The URL can be used to link to this page

Home My WebLink AboutAgendaAGENDA Utilities Committee Regular Meeting 4:45 PM - Monday, April 22, 2019 Council Conference Room, 7th Floor, City Hall —1055 S. Grady Way 1. Water/Wastewater Contract Amendment a) AB - 2353 Utility Systems Division recommends execution of Amendment No. 2 to CAG- 17-037 with RH2 Engineering, Inc., in the amount of $164,180, for extension of Water and Wastewater general services through 2020. 2. Se 172nd St Green Stormwater Design Agreement a) AB - 2354 Utility Systems Division recommends executing an agreement with Osborn Consulting, Inc., in the amount of $257,889, for design services for the SE 172nd St and 125th Ave SE Green Stormwater Infrastructure Design project. 3. Thunder Hills Sanitary Sewer Interceptor Contract Amendment a) AB - 2356 Utility Systems Division recommends executing Amendment No. 4 to CAG-16- 108, with Stantec Consulting, Inc., in the amount of $170,833 for additional services necessary for permit completion for the Thunder Hills Sanitary Sewer Interceptor Replacement project. 4. Emerging Issues in Utilities • KC 2019 Comprehensive Solid Waste Mgmt Plan Amendments AGENDA ITEM #1. a) AB - 2353 C[TY OF -----wwwo�Renton uOo�" SUBJECT/TITLE: Amendment No. 2 with RH2 Engineering, Inc. for Water and Wastewater Utilities 2017-2018 General Services CAG-17-037 RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Dave Christensen, Wastewater Utility Engineering Manager EXT.: 7212 Funding for Amendment No. 2 to CAG-17-037 with RH2 Engineering, Inc. in the amount of $164,180 is available from the approved 2019 Wastewater Utility Capital Improvement Program budget for Miscellaneous Sewer Project (426.465065) and the approved 2019 Water Utility Capital Improvement Program budget for Telemetry Improvement Project (425.455121). There is sufficient funding in the budgets to cover the amendment. Amendment No. 2 will provide general engineering services to both the Water Utility and the Wastewater Utility for 2019 and 2020. The Water Utility tasks include general on -call services that require immediate attention, telemetry maintenance, adding pressure reducing valve (PRV) stations into the supervisory control and data acquisition (SCADA) system and perform human -machine interface (HMI) programming for source flow totalization. The Wastewater Utility tasks include general on -call services that require immediate attention, review of developer plans and specifications for lift stations, lift station remote terminal unit (RTU) and HMI programming services, development of standardized lift station controls, and general telemetry programming and maintenance. A. Amendment No. 2 Execute Amendment No. 2 to CAG-17-037 with RH2 Engineering, Inc. in the amount of $164,180 for the extension of general services to continue through 2019 and 2020 for the agreement for Water and Wastewater utilities 2017-2018 general services. AGENDA ITEM #1. a) AMENDMENT NO. 2 TO AGREEMENT FOR WATER AND WASTEWATER UTILITIES 2017/2018 GENERAL SERVICES THIS AMENDMENT, dated March 22, 2019, is by and between the City of Renton (the "City"), a Washington municipal corporation, and RH2 Engineering, Inc. ("Consultant"), a Washington corporation. The City and the Consultant are referred to collectively in this Amendment as the "Parties." Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-17-037, dated March 6, 2017, to provide necessary services for the Water and Wastewater Utilities 2017/2018 General Services (referred to herein as the "Agreement"); Whereas, the Parties wish to amend the Agreement to change the scope of work, change the time of performance, and change the compensation in order to allow for the extension of general services to continue through 2019 and 2020.. NOW THEREFORE, It is mutually agreed upon that CAG-17-037 is amended as follows: 1. Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit A-2, which is attached and incorporated herein 2. Time of Performance: Section 3, Time of Performance, is amended pursuant to the schedule(s) set forth in Exhibit B-2. All Work shall be performed by no later than March 31, 2021. 3. Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $164,180, from $227,322 to $391,502, plus any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actual performed according to the rate(s) or amounts specified in Exhibit C-3 of the agreement, which is attached and incorporated herein. 4. All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. AGENDA ITEM #1. a) CITY OF RENTON By: Denis Law Mayor Date Attest Jason A. Seth City Clerk Approved as to Legal Form M3 Shane Moloney Renton City Attorney Contract Template Updated 03/12/2019 0 PAGE 2 OF 2 CONSULTANT By: Tony V. Pardi President Date AGENDA ITEM #1. a) Exhibit A-2 Scope of Work Amendment No. 2 to CAG-17-037 City of Renton Water and Wastewater Utility 2017/2018 General Services March 2019 BACKGROUND The purpose of this Scope of Work is to extend Contract CAG-17-07 another two (2) years to provide on -call engineering services at the request of the City of Renton (City) through March 31, 2021. Work will consist of specific tasks as listed in this Scope of Work, as well as other consultant work as requested by the City. This Scope of Work does not include the procurement of materials and software necessary to complete the work. RH2 Engineering, Inc., (RH2) will identify the equipment and software required, which will be purchased by the City. RH2 will rely on the accuracy of data and materials provided by the City or others in relation to this Scope of Work. This Scope of Work is organized into two schedules for ease of accounting and record keeping. Schedule A includes tasks related to the water utility, and Schedule B includes tasks related to the wastewater utility. Some of the anticipated tasks include the following: Schedule A — Water Utility 1. General on -call services for the water utility department that require immediate attention. 2. General water utility telemetry maintenance. 3. Perform evaluation and testing for the addition of pressure reducing valve (PRV) stations into the supervisory control and data acquisition (SCADA) or AMI system. 4. Human machine interface (HMI) programming for source flow totalization. Schedule B — Wastewater Utility 1. General on -call services for the wastewater utility department that require immediate attention. 2. Review of project plans and specifications designed by developers or others. 3. Lift station remote telemetry unit (RTU) and HMI programming services. 4. Control review and integration for standardized lift station controls. 5. General wastewater utility telemetry maintenance. PROJECT SCOPE SCHEDULE A — Water Utility Task 1— General On -Call Services for Water Utility (Existing Task) Objective: Provide on -call engineering services at the request of the City. The work may include assisting the City with new or continuing projects that are not of sufficient size to warrant a separate contract, or other miscellaneous engineering -related tasks that need immediate attention. 3/18/191:16 PM Z:\Bathell\Data\REN\117-032\Contract\Amend No. 2\Amend_No.2_EXHIBIT A_SOW_2019-2020_Water-WW Utility.docx AGENDA ITEM #1. a) City of Renton Amendment No. 2 to CAG-17-037 Water and Wastewater Utility 2017/2018 General Services Exhibit A-2 — Scope of Work Approach: 1.1 Provide general on -call services for water utility. RH2 Deliverables: • Deliverables will be identified at the time the specific task is requested by the City. Task 2 — General Water Telemetry Maintenance (Existing Task) Objective: Provide telemetry support and assistance for troubleshooting, upgrading, testing, and maintaining the water telemetry system on an as -needed basis in 2019 and 2020. This support typically consists of on -site and remote support of the City's HMI computer systems, City staff training, and working with the City's control system vendors and staff. Approach: 2.1 Provide remote assistance to City operators and engineering staff when requested. 2.2 Provide on -site assistance when remote assistance is not possible. 2.3 Assist City staff in the removal of obsolete computer equipment used for the water telemetry system. 2.4 Provide City staff with training in the operation and use of existing and new telemetry equipment and systems when requested. 2.5 Work with City control system vendors and staff when requested. 2.6 Alert the City when software updates are required per the developer's (or others) recommended schedule. Prepare a recommendation of work to be performed and probable cost estimate. 2.7 Provide the City with field reports for work completed. 2.8 Spot-check water telemetry system for errors four (4) times a year, or more often, if requested by the City. RH2 may make City -approved corrections or additions to the system during these spot-checks. RH2 Deliverables: • Field reports that identify the work completed by RH2 for each specific task. Task 3 — Evaluation and Testing for the Addition of PRV Stations into the SCADA or AMI System (Existing Task) Objective: Evaluate the PRV stations for addition into the SCADA system. The evaluation will identify input/output (1/0) for each station based on position indication, water pressures on each side of the PRV, and flow. Also, part of the evaluation is to select a monitoring device and identify a power source that will be based on battery, solar, or commercial electrical power. After the evaluation, RH2 will assist City staff in testing key sites based on criticality and the type of power source available for use. Approach: 3.1 Identify a test PRV site and determine 1/0 required at each facility. 3.2 Identify and evaluate battery powered monitoring devices. 3.3 Meet with City staff to review the test PRV station details in regard to instrumentation to use, alarms to trigger, data collection strategy, and integration into the City's SCADA system. 2 3/18/19 1:16 PM Z:\Bothell\Data\REN\117-032\Contract\Amend No. 2\Amend_No. 2—EXHIBIT A_S0W_2019-2020_Water-WW Utility.docx AGENDA ITEM #1. a) City of Renton Amendment No. 2 to CAG-17-037 Water and Wastewater Utility 2017/2018 General Services Exhibit A-2 — Scope of Work 3.4 Assist City staff with the selection of monitoring devices and with configuring software. 3.5 Perform PRV monitoring setup. 3.6 Work with City staff to integrate testing hardware into a test site selected by the City. Provide wiring diagrams and on -site assistance for integration as requested. 3.7 Perform alarm configuration to add alarms into the system as identified by the City. 3.8 Identify methods of trending information from PRV monitoring system. RH2 Deliverables: • Final recommendation letter for equipment and 1/0 per each site. • Wiring diagrams for integration of test equipment, as requested. • Field reports that identify the work completed by RH2 for each specific task. Task 4 — HMI Programming for Source Flow Totalization (Existing Task) Objective: Perform HMI programming on the City's Wonderware SCADA and Historian systems to add the source flow totalizers from the remote sources. Approach: 4.1 Perform HMI programming to add new totalizer values for the sources. 4.2 Perform Historian programming to add new totalizer values for the sources. RH2 Deliverables: • Field reports that identify the work performed by RH2 for each specific task. Task 5 — SCADA Server Upgrade (Existing Task) Objective: Complete the SCADA server and workstation upgrade that was started in 2018. Upgrade the Wonderware SCADA development and Historian servers. Upgrade water workstation to latest HMI and Win911/Mobile911 software. Approach: 5.1 Complete the upgrade of the SCADA and Historian servers. 5.2 Complete the upgrade of the HMI workstation. 5.3 Provide testing of and training with the SCADA and Historian servers for Water Operations staff. RH2 Deliverables: • Final upgraded water SCADA computer system. • Training for Water Operations staff. Task 6 — Water SCADA Master Plan (Existing Task) Objective: Complete the 90-percent SCADA Master Plan design technical memorandum to identify the tasks necessary to modernize the existing water system's SCADA system and the approaches to integrate other information systems. No additional fee is anticipated to complete this Task. 3 3/18/19 1:16 PM Z:\Bothell\Data\REN\117-032\Contract\Amend No. 2\Amend_No. 2_EXHIBIT A_SOW_2019-2020_Water-WW Utility.docx AGENDA ITEM #1. a) City of Renton Amendment No. 2 to CAG-17-037 Water and Wastewater Utility 2017/2018 General Services Exhibit A-2 --Scope of Work Approach: 6.1 Attend meetings with City staff for completion of 90-percent SCADA Master Plan. 6.2 Provide the final SCADA Master Plan recommendations after City review and schedule final meeting to discuss with City staff. The SCADA Master Plan will consist of a detailed outline of implementation options, estimated schedules, and cost estimates for implementation. Provided by City: • Access to City staff and City facilities. • Review and comments regarding 90-percent SCADA Master Plan. RH2 Deliverables: • Final Water SCADA Master Plan in electronic (PDF) format. • Attendance at final meeting with City staff to discuss report findings. SCHEDULE B — Wastewater Utility Task 1— General On -call Services for Wastewater Utility (Existing Task) Objective: Provide on -call engineering services at the request of the City. The work may include assisting the City with new or continuing projects that are not of sufficient size to warrant a separate contract, or other miscellaneous engineering -related task that need immediate attention. Approach: 1.1 Provide general on -call services for wastewater utility. RH2 Deliverables: • Deliverables will be identified at the time the specific task is requested by the City. Task 2 — Review of Project Plans and Specifications Designed by Developers or Others (Existing Task) Objective: Assist the City with the review of construction plans and specifications submitted to the City by developers or others. Review documents as requested by the City, including calculations and interpretation of design standards for wastewater works. Provide a letter response for each review to the City and verbal communication to the City (or third party) as requested. Approach: 2.1 Review of project plans, specifications, calculations, and other documents produced by developers or others. RH2 Deliverables: • Review letter to City and developer. Task 3 — Lift Station RTU and HMI Programming Services (Existing Task) Objective: Assist the City in updating two (2) lift stations with new control panels. The two (2) lift stations are Lake Washington No. 2 and Lake Washington Flush. Additional duplex, triplex, and quadplex lift stations also 4 3/18/19 1:16 PM Z:\Bothell\Data\REN\117-032\Contract\Amend No. 2\Amend_No. 2_E%HIBIT A_s0W_2019-2020_Water-WW Utility.docx AGENDA ITEM #1. a) City of Renton Amendment No. 2 to CAG-17-037 Water and Wastewater Utility 2017/2018 General Services Exhibit A-2 — Scope of Work will be upgraded in 2019 and will require updating of the original duplex PLC code that was developed in 2013. These facilities include Falcon Ridge, East Valley, Cottonwood, Rainier, and Oaksdale. The new RTUs must be programmed and integrated into the City's telemetry system. Updates to the City's HMI computer are also part of the work under this Task. Approach: 3.1 Modify existing Allen-Bradley duplex PLC code for lift stations upgraded this year and into the future. The current PLC code was written in 2013 and has been modified many times in the field as the operators identified new features. Update to more modern PLC code objects and clean up some of the interim features that were added over time. In addition, the original code was designed only for duplex facilities, so triplex and quadplex code will need to be developed. 3.2 Perform RTU programming at each upgraded lift station to establish the monitoring and control identified in the project specifications. Most of the sites to be upgraded in 2019 currently have budget allocated for field integration services. 3.3 Assist the City and its consultant (in some cases) with the testing and startup of the RTU at each lift station. 3.4 Perform HMI programming to add new monitoring or control features for the new lift stations. 3.5 Assist the City with radio communication issues for monitoring the new lift stations. RH2 Deliverables: • Field reports that identify the work completed by RH2 for each specific task. Task 4 — Control Review and Integration for Standardized Lift Station Controls (Existing Task) Objective: Perform a control review of the existing Rugid 9 and Allen Bradley PLC -controlled lift stations. Identify standards for the lift stations during a workshop with City engineers, operators, and RH2 staff. Implement changes as requested to assist in standardizing control of the lift stations in PLC control, operator interface (01) layouts, and on the City's HMI computer. Approach: 4.1 Perform a control review of Rugid 9 PLC and Allen-Bradley control. This review is to include: primary control, back-up control, alarming, level transducer functions, float functions, flowmeter functions, and intrusion. 4.2 Attend a workshop with City staff to review the control and identify standards for lift station control. As part of the workshop, the City will identify changes to be made throughout the system. 4.3 Perform PLC, 01, and HMI programming as requested based on identified changes. 4.4 Assist the City with updating wiring as-builts as requested for lift station controls. 4.5 Evaluate Rugid 9 units for an estimated year of replacement. RH2 Deliverables: • Field reports that identify the work completed by RH2 for each specific task. 5 3/18/19 1:16 PM Z:\Bothell\Data\REN\117-032\Contract\Amend No. 2\Amend_No. 2_EXHIBIT A_S0W_2019-2020_Water-WW Utility.dou AGENDA ITEM #1. a) City of Renton Amendment No. 2 to CAG-17-037 Water and Wastewater Utility 2017/2018 General Services Exhibit A-2 — Scope of Work Task 5 — General Wastewater Telemetry Maintenance (Existing Task) Objective: Provide assistance to the City in troubleshooting, correcting, upgrading, testing, and maintaining the wastewater telemetry system on an on -call basis in 2019 and 2020. Perform the work at the request of the City. Approach: 5.1 Provide general wastewater telemetry maintenance assistance to the City on an on -call basis in 2019 and 2020. RH2 Deliverables: • Field reports that identify the work completed by RH2 for each specific task. Task 6 — SCADA Server Upgrade (Existing Task) Objective: Upgrade the wastewater SCADA Historian servers and HMI workstations. Provide testing services and training on the upgrades for City Wastewater Operations staff. No additional fee is anticipated to complete this Task. Approach: 6.1 Complete the upgrade of the wastewater SCADA and Historian servers. 6.2 Complete the upgrade of the HMI workstations. 6.3 Provide testing of and training with the wastewater SCADA and Historian servers for Wastewater Operations staff. RH2 Deliverables: • Completed wastewater SCADA computer system upgrades. • Training for Wastewater Operations staff. Task 7 — Telemetry Panel Bench Testing and Training (New Task) Objective: Work with City crews to design a test bench for the wastewater telemetry panels and provide training to City staff on the use of Studio 5000 and FactoryTalk View ME software. Approach: 7.1 Design PLC/01 test bench equipment. 7.2 Work with the City on the purchasing of test bench equipment. 7.3 Help City staff with the setup of test bench equipment. 7.4 Provide PLC and 01 software training with RH2 staff. RH2 Deliverables: • Completed test bench system for wastewater facilities. • Training for Wastewater Operations staff. 6 3/18/191:16 PM Z:\Bothell\Data\REN\117-032\Contract\Amend No. 2\Amend_No. 2_EXHIBIT A_S0W_2019-2020_Water-WW Utility.docx AGENDA ITEM #1. a) City of Renton Amendment No. 2 to CAG-17-037 Water and Wastewater Utility 2017/2018 General Services Exhibit A-2 — Scope of Work Task 8 — Evaluate Alternatives to Landlines (New Task) Objective: Evaluate the City's options for eliminating the use of landlines for providing primary and back-up alarm notification for the SCADA system. Approach: 8.1 Research cellular options for primary and back-up alarm notification. RH2 Deliverables: • Technical memorandum that identifies the options for wastewater to eliminate the use of landlines. Task 9 — Ubiquiti Radio System Evaluation (New Task) Objective: Assist the City evaluate the effectiveness and potential implementation of Ubiquiti radio system for Wastewater. Approach: 9.1 Identify the impacts of adding an Ubiquiti radio system to use in conjunction with existing 450 MHz Viper radio system. RH2 Deliverables: • Technical memorandum that identifies the impacts of implementing an Ubiquiti radio system onto the Wastewater repeater locations and how it impacts the overall radio network. 7 3/18/19 1:16 PM Z:\Bothell\Data\REN\117-032\Contract\Amend No. 2\Amend_No. 2_E%HIBIT A_50W_2019-2020_Water-W W Utility.docx AGENDA ITEM #1. a) Exhibit B-2: Time Schedule of Completion City of Renton Water and Wastewater Utility 2017/2018 General Services Amendment No. 2 to CAG-17-037 RH2 will continue to provide services within the Scope of Work until the contract expiration date of March 31, 2021. 1 3/18/2019 1:17:00 PM Z:\Bothell\Data\REN\117-032\Contract\Amend No. 2\Amend_No. 2_EXHIBIT B_Schedule_2019-2020_Water-WW Utility.docx AGENDA ITEM #1. a) Exhibit C-2: Cost and Fee Estimate City of Renton Water and Wastewater Utility 2017/2018 General Services Amendment No. 2 to CAG-17-037 Consisting of the following: Exhibit C1-2 — Consultant Fee Determination — Summary Sheet — Fee Schedule WSDOT Letter dated 17 October 2017; Subject: Acceptance FYE 2016 ICR — Audit Office Review Exhibits C2-A-2 and C2-13-2 — Fee Estimate 1 3/18/2019 1:15:00 PM Z:\Bothell\Data\REN\117-032\Contract\Amend No. 2\Amend_No. 2_EXHIBIT C_Cost and Fee Estimate_2019-2020 Water-WW Utility.docx AGENDA ITEM #1. a) Exhibit C1-2 Consultant Fee Determination - Summary Sheet (Negotiated Hourly Rates of Pay) Fee Schedule Subconsultant: RH2 ENGINEERING, INC Staff Classification Negotiated Hourly Rate Overhead Multiplier Fee Multiplier Negotiated Rate Per Hour 166.00% 12.00% Professional $ 50.88 $ 84.46 $ 16.24 $ 142.00 Professionalll $ 56.25 $ 93.38 $ 17.96 $ 157.00 Professional III $ 60.19 $ 99.92 $ 19.21 $ 168.00 Professional IV $ 64.49 $ 107.06 $ 20.59 $ 180.00 Professional V $ 69.51 $ 115.39 $ 22.19 $ 194.00 Professional VI $ 73.81 $ 122.52 $ 23.56 $ 206.00 Professional VII $ 79.90 $ 132.63 $ 25.50 $ 223.00 Professional VIII $ 83.84 $ 139.18 $ 26.76 $ 234.00 Professional IX $ 83.84 $ 139.18 $ 26.76 $ 234.00 Technician 1 $ 37.98 $ 63.05 $ 12.12 $ 106.00 Technician 11 $ 41.56 $ 68.99 $ 13.27 $ 116.00 Technician III $ 47.65 $ 79.10 $ 15.21 $ 133.00 Technician IV $ 50.52 $ 83.86 $ 16.13 $ 141.00 Administrative 1 $ 25.08 $ 41.63 $ 8.01 $ 70.00 Administrative II $ 29.38 $ 48.77 $ 9.38 $ 82.00 Administrative III $ 35.11 $ 58.29 $ 11.21 $ 98.00 Administrative IV $ 41.56 $ 68.99 $ 13.27 $ 116.00 Administrative V is 47.65 1 $ 79.10 1 $ 15.21 1 $ 133.00 In -House Copies B/W - 8.5x11 $ 0.09 In -House Copies B/W - 8.5x14 $ 0.14 In -House Copies B/W - 11x17 $ 0.20 In -House Copies Color - 8.5x11 $ 0.90 In -House Copies Color - 8.5x14 $ 1.20 In -House Copies Color - 11x17 $ 2.00 CAD Plots Large $ 25.00 CAD Plots Full $ 10.00 CAD Plots Half $ 2.50 CAD System Per Hour $ 27.50 GIS System Per Hour $ 27.50 Mileage Current IRS Rate Subconsultants will be billed at cost plus 15%. Outside direct costs for permit fees, reports, maps, data, reprographics, couriers, postage, and non - mileage related travel expenses that are necessary for the execution of the project and are not specifically identified elsewhere in the contract will be billed at cost. AGENDA ITEM #1. a) AM MPWashington State Department of Transportation October 17, 2017 RH2 Engineering, Inc. 22722 29`h Drive SE, Suite 210 Bothell, WA 98021 Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympla, WA 98504-7300 360-705-7000 TTY. 1-800-833-6388 www.wsdot.wa.gov Subject: Acceptance FYE 2016 ICR — Audit Office Review Dear Ms. Kris Nordlund: Transmitted herewith is the WSDOT Audit Office's memo of "Acceptance" of your firm's FYE 2016 Indirect Cost Rate (ICR) of 166.00%. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 705-7019 or via email consultantrates@wsdot.wa.gov. Regards; ERIK K. JONSON Manager, Consultant Services Office EKJ:kms Acceptance ICR Audit Office Review AGENDA ITEM #1. a) EXHIBIT C2-A-2 City of Renton Water and Wastewater Utility 2017/2018 General Services Amendment No. 2 to CAG-17-037 Fee Estimate Total Description Total Labor Total Expense Total Cost Hours Classification SCHEDULE A - WATER UTILITY Task 1 General On -Call Services for Water Utility (Existing Task) 1 150 $ 31,914 $ 461 $ 32,375 Task 2 General Water Telemetry Maintenance (Existing Task) 1 116 $ 25,416 $ 621 $ 26,037 Task 3 Evaluation and Testing for the Addition of PRV Stations into the SCADA System (Existing Task) 120 $ 26,580 $ 286 $ 26,866 Task 4 HMI Programming for Source Flow Totalization (Existing Task) 42 $ 9,366 $ 18 $ 9,384 Task 5 SCADA Server Upgrade (Existing Task) 42 $ 9,366 $ 172 $ 9,538 Task 6 Water SCADA Master Plan (Existing Task) - I $ $ - I $ - PROJECT TOTAL 1 470 1 $ 102,642 1 $ 1,557 1 $ 104,199 Z:1BothelMat&XREM117-032'LontractWnend No. 2Wmend_No, 2-EXHIBIT C-2A_ FEE _Water-WW LAikty.dw 31820191:11 PNI AGENDA ITEM #1. a) EXHIBIT C2-B-2 City of Renton Water and Wastewater Utility 2017/2018 General Services Amendment No. 2 to CAG-17-037 Fee Estimate Total Description Total Labor Total Expense Total Cos[ Hours .._.................... ...... ............. ...... ..... .................... ................ ............. ......................................... ---...... .... ............................ ........................... _...._...-- ................ -. Classification SCHEDULE B - WASTEWATER UTILITY Task 1 General On -Call Services for Wastewater Utility (Existing Task) 1 38 1 $ 7,859 1 $ 160 $ 8,019 Task 2 Review of Project Plans and Specifications Designed by Developers or Others (Existing Task) 16 $ 3,711 $ 9 $ 3,720 Task 3 Lift Station RTU and HMI Programming Services (Existing Task) 54 1 $ 10,940 1 $ 406 1 $ 11,346 Task 4 Control Review and Integration for Standardized Lift Station Controls (Existing Task) 1 56 1 $ 11,417 $ 851 $ 12,268 Task 5 General Wastewater Telemetry Maintenance (Existing Task) 19 $ 4,248 $ - $ 4,248 Task 6 SCADA Server Upgrade (Existing Task) - $ - $ - $ Task 7 Telemetry Panel Bench Testing and Training (New Task) 63 $ 14,049 $ 145 $ 14,194 Task 8 Evaluate Alternatives to Landline Back-up (New Task) 10 $ 2,151 $ $ 2,151 Task 9 Ubiquiti Radio System Evaluation (New Task) 1 18 1 $ 4,036 $ - I $ 4,036 PROJECTTOTAL 276 $ 58,411 $ 1,570 $ 59,981 WATER AND WASTEWATER TOTAL 746 $ 161,053 $ 3,127 $ 164,180 Z:1Bothe1r,0aWREM117-032%ContractWmend No, 2\Amend_No. 2-EXHIBIT C-2B_FEE_Water-WW LAMy. A— 3;1812019 1:10 PM AGENDA ITEM #2. a) AB - 2354 C[TY OF -----wwwo�Renton uOo�" SUBJECT/TITLE: Agreement with Osborn Consulting, Inc. for the SE 172nd Street and 125th Avenue SE Green Stormwater Infrastructure Design Project RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Kevin Evans, Surface Water Utility Engineer EXT.: 7264 Funding for this agreement in the amount of $257,889 is available from the approved 2019 Surface Water Utility Capital Improvement Program budget for the SE 172nd Street and 125th Avenue Storm System Improvement (427.475504). This project is partially funded ($250,000) by Ecology Water Quality Agreement WQSWPC-2016-Renton-00058. The 2019 total project budget with the proposed 2019 carry forward and first quarter budget adjustment is $277,796. The project area is located near SE 172nd Street and 125th Avenue SE of the Benson Hill neighborhood, which is comprised of single-family homes. The two-lane paved roadways have paved shoulders but no curbs, gutters or sidewalks. Currently stormwater runoff from nearby streets is collected and conveyed into a storm system on SE 172nd Street, where it discharges into a wetland that leads to Big Soos Creek and ultimately to the Green River. This project will provide design for green infrastructure such as bioretention swales and pervious concrete sidewalks that will collect, treat and infiltrate stormwater runoff from approximately two acres of pollution generating impervious surfaces. The water quality treatment facilities will slow stormwater runoff, and break down and remove pollutants. Curbs, gutters and pervious concrete sidewalks will improve pedestrian safety by providing a pedestrian path outside of the roadway or paved shoulders. The project will also create a planter strip area, if possible, between the street and sidewalk, which will allow for planting of street trees and green space within the street right-of-way. A storm conveyance system will collect and convey street runoff to and from water quality treatment facilities to increase conveyance capacity and reduce the likelihood of flooding. In 2016 the Surface Water Utility applied for and was awarded an Ecology Stormwater Quality Grant to prepare a design for water quality improvements for this project site. Per city policy 250-02, Osborn Consulting, Inc. was selected as the most qualified firm to provide consulting services. The proposed scope of work includes civil engineering, geotechnical services, surveying, environmental review, and landscape design for storm improvements. A. Agreement B. Project Map AGENDA ITEM #2. a) Authorize the Mayor and City Clerk to execute the agreement with Osborn Consulting, Inc. in the amount of $257,889 for design services for the SE 172nd Street and 125th Avenue SE Green Stormwater Infrastructure Design Project. AGENDA ITEM #2. a) AGREEMENT FOR DESIGN SERVICES FOR THE SE 172ND ST AND 125TH AVE SE GREEN STORMWATER INFRASTRUCTURE DESIGN PROJECT SWP-27-4037 THIS AGREEMENT, dated April 1, 2019, is by and between the City of Renton (the "City"), a Washington municipal corporation, and Osborn Consulting, Inc. ("Consultant"), Washington corporation. The City and the Consultant are referred to collectively in this Agreement as the "Parties." Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide civil engineering, geotechnical services, surveying, environmental review, and landscape design as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the "Work." 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit D. All Work shall be performed by no later than December, 31 2020. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $257,889, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit B and C. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit C. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form AGENDA ITEM #2. a) specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant's performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non -Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days' notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. PAGE 2 OF 10 AGENDA ITEM #2. a) 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City's or other's adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys' fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. PAGE 3 OF 10 AGENDA ITEM #2. a) 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant's failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate...) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the PAGE 4 OF 10 AGENDA ITEM #2. a) Consultant and the City, its officers, officials, employees and volunteers, Consultant's liability shall be only to the extent of Consultant's negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant's waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City's Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant's performance of the Work. 12. City of Renton Business License: The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: http://www. rentonwa.gov/cros/One.aspx?porta l ld=7922741&page ld=9824882 Information regarding State business licensing requirements can be found at: http://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers' compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. PAGE 5 of 10 AGENDA ITEM #2. a) D. Commercial Automobile Liability for owned, leased, hired or non -owned, leased, hired or non -owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant's vehicles on the City's Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City's insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City's recourse to any remedy available at law or in equity. F. Subject to the City's review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant's reasonable control. When such delays beyond the Consultant's reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Kevin Evans, P.E. 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-7264 PAGE 6 OF 10 CONSULTANT Osborn Consulting, In. 1800 112th Avenue NE Bellevue, WA Phone: (425) 451-4009 AGENDA ITEM #2. a) KREvans@Rentonwa.gov cheyennec@osbornconsulting.com 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant's agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement's non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. PAGE 7 OF 10 AGENDA ITEM #2. a) D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub -contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker's Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City's project manager is Kevin Evans, P.E. In providing Work, Consultant shall coordinate with the City's contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant's employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. PAGE 8 OF 10 AGENDA ITEM #2. a) F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction's determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant's performance of this Agreement. K. Third -Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party's failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. PAGE 9 OF 10 AGENDA ITEM #2. a) N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By: Denis Law Mayor Date Attest Jason A. Seth City Clerk Approved as to Legal Form Shane Moloney Renton City Attorney Contract Template Updated 08/22/2018 • PAGE 10 OF 10 CONSULTANT Robert Parish, PE Vice President Date AGENffi ff f /I #2. a) SCOPE OF WORK Project: SE 172nd St and 125th Ave SE Green Stormwater Infrastructure Design Project PRIME Consultant: Osborn Consulting, Inc. Contract No.: Background The Project will plan and design stormwater system modifications and green stormwater infrastructure (GSI) to improve water quality and drainage capacity for approximately half a block (600 ft) north of SE 172nd Street for 122nd Ave SE, 123rd Ave SE, 124th Ave SE and 125th Ave SE, and approximately two blocks (1,400 ft) of SE 172nd Street. Runoff from these streets are currently collected and conveyed east through private parcels and south within street right-of-way into a storm system on SE 172nd Street where it discharges into a wetland located approximately 150 feet south of the intersection of 127th Ave SE and SE 172nd Street. This runoff eventually flows into Big Soos Creek, a Category 5, 303(d) listed waterbody for dissolved oxygen, ammonia, and pH. The Project will consist of installing a new conveyance system and green infrastructure, such as bioretention and pervious concrete sidewalks supplemented with GULD facilities to collect and treat stormwater runoff from approximately 2 acres of pollution generating impervious surfaces. The project design and deliverable will meet the requirements of the Washington State Department of Ecology (Ecology) Water Quality Stormwater Pre -Construction Grant agreement and follow the 2017 City of Renton Surface Water Design Manual (SWDM) as an amendment to the 2016 King County Surface Water Design Manual. Task 1— Project Management Monitoring and communicating the status of the scope, schedule, and budget of this work assignment and providing monthly reporting to the City. Consultant Services • Prepare status reports describing the following: o Services completed during the month. o Outstanding issues (if any). o Scope/schedule/budget status. o A financial summary. • Prepare and manage Project Schedule • Attend one project kickoff meeting with City of Renton staff. • Attend one project closure meeting with City of Renton staff. • Attend two design review meetings, to discuss 30% and 60% Design review comments. • Bi-weekly PM Check -ins via web/phone • Manage Issue Log for City and all team members. • Manage Risk Register to identify and document project risks and mitigation strategies. City of Renton's Responsibilities Attend project kickoff and closure meetings (in person or via teleconference). Review and approve invoices. City of Renton SE 172°d St and 12511' Ave SE GSI Design Project Page 1 of 11 AGENDA ITEM #2. a) Review and comment on submittals within the schedule. Assumptions • Project duration will be approximately 11 months. • There will be one project kickoff meeting attended by up to four (4) Consultant Team members and City staff. Kickoff meeting to be held at Renton City Hall. • There will be one project closure meeting attended by up to two (2) Consultant Team members and City staff. Closure meeting to be held at Renton City Hall. • There will be two design review meetings attended by up to four (4) Consultant Team members and City staff. Design review meetings to be held at Renton City Hall. Deliverables • Project kickoff meeting and closure meeting, with meeting minutes. • Project schedule, update to be provided with monthly status reports. • Issue Log and Risk Register to be provided at each deliverable. • Bi-weekly check -in (as necessary and determined by City Project Manager prior to each week). • Monthly status reports. Task 2 — Data Collection & Review The Consultant will review available existing site data, provide site survey, limited geotechnical investigations and coordination of utilities. Task 2A — Data Collection & Review - General The Consultant will review available existing site plans, studies, documents, models, and complete a field visit. From this review the consultant will compile a list of missing data needed for this project. The Consultant Team will: • Support the preliminary determination of "no cultural resource impacts" in response to any changes in area of potential effects or additional agency requests. • Coordinate with franchise utilities and the Soos Creek Water and Sewer District regarding the existing utilities and utility easements, including requesting as -built information. Assumptions: • City will provide available data for this project. • CCTV inspections for critical pipe location will be provided by the City. • City will arrange for site access of Consultant Team personnel. Deliverables: • Provide a list of reviewed data and what data is missing. • Information provided by franchise utilities and the Soos Creek Water and Sewer District regarding utilities and utility easements, including as -built information • Revisions to Ecology 05-05/106 Form, as needed. • Revisions to the Inadvertent Discovery Plan, as needed. City of Renton SE 172°d St and 12511' Ave SE GSI Design Project Page 2 of 11 AGENDA ITEM #2. a) Task 2B — Topographical Survey The Consultant will coordinate and provide topographical survey of the project design area. The Consultant Team will provide the following services: • The Project consists of +/- 4,500 lineal feet of full street right-of-way topographic mapping, approximately as follows: 0 122nd Ave SE, half a block (700 ft) north of SE 172nd Street 0 123rd Ave SE, half a block (700 ft) north of SE 172nd Street 0 124th Ave SE, half a block (700 ft) north of SE 172nd Street 0 125th Ave SE, half a block (700 ft) north of SE 172nd Street o SE 172nd Street two blocks (1,400 ft) between 122nd Ave SE and 127th Ave SE 0 127th Ave SE, 300 ft south of SE 172nd Street • Topographic mapping will consist of all above ground planimetric features, paving limits, curbs, walks, fences, trees (greater than 6" BDH), etc., and all above and underground utilities, as specified. • The topographic survey will include: o topography o surfaces features o location of geotechnical potholes, borings and tests o location of utility potholes o storm sewer conveyance systems o utilities based upon surface features, utility district provided as-builts and surface paint marks from utility locate services. • Prepare an existing conditions survey base map, showing a 1-foot contour topographic survey at a 1 '=20' scale. • Prepare an existing conditions DTM based on the topographic survey data. • Two -man field survey crews will be utilized to establish site control and perform the majority of the survey. • Surveyor will locate a sufficient amount of the existing right-of-way monuments to generate City street rights of way and platted lot lines. • Surveyor will engage ONE -CALL to assist with private/public utility location. • All field data will be processed in accordance with City of Renton survey and CADD standards and sent in AutoCAD as a block drawing. • The horizontal and vertical datums will be City of Renton (i.e. NAD83(1991) horizontal and NAVD- 88 vertical). • The topographic survey will be developed as a 1'=20' scale file with one -foot contours, or as specified. • Wetland Survey at outfall locations near 125' Avenue SE and 127t' Avenue SE. City of Renton's Responsibilities • City will provide existing survey base maps and as -built information for the storm drain, sanitary sewer and water systems in the project area, if available. City of Renton SE 172°d St and 12511' Ave SE GSI Design Project Page 3 of 11 AGENDA ITEM #2. a) Assumptions: • The limits of the topographic survey shall be within the City of Renton Right of Way. • This scope does not include the resolution of physical encroachments and occupation that may be disclosed during the course of the field survey. Deliverables: • Survey base map and DTM (in AutoCAD Civil3D format) • Stamped survey sheets for inclusion in plan set (PDF) Task 2C — Geotechnical The Consultant will coordinate and provide the following geotechnical investigations for the project. Geotechnical review and investigations will be provided by Subconsultant, Associated Earth Sciences, Inc (AESI). Optional tasks will proceed with confirmation from the City based on the selected preferred design approach after the 30% Design. Geotechnical investigations and infiltration testing will be conducted to confirm field parameters to maintain hydrologic connection to the downstream wetlands. 2C.1 Preliminary Geotechnical Evaluation The geotechnical engineer will review publicly available and in-house geotechnical data, and information provided by the City to assess thickness and distribution of geologic units (e.g. glacial till and recessional outwash) and depth to groundwater, if information is available. Deliverables: 1. Brief Memorandum Detailing Findings, Draft and Final (PDF). 2C.2 Geotechnical Investigations Consultant Team will provide the following geotechnical services: • Exploration proposed for the project will consist of up to five (5) borings. Four (4) borings will each be drilled to a nominal depth of 10 feet below the ground surface, with one boring completed as 20-foot boring. • Geotechnical index testing including grain size distribution and moisture content will be conducted on up to six (6) representative samples. Assumptions: • The borings will be drilled in the right-of-way as close to the proposed work as practical. • Closure of a portion or all of one lane adjacent to each boring location will be needed for drilling access • Traffic control will be provided by the geotechnical engineer • Anticipated duration of the field exploration to be 1 to 2 days. Deliverables: 1. Subsurface geotechnical investigation reports/results (logs and data only) (PDF). 2C.3 Infiltration Testing — Upon City Authorization Consultant Team will provide the following geotechnical services: • One small-scale pilot infiltration test to provide an estimated design infiltration rate. • A report addendum with the results of field infiltration testing and recommended design infiltration rate. City of Renton SE 172°d St and 12511' Ave SE GSI Design Project Page 4 of 11 AGENDA ITEM #2. a) Assumptions: • The Infiltration testing will be in the right-of-way as close to the proposed infiltration facility as practical. • Infiltration testing will be as specified in the 2017 City of Renton SWDM. Deliverables: 1. Report addendum with the results of field infiltration testing and recommended design infiltration rate (PDF). 2C.4 Geotechnical Report After the completion of the investigations and testing, the geotechnical engineer will prepare a geotechnical report summarizing site soil conditions including infiltration feasibility and estimated ground water elevations if encountered, and presenting geotechnical recommendations for construction of the proposed improvements. Specific items that will be covered in our report include: • A site plan with boring exploration locations indicated. • Interpretive boring exploration logs. • Results of geotechnical laboratory testing including grain -size distribution and moisture content. • A summary of our subsurface observations, including the distribution and characteristics of surface pavements, subsurface soils and shallow ground water. • Infiltration feasibility recommendations. • Temporary utility trench excavation inclinations. • General opinions regarding use of trench box shoring and dewatering. • Criteria for site preparation, fill placement, and compaction. • Suitability of on -site materials for use as structural fill. • General erosion control recommendations and wet weather construction considerations. Deliverables: 1. Geotechnical Report, Draft and Final (PDF). Task 2D — Data Collection & Review — Utility Potholing Based on the City's preferred design after the 30% Design review, the Consultant will identify potholing needs and coordinate potholing to be provided by a potholing vendor. Pothole locations will be documented by field survey. Assumptions: • Pothole quotes will be obtained from at least two vendors. Budget assumes up to four (4) potholes at $1,500 each, plus $1,000 for traffic control. • Pothole vendor will obtain required permits prior to performing their work. The City will facilitate a quick permit review of right-of-way use permits. • Pothole vendor will provide their own traffic control. Deliverables: • Results of Potholing — Field Notes (PDF) • Updated Survey base map (in AutoCAD Civi13D format) City of Renton SE 172°d St and 12511' Ave SE GSI Design Project Page 5 of 11 AGENDA ITEM #2. a) Task 3 —Environmental Review, Permitting & Public Outreach The Environmental Review, Permitting & Public Outreach task will include the following: Task 3A — Critical Areas Documentation The Subconsultant, The Watershed Company (TWC) will evaluate and document critical areas and provide documentation of permitting scenarios for potential critical area impacts. Under this task TWC will delineate and flag the wetland boundaries adjacent to the project outfalls from the existing City storm drainage system on 125th Ave SE and 127th Ave SE, south of SE 172th Street, document findings, and provide a critical area study, SEPA checklist, and critical area buffer restoration plans. Conduct one site visit to delineate, flag, and classify wetland boundaries within approximately 200 feet of the two storm drainage outfalls. Prepare a wetland delineation report per Renton regulations, including a description of background information, methods, findings, classifications, and ratings. Rating forms and data sheets will be included. A sketch of the delineation flagging will also be prepared for use by surveyors in locating wetland flagging. Coordinate with the design team and CITY to communicate delineation findings, critical areas regulations and requirements, review proposed improvements, and formulate the best design approach. City of Renton's Responsibilities • Permission to enter the property parcel will be secured by the CITY. Assumptions: • The proposed improvements will not result in direct wetland or stream impacts and will therefore not require permit or approvals from the US Army Corps of Engineers or the Washington. Department of Ecology. Deliverables: • Wetland Delineation Report (Draft and Final, PDF) Task 3B — SEPA The Consultant will: • Prepare the pre -application materials and attend the City of Renton preapplication meeting. • Prepare the Environmental (SEPA) Checklist and the required land use application for environmental review. • Incorporate the SEPA Determination into the project documents. City of Renton's Responsibilities • The City will submit for the pre -application material and attend the Pre -Application Meeting. City of Renton SE 172°d St and 12511' Ave SE GSI Design Project Page 6 of 11 AGENDA ITEM #2. a) • The City will submit the land use application for environmental review and coordinate as needed with the city' s Planning Department. Assumptions: • SEPA Determination will be issued by the City's Planning Department. • SEPA Determination will be Determination of Non -Significance (DNS) or Mitigated Determination of Non -Significance (DNS-M) with minor modification to the project. • No SEPA appeals or significant public comments. • The project is a Type 2 Land Use. Deliverables: • Pre -application materials (PDF) • Environmental (SEPA) Checklist and completed land use application documents (PDF). Task 3C — Public Outreach Consultant will assist the City with the preparation of public outreach document to inform local property owners about the proposed improvements of this project. Documents will include project improvement graphics and project summaries for mailing. City of Renton's Responsibilities • City will be the main contact for Public Outreach. • City will be responsible for distributing/mailing project information. • City will take first pass at responding to addressing resident's questions. • City will maintain a project website. • City will notify the consultant when stakeholder coordination is needed. Assumptions: • Public meetings or face-to-face discussions with residents are not included in this scope. • Up to 10 staff hours are included for public outreach support. Deliverables: • One project flyer, Draft, Final and updated (PDF) Task 4 — 30% Design The 30% design submittal will establish consensus on the design goals and critical project components and allow for City review and comment on the proposed design solutions and treatment capture areas. This task will: • Work with City of Renton staff to confirm and document the project goals, design criteria, and constraints. • Identify project alternatives to create three options. • Complete draft analysis of each option to compare hydrologic and hydraulic performance. • Create 30% Design -level plans using available information. City of Renton SE 172°d St and 12511' Ave SE GSI Design Project Page 7 of 11 AGENDA ITEM #2. a) • Prepare high-level cost estimates for each option. • Develop a matrix to assess and rate the benefits and cost of each design alternative. City of Renton's Responsibilities • City will provide latest City title block and other City CAD standards. • City will provide latest City design standards or performance requirements. • City will provide input and review comments within the agreed upon schedule. Assumptions: • A maximum of three water quality or conveyance options will be evaluated. • Site information will be based on GIS data and supplemented with survey data as Task 2B is completed. • The stormwater design and modeling shall be in accordance with the 2017 City of Renton SWDM. • Stormwater modeling will be based on Ecology's Western Washington Hydrologic Model. • If needed, preliminary hydraulic modeling of the conveyance systems shall be conducted using PCSWMM. • No profiles or project details will be provided with the 30% Design. • The preferred option will have no wetland impacts. Deliverables: • 30% Design for each option including: 0 30% Plans, up to seven (7) plan sheets per option with GIS Figures. o Planning -level cost estimates for each option. o Summary of the hydrologic and hydraulic analysis for each option. o Alternatives matrix comparing options. Task 5 — Ecology Design Report/60% PS&E With City review and approval of a preferred design option, the Consultant will use the preferred option to advance the design to 60% and create the Design Report for Ecology's review and acceptance. The Design Report will consist of the following elements per Ecology's "Design Deliverables for Stormwater Projects with Ecology Funding": • Introduction • Basin Description • Site Description • Minimum Requirement/Core Element Analysis • Alternatives Considered • Design Analysis • Quantify the Water Quality Benefit • Engineer's Opinion of Probable Cost • Proposed Schedule • Preliminary Plans and other Attachments City of Renton SE 172°d St and 12511' Ave SE GSI Design Project Page 8 of 11 AGENDA ITEM #2. a) City of Renton's Responsibilities • City will provide input and review comments on the draft Design Report within the agreed upon schedule. Assumptions: • The Ecology Design Report will be approximately ten (10) pages plus appendices. The appendices will include the modeling results and the 60% level plan sheets showing the preferred alternative. • The 60% plan sheets will include seven (7) plan and profile sheets and two (2) detail sheets for a total of nine (9) sheets. • The preferred option will have no wetland impacts. Deliverables: • Draft Design Report (PDF), includes up to nine (9) 60% level plan sheets. • Final Design Report (PDF), includes up to nine (9) 60% level plan sheets. Task 6 — Ecology 90% Design Package Submittal/90% PS&E Upon receipt of an Ecology Design Report Acceptance Letter, the Consultant shall prepare 90% level plans, special provisions, estimate of probable cost, and an update of the project construction schedule for the Ecology 90% Design Package Submittal. Progressing the Design Report to 90% will be as follows and in accordance with the general assumptions listed below: 1. Respond to the City's and Ecology's comments provided on the Design Report. Update 90% plans per these comments. 2. Create 90% Plans. Plans shall include the following sheets: G1 Cover Sheet and Vicinity Map G2 — G3 Legend and General Notes (two (2) sheets) G4 — G10 Existing Conditions (seven (7) sheets) Cl l — C17 TESC/Demolition (seven (7) sheets) C18 122nd Ave SE Plan and Profile Sheet C19 123rd Ave SE Plan and Profile Sheet C20 120 Ave SE Plan and Profile Sheet C21 125`h Ave SE Plan and Profile Sheet C21 — C23 SE 172nd Street Plan and Profile Sheets (two (2) sheets) C24 127' Ave SE Plan and Profile Sheet C25 — C26 Drainage Details (two (2) sheets) C27 Paving Details L28 — L34 Landscape Sheets (seven (7) sheets) L35 — L36 Landscape Details (two (2) sheets) 3. Update the Engineer's estimate of probable cost to match the 90% design. City of Renton SE 172nd St and 12511' Ave SE GSI Design Project Page 9 of 11 AGENDA ITEM #2. a) 4. Using the City's standard specifications, develop 90% special provisions to include the specifications for the project design and stormwater treatment systems special provisions. 5. Update the project construction schedule. 6. Submit the Ecology 90% Design Package Submittal for Ecology and City review and comment. 7. Respond to Ecology and City review comments. City of Renton's Responsibilities • City will provide a Word document of the latest City specifications. • City to provide consolidated 60% review comments and all City design requests. Assumptions: • Design updates and other review requests will be discussed and confirmed before proceeding with the 90% design approach. Deliverables: • Ecology 90% Design Package Submittal (Draft and Final): o Engineer's 90% Construction Estimate of Probable Cost (PDF and Excel Spreadsheet) 0 90% Special Provisions (PDF and MS Word document) 0 90% Design Report (PDF) o Estimated Construction Schedule o 90% Civil Plans (PDF) • City 90% Design Package comment response in MS Word document • Ecology 90% Design Package comment response in MS Word document Task 7 — Ecology Grant Application Support — Upon City Authorization The Consultant will provide support to the City for the application of Ecology funding for the construction phase of the project, as needed. Assumptions: • Grant application data will be compiled and submitted by the City. • Up to 24 staff hours are included for grant application support. Deliverables: • Project summaries and graphics, as needed. General Assumptions 1. All coordination with property owners will be handled by the City. 2. The proposed improvements will be located within the City right-of-way or within existing City easements. City of Renton SE 172°d St and 12511' Ave SE GSI Design Project Page 10 of 11 AGENDA ITEM #2. a) 3. Any existing encroachments in the right-of-way will be resolved by the City. 4. Writing of legal descriptions and legal exhibits for additional easements is not included in this scope. 5. Planting plans will consist of a hatch pattern which defines plant species and planting requirements. 6. Any relocation of utilities and facilities, if needed, will be noted on the plans. Relocation plans and cost estimates will be provided by utility owners. 7. The following items are not included in this scope of work: o Easements or Property Rights o Traffic Control plans o Draft SWPPP o Relocation plan and coordination of utilities and facilities to be relocated o 100% Design Plans or Bid Documents. 8. A separate Drainage Information Report will not be required to supplement the Ecology Design Report. 9. Flow Control, if required, will be handled through dispersed measures rather than a centralized detention system. 10. The City will review a 90% Draft submittal of plans, reports and special provisions. The City will provide a consolidated list or redline set of comments within the timeframe shown on the project schedule. 11. The Consultant will update plans and address City 60% review comments prior to producing the final 90% submittal documents. Comments received following the final 90% submittal will be considered additional work. City of Renton SE 172°d St and 12511' Ave SE GSI Design Project Page 11 of 11 EXHIBIT B Osborn Consulting, Inc. - City of Renton 172nd St and 151st Ave GSI Project Firm OCI The Watershed Co. Classification Hourly Rate PIC $196.00 PM/ Sr. PE $187.00 Project Engineer $138.00 Design Engineer $112.00 CADD Mgr $135.00 CADD $80.00 Graphic Design $118.00 Admin $103.00 Expense Sub Mark- up 2.0% Cost Estimate Sr. Ecologist $180.00 Sr. Planner $180.00 Water Sr. Resource Ecologist Specialists $145.00 $110.00 Ecologist/ Designer $95.00 Admin $110.00 Expense Cost Estimate Project Tasks Hours Estimate Hours Estimate Task 1: Project Management Total Hoursl 16 1 48 1 16 1 8 1 0 1 0 1 0 1 12 1 $ 120 1 $ $ 16,572 0 0 0 0 0 0 $ $ Task 2: Data Collection & Review Total Hoursl 2 1 22 1 24 1 28 1 6 1 0 1 0 1 0 1 $ - $ 1,342 $ 13,106 0 0 0 0 0 0 $ $ Task 3: Environmental Review, Permitting & Public Outreach Total Hoursl 4 1 12 1 10 1 0 1 0 1 0 1 0 1 0 1 $ $ 134 $ 4,542 2 13 19 5 7 0 $ 46 $ 6,716 Task 4: 30% Design Total Hoursl 6 1 34 1 62 1 120 1 4 1 16 1 0 1 0 1 $ $ - $ 31,350 0 0 0 0 0 0 $ $ - Task 5: Ecology Design Report160% PS&E Total Hoursl 10 1 56 1 126 1 152 1 12 1 36 1 0 1 6 1 $ $ 1 $ 51,962 1 0 1 0 1 0 1 0 1 0 1 0 1 $ $ Task 6: Ecology 90% Design Package Submittal/90% PS&E Total Hoursl 10 1 44 1 136 1 190 1 24 1 108 1 0 1 6 1 $ $ $ 62,734 0 0 0 0 0 0 $ $ Task 7. Ecology Grant Application Support - Upon City Authorization Firm Subtotal: of total budget: $184,063 71% Firm Subtotal: % of total budget: $6,716 3% \\oci.local\Shares\oci shared\Sales\Active Pursuits\10-190002 City of Renton 172nd St and 125th Ave GSI\1 Contract\01 Scoping\ Renton 172nd St and 152nd Ave GSI FeeEstimate_Exhibit B Osborn Consulting, Inc. YJ m z 0 n m N Printed:4/1/2019 Page 1 of 2 �. EXHIBIT B Osborn Consulting, Inc. - City of Renton 172nd St and Firm AESI DHA 1 Surveying Equinox Cultural Resources CCTV (BY CITY) Utility Potholes Other Cost Estimate Classification Hourly Rate Project Project Geo/Engin Geo/Engin Principal eer eer GIS/Drafting Admin $230.00 $145.00 $130.00 $100.00 $60.00 Hours Estimate Expenses Cost Estimate Project Tasks Task 1: Project Management Total Hours 0 0 0 0 0 $ - $ - $ - $ - $ $ - $ $16,572 Task 2: Data Collection & Review Total Hours 16 6 78 8 6 $ 17,250 $ 33,100 $ 26,474 $ 536 $ $ 7,000 $ $80,216 Task 3: Environmental Review, Permitting & Public Outreach Total Hours 0 0 0 0 0 $ - $ - $ - $ - $ $ - $ $11,259 Task 4: 30% Design Total Hours 0 0 0 0 0 $ $ $ $ $ $ $ $31,350 Task 5: Ecology Design Report160% PS&E Total Hours 0 0 0 0 0 $ $ $ $ $ $ $ $51,962 Task 6: Ecology 90% Design Package Submittal/90% PS&E Total Hours 0 0 0 0 0 $ $ $ $ $ $ $ $62,734 Task 7. Ecology Grant Application Support - Upon City Authorization Firm Subtotal: %of total budget: $33,100 13% $26,474 $536 $0 $7,000 10% 0% 0% 3% Total Budget (Without Contingency Fund): Total Budget: $0 0% $257,889 $257,889 \\oci.local\Shares\oci shared\Sales\Active Pursuits\10-190002 City of Renton 172nd St and 125th Ave GSI\1 Contract\01 Scoping\ Renton 172nd St and 152nd Ave GSI FeeEstimate_Exhibit B Osborn Consulting, Inc. YJ m z 0 n m N Printed:4/1/2019 Page 2 of 2 �. EXHIBIT C AGENDA ITEM #2. a) Renton SE 172nd St & 125th Ave SE Rates (Effective Jan 1, 2019 - December 31, 2020) Classification 2019 Hourly Rate 2020 Hourly Rate Principal $ 196.00 $ 202.00 Project Manager $ 187.00 $ 193.00 Senior Engineer $ 157.00 $ 162.00 Project Engineer $ 138.00 $ 143.00 Design Engineer $ 112.00 $ 116.00 Engineer in Training $ 94.00 $ 97.00 Intern Engineer $ 60.00 $ 62.00 CADD Manager $ 135.00 $ 140.00 CADD Tech $ 80.00 $ 83.00 Project Assistant $ 103.00 $ 107.00 Graphic Design $ 118.00 $ 122.00 Exhibit D Osborn Consulting, Inc. - City of Renton Renton 172nd St and 152nd Ave GSI Osborn Project No.: 10-190002 Project Schedule Week ending: ©Om®m0®m®Q�m®QD®®�0®m®©mmm®Qm®m©®�m©Om®mOm®mOmm® Task# Task Description Task 1: Project Management Ongoing PM, Progress Reports and Close-out Task 2: Data Collection & Review Data Review and Utility Coordination Topographic Survey Geotechnical investigations Utlity Potholing Task 3: Environmental Review, Permitting & Public Outreach Critical Areas Documentation Public ... ............ ..................o............... Alternatives�Task .. and •.. Plans .............o..©............................... Task . Ecology .,. Design Package . .,,.: ...................... .... Design Ecology=Task 7: ...... ..Authorization■■■■■■■■■■■■■■■■■■■■■■■ m■ Grant .......................m......©o............. Legend F Consultant Tasks D Deliverable 0 City Tasks X Meeting SE 172nd St and 125th Ave " Notes 0 128 256 Feet 1984_Web_Mercator_Auxil iary_Sphere city °f Refffons Finance & IT Division Legend �.; City and County Boundary p Utility Vault Parcels Unknown Structure -� Wetlands + Private Discharge Points Network Structures Private Detention Facilities o Inlet Pond Q Manhole Tank Utility Vault Vault Unknown Structure Wetland Discharge Points Private Pipes gtnrrnwnts-r Mainc 6- Privates Far ility ni rtlinac Kevin Evans This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be krevans@Rentonwa.gov accurate, current, or otherwise reliable. 11/19/2018 THIS MAP IS NOT TO BE USED FOR NAVIGATION AGENDA ITEM #3. a) AB - 2356 C[TY OF -----wwwo�Renton u0"I" SUBJECT/TITLE: Amendment No. 4 with Stantec Consulting Services, Inc. for the Thunder Hills Sanitary Sewer Interceptor Replacement Project CAG- 16-108 RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Dave Christensen, Wastewater Utility Engineering Manager EXT.: 7212 Funding for Amendment No. 4 to CAG-16-108 with Stantec Consulting Services, Inc. in the amount of $170,833 is available from the approved 2019 Wastewater Utility Capital Improvement Program budget for the Thunder Hills Interceptor Replacement/Rehabilitation (426.465495). There is sufficient funding in the budget to cover this amendment. Amendment No. 4 will provide additional consultant resources to cover unanticipated costs associated with permitting for the project. The Washington Department of Fisheries and the Army Corps of Engineers have requested additional analysis as part of our permit submittals. The analysis includes amendments to previous reports, clarifications on our proposed plans of specific work areas, and better identification of the sensitive areas on the construction plans. A. Amendment No. 4 Execute Amendment No. 4 to CAG-16-108 with Stantec Consulting Services, Inc. in the amount of $170,833 for additional services necessary for permit completion for the project. AGENDA ITEM #3, a) AMENDMENT NO. 4 TO AGREEMENT FOR THUNDER HILLS SANITARY SEWER INTERCEPTOR REPLACEMENT PROJECT THIS AMENDMENT, dated April 15, 2019, is by and between the City of Renton (the "City"), a Washington municipal corporation, and Stantec Consulting Services, Inc. ("Consultant"), a New York corporation. The City and the Consultant are referred to collectively in this Amendment as the "Parties." Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-16-108, dated June 23, 2016, to provide necessary services for the Thunder Hills Sanitary Sewer Interceptor Replacement Project (referred to herein as the "Agreement"); Whereas, the Parties wish to amend the Agreement to change the scope of work, change the time of performance, and change the compensation in order to allow the consultant to complete additional tasks needed for permitting associated with the federal and state permits required to perform the proposed work. NOW THEREFORE, It is mutually agreed upon that CAG-16-108 is amended as follows: 1. Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit A-4, which is attached and incorporated herein. 2. Time of Performance: Section 3, Time of Performance, is amended pursuant to the schedule(s) set forth in Exhibit B-4. All Work shall be performed by no later than March 31, 2021. 3. Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $170,833, from $417,892 to $588,725, plus any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit C-4 of the agreement, which is attached and incorporated herein. 4. All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. AGENDA ITEM #3. a) IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By: Denis Law Mayor Date Attest Jason A. Seth City Clerk Approved as to Legal Form as Shane Moloney Renton City Attorney Contract Template Updated 03/12/2019 0 PAGE 2 OF 2 CONSULTANT A David Price, P.E. Principal Date AGENDA ITEM #3. a) Exhibit A-4 SCOPE OF SERVICES City of Renton Thunder Hills Sanitary Sewer Interceptor Replacement Project CAG-16-108 Amendment No. 4 Stantec Consulting Services Inc. AMENDMENT DESCRIPTION AND PURPOSE The purpose of this Amendment is to provide for additional design and permitting services, and to provide for additional effort related to managing the project through completion of construction, due to the extended schedule. The budget has also been adjusted to compensate for increases in the billing rates for Stantec staff members for 2019 services, given the fact the original contract was initiated in 2016. At that time, the schedule for execution did not foresee the amount of time or effort that would be involved in completing the environmental documentation and permitting tasks. SCOPE OF SERVICES AND TASKS This scope of services consists of additional work required under the following tasks: Task 200 Project Management The project was originally scheduled to be complete (constructed) at the end of 2018. The project is now scheduled for construction in 2020. Additional project management services for up to 27 months will be required to meet the current design and construction schedule, and to account for adjustments in Stantec rates for the remaining work. In addition, some budget was previously transferred from Task 200 to keep project activities related to environmental documentation, permitting and surveying moving, avoiding further project schedule impacts. Task 201 Surveying Effort beyond that originally estimated was required to identify the limits of required easements and complete the associated easement exhibits for the project. This was significantly influenced by the environmental constraints on the project as well as the following considerations: • Additional survey was required to identify location and depth of the 20-inch gas main described in Task 202. Additional right -of way calculations were required to complete the WSDOT maintenance agreement. V:\2002\active\2002003611\management\agreement\amend_4\Thunder Hill A-4 Sewer Amend 4_Scope _FINAL _20190318.docx 3/19/2019 Thunder Hills Sanitary Sewer Interceptor Replacement Amendment 4 Scope of Services AGENDA ITEM #3. a) Exhibit A-2 Page 2 of 4 Budget was reallocated to this task from the Construction Services budget to complete the tasks described above to avoid stopping work in order to process a scope amendment, which would have further delayed the project timeline. Task 202 Design The location and depth of the 20-inch gas line needed to be verified to meet the requirements for the Olympic Pipeline right-of-way use permit and to determine if there are any proposed conflicts between the proposed sanitary sewer and the 20-inch gas main. Stantec performed research to identify contractors with the capability to access the location and pothole to locate the gas main. Stantec identified and coordinated with Bravo Environmental Services to provide potholing for the gas main. The cost incurred by Bravo Environmental Services is $10,020.32. Stantec also provided coordination with Bravo and the City for the potholing effort. This is effort which was not previously included in Stantec's scope of services. Additional effort was required of the Stantec engineering team in order to minimize the impact of the proposed facilities and facilitate both environmental and WSDOT permitting. Engineering staff have worked closely with and coordinated with the environmental team to advance the project and ensure it remains technically viable and will meet the City's goals. We anticipate some additional effort as the WSDOT and WDFW permitting processes are completed in coming weeks. The services are also revised to include the additional time and materials for design revisions implemented during prior 60 and 90 percent design submittals, and to account for adjustments in Stantec rates for the remaining work. Task 203 Permitting The permitting for this project involves entering into a maintenance agreement with WSDOT for access to the sewer within the WSDOT ROW. Work for this task included preliminary coordination and negotiation with WSDOT to determine the type of agreement, and creation of an exhibit for the agreement. During the course of this aspect of the permitting process, this project's WSDOT component has changed hands within WSDOT multiple times, leading to inefficiencies in the review process which has consumed more Stantec time than otherwise anticipated. Additionally, multiple times WSDOT has been delayed due to understaffing issues, which has lengthened the processing timeline. The latest and current reviewer, Chad Lee, was assigned in March 2018 and, at that time, he concluded that the utility franchise permit needed to be updated, and that he would work with the WSDOT regional manager to get a ROW permit approved for the purpose of this project only. During this time, Stantec provided several figures, photos, and information (requested by Mr. Lee) to ensure they had the documentation required to finalize their permitting process. After several follow-up communications with WSDOT, they responded in June 2018 that an Air Space Lease would be required for the access road within WSDOT's ROW, The City responded that they had no Real Estate personnel and would need Stantec to facilitate this agreement. WSDOT also indicated that a utility franchise would be needed for the portion of the sewer line rehabilitation within their ROW, and that they would continue to facilitate that portion on their end. Additional exhibits and information were sent to WSDOT in August and September 2018, as their real estate contacts needed more V:\2002\active\2002003611\management\agreement\amend_4\Thunder Hill A-4 Sewer Amend 4_Scope _FINAL _20190318.docx 3/19/2019 Thunder Hills Sanitary Sewer Interceptor Replacement Amendment 4 Scope of Services AGENDA ITEM #3. a) Exhibit A-2 Page 3 of 4 information. In September 2018, Mr. Lee indicated that after his communications with the WSDOT real estate staff, they felt that a Maintenance Agreement would be the most appropriate way to handle the City's proposed work on the access road, and that the utility franchise for the sewer line rehabilitation portion would be issued in conjunction with that agreement. Stantec proceeded to provide information and additional figures to WSDOT's Lara Zimmerman and Mr. Lee during the development of the agreement, approval of which has yet to be forthcoming despite final edits made in early February 2019. The following additional items were required in support of the SEPA process during the Environmental Review Committee (ERC) review: Preparation of the Modification Package for the use of retaining walls higher than the 6 feet allowed by City code Communications with the City and subsequent review of plans and calculations of amount of maintenance access road improvements within protected slope areas (grades exceeding 40%) to determine that the improvements would not exceed the 10% exemption allowance and would not trigger a variance. Detailed online review of State mapping resources to provide stream classification clarification and review of the code mitigation requirements were submitted to the ERC to address Tribal comments submitted during the SEPA review. The services are further revised to include the additional time and materials for preparation of documents and figures related to the Army Corp of Engineers Nationwide Permit, and to account for adjustments in Stantec rates for the remaining work. On February 27, 2019, comments were received from the Washington Department of Fish and Wildlife (WDFW) regarding the HPA permit application. The comments originated with the Muckleshoot Tribe (Tribe) "in the interest of protecting and restoring the Tribe's treaty -protected fisheries resources." The comments include a dispute of the stream classification, which were determined to need revision based on communication and clarification with Larry Fisher (WDFW) on February 28, 2019. These comments from the Tribe include the need for the additional work to clarify various aspects of project work, request of all trees removed to be placed in the stream, and revisions to the mitigation plans to address knotweed. In order to perform research, including a site walk -though to identify areas of concern, perform a site visit with all stakeholders (City, WDFW, Tribe, and Stantec), as well as properly address recent comments, an allowance of $10,000 has been added. We do not know the extent of the total effort required to resolve this issue, so additional budget still may be necessary. On March 12, 2019, comments were received from the United States Army Corps of Engineers (USACE) regarding the JARPA permit application. The comments include requests for additional information, as well as significant revisions to the drawings submitted for the wetland and stream buffer mitigation to show further information. In order to perform research, including a site walkthough to identify areas of concern, perform a site visit with all stakeholders (City, WDFW, Tribe, and Stantec), and to properly address comments related to both the WDFW and USACE permits, an V:\2002\active\2002003611\management\agreement\amend_4\Thunder Hill A-4 Sewer Amend 4_Scope _FINAL _20190318.docx 3/19/2019 Thunder Hills Sanitary Sewer Interceptor Replacement Amendment 4 Scope of Services AGENDA ITEM #3. a) Exhibit A-2 Page 4 of 4 allowance of $1 1,000 has been added. We do not know the extent of the total effort required to resolve this issue, so additional budget still may be necessary. Additional scope and budget is also required for the Watershed Company to perform the required site visits, report revisions, additional technical memorandum, and attend the required agency meeting to address the WDFW and USACE comments. The total budget for the additional scope of work is $14,455, or $15,900 with Stantec's markup. Task 204 Bidding Services This project was originally scheduled to bid in January 2018. The budget was revised to address adjustments in rates for Stantec staff effective January 1, 2019. Task 205 Construction Support Services This project was originally scheduled to bid in January 2018. The budget was revised to compensate for original budget reallocated to avoid hampering execution of other tasks (permitting & design)and to account for Stantec rate adjustments. COMPENSATION FOR SERVICES END OF EXHIBIT A-4 V:\2002\active\2002003611\management\agreement\amend_4\Thunder Hill A-4 Sewer Amend 4_Scope _FINAL _20190318.docx 3/19/2019 AGENDA ITEM #3. a) 2 THE WATERSHED COMPANY S C I E N C E & D E S I G N Thunder Hills Sanitary Sewer Interceptor Existing Condition / Accessibility and Alternatives Analysis Sub -consulting Environmental Services Additional Scope of Work March 151h, 2019 The Watershed Company will furnish the following services to Prime Consultant Stantec: Task 1: Site Visit & Report Revisions (NTE $2,555): 1. Perform a site visit to classify Thunder Hills Creek tributaries and verify knotweed locations. 2. Amend Critical Areas Report (CAR) (2018). 3. Amend Wetland and Stream Delineation Report (2015) to reflect Thunder Hills classification, tributary classification(s) (if necessary), and detail knotweed removal (if necessary). Task 1 Assumptions: 1. Project mileage, reproduction and other expenses are included in the NTE. 2. All deliverables will be furnished electronically. The deliverables that you will receive are: • Updated CAR • Updated Wetland and Stream Delineation Report Task 2: Technical Memo (NTE $2,100): 1. Write a follow-up memo documenting and explaining the rationale behind the additional log placement and why some trees may be inappropriate for in -stream use. Task 2 Assumptions: 1. All deliverables will be furnished electronically. The deliverables that you will receive are: • Technical memo Task 3: Revise Plans & Update Drawings (NTE $8,510): 1. Perform site visit to evaluate the 40 trees indicated for removal on the civil plans and select locations for instream placement, if and where appropriate. 750 Sixth Street South I Kirkland, WA 98033 p 425.822.5242 1 f 425.827.8136 1 watershed co.com AGENDA ITEM #3. a) Thunder Hills Additional Scope of Work The Watershed Company March 13, 2019 Page 2 2. Revise mitigation plans to reflect additional project buffer impacts (if any), on -site restoration, and log placements. 3. Revise mitigation plans to reflect USACE 3/12/19 redlines. 4. Update JARPA drawings to reflect USACE 3/12/19 redlines. 5. Provide additional critical area impact drawings according to USACE 3/12/2019 comments. 6. Update Hydrologic & Hydraulic model to aid locating additional log placements. Task 3 Assumptions: 1. All deliverables will be furnished electronically. The deliverables that you will receive are: • Updated JARPA drawings • Updated mitigation plan set • Additional critical area impact drawings Task 4: Agency Meeting (NTE $1,290): 1. Attend one in -person meeting with WDFW and the Muckleshoot Tribe representative. 2. Meeting debrief coordination calls and emails There are no assumptions or deliverables associated with this task. AGENDA ITEM #3. a) Thunder Hills Sanitary Sewer Interceptor Replacement Project Exhibit B Schedule - Design & Bidding Services Page 1 of 1 EXHIBIT B-4 SCHEDULE City of Renton Thunder Hills Sanitary Sewer Interceptor Replacement Project Design and Construction Services Stantec Consulting Services Inc. Due to the changes in time to complete design and permitting services, the project schedule has been modified, as shown below. SCHEDULE • Notice to Proceed — June 1, 2016 • Survey/Easement Exhibits — June 2016 to August 2016 • Design — July 2016 to January 2020 • Permitting — September 2016 to December 2019 • Bidding Services — February 2020 to March 2020 • Construction Services — April 2020 to September 2020 *All work under this contract to be completed by March 31, 2021 END OF EXHIBIT V:\2002\active\2002003611\management\agreement\amend_4\Thunder Hill B-4 Design Schedule_ Amendment 4_20190315.doc 3/19/2019 AGENDA ITEM #3. a) Thunder Hills Sanitary Sewer Interceptor Replacement Project Exhibit B Schedule - Design & Bidding Services Page 1 of 2 EXHIBIT C-4 COMPENSATION FOR SERVICES City of Renton Thunder Hills Sanitary Sewer Interceptor Replacement Project Design and Construction Services Stantec Consulting Services Inc. The additional scope of services will be accomplished by Stantec, with the current fee amount of $417,892 (as modified pursuant to Amendment 2) increased to $569,650 as summarized below. Amendment 3 included an extension of the contract date until September 20, 2020, but included no adjustments for scope and fee. Task Description Current Budget Additional Budget Revised Budget 200 Project Management $36,900.00 $13,737.00 $50,637.00 201 Surveying / Easement Exhibits $36,875.00 $15,000.00 $51,875.00 202 Design $139,200.00 $48,150.00 $187,350.00 203 Permitting $122,177.00 $91,015.00 $213,132.00 204 Bidding Services $9,900.00 $181.00 $10,081.00 205 Construction Support Services $72,900.00 $2,750.00 $75,650.00 TOTAL $417,892.00 $170,833.00 $588,725.00 V:\2002\active\2002003611\management\agreement\amend_4\Thunder Hill C-4 Compensation_ Amendment 4_20190315.doc 3/19/2019 AGENDA ITEM #3. a) Airport Lift Station Replacement Design and Construction Exhibit A Scope of Services Page 2 of 2 And the adjustment to the original fee estimate will be: Revised Amendment 4 Fee Budget $588,725.00 Fee Budget (as modified by Amendment 2) $417,892.00 Net Increase in Fee Budget $170,833.00 The new "not -to -exceed" fee after execution of Amendment 4 is $588,725.00. V:\2002\active\2002003611\management\agreement\amend_4\Thunder Hill C-4 Compensation_ Amendment 4_20190315.doc 3/19/2019 Project Budget and Task Summary Report Stantec Consulting Inc. Project No: 2002003611 City of Renton - Thunder Hills Interceptor Design and Construction Servic Task/Description Original # 1 Amendment #1 # 2 Amendment #2 # 3 Amendment #3 #4 (Draft) #4 (Draft) Authorization adjustments Authorization adjustments Authorization Adjustments Authorization adjustments Authorization Budget Task Description Task: 200 Project Management Task: 201 Surveying / Easement Exhibits Task: 202 Design Task: 203 Permitting Task: 204 Bidding Services Task: 205 Construction Support Services PROJECT TOTAL: $36,900.00 $0.00 $29,600.00 $0.00 $125,700.00 $13,500.00 $38,700.00 $68,992.00 $9,900.00 $0.00 $72,900.00 $0.00 $313,700.00 $36,900.00 $0.00 $36,900.00 $29,600.00 $7,275.00 $36,875.00 $139,200.00 $0.00 $139,200.00 $107,692.00 $14,425.00 $122,117.00 $9,900.00 $0.00 $9,900.00 $72,900.00 $0.00 $72,900.00 $396,192.00 $417,892.00 $0.00 $36,900.00 $13,737.00 $50,637.00 $0.00 $36,875.00 $155000.00 $51,875.00 $0.00 $139,200.00 $485150.00 $187,350.00 $0.00 $122,117.00 $915015.00 $213,132.00 $0.00 $9,900.00 $181.00 $10,081.00 $0.00 $72,900.00 $25750.00 $75,650.00 $o.00 $417,892.00 $170,833.00 $588,725.00