, „ . . _„ . ^,f t AO, ` ' `_1 d 1 iw ;fi ek -- n ' e 1 �-ate '£r' x +%• •_ ..-. 3 s£ 3 e RFNT : }a ~� "„ We must remain blear about our priorities and objectives ,Ii----;;---_-.7...---2---.: sr :,_-:::::-.7., :....._ VISIUN Renton:A oarkl-etas citywhere people hoo a to li cam,woa k,and play _. MISSION "n".""` Ibe(b d 1GenMu.iF pot rrr`Ya�•o rcN4 M. • 6----- -•'. a.Yrws,a.e Fa4.d► iorc.+r.,.: f M.i"q w M fryumi��. ,ardrai�n�r • I ru rpy r+yw.,ft-or on am*,•n Nn e n srt.�/V ..2ni+"�,¢ �x°r&` kr 3&s.:,•� p ,E .,i- . +A�nq..rsw in�e.r�a T 1 i TMrv}ai..amm.w.r!b 2003-200S ". HI; SINI:; SS PLAN GOALS • General Governmental Budget=45%,or$64,127,100 • • Over 65%of General Governmental budget goes for personnel costs • • 25%increase in health and dental costs(this equates to an increase of over$1 M) • _Commu •• streets services e; 9% ,a• - F General z - #` - 18% r ties,Got' Governmental ,t -' Other City Course,& , . _ c Fire - ., 45% ; 18°/ Departments ` Airport) `, o 35% 26% fir' ..� a : l Police Capital., & "' 23% •rove 4 • Property tax. 1-747 has limited prope "`tax growth to 1% • Sales tax. Slowing, due to economic climate • Low interest rates. Causes increase in home sales, but decrease in interest earnings • Decreased utility tax receipts. Caused in part by businesses that have consolidated workspaces • State-shared revenue reductions RENTON El Lw At.rw Mr t•••1 wN[ .A� 2003-2008 EJUSINEESS PLAN (; UALS wt�wok actiNorN d� n•y.{pr wl.l.wn,.-�.n r altR b'.Fu.d M1wwa.obe..-qf� A�IFe+sb.J.•tpWd�n.b t � -.n Hs M..drm.w.•a -.. `NsaeMwruaw. + - Pr...*Se(Mr'••A..X rt t.*WKKK/Awl new .v.snF uJ•n�+.tt �M t' Vslr4 vnw.M.M.�t Wf<.altFtb♦At I..YI,'4111.01.0110t ' Tom4J�rr FSW Fr..a tW,nd Fe..Lw v.c' Ltd � ew.e..,..pa.rm.�np.v.a.wa ek .fit R E N o r ♦t st rr.nn�..n 5 Name w 7 i-r�1 M i rideifr F', �d �:• ' »" �`' rriV' .''' FARMERS 'a MARKET"A . { a- I1t12. "' ! - xti ' • - toil __. 111 4 s . le ,'' (. - 1 ...J cw ' ✓meµ , , i ..4 . . .. v.- C1)0 c 6 n ear, r fi lit RENTON � ,. _� r AHE1D OF THE CURVE . ,. ., ; ya, 9 r. n It 0• L.4 111‘:. , x7 S ew facilities,rna,.i - - 7 :°,� r U' 7 ... er' • Interlocal agreements: short-term jail services, Yakima County jail contract. • Making it Easier to do Business: joint business license process. • Protecting our Assets. Our efforts here will be to ensure that, as other levels of government change their priorities to meet their fiscal t. aints,those Summa • - as she goes" get: nothing added, nothing elim' fund balances ore diversified economic ba IIe II " o of citizens feel we are usiri their tax,dollars } ely • Citizens-understand.the connect'.: ' -tween eeoiomic *development and keeping our +`a in sound financial and fiscal health _a 8 "fir ... CITY OF RENTON NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Renton City Council has fixed the 18th day of November, 2002, at 7:30 p.m. as the date and time for a public hearing to be held in the seventh floor Council Chambers of Renton City Hall, 1055 S. Grady Way, Renton, WA 98055, to consider the following: Proposed 2003 City of Renton Annual Budget. The preliminary 2003 budget has been filed with the City Clerk as required by law. A copy will be made available to any taxpayer who makes a request to the Finance Department, first floor of Renton City Hall. All interested parties are invited to attend the hearing and present written or oral comments regarding the proposal. Renton City Hall is in compliance with the American Disabilities Act, and interpretive services for the hearing impaired will be provided upon prior notice. For information, call 425-430-6510. / , 1 6e'71. . Lu Bonnie I. Walton City Clerk Published South County Journal November 8 & 15, 2002 Account No. 50640 ry November 4, 2002 — Renton City Council Minutes Page 425 transportation issues at the next HCA meeting on November 20th,7:00 p.m., at the Renton Housing Administration Building. Citizen Comment: Zammit— Karen Zammit, Renton resident, expressed her appreciation for the human Childcare Funding Assistance services that Renton provides and for the proposed increase of$30,000 in human services funding for 2003. However, she indicated that there are many Renton parents that need help paying for childcare in order to continue working, especially since King County and the State are cutting back on their childcare programs. She listed the choices parents are facing now that they have lost their childcare assistance including the inability to pay rent or other bills, rationing food, and leaving children home alone. She suggested that Renton subsidize some childcare slots for low-income resident families at childcare facilities located at the Federal Aviation Administration building or Renton Technical College. Ms. Zammit concluded by saying that investing in children and families is more important than investing in capital improvements. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL REFER THE SUBJECT OF CHILDCARE FUNDING ASSISTANCE TO COMMITTEE OF THE WHOLE FOR DISCUSSION DURING BUDGET DELIBERATIONS. CARRIED. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of October 28, 2002. Council concur. October 28, 2002 CAG: 02-118,Traffic City Clerk reported bid opening on 9/11/2002 for CAG-02-118, Traffic Management Center,Fredhoes Management Center construction (City Hall 5th floor); four bids; engineer's Building Const Co estimate$140,000; and submitted staff recommendation to award the contract to the low bidder,Fredhoe's Building Construction Company, in the amount of $168,733.56. Council concur. Development Services: Finch Development Services Division recommended acceptance of the dedication of Short Plat, ROW Dedication, additional right-of-way at the corner of NE 6th St. and Index Ave. NE to fulfill NE 6th St&Index Ave NE a requirement of the Finch Short Plat(SHP-01-020). Council concur. Planning: Employment Area Economic Development, Neighborhoods and Strategic Planning Department Valley,Freestanding Sign submitted proposed amendment to City Code to allow additional height for the Code Amendment large freestanding IKEA sign at SW 41st St., and to limit applicability to big- box retail uses of a certain size within the Employment Area Valley land use designation. Refer to Planning &Development Committee; set public hearing on 11/18/2002. Annexation: Tydico, 136th Economic Development, Neighborhoods and Strategic Planning Department Ave SE recommended a public hearing be set on 11/18/2002 to consider prezoning and proposed resolution calling for an annexation election for the Tydico Annexation; 9.46 acres generally bounded by NE 3rd Pl. to the north,NE 2nd St. to the south, and Bremerton Ave. NE(136th Ave. SE)to the east. Council concur. Budget: 2003 Annual City of Finance and Information Services Department recommended a public hearing Renton be set on 11/18/2002 to consider the 2003 annual City of Renton Budget. Council concur. Plat: Piele, NE 4th St(PP-02- Hearing Examiner recommended approval, with conditions, of the Piele 068) Preliminary Plat; 22 single-family lots on 4.46 acres located on 5300 and 5308 NE 4th St. (PP-02-068). Council concur. Nov CITY OF RENTON COUNCIL AGENDA BILL AI#: r� SUBMITTING DEPT.: FOR AGENDA OF: November 4, 2002 Finance & Information Services Department AGENDA STATUS: Victoria Runkle Consent SUBJECT: Public Hearing X Setting a public hearing for November 18, 2002 on the 2003 Operating Budget Correspondence Ordinance Resolution EXHIBITS: Old Business 2003 Preliminary Budget Document New Business Executive Session RECOMMENDED ACTION: APPROVALS: Legal Dept Establish a public hearing date on November 18, 2002, X regarding the 2003 Budget. Finance Other:Executive X FISCAL IMPACT: Expenditure Required... $142,499,100 Transfer/Amendment.. Amount Budgeted $ Revenue Generated $142,499,100 SUMMARY OF ACTION: This action transmits the budget to the City Clerk per RCW; the City Clerk is requested to establish the public hearing regarding the 2003 Budget on Monday, November 18, 2002. Zo 03 Rudtck 0?003 feleze - Coif/ RECEWED why NUV 1 2 20.2 ti`SY O //�� ee��``�� =LL RENTON O TV COUNCIL .4'N`r(y CITY OF RENTON CITY OF RENTON DEC 0 2 2002 MEMORANDUM RECEIVED CITY CLERK'S OFFICE DATE: October 30, 2002 TO: Randy Corman, Community Services Committee Chairman Community Services Committee Members ,r VIA: Mayor Jesse Tanner `\ FROM: Jim Shepherd, Community Services Administrator STAFF CONTACT: Sylvia Allen, Recreation Director '1 SUBJECT: Recreation Programs Revenue and Expense Information As requested, the Recreation Division is providing the attached lists of the revenue and expenses for each major recreation program area during 2001. The figures shown are the staff's best estimate, as most of the expenses are consolidated in the budget document. We are currently working with the Finance Department to develop a better reporting system so that these expenses can be more easily reviewed. The reports show that self-sustaining programs and travel programs cover their direct costs plus an additional 20-40%. Other areas such as playground programs, drop-in activities at the Neighborhood Centers, and lifeguards at the beaches are provided to the public at no cost. Overall, the financial goal established by the City for the Recreation Division is that users will contribute approximately 50%towards all recreation services and operations, with the exception of the Senior Activity Center. The goal for the Senior Activity Center is for the City to pay 100 percent of the costs of the Senior Center's operations, with the users paying the full cost of special events, leisure classes and travel programs. CITY OF RENTON Community Services Department Carco Theatre/Cultural Arts Budget Item Amount Item Amount Full-time salary (1 FTE) 45,336 00 Facility rentals 34,117.00 Benefits at 45% 20,401.00 Part-time salaries* 36,355.00 King County grant** 7,500.00 Supplies(general) 4,492 00 King County Performance 4,500.00 Network grant** Maintenance and repair 1,793.00 Teen Musical 47,732.00 °Teen Musical 37,363.00 (Supplies, salaries, scripts& (Participant fees, ticket sales, royalties) donations) Renton City Concert Band 4 Renton City Concert Band 7,325.00 Supplies 4,763.00 k (Ticket sales, participant fees) Part-time salaries 3,375.00 (Director and librarian) Renton Youth Symphony Orchestra Renton Youth Symphony Orchestra 6,954.00 Part-time salaries 4,276.00 y (Ticket sales, participant fees) (Conductor and staff) Concert series-eight concerts 14,450.00 Concert ticket sales 3,425.00 Training- NW Booking Conf. 180.00 Self-sustaining classes 1,808.00 Administration 27,472.00 TOTAL 210,625.00 TOTAL 102,992.00 *Includes technical staff sound and light support at City-sponsored events; e.g., Coulon Beach concert series, Fourth of July, Renton Centennial, Holiday Tree Lightings, etc. **Future funding in doubt. 2002-260aa CITY OF RENTON Community Services Department Renton Community Center 1,. EXI NQtu E pQt Y �i VENU 204t Item Amount Item Amount Full-time Salaries (3 FTE) 143,160.001 Facility Rentals 116,271.00 Benefits at 45% 64422.00 :' Weight Room 102,110.00 Part-time Salaries 107,820 00 Racquetball/Wallyball 13,583.00 Self-Sustaining Programs 258,972.00 Instructor Salaries 141,357 00 Aerobics 17,841.00 Supplies (RCC) 13,286 00 Supplies (Self-sustaining Classes) 67,228 00 Repairs& Maintenance* 45,460 00 Advertising 2,686 00 `f Administration (15%) 87,812.001 TOTAL 673,231 00 IfiT TOTAL 508,777.00 *This account is shared with facilities and includes large building maintenance items, (HVAC). 2002-260aa CITY OF RENTON Community Services Department Adult Athletics : . IXPENDYFURE§rt 20t}' p YENUE20t1 Item Amount ', Item Amount Full-time salary (1 FTE) 43,176 00 ', Benefits at 45% 19,429.00 I' Part-time salaries 9,009 00 as Supplies (general) 1,477 00 Softball Leagues-11 different leagues 33,351.00 Softball Leagues 62,725.00 (Supplies and officials, court staff) (League Team Fees) Part-time salaries 420.00 .' Volleyball Leagues-9 different leagues 4,779 00 Volleyball Leagues 9,600.00 Supplies and officials, court staff) (League Team Fees) Part-time salaries 370.00 Basketball Leagues-3 different leagues 7,808.00 _. Basketball Leagues 13,125.00 Supplies and officials, court staff) (League Team Fees) Part-time salaries 315.00, Flag Football 1 league 3,494 00 Flag Football 4,700.00 Supplies and officials, court staff) 0. (League Team Fees) Flag Football Tournament 1,831 00 a Flag Football Tournament 2,660.00 Supplies and officials, court staff) ';a, (League Team Fees) Part-time salaries 117.00 4= Field Rentals (Supplies ) 1,596 00 Field Rentals 21,715.00 Part-time salaries* 6,300 00 r: 15%Administration 20,020 00� : TOTAL 153,492.00 TOTAL 114,525.00 *$6,300 transferred to Park Maintenance to cover expense of ball field preparation. May be included in Parks 2003 budget. 2002-260aa CITY OF RENTON *.s, Community Services Department'' Youth Athletics ,,0 . i , € EXPENDITURES 42001 1. mow,. , , 4 pygNUIv 20p s �� w � �� e �.� w� _ter ' Item Amount ; Item Amount Full-time salary (1 FTE) 43,176 00 Benefits at 45% 19,429 00 w" Part-time salaries 7,557.00 44 Supplies (general) Youth BB 11,991 00 ' Maintenance and repair 119.68 Youth Basketball Leagues Youth Basketball Leagues 1 &2, 3 8, Highschool Girls 1 &2, 3-8, Highschool Girls (Supplies, officials,scorekeepers) 16,485.00 A' (Registration Fees) 32,705.00 Part-time salaries* 315.00 ;. Sports Camps 6,090 00 ist Sports Camps 13,642.00 (Supplies, instructors) (Registration Fees) Highschool Camps 3,750 00 - Highschool Camps 4,755.00 (Supplies, instructors) 4," (Registration Fees) 44 Youth Track League 2,428.00 ;:; Youth Track 3,150.00 (Supplies, instructors,officials ) (Registration Fees) w w. T-ball League 2,470 00 ..; T-ball League 2,520.00 (Supplies, instrutors,officials) (Registration Fees) Sport Classes/Clinics/Training Leagues 2,050.001 Sport Classes/Clinics/Training Leagues 3,463.00 (Supplies,instrutors, staff*) i (Registration Fees) 15%Administration 17,379 10 TOTAL 133,239.78$„;, TOTAL 60,235.00 2002-260aa CITY OF RENTON Community Services Department Senior Activity Center E FFNDITURES `2901 aye --113, vploaxgootiogigic. Item Amount Item Amount ii Full-time Salaries (3 FTE) 192,495 00 Facility Rentals 31,454.00 I Benefits 66,666 00 Pi, Donations/memorials 10,537.00 'Part-time Salaries 71,311.00 'Instructor Salaries 40,161 00 Senior Health Support 5,237 00 Equipment rental 27,300 00 ; 'Repairs & Maintenance* 9,300 00 'Advertising 5,264 00 'Self sustaining programs 64,037 00 Self sustaining programs 89,269.00 'Extended travel 79,568 00 Extended travel 95,447.00 115%Administrative cost 84,200 85 £ TOTAL 645,539 85 TOTAL 226,707.00 2002-260aa � vrr CITY OF RENTON Community Services Department Specialized Recreation EXI' htDITURES ZQ01 � �. �� IZE�/EI�IU �t8 �� Item Amount Item Amount Full-time salary (1 FTE) 36,312 00 V Employee Reycling Program Grant 800.00 Benefits at 45% 16,340 40 Social Program 5,940.00 Part-time salaries 11,707 00 ( participant fees) Cooperative Cruise(self-sust)* 2,145.60 t Cooperative Cruise(self-sust) 2,165.60 Supplies (general) 8,524.001 Athletics 4,620.00 ( participant fees) Maintenance and repair NA Trips and Tours, Camps 2,015.00 15%Administration 11,254 00 ( participant fees) TOTAL 86,283 00 TOTAL 15,540.60 *This is a cooperative program through the Specialized Recreation Round Table, made up of King County Citie each of us help coordinate a portion of the program. We charge back to each city. 2002-260aa . �,P r.✓ CITY OF RENTON Community Services Department Teen Program Budget ." �4:WgNRITURES ,M a Etr :� ItEI�![1E 29 ��. � .,,,,�; ..� n„ .d,. , � H,.��ve��f.�,�.,,�`.=Xr �s: ..�f„._ . ..._. _ .�.� va Ems.......�i : • _..,L q; .. Item Amount ii Item Amount Full-time salary(.5 FTE) 23,832 00 Benefits at 45% 10,725.00 w; *Part-time salaries Supplies 2,217 25 Teen Scene/Class/Trips/Tours 1,367 00 Teen Scene/Class/Trips/Tours 2,535.00 (Supplies & Instructors self-sust) (Participant fees) Lighthouse **Supplies 1,650 00 **Part-time salaries 3,360.00 -; Renton Youth Council Renton Youth Council Part-time salaries/instructors 1,040 00 `' Sales supply self-sust. 973.46 (sales) 2,244.00 Supplies 906.75 Teen Camps 8,869 00 Teen Camps 9,780.00 54,940 46 15%Administration 8,241 001 TOTAL 118,121 92 TOTAL 14,559.00 *Wages were incorrectly charged to instructor account. **Future funding in doubt. 2002-260aa CITY OF RENTON Community Services Department Neighborhood Centers Nam_ ; S EXI�EN,P), E itga,0 r Yx � ENU� 200 ��5r, x. .., .x. ,�..n _ ) ... .�. ..� l ,vac .x tt _, x.. .. ,.,. Item Amount Item Amount Full-time salary (1.5 FTE) 61,980.00 r _ Benefits at 45% 27,891 00 =,; Part-time salaries 35,117 00 F Part-time salaries *(INST) 17,006 00 Facility Rentals 11,632.00 Supplies (general) 3,195 84 P= Donations 500.00 Maintenance and Repair 185.00 Classes 14,188.00a Classes 20,269.00 (supplies & salaries) (Participant fees) 15%Administration 23,934 00 .' TOTAL 183,496.84 TOTAL 32,401.00 2002-260aa CITY OF RENTON Community Services Department Aquatics/Outdoor Recreation WISXP REtti, gg$2 t101 . 400 r. Item Amount Item Amount Full-time salary (1 FTE) 45,336 00 Coulon Parking Fees 21,454.00 Benefits at 45% 20,401 00 Coulon Launch Fees 23,982.00 Lifeguard Salaries 91,881 00 Boatlaunch Permits 9,008.00 Boat Launch Salaries 37,110 00 '; Picnic Shelter Reservations 22,713.00 Supplies 3,957 00 Community Garden & Greenhouse 1,250.00 Training 500.00 Self-Sustaining Classes 6,523.00 Administration (15%) 29,877.00 Boathouse Concessionaire Rent 3,238.00 TOTAL 229,062 00 TOTAL 88,168.00 2002-260aa CITY OF RENTON Community Services Departmell'rt' Community Parks/Playgound/Camps EXPEND.. a._ IyT.�oOrra4;RE S 20: 0..,v0'?a25;a45540-ett,1 ,... .,.< 5 t a..'v ,,. REVg,NP ; l i Item Amount 5 Item Amount Full-time salary (1 FTE) 47,664.00 Benefits at 45% 21,448.80 Community Park Programs PT Salaries 10,982.00 s.;, Maintenance and repair 0.00 Summer Playground PT Salaries 24,160.25 General Supplies 10,504.48 Daycamps Daycamps 26,650.00 Supplies/Shirts 2,701.79 (Program fees) PT Salaries 15,370.75 Admission/Transportation 4,338.12 ;r Renton Housing Authority Renton Housing Authority 11,775.00 Supplies/Shirts 957.14 (Fee to Housing Auth. For program) PT Salaries 6,479.67 Admission/Transportation 4,338.12 Afterschool Programs & Classes Afterschool Program& Classes 2,853.00 Supplies 620.00 ` (supply fees) PT Salaries 5,553.50 15%Administration 23,267.79 A TOTAL 178,386.41 TOTAL 41,278.00 2002-260aa CITY OF RENTON Community Services Department Renton Community Center Administration ya'4 i 5 P ,wf,,.PADIT ,..R1 §'Y 00-1,1 ll/ 4 t" t x :3YtM' ,- 3.! ,TN 1 } #. 4 '. Item Amount Full-time Salaries (2 FTE) 86,436.00 Benefits at 45% 38,896 00l.f:' Class Software Maint. Agreement 16,094 00 Administration (15%) 1,414 00 "'. ';' TOTAL 142,840 00 . 2002-260aa August 19,2002 """ Renton City Council Minutes `•"' Page 328 In response to Councilman Clawson's inquiry as to what happens if the money runs out after a project is started, Councilman McKenna used I-405 as an example,explaining that the improvements to I-405 is not one large project but rather a series of approximately 130 different projects. Local officials,along with WSDOT, are in the process of identifying which projects within the I-405 corridor can be completed with the proposed funding. In rebuttal,Mr. Hurley stated that although he agrees that some of the I-405 projects would be completed, he pointed out that some I-405 projects entail adding additional lanes which will then have to merge down to the existing I- 405 lanes. The additional lanes will create bottlenecks,and if funds run short, that situation will be exasperated. He stated that the completion of only portions of the I-405 projects will result in even worse traffic over the next ten years. In rebuttal,Mr.McKenna stated that the calculated timesavings from completing Referendum 51-funded projects takes into account just those parts of projects being completed. He explained that the additional lanes will drop off at major intersections, and noted that the State has determined that traffic congestion will be reduced even if only some of the projects are completed. In response to Council inquiry,Mr. McKenna said that if voters also approve the Regional Transportation Plan,the entire set of projects from both plans could be completed within ten to fifteen years. Reporting on the status of the Regional Transportation.Plan,he said that the Executive Board is aiming towards a May 2003 election date for a vote on the regional package. In response to Mayor Tanner's question whether there is any level of funding he supports,Mr. Hurley stated that he did support a past legislation package in the amount of$6 billion that proposed funding for various highway projects, safety and maintenance, and a range of transit options. He explained that a package of recommended investments in the$6 to$7 million range will be released in September, and noted that the revenue sources for this alternative package would be similar to Referendum 51 revenue sources. Responding to Councilwoman Keolker-Wheeler's inquiry,Mr. Hurley stated his support for the addition of two lanes on I-405,rather than the addition of six lanes which will result in more cars and less transit usage. At the request of Ms. Keolker-Wheeler,Mr. Hurley listed some of the groups that oppose Referendum 51,and he agreed to forward the entire list to the Council. Police: Volunteer Recognition Chief of Police Garry Anderson and Community Program Coordinator Terri Vickers announced that Betty Kirkland was chosen as the Police Department Volunteer of the 2nd Quarter 2002. Chief Anderson praised Ms. Kirkland for her 533 hours of volunteer service in the records division and as an administrative receptionist. PUBLIC HEARING This being the date set and proper notices having been posted and published in Budget: 2003 Annual City of accordance with local and State laws,Mayor Tanner opened the public hearing Renton to consider the 2003 Annual City of Renton Budget. Public comment was invited. Mary Ellen Stone,PO Box 300,Renton,98057,representing the King County Sexual Assault Resource Center, urged Council to increase funding for human services, saying that the need for such services continues to escalate. She . August 19,2002 """' Renton City Council Minutes '— Page 329 pointed out that the maintenance of a good human services system that grows and responds to people's needs as they change is essential. Arland "Buzz"Johnson, 334 Wells Ave. S.,#221,Renton, 98055,praised Renton for its many assets including the Spirit of Washington Dinner Train. Mr. Johnson expressed his admiration for the landscaping at the train station and suggested that the landscaping at Tonkins Park, located near the station on Williams Ave. S.,could be improved with the addition of a flagpole and the planting of flowers. He also suggested that the City improve the appearance of Houser Way S. by widening the sidewalks,removing dead trees, and planting flowering trees. Karen Zammit,no address given,relayed statistics regarding the annual income needed to sustain a single parent with two children, and noted that 37%of Renton residents earned less than that. She pointed out that due to the poor economy and the cancellation of the King County childcare program,there is a higher demand for human services,especially for assistance with childcare. Ms. Zammit encouraged Renton to make child and youth care a priority and include a statement as such in its Comprehensive Plan. She asked the City to use its budget surplus to fund a pilot subsidy childcare program for families who do not qualify for State subsidies,and recommended coordinating with the cities of Bellevue and Seattle who have childcare programs. If the pilot program is successful,Ms. Zammit asked that the City commit to including the program in its budget. Kim Browne, 1003 N. 28th Pl.,Renton, 98056, thanked the City for its support of the Neighborhood Grant Program and encouraged the continued support of the program. She described how the Kennydale neighborhood has benefited from the funding and praised the neighborhood picnic program. In addition, Ms. Browne described how Kennydale Beach Park,located on Lake Washington Blvd.N.,was transformed into a beautiful view area with benches and landscaping, and she invited everyone to attend the park's dedication ceremony on September 6th at 7:30 p.m. Captain Christine Giffey-Brohaugh,The Salvation Army, 2230 NE 27th St., Renton,98055, stated that the demand for food from The Salvation Army food bank has increased 16% since 2001. This translates to an additional 144 families receiving food each month. In order to meet the needs of the hungry at-risk families in Renton, she asked for funding in the amount of$23,300 which will be used to extend the hours of operation, improve the quality of the food baskets,and provide half the salary for an additional staff position. Debra Fullerton,no address given,described circumstances which led up to her being homeless because she could not afford childcare and was not able to get assistance with childcare due to her income level. She stressed the importance and need for childcare funding assistance saying that many parents fall through the cracks,and asked the City to consider instituting a childcare pilot program as suggested by a previous speaker. Kathleen and Darian Mitchell,2020 Grant Ave. S.,Renton,98055,asked for the City's help in funding childcare. Ms.Mitchell stated that paying for childcare is especially difficult during the summer months, and fortunately they were able to obtain childcare assistance from the YMCA this summer. She pointed out that even though she and her husband both have full-time jobs,they cannot afford childcare. August 19,2002 Nair Renton City Council Minutes Page 330 Jennifer Summers,no address given,expressed her support for a childcare assistance program and stated that even though she was employed full-time, she was unable to afford childcare and did not qualify for assistance. An electronic letter was read from Tim&Paige McGrath, 900 N. 34th St., Renton, 98056,requesting the continued funding of the Neighborhood Grant Program, and recommending that the City consider expanding the planned Kennydale Fire Station to include a library branch and police annex. An electronic letter was read from Paige McGrath, 900 N. 34th St.,Renton, 98056, asking Council to consider the following: the allocation of more funds to the library and the sidewalk program, and the continuation of funding to the Neighborhood Grant Program. A letter was read from the City of Renton Library Board requesting the addition of a part-time Library Assistant I position to the Renton Public Library in order to maintain an adequate level of customer service,as the library workload continues to grow and regular staff has not been added since 1970. A letter was read from Richard Brooks,Executive Director of Renton Area Youth&Family Services(RAYS), 1025 S. 3rd St., Suite B,Renton, 98055, asking that Council increase the General Fund funding awarded to RAYS for 2003 in the amount of$57,000 to the level of the 2002 General Fund award in the amount of$60,000. There being no further public comment, it was MOVED BY PARKER, SECONDED BY NELSON,COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. ADMINISTRATIVE Chief Administrative Officer Jay Covington,reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2002 and beyond. Items noted included: * Last weekend at Cedar River Park,Renton hosted a men's Lacrosse tournament with teams participating from Canada and America. * As part of the new Outdoor Adventures programming for special populations,participants in Renton's special needs program enjoyed a day of sea kayaking last week. This program also includes snowshoeing, hiking,caving,and family snow tubing. AUDIENCE COMMENT Eugene Burwell,Renton Chamber of Commerce Board of Directors Chairman, Citizen Comment: Burwell - 10302 SE 186th St.,Renton,98055,stated his support for Referendum 51, Referendum 51 (Statewide stressing that if goods and services cannot be efficiently transported,the State's Ten-Year Transportation economy will suffer. He urged the Council to support the referendum. Funding Plan) Citizen Comment: Chase- Sandy Chase, 853 Aberdeen Ave.NE,Renton,98056,expressed her concern Highlands Neighborhood about the safety of children in public recreation facilities such as the Highlands Center Child Safety Neighborhood Center. She described an incident that occurred where a man seemed to show unusual interest in two children while they were at the center. She reported that City staff did talk with the children about the man,and when the children left the center and the man followed them, staff called the police. Ms. Chase questioned why staff did not separate the children from the man. She also questioned why the staff names were crossed out on the police report. From: Councilmembers To: kzamm@ix.netcom.com Date: Tue, Aug 20, 2002 2:35 PM Subject: Re: Child Care Contact Info Dear Ms. Zammit: On behalf of City Council, I would like thank you for your email giving contact information to go with your request that a childcare subsidy program be initiated in Renton. Copies will be forwarded to Councilmembers, Mayor Tanner and the Human Services Manager for reference. Your request, as presented at last night's Public Hearing, will be taken into consideration during budget considerations this Fall. You will be contacted if Council or staff has any questions. If I can be of further assistance, please feel free to contact me. Sincerely, Bonnie Walton City Clerk City of Renton 425-430-6502 >>> <kzamm@ix.netcom.com> 08/20/02 12:39PM »> Hello, my name is Karen Zammit; I testified at the last 2 public budget hearings regarding my organization's request to inititate a child care subsidy program for working parents within Renton. I wanted to provide you with contact information for myself and for my co-organizer, Barb Wiley of LELO, as we'd like to continue dialog about setting up such a program. We are available evenings after 5:30 if any of you are available and willing to meet with us. Karen Zammit Renton Parent kzamm@ix.netcom.com Voice Mail: 206-781-5711 Barb Wiley NW Labor & Employment Law Office "Reclaim Democracy for Human Needs" campaign wlbarb@aol.com 206-860-1400 X 1 Thank you, and we look forward to the possibility of meeting with you! cc . Lcw Income Comm. Page 1 of 2 c________ ____y7_____±._12.7.: Issue 6 - Winter-Spring 2002 Low Income Communities Fight for a Just King County Budget by Karen Zammit I don't think I even knew what "activist"meant when I responded to a flyer at the transitional shelter where lived with my then 4-year-old daughter. King County � ;"" �, Childcare Program (KCCCP) was hiring 10 ,,r ;� currently/recently homeless parents for a short-term y project: "Interview other homeless parents about their :,. a" � childcare issues,"the flyer advertised, "and create a v = ;- research report."I was working as an office temporary ' and needed the extra income; plus childcare was a `" " ' ' hot topic for me. " e The 10 original Homeless Childcare Task Force , members interviewed 32 parents. Collecting stories "`•' .- " from parents like myself who were homeless because they couldn't afford or find quality childcare deeply '" ", affected me. By the time we convened our press conference at the King County Executive's Office in ,`1 « m February 2000 to release the Homeless.Childcare a" Needs Assessment, I realized that we "lttle people" ; need more opportunities to tell it like it is. . : L t4teott,L 1, 2 Over the next few years, I got back on my feet with the y support of KCCCP's childcare assistance and r f` participated in several projects as a spokesperson for ?4 ", > homeless families. Photo by Wendy Harris So when I was invited last summer to join a group that wanted to fight back because KCCCP was sl; lose its county funding, I jumped in. King County was $40 million dollars short for 2002 and was cutting funding to "non-mandated" hum2 services. KCCCP provides sliding-scale childcare subsidies to working families who earn too much t qualify for DSHS assistance but not enough to pay$600/month for childcare. The Program also pro\ training to child care providers, and offers the only immediate homeless childcare assistance in King County. I am only one of 370 families in King County on the verge of losing childcare assistance. Our newly formed Committee to Save King County Childcare Program decided the most direct way t ourselves heard was to attend the County Council budget hearings, where Council members listen t! testimony regarding the coming year's budget. We sent flyers and held phone banks to recruit paren affected by KCCCP's elimination, and asked childcare providers to create cloth banners representin! children. We were an all-volunteer grassroots effort. Members of White Women Organizing Against (WWOAR) and the Early Childhood Equity Alliance provided technical support. But low-income pare childcare workers were the backbone of our committee. Our Committee also joined the Port Profits for Human Needs Campaign to organize in pressuring th of Seattle to return its profits to the County in order to save KCCCP and other human services progr. We made quite an impression at our first appearance at the budget hearings! Fifteen people held up http://www.lelo.org/newsletter/Apri12002/lowincome.htm 8/20/2002 Low Income Comm. Page 2 of 2 • homemade childcare banners while five of us testified about how the dismantling of the KCCP woulc devastate our lives and our communities. Each of us wore a round, blue "Port Profits for Human Ne( sticker and stated support of the campaign as a solution to the county's budget crisis. Constituents from LELO's Re-licensing Program also made quite an impression. At each and every hearing, low income workers testified about how the Re-licensing program helped them regain stabil their lives. Kristyn Joy of LELO states, "In my experience going to King County budget hearings in '98, '99, and there were rarely voices from the communities directly impacted by the cuts. Usually the voices wen human service providers. The joint work between the Committee to Save King County Childcare anc LELO's Re-licensing Program was amazing." Our testimony made an impact; the Council reinstated partial funding to KCCCP. We are confident tl program would have been totally eliminated in the absence of our organizing. Unfortunately, the Cou compromise stipulates that KCCCP can only provide a 50% subsidy per family IF the incorporated ci where the family resides provides the other 50%. Despite our efforts, more than 150 families lost the childcare subsidies and no cities have yet agreed to the 50% match yet, but we're working on it. Meanwhile, the Port Profits for Human Needs Campaign is gaining momentum. State and County el officials have pledged support. Each time I tell my story, or a dockworker tells of being laid-off by the Seattle, or a participant of LELO's Re-licensing program tells of its necessity, we are putting a face t( political issues. If we continue to organize and speak out, we will be heard. As Maria Pedersen, a parent who testified at the budget hearings, said, "I enjoyed talking to people being involved. This was the first time that I really took on a cause like this and made it my own. It w good feeling to be a part of things and not just watching from the sidelines." I also am energized by working with people who are so impassioned to change injustices, and plan t continue to lend my voice and efforts. Does that make me an "activist?" Karen Zammit is an activist with LELO's Port Profits for Human Needs Campaign and a founding leader in the Committee to Save King County's Childcare Program. To contact Committee to Save King County Childcare Program: Call Karen Zammit at (206)781-5711 or Barb Wiley at (206)328-7354. View the Homeless Childcare Needs Assessment on the web at: http://www.metrokc.gov/dchs/csd/childcare/reports.htm Ba( Back to Table c http://www.lelo.org/newsletter/Apri12002/lowincome.htm 8/20/2002 William Booth The Salvation Army Founder Founded in 1865 pt.; A Place to Worship and Serve John Gowns Captains Chris&Christine Giffey-Brohaugh General �� ` Corps Officers Colonel Center for Worship&Service P 0 Box 977(Mail) Family Social Service Center Linda Bond (Church&Administrative Offices) Renton.WA 98057 (Food Bank) Territorial Commander 720 S.Tobin Street (425)255-5969 221 Morris Street Renton,WA 98055 Fax:(425)228-7014 Renton,WA 98055 Lt. Colonel Terry W. Griffin Divisional Commander August 12, 2002 Dear Major Tanner, and Members of the Council, As The Salvation Army prepares to address the pressing needs of hunger in the community of Renton we are asking the City of Renton for its assistance in meeting the challenges of the next year. As the cost of housing and utilities continue to increase, families in Renton are having difficulty paying their bills and having food to eat. In the present economic conditions we find the demand for our food bank is increasing dramatically—there has been a 16% increase since 2001. We see an additional 144 families each month. In the last couple of years we have been raising money and planning for a new food bank building. That should be completed in 2003. During this year of transition we need your help in the following ways so that we will be able to accomplish the necessity of a new building. • We are only open 4 days a week. We need to be open 5 days a week with some evening hours so that we can assist the working poor. Estimated cost: $2,800 • We need to improve the quality of our food baskets. We are frequently short on protein and ethnically sensitive food items. Estimated cost: $7,500 • We need to be able to communicate with our clients better. For roughly 60% of our clients English is a second language. We need to provided nutrition education and how to use available food resources. We need to recruit more volunteers and access more food resources. We need an additional staff position to accomplish those tasks. We have raised enough funds to provide for half the salary and we need the other half of the salary. Estimated cost: $13,000 The total grant would be for$23,300. During this time of transition and economic stress we critically need your assistance in meeting the needs of the hungry at risk families in Renton. Thank you for your consideration. Sincerely, �. /ZL4 r. .c c c c� ;'c — � Gt c c Christine Gaffey-Brohaugh�Captain Yor f 91464.e) rhq/oa d� ""D03 eittit , Atad•i% %46 ef. From: City Clerk (Councilmembers) To: T. McGrath Date: Mon, Aug 12, 2002 7:57 AM Subject: Re: Fwd: Fw: new KNA website and Public Notice Dear Mr. & Mrs. McGrath: On behalf of the Renton City Council members, I would like to thank you for your email comments regarding the proposed 2003 City Budget. Copies are being forwarded to each Council member, Mayor Tanner, and the Finance Administrator for review and consideration. Your input is appreciated. If I can be of further assistance, please feel free to contact me. Sincerely, Bonnie Walton City Clerk City of Renton 425-430-6502 >>> "T. McGrath" <tmcgrath0@hotmail.com>08/09/02 10:06PM >>> Hi, I just received the below from our neighborhood orgs President. My wife & I would like to request the continued funding of the neighborhood programs. This has shown excellent results with our matched neighborhood labor&funds. Additionally, We would request that if the planned Kennydale Fire Station ever does get more momentum behind it, that the city consider expanding on it to perhaps include a neighborhood library branch and small office for police. Our libraries do not seem to be keeping up with cities such as Bellevue or King County. Thanks, Tim & Paige McGrath 900 N 34th St. Renton 98056 > Original Message >From: Kim Browne >Sent: Tuesday, August 06, 2002 4:16 PM >To: Jbrewer@ci.renton.wa.us >Subject: new KNA website and Public Notice >Hi Kennydale Neighbor: >TAKE A LOOK AT KNA'S NEW WEBSITE! www.KENNYDALE.ORG >ALSO: >Here is a notice KNA received from the City: >The City of Renton is currently preparing the City's budget for the year >2003 and would appreciate your input. Nfto, ,Nor >Here are some examples of what you might comment on: Should we put more >money into roads or sidewalks? Fund the Neighborhood Program? How do you >feel about the current level of public safety funding? What other programs >in the City should continue with current, expanded or less funding? >How you can contact the City with your ideas: >1. Attend the 2003 Budget Hearing to be held at the regularly scheduled >Council Meeting on August 19, 2002 (7:30 pm, in Council Chambers on the 7th >floor of City Hall) >2. Write a letter to the Renton City Council, 1005 S. Grady Way, Renton >98055 > >3. E-mail your comments to the City Council at council@ci.renton.wa.us >Kennydale has benefited tremendously through the City's Neighborhood >Program. We have received funding for annual picnics, entrance signs and >landscaping. This would be a good time to let the City Council know we >appreciate the funding provided for that program. >Thanks, >Kim Browne >KNA PresidentGet more from the Web. FREE MSN Explorer download : >http://explorermsn.com Send and receive Hotmail on your mobile device: http://mobile.msn.com -Var �u�°G 49/a2 - From: City Clerk (Councilmembers) To: Paige McGrath Date: Mon, Aug 12, 2002 7:59 AM Subject: Re: Input for the 2003 budget Dear Mrs. McGrath: On behalf of the Renton City Council members, I would like to thank you for your email comments regarding the proposed 2003 City Budget. Copies are being forwarded to each Council member, Mayor Tanner, and the Finance Administrator for review and consideration. Your input is appreciated. If I can be of further assistance, please feel free to contact me. Sincerely, Bonnie Walton City Clerk City of Renton 425-430-6502 >>> "Paige McGrath" <paigemcgrath @ hotmail.com>08/10/02 03:57AM >>> Hello City Council Members! As you put together the budget for 2003, I'd like to submit a few suggestions: 1. Allocate more funds to the library as the user base has grown, not only due to population increases, but also through the reciprocal agreement allowing all King County Library card holders to utilize the Renton Libraries. 2. I'd love to see more funds allocated for sidewalk programs. My neighborhood, lower Kennydale, could certainly benefit from the addition of sidewalks strictly from a safety standpoint. 3. The matching neighborhood funds are great! Please keep this in the budget. I think all of you do a wonderful job for the city...keep up the good work! Paige McGrath 12 year Kennydale Resident 900 At 31>M A/ /fen/ v 9eo56 MSN Photos is the easiest way to share and print your photos: http://photos.msn.com/support/worldwide.asox •• �• CIT OF RENTON ..LL - Renton Public Library Jesse Tanner,Mayor 40t9rClark H./Petersen,Director l G�dl 81 q/p,1 CITY OF RENTON 111 August 14, 2002 .260 3 &Q"d"" AUG 1 5 2002 @kat Ataid,bAtea /well) RECEIVED Mayor Jesse Tanner CITY CLERKS OFFICE Renton City Council The Library Board seeks your support for additional library staff in the 2003 budget. This need has grown along with the City. It is now at a critical level due to the need to provide library services to more and more customers on a daily basis. Our request for an additional Library Assistant I, half-time, in the area of Circulation Services at the Renton Public Library is a modest one. The Library workload continues to grow with circulation increasing 8 % in 1999, 6 % in 2000, and 9 % in 2001 . We are proud of Library Staff productivity, and have not added regular staff since 1970 due to the use of better work methods and technology. We need more staff hours to continue to provide direct hands on customer service at the circulation desk which is their major point of library contact. We understand that the City wants more public input during the budget process. Your Library Board, five citizens who are in contact with their neighbors and other residents, are involved in collecting feedback on a continual basis. This is one way we try to meet current customer needs. We think there is a critical need for additional library staff to maintain an adequate level of customer service. Thank you for your interest and consideration. Respectfully yours, Members of the Library Board of Tr stees Cyn hia Colombi Catherine Corman, Gene Craig•?1/1"4� W ,/,,S Judy Milligan Ken Ragland 100 Mill Avenue South-Renton,Washington 98055-(425)430-6610 RENTON AHEAD OF THE CURVE Cs� This paper contains 50%recycled material,30%post consumer P/464 Maltb4 //I q/Oa RAYS Noe elot 0/00 3 ' ,fitetteitykihm (dale Azeti bstb Azaid) 1025 S.Third Street, Suite B ❖ Renton, WA 98055 Renton Area Youth & Family Services (425) 271-5600 ❖ FAX(425) 227-8926 ❖ TDD (425) 271-3161 August 15,2002 RECEIVED 4uj, /5,2002 Toni Nelson,President Renton City Council 1055 S. Grady Way REN1I NORM '� Renton, WA 98055 RE: General Fund Hearing August 19,2002 Dear Toni: I am writing to you concerning the funding recommendations made to the City Council for 2003 by the Human Services Advisory Committee. I am providing written comment because I will not be in town for the General Fund Public Hearing on August 19t. My immediate concern is that the Advisory Committee is recommending that Renton Area Youth and Family Services receive$57,000 in year 2003,a cut of$3,000 from the$60,000 awarded for 2002. The$57,000 is a reduction from$65,000 awarded in 2001. I would request that the Council identify additional funds to restore RAYS to the$60,000 level, while not reducing the funding awards to other human service organizations. This request is based on our history of outstanding service to City residents since 1975 under Renton contracts;the fact that we have met or exceeded our contract performance requirements;the fact that we serve City of Renton human service priority populations;children and youth needing mental health and substance abuse treatment services who are also low income. I fully understand that the Human Services Advisory Committee has more than a challenging task. Available funds do not meet the level of request and need. I am asking you to expand the level of funds available for human services,as by any measure,we continue to experience growing demand,particularly in Renton and South King County. Additionally, like all-non profits, RAYS faces many fiscal challenges in 2003 and beyond. As you know,the City of Renton is purchasing and supporting high quality services for it's residents and your funds are used efficiently. As always,I appreciate deeply the long term support of RAYS by the City of Renton,and thank you in advance for consideration of this request. • erely, Richard Brooks Executive Director Cc: Kathy Koelker-Wheeler,Renton City Council Terri Briere,Renton City Council Dan Clawson,Renton City Council Randy Corman,Renton City Council King Parker,Renton City Council Don Persson,Renton City Council /510 w ,� 0 ' Cn CP v O CD w = o o' a w UCQ 8' pi Y C7 cr C� o. CCDD `O trQcro u ° a c w �' cm a a0. o a " oa< - a c Z'co S a Ora • < w o ' 1111 AZ cn CAcr A)co CD w as < <• N - ti < -t o o '. 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O G N O� ca. w yr O� O =' = 0 CCD .< 5" a a, yr O -, ° 0• = ^+ ° . m w " w C. ,.'"+� cn '? a. •0- to NCZ a; �. 0 c. . o� a cro• 6) c O CD _ o . ch "' c n v, tit Rainer Ave.S. vcQ p. n z G, w 0 �D tro CD O ,C. uaCr' ao I ! I . (9:5:1 .111111111\ coc: & 2- R ! ,f. i s ` o• Oa• CD CDo a ` Cci Xo n c c a r XOQ -oCr7o ° . es cn o A. 2. N •=� b `C (!Q cD 5 U. C4 W = '< -t 0 5 5 a. 5 5 , in' Cl) .,Z c)3›, i.ri ci) -Is 1 '11 et w ›„, o °1 oil o 41) lig 2 I vimm4 P., cc RAYS Renton Area Youth&Family Services tot 44,4.t. ..M 1025 South Third Street -- Renton,WA 98055 rentonyts@seanet.com 0 0 o c ,� " a. " cn oC O a.) a > cc = O .5 -o ,n i Z c� U Y m >, o ' c a n "o w) a to c z w a� 0 O c� ai o �' co 0 > n $ c — on >, s. = "go 0 o N :u p� 0. >, O yycn «s >, 1.> cn E 0/ . 0 O .0 o .5 a. (n o Y 6 o � 0 0 C .�- p C > o c) 0 0 0 bp s-. a) as > 3 as CL .0 r *Ott 10 a t ►°4 rt 01 fi V1 lyre *we' August 5,2002 Renton City Council Minutes Page 311 increased proportionately. To determine the proportional amount of the increase, the percentage calculations shall not include the amount allocated to the King County Housing Repair Program. If there is a decrease in CDBG capital funding, it is recommended that any decrease be applied proportionately to all projects with the exception of the City of Renton Minor Housing Repair Program. To determine the proportional amount of the decrease, the percentage calculations shall not include the amount allocated to the City of Renton Minor Housing Repair Program. MOVED BY CLAWSON, SECONDED BY PARKER, COUNCIL CONCUR IN THE COMMITTEE REPORT.* A letter from Councilman Persson was read into the record regarding the CDBG fund allocation to the Griffin Home as he was unable to attend the Council meeting. In his letter,Mr. Persson expressed his concern about the potential expansion of the Griffin Home past the current 24 residents. He stated that although he is not against the current plan to expand and provide services for a total population of 24 residents,providing funding for the Griffin Home may indicate that the City is endorsing the facility and its services, and this endorsement could be used to raise money for expanding the home and the number of offenders served at that location. He stated that the City needs assurance that the facility will not expand in the future to house more residents. Mr. Persson requested that Council consider holding this issue until his return so he can participate in the discussion. Councilman Clawson explained that approval of the funding is needed in order for the Griffin Home to obtain matching funds from another source, and he pointed out that the issue had already been delayed a few weeks and further delay may harm the Griffin Home in obtaining matching funding. Mr. Clawson stated that a Griffin Home representative did meet with the Committee to address concerns about the project, and he recommended going forward with the Committee report. Development Services Director Neil Watts confirmed that the Griffin Home is comprised of 13 separate platted parcels, but explained that expansion of the existing buildings would require a conditional use permit. Potentially, a smaller group home could be built on one of the parcels that is not already encroached upon by the existing buildings without a conditional use permit. Mr. Watts stated that the Griffin Home plans to construct two group homes for six occupants each, and will reduce the number of occupants in the existing buildings. He noted that the Griffin Home intends to remain at 24 residents. Councilman Parker indicated that although he understands Councilman Persson's concerns, this is not the proper venue for discussion of density and development matters. *MOTION CARRIED. Council discussion ensued regarding the Griffin Home and the service it provides. Human Services: 2003 General Community Services Committee Vice Chair Clawson presented a report Fund Allocations recommending concurrence in the staff recommendation that the 2003 General Zao 3 d 4 Fund allocation of$228,300 be distributed according to the Human Services Advisory Committee recommendations as follows: August 5,2002 Nose Renton City Council Minutes .mi Page 312 Catholic Community Services-Volunteer Chore Services $5,000 Catholic Community Services-Emergency Assistance $10,000 Catholic Community Services-Katherine's House $4,000 Child Care Resources-Child Care Referrals $7,500 Children's Therapy Center $2,500 Community Health Centers of King County-Primary Medical Care $24,000 Crisis Clinic-Phone Services $3,300 Crisis Clinic-TEEN LINK $1,000 King County Sexual Assault Resource Center $30,000 Multi-Service Center-Transitional Housing for Homeless Families $2,000 Pregnancy Aid of Kent-Transitional Housing for Pregnant Women $1,000 Renton Area Youth&Family Services-Drug,Family Counseling $57,000 Renton Clothes Bank-Clothes Bank $8,000 Renton Technical College-Even Start/Early Childhood Program $10,000 Senior Services-Meals on Wheels $6,000 Senior Services-Volunteer Transportation Services $6,000 Ukrainian Community Center of WA $5,000 Way Back Inn-Transitional Housing for Homeless Families $10,000 YWCA-Emergency Housing for Homeless Families $5,000 YWCA-Domestic Violence Community Advocate $23,000 Friends of Youth/Griffin Home-Construction of two new foster homes $3,000 King County Coalition Against Domestic Violence $5,000 Total $228,300 The Community Services Committee also recommended adoption of the Contingency Plan for the 2003 General Fund as adopted by the Human Services Advisory Committee should the amount of funding increase. Should the amount available for allocation to human services increase for 2003, it is recommended that Metropolitan Images/Renton Youth Day be funded in the amount of$2,500. This funding will be contingent upon Metropolitan Images submitting budget and performance measures that are accurate, and agreeable to the Human Services Advisory Committee or Human Services staff. If additional funding is available, it is recommended that the Multi-Service Center's Energy Crisis Intervention Program be funded to a maximum of $5,000. The amount of the allocation will be affirmed during the 2003 Budget process. MOVED BY CLAWSON, SECONDED BY PARKER, COUNCIL CONCUR IN THE COMMITTEE REPORT.* Responding to Council inquiry regarding the Griffin Home funding, Human Services Manager Karen Bergsvik stated that the Griffin Home has submitted one application for the General Fund and one for CDBG funding. She explained they had requested General Fund funding in April because they needed a local community match in order to obtain Housing Opportunity funds in the amount of$330,000. At that time, Council requested that they use the existing General Fund process. Stating that the Griffin Home needs the local funding commitment in 2002 even though they are applying for 2003 funds, Ms. Bergsvik noted that the allocation of$3,000 from the General Fund is for the local match. *MOTION CARRIED. Responding to Councilwoman Keolker-Wheeler's inquiry regarding the decrease in funding for the Way Back Inn, Ms. Bergsvik explained that since the Way Back Inn is able to obtain funds through other sources, the Human August 5,2002 Renton City Council Minutes Page 313 Services Advisory Committee decided to fund some new programs that do not have any other funding sources. ORDINANCES AND The following resolutions were presented for reading and adoption: RESOLUTIONS Resolution#3583 A resolution was read approving the Parkside Court Final Plat consisting of Plat: Parkside Court, SE 2nd approximately 4.98 acres located in the vicinity of SE 2nd Ct. and Lyons Ave. Ct &Lyons Ave SE(FP-02- SE(FP-02-062). MOVED BY KEOLKER-WHEELER, SECONDED BY 062) NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3584 A resolution was read authorizing the Mayor and City Clerk to enter into an Transportation: Strander • interlocal cooperative agreement with the Washington State Department of Blvd/SW 27th St Connection, Transportation(WSDOT)for funding of preliminary engineering for high WSDOT Grant, CAG-94-054 occupancy vehicle(HOV)lanes on Strander Blvd./SW 27th St. from SR-167 to West Valley Hwy. MOVED BY KEOLKER-WHEELER, SECONDED BY BRIERE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinance was presented for second and final reading and adoption: Ordinance#4981 An ordinance was read amending Section 4-6-040.C,of Chapter 6, Street and Utility: Sewer Service Utility Standards, of Title IV (Development Regulations) of City Code by Connections Outside City revising policies by which the City allows connection to its sanitary sewer Limits, City Code Amend system by property owners outside of the current City limits. MOVED BY BRIERE, SECONDED BY KEOLKER-WHEELER, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. ADJOURNMENT MOVED BY NELSON, SECONDED BY PARKER,COUNCIL ADJOURN. CARRIED. Time: 8:27 p.m. Y. T-)t44 if 4.. Lam'a .G.d-r{-} BONNIE I. WALTON. City Clerk Recorder: Michele Neumann August 5,2002 • APPROVED BY I COMMUNITY SERVICES CITY COUNCIL COMMITTEE REPORT Data_5a " ' August 5, 2002 2003 Funding Recommendations for Human Services General Fund (Referred July 8, 2002) The Community Services Committee recommends concurrence in the staff recommendation that the 2003 General Fund allocation of$228,300 be distributed according to the Human Services Advisory Committee recommendations. These recommendations are in Attachment A. The Committee also recommends that the Contingency Plan (Attachment B)be adopted should the amount of funding increase. The amount of the allocation will be affirmed during the 2003 budget process. s , Vice Chair King Parker, Substitute Member `> 414 Terri Briere, S bstitute Member CC: Karen Bergsvik '. CITY urnswTuw ' 2003puwmwo RECOMMENDATIONS *40# ATTACHMENT 002 n� _Agency Request _pu,pvso_ Funding mm. -- --- — - ��- -- ---- �---- � ----�--�� -- '�--'---� T- - - smsn��rumo s amuuc Community Services _ 5,0Dovomnte�,Chore so�� 3,005_ o.000i_� amonccommvni�aomicex 5,000 ommn�',Domestic Violence Counseling /L o _ ?��nmon � u�o�mv?ion�iceo 1o.v00 Emergency Assistance 10.000 10,000 - ��Cathooc Community Services 1n.noo|Hmmos»une Program o o s Catholic Community Services 5,000 Katherine's House-Women out u,nJC _ o 4.Ono____ ___ Center for Career Alternatives � 21.172 Employment Services*u low income persons n o �!cmm care Resources 1n.nno Child Care Referrals r.onn 7,500 -��mWp�'vThe�pyCr6�r 1n.00nThn,ap�Se~i�@_�rcmimr� �moo - o 2,500 - 9Community Health Ctrs u,KC ao.oen Primary Medical Care- _ 25.000 24000 10 Crisis �O.000 Phone a.oOo a.non/ 11 Crisis Clinic 3.000 TEEN LINK 1.000 _ 1.000 _ 12 Application Withdrawn _ �lx Institute for Family Development 16.842 In-home counseling o�1�u,|ou� m m o n l* KC Sexual AnxaunResource Ctr _ a5/mo Comprehensive Sexua|xosauu-Semiroo _ 30.000 30,000 1�5 Metropoman|moges 1o.noo Renton Youth Day _ o 02.500 ` _1oMumSerwcm Center 5.oOO Energy Crisis Intervention Program o Os.000 ' 1rwvm8e,vi�oCan�, z.uOOTmnxiuon�|Huvoin000,*ome|ovopami|ino o.10U u.0Oo _ _ _ _ 1u Page Ahead Chi|dmn'o Literacy Pmg 1s.000 Books for kids o o _19 Pregnancy Aid ofKent __ 1.500Tmnoiuonp[ for -Pregnant Women 1.500 1.000__ _ 20 Renton Area Youth and FamGv;v 66,000 omp.Family Counseling,Case Mgmt . 60.000 57,000 o nonmnC|o«»ox�anx 1gon0 Clothes o.onn o.00n � _ � � � zo Renton Technical College z7.5n1 Even�a�eu,|yCm|d»oodpmgmm 10.000 10.000 ��nvnio,ao�ic�s - ---' --- u4Oo �vno�-�ax,Moa|pmo,am o o _ �� - 24'Senior Services _ o.nn0 Meals InWheels _ _ ».onn 6,000 2s Senior Services _ o.r5n Volunteer Transportation Services _ 6.000 6.000 26 St Vincent dopovxwowConnections 15.000 Services m those released.fromnJC _ n n 271,The Salvation Army 23.300 Food Bank operations o o _ 2oUxminian Community Center ovWA 5,000 Services to Ukrainian{Community 5,000_ 5,000 _29jWay Back I o4.4noT�nsuiono|Housing�,fomo|oxspommvo 20,000 10.000 301 YWCA n.0ms^verVency Housing for Homeless Families 5,000 5,000 _31 YWCA _ ca.ono Domestic Violence Community Advocate _ 23.000 23,000 -1|prienuxnf Youth/Griffin Home -- n.un07 Construction o,2 new fosto,xomou --'--- n- 3,000 __--- �2 King County Coalition Against ov Isnn Planner for Domestic Violence Services U 5,000 uuo'ano |�--'----- -------' �- 441.9701 Should the amount available for allocation to human services increase in 2003,the Committee recommends funding �Metropolitan Images for$z.non. If additional funding available,recommend funding Energy Crisis Intervention up to$5,000.1 815me n°c"mAnvohk,/" ATTACHMENT B Contingency Plan for 2003 Funding General Fund and CDBG The Human Services Advisory Committee has adopted the following contingency funding plan should the amounts available for 2003 programs increase or decrease: GENERAL FUND Should the amount available for allocation to human services increase for 2003, the Committee recommends funding Metropolitan Images/Renton Youth Day in the amount of$2,500. The Committee recommends this funding be contingent upon Metropolitan Images submitting a budget and performance measures that are accurate, and agreeable to the Committee or Human Services staff. If additional funding is available the Committee recommends the Multi Service Center's Energy Crisis Intervention Program be funded to a maximum of$5,000. Community Development Block Grant Public Services Should there be an increase or decrease in CDBG public services funding, the Committee recommends that any increase or decrease in funding be applied proportionately based on the project's percentage of the total CDBG Public Services allocation. Community Development Block Grant Capital Funding If there is an increase in CDBG Capital Funding, the Committee recommends that all projects with the exception of the King County Housing Repair Program be increased proportionately. To determine the proportional amount of the increase, the percentage calculations shall not include the amount allocated to the King County Housing Repair Program. If there is a decrease in CDBG Capital Funding, the Committee recommends any decrease be applied proportionately to all projects with the exception of the City of Renton Minor Housing Repair Program. To determine the proportional amount of the decrease, the percentage calculations shall not include the amount allocated to the City of Renton Minor Housing Repair Program. \\SUCCOR\SYS2\SHARED\HUMAN_SE\2003funding\Contingency Plan for 2003 Funding.doc *IS ATTACHMENT B Planning and Administration The Committee, noting the City meets the Criteria set forth in Section IV of the Community Development Block Grant Joint Agreement with King County, recommends allocating the maximum amount of increased funds allowable to plan and administer the City's CDBG projects in accordance with the CDBG Joint Agreement. 1\SUCCOR\SYS2\SHARED\HUMAN_SE\2003funding\Contingency Plan for 2003 Funding.doc �i ...• CIT OF RENTON Renton City Council Jesse Tanner,Mayor July 30, 2002 To: Randy Corman, Chairman Community Services Committee CC: Renton City Council ----?})ric. From: Councjim Re: C.D.B.G. Fund Allocation On July 22, 2002, the issue of C.D.B.G. funding was referred to the Community Services Committee of August 5, 2002 for further input by staff and discussion by committee members. As this is a topic I am very interested in, I would like to be a part of the discussion but, unfortunately, I will be unable to attend this meeting due to prior commitments. I request you consider holding this topic for one week until I am able to attend the committee meeting scheduled for August 12, 2002. As you will recall, on both May 22, 2002 and July 15, 2002 Community Services Committee meetings city staff advised the committee that current zoning would not allow for expansion of the Griffin Home from the current population of 12 convicted pre release juvenile felons and 12 sex offenders. At both meetings city staff advised us they would follow up and provide us with information dealing with any potential expansion of the Griffin Home past the current 24 residents. At that time the Griffin Home representative was willing to provide us with assurance that they would not expand the Griffin Home beyond its current 24 residents. Now there seems to be some confusion among staff. On Sunday July 28, 2002 Jim Shepherd advised me he believes the current zoning at the Griffin Home site would allow for expansion to around 84 residents without input from city staff, other than a review of building plans for compliance with building codes. The Griffin Home has been a well-run operation for many years and I am not against the current plan to expand and provide service for a total population of 24 residents. However I feel that by providing funding to the Griffin Home, the city is endorsing the facility and its services, and this endorsement could be used in the future to raise money for expanding the home and number of offenders served at that location. I believe the city needs some assurances that this facility will not be expanded in the future to house more offenders. I respectfully ask that you postpone a hearing on this issue until I return and can participate in the discussion. If for any reason you can not hold this issue for a week, I request you have this memo read into the record at the council meeting prior to a full council vote on the issue. 1055 South Grady Way-Renton,Washington 98055-(425)430-6501 RENTON ®This paper contains 50W recycled material,30%post consumer AHEAD OF THE CURVE CITY OF RENTON'S 2003 BUDGET Renton City Council Would Like Your Input The City of Renton is currently preparing the City's budget for the year 2003. Prior to completing the preliminary budget, the Renton City Council wants your ideas on what should be included in 2003 or changed from 2002. For example: • Should we put more money into repairing roads? • Should the Neighborhood Program, or other similar programs, continue to receive funding? • How do you feel about the current level of public safety funding? • What other programs in the City should continue with current, expanded, or less funding? YOU CAN CONTACT US WITH YOUR IDEAS IN THE FOLLOWING MANNER: • Attend the 2003 Budget Public Hearing to be held at the regularly scheduled Council Meeting on August 19, 2002 (7:30 pm, in Council Chambers on the 7th Floor of City Hall). • Attend any Council Meeting and sign up for "Audience Comment". • Write a letter to the Renton City Council, 1055 S. Grady Way, Renton, 98055. • E-mail your comments to the City Council at council(aci.renton.wa.us Your Renton City Council needs your ideas to make Renton a better place to Live, Work and Play. Please take the time to give us your input. —July 15,2002 Noe Renton City Council Minutes '`r.r' Page 289 Ordinance#4978 An ordinance was read adding the position of Evidence Technician to the Budget: 2002 Amendment, Police Department,effective September 1, 2002, and authorizing the increased Police Department Evidence Budget appropriation of$21,500. MOVED BY CLAWSON,SECONDED BY Technician Position Addition CORMAN,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED Ordinance#4979 An ordinance was read adding the position of Crime Analyst to the Police Budget: 2002 Amendment, Department,effective September 1,2002, and authorizing the increased Budget Police Department Crime appropriation of$26,800. MOVED BY CORMAN, SECONDED BY Analyst Position Addition KEOLKER-WHEELER, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: FIVE AYES: NELSON,KEOLKER-WHEELER,BRIERE, PARKER, CORMAN;TWO NAYS: CLAWSON,PERSSON. CARRIED. Ordinance#4980 An ordinance was read adding the position of Secretary 1 to the Fire Fire: Secretary 1 Position Department,effective September 1,2002. MOVED BY CORMAN, Addition SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED NEW BUSINESS Councilman Clawson suggested that the Committee of the Whole review City Budget: Policies 44 budget policies for possible revision. MOVED BY CLAWSON, SECONDED BY CORMAN,COUNCIL REFER THE ISSUE OF BUDGET POLICIES TO COMMITTEE OF THE WHOLE. CARRIED. Council: Policies and Councilman Clawson suggested a review of the current Council meeting Procedures policies and procedures. MOVED BY CLAWSON, SECONDED BY KEOLKER-WHEELER, COUNCIL REFER THE ISSUE OF COUNCIL MEETING PROCEDURES AND POLICIES TO COMMITTEE OF THE WHOLE. CARRIED. Budget: Soliciting Citizen Councilman Clawson expressed interest in finding ways to actively involve the involvement public in the budget process and suggested outreach through the mail, the City's V\ web site,newspaper ads or other methods. Councilman Parker also expressed his interest in obtaining more citizen comment and encouraged Councilmembers to solicit citizen input while attending events such as the Farmers Market and neighborhood meetings. Councilman Corman expressed his concern that some citizens may use the meetings as a forum to ask for assistance for Human Services programs in light of the budget constraints of King County. He cautioned that Council needs to be specific as to the type of input it is soliciting. Councilman Persson agreed with the need to obtain specific information from citizens at the 2003 City Budget public hearing scheduled for August 19th. He suggested creating a flier that could be passed out at neighborhood meetings to assist in soliciting citizen participation. Councilwoman Keolker-Wheeler advised that a flier was being prepared and requested additional Councilmember input regarding what to state on the flier. Councilman Clawson reminded Council of the success of the pool survey conducted by the Community Services Department, saying that may be a good way to solicit citizen input. He stated that being creative and offering citizens different ways to contribute may result in more participation. July 15,2002 *wee Renton City Council Minutes orr Page 290 MOVED BY CLAWSON, SECONDED BY KEOLKER-WHEELER, COUNCIL REFER THE ISSUE OF WAYS TO SOLICIT MORE CITI7FN INPUT IN THE BUDGET PROCESS TO COMMITTEE OF THE WHOLE. CARRIED. Transportation: Handicapped 'Councilman Parker relayed a citizen's request regarding the need for marked Parking Stalls handicapped parking stalls near the vehicle license office on Williams Ave. S. and possibly in other places around the City. MOVED BY PERSSON, SECONDED BY PARKER,COUNCIL REFER THE ISSUE OF PROVIDING MARKED HANDICAPPED PARKING STALLS AT THE VEHICLE LICENSE OFFICE AND OTHER AREAS AS NEEDED TO THE TRANSPORTATION COMMITTEE. CARRIED. Streets: Temporary Alley Reporting on the previously-approved temporary alley closure located between Closure(between Williams Williams Ave. S. and Burnett Ave. S. through July,2002,Councilman Persson and Burnett Ayes S) requested an extension until August 23,2002, for completion of the 55 Williams Condominium project. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL EXTEND THE ALLEY CLOSURE BETWEEN WILLIAMS AVE. S. AND BURNETT AVE. S. UNTIL AUGUST 23, 2002. CARRIED. Sound Transit: HOV Councilman Persson relayed a conversation he had with a Sound Transit Improvement Projects, representative at a recent Eastside Transportation Partnership meeting Perpetual Easement for BNSF pertaining to the City's refusal to grant Burlington Northern Santa Fe Railroad Railroad an easement until the City obtains an agreement from Sound Transit for the development of a contingency plan of Renton projects, and assurances that money reserved for Renton projects will be spent in Renton. He warned of potential litigation against the City by Sound Transit for failing to grant the easement. Councilman Clawson commented that Council's decision concerning the easement may have an adverse effect on other cities in the area. While generally supportive of the City's decision,Mr. Clawson stated that he does not want to alienate other jurisdictions. He indicated that funds generated for Sound Transit from various cities was apportioned throughout the region, not necessarily in the city where collected, resulting in the construction and operation of the Sounder Commuter Train, which services a number of cities. Councilman Persson pointed out that Sound Transit had two years notice that they needed to obtain the easement,but Renton was not contacted until two months before the easement was actually needed. Jay Covington, Chief Administrative Officer, stated that Sound Transit has made a commitment to the City and the City wants it to honor its commitment, but notes that over the years, Sound Transit has backed away from its commitment. He indicated that Council's decision to take a strong stand on behalf of the voters is important. Pointing out that it is inappropriate for Sound Transit to change its mission without any stakeholder input,Mr. Covington stressed that they should be upfront about their mission and goals. He added that while waiting for Sound Transit to make decisions on HOV direct-access improvements,the service levels have decreased and travel times have increased. Councilman Corman stated his desire for Sound Transit to discuss the easement issue directly with Renton instead of through other forums. w •.r CITY OF RENTON NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Renton City Council has fixed the 19th day of August, 2002, at 7:30 p.m. as the date and time for a public hearing to be held in the seventh floor Council Chambers of Renton City Hall, 1055 S. Grady Way, Renton, WA 98055, to consider the following: Analyzing and prioritizing City needs for the 2003 Budget. (Citizen input encouraged.) All interested parties are invited to attend the hearing and present written or oral comments regarding the proposal. Renton City Hall is in compliance with the American Disabilities Act, and interpretive services for the hearing impaired will be provided upon prior notice. For information, call 425-430-6510. 667141-tt Bonnie I. Walton City Clerk Published South County Journal August 2 and 9, 2002 Account No. 50640 RENTON CITY COUNCIL Regular Meeting July 8,2002 Council Chambers Monday, 7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Jesse Tanner led the Pledge of Allegiance to the flag And called the meeting of the Renton City Council to order. ROLL CALL OF TONI NELSON, Council President; DAN CLAWSON; KATHY KEOLKER- COUNCILMEMBERS WHEELER; TERRI BRIERE;KING PARKER; DON PERSSON;RANDY CORMAN. CITY STAFF IN JESSE TANNER, Mayor; ZANETTA FONTES, Assistant City Attorney; ATTENDANCE BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; VICTORIA RUNKLE, Finance &Information Services Administrator; SYLVIA DOERSCHEL, Finance Analyst Supervisor;JILL MASUNAGA,Finance Analyst; DAWNA TRUMAN,Finance Analyst;MIKE WEBBY,Human Resources Administrator; KAREN BERGSVIK,Human Services Manager;NORMA MCQUILLER,Neighborhood Coordinator;DEPUTY CHIEF GLEN GORDON,Fire Department;DEREK TODD, Assistant to the CAO; CHIEF GARRY ANDERSON, Police Department. SPECIAL PRESENTATION Tina Mankowski,Director of Community Relations for Harborview Medical Community Services: Center,presented an overview of the services and programs offered by Harborview Medical Center Harborview Medical Center located in Seattle's First Hill neighborhood. She Services Overview stated that the medical center is owned by King County, managed by the University of Washington, and the majority of patients are from the Seattle- King County area. Ms. Mankowski reported that Harborview is a center of emphasis in the following areas: Level 1 trauma care, disaster center, burn center,neurosciences,and HIV/AIDS care. She reviewed the many programs Harborview administers including Medic 1, Airlift Northwest, Center for Sexual Assault and Traumatic Stress, Harborview Injury Prevention and Research Center, International Medicine Clinic, mental health services, occupational medicine, orthopaedics, outpatient services, and rehabilitation medicine. Detailing Harborview's efforts in research and training and philanthropy,Ms. Mankowski noted that future plans for the medical center include seismic upgrades, adding an additional 50 beds, and the demolition and replacement of unstable buildings. Responding to Councilwoman Keolker-Wheeler's inquiry regarding follow-up care for the homeless population,Ms. Mankowski stated that homeless patients are encouraged to utilize Harborview's respite program which provides healthcare services in clinics such as the Pioneer Square Clinic. Councilwoman Briere reported on the excellent care her son, who was a victim of trauma, received at Harborview. PUBLIC HEARING This being the date set and proper notices having been posted and published in Budget: 2003 Annual City of accordance with local and State laws, Mayor Tanner opened the public hearing Renton to consider 2003 Annual City of Renton Budget. Audience comment was invited. July 8,2002 `4410r' Renton City Council Minutes `10+" Page 271 Karen Zammit, Renton resident, spoke as a representative for the Committee to Save King County Childcare Program, and as one of the 45 parents who lost their childcare subsidy at the beginning of 2002. She stated that King County is suffering from a budget deficit and is cutting human services funding. Ms. Zammit expressed her concerns about the families who have lost their childcare subsidy, saying that there are not many childcare options available to them. Stating that it costs$215,000 to subsidize the 45 families for one year,Ms. Zammit asked for that support for 2003; and while childcare funds are still available through King County, she encouraged the City to provide the 50% in matching funds required by King County. In addition, Ms. Zammit asked for the City's ongoing support in creating more childcare options within Renton. There being no further audience comment, it was MOVED BY PARKER, SECONDED BY NELSON, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. ADMINISTRATIVE Derek Todd,Assistant to the Chief Administrative Officer,reviewed a written REPORT administrative report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2002 and beyond. Items noted included: * The Fire Department's Fire Stoppers Program received nine referrals of children involved with fire setting, several of which were related to potentially serious fires. Three children were determined to be at-risk for setting fires and were referred for counseling, and the remainder received education and work assignments. Fire Stoppers is a nationally recognized, countywide program with trained interventionists who screen children for risk of future fire setting. Evidence of the program's success is the reduction in the return to previous behavior by juvenile fire setters. As a result, the program has been chosen as a model for FEMA's United States Fire Administration Juvenile Fire Setting Education Program. Development Services: Lande Gregg Zimmerman, Planning/Building/Public Works Administrator gave a Feed Site,Building Collapse briefing on the partial collapse of the north concrete-block building located on the Lande Feed store site that occurred today. Displaying photos of the collapsed building, he explained that the east wall of the building and the roof are down, the north wall is leaning, and there is damage to the south wall. He reported that the building was declared dangerous in June 2001,and was red tagged for no occupancy. Since this is an emergency situation, the area has been taped off for safety reasons and a portion of Burnett Ave. N. has been closed. Mr. Zimmerman indicated that the owners of the Lande site are working with the City in obtaining permits for the rat abatement and demolition of the facility, and rubble will be removed from the site staring tomorrow. Responding to Councilman Persson's inquiry regarding the partially demolished building located north of the collapsed building,Mr. Zimmerman confirmed that the building is also to be included in the demolition. AUDIENCE COMMENT The following people spoke in support of the Whitworth Ave. S. street vacation Citizen Comment: Various— request by St. Anthony Parish(VAC-00-003): John J. Barta,26001 119th Dr. Whitworth Ave S Vacation, St. SE, Kent, 98031; Arland "Buzz" Johnson, 334 Wells Ave. S.,#221,Renton, Anthony Church(VAC-00- 98055;William J. Flynn, 911 Lynnwood Ave. NE, Renton,98056; Bryan 003) Whiting, 21310 212th Ave. SE., Maple Valley, 98038; Mike Borte, 11254 SE 190th Ct.,Renton,98055; Carlo Desimone, 24612 102nd Pl. SE,Kent,98031; John Casey, 13921 SE 241st St., Kent, 98042; and Gary Teale, 9046 Dayton 20o3 B\-.. d.,eJ w k Nolue O 7_a) c3 0 a al va 0•.>-... 3ti• c W O.. 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(0 3i ,C ._ co 0. 0) 0 O O H a) a) Ew •cw a) ti o c m cn c 3oc ~ 3la c c o (0 O Q' uuei �O i Uo• O o u o H5 �tnmaE ° (t3 o a) c LL O 0 0 c a - cnw 3 0 v ° U. ca @ a) o L o • o E ��Iiltlll► 7 O -0 O d DO co L kt Lte.ca. N \\\\\\‘` `�///// 'a c) L C U O 0 3 O ° CO �O \\\ , Q( ♦, o � ya0) a) _cEQ)) N a) U) N ti p•C .... fO•. . 15 Q • -o c •o •.. E c a) c c y:. O'• is c= a all o c o 0 CO 7 o 7 A J c1� r aFS) a) 0 c 0 � cr ov .E a U 3 ® m °° a= mcawYa) ca) I- E co a) v I =:3 N c c.> c 0 N N v W .°° cn 0 N 0 I a c,' 3 7 c va) L nc 0 ° � � 0 Q; O` c c a ° n ~ 3 a m a 3 ='4Q.:. 4, c 3 - G r) ° '- • ° C ° U f6 o) d c 2 c N N I- Q I- -I-I fn +i>>‘,.aai;tti` July 1,2002 `tome Renton City Council Minutes `la? Page 265 for the Police Department. He commented that the Fire Department Secretary 1 position, although needed, should not replace the crime analyst position. Mr. Parker requested that the Secretary 1 position be reviewed during budget deliberations. Councilman Corman agreed that the crime analyst position should also be added. *MOTION CARRIED. MOVED BY CORMAN, SECONDED BY NELSON, COUNCIL ALSO ADD THE CRIME ANALYST POSITION TO THE ORDINANCE. CARRIED. Bu_ Public Hearing MOVED BY PERSSON, SECONDED BY KEOLKER-WHEELER, COUNCIL HOLD A PUBLIC HEARING ON AUGUST 19, 2002,ON THE PROPOSED 2003 BUDGET. CARRIED. WSDOT: I-405 Corridor Councilman Persson announced that a briefing will be held on the I-405 Program Corridor Program on July 9, 2002, from 11:30 to 1:00 in the Council Conference Room, and he encouraged all Councilmembers to attend. ADJOURNMENT MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. Time: 10:53 p.m. Cr77 44:4/ NJ. G.C.f ,, '7A-1 BONNIE I. WALTON,City Clerk Recorder: Michele Neumann July 1,2002 CITY OF RENTON NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Renton City Council has fixed the 8th day of July, 2002, at 7:30 p.m. as the date and time for a public hearing to be held in the seventh floor Council Chambers of Renton City Hall, 1055 S. Grady Way, Renton, WA 98055, to consider the following: Analyzing and prioritizing City needs for the 2003 Budget. (Citizen input encouraged.) All interested parties are invited to attend the hearing and present written or oral comments regarding the proposal. Renton City Hall is in compliance with the American Disabilities Act, and interpretive services for the hearing impaired will be provided upon prior notice. For information, call 425-430-6510. 6-,t44,41:4 Idaltdy Bonnie I. Walton City Clerk Published South County Journal June 28, 2002 Account No. 50640 '\.r` veyr June 24,2002 Renton City Council Minutes Page 251 "But I cannot approve the two additional positions authorized by this ordinance. This ordinance uses one-time revenues to provide the additional funds and it does not take into account the significant budget shortfalls created by the 1% property tax limitation, the effect of the Supreme Court decision virtually eliminating annexations, the upcoming contract negotiations, the skyrocketing healthcare cost increases, and an economy that is barely meeting reduced forecasts. "I believe the most prudent course for the City at this time is for this ordinance to be vetoed, and for the Council to consider any additional positions in the context of the 2003 Budget process." (See page later this page for additional discussion regarding this topic.) NEW BUSINESS Councilman Persson thanked Glenn Reynolds for his assistance in returning Streets: Grocery Cart abandoned grocery carts to the appropriate stores. Abandonment Budget: Public Hearing Detailing the importance of receiving public input concerning the City's Budget, and suggesting that input be solicited prior to the upcoming budget deliberations, Councilman Persson suggested that a public hearing be held. Mayor Tanner agreed that any public hearings the Council would like to hold in advance of the budget process would be helpful. He added that the administration is willing to work with the Council to add needed positions that can be sustained by forecasted revenues without putting the City within the position of risk. MOVED BY PERSSON, SECONDED BY CLAWSON, COUNCIL HOLD A PUBLIC HEARING ON JULY 8, 2002, TO RECEIVE CITT7FN INPUT ON THE PROPOSED 2003 BUDGET. CARRIED. Police: Benefits Councilman Persson inquired as to what benefits are available to the survivors of firefighters and police officers killed in the line of duty. Mayor Tanner stated that the inquiry would be forwarded to Human Resources Administrator Mike Webby. Budget: 2002 Amendment, Moved by Persson, seconded by Clawson, Council authorize the addition of an Additional Police&Fire evidence technician to the Police Department. Department Positions Discussion ensued regarding priority between the crime analyst and evidence technician positions. Mayor Tanner expressed his desire to speak with the Police Chief before taking action on the positions. Responding to Councilwoman Keolker-Wheeler's inquiry regarding options available to Council now that the Mayor vetoed the staffing ordinance, Assistant City Attorney Zanetta Fontes explained that Council could choose not to make a motion to override the veto and come forward with an independent motion, or override the veto with five affirmative votes, which is a majority of Council plus one. She added that the City Attorney's office would draft another ordinance consistent with the determination of the Council. Discussion ensued regarding when the veto can be overridden. Council President Nelson indicated her preference to wait until the next meeting to address the police staffing issue. RECESS MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL RECESS FOR FIVE MINUTES FOR LEGAL RESEARCH. CARRIED. Time: 10:48 p.m. June 24,2002 Renton City Council Minutes Page 252 The meeting was reconvened at 11:05 p.m.; roll was called;all Councilmembers present. Budget: 2002 Amendment, Assistant Attorney Fontes read for the record, a passage from RCW 35A.12.130 Additional Police&Fire pertaining to a Mayor's veto of an ordinance: "Every ordinance which passes Department Positions the Council in order to become valid must be presented to the Mayor; if he approves it, he shall sign it, but if not, he shall return it with his written objections to the Council and the Council shall cause his objections to be entered at large upon the journal and proceed to a reconsideration thereof. If upon reconsideration a majority plus one of the whole membership, voting upon a call of ayes and nays,favor its passage, the ordinance shall become valid notwithstanding the Mayor's veto." Ms. Fontes described options available to Council relating to taking action on this matter. *Moved by Keolker-Wheeler, seconded by Clawson, Council reconsider the vote on the ordinance relating to the additional Police and Fire Department positions requested by the Public Safety Committee.* *MOVED BY KEOLKER-WHEELER, SECONDED BY CLAWSON, COUNCIL LAY RECONSIDERATION OF THE ORDINANCE ON THE TABLE.* Mayor Tanner questioned the action taken, and stated that he would inform Council at the next meeting if the action was not in accordance with State law. *MOTION CARRIED. Councilman Clawson stated that members of the Renton Police Officers'Guild have been courageous in sharing their opinions, and he expressed his hope that these officers do not face retaliation. Mayor Tanner stated that the remark was unworthy. Police: Street Racing Councilman Persson complimented Police Commander Robert Seelye for informing Council about a recent illegal street racing and shooting incident. MOVED BY BRIERE, SECONDED BY PERSSON,COUNCIL REFER THE TOPIC OF ILLEGAL STREET RACING TO THE PUBLIC SAFETY COMMITTEE FOR AN UPDATE FROM THE POLICE CHIEF. CARRIED. Streets: Grocery Cart MOVED BY KEOLKER-WHEELER, SECONDED BY BRIERE, COUNCIL Abandonment REFER THE ISSUE OF ABANDONED GROCERY CARTS TO THE PLANNING&DEVELOPMENT COMMITTEE. CARRIED. ADJOURNMENT MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. Time: 11:18 p.m. / /fr 1 • l c.'Q. -ram BONNIE I. WALTON,City Clerk Recorder: Michele Neumann June 24,2002 3>,-) (4) ,,O From: Dan Clawson <dclawson2@seanet.com> To: <Mluther@ci.renton.wa.us> Date: 6/15/02 12:41PM Subject: Patrol Officer Staffing CC: julia Medzegian <Jmedzegian@ci.renton.wa.us>, <Bwalton@ci.renton.wa.us> As you know, last Monday four members of the City Council supported the compromise proposal of the Public Safety Committee to add a patrol officer, evidence technician, and crime analyst to the Department. While the Mayor threatens to veto the funding ordinance, I am still optimistic that at least one patrol officer will be added in the 2003 budget if not sooner. The Mayor does not have line-item veto authority on the annual budget. There would be no budget at all if he vetoes a 2003 budget approved by four Council Members. For this reason, a veto of the 2003 budget to block funding for patrol officers would have much greater consequences then than if he vetoes the proposed interim funding ordinance. I will not vote to approve a 2003 budget that does not provide for two additional patrol officers over the current number. The public support for adding additional patrol officers is solid and consistent. Public safety is a core function of city government and among the highest priorities. As a member of the Finance Committee, I can state with absolute confidence that the City of Renton is in sound financial condition and can afford two additional patrol officers, although it will be necessary to eliminate less-critical expenditures elsewhere in the City budget during the coming budget cycle due to slower revenue increases and greater demands on City resources. In fact, I am aware of some expenditures within the Department, such as dual accreditation, that are not good uses of the taxpayers' money. A closer examination of the Department's budget will no doubt reveal other potential savings. I am deeply committed to supporting Renton's police officers and will continue to push for the resources you need to serve Renton citizens. I am hopeful that the Council will come up with a solution prior to the 2003 budget and will continue to work with the Mayor, Chief Anderson, and the rest of the Council to achieve that result. Dan Clawson Chair, Public Safety Committee Renton City Council