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MEETING DATE &TIME: Monday, March 28, 2016 @ 4:30 pm
al .ent Den Persson
4Armondo Pavone
141 ° .tTi Perez
AGENDA
1. 2016 Carry Forward Budget Adjustment Briefing
2. Highlands House Demo Contract
3. Lease Amendment with Amazing Grace Lutheran Church .
4. Vouchers
5. Emerging Issues in Revenue Streams
CITIZENS IN ATTENDANCE
Item# Name (please print clearly) Contact Info
STAFF IN ATTENDANCE
Item# Name (please print clearly) Contact Info (Extension#)
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DISPOSITION
Item# Disposition
1
Julia Medzegian
From:Jamie D. Thomas
Sent:Tuesday, April 19, 2016 2:35 PM
To:Don Persson; Ruth Perez; Armondo Pavone; Ed Prince; Randy Corman; Carol Ann Witschi; Ryan
McIrvin
Cc:Julia Medzegian; Denis Law; Jay B Covington; Iwen Wang; Kari Roller
Subject:Finance Committee Follow Up
Follow up the from the 3/28/16 Finance Committee Meeting:
1. Berkshire Investors, $18,228, for “Refund of Credit Balance” – Why all of the refunds? A large estimated payoff
amount was paid through escrow prior to the sale of the Berkshire Apartments. This was the overpayment at closing
and it was refunded.
2. Cintas, $15,729, for “Uniforms for Water and Street” – What is the shops process for uniform
replacement/purchasing? To ensure the City shops crew look professional and are easily recognized as City staff when
they are out working in the field, the crew is provided with specific clothing items with their names and the City logo
embroidered. The City has provisions for annual replacements to ensure uniforms remain professional looking.
3. General Question: Did the payment the City made to Bonneville for $13,500 for the ESPN Seahawks Rally come from
Hotel/Motel Tax revenue? Yes, this was paid with Hotel/Motel Tax sources, as approved by the lodging tax commission
and Council.
Follow up from the 4/11/16 Finance Committee Meeting:
1. Pacific Plants, $3,175, for “Trees for Street Tree Planting Program” – These trees are very expensive, does the nursery
provide a warranty or a guarantee for the trees? Per Terry Flatley: “Trees by themselves are not usually warranty
covered. They are only covered under a warranty if the supplier is the company doing the planting. In our case, we are
receiving trees from a supplier that does not plant the trees, therefore, I have to hire a contractor to plant but the
supplying nursery typically won’t warranty them then. The price of a tree under warranty is usually double the cost
without the warranty. Finally, we rarely loose newly planted trees because we insist upon strict planting guidelines and
the trees receive supplemental irrigation at least the first two years following planting. Also, we provide detailed care
instructions to the property owner receiving the tree, which includes watering instructions.”
2. General Request: Please add more detail for purchases >$100 from general supply retailers (i.e. Office Depot, Sams
Club, McLendons, etc). This request has been distributed among departments. Also, during A/P’s review, submitted
invoices will be reviewed for adequate descriptions and follow up with the initiating department, as needed.
Please let me know if you have any questions.
Thanks,
Jamie Thomas
City of Renton
Fiscal Services Director
425-430-6929