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Home My WebLink AboutAgenda-�Renton AGENDA Utilities Committee Regular Meeting 3:30 PM - Monday, May 20, 2019 Council Conference Room, 7th Floor, City Hall — 1055 S. Grady Way 1. LHWMP Projects Agreement a) AB - 2373 Utility Systems Division recommends executing the Community Services Agreement 4057 EHS, with Public Health Seattle and King County, in order to accept $68,730.91 of non -matching grant funds for the 2019-2020 Local Hazardous Waste Management Program. 2. Waste Reduction and Recycling Grant Agreement a) AB - 2374 Utility Systems Division recommends executing the Interagency Agreement for 2019 and 2020 CPA #6060199, with King County, to accept $199,990 of non -matching grant funds to implement waste reduction and recycling programs. 3. Park Ave Water Line Extension Cost Sharing a) AB - 2375 Utility Systems Division recommends approval of a cost -sharing agreement with Mr. Paul Miller, in the amount of $58,993.90, for a water line extension at 3731 Park Ave N. City Code allows property owners and developers to request City participation in water main improvements when the improvements provide significant general benefit to an area. 4. Emerging Issues in Utilities • Christelle Ridge Sewer Service Agreement a) Memo AGENDA ITEM #1. a) AB - 2373 C[TY OF -----wwwo�Renton uOo�" SUBJECT/TITLE: Community Services Agreement 4057 EHS with Public Health Seattle and King County for Local Hazardous Waste Management Program Projects RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Linda Knight, 7397 EXT.: Solid Waste Coordinator The agreement provides $68,730.91 of grant funding in the 2019-2020 Solid Waste budget for approved Local Hazardous Waste Management Program (LHWMP) projects (403.000000.018.537.60.41.011). Based upon historical allocations, the Solid Waste Utility appropriated $15,000 for the grant and this appropriation of funds was approved prior to LHWMP awarding funds for the 2019-2020 grant program. The $68,730.91 will be included in the next proposed budget adjustment, reflecting the difference between the original estimate and the final allocation. The city is a participant in the Local Hazardous Waste Management Program (LHWMP). The 2019-2020 LHWMP budget allows for reimbursement to partner cities implementing hazardous waste programs that support Local Hazardous Waste Management Program goals. This agreement will provide LHWMP funding for Solid Waste Utility projects in the amount of $68,730.91. Projects funded with this agreement are fully reimbursable for all expenditures related to the approved scope of work. These funded projects include: • Special Recycling Events • In -House Battery Collection • Strategic Waste Prevention and Recycle Plan A. Agreement Execute the Community Services Agreement 4057 EHS with Public Health Seattle and King County to accept $68,730.91 of non -matching grant funds in 2019-2020 for Local Hazardous Waste Management Program projects. AGENDA ITEM #1. a) Public Health COMMUNITY SERVICES PHSKC Agreement# Seattle & King County LQ'AGREEMENT— 4057 EHS OTHER GOVERNMENT This Agreement is between King County and the Recipient identified below. The County department overseeing the work to be performed in this Agreement is the Department of Public Health (PHSKC). RECIPIENT NAME RECIPIENT FEDERAL TAX ID # City of Renton 91-6001271 RECIPIENT ADDRESS RECIPIENT CONTACT&EMAIL ADDRESS 1055 South Grady Way, Renton, WA 98055 Linda Knight; (knight@rentonwa.gov PHSKC DIVISION PROJECT TITLE EHS Local Hazardous Waste Management Program AGREEMENT START DATE AGREEMENT END DATE AGREEMENT MAXIMUM AMOUNT Jan 01 2019 Dec 31 2020 $68,730.91 FUNDING DETAILS Funding Source PHSKC Contract# Amount Effective Dates King County Local NA $68,730.91 Jan 01 2019 TO Dec 31 2020 Hazardous Waste Management Fund FUNDING SUMMARY FEDERAL: $0.00 COUNTY: $68,730.91 STATE: $0.00 OTHER: $0.00 IS THE RECIPIENT A SUBRECIPIENT FOR PURPOSES OF THIS AGREEMENT? No EXHIBITS. The following Exhibits are attached and are incorporated into this Agreement by reference: Exhibit A Scope of Work; Exhibit B-Budget; Exhibit C-Invoice template. In consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties mutuallyagree that the Recipientshall provide services and complywith the requirements set forth in this Agreement. The parties signing below represent that they have read and understand this Agreement, and have the authority to execute this Agreement. Furthermore, in addition to agreeing to the terms and conditions provided herein, by signing this Agreement, the Recipient certifies that it has read and understands the Ag reement requirements on the PHSKC website (hftp://www.kingcounty.gov/health/contracts), and agrees to complywith all of the Agreement terms and conditions detailed on that site, including EEO/Nondiscrimination, HIPAA, Insurance, and Credentialing, as applicable. RECIPIENT SIGNATURE PRINTED NAME AND TITLE DATE SIGNED PHSKC SIGNATURE PRINTED NAME AND TITLE DATE SIGNED Approved as to Form: OFFICE OF THE KING COUNTY PROSECUTING ATTORNEY (This form is available in alternate formats for people with disabilities upon request.) AGENDA ITEM #1. a) KING COUNTY TERMS AND CONDITIONS 1. Agreement Term and Termination A. This Agreement shall commence on the Agreement Start Date and shall terminate on the Agreement End Date as specified on page 1 of this Agreement, unless extended or terminated earlier, pursuant to the terms and conditions of the Agreement. B. This Agreement may be terminated by the County or the Recipient without cause, in whole or in part, prior to the Agreement End Date, by providing the other party thirty (30) days advance written notice of the termination. The Agreement may be suspended by the County without cause, in whole or in part, prior to the date specified in Subsection 1.A. above, by providing the Recipient thirty (30) days advance written notice of the suspension. C. The County may terminate or suspend this Agreement, in whole or in part, upon seven (7) days advance written notice in the event: (1) the Recipient materially breaches any duty, obligation, or service required pursuant to this Agreement, or (2) the duties, obligations, or services required herein become impossible, illegal, or not feasible. If the Agreement is terminated by the County pursuant to this Subsection 1.C. (1), the Recipient shall be liable for damages, including any additional costs of procurement of similar services from another source. If the termination results from acts or omissions of the Recipient, including but not limited to misappropriation, nonperformance of required services, or fiscal mismanagement, the Recipient shall return to the County immediately any funds, misappropriated or unexpended, which have been paid to the Recipient by the County. D. If County or other expected or actual funding is withdrawn, reduced, or limited in any way prior to the termination date set forth above in Subsection 1.A., the County may, upon written notification to the Recipient, terminate or suspend this Agreement in whole or in part. If the Agreement is terminated or suspended as provided in this Section: (1) the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination or suspension; and (2) in the case of termination the Recipient shall be released from any obligation to provide such further services pursuant to the Agreement ; and (3) in the case of suspension the Recipient shall be released from any obligation to provide services during the period of suspension and until such time as the County provides written authorization to resume services.. Funding or obligation under this Agreement beyond the current appropriation year is conditional upon appropriation by the County Council of sufficient funds to support the activities described in the Agreement. Should such appropriation not be approved, this Agreement will terminate at the close of the current appropriation year. E. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either party may have in the event that the obligations, terms, and conditions set forth in this Agreement are breached by the other party. 2. Compensation and Method of Payment A. The County shall reimburse the Recipient for satisfactory completion of the services and requirements specified in this Agreement, payable upon receipt and approval by the County of a signed invoice in substantially the form of the attached Invoice Exhibit, which complies with the attached Budget Exhibit. B. The Recipient shall submit an invoice and all accompanying reports as specified in the attached exhibits not more than 60 working days after the close of each indicated reporting period. The County shall make payment to the Recipient not more than 30 days after a complete and accurate invoice is received. 2 AGENDA ITEM #1. a) C. The Recipient shall submit its final invoice and all outstanding reports within 90 days of the date this Agreement terminates. If the Recipient's final invoice and reports are not submitted by the day specified in this subsection, the County will be relieved of all liability for payment to the Recipient of the amounts set forth in said invoice or any subsequent invoice. D. If the signature date of this Agreement occurs after the Start Date listed on page 1, the Recipient may seek compensation for activities performed as of the Start Date, provided that such activities and expenses are identified in the Scope of Work and Budget and that such compensation is compliant with all other terms of this Agreement. E. When a budget is attached hereto as an exhibit, the Recipient shall apply the funds received from the County under this Agreement in accordance with said budget. The Agreement may contain separate budgets for separate program components. The Recipient shall request prior approval from the County for an amendment to this Agreement when the cumulative amount of transfers among the budget categories is expected to exceed 10% of the Agreement amount in any Agreement budget. Supporting documents necessaryto explain fully the nature and purpose of the amendment must accompany each request for an amendment. Cumulative transfers between budget categories of 10% or less need not be incorporated by written amendment; however, the County must be informed immediately in writing of each such change. F. Should, in the sole discretion of the County, the Recipient not timely expend funds allocated under this Agreement, the County may recapture and reprogram any such under -expenditures unilaterally and without the need for further amendment of this Agreement. The County may unilaterally make changes to the funding source without the need for an amendment. The Recipient shall be notified in writing of any changes in the fund source or the recapturing or reprograming of under expenditures. G. If travel costs are contained in the attached budget, reimbursement of Recipient travel, lodging, and meal expenses are limited to the eligible costs based on the following rates and criteria. 1. The mileage rate allowed by King County shall not exceed the current Internal Revenue Service (IRS) rates per mile as allowed for business related travel. The IRS mileage rate shall be paid for the operation, maintenance and depreciation of individually owned vehicles for that time which the vehicle is used during work hours. Parking shall be the actual cost. When rental vehicles are authorized, government rates shall be requested. If the Recipient does not request government rates, the Recipient shall be personally responsible for the difference. Please reference the federal web site for current rates: http://www.gsa.gov. 2. Reimbursement for meals shall be limited to the per diem rates established by federal travel requisitions for the host city in the Code of Federal Regulations, 41 CFR § 301, App.A. Please reference http://www.gsa.gov for the current host city per diem rates. 3. Accommodation rates shall not exceed the federal lodging limit plus host city taxes. The Recipient shall always request government rates. 4. Air travel shall be by coach class at the lowest possible price available at the time the County requests a particular trip. In general, a trip is associated with a particular work activity of limited duration and only one round-trip ticket, per person, shall be billed per trip. Any air travel occurring as part of a federal grant must be in accordance with the Fly America Act. 3. Internal Control and Accounting System The Recipient shall establish and maintain a system of accounting and internal controls which complies with applicable generally accepted government accounting standards (GAGAS). 4. Debarment and Suspension Certification 3 AGENDA ITEM #1. a) Entities that are debarred, suspended, or proposed for debarment by the U.S. Government are excluded from receiving federal funds and contracting with the County. The Recipient, by signature to this Agreement, certifies that the Recipient is not presently debarred, suspended, or proposed for debarment by any Federal department or agency. The Recipient also agrees that it will not enter into a sub -agreement with a Recipient that is debarred, suspended, or proposed for debarment. The Recipient agrees to notify King County in the event it, or a sub-awardee, is debarred, suspended, or proposed for debarment by any Federal department or agency. 5. Maintenance of Records/Evaluations and Inspections A. The Recipient shall maintain accounts and records, including personnel, property, financial, and programmatic records and other such records as may be deemed necessary by the County to ensure proper accounting for all Agreement funds and compliance with this Agreement. B. In accordance with the nondiscrimination and equal employment opportunity requirements set forth in Section 13. below, the Recipient shall maintain the following: Records of employment, employment advertisements, application forms, and other pertinent data, records and information related to employment, applications for employment or the administration or delivery of services or any other benefits under this Agreement; and 2. Records, including written quotes, bids, estimates or proposals submitted to the Recipient by all businesses seeking to participate on this Agreement, and any other information necessary to document the actual use of and payments to sub-awardees and suppliers in this Agreement, including employment records. The County may visit the site of the work and the Recipient's office to review the foregoing records. The Recipient shall provide every assistance requested by the County during such visits. In all other respects, the Recipient shall make the foregoing records available to the County for inspection and copying upon request. If this Agreement involves federal funds, the Recipient shall comply with all record keeping requirements set forth in any federal rules, regulations or statutes included or referenced in the Agreement documents. C. Except as provided in Section 6 of this Agreement, the records listed in A and B above shall be maintained for a period of six (6) years after termination hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with Revised Code of Washington (RCW) Chapter40.14. D. Medical records shall be maintained and preserved by the Recipient in accordance with state and federal medical records statutes, including but not limited to RCW 70.41.190, 70.02.160, and standard medical records practice. If the Recipient ceases operations under this Agreement, the Recipient shall be responsible for the disposition and maintenance of such medical records. E. The Recipient agrees to cooperate with the County or its agent in the evaluation of the Recipient's performance under this Agreement and to make available all information reasonably required by any such evaluation process. The results and records of said evaluations shall be maintained and disclosed in accordance with RCW Chapter 42.56. F. The Recipient agrees that all information, records, and data collected in connection with this Agreement shall be protected from unauthorized disclosure in accordance with applicable state and federal law. 6. Compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) The Recipient shall not use protected health information created or shared under this Agreement in any manner that would constitute a violation of HIPAA and any regulations enacted pursuant to its provisions. Recipient shall read and certify compliance with all HIPAA requirements at http://www. kingcounty.gov/healthservices/health/partnerships/contracts 4 AGENDA ITEM #1. a) 7. Audits A. If the Recipient is a municipal entity or other government institution or jurisdiction, it shall notify the County in writing within 30 days of when its annual report of examination/audit, conducted by the Washington State Auditor, has been completed. B. Additional audit or review requirements which may be imposed on the County will be passed on to the Recipient and the Recipient will be required to complywith any such requirements. 8. Corrective Action If the County determines that a breach of Agreement has occurred, that is, the Recipient has failed to comply with any terms or conditions of this Agreement or the Recipient has failed to provide in any manner the work or services agreed to herein, and if the County deems said breach to warrant corrective action, the following sequential procedure will apply: A. The County will notify the Recipient in writing of the nature of the breach; The Recipient shall respond in writing within three (3) working days of its receipt of such notification, which response shall indicate the steps being taken to correct the specified deficiencies. The corrective action plan shall specify the proposed completion date for bringing the Agreement into compliance, which date shall not be more than ten (10) days from the date of the Recipient's response, unless the County, at its sole discretion, specifies in writing an extension in the number of days to complete the corrective actions; B. The County will notify the Recipient in writing of the County's determination as to the sufficiency of the Recipient's corrective action plan. The determination of sufficiency of the Recipient's corrective action plan shall be at the sole discretion of the County; C. In the event that the Recipient does not respond within the appropriate time with a corrective action plan, or the Recipient's corrective action plan is determined by the County to be insufficient, the County may commence termination or suspension of this Agreement in whole or in part pursuant to Section 1.C.; D. In addition, the County may withhold any payment owed the Recipient or prohibit the Recipient from incurring additional obligations of funds until the County is satisfied that corrective action has been taken or completed; and E. Nothing herein shall be deemed to affect or waive any rights the parties may have pursuant to Section 1., Subsections B, C, D, and E. 9. Dispute Resolution The parties shall use their best, good -faith efforts to cooperatively resolve disputes and problems that arise in connection with this Agreement. Both parties will make a good faith effort to continue without delay to carry out their respective responsibilities under this Agreement while attempting to resolve the dispute under this section. 10. Hold Harmless and Indemnification A. In providing services under this Agreement, the Recipient is an independent contractor, and neither it nor its officers, agents, employees, or subcontractors are employees of the County for any purpose. The Recipient shall be responsible for all federal and/or state tax, industrial insurance, and Social Security liability that may result from the performance of and compensation for these services and shall make no claim of career service or civil service rights which may accrue to a County employee under state or local law. The County assumes no responsibility for the payment of any compensation, wages, benefits, or taxes, by, or on behalf of the Recipient, its employees, subcontractors and/or others by reason of this Agreement. The Recipient shall protect, indemnify, and save harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever occurring or resulting from (1) the Recipient's failure to pay any such 5 AGENDA ITEM #1. a) compensation, wages, benefits, or taxes, and/or (2) the supplying to the Recipient of work, services, materials, or supplies by Recipient employees or other suppliers in connection with or support of the performance of this Agreement. B. The Recipient further agrees that it is financially responsible for and will repay the County all indicated amounts following an audit exception which occurs due to the negligence, intentional act, and/or failure, for any reason, to comply with the terms of this Agreement by the Recipient, its officers, employees, agents, or subcontractors. This duty to repay the County shall not be diminished or extinguished by the prior termination of the Agreement pursuant to the Term and Termination section. C. The Recipient shall defend, indemnify, and hold harmless the County, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of, or in any way resulting from, the negligent acts or omissions of the Recipient, its officers, employees, sub-awardees and/or agents in its performance or non-performance of its obligations under this Agreement. In the event the County incurs any judgment, award, and/or cost arising therefrom including attorneys' fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the Recipient. D. The County shall defend, indemnify, and hold harmless the Recipient, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of, or in any way resulting from, the negligent acts or omissions of the County, its officers, employees, or agents in its performance or non-performance of its obligations under this Agreement. In the event the Recipient incurs any judgment, award, and/or cost arising therefrom including attorneys' fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the County. E. Claims shall include, but not be limited to, assertions that use or transfer of software, book, document, report, film, tape, or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. F. Nothing contained within this provision shall affect and/or alter the application of any other provision contained within this Agreement. G. The indemnification, protection, defense and save harmless obligations contained herein shall survive the expiration, abandonment or termination of this Agreement. 11. Insurance Requirements By the date of execution of this Agreement, the Recipient shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from, or in connection with, the performance of work hereunder by the Recipient, its agents, representatives, employees, and/or sub-awardees. The costs of such insurance shall be paid by the Recipient or sub-awardee. The Recipient may furnish separate certificates of insurance and policy endorsements for each sub-awardee as evidence of compliance with the insurance requirements of this Agreement. The Recipient is responsible for ensuring compliance with all of the insurance requirements stated herein. Failure by the Recipient, its agents, employees, officers, sub- awardee, providers, and/or provider sub-awardees to comply with the insurance requirements stated herein shall constitute a material breach of this Agreement. Specific coverages and requirements are at http://www.kingcounty.gov/healthservices/health/partnerships/contracts; Recipients shall read and provide required insurance documentation prior to the signing of this Agreement. 12. Assignment/Sub-agreements A. The Recipient shall not assign or sub -award any portion of this Agreement or transfer or assign any claim arising pursuant to this Agreement without the written consent of the County. 59 AGENDA ITEM #1. a) Said consent must be sought in writing by the Recipient not less than fifteen (15) days prior to the date of any proposed assignment. B. "Sub -agreement" shall mean any agreement between the Recipient and a sub-awardee or between sub-awardees that is based on this Agreement, provided that the term "sub- awardee" does not include the purchase of (1) support services not related to the subject matter of this Agreement, or (2) supplies. C. The Recipient shall include Sections 2.E., 2.G., 3, 4, 5, 6, 10.A., 10.B., 10.G., 12, 13, 14, 15, 16, 17, 23, 24, 27, and the Funder's Special Terms and Conditions, if attached, in every sub - agreement that relates to the subject matter of this Agreement. D. The Recipient agrees to include the following language verbatim in every sub -agreement for services which relate to the subject matter of this Agreement: "Sub-awardee shall protect, defend, indemnify, and hold harmless King County, its officers, employees and agents from any and all costs, claims, judgments, and/or awards of damages arising out of, or in any way resulting from the negligent actor omissions of sub-awardee, its officers, employees, and/or agents in connection with or in support of this Agreement. Sub- awardee expressly agrees and understands that King County is a third party beneficiary to this Agreement and shall have the right to bring an action against sub-awardee to enforce the provisions of this paragraph." 13. Nondiscrimination and Equal Employment Opportunity The Recipient shall comply with all applicable federal, state and local laws regarding discrimination, including those set forth in this Section. During performance of the Agreement, the Recipient agrees that it will not discriminate against any employee or applicant for employment because of the employee or applicant's sex, race, color, marital status, national origin, religious affiliation, disability, sexual orientation, gender identity or expression or age except by minimum age and retirement provisions, unless based upon a bona fide occupational qualification. The Recipient will make equal employment opportunity efforts to ensure that applicants and employees are treated, without regard to their sex, race, color, marital status, national origin, religious affiliation, disability, sexual orientation, gender identity or expression or age. Additional requirements are at http://www.kingcounty.gov/healthservices/health/partnerships/contracts; Recipients shall read and certify compliance. 14. Conflict of Interest A. The Recipient agrees to complywith applicable provisions of K.C.C. 3.04. Failure to comply with such requirements shall be a material breach of this Agreement, and may result in termination of this Agreement pursuant to Section II and subject the Recipient to the remedies stated therein, or otherwise available to the County at law or in equity. B. The Recipient agrees, pursuant to KCC 3.04.060, that it will not willfully attempt to secure preferential treatment in its dealings with the County by offering any valuable consideration, thing of value or gift, whether in the form of services, loan, thing or promise, in any form to any county official or employee. The Recipient acknowledges that if it is found to have violated the prohibition found in this paragraph, its current Agreements with the county will be cancelled and it shall not be able to bid on any county Agreement for a period of two years. C. The Recipient acknowledges that for one year after leaving County employment, a former County employee may not have a financial or beneficial interest in an agreement or grant that was planned, authorized, or funded by a County action in which the former County employee participated during County employment. Recipient shall identify at the time of offer current or former County employees involved in the preparation of proposals or the anticipated performance of Work if awarded the Agreement. Failure to identify current or former County employees involved in this transaction may result in the County's denying or terminating this 7 AGENDA ITEM #1. a) Agreement. After Agreement award, the Recipient is responsible for notifying the County's Project Manager of current or former County employees who may become involved in the Agreement any time during the term of the Agreement. 15. Equipment Purchase, Maintenance, and Ownership A. The Recipient agrees that any equipment purchased, in whole or in part, with Agreement funds at a cost of $5,000 per item or more, when the purchase of such equipment is reimbursable as an Agreement budget item, is upon its purchase or receipt the property of the County and/or federal/state government. The Recipient shall be responsible for all such property, including the proper care and maintenance of the equipment. B. The Recipient shall ensure that all such equipment will be returned to the County or federal/state government upon termination of this Agreement unless otherwise agreed upon by the parties. 16. Proprietary Rights The parties to this Agreement hereby mutually agree that if any patentable or copyrightable material or article should result from the work described herein, all rights accruing from such material or article shall be the sole property of the party that produces such material or article. If any patentable or copyrightable material or article should result from the work described herein and is jointly produced by both parties, all rights accruing from such material or article shall be owned in accordance with US Patent Law. Each party agrees to and does hereby grant to the other party, irrevocable, nonexclusive, and royalty -free license to use, according to law, any material or article and use any method that maybe developed as part of the work under this Agreement. The foregoing products license shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of the Recipient which are modified for use in the performance of this Agreement. The foregoing provisions of this section shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of the Recipient that are not modified for use in the performance of this Agreement. 17. Political Activity Prohibited None of the funds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any partisan political activity or to further the election or defeat of any candidate for public office. 18. King County Recycled Product Procurement Policy In accordance with King County Code 18.20, the Recipient shall use recycled paper, and both sides of sheets of paper whenever practicable, when submitting proposals, reports, and invoices, if paper copies are required. 19. Future Support The County makes no commitment to support the services awarded for herein and assumes no obligation for future support of the activity awarded herein except as expressly set forth in this Agreement. 20. Entire Agreement/Waiverof Default The parties agree that this Agreement is the complete expression of the terms hereto and any oral or written representations or understandings not incorporated herein are excluded. Both parties recognize that time is of the essence in the performance of the provisions of this Agreement. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of the Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. C:3 AGENDA ITEM #1. a) 21. Amendments Either party may request changes to this Agreement. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Agreement. Changes to the County's Agreement numbering system or fund source may be made unilaterally by the County and without the need for amendment of this Agreement. The Recipient shall be notified in writing of any changes in the Agreement number or fund source assigned by the County; provided, however, that the total compensation allocated by the County through this Agreement does not change. 22. Notices Whenever this Agreement provides for notice to be provided by one party to another, such notice shall be in writing and directed to the chief executive office of the Recipient and the project representative of the County department specified on page one of this Agreement. Any time within which a party must take some action shall be computed from the date that the notice is received by said party. 23. Services Provided in Accordance with Law and Rule and Requlation The Recipient and any sub-awardee agree to abide by the laws of the state of Washington, rules and regulations promulgated thereunder, and regulations of the state and federal governments, as applicable, which control disposition of funds granted under this Agreement, all of which are incorporated herein by reference. In the event that there is a conflict between any of the language contained in any exhibit or attachment to this Agreement, the language in the Agreement shall have control over the language contained in the exhibit or the attachment, unless the parties affirmatively agree in writing to the contrary. 24. Applicable Law This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington. The venue for any action hereunder shall be in the Superior Court for King County, Washington. 25. Electronic Processing and Signatures The parties agree that this Agreement may be processed and signed electronically, which if done so, will be subject to additional terms and conditions found at httos://www.docusian.com/comDanv/terms-of-use. The parties acknowledge that they have consulted with their respective attorneys and have had the opportunity to review this Agreement. Therefore, the parties expressly agree that this Agreement shall be given full force and effect according to each and all of its express terms and provisions and the rule of construction that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement. The parties executing this Agreement electronically have authority to sign and bind its represented party to this Agreement. 26. Counterparts and Signatures by Fax or Email This Agreement maybe executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. 27. No Third Party Beneficiaries Except for the parties to whom this Agreement is assigned in compliance with the terms of this Agreement, there are no third party beneficiaries to this Agreement, and this Agreement shall not impart any rights enforceable by any person or entity that is not a party hereto. END OF COUNTY TERMS AND CONDITIONS 9 AGENDA ITEM #1. a) EXHIBIT A SCOPE OF WORK CITY OF RENTON 1/1//2019-12/31/2020 Background The Local Hazardous Waste Management Plan (hereafter referred to as the "Plan') as updated in 1997 and 2010, was adopted by the partner agencies (the King County Solid Waste Division, the Seattle Public Utilities, the King County Water and Land Resources Division and Public Health — Seattle and King County) and cities located in King County. The Washington State Department of Ecology in accordance with RCW 70.105.220 subsequently approved the Plan. The City is an active and valued partner in the regional Local Hazardous Waste Management Program (hereafter referred to as the "Program'). The purpose of this Exhibit is to define the relationship associated with the Program's funding of City activities performed under the auspices of the Plan and as approved by the Programs Management Coordination Committee (hereinafter referred to as the 'MCC'). This Contract further defines the responsibilities of the City and Public Health — Seattle and King County with respect to the transfer of Program monies. Scope of Work Task 1 HHW Collection: The City of Renton will organize a minimum of three citywide hazardous waste collection and recycling events. At these events the following materials will be collected and recycled: used motor oil and filters, used antifreeze, household batteries, and other materials if determined to be cost effective. The City will also provide ongoing household battery collection at sites accessible to the public. Task 2 Strategic Planning: The City will complete and adopt a Waste Prevention and Recycling Strategic Plan initiated in 2018 that lays the groundwork for future residential and business hazardous waste prevention projects. City Administration and elected officials will be briefed on the content of the Plan, and will be encouraged to adopt the Plan. Responsibilities of the Parties The Ci The City shall develop and submit project proposals and budget requests to the Program's Contract Administrator. Funds provided to the City by the Program pursuant to this Contract shall be used to implement hazardous waste programs and/or services as approved by the MCC. City of Renton AGENDA ITEM #1. a) 2. The City shall submit timely reimbursement requests as negotiated with the Contract Administrator. For reimbursement, the City shall submit the following to the Contract Administrator: a) An invoice (see Exhibit C). Invoices should be sent to Contract Administrator for approval and payment. b) A brief description of activity accomplished and funds expended in accordance with the scope of work. c) Copies of invoices for expenditures or a financial statement prepared by the City's finance department. The financial statement should include vendor names, a description of services provided, date paid and a check or warrant number. d) A legible copy of the Hazardous Waste Manifest. 3. The City shall submit to the Contract Administrator no later than December 5tn of each year a final invoice or estimate for activities completed in that calendar year. 4. It is the responsibility of the City to comply with all applicable county, state and/or federal reporting requirements with respect to the collection and transfer of moderate risk wastes. The City shall report to the Contract Administrator the quantity, by type, of moderate risk waste collected using Program funds. The City shall also provide the Contract Administrator with copies of EPA's Non - Hazardous Waste Manifest or similar form, associated with the transport of moderate risk waste collected through Program fixnded events. 5. The City is solely responsible for any and all spills, leaks or other emergencies arising at the facilities associated with the City's events or in any other way associated with activities conducted within the scope of this Contract. In the event of a spill or other emergency, the City is responsible for complying with all applicable laws and regulations. 6. The City agrees to appropriately acknowledge the Program in all media produced — in part or in whole — with Program fields. Where feasible, the City will use the Program's logo. The intent of this provision is to further strengthen this regional partnership in the public's mind. 7. The City agrees to provide the Program with copies of all media material produced for local hazardous waste management events or activities that have been funded by the Program. The City also agrees to allow the Program to reproduce media materials created with Program money provided that the Program credits the City as the originator of that material. 8. This project shall be administered by Linda Knight at the City of Renton, 1055 South Grady Way, Renton, at (425) 430-7397, (&night@rentonwa.gov) or her designee. 9. Questions or concerns regarding any issue associated with this Exhibit that cannot be handled by the Contract Administrator should be referred to the LHWMP Program Director for resolution. Seattle-KinL, County Department of Public Health City of Renton AGENDA ITEM #1. a) The Seattle -King County Department of Public Health shall administer, via the attached Contract, the transfer of Program funds to the City for hazardous waste management events and activities. 2. Within ten (10) working days of receiving a request for reimbursement from the City, the Contract Administrator shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception, The Contract Administrator will not authorize payment for activities and/or expenditures that are not included in the scope of work, unless the scope has been amended. The Contract Administrator retains the right to withhold all or partial payment if the City's invoices are incomplete (e.g. they do not include proper documentation of expenditures for which reimbursement is being requested) or are not consistent with the submitted scope of work. Program Contacts Lynda Ransley LHWMP Program Director 150 Nickerson Street, Suite 204 Seattle, WA 98109 206-263-8241 lynda. ransley(d,kingcounty. gov Joy Carpine-Cazzanti LHWMP Contract Administrator 401 Fifth Avenue, Suite 1100 Seattle, WA 98104 206-263-8487 icarpine(c ,kingcounty.gov City of Renton AGENDA ITEM #1. a) EXHIBIT B 2019-2020 BUDGET LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM City of Renton 1055 South Grady Way Renton, WA 98055 Component 2019-2020 Budget Total Description Task 1: Household $58,730.91 $58,730.91 Hazardous Waste Collection Task 2: Strategic $10,000.00 $10,000.00 Planning TOTAL $68,730.91 $68,730.91 Footnote: The 2019-2020 budget can be partly or totally spent in either 2019 and/or 2020 but cannot exceed the budget total in these two years. City of Renton Public Health Seattle & King County INVOICE Agreement Number: 4057 EHS Exhibit C Period of Performance: 1/1/19-12/31/20 City of Renton 1055 South Grady Way Renton WA, 98055 Invoice Processing Contact: Linda Knight (425) 430-7397 1knight@rentonwa.gov Submit signed hardcopy invoice to: Joy Carpine-Cazzanti Local Hazardous Waste Management Program Public Health - Seattle & King County 401 5th Ave., Suite 1100 Seattle, WA 98104 icarpine@kingcounty.gov Invoice for services rendered under this contract for the period of: Proiect Organization Expend Acct 1114016 1 860000 1 53105 AGENDA ITEM #1. a) ALL FIELDS MUST BE COMPLETED FOR PROMPT PAYMENT PROCESSING King County Accounts Payable Information Purchase Order# Supplier Name City of Renton Supplier # 2248 Supplier Pay Site FINANCE Remit to Address ATTN: FINANCE/AR 1055 S Grady Way Renton, WA 98055 Invoice Date Invoice # Amount to be Paid PH Program name/phone Kristin Painter (206) 477-5470 Start End Date Date MM/DD/YY Task CPA 001 Amount Attach sheet for multiple POETAs Expenditure Item 2019-20 Budget Previously Billed Current Cumulative Balance HHW Edu/Strategic Plan $10,000.00 $10,000.00 HHW Collection $58,730.91 $58,730.91 Total $68,730.91 $68,730.91 Materials and quantities collected: Gallons of motor oil Number of motor oil filters Gallons of mixed fuel Gallons of antifreeze Pounds of lead acid batteries Pounds of dry batteries Number of CFC aplliances Other (please specify) I, the undersigned, do hereby certify under the laws of the State of Washington penalty of perjury, that this is a true and correct claim for reimbursement services rendered. I understand that any false claims, statements, documents, or concealment of material fact may be prosecuted under applicable Federal and State laws. This certification includes any attachments which serve as supporting documentation to this reimbursement request. Recipient Signed Print Name Date PH Authorization / Approval Date AGENDA ITEM #1. a) INVOICE DETAIL Salaries & Wages- List by Employee Hours Rate of Pay/ Hr Budget Previously Current Cumulative Balance (Budget Billed Expenditure (Previous+ less Cumulative) Current) Subtotal $ $ $ $ $ Fringe Benefits Base Rate Budget Previously Current Cumulative Balance (Budget Billed Expenditure (Previous+ less Cumulative) Current) Subtotal $ - $ - $ - $ - $ - Consultant Costs- Itemize by consultant Unit of measure Rate Budget Previously Current Cumulative Balance (Budget below Billed Expenditure (Previous+ less Cumulative) - $ Subtotal $ - $ - $ - $ - $ - Supplies- Please detail below Budget Previously Current Cumulative Balance (Budget Billed Expenditure (Previous+ less Cumulative) Current) Subtotal $ - $ - $ - $ - $ - Travel Budget Previously Current Cumulative Balance (Budget Billed Expenditure (Previous+ less Cumulative) In State Travel Total # of Miles Rate Out of State Travel # of People Rate Per Diem and Lodging If of People # of Units Unit Cost Subtotal $ - $ - $ - $ - $ - Other Costs- Please detail below Budget Previously Current Cumulative Balance (Budget Billed Expenditure (Previous+ less Cumulative) $ 5 $ $ Subtotal $ - $ Overhead Costs- Please detail below Budget Previously Current Cumulative Balance (Budget Billed Expenditure (Previous+ less Cumulative) Current) Subtotal Budget Previously Current Cumulative Balance (Budget Billed Expenditure (Previous+ less Cumulative) Current) Direct Costs Total $ $ $ $ $ S S S S Grand Total $ - $ - $ - $ - $ - Invoice Detail Page 2 AGENDA ITEM #2. a) AB - 2374 C[TY OF -----wwwo�Renton uOo�" SUBJECT/TITLE: Interagency Agreement for 2019 and 2020 CPA #6060199 with King County for the Waste Reduction and Recycling Grant RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Linda Knight, Solid Waste Coordinator EXT.: 7397 This agreement provides $199,990 of grant funding into the 2019-2020 Solid Waste budget for implementation of waste reduction and recycling projects (403.000000.018.537.60.41.012 and 403.000000.018.537.60.10.000). This grant fully reimburses the city for all expenditures related to the approved scope of work. The Solid Waste Utility is eligible to receive $199,990 of non -matching grant funding in 2019-2020 through the King County Solid Waste Division's Waste Reduction and Recycling (WRR) Grant program. Projects funded through this grant include: • Special Recycling Events • Reuse It! • Renton Stop and Swap events • Waste prevention and recycling projects • Completion of the Sustainable Materials Strategic Plan A. Agreement Execute the Interagency Agreement for 2019 and 2020 CPA #6060199 with King County to accept $199,990 of non -matching grant funds to implement waste reduction and recycling programs. AGENDA ITEM #2. a) CPA # 6060199 INTERAGENCY AGREEMENT FOR 2019 and 2020 Between KING COUNTY and the CITY OF RENTON This two-year Interagency Agreement "Agreement" is executed between King County, a Charter County and political subdivision of the State of Washington, and the City of Renton, a municipal corporation of the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the County and City will be referred to as "Party" or "Parties." PREAMBLE King County and the City of Renton adopted the 2001 King County Comprehensive Solid Waste Management Plan, which includes waste reduction and recycling goals. In order to help meet these goals, the King County Solid Waste Division has established a waste reduction and recycling grant program for the cities that operate under the King County Comprehensive Solid Waste Management Plan. This program provides funding to further the development and/or enhancement of local waste reduction and recycling projects and for broader resource conservation projects that integrate with waste reduction and recycling programs and services. This grant program does not fund household hazardous waste collection activities. Program eligibility and grant administration terms are discussed in the Grant Guidelines, attached to this Agreement as Exhibit B and incorporated herein by reference. Grant funding for this program is subject to the budget approval process of the King County Council. Grant funding approved by the King County Council is available to all King County cities that operate under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in the scope of work, which is attached hereto as Exhibit A and incorporated herein by reference. The County expects that any information and/or experience gained through the grant program by the City will be shared with the County and other King County cities. I. PURPOSE The purpose of this Agreement is to define the terms and conditions for funding to be provided to the City by the County for waste reduction and recycling programs and/or services as outlined in the scope of work and budget attached as Exhibit A. AGENDA ITEM #2. a) II. RESPONSIBILITIES OF THE PARTIES The responsibilities of the Parties to this Agreement shall be as follows: A. The City 1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide waste reduction and recycling programs and/or services as outlined in Exhibit A. The total amount of funds available from this grant in 2019 and 2020 shall not exceed $199,990. 2. This Agreement provides for distribution of 2019 and 2020 grant funds to the City. However, grant funds are not available until January 1, 2019. 3. During this two-year grant program, the City will submit a minimum of two (2), but no more than eight (8), progress reports to the County in a form approved by the County. Reports must be signed by a City official. These reports will include: a. a description of each activity accomplished pertaining to the scope of work; and b. reimbursement requests with both a Budget Summary Report Form, which is attached hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form, which is attached hereto as Exhibit E and incorporated herein by reference, unless the City has a spreadsheet similar to the Expense Summary Form already in use, in which case the City is free to use that spreadsheet instead of the Expense Summary Form. The City will submit the form or similar spreadsheet and not submit backup documentation for grant expenses. If backup documentation is submitted, SWD will not retain it. The City shall maintain this documentation in its records. If the City chooses to submit up to the maximum of eight (8) progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County on the last day of the month following the end of each quarter (April 30, July 30, October 31, January 31) except for the final progress report and request for reimbursement, which shall be due by March 31, 2021. If the City chooses to submit the minimum of two progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County by January 31, 2020 and March 31, 2021. Regardless of the number of progress reports the City chooses to submit, in order to secure reimbursement, the City must provide in writing to the County by the 51h working day of January 2020 and January 2021, the dollar amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. 4. The City shall submit a final report to the County which summarizes the work completed under the grant program and evaluates the effectiveness of the projects for which grant funds were utilized, according to the evaluation methods specified in the scope of work. The final report is due within six (6) months of completion of the project(s) outlined in the scope of work, but no later than June 30, 2021. AGENDA ITEM #2. a) 5. If the City accepts funding through this grant program for the provision of waste reduction and recycling programs and projects for other incorporated areas of King County, the City shall explain the relationship with the affected adjacent city or cities that allows for acceptance of this funding and the specifics of the proposed programs and projects within the scope of work document related thereto. 6. The City shall be responsible for following all applicable Federal, state, and local laws, ordinances, rules, and regulations in the performance of work described herein. The City assures that its procedures are consistent with laws relating to public contract bidding procedures, and the County neither incurs nor assumes any responsibility for the City's bid, award, or contracting process. 7. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or physical handicap in the employment or application for employment or in the administration or delivery of or access to services or any other benefits under this Agreement as defined by King County Code, Chapter 12.16. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall engage in unfair employment practices as defined by King County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state, and local laws, ordinances, executive orders and regulations that prohibit such discrimination. These laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights Act of 1964. 9. The City shall use recycled paper for the production of all printed and photocopied documents related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying and printing and shall use recycled/recyclable products wherever practical. 10. The City shall maintain accounts and records, including personnel, financial, and programmatic records, and other such records as may be deemed necessary by the County, to ensure proper accounting for all project funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. These records shall be maintained for a period of six (6) years after termination hereof unless permission to destroy them is granted by the Office of the State Archivist in accordance with RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the County and/or by federal or state officials as so authorized by law. 11. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is purchased with grant funds from King County for a total period of three (3) years. The records shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King County by March 31 of each year through the year 2023. AGENDA ITEM #2. a) 12. The City agrees to credit King County on all printed materials provided by the County, which the City is duplicating, for distribution. Either King County's name and logo must appear on King County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit King County for artwork or text provided by the County as follows: "artwork provided courtesy of King County Solid Waste Division" and/or "text provided courtesy of King County Solid Waste Division." 13. The City agrees to submit to the County copies of all written materials which it produces and/or duplicates for local waste reduction and recycling projects which have been funded through the waste reduction and recycling grant program. Upon request, the City agrees to provide the County with a reproducible copy of any such written materials and authorizes the County to duplicate and distribute any written materials so produced, provided that the County credits the City for the materials. 14. The City will provide the King County Project Manager with the date and location of each Recycling Collection Event provided by the City, as well as copies of any printed materials used to publicize each event, as soon as they are available but no later than thirty (30) days prior to the event. If there is any change in the date or the location of an event, the City will notify the County a minimum of thirty (30) days prior to the event. If the event brochure is required for admission to the City's event, the City is exempt from having to provide the brochure to King County. 15. If the City accepts funding through this grant program for the provision of recycling collection events for adjacent areas of unincorporated King County, the City shall send announcements of the events to all residences listed in the agreed upon areas listed in Exhibit A. The announcements and all other printed materials related to these events shall acknowledge King County as the funding source. 16. This project shall be administered by Linda Knight, Solid Waste Coordinator, or designee. B. The County: The County shall administer funding for the waste reduction and recycling grant program. Funding is designated by the city and is subject to the King County Council's budget approval process. Provided that the funds are allocated through the King County Council's budget approval process, grant funding to the City will include a base allocation of $10,000 per year with the balance of funds to be allocated according to the City's percentage of King County's residential and employment population. However, if this population based allocation formula calculation would result in a city receiving less than $10,000 per year, that city shall receive an additional allocation that would raise their total grant funding to $10,000 per year. AGENDA ITEM #2. a) 2. The City of Renton's budgeted grant funds for 2019-2020 are $199,990. This includes $25,381 per year for providing Recycling Collection Events to residents of the agreed upon areas of unincorporated King County as listed in Exhibit A. Within forty-five (45) days of receiving a request for reimbursement from the City, the County shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The County will not authorize payment for activities and/or expenditures which are not included in the scope of work and budget attached as Exhibit A, unless the scope has been amended according to Section V of this Agreement. King County retains the right to withhold all or partial payment if the City's report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation of expenditures and/or adequate description of each activity described in the scope of work for which reimbursement is being requested), and/or are not consistent with the scope of work and budget attached as Exhibit A. 4. The County agrees to credit the City on all printed materials provided by the City to the County, which the County duplicates, for distribution. Either the City's name and logo will appear on such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit the City for artwork or text provided by the City as follows: "artwork provided courtesy of the City of Renton" and/or "text provided courtesy of the City of Renton." 5. The County retains the right to share the written material(s) produced by the City which have been funded through this program with other King County cities for them to duplicate and distribute. In so doing, the County will encourage other cities to credit the City on any pieces that were produced by the City. 6. The waste reduction and recycling grant program shall be administered by Lucy Auster, Project Manager, King County Solid Waste Division, or designee. III. DURATION OF AGREEMENT This Agreement shall become effective on either January 1, 2019 or the date of execution of the Agreement by both the County and the City, if executed after January 1, 2019, and shall terminate on June 30, 2021. The City shall not incur any new charges after December 31, 2020. However, if execution by either Party does not occur until after January 1, 2019, this Agreement allows for disbursement of grant funds to the City for County -approved programs initiated between January 1, 2019 and the later execution of the Agreement provided that the City complies with the reporting requirements of Section II.A of the Agreement. AGENDA ITEM #2. a) IV. TERMINATION A. This Agreement may be terminated by King County, in whole or in part, for convenience without cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. Reasons for termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section II.A.4. C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination; and (2) the City shall be released from any obligation to provide further services pursuant to this Agreement. D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either Party may have in the event that the obligations, terms and conditions set forth in this Agreement are breached by the other Party. V. AMENDMENTS This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of work will only be approved if the proposed amendment is consistent with the most recently adopted King County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope of work, attached as Exhibit A, only upon written request by the City and written approval by King County. Such requests will only be approved if the proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. VI. HOLD HARMLESS AND INDEMNIFICATION The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims") brought against the County arising out of or incident to the City's execution of, performance of, or failure to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer of any software, book, document, report, film, tape, or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. AGENDA ITEM #2. a) VII. INSURANCE A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with performance of work pursuant to this Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum limits of this insurance shall be $1,000,000 general liability insurance combined single limit per occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate limit, a $2,000,000 aggregate shall apply. Any deductible or self -insured retentions shall be the sole responsibility of the City. Such insurance shall cover the County, its officers, officials, employees, and agents as additional insureds against liability arising out of activities performed by or on behalf of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies. B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self -insured for any of the above insurance requirements, a written acknowledgement of self-insurance is attached to this Agreement as Exhibit C. C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of current membership is attached to this Agreement as Exhibit C. VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT This Agreement is the complete expression of the agreement of the County and City hereto, and any oral or written representations or understandings not incorporated herein are excluded. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. IX. TIME IS OF THE ESSENCE The County and City recognize that time is of the essence in the performance of this Agreement. X. SEVERABILITY If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions. AGENDA ITEM #2. a) /.X malll Y [iu Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if sent to the King County Solid Waste Division and the City at the addresses provided below: If to the City: Lucy Auster, Project Manager, or a provided designee King County Solid Waste Division Department of Natural Resources and Parks 201 South Jackson Street, Suite 701 Seattle, WA 98104-3855 Linda Knight, Solid Waste Coordinator, or a provided designee City of Renton 1055 S. Grady Way Renton, WA 98057 IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below: City of Renton Denis Law, Mayor Date King County BY Pat D. McLaughlin, Director Solid Waste Division For Dow Constantine, King County Executive Date AGENDA ITEM #2. a) Exhibit A King County Solid Waste WRR Grant APPLICANT Renton Solid Waste Utility 1055 S. Grady Way Renton, WA 98057 PROGRAM WRR GRANT PROJECT MANAGERS Linda Knight 425.430.7397 Iknig_ht@rentonwa.gov Fax 425.430.7241 FUNDING REQUESTED PROJECTS & FUNDING SUMMARY • SRE • Renton Reuse Event • Waste Prevention & Recycling Education Outreach SCOPE OF WORK 2019-2020 Julie Pursell 425.430.7396 ipursell(2rentonwa_gov Fax 425.430.7241 $149, 228 $ 50,762* $199,990 Total $52,500 $74,000 $73,490 Jina Kim 425.430.7391 ikimerentonwa.Rov Fax 425.430.7241 City Allocation *(RCE Funds) Meara Heubach 425.430.7390 mheubach@rentonwa.gov Fax 425.430.7241 AGENDA ITEM #2. a) Scope of Work Task 1 Recycling Collection Event Project Manager Julie Pursell, Solid Waste Education Specialist Schedule January 2019 — December 2020 Budget $52,500 Goal Prevent disposal of recyclable materials not collected at curbside. Description Renton will implement a minimum of 3 Secial Recycling Events during the grant period. Each event will collect recyclable materials not collected at the curbside. Events are available to all residential households from the greater Renton community including, but not limited to unincorporated areas in the Skyway, May Valley, and East Renton Plateau. All events will be held at the Renton Technical College and will be open to the public between the hours of 9:00 a.m. and 3:00 p.m. While most items are free to the public to recycle, certain items may require a fee paid to the vendor to cover additional vendor costs. Businesses are not eligible to participate. Event Dates Spring 2019 —May 11 Fall 2019 —September 21 Spring 2020 — TBD Fall 2020 - TBD Event Staffing City staff, vendor staff and volunteers will be utilized in the operations for each event. Julie Pursell will manage the event and experienced volunteers will greet the public, screen materials, direct traffic through the site, and distribute educational materials. A City of Renton Police Officer will be in charge of traffic control. Staff working the event will be scheduled between 7:30 a.m. and 5:00 p.m. Because we require all staff to remain on -site for the duration of the event, the City will supply lunch and liquid refreshments Event Promotion The public will be notified about the events through direct mail, utility bill inserts, the City's website cable channel, and City newsletter. S:\GRANTS\WRR Grants\2019-2020\IAAs\Scopes\Renton Scope of Work 2019 2020.docx Page 2 AGENDA ITEM #2. a) Materials Collected Scrap metal, appliances, concrete, bulky yard waste (greater than 4' long and 3" in diameter), clean wood waste, used motor oil, used antifreeze, used oil filters, automotive batteries, alkaline and Ni-cad batteries, cell phones, reusable household items, unusable textiles, Styrofoam, plastic bags, bubble wrap, mattresses, and cardboard will be collected and reused or recycled. Items may be added/ or removed dependent upon viable recyclable markets. Evaluation Each event will be evaluated based on the number of vehicles served and the weight of recyclable material collected. Deliverables Number of Vehicles Served: Budget Detail Staff $21,000 Contract/Vendors $10,500 Supplies $ 2,500 Printing/Distribution $18,500 S:\GRANTS\WRR Grants\2019-2020\IAAs\Scopes\Renton Scope of Work 2019-2020.docx Page 3 AGENDA ITEM #2. a) Task 2 Renton Reuse Event Project Manager Julie Pursell, Solid Waste Education Specialist Schedule January 2019 — December 2020 Budget $74,000 Goal To divert materials from the landfill by providing an opportunity for residents to swap materials that still have a useable life Description The City recognizes that waste prevention & recycling are the top waste management strategies in the solid waste hierarchy. Under this task staff will plan and implement a one -day reuse event. Scheduled and held at the Renton Memorial Stadium Saturday, June 1, 2019 and TBD for 2020, this event will provide an opportunity for residents of the greater Renton community including unincorporated King County residents to exchange materials that still have useful life, but are no longer of value to the original owner. Residents will be able to drop off furniture, toys, household goods, sports equipment, doors, windows, and other materials approved by Renton staff. Residents may also come to the event to take home materials others have dropped off. Materials not claimed by the end of the event will be recycled or land filled. Residents will be notified of this event through a direct mail campaign (using the same mail list as the Special Recycling events), ads placed in the local newspaper, and the City's website. Volunteers and city staff will staff the event. Evaluation/Deliverables • Estimate of volume of materials diverted from landfill • Estimate of participants • Compare residual disposal current year to prior year Budget Detail Staff $ 13,000 Contract/Vendors $ 2,000 Supplies $ 1,000 Printing/Distribution $ 56,000 S:\GRANTS\WRR Grants\2019-2020\IAAs\Scopes\Renton Scope of Work 2019-2020.docx Page 4 AGENDA ITEM #2. a) Task 3 Waste Prevention & Recycling - Strategic Plan Project Manager Linda Knight, Solid Waste Coordinator Schedule January 2017 — December 2018 Budget $10,000 Goal Complete and adopt a strategic plan that lays a successful waste prevention and recycling program roadmap for the City to implement for the next 10 years. Description For the past 26 years the City of Renton has implemented myriad programs that increased knowledge, skills, and motivation of its residential and business sectors to divert waste from landfill. These programs ranged from backyard compost workshops to business waste prevention technical outreach to our current EOW curbside collection program. While the City currently experiences 69% waste diversion from landfill for its curbside residential sector, there is still a great deal of work to accomplish to meet and exceed the region's 70% diversion goal by 2020. The City will complete and adopt the waste prevention and recycling strategic plan (Plan) whose development was initiated in 2018 and that intends to lay the groundwork for future residential and business waste prevention and recycling projects. The City will identify current barriers to waste prevention and recycling by its residential and commercial sectors, research successful waste prevention programs in the nation that hold promise in the Pacific Northwest and develop a roadmap with options for program implementation to meet and exceed the goals of 70% diversion by 2025. Staff will work with City Administration and elected officials to achieve commitment to the Plan's goals and programs as well as develop a funding model to sustain the work identified. Evaluation/Deliverables • Waste Prevention & Recycling Strategic Plan • City Council approval or adoption of the Strategic Plan Budp,et Detail Professional Services $10,000 S:\GRANTS\WRR Grants\2019-2020\IAAs\Scopes\Renton Scope of Work 2019 2020.docx Page 5 AGENDA ITEM #2. a) Task 4 Waste Prevention & Recycling - Multifamily Project Manager Meara Heubach Schedule January 2019 — December 2020 Budget $40,000 Goal Increase recycling & waste prevention performance of the multifamily sector Description Based on results of a multifamily outreach pilot the City implemented in 2018, the City will provide outreach and technical assistance to its multifamily properties that focus on strategies to improve overall waste prevention and recycling performance. Strategies will be consistent with community -based social marketing (aka behavior -change model) and may include: • Infrastructure improvements, such as right -sizing containers and collection schedule, accessible containers, color -coded waste containers, etc. • Site visits with property owners, managers, and/or tenants • Distribution of education materials including recycling guidelines, move-in/move-out resource guides, etc. • Incentives such as recycling tote bags. Evaluation/Deliverables Evaluate success of strategies implemented utilizing container audits, surveys, resident commitments and other tools. Budget Detail Staff $15,000 - - - 1 Printing/Distribution $20,000 Supplies $5,000 S:\GRANTS\WRR Grants\2019 2020\IAAs\Scopes\Renton Scope of Work 2019-2020.docx Page 6 AGENDA ITEM #2. a) Task 4 Waste Prevention & Recycling - General Project Manager Ana Kim Schedule January 2019 — December 2020 Budget $23,490 Goal Increase waste prevention knowledge and practice by residents and businesses Description Using a variety of strategies including policy development, education & outreach, and creative events, increase resident and business knowledge and practice of waste prevention in the community. Staff may build on the work to date to implement a plastic bag ban in the city, Ecofilm series topics, community events that include kid -friendly reuse activities. Evaluation/Deliverables Based on strategies implemented, evaluate the outcome using tools such as surveys, personal commitments, adoption of policies, etc. Budget Detail Contract/Vendors $10,000 Printing/Distribution $8,490 Supplies $5,000 S:\GRANTS\WRR Grants\2019-2020\IAAs\Scopes\Renton Scope of Work 2019-2020.docx Page 7 AGENDA ITEM #2. a) AGENDA ITEM #2. a) Exhibit B 2019-2020 Grant Guidelines Program Eligibility: The King County Solid Waste Division (SWD) has prepared a Recycling Case Studies document with a number of innovative projects recently implemented by King County and several cities aimed at influencing waste prevention and recycling consistent with the King County Comprehensive Solid Waste Management Plan (Comp Plan) and the County's goals. SWD encourages consideration of these case study ideas in the development of grant proposals. Furthermore, in an effort to encourage collaboration, leveraging, and potential joint projects between cities and other partners, the Case Studies and the WRR application information has been shared with selected regional environmental firms. Grant funds may be used for a variety of Waste Reduction & Recycling (WRR) related programs consistent with the Comp Plan. Cities are encouraged to work together to leverage funds and have a greater influence on waste prevention and recycling. Cities may choose to use their funding on one program or a combination of programs. For WRR program ideas, please refer to the Case Studies document (Attachment 4), which includes the topics below. Examples of innovative projects: • King County SWD: Multicultural Recycling Outreach - Recicla Mas! Es Fascilisimo. • City of Bellevue: Multifamily Organics Recycling Technical Assistance. • City of Issaquah Recycling Outreach: Waste Wise Multifamily Outreach. • City of Bothell: Recycling Vouchers/Special Items Recycling Event. • Cedar Grove Composting, Inc.: Increasing Food Waste Diversion in Diverse Communities. • City of Redmond: Redmond Commercial Organics Collection. • Olympia School District: Purchase of Bulk Milk Containers for Schools. • Cities of Kirkland. Bellevue, Redmond, and Bothell: City Partnership - Eco Lunch Eastsidc Initiative/Reusable Lunch Kits. • King County SWD: EcoConsumer Program Repair Events. Please contact Lucy Auster at 206-477-5268 or lucv.austera.kingcount►-.Rov if you have questions about specific program eligibility, consistency with the Comp Plan, and/or are interested in obtaining a list of the environmental firms that SWD has provided notice to regarding this grant program. AGENDA ITEM #2. a) The following are not eligible for funding: • Collection of garbage, except for residual garbage related to the collection of recyclables. • Collection of any household hazardous waste items including, but not limited to: > treated wood, > paint, > lead acid batteries, > oil, gasoline, and antifreeze, > fluorescent lights. • Household Hazardous Waste (HHW) education programs. Cities should pursue funding for HHW collection or education programs through the King County Local Hazardous Waste Management Program (LHWMP) or the Washington State Department of Ecology Local Solid Waste Financial Assistance (LSWFA) Program. Grant Administration Requests for Reimbursement: Cities may submit one request for reimbursement per year during the funding cycle, due no later than March 19, 2019 and March 17, 2020. However, cities may submit requests for reimbursement as frequently as quarterly. A Budget Summary Report Form and an Expense Summary Report Form must be used when submitting requests for reimbursement and will be provided to Cities when the grant agreements are executed. Accrual Reporting: By the 5ch working days of January 2019 and January 2020, cities must notify SWD of the amount of their total expenditures for work that has been completed but for which a request for reimbursement has not yet been submitted. Progress and Final Reports Progress reports describing program activities, accomplishments, and evaluation results must accompany each request for reimbursement. A final report describing the outcome of grant -funded activities is due with the final request for reimbursement. If, however, the city does not have the results of its program evaluation by the end of the grant cycle, the final narrative report may be submitted no later than six months after the end of the grant cycle (June 30, 2019). (Note: The final request for reimbursement would still need to be submitted by March 17, 2020.) All progress and final reports must be signed by a city official. Signed reports may be scanned and emailed. Amendments Formal amendments to grant Interagency Agreements (IAAs) are unnecessary unless the city wishes to significantly change its scope of work and/or budget. In general, a significant change would be one in which the city wishes to add or delete a task from their scope of work. A minor change, such as moving dollars between tasks, would only require written notification, which may be submitted via e- mail. However, the city should contact SWD when considering changes to their scopes and budgets to determine if a formal amendment is needed. _ AGENDA ITEM #2, a) A6� ® DATE (hiMIDD1YYYY) `� CERTIFICATE OF LIABILITY INSURANCE 9/6/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Cathy Fleck NAME: y Leavitt Group Northwest _PHONN Ext: (800)726-8771 FAX IAI�NoI:(866) 728-9168 PO Box 65770 E-MAIL ADDRESS' cathy fleckOleavitt.com University Place WA 98464 INSURERA:Travelers Indemnity Company of 125666 INSURED INSURERB:Travelers Casualty & Surety 125658 City of Redmond INSURER Navigators Specialty Insurance 36056 PO Box 97 010 INSURER D : Attn: Irene Banschbach INSURER E: Redmond WA 98073-9710 INSURERF: COVERAGES CERTIFICATE NUMBFR:CL189621622 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR I NSR TYPE OF INSURANCE INSD W D POLICY NUMBER M.DI DY/YYYYEFF MMIDDIYYYY LIMITS X COMMERCIAL GENERAL LIABILITY OCCURRENCE 1 S 1,000,000 A CLAIMS -MADE X OCCUR ILEACH I PREM SES Ea ccu ence 15 100,000 MED EXP (Any one person) 5 Excluded X ZLP15P89041 9/1/2018 9/1/2019 PERSONAL BADVINJURY S I 1 0 0 0 1 0 0 0 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY I JE � [::] LOC PRODUCTS - COMP/OP AGG S 2,000,000 OTHER: AubselMolestation S 11000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident 5 11000,000 BODILY INJURY (Per person) S A X ANY AUTO _ ALL OSCHEDULED AUUTOSS AUTOS H8109158PI92IND17 9/1/2018 9/1/2019 BODILY INJURY (Per accident) S ROPERTY (pera cidentDAMAGE 5 HIRED AUTOS AUTOSWNED X UMBRELLA LIAR X !OCCUR EACH OCCURRENCE S 20, 000, 000 A EXCESS LIAB ICLAIMS-MADE AGGREGATE S 20,000,000 DED I X I RETENTIONS 10,000 S X ZUP15P8945817PB 9/1/2018 9/1/2019 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE I PER OTH STATUTE X ER I E.L. EACH ACCIDENT I S 1,000,000 A(MandatoryF �En NH MBER EXCLUDED? ' ) N' A ZLP15P89041 9/1/2018 9/1/2019 E.L. DISEASE - EA EMPLOYES I S 11000,000 y cribe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 15 11000,000 B Crime 105829598 9/1/2018 9/1/2019 Limit 1,000,000 C Excess Umbrella SFISEXC9155861C 9/1/2018 9/1/2019 Limit $10,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: Operations of Named Insured in respects to 2019/2020 WR/R Grant Contract #5902865 - Endorsement CG D4 BO 02 09 and UM 04 76 07 08 attached King County Solid Waste Division Attn: Lucy Austen 201 South Jackson St - Suite 7 Seattle, WA 98104-9855 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE D DeLorenzo/CAFLEC Q19Rj C20 ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD INS025 (201401) AGENDA ITEM #2. a) AGENDA JTf"2. a) BUDGET SUMMARY REPORT FORM 2019-2020 Waste Reduction & Recycling Grant Program City: Date: Address: Phone: Invoice #: Report Period: Preparer's Name: Contract #: Total amount requested this period: Total amount previously invoiced: Original interlocal amount: Total amount charged to date: $ - Amount remaining for completion of interlocal: $ - Scope of Work Current Amount Task Description Budget Quarter Previously Remaining # (Task/title) Costs Invoiced Balance 1 $ - 2 $ - 3 $ - 4 $ - 5 $ - 6 $ - 7 $ - TOTALS $ - $ - $ - $ - For King County Use Contract # 0 Project 1126942 Org 720122 Exp.Account 54150 Task 22.000' Purchase Order # Requisition # Receipt Supplier # Supplier Pay Site Invoice # Payment Type Total charges this period are approved for payment: $ Project Manager: Date AGENDA ITEM #2. a) W u A u u C 0 u a � � u a u � D u O O L ell V O L N b1J 01 u +' x N U g A U b a a 0 d 0 z u .o a I� O a u y A a� v u as 0 0 A L 0 b C1 as 0 u O H R 0 E- AGENDA ITEM #2. a) AGENDA ITEM #3. a) AB - 2375 C[TY OF -----wwwo�Renton uOl"' SUBJECT/TITLE: Request from Paul Miller for City Cost Participation for Water Line Extension at 3731 Park Avenue North RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Michael Mitchell, Water Utility Engineer EXT.: 7265 Funding in the amount of $58,993.90 is available through the approved 2019 Water Utility Capital Improvement Program budget for Pipe Oversizing Costs (425.455100). There is sufficient funding in the budget to cover the city's cost participation. Paul Miller, owner of the property at 3731 Park Avenue North, submitted a request to City Council on March 22, 2019 for the city to participate in cost -sharing for the construction of a new 8-inch water main within a private access road near Park Avenue North and North 37th Street. Mr. Miller owned an existing house that was recently demolished to accommodate the construction of a new house on the same property. City Code requires the property owner to provide domestic water and meet fire flow requirements by extending a new 8-inch water main approximately 458 feet to the extreme boundary of the property line fronting a private access road including one new fire hydrant in front of the property. The water main improvements will also benefit six existing adjacent properties fronting the new water main because the new fire hydrant will provide coverage for fire protection to all existing buildings within 300 feet. The new water main will also improve water quality to existing customers since their existing old galvanized iron water service lines downstream of the meters will be replaced with new copper piping as part of this project. It is very unlikely that the existing properties can be subdivided in the future due to the size of the lots, so the property owner will not be able to recoup the cost of the water main through a latecomer agreement. Therefore Mr. Miller requests that the city share a portion of the cost of the water main improvements. City Code allows developers and property owners to request the city participate in the cost of water main improvements when the improvements provide significant general benefit to the area. The total cost of the new water main submitted by Mr. Miller's contractor is $70,709.10. Staff has determined the submitted cost is within the reasonable range of costs for similar water main extension projects. The city's participation in the amount of $58,993.90 is the total project cost of $70,709.10 less the property owner's share of $11,715.20 of the water main fronting his property. A. City Cost Participation Request Letter B. Water Main Extension Plan AGENDA ITEM #3. a) Approve the city's cost participation in the amount of $58,993.90 for a water line extension at 3731 Park Avenue North. Payment will be made after the completion of the improvements and all conveyance documents, bill of sale, easement and as -built plans of the water main improvements have been received. �ff&woi�TY OF RENTON March 23, 2019 MAR 2 2 2019 RECEIVED CITY CLERK'S OFFICE Renton City Council Renton City Hall 1055 S Grady Way Renton WA 98057 Subject: Request for city's cost participation for new water line on North 37th Street Dear Councilmembers, As a condition of the City's approval of the building permit no. B17003480 and civil permit C18005570 for the construction of my new residence at 3731 Park Ave N, I was required to install about 500 feet of new 8-inch water line and a new fire hydrant within a private road and driveway west of Park Ave N. to meet City's development regulations. We are making other mandated improvements at our expense such as widening and improving the private road and making for an emergency vehicle turn -around. There was an existing house on the lot which was demolished and will be replaced with the new house and the existing lot will not be subdivided. There are currently 5 other lots that share the private access road and all the properties will be receiving direct benefit from the new water line and fire hydrant for fire protection. I would like to request a cost -participation from the City for the installation of the water line and hydrant since the improvements are in the best interest of the City and to the general public in the vicinity of my property. I am attaching a cost breakdown of the water main improvements in the total amount of $70,709.10 submitted by my contractor LaValley Backhoe along with a copy of the civil plan which was approved by the City. Thank you for your consideration on this matter. Sincerely, Paul Miller 3731 Park Ave N Renton, WA 98056 Ph 206-954-1137 AGENDA ITEM #3. LaValley Back -hoe 1,11' 18019 tit'- 12 1 st III 1,111" r4 'lJ%%,:U[ I'Ark And in,f.ifl to., and kAi%c;o4i I lmil:ult' " %v'la f�Am"Il As,,:mN, �k iap ;vxi Capp al; pq-.� fill ou,h,d ron k Price Inclu'k, III tstm," Ivlofr uc if, h" ( it\ "t, R'llf"o \fimmmll .1"phill ?q,w Pail, \" N. Price d rs m,( lmlu& it tma� ills Jwyi ' 'lllw'tjl'..dxi saalnu fim,h,-d niNix pnmpmQ md owrla% Nil, A%t N' lj\ AftV At outwo cw &,Ubm ftom-aWve VWATCA60m ilvol"' cxm cosh, witl be exocuW i-,W), uponarmsonim, sad vM AD ovemm" ONIonscut upw %tt*m OXXWO or dda%s bcvwd okw wwol Owner to lam rim, Wmado and 0dw wCommy ="VAWC "m abow wo*. A orkmms Corpmum and Peale LwMty PROPOSAL r"INTE ESTIMATE NO p PH0,ECT ?!I Pitk Aw N TOTAL VTAL 6,428 10 AGENDA ITEM #3. fE I ae TOTAL ASSESSABLE FOOTAGE: 845 FEET TOTAL COST OF WATER MAIN: $70,709.10 COST PER ASSESSABLE FOOT: $83.68/FT LESS DEVELOPER'S SHARE: $83.68/FT x 140 FT = $11,715.20 CITY'S PARTICIPATION SHARE: $58,993.90 3#SUR-O------�. s 3� /� / .?O sph• c� �V �u �u 'fOL' ao 1 1 m;,� m V `3 a 2.1 N .0 a _930126 �1' "' v / 1 3o°i° min 2 0 6 o m Im '-' 6 ^' o 3g h /°a / 11182 SF 16 ,ti �'8 SFo o $ m ro 3 a62 --- - 9 a ° 0 76�i° SF o '� z "A9 SF m 362915 0 �is m o oono4 0 .7m 8777 SF eo. ce 1 0010 0 0050 0�0 '1%b6 SF '' 736R@ SF r' r, 8667 SF 8667 SF� 32_OL49_+�a / 7 0.2 a 96.3s 2 70020 417.s (P.) 0060 zlz 0080 0070 0040 0020 zs j25 20 20 75 1 7 20 ; 20 75 z 465 (P.) 0030 75 20 20 85 85 6s.19 •�21 � 216.96 (P.) 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OS 80.96 1O 36z665 3Ae60 sroz,,.s 1246 SF -__- _-..- 0ozs 10 A IOt B 8 -qMloz.s 5o f"- "-- - - - -..-. o 0 662° o „6 n 362860 77 0006 , 2` m W AG EM #4, a) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE: May 15, 2019 TO: Denis Law, Mayor FROM: Gregg Zimmerm r , Public Works Department Administrator STAFF CONTACT: Ron Straka, Utility Systems Director, ext. 7239 SUBJECT: Emerging Issues Items for the May 20 Utilities Committee Meeting Agenda — Coal Creek Utility District Service Agreement Attached for your information is a draft agreement with Coal Creek Utility District (CCUD) regarding sanitary sewer service to the Christelle Ridge development located in the city's sewer service area at Duvall Ave NE and SE 95th Way. It will be discussed as part of Emerging Issues at the May 20 Utilities Committee meeting. The agreement allows CCUD to provide sanitary sewer service to the proposed Christelle Ridge development on an interim basis, changing to permanent service the next time CCUD performs a complete update to its sanitary sewer plan. For the city to serve a sewer lift station is required, and once installed it would serve this development as well as two other small developable parcels (see attached map). While the initial cost of installing the lift station would fall on the developer, long term maintenance and ultimate replacement of the station would be a city responsibility. Given that the maximum number of customers that could serve into this station would be no more than 50, the station could not be supported by the small service area and a large percentage of the costs would be borne by the sewer rate base as a whole. For these reasons the city is asking CCUD to provide sewer service to this development. CCUD has facilities in the direct area that can serve this development, as well as the other two developable parcels, by a simple gravity sewer main extension. This agreement acknowledges that CCUD will serve the development on an interim basis until such time as they amend their plan and can fully incorporate the area into their sewer service boundary. As the agreement is for interim service at this time, it is not in the form of an inter -local agreement, and as such can be signed by Gregg Zimmerman without the requirement of council action. cc: Robert Harrison, Chief Administrative Officer Dave Christensen, Wastewater Utility Engineering Manager April Alexander, Executive Secretary Julia Medzegian, Council Liaison H:\File Sys\WWP - WasteWater\WWP-03-0000 Correspondence - Wastewater\DaveC\2019 Correspondence\Memo to Mayor re Utilities Committee Briefing 05.20.19.docx/DClp AGENDA ITEM #4. a) AGREEMENT FOR INTERIM SEWER SERVICE BETWEEN COAL CREEK UTILITY DISTRICT AND CITY OF RENTON This Agreement ("Agreement") is made and entered into by and between Coal Creek Utility District, a Washington municipal corporation ("District"), and the City of Renton, a Washington municipal code city ("City"), (individually a "Party" and collectively the "Parties") for the purposes set forth herein. RECITALS Whereas, the District is authorized pursuant to RCW 57.08.005 (3) and (5) to provide public water and sanitary sewer service to real property located within and outside the District; and Whereas, the City is authorized to provide public water and sanitary sewer service to real property located within the City's water and sewer service areas; and Whereas, certain real property, as legally described on Exhibit A and depicted on Exhibit B attached hereto and incorporated herein by this reference (the "Property"), is being developed as a residential subdivision referred to as Christelle Ridge; and the Property is located within the City's water and sewer service areas; and Whereas, development of the Property will require extensions of the public water and sanitary sewer systems to make those utility services available to the Property; and Whereas, the City can provide water and sewer service to the Property by extension of its public water and sanitary sewer systems to the Property; however, it is not presently financially feasible to extend the City's sanitary sewer system to the Property; and Whereas, the District's sewer system is located adjacent to the Property, and the District is willing to provide sewer service to the Property on an interim basis, and the City will agree to allow the District to provide sanitary sewer service to the Property on an interim basis, on certain terms and conditions set forth in this Agreement; now, therefore, AGREEMENT In consideration of the terms and conditions set forth in this Agreement, the Parties agree as follows: A. The City agrees that the District may provide and District agrees to provide interim sanitary sewer service to the Property under the following terms and conditions: 1. The District's sanitary sewer system shall be extended to and through the Property by the owner of the Property pursuant to the District's developer extension process 908240.1- 021055.0022 AGENDA ITEM #4. a) incorporating the District's standards and specifications for sewer extensions; provided the District shall provide the City the proposed sewer extension plans for the Property for the City's review and comment prior to final approval of such plans by the District. 2. The District shall provide sanitary sewer service to the Property on the same terms and conditions as it provides service to similar property within the District's boundaries and according to the District's resolutions, rules and regulations, and as such resolutions, rules and regulations may be amended and superseded. 3. Whenever the City, in its sole discretion, determines the City may provide permanent sanitary sewer service to the Property, the City shall provide written notice to the District and the then present owner(s) of the Property of its intent to provide sanitary sewer service to the Property and the effective date of such sewer service to the Property, and upon the effective date of such notice, title to and ownership of the sanitary sewer system located on and serving the Property will be transferred by the District to the City. Disconnection of the sewer system from the District's sewer system and connection to the City's sanitary sewer system shall be at the City's expense, p O:°:aed the City ... FegaiFe the owner(s) of the Pr-e .etty to p .eh expense; thereafter the sanitary sewer system located on the Property shall be maintained and operated by the City as part of its sanitary sewer system and the City shall provide sanitary sewer service to the Property in accordance with the City's ordinances, resolutions, rules and regulations, and as such ordinances, resolutions, rules and regulations may be amended and superseded. All fees and charges collected by the District for connection or sewer service, prior to such transfer, shall be retained by the District. 4. As a condition of service and prior to the connection of the Property to the District's sanitary sewer system, the owner(s) of the Property shall provide the District with an agreement with terms and conditions as required by the District for interim sewer service from the District to the Property. 5. This Agreement shall be effective on the date by which both Parties have executed this Agreement ("Effective Date"). 6. Unless provided otherwise in this Agreement, notices provided pursuant to this Agreement shall be delivered to each Party as follows: 908240.1- 022055 -0022 AGENDA ITEM #4. a) To the District: Coal Creek Utility District Attn: General Manager 6801 132"4 Place SE Newcastle, WA 98059 To the City: City of Renton Attn: David Christensen Wastewater Utility Engineering Manager 1055 South Grady Way Renton, WA 98057 7. Following its execution by the Parties, , this Agreement shall be recorded in the King County Recorder's Office or posted on the City's and the District's respective websites listed by subject matter. 8. The Parties represent and warrant that the individuals executing this Agreement on behalf of their respective party have the authority and are authorized to do so. COAL CREEK UTILITY DISTRICT By: Its: General Manager Dated, 908240.1- 022055 -0022 o CITY OF RENTON M Its: Greg Zimmerman Public Works Administrator Dated: Approved as to form: Shane Moloney, City Attorney AGENDA ITEM #4. a) EXHIBIT A REAL PROPERTY LEGAL DESCRIPTION 908240.1- 022055.0022 AGENDA ITEM #4. a) Exhibit A LEGAL DESCRIPTION: THAT PORTION OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 3, TOWNSHIP 23 NORTH, RANGE 5 EAST,W.M., KING COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID SUBDIVISION; THENCE SOUTH 88023'35" EAST ALONG THE NORTH LINE OF THE SECTION 863.71 FEET TO THE TRUE POINT OF BEGINNING; THENCE CONTINUING SOUTH 88°29'35" EAST 130.96 FEET TO THE SOUTHWESTERLY MARGIN OF COUNTY ROAD; THENCE SOUTH 47°50'49" EAST ALONG SAID MARGIN 424.84 FEET; THENCE SOUTH 01°40'08" WEST 164.42 FEET; THENCE NORTH 89-13'51" WEST 430.43 FEET; THENCE NORTH 01-47148" EAST 128.90 FEET; THENCE NORTH 89013'51 WEST 24.76 FEET; THENCE NORTH 01°48'21" EAST 318.12 FEET TO THE TRUE POINT OF BEGINNING; (ALSO KNOWN AS LOT 3 OF LOT LINE ADJUSTMENT NO. LLA 010-90, RECORDED OCTOBER 16, 1990 UNDER RECORDING NO.9010169012 AND REVISED BY INSTRUMENT RECORDED FEBRUARY 12, 1991 UNDER RECORDING NO.902129004, IN KING COUNTY, WASHINGTON). AGENDA ITEM #4. a) EXHIBIT B REAL PROPERTY DEPICTION 908240.1.022085-0022 AGENDA ITEM #4. a) EXHIBIT B E COR SEC. 3-23-5 N 88'29'35" W (KCAS) 1317.81' (CAL) N 88'29'33" W (DEED) 1317.92' (DEED) NORTH LINE OF 3-23-5 863.71'zs- - LS 88'29'35" E 130.96' ♦ 9s� IN ♦ q� 1 co " s V) ��3• W T<9� N A 0 ' Z CHRISTELLE RIDGE SITE ♦ pG �,,� PARCEL NO. 0323059096 ♦ L 9 N 89*13'51" Zt^ W 24.76' 91 �N �1 IZ�, N 8913'51" W 430.43' �'- �� mwmm� � AGENDA ITEM #4. a) AGREEMENT FOR INTERIM SEWER SERVICE BETWEEN COAL CREEK UTILITY DISTRICT AND CITY OF RENTON This Agreement ("Agreement") is made and entered into by and between Coal Creek Utility District, a Washington municipal corporation ("District"), and the City of Renton, a Washington municipal code city ("City''), (individually a "Party" and collectively the "Parties") for the purposes set forth herein. R FC''TTA T C Whereas, the District is authorized pursuant to RCW 57.08.005 (3) and (5) to provide public water and sanitary sewer service to real property located within and outside the District; and Whereas, the City is authorized to provide public water and sanitary sewer service to real property located within the City's water and sewer service areas; and Whereas, certain real property, as legally described on Exhibit A and depicted on Exhibit B attached hereto and incorporated herein by this reference (the "Property"), is being developed as a residential subdivision referred to as Christelle Ridge; and the Property is located within the City's water and sewer service areas; and Whereas, development of the Property will require extensions of the public water and sanitary sewer systems to make those utility services available to the Property; and Whereas, the City can provide water and sewer service to the Property by extension of its public water and sanitary sewer systems to the Property; however, it is not presently financially feasible to extend the City's sanitary sewer system to the Property; and Whereas, the District's sewer system is located adjacent to the Property, and the District is willing to provide sewer service to the Property on an interim basis, and the City will agree to allow the District to provide sanitary sewer service to the Property on an interim basis, on certain terns and conditions set forth in this Agreement; now, therefore, AGREEMENT In consideration of the terns and conditions set forth in this Agreement, the Parties agree as follows: A. The City agrees that the District may provide and District agrees to provide interim sanitary sewer service to the Property under the following terns and conditions: The District's sanitary sewer system shall be extended to and through the Property by the owner of the Property pursuant to the District's developer extension process incorporating the Districts standards and specifications for sewer extensions; AGENDA ITEM #4. a) provided the District shall provide the City the proposed sewer extension plans for the Property for the City's review and comment prior to final approval of such plans by the District. 2. The District shall provide sanitary sewer service to the Property on the same teens and conditions as it provides service to similar property within the District's boundaries and according to the District's resolutions, rules and regulations, and as such resolutions, rules and regulations may be amended and superseded. 3. Whenever the City, in its sole discretion, detennines the City may provide permanent sanitary sewer service to the Property, the City shall provide written notice to the District and the then present owner(s) of the Property of its intent to provide sanitary sewer service to the Property and the effective date of such sewer service to the Property, and upon the effective date of such notice, title to and ownership of the sanitary sewer system located on and serving the Property will be transferred by the District to the City. Disconnection of the sewer system from the District's sewer system and connection to the City's sanitary sewer system shall be at the City's expense. Thereafter the sanitary sewer system located on the Property shall be maintained and operated by the City as part of its sanitary sewer system and the City shall provide sanitary sewer service to the Property in accordance with the City's ordinances, resolutions, rules and regulations, and as such ordinances, resolutions, rules and regulations may be amended and superseded. All fees and charges collected by the District for connection or sewer service, prior to such transfer, shall be retained by the District. 4. As a condition of service and prior to the connection of the Property to the District's sanitary sewer system, the owner(s) of the Property shall provide the District with an agreement with terms and conditions as required by the District for interim sewer service from the District to the Property. 5. This Agreement shall be effective on the date by which both Parties have executed this Agreement ("Effective Date"). 6. Unless provided otherwise in this Agreement, notices provided pursuant to this Agreement shall be delivered to each Party as follows: To the District: Coal Creek Utility District Attn: General Manager 6801 132°d Place SE Newcastle, WA 98059 To the City: City of Renton Attn: David Christensen Wastewater Utility Engineering Manager 1055 South Grady Way Renton, WA 98057 AGENDA ITEM #4. a) Following its execution by the Parties, this Agreement shall be recorded in the King County Recorder's Office or posted on the City's and the District's respective websites listed by subject matter. The Parties represent and warrant that the individuals executing this Agreement on behalf of their respective party have the authority and are authorized to do so. COAL CREEK UTILITY DISTRICT CITY OF RENTON By: By: Name: Name: Grei immerman Its: General Manager Its: Public Works Administrator Dated: Dated: SJ 1 Approved as to form: Shane Moloney, City Attorney AGENDA ITEM #4. a) Exhibit A LEGAL DESCRIPTION: THAT PORTION OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 3, TOWNSHIP 23 NORTH, RANGE 5 EAST,W.M., KING COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID SUBDIVISION; THENCE SOUTH 88-23,35" EAST ALONG THE NORTH LINE OF THE SECTION 863.71 FEET TO THE TRUE POINT OF BEGINNING; THENCE CONTINUING SOUTH 88`29'35" EAST 130.96 FEET TO THE SOUTHWESTERLY MARGIN OF COUNTY ROAD; THENCE SOUTH 47°50'49" EAST ALONG SAID MARGIN 424.84 FEET; THENCE SOUTH 01*40'08" WEST 164.42 FEET; THENCE NORTH 89°13'51" WEST 430.43 FEET; THENCE NORTH 01°47'48" EAST 128.90 FEET; THENCE NORTH 89'13'51 WEST 24.76 FEET; THENCE NORTH 01°48'21" EAST 318.12 FEET TO THE TRUE POINT OF BEGINNING; (ALSO KNOWN AS LOT 3 OF LOT LINE ADJUSTMENT NO. LLA 010-90, RECORDED OCTOBER 16, 1990 UNDER RECORDING NO. 9010169012 AND REVISED BY INSTRUMENT RECORDED FEBRUARY 12, 1991 UNDER RECORDING NO. 902129004, IN KING COUNTY, WASHINGTON). AGENDA ITEM #4. a) EXHIBIT B NW COR SEC. 3-23-5 N 88-29'35" W (KCAS) 1317.81' (CAL) N 88-29'33" W (DEED) 1317.92' (DEED) NORTH LINE OF 3-23-5 863.71_ — 8823 E 130.96SF 9scd N '•— S 11. M w S�sr9\ F� 00 N Sf? SfB�. 10 Z CHRISTELLE RIDGE SITE O '� PARCEL NO. 0323059096 y F N 89'13'51" N yF W 24.76' o t o ao 0 0 C ao INN Z w !� — � N=9*13'51= W 430.43� COAL CREEK UTILITY DISTRICT SERVICE AGREEMENT - CHRISTELLE RIDGE Proposed Service Line with Coal Creek LID ® City Manholes ODevelopable Properties E3Developer Property <u City Cleanout City Gravity Mains 0 Coal Creek Utility District, Cleanout 0 Coal Creek Utility District Manhole ® Coal Creek Utility District, Lift Station %tams? Renton City Limits -- - Coal Creek Utility District Sewer Main a)