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HomeMy WebLinkAboutBudget - 1992 December 21. 1992 Moog Renton City Council Minutes Page 593 The Committee further recommended that the Mayor and city clerk be authorized to execute the contract. MOVED BY TANNER, SECONDED BY EDWARDS, COUNCIL CONCUR IN THE COMMITTEE REPORT.* Councilman Stredicke expressed his appreciation of the letter written and the action taken by Linda Knight, Solid Waste Coordinator, and the City contractor concerning the trash behind downtown Renton businesses. *CARRIED. ORDINANCES & RESOLUTIONS The following ordinance was presented for first reading and advanced to second and final reading: Ordinance #4387 An ordinance was read approving and confirming the assessments and LID: 329, Final assessment roll of Local Improvement District 329 in the total amount of Assessment Roll, SW 43rd $1,654,063.15, and advanced to send and final reading for the Street Improvements improvement of South 43rd Street from Talbot Road South to SR-167, as provided by Ordinance No. 3856, as amended, and levying and assessing a part of the cost and expense thereof against the parcels of land and other property as shown on the assessment roll. MOVED BY EDWARDS, SECONDED BY KEOLKER-WHEELER, COUNCIL ADVANCE THE ORDINANCE FOR SECOND AND FINAL READING. CARRIED. Following second and final reading of the aforementioned ordinance, it was MOVED BY TANNER, SECONDED BY KEOLKER-WHEELER, COUNCIL ADOPT THE ORDINANCE AS PRESENTED.* Councilman Stredicke asked if 1% for art was included in the project funding. City Attorney Warren noted that he will research this issue but advised that as part of a Local Improvement District, the funds paid by a third party cannot be dedicated to the 1% to the arts unless it was included within the original scope of work. *ROLL CALL: ALL AYES. CARRIED. Councilman Stredicke requested the Administration to review past policies to determine whether or not funding for art has been provided on underground projects. The following ordinance was presented for second and final reading: Ordinance #4388 An ordinance was read providing 1992 year-end budget adjustments in Finance: 1992 Year-End the total amount of $4,048,409 for a total 1992 budget of $134,105,292. Budget Amendments MOVED BY MATHEWS, SECONDED BY EDWARDS, COUNCIL ADOPT THE ORDINANCE AS PRESENTED. ROLL CALL: ALL AYES. MOTION CARRIED. The following resolutions were presented for reading and adoption: o Cl) a� o � � � p CA N S SSp O p a N p cOomm ? S- CD �' 33 CD • _ (� N O c N d (��D 7 p. CD Di ro a t.C) p S 7 n CD 3 CD a p O CD CS CD CO O O Q CD _ G c O cn S x N o O_ O 7 N (U Cn C 0 d_ CD c�D O CAD 51) S (D (D 0 < O S 7 CD N c CD ' I TI O O N CpD 3 CD X Q p a O �. y er CSD 1 O. O» p O •< z' p O S G 0 O CD m Cn 0 m S O c� fn 1�. r' x co 0 v CD CD I h �. O CI) -^ c D fD R' a. w O w e Q r N C ('-- co p p S O CS p' ty r N � � , o � p . OX s m m S � o � a =. p � g' 0 Sim w, o Qom O O N ti, O 7 a O N. '-. v O 3D C OZ 0 0 N -• arm C0 CCDD r (D v c wCO oA) OmaOpmCaGQw O c co 5. nO co � m p 7. 11) Dm p O p (n pn �'` o CO - . = Cp 0 l a O O Q - p _ 0_ ( p Nc t. p 5- n —y p CD D a S Ca. Omn �D Za) , •< � c -�o << CDCpO �� DwUc 0 O j. — c A6cD O 0�� jto 7�. c CO 0 D S (1Z S Q (D0 p V Sp OO . CO co cop ` c/ n. Z OO OCD OSN N c D pCO A)Q N ? • A)C C0) D XOO " 2�1N� O tO xt 1 N(J.N V V �' O u f e f/l r p I' y � q V a / [ • tCy� ¢ ki it'll! �, �,. '''''' e-imu, to —- -, z.cos.PFg , ,1 1 ,,4 1,,,,t" - 9 19 s AiiiigtlictirillsA.4.421til'A.o i ; il''H:''' 1 - 9 yy �i -Y lifiiili'ti-40041.414/ ill:',J If ::;', H11. '-'-:7-1 i :j c. lint; t December 14. 1992 Renton City Council Minutes Pane 575 CAG: 88-011, Maplewood Referred 12/7/92 - Utilities Chairman Tanner presented a report Wells & Booster Station recommending concurrence in the staff recommendation that Council authorize the Mayor and city clerk to execute Addendum 5 to CAG-88- 011 with RH2 Engineering in the amount of $289,2790 ($149,910 in 1993; $98,280 in 1994; $41,080 in 1995). MOVED BY TANNER, SECONDED BY EDWARDS, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. ORDINANCES AND RESOLUTIONS The following ordinance was presented for first reading and will be adopted at the next Council meeting: Finance: 1992 Year-End An ordinance was read providing for 1992 year-end budget adjustments Budget Amendments in the total amount of $4,048,409 for a total 1992 amended budget of $134,105,292. MOVED BY NELSON, SECONDED BY TANNER, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/21/92. CARRIED. The following resolutions were presented for reading and adoption: Resolution #2936 A resolution was read authorizing signature for depositories and electric Finance: Authorized fund transfers on behalf of and in the name of the City of Renton. Signatures MOVED BY NELSON, SECONDED BY TANNER, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution #2937 A resolution was read establishing an interest-free, long-term interfund Finance: Interfund Loan loan from the general fund to Community Development Block Grant fund from General Fund to to provide working capital requirement before grant reimbursement. Community Development MOVED BY NELSON, SECONDED BY TANNER, COUNCIL ADOPT Block Grant Fund THE RESOLUTION AS READ. CARRIED. Resolution #2938 A resolution was read fixing 12/21/92 at 7:30 p.m. as the date and time Public Works: LID 329 for the public hearing to consider the final assessment roll for Local Public Hearing Improvement District No. 329 Street Improvements on S. 43rd Street, Talbot Road S. to SR-167, and directing that notice thereof be given in the manner required by law. MOVED BY TANNER, SECONDED BY STREDICKE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. NEW BUSINESS Councilwoman Nelson noted she has received citizen complaints about Police: Parking On parking on Smithers between South Third and South Fourth. MOVED Smithers Between S. 3rd BY NELSON, SECONDED BY STREDICKE, REFER THIS MATTER and S. 4th TO THE TRANSPORTATION COMMITTEE. CARRIED. Police: Residential Councilwoman Nelson stated she has received two complaints regarding Parking Permits the $10.00 residential parking permit fee for 1993 for the north and south Renton areas. MOVED BY NELSON, SECONDED BY STREDICKE, REFER THIS MATTER TO THE TRANSPORTATION COMMITTEE. CARRIED. Fire: Fire District #25 Mayor Clymer disclosed that his son-in-law is a Fire District #25 captain; Negotiations however, the Mayor has no say in the Fire District #25 negotiations for inclusion in the Renton City Fire Department. 44.10, December 14. 1992 Renton City Council Minutes Page 573 Personnel: Position Referred 12/7/92 - Finance Committee Vice-Chair Nelson presented a Reclassifications report recommending concurrence in the staff recommendation to approve the following reclassifications: Community Program Coordinator - Police Recommended that two Community Program Coordinator Police positions receive a salary upgrade of 5% effective January 1, 1993. An audit of the class demonstrated that the scope of duties and the responsibility given to employees in this class have increased significantly to meet community demand for services since the class was created and assigned to grade 65 almost 10 years ago. This recommendation is also supported by Ewing and Company based on information available after the classification and compensation study was completed and it has been approved by the Renton Officers Guild. Lead Court Clerk - Municipal Court Recommended that one Court Clerk position be reclassified to Lead Court Clerk as the incumbent is performing lead functions because the need existed. It would be disruptive to smooth operations of the Municipal Court to relieve the incumbent of these duties. The recommendation has been approved by Local 21R. MOVED BY NELSON, SECONDED BY TANNER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance: Authorized Referred 12/7/92 - Finance Committee Vice-Chair Nelson presented a Check Signatures report recommending approval of a resolution updating authorized cash and investment signatories. The Committee further recommended that the resolution regarding this matter be presented for reading and adoption. MOVED BY NELSON, SECONDED BY TANNER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See later action.) Finance: 1992 Budget Referred 12/7/92 - Finance Committee Vice-Chair Nelson presented a Adjustment report recommending concurrence with the staff proposed budget adjustments. The Committee further recommended that the ordinance regarding this matter be presented for first reading. MOVED BY NELSON, SECONDED BY TANNER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See later action.) Finance: 1993 Referred 11/23/92 - Finance Committee Vice-Chair Nelson presented a Property/Casualty report recommending Council approval of the 1993 property/casualty Insurance Renewals insurance packages presented as "Option II." Under this plan, excess coverage insurance would be transferred from the City's "London Plan" to Genesis Insurance Company. Advantages of the new plan would be the ability to secure coverage for sexual abuse, a two- year guaranteed rate, $25,000 in savings over the existing cost, and a reduction in the deductible for property from $250,000 to $100,000. APPOVED /;-/c7-9d- )r FINANCE COMMITTEE V COMMITTEE REPORT DECEMBER 14, 1992 CITY OF RENTON 1992 FINAL BUDGET ADJUSTMENT (Referred 12/7/92) The Finance Committee recommends concurrence with the staff proposed budget adjustments. The Committee further recommends that the ordinance regarding this matter be presented for first reading. (17.,j Toni Nelson, Acting Chair esse Tanner, Member cc: Dan Clements Marie Mosley CITY OF RENTON, WASHINGTON ORDINANCE NO. .1100' AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON PROVIDING FOR 1992 YEAR-END BUDGET AMENDMENTS. WHEREAS, it is necessary and advisable to amend the 1992 Budget as follows: Expenditure Revenue REVENUE AND EXPENDITURE ADJUSTMENTS: Adjustments Adjustments 1.)Allocate New Grants,and Grant Adjustments $504,781 $504,781 2.)Allocate Interest Earnings for Bank Fees 32,023 32,023 3.)Add Balance of 1992 Metro Mitigation for Valley Fire Station 500,000 500,000 4.)LID Debt Service Adjustments 826,000 826,000 5.)Add 1991 Open Space Bond Issue Interest Earnings 259,736 259,736 6.)Allocate Valley Medical LID 329 Prepayment 1,814,769 1,814,769 7.)Insurance Fund Revenue Adjustments 111,100 111,100 TOTAL BUDGET ADJUSTMENTS $4,048,409 $4,048,4093 SECTION I:The following adjustments are hereby allowed and established in each of the below listed funds: 1992 Adopted Buget 1992 Amended EXPENDITURES: Budget Adjustment Budget 000 - General Fund $24,746,806 $252,082 $24,998,888 101 - Park Fund 5,965,830 0 5,965,830 103 - Street Fund 3,455,448 0 3,455,448 106 - Library Fund 1,193,873 0 1,193,873 102-Arterial Street Fund 416,426 0 416,426 104 -Community Development Block Grant Fund 397,280 0 397,280 105 - Impact Mitigation Fund 7,714,419 509,376 8,223,795 118- Reserve for Paths and Trails 14,891 0 14,891 125 - 1% for Art Fund 39,221 0 39,221 127 - Cable Communication Fund 359,805 0 359,805 207 - 1978 Limited G.O. Bond Fund/Sr Center 138,467 0 138,467 212 - 1989 Limited G.O. Ref Bond Fund/City Shop 340,011 0 340,011 213- 1983 Unlimited G.O. Ref Bond Fund/Coulon Park 1,222,227 0 1,222,227 215 -General Govt Miscellaneous Debt Service Fund 1,034,750 0 1,034,750 219 - 1989 Unlimited G.O. Bonds/Sr Housing 827,373 0 827,373 220 - L.I.D. Debt Service Fund 2,411,085 826,000 3,237,085 221 - L.I.D.Guaranty Fund 774,544 0 774,544 302 - Open Space CIP Fund 5,229,068 259,736 5,488,804 316 -Municipal Facilities CIP Fund 2,766,502 0 2,766,502 317-Transportation CIP Fund 7,678,200 143,500 7,821,700 319 - Senior Housing Construction Fund 6,047,045 0 6,047,045 320 - L.I.D. Construction Fund 1,287,721 1,814,769 3,102,490 401 -Water/Sewer/Storm Utility Fund 20,093,444 0 20,093,444 402 - Airport Fund 2,229,183 0 2,229,183 403- Solid Waste Utility Fund 7,528,416 0 7,528,416 404 - Golf Course Fund 1,347,800 0 1,347,800 421 - Water/Sewer/Storm Construction Fund 14,713,206 131,846 14,845,052 501 - Equipment Rental Fund 1,979,084 0 1,979,084 502- Insurance Fund 5,486,681 111,100 5,597,781 601 - Firemen's Pension Fund 2,618,077 0 2,618,077 TOTAL EXPENDITURES $130,056,883 $4,048,409 $134,105,292 TOTAL RESOURCES $130,056,883 $4,048,409 $134,105,292 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. SECTION II: A list of all individual budget adjustments is available for public review in the Office of the City Clerk, Renton Municipal Building. SECTION III:This Ordinance shall be effective upon its passage,approval,and five days after publication. PASSED BY THE CITY COUNCIL this day of December, 1992. Marilyn J. Petersen,City Clerk APPROVED BY THE MAYOR this day of December, 1992. Earl Clymer,Mayor Approved as to form: Lawrence J.Warren,City Attorney Date of Publication: 2 WORKSHEET TO CITY OF RENTON 1992 YEAR—END BUDGET ADJUSTMENT ORDINANCE NO. . Expepdttut iota(Exp Re4etlue 34taf Rev Account Description Adjustment .:Adjustments .'. Adjustments.: ...Adjustments ,: GENERAL FUND REVENUES/EXPENDITURES: 000/000/311.10.00.00 Transfer Property Tax to Impact Mitigation Fund 0.00 0.00 (9,378.46) (9,376.46) (To cover unanticipated costs for Black River Property Acq) Allocate Investment Interest Revenue for Bank Fees: 000/000/361.11.00.00 Increase Investment Interest 0.00 32,023.00 32,023.00 000/000/04.538.11.49.43 Utility Billing Bank Fees 19,759.00 000/000/05.519.90.49.43 Miscellaneous Services Bank Fees 12,264.00 32,023.00 000/000/331.16.57.00 Allocate Federal Family Violence Grant/Justice Dept 0.00 8,635.00 8,635.00 000/000/08.521.30.49.64 Police Crime Prevention/Family Violence Grant 8,635.00 8,635.00 Allocate 1992-1993 Police Narcotics Grant: 000/000/333.16.80.00 Police Narcotics Grant Revenue 0.00 220,800.00 220,800.00 Police Narcotics Grant Expenditures: - 000/000/08.521.92.10.00 Salaries 166,963.00 000/000/08.521.92.31.00 Supplies 8,940.00 000/000/08.521.92.43.65 Travel 3,000.00 000/000/08.521.92.43.57 Training 4,400.00 000/000/08.521.92.45.18 Equipment 12,497.00 000/000/08.521.92.41.55 Confidential Funds 25,000.00 220,800.00 SUB-TOTAL ADJUSTMENTS 261,458.00 261,458.00 252,081.54 252,081.54 000/000/00.508.00.00.00 Decrease Ending Fund Balance (9,376.46) (9,376.46) 0.00 0.00 TOTAL GENERAL FUND ADJUSTMENTS 252 081.54< 252,081.54< 252,081.54 252;081.54 3 WORKSHEET TO CITY OF RENTON 1992 YEAR—END BUDGET ADJUSTMENT ORDINANCE NO. WWEgVAft Expendttur Total EXp Revenu TOtat Re Accou t T)escriptTon Adiustment Adjustments Adjustments ; ,Adjustme to IMPACT MITIGATION FUND REVENUES/EXPENDITURES: 105/000/311.10.00.00 Transfer Property Tax from General Fund 9,376.46 9,376.46 105/012/20.594.76.85.A81 Wetlands Acquisition/Black River 9,376.46 9,376.46 (Unanticipated Costs) Adjust Fire Metro Mitigation Fees/Valley Fire Station: 105/464/318.70.00.904 Allocate Balance of Metro Revenue 500,000.00 500,000.00 105/464/09.594.22.65.904 Adjust Valley Fire Station Project 500,000.00 500,000.00 $ 500,000.60 - 1991 Metro 1,000,000.00 - 1992 Metro ($500,000 budgeted) 13,530.04 - 1991/92 Interest $1,513,530.04 - Adjusted Project TOTAL IMPACT MITIGATION FUND ADJUSTMENTS 509;378.46 509,376.48'i S09376.48` 509;376.46 1989 UNLIMITED G.O.BOND FUND(Senior Housing) 219/000/33.592.92.85.00 Increase Debt Registration Costs 50.00 0.00 0.00 219/000/00.508.00.00.00 Decrease Ending Fund Balance (50.00) 0.00 TOTAL 1989 UNLIM G O.ADJUSTMENTS 0.00:'; 000; OOOiI :; 0.00` LID DEBT SERVICE FUND: 220/000/361.11.00.00 Adjust Investment Interest 0.00 26,000.00 220/000/361.51.00.00 Adjust LID Assessments and Interest 0.00 800,000.00 220/000/33.592.00.00.00 Adjust LID Interest 500,000.00 SUB-TOTAL ADJUSTMENTS 500,000.00 500,000.00 826,000.00 826,000.00 220/000/00.508.00.00.00 Increase Ending Fund Balance 326,000.00 326,000.00 0.00 0.00 . .. . ....... ... .. TOTAL LID DEBT SERVICE FUND ADJUSTMENTS 820 000.00; 82fi;000 00 626;000 00 828,000.00 OPEN SPACE CIP REVENUES/EXPENDITURES: 302/802/337.07.00.355702 Allocate 1991 Open Space Bond Issue Interest Earnings 0.00 259,736.00 259,736.00 302/802/20.594.79.60.00 Increase Cedar River Trail Project/Open Space 259,736.00 259,736.00 0.00 TOTAL OPEN SPACE CIP ADJUSTMENTS 259736.00 259,736.00 259,736.00 r' 259,736.00 MUNICIPAL FACILITIES CIP FUND REVENUES/EXPENDITURES: 316/000/05.592.98.84.12 Allocate for Debt Issue Costs/1992 Issue 20,381.00 0.00 316/000/05.594.99.61.05 Glacier Park Acquisition(Unanticipated Costs) 3,000.00 0.00 SUB-TOTAL ADJUSTMENTS 23,381.00 0.00 316/000/00.508.00.00.00 Reduce Ending Fund Balance (23,381.00) 0.00 0.00 TOTAL MUNCIPAL FACILTIES CIP ADJUSTMENTS. 0.00 0.00 0.00 0.00 4 WORKSHEET TO CITY OF RENTON 7992 MID-YEAR BUDGET ADJUSTMENT ORDINANCE NO. Account: Aescnptton. Ad ttstnienfs'"'.Adjustments Adjustments A just!ments TRANSPORTATION CAPITAL IMPROVEMENT FUND: 317/029/334.03.60.00 Allocate Ramp Metering Study Grant/WSDOT 70,500.00 70,500.00 317/029/16.595.00.67.00 Allocate Grant to Arterial Circulation Study Project 70,500.00 70,500.00 3 1 7/1 21 35/334.03.60.00 Allocate Commuter Trip Reduction Grant/WSDOT 73,000.00 73,000.00 31 7/1 21 35/1 6.595.00.67.00 Allocate Grant to Transportation Demand Mgt Program 73,000.00 73,000.00 TOTAL TRANSPORTATION CIPADJUSTMENTS 143,500,00 143,500.00 143;500.00.`` 143;500.00;? LID CONSTRUCTION FUND: 320/329/368.00.00.00 Valley Medical LID 329 Pre-Payment 0.00 1,814,769.00 320/329/16.592.95.83.00 LID 329 Interest Expense 90,000.00 0.00 320/329/16.592.95.84.00 LID 329 Debt Issue Costs 32,000.00 0.00 320/329/16.595.00.65.03 LID 329 Construction 180,000.00 0.00 320/329/16.582.00.76.00 LID 329 BAN Principal 1,512,769.00 1,814,769.00 0.00 1,814,769.00 TOTAL LID CONSTRUCTION•ADJUSTMENTS 1,814,769.00. 1,814,769.00'': 1,814 769,00 1,814,769.00 WATER/SEWER/STORM UTILITY FUND: Aquifer Protection Program furniture and partitions: 401/000/18.596.34.64.55 Increase Water Capital Outlay 5,000.00 0.00 401/000/00.508.00.00.00 Reduce Ending Fund Balance (5,000.00) 0.00 0.00 0.00 TOTALiWATER/SEWER/STORM:UTILITYADJUSTMENTS 0,00 0.00 0.00 G::0:00' WATER/SEWER/STORM CAPITAL IMPROVEMENT FUND: 421/400/383.03.10.45095 Increase DOE Grant/Sierra Heights Sewer 0.00 131,846.00 (From$300,000 to$431,846) 421/400/18.596.35.65.45065 Reduce Miscellaneous Sewer Projects (150,000.00) (150,000.00) 0.00 (Correct distribution of project funds to Sierra Hgts Project) 421/400/18.596.35.65.45095 Adjust Sierra Heights Sewer Project 281,846.00 Add Increase/DOE Grant 131,846.00 0.00 Add Transfer from Miscellaneous Sewer Projects 150,000.00 0.00 TOTAL WATER/SEWER/STORM CIP ADJUSTMENTS 131,846.00 131,846.00 131,846.00 : 131,846.00 5 WORKSHEET TO CITY OF RENTON 1992 MID-YEAR BUDGET ADJUSTMENT ORDINANCE NO. EXPAnditui Total Exp Revenue Total Rev Account Description Adjustments;; Adjustments Adjustments Adjustments INSURANCE FUND REVENUES: 502/000/361.11.00.00 Investment Interest 0.00 (101,000.00) (From$196,000 to$95,000) 502/000/366.51.00.00 Industrial Insurance Premiums 0.00 32,200.00 (From$306,300 to$338,500) 502/000/366.53.00.00 Medical Premiums 0.00 123,000.00 (From$1,627,000 to$1,750,000) 502/000/366.54.00.00 Dental Premiums 0.00 15,000.00 (From$351,000 to$366,000) 502/000/369.40.00.00 Judgements/Settlements 0.00 41,000.00 (From$40,000 to$81,000) 502/000/369.61.00.00 Employee Industrial Insurance Premiums 0.00 900.00 (From$14,000 to$14,900 INSURANCE FUND EXPENDITURES: 502/000/05.514.70.41.15 Third Party Administrator (41,000.00) 0.00 (From$42,000 to$1,000) 502/000/05.514.70.46.06 Gallagher Insurance Program (12,000.00) 0.00 (From$425,000 to$413,000) 502/000/05.514.70.46.00 Insurance Claims Costs 376,000.00 0.00 (From$410,000 to$786,000) 502/000/05.517.30.20.08 Health Insurance Benefits 460,000.00 0.00 (From$2,007,500 to$2,467,500) 502/000/05.517.60.20.17 Worker's Compenstion 5,000.00 0.00 (From$233,700 to$238,700) 502/000/05.517.70.20.21 Unemployment Compensation 50,000.00 0.00 (From$30,000 to$80,000) SUB-TOTAL ADJUSTMENTS 838,000.00 838,000.00 111,100.00 111,100.00 502/000/00.508.00.00.00 Reduce Ending Fund Balance (726,900.00) (726,900.00) 0.00 0.00 TOTAL INSURANCE FUND ADJUSTMENTS 111100.00 1 111100.00 • 111,100.00 111;100.00 Adjusted Insurance Fund Ending Fund Balance: $2,169,938 - Budgeted (726,900) - Adjustment $1,443,038 - Adjusted TOTAL ALL 1992 YEAR-END ADJUSTMENTS 4,048,409.00 4,048,409.00 4,048,409.00 4,048,409.00 6 December 7. 1992 .,40Y Renton City Council Minutes Page 556 Citizen Comment Martin Paquette, Renton Technical College, 3000 NE 4th, Renton, Paquette - Renton expressed his appreciation to the City for donating surveying equipment Technical College to the College. (See later action.) Donation Citizen Comment Paul Lindberg, 13836 SE 131st, Renton 98059, expressed his Lindberg - East Renton dissatisfaction over the proposed',East Renton Interceptor project. Interceptor CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. At Council request, Items 6.d and 6.g. were removed for separate consideration. Finance: 1993 Property Administrative Services Department requested adoption of 1993 property Tax Ordinance tax levy ordinance. Council concur. (See later action.) Finance: Authorized Administrative Services Department requested adoption of a resolution to Signatures update and consolidate authorized signatures and persons for check issuance, endorsement, and electronic fund transfers of all City accounts. Refer to Finance Committee. Finance: 1992 Budget Administrative Services Department requested adjustment to the 1992 Year-End Adjustment City of Renton year-end budget in the total amount of $4,048,409. Refer to Finance Committee. Legal: Remand of Appeal City Attorney requested ordinance requiring remand of appeal to Council for Additional Testimony from Hearing Examiner's decision when it is necessary to take additional or Evidence testimony or allow additional evidence. Refer to Planning and Development Committee. CAG: 92-113, Senior City Clerk reports bid opening on 11/16/92 for window coverings for the Housing Project Window Senior Housing Project; 6 bids; engineer's estimate was $18,000.00; and Coverings submits Senior Housing Project Manager recommendation to award contract to James R. Irwin & Associates, d.b.a. Design Construction Associates, in the amount of $10,123.00. Council concur. CAG: 83-038, Ivar's Community Services Department requested extension to 10/30/93 of Seafood Bar CAG-83-038 for Ivar's Seafood Bar at Coulon Beach Park. Refer to Community Services Committee. Legislature: 1993 Executive Division requested adoption of 1993 Legislative priorities as Legislative Priorities presented and authorized the administration and Council representatives to represent the City's position before the Legislature. Refer to Committee of the Whole. Personnel: Position Personnel Department requested position reclassification for the Lead Reclassifications Court Clerk and Community Program Coordinator. Refer to Finance/Personnel Committee. Public Works: Renton Technical Services Division recommended that Council grant the Mayor Technical College authority to donate surveying equipment to Renton Technical College. Equipment Donation Council concur. CITY OF RENTON COUNCIL AGENDA BILL AI#: SUBMITTING DEPT: FOR AGENDA OF: December 7, 1992 Administrative Services, Dan Clements AGENDA STATUS: Consent SUBJECT: Public Hearing Correspondence 1992 Year End Budget Adjustment Ordinance X Resolution EXHIBITS: Old Business New Business Draft Ordinance. Executive Session RECOMMENDED ACTION: APPROVALS: Legal Dept Refer to December 14 Finance Committee Finance X Other FISCAL IMPACT: Expenditure Required... $4,048,409 Transfer/Amendment.. Amount Budgeted Revenue Generated.... $4,048,409 SUMMARY OF ACTION: 1992 Year-End Budget Adjustments are required for the following items: 1. Allocation of new grants,and grant adjustments-Total$504,781: Police- Federal Family Violence Grant $8,635 Police- 1992/1993 Narcotics Task Force Grant 220,800 TCIP- Ramp Metering Study Grant/WSDOT 70,500 TCIP-Commuter Trip Reduction Grant/WSDOT 73,000 Sewer CIP-Increase DOE Grant/Sierra Heights Sewer Project 131,846 (Grant increased from$300,000 to$431,846) 2. Allocation for bank service fees resulting from a change to fee for services 32,023 3. Add balance of 1992 Metro mitigation for Valley Fire Station project 500,000 4. Adjust LID Debt Service Fund to incorporate additional revenue 826,000 5. Add 1991 Open Space Bond Issue Interest Earnings 259,736 6. Add Valley Medical LID 329 pre-payment 1,814,769 7. Add Insurance Fund excess revenues 111,100 Insurance expenditure adjustments total$838,000,resulting in use of$726,900 ending fund balance,and$111,100 additional revenues. --- 8. $9,376.46 Property Tax transfer from the General Fund to the Impact Mitigation Fund for unanticipated costs for Black River Acquistion acquisition. --- 9. Water Utility Aquifer Protection program-transfer$5,000 from ending fund balance for furniture and partitions. --- 10. Sewer CIP-Correction and redistribution of funds for Sierra Heights sewer project; $150,000 transfer from Miscellaneous Sewer projects to Sierra Hgts project. --- 11. Municipal Facilities CIP-Allocation from ending fund balance: $20,381 for 1992 G.O. Bond debt issue costs,and$3,000 for unanticipated Glacier Park property acquisition costs. --- TOTAL 1992 YEAR-END BUDGET ADJUSTMENT $4,048,409 C:ACORRESPAYRENDADJ.DOC 0 King County Department of Assessments King County Administration Bldg. R Scott Scott Noble 500 Fourth Avenue,Room 708 ' Seattle,Washington 98104 Assessor (206)296-6195 FAX 296-0595 December 3, 1992 City of Renton 200 Mill Avenue S Renton, WA 98055-2189 Attention: City Clerk Attached is the worksheet referred to in our recent certification letter. The calculations are offered as a guide in determining the levy limitations for your district. If you have any questions, please call 296-5145. Very truly yours, T ..M F.J. Van de Putte Accounting Division Manager FJV:swr Enclosure TAXING DI BICT RENTON The following calculations are offered as an aid in your determination of the dollar limitation imposed by statute on the 1993 regular property levy for your district. Maximum Cumulative Levy 10,246,604 1990 Regular Levy 8,618,699 1992 REGULAR LEVY 10,256,832 1991 Regular Levy 9,387,950 Less Refund Fund 10,228 1992 Regular Levy 10,246,604 1992 Regular Levy Rate 3.29253 Effective 1992 Levy(5) 10,246,604 106% LIMITATION CALCULATION (RCW 84.55.010) 10,246,604 Highest/Maximum prior levy (5) x 106% = 10,861,400 106% Levy 34,511,502 Local New Construction + 1,071,528 State Public Service New Construction (1) 35,583,030 Total New Construction x 3.29253 1992 Levy Rate = 117,158 New Construction Levy 10,861,400 106% Levy + 117,158 New Construction Levy 8,916 Omitted Assessment Levy (3) 10,969,642 Levy Ceiling (Less Annexations & Omitted Assessments) / 3,400,217,543 Assessed Value (Less Annexations & Omitted Assessments) 3.22616 1993 Levy Rate 9,269,571 Annexation Assessed Value x 3.22616 1993 Levy Rate = 29,905 Annexation Levy + 8,916 Omitted Assessment Levy (3) + 10,969,642 Levy Ceiling (Less Annexations & Omitted Assessments) 11,008,463 Maximum 1993 Levy Based on 106% Limit (2) + 24,465 Refund Fund (4) 11,032,928 Maximum 1993 Levy Based on 106% Limit (2) + Refund Fund (4) STATUTORY LEVY CALCULATION (RCW 84.52.043) 3,409,487,114 Assessed Value (Excluding Omits) x 3.60000 Maximum Statutory Rate 12,274,154 Maximum 1993 Levy (Excluding Omitted Assessment Levy) + 8,916 Omitted Assessment Levy (3) = 12,283,070 Maximum 1993 Levy Based on Statutory Levy (2) 11,032,928 Maximum 1993 Levy (2) ALL YEARS INDICATED ABOVE ARE THE YEAR THE TAX IS PAYABTF (1) Increase in S.P.S. value considered as new construction. (RCW 84.55.010) (2) District is entitled to maximum levy determined by 106% calculation or maximum statutory rate calculation, whichever is the lesser amount. (3) An omitted assessment is property value that should have been included on a prior years tax roll but will be included on the current (1993) tax roll. Omits are assessed and taxed at the rate in effect for the year omitted (RCW 84.40.080- 84.40,085) . For the purpose of computing levy rates, the tax a district will receive from omitted assessments is deducted from the current levy amount. Omits will be billed based on the omitted years rate and included as a current years tax receivable. (4) RCW 84.69.020 type (administrative) refunds have been removed from the 106% levy lid by the 1981 legislative session. (RCW 84.55.070) (5) 106% levy based on maximum amount allowed under RCW 84.55.092. King County Council , iiii Audrey Gruger, Chair Calvin P. Hoggard,Program Staff Director L Gerald A. Peterson,Council Administrator 402 King County Courthouse Seattle,Washington 99104 (206)296-1000 November 25, 1992 RE: Submission of District 1993 Property Tax Levies to the County Council DEADLINE - Extension to December 14, 1992 To the Board of Commissioners: Due to the delay in receiving assessed valuation information from the state, the deadline for submitting requests for 1993 property tax levies has been extended to December 14 , 1992 . Since the time period for preparing the levy ordinance for the County Council to adopt on December 21, 1992 is so short, we would appreciate having your request by the end of the day on, December 14 . THE DEADLINE FOR SUBMITTING 1993 PROPERTY TAX LEVIES IS December 14, 1992 In order for your district to receive any property taxes in 1993 , we must have your resolution by December 14 , 1992 . This applies to basic levies provided for by State law as well as excess levies approved by vote of the people. If you have any questions, please call the Council Administrator's Office (296-1020) or the Assessor's Office (296- 5145) . Thank you for your cooperation. Very truly yours, (tex.7 _OJT-, L, A AUDREY GRUGER Chair King County Council cc: Scott Noble, County Assessor 6,%C16rk‘prcpl.v2.1tr Audrey Gruger District 1 Cynthia Sullivan District 2 Brian Derdowski District 3 Larry Phillips District 4 Ron Sims District 5 Bruce Laing District 6 Paul Barden District 7 Greg Nickels Dis,rict 8 Kent Pullen District 9 Printed on recycred caper INSTRUCTIONS FOR SUBMITTING LEVY REQUESTS THE DEADLINE FOR SUBMITTING 1993 PROPERTY TAX LEVIES IS DECEMBER 14, 1992 Copies of the levy resolution should be forwarded by registered mail to both the Council Administrator of the King County Council and the King County Assessor. Their addresses are: Mr. Jerry Peterson , Council Administrator 402 King County Courthouse Third and James/Mail Stop 4CC Seattle, WA 98104 The Honorable Scott Noble , King County Assessor 709A King County Administration Building 500 Fourth Avenue/Mail Stop 7A Seattle , WA 98104-2384 Attention : F. J . Van de Putte If you have any questions concerning the required levy ordinance or the attached form, please call Mr. Jerry Peterson ( 296-1020) . '=, " CITY aOF RENTON Administrative Services Earl Clymer, Mayor Dan Clements,Director December 10, 1992 / REGISTERED MAIL ✓Mr. Jerry Peterson, Council Administrator 402 King County Courthouse Third and James/Mail Stop 4CC Seattle, WA 98104 The Honorable Scott Noble King County Assessor 709A King County Administration Building 500 Fourth Avenue/Mail Stop 7A Seattle, WA 98104-2384 Attention: F. J. Van de Putte Dear Sirs: Enclosed are copies of the City of Renton property tax levy ordinance and the accompanying form. Please feel free to call if you have questions. Sincerely, Marilyn J.•':een, CMC City Clerk 235-2502 cc: Iwen Wang, Account SENDER. 1 I, i h. . receive th + ' m I items t r for r tonal services. also wish toece ve e o a ete to s, and/0 2 ✓�dd t eS• } '',ddom 1 t itemsa dl4 &b.1 Enclosures (2) a ae e !�, n e fonoyVing services (for an extra:. • Print your name'arld address on,the reverse of this farm so that We Can fee): 1 rleturn this card to you. 46 Attach this form to thefront oflthe mailpiece,or on the back ifs ace i t. 'ID Addressee's Address does not permit. 1 I i • 'Write"Return R ceipt Requested"on the rpaiipiece below the article number. 2. Ell Restricted Delivery M the Return Recept Fee will provide you the signature of the person delivered 1 to land :he date of elivery. 1 ICo~1stiIt ostm aster for fee. A 434 ticle Addressed to: 14a. Article Number t!. y w..c%1 11%a.i rkl.1:,,'(-a"0. 1 b ',Serv1 ,Service Type 17v a, ! C 44. ,� Registered ❑ Insur td tki4 QF1sitf eiCC Keertified ❑ COD ❑ Expre$s Mail l (�'fieturm Receipt for / 81 ©'� Merchandise 7 Date pf Delivery p.h ',SI a e �ddrea'see '8. Addrelss`e' Address(Only if requested 2 „/f end fee l paid) i g r IFo m 1 I, NoVe er 99 *us.d m:1991-28r.ee, DOMESTIC RET R RECEIPT N R CEIPT 200 Mil 1 *00 CITY OF RENTON, WASHINGTON ORDINANCE NO. 4379 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, FIXING THE ESTIMATED AMOUNT OF TAX LEVIES NECESSARY TO RAISE THE AMOUNT OF ESTIMATED EXPENDITURES FOR THE YEAR 1993 AS REQUIRED BY RCW 84 . 52 . 020 ; AUTHORIZING THE CITY CLERK TO CERTIFY SUCH BUDGET OR ESTIMATE OF THE AMOUNT TO BE RAISED BY TAXATION ON THE ASSESSED VALUATION OF THE PROPERTY LOCATED WITHIN THE CITY OF RENTON, WASHINGTON. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS : SECTION I : Pursuant to the requirements of RCW 84 . 52 . 020, the City of Renton shall annually certify to King County the amount of levies to be made in support of the City for the ensuing year, in total and by individual fund. Pursuant thereto, it is hereby certified that the estimated amount necessary to be raised by taxation for the calendar year 1993 is the sum of $11, 032 , 928 General Levy, and; $1, 400, 126 Excess Levies; and said amount of tax levy is necessary to be levied upon the real and personal property subject to taxation in the City of Renton for the purpose of raising necessary revenues for said City for the calendar year 1993 , to wit: TOTAL ASSESSED VALUATION: $3 , 409 , 487 , 114 GENERAL 1993 LEVY RATE: $3 . 22616 Levy Ceiling $10, 969 , 642 Annexation Levy 29 , 905 Omitted Assessment Levy 8 , 916 Refund Fund 24 , 465 MAXIMUM 1993 GENERAL TAX LEVY $11, 032 , 928 (Based on 106% Limit) EXCESS 1993 LEVY RATE: $0 . 41066 1993 EXCESS LEVY $1, 400, 126 TOTAL GENERAL AND EXCESS LEVIES $12 , 433 , 054 1 ORDINANCE NO. 4379 SECTION II : That said taxes herein provided for are levied for the purpose of raising revenue sufficient to pay the principal and interest upon the general bonded indebtedness of the City of Renton, the General Fund, and for carrying on the different departments of the municipal government of the City of Renton for the fiscal year beginning January 1, 1993 , and ending December 31, 1993 ; the final budget of the City of Renton is to be adopted and completed as specified by law. SECTION III : That the taxes collected from the levies hereby fixed and made, together with estimated revenues from sources other than taxation which constitute the appropriations of the City of Renton for the fiscal year 1993 , shall be so appropriated and as finally itemized and classified in the Annual Budget for the fiscal year 1993 to be adopted by the City of Renton as specified in Chapter 95 , Laws of 1969 , Extraordinary Session, as amended: SECTION IV: A certified copy of this ordinance shall be transmitted to the Clerk of the King County Council and the King County Assessor' s Office and such other governmental bodies as provided by law. SECTION V: This ordinance shall be effective upon its passage, approval , and five days after its publication. 2 ' ORDINANCE NO. 4379 PASSED BY THE CITY COUNCIL this 7th day of December, 1992 . (Mu-24 W/, Marily6, 4 /Petersen, City Clerk APPROVED BY THE MAYOR this 7th day of December, 1992 . Ea Clymer, Mayo Approve s to e form: 1� U La nc J. War , City Attorney Date of Publication: December 11 , 1992 3 By Ordinance 2152 of the King County Council, Junior Taxing Districts are required annually to submit, the following information regarding their tax levies for the ensuing year as a part of a formal resolution of the Board of Commissioners. THE KING COUNTY ASSESSOR HAS NOTIFIED THE COMMISSIONERS OF City of Renton, Washington THAT THE ASSESSED VALUATION OF PROPERTY LYING WITHIN THE BOUNDARIES OF SAID DISTRICT FOR THE YEAR 1992 IS $ 3.409.487. 114 REGULAR (STATUTORY) LEVY (AS APPLICABLE): EXPENSE FUND $ 11 .032 .928 RESERVE FUND $ COUPON WARRANT FUND $ OTHER (SPECIFY) $ EXCESS (VOTER APPROVED) LEVY: G.O. BOND FUND LEVY $ 1 ,400, 126 SPECIAL LEVIES (INDICATE PURPOSE AND DATE OF ELECTION AT WHICH APPROVED): $ $ TOTAL TAXES REQUESTED $ 12 ,433,054 THE ABOVE IS A TRUE AND COMPLETE LISTING OF LEVIES FOR SAID DISTRICT FOR THE YEAR 1993 AND THEY ARE WITHIN THE MAXIMUMS STABLISHED BY LAW. N I►r., ►► , (A• 'HORIZED ' N aTURE) EARL CLYMER, MAYOR _ i4.1" , Marilyn I. tersen, City Clerk CITYF RENTON soLL Administrative Services Earl Clymer, Mayor Dan Clements, Director December 10, 1992 REGISTERED MAIL Mr. Jerry Peterson, Council Administrator 402 King County Courthouse Third and James/Mail Stop 4CC Seattle, WA 98104 1/he Honorable Scott Noble King County Assessor 709A King County Administration Building 500 Fourth Avenue/Mail Stop 7A Seattle, WA 98104-2384 Attention: F. J. Van de Putte Dear Sirs: Enclosed are copies of the City of Renton property tax levy ordinance and the accompanying form. Please feel free to call if you have questions. Sincerely, Marilyn J. t sen, CMC City Clerk 235-2502 cc: Iwen Wang, Accounting Supervisor Enclosures (2) 200 Mill Avenue South - Renton, Washington 98055 t � CITY OF RENTON, WASHINGTON ORDINANCE NO. 4379 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, FIXING THE ESTIMATED AMOUNT OF TAX LEVIES NECESSARY TO RAISE THE AMOUNT OF ESTIMATED EXPENDITURES FOR THE YEAR 1993 AS REQUIRED BY RCW 84 . 52 . 020 ; AUTHORIZING THE CITY CLERK TO CERTIFY SUCH BUDGET OR ESTIMATE OF THE AMOUNT TO BE RAISED BY TAXATION ON THE ASSESSED VALUATION OF THE PROPERTY LOCATED WITHIN THE CITY OF RENTON, WASHINGTON. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS : SECTION I : Pursuant to the requirements of RCW 84 . 52 . 020, the City of Renton shall annually certify to King County the amount of levies to be made in support of the City for the ensuing year, in total and by individual fund. Pursuant thereto, it is hereby certified that the estimated amount necessary to be raised by taxation for the calendar year 1993 is the sum of $11, 032 , 928 General Levy, and; $1, 400, 126 Excess Levies ; and said amount of tax levy is necessary to be levied upon the real and personal property subject to taxation in the City of Renton for the purpose of raising necessary revenues for said City for the calendar year 1993 , to wit: TOTAL ASSESSED VALUATION: $3 , 409 , 487 , 114 GENERAL 1993 LEVY RATE: $3 . 22616 Levy Ceiling $10 , 969 , 642 Annexation Levy 29 , 905 Omitted Assessment Levy 8 , 916 Refund Fund 24 , 465 MAXIMUM 1993 GENERAL TAX LEVY $11, 032 , 928 (Based on 106% Limit) EXCESS 1993 LEVY RATE : $0 . 41066 1993 EXCESS LEVY $1, 400, 126 TOTAL GENERAL AND EXCESS LEVIES $12 , 433 , 054 1 ORDINANCE NO. 4379 SECTION II : That said taxes herein provided for are levied for the purpose of raising revenue sufficient to pay the principal and interest upon the general bonded indebtedness of the City of Renton, the General Fund, and for carrying on the different departments of the municipal government of the City of Renton for the fiscal year beginning January 1, 1993 , and ending December 31, 1993 ; the final budget of the City of Renton is to be adopted and completed as specified by law. SECTION III : That the taxes collected from the levies hereby fixed and made, together with estimated revenues from sources other than taxation which constitute the appropriations of the City of Renton for the fiscal year 1993 , shall be so appropriated and as finally itemized and classified in the Annual Budget for the fiscal year 1993 to be adopted by the City of Renton as specified in Chapter 95 , Laws of 1969 , Extraordinary Session, as amended: SECTION IV: A certified copy of this ordinance shall be transmitted to the Clerk of the King County Council and the King County Assessor' s Office and such other governmental bodies as provided by law. SECTION V: This ordinance shall be effective upon its passage, approval , and five days after its publication. 2 f f ' ORDINANCE NO. 4379 PASSED BY THE CITY COUNCIL this 7th day of December, 1992 . j MarilyPetersen, City Clerk APPROVED BY THE MAYOR this 7th day of December, 1992 . Ea Clymer, Mayo Approve s to form: Law nce J. War , City Attorney Date of Publication: December 11 , 1992 3 By Ordinance 2152 of the King County Council, Junior Taxing Districts are required annually to submit the following information regarding their tax levies for the ensuing year as a part of a formal resolution of the Board of Commissioners. THE KING COUNTY ASSESSOR HAS NOTIFIED THE COMMISSIONERS OF City of Renton, Washington THAT THE ASSESSED VALUATION OF PROPERTY LYING WITHIN THE BOUNDARIES OF SAID DISTRICT FOR THE YEAR 1992 IS $ 3.409.487, 1 14 REGULAR (STATUTORY) LEVY (AS APPLICABLE): EXPENSE FUND $ 11 .032 ,928 RESERVE FUND $ COUPON WARRANT FUND $ OTHER (SPECIFY) $ EXCESS (VOTER APPROVED) LEVY: G.O. BOND FUND LEVY $ ] ,400, 126 SPECIAL LEVIES (INDICATE PURPOSE AND DATE OF ELECTION AT WHICH APPROVED): TOTAL TAXES REQUESTED $ 12,433,054 THE ABOVE IS A TRUE AND COMPLETE LISTING OF LEVIES FOR SAID DISTRICT FOR THE YEAR 1993 AND THEY ARE WITHIN THE MAXIMUMS STABLISHED BY LAW. _ . � mil. \► A (A• HORIZE i N •TURE) EARL CLYMER, MAYOR — dr Mari lyn 14ersen, City Clerk • CITY OF RENTON DEC U 2 '1992 King County RECEIVED Department of Assessments CITY CLERK'S OFFICE King County Administration Bldg. Scott Noble Seattle, Avenue,Room 708 Seattle.Washington 98104 Assessor (206)296-5195 FAX 296-0595 November 30 , 1992 City of Renton 200 Mill Avenue South Renton, WA 98055 Attention: Marilyn Peterson City Clerk Dear Ms . Peterson: I am enclosing herewith a certificate of the Assessed Valuation for the City of Renton for the year 1992 . In those taxing districts which have a statutory levy, that levy in 1992 , (for collection in 1993 ) , must be set so that the regular property taxes shall not exceed one hundred six percent of the highest regular levy of such district in the three most recent years plus an additional dollar amount calculated by multiplying the increase in assessed value resulting from new construction by the regular property tax levy rate of that district for the pre- ceding year, or, shall not exceed the statutory rate, whichever is least . (RCW 84 . 55 . 010 through 84 . 55 . 100 ) . A worksheet showing levy calculations , ( based on the 106% limita- tion and on the statutory rate) , will be mailed to each district within a few days . Only those districts which are allowed a statutory levy will receive worksheets . Sincerely, . �1C cO_ `I ( a ) F . J . Van de Putte Accounting Division Manager FJV: ss Enclosure I , Scott Noble, King County Assessor , pursuant to the duty imposed upon me by RCW 84. 48 . 130 , certify that the assessed valuation of all the taxable property for situated within the boundaries of the City of Renton, for the year 1992 , is $3,409 ,487 , 114 and is recorded as such in the King County Assessment Roll . The above valuation is based upon the values certified , pursuant to RCW 84 .40 . 320 , by my predecessor , Norward Brooks , on July 14 , 1992 to the King County Board of Equalization . It also includes my predecessor ' s certification to the King County Board of Equalization , on October 26 , 1992 , of new construction value , and the certificate of values dated November 20 , 1992 for properties assessed by the Washington State Department of Revenue. The above valuation includes $35 , 583,030 which is the value of New Construction , (RCW 84 . 55 . 010) , and has been adjusted to exclude $18,086 ,029 , which is exempt from taxation pursuant to RCW 84. 36 . 381 , and does not include all changes that may be ordered by the King County Board of Equalization , which is now in session and will remain for an undetermined period of time. Dated this 30th day of November , 1992 . <%57 Scott Noble King County Assessor CITY OF RENTON, WASHINGTON wwr ORDINANCE NO. 4364 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON PROVIDING FOR 1992 MID-YEAR BUDGET AMENDMENTS. WHEREAS, it is necessary and advisable to amend the 1992 Budget as follows: I • REVENUE AJUSTMENTS: AMOUNT 1.)Adjust Beginning Fund Balances- All Funds $14,210,808 2.)General Governmental Fund New/Adjustments Including Grants 325,143 3.)Capital Improvement Fund New/Adjustments Including Grants 5,587,790 4.)Transfers-In 2,343,527 5.)Other Revenue Adjustments 5,964,928 TOTAL REVENUE ADJUSTMENTS $28,4321.96> EXPENDITURE ADJUSTMENTS: 1.)General Governmental Fund Carryovers $1,057,043 2.)Capital Improvement Fund Carryovers, Including Grant Carryovers 17,149,587 3.)All Other Fund Carryovers 408,488 4.)New Items/Adjustments Including Grants - All Funds 7,769,779 5.)Transfers-Out 2,343,527 6.)Adjustments to Ending Fund Balance-All Funds (296,228) TOTAL EXPENDITURE ADJUSTMENTS $28 432196; SECTION I:The following adjustments are hereby allowed and established in each of the below listed funds: 1992 Adopted I . • Buget h992 Amended EXPENDITURES: = Budget Adjustment I Budgget._ 000 - General Fund $23,081,696 $1,665,110 $24,746,806 101 - Park Fund 5,916,835 48,995 5,965,830 103 - Street Fund 3,316,858 138,590 3,455,448 106 - Library Fund 993,980 199,893 1,193,873 102- Arterial Street Fund 379,536 36,890 416,426 104 - Community Development Block Grant Fund 262,671 134,609 397,280 105 - Impact Mitigation Fund 5,144,662 2,569,757 7,714,419 118 - Reserve for Paths and Trails 14,668 223 14,891 125 1% for Art Fund 38,831 390 39,221 127 - Cable Communication Fund 356,052 3,753 359,805 207- 1978 Limited G.O. Bond Fund/Sr Center 137,689 778 138,467 212 - 1989 Limited G.O. Ref Bond Fund/City Shop 340,149 (138) 340,011 213 - 1983 Unlimited G.O. Ref Bond Fund/Coulon Park 1,250,853 (28,626) 1,222,227 215 - General Govt Miscellaneous Debt Service Fund -1,020,385 14,366 1,034,751 219- 1989 Unlimited G.O. Bonds/Sr Housing 857,798 (30,425) 827,373 220- L.I.D. Debt Service Fund 2,299,168 111,917 2,411,085 221 - L.I.D.Guaranty Fund 766,657 7,887 774,544 302 - Open Space CIP Fund 0 5,229,068 5,229,068 316- Municipal Facilities CIP Fund 877,493 1,889,009 2,766,502 317 -Transportation CIP Fund 3,563,081 4,115,119 7,678,200 319- Senior Housing Construction Fund 5,899,071 147,974 6,047,045 320- L.I.D. Construction Fund 180,000 1,107,721 1,287,721 401 -Water/Sewer/Storm Utility Fund 14,068,674 6,024,770 20,093,444 402- Airport Fund 1,251,129 978,054 2,229,183 403 - Solid Waste Utility Fund 7,493,184 35,232 7,528,416 404 - Golf Course Fund 1,276,446 71,354 1,347,800 421 - Water/Sewer/Storm Construction Fund 10,673,867 4,039,339 14,713,206 501 - Equipment Rental Fund 1,986,470 (7,386) 1,979,084 502- Insurance Fund 5,589,228 (102,547) 5,486,681 601 - Firemen's Pension Fund I 2,587,557 30,520 2,618,077 I TOTAL EXPENDITURES T$101,624,688 $28 432,19'6 $1;30 056,884.'' TOTAL RESOURCES $101,624,688 ;$28,432,i196 t$130,056;884 1 ' ✓ CITY OF RENTON, WASHINGTON ' `' ORDINANCE NO. 4364 SECTION II: A list of all individual budget adjustments is available for public review in the Office of the City Clerk, Renton Municipal Building. SECTION III:This Ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this 24th day of August, 1992. Marilyn J. hers n, City Clerk APPROVED BY THE MAYOR this 24th day of August, 19 Eari �Fymer, Mayor Approved a form: Lawrence J.Warren, City torney Date of Publication: August 28, 1992 2 August 24. 1992 Renton City Council M Page aQe 405 Finance Committee Pin, .ce Committee Chairman athews presented a report recommending Vouchers app oval Of payment claims ch cks 192646 - 93126 and two wire transfers in t 'e total amount of $740,89 .50.j And approval of payroll vouchers #11.937 �- 11 389 and 304 dir ct d posits in the amount of $985,988.71. MO ED Y ATHEWS SEC NDE�D BY TANNER,'COUNCIL CO tug IN THE COMMA t "E REPORT. CARRIED. B dget: Mid-Year Cou cilman S redicke referenc d co nments made by Councilwoman udget Adjustment Mat ews fall wing the 8/17/9 Finance Committee report on the mid-year bud.et acl just ent regarding requests for staff and a transfer of funds fro oi the Stke t Overlay fund. 1 Mr. Stredicke objected to these items app:arcing in he mid-year budget without prior submission to the Council for ppro&val. Cou cilmad Tanner suggestedthat a presentation to the Committee ttee of th Wh•le would be an appropriate ,procedure for review of staff budget req ests. Co ncilwottian ',Mathews s ted that substantial budget exp:nditures eed be brought lo' the,Coui cil's attention. Mayor Clymer said that he ill present the m d-ye$r budget adjustment to the Commitee of t e Whole n the future. ORDINANCES AND RESOLUTI a NS The follow* ordinance was presented for first reading and will be ado 'tee aft #h next Council meting: Utility: Aquifer An rdinance was read amendi g Ttle IV (Building Regulations), Title VProtection Ordinance (Fin nce and usines$ Regulations), and Title VIII (Health & Sanitation bf the City Co IO, relating to the Protection Of the aquifer as follows: 1. Sections'4-6-22.E.3 of Chapter 6, Title IV 2. Section 41,22-3 of Chapter 22, Title IV 3. Section 4..22-8 of Chapter 22, Title IV 4. Section'431-11.D of Chapter 32, Title IV 5. Section14 31-33.B.1 of Chapter '31, Title IV 6. Chapter of Title V by adding section 5-5-5 7. Chapter of Title VIII by adding section 8-5-21 8. Title I VII by adding Chapter 8,!Aquifer Protection MOVED ay TANNER, SECOI ED BY KEOLKER-WHEELER, CO NCI R1pFER THE ORDNANCE FOR SECOND AND FINAL READING ON 9/14/92. CA MED. The folloVving ordinances were presented for second reading and adoption:, Ordinance #4364 An 'rdinance was read providing for 1992 Mid-Year Budget Amendme ts, Budget Mid-Year in t ie total^la ount of $28,432,196.00. MOVED BY MATHEWS„ Budget Adjustment SEC a NDED Y KEQLIcER-WHEELER, COUNCIL ADOPT THE Ordinance,, 1992 OR n INANC AS PRESENTED. ROLL CALL: ALL AYES. MOTION CA RIED. Ordinance #4365 An .rdinanpe was read Wending Section 4-10-3.B.3 of Chapter 10, Legal: Site Plan Min ng, Expa ation and Grading Ordinance, of Title IV (Building Review, Special Permit Reg lations), f the City Code as it relates to filling and grading. for Fill & Grade MO ED BY DWARDS,; SEC ND ED BY KEOLKER-WHEELER, CO NCIL' A PT THE ORD ANCE AS PRESENTED. ROLL CAL .: AL AYES. MOTION CARRIED. j August 17. 1992 Ran= City Council Minutes Paat 381 F'i i Committee -' Finance Co mittee!Chairma Mathews presented a Committee report :udg,,»Mid-Year re onpmendi g approval of th 199g Mid-Year Budget Adjustment i'get Adjustment Or inane i the total amoun of 28,432,196.00, and the Committee Ordinance, 1992 fu her reco mends placing a or inanee on first reading, with second an final a ding for adoptio on /24/92. MOVED'BY MATHEWS, 1 SE ONI BY STREDICK , C UNCIL CONCUR IN THE C 'MM E REPORT A PLACE THE ORDINANCE ON FIRST R 'ADINC. CARRIED. Mathew said that the mild-yeir budget adjustment authorizes: 1) A fill-t me firefighter position; 2) A signa technician for Valley Comm that (cost to be shared by Re tan d participating citie$); 3) Tw pa t-time employees -- one in Personnel to provide temporary clerlital sistance tO the iabor consultant, and one clerical assistant for the ater, Sewer, Storm Utility. . Mathew expressed concern that some of these positions were not pr viously, p esented to the C uncil for approval. She also noted that the bu get ad,u tment indicates that $ 0,000.00 was transferred from the i str et o' erla s fund to the Transportation Capital Improvement Project (C P) ($1000 0 for the Monster Road railroad crossing; $40,000.00 for pr ject cover uns). She reque ted that in the future, personnel and fun ad ustments e referred to a oun it committee or the Committee of the W ole fair re iew prior to su missin of the Mid-Year Budget A 'ustmeft. *MOTION CA RIEI . Legal: Contract for Reerred 4/ /92 - Finance m C mi tee Chairman Mathews presented a Legal Services •ComcnitIee r port recommending that the Mayor and City Clerk be authorized, t sign a contract with a city attorney for legal services. Th contract supplies details not c ntained in the ordinance establishing th city attorney's office and Orovi es for a better paper trail for ac minting urposes. The only budgetary change will be minor in the 19 '3 budgett.. MOVED!BY MATH�WS, SECONDED BY TANNER, C UNClL ADOPT THE COMMIT mE REPORT.* Ms. Mathews stated'that contract additions include a term of agreement which Willl remain in effect f0' one full year and a condition that provides'for notice by either party rat the annual renewal of the contract or auton#atic expiration pf the contract if Mr. Warren should discontinue his service'' with the City. *MOTION CARRIED. Growth Management Co ncilman Tanner read the following statement into the record. He sid Comprehensive Plan tha this stet went addresses procedures only and is not intended to be e Land Use Element personal atta k or criticipm of any(,individuals. "A a meetin of the Renton City Council's Committee of the'Whole on Tu sday Au ust 119 1992, the Long-Range Planning staff presented su stitute to ps to the Committee i lieu of those previously presented o us y the t'1 ning Commission, which showed the Commission's rec mmende land use. Specifically, the maps and land use rec nimenia ions of the Commission in Areas 5, 6, and 7 were discarded an replaced with maps which depict 'study areas' for significant portions of ach of',tl�ese areas. !TheseI'stud areas' include the NARCO property in rea $,s,the McMahan property in Area 6, and North Renton in Area 7. The written material supporting these maps indicated that the II li Augusr'17. 1992 Renton City Council Minutes Pane 384 information clearly,indicates the diversity of opinon existing in those areas that staff has recommended for study. ORDINANCES AND RESOLUTONS The following ordinances werepresented for first reading and will be adpted at the next,Council Meeting: Legal: Site Plan A ordinance was read amending Section 4-10-3.B.3 of Chapter 10, Review, Special Mining, Excavation and Grading Ordinance, of Title IV (Building Permit for Fill & Regulations) of the City Code, as it relates to filling and grading. Grade COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 8/24/92, CARRIED. Budget Mid-Year A ordinance was read providing for 1992 Mid-Year Budget Amendments Budget Adjustment in the total amount of $28,432,196 00. MOVED BY MATHEWS, Ordinance, 1992 SECONDED BY STREDICKI, COUNCIL REFER THE ORDINANCE, FOR SECOND AND FINAL READING ON 8/24/92. CARRIED. The following ordinances were presented for second reading and adoption: Ordinance #4362 An ordinanc was read establishin0 an assessment district for sanitary I Utility: West Kennydale sever servic in a portion of the Kennydale sub-basin and establishing Sewer Interceptor, Special th amount f the charBe upon connection to the facilities. MOVED Bt' Assessment District M THEWS, SECONDED BY EDWARDS, COUNCIL ADOPT THE O DINANC AS PRESENTED. ROLL CALL: ALL AYES. C RRIED. Ordinance #4363 An ordinance was read chang ng the zoning classification of a 3.13-acr Rezone: Tall Firs site, located at 4808 NE Suns t Boulevard from G-1, General Zone, to Townhomes, Seattle- 2, Residential Zone (Tall Firs Townhomes - Seattle-Renton Investors; File Renton Investors (R- No� R-056- 1). MOVED BY',EDWARDS, SECONDED BY MATHEWS;, 056-91) COUNCIL, ADOPT THE ORDINAhiCE AS PRESENTED. ROLL CALL: ALL AYES. I CARRIED. NEW BUSINESS Council Pres dent Keolker-Wheeler entered correspondence from Linda Citizen Comment Stober, 1234 SE 158th, Renton, 98058, referencing a newspaper article Stober - Use of King regarding th4 agreement between Seattle and Renton for the purchase of County Libraries Re ton's Stir lus water. Ms. Stober stated that if Seattle can use Renton's wa er, ww,hy 't Renton residents use King County libraries. Ms. Ke lker4Wh eler noted that . Stober's address indicates that she may, liv in Ding County, MOVE BYI STREDICKE, SECONDED BY K OLKER-WHEELER, CO NCIL REFER THIS CORRESPONDENCE TO THE ADMINISTRATION. CARRIED. Metro: King County Executive Assistant Tay Covington !resented draft legislation regarding Charter Amendment the Metrbpoltan County, Council Which will be presented to voters for rat-fication. He stated that the amendment provides for thirteen County Co ncil fibe the rs and for regional ommittees to recommend and review ordinances adopting,County-wide olicies. Mr} Covington reported further that regional committees would be inv lved with transit, sewer, and other regional issues, and would be co posed of twelve voting memberis (six King County Councilmembers thr a City of Seattle members!'six 4uburban cities members with three vot s). Mr. Covingtpn stated that the Administration recommends support of he draft ordinance as proposed. . ,,,ifr , .., APPROVE* s;__, ___ 9.2_ ed-e-6.0?-4-.•& FINANCE COMMITTEE REPORT August 17, 1992 1992 Mid-Year Budget Adjustment Ordinance The Finance Committee recommends approval of the 1992 Mid-Year Budget Adjustment Ordinance in the total amount of $28,432,196, and further recommends placing the ordinance on first reading, with second and final reading for adoption on Monday August 24, 1992. 0 Nancy Mat ws, Chair Toni Nelson, Vice-Chair 9 sse Tanner, Member cc: Iwen Wang Joan Pringle • i CITY OF RENTON'. MEMORANDUM To: Mayor Clymer Date: August 13, 1992 Renton City Council From: Dan Clements Re: Follow-up Answers to Questions; 1992 Mid-Year Budget Adjustment Finance staff reviewed the 1992 Mid-Year Budget Adjustment with the Finance Committee on Monday August 10th. Six questions were asked by the Finance Committee and followup answers are provided below: 1.) Executive Administration, Pg 2, Item 4: Additional $4,875 needed for Council/Staff Retreat. Requested breakdown of cost for retreat. coup StBfl Reta�ast Cow Breakdown: Counlc l. gggi.0-41XingT°W Allenbaugh Consulting Time, Travel,Lodging, Meals, Supplies,Feedback: 5 days @$1,850(Council 40%;Staff 60%) $3,700 $5,550 $9,250 6.5 Hrs $175(Council 40%;Staff 60%) 455 682 1,137 2 days $1,850(Council 1 .5%;Staff 83.5%) 610 3,090 3,700 S.SHrs $175(Council 16.5%;Staff 83.5%) 159 804 963 Travel,Lodging,Meals, Supplies,Feedback 788 1,183 1,971 (Council 40%;Staff'60%) Total Allenbaugh Costs $5,712 $11,309 $17,021 Meals/Council and Staf Silverdale 0 $1,741 $1,741 Mindemans 94 0 94 Renton Technical College 129 0 129 Total Meals $223 $1,741 $1,964 Lodging/Conference Room: Conference Room/Silvercloud Inn $150 0 $150 Housing/Silverdale 0 2,523 2,523 Total Lodging/Conference Room $150 $2,523 $2,673 Total 1992 Couucil/stafl Itefre ;Cost b 085 SI5 573 $2165$ 2.) Personnel, Pg 2, Item 7: Explanation of $4,013 added part time for Personnel. Answer: Our Labor consultant has no clerical staff. .The added part time help will provide clerical assistance for proposals, correspondence, etc., for union negotiations. 3.) Water, Sewer, Storm Utility, Pg 9, Item 61.8: Explanation of Reimbursement from Storm Utility to Utility Admininstration, and increase to Utility Administration expenditure credit. Answer: This is an accounting procedure to account for each utility's expense, which has no effect on the budget adjustment. The item is not necessary and will be deleted from the budget adjustment. 1440. Follow-us, Answers to 1992 Mid-Year Budzek Adjustment Ouestions Page 2 4.) Solid Waste Utility, Pg 11, Item 79: Explanation of why $30,000 King County Solid Waste Management Grant was eliminated. Answer: See pgs 3 - 4, answer provided by Linda Knight, Solid Waste Coordinator. 5.) Pg 13, Arterial Street Fund: Transfer-out to TCIP increased by $50,000 for street overlay program - how will additional funds be used. Answer: Reduced Overlay Program head tax by $40,000, which was distributed among other project adjustments; used additional $10,000 for asphalt and rubberized pads on Monster Road railroad crossing. 6.) Pg 14 & 16, Community',Development Block Grants, Program C850-92, Dawn Shelter $15,000: Why wasn't the City given credit for their participation in the project in advertising material for facility opening. Answer: Both Renton and King County Block Grant contributed to the DAWN Shelter acquisition. King County administers this grant for Renton and therefore, the funds were combined and King County sent one check for both grants. Kent, Tukwila and Sea Tac contributed to the shelter with general funds and sent a check directly to DAWN. DAWN staff took the funding information off a financial sheet for their publicity, which listed only the source of checks. Therefore, the City of Renton was overlooked. DAWN will print a correction in their next newsletter. Follow-up Answers to 1992 Mid-Year Budget Ad iustment ouestions PaQg 3 CITY OF RENTON MEMORANDUM DATE: August 12, 1992 TO: Joan Pringle, Finance FROM: Linda Knight, Solid Waste Utility SUBJECT: Mid Year Budget Adjustment Justification - Solid Waste Utility Issue: The Finance Committee has requested additional information pertaining to the $30,000. revenue allocation from King County Solid Waste Division. Background: Under the King County Comprehensive Solid Waste Management Plan, cities have the responsibility of implementing residential curbside recycling collection programs. The King County Solid Waste Division (KCSWD) has the responsibility of implementing all other waste reduction and recycling programs ranging from commercial recycling to backyard composting. Of these County programs, the KCSWD makes available 2 programs which cities have the option of implementing in return for a funding allocation from the County. The County refers to these programs as City Optional Programs (COP). If a city accepts the option of implementing one or more of these programs the County reimburses the city (up to a predetermined allocation) for expenditures related to the program. If a city does not accept the option of implementing any of the optional programs, the County continues to provide the service within the municipal boundaries of that city. For 1992 the County offered as one of its two City Optional Programs, a Technical Assistance Program (TAP) aimed at assisting businesses with implementing comprehensive waste reduction and recycling programs. Initially, the City of Renton Solid Waste staff was considering accepting the option of implementing this program. Upon further consideration, including conversations with King County Solid Waste Division staff, and suburban cities solid waste/recycling staff who have participated in the COP in years past, it was determined that the Solid Waste Utility would not accept the option of implementing this program. This decision was made after careful consideration of the staff time and funding necessary to implement a program of this magnitude. More specifically, technical assistance programs require a substantial amount of staff time to administer and funding that surpassed Renton's allocation. This is related to the one-on-one nature of these programs to walk businesses through on-site audits of waste management practices, and planning for complex collection systems for a variety of recyclable materials, as well as providing a variety of printed materials to support the program. Follow-uv Answers to 1992 Mid-Year Budget Adjustment Questions Page 4 Although the City is not implementing the TAP program, our businesses will continue to benefit from the County program. King County's program has been operating for over a year and has had several key successes, including a consortium of businesses recycling in the City of Tukwila, and the Holiday Inn, Renton. Solid Waste Utility staff assists in the promotion of the County's program through articles in the Renton Report, and information televised on the cable generator. In more recent conversations with the County, efforts to target Renton specific businesses will take place in the last quarter of 1992 (although services have been available throughout the year). And Renton has been selected as a City to be used to evaluate the effectiveness of the County's program. City staff will be working together with KCSWD staff on this evaluation, and the City will receive the final report, due in 1993. cc: Priscilla Pierce M March 23. 1992 Rentdn City Council Minutes Pane 146 Community Services Referred 3/9/92 - Community Services Committee Vice-Chairman Committee Sehlitzer presented a report stating that the Committee recommended Appointment Human concurrence in the Mayor's appointment of Phyllis Plocher, 17370 SE Rights & Affairs 133rd Street, Renton, 98059; and Vern Nichols, 8438 South 123rd Place, Commission Seattle, 98178; to the Human Rights and Affairs Commission to fill terms Which will expire in April, 1993. MOVED BY SCHLITZER, SECONDED BY STREDICKE, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Parks: Golf Course Referred 3/9/92 - Community Services Committee Vice-Chairman Fund Expenditures Schlitzer presented a report stating that the Committee recommended approval of the appropriation of $34,759 in additional revenues from 1991 Pl. to the golf Course operating budset as part of the mid-year budget adjustment.', qy This adjustment will allow for dredging of retention ponds, completion of the fuel tank removal project, and completion of training and certification of staff. MOVED BY SCHLITZER, SECONDED BY STREDICKE, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED., Finance Committee Finance Committee Chairman Mathews presented a report recommending Vouchers approval of payment claims checks #88221 through 88617 and two wire transfers toling $936,329.61, and payroll vouchers #106936-107297, and 282 direct eposits, in the amount of $883,898.34. MOVED BY 1 ATHEWS SECONDED BY TANNER, COUNCIL CONCUR IN APPROVAL OF THE VOUCHERS. CARRIED. ORDINANCES AND RESOLUTIONS Resolution #2889 AI resolution was read authorizing the Mayor and City Clerk to sign an CAG: 92-026, East inlerlocal agreement with the East King County Regional Water King County ASsociation 'for cooperative planning to facilitate efficient water resource Regional Water development and use. Association Agreement NEW BUSINESS Mayor Pro Tempore Keolker-Wheeler commended efforts by the DRA: Brochure Downtown Renton Association for publishing a new brochure. Publication Streets: Pelly Avenue Councilman',Stredicke referenced a petition signed by 26 residents on N., Parking Pelly Avenue North between 3rd and 4th Avenues North requesting that action be taken to alleviate problems created by Boeing and Dental Clinic employees When parking vehicles in front of residences. He requested a report from'the Administration on this issue. ADMINISTRATIVE Referred 3/9/92 - Councilman Stredicke inquired as to the status of the REPORT ERSH Properties traffic mitigation in Garden and Park Plazas, Rezone: E&H Memorandum from Planning/Building/Public Works Administrator Lynn Properties, Garden & GOttmann referenced the Transportation Committee recommendation on Park Plazas, R-016- 9/9/91 that E&H Properties was to submit a letter of credit in the amount 87 of $63,750 tb secure completion of neighborhood traffic mitigation and a letter of credit or security device in the amount of $44,296 to cover EcH's share of the unfunded portion of the North Renton transportation study. / PPIOVE COMMUNITY SERVICES COMMTI'1'EE COMMII"1'EE REPORT March 23, 1992 Maplewood Golf Course Expenditures (Referred March 16, 1992) The Community Services Committee recommends that the City Council approves the appropriation of$34,759 in additional revenues from 1991 to the golf course operating budget as part of the mid-year budget adjustment. This will allow for dredging of retention ponds, completion of the fuel tank removal project, and completion of training and certification of staff. (absent) Toni Nelson, Chair Timothy J. Sc it r, Vice-Chair / '"7/-o.vi — Richard Stredicke, Member Attachments cc: John Webley Sam Chastain Bill Hutsinpiller CITY OF RENTON COUNCIL AGENDA` LL AI #: SUBMITTING DATA: Community Services/Parks FOR AGENDA OF: March 9, 1992 Dept/Div/Board.. Comm. Svc./Parks Staff Contact.. Bill Hutsinpiller AGENDA STATUS: Consent XX SUBJECT: Public Hearing.. Correspondence.. Maplewood Golf Course Ordinance XX Resolution Old Business.... EXHIBITS: New Business.... Study Session... Fund 404 - Golf Course Fund Description Other RECOMMENDED ACTION: APPROVALS: Refer to Community Services Committee Legal Dept XX Finance Dept.... XX Other FISCAL IMPACT: Expenditure Required... $34,795 Transfer/Amendment.. $34,795 Amount Budgeted Revenue Generated... $34,795 SUMMARY OF ACTION: In 1991, we had an unexpected increase in revenue which we would like to appropriate to cover the following costs anticipated in 1992: 1) Dredging of retention ponds and creek bed - $19,000.00 2) Fuel Tank removal and site restoration - $14,595.00 3) Increase Registration and Training - $1,200.00 Dredging of our retention ponds and creek bed has become an annual requirement as a result of storm water runoff at this site. We are in the process of completing removal of a Fuel Tank behind the golf course clubhouse. Since we ran into and had to remove a considerable amount of contaminated soil, our costs for this project were much higher than originally anticipated. We are in the process of restoring the site, which was disturbed. This will complete this project. As a result of increased training requirements, we would like to increase our Memberships and Registrations account to equal last year's expenditures. We recommend that $33,595.00 be appropriated to account 404/000/20.576.61.48 and $1200.00 be appropriated to account 404/000/20.576.61.49.12. •- ' . C1TY OF RENTON 1992 BUDGET FUND 404 GOLF COURSE FUND DESCRIPTION Recap of Capital Reserve(Additional Green Fees): Ordinance #3884, approved in January 1985, created the Golf Course Fund and authorized issuance of $3,965,000 ltem Amount Council-voted General Obligation Bonds to acquire, 1988/1989 Additional Green Fee Revenue $115,302 improve, and develop the facility. The golf course is an 18- Ordinance#4239 Transferred for Bridge Project (21,900) hole golf complex operated by a concessionaire, and Less 1989 Irrigation Improvement/Expended 1989 (29,474) Capital Reserve Balance December 31,1989 $63,928 maintained by the City through the Recreation Division of Add 1990 Additional Green Fees 116,848 the Community Services Department. The major source of Less Debt Service for Bridge Project (88,096) support is user fees,known as green fees. In 1988,a capital Less 1990 Irrigation Project (7,132) reserve was established,which set aside$1.00 of the green Less Fuel Tank Replacement (3,006) fees for capital improvements. In 1990, the green fees were Less Cart Path Installation/East End • (22,616) increased$2.00 per round of golf,with allocation of$1.00 of Less Bridge Project Overage (32,929) the increase to the capital reserve. In 1992,green fees were Capital Reserve Balance December 31,1990 $26,997 Add 1991 Additional Green Fees 120,015 again increased by $3.00 per round, with $2.00 of the Less Fuel Tank Replacement/Furnace (10,441) increase being set aside for the capital reserve. In 1992 with Less Debt Service for Bridge (88,096) all of the increases, $4.00 of the green fee will be reserved Capital Reserve Balance December 31,1991 $48,475 (received March throc :1 October)for capital improvements. Add 1992 Estimated Additional Green Fees 216,900 The$3.00 increase is effective March 1,through October 31, Less Balance Fuel Tank RepacementiFurnace (14,559) 1992. November through February, the increase is $2.00 Less Design of(2)new holes (18,000) (Council Approved 12/9/91) per round. There are also reduced rates for senior citizens Less Golf Course Master Design (25,000) and students. The table to the right recaps the use of the Less Construction(2)New Holes (110,000) capital reserve funds for the years 1988-1992 proposed. Less Debt Service for Bridge (88,097) Estmated Capital Reserve Balance December 31,1992 $9,719 The yearly financial success of the golf course is dictated by the weather. 1991 had good weather during the summer and fall, which resulted in 78,250 rounds of golf being played,compared with 69,000 rounds in 1990. Rounds of golf in prior years were: 1989/64,900,1988/67,500, 1987/67,300,and 1986/62,000. Storms and flooding in prior years have affected the level of use and caused unanticipated repair expense. Federal Emergency Management (FEMA)funds were received in 1990 and 1991 to assist in repair of flood damage. The 1991 regular green fee estimate was adjusted from the adopted figure in the mid-year budget adjustment (from$570,000 to$549,000) and additional green fees (capital reserve)was left the same which was proportionately over-estimated. 1991 actual receipts for all green fees exceeded the adjusted estimate by some$31,000,and was over the 1991 adopted figure by about$10,000. 1992 green fee estimates reflect the fee increases as discussed above,and all 1992 resources are projected to increase by 8%over 1991 actual figures. 1991 ended favorably with a$147,185 ending balance. $79,831 of the balance is estimated as a resource for 1992,and$14,559 will be carried over to 1992 for the uncompleted fuel tank and furnace replacement project. $18,000 of the undesignated fund balance is proposed to be used for design of the two new holes (approved by Council in December 1991). The balance will be requested for repairs and maintenance for unforeseen projects- $33,595,and$1,200 would be added for required staff training. Allocation of the undesignated fund balance will be included in the 1992 mid-year budget adjustment. 1992 expenses are up 14.7% over the 1991 adopted budget and reflect an increase of 18.2% over 1991 actual figures. The largest increase is$135,000 for capital improvements scheduled in 1992, including$25,000 for Golf Course master design (club house and driving range)and$110,000 for construction of two new holes on the course. Debt retirement of the 1986 general obligation bonds used to acquire the the golf course is funded each year by a transfer from the General Fund which in 1992 represents 67.7%or$364,715 of the total 1992 requirement. The Water Utility will pay$89,067 or 16.5%directly from the Utility budget which represents 20%of acquisition in exchange for water rights, and the golf course will pay 15.7% or$84,567 of the 1992 cost, Interfund loans from the Insurance Fund to the Golf Course Fund include$225,000 for bridge construction (3 years-repaid in 1992)and$68,503 loan for equipment(7 years-repaid in 1996). Additional information can be found on pages 183 - 184 in the Operating Budget section of this document. Revenue and expenditure detail for the Golf Course Fund is provided on the following pages. 353 March 9. 1992 � Renton'Citv Council Minutes' ' Pace 122 Citizen Comment: Friedel Waldenberger, Friedel Service, 345 North 3rd, Renton, 98055, said Waldenberger - that the proposed ordinance will put him out of business. Aquifer Protection Ordinance Citizen Comment Elizabeth Menzel, president, 13803 SE 144th Street; and Lawrence Menzel, Vickers - Vickers, trustee, 13419 SE 141st Street, representing the Maplewood Sanitary Sewer, Heights Maintenance Corporation, opposed City plans to run sewer lines Maplewood Heights dawn SE 144th in Maplewood Heights for the following reasons: 1) Cul-de-sacs would be blocked from emergency equipment during construction. 2) The area is unstable, and 50 homes along the edge of the embankment above the golf course have experienced cracks in driveways, sidewalks, bulkheads, and patios. 3)', Slide activity has been evident in the area. 4) Excess 'water from a development on Cemetery Road is running down the canyon into backyards and the greenbelt. Ms. Menzel and Mr. Vickers urged that the City consider an alternate route for the sanitary sewer line. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Appointment Human Mayor Clymer appointed Phyllis Plocher, 17370 SE 133rd Street, Renton, Rights & Affairs 98059; and Vern Nichols, 8438 South 123rd Place, Seattle, 98178, to the Commission Human 'Rights and Affairs Commission to fill terms which will expire 4/24/93',to replace Sally Carlson and Rose Raihala. Refer to Community Services Committee. Parks: Golf Course Packs Department requested approval to use increased Golf Course Fund Fund Expenditures revenues for dredging of retention ponds and creek bed ($19,000), fuel', ? 414C tank removal and site restoration ($14,595), and increased registration and J training,($1,200); total expenditure required $34,795. Refer to Community pervices Committee. CAG: 91-056, 1991 Transportation Division submitted CAG-056-91, 1991 Street Overlay; and Street Overlay requested approval of the project, authorization for final pay estimate in the amount of $642,684.44, commencement of 30-day lien period, and release of retained amount of$32,120.59 to contractor, M. A. Segale, Inc., if all required releases have been received. Council concur. CAG: 90-057, Utility Systems Division submitted',CAG-057-90, Maplewood Wells No. Maplewood Wells #11 11 & 17 (W1027), Wellhead Construction Schedule B; and requested & 17 (W1027), Seitz approval of the project, authorization for final pay estimate in the Construction amount of $1,752.44, commencement of 30-day lien period, and release of',retained amount of $32,921.07 to contractor, Virginia L. Seitz Construction Company, if all required releases have been received. Couuncil concur. MOVED BY KEOLKER-WHEELER, SECONDED BY EDWARDS, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. a , CITY OF RENTON COUNCIL AGENDA BILL AI #: V J SUBMITTING DATA: Community Services/Parks FOR AGENDA OF: March 9, 1992 Dept/Div/Board.. Comm. Svc./Parks Staff Contact.. Bill Hutsinpiller AGENDA STATUS: Consent XX SUBJECT: Public Hearing.. Correspondence.. Maplewood Golf Course Ordinance XX Resolution Old Business.... EXHIBITS: New Business.... Study Session... Fund 404 - Golf Course Fund Description Other RECOMMENDED ACTION: APPROVALS: Refer to Community Services Committee Legal Dept XX Finance Dept.... XX Other FISCAL IMPACT: Expenditure Required... $34,795 Transfer/Amendment.. $34,795 Amount Budgeted Revenue Generated... $34,795 SUMMARY OF ACTION: In 1991, we had an unexpected increase in revenue which we would like to appropriate to cover the following costs anticipated in 1992: 1 Dredging of retention ponds and creek bed - $19,000.00 2 Fuel Tank removal and site restoration- $14,595.00 3 Increase Registration and Training - $1,200.00 Dredging of our retention ponds and creek bed has become an annual requirement as a result of storm water runoff at this site. We are in the process of completing removal of a Fuel Tank behind the golf course clubhouse. Since we ran into and had to remove a considerable amount of contaminated soil, our costs for this project were much higher than originally anticipated. We are in the process of restoring the site, which was disturbed. This will complete this project. As a result of increased training requirements, we would like to increase our Memberships and Registrations account to equal last year's expenditures. We recommend that $33,595.00 be appropriated to account 404/000/20.576.61.48 and $1200.00 be appropriated to account 404/000/20.576.61.49.12. CITY OF RENTON 1992 BUDGET FUND 404 GOLF COURSE FUND DESCRIPTION Recap of Capital Reserve(Additional Green Fees): Ordinance #3884, approved in January 1985, created the Golf Course Fund and authorized issuance of $3,965,000 Item Amount Council-voted General Obligation Bonds to acquire, 1988/1989 Additional Green Fee Revenue $115,302 improve, and develop the facility. The golf course is an 18- Ordinance#4239 Transferred for Bridge Project (21,900) hole golf complex operated by a concessionaire, and Less 1989 Irrigation ImprovemenUExpended 1989 (29,474) Capital Reserve Balance December 31,1989 $63,928 maintained by the City through the Recreation Division of Add 1990 Additional Green Fees 116,848 the Community Services Department. The major source of Less Debt Service for Bridge Project (88,096) support is user fees,known as green fees. In 1988,a capital Less 1990 Irrigation Project (7,132) reserve was established,which set aside$1.00 of the green Less Fuel Tank Replacement (3,006) fees for capital improvements. In 1990, the green fees were Less Cart Path Installation/East End (22,616) increased$2.00 per round of golf,with allocation of$1.00 of Less Bridge Project Overage (32,929) the increase to the capital reserve. In 1992,green fees were Capital Reserve Balance December 31,1990 $26,997 Add 1991 Additional Green Fees 120,015 again increased by $3.00 per round, with $2.00 of the Less Fuel Tank Replacement/Furnace (10,441) increase being set aside for the capital reserve. In 1992 with Less Debt Service for Bridge (88,096) all of the increases, $4.00 of the green fee will be reserved Capital Reserve Balance December 31,1991 $48,475 (received March throun October)for capital improvements. Add 1992 Estimated Additional Green Fees 216,900 The$3.00 increase is effective March 1,through October 31, Less Balance Fuel Tank Repacement/Furnace (14,559) Less Design of(2)new holes (18,000) 1992. November through February, the increase is $2.00 (Council Approved 12/9/91) per round. There are also reduced rates for senior citizens Less Golf Course Master Design (25,000) and students. The table to the right recaps the use of the Less Construction(2)New Holes (110,000) capital reserve funds for the years 1988-1992 proposed. Less Debt Service for Bridge (88,097) Estmated Capital Reserve Balance December 31.1992 $9,719 The yearly financial success of the golf course is dictated by the weather. 1991 had good weather during the summer and fall, which resulted in 78,250 rounds of golf being played,compared with 69,000 rounds in 1990. Rounds of golf in prior years were: 1989/64,900, 1988/67,500, 1987/67,300,and 1986/62,000. Storms and flooding in prior years have affected the level of use and caused unanticipated repair expense. Federal Emergency Management (FEMA)funds were received in 1990 and 1991 to assist in repair of flood damage. The 1991 regular green fee estimate was adjusted from the adopted figure in the mid-year budget adjustment (from$570,000 to$549,000) and additional green fees (capital reserve)was left the same which was proportionately over-estimated. 1991 actual receipts for all green fees exceeded the adjusted estimate by some$31,000,and was over the 1991 adopted figure by about$10,000. 1992 green fee estimates reflect the fee increases as discussed above,and all 1992 resources are projected to increase by 8%over 1991 actual figures. 1991 ended favorably with a$147,185 ending balance. $79,831 of the balance is estimated as a resource for 1992, and$14,559 will be carried over to 1992 for the uncompleted fuel tank and furnace replacement project. $18,000 of the undesignated fund balance is proposed to be used for design of the two new holes (approved by Council in December 1991). The balance will be requested for repairs and maintenance for unforeseen projects- $33,595,and$1,200 would be added for required staff training. Allocation of the undesignated fund balance will be included in the 1992 mid-year budget adjustment. 1992 expenses are up 14.7% over the 1991 adopted budget and reflect an increase of 18.2% over 1991 actual figures. The largest increase is$135,000 for capital improvements scheduled in 1992, including$25,000 for Golf Course master design (club house and driving range)and$110,000 for construction of two new holes on the course. Debt retirement of the 1986 general obligation bonds used to acquire the the golf course is funded each year by a transfer from the General Fund which in 1992 represents 67.7%or$364,715 of the total 1992 requirement. The Water Utility will pay$89,067 or 16.5%directly from the Utility budget which represents 20%of acquisition in exchange for water rights, and the golf course will pay 15.7% or$84,667 of the 1992 cost. Interfund loans from the Insurance Fund to the Golf Course Fund include $225,000 for bridge construction (3 years-repaid in 1992)and$68,500 loan for equipment (7 years-repaid in 1996). Additional information can be found on pages 183 - 184 in the Operating Budget section of this document. Revenue and expenditure detail for the Golf Course Fund is provided on the following pages. 15,3 March 2.' 1992 _I► Renton',City Council Minutes Page 105 Citizen Comment Ralph Evans, 3306 NE 11th Place, Renton, 98056, said that after reading Evans - Underground a newspaper article regarding potential environmental contamination from Heating Oil Storage abandoned underground storage tanks, he drained 75-85 gallons of Tanks heating oil from an old tank on his property. Mr. Evans expressed concern that other Renton residents may have tanks containing Unused oil, and suggested that the City initiate a program to assist citizens with this problem. MOVED BY KEOLKER-WHEELER, SECONDED BY TANNER, COUNCIL REFER THIS MATTER TO THE SOLID WASTE COORDINATOR FOR INVESTIGATION AND REPORT BACK TO COUNCIL. CARRIED. Citizen Comment: Marjorie Richter, 300 Meadow Avenue North, Renton, 98055, pointed Richter - out that a program operated by King County oil companies provides Underground Heating services to pump out unused oil tanks and offers the oil to needy families. Oil Storage Tanks CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Court Case: Favors vs. Court case in an undetermined amount filed by Leonard Lee Favors Iles, Renton Police against K. Iles, Renton Police Officer, for emotional distress and financial Officer, CRT-92-006 loss allegedly caused by withholding of evidence (CRT-92-006). Refer to City Attorney and insurance service. CAG:92-007, City Parks Department recommended that contract for electrical breaker Hall Electrical modifications on municipal building be awarded to Seattle Industrial Breaker Corporation in the amount of $24,450.00, since the low bid was within Modifications, Seattle the project budget; there was more than one bid; there were no Industrial irregularitie$; and projects less than $35,000 are exempt from competitive bidding. Council concur. Public Works: CNG Maintenance Division requested 1992 mid-year budget adjustment for Refueling Facility & compressed natural gas (CNG) refueling facility (required expenditure Vehicle Conversion $8,000), and'budget evaluation to provide for conversion of ten vehicles gace �C(.'t� to CNG use in 1992 (expenditure required $30,000) to comply with Federal/State regulations on clean burning fuel. Refer to Finance Committee. Public Works: LOA Transportation Division requested approval of letter of agreement (LOA) with FAA, Movement with the Federal Aviation Administration (FAA) to reestablish of Aircraft & responsibilities for control of the movement of aircraft and vehicles on Vehicles at Airport the movement and non-movement areas of the airport. Refer to Transportation (Aviation) Committee. Councilman Tanner called attention to the hold harmless statement in the agreement which appears to indemnify acts of the United States golrernment and requested that the committee consider this clause when reviewing this matter. Lease: LAG-73-005, Transportation Division requested approval of Puget Sound Power and Rental Increase, Puget Light Company airport land lease rental rate increase from $0.14 to $0.$0 Sound Power & Light pet square foot (LAG-005-73). Refer to Transportation (Aviation) Committee. �I ice` CITY OF RENTON COUNCIL AGENDA BILL AI #: Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Maintenance Division March 2, 1992 Staff Contact Jack Crumley, Maintenance Director Agenda Status Rod Pfeifle, Equipment Rental (2615) Consent X Subject: Public Hearing... Joint King County-City of Renton Correspondence.. Compressed Natural Gas Refueling Facility Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Mayor's Letter dated Feb. 17, 1992 Information Staff memos dated Feb. 14th and Feb. 17th Recommended Action: Approvals: Legal Dept Refer to Finance Committee Finance Dept Other Fiscal Impact: Expenditure Required... $8,000.00 Transfer/Amendment $8,000.00 Amount Budgeted $ 0 Revenue Generated Summary of Action: Federal and State legislation require vehicle fleet operators to convert a portion of their fleets to operate on clean burning fuels. In an attempt to find the most cost effective means of reaching compliance Renton staff have been exploring the feasibility of a joint compressed Natural Gas (CNG) refueling facility with King County, the Washington State Energy Office (WSEO), and Washington Natural Gas Company. On Feb. 12, 1992, WSEO stated that a grant to cover the fuel dispenser installation would be available for a joint Renton - King County CNG refueling facility to be constructed at the County's Renton Maintenance Shops. The estimated construction cost of this joint use facility to the City of Renton is $8,000.00. STAFF RECOMMENDATION: The Planning/Building/Public Works Department requests Council to: 1. Authorize a mid-year budget adjustment to pay the $8,000 construction cost for Renton's participation in a joint King County- City of Renton CNG refueling facility; 2. Direct the administration to develop an Interlocal Agreement on that facility's use and operation which will be presented for City Council's approval at a later date; and 3. Direct the administration to evaluate ending fund balance availability for an additional 1992 mid-year budget adjustment of$30,000 to convert ten vehicles for CNG use in 1992. 92-153/PJP/bh • CITY OF RENTON MEMORANDUM DATE: February 18, 1992 TO: City Council VIA: Mayor Clymer FROM: Lynn Guttmann, Planning/Building/Public Works Administrator CONTACT PERSON: Jack Crumley, Maintenance Manager SUBJECT: King County - City of Renton Joint Compressed Natural Gas Refueling Facility ISSUE: Federal and State Legislation require vehicle fleet operators to convert a portion of their fleets to operate on clean burning fuels. In an attempt to find the most cost effective means of reaching compliance, Renton staff have been exploring the feasibility of a joint Compressed Natural Gas (CNG) refueling facility with King County, the Washington State Energy Office (WSEO), and Washington Natural Gas Company. On February 12, 1992 John Kim Lyons, WSEO Alternative Fuels Manager, stated that his office would provide a grant to cover the cost of fuel dispenser installation for a joint Renton - King County CNG refueling facility to be constructed at the County's Renton Maintenance Shops. The estimated cost of construction to the City of Renton is $8,000. DISCUSSION: When considering converting to CNG as the cleanest burning and lowest cost, to purchase fuel two things were considered. CNG is not commercially available for vehicle use, so any fleet operator must first construct a CNG refueling point, which would have cost Renton $53,000. Secondly, vehicles would have to have a CNG conversion kit added at an average cost of $2,700 per vehicle. Assuming that Renton would convert 33 vehicles over the next three years the conversion cost would be approximately $89,000, or about $30,000 per year. However, once purchased the conversion kit can be moved from a CNG vehicle to it's replacement so the kits are a one time purchase (vehicles converted for CNG use can operate on either gasoline or CNG at the flip of a switch). Issue Paper, CNG Conversion February 18, 1992 Page 2 With the municipality's general desire to protect the ever diminishing quality of life, and the intent of the new clean air legislation it is not a question of whether Renton coverts part of it's fleet to clean fuels but when. To move to clean fuel conversion Renton staff have followed a number of courses of action discussed below. BACKGROUND: Federal and State clean air legislation require all moderate sized fleets to convert a portion of their vehicles to clean burning fuels. While the specifics of the State's clean air program will not be out until this summer, they have already taken some specific actions: mandating that 30% of the vehicles purchased on state contract to be clean-fuel vehicles after July 1, 1992; making a legislative finding that CNG is of significant potential for reducing vehicle emissions and petroleum dependence; and giving WSEO grant money to stimulate the establishment of CNG refueling stations by local governments. In 1990 both King County and the City of Renton initiated programs to install CNG systems at their respective maintenance facilities. Due to under staffing at Washington Natural Gas (WNG) Company that company could not handle all the requests to assist customers in the planning and construction of CNG refueling stations and Renton's request did not receive attention until late 1991. During the fall of 1991 King County signed a contract with Washington Natural Gas to construct a 30 vehicle single user CNG station at their maintenance shops by the summer of 1992 for a cost of $50,000. On December 4, 1991 Washington Natural Gas Company gave Renton a construction cost estimate of $53,000 to construct a single user CNG station at the City's public works maintenance facility. City staff had contacted King County officials during the fall of 1991 to investigate the possibility of a joint City - County CNG station, but the County showed no interest in that suggestion at that time. Based upon guidance from the Mayor's office to seek the most cost effective means to construct a CNG refueling facility, city staff meet with WSEO Alternative Fuels Manager, John Kim Lyons to determine if Renton qualified for the grants noted above. As it turned out, WSEO was not interested in financing any portion of single user refueling station, but was very much interested in getting a multi-user system going. Based upon that interest, discussions with King County were reopened. Both Renton and King County were required to estimate the number of CNG vehicles they could have operating by 1994 (33 Renton, 60 King County) and Washington Natural Gas Company provided a cost estimate of$125,000 to construct a CNG facility that could handle that demand and provide for growth potential. On February 12, 1992 WSEO stated that they would contribute $67,000 to the construction of a joint CNG facility to be built at the King County Shops (155 Monroe AV NE, Renton) GIVEN King County contributed the $50,000 they had a contract with Washington Natural Gas Company for their single user station, and that the City of Renton pay the remaining $8,000. King County immediately agreed to WSEO's proposal, with the stipulation that they will still meet their dead line of having a CNG facility on line this summer. This program request was discussed with the Council during both the 1991 and 1992 budget presentations for the Planning/Building/Public Works Department. However, City budget constraints at the time prevented the program from moving forward. Issue Paper, CNG Conversion February 18, 1992 Page 3 In order to meet King County construction deadlines all parties to the project proposal needed to agree to their commitment. Since this agreement represents a savings of at least $45,000 to Renton, the Mayor agreed to pay Renton's share, $8,000 from a reallocation of existing budget authority. Rather than depleting appropriated budget resources to meet this new program cost, the Administration is requesting the Council approve adjusting the budget from fund balance to cover the cost. Staff have evaluated the effectiveness of other alternative clear air fuels. Renton has already tested Propane, the second most common clean fuel in our area, with poor results. Propane has about the same purchase price as gasoline, and the vehicles we operated on Propane all had higher operating cost that gasoline vehicles or the City of Kirkland's CNG converted police cars. Other currently available clean fuels are petroleum products and, therefore, have higher emission levels than CNG. Staff recommends that Renton participate in the WSEO/King County joint construction and use option for a CNG fueling station for the following reasons: (1) the cost of construction of the CNG refueling facility would only be $8,000 to the City of Renton with WSEO paying $67,000 and King County paying $50,000 saving Renton $45,000 - $55,000; (2) Renton would have a CNG refueling point available when it did convert vehicles to CNG and we would then have the option of converting from 0 - 10 vehicle to CNG this year, or waiting to convert the vehicles until 1993; (3) since three agencies would be involved this is a very good illustration of inter- government cooperation and sound use of tax dollars; (4) by having the CNG refueling facility constructed at the King County Shop they would accept the responsibility of operation and Renton's 0 & M costs would be less than with a single user station (an Inter-Local Agreement would be required). RECOMMENDATION Staff recommends Council: 1. Authorize a mid-year budget adjustment of$8,000 for Renton's construction cost for the joint King County - City of Renton CNG refueling facility. 2. Direct staff to develop an Inter-Local Agreement on that facility's use and operation which will be presented for City Council approval at a later date. 3. Direct staff to determine whether $30,000 in funding would be available to convert 10 vehicles to CNG use in 1992, and if so, to include this amendment in the 1992 mid-year budget adjustment. CITY OF RENTON MEMORANDUM DATE: February 17, 1992 TO: Mayor Clymer FROM: 4144 G tmann SUBJECT: Letter intent to participate in a joint King County project Attached you will find a draft letter for your signature regarding our intent to participate in a joint King County-City of Renton compressed natural gas refueling facility. To enable King County to meet their current construction commitment, Renton was asked to provide a written statement of intent to participate in the joint natural gas refueling stations construction. Our portion of the $125,000 project is $8,000. I have attached, for your information, the background memo written by Jack Crumley on Feb. 14th. For your signature, I have attached a draft of the letter of intent to participate. Although we do not have an appropriation for the $8,000 at this time, we could finance the project from Jack Crumley's existing budget if need be. On the other hand, we are asking Dan Clements to explore the possibility of using the City's fund balance because this project will be of benefit to several City departments. To that end, Jack Crumley is preparing an agenda bill which he will forward to Dan Clements at the beginning of this week. We can not wait until the completion of the agenda bill process to send the letter of intent to King County. If we wait, we will lose the opportunity for this joint venture. Therefore I urge you to sign the enclosed letter of intent and forward it as soon as possible to King County. If you have any questions, please don't hesitate to call me or Jack Crumley. cc: Jack Crumley Dan Clements Jay Covington Al Wallis Priscilla Pierce 92-133.DOC/LAG/bh %k� ` CITY OF RENTON MAYOR Earl Clymer February 17, 1992 Allen Mitchell Equipment Supervisor King County Department of Public Works 1 55 Monroe Avenue NE Renton, WA 98056 SUBJECT: KING COUNTY - CITY OF RENTON JOINT COMPRESSED NATURAL GAS REFUELING FACILITY Dear Mr. Mitchell: Based upon the construction estimate of $1 25,000 presented by Washington Natural Gas Company, and upon the oral commitment of the Washington State Energy Office Alternative Fuels Manager, John Kim Lyons, to contribute a minimum of $67,000 to the project, the City of Renton agrees to pay $8,000 for the construction of the joint County - City CNG Refueling Facility to be located at 155 Monroe Avenue NE, Renton, Washington. It is understood that Renton's contribution will secure the right of use for all City equipment which use CNG, and that the details of that use will be formally spelled out in an Inter-Agency Agreement agreeable to both King County and the City of Renton. Jack Crumley, Renton's Public Works Maintenance Manager, will be our Project Manager on that effort. I believe that this project shows how two governmental agencies can work together to save the taxpayer expenses while promoting environmentally sound public services. We look forward to a continuation of this kind of cooperation and success on other inter-agency projects. ours truly, 3 C N �'NC Earl Clymer I\ C Mayor D:92-138:EC:LAG:ps CC: Lynn Guttmenn, P/B/PW Administor Dan Clements, Administrative Services Administrator J. Kim Lyons, WSEO 200 Mill Avenue South - Renton, Washington 98055 - (206) 235-2580 „6.0J Wrw�' RECEIVED FEB 1 8 1992 CITY OF RENTON Mayors Office MEMORANDUM DATE: February 14, 1992 Ta: rh Tom& vjR. FROM: Jack C SUBJECT: City - ounty Compressed Natural Gas Facility As you know, I attended a second meeting with officials of King County, the Washington State Energy Office (WSEO), and Washington Natural Gas yesterday. This purpose of this meeting was to determine the total estimated cost of constructing a joint Compressed Natural Gas (CNG) refueling facility, and what each agencies financeial contribution would be. But, before I state the results of our effort let me briefly review what went before. BACKGROUND Federal and State Clean Air legislation requires all fleet operators to convert a percentage of their fleets to clean burning fuels, and the State Energy Office was given some money to stimulate that conversion amongst local governmental agencies. After looking at the available alternatives, Renton determined that CNG was the best and most cost effective clean fuel presently available and that two separate actions would have to be done before We could convert part of our fleet to CNG: (1) a CNG refueling station would have to be constructed at an estimated cost of$53,000 to $58,000, and (2) selected vehicles would have to be modified to use CNG at an estimated cost of$2,700 per vehicle.. King County was on the same track as the City of Renton and had already signed a contract with Washington Natural Gas Company to construct a small CNG refueling facility at the county's Renton shops. Their construction costs, agreed to in early 1991, was $50,000 and their construction schedule was set to have their CNG facility on line by early summer 1992. At the Mayor's staff meeting in early January converting a part of the city fleet was discussed and the administration agreed that it did want to convert a portion of our fleet to CNG as early as • possible. But it was concluded that the most cost effective way we could do so was for the City to join with the County to build a single refueling facility for both agencies. e• CNG Facility February 14, 1992 Page 2 . Since the city staff had been unsuccessful in earlier attempts to get King County interested in a joint project, they approached the State Energy Office to see whether WSEO might be interested in becoming a partner in a joint Renton - King County CNG project, and would thereby induce King County'S participation. It was through the effort of Kim Lyons, WSEO Alternative Fuels Manager, that the series of inter-agency meetings was held. RESULTS OF THE FEBRUARY 13, 1992 MEETING: . Based upon each agencies estimates of vehicles to be converted to CNG from 1992 through 1994 (Renton 33, King County 60) Washington Natural Gas Company presented a construction cost estimate of/125,000, attached. . King County stated that they would be interested in a joint Renton - County facility if they could meet their original construction time frame, and if their direct construction costs would not increase over the amount they already contracted for with Washington Natural Gas. At that point John Kim Lyons, WSEO, stated that his agency very much wanted this project to go as it would demonstrate the best possible use of taxpayer dollars, and that it could stimulate other agencies to follow our lead. Therefore, WSEO had decided to pay the $67,000 cost of installing the dispensers, GIVEN King County paid the $50,000 they were already contracted for, and that Renton would pay the remaining $8,000. Since King County will be doubling the capacity of their original CNG refueling station, and would, thereby, avoid a $30,00 - $45,000 expansion cost in 1994 - 1995 they agreed on the spot. I stated that since the WSEO plan met Renton's intent, and would reduce the City's eventual construction cost by at least $40,000 that I could not see how we could afford to turn this offerdown, and that I would get an official answer as quickly as possible. . To enable King County to meet their current construction commitments Renton was asked to: (1) by next week, get a written statement of intent to participate in the joint CNG refueling station's construction in the amount of$8,000, and; (2) to do everything we can to move the joint facility construction application through our permitting process as quickly as we can. I have drafted a letter for the Mayor's signature, attached, which will satisfy the first requirement, and have spoken to Jim Hanson to set up a meeting that will lead toward satisfaction of the second issue. SUMMARY Due to WSEO interest in getting local governments to jointly build CNG refueling facilities and to use CNG as a clean burning fuel, that office will pay over 50% of the construction cost for a joint Renton - King County CNG station. And since King County is already committed to spending $50,000 to construct a smaller test CNG station they are willing to use that money to build a larger capacity station jointly with Renton. Based upon Washington natural Gas Company's written construction cost estimate of $125,000 only $8,000 remains to be covered, which WSEO views as Renton's cost of participation. I believe we cannot pass on this opportunity and should immediately send off the letter of intent to participate and pay the $8,000. While we will still have to determine where we can get the money to pay for vehicle conversion, this project would at least remove the major worry of how to fund the refueling station. KING COUNTY - CITY OF RENTON CNG REFUELING FACILITY PROPOSED HIGH CAPACITY FACILITY $275,000.00 -PROJECT COST INCLUDES 150-200 SCFM COMPRESSOR,40,000 SCF STORAGE, (2)2-HOSE METERED DISPENSERS,ALL ANCILLARY EQUIPMENT AND STATION ENCLOSURE. THIS FACILITY WOULD BE CAPABLE OF SUPPLYING 1350-1800 THERMS IN A 15 HOUR PERIOD. PROPOSED FINANCING OPTIONS • #1 $150,000.00 -AID TO CONSTRUCTION,WNG OWNS 100%OF FACILITY. -----._#2 $125,000.00 -CONSORTIUM(KCIRENIWSEO)PURCHASES AND OWNS(2)2-HOSE METERED DISPENSERS AND PAYS ALL FACILITY INSTALLATION COSTS. WNG OWNS COMPRESSOR AND STORAGE UNIT. $67,000.00 -DISPENSERS-AND INSTALLATIONe--W SOC 4)r4-c- Py $58,000.00 -AID TO CONSTRUCTION WNG SUGGESTS THE CONSORTIUM INDIVIDUAL COST BREAKDOWN COULD BE 33%PAID BY THE WSEO WITH KING COUNTY AND RENTON PAYING THE BALANCE BASED ON CONSUMPTION PERCENTAGES OF 1994 PROJECTED USAGE. WNG FINANCIAL SUPPORT PREDICATED ON 8 YEAR MINIMUM CONSUMPTION CONTRACT BASED ON 1994 PROJECTED USAGE FOR YEARS 3 THRU 8. 1994 USAGE CALCULATED BY ADDING 100%OF 1992,PLUS 70%OF 1993,PLUS 70%OF 1994 PROJECTED CONSUMPTION FIGURES SUPPLIED BY KING CO.AND RENTON. COST BREAKDOWN KING CO UN 116,480 THERMS PER YEAR 61% RENTON 75,244 THERMS PER YEAR 39% TOTAL 191,724 THERMS PER YEAR 100% THIS IS APPROXIMATELY 50%TO 60%OF FACILITY CAPACITY BASED ON 15 HOUR DAY. PREVIOUS PROJECT SCOPE • KING COUNTY IS CURRENTLY OBLIGATED TO PAY$49,900.00 FOR PHASE I. THIS WILL FUEL APPROXIMATELY 35 VEHICLES MAXIMUM,DUE TO COMPRESSOR CAPACITY LIMITS. EXPANSION FOR TOTAL OF 60 VEHICLES WOULD REQUIRE(1)ADDITIONAL COMPRESSOR AND 18,000 SCF STORAGE. THE CAPITAL COST OF THIS WOULD BE APPROXIMATELY$48,000.00. WNG'S ORIGINAL PROPOSAL TO RENTON FOR 250 GALLONS EQUIV.PER DAY REQUIRED$53,000.00 IN AID TO CONSTRUCTION. 4i BENEFITS OF WSEO PROPOSED PROJECT * LARGER COMPRESSOR ABILITY TO SUPPLY 1500+ THERMS OF COMPRESSED NATURAL GAS. *CONSORTIUM OWNERSHIP KCIREN OWNS ALL DISPENSING EQUIPMENT AND INSTALLATION. WNG OWNS COMPRESSOR AND STORAGE. *LOWER OPERATING COSTS COST PER DELIVERED THERM LOWER *COST SHARING THIS PACKAGE WILL ALLOW KC/REN TO INCLUDE RN PARKS, RENTON VO-TECH,STATE DOT,DOE,KING COUNTY POLICE AND OTHERS TO REFUEL AT THIS SITE AND REDUCE CONTRACT PERIOD. *DOUBLE DISPENSING THIS FACILITY INCLUDES 2 EACH,2-HOSE DISPENSING CAPACITY UNITS WHICH WILL ALLOW 4 VEHICLES TO REFUEL SIMULTANEOUSLY. • King County Council Lois North, Chair Gerald Peterson,Council Administrator")V rr � 402 King County Courthouse Seattle,Washington 98104 (206)296-1000 pax+ti, r s ai` O . &s.:.. January 3, 19 1 , TO: THE CITY OF RENTON FROM: Jerry Peterson, Council Administrator SUBJECT: Confirmation of 1992 Property Taxes The ordinance adopted by the Council on Monday, December 23, 1991 contains a levy in the amount of $ 11,498,588.00 for your district. This is the entire amount of property taxes to be levied to support your jurisdiction for all purposes for 1992. If this amount is not correct, or you have any questions about it, please contact me immediately at 296- 1020 so an amendment can be made. The correcting ordinance will be passed by the Council in January. We must have all correction requests by January 17. 1992. Thank you for your cooperation. JP/ldt G .' j Audrey Gruger District 1 Cynthia Sullivan District 2 Brian Derdowski District 3 Lois North District 4 Ron Sims District 5 Bruce Laing District 6 Paul Barden District 7 Greg Nickels District 8 Kent Pullen District 9 Nji Printed on recycled paper `$ ` y CITY`400 OF RENTON Finance Department Earl Clymer, Mayor Dan Clements,Director December 17, 1991 REGISTERED MAIL Mr. Jerry Peterson, Council Administrator 402 King County Courthouse Third and James/Mail Stop 4CC Seattle, WA 98104 The Honorable Ruthe Ridder, King County Assessor 709A King County Administration Building 500 Fourth Avenue/Mail Stop 7A Seattle, WA 98104-2384 Attention: S. T. Schreiner Re: Property Tax Levy Ordinance Dear Mrs. Ridder: Enclosed is a copy of Ordinance No. 4338, property tax levy ordinance, adopted by the Renton City Council on December 16, 1991. Please feel free to contact this office if further information is needed. Sincerely, Marilyn J t sen, CMC City Clerk 235-2502 cc: Dan Clements, Finance Director Enc. 200 Mill Avenue South - Renton, Washington 98055 - (206) 235-2558 CITY F RENTON Finance Department Earl Clymer, Mayor Dan Clements,Director December 17, 1991 REGISTERED MAIL Mr. Jerry Peterson, Council Administrator 402 King County Courthouse Third and James/Mail Stop 4CC Seattle, WA 98104 The Honorable Ruthe Ridder, King County Assessor 709A King County Administration Building 500 Fourth Avenue/Mail Stop 7A Seattle, WA 98104-2384 Attention: S. T. Schreiner Re: Property Tax Levy Ordinance Dear Mr. Peterson: Enclosed is a copy of Ordinance No. 4338, property tax levy ordinance, adopted by the Renton City Council on December 16, 1991. Please feel free to contact this office if further information is needed. Sincerely, Marilyn J. e en, CMC City Clerk 235-2502 cc: Dan Clements, Finance Director Enc. 200 Mill Avenue South - Renton, Washington 98055 - (206) 235-2558 - CITY OF RENTON, WASHINGTON *moo ORDINANCE NO. 4339 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON PROVIDING FOR 1991 YEAR-END AMENDMENTS. WHEREAS, it is necessary and advisable to amend the 1991 Budget as follows: Revenue Expenditure Use of Ending BUDGET AMENDMENTS: Adjustments Adjustments Fund Balance 1.)Add Growth Management Grant $58,000 $58,000 0 2.)Add Police Narcotics Task Force Grant 224,628 224,628 0 3.)General Fund Transfer to Insurance Fund 0 0 300,000 4.)Add Senior Center Earthquake Protection Grant 5,000 5,000 0 4.)G.O. Bond Fund Unanticipated Expense 0 0 390 5.)Add Excess LID Assessments and Interest 150,000 150,000 0 6.)Increase Airport FAA Grants 75,000 75,000 0 7.)Airport Grant Match,Grant Reserve,and Balance of Emergency Repairs 0 0 212,089 8.)Insurance Fund Adjustments 346,662 346,662 919,782 9.)Firemen's Pension Adjustments 0 0 11,600 TOTAL 1991 YEAR END BUDGET ADJUSTMENTS $859,290 $859,290 $1,443,861 SECTION I:The following adjustments are hereby allowed and established in each of the below listed funds: 1991 Adjusted Buget 1991 Amended EXPENDITURES: Budget Adjustment Budget 000-General Fund $21,292,170 $282,628 $21,574,798 101 - Park Fund 5,625,512 5,000 5,630,512 103-Street Fund 3,198,103 0 3,198,103 106- Library Fund 934,828 0 934,828 102-Arterial Street Fund 678,293 0 678,293 105 - Impact Mitigation Fund 1,565,326 0 1,565,326 118- Reserve for Paths and Trails 11,168 0 11,168 • 125 - 1% for Art Fund 47,231 0 47,231 127-Cable Communication Fund 401,744 0 401,744 207- 1978 Limited G.O. Bonds/Sr Center 132,837 0 132,837 212- 1989 Limited G.O. Ref/City Shop 330,597 0 330,597 213- 1983 Unlimited G.O. Ref/Coulon Park 1,356,954 0 1,356,954 215 -General Govt Miscellaneous Debt 950,068 0 950,068 219- 1989 Unlimited G.O. Bonds/Sr Housing 811,433 0 811,433 220- L.I.D. Debt Service Fund 2,093,989 150,000 2,243,989 221 - L.I.D.Guaranty Fund 726,657 0 726,657 302-Open Space CIP Fund 4,075,399 0 4,075,399 316-Municipal Facilities Fund 44,543 0 44,543 317-General Government CIP Fund 6,315,973 0 6,315,973 319- Senior Housing Construction Fund 6,073,565 0 6,073,565 320- L.I.D. Construction Fund 3,705,840 0 3,705,840 401 -Water/Sewer/Storm Utility Fund 14,194,937 0 14,194,937 402-Airport Fund 1,398,494 75,000 1,473,494 403-Solid Waste Utility Fund 5,243,902 0 5,243,902 404-Golf Course Fund 1,120,274 0 1,120,274 421 -Water/Sewer/Storm Constr.Fund 11,816,387 0 11,816,387 501 - Equipment Rental Fund 1,547,460 0 1,547,460 502-Insurance Fund 5,156,948 346,662 5,503,610 601 - Firemen's Pension Fund 2,456,399 0 2,456,399 TOTAL EXPENDITURES $103,307,031 $859,290 $104,166,321 TOTAL RESOURCES $103,307,031 $859,290 $104,166,321 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. 4339 SECTION II:A list of all individual budget adjustments is available for public review in the Office of the City Clerk, Renton Municipal Building. SECTION III:This Ordinance shall be effective upon its passage,approval,and five days after publication. PASSED BY THE CITY COUNCIL this 16th day of December, 1991. d—) ) JO • Marilyn J. P: o r ity Clerk APPROVED BY THE MAYOR this 16th day of December, 1991. kiN '013\_\)_ . 'VVV..0)\ _ Ear Clymer,Mayor Approved form: Lawrence J.Warren, Cit ttorney Date of Publication: December 20, 1991 2 WORKSHEET TO 1991'TEAR-END BUDGET ADJUSTMENT OR KANCE NO. 4 3 3 9 Expenditure Revenue Fund/Account Description Adjustments Adjustments GENERAL FUND: Growth Management Grant: 000/000/334.04.20.00 DCD/Growth Management Grant(7/1/91-6/30/92) 0.00 58,000.00 PBPW Planning/Special Projects: 000/000/17.558.20.41.174 Growth Management Grant 58,000.00 0.00 Police Narcotics Task Force Grant: 000/000/333.16.80.00 Police Narcotics Task Force Grant 7/1/91 -6/30/92 0.00 224,628.00 000/000/08.521.92.10.00 Salaries and Wages 153,382.00 0.00 000/000/08.521.92.20.00 Benefits 11,809.00 0.00 000/000/08.521.92.31.00 Goods and Services/Supplies 8,940.00 0.00 000/000/08.521.92.41.55 Confidential Funds 25,000.00 0.00 000/000/08.521.92.43.57 Travel/Training 7,000.00 0.00 000/000/08.521.92.45.18 Equipment 18,497.00 0.00 Miscellaneous Services: Transfer to Insurance Fund: 000/000/05.597.19.55.41 Transfer-Out to Insurance Fund 300,000.00 0.00 000/000/00.508.00.00.00 Reduce General Fund Ending Balance (300,000.00) 0.00 TOTAL GENERAL FUND 282,628.00 282,628.00 PARK FUND: Senior Center Earthquake Grant: 101/000/334.04.20.00 DCD/Senior Center Earthquake Protection 0.00 5,000.00 Senior Center: 101/000/20.555.08.48.00 Repairs&Maintenance/Earthquake Protection 5,000.00 0.00 TOTAL PARK FUND 5,000.00 5,000.00 1989 LIMITED G.O. REF BOND FUND/CITY SHOP: 212/000/33.592.96.85.13 Debt Registration Costs 125.00 0.00 212/000/00.508.00.00.00 Reduce Ending Fund Balance (125.00) 0.00 TOTAL 1989 LIM G.O. REF BONDS/SHOP 0.00 0.00 1989 UNLIMITED G.O. BOND FUND/SENIOR HOUSING: 219/000/33.592.92.85.00 Debt Registration Costs 265.00 0.00 219/000/00/508.00.00.00 Reduce Ending Fund Balance (265.00) 0.00 TOTAL 1989 UNLIM G.O. BONDS 0.00 0.00 LID DEBT SERVICE FUND: 220/000/360.00.00.01 LID Assessments and Interest 0.00 150,000.00 220/000/33.591.00.00.00 LID Principal 145,000.00 0.00 220/000/33.592.00.00.00 LID Interest 5,000.00 0.00 TOTAL LID DEBT SERVICE'FUND 150,000.00 150,000.00- 3 WORKSHEET TO 19911AR-END BUDGET ADJUSTMENT ORDINANCE NO. 4 3 3 9 ' Expenditure Revenue Fund/Account Description ; Adjustments Adjustments AIRPORT FUND: 402/000/331.20.10.06 Increase FAA Grants from$425,000 to$500,000 0.00 75,000.00 402/000/00.508.00.00.00 Reduce Undesignated Ending Balance/Grant Match (55,555.00) 0.00 402/000/00.508.00.16.08 Transfer FAA Grant Reserve(Ending Bal)to Project 706 (141,534.00) 0.00 402/706/16.596.46.63.00 Increase FAA/AIP Project/Security Fence 272,089.00 0.00 ($75,000/FAA Grant;$55,555/Match; $141,534 Grant Reserve;Total$272,089) 402/000/16.548.20.48.72 Balance of Emergency Repairs 15,000.00 0.00 402/000/00.508.00.00.00 Reduce Undesignated Ending Balance/Emerg Repairs (15,000.00) 0.00 TOTAL AIRPORT FUND 75,000.00 75,000.00 INSURANCE FUND: 502/000/361.11.00.00 Interest Earnings 0.00 (35,707.00) 502/000/365.80.00.00 Property/Liability Insurance Premiums 0.00 (7,875.00) 502/000/366.53.00.00 Medical Premiums 0.00 40,893.00 502/000/366.54.00.00 Dental Premiums 0.00 5,000.00 502/000/369.40.00.00 Judgements and Settlements 0.00 42,212.00 502/000/369.61.00.00 Industrial Insurance/Employee 0.00 (2,500.00) 502/000/369.90.00.25 Prior Year Reimbursement 0.00 4,639.00 502/000/397.00.00.45 Transfer-In from General Fund 0.00 300,000.00 Property/Liability Insurance Adjustments: 502/000/05.514.70.41.15 Gallagher Bassett Services($38,000 to$41,876) 3,876.00 0.00 502/000/05.514.70.41.47 Other Insurance Professional Services 2,055.00 0.00 502/000/05.514.70.46.00 Ins Claims Costs($245,000 to$609,400) 364,400.00 0.00 Sub-Total Property/Liability Adjustments 370,331.00 0.00 Health Insurance Adjustments: 502/000/05.517.30.20.08 Medical Benefits($1,116,479 to$1,728,124) 611,645.00 0.00 502/000/05.517.30.20.31 Medical Excess Coverage($66,621 to$85,000) 18,379.00 0.00 502/000/05.517.30.20.51 Dental Benefits($281,500 to$359,339) 77,839.00 0.00 502/000/05.517.30.41.12 Health Insurance Adm($68,400 to$99,400) 31,000.00 0.00 Sub-Total Health Insurance Adjustments 738,863.00 0.00 Workers' Compensation: 502/000/05.517.60.20.17 Industrial Ins Claims($104,750 to$262,000) 157,250.00 0.00 Sub-Total Workers' Compensation 157,250.00 0.00 Sub-Total Insurance Fund Adjustments 1,266,444.00 346,662.00 502/000/00.508.00.05.02 Reduce Ending Fund Balance (919,782.00) 0.00 TOTAL INSURANCE FUND 346,662.00 346,662.00 FIREMEN'S PENSION FUND: 601/000/05.517.21.20.11 Adjust Fire Pensions 11,600.00 0.00 601/000/00.508.00.00.00 Reduce Ending Fund Balance (11,600.00) 0.00 TOTAL FIREMEN'S PENSION FUND 0.00 0.00 TOTAL 1991 YEAR END BUDGET ADJUSTMENT ORDINANCE $859,290 $859,290 4 Decgmber 16. 1991 Renton City Council Minuted Page 417 MOVED BY STREDICKE, SECONDED BY MATHEWS, COUNCIL ADVANCE THIS ORDINANCE TO SECOND AND FINAL READING. CARRIED. Following second and final reading of the aforementioned ordinance, it was MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, COUNCIL ADOPT THE ORDINANCE AS PRESENTED. ROLL CALL: ALL AYES. MOTION CARRIED. Ways and Means Committee Chairman Stredicke presented the following ordinance for first reading: Ordinance #4339 Memorandum from Administrative Services Administrator Dan Clements Budget: 1991 rear-End explained that the year-end budget adjustment ordinance adjusts funds which Adjustment exceed appropriation levels, and allocates several grants approved since the last budget amendment. Mr. Clements stated further that year-end adjustments will increase the budget by $859,290, including $362,628 in grants and $496,662 in revenue and expense allocations in the Insurance and LID Debt Service Funds. He advised that adjustments of $919,782 in the Insurance Fund, and $524,079 in the General, G.O. Bond, Airport, and Firemen's Pension Funds, resulted in a total ending fund balance adjustment of $1,443,861 An ordinance was read providing for the 1991 year-end amended budget in the amount of $104,166,321. MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, COUNCIL ADVANCE THIS ORDINANCE TO SECOND AND FINAL READING. CARRIED. Following second and final reading of the aforementioned ordinance, it was MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, COUNCIL ADOPT THE ORDINANCE AS PRESENTED. ROLL CALL: ALL AYES. MOTION CARRIED. Ways and Means Committee Chairman Stredicke presented a Committee report recommending the following resolutions for reading and adoption: Resolution #2872 A resolution was read rescinding Resolution #2830 and establishing policies Fire: Wage Differentials, regarding wage differentials and other fringe benefits for positions not Fire Fighters' Local #864 covered by the Renton Fire Fighters' Local #864 collective bargaining Personnel: Wage agreement. Differentials, Fire Fighters' Local #864 A) Pay differential for positions between Captain and the position of Battalion Chief (11 percent). (From 1/1/92 through 6/30/92, the differential between Captain and Battalion Chief shall be 7.04 percent; the difference between Captain and Battalion Chief will return to 11 percent on 7/1/92) B) Pay differential for positions between Battalion Chief and the position of Deputy Chief will be a minimum of 4 percent. MOVED BY STREDICKE, SECONDED BY MATHEWS, COUNCIL ADOPT THE RESOLUTION AS PRESENTED. CARRIED. Resolution #2873 A resolution was read authorizing the Mayor and City Clerk to sign an CAG: 91-122, Public interlocal cooperative agreement entitled "Public Works Trust Fund Works Trust Fund Loan Emergency Loan Agreement" for emergency work on NW 7th Street sewer Agreement, NW 7th repair. MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, Street Sewer Repair COUNCIL ADOPT THE RESOLUTION AS PRESENTED. CARRIED. Utility: Surplus Telemetry A resolution was read authorizing the Mayor and City Clerk to enter into an Equipment Purchase, interlocal cooperative agreement with the City of Steilacoom for the purchase City of Steilacoom of surplused telemetry equipment. MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, COUNCIL ADOPT THE RESOLUTION AS PRESENTED. CARRIED. Finance: 1992 Insurance Ways and Means Committee Chairman Stredicke presented a report stating Renewals that the Committee recommended concurrence in the Administrative Services Department recommendation for renewal of the City's insurance policies by adopting Option II. MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. . APPOVE [ 0-/ -g/ , ;,'' WAYS AND MEANS COMMITTEE COMMITTEE REPORT DECEMBER 16, 1991 ORDINANCES AND RESOLUTIONS The Ways and Means Committee recommends the following ordinances for second and final reading: 1992 City of Renton Budget Ordinance 1992 Utility Rate Ordinance Honey Creek Ridge Annexation The Ways and Means Committee recommends the following ordinances for first reading with suspension of the rules advancing them to second and final reading: 1992 Property Tax Ordinance 1991 Year-End Budget Adjustment Ordinance The Ways and Means Committee recommends the following Resolutions for reading and adoption: Fire Department Pay Differential Interlocal Agreement for Public Works Trust Fund Emergency Loan - NW 7th Street Repair Interlocal Agreement for Telemetry Purchase 1992 INSURANCE RENEWALS (Referred 12/9/91) The Ways and Means Committee recommends concurrence in the Administrative Services Department recommendation for renewal of the City's insurance policies by adopting Option II. 1990 ANNUAL AUDIT - FIRE PENSION FUNDS (Referred 12/9/91) The Ways and Means Committee recommends concurrence in the Administration Services Department recommendation that the bonds not be sold at this time. qpsa R ct---Avi/f/x5-' Richard Stredicke, Chair / , ,) athy Keo ker-Wheeler, Vice-Chair Nancy Matlie s, Member Copies: Iwen Wang Priscilla Pierce Mark Pywell Dick Anderson Chief Lee Wheeler Marie Mosley Dan Clements 44*0 CITY OF RENTON, WASHINGTON ORDINANCE NO. 4338 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, FIXING THE ESTIMATED AMOUNT OF TAX LEVIES NECESSARY TO RAISE THE AMOUNT OF ESTIMATED EXPENDITURES FOR THE YEAR 1992 AS REQUIRED BY RCW 84.52.020; AUTHORIZING THE CITY CLERK TO CERTIFY SUCH BUDGET OR ESTIMATE OF THE AMOUNT TO BE RAISED BY TAXATION ON THE ASSESSED VALUATION OF THE PROPERTY LOCATED WITHIN THE CITY OF RENTON, WASHINGTON. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Pursuant to the requirements of RCW 84 . 52 . 020, the City of Renton shall annually certify to King County the amount of levies to be made in support of the City for the ensuing year, in total and by individual fund. Pursuant thereto, it is hereby certified that the estimated amount necessary to be raised by taxation for the calendar year 1992 is the sum of $10, 256, 816 General Levy, and; $1, 241, 772 Excess Levies; and said amount of tax levy is necessary to be levied upon the real and personal property subject to taxation in the City of Renton for the purpose of raising necessary revenues for said City for the calendar year 1992, to wit: REGULAR LEVY ASSESSED VALUATION: $3 , 107 , 851, 400 GENERAL 1992 LEVY RATE: $3 . 28917 Levy Ceiling $10,210,778 Annexation Levy 11,464 Omitted Assessment Levy 24, 346 Refund Fund 10, 228 MAXIMUM 1991 GENERAL TAX LEVY $10, 256,816 (Based on 106% Limit) 1 *moo ORDINANCE NO. 4338 EXCESS LEVY ASSESSED VALUATION: $3, 079,455, 648 (Excludes Exempt Property) EXCESS 1992 LEVY RATE: $0.40324 1992 EXCESS LEVY $1, 241, 772 TOTAL GENERAL AND EXCESS LEVIES $,11,498, 588 SECTION II. That said taxes herein provided for are levied for the purpose of raising revenue sufficient to pay the principal and interest upon the general bonded indebtedness of the City of Renton, the General Fund, and for carrying on the different departments of the municipal government of the City of Renton for the fiscal year beginning January 1, 1992 , and ending December 31, 1992 ; the final budget of the City of Renton is to be adopted and completed as specified by law. SECTION III. That the taxes collected from the levies hereby fixed and made, together with estimated revenues from sources other than taxation which constitute the appropriations of the City of Renton for the fiscal year 1992 , shall be so appropriated and as finally itemized and classified in the Annual Budget for the fiscal year 1992 to be adopted by the City of Renton as specified in Chapter 95, Laws of 1969, Extraordinary Session, as amended: SECTION IV. A certified copy of this ordinance shall be transmitted to the Clerk of the King County Council and the King County Assessor's Office and such other governmental bodies as provided by law. SECTION V. This ordinance shall be effective upon its passage, approval, and five days after its publication. 2 ORDINANCE NO. 4338 PASSED BY THE CITY COUNCIL this 16th day of December, 1991 . ?7)/ 4/dr/6"-/f/gk/ Marilyn • -tersen, City Clerk APPROVED BY THE MAYOR this 16th day of December, 1991. (1 ?(40 /^a_A__ Earl Clymer, yor Approv s to =our Lawrence J. War n, City Attorney Date of Publication: December 20, 1991 ORD. 216: 12/06/91:as. 3 By finance 2152 of the King County Loncil Junior Taxing Districts are required annually to submit the following information regarding their tax levies for the ensuing year as a part of a formal resolution of the Board of Commissioners. THE KING COUNTY ASSESSOR HAS NOTIFIED THE COMMISSIONERS OF THE ('TTY OF RENTON, WASHTNGTON THAT THE ASSESSED VALUATION OF PROPERTY LYING WITHIN THE BOUNDARIES OF SAID DISTRICT FOR THE YEAR 1991 IS $ 3 , 107 , 851 , 400 REGULAR (STATUTORY) LEVY (AS APPLICABLE): EXPENSE FUND $ 10 , 256 , 816 RESERVE FUND $ COUPON WARRANT FUND $ OTHER (SPECIFY) $ EXCESS (VOTER APPROVED) LEVY: G.O. BOND FUND LEVY $ 1 , 241 , 772 SPECIAL LEVIES (INDICATE PURPOSE AND DATE OF ELECTION AT WHICH APPROVED): $ TOTAL TAXES REQUESTED $ 11 , 498 , 588 THE ABOVE IS A TRUE AND COMPLETE LISTING OF LEVIES FOR SAID DISTRICT FOR THE YEAR 1992 AND THEY ARE WITHIN THE MAXIMUMS ESTABLISHED BY LAW. (A ORIZED SIG ) Earl Clymer , Mayor arilyn ersen , City L 'Amends Ordinance 4303, 4304 CITY OF RENTON, WASHINGTON ORDINANCE NO. 4336 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTIONS 8-1-9.A, B & C, 8-4-31.A & B.4, AND 8-5-15.A & D OF TITLE VIII (HEALTH AND SANITATION) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" RELATING TO WATER AND SEWER CHARGES, AND AMENDING THE INCOME LEVEL TO QUALIFY FOR CERTAIN SENIOR CITIZEN AND/OR DISABILITY RATES FOR WATER, SEWER, GARBAGE, AND STORM DRAINAGE. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS : SECTION I. Subsections A, B, and C of Section 8-1-9 of Chapter 1 , Garbage, of Title VIII (Health and Sanitation) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" are hereby amended as follows : Section 8-1-9: RATES FOR SERVICES The following schedule is hereby adopted as the charges to be paid to the City for services rendered for each category: A. Residential Customers . 1 . For "garbage cans" and/or "garbage units" : Mini can $ 3 . 60 per month 1 can collected weekly 8 . 90 per month 2 cans collected weekly 14 . 90 per month 3 cans collected weekly 20 . 90 per month Each additional can, weekly 6 . 00 per month Extra garbage, under 15 gallons 2 .40 per unit Return trip charge 3 . 00 per trip. 2 . Senior and/or disabled citizens who qualify under Section 8-4-31 .B for special rates are eligible for a $1 . 00 fee for mini can service . For services other than mini can, the rate schedule above will apply. 1 wry .r 44, ORDINANCE NO. 4336 B. Commercial Customers : 1 . For "garbage cans" and/or "garbage units" as herein defined - $2 . 50 per can per collection. The minimum monthly charge for each such account shall be $17 .50 per month. 2 . The rate for the handling of hydraulically handled containers approved by the City's contractor and the City for the use by commercial , industrial, and multiple-dwelling establishments shall be as follows : 1 yard container $11 . 80 per pickup 1 . 5 yard container 16 . 70 per pickup 2 yard container 20 . 70 per pickup 3 yard container 30 . 00 per pickup 3 yard compactor 141 . 30 per pickup 4 yard container 39 . 30 per pickup 4 yard compactor 160 . 90 per pickup 6 yard container 55 . 00 per pickup 6 yard compactor 174 . 40 per pickup 8 yard container 71 . 10 per pickup 20 yard container 81 . 40 per pickup 30 yard container 91 . 70 per pickup 40 yard container 101 . 40 per pickup Compactor, 10 yards through 20 yards 107 . 50 per pickup Compactors, 30 yards or larger 6 . 20 per yard pickup. Minimum Pickup: 1 to 8 yard container - once per week 20 to 40 yard containers - twice per month Compactors - twice per month. 3 . The rate for handling temporary contractor drop boxes shall be as follows : 20 yard container $116 . 10 per pickup 30 yard container $143 . 20 per pickup 40 yard container $170 .50 per pickup. 2 ORDINANCE NO. 4336 4 . Extra Charges . a. A $3 .00 charge will be added for each occurrence of the following services : ( 1 ) Container roll-outs and roll-backs over fifteen ( 15 ) feet from the point of safe truck access . (2 ) Cans not centrally located or placed more than fifty (50) feet from the point of safe truck access . ( 3 ) Opening and closing of container enclosure gates and or unlocking or locking of container lids . b. A $10 . 00 charge will be added for each occurrence of the following services : ( 1 ) Hydraulic disconnect and reconnect on compactors . (2 ) Compactor roll-off box turnaround. ( 3 ) Containers are not available for collection at regularly scheduled pickup time and request is made that the contractor make a special trip. 5 . Special Services . Whenever special services not contained within this schedule are required, the rate charged for those special services shall be negotiated by the customer with the City and the collection contractor. C. Industrial Service Customers . 1 . Collection of Industrial Waste and Rates : " Industrial waste" shall be collected by the City' s collection contractor from the manufacturing establishments having such wastes . The following rates and conditions are based on annual quantities of industrial wastes of loose measure or equivalent in combination of loose and compacted waste. 3 ORDINANCE NO. 4336 • a. Forty (40) yard load of loose industrial waste, whether in contractor's or customer' s containers, exclusive of "dumping fee" at disposal facility $96 . 30 per load. b. All loose industrial waste hauled in other than contractor' s or customer' s forty (40 ) yard containers, exclusive of "dumping fee" at disposal facility $4 . 80 per cubic yard. c. Compacted industrial waste in customer furnished containers, exclusive of "dumping fee" at disposal facility $124 . 90 per load. The above rate schedule does not include container rental for all commercial and industrial users nor the dump fees for 20 yard or larger containers . SECTION II . Sections 8-4-31 .A and 8-4-31 .B . 4 of Chapter 4, Water, of Title VIII (Health and Sanitation:) , of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" are hereby amended to read as follows : Section 8-4-31: CHARGES FOR METERED WATER SERVICE INSIDE THE CITY: A. The minimum rates for metered water supplied within the City in one month or fractional period thereof are hereby fixed in the following schedule: SIZE OF SERVICE TOTAL SERVICE CHARGE 3/4" $ 7 .20 1" 8 . 65 1-1/2" 10 . 65 2" 16 . 60 3" 55 . 60 4" 70 . 30 6" 104 . 50 8" 143 . 60 10" 207 . 20 12 " 285 . 40 4 Now ORDINANCE NO. 4336 COMMODITY RATES per 100 cubic feet $ 1 . 46 B.4 . For those senior citizens and disabled persons who qualify as economically disadvantaged, the following rates for water service relating to such single-family dwelling in which such eligible person or persons permanently reside: Seventy-five cents (0 . 75) per month, limited to nine hundred ( 900 ) cubic feet of water per month. Any excess shall be charged as provided in Section 8-4- 31 (A) . SECTION III . Subsections A and D of Section 8-5-15 of Chapter 5, Sewers, of Title VIII (Health and Sanitation) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" are hereby amended as follows : Section 8-5-15: SEWER CHARGES : A. The monthly rates and charges for sewage disposal service shall be as follows : 1 . Single-family dwelling units - $9 . 27 . 2 . All other users : A base charge of one dollar and forty four cents ( $1 . 44 ) plus seven dollars and eighty three cents ( $7 . 83) per month for each seven hundred and fifty (750 ) cubic feet of water used. 3 . Charges for sewer service without City water: In the event that water obtained from sources other than purchased from the City of Renton is either discharged or drained into the sewer system, users shall be charged by one of the two following methods : a. For single-family residence nine dollars and twenty seven cents ( $9 . 27 ) per month. b. For other than single-family dwellings, the Director of Public Works shall install a water meter into such private water system at cost to property owners, and the method of billing shall be in compliance with Section 8-5-15 (A) 2 . 5 ORDINANCE NO. 4336 D. In addition to the foregoing charges specified in this section, the following rates shall be charged: 1 . A charge of thirteen dollars and eighty cents ( $13 . 80 ) per month payable to Metro for each single- family dwelling unit. 2 . A charge of eleven dollars and fifty cents ( $11 .50) per month payable to Metro for each seven hundred and fifty ( 750 ) cubic feet, or any fraction thereof, of water used for all users other than single family. 3 . Any additional charges hereafter imposed by Metro under the " Industrial Cost Recovery" or " Industrial Waste Surcharge" programs required under the FWPCA (PL 92-500) , Section 204, or as same may be amended hereafter, plus 15% thereof as an additional charge for the City' s cost of implementing such programs . 4 . Senior and/or disabled citizens who qualify under 8- 4-31 (B) for special rates are eligible for the following rates : Twenty-five cents ( $0 . 25) per month for City sewer, and thirteen dollars and eighty cents ( $13 . 80 ) per month for Metro sewer. SECTION IV. These rates shall become effective with billings computed on or after January 1 of the year the budget is adopted. SECTION V. This Ordinance shall be effective upon its passage, approval, and five days after its publication. PASSED BY THE CITY COUNCIL this 16th day of December, 1991 . • ir Marilyn ''etersen, City Clerk APPROVED BY THE MAYOR this 16th day of December, 1991 . f__ Earl Clymer, M or 6 ORDINANCE NO. 4336 Approve s to • Lawrence J. Warr , City Attorney Date of Publication: December 20 , 1991 ORD.214 : 12/06/91 :as . 7 Amena Ordinance 3773, 4105, 4288, 4234 CITY OF RENTON, WASHINGTON ORDINANCE NO. 4335 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON: 1. ) ADOPTING THE ANNUAL BUDGET FOR THE YEAR 1992; 2 . ) ADOPTING THE ADDITIONAL 1/4% REAL ESTATE EXCISE TAX; 3. ) AMENDING SECTION 5-5-3(C)7 OF CHAPTER 5, BUSINESS LICENSES; 4. ) AMENDING SECTION 7-1-4(D)2, ADDING NEW SECTION 7-1-4(D)3, AMENDING SECTION 7-1-4(H)6, AND ADDING NEW SECTION 7-1-4(H)8, FIRE UNIFORM CODE PERMIT FEES AND CONSTRUCTION PERMIT FEES; 5. ) ESTABLISHING AND ADJUSTING PARK AND GOLF COURSE FEES, AND POLICE PRIVATE SECURITY FEES; 6. ) ESTABLISHING A NEW FUND FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM; 7 . ) SALARY ADJUSTMENTS FOR BARGAINING AND NON-BARGAINING UNIT EMPLOYEES; AND 8. ) DISSOLVING THE 1983 LIMITED GENERAL OBLIGATION REFUNDING BOND FUND. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON DO ORDAIN AS FOLLOWS : SECTION I. The Annual Budget for the City of Renton for the year 1992 , heretofore prepared and filed with the City Clerk, as modified and approved by vote of the City Council of the City of Renton on December 2 , 1991 , after due notice and hearing thereof as provided by law, be and the same is hereby in all respects ratified, adopted, and confirmed as such Annual Budget for the year 19:32 , and same, by this reference, is incorporated herein as if fully set forth, labeled as (A) Expenditures, and (B) Resources . Ordinance No. 4338 , adopted under the date of December 16 , 1991 , fixed the amount of tax levies necessary for the year 1992 . SECTION II . The following total sums for expenditures are hereby allowed and established in each of the following funds in said 1992 Budget, to wit : 1 ORDINANCE NO. 4335 (A) EXPENDITURES: 000 - GENERAL FUND $23,081,696 101 - PARK FUND 5,916,835 102 - ARTERIAL STREET FUND 379,536 103 - STREET FUND 3,316,858 104 - COMMUNITY DEVELOPMENT BLOCK GRANT FUND 262,671 105 - IMPACT MITIGATION FUND 5,144,662 106 - LIBRARY FUND 993,980 118 - RESERVE FOR PATHS AND TRAILS 14,668 125 - 1% FOR ART FUND 38,831 127 - CABLE COMMUNICATION FUND 356,052 207 - 1978 LIMITED GENERAL OBLIGATION BOND FUND (Senior Center) 137,689 212 - 1989 LIMITED REFUNDING GENERAL OBLIGATION BOND FUND (City Shop) 340,149 213 - 1983 UNLIMITED REFUNDING GENERAL OBLIGATION BOND FUND (Coulon Park) 1,250,853 215 - GENERAL GOVERNMENT MISCELLANEOUS DEBT SERVICE FUND 1,020,385 219 - 1989 UNLIMITED GENERAL OBLIGATION BOND FUND (Senior Housing) 857,798 220 - LOCAL IMPROVEMENT DISTRICT DEBT SERVICE FUND 2,299,168 221 - LOCAL IMPROVEMENT DISTRICT GUARANTY FUND 766,657 302 - OPEN SPACE CONSTRUCTION FUND 0 316 - MUNICIPAL FACILITIES CAPITAL IMPROVEMENT FUND 877,493 317 - TRANSPORTATION CAPITAL IMPROVEMENT FUND 3,563,081 319 - SENIOR HOUSING CONSTRUCTION FUND 5,899,071 320 - LOCAL IMPROVEMENT DISTRICT CONSTRUCTION FUND 180,000 401 - WATER, WASTEWATER, STORMWATER UTILITY FUND 14,068,674 402 - AIRPORT FUND 1,251,129 403 - SOLID WASTE UTILITY FUND 7,493,184 404 - GOLF COURSE FUND 1,276,446 421 - WATER, WASTEWATER, STORMWATER CONSTRUCTION FUND 10,673,867 501 - EQUIPMENT RENTAL FUND 1,986,470 502 - INSURANCE FUND 5,589,228 601 - FIREMEN'S PENSION FUND 2,587,557 TOTAL EXPENDITURES (A) $101,624,688 TOTAL RESOURCES (8) $101,624,688 SECTION III . WHEREAS, the 1990 Legislature authorized cities to impose an additional excise tax on each sale of real property in the corporate limits of the City of Renton is hereby imposed at a rate of one-quarter of one percent ( 1/4%) of the selling price in accordance with RCW 82 . 46 . 010, as it now exists or may hereafter be amended; and WHEREAS, all revenues from the additional tax imposed by this ordinance received by the City shall be used primarily for financing capital projects specified in a capital facilities plan element of the City Comprehensive Plan pursuant to RCW 82 . 46 . 010, as it now exists or may hereafter be amended; and WHEREAS, King County Officials responsible for the collection and disposition to the City of such taxes are hereby requested to collect 2 ORDINANCE NO. 4335 such tax in accordance with the requirements of RCW 82 .46 . 010, as it now exists or may hereafter be amended. SECTION IV. Chapter 5, Business Licenses, of Title V, Finance and Business Regulations of Ordinance No. 4260 entitled "Code of General Ordinances of the the City of Renton, Washington" is hereby amended to read as follows : Section 5-5-3(C)7, General Business License: This Ordinance shall be in full force and effect until otherwise amended by ordinance . SECTION V. Chapter 1 , Uniform Fire Code, of Title VII, Fire Regulations of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows : Section 7-1-4(D)2 Fire Permits and Certificates : Article 4 , section 4-109 : Permits and Certificates . Except for permits issued in accordance with sections 11 . 101 and 11 . 113 and Section 25 of the Uniform Fire Code, which permits shall be non-fee permits, the fee for permits issued in accordance with Article 4 of the Uniform Fire Code shall be $30 . 00 per year, and permits issued for underground tank removal shall be $60 . 00 per tank removal . The permits shall expire one year after date of issuance. The permit fee shall be payable at or before the time of issuance or renewal of the permit . In the event of failure to renew a permit within thirty ( 30) days after its renewal date, the fee for renewal of the permit shall double the amount of the above-stated fee. Section 7-1-4 (D)3: Hazardous Production Materials Permits: A fee of $100 . 00 shall be imposed upon any business storing, handling, or 3 ORDINANCE NO. 4335 using hazardous production materials as regulated in the Uniform Fire Code. Section 7-1-4(H)6: Construction Permit Fee: Sprinkler or fire suppression system permit fee shall be based and charged on ten percent ( 10% ) of plans review/inspection fee listed in this section, or a minimum of $50 . 00, whichever is greater. Section 7-1-4(H)8: Construction Reinspection Fee : In the event that a sprinkler or fire suppression system inspection requires a reinspection, a fee of $30 . 00 per hour may be assessed if the requested inspection does not meet the approval of the inspector. SECTION VI . Certain Park and Golf Course Fees, and Police Private Security Fees are hereby adjusted and established. Such Fees are attached hereto as Exhibit "A" and made a part hereof as if fppyully set forth. SECTION VII . The City is still engaged in collective bargaining and salary negotiations and the present budget accordingly includes cost of living increase estimates and scheduled salary step increases . When bargaining and negotiations are completed, the budget will be amended to adjust salaries for bargaining unit and non-bargaining unit employees in accordance therewith. SECTION VIII. The acts taken pursuant to this ordinance but prior to its passage or effective date are hereby ratified and confirmed. SECTION IX. The 1983 Limited General Obligation Refunding Bond Fund (211 ) is hereby closed and dissolved. 4 ORDINANCE NO.*1110 4335 SECTION X. A copy of the Budget as herein adopted shall be transmitted to the Office of the State Auditor, Division of Municipal Corporations , and such other governmental agencies as provided by law. SECTION XI. This Ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this 16th day of December, 1991 . arilyn . P tersen, City Clerk APPROVED BY THE MAYOR this 16thday of December, 1991 . \I\ - " Earl Clymerf, Mayor Approve s to m• Lawrence J. War , City Attorney Date of Publication: December 20 , 1991 5 CITY OF RENTON ORDINANCE No. 4 3 3 5 Exhibit "A" 1992 Fee Changes PARKS DEPARTMENT Current Fee 1992 Fee Overnight Moorage Non-Resident,Resident w/o sticker 5.00 10.00 (Eff.Feb 1,1992) Coulon Park Picnic Shelters 8:00 a.m.- 12:00 p.m. 10.00 15.00 1:00 p.m.-5:00 p.m. 20.00 25.00 6:00 p.m.- 1/2 hr after sunset 20.00 25.00 All Day 40.00 60.00 Groups over 100 80.00 100.00 Groups over 200 (Park Board approval) 100.00 120.00 (Eff. Feb 1.1992) Outlying Parks Picnic Shelters 8:00 a.m.-4:00 p.m. 15.00 20.00 5:00 p.m. - 1/2 hr after sunset 15.00 20.00 All Day 25.00 30.00 Groups over 100 80.00 100.00 Groups over 200 (Park Board approval) 100.00 120.00 Community Center Self-Sustaining Programs,per class Varied Add$1/Class Community Band 10.00 15.00 Adult Player Fees Football 0.00 5.00 Basketball 0.00 5.00 Volleyball 0.00 5.00 GOLF COURSE FEES Adult Senior/ Adult Senior Student Student March 1 -October 31 9 hole 9.00 9.00 12.00 10.00 18 hole 12.00 10.00 15.00 11.00 9 hole Add 3.00 6.00 November 1 -Feburary 28 9 hole 8.00 7.00 10.00 8.00 18 hole 10.00 8.00 12.00 9.00 FIRE DEPARTMENT Uniform Fire Code Permits General 15.00 30.00 (See 1992 Budget Ordinance,Section V) Haz Mat Product 0.00 100.00 Non-Profit P/A 10.00 10.00 Tank Removal 15.00 60.00 Construction Permit 25.00 50.00 Construction Reinspection 0.00 30.00/hour POLICE DEPARTMENT Private Security 25.00/hour 35.00/hour 7 CITY OF REl14400N, WASHINGTON ORDINANCE NO. 5 AMENDMENTS TO THE 1992 CITY OF RENTON BUDGET Expenditure ;' 8evenue Item'. Amendment Adjustments Adjustments'' 1.) BUDGET PG 152,GENERAL FUND,ANIMAL LICENSES: Postpone Animal License Increase,and Refer Matter to Public Safety Committee. A. Decrease General Fund Revenue: Dog License Revenue from$24,500 to$14,052-Cut --- (10,448) Cat License Revenue from$7,500 to$2,300-Cut --- (5,200) B. Decrease General Fund Ending Balance from$668,075 to$652,427-Cut (15,648) --- TOTAL AMENDMENT#1 ($15,648) ($15,648) TOTAL 1992 PRELIMINARY BUDGET AS PRESENTED $101,640,336 $101,640,336 TOTAL 1992 CITY OF RENTON BUDGET AS AMENDED $101,624,688<r$101 624,688 6 4 4 . December 16. 1991 Renton City Council Minutes Page 415 • Ms. Guttmann further stated that the Planning/Building/Public Works Department recommended that: 1) The property owner be notified of the usage occurring and posttible loss of the land through adverse possession if due process is not taken; and 2) The garbage collector franchise be notified that the trail is not a right- of-way and cease using the property for access. MOVED BY STREDICKE, SECONDED BY ZIMMERMAN, COUNCIL CONCUR IN THE PLANNING/BUILDING/PUBLIC WORKS DEPARTMENT RECOMMENDATION. CARRIED. Utility: 1992 Rate In response to Councilman Stredicke's inquiry, Administrator Guttmann said Increase that the 1992 Budget includes $212,000 for the plastics and multifamily recycling programs, which includes payment to the contractor, bin costs, education costs, and printing expenses. Speaking against the utility rate increase, Councilman Stredicke said that rates are rising too rapidly. He stated further that instead of increasing rates, the City should implement new programs only as funds are available; and he proposed a 3 percent rate reduction. Plannin¢ & Development Referred 11/25/91 - Planning and Development Committee Chairman Committee Mathews presented a report stating that the Committee met regarding the Appeal: Prellwitz Short Prellwitz appeal on short plat and variance (SHPL, V-108-90) on 12/12/91. Plat, NE 36th Street This appeal turns on issues of sight distance for the driveways and the degree (SHP-108-90) of cross slope for the driveway should it be placed where the examiner and City staff recommend. The Committee recommended that the City Council remand this matter to the Hearing Examiner for further development of the factual record. The Examiner could then modify his decision, if he deems it appropriate. The Committee recommended that the Hearing Examiner be provided with the following information, and that it be included in the official file should this matter come back before the Council on further appeal. 1) A map showing the street right-of-way of NE 36th Street and the actual developed roadway width. 2) A topographical map of the property, NE 36th Street down to at least 112th Place and the extension of Aberdeen Avenue NE proposed by staff. 3) Sight-line calculations for the entry driveway, both as proposed by the applicant and by the City. 4) A map locating the exact points from and to which sight-line calculations have been performed. 5) An area map covering a larger area so that Lincoln Avenue, 112th Place, and the extensions of Aberdeen Avenue, as they relate to one another, would be shown on that map. 6) A report determining whether or not Aberdeen Avenue NE, if extended, could be used both by the Prellwitz parcel and by the triangular parcel located to the west of the Prellwitz parcel. 7) A report discussing the possibility of vacation of Aberdeen Avenue NE adjacent to the Prellwitz parcel. Should this matter come back before the Planning and Development Committee on re-appeal, the Committee recommended that the filing fee for appeal be waived. MOVED BY MATHEWS, SECONDED BY KEOLKER-WHEELER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. ORDINANCES AND RESOLUTIONS Ways & Means Ways and Means Committee Chairman Stredicke presented the following Committee ordinances for second and final reading: Ordinance #4335 An ordinance was read: BuAdet: 1992 1) Adopting the annual budget for the year 1992 in the total balanced amount of $101,624,688; 2) Adopting the additional 1/4 percent real estate excise tax; 3) Amending Section 5-5-3(C)7 of Chapter 5, Business Licenses; December 16. 1991 Renton City Council Minutes` Pane 416 • 4) Amending Section 7-1-4(D)2, adding Section 7-1-4(D)3; amending section 7-1-4(H)6, and adding Section 7-1-4(H)8, Fire Uniform Code Permit Fees and Construction Fees; 5) Establishing and adjusting park and golf course fees, and police private security fees; 6) Establishing a new fund for the Community Development Block Grant program; 7) Adjusting salaries for bargaining and non-bargaining unit employees; and 8) Dissolving the 1983 limited general obligation refunding bond fund. MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, COUNCIL ADOPT THE ORDINANCE AS PRESENTED.* Responding to Councilwoman Zimmerman's inquiry, Administrator Guttmann stated that two survey crew positions will be eliminated in 1992. She noted that the present incumbents in those positions are long-term employees of the City. Executive Assistant Covington advised that notices have been distributed to City departments requesting a review of staffing to determine whether positions are available. Personnel Director Ruben Nieto advised that every effort is being made to provide employment for these individuals. *ROLL CALL: SIX AYES: NELSON, KEOLKER-WHEELER, STREDICKE, EDWARDS, SCHLITZER, MATHEWS. ONE NAY: ZIMMERMAN. MOTION CARRIED. Ordinance #4336 An ordinance was read amending Sections 8-1-9.A, B & C, 8-4-31.A & B-4, Utility: 1992 Rates and 8-5-15.A & D of Title VIII (Health and Sanitation) of the City Code, relating to water and sewer charges, and amending the income level to qualify for certain senior citizen and/or disability rates for water, sewer, garbage, and storm drainage. MOVED BY MATHEWS, SECONDED BY EDWARDS, COUNCIL ADOPT THE ORDINANCE AS PRESENTED. ROLL CALL: SIX AYES: NELSON, ZIMMERMAN, KEOLKER-WHEELER, EDWARDS, SCHLITZER, MATHEWS. ONE NAY: STREDICKE. MOTION CARRIED. Ordinance #4337 An ordinance was read annexing approximately 44 acres, located at 124th Annexation: Honey Creek Avenue SE and 125th Avenue SE in the general vicinity of SE 100th and SE Ridge 104th Streets (Honey Creek Ridge Annexation; A-001-90). MOVED BY KEOLKER-WHEELER, SECONDED BY MATHEWS, COUNCIL ADOPT THE ORDINANCE AS PRESENTED.* Councilman Stredicke stated his opii^:on that this is not a logical extension of the City's border. *ROLL CALL: FIVE AYES: NELSON, KEOLKER-WHEELER, EDWARDS, SCHLITZER, MATHEWS. TWO NAYS: ZIMMERMAN, STREDICKE. MOTION CARRIED. Ways and Means Committee Chairman Stredicke presented the following ordinance for first reading: Ordinance #4338 An ordinance was read fixing the estimated amount of tax levies necessary to Finance: 1992 Tax Levies raise the amount of estimated expenditures for the year 1992 as required by RCW 84.52.020; authorizing the City Clerk to certify such budget or estimate of the amount to be raised by taxation on the assessed valuation of the property located within the City of Renton. Regulation Levy Assessed Valuation: $3,107,851,400 General 1992 Levy Rate: $3.28917 Levy Ceiling $10,210,778 Annexation Levy 11,464 Omitted Assessment Levy 24,346 Refund Fund 10.228 Maximum 1991 General Tax Levy $10,256,816 f (Based on 106% limit) Excess Levy Assessed Valuation: $3,079,455,648 { (Excludes Exempt Property) I li Excess 1992 Levy Rate: $0.40324 1992 Excess Levy $1.241.772 Total General and Excess Levies $11.498,588 • December 16. 1991 _ Renton City Council Minute:. Pane 417 MOVED BY STREDICKE, SECONDED BY MATHEWS, COUNCIL ADVANCE THIS ORDINANCE TO SECOND AND FINAL READING. CARRIED. Following second and final reading of the aforementioned ordinance, it was MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, COUNCIL ADOPT THE ORDINANCE AS PRESENTED. ROLL CALL: ALL AYES. MOTION CARRIED. Ways and Means Committee Chairman Stredicke presented the following ordinance for first reading: Ordinance #4339 Memorandum from Administrative Services Administrator Dan Clements Budget: 1991 Year-End explained that the year-end budget adjustment ordinance adjusts funds which Adjustment exceed appropriation levels, and allocates several grants approved since the last budget amendment. Mr. Clements stated further that year-end adjustments will increase the budget by $859,290, including $362,628 in grants and $496,662 in revenue and expense allocations in the Insurance and LID Debt Service Funds. He advised that adjustments of $919,782 in the Insurance Fund, and $524,079 in the General, G.O. Bond, Airport, and Firemen's Pension Funds, resulted in a total ending fund balance adjustment of $1,443,861 An ordinance was read providing for the 1991 year-end amended budget in the amount of $104,166,321. MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, COUNCIL ADVANCE THIS ORDINANCE TO SECOND AND FINAL READING. CARRIED. Following second and final reading of the aforementioned ordinance, it was MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, COUNCIL ADOPT THE ORDINANCE AS PRESENTED. ROLL CALL: ALL AYES. MOTION CARRIED. Ways and Means Committee Chairman Stredicke presented a Committee report recommending the following resolutions for reading and adoption: Resolution #2872 A resolution was read rescinding Resolution #2830 and establishing policies Fire: Wage Differentials, regarding wage differentials and other fringe benefits for positions not Fire Fighters' Local #864 covered by the Renton Fire Fighters' Local #864 collective bargaining Personnel: Wage agreement. Differentials, Fire Fighters' Local #864 A) Pay differential for positions between Captain and the position of Battalion Chief (11 percent). (From 1/1/92 through 6/30/92, the differential between Captain and Battalion Chief shall be 7.04 percent; the difference between Captain and Battalion Chief will return to 11 percent on 7/1/92) B) Pay differential for positions between Battalion Chief and the position of Deputy Chief will be a minimum of 4 percent. MOVED BY STREDICKE, SECONDED BY MATHEWS, COUNCIL ADOPT THE RESOLUTION AS PRESENTED. CARRIED. Resolution #2873 A resolution was read authorizing the Mayor and City Clerk to sign an CAG: 91-122, Public interlocal cooperative agreement entitled "Public Works Trust Fund Works Trust Fund Loan Emergency Loan Agreement" for emergency work on NW 7th Street sewer Agreement, NW 7th repair. MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, Street Sewer Repair COUNCIL ADOPT THE RESOLUTION AS PRESENTED. CARRIED. Utility: Surplus Telemetry A resolution was read authorizing the Mayor and City Clerk to enter into an Equipment Purchase, interlocal cooperative agreement with the City of Steilacoom for the purchase City of Steilacoom of surplused telemetry equipment. MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, COUNCIL ADOPT THE RESOLUTION AS PRESENTED. CARRIED. Finance: 1992 Insurance Ways and Means Committee Chairman Stredicke presented a report stating Renewals that the Committee recommended concurrence in the Administrative Services Department recommendation for renewal of the City's insurance policies by adopting Option II. MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. APfPROVE [i WAYS AND MEANS COMMITTEE I COMMITTEE REPORT DECEMBER 16, 1991 ORDINANCES AND RESOLUTIONS The Ways and Means Committee recommends the following ordinances for second and final reading: 1992 City of Renton Budget Ordinance 1992 Utility Rate Ordinance Honey Creek Ridge Annexation The Ways and Means Committee recommends the followingordinances for first readingwith suspension of the rules advancing them to second and final reading: 1992 Property Tax Ordinance 1991 Year-End Budget Adjustment Ordinance The Ways and Means Committee recommends the following Resolutions for reading and adoption: Fire Department Pay Differential Interlocal Agreement for Public Works Trust Fund Emergency Loan - NW 7th Street Repair Interlocal Agreement for Telemetry Purchase 1992 INSURANCE RENEWALS (Referred 12/9/91) The Ways and Means Committee recommends concurrence in the Administrative Services Department recommendation for renewal of the City's insurance policies by adopting Option II. 1990 ANNUAL AUDIT - FIRE PENSION FUNDS (Referred 12/9/91) The Ways and Means Committee recommends concurrence in the Administration Services Department recommendation that the bonds not be sold at this time. Richard Stredicke, Chair athy Keo ker-Wheeler, Vice-Chair 0-- Nancy Matlze s, Member Copies: Iwen Wang Priscilla Pierce Mark Pywell Dick Anderson Chief Lee Wheeler Marie Mosley Dan Clements December 16, 1991 ''mow' Renton City Council Minute.* Page 414 King County: North Soos Councilwoman Zimmerman informed the Council that as chair of the Public Creek Plan Safety Committee, she had submitted written comments to the King County Council at the hearing on the North Soos Creek Plan. She urged that Councilmembers submit comments to King County regarding concerns about the Plan. Councilwoman Keolker-Wheeler referenced Council policy which states that authority to act on behalf of Council requires Council approval. Personnel - Mayor's MOVED BY ZIMMERMAN, SECONDED BY STREDICKE, COUNCIL Compensation REMOVE THE TOPIC OF THE MAYOR'S SALARY FROM THE TABLE. CARRIED. MOVED BY EDWARDS, SECONDED BY STREDICKE, COUNCIL APPROVE A SALARY OF $6,260 PER MONTH FOR 1992 AND 1993, AND AN INCREASE TO $6,668 IN 1994 AND 1995 WHICH WOULD ALLOW THE COUNCIL TO TAKE ACTION IN THE EVENT THAT BUDGETARY RESTRAINT IS NECESSARY.* Councilwoman Zimmerman urged that Council consider budget restraints and the economic climate, and approve a graduated compensation system for the mayor's position. In response to Councilwoman Mathews' inquiry, Executive Assistant Covington said that the cost-of-living increases for the mayor's compensation U` would be distributed in the same manner as that of other non-represented employees. He also stated that the cost-of-living adjustment would be calculated on the proposed base salary of $6,260. Councilwoman Keolker-Wheeler requested that the record include a comparison of per capita costs for the salaries of the office of mayor and/or city manager/assistant for Renton and comparable municipalities: City Per Capita Cost SeaTac 53 cents Mercer Island 51 cents Puyallup 47 cents Kent 46 cents Lynnwood 38 cents Bellevue 34 cents Federal Way 31 cents Renton (proposed) 29 cents Redmond 28 cents Auburn 27 cents Kirkland 25 cents Everett 19 cents Edmonds (mayor only; no administrative assistant) 14 cents Recess MOVED BY KEOLKER-WHEELER, SECONDED BY ZIMMERMAN, COUNCIL RECESS FOR FIVE MINUTES. CARRIED. Time 9:32 p.m. The Council meeting reconvened at 9:43 p.m.; roll was called; all members were present. Personnel - Mayor's Councilwoman Mathews clarified that the proposed base salary for the Compensation position of mayor would be $6,260 in 1992, and that a 3.5 percent cost-of- living increment would be added to that base on 1/1/92 and on 7/1/92 as has been approved for all non-represented employees. The base salary of $6,668 would be effective 1/1/94. *MOTION CARRIED. Citizen Comment: Councilman Stredicke referenced a memorandum from Planning/Building/ Gibson, et al. - Trail Public Works Administrator Guttmann regarding a petition from M. L. and Access 28th Street North Zoe B. Gibson (1215), William and Kay Donald (1211), and Charles & Gayle at Park & Burnett Shure (1201), North 28th Place, Renton, about a privately-owned trail (known as 28th Street North) which has been used by garbage trucks and local residents for access. Ms. Guttmann stated that the Property Management section has researched this matter and reported that: 1) The property is privately owned, and should not be used as a public thoroughfare. 2) Since the property is private, the City cannot construct a barricade as requested by petitioners. 3) The garbage collector franchise does not have the right to use private property for access. o 6 County Records and Elections Division $,t 553 King County Administration Bldg. 500 Fourth Avenue Seattle,Washington 98104 . (, jl (206)296-1540 December 12, 1991 RE: Voter Registration Cost Apportionments Dear Treasurer: Enclosed is a copy of the itemized 1991 Voter Registration Cost Apportionments for your city/town. Please pay from the enclosed invoice. We will NOT be charging your account via interfund transfer as we have in the past. If you have any questions regarding this billing, please contact Paula Wilkinson at 296-1596. Sinc rely, (---`Jane Hague, Manager Records and Elections Division JH:PW:tk enclosure King County Records and Elections Division 553 King County Administration Bldg. 500 Fourth Avenue Seattle,Washington 98104 (206)296-1540 APPORTIONMENT OF VOTER REGISTRATION COSTS FOR THE PERIOD OF DECEMBER 1, 1990 THROUGH NOVEMBER 30, 1991 (Per RCW 29.07.010 & 29.07.030) APPORTIONABLE COSTS: VOTER REGISTRATION PERSONNEL $ 275,248 .25 CARTOGRAPHY SECTION 255,345.01 ADMINISTRATION OVERHEAD & SUPPORT 189, 984.86 SUPPLIES, EQUIPMENT AND REPAIR 2,360.55 COMPUTER SERVICES 226,755.33 POSTAGE 53, 825.00 PRINTING 12, 851.10 REGISTRARS 4, 135.50 MISCELLANEOUS 327 .54 SUB-TOTAL $1,020,833.14 MINUS REFUNDS AND RECEIPTS (8,041.41) TOTAL $1, 012,791.73 Based upon 748, 613 Registered Voters in KingCountyon November 30, 1991 P g $ 1 . 35 per Registered Voter BILLING FOR CITY OF RENTON 17, 204 Registered Voters x $ 1 . 35 Cost per Registered Voter $23, 275 .29 Due ***•,' RENTON CITY COUNCIL W Abbreviated Meeting December 9, 1991 Municipal Building Monday, 7:30 p '" Council Chambers MINUTES CALL TO ORDER Mayor Earl Clymer led the Pledge of Allegiance to the flag and called the meeting of the Renton City Council to order. ROLL CALL OF TONI NELSON, Council President; THERESA ZIMMERMAN. KATHY COUNCIL MEMBERS KEOLKER-WHEELER; RICHARD STREDICKE; ROBERT EDWARDS; TIM SCHLITZER; NANCY MATHEWS. CITY STAFF IN EARL CLYMER, Mayor; ZANETTA FONTES, Assistant City Attorney; JAY ATTENDANCE COVINGTON, Executive Assistant; MARILYN PETERSEN, City Clerk; DAN CLEMENTS, Administrative Services Administrator; IWEN WANG, Deputy Finance Director; LYNN GUTTMANN, Planning/Building/Public Works Administrator; MARK PYWELL, Senior Planner; LINDA KNIGHT, Solid Waste Coordinator; SAM CHASTAIN, Parks Director; JAMES SHEPHERD, Parks Facilities Manager; RANDY BERG, Park Facilities Designer; LIEUTENANT BRIAN WILSON, Police Department. APPROVAL OF MOVED BY NELSON, SECONDED BY STREDICKE, COUNCIL APPROVE MINUTES THE MINUTES OF DECEMBER 2, 1991, AS PRESENTED. CARRIED. AUDIENCE COMMENT Franklin Carson, 1737 Lake Avenue South, Renton, 98055, expressed concern Citizen Comment: Carson about the increase in the mayor's salary approved by Council on 12/2/91. - Mayor's Compensation Mr. Carson noted that the economy is experiencing a recession and suggested that the increase in compensation be limited to 10 percent. He requested further study of this issue. Citizen Comment: Norm Peterson, 3402 Park Avenue North, Renton, concurred in Mr. Carson's Peterson - Mayor's comments, and said that the increase the mayor's compensation was too high. Compensation Citizen Comment: Walker Joan Walker, 1433 Monterey Avenue NE, Renton, expressed her opinion that, - Mayor's Compensation based upon information presented at previous Council meetings, the proposed increase was appropriate compensation for the responsibilities incurred by the mayor. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Finance: 1990 Audit Administrative Services submitted 1990 Audit Report, and requested review Report of inquiry from the Attorney General's Office regarding the Fire Pension Fund's right to hold investment-grade corporate bonds. Refer to Ways and Means Committee. Finance: 1992 Insurance Administrative Services submitted 1992 insurance renewals for excess RenewalsZW4 medical, life insurance, Group Health plan, property/casualty, claims administration, and workers' compensation. Refer to Ways and Means Committee. Utility: Storm & Surface Development Services Division requested amendment to storm and surface Water Drainage water drainage ordinance to allow alternate methods, materials and Ordinance Amendment modifications, if justified. Refer to Utilities Committee. Airport: Aircraft Hangar Transportation Division requested approval of assignment of two aircraft Permits hangar permits. Refer to Transportation (Aviation) Committee. MOVED BY NELSON, SECONDED BY STREDICKE, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. INFORMATION ITEM Administrative Services Department submitted the incidents/claims report for Finance: Incidents & the period of 10/25/91 to 12/3/91 (CL-91-122 through 138): Claims Report, 10/25 - 12/3/91 (CL-91-122 to CL # Claimant Amount Description 138) 91-138 City of Renton $ 600.29 Damage to police vehicle 91-137 Harley Holt 334.89 Property stolen on City premises 91-136 Jack Berg 274.61 Damage to windshield 91-135 City of Renton 20,336.70 Vehicles vandalized in Police lot 91-134 Tim Newman 280.00 Additional installation costs for sewer stub out 91-133 City of Renton * City vehicle damage 91-132 City of Renton 5,000.00 Pump motor burnout 91-131 City of Renton * Fire damage to ladder truck • r CITY OF RENTON COUNCIL AGENDA BILL $/ ® AI#: SJ SUBMITTING DEPT: FOR AGENDA OF: December 9, 1991 Administrative Services, Dan Clements AGENDA STATUS: Consent XX SUBJECT: Public Hearing Correspondence 1992 Insurance Renewals Ordinance Resolution Old Business EXHIBITS: New Business None I Executive Session RECOMMENDED ACTION: APPROVALS: Legal XX Refer to Ways & Means, with consideration on Dec 16. I Finance XX Other FISCAL IMPACT: Expenditure Required... Currently Unknown Transfer/Amendment.. Amount Budgeted $539,000 Revenue Generated.... SUMMARY OF ACTION: The City's insurance policies expire at year's end, and staff are currently working on renewal of coverages. In the personal lines area, staff is recommending renewal of excess medical coverage with Safeco, but increasing our individual excess loss coverage from $70,000 to $80,000, for an estimated premium savings of $27,000. No coverage changes are being proposed for the City's life insurance and Group Health plans. Several potential changes will be proposed in the property/casualty area. First, staff proposed expanding property coverages to include major bridges and other structures subject to flood, earthquake, and other damages. Second, staff are examining ways in which excess coverages may be significantly increased, while keeping premium payments as close as possible to current levels. This will most likely mean increasing our retention levels from $150,000 to $250,000. A meeting with our property/casualty brokers is scheduled for December 5, at which time more detailed cost and coverage information will be available. Representatives will be present at the December 16 Ways and Means committee meeting to discuss possible changes in greater depth. The third area of contract renewal is third party claims administration services for property/casualty and worker's compensation. Service in these areas has declined significantly during the past four months, so staff will propose renewing this contract for the first quarter only, so that a full bid proposal can be undertaken. CARSKMGMT\92RENAEI nnr 4 i i u i t ( ,(`.,I 'i /� EH _,..,«2 E_�C�i 1 _ . aw✓' r' CITY OF RENTON, WASHINGTON FIXED COST COMPARISON Coverage 1991/1992 Option I Option II Expiring (As Expiring) $250,000 SIR/ Premium $6MM Limits Delete Aggregate London Package: $ 152,900 $ 167,500 $ 180,000 Drop Down: $ 12,500 $ 14,000 $ 16,500 Excess Property: $ 33,016 $ 43,833 $ 38,970 Excess Liability: $ 96,126 S 81,185 N/A Excess Liability N/A N/A $ 75,000 ($5MM xs $1MM) Excess Crime: $ 5,698 $ 5,698 $ 5,698 Boiler & Machinery: $ 5,548 $ 6,035 $ 6,035 Public Officials $ 23,653 $ 25,778 Plus $ 25,778 Plus Liability: $ 140 Eng. Fee $ 140 Eng. Fee Excess Workers' Compensation: $ 35,000 S 39,725 $ 39,725 Surplus Lines Taxes & Fees: $ 6,416 $ 6,519 $ 7,218 Total Insurance Costs: $ 370,557 $ 390,413 $ 395,064 Gallagher Bassett Services, Inc. Fee: $ 41,876 S 36,038 $ 36,038 (Min & Dep) (Min & Dep) (Min & Dep) TOTAL INSURANCE COSTS & FEES: $ 412,433 $ 426,451 $ 431,102 CR COVRV.91 D«<mb<r ICE 1991 III CITY OF RENTON, WASHINGTON EXPOSURE ANALYSIS 1991/1992 1992/1993 Percentage Increase/Decrease Property Values: $ 55,949,490 $ 78,412,420 40% (Includes Buildings, Personal Property, Mobile Equipment, EDP Equipment and Medica, Auto Physical Damage, Miscellaneous Property) Vehicles: 231 227 (1%) Payroll: $ 16,718,058 $ 15,232,981 (9%) Manhours: $ 832,032 $ 904,809 8% LOSSES (as of 9/30/91): 1989/1990 1990/1991 1991/1992 Total Incurred: $ 72,502 $ 545,686 $ 288,129 Total Incurred (WC): $ 281,902 $ 212,593 $ 184,671 Total Incurred (B&M): $ 23,676 $ 9,755 $ -0- Specific Losses (1): $ -0- $ 50,000 $ 4,600 (1) $200,000 (1) $154,600 Flood Loss Ambulance Accident CFLCAVRV.92 D«<mb«1S 199t Ali CITY OF RENTON WASHINGTON 1992/1993 RENEWAL MARKETING OBJECTIVES 1. Evaluate ways to offsetpotentialpremium increases due to recent loss experience XP and substantial increases in property values. A. Increase retention from $150,000 to $250,000. B. Delete Aggregate. C. Market coverage through other carriers. 2. Increase excess liability limits to $3,000,000 or $5,000,000. C COVRV.92 December 14 1991 • CITY OF RENTON, WASHINGTON OUTLINE OF MAJOR COVERAGE CHANGES 1. London Package Limits increased to: • $1,000,000 each occurrence - Property • $1,000,000 each occurrence - Liability 2. Increased Self-Insured Retention from $150,000 to $250,000 3. Deleted Aggregate Fund) (Loss g 4. Property coverage expanded to included bridges, culverts, reservoirs P �' g XP major 5. Total Insurable Values increased from $55,949,490 to $78,412,420 • Excess Property Blanket limit increased to $78,412,420 6. Employers liability limit increased from $500,000 to $1,000,000 7. $5,000,000 excess liability limit recommended 8. Higher Public Officials liability limits provided for consideration CR_COYRV.92 D,umb<r 14 19i1 III r r.r 0 co cA cn rn 0 0 0 0 ill 0 0 0 0 0 �0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 •00 0 :; xr' � :"�" • • u:Je✓ 1 -,c�+ ICI (n i2,��Y 4 cv..Z fi0 'y�-p r Y r., -, p i'14.• Z ,l Yt A 1N r..k �,' Z "-' xv A d o ` 0 ij _ }R„ D^ m :u 1fY ,:. \ / � o D p 0 r- d l in 1*1 o 0 0 N z 0 N 0 - w T1 0 0 -- 0 -�IV0 0 Ni -! N O 0 N 0 T (n (n (n cn 0 O (n O /V .-00 0 0 0 0 0 0 M Z 00 0 0 0 0 0 0 Z _ O 0 55 ,, D Z 01(4 z 0 `� Z7 C-) F 0 0 -o c P1 F) D RP 3 ,, (� m 0 VI O) CD III III o 0 8 S 8 S g 0 0 o 0 0 o o 0 O 0 0 • 0 i, 0 0 g 0 0 � o O Z 73 . 7.7 r "T" ?T`te -,t r Z v tr Z O t °giro e Z) tr°t� F i ` rly l z r { Q c� � Z�c 0 I ' 5 3 P: c n ,-.- •, I m 55 D —a r i2 0 o o --tn o -� � III o cJ w --LiN O O 0 ? �A 0 N O n b —U O ID Oul VI ,P1 O OIDO 0 O O Z C0 0O N O n �1 D z � fTl CZ) D F 7-3 -*I O r- o N 4 n 0 0 ` ro c rn ii rr D 0 r-ri Pr . _ ao v 8 December 9. 1991 Now Renton City Council Minutes Page 402 91-130 City of Renton * City vehicle damage 91-129 City of Renton 110.91 Police vehicle damage 91-128 City of Renton 69.76 Police vehicle damage 91-127 Mary R. Snyder 498.17 Vehicle damaged by tar 91-126 Floyd Chase * Damage to house 91-125 Sarah Nicoli * Damage to foundation of house 91-124 City of Renton 4,797.99 Police vehicle damage 91-123 Raymond Bradley * Dog bite 91-122 City of Renton 3,030.00 Vandalism to reservoir site *No value requested or assigned at this time. CORRESPONDENCE Correspondence was read from Nancey A. Perry, Ryan Properties, Inc., 757 Citizen Comment Perry, Rainier Avenue South, Suite #9, Renton, 98055, requesting connection to Ryan Properties, Inc. - Renton water and sanitary sewer systems for Lots I and 3 through 7, Water & Sewer Arlindale Addition, prior to completion of the Senescu Annexation in the Connection, Arlindale vicinity of Union Avenue NE and NE 10th Street; 10 percent petition Addition, Union Ave. NE approved 10/15/90. MOVED BY KEOLKER-WHEELER, SECONDED BY & NE 10th ZIMMERMAN, COUNCIL REFER THIS MATTER TO THE UTILITIES COMMITTEE. CARRIED. Citizen Comment: Brooks Correspondence was read from Richard Brooks, President, Renton Area - Parking Multi-Service Multi-Service Center (RAMSC) Board, and Executive Director of Renton Center, 1025 S. 3rd St. Area Youth and Family Services, 1025 South 3rd Street, Suite F, Renton, 98055, stating that the I-405 S-Curve project and related construction on waterline relocation have impacted access to the Center and created severe parking problems for clients and staff members. Mr. Brooks requested that the City allow permit parking in the lot adjacent to the Center for staff and volunteers. He said the remaining parking spaces would retain a two-hour limit and would be utilized by persons doing business in the area. MOVED BY EDWARDS, SECONDED BY ZIMMERMAN, COUNCIL REFER THIS MATTER TO THE TRANSPORTATION (AVIATION) COMMITTEE. CARRIED. OLD BUSINESS Councilmembers Zimmerman and Edwards suggested that further information Personnel: Mayor's is needed regarding alternative methods for calculating the increase in the Compensation mayor's compensation. Councilman Stredicke supported an increase in compensation for the position; however, he stated he would consider a proposal for graduated step increases. MOVED BY EDWARDS, SECONDED BY ZIMMERMAN, COUNCIL RECONSIDER THE MAYOR'S SALARY. ROLL CALL: AYES: ZIMMERMAN, EDWARDS, STREDICKE, SCHLITZER. NAYS: NELSON, KEOLKER-WHEELER, MATHEWS. CARRIED. MOVED BY EDWARDS, SECONDED BY ZIMMERMAN, COUNCIL TABLE THIS ISSUE FOR ONE WEEK. CARRIED. Councilwoman Zimmerman requested an analysis of administrative costs of other cities for the positions of mayor and executive assistant (or city manager) and per capita costs. Mayor Clymer requested that Council consider that the mayor is responsible for the decisions of City administrators, and that the mayor's compensation in the City of Renton is lower than that of full time majors in comparable cities. Utilities Committee Utilities Committee Chairman Keolker-Wheeler presented the following Committee reports: Utility: Surplus Telemetry Referred 11/25/91 - The Utilities Committee recommended concurrence with Equipment Purchase, the Administration's recommendation to authorize the City to purchase City of Steilacoom surplus telemetry equipment from the City of Steilacoom for the negotiated amount of $15,000, plus tax. The Committee further recommended that the matter be referred to the Ways and Means Committee for adoption of a resolution authorizing the Mayor and City Clerk to execute an interlocal agreement for the purchase of this equipment. MOVED BY KEOLKER-WHEELER, SECONDED BY ZIMMERMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Utility: Plastic Recycling Referred 12/2/91 - The Utilities Committee recommended concurrence in the Options Planning/Building/Public Works Department's recommendation that the Solid Waste Utility be authorized to begin negotiations with Waste Management, Rainier, Inc., to provide multifamily recycling and plastics recycling services. December 9. 1991 vw Renton City Council Minutes Pane 404 Rezone: Haglund, 4016 An ordinance was read changing the zoning classification of property located Jones Ave., R-097-90 at 4016 Jones Avenue, from R-1 (Single-Family Residential) to B-1 (Business District) (Haglund rezone, File No. R-097-90). Moved by Mathews, seconded by Nelson, Coun it adopt the ordinance as presented.* Councilman Stredicke stated that building should not be allowed in this area since fire services are not available for additional building at this time. Councilwoman Keolker-Wheeler expressed concern that the rezone to B-1 would landlock an adjacent R-1 property. *Roll Call: Ayes: Nelson, Schlitzer, Mathews. Nays: Zimmerman, Keolker- Wheeler, Stredicke, Edwards. Motion failed. Ordinance #4334 An ordinance was read changing the zoning classification of existing 40,000 Rezone: M-V Properties, square foot medical office building at Valley Gardens Health Center, 601 Valley Gardens Health South Carr Road, from P-1 (Public Use) to O-P (Office Park) (Valley Garden Center, R-053-91 Health Center/M-V Properties rezone; File No. R-053-91). MOVED BY STREDICKE, SECONDED BY EDWARDS, COUNCIL ADOPT THE ORDINANCE AS PRESENTED.* Councilwoman Keolker-Wheeler noted that restrictive covenants restrict the building to medically-related business uses. *ROLL CALL: ALL AYES. MOTION CARRIED. Ways and Means Committee Chairman Stredicke presented the following ordinances for first reading: Annexation: Honey Creek An ordinance was read annexing approximately 44 acres, located at 124th Ridge Avenue SE and 125th Avenue SE in the general vicinity of SE 100th and SE 104th Streets (Honey Creek Ridge Annexation; A-001-90). MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, COUNCIL REFER THE ORDINANCE BACK TO WAYS AND MEANS COMMITTEE FOR ONE WEEK. CARRIED. Utility: 1992 Rates An ordinance was read amending Sections 8-1-0.A, B & C, 8-4-31.A & B-4, and 8-5-15.A & D of Title VIII (Health and Sanitation) of the City Code, eolie relating to water and sewer charges, and amending the income level to qualify for certain senior citizen and/or disability rates for water, sewer, garbage, and storm drainage. MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, COUNCIL REFER THE ORDINANCE BACK TO WAYS AND MEANS COMMITTEE FOR ONE WEEK. CARRIED. Budget: 1992 An ordinance was read: 1) Adopting the annual budget for the year 1992 in the total balanced amount of $101,624,688; 2) Adopting the additional 1/4 percent real estate excise tax; 3) Amending Section 5-5-3(C)7 of Chapter 5, Business Licenses; 4) Amending Section 7-1-4(D)2, adding Section 7-1-4(D)3; amending section 7-4-4(H)6, and adding Section 7-I-4(H)8, Fire Uniform Code Permit Fees and Construction Fees; 5) Establishing and adjusting park and golf course fees, and police private security fees; 6) Establishing a new fund for the Community Development Block Grant program; 7) Adjusting salaries for bargaining and non-bargaining unit employees; and 8) Dissolving the 1983 limited general obligation refunding bond fund. In response to Councilman Stredicke's inquiry, Deputy Finance Director Iwen Wang stated that the City's property tax amounted to $11,498,588. MOVED BY STREDICKE, SECONDED BY KEOLKER-WHEELER, COUNCIL REFER THE ORDINANCE BACK TO WAYS AND MEANS COMMITTEE FOR ONE WEEK. CARRIED. NEW BUSINESS Council President Nelson opened nominations for Council President. Council: Election of Nominated were Kathy Keolker-Wheeler and Richard Stredicke. MOVED Officers BY NELSON, SECONDED BY EDWARDS, COUNCIL APPOINT KATHY KEOLKER-WHEELER AS COUNCIL PRESIDENT FOR THE YEAR 1992. CARRIED. Council President Nelson opened nominations for Council President Pro Tempore. Nominated were Robert Edwards and Richard Stredicke. MOVED BY KEOLKER-WHEELER, SECONDED BY SCHLITZER, COUNCIL APPOINT ROBERT EDWARDS AS COUNCIL PRESIDENT PRO TEMPORE FOR THE YEAR 1992. CARRIED. , _., _ „,..., `� APIOVED e11 /../--. _. ,,/ ,, ,-00 ?.te-g-c/- - WAYS AND MEANS COMMITTEE 1644- 2 COMMITTEE REPORT DECEMBER 9, 1991 ORDINANCES AND RESOLUTIONS The Ways and Means Committee recommends the following ordinances for second and final reading: Carl Haglund Rezone from R-1 to B-1 located at 4016 Jones Avenue _... de, ,LoC M-V Properties Rezone, Valley Gardens Health Center, 601 South Carr Road from P-1 to O-P The Ways and Means Committee recommends the following ordinances for first reading: 1992 Rates Ordinance 1992 Budget Ordinance Honey Creek Ridge Annexation Richard Stredicke, Chair Kathy Keolker-Wheeler, Vice-Chair ----fie_4(..,c6, id—el-CI ci)'-- Nancy Math 's, Member Copies: Don Erickson Lenora Blauman Kay Shoudy Iwen Wang Joan Pringle NINO NW, �. ` 1104/17 44 i j RUTHE RIDDER a {,r{ r t � � S. T. Schreiner, Manager KING COUNTY ASSESSOR ' €u' 14- Accounting Division December 5 , 1991 )k� 19T tGE.iVED i Y CLERK'S OFFICE City of Renton 200 Mill Avenue South Renton, WA 98055 Attention : Marilyn Peterson City Clerk Dear Ms. Peterson: Attached is the worksheet referred to in our recent certification letter for your district. The calculations are offered as a guide in determining the levy limitation for your district. If you have any questions, please call 296-5145 . Very Truly Yours, RUTHE RIDDER King 9ounty Assessor !;01 (004.44 F. J . Van de Putte Accounting Section Supervisor FJV: ss Enclosure 709A King County Admin. Bldg. Seattle, Washington 98104-2384 206-296-5146 TTY 296-7889 TAXING DISTPICT RENTON The following calculations are offered as an aid in your determination of the dollar limitation imposed by statute on the 1992 regular property levy for your district. Maximum Cumulative Levy 9,387,950 1989 Regular Levy 7,872,436 1991 REGULAR LEVY 9,420,683 1990 Regular Levy 8, 618,699 Less Refund Fund 32,733 1991 Regular Levy 9,387,950 1991 Regular Levy Rate 3.10446 Effective 1991 Levy(5) 9,387,950 106% LIMITATION CALCULATION (RCW 84.55.010) 9,387,950 Highest/Maximum prior levy (5) x 106% = 9, 951,227 106% Levy 91,447,951 Local New Construction + 0 State Public Service New Construction (1) 91,447,951 Total New Construction x 3.10446 1991 Levy Rate 283,897 New Construction Levy 9, 951,227 106% Levy + 283,897 New Construction Levy 24,346 Omitted Assessment Levy (3) 10,210,778 Levy Ceiling (Less Annexations & Omitted Assessments) / 3,104,366,124 Assessed Value (Less Annexations & Omitted Assessments) 3.28917 1992 Levy Rate 3,485,276 Annexation Assessed Value x 3.28917 1992 Levy Rate 11,464 Annexation Levy + 24,346 Omitted Assessment Levy (3) + 10,210,778 Levy Ceiling (Less Annexations & Omitted Assessments) 10,246,588 Maximum 1992 Levy Based on 106% Limit (2) + 10,228 Refund Fund (4) = 10,256,816 Maximum 1992 Levy Based on 106% Limit (2) + Refund Fund (4) STATUTORY LEVY CALCULATION (RCW 84.52.043) 3,107,851,400 Assessed Value (Excluding Omits) x 3.60000 Maximum Statutory Rate 11,188,265 Maximum 1992 Levy (Excluding Omitted Assessment Levy) + 24,346 Omitted Assessment Levy (3) 11,212,611 Maximum 1992 Levy Based on Statutory Levy (2) 10,256,816 Maximum 1992 Levy (2) ALL YEARS INDICATED ABOVE ARE THE YEAR THE TAX IS PAYABLE (1) Increase in S.P.S. value considered as new construction. (RCW 84.55.010) (2) District is entitled to maximum levy determined by 106% calculation or maximum statutory rate calculation, whichever is the lesser amount. (3) An omitted assessment is property value that should have been included on a prior years tax roll but will be included on the current (1992) tax roll. Omits are assessed and taxed at the rate in effect for the year omitted (RCW 84.40.080- 84.40.085) . For the purpose of computing levy rates, the tax a district will receive from omitted assessments is deducted from the current levy amount. Omits will be billed based on the omitted years rate and included as a current years tax receivable. (4) RCW 84.69.020 type (administrative) refunds have been removed from the 106% levy lid by the 1981 legislative session. (RCW 84.55.070) (5) 106% levy based on maximum amount aU owed under RCW 84.55.092. December 2, 1991 Renton City Council Minutes •.✓ Page 394 MAKE EVERY ATTEMPT POSSIBLE TO KEEP INCREASES AT A LOWER LEVEL. CARRIED. Councilwoman Keolker-Wheeler requested that the Administration prepare a report for the 12/9/91 Council meeting on how the proposed split in cost-of- living increases for non-represented employees (one-half of cost-of living increase in 1/92, and the balance in 7/92) will impact retirees, widows, and dependents of retired employees. Councilman Edwards discussed alternatives to the proposed increase in animal license fees ($11.00 for altered animals; $22 for non-altered animals). He commented that a previous increase had resulted in a reduction of animal license applications. In response to Councilwoman Zimmerman's inquiry, Mr. Covington said that citations are usually issued for at-large animals, and if the animal is impounded the pet owner is fined upon release of the animal. He also stated that license fees do not cover the total cost of the animal control program which is subsidized by the General Fund. MOVED BY EDWARDS, SECONDED BY STREDICKE, THE INCREASE IN ANIMAL LICENSE FEES NOT BE INCLUDED IN THE 1992 BUDGET AT THIS TIME, AND THAT COUNCIL REFER THIS MATTER TO THE PUBLIC SAFETY COMMITTEE TO CONSIDER ANIMAL LICENSE FEE INCREASES TO $8.00 FOR ALTERED ANIMALS AND $16.00 FOR NON- ALTERED ANIMALS. CARRIED. MOVED BY STREDICKE, SECONDED BY MATHEWS, COUNCIL ADOPT THE BUDGET AS AMENDED. ROLL CALL: SIX AYES: NELSON, KEOLKER-WHEELER, STREDICKE, EDWARDS, , SCHLITZER, MATHEWS. ONE NAY: ZIMMERMAN. MOTION CARRIED. MOVED BY MATHEWS, SECONDED BY KEOLKER-WHEELER, COUNCIL REFER THE 1992 PRELIMINARY BUDGET TO THE WAYS AND MEANS COMMITTEE. CARRIED. AUDIENCE COMMENT Richard Conrad, 610 Evergreen Building, Renton, attorney representing Gene Citizen Comment: Conrad Meyer, addressed the Council regarding appraisal on the street vacation of - Vacation, South 123rd South 123rd Street (VAC-001-91). Street (Meyer), VAC- 001-91 Advancement Request MOVED BY ZIMMERMAN, SECONDED BY KEOLKER-WHEELER, COUNCIL SUSPEND THE REGULAR ORDER OF BUSINESS AND ADVANCE TO CONSENT AGENDA, ITEM 8.e. CARRIED. Separate Consideration: Item 8.e - Technical Services Division submitted an appraisal report on Vacation: VAC-91-001, vacation of South 123rd Street (Meyer/Dorsey) in the total amount of South 123rd Street $19,000, and recommended acceptance of one-half the appraised value plus (Meyer) an additional appraisal fee or $10,036.00. Mr. Conrad requested that the matter be referred to committee since the petitioner disputes the appraised valuation in view of the market value of this property. MOVED BY STREDICKE, SECONDED BY ZIMMERMAN, COUNCIL REFER THIS MATTER TO THE COMMUNITY SERVICES COMMITTEE. CARRIED. CONSENT AGENDA -Items on the consent agenda are adopted by one motion which follows the listing. Finance: 1992 Property Administrative Services requested adoption of 1992 property tax ordinance. Tax Ordinance Stj Refer to Ways and Means Committee. Annexation: Honey Creek City Clerk reported approval of Honey Creek Ridge Annexation, 124th Ridge Avenue SE and SE 100th and 104th Streets, by the King County Boundary Review Board as of 11/21/91 following a 45-day filing period. Refer to Ways and Means Committee for ordinance. r CITY RENTON COUNCIL AGENDrLL ® AI#: , a . SUBMITTING DEPT: FOR AGENDA OF: December 2, 1991 Administrative Services, Dan Clements AGENDA STATUS: Consent XX SUBJECT: Public Hearing Correspondence 1992 Property Tax Collections Ordinance Resolution Old Business EXHIBITS: New Business Executive Session RECOMMENDED ACTION: I APPROVALS: I Legal Refer to Ways & Means, for consideration on December 9. I Finance XX Other FISCAL IMPACT: Expenditure Required... N/A Transfer/Amendment.. Amount Budgeted N/A Revenue Generated.... $11,488,196 SUMMARY OF ACTION: Each year the City is required to pass a property tax ordinance, which will enable the county assessor to collect funds on the City's behalf. This ordinance is statutorily supposed to be passed in November, but this year the county has yet to receive certification information from the State. In order to meet State deadlines the county is requiring municipalities to pass property tax ordinances by December 18. Since both the City and county have yet to receive certification data, staff may recommend that the Council both introduce and approve an ordinance on December 16. C:\926u DG ET\PROPAB.DOC December 2, 1991 Renton City Council Minutes Pane 392 PUBLIC HEARING This being the date set and proper notices having been posted and published Budget: 1992 Preliminary in accordance with local and State laws, Mayor Clymer opened the public hearing to consider the 1992 Preliminary Budget presented in the balanced amount of $101,640,336.00. Audience comment was invited. Bonnie Rouse, 8045 South 118th Street, Seattle, 98178, King County Sexual Assault Center Board Member, requested that the City budget include an allocation of $24,060 to the Center. She reported that 100 Renton residents were served by the Center in 1990 at a cost of $65,000, and that the projection for 1991-1992 is approximately the same. Ms. Rouse stated further that the agency offers counseling, legal advocacy, and medical evaluation for children and adults; and works with Renton area youth services and the Domestic Abuse Women's Network (DAWN). Councilwoman Mathews noted that the 1992 Preliminary Budget includes an allocation of $24,060 for the Sexual Assault Center. Advancement Request MOVED BY NELSON, SECONDED BY EDWARDS, COUNCIL SUSPEND THE REGULAR ORDER OF BUSINESS AND ADVANCE TO OLD BUSINESS, COMMITTEE OF THE WHOLE REPORT. CARRIED. Committee of the Whole j Council President Nelson presented a Committee of the Whole report stating CAG: 90-075, that on 11/4/91, the Committee approved implementation of the Ewing & Compensation & Associates Classification and Compensation Study for the City of Renton, as Classification Study amended. The study will be implemented in accordance with negotiated agreements for represented employees, and as recommended by the Administration for non-represented employees. 1 f Specific actions associated with the implementation of the Study are: 1) 21-R - Appeals reviewed and resolved per written agreement dated 10/2/91; implement study as negotiated. 2) On 8/12/91, the Council directed Personnel to allow a further appeal period for all employees regarding the Ewing Study. As such, 13 appeals representing 40 positions were negotiated. Negotiations were held on 10/2, 11/16 and 11/17. An agreement was reached to approve 6 of the appeals representing 17 positions, and not change recommendations on 7 of the appeals representing 23 positions. 3) Non-represented - Appeals were received and responded to; implement study as amended. 4) Police Guild Non-Commissioned - Currently in negotiations with non- commissioned employees, utilizing data, recommendations, and methodology from Ewing Study in setting salaries from a market-based approach. The impact of the Ewing process has been discussed and clarified. 5) Police Lieutenant - As part of Classification and Compensation Study, these positions are being upgraded and recommended for placement at Step E of new Salary Range 33 to provide comparable compensation that exists per Resolution #2830. Police Lieutenants and the Administration concur in the recommendation that they be placed in the "management" pay grid and that Resolution #2830 be abolished. Allow continuance of payment for both clothing and cleaning allowance for those non- represented positions required by the Police Chief to wear and maintain uniforms. 6) Deputy Fire Chief - Resolution #2700 will be modified to state that the "Pay differential for positions between Battalion Chief and the position of Deputy Chief will be a minimum of 4 percent" to enable the City to implement the Study recommendation for that position. Responding to Councilman Stredicke's inquiry, Executive Assistant Jay Covington said that Police Lieutenants will be placed on the management matrix; and that Resolution #2830, which establishes a pay differential between Police Sergeants and Lieutenants, will be abolished. MOVED BY ZIMMERMAN, SECONDED BY EDWARDS, THAT THE MAYOR'S SALARY BE EXCLUDED FROM CONSIDERATION UNDER THE COMMITTEE OF THE WHOLE REPORT, AND THAT THIS MATTER BE CONSIDERED AS A SEPARATE ISSUE. CARRIED. I MOVED BY NELSON, SECONDED BY EDWARDS, COUNCIL ADOPT THE COMMITTEE OF THE WHOLE REPORT. CARRIED. December 2, 1991 Renton City Council Minutes Page 393 Councilwoman Zimmerman questioned the level of compensation paid for administrative functions, and felt that further analysis of administrative compensation was necessary. Mayor Clymer stated that in July, 1992, he presented to Council the Ewing Study recommendation for employee compensation and a request for 1 adjustment in the Mayor's salary based on the Ewing Study criteria. He expressed his opinion that the Mayor, as chief City official, should receive compensation at least equal to the salaries of the department administrators he supervises. In response to Councilwoman Mathews' inquiry, Mayor Clymer said that the position of Mayor would receive the same cost of living adjustment proposed for non-represented employees. [ MOVED BY MATHEWS, SECONDED BY STREDICKE, COUNCIL ! APPROVE THE INCREASE IN THE MAYOR'S SALARY TO $6,464 PER MONTH AS PROPOSED. Responding to Councilwoman Keolker-Wheeler's question, Mr. Covington [ said that a review of administrative salaries resulted in a recommendation to I place the Mayor and the Planning/Building/Public Works Administrator at the same level. f4 ROLL CALL: SIX AYES: NELSON, KEOLKER-WHEELER, STREDICKE, EDWARDS, SCHLITZER, MATHEWS. ONE NAY: ` ZIMMERMAN. MOTION CARRIED. Moved by Stredicke, seconded by Zimmerman, that the total utility rates be reduced by 3 percent.* Councilman Edwards noted that the increased utility rates are a result of the amount of utility remediation, repair, and capital improvement required; and 1 that a decrease in utility rates would require a plan outlining what would not be done. Councilman Stredicke stated that he was confident that the administration could make such determinations. He said that his concern was related to the negative impact utility rate increases would have on fixed- income families. Speaking against the motion, Councilwoman Keolker-Wheeler noted that a reduction from 11.2 percent to 9.2 percent would result in a delay in Wells 11 and 17 construction, elimination of the plastics recycling program, and elimination of the multi-family recycling program. She further stated that the proposed overall utility rate increase of 11.2 percent would result in a utility bill increase of 90 cents per month for the average family. Councilmembers made the following inquiries: 1) At what point will large rate increases not be required? 2) What is the amount of the sewer utility rate increase? 3) How will water conservation and aquifer protection programs be funded? Staff responded as follows: 1) Fund balances from utility projects do not subsidize the General Fund, and monies remaining at the end of the fiscal year are calculated into the following year's budget when utility rate adjustments are considered. Utility fund balances should begin to build again in 1995. 2) The sewer utility rate increase is 20.4 percent; however, the water utility has supported the sewer utility for several years. Under new accounting regulations, costs must be allocated to the appropriate utility; and these requirements have resulted in a higher rate increase for the sewer utility. 3) Since work has not yet been completed on the aquifer protection and water conservation programs, the issue of funding for these programs will need to be addressed at a later date. *Roll Call: Five Nays: Nelson, Keolker-Wheeler, Edwards, Schlitzer, Mathews. Two Ayes: Zimmerman, Stredicke. Motion failed. MOVED BY KEOLKER-WHEELER, SECONDED BY EDWARDS, COUNCIL PUT THE ADMINISTRATION ON NOTICE THAT THE COUNCIL IS CONCERNED ABOUT WATER, SEWER, AND OTHER UTILITY RATES; AND REQUESTED THAT THE ADMINISTRATION, WHEN LOOKING AT PROJECTS FOR THE NEXT BUDGET YEAR, December 2. 1991 Renton City Council Minutes Page 394 MAKE EVERY ATTEMPT POSSIBLE TO KEEP INCREASES AT A LOWER LEVEL. CARRIED. Councilwoman Keolker-Wheeler requested that the Administration prepare a report for the 12/9/91 Council meeting on how the proposed split in cost-of- living increases for non-represented employees (one-half of cost-of living increase in 1/92, and the balance in 7/92) will impact retirees, widows, and dependents of retired employees. Councilman Edwards discussed alternatives to the proposed increase in animal license fees ($11.00 for altered animals; $22 for non-altered animals). He commented that a previous increase had resulted in a reduction of animal license applications. In response to Councilwoman Zimmerman's inquiry, Mr. Covington said that citations are usually issued for at-large animals, and if the animal is impounded the pet owner is fined upon release of the animal. He also stated that license fees do not cover the total cost of the animal control program which is subsidized by the General Fund. MOVED BY EDWARDS, SECONDED BY STREDICKE, THE INCREASE IN ANIMAL LICENSE FEES NOT BE INCLUDED IN THE 1992 BUDGET AT THIS TIME, AND THAT COUNCIL REFER THIS MATTER TO THE PUBLIC SAFETY COMMITTEE TO CONSIDER ANIMAL LICENSE FEE INCREASES TO $8.00 FOR ALTERED ANIMALS AND $16.00 FOR NON- ALTERED ANIMALS. CARRIED. MOVED BY STREDICKE, SECONDED BY MATHEWS, COUNCIL ADOPT THE BUDGET AS AMENDED. ROLL CALL: SIX AYES: NELSON, KEOLKER-WHEELER, STREDICKE, EDWARDS, , SCHLITZER, i MATHEWS. ONE NAY: ZIMMERMAN. MOTION CARRIED. MOVED BY MATHEWS, SECONDED BY KEOLKER-WHEELER, COUNCIL REFER THE 1992 PRELIMINARY BUDGET TO THE WAYS AND MEANS COMMITTEE. CARRIED. AUDIENCE COMMENT Richard Conrad, 610 Evergreen Building, Renton, attorney representing Gene Citizen Comment: Conrad Meyer, addressed the Council regarding appraisal on the street vacation of - Vacation, South 123rd South 123rd Street (VAC-001-91). Street (Meyer), VAC- 001-91 Advancement Request MOVED BY ZIMMERMAN, SECONDED BY KEOLKER-WHEELER, COUNCIL SUSPEND THE REGULAR ORDER OF BUSINESS AND ADVANCE TO CONSENT AGENDA, ITEM 8.e. CARRIED. Separate Consideration: Item 8.e - Technical Services Division submitted an appraisal report on Vacation: VAC-91-001, vacation of South 123rd Street (Meyer/Dorsey) in the total amount of South 123rd Street $19,000, and recommended acceptance of one-half the appraised value plus (Meyer) an additional appraisal fee or $10,036.00. Mr. Conrad requested that the matter be referred to committee since the petitioner disputes the appraised valuation in view of the market value of this property. MOVED BY STREDICKE, SECONDED BY ZIMMERMAN, COUNCIL REFER THIS MATTER TO THE COMMUNITY SERVICES COMMITTEE. CARRIED. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Finance: 1992 Property Administrative Services requested adoption of 1992 property tax ordinance. Tax Ordinance Refer to Ways and Means Committee. Annexation: Honey Creek City Clerk reported approval of Honey Creek Ridge Annexation, 124th Ridge Avenue SE and SE 100th and 104th Streets, by the King County Boundary Review Board as of 11/21/91 following a 45-day filing period. Refer to Ways and Means Committee for ordinance. ,..,,CITY OF RENTON OEM; 0 2 1991 RENTON CITY COUNCIL HI=L;EIVED Budget Meeting cITY CLERK'S OFFICE November 25, 1991 Municipal Building Monday, 9:40 p.m. Council Chambers MINUTES CALL TO ORDER City Council Committee of the Whole convened as a Budget Committee. Council President Toni Nelson called the meeting to order at 9:40 p.m. ROLL CALL TONI NELSON, Council President, NANCY MATHEWS absent; BOB EDWARDS; DICK STREDICKE; KATHY KEOLKER-WHEELER; TIM SCHLITZER; AND THERESA ZIMMERMAN CITY STAFF EARL CLYMER, Mayor; JAY COVINGTON, Executive Assistant; JOAN PRINGLE, Budget Analyst; IWEN WANG, Deputy Finance Director; JOHN WEBLEY, Community Services Administrator; SAM CHASTAIN, Parks and Recreation Director; BILL HUTSINPILLER, Recreation Superintendent; JIM SHEPHERD, Facilities Services Manager; CLARK PETERSEN, Library Director; RON SHELLEY, Housing and Human Services Coordinator; LYNN GUTTMANN, Planning/Building/Public Works Administrator; PRISCILLA PIERCE, P/B/PW Administrative Analyst; DICK ANDERSON, Utility Systems Manager; RUBEN NIETO, Personnel Director; LEE WHEELER, Fire Chief; RAY BARILLEAUX, Fire Battalion Chief/Shift Commander; and DAN CLEMENTS, Administrative Services Director. JESS TANNER, Councilmember elect was absent. Others in attendance included Kay Johnson, Renton Chamber of Commerce. FOLLOW-UP Executive Assistant Jay Covington indicated that the third set of responses to Council's requests for information had been distributed, and all items had been addressed except an analysis of the Hearing Examiner's salary which will be provided. Discussion on budget issues followed. CAREWISE PROGRAM Councilmember Edwards inquired about his request for information on Bellevue's Carewise program. Dan Clements indicated that a response was included on pg 22 of the November 25th response to follow-up items. Mr. Clements went on to explain that Bellevue's eight month old program has about 12% participation so far, the cost to each employee is $4.00/month, and the goal of the program is to help staff make intelligent health care choices. Bellevue staff spoke favorably of the program, but it is too early to assess the financial success. Mr.Clements also indicated that our Health Care Task Force would consider programs of this type. November 25, 1991 BUDGET HEARING Page 3 importance that this project has in aquifer protection, and that if it is not included for 1992, that it might send the wrong policy message to King County. Ms. Guttmann also noted that in 1991, funds had to be shifted to accommodate about$300,000 in unanticipated emergency sewer repairs, and cutting$1 million would make any unanticipated expenses that much more difficult. Ms. Guttmann indicated that if$500,000 were cut from the East Renton Interceptor project, the 11.2% rate increase would be reduced to 10.7%. Ms. Guttmann explained the hydraulic relationship between septic tank seepage and the aquifer, illustrating the importance of the East Renton Interceptor project. Councilmember Stredicke asked what the debt margin available was for councilmanic bonds; Dan Clements answered $11.6 million. Councilmember Stredicke suggested using councilmanic bonds to finance utility improvements. Jay Covington pointed out that around $400,000 in General Governmental Funds would be needed for debt retirement. Ms. Guttmann also pointed out that it is a Council policy that utility users should pay for utility improvements. General funds should provide basic services. Councilmember Edwards pointed out that in an economic downturn, we would be cutting employees, to pay debt service on utility improvements, and also arbitrage could be a factor. MOTION MOVED BY STREDICKE, SECONDED BY ZIMMERMAN, TO REDUCE UTILITY RAILS BY 2%, WITH THE ADMINISTRATION RECOMMENDING THE CUTS. Discussion on the motion: the results of this action would be a rate reduction from 11.2% to 9.2%, or approximately $1.00/month decrease in utility bills. MOTION FAILED. Note: The monthly decrease was first stated as a 10 cent a month decrease in utility bills, corrected to a $1.00 a month decrease. ADJOURNMENT Council President Nelson adjourned the meeting at 10:50 p.m. Joan Pringle, Budget Analyst JP/ck C:1CORRES P\BUDMI N25.DOC Y RENTON CITY COUNCILIT OF REtO Budget Meeting NOV 2 D 1991 November 21, 1991 Municipal Building Thursday, 4:00 p.m. RECEIVED Council Chambers CLERKS CITY CLERKS O CALL TO ORDER City Council Committee of the Whole convened at 4:05 p.m. as a Budget Committee. Council President Toni Nelson called the meeting to order at 4:05 p.m. ROLL CALL TONI NELSON, Council President, NANCY MATHEWS; BOB EDWARDS; DICK STREDICKE; KATHY KEOLKER-WHEELER; JESS TANNER; AND THERESA ZIMMERMAN CI JY STAFF EARL CLYMER, Mayor; JAY COVINGTON, Executive Assistant; JOAN PRINGLE, Budget Analyst; IWEN WANG, Deputy Finance Director; JOHN WEBLEY, Community Services Administrator; SAM CHASTAIN, Parks and Recreation Director; CLARK PETERSEN, Library Director; RON SHELLEY, Housing and Human Services Coordinator; LARRY WARREN, City Attorney; LYNN GUTTMANN, Planning/Building/Public Works Administrator; RUBEN NIETO, Personnel Director; PRISCILLA PIERCE, P/B/PW Administrative Analyst; LEE WHEELER, Fire Chief; JIM MATTHEW, Deputy Fire Chief, GARY GOTTI, Fire Battalion Chief/Fire Marshal; RAY BARILLEAUX, Fire Battalion Chief/Shift Commander; GLEN GORDON, Fire Battalion Chief/Shift Commander; AL WALLIS, Police Chief; DON PERSSON, Police Captain; GARRY ANDERSON, Captain; JOE PEACH, Lieutenant; RICK STODDARD, Lieutenant; DENNIS GERBER, Lieutenant; BRIAN WILSON, Lieutenant; ; and DAN CLEMENTS, Administrative Services Director. Others in attendance included Councilmember Elect Tim Schlitzer; Dale Larsen, Police Department Volunteer; and Kay Johnson, Renton Chamber of Commerce. r0►_LOW-UP Executive Assistant Jay Covington distributed minutes from the November 19 budget session, and introduced Fire Chief Lee Wheeler. rIRE REVIEW Fire Chief Lee Wheeler indicated that the department's 1992 budget contained no dramatic changes, and that it was a hold-the-line budget. He noted that two positions that were placed on hold earlier in the year were filled in October, and that the recruits were due to graduate from the fire academy on Friday, the 22nd. Chief Wheeler noted that the overall budget is up approximately 13% with personnel costs increasing some 13.3%. There are no major new programs, with the exception of several fee changes in fire inspection which will fund inspector certification programs. Also increased is training for underground tank removal, November 19, 1991 BUDGET HEARING Page 3 Executive Assistant Covington responded that the Council would receive a packet pertaining to Landie Feed prior to Monday's Council meeting. Both Mr. Covington and Chief Wheeler indicated the City was looking forward to providing the Council and public with more detail about the situation. Councilmember Edwards asked about fire permit fee increases, and was interested in determining how the new rates were derived. Fire Marshal Gotti responded that fees were reviewed for surrounding jurisdictions for Uniform Fire Code, tank removal, hazardous production materials, construction permits, construction inspection, and that attempts were made to place the City in mid- range. Councilmember Mathews inquired about tank removal fees, and asked what the possibility of not "hitting" compliant hazardous tank removers twice, if soil surrounding the tank were not contaminated. She indicated it would seem desirable not to penalize those that were voluntarily removing tanks that were not contaminated. Councilmember Zimmerman indicated her difficulty in following this logic for reducing fees. Fire Marshal Gotti explained how federal law works, and the schedule for replacement for single-wall tanks. Councilmember Edwards commented on the public purpose behind tank removal, and again returned to a question about how rates were derived. Fire Marshal Gotti stated that market was used to determine the proposed rates, and that the market was surrounding cities. Fire Marshal Gotti went on to discuss SERA, Title 3, indicating that nine businesses in the City would be subject to hazardous production of materials. He also indicated that out of the nine, six would require extra work because of the processing and moving of chemicals. Councilmember Edwards asked about equity with other businesses, and Fire Marshal Gotti discussed the threshold for SERA compliance. Fire Marshal Gotti moved on to a discussion of standard permit and construction reinspection fees. Councilmember Stredicke inquired if reinspection charges would be imposed because of a City failure to inspect. The response was negative. Councilmember Edwards asked whether the tank removal fees would "make" or "lose" the City money. Fire Marshal Gotti indicated that the City was "losing" money. Councilmember Edwards inquired how many tanks were in town. Former Fire Marshal Glen Gordon indicated that between 1988-1990 some five hundred tanks had been removed, and now the City is discovering tanks as they November 19, 1991 BUDGET HEARING Page 5 ways in which this is possible was by using volunteers to help maintain a variety of services, such as block and speed watch, housechecks, citizens' academy, and assistance with records. He indicated that volunteers are an important part of the department. Councilmembers previewed a video prepared by Bob Larsen, with assistance from Chaplain Kirby Unti which would be used to help provide information about the department throughout the community. After viewing the video, the Chief indicated the City's bike patrol had been extremely successful, and had resulted in thirty-five arrests during the July - October period, as well as sixty- four case reports. Councilmember Zimmerman inquired as to what types of arrests the bike patrol had carried out. Chief Wallis indicated that there were a wide variety of arrests, including felony. He discussed an incident involving a motorcycle in which the driver had been apprehended. He indicated that this probably would not have been possible without the bicycle patrol. Councilmember Stredicke inquired as to how many minority members were on the force. Chief Wallis indicated there were seven female, two black, and one Hispanic officer, along with a black and Asian jailer. Chief Wallis indicated that the minority hiring and recruiting efforts were viewed favorably during the recent accreditation. Councilmember Mathews asked how the marine patrol was functioning. Chief Wallis indicated that the patrol was functioning very well, and that there will be a slight decrease in fees due to the fact that Yarrow Point will be included in the program. Councilmember Mathews inquired about jail service, and whether the City would receive any interest savings as a result of delayed implementation of the new contract. Chief Wallis indicated that the City was notified in March of the new rate increase, and had paid the increase from March, not from January, although several cities were not planning on paying until January of 1992. Chief Wallis indicated that the City began payment in March because unpaid costs would be charged in 1992. Councilmember Stredicke asked how many City staff visited Georgia for the accreditation. Chief Wallis indicated six. Councilmember Stredicke asked how much travel would be used in 1991. Chief Wallis indicated all. CouncilmemberStredicke then asked why there was an increase in 1992. Chief Wallis indicated that jail, departmental cultural awareness training, and animal control training would be increased. November 19, 1991 BUDGET HEARING Page 7 Councilmember Zimmerman inquired as to what percent of calls were domestic violence. Captain Persson estimated that there were approximately 1,000 to 1,500 per year. Councilmember Stredicke inquired as to whether or not Renton was safer this year than last period. Chief Wallis indicated this was very difficult to measure, but that the department is doing more in the community. Councilmember Stredicke indicated that he did not hear the same urgency about gangs and drugs as last year. Chief Wallis indicated that both continued to be problems, and that officers had been sent to training on gang activity. Captain Persson indicated that there was more gang activity at Renton High School, but that the bike patrol was a strong presence during the noon hour. Chief Wallis indicated the difficulty in both defining and talking about gangs. Councilmember Keolker-Wheeler inquired about the number of motorcycles on main street. Captain Persson indicated that a new business tailoring to Harley Davidson had opened up. Councilmember Edwards inquired as to how an increasing budget would be impacted by supplanting legislation. Administrative Services Director Dan Clements indicated that public safety supplanting is pegged at 1989 expenditure levels, and would therefore gradually decline. Councilmember Stredicke commented on the new warrant collection program. He asked for a report in 1992 about how effective elections had been. Councilmember Edwards asked if there were something that could be done to reduce smash and grab crimes. Chief Wallis indicated that Renton's situation is similar to other jurisdictions. Councilmember Nelson discussed the recent meeting with the Police Department and Downtown Renton Association to review various alternatives. Councilmember Edwards then asked whether or not it might be possible to use jail overtime to fund a new position. Chief Wallis indicated there might be some savings, but indicated that it would be questionable whether the addition of a seventh jailer could be fully funded. Councilmember Edwards inquired as to whether or not the City was making or losing money on animal licensing. Chief Wallis indicated the City was losing funds. It was indicated that fees recover approximately one third of the cost. Councilmember Edwards asked about the possibility of putting informational brochures about citizen responsibilities into license renewals. ;-- November 19, 1991 BUDGET HEARING Page 9 ADJOURNMENT Councilmember Nelson adjourned the meetingat 7:1 p.m. P .0,._ / / Da "o ementh,kdministrative Services Director DC/ck C:\CORRESP\BUDMIN92.DOC Council requested follow-up on the following items: # Item Councilmember Department Status November 12: I.) Sales Tax Modeling Edwards Finance November 19 2.) Phased Cost of Living Increase Mathews Mayor's Office Future Review 3.) Review of Fees Stredicke Mayor's Office Departmental Reviews 4.) Salary Schedule Stredicke Personnel/Finance November 19 5.) Computer Replacement Schedule Keolker-Wheeler Finance November 19,Addt'l Info 6.) Hearing Examiners Salary Keolker-Wheeler Personnel To Be Provided 7.) Criminal Justice Keolker-Wheeler Mayor's Office To Be Provided November 14 8.) Utility Financing& Rate Impact Edwards/Tanner Finance To Be Provided 9.) P/B/PW Professional Services/Training Zimmerman P/B/PW November 19 10.) General Gov't Discretionary Funds Edwards Finance November 19 November 19: 11.) Park Project Resource Schedule Edwards Community Services To Be Provided 12.) Worker's Comp Increase Keolker-Wheeler Finance To Be Provided 13.) Projections 1991 vs.1992 Tanner Finance To Be Provided November 21 14.) Fire/Misc Expense Schedule Schlitzer/Edwards Finance To Be Provided I5.) Police Misc/Seizure Expense Schedule Keolker-Wheeler Finance To Be Provided 16.) Victim Assistance Program Keolker-Wheeler Mayor's Office 1992 Item 17.) Collection Program Stredicke Court/Library/Police 1992 Item 18.) Animal License Brochure Edwards Finance To Be Provided 19.) Utility Past Rates&92 Sewer Projects Stredicke Finance To Be Provided 20.) Debt Issuance Policy Mathews Finance 1992 Item RENTON CITY COUNCIL Budget Meeting November 19, 1991 Municipal Building Thursday, 4:00 p.m. Council Chambers MINUTES CALL TO ORDER City Council Committee of the Whole convened at 4:05 p.m. as a Budget Committee. Council President Toni Nelson called the meeting to order at 4:15 p.m. ROLL CALL TONI NELSON, Council President, NANCY MATHEWS; BOB EDWARDS; DICK STREDICKE; KATHY KEOLKER-WHEELER; JESS TANNER; AND THERESA ZIMMERMAN CITY STAFF EARL CLYMER, Mayor; JAY COVINGTON, Executive Assistant; JOAN PRINGLE, Budget Analyst; IWEN WANG, Deputy Finance Director; JOHN WEBLEY, Community Services Administrator; SAM CHASTAIN, Parks and Recreation Director; CLARK PETERSEN, Library Director; RON SHELLEY, Human Services Coordinator; JIM SHEPHERD, Facilities Superintendent; VINCE LEE, Senior Housing Coordinator; LESLIE BETLACH, Open Space Coordinator; RANDY BERG, Facilities Designer; Chris Peragine, Facilities Designer; TERRY HIGASHIYAMA, Recreation Supervisor; JERRY RERECICH, Recreation Supervisor; BOB HUFNAGLE, Recreation Supervisor; and DAN CLEMENTS, Administrative Services Director. Others in attendance included Councilmember Elect Tim Schlitzer, Joan Moffatt and Bob Logue Park Board Members; Dan Sullivan Library Board Member, Mary Burns, Bob Burns, Senior Advisory Committee members and Al Deitman. FOLLOW-UP Administrative Services Director Dan Clements handed out follow-up information packets to Council and indicated more detailed sales tax information would be presented to Council at a later date. Budget Analyst Joan Pringle pointed out an item on pg 129, paragraph entitled NEW PROGRAMS REQUESTED: a .25 FTE increase (to full time) was requested for the Parks Administration Office Assistant, to be funded by Open Space projects, shown as unfunded. Since the budget was put together, Open Space funding for the position has been approved, and the position will be added in the budget. This .25 FIE will be for the duration of the Open Space program and Community Services will have to come back to Council for approval to continue the position at full time thereafter. Joan Pringle then introduced John Webley, Community Services Administrator. COMM SERV OVERVIEW Administrator Webley pointed out that the 1992 Community Services budget maintains existing service levels, has revenue enhancements and reductions, and that most of the increase is in salaries and benefits. Budget changes include an increase in general funding for the Human Services Coordinator and a PERS requirement for part time staff increased benefits. The total non-personnel related increase is $229,000 and includes items such as: Seattle-King County vr.. ..r November 19, 1991 BUDGET HEARING Page 3 King County. The Community Advocate would be based at DAWN, would arrange any needed resources to the victims such as safe housing, child care, etc., and make referrals to the court system; then the Legal Advocate takes over and assists with the prosecution of the case, with the prosecuting attorney. Both positions are a legal use of criminal justice funding. Council Member Keolker- Wheeler asked if this needs to be two positions; answer yes, two different functions. Council Member Mathews questioned if there is any move regionally to become consistent with Seattle in what is basic service and what is outside that level - concerned that there is an increased demand for aids services and a decrease in funding, that there is a move by the Health Department to move those agencies that provide aids assistance out into the outlying areas, which could cause a substantial increase in our health costs, not in 1992 but in the future - should be watching for this. Mr Shelley indicated cities are concerned with health services, and that he was not aware of any move to shift costs, adding that there is a need to be active on the various committees to voice an opinion. Council Member Stredicke inquired about the alcohol program and where the funding goes. Council Member Mathews indicated that the 2% of liquor revenue goes to King County and we can choose where the money goes from a list of approved agencies. Council Member Zimmerman asked for clarification on pg 146 of difference between CDBG 1991 adopted budget and 1991 projected budget. Mr. Shelly explained that the 1991 projected budget includes the contingency plan and carryovers. LIBRARY Mr. Webley introduced Clark Petersen, Library Director. Mr. Petersen provided an overview of the 1992 Library budget including: maintaining current service levels; expect to add about 9,000 volumes, 6,000 titles, maintain the magazine collection, with no large purchase of audio cassettes; intent is to continue to serve as a popular materials library with some limited reference materials; will be weeding about 5% of the collection which will go to the summer book sale; will maintain hours open to the public (Main Library 64 hours/week - open more hours than any other public library in King County, and Highlands Library 43 hours/week); anticipate checkout to increase at about 10% and expect the same level in 1992. Mr. Petersen noted that the Library Automation Project is scheduled for completion in 1993 - about 60,000 items are in the data base, will add another 24,000 in 1992, and final 24,000 to be added in 1993. Other items of interest are contracting with a commercial agency for collection of past due library materials and fines ($1,200 revenue and $1,200 expense). Discussion followed on overdue fines and the use of a collection agency. Councilmember Zimmerman asked why the Library is not open on Sundays. Mr. Petersen answered that the automation program needs to be inplace to do this in a cost-effective manner. The Libraries were open on Sundays for four years and a survey at that time indicated that the majority of Sunday library users were non-resident; union constraints also make Sunday work costly. Councilmember Zimmerman asked what it would take to get the automation project done within the original five-year schedule. Mr. Petersen indicated that the program needs $350,000 funding which is not available in November 19, 1991 BUDGET HEARING Page 5 Councilmember Nelson asked about the unfunded landscaping program. Mr. Chastain explained that the program replaced plants killed over the winter, and enhances plantings in other areas. Councilmember Keolker-Wheeler noted the lack of soccer fields. Mr. Chastain explained some of the possibilities and problems. Councilmember Edwards inquired about bike trails and if funding could be from transportation sources. Mr. Chastain indicated that funding would be from transportation and other sources, and that we are working together on this issue; discussion followed on possible resources. Councilmember Edwards requested a summary of resources and expenses for the projects. Mr. Chastain reviewed the several resources. Administrative Assistant Jay Covington indicated that a summary would be provided. Discussion continued on several issues such as the parking situation at Coulon Park; pedestrian trail in conjunction with Paccar development and Houser Way re- development; number of non-residents using park facilities; roof replacement at the Senior Center unfunded, will be requested again in 1993; Senior Center carpeting will be replaced incrementally; recycling station needed per state law; private sponsors for programs; day and sport camps are self-supporting; working with middle schools to provide after school programs; player fee increases are for organized adult programs only. ADMIN SERVICES Administrative Services Director Dan Clements reviewed the five divisions in the department, the 1992 work program, and budget changes, displayed on an overhead table. BUDGET/ACCOUNTING Mr. Clements indicated that sales tax auditing is a priority for 1992; inter- jurisdictional correction can only go back six months to collect unpaid sales tax, therefore it is very important to keep up with the audit. Another work item is business license auditing to make sure we are collecting the fee from as many businesses as possible. Councilmember Tanner inquired if real estate agencies are paying the head tax. Mr. Clements explained that an independent contractor of this type probably would not be on the Labor and Industries report, but we try to determine a split on work performed inside and outside for the independent contractors that we know of. The last major work element is beginning the conversion of our financial programs on the new main computer system. There are no significant budget changes in Budgeting and Accounting. One item of decrease is in postage for utility bills, accomplished by using the zip code plus the four digit number. CITY CLERK The 1992 work plan involves improving information retrieval and access to public records (example: have opened up the building permit system so that the public can access information), and converting land use files to microfiche. Next year we are looking at opening up our record index to external users so that they November 19, 1991 BUDGET HEARING Page 7 a this calculation, the rainy day fund would be 5.7%. We are looking at increasing our liability coverage by$1 to$2 million, and increasing the deductible from $150,000 to $250,000 to keep the premiums close to the same level. With this change we would then need an$800,000 insurance reserve, resulting in a 4.5% rainy day reserve. Mr. Clements questioned the need for two separate reserves or if a dual purpose reserve for both insurance losses and economic setbacks might be acceptable, as long as we always maintain the insurance loss fund. Discussion followed on this matter. There will be more information and discussion on this issue at a later date. Councilmember Tanner questioned last year's projected General Governmental Fund balances and the rainy day reserve as compared with current projections. Jay Covington explained that the projections changed due to the larger cost-of- living increases, and that we would get back to Council with an explanation. ADJOURNMENT The meeting was adjourned at 6:55 p.m. Joan Pringle udget Analyst JP/ck C:\CORRESP\BUDMIN19DOC Council requested follow-up on the following items: Item Councilmember Department Status November 12: 1.) Sales Tax Modeling Edwards Finance November 19 2.) Phased Cost of Living Increase Mathews Mayor's Office Future Review 3.) Review of Fees Stredicke Mayor's Office Departmental Reviews 4.) Salary Schedule Stredicke Personnel/Finance November 19 5.) Computer Replacement Schedule Keolker-Wheeler Finance November 19,Addt'l Info 6.) Hearing Examiners Salary Keolker-Wheeler Personnel To Be Provided 7.) Criminal Justice Keolker-Wheeler Mayor's Office To Be Provided 8.) Utility Financing&Rate Impact Edwards/Tanner Finance To Be Provided 9.) PB/PW Professional Services/Training Zimmerman P/B/PW November 19 10.) General Gov't Discretionary Funds Edwards Finance November 19 November 19: 11.) Park Project Resource Schedule Edwards Community Services To Be Provided 12.) Worker's Comp Increase Keolker-Wheeler Finance To Be Provided 13.) Projections 1991 vs.1992 Tanner Finance To Be Provided RENTON CITY COUNCIL Budget Meeting November 14, 1991 Municipal Building Thursday, 4:00 p.m. Council Chambers MINUTES CALL TO ORDER City Council Committee of the Whole convened at 4:05 p.m. as a Budget Committee. Council President Toni Nelson called the meeting to order at 4:05 p.m. ROLL CALL TONI NELSON, Council President, NANCY MATHEWS; BOB EDWARDS; DICK STREDICKE; KATHY KEOLKER-WHEELER; JESS TANNER; AND THERESA ZIMMERMAN CITY STAFF EARL CLYMER, Mayor; JAY COVINGTON, Executive Assistant; JOAN PRINGLE, Budget Analyst; IWEN WANG, Deputy Finance Director; LYNN GUTTMANN, Planning/Building/Public Works Administrator; JIM HANSON, Development Services Manager; PRISCILLA PIERCE , P/B/PW Administrative Analyst; PAULA HENDERSON, Utility Accounting Supervisor; DICK ANDERSON, Utility Systems Manager; KAY SHOUDY, Planning/Technical Services Manager; MEL WILSON, Transportation Systems Manager, JACK CRUMLEY, Maintenance Services Manager; LEE HARO, Development Program Coordinator, and DAN CLEMENTS, Administrative Services Director. Others in attendance included Councilmember Elect Tim Schlitzer, and Chamber of Commerce Local Governmental Committee Chair John Powers. INTRODUCTION Executive Assistant Jay Covington asked the Council about any follow-up items from the November 12 meeting that Councilmembers might have. There being no questions, Mr. Covington introduced Planning/Building/Public Works Administrator Lynn Guttmann. PB/PW OVERVIEW Administrator Guttmann began with a review of 1991 Planning/Building/Public Works budgets and accomplishments. She reviewed the department's partnership goals with the community, business/industry, and City departments/other governmental agencies. 1991 departmental accomplishments include improving existing infrastructure, maintaining existing infrastructure, responding to citizen concerns, conducting open houses for information dissemination, and continuing to expand the City's recycling program. In partnership with business, the department has worked on the Valley Medical Local Improvement District, supplemental developer fees, business support for transportation through per capita license fees and mitigation fees, enabled a high level of construction activity (highest valuation in 10 years), and encouraged environmentally sound development. In partnership with the City and other governmental entities, the department has managed the states third busiest airport, maintained over four hundred radios for Fire, Police, Parks, and Public Nor �v November 14, 1991 BUDGET HEARING Page 2 Works, maintained Valley-Com Communications electronic and computer systems, advanced in the areas of City mapping, developed critical areas inventories for Growth Management Act compliance, negotiated Metro mitigation, assisted Planning Commission to complete land use alternatives and draft policies for the new Comprehensive Land Use Plan, and participated in an effort to obtain Federal funding for the I-405 Houser Way Relocation. Councilmember Mathews inquired what the $3.5 million represented on the total Houser Way Relocation project. Transportation Systems Manager Mel Wilson indicated it was approximately 60%. Ms. Guttmann concluded a review of 1991 operations by discussing the department's participation in a number of regional activities. 1992 BUDGET Ms. Guttmann began discussions of the department's 1992 budget by indicating it was basically the same program in 1992 as existed in 1991. Staff were able to maintain services with funding constraints by using five strategies: 1.) Maintain an effective organization; 2.) Use of sources of funding appropriately; 3.) Have service user's pay their "fair share"; 4.) Reduction of various expenses; and 5.) Manage personnel and services effectively. Ms. Guttmann indicated that the 1992 Planning/Building/Public Works budget is tight, but workable. (Refer to page 17 in the handout for 1992 staffing changes.) Councilmember Stredicke inquired where planning actives are now located. Ms. Guttmann responded that they are contained in the Planning/Technical Services Division, which has been combined with Public Works Data Processing. Ms. Guttmann indicated Council will be seeing major planning elements during the first part of 1992. She also noted that the Planning Commission has recently changed direction on several key issues associated with the new Comprehensive Plan, and that the Council will be hearing about steps to resolve these issues. Councilmember Edwards asked what percent cross connection programs are of the total utility budget. It was indicated that program expenses which are state mandated, amount to $43,000, a small percent of the total utility budget. Councilmember Stredicke raised a question regarding when Blaine Avenue would be repaired. Transportation Systems Manager Mel Wilson indicated paving will take place when resolution of an engineering scoping problem is completed. It was indicated that the property owner most likely will not be responsible for costs, but Mt. Olivet will be asked to insure paving can be done when engineering problems are resolved. Executive Assistant Covington indicated that it is designated for repaving. Councilmember Edwards asked about a review of the utility rates by the entire Council. Ms. Guttmann and Executive Assistant Covington indicated staff responded to the Utility Committee, and would be happy to review rate increases before the Committee of the Whole; and that the 1992 program is a continuation of the same services and capital program. Councilmember Tanner November 14, 1991 BUDGET HEARING Page 3 voiced his concerns with proposed rate increases greater than 8-9%. He indicated he would be interested in the possibility of restructured debt financing to keep a lid on utility rates. He indicated his reluctance to address these issues because of his temporally being off the Council once elections are certified. Councilmember Tanner went on to indicate how difficult escalating utility rates are on individuals with fixed income. Administrator Guttmann discussed the need for infrastructure maintenance and costs associated with new federal regulations such as clean water and solid waste. She also indicated that water management problems will, in her opinion, be the issues of the decade. Executive Assistant Covington indicated staff will follow-up on possible bond restructuring. Councilmember Mathews asked how far staff was along on the 1990-91 workplan. Administrator Guttmann indicated staff was progressing very well. (See page 5 - Utility rate information presented to Utilities Committee on November 13, 1991). Councilmember Mathews raised a question regarding staffing on page 108 of the budget dealing with Special Projects Manager (I-405). Transportation Systems Manager Mel Wilson indicated the position title had been changed to Transportation Planning Supervisor, the next position down on the schedule. Councilmember Mathews then asked who in 1992 would be managing the Interstate 405 program. Ms. Guttmann indicated that Dave Martin would stay until the position is filled, and that the department is looking at varying ways of managing the project, especially in light of the Transportation/Utility split with upcoming construction. Ms. Guttmann indicated that this might possibly involve two individuals. Councilmember Stredicke asked when Mr. Martin was leaving. Ms. Guttmann indicated that Mr. Martin was leaving the first part of the year. Councilmember Zimmerman inquired about professional services (all divisions) on page 98, a $6.5 million item. Ms. Guttmann indicated this included a wide variety of items with the single largest being solid waste fees ($6.1 million), as well as such projects as the Boeing Longacres project. Councilmember Stredicke asked about extra charges for developers and contractors. Ms. Guttmann discussed workload peaks and valleys and how this supplemental plan was developed in cooperation with developers. Councilmember Stredicke inquired about the number of signalized intersections. Transportation Systems Manager Mel Wilson clarified the City definition of signalized intersections, and indicated there were approximately 100. Councilmember Stredicke asked how many were on the City's transportation *my .ftwe November 14, 1991 BUDGET HEARING Page 4 computer, and Mr. Wilson indicated just about all. He also indicated that the computer regulates progression, and does not mean people will not have to stop passing through the City. Councilmember Zimmerman returned to the discussion of Public Works professional services and asked whether or not some of these tasks should be transitioned to in-house staff. Ms. Guttmann responded that this option had been reviewed, and probably would not be feasible. Councilmember Tanner inquired about street cuts used for traffic signals. Transportation Systems Manager Mel Wilson described how signals are activated, and tied into the City's traffic computer and analyzed for progression and flow alternatives. Councilmember Stredicke inquired as to what areas of the City were scheduled for overlay. Transportation Systems Manager Jack Crumley indicated various areas throughout the City have been scheduled. Mr. Crumley went on to discuss how successful the accelerated overlay program had been in maintaining streets. Councilmember Zimmerman raised several questions regarding advertising, training, and schools. Planning/Building/Public Works Administrator Lynn Guttmann indicated advertisement costs were primarily for bid and legal publications. Ms. Guttmann then responded that increases in the training budget were primarily the result of requirements for positions, many of which require state mandated certifications. A discussion ensued regarding which types of training are employee responsibility and which are City. Executive Assistant Covington also mentioned that the City provides training to managers and other staff with the skills they need to progress up the career ladder. Mr. Covington indicated the staff would provide a more detailed break- out of Planning/Building/Public Works training for the City Council. Councilmember Stredicke raised a question regarding what percent of Panther Creek wetlands Renton owns. Utility Systems Manager Dick Anderson estimated approximately one-third. He indicated Puget Power is the biggest property holder, and the City is in discussions regarding possible property rights exchange. Councilmember Mathews raised several questions about the Black River/Panther Creek area, and what type of ultimate drainage solutions will be needed. Ms. Guttmann indicated that there is currently no clear cut decision on whether retention/detention, or some other combination will provide the final answer. Mr. Covington indicated that the P-1, P-9, Springbrook, Wetlands, and possible land banking are all options currently being examined. November 14, 1991 BUDGET HEARING Page 5 Councilmember Stredicke asked if there were dollars in the budget for retention/detention. Staff indicated there are funding for both types of projects in the stormwater CIP. These projects are Honey Creek Access Road, and South Highlands Interbasin Transfer, which deal with quantity and quality of water. Councilmember Mathews asked about what impact lack of definitive storm drainage will have on Boeing's transportation plans for Longacres development. Ms. Guttmann indicated this would not present Boeing with a problem, based on the present scope and timetable for Boeing development. Councilmember Zimmerman returned to a discussion of Panther Creek Wetland acquisition and asked about staffs 75% completion figure. Mr. Anderson clarified that this represented the number of property owners we have dealt with, not square footage. Councilmember Mathews resumed discussions regarding transportation in the valley, and the possibility of the City being assessed a per capita fee similar to SKCTBD. Transportation Systems Manager Mel Wilson clarified that staffing in the eastside plan is donated from jurisdictions rather than the transportation entity. There is $35,000 budgeted in 1991 for SKCTBD (Transportation CIP Fund 317) which if not used would be carried forward for other transportation purposes. Councilmember Mathews suggested that County Councilmember Gregg Nichols and Mercer Island Councilmember Fred Jarrett be aware of City plans for valley transportation planning. Councilmember Stredicke inquired as to whether or not the 16th Street bridge was completed and if there were any outstanding contractor claims. Planning/Building/Public Works Administrator Lynn Guttmann indicated the project is complete. Transportation Systems Manager Mel Wilson stated that the City had not received any contractor claims as of this date, but that this is a possibility since project finances have not been closed. Councilmember Stredicke then inquired as to whether or not the new bridge had sufficient capacity for Boeing's plant. Mr. Wilson indicated that the new valley transportation plan would answer this question. Councilmember Stredicke then asked whether the Renton Village flooding problem had been solved. Ms. Guttmann indicated probably not, since this is a severe capacity problem. Transportation Systems Manager Jack Crumley reviewed maintenance that has occurred in the area, and indicated how opening various pipelines and ditches has substantially eased the problem. Mr. Stredicke then asked if plans for redevelopment of Renton Village were progressing. Development Services Manager Jim Hanson indicated that, to the best of his knowledge, the developers are still planning on construction. v.rr November 14, 1991 BUDGET HEARING Page 6 UTILITY RATES Councilmember Mathews asked if the Utility Committee had a report on the Administration's proposed utility rate increase. Councilmember Tanner indicated he supported the program but was against rate increases of this magnitude. Utility Services Manager Dick Anderson described the various operations of the water, sewer, storm and solid waste utilities, specifically discussing plastics recycling, the CIP plan, along with capital funding sources. Councilmember Zimmerman voiced concern about dredging of the Delta and Cedar River and what was needed to relieve flooding problems, especially in light of the proposed County Soos Creek Plan. Councilmember Stredicke asked if the Utility Committee had been presented a plan for Sierra Heights sewers. He also asked how this proposal was to be funded. Staff indicated that plans are currently in the design state. Councilmember Edwards indicated his support of multi-year utility programming, but also indicated his desire to keep rates as low as possible. He asked about the possible impact lower interest rates would have on utility rates. Executive Assistant Covington indicated that staff would return with an analysis of this nature. Councilmember Mathews raised a question about indirect costs charged to the utility, and if there were any shift of funds. Ms. Guttmann indicated there was a shift of approximately$250,000, but that this transfer was based on a standard indirect cost allocation model that considered number of employees, square footage, and size of budget. The $250,000 includes: $178,000 from Water, Sewer, Storm; $52,000 from Solid Waste; and $20,000 from Airport. Executive Assistant Covington stated that the policy question before the Council is how much should general funds subsidize utility operations. Councilmember Mathews was concerned about whether or not this treatment was consistent with other "outside" utilities. Staff indicated that both internal and external utilities are being treated in a similar manner Councilmember Edwards asked about general fund money flowing into Planning/Technical Services, Design Services, and Maintenance Services, which might be used for other purposes, and further questioned the amount of General Governmental discretionary and non-discretionary funds. Executive Assistant Covington indicated that staff will return with an analysis of this nature. Councilmember Stredicke inquired about general fund charges to the Airport. Staff indicated that airport charges were based on the same methodology as other indirect rates throughout the City. Councilmember Zimmerman inquired about the rainy day fund and how far the designated balances would go in alleviating possible economic downturns. November 14, 1991 BUDGET HEARING Page 7 Deputy Finance Director Wang indicated that not all of the City's revenues are sensitive to economic downturns. Sales tax is the most elastic of all, and within that, auto and new construction are the most sensitive; they represent approximately 35% of the total sales tax of$10 million. Mayor Clymer indicated that it was crucial for the City to carefully monitor revenues and expenditures in 1992 in light of the changing economic picture. ADJOURNMENT The meeting was adjourned at 6:15 p.m. rr 6,(_,,f,6 r � a Clements, dministrative Services Director DC/ck C:\CORRESP\BUDMINI4.DOC Council requested follow-up on the following items: Item Councilmember De.artment November 12: 1.) Sales Tax Modeling Edwards Finance 2.) Phased Cost of Living Increase Mathews Mayor's Office 3.) Review of Fees Stredicke Mayor's Office 4.) Salary Schedule Stredicke Personnel/Finance 5.) Computer Replacement Schedule Keolker-Wheeler Finance 6.) Hearing Examiners Salary Keolker-Wheeler Personnel 7.) Criminal Justice Keolker-Wheeler Mayor's Office November 14: 8.) Utility Financing & Rate Impact Edwards/Tanner Finance 9.) P/B/PW Professional Services Zimmerman P/B/PW & Training Schedule 10.) General Gov't Discretionary Funds Edwards Finance RENTON CITY COUNCIL Budget Meeting CITY OF RENTON November 12, 1991 Municipal Building Tuesday, 4:00 p.m. NOV 7 4 1991 Council Chambers MINUTES KECEIVEC) ..ITY CLERK'S OFFICE CALL TO ORDER City Council Committee of the Whole convened at 4:10 p.m. as a Budget Committee. Council President Toni Nelson called the meeting to order at 4:10 p.m. ROLL CALL TONI NELSON, Council President, NANCY MATHEWS; BOB EDWARDS; DICK STREDICKE; KATHY KEOLKER-WHEELER; JESS TANNER; AND THERESA ZIMMERMAN CITY STAFF EARL CLYMER, Mayor; JAY COVINGTON, Executive Assistant; JOAN PRINGLE, Budget Analyst; IWEN WANG, Deputy Finance Director; FRED KAUFMAN, Hearing Examiner; CHAR BAKER, Community Relations Specialist; DARLENE ALLEN, Court Administrator; ROGER LEWIS, Municipal Court Judge; LYNN GUTTMANN, Planning/Building/Public Works Administrator; RUBEN NIETO, Personnel Director; and DAN CLEMENTS, Administrative Services Director. Others in attendance included Councilmember Elect Tim Schlitzer, and Chamber Manager Kay Johnson INTRODUCTION Mayor Clymer began the meeting with a discussion of the 1992 budget by indicating it is a "hold-the line" document. It is built around the four goals of: 1.) Maintaining the level and quality of basic municipal services; 2.) Maintain a basic infrastructure and capital equipment; 3.) Stabilizing short and long term financial positions; and 4.) Developing long term fiscal tactics. OVERVIEW The Mayor then reviewed 1991 departmental accomplishments for the Executive Department, Administrative Services, Police Department, Fire Department, Planning/Building/Public Works, and Community Services. Executive Assistant Jay Covington discussed the overall 1992 Renton Budget, as compared with 1991 adopted figures. Mr. Covington noted that the total City revenues increased 26.5%, a $17.6 million increase over 1991, and that operating revenues were projected to increase 11.4%, or a $6.8 million increase over the current year. On the expenditure side of the ledger, Mr. Covington presented an overhead showing total expenditures were increasing 14.6%, an increase of$13.0 million. Operating budgets are projected to increase $7.0 million, a total increase of 13%. Mr. Covington then noted that, from an overall perspective, personnel costs were responsible for 48.6% of the budget increase, with other expenditure categories making up the balance. November 12, 1991 BUDGET HEARING Page 3 transferring non-transportation capital programs out of fund 317 into the municipal facilities fund to facilitate budgeting and accounting. Ms. Pringle then moved on to a discussion of individual capital programs, and noted term financing for the central and parks computer system. Councilmember Edwards inquired as to the term of the financing, and Ms. Wang indicated five years. During discussions of individual capital improvement programs, Ms. Pringle noted that the Administration was proposing leaving a balance in the Transportation Capital Plan. This would provide some flexibility in the event "head tax" receipts flowed in below estimates, or that vehicle registration receipts are below state projections. Executive Assistant Covington noted that the 1992 Budget proposes to transfer interest earnings from the head tax to the general fund. Ms. Pringle then moved on to a discussion of water/sewer/storm capital projects, where she discussed a proposed issue of a $4.0 million revenue bond issue, and illustrative projects. Capital improvement discussions were concluded with a review of open space, senior housing, airport, and golf course CIP's. Councilmember Edwards inquired about airport lease assumptions. Planning/Building/Public Works Administrator Lynn Guttmann stated that airport lease budgetary assumptions assumed rates in existence at the current time would be carried forward into 1992. Councilmember Keolker-Wheeler asked about remaining Metro mitigation funds. Executive Assistant Covington indicated that$1.5 million for fire mitigation purposes had been received but not budgeted. Mr. Covington indicated that appropriation was dependent upon the City adopting a plan to staff new facilities. FEE CHANGES The 1992 budget overview was concluded by Budget Analyst Pringle who reviewed proposed 1992 fee changes for the Parks, Golf Course, Fire & Police Departments. Councilmember Stredicke indicated his concern about not having an opportunity of reviewing these rates at future budget hearings. Councilmember Zimmerman raised an additional question about the adequacy of Golf Course fee increases. Executive Assistant Covington indicated all fee proposals would be back before the Council in individual presentations. Councilmember Stredicke inquired whether or not Panther Creek Wetland purchases had been consummated. Planning/Building/Public Works Administrator Lynn Guttmann indicated the acquisition has not been completed, and that staff are looking for funding sources. 4 *41100 "awe November 12, 1991 BUDGET HEARING Page 5 Councilmember Edwards asked Personnel Director Nieto if staffing in Personnel was adequate. Mr. Nieto indicated they could fully utilize another analyst. COURT Judge Roger Lewis presented the Municipal Court budget. He indicated the budget as is acceptable, but noted several pressing needs. The judge also commented upon court clerk concerns about the results of the classification/compensation study. Councilmember Keolker-Wheeler inquired about Domestic Violence Legal Advocates. The judge said there was ample need for a position of this nature. Councilmember Keolker-Wheeler then asked about the possibility of using criminal justice funding for this purpose. Councilmember Stredicke asked about using volunteers to assist with this service. Court Administrator Darlene Allen briefly discussed the difference between legal and community advocates. Councilmember Keolker-Wheeler asked the Administration to examine the possibility of using criminal justice funds for legal advocacy. During discussion of legal and community advocates, Councilmember Stredicke indicated the possibility of using Housing and Community block grant funds. Councilmember Edwards inquired about the increase in part-time employees. Court Administrator Allen indicated it was to fill positions during vacations. With a final note, Judge Lewis indicated that the Court was examining the possibility of using collection services on criminal infractions. The Council then moved into a discussion of the advisability of using collection agencies. Councilmember Nelson was concerned about added costs assessed individuals once they had been turned over to collection. Councilmember Stredicke presented an example of an individual whose base infraction had been boosted substantially by being turned over to collection. ADJOURNMENT Councilmember Nelson adjourned the meeting at 6:3 p.m. D Cl men s, ministrative Services Director D C/ck C:\CORRESP\BUDM IN92.DOC Council requested follow-up on the following items: Item Councilmember Department 1.) Sales Tax Modeling Edwards Finance 2.) Phased Cost of Living Increase Mathews Mayor's Office 3.) Review of Fees Stredicke Mayor's Office RENTON CITY COUNCIL Regular Meeting November 18, 1991 Municipal Building Monday, 7:30 p.m. Council Chambers MINUTES CALL TO ORDER Mayor Earl Clymer led the Pledge of Allegiance to the flag and called the meeting of the Renton City Council to order. ROLL CALL OF TONI NELSON, Council President; NANCY MATHEWS; ROBERT COUNCIL MEMBERS EDWARDS; RICHARD STREDICKE; KATHY KEOLKER-WHEELER; JESSE TANNER; THERESA ZIMMERMAN. CITY STAFF IN EARL CLYMER, Mayor; LAWRENCE J. WARREN, City Attorney; JAY ATTENDANCE COVINGTON, Executive Assistant; MARILYN PETERSEN, City Clerk; LYNN GUTTMANN, Planning/Building/Public Works Administrator; JAMES HANSON, Development Services Manager; DAVID MARTIN, Transportation Planning Manager; DAVE CHRISTENSEN, Civil Engineer; DAN CLEMENTS, Administrative Services Administrator; RUBEN NIETO, Personnel Director; SAM CHASTAIN, Parks Director; LESLIE BETLACH, Open Space Coordinator; CAPTAIN DON PERSSON, Police Department; JUDGE ROGER LEWIS, Municipal Court. APPROVAL OF MOVED BY NELSON, SECONDED BY KEOLKER-WHEELER, COUNCIL COUNCIL MINUTES APPROVE THE MINUTES OF NOVEMBER 4, 1991, AS PRESENTED. CARRIED. SPECIAL Administrative Services Administrator Dan Clements presented an overview PRESENTATION of the 1992 Preliminary Budget which was formally presented at the 11/4/91 B�ud�et,: 1992 Preliminary Council meeting. Mr. Clements reported that the following items are Budget included: 1) Departmental expenditure reductions. 2) Overall water, sewer, storm, garbage, Metro increases (11.2 percent). 3) Fire Department service fee subsidy reduction. 4) Park fee subsidy reduction. 5) Additional real estate excise tax for allowable projects (1/4 percent). 6) Business license interest earnings credited to General Fund. 7) Indirect rates charged to proprietary funds. 8) Departmental budget increases funded by increased revenues or expenditure cuts. 9) Non-represented City employees 1992 CPI adjustment (5 percent). 10) Classification and compensation study implementation. 11) Medical and dental premium increase of 25 percent in 1992 and an estimated 25 percent in 1993. 12) Transfer $300,000 in 1991 and $300,000 in 1992 to Insurance Fund to rebuild Rainy Day Reserve. Mr. Clements said that copies of the 1992 Preliminary Budget are available to the public in the Finance Department at City Hall. He also announced that a public hearing on the 1992 Budget will be held on 12/2/91. AUDIENCE COMMENT Ruth Larson, 714 High Avenue South, Renton, representing the Renton Hill Citizen Comment Larson Community Association, expressed concern about the decision of the Board of - I-405 S-Curve Project, Public Works to grant a noise variance to the Washington State Department of Load Limit Sign Transportation (WSDOT), and questioned completion of the project in the Replacement estimated time of 45 days. In response to further inquiry by Ms. Larson, Council President Nelson stated that follow-up correspondence will be sent to the State regarding liability responsibility for the Renton Hill access road constructed by the WSDOT in conjunction with the I-405 S-Curve project. Ms. Larson also requested replacement of a missing load limit sign at the bottom of Renton Avenue South. Councilmembers discussed the WSDOT noise variance approved by the Board of Public Works, and expressed concern that parties of record have not had adequate opportunity to comment since residents were not notified of all meetings on the issue. MOVED BY KEOLKER-WHEELER, SECONDED BY STREDICKE, THAT THE BOARD OF PUBLIC WORKS HOLD A SPECIAL PUBLIC MEETING ON THIS ISSUE IN THE EVENING, NOTIFY ALL PARTIES OF RECORD IN A TIMELY MANNER, AND PRESENT ALL INFORMATION PRESENTED AFTER THE BOARD OF PUBLIC WORKS PUBLIC MEETING ON 10/28/91 WHICH WAS THE LAST ADVERTISED PUBLIC MEETING ON THIS ISSUE; AND HAVE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION (WSDOT) 4/ 1992 RENTON BUDGET CHANGE HIGHLIGHTS seLL Renton's 1992 preliminary budget was formally presented to the Coun- cil and community on November 4. Staff presented an over-view on November 12, and began departmental reviews at that time. On November 13 utility issues were reviewed by the Council Utility Committee, and again discussed at the November 14 Council budget session. On November 15 Mayor Clymer and staff reviewed the budget with the Chamber of Commerce. Tonight's public hearing is for the purpose of receiving any public input on budget information presented to date, so that it might be considered by the Administration and Council prior to the December 2 formal pub- lic hearing on budget adoption. Major 1992 budget changes include: • Variety of departmental expenditure reductions. • Over-all 11.2% water, sewer, storm, garbage, Metro increase. • Reduce subsidy of Fire Department service fees. • Reduce subsidy of animal licenses: fees to 1991 King County rates. • Reduce subsidy of various Park fees. • Adopt additional 1/4% real estate excise tax for allowable projects. • Credit all business license interest earnings to General Fund. • Update indirect rates charged to proprietary funds. • Departmental budget increases are funded either by increased revenues or expenditure cuts. • Limit 1992 CPI adjustment to 5% for non-represented employees. • Implement classification and compensation study. • Increase medical and dental premiums by 25% in 1992, and estimated 25% in 1993. • Transfer $300,000 in 1991 and $300,000 in 1992 to Insurance Fund to help rebuild Rainy Day Reserve. CITY OF RENTON NOTICE OF PUBLIC HEARING 1992 CITY OF RENTON ANNUAL BUDGET DECEMBER 2, 1991 NOTICE IS HEREBY GIVEN that the Mayor has filed the City's 1992 Preliminary Budget with the City Clerk in a balanced amount of $101,640,336. Copies are available to any taxpayer and may be obtained in the Finance Department, Renton Municipal Building, 200 Mill Avenue South, Renton. Any taxpayer of the City of Renton may address the City Council at a public hearing set on Monday, December 2, 1991, at 7:30 p.m. in the Council Chambers of the Renton Municipal Building, to consider any part of the budget. D),) . Marilyn . P t sen, CMC City Clerk DATE OF PUBLICATION: November 7 & 14, 1991 Valley Daily News Acct. No. 50640 cc: Dan Clements Joan Pringle Council President mwor PUBLIC HEARING December 3, 1990 City of Renton Municipal Budget for 1991 balanced in the amount of $88,530,973. Lpcations of postings done on I g , 1990. 3000 12. ()Aron AV it/C PE yf ST A ILob Uytro " '' AJC - /4. ' , _ . '3 —) 3C ROB r e-�and N� �. � Zoe � it< 16r"(4- A-u AWC \77. t(7 5± - AberdPer kv ✓8• Iy/24 30• Sfi .A.0( (3 L U0 A- u, 36TM it,; Ao. Qvfne Av ()Ate_ )14 /4'-.3- N &41. 5/-' _ l o f ,,r2. P N w NNW � ACIP/i /i3. o°011 6e-AV f14. Lang54n Ali Sw vf5 STuc, /hl 5 s` S 7 S.f \75. 5�,`f tfS U' �7. A-coos 5 o'" 711 l? 7�' Sfi ✓8. Talbo f d-74. -74���� FOE 6enson or. 5. 27 rol 1 A 5 �, 1. fih 23. \724 3 "1571": j( A-v; S , STATE OF WASHINGTON)ss. COUNTY OF KING ) I 6 rc Pra HEREBY CERTIFY THAT ZIICOP I ES OF THE ABOVE NOTICE WERE POSTED BY Mk N THREE OR MORE CONSPICUOUS PLACES ON THE PROPERTY DESCRIBED AND TWO COPES WERE POSTED PT,THE RENTON MUNICIPAL BUILDING, 200 MILL AVENUE S. RENTON, WA ON DATE 0F_ = (26ezt,c,7 g'` I/ 3LB ED HR/ANJ S BE19 � ME SIGNED sy - 'o*ary Pub i au or Oa SCa� t, PUBLIC MEETING December 2, 1991 Notice of Public Meeting concerning 1992 City of Renton Annual Budget within City of Renton boundaries. Locations of postings done on / .2 2 , 1991. 1. 3000 5E 5111 S1--. 2. _SE• 67' OA-et-Eli/000 t\U fiC UA.it 04J kti cs. A zi 57L. 4. /4/0() ()Mak) Av 5. (36,5,2 5e- low /07-rk Ns 6' AlE it ku kiC 7- kit Ito f'` AgEROECN A--k1 IJE 8. /41 301s 511 9. tA/A 6L VO. 10. Our/JETT-Ay )1/4/. tj 3011. t'‘ Oivo_KJtJ J, iv, 6 -G, 31-, 12. /oictfj ( 7 51 13. 1-AlLo to) 14. 1_A.,vrop Av Ski ‹t- f-likiC0/6 AU 15. 51-1ATIVLK. 71\--J 5, 75 f 16. 'itit-r-f-tz-C 5 its, 5 4- $ • S7 17. Acso53 Pr-on 7/ ( 5 /.5.?'‘ 5 18. (1.0 5 / 77 19. 5 / 7' 4 gig-L-56T- IZO. 2°' 41101g/leeeliiiiilib—, 6eANT V 5 .21. 5 / Id06,, 5. 2,3 rd 574 22. L-9/470 vo5 ttv 5E 4 5E, t,6 57-: 23- 51A- 11/ I( AV 5. 24. K1( Cand Ne- 7 h‘ 25. /20 K( (k1Q4 Av NOTICE RENTON CITY COUNCIL PUBLIC HEARING ON DECEMBER 2, 1991 AT 7:30 p, M. RENTON MUNICIPAL BUILDING COUNCIL CHAMBERS 200 MILL AVENUE SOUTH CITY OF RENTON MUNICIPAL PRELIMINARY BUDGET FOR 1992 BALANCED IN THE AMOUNT OF $101,640,336. ANY TAXPAYER OF THE CITY OF RENTON MAY APPEAR BEFORE THE CITY COUNCIL AT THE TIME AND PLACE ABOVE-MENTIONED AND BE HEARD REGARDING ANY PART OF THE BUDGET. Complete legal description &further information available in the City Clerk's Office - 235-2501 • Theor concealment of this notice is au mision- s r n • n demeanor punishable by fine and imprisonment. CERTIFICATION STATE OF WASHINGTON)ss. COUNTY OF KING ) I C rat°/ Pra y HEREBY CERTIFY THAT 25 COPIES OF THE ABOVE NOTICE WERE POSTED BY ME 4IN THREE(OR MORE CONSPICUOUS PLACES ON THE PROPERTY DESCRIBED AND TWO COPIES WERE POSTED AT THE RENTON MUNICIPAL BUILDING, 200 MILL AVENUE S. , RENTON, WA ON DATE OF //—.22 - ?/ )QED AND SW'RN TO BE� 101 � \ . .:...° e . SIGNED No Public i 10 the State of Washington, residing at rCs��-- November 4. 1991 Renton City Council Minutes Page 367 PRESENTATION Mayor Clymer presented the 1992 Preliminary Budget balanced in the total Budget: 1992 Preliminary, amount of $101.6 million, a 14.6 percent increase over the 1991 Budget. He City of Renton said that total revenues include grants and bond proceeds for capital purposes, and are projected to grow at a 26.5 percent rate with expenditures expanding at 18.6 percent. Mayor Clymer advised that the City's central budget goals are to: 1) Maintain the level and quality of basic municipal services; 2) Maintain basic infrastructure and capital equipment; and 3) Stabilize the City's short- and long-term financial position. MOVED BY STREDICKE, SECONDED BY MATHEWS, COUNCIL REFER THE 1992 PRELIMINARY BUDGET TO THE COMMITTEE OF THE WHOLE. CARRIED. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. pj dget 1992 Preliminary, City Clerk reported filing of the 1992 City of Renton preliminary budget and City ofRenton requested a public hearing be set for 12/2/91. Council concur. Court Case: Woolsey - City Clerk submitted court case, Patricia M. & Daniel M. Woolsey vs. Puget CRT-91-010 Sound Power & Light, et al., in an undetermined amount for personal injury allegedly caused by a fall on unsupported sheets of plywood covering a portion of torn up sidewalk (CRT-91-010). Refer to City Attorney and insurance service. CAG: Interlocal Parks Department submitted a supplement to an interlocal agreement with Agreement, Cedar River Washington State Department of Transportation (WSDOT) for construction of Pedestrian Bridge the Cedar River pedestrian bridge (CAG-082-91); expenditure required $463,565.73 (Open Space Funds). Refer to Community Services Committee. CAG: 91-087, Boeing Planning Division requested approval of Jones & Stokes consultant agreement Longacres Office Park, for preparation of the Boeing Longacres office park complex environmental Jones & Stokes (Adden. impact statement (CAG-087-91, Addendum 1); expenditure required #1) $418,254. Refer to Planning and Development Committee. CAG: 90-079, Utility Division requested approval of a task order with RH2 Engineering for Cottonwood Lift Station, Cottonwood lift station design (CAG-079-90, Task Order No. 4, Addendum RH2 Engineering (Task #1). Refer to Utilities Committee. Order #4, Adden. #1) MOVED BY NELSON, SECONDED BY STREDICKE, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. CORRESPONDENCE Correspondence was read from Arthur D. Gustafson, 909 Union Avenue NE, Citizen Comment: Renton, 98059, petitioning the Council for a waiver of the terms of the sewer Gustafson - Sewer moratorium according to Resolution #2764, and requesting authority to Moratorium Waiver, NE connect to the available sewer for Lot 7, Block 2, of the Gustafson addition 10th Street, Gustafson (NE 10th Street). MOVED BY KEOLKER-WHEELER, SECONDED BY Addition EDWARDS, COUNCIL REFER THIS ITEM TO THE UTILITIES COMMITTEE. CARRIED. Fire: Fire Fighters Local Correspondence was read from Rick Marshall, President, International 864, Wage Increase Association of Fire Fighters (AIFF) Local 864, P. O. Box 67, Renton, 98057, Request requesting that wage increases of 7.7 percent be implemented on 1/1/92 to maintain the pay differentials between Captain and Battalion Chief positions and Battalion Chief and Deputy Chief positions established under Resolution 2700. Mr. Marshall stated that it is crucial to effective day-to-day operations to maintain the compensation levels of Fire Department promotions. MOVED BY NELSON, SECONDED BY EDWARDS, COUNCIL REFER THIS ITEM TO THE COMMITTEE OF THE WHOLE. CARRIED. Public Works: Seattle Correspondence was read from H. Mason Sizemore, President, The Seattle Times Times, P. O. Box 70, Seattle, 98111, commending the City of Renton for its professional assistance during the permit approval process for development of business offices in Renton. OLD BUSINESS Utilities Committee Chairman Keolker-Wheeler presented the following Utilities Committee Committee reports: CITY OF RENTON COUNCIL AGENDA BILL AI #: SQ, SUBMITTING DATA: FOR AGENDA OF: 11/04/91 Dept/Div/Board.. Administrative Services/City Clerk Staff Contact.. Marilyn Petersen AGENDA STATUS: Consent XX SUBJECT: 1992 City of Renton Preliminary Public Hearing.. Budget Correspondence.. Ordinance Resolution Old Business.... EXHIBITS: New Business.... 1992 Preliminary Budget Study Session... Information Other RECOMMENDED ACTION: APPROVALS: Council set public hearing on 12/02/91 Legal Dept to consider 1992 Preliminary Budget Finance Dept.... Other FISCAL IMPACT: Expenditure Required... Transfer/Amendment.. Amount Budgeted Revenue Generated... SUMMARY OF ACTION: As required by State law, the 1992 City of Renton Preliminary Budget has been filed with the City Clerk on or before November 1, 1991. Council is requested to set a public hearing on December 2, 1991, to accept public testimony and adopt the budget. By State law, the hearing may be continued from day to day but no later than the 25th day prior to the next fiscal year (December 7, 1991). STAFF RECOMMENDATION: Set public hearing. w •.,r King County Council 't Lois North, Chair Gerald Peterson,Council Administrator 402 King County Courthouse Seattle,Seattle,Washington 98104 ryq (206)298-1000 NOV �` 4 199 9 ,..i 1Y CLERK'S OFFICE October 31, 1991 RE: Submission of District 1992 Property Tax Levies to the County Council DEADLINE - December 6, 1991 To the Board of Commissioners: The County Council is required by RCW 84 .52 . 070 to certify annually the amount of property taxes levied in King County to the County Assessor. In order to make this certification, we must know the amount of taxes to be levied for each taxing district. THE DEADLINE FOR SUBMITTING 1992 PROPERTY TAX LEVIES IS December 6, 1991 In order for your district to receive any property taxes in 1992 , we must have your resolution by December 6, 1991. This applies to basic levies provided for by State law as well as excess levies approved by vote of the people. We will try to allow two weeks between your receiving assessed valuation information and the submission deadline. As usual, forms will be provided for you to use in submitting your levy request. If you have any questions, please call the Council Administrator's Office (296-1016) or the Assessor' s Office (296- 5145) . Thank you for your cooperation. Very truly yours, G�0-t 4J / i • LOIS NORTH, CHAIR King County Council cc: Ruthe Ridder, County Assessor LN:JP:PC Audrey Gruger District 1 Cynthia Sullivan District 2 Brian Derdowski District 3 Lois North District 4 Ron Sims District 5 Bruce Laing District 6 Paul Barden District 7 Greg Nickels District 8 Kent Pullen District 9 at Printed on fled paper c - 41% �1- Z,G4Z'G 9z-- , ,Oit--a_ c,, 4.-C-i-c_ci/c . City of Rer' 'n 1992 Preliminary Budget inscription FUND: 000 General PERSON RESPONSIBLE: Iwen Wang DEPT: 004 Administrative Services TITLE: Deputy Finance Director DIV: Finance(Budgeting/Accounting&Utility Billing) EXAMPLE OBJECTIVE: Briefly describe the division's purpose. EXAMPLE FOR FINANCE: To provide management and operation of the City's financial affairs,through optimizing the use of the City's financial resources and providing accurate and timely financial information, in compliance with legal requirements and national standards. PROGRAM ACTIVITY: Describe the division's functions/responsibilities, using quantitative data if possible. EXAMPLE FOR FINANCE: Prepares and monitors budgetary information for all City funds and departments, and assists the Mayor and Council in financial planning and budgeting. Other activities include accounts payable which issues about 10,000 checks annually in 23 claims runs,at an average of$1.5 million per run; the license operation which processes approximately 2,700 business licenses on a quarterly basis,and about 3,000 animal licenses annually,etc. 1992 WORK PLAN: Describe what you hope to accomplish in 1992. See 1991 Final Budget Operating Section for examples. 1991 ACCOMPLISHMENTS: List if possible. See 1991 Final Budget Operating Section for examples. NEW PROGRAMS: itemize and briefly explain any new programs and all elements and costs involved (new position, supplies, equipment,vehicle,etc.). BUDGET CHANGES: Explain what items are included in an account and the reasons for change (EXAMPLES: increase -justifiable need, program growth, inflation in cost, any supporting resources; decrease - prior year one-time expense, carryovers; different approach - transferred to another account, reorganization, etc.). This is backup narrative for the division's staffing/expenditure summary,which should be brief but clear enough to provide the reader with sufficient information to understand what is in an account and why a change is necessary. Please give special attention to sensitive areas such as temporary help, some supplies like small equipment or other special supplies, professional services,travel and training, miscellaneous, and list capital outlay items with costs. The object level of expenditures that needs to be addressed Of they pertain to your budget)includes the following: 10.00 Regular Salaries- 10.00 Part Time Salaries- 10.02 Overtime- 20.00 Personnel Benefits- OTHER INFORMATION: 30.00 Supplies- 1.) Prepare a Budget Summary for each division/section to be included in the 41.00 Professional Services- preliminary budget document(see proposed 1992 Budget Operating Section 42.00 Postage/Telephone/Other- Table of Contents). Use as many pages as you need. We will work together 43.00 Travel- to develop a Budget Description for the department as a whole(all divisions), 43.00 Training-** as we progress in the process. 43.00 Tuition Reimbursement- 43.00 Meal Allowance/Volunteers- 2.) It would be helpful if the Budget Descriptions could be submitted on a disk, 44.00 Advertising- using MS Word however,readable handwritten or typed information is 45.01 Rentals/Leases- acceptable. A blank form is provided on the next page for you to copy as 45.02 Equipment Rental- needed. 46.00 Insurance(Property/Liability)- 47.00 Public Utility Services- 3.) Refer to the 1991 Final Budget Document for examples of Budget 48.00 Repairs and Maintenance- Descriptions. 49.00 Miscellaneous- 50.00 Intergovernmental Services- 4.) Return the Budget Description with the related computer budget worksheets to 60.00 Capital Outlay- Finance on or before August 16, 1991. Please don't hesitate to call Joan 70.00/80.00 Debt Service- Pringle,Ext.2554,if you have questions. 90.00 Interfund Payments for Services- 07.00/08.00 Expenditure Credits- **A Training account has been added for departments who don't already have it. 17 City of Rentor 1992 Preliminary Budget Description 18 CITY OF RENTON NEW EQUIP- "ENT REQUEST— EQUIPMENT RENTAL FUND New Equipment Requests wfll"be handled as new programs. Complett.eorm and attach to New Program Request Form. Submit to Finance by August 16, 1991. DEPT: TYPE OF.;VEHICLE/ NUMBER ' :.EQUIPMENT,>REQUESTED .,: REQUESTED ;: .. . :,; REASON F.OR i3EQUE.ST DEPARTMENT HEAD 22 CITY OF RENTON EQUIPMENT REFt,,,,,,.:;EMENT REQUEST- EQUIPMENT RE.,..e.AL FUND Contact: Jack Crumley(2615) Due Date: June 28, 1991 DEPT: EQUIP MILES/ NNU' L G. HOURS :USAGE '> 14SON: O' REQU DEPARTMENT HEAD 23 REQL,,"T FOR 1992 CITY-WIDE TRAINING Employee Training (Administered by Personnel)"""' Computer Training (Administered by Data Processing) DATE DUE: Auguet 5, 1991, Rexulin to Finance Employee Training (Administered by Personnel): Please indicate the type of training your employees need that would be applicable City-wide and that would not normally be covered by your departmental training fund. Types of training might include supervision, conducting performance evaluations, communications, problem solving, etc. Computer Training (Administered by Data Processing): List type of computer training classes you would like to have available in 1992. DESCRIBE TYPE OF TRAINING #OF EMPLOYEES EXPECTED TO ATTEND Fmplouee Development (Pe.t onneZ) Compuxetc Tna.in,ing (Data. Pnoceaa-ing) form:training:4/91 24 1992 CAPITAL IMPROVEMENT PROGRAM WORKSHEET INSTRUCTIONS Attached is a copy of the interim form that should be used for preparation of 1992 Capital Improvement Programs. The forms are fairly similar to those that have been used the past four years. Major changes include adding a Project Total column, adding a column to record Pre-1992 costs, inclusion of Permits& Taxes, and 1%for the Arts expenditure categories, and an Operating Equipment expense. By way of header and description information, the Title, Department, Staff, and Rank information are all the same as previous years, Fund and Project are the same as previous years, and whether a program is a New or Prior program should be checked. Zone refers to Comp Plan Zone and should be left blank at this point in time. Growth and Existing refer to demand of the program as caused by growth or existing demand, and needs to be filled out in percentages. At this juncture, individuals may want to leave this information blank. Under Program Description, Status, & Location, this information is the same as previous years. The Need For Program should briefly discuss why this project is necessary, and more specifically, if tied to new growth, why and how new growth is creating the need for this program. It is our intent to set this information up in some type of data base, where more detailed revenue and expenses can be tracked. If you prepare this information in a slightly different format, please feel free to submit it. If there is any additional help you need, please feel free to contact Dan Clements at 235-2558. 25 , CITY OF RENTOrr...APITAL IMPROVEMENT PROGRAM W KSHEET , Title: Fund: Zone: Dept Proj: Growth: % Staff: New Existing: % Rank: Prior: PROGRAM DESCRIPTION,STATUS&LOCATION: NEED FOR PROGRAM: i ::. ITEM : trograrn Total:: ;:.Pre-19 92 .....1 2,;`'` I.993: 199d ` ` ,1:99a 1996 After'96';I EXPENSES: Capital Costs: Permits&Taxes 0` 1%for the Arts £1 Planning&Design D Land&R-O-W '':'0 Construction iii%MHHP. Equipment 0 Other ' 0 . Capital Sub-Total '.' 0 0 0 0 0 0 0 0 Operating Costs: Wages ' 0 Benefits ':.0 Supplies 0 Equipment 0 Debt Service 0 Other II_ Operating Sub-Total.... ';:' :,; ;;;;;;;0, 0 0 .........o....................0 0 0 0 TOTAL EXPENSES 0. SOURCES OF FUNDS: General Governmental... 0 Grants 0 Water/Sewer/Storm 0 G.O.Bonds:Non-Voted. 0 G.O.Bonds:Voted 0 Revenue Bonds 0 LI.D.'s 0 Mitigation Fees ••• 0 Other ....... 0 TOTALSOURCES ::::::0. .. :;0 0: . . : ::::'0. :.:.:: d^:.: 0. 0: : ; 0 26 1 / AGENDA I 1992 BUDGET KICKOFF July 15, 1991 Opening Comments Mayor Clymer Budget Related Fiscal Policies Jay Covington Budget Packets Handed Out Joan Pringle Budget Process Joan Pringle Budget Outlook Iwen Wang Economy Revenue Assumptions Expenditure Assumptions Budget Instructions and Forms Joan Pringle What's Different Expenditure Worksheet Salary and Benefit Worksheets Revenue Worksheets Budget Descriptions New programs Phones and Vehicles New Positions and Training Definitions Capital Improvement Programs General Discussion 1992 BUDGET INFORMATION PACKET ITEM Page Budget Related Fiscal Policies 1 Budget Process Chart 7 Budget Background and Instructions 8 Budget Worksheet and Form Examples Expenditure Worksheet 14 Salary and Benefit Worksheet 15 Operating Budget Layout (Budget Table of Contents) 16 Budget Description Instructions and blank form 17 New Program Form Instructions and blank form 19 New Position Request Form 21 New Vehicle Request Form 22 Vehicle Replacement Form 23 City-Wide Training Request Form 24 Capital Improvement Program Instructions and blank form 25 B U ° BUDGET FISCAL GOAL&'& POLICIES 1 9 9 Background and Draft The City of Renton his document provides you with a draft set 1.) Keep the City in a fiscally sound position in of budget related fiscal policies. These both the short and long terms. policies also respond to several requests made by Council during last year's budget deliberations, 2.) Maintain sufficient financial liquidity to and is the City's first attempt to both formalize meet normal operating and contingency and add direction to the many scattered proce- obligations. dures, policies, and traditions that have guided 3.) Protect the City from catastrophic losses. past budget development. 4.) Have service users pay their fair share of program costs. Requested Action For the first time in Renton's budget history, the 5.) Operate utilities in a responsive and fiscally administration is presenting a comprehensive list sound manner. of budgetary goals and policies for Council con- 6.) Maintain existing infrastructure and capital sideration and adoption. It is hoped that, as part of the 1992 process, Council will approve a for- assets. mal set of policies that will guide budget building 7.) Establish accountability in budget monitor- for 1992 and beyond. The first step will be for ing. Council to approve budget related goals, the sec- g ) Establish consistent City compensation stan- ond to approve implementing policies. dards. Budget Policies 9.) Provide financial reports in a timely and un- Webster defines policy as "a principle, plan, or derstandable manner. course of action, as pursued by a government, or- ganization, individual." Budget policies may be In order to assist with your discussion of this likened to construction specifications: they help material a status column has been incorporated in determine where and how resources are used. the policy exhibit. Architectural renderings present a common vision of what a project will look like: budget goals pre- Closing Comments sent a common vision of where we want to go, The policies which you will be reviewing shortly with budget policies helping to determine how we were developed from several sources: Renton will get there. budgets, Renton annual financial reports, rate studies, Government Finance Officer publica- In the past, Renton's budget policies have been tions, and budget policies from a number of other informally stated and thus have not created as municipalities. Where references are available, clear plans as might otherwise be possible. To the sources are noted in the comment section. help create a more unified and common vision, the administration is proposing that budget poli- If you have questions about this material, the cies be grouped around the nine goals which administration will be happy to respond. follow. C:\992BUDGET\GOALS\92POLICY.DOC •April 26,1991 Revision 1: -June 20,1991 The nine goals being presented to Council are: 1 NiIOW CITY OF RENTON BUDGET RELATED FISCAL GOALS & POLICIES GOAL POLICY STATUS/NOTES 1.) Keep the City in a fiscally A.) Ongoing operations of the City shall This policy is also applicable to on-going sound position in both the be funded from ongoing revenues. costs associated with capital short and long terms. improvements. B.) Budgets for all funds shall be Current practice. flexible in nature,with expenditures expanding and contracting based on actual revenues,authorized by periodic budget adjustments. C.) Six year budget projections and rate Current practice projections are for five increases for all operating and year period capital funds shall be prepared annually. D.) Budget initiatives shall be evaluated Current practice projects costs for five as part of the six year budget years. This practice avoids "bow-wave" projection. budget impacts. E.) Revenues should be conservatively Current practice. projected,and expenditures budgeted at 100% to help ensure budget solvency. F.) The City should accept new Not currently addressed requirements for service delivery only when adequate funding is made available. 2.) Maintain sufficient financial A.) Maintain fund balances equal to one Current practice is to maintains a liquidity to meet normal month's operating expenditures for general govt'l fund balance of 8% of all operating and contingency general gov't operating funds. expenditures. The balance was dropped obligations. in 1991 and is projected to be restored in 1994. [Ref GFOA find balance bulletin.] B.) Maintain an insurance reserve for The City currently maintains an property,casualty,and medical insurance reserve of$500,000. [Ref claims in an amount equal to Annual Report risk management note consultant or actuarial requirements. (#18), on page 26.1 C.) Termination benefits shall be Not currently addressed. Based on past budgeted in non-departmental history, three positions, or$100,000 budgets in an amount equal to should be allocated in 1992. This average termination costs. parallels 1991's costs. 2 y#10 NSW GOAL POLICY STATUS/NOTES D.) The insurance reserve portion of the Current policy. "rainy day"fund must be replenished in the following year by either transfer or premium. E.) If the"rainy day"fund is used Not currently addressed. beyond the insurance reserve,the City's next fiscal budget shall contain a plan for restoring the fund to appropriate levels. 3.) Protect the City from A.) Maintain a"rainy day"fund equal to The "rainy-day"portion of the insurance catastrophic losses. 8% of general governmental find currently equals approximately 8% operating expense without grants of total general gov't expenditures. and non-recurring transfers. B.) Purchase excess medical,property, Renton carries excess coverages in these and liability insurance to cover areas. [Ref Annual Report risk major losses,as deemed appropriate management note(#18), on page 26.] by the City's risk management program. C.) "Rainy day"revenues may be used Current policy. for either unusual fiscal conditions or catastrophic losses outside insured limits,with any expenditure requiring five Council votes. 4.) Have service users pay their A.) City utilities and the airport shall be Utilities and airport meet these goals. fair share of program costs. 100`7o user supported. B.) The City's golf course operations Golf course currently funds 100% of shall be self-supporting,with the operations, with general funds providing original acquisition paid for from approximately$380,000/year or 85% of general governmental revenues. acquisition debt service support. C.) User fees shall contribute an average Users of recreation and Community of 50% towards all recreation Center services find approximately 50% services and operations,with the of the costs of these operations. exception of the senior center. D.) The City shall pay 100% of the cost Current Policy of senior center operations,with the users paying the full cost of special events. E.) Developers shall pay at least The proposed 1991 fee schedule will [percent in committee]% of the cost recover approximately 60% of cost. of reviewing and processing their permits. 3 8y GOAL POLICY STATUS/NOTES F.) Inter-fund charges for service shall Current policy with the exception of occur only when needed for building permits. enterprise, external chargeable, mitigation,or grant related services and capital projects. G.) All City fees,charges,and rates No current policy. shall be reviewed annually to determine whether they meet targeted cost coverages. Adjustments shall be made in conjunction with the budget process. 5.) Operate utilities in a A.) Utility rate studies shall be con- No current policy. responsive and fiscally ducted at least every five years to sound manner. update assumptions and ensure the long term solvency and viability of City utilities. B.) Utility rates should be reviewed Water,sewer,storm, and garbage rates annually and adjusted, if necessary, are adjusted annually. to reflect inflation,construction goals,maintain bond covenants,and avoid major periodic increases. C.) The cost of utility contractual Per current policy, metro, dump fee, and services over which the City has no hazardous waste charges are handled in control shall be passed through to this manner. rate payers, in a manner consistent with Council direction. D.) Rates for the Water/Sewer/Storm Current policy set fourth in 1989 Utility shall include an annual Water/Sewer/Storm rate study. capital contribution equal to 1.5% of net assets. E.) Fund balances in enterprise funds Current practice. shall be maintained at levels established through rate studies,or at levels necessary to meet operating,capital,&contingency requirements. F.) Excess fund balances shall be used Current practice. to off-set rate increases where possible,with any remaining balances being used for approved capital purposes. 4 GOAL POLICY STATUS/NOTES 6.) Maintain existing A.) When capital funding decisions are No current policy. infrastructure and capital made,priority shall be given to assets. maintaining existing capital assets over the acquisition or construction of new facilities. B.) Financing for the majority of capital Capital acquisitions from the water, assets other than infrastructure shall sewer,storm, equipment rental, and normally be made over the life of general fund generally use bonding, the asset,or twenty years,whichever rather than "pay as you go." comes first. C.) Revenue bonds and LID's shall be Current policy. used to finance improvements when applicable. D.) Councilmanic bonds and lease No current policy. financing shall be used to fund infrastructure where positive cost/benefit ratios exists,or where there is no other source of funds. E.) Voted general obligation bonds and No current policy. special levies shall be used to finance infrastructure improvements for public benefit that support quality of life,and do not nececcarily generate cost savings on revenue streams. 7.) Establish accountability in A.) The City Council shall set total Appropriations levels are adopted in the budget monitoring. appropriations at the fund level. budget. [Ref Annual Report, budget note, RCW 35A.33.1 B.) Department heads are responsible Current practices. for managing their budgets within the total appropriated budget. C.) Any budget adjustments between Current practices. funds shall be approved by the Council in budget amendments. D.) Budget adjustments within a fund Current practices with Council shall be approved by the Mayor,and approving budget amendments. reported to the Council.Adjustments affecting program implementation require Council approval. E.) Departmental expenditures shall be Current policy. [Ref. RCW 43.09.200J made from appropriate BARS accounts,not accounts where an excess of funds may exist. 5 A "war GOAL POLICY STATUS/NOTES 8.) Establish consistent A.) The City's compensation policy shall To be addressed in current classification compensation standards for be to set minimum pay levels at a study for non-public safety personnel. the City. 60% level when compared with Public safety bargaining units are median pay of comparable currently set at the 95%percentile. jurisdictions. B.) Reclassification requests shall be Current policy links reclasses to the reviewed by Personnel on a budget, and has Council approving all quarterly basis,with all reclassifications. recommendations being approved by the Mayor prior to implementation. Reclassifications involving a change in pay grade shall be approved by the Council prior to implementation C.) New hires may be placed up to step Current Policy. "C"without Council concurrance. Placement on higher steps shall be approved by Council. 9.) Provide financial reports in A.) Monthly budget reports outlining the Monthly budget reports have been a timely and understandable status of revenues and expenditures submitted. Reformatted reports will be manner. shall be provided to all departments, available in May. Mayor, and Council. B.) Quarterly financial reports Quarterly reports are prepared and discussing major trends, the status of submitted to interested parties. Renton's financial operations,and other related information shall be distributed to all managers,Mayor, Council,and available to interested public. C.) A Comprehensive Annual Financial CAFR is prepared annually and Report,prepared in accordance with submitted for compliance review. [Ref generally accepted accounting RCW 43.09.200]. principles,shall be distributed to all interested parties and to GFOA for certification. D.) The City's budget document shall be Current practice. presented in a format that provides for logical comparison with prior years wherever possible. C:92BU DGEf\GOALS\92POLCY.DOC 6 1992 Budget Process / COUNCIL POLICIES PRIORITIES CIP Task Force Budget Committee Administration Reviews Reviews Meets with CIP Process Budget Process \Community Groups Budget Kickoff July 15, 1992 Handout Budget Packets / Department 7 CIP Program Baseline Budget New Program Requests Requests Requests Due August 16 Due August 16 \ Due August 16 User Fee Changes and Utility Rate Setting Begins July Mayor reviews Department Budget Requests September 12-20 Council Finance prepares Council Reviews Budget Workshop 1992 Mayor's Mayor's Budget October 28 Preliminary Budget November 11 - 18 October 28 Public Hearing December 2 Budget Adopted December 16 7 41*-11"). /'g° ��::: �:::::::::::::::is1:::::. :�2::::`YB'�•�:;::•�••'i:� ::L:':: .���. '.'::::::Ki:..:k :::::::::::::':':;:::::���::':''::::i::::::::':.i:.. CITY OF RENT > Date: July 15, 1991 ' 1991 Time: 9:30 A.M. CITY CLERK'S OFFICE Place: Renton Community Center Banquet Room Who: Anyone who is responsible for the preparation of the budget and wants to have a better understanding of the process, or would like some clarification on the forms. RSVP: By July 11 , to Cindy Kartes, ext. 2507 a At ^\ BUD ✓ 1 9 9 I BACKGROUND & INSTRUCTIONS The City of Renton 7 his correspondence will provide you with capital improvements. 1992 revenues reflect an information and instructions regarding the increase of 5.9% over 1991 estimates, and 1992 1992 Budget process and the preparation of expenditures show a rise of 6.6%, which is the budget forms. 1992 target level for department baseline budgets. Budget Process The process for developing the City's 1992 Revenues municipal budget will essentially be the same Assumptions used to arrive at the General five step process used in previous years: 1.) A Governmental revenue projections are as baseline budget is developed,representing the follows: Property Tax-6% statutory increase cost of carrying 1991 service levels into 1992 and 3% growth for a 9% total increase; Retail without new programs. 2.) All departments Sales/Use Tax- 5.2% growth rate, which prepare and prioritize requests for new pro- includes a 6% rise in car sales, 20% increase in grams on the forms provided. 3.) Departments construction activity and 3.5% in all other prepare and prioritize capital improvement taxable sales; Criminal Justice Sales Tax- requests. 4.) The Mayor balances the baseline Ends in 1993 unless re-approved by voters; budget,requests for new programs, and capital Utility Tax- Overall 7% increase including 7% improvement programs against available for electrical, 10% for TV Cable and interfund revenues and establishes a preliminary budget. taxes,natural gas decrease of 2%, and telephone 5.) The City Council adopts a final budget, decline of 5%; Other Taxes- $100,000 forming the basis for Renton's 1992 work plan. Admission Tax for Longacres Race Track has been eliminated in 1993; race track closed 1993; Budget Outlook Licenses and Permits and Intergovernmental The good news is that presently there appears to Revenue Normal growth rate of 3%; Charges be no need for significant budget reductions in for Services - 5% increase for growth and fee the up-coming year. The steps taken during adjustments; and Fines and Forfeits- 4% 1990 to bring revenues and expenditures into increase based on past history. balance have helped to restore long term budget stability. By the same token, 1992 is seen as a "hold-the-line" year. In the General Governmental area,for example, a 5.9% growth Table of Contents in revenues is projected while expenditures are planned to expand at a 6.6% rate. After 1992 Budget Process 1 wage and benefit increases and other mandatory Budget Outlook 1 expenses,there is roughly a 2% decrease in Revenues 1 funds available for other line items. Expenditures 2 What Is Different 2 A static economy with no major growth is Instructions and.Farms 3 anticipated. The table on page three provides Budget Committee 5 1991-1996 baseline budget projections for For Help. 5 general governmental funds,limited general Definitions 5 obligation bonds, and multi-department/parks 992 Budget Calendar 6 Page 1 Monthly Financial Report For the Month Ending June 30, 1991 - Finance Department July 8, 1991 t June Financial Report: Table of Contents Cash and Investment i Summary Report(Gray Section) All Funds 1 - 1 Report by Fund(Ivory Section) General Governmental Funds 2 - 1 Arterial Street 2 - 4 Impact Mitigation 2- 5 Paths, Trails 2 - 6 One Percent for Art 2 - 7 Cable Communication Development 2 - 8 1983 Unlimited GO Refund Bonds - Park 2 - 9 1989 Unlimited GO Bonds - Senior Housing 2 - 10 Lid Debt Service 2 - 11 Lid Guaranty 2 - 12 Open Space Capital Improvement 2 -13 Municipal Facility (Shop) 2 -14 Capital Improvement 2 - 15 Senior Housing Construction 2 - 17 Lid Construction 2 -18 Waterworks Utility 2 -19 Airport 2 -21 Solid Waste 2 -22 Golf Course 2 -23 Water/Sewer/Storm Construction 2- 25 Equipment Rental 2 -26 Insurance 2 -28 Firemen's Pension 2 -29 Report by Department(Buff Section) Legislative 3 - 1 Executive 3 - 2 Administrative 3 - 4 Community Services 3 - 6 Police 3 - 8 Fire 3 - 9 Planning/Building/Public Works 3 -10 CITY OF RENTON CASH AND INVESTMENT REPORT JUNE 30, 1991 .;.:..::::: .FOR 000 General $1,390,867.54 $0.00 $1,390,867.54 101 Parks 22,129.38 505,000.00 527,129.38 102 Arterial Street 37,468.92 305,000.00 342,468.92 103 Streets 27,531.62 415,000.00 442,531.62 105 Impact Mitigation 1,302.49 1,509,400.00 1,510,702.49 106 Library 3,232.72 70,000.00 73,232.72 118 Reserve for Paths&Trails 1,012.58 8,000.00 9,012.58 125 One Percent for Art 2,479.87 35,000.00 37,479.87 127 Cable Community Development 5,061.71 380,000.00 385,061.71 207 1978 Limited GO Bonds 4,081.96 35,000.00 • 39,081.96 212 1989 Limited GO Bonds 2,118.38 15,000.00 17,118.38 213 1983 Unlimited GO Refunding 11,644.74 385,353.78 396,998.52 215 General Government Debt Service 23,297.89 0.00 23,297.89 219 1989 Unlimited GO Bonds 29,257.27 50,000.00 79,257.27 220 LID Debt Service 47,132.17 675,000.00 722,132.17 221 LID Guaranty 33,783.04 665,000.00 698,783.04 302 Open Space Capital Improvement 363.94 60,000.00 60,363.94 316 Municipal Facilities 543.44 44,000.00 44,543.44 317 Capital Improvement Fund 940.83 3,197,524.00 3,198,464.83 • 319 Senior Housing Construction 13,542.01 5,819,355.32 5,832,897.33 320 LID Construction Fund 14,300.43 295,000.00 309,300.43 401 Water&Sewer Fund 187,021.94 3,054,355.84 3,241,377.78 402 Airport 36,819.59 692,427.20 729,246.79 403 Solid Waste Utility 323,553.63 380,000.00 703,553.63 404 Golf Course Fund (78,182.31) 15,000.00 (63,182.31) 421 Water&Sewer Construction (227,872.39) 6,449,526.92 6,221,654.53 501 Equipment Rental 67,037.71 300,000.00 367,037.71 502 Insurance Fund (86,153.10) 1,943,118.74 1,856,965.64 601 Firemen's Pension 9,514.84 2,085,379.73 2,094,894.57 604 Special Deposit 611,429.85 0.00 611,429.85 605 Advance Travel 1,577.40 0.00 1,577.40 901 Surplus Invested Cash (1,982,417.95) 1,982,417.95 0.00 TOtat , $534,422 .4 $31; 370 859 48 $31 905,281.62 . ..it;:iiiiiiiiii:<:::iiiii:i:;:iiiiitiiii%:::i::iii:}iiiiiii: �y:,}�� iii . ma ... ..tn�: nter#t.�t�rtf+�fi. :.:�::::::::::::::::.::.::::::::::::::::.::::.:�:. . ........ ................................................. b . .:.'�'�rt�::>::>:::::::::>::::><:::fit*Mrtlti:::::<:::>::>::<:::>i:::»::>::>A.: :::Rat ::>:: >::::::> Certificates of Deposit $6,200,000.00 $1,000,000.00 6.8610/0 Bankers Acceptances 10,390,824.77 0.00 6.598% U.S. Government Treasury Securities 2,101,905.63 1,400,556.49 6.730% U.S. Government Agency Securities 1,025,462.00 2,983,161.95 7.669% Pension Fund Investments 28,708.80 1,860,876.13 9.864% State Investment Pool 4,379,363.71 0.00 6.054% 70tat $24,126,2 .4 91 $7 244,594 57 6=931% NOTE: Maturities within one year are considered short-term. cn W . 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Program Activity - Legislative support includes preparing the Council agenda, posting and legal publication of public hearing notices, providing staff support at Council meetings, preparing Council meeting minutes, index, and meeting calendar; preparing and distributing referrals to Council committees and staff, providing correspondence advising Council action, and ensuring that all legal requirements are met. The City Clerk's office also administers procedures for annexations, local improvement districts, street vacations, release of easements, land use appeals, claims for damage, bid openings, contract execution and compliance with bid laws, ordinances and resolutions, etc. Staff serves as City-wide records managers, assuring updated file maintenance in the records center; and records legal documents with proper county offices, implements retention and destruction schedules, and updates the records index. Voter registration and election information services are provided to elected officials and the public by staff. The microfilm program converts documents onto film or fiche to retain and retrieve permanent records; and operates the character generator, the government access television channel. The print shop provides central copying services; prints a variety of City forms and publications, letterhead, envelopes, and business cards, providing two- color press capabilities; and administers central paper and envelope supply. The City Hall lobby information desk is staffed by nine senior volunteers who receive a meal allowance of $5.00 per shift. 1992 Work Plan - Convert land use files to microfiche for use by staff and the public. Standardize paper size and convert files to letter size City-wide. Refine and standardize electronic records index. Continue training programs to apprise City staff of agenda process, contract execution process, Renton Municipal Code, and Council minute index. Transfer responsibility for printing public works contracts previously sent to outside printers. Provide responsive service to staff and the public. 1991 Accomplishments - Completed audit of two off-site storage facilities, established cross-reference log for off-site records, authorized destruction of over 200 boxes of obsolete records. Developed training manual for Council agenda process and conducted training classes for City staff. Devised damage claim incident reporting form to replace six existing forms in use by City staff. Instituted voters registration campaign, holding weekend registrations at local food centers throughout the summer. NEW PROGRAMS: Increase half-time Administrative Clerk II position to full-time (replaces half-time position cut in 1990 mid-year budget reduction). Add full-time Printing Services Assistant to assist Print Shop Technician with increased production and printing public works contracts. (Microfilm Clerk has been diverted to working half-time in print shop since 1989.) (See attached worksheets.) BUDGET CHANGES: 514.030.31.00000 Office/Operating Supplies 2% increase 514.030.31.00019 Microfilm Supplies 2% increase 18 514.030.41.00066 Microfilming Contract Increase to fund filming of land use maps by outside vendor to complete conversion of land use files to microfilm. 514.030.43.00018 Records Sery Travel Decrease due to transfer of training costs to new account. Includes WMCA conference, IIMC conference airfare, ARMA meetings. 514.030.43.00060 Training & Schools Computer training for all staff and Professional Development Ii training for Depputy at U. of W. 514.030.48.00000 Repairs & Maintenance Increase for inflation (copy machine increased $500), and fax machine repairs 514.030.49.00012 Memberships & Registrations Decrease due to transfer of training costs to new account. Includes annual WMCA dues and conference for Clerk and Deputy, ARMA, IIMC dues and conference. 514.030.49.00039 Codifications Decrease as estimated by codifier. 518.070.31.00000 Office/Operating Supplies 2% increase plus $500 for public works contracts 518.070.48.00000 Repairs & Maintenance 4% maintenance agreement increase plus public works contracts Departmental Capital Outlay: Request one PC with WinWord software, and one laster printer. Justification: Two Administrative Clerk Ii's and one Microfilm Clerk are currently sharing a single PC; five employees are sharing one laser printer. Efficiency and cost-effectiveness would be improved if employees had access to required equipment. Print Shop: Purchase numbering machine to print receipt books to eliminate annual cost of $2,000 for outside printing. y CITY OF RENTON REQUEST FOR NEW PROGRAM WORKSHEET Due Date: August 16, 1991 CONTACT: Dan Clements DEPT: Administrative Services DIVISION: City Clerk PRIORITY RANKING: PROGRAM TITLE: Additional Records Services Support DESCRIPTION: Job description attached PROGRAM JUSTIFICATION & RAMIFICATIONS: Justification attached STAFFING AND COSTING DATA ITEM 6 YR TOTAL .1992 1993 1994 . 1995 1996 1997 STAFFING (FTE): 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 TOTAL STAFFING 0.0 0.0 0.0 . <0.0 '0.0 0.0,> 0.0 REVENUES: General 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 REVENUE TOTAL 0 0 0 0 ;0 0 0 EXPENDITURES: Wages 0 0 0 0 0 0 0 Benefits 0 0 0 0 0 0 0 Supplies 0 0 0 0 0 0 0 Other 0 0 0 0 0 0 0 Capital 0 0 0 0 0 0 0 Exp Cr/Interfd Paymt 0 0 0 0 0 0 0 Debt Service 0 0 0 0 0 0 0 EXPENDITURE TOTAL _ 0 0 0 0 >:0 0 0 20 ' DUE DBE: Augurt 5, 1991 Retukn to Peiusonn€ • Department: Administrative Services Date: 8/5/91 Division: City Clerk Contact: Marilyn Petersen s2:.� 1^Ce��GI-rJ-Z Position Title ` '/ Number Requested: • 5 Salary: T„ ti t„� cuo+��yo , Starting Date: 1/1/92 Description of duties and reponsibilities to be assigned: See attached job description • JUSTIFICATION: Explain why new position is needed and if request is related to workload and/or a new program request: XX Workload New Program New Pkogtcam T-%tte See attached justification Department Head Approval: 4(1 Date: *1°0 Costing of New Position(s) Salary: Benefits (27%): Supplies: Capital: Other:- Total: Personnel Recommendation Job Class and Salary Staff: Date: Fl/5-1 Mayor's Recommendation: Approved Not Approved Mayor's Signature: Date: FORWARD TO PERSONNEL form:posreq:4/91 21 y..r CITY OF RENTON CLASS SPECIFICATIONS for ADMINISTRATIVE CLERK II NATURE OF WORK This is semi-routine clerical work involving a variety of record and file maintenance, document processing, public service and related duties. EXAMPLES OF WORK Acts as telephone and counter receptionist; directs calls and visitors to the appropriate staff member; provides information; responds to or refers complaints and problems. Types correspondence, reports, permit forms, bid specifications, contracts, catalog cards, purchase orders and other documents; proofreads for accuracy and completeness. Processes licenses, permits, contracts, leases, registrations, library material and other documents according to established procedures. Maintains standard and computerized files and records; develops cross-reference indexes; researches and retrieves information and records for city personnel and the public; updates and purges files as necessary. Compiles statistical data for reports. Opens, sorts and distributes mail. Orders supplies; maintains and adequate inventory of supplies. Schedules meetings, appointments, training classes and other functions as necessary. Performs specialized activities in support of the department/division such as registering voters, preparing statistical reports and assisting with basic cataloging and classification of library books. Substitutes for other clerical employees absent because of illness, vacation leave or for other reasons. May answer and transmit messages on two-way radio. Performs related work as required. REPORTING RELATIONSHIPS Under general supervision, an employee performs tasks following established methods and procedures. New or unusual situations are referred to the supervisor for instructions. Work is reviewed through observation of activities and occasional checking of completed work to assure conformance to instructions/established procedures and timely accomplishment. Administrative Clerk II w.. �. July 1990 Page 2 KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Basic office procedures including typing, filing and data recording. Basic arithmetic. Records management and alpha-numeric file system organization and maintenance. Department/division operational procedures. Skill in: Word processing and operation of computers to record and file data; use of calculators and related office equipment. Typing accurately at 50 words per minute. Ability to: Communicate effectively both orally and in writing. Organize and maintain accurate files and records. Research and/or retrieve data and information as required from standard and computer files. Compute fees and balance receipts; prepare statistical reports. Work effectively and courteously with the public and other employees. EDUCATION AND EXPERIENCE Graduation from a standard high school, vocational school or equivalent, including or supplemented by courses in office procedures, typing and record maintenance required. Two years of related work experience required. Computer experience preferred. Additional experience may be substituted for the specialized education requirement. CERTIFICATION OR LICENSE REQUIRED Valid Washington State driver's license (only for those positions which require driving as part of job duties). DEPARTMENT: Various GRADE: 2 DATE ESTABLISHED: CLASS CODE: 6122 DATE REVISED: July 1990 UNION: Local 21-R* FLSA STATUS: Non-exempt EEOC CAT.: 6 *Administrative Clerk II in the Personnel Department is union exempt. 1005 CITY OF RENTON MEMORANDUM DATE: August 3, 1991 FROM: Marilyn Petersen, City Clerk SUBJECT: Justification for Increasing Half-time Office Assistant III (new title) Position to Full-Time To provide the minimum basic service to staff and the public, the Clerk's office requires two full-time Office Assistant III positions to man the counter and phones in the front office, and perform other records management responsibilities. The division has functioned with 1.5 positions in the front office since 1983 when records clerk staff was reduced from 2.0 to 1.5. Since that time, the number of City employees as well as the City's population have increased dramatically. Accordingly, demands on our staff and our records center have increased in an equal volume. This office can no longer keep up with the current demand without sacrificing legally-required records management programs and level of service. Many of the duties in the office require off-site work by staff: file management; records retrieval, research and copying; records indexing and inventory. During the half day period when only one full-time employee is covering the front office, the Clerk and Deputy must incur numerous interruptions to assist with phones, staff and public at the counter, copying and records retrieval. Our staff consistently works longer than a 40-hour week to complete assignments and keep up with demands. Necessary benefits such as vacations, sick leave and other emergencies which require absence by employees have also caused undue pressure on the remaining staff. The subject half-time position was justified and approved in by the administration and Council in the 1990 budget (identified as full-time secretary). However, because it was vacant at the time of 1990 mid-year budget cuts, the position was cut. I respectfully request that it be reinstated at this time. The existing half-time employee has indicated the desire and willingness to increase her hours to full-time at the beginning of 1992 if this request is approved. Therefore, the recruitment and hiring process could be eliminated. Please give consideration to this request. Maintenance of records is mandated by State law and is an important and necessary function of City government. v CITY OF RENTON REQUEST FOR NEW PROGRAM WORKSHEET Due Date: August 16, 1991 CONTACT: Dan Clements DEPT: Administrative Services DIVISION: City Clerk PRIORITY RANKING: PROGRAM TITLE: Additional Print Shop Support (full-time) DESCRIPTION: Assist in performing copying services and assist walk-up users. (See attached description. ) PROGRAM JUSTIFICATION & RAMIFICATIONS: See attached justification. STAFFING AND COSTING DATA ITEM ; 6 YR TOTAL;; `1992 1993: 1994: : .. 1995 1996 ..1997 STAFFING (FTE): 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 •0.0 0.0 0.0 0.0 0.0 0.0 TOTAL.STAFFING 0.0; .:::--,.....:...-0'.0 O 0 0.0 0.0, 0.0- ' 0.0'. REVENUES: General 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 REVENUE TOTAL 0 0 0 0 s0: 0 '. 0 EXPENDITURES: Wages 0 0 0 0 0 0 0 Benefits 0 0 0 0 0 0 0 Supplies 0 0 0 0 0 0 0 Other 0 0 0 0 0 0 0 Capital 0 0 0 0 0 0 0 Exp Cr/Interfd Paymt 0 0 0 0 0 0 0 Debt Service 0 0 0 0 0 0 0 EXPENDITURE`TOTAL.......:... ... .0:: g:0' .. ':. 0 . . 0 _ D 9<.:: ....0 20 DUE SE: Augurt 5, 1991 Retuiu to PeA/sonne.Z Date: 8/5/91 Department: Administrative Services Contact: Mari l/5 Petersen Division: City Clerk Position Title Pr i n t i ng Se ry i ces Ass i s tan t Number Rcqucstcd: 1 .0 Salary: Grade 2 Starting Date: 1/1/92 Description of duties and reponsibilities to be assigned: Perform copy services for City departments in Print Shop and assist walk-up users . Operate large and small copiers , drill , hydraulic cutter and folders.. Perform bindery work, padding, etc. Produce City' s business cards for all personnel , using computer program Word 5.0. Maintain files for all City forms . Operate manual numbering unit for City receipts , tickets and forms . Perform pasteup duties related to copy work. Routine maintenance and cleaning of equipment. • JUSTIFICATION: Explain why new position is needed and if request is related to workload and/or a new program request: XX Workload New Program New PrLog/Lain T..tee Department Head Approval: Date: �� /q Costing of New Position(s) Salary: Benefits (27%): Supplies: Capital: Other: Total: Personnel Recommendation Job Class and Salary Sta Date: �//mil � / ff - ,�..�� Mayor's Recommendation: Approved Not Approved Date: Mayor's Signature: FORWARD TO PERSONNEL form:posreq:4/91 21 Justification: The volume of output in the print shop has increased commensurate with the increased number of City employees and programs during the past three years. The print shop operation is administered by one employee, the print shop technician. Since the beginning of 1989, the microfilm clerk has assisted in the print shop on a part-time basis to meet the daily copying and printing demands by City staff. However, continued increases in workload for both the print shop and the microfilm program mandate a need for additional staff in the print shop. As one example, the City's graphic artist generates a large volume of work for the print shop (utility bill inserts, booklets, flyers). To support these new services, additional staff is needed. Funding: Printing projects which are currently sent to outside printers can be done in- house with the addition of one staff person. Two years ago due to staffing constraints in the print shop, City departments began sending public works project contract specifications and final contracts to outside printers (contracts were previously printed in the print shop). Over $20,000 has been spent annually by departments for this purpose. Cost-savings may also be derived from printing consultant contracts in-house. Also, approximately $2,000 is spent annually to send receipt books (used by all departments) to outside printers for numbering. For an initial cost of $1,800, a numbering device can be purchased and the receipt books may be numbered in-house. 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C I 4-__.)u0)CI000C II Cl-• 1 II I II I it 1 It O I II {1 O I II ---4 1 II v 4 I II lc) —' II L) I II C— i II ftl 1) 1 I1 C7--k -' ;1 ---1.-c1 I C..)C..)CIC)OC1 C) II (rim I c (J 1'.)CI CJ r_.)C) 11177--.) I II II I II I (I O I II rn I - II O 1 II -I I It I nn,, II x) I rs II III I 0 II k.) I Q II C—.1 II CI)IC) C▪D I C(DCCCCC II cr) ,O C I CC0CC)(DCr II -I NJ I II I IIr) 1 I l .1 -h I -' 111a e C 1 C) II Z C I C II C • I I nl C) I C)1_)C)CDC)C)C) II I I I II C-1 0 3 s 111 z %IMO" _ BUD 19 9 BACKGROUND & INSTRUCTIONS The City of Renton ? his correspondence will provide you with capital improvements. 1992 revenues reflect an information and instructions regarding the increase of 5.9% over 1991 estimates, and 1992 1992 Budget process and the preparation of expenditures show a rise of 6.6%, which is the budget forms. 1992 target level for department baseline budgets. Budget Process The process for developing the City's 1992 Revenues municipal budget will essentially be the same Assumptions used to arrive at the General five step process used in previous years: 1.) A Governmental revenue projections are as baseline budget is developed,representing the follows: Property Tax- 6% statutory increase cost of carrying 1991 service levels into 1992 and 3% growth for a 9% total increase; Retail without new programs. 2.) All departments Sales/Use Tax- 5.2% growth rate, which prepare and prioritize requests for new pro- includes a 6% rise in car sales, 20% increase in grams on the forms provided. 3.) Departments construction activity and 3.5% in all other prepare and prioritize capital improvement taxable sales; Criminal Justice Sales Tax- requests. 4.) The Mayor balances the baseline Ends in 1993 unless re-approved by voters; budget,requests for new programs, and capital Utility Tax- Overall 7% increase including 7% improvement programs against available for electrical, 10% for TV Cable and interfund revenues and establishes a preliminary budget. taxes,natural gas decrease of 2%, and telephone 5.) The City Council adopts a final budget, decline of 5%; Other Taxes- $100,000 forming the basis for Renton's 1992 work plan. Admission Tax for Longacres Race Track has been eliminated in 1993; race track closed 1993; Budget Outlook Licenses and Permits and Intergovernmental The good news is that presently there appears to Revenue -Normal growth rate of 3%; Charges be no need for significant budget reductions in for Services -5% increase for growth and fee the up-coming year. The steps taken during adjustments; and Fines and Forfeits- 4% 1990 to bring revenues and expenditures into increase based on past history. balance have helped to restore long term budget stability. By the same token, 1992 is seen as a "hold-the-line" year. In the General Governmental area,for example, a 5.9% growth Table of Contents in revenues is projected while expenditures are planned to expand at a 6.6% rate. After 1992 Budget Process 1 wage and benefit increases and other mandatory Budget Outlook 1 expenses,there is roughly a 2% decrease in Revenues 1 funds available for other line items. Expenditures 2 What Is Different 2 A static economy with no major growth is Instructions and Forms 3 anticipated. The table on page three provides Budget Committee 5 1991-1996 baseline budget projections for For Help 5 general governmental funds, limited general Definitions 5 obligation bonds, and multi-department/parks 1992 Budget Calendar 6 8 Expenditures requests quarterly throughout the year,rather In the area of expenditures,the following than linking them to the budget process. As a assumptions have been used: Salaries and result,reclassification requests will not be Wages-5.5% cost-of-living adjustment,normal submitted as part of the 1992 budget process. step progression, and longevity increases; overall 6.5%; Personnel Benefits- 1992 The second area of recommendations emanated includes a 25% increase in medical and dental; from the staff budget committee who were overall 16% increase. 1993 - 1996 reflects a convened in order to examine ways in which the 6% increase; Supplies-2%increase; Other City's budget and budget process might be Services and Charges- 3.5% increase; improved. Recommendations in the areas of Reinstate 1990 Equipment Rental Rate Level- process,format, communications, and revenues The one-time 1991 rate reduction has been were developed, and many of the suggestions reinstated in 1992 - 1996; Intergovernmental developed by this group have been incorporated Services-5% increase based on past history; into the 1992 budget. Chief among the Capital Outlay -Reduced from the 1991 level implemented recommendations are revised as a possible economy measure; Debt Service - departmental narratives and enhanced division Actual figures have been used for existing debt; details. and Expenditure Credits/Interfund Payments- Increased 6.2% close to the projected cost-of- Where narratives in the past have been prepared living increase,since many of these by Finance, departments will be responsible for reimbursements are for labor. submitting this information. Narratives should include objectives,funding sources (if In the area of costing parameters, 1992 applicable), 1992 work plan, and any major Equipment Rental Rates will be increased back program or financial changes. Also, to 1990 levels; 1991 included a one-time rate departmental capital outlay requests are to be reduction. Your department's 1992 equipment itemized in the budget description, and the rental allocations will be included in your capital outlay request forms used in previous budget packet. Utility Increases should include years will be dropped. a 4.2% increase for electricity; no increase for gas; 4% for telephone; and a 10% increase for The process for any proposed user fee changes water/sewer/metro. Property and Liability and utility rate setting will begin in July and Insurance Premiums should register an increase will be reviewed by Council committees prior to of 7% over 1991. budget deliberations. What is Different The last major difference in this year's budget There are several procedural items which will development process and last year's centers change in the 1992 budget. The first deals with around computer purchases. Departments reclassifications,the second group represents should include costs for computer equipment changes that the City's budget committee felt and software in their budgets. You will still would enhance preparation and comprehension need to contact Phil Jewett in Data Processing of the document, and the final change involves for hardware and software acquisitions, so that information system purchases. we can continue to maintain City-wide compatibility wherever possible and receive First, with respect to reclassifications, it is appropriate purchasing discounts. Also, when anticipated that a major change will take place. costing out this equipment please include The Council is currently reviewing a policy that software, as it is City policy to have original would call for processing reclassification copies on each machine. 9 'NNW "wow Table 1: General Governmental Fund Balance Projections 1991 - 1996 1991 Projected Rate Rate Item Adj.Base 1992 1993 1994 1995 1996 , 91-92 92-96 REVENUES: BEGINNING BALANCE January 1 1.711,519 1,165,896 908,903 862,359 669,027 776,814 N/A N/A Tax Revenues: PropertyTax/General Levy 8,961,990 9,768,569 10,647,740 11,606,037 12,650,580 13,789,132 9.0% 9.0% Property Tax/Multi-Dept/Parks CIP 252,666 275,406 300,192 327,210 356,659 388,758 9.0% 9.0% Retail Sales/Use Tax 9,126,000 9,600,552 10,099,781 10,624,969 11,177,468 11,758,696 5.2% 5.2% Criminal Justice/Sales Tax 435,000 457,620 481,416 0 0 0' 5.2% 5.2% Utility Tax 4,612,528 4,935,405 5,280,883 5,650,545 6,046,083 6,469,309 7.0% 7.0% Emergency Medical Services Levy 259,000 269,360 280,134 291,340 302,993 315,113 4.0% 4.0% Gambling Excise Tax 579,000 619,530 662,897 709,300 758,951 812,077 . 7.0% 7.0% Real Estate Excise Tax 400,000 416,000 432,640 449,946 467,943 486,661 4.0% 4.0% Other Taxes 304,600 322,876 242,249 256,783 272,190 288,522 , 6.0% 6.0% Total Tax Revenues 24,930,784 26,665,318 28,427,933 29,916,130 32,032,868 34,275,169 ; 7.0% 7.0% Licenses and Permits 1,062,988 1,094,878 1,127,724 1,161,556 1,196,402 1,232,294 3.0% 3.0% Intergovernmental Revenue 2,109,677 2,172,967 2,238,156 2,305,301 2,374,460 2,445,694 3.0% 3.0% Charges for Services 944,384 991,603 1,041,183 1,093,243 1,147,905 1,205,300 5.0% 5.0% Fines and Forfeits 694,500 722,280 751,171 781,218 812,467 844,965 4.0% 4.0% Miscellaneous Revenues 731,903 739,222 746,614 754,080 761,621 769,237 1.0% 1.0% Multi-Dept/Parks CIP/Trf-in/Beg Bal 109,934 0 0 0 0 0 5.0% 5.0% Trf-in Cable Com/Comm Relatn_ Spec 8,692 9,231 9,803 0 0 • 0 6.2% 6.2% SUB-TOTAL REVENUES 30,592,862 32,395,499 34,342,585 36,011,528 38,325,723 40,772,660 5.9% 5.9% 1991 Revenue Adjustments (60,008) Additional Revenue 483,001 • TOTAL REVENUES&BALANCE 32,727,374 33,561,395 35,251,488 1 36,873,887 38,994,750 41,549,474. N/A N/A EXPENDITURES: . Salaries and Wages 18,404,541 19,600,836 20,874,891 22,231,758 23,676,823 25,215,816 6.5% 6.5% Personnel Benefits 4,286,143 4,971,926 5,270,242 5,586,456 5,921,643 6,276,942 16.0% 6.0% Supplies 1,209,871 1,234,068 1,258,750 1,283,925 1,309,603 1,335,795 2.0% 2.0% Other Services and Charges 5,089,494 5,267,626 5,451,993 5,642,813 5,840,311 6,044,722 3.5% 3.5% Reinstate 1990 Eq Rental Rates 0 448,000 448,000 448,000 448,000 448,000 N/A N/A Intergovernmental Services 1,548,588 1,626,017 1,707,318 1,792,684 1,882,318 1,976,434 5.0% 5.0% Capital Outlay 485,917 200,000 200,000 200,000 200,000 200,000 -58.8% 0.0% Debt Service 1,291,596 1,217,225 1,202,051 1,160,428 1,204,033 967,485 • -5.8% N/A Exp Credits/Interfund Payments (2,060,841) (2,188,613) (2,324,307) (2,468,414) (2,621,456) (2,783,986) 6.2% 6.2% Multi-Dept/Parks CIP 362,600 275,406 300,192 327,210 356,659 388,758 -24.0% N/A SUB-TOTAL EXPENDITURES 30,617,909 32,652,492 34,389,129 36,204,860 38,217,935 40,069,967 6.6% 6.6% 1990 Carryovers 460,568 Added with Offsetting Revenue 483,001 ENDING BALANCE December 31 1,165,896 908,903 862,359 669,027 776,814 1,479,507 N/A N/A TOTAL EXPENSES&BALANCE 32,727,374 33,561,395 35,251,488 36,873,887 38,994,750 41,549,474 N/A N/A ENDING BALANCE%OF EXPENSES 3.8% - 2.8% 2.5% 1.8% 2.0% 3.7% N/A N/A REVENUES LESS EXPENDITURES (25,047) (256,993) (46,544) (193,'3.'1) 107,788 702,693 N/A NJA As soon as you have preliminary 1992 Instructions & Forms expenditure estimates,prior to the August 16th This section will provide you with specific due date,they may be submitted to Finance budget instructions, and review the information where they will be input into the main computer needed on each form. system, and returned to you on a computer worksheet. This will provide you with totals Expenditure Worksheets and percentage increases and will eliminate the One of the most important documents you will need for manual computations. This step is not be working on is the Expenditure Worksheets. mandatory, but several departments followed 10 this procedure last year and it proved very Work Plan, New Programs, and Budget helpful. Worksheets for your 1992 Budget will Changes (line items summarized at the be included in your budget packet. 1991 year- expenditure object level). to-date expenditures will be as of June 30, 1991. Enter your 1992 Department Request figures New Programs There is an added column on the worksheet Essential new operating program requests may titled 1991 Projected,to be filled in with what be submitted on the Request for New Program you expect to spend in the line items in 1991; Form, however, we are still in a hold-the-line this is an aid in computing 1991 ending fund status. New programs should be supported by balances. Completed expenditure worksheets, new or added resources. General Governmental accompanying budget descriptions, and new departments should not include new program programs should be submitted to Finance on or requests in baseline budgets. Submit new before August 16, 1991. programs on the forms provided in this packet. New Program forms are available on disk. New Salary and Benefit worksheets Programs will be evaluated by the Mayor and The worksheets will be included in your budget included in the budget if resources allow. New packet. Please review and indicate changes programs in other funds such as utilities should such as: corrections,moving positions to be included in the budget as submitted, subject different divisions, and 1992 overtime and part to available resources or user fee adjustments, time requests. Return salary and benefit and described on New Program Forms. worksheets (corrections indicated) to Joan Pringle as soon as possible, so that changes can Phones& Vehicles be made and adjusted figures returned to you. Departments will need to include the cost of any The 1992 preliminary cost-of-living increase is anticipated telecommunication equipment in estimated at 5.5%,plus 1% for step and their 1992 budgets. Please submit 1992 longevity increases, a total of 6.5%. It will also telephone change written requests (memo,no be necessary to increase 1992 medical and form) to Jim Shepherd by June 28, 1991 for dental rates by 25%,according to current claims coordinating the purchase and installation. Also information. contact Jim Shepherd for costs to include in your budget. Revenue Worksheets Departments involved in revenue estimation Complete the appropriate form for Equipment will be supplied with worksheets. The Replacement or New Equipment Requests. information contained on these forms will be This includes vehicles in the Equipment Rental similar to the expenditure worksheets described Fund. Return forms to Jack Crumley by June above. 28, 1991. New equipment requests are considered new programs and should be Budget Description submitted with your new program requests. A third major form you will be working on is the Budget Description Form. As discussed New Positions& Training earlier, departments are being asked to provide There are two final forms which we are asking narrative information for each summarized for you to complete. The first is a New Position department/division/section to be included in Request Form, requested by Personnel and used the 1992 operating section of the budget. to evaluate the appropriate job classification and Information to be included in the budget grade level for a new position, and to assist in description includes: Objective, Funding determining the 1992 workload for the division. Sources (if applicable) Program Activity, 1992 The second is a City-Wide Training Request 11 Form which is used as a basis to help set up enough detail so there is no confusion through training throughout the City for employee consolidation. development and computer training. Both forms are due August 5. The committee's final recommendations centered around two revenue suggestions: 1.) Budget Committee Provide more information - assumptions, The City's Budget Committee, as mentioned projections, and restrictions; and 2.) Consistent earlier, provided much positive input into numbers as of a specific cutoff date. formation of the City's 1992 budget. The Committee's specific recommendations, many Special thanks to the Budget Committee for of which have been adopted, are provided their participation and recommendations. below. For Help Ten recommendations regarding budget process Computer inquiry can be of assistance in were developed. These include: 1.) Council providing 1990 and 1991 year-to-date revenue, priorities for direction in budget preparation; expenditure, and position information, as well 2.) Timely submission, allowing time for review as 1989 history. If you need assistance in by all levels; 3.) Sub-budget presentations to calling up accounts, please call Phil Jewett, Ext. Council; 4.) More consistent department 2619. presentations to Council; 5.) More citizen input in budget process; 6.) Improve communication The following staff will be happy to respond to links between Departments/Mayor/Finance; 7.) any questions you may have regarding key CIP process countercyclical to budget process; aspects of the budget. 8.)Utility rates countercyclical to budget process; 9.) Provide expanded budget Table 2: Staff Budget Assistance preparation guidelines; and 10.) Budget Contact Ext Topic kickoff information session. Joan Pringle 2554 Baseline budget computations,new programs,miscellaneous. The six recommendations pertaining to budget Iwen Wang 2526 Revenues,equipment rental rates. Phil Jewett 2619 Computer services&training. format were: 1.) Provide more narrative/ Dan Clements 2558 Capital improvement programs. description- include work plan; 2.) Explain and Debbie Willard 2536 Printing Services. highlight budget changes; 3.) Provide better Jim Shepherd 5525 Phones&facilities improvements. position change/history/trends; 4.) Focus on Jack Crumley 2615 Equipment rental. policy implications; 5.) Reimbursements - Ruben Nieto 2556 Personnel items. better tie to program/expenditures; 6.) Adequate explanation of sensitive expenditure Definitions objects (some supplies,professional services, Baseline Budget: The cost of carrying the temporary help,travel/training, and capital current year's service levels into the next year, outlay). without new programs. Three suggestions pertaining to budget Budget Target: The recommended level of communications were drafted: 1.) Make the increase allowed over the prior year's budget, budget as effective a communications device as determined by measuring expenses against possible, a document understandable to the projected resources. public and useful to Council and departments; 2.) Tie revenues and expenditures, identify New Program: A significant change to an restricted resources 3.) Line Item Detail - existing service level that causes your budget to 12 be over the baseline or budget target; or a new Table 3: 1992 Key Budget Dates Person activity not included in the prior year's budget. Date Activity Responsible Activities involvingpositions and all new June 11 Draft budget instructions,forms, Dan Clements related costs are new programs. calendar distributed at Mayor's meeting. June 17 Budget Committee reviews Joan Pringle Capital Improvement Program: An item is a instructions&forms. Capital Improvement Program if either of the June 28 Equipment Rental and phone requests Staff two following tests apply: 1.) Capital due. July 15 "Kick-off"budget meeting,Finance Dan Clements acquisitions having a value greater than distributes budget packets. $10,000; and 2.) Capital improvements to Aug 5 New position and training request Staff existing facilities that are greater than$10,000, forms due. and extend the useful life of the item by at least Aug 16 Budget worksheets,descriptions,new Staff two years. program requests,and capital project forms due. Sep 6 Preliminary budget and capital plans lwen Wang Departmental Operating Capital Outlay: Items prepared by Finance for Mayor. which individually cost $1,000 or more, with a Sep 12-20 Mayor reviews budgets with Earl Clymer departments. life expectancy of two or more years. These Sep 30 Mayor finalizes departmental budgets. Earl Clymer items should be included in departmental Oct 28 Council workshop Earl Clymer operating budgets. Nov 1 Mayor's budget issued Earl Clymer Nov 11-18 Council reviews Mayor's budget. Toni Nelson Repair and Maintenance Project: Dec 2 Public hearing&first reading of Marilyn Items/projects that do not meet the two tests for budget. Petersen Dec 16 Second reading&adoption. Marilyn capital improvement programs, or do not Petersen qualify as a department capital outlay. 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There will be a department organization chart, budget description and staffing/expenditure summary for each department combined for all divisions; and a budget description and staffing/expenditure summary for each departmental division/section as indicated below. PROPOSED CITY OF RENTON 1992 PRELIMINARY BUDGET TABLE OF CONTENTS ITEM PAGE OPERATING BUDGET Department/Division Name LEGISLATIVE(City Council) EXECUTIVE-Organizational Structure Executive-All Divisions Executive(Mayor) Judicial(Municipal Court) Legal Services(City Attorney) Hearing Examiner Personnel Community Relations Publications ADMINISTRATIVE SERVICES-Organizational Structure Administrative Services-All Divisions • Finance City Clerk Data Processing Insurance Non-Departmental (Miscellaneous Services) Administrative Services Statistical Trends POLICE-Organizational Structure Police-All Divisions Administration Operations Bureau (Patrol,Traffic,Investigation,Animal Control) Support Services Bureau(Auxilliary Services/Jail,Staff Services,Administrative Services) Police Statistical Trends FIRE-Organizational Structure Fire-All Divisions Administration Operations(Suppression,Emergency Medical Services,Hazmat,Dive Team) Prevention Training Emergency Management/Safety Fire Statistical Trends PLANNING/BUILDING/PUBLIC WORKS-Organizational Structure Planning/Building/Public Works-All Divisions Administration Development Services Planning/Technical Services Transportations Systems-All Divisions Transportation Systems/Street Fund Transportation Systems/Airport Utility Systems-All Divisions Water,Sewer,Storm Utility Solid Waste Utility Maintenance Services-All Divisions Street Maintenance Services Water,Sewer,Storm Utility Maintenance Services Equipment Rental Services 1992 Equipment Rental Replacements COMMUNITY SERVICES-Organizational Structure Community Services-All Divisions General Services/Parks and Recreation-All Divisions/Park Fund Administration General Services/Park Facilities Community Center Senior Center Recreational Services Housing and Human Services Housing and Community Development Block Grants Ubrary Golf Course Community Services Statistical Trends 16 August 5,. 1991 �.. Renton City Council Minutes Page 272 CAG: 91-088 & 089, Development Services Division requested authorization to raise expenditure PACCAR & Orchards amount in consultant agreement with Stalzer and Associates to provide Projects Environmental & environmental and land use review for the PACCAR and Orchards projects; Land Use Review, Stalzer required expenditure $12,000. Refer to Planning and Development Committee. Streets: Commercial Transportation Division requested revision of office and commercial parking Parking Requirements requirements in Parking and Loading Ordinance. Refer to Transportation (Aviation) Committee. CAG: 91-090, 2MG Utility Systems Division submitted engineering consultant agreement with Highlands Reservoir Construction Technology Laboratories, Inc. for 2 MG Highlands reservoir Design, Construction evaluation and rehabilitation design; expenditure required $20,500. Refer to Technology Labs Utilities Committee. CAG: 91-091, North Fork Utility Systems Division requested resolution authorizing execution of an Springbrook Creek interlocal agreement with King County to implement the North Fork Pipeline Interlocal Springbrook Creek regional bypass pipeline project; required expenditure Agreement $146,196. Refer to Utilities Committee. CAG: 91-092, Jail Health Police Department submitted Jail Health Services contract with Seattle-King Services Contract, County Department of Public Health; required expenditure $45,304.00. Refer Seattle-King County to Public Safety Committee. Health Department Police: Exotic Animal Police Department requested Exotic Animal Ordinance to provide dangerous Ordinance or exotic animal control within the City limits. Refer to Public Safety Committee. Plat: Preliminary, Hearing Examiner submitted recommendation for John Krehbiel (Westview Westview Addition, addition) preliminary plat located at 1800 NE 12th Street; 3.68 acres, 12 Krehbiel, PP-116-90 single-family lots and 4 tract lots (PP-116-90). Council concur. MOVED BY NELSON, SECONDED BY MATHEWS, COUNCIL ADOPT THE CONSENT AGENDA AS REVISED. CARRIED. Separate Consideration Mayor Clymer recommended appointment of Donald Jacobson, 2919 NE 5th Item 7.g: Place, Renton, to the Planning Commission to complete the unexpired three- Appointment: Planning year term of Kathleen Crow who resigned 7/11/90; term to expire 12/31/92. Commission In response to Councilwoman Zimmerman's inquiry, Mayor Clymer stated that the City has advertised for applicants to serve on committees, and that he reviewed the list. He said citizens have been reluctant to accept a Planning Commission assignment due to the controversial issues it faces at this time. MOVED BY KEOLKER-WHEELER, SECONDED BY MATHEWS, COUNCIL CONCUR IN THE MAYOR'S APPOINTMENT. CARRIED. INFORMATION ITEMS City Clerk submitted final 1991 population determinations from the Planning: 1991 Population Washington State Office of Financial Management; Renton 1991 final Determinations population determination is 43,000. WSDOT: Certification of City Clerk submitted Washington State Transportation Commission State Highway Routes certification of State highway routes and notification of limited access facilities on State routes as of 7/1/91. OLD BUSINESS Referred 7/1/91 - Council President Nelson presented a report stating that Committee of the Whole the Council met as Committee of the Whole on 7/8/91 to review the proposed Finance: Budget Fiscal fiscal policies. It was the Committee's concensus to adopt the proposed Goals & Policies a. policies. It was determined that Goal 8.A, dealing with the percentile at which compensation levels are set, should be left blank and adopted as part of the City's compensation plan. MOVED BY NELSON, SECONDED BY KEOLKER-WHEELER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Budget: 1991 Referred 7/15/91 - Council President Nelson presented a report stating that Housekeeping the Committee of the Whole met on 7/22/91 to review the proposed 1991 Amendments Housekeeping Budget Amendments. After discussion, the Committee recommended that this matter be referred to the Ways and Means Committee for preparation of legislation. The amendments total $14,653,729 and include $1,776,480 for general governmental funds; $10,589, 193 for Capital Improvement Project (CIP) funds; and $2,228,056 for all other funds. Amendments include the following items: A1POVED COMMI'F1'EE OF THE WHOLE g-5-47 COMMITTEE REPORT August 5, 1991 BUDGET FISCAL GOALS AND POLICIES (Referred July-, 1991) The Renton City Council met as a Committee of the Whole on July 8, 199/ to review the proposed fiscal policies first presented on April 30, 1991. After reviewing the revisions made to the policies it was the committee's concensus to adopt the proposed policies, with goal eight "A", dealing with the percentile at which compensation levels are set, being left blank and adopted as part of the City's compensation plan. Toni Nelson, Council President Copies: Dan Clements Iwen Wang Joan Pringle B U D BUvtrET FISCALL GOAL "- & POLICIES 1 1 9 9 Background and Draft The City of Renton 7 his document provides you with a draft set 1.) Keep the City in a fiscally sound position in of budget related fiscal policies. These both the short and long terms. policies also respond to several requests made by 2.) Maintain sufficient financial liquidity to Council during last year's budget deliberations, meet normal operating and contingency and is the City's first attempt to both formalize obligations. and add direction to the many scattered proce- dures,policies, and traditions that have guided 3.) Protect the City from catastrophic losses. past budget development. 4.) Have service users pay their fair share of program costs. Requested Action For the first time in Renton's budget history, the 5.) Operate utilities in a responsive and fiscally administration is presenting a comprehensive list sound manner. of budgetary goals and policies for Council con 6.) Maintain existing infrastructure and capital sideration and adoption. It is hoped that, as part assets. of the 1992 process, Council will approve a for- mal set of policies that will guide budget building 7.) Establish accountability in budget monitor- for 1992 and beyond. The first step will be for ing. Council to approve budget related goals, the sec 8 ) Establish consistent City compensation stan- ond to approve implementing policies. dards. Budget Policies 9.) Provide financial reports in a timely and Un- Webster defines policy as "a principle, plan, or derstandable manner. course of action, as pursued by a government, or- ganization, individual." Budget policies may be In order to assist with your discussion of this likened to construction specifications: they help material a status column has been incorporated in determine where and how resources are used. the policy exhibit. Architectural renderings present a common vision of what a project will look like: budget goals pre- Closing Comments sent a common vision of where we want to go, The policies which you will be reviewing shortly with budget policies helping to determine how we were developed from several sources: Renton will get there. budgets, Renton annual financial reports, rate studies, Government Finance Officer publica- In the past, Renton's budget policies have been tions, and budget policies from a number of other informally stated and thus have not created as municipalities. Where references are available, clear plans as might otherwise be possible. To the sources are noted in the comment section. help create a more unified and common vision, the administration is proposing that budget poli- If you have questions about this material, the cies be grouped around the nine goals which administration will be happy to respond. follow. C:\92BUDGET\GOALS\92POLICY.DOC -April 26,1991 The nine goals being presented to Council are: Page l CITY OF RENTON BUDGET RELATED FISCAL GOALS & POLICIES GOAL POLICY STATUS/NOTES 1.) Keep the City in a fiscally A.) Ongoing operations of the City shall This policy is also applicable to on-going sound position in both the be funded from ongoing revenues. costs associated with capital short and long terms. improvements. B.) Budgets for all funds shall be Current practice. flexible in nature,with expenditures expanding and contracting based on actual revenues,authorized by periodic budget adjustments. C.) Six year budget projections and rate Current practice projections are for five increases for all operating and year period. capital funds shall be prepared annually. D.) Budget initiatives shall be evaluated Current practice projects costs for five as part of the six year budget years. This practice avoids "bow-wave" projection. budget impacts. E.) Revenues should be conservatively Current practice. projected,and expenditures budgeted at 100% to help ensure budget solvency. F.) The City should accept new Not currently addressed. requirements for service delivery only when adequate funding is made available. 2.) Maintain sufficient financial A.) Maintain fund balances equal to one Current practice is to maintains a liquidity to meet normal month's operating expenditures for general govt'l fund balance of 8% of all operating and contingency general gov't operating funds. expenditures. The balance was dropped obligations. in 1991 and is projected to be restored in 1994. [Ref GFOA fund balance bulletin.] B.) Maintain an insurance reserve for The City currently maintains an property,casualty,and medical insurance reserve of$500,000. [Ref claims in an amount equal to Annual Report risk management note consultant or actuarial requirements. (#18), on page 26.] C.) Departments arc rc3ponsiblc for the Not currently addressed. their departmental budget:- CD.) Termination benefits shall be Not currently addressed. Based on past budgeted in non-departmental history, three positions, or$100,000 budgets in an amount equal to should be allocated in 1992. This average termination costs. parallels 1991's costs. Page 2 GOAL POLICY ] STATUS/NOTES DE.) The insurance reserve portion of Current policy. the"rainy day"rc3crvcfund must be replenished in the following year by either transfer or premium. EP.) If the"rainy day"fund rc3crvc is Not currently addressed. used beyond the insurance reserve, the City's next fiscal budget shall contain a plan for restoring the fund to appropriate levels. 3.) Protect the City from A.) Maintain a"rainy day"fund equal to The "rainy-day"portion of the insurance catastrophic losses. 8% of general governmental fund currently equals approximately 8% operating expense without grants of total general gov't expenditures. and non-recurring transfers. B.) Purchase excess medical,property, Renton carries excess coverages in these and liability insurance to cover areas. [Ref Annual Report risk major losses-,as deemed appropriate management note (#18), on page 26.] by the City's risk management pro Aram. C.) The r"Rainy day"revenues portion Current policy. may be used for either unusual fiscal conditions or catastrophic losses outside insured limits,with any expenditure requiring five Council votes.- 4.) Have service users pay their A.) City utilities and the airport shall be Utilities and airport meet these goals. fair share of program costs. 100%user supported. B.) The City's golf course operations Golf course currently funds 100% of shall be self-supporting,with the operations, with general funds providing original acquisition paid for from approximately$380,000/year or 85% of general governmental revenues. acquisition debt service support. C.) User fees shall contribute an average Users of recreation and Community of 50% towards all recreation Center services fund approximately 50% services and operations,with the of the costs of these operations. exception of the senior center. D.) The City shall pay 100% of the cost Current Policy of senior center operations,with the users paying the full cost of special events. E.) Developers shall pay at least(percent The proposed 1991 fee schedule will in committeele9% of the cost of recover approximately 60% of cost. reviewing and processing their permits. Page 3 F.) Inter-fiord charges for service shall Current policy with the exception of occur only when needed for building permits. enterprise, external chargeable, mitigation,or grant related services and capital projects. Page 4 GOAL POLICY STATUS/NOTES G.) All City fees,charges,and rates shall No current policy. be reviewed annually to determine whether they meet targeted cost coverages. Adjustments shall be made in conjunction with the budget process. 5.) Operate utilities in a A.) Utility rate studies shall be con- No current policy. responsive and fiscally ducted at least every five years to sound manner. update assumptions and ensure the long term solvency and viability of City utilities. B.) Utility rates should be reviewed Water, sewer,storm, and garbage rates annually and adjusted, if necessary, are adjusted annually. to reflect inflation, construction goals,maintain bond covenants,and avoid major periodic increases. C.) The cost of utility contractual Per current policy, metro, dump fee, and services over which the City has no hazardous waste charges are handled in control shall be passed through to this manner. rate payers,in a manner consistent with Council direction. D.) Rates for the Water/Sewer/Stonn Current policy set fourth in 1989 Utility shall include an annual Water/Sewer/Storm rate study. capital contribution equal to 1.5% of net assets. E.) Fund balances in enterprise ftmds Current practice. shall be maintained at levels established through rate studies,or at levels necessary to meet operating, capital,&contingency requirements. F.) Excess fund balances shall be used to Current practice. off-set rate increases where possible, with any remaining balances being used for approved capital purposes. 6.) Maintain existing A.) When capital funding decisions are No current policy. infrastructure and capital made,priority shall be given to assets. maintaining existing capital assets over the acquisition or construction of new facilities. B.) Financing for the majority of capital Capital acquisitions from the water, assets other than infrastructure shall sewer, storm, equipment rental, and normally be made over the life of the general fund generally use bonding, asset,or twenty years,whichever rather than "pay as you go." comes first. Page 5 NNW GOAL POLICY STATUS/NOTES C.) Revenue bonds and LID's shall be Current policy. used to finance improvements when applicable. D.) Councilmanic bonds and lease No current policy. financing shall be used to fund infrastructure where positive cost/benefit ratios existscxita,or where there is no other source of funds. E.) Voted general obligation bonds and No current policy. special levies shall be used to finance infrastructure improvements for public benefit that support quality of life,and do not necessarily generate cost savings on revenue streams. 7.) Establish accountability in A.) The City Council shall set total Appropriations levels are adopted in the budget monitoring. appropriations at the fund level. budget. [Ref Annual Report, budget note, RCW 35A.33.] B.) Department heads are responsible for Current practices. managing their budgets within the total appropriated budget. C.) Any budget adjustments between Current practices. funds shall be approved by the Council in budget amendments. D.) Budget adjustments within a fund Current practices with Council shall be approved by the Mayor,and approving budget amendments. reported to the Council. Adjustments affecting program implementation. require Council approval. E.) Departmental expenditures shall be Current policy. [Ref. RCW 43.09.200] made from appropriate BARS accounts,not accounts where an excess of funds may exist. 8.) Establish consistent A.) The City's compensation policy shall To be addressed in current classification compensation standards for be to set minimum pay levels at a study for non-public safety personnel. the City. 60%level when compared with Public safety bargaining units are median pay of comparable currently set at the 95%percentile. jurisdictions. Page 6 B.) Reclassification requests shall be Current policy links reclasses to the reviewed by Personnel on a quarterly budget, and has Council approving all basis,with all recommendations reclassifications. being approved by the Mayor prior to implementation. Reclassifications involving a change in pay grade shall be approved by the Council prior to implementation. C.) New hires may be placed up to step Current Policy. "C" without Council concurrance. Placement on higher steps shall be approved by Council. Page 7 ( ! . GOAL POLICY STATUS/NO 1'hS 9.) Provide financial reports in A.) Monthly budget reports outlining the Monthly budget reports have been a timely and understandable status of revenues and expenditures submitted. Reformatted reports will be manner. shall be provided to all departments, available in May. Mayor,and Council. B.) Quarterly financial reports Quarterly reports are prepared and discussing major trends,the status of submitted to interested parties. Renton's financial operations,and other related information shall be distributed to all managers,Mayor, Council,and available to interested public. C.) A Comprehensive Annual Financial CAFR is prepared annually and Report,prepared in accordance with submitted for compliance review. [Ref generally accepted accounting RCW 43.09.200]. principles,shall be distributed to all interested parties and to GFOA for certification. D.) The City's budget document shall be Current practice. presented in a format that provides for logical comparison with prior years wherever possible. C:\92B U DG EI\G OALS\92 PO LC Y.DOC Page 8 July 1. 1991 Renton City Council Minutes Page 232 Citizen Comment: Webb - Sanford Webb, 430 Mill Avenue South, Renton, 98055, referenced a comment Tall Grass Fire Hazard made on 6/24/91 that the grass on City-owned property is being cut less often due to budget constraints. Mr. Webb urged that grassy areas be cut often in all areas of the City since safety is a matter of necessity. Citizen Comment: Vaupel Versie Vaupel, P. O. Box 755, Renton, 98057, reported that there has been no - Fireworks Ordinance fireworks activity in her neighborhood this year, and thanked Council for approving the fireworks ordinance in 1990. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Item 7.b was removed from the consent agenda for separate consideration. Finance: Budget Fiscal Administrative Services submitted draft revisions to Budget Fiscal Goals and Goals & PoliciesjqC; tiat Policies. Refer to Committee of the Whole. _________e Legal: Modification of City Attorney submitted proposed language for modification of bench Bench Warrant warrant procedures. Refer to Public Safety Committee. Procedures CAG: 91-039, 1991 Transportation Division submitted CAG-039-91, 1991 Slurry Seal; and Slurry Seal requested approval of the project, authorization for final pay estimate, commencement of 30-day lien period, and release of retained amount of $3,683.17 to contractor, Blackline, Inc., if all required releases have been received. Council concur. Garbage: Solid Waste Planning/Building/Public Works Department submitted request for contract Systems Audit, Matrix with Matrix Management Group, Inc. for Solid Waste Systems audit; Management Group expenditure not to exceed $50,000. Refer to Utilities Committee. Plat: Preliminary, City Hearing Examiner submitted recommendation for City View Estates View Estates, PP-134-90 preliminary plat for 12 lots, located at Stevens Avenue NW and NW Second Place (PP-134-90); approval contingent upon capability of grades of surrounding roads to support development. Refer to Planning and Development Committee. MOVED BY NELSON, SECONDED BY KEOLKER-WHEELER, COUNCIL ADOPT THE CONSENT AGENDA AS AMENDED. CARRIED. Separate Consideration Fire Department submitted request for replacement of two firefighter Item 7.b: positions eliminated from the 1991 budget; required expenditure $29,600. Fire: Reinstate Firefighter MOVED BY EDWARDS, SECONDED BY MATHEWS, COUNCIL REFER Positions THIS MATTER TO THE PUBLIC SAFETY COMMITTEE. CARRIED. CORRESPONDENCE Correspondence was read from Patricia Evans, 3306 NE 11 th Place, Renton, Citizen Comment: Evans 98056, regarding the impact of an increase in the number of children allowed - Increased Capacity, in day care facilities located in residential areas as proposed in Home Day Care Facilities correspondence read on 6/17/91, from Keith and Marilena Jackson. Ms. Evans opposed the proposal for the following reasons: 1) The proposal fails to consider the children involved and the established neighbors. 3) Current zoning classifications R-1, R-2, R-3, and R-4 permit residences, and would be eligible as permitted sites. 4) A day care facility might be permitted in an apartment or condominium which might be unacceptable to adjoining neighbors. 5) Adequate City staff are not available to police existing facilities, noise, traffic, adequacy of lot size and topography (safety issues). Ms. Evans stated that the authorizing agency should control such facilities, and that day care facilities should not be permitted in all residential zones. She urged that the input of concerned parties be considered when studying this proposal. MOVED BY KEOLKER-WHEELER, SECONDED BY STREDICKE, COUNCIL REFER THIS CORRESPONDENCE TO THE COMMUNITY SERVICES COMMITTEE.* Councilman Tanner expressed his opinion that this is primarily a land use issue, and suggested that this matter be referred to the Planning and Development Committee. *MOTION CARRIED. CITY OF RENTON COUNCIL AGENDA BILL y'7. A I#: . a. . SUBMITTING DEPT: FOR AGENDA OF: July 1 , 1991 Administrative Services, Dan Clements AGENDA STATUS: Consent XX SUBJECT: Public Hearing Correspondence Budget Fiscal Goals and Policies Ordinance Resolution Old Business EXHIBITS: New Business Revised Background and Draft Policies Executive Session RECOMMENDED ACTION: I APPROVALS: I Mayor XX Refer to Committee of the Whole for July 8 Review. I Finance XX I All Depts XX FISCAL IMPACT: Expenditure Required... None Transfer/Amendment.. Amount Budgeted N/A Revenue Generated.... SUMMARY OF ACTION: At its spring workshop earlier this year the City Council received a draft of the Budget Fiscal Goals and policies. These goals and policies will provide the framework upon which the 1992 budget and future budgets are prepared, as well as provide direction for the City's financial operations. After Council's initial review, staff were directed to modify some of the policies and bring them back to the Council for further review and final adoption. You will note that changes have been made on pages 2, 3, 6, 7, and 8. Staff will be happy to respond to any questions you might have about these items. M' C:\92budget\goals\pollcyab.doc 1� B U D BUDGET FISCAL GOALS& POLICIES 1 9 9 Background and Draft The City of Renton 7 his document provides you with a draft set 1.) Keep the City in a fiscally sound position in of budget related fiscal policies. These both the short and long terms. policies also respond to several requests made by 2.) Maintain sufficient financial liquidity to Council during last years budget deliberations, and is the City's first attempt to both formalize meet normal operating and contingency and add direction to the many scattered proce- dures,policies, and traditions that have guided 3.) Protect the City from catastrophic losses. past budget development. 4.) Have service users pay their fair share of Requested Action program costs. For the first time in Renton's budget history, the 5.) Operate utilities in a responsive and fiscally administration is presenting a comprehensive list sound manner. of budgetary goals and policies for Council con- 6.) Maintain existing infrastructure and capital sideration and adoption. It is hoped that, as part assets. of the 1992 process, Council will approve a for- mal set of policies that will guide budget building 7.) Establish accountability in budget monitor- for 1992 and beyond. The first step will be for ing. Council to approve budget related goals, the sec 8 ) Establish consistent City compensation stan- ond to approve implementing policies. dards. Budget Policies 9.) Provide financial reports in a timely and un- Webster defines policy as "a principle,plan, or derstandable manner. course of action, as pursued by a government, or- ganization, individual." Budget policies may be In order to assist with your discussion of this likened to construction specifications: they help material a status column has been incorporated in determine where and how resources are used. the policy exhibit. Architectural renderings present a common vision of what a project will look like: budget goals pre- Closing Comments sent a common vision of where we want to go, The policies which you will be reviewing shortly with budget policies helping to determine how we were developed from several sources: Renton will get there. budgets, Renton annual financial reports, rate studies, Government Finance Officer publica- In the past, Renton's budget policies have been tions, and budget policies from a number of other informally stated and thus have not created as municipalities. Where references are available, clear plans as might otherwise be possible. To the sources are noted in the comment section. help create a more unified and common vision, the administration is proposing that budget poli- If you have questions about this material,the cies be grouped around the nine goals which administration will be happy to respond. follow. C:\92BUDGET\GOALS\92POLICY.DOC -April 26,1991 The nine goals being presented topitilfceil are: () Page 1 CITY OF RENTON BUDGET RELATED FISCAL GOALS & POLICIES GOAL POLICY STATUS/NOTES 1.) Keep the City in a fiscally A.) Ongoing operations of the City shall This policy is also applicable to on-going sound position in both the be funded from ongoing revenues. costs associated with capital short and long terms. improvements. B.) Budgets for all funds shall be Current practice. flexible in nature,with expenditures expanding and contracting based on actual revenues,authorized by periodic budget adjustments. C.) Six year budget projections and rate Current practice projections are for five increases for all operating and year period. capital funds shall be prepared annually. D.) Budget initiatives shall be evaluated Current practice projects costs for five as part of the six year budget years. This practice avoids "bow-wave" projection. budget impacts. E.) Revenues should be conservatively Current practice. projected,and expenditures budgeted at 100% to help ensure budget solvency. F.) The City should accept new Not currently addressed. requirements for service delivery only when adequate funding is made available. 2.) Maintain sufficient financial A.) Maintain fund balances equal to one Current practice is to maintains a liquidity to meet normal month's operating expenditures for general govt'l fund balance of 8% of all operating and contingency general gov't operating funds. expenditures. The balance was dropped obligations. in 1991 and is projected to be restored in 1994. [Ref GFOA fund balance bulletin.] B.) Maintain an insurance reserve for The City currently maintains an property,casualty,and medical insurance reserve of$500,000. [Ref claims in an amount equal to Annual Report risk management note consultant or actuarial requirements. (#18), on page 26.] C.) Departments arc rcspon3iblc for the CD.) Termination benefits shall be Not currently addressed. Based on past budgeted in non-departmental history, three positions, or$100,000 budgets in an amount equal to should be allocated in 1992. This average termination costs. parallels 1991's costs. Page 2 GOAL POLICY STATUS/NOTES DE.) The insurance reserve portion of Current policy. the"rainy day"rc3crvefund must be replenished in the following year by either transfer or premium. EE.) If the"rainy day"fund rc3crvc is Not currently addressed. used beyond the insurance reserve, the City's next fiscal budget shall contain a plan for restoring the fund to appropriate levels. 3.) Protect the City from A.) Maintain a"rainy day"fund equal to The "rainy-day"portion of the insurance catastrophic losses. 8% of general governmental fund currently equals approximately 8% operating expense without grants of total general gov't expenditures. and non-recurring transfers. B.) Purchase excess medical,property, Renton carries excess coverages in these and liability insurance to cover areas. [Ref Annual Report risk major losses-,as deemed appropriate management note (#18), on page 26.] by the City's risk management program. C.) The rainy day"revenues-portion Current policy. may be used for either unusual fiscal conditions or catastrophic losses outside insured limits,with any expenditure requiring five Council votes.- 4.) Have service users pay their A.) City utilities and the airport shall be Utilities and airport meet these goals. fair share of program costs. 100%user supported. B.) The City's golf course operations Golf course currently funds 100% of shall be self-supporting,with the operations, with general funds providing original acquisition paid for from approximately$380,000/year or 85% of general governmental revenues. acquisition debt service support. C.) User fees shall contribute an average Users of recreation and Community of 50% towards all recreation Center services fund approximately 50% services and operations,with the of the costs of these operations. exception of the senior center. D.) The City shall pay 100%of the cost Current Policy of senior center operations,with the users paying the full cost of special events. E.) Developers shall pay at least[percent The proposed 1991 fee schedule will in committee1b0%of the cost of recover approximately 60% of cost. reviewing and processing their permits. Page 3 • F.) Inter-fiord charges for service shall Current policy with the exception of occur only when needed for building permits. enterprise, external chargeable, mitigation,or grant related services and capital projects. • raw Page 4 . ir✓ W GOAL POLICY STATUS/NOTES G.) All City fees,charges,and rates shall No current policy. be reviewed annually to determine whether they meet targeted cost coverages. Adjustments shall be made in conjunction with the budget process. 5.) Operate utilities in a A.) Utility rate studies shall be con- No current policy. responsive and fiscally ducted at least every five years to sound manner. update assumptions and ensure the long term solvency and viability of City utilities. B.) Utility rates should be reviewed Water, sewer,storm, and garbage rates annually and adjusted,if necessary, are adjusted annually. to reflect inflation,construction goals,maintain bond covenants,and avoid major periodic increases. C.) The cost of utility contractual Per current policy, metro, dump fee, and services over which the City has no hazardous waste charges are handled in control shall be passed through to this manner. rate payers,in a manner consistent with Council direction. D.) Rates for the Water/Sewer/Storm Current policy set fourth in 1989 Utility shall include an annual Water/Sewer/Storm rate study. capital contribution equal to 1.5%of net assets. E.) Fund balances in enterprise funds Current practice. shall be maintained at levels established through rate studies,or at levels necessary to meet operating, capital,&contingency requirements. F.) Excess fund balances shall be used to Current practice. off-set rate increases where possible, with any remaining balances being used for approved capital purposes. 6.) Maintain existing A.) When capital funding decisions are No current policy. infrastructure and capital made,priority shall be given to assets. maintaining existing capital assets over the acquisition or construction of new facilities. B.) Financing for the majority of capital Capital acquisitions from the water, assets other than infrastructure shall sewer, storm, equipment rental, and normally be made over the life of the general fund generally use bonding, asset,or twenty years,whichever rather than "pay as you go." corres,.first. Page 5 'map, NNW GOAL POLICY STATUS/NOTES C.) Revenue bonds and LID's shall be Current policy. used to finance improvements when applicable. D.) Councilmanic bonds and lease No current policy. financing shall be used to fund infrastructure where positive cost/benefit ratios existsexits,or where there is no other source of funds. E.) Voted general obligation bonds and No current policy. special levies shall be used to finance infrastructure improvements for public benefit that support quality of life,and do not necessarily generate cost savings on revenue streams. 7.) Establish accountability in A.) The City Council shall set total Appropriations levels are adopted in the budget monitoring. appropriations at the fund level. budget. [Ref Annual Report, budget note, RCW 3SA.33.] B.) Department heads are responsible for Current practices. managing their budgets within the total appropriated budget. C.) Any budget adjustments between Current practices. funds shall be approved by the Council in budget amendments. D.) Budget adjustments within a fund Current practices with Council shall be approved by the Mayor,and approving budget amendments. reported to the Council.Adjustments affecting program implementation require Council approval. E.) Departmental expenditures shall be Current policy. [Ref. RCW 43.09.200] made from appropriate BARS accounts,not accounts where an excess of funds may exist. 8.) Establish consistent A.) The City's compensation policy shall To be addressed in current classification compensation standards for be to set minimum pay levels at a study for non-public safety personnel. the City. 60%level when compared with Public safety bargaining units are median pay of comparable currently set at the 95%percentile. jurisdictions. , Page 6 *sae "saw B.) Reclassification requests shall be Current policy links reclasses to the reviewed by Personnel on a quarterly budget, and has Council approving all basis,with all recommendations reclassifications. being approved by the Mayor prior to implementation. Reclassifications involving a change in pay grade shall be approved by the Council prior to implementation. C.) New hires may be placed up to step Current Policy. "C" without Council concurrance. Placement on higher steps shall be approved by Council. 4,4 Page 7 GOAL POLICY STATUS/NOTES 9.) Provide financial reports in A.) Monthly budget reports outlining the Monthly budget reports have been a timely and understandable status of revenues and expenditures submitted. Reformatted reports will be manner. shall be provided to all departments, available in May. Mayor,and Council. B.) Quarterly financial reports Quarterly reports are prepared and discussing major trends,the status of submitted to interested parties. Renton's financial operations,and other related information shall be distributed to all managers,Mayor, Council,and available to interested public. C.) A Comprehensive Annual Financial CAFR is prepared annually and Report,prepared in accordance with submitted for compliance review. (Ref generally accepted accounting RCW 43.09.200]. principles,shall be distributed to all interested parties and to GFOA for certification. D.) The City's budget document shall be Current practice. presented in a format that provides for logical comparison with prior years wherever possible. 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The rate consists of two kinds of benefits: 1.) Compensated time off which includes vacation, sick leave, and holiday pay; and 2.) Other City paid benefits such as FICA and other payroll taxes, medical, dental and retirement benefits. See below for a breakdown of these benefits. COMPENSATED TIME OFF AMOUNT Vacation $1,175,117 7.3% Sick Leave 480,130 3.0% Holidays 786,510 4.9% Total Compensated Time $2,441,757 15.2% OTHER BENEFITS Retirement $1,402,832 8.8% FICA 1,136,175 7.1% Medical/Dental 1,749,188 10.9% Other 311,406 1.9% Total Other Benefits $4,599,601 28.7% TOTAL FRINGE BENEFIT $7,041.358 43.9% If you have any questions, please contact me at #2729. CITY` OF RENTON Community Services Earl Clymer, Mayor John Webley,Administrator August 1, 1991 . ; aF RE ON AULi kJ is 1991 Linda Rasmussen, Director Domestic Abuse Women's Network pttCJJVED P.O. Box 1521 v;I Y CLERKS OFFICE Kent, WA 98035 Dear Linda, Thank you for the opportunity to be involved in the capital campaign for the new DAWN emergency shelter. The meetings held discussing the project, including the Kick- Off breakfast, the Council Community Services Committee and the Renton Human Services Advisory Committee, engendered indispensable awareness of the needs of victims of domestic violence. The request for a one - time capital award of$15,000 was given serious consideration. Those who reviewed the project are aware of the shortage of all types of shelter in the South King County Region and know there is need for the type of facility proposed by DAWN. The final recommendation approved by council is for this request to be considered during the regular 1992 funding cycle. The decision is based on the position taken by the City of Renton that mid-year funding requests create an inequitable situation for all the agencies who may be receiving, or wish to receive, funding from the City. The possible exception to this policy is a request that addresses a recognized emergency condition. Please call me at 235 -2724, if you would like to further discuss this decision. The Renton Human Services Advisory Committee will be determining its final recommendations for the 1992 programs in early August. The Administration and Council will review the recommended projects, adopting the Block Grant program in early September and the General Fund budget in December. I will keep you informed as this process unfolds. Sincerely, Ron Shelley, Coordinator Housing and Human Services Division RSLRS-1 200 Mill Avenue South-Renton. Washington 98055 - (206)235-2553