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Final Agenda Packet
CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, July 8, 2019 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) Parks and Recreation Month - July 2019 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENTS • All remarks must be addressed to the Council as a whole, if a response is requested please provide your name and address, including email address, to the City Clerk to allow for follow‐up. • Speakers must sign-up prior to the Council meeting. • Each speaker is allowed five minutes. • When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of 7/1/2019. Council Concur b) AB - 2412 Mayor Law reappoints Ms. Cynthia Burns and Mr. Shun Takano to the Parks Commission for terms expiring on October 1, 2022. Council Concur c) AB - 2393 City Clerk recommends adopting a resolution approving placement on the 2019 ballot of the countywide ballot proposition for funding the Medic One/Emergency Medical Services (EMS) Levy for the period from January 1, 2020 through December 31, 2025 pursuant to RCW 84.52.069. Council Concur d) AB - 2420 City Clerk submits results from the July 1, 2019 bid opening for the Maplewood Creek and Madsen Creek Sediment Basin Cleaning Project 2019 (CAG-19-175), and submits the staff recommendation to award the contract to the lowest responsive and responsible bidder, Sierra Pacific Construction, LLC, in the amount of $142,585.30. Council Concur e) AB - 2421 City Clerk submits results from the June 18, 2019 bid opening for the 2019 Street Patch and Overlay project (CAG-19-146), and submits the staff recommendation to award the contract to the lowest responsive and responsible bidder, Tony Lind Paving, LLC, in the amount of $556,620.75. Council Concur f) AB - 2410 Community Services Department recommends terminating the existing contract (CAG-16-078) with Canber Corporation, and recommends approval of the new 2019-2021 Landscape Maintenance Agreement, in the amount of $556,003.80 over the term of the contract, with Canber Corporation. The expected savings over the term of the new contract is $402,486.25. Refer to Finance Committee g) AB - 2417 Human Resources / Risk Management Department recommends the transfer of Pharmacy Benefit Manager services to Costco Health Solutions, and to execute an agreement to that effect when it is ready. Refer to Finance Committee h) AB - 2413 Public Works Administration requests authority to purchase two new motorcycles and related equipment from sole source vendor, Jet City Harley-Davidson, in the amount of $102,932.12. The vehicle purchases were included in the 2019 Carry- Forward budget amendment and the Police Take Home Vehicle Program approved as part of the 2017-2018 biennium budget. Council Concur i) AB - 2414 Transportation Systems Division recommends executing a Local Agency Agreement with the Washington State Department of Transportation in order to receive $1,340,750 in grant funds for the preliminary engineering phase of the S 2nd St Conversion project. Refer to Finance Committee j) AB - 2418 Transportation Systems Division recommends executing a Local Agency Agreement with the Washington State Department of Transportation for the obligation of grant funding in the amount of $1,500,000, and approval of all subsequent agreements, necessary to accomplish the Renton Connector project. Refer to Finance Committee k) AB - 2415 Utility Systems Division recommends executing Amendment No. 5 to CAG-15- 224, contractor Tetra Tech, Inc. in the amount of $724,607, for Phase 3 design and permitting for the Cedar River 205 Project Levee Certification. Refer to Utilities Committee l) AB - 2416 Utility Systems Division recommends executing a grant agreement with the King County Flood Control Zone District, in order to receive $5,000,000 for the Cedar River Section 205 Levees Accreditation project. Refer to Utilities Committee 7. UNFINISHED BUSINESS 8. LEGISLATION Resolution(s): a) Resolution No. 4382: Supporting Placement of Medic One/EMS Levy on November 2019 Ballot (See item 5.c.) 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) CANCELLED Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings 0DenisLawMayorProcCamationWhereas,theU.S.HouseofRepresentativeshasdesignatedJulyasParksandRecreationMonth;andWhereas,parksandrecreationprogramsareanintegralpartofcommunitiesthroughoutthiscountry,includingtheCityofRentonanditsCommunityServicesDepartment;andWhereas,parksandrecreationareimportanttoestablishingandmaintainingthequalityoflifeinourcommunities,ensuringthehealthofallcitizens,andcontributingtotheeconomicandenvironmentalwellbeingofthiscommunityandregion;andWhereas,parksandrecreationprogramsbuildhealthy,activecommunitiesthataidinthepreventionofchronicdisease,providetherapeuticrecreationservicesforthosewhoarementallyorphysicallydisabled,andalsoimprovethementalandemotionalhealthofallcitizens;and‘I4lfiereas,parks,trails,andtheurbanforestryprogramincreaseacommunity’seconomicprosperitythroughincreasedpropertyvalues,expansionofthelocaltaxbase,increasedtourism,theattractionandretentionofbusinesses,andcrimereduction;andWhereas,participationinrecreationclasses,hikes,events,sports,andswimmingprogramsbuildsfriendships,teamwork,andopportunitiestocontributetosociety;and‘14)hereas,parksandnaturalrecreationareasimproveairandwaterquality,protectgroundwater,preventflooding,providevegetativebufferstodevelopment,andproducehabitatforwildlife;and‘T4)hereas,Rentonparksandnaturalrecreationareasensuretheecologicalbeautyofourcommunityandprovideaplaceforchildrenandadultstoconnectwithnatureandrecreateoutdoors;Wow,therefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimJuly2019tobeParkcandçcreationvLontñintheCityofRenton,andIencourageallmembersofthecommunitytojoinmeinthisspecialobservation.InwitnesswhereofIhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis8thdayofJuly,2019.Den/sLaw,MayorCityofRenton,WashingtonRentonCityHall,7thFloor1055SouthGradyWay,Renton,WA98057.rentonwa.govAGENDA ITEM #3. a) DRAFTJuly 1, 2019 REGULAR COUNCIL MEETING MINUTES CITY OF RENTON MINUTES ‐ City Council Regular Meeting 7:00 PM ‐ Monday, July 1, 2019 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Pro Tem Persson called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Don Persson, Mayor Pro Tem Randy Corman Ryan McIrvin Armondo Pavone Ed Prince Carol Ann Witschi, Council President Pro Tem Councilmembers Absent: Ruth Pérez MOVED BY PRINCE, SECONDED BY WITSCHI, COUNCIL EXCUSE ABSENT COUNCILMEMBER RUTH PÉREZ. CARRIED. ADMINISTRATIVE STAFF PRESENT Robert Harrison, Chief Administrative Officer Cheryl Beyer, Senior Assistant City Attorney Jason Seth, City Clerk Gregg Zimmerman, Public Works Administrator Jennifer Henning, Planning Director Commander Jeff Eddy, Police Department ADMINISTRATIVE REPORT Chief Administrative Officer Robert Harrison reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2019 and beyond. Items noted were: Celebrate the Fourth of July with fireworks and festivities at Gene Coulon Memorial Beach Park. The schedule of events includes something for everyone, including a volleyball tournament, a kids activity zone, and live music and dance performances. AGENDA ITEM #6. a) DRAFTJuly 1, 2019 REGULAR COUNCIL MEETING MINUTES The official welcome is at 7:00 p.m. and the fireworks display will start at 10:00 p.m. For more information and the complete schedule, visit the City's website. Join us Saturday, July 6 from 6 to 9 p.m. at Piazza Park for the third annual Cruz the Loop celebration. Register your car to cruise prior to July 6 for $30, or $40 the day of. The next day, Sunday, July 7, join us for the Return to Renton Benefit Car Show from 10 a.m. to 4 p.m. at Piazza Park. This weekend, come check out classic cars, grab some food and drinks, and enjoy live music. Visit the City's website for more information. Preventative street maintenance will continue to impact traffic and result in occasional street closures. AUDIENCE COMMENTS Jason Collins, Renton, expressed concerns about the Police Department using radio frequencies as a form of harassment. He asked the City to investigate. Carl Kiminki, expressed concern regarding loud vehicle noises in the Talbot Hill area of the City. He also asked if anyone knew what was happening with the old Skyway Towing tow yard. Mayor Pro Tem Persson remarked the lot was sold to someone who would not be operating a tow yard. Jeff Colee, Renton, submitted a packet of information regarding a recent variance application the City had denied. He then read a letter explaining the reasons he believed the City was not accommodating his disability. He noted that he would likely appeal the decision and asked for guidance on the appeal process. Senior Assistant City Attorney Cheryl Beyer explained that because he had a lawyer representing him, she could not provide any legal assistance on the matter. Mayor Pro Tem Persson indicated that Jennifer Henning, Planning Director, was in the audience and could explain the appeal process to him. CONSENT AGENDA Items listed on the Consent Agenda were adopted with one motion, following the listing. Councilmember Pavone removed Item 5.d. for separate consideration. a) Approval of Council Meeting minutes of June 17, 2019. Council Concur. b) AB ‐ 2407 Mayor Law appointed Mr. Jeff Dineen to the Renton Airport Advisory Committee, South Renton Neighborhood (alternate position), for an unexpired term expiring on May 7, 2020. Refer to Transportation (Aviation) Committee. c) AB ‐ 2409 Administrative Services Department recommended approval of the 2nd Quarter budget amendment to the 2019/2020 Biennial Budget, with appropriations in the amount of $70,756,610, with the total amended budget to be $699,771,000 for the biennium; and requested approval to amend the 2019/2020 Fee Schedule. Refer to Finance Committee. e) AB ‐ 2406 Public Works Administration requested approval to purchase a John Deere Gator and four other vehicles, in an estimated amount of $135,361 using the state bid contract 05916 and the Sourcewell Grounds Maintenance contract 062117‐DAC. The items were included in previously approved budgets. Council Concur. AGENDA ITEM #6. a) DRAFTJuly 1, 2019 REGULAR COUNCIL MEETING MINUTES f) AB ‐ 2408 Transportation Systems Division recommended approval to execute Supplemental Agreement No. 7 to CAG‐16‐063, with Parametrix, Inc., in the amount of $266,421.95, for additional design services to extend the project limits and complete the final design of the Duvall Ave NE ‐ NE 7th St to Sunset Blvd NE project. Refer to Transportation (Aviation) Committee. MOVED BY WITSCHI, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA, MINUS ITEM 5.D. CARRIED. SEPARATE CONSIDERATION ‐ ITEM 5.D. d) AB ‐ 2399 Community & Economic Development Department recommended approving a 100‐ percent waiver of eligible development and impact fees per City Code, in an amount not to exceed $243,809, for the Homestead Community Land Trust Willowcrest Townhomes development. Refer to Finance Committee. MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE CONSENT AGENDA ITEM 5.D., AS COUNCIL CONCUR. CARRIED. UNFINISHED BUSINESS a) Community Services Committee Chair Witschi presented a report concurring in the staff recommendation to approve funding for the selected 2019 Neighborhood Grant Project Grantees: Neighborhood Organization Amount South Renton Connection $16,000 The Pointe HOA $8,000 Barbee Mill HOA $1,800 LaCrosse HOA $14,595.52 Total: $40,395.52 MOVED BY WITSCHI, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Finance Committee Chair Pavone presented a report concurring in the staff recommendation to approve the following payments: 1. Accounts Payable – total payment of $5,713,478.31 for vouchers, 60719, 10099‐10107, 374576‐374581, 374594‐375040; payroll benefit withholding vouchers 6059‐6067, 374582‐374593 and three wire transfers. 2. Payroll – total payment of $1,493,958.18 for payroll vouchers which includes 702 direct deposits and 20 checks (May 16‐31, 2019 pay period). 3. Kidder Mathews – total payment of $36,919.54 for vouchers 5894‐5915. MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #6. a) DRAFTJuly 1, 2019 REGULAR COUNCIL MEETING MINUTES c) Finance Committee Chair Pavone presented a report concurring in the staff recommendation to approve the allocations for the 2019 Lodging Tax Fund as recommended by the Lodging Tax Advisory Committee as follows: • LTAC selected Community event sponsorships $10,000 • City of Renton, Econ Dev (Tourism mobile app development) $12,000 • Northwest Entertainment Alliance/Renton City Comicon $10,000 • Return to Renton Car Show $5,000 • WA State Geocaching $1,100 Total Recommendation: $38,100 MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. d) Finance Committee Chair Pavone presented a report concurring in the staff recommendation to approve hiring a Transportation Maintenance Division Signal/Electronic Systems Technician II at Pay Grade a17, Step E. Hiring this position as a Signal/Electronic Systems Technician II Pay Grade a17, Step E versus hiring at Pay Grade a21, Step C will not have a fiscal impact in 2019 or 2020 since the difference in salary and benefits result in net zero. MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. e) Finance Committee Chair Pavone presented a report concurring in the staff recommendation to authorize hiring a Utility Systems Division Surface Water Engineering Section Civil Engineer III at Pay Grade a29, Step D effective August 1, 2019. This request will reduce the Division’s Surface Water Utility 2019 budget by $6,165. MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. NEW BUSINESS Please see the attached Council Committee Meeting Calendar. ADJOURNMENT MOVED BY CORMAN, SECONDED BY PRINCE, COUNCIL ADJOURN. CARRIED. TIME: 7:23 P.M. Jason A. Seth, CMC, City Clerk Megan Gregor, Recorder Monday, July 1, 2019 AGENDA ITEM #6. a) DRAFT Council Committee Meeting Calendar July 1, 2019 July 8, 2019 Monday CANCELLED Planning & Development Committee, Chair Prince CANCELLED Public Safety Committee, Chair Corman CANCELLED Committee of the Whole, Vice Chair Witschi AGENDA ITEM #6. a) AB - 2412 City Council Regular Meeting - 08 Jul 2019 SUBJECT/TITLE: Reappointments to Parks Commission: Cynthia Burns and Shun Takano RECOMMENDED ACTION: Council Concur DEPARTMENT: Executive Department STAFF CONTACT: April Alexander, Executive Assistant EXT.: 6520 FISCAL IMPACT SUMMARY: None SUMMARY OF ACTION: Mayor Law reappoints Ms. Cynthia Burns and Mr. Shun Takano to the Parks Commission for terms expiring 10/1/22. EXHIBITS: A. Recommendation memo STAFF RECOMMENDATION: Confirm Mayor Law's reappointments of Ms. Cynthia Burns and Mr. Shun Takano. AGENDA ITEM #6. b) COMMUNITY SERVICES DEPARTM ENT MEMORANDUM DATE:June 25,2019 TO:Den is Law,Mayor U JUN 23 2019 CC:Robert Harrison,Chief Administrative Officer cJasonSeth,City Clerk ____________________ April Alexander,Executive Assistant Roberta Graver,Administrative Assistant FROM:Kelly Beymer,Community Services Administrator SUBJECT:Reappointment —Parks Commission I,along with staff,would like to request your consideration to recommend the following reappointments to the City Council for the following Park Board Commissioners. Cynthia Burns’term expired 10/1/2018 and continues to be a vital,active participant on the Parks Commission.She also attends numerous city events each year representing the Board.She has been an active contributor on sub-committees,including revising Parks Rules and Regulations,and a relentless supporter and advocate for the city and the Benson Neighborhood Community Plan.Cynthia realizes the importance of parks and recreational opportunities in the community and serves the city by promoting these efforts at every opportunity. Shun Takano’s term expired 10/1/2018 after serving the remaining year of Michael O’Don in’s term.Shun continues to be a strong supporter and advocate for parks, contributing valuable insight and public perspective to the programs and plans the commission reviews.He values the importance of neighborhood and regional parks, recreational opportunities in the community,and serves the city by promoting these efforts at every opportunity. Their individual commitments to the community are assets to the Commission,staff, and citizens of Renton. Seeing as Cynthia Burns and Shun Takano have faithfully and willingly continued performing as Park Commissioners since 10/1/2018,and committed to do so for another term,I request your consideration to recommend their Park Commission reappointments be effective retroactive to 10/1/2018,with regular terms expiring 10/1/2022. Should you have any questions or concerns,please feel free to call me at x6617. h:\boards commissions\parks commission\boardmembers\appointment memos\shun cynthia reappointment 3.25.2019.docx AGENDA ITEM #6. b) AB - 2393 City Council Regular Meeting - 08 Jul 2019 SUBJECT/TITLE: Resolution Supporting Placement of Medic One/EMS Levy on November 2019 Ballot RECOMMENDED ACTION: Council Concur DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: Any revenue generated will go to the Renton Regional Fire Authority. SUMMARY OF ACTION: The Medic One/EMS system in King County, known worldwide for its service excellence, leadership and medical results, is built on partnerships that are rooted in regional, collaborative and cross-jurisdictional coordination. While each agency operates individually, the care provided to the patient operates with a "seamless" system. The Medic One/EMS system is currently funded with a six-year EMS Levy that expires on December 31, 2019. An EMS Advisory Task Force was created to develop an interjurisdictional agreement on an updated EMS strategic plan and financing package for the next levy funding period of 2020 -2025. The Advisory Task Force proposes a six-year $0.265 per $1,000 of assessed value countywide levy for the years 2020-2025. Renton citizens benefit from this strategic regional partnership daily. The Renton Regional Fire Authority recommends adopting the proposed resolution supporting placement of this issue on the November 2019 ballot. EXHIBITS: A. Resolution STAFF RECOMMENDATION: Adopt the resolution approving the placement of the 2020 -2025 countywide Medic One/EMS Levy on the ballot in 2019. AGENDA ITEM #6. c) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, APPROVING PLACEMENT ON THE 2019 BALLOT OF THE COUNTYWIDE BALLOT PROPOSITION FOR FUNDING THE MEDIC ONE/EMERGENCY MEDICAL SERVICES (EMS) LEVY FOR THE PERIOD FROM JANUARY 1, 2020, THROUGH DECEMBER 31, 2025, PURSUANT TO RCW 84.52.069. WHEREAS, the delivery of emergency medical services is an essential function of the fire and life safety responsibility of local and regional government; and WHEREAS, the internationally recognized countywide tiered Medic One/EMS system in Seattle & King County provides county residents and visitors essential life‐saving services throughout the region regardless of location, incident circumstances, day of the week, or time of day; and WHEREAS, it has been to the benefit of the residents of the City of Renton to support and participate in the countywide cooperative of delivering Advanced Life Support and Basic Life Support services; and WHEREAS, King County should continue to exercise leadership and assume responsibility for assuring the consistent, standardized, effective and cost efficient development and provision of emergency services throughout the county; and WHEREAS, RCW 84.52.069 provides for countywide emergency medical care and service levies and King County is seeking voter authorization of a six‐year Medic One/EMS levy for the period of 2020‐2025; and AGENDA ITEM #6. c) RESOLUTION NO. _______ 2 WHEREAS, the patient and program services of the King County Medic One/EMS system are funded by a prior countywide six‐year Medic One/EMS levy that expires December 31, 2019; and WHEREAS, the EMS Advisory Task Force, created via Executive Order PHL‐ 0 ‐ 1 – EO, worked collaboratively with regional EMS Stakeholders to develop the Medic One/EMS 2020‐ 2025 Strategic Plan for providing this countywide service, and recommends pursuit of a Medic One/EMS levy, per RCW 84.52.069; with an initial levy rate of $0.265 per one thousand dollars assessed value, to fund EMS throughout King County for the next six years; and WHEREAS, the City of Renton participated in these discussions throughout the process and was represented on the Task Force; WHEREAS, in order to continue funding for emergency medical services for six years, RCW 84.52.069 requires that cities with a population greater than fifty thousand approve the countywide levy proposal prior to placement on a ballot; and WHEREAS, the City of Renton has a population of 104,300 people; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The City Council of the City of Renton, Washington hereby approves submitting to the voters a ballot proposition to provide stable and long‐term funding for the countywide Medic One/EMS levy, as proposed by King County Ordinance No. 2019‐0185, on the ballot in 2019. AGENDA ITEM #6. c) RESOLUTION NO. _______ 3 PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2019. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _______________________, 2019. ______________________________ Denis Law, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney RES.1810:6/26/19:scr AGENDA ITEM #6. c) AB - 2420 City Council Regular Meeting - 08 Jul 2019 SUBJECT/TITLE: Contract Award - Maplewood Creek and Madsen Creek Sediment Basin Cleaning Project 2019; CAG-19-175 RECOMMENDED ACTION: Council Concur DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: $142,585.30. The total project budget is $217,048. Engineer's Estimate: $133,760 SUMMARY OF ACTION: The City Clerk opened sealed bids for the Maplewood Creek and Madsen Creek Sediment Basin Cleaning Project 2019 at 2:30 p.m. on July 1, 2019. The bids met the following requirements per Council policy: 1. There was more than one bid; 2. There were no irregularities with the lowest responsive and responsible bid; and 3. The lowest responsive and responsible bid was within the project budget. Therefore, staff recommends awarding the Maplewood Creek and Madsen Creek Sediment Basin Cleaning Project 2019 contract to the lowest responsive and responsible bidder, Sierra Pacific Contstruction, LLC, in the amount of $142,585.30. EXHIBITS: A. Staff Recommendation B. Bid Tab STAFF RECOMMENDATION: Award the Maplewood Creek and Madsen Creek Sediment Basin Cleaning Project 2019 contract to the lowest responsive and responsible bidder, Sierra Pacific Construction, LLC, in the amount of $142,585.30. AGENDA ITEM #6. d) PUBLICWORKSDEPARTMENTMEMORANDUMBidAward—MaplewoodCreekandMadsenCreekSedimentBasinCleaningProject2019,SWP-2057,CAG-19-175ThebidopeningfortheMaplewoodCreekandMadsenCreekSedimentBasinCleaningProjectwasheldonJuly1,2019.Fourbidswerereceived.ThelowbidderfortheprojectisSierraPacificConstruction,LLCwithabidof$142,585.30.Theengineer’sestimateforprojectconstructionwas$133,760.00.ThePublicWorksDepartmenthasreviewedthebidssubmittedfortheMaplewoodCreekandMadsenCreekSedimentBasinCleaningProjectforcompleteness,inclusionofallrequiredforms,bidbond,acknowledgmentsofaddenda,andmathematicalcorrectnessofthebidandrecommendsthatthisitembeplacedontheJuly8,2019,consentagendaforCouncilconcur.Stafffurtherrecommendsthatcouncilawardtheconstructioncontracttothelowestresponsive,responsiblebidder,SierraPacificConstruction,LLC,intheamountof$142,585.30.Thetotalbudgetamountforthe2019MaplewoodCreekandMadsenCreekSedimentBasinCleaningProjectis$217,048.00.Fundingisavailablefromtheapproved2019CapitalImprovementProgramadjustedbudgetforMaplewoodGolfCourseSedimentationBasinCleaning(427.475060)andfromMadsenCreekSedimentationBasinCleaning(427.475050).Therearesufficientfundsforthisproject.Attachedforyourreferenceisthebidtabulationshowingtheengineer’sestimate,thelowbid,andtheotherbidssubmitted.Ifyouhaveanyquestions,pleasecontactKenSrilofungatx7247orbyemailatksrilofung@rentonwa.govAttachmentsH:\FiIeSys\SWP-SurfaceWaterProjects\SWP-27-SurfaceWaterProjects(CIP)\27-2057MAPLEWOODBASIN\2019PondCleaning\1000Correspondence\1002CityCorespondence\2019BasinCleaningProject-MemotoClerkSUBJECT:CITy0RENTONDATE:July2,2019JULO2019TO:JasonSeth,CityClerkECEIVED-LER$OFFICEFROM:JosephFarah,SurfaceWaterEngineeringManager,x7248cc:GreggZimmerman,PWAdministratorRonStraka,UtilitySystemsDirectorAGENDA ITEM #6. d) Project:Maplewood Creek &Madsen Creek Sediment Basin Cleaning Project.2019 Sierra Pacific Oceanside Nordvind SWP-2057,CAG-1 9-115 Bid Date:July 1,2019 2:30 pm Engineers Estimate Construction,LLC Construction,Inc.Sewer Services.LLC Northwest Cascade,Inc. F Item Unit Est.f Unit Bid Unit Bid Unit Bid Unit Bid Unit BidNo.Bid Item Description Quantity Price Amount Price Amount Price Amount Price Amount Price Amount A-I Mobiiization CS 1 5,000.00 6000.00 13,692.00 13,892.00 10,000.00 10,000.00 5,000.00 5,000.00 17,00000 17,000.00 A-2 Construction Surveying,Staking,As-buiit CS 1 3,000.00 3,000.00 1,500.00 1,500.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 A-3 Constnuct Bypass Darn,Diversion,Fish Rescue,and Drain Basin LS 1 13,000.00 13,000,00 6,000.00 6,000.00 7,000.00 7,000.00 5,000.00 5,000.00 9,800.00 9,800.00 A-4 Remove,Had.and Dispose of Sediment LB 1 38,000.00 38,000.00 42,000.00 42,000,00 40,000.00 40,000.00 50,000.00 50,000.00 72,500.00 72,500.00 A-5 ReSt Basin,Remove Dam,Restore Bank LS 1 3500.00 3,600.00 5,000.00 5,000.00 2,000.00 2,000.00 5,000.00 5,000.00 3,200.00 3,200.00 A-6 Remove and Adjust Euisling Rock Hems LS I 2,000.00 2,000.00 1,500.00 1,500.00 1,000.00 1,000.00 5,000.00 5,000.00 3,200.00 3,200.00 A-7 Channel Vegetation,Brand,and Wood Debris Removal LS 1 3,000.00 3,000.00 4,000.00 4,000.00 8,200.00 8,200.00 5,000.00 5,000.00 4,800.00 4,800.00 A-8 Hydroseeding SF 4,000 0.50 2,000.00 0.15 600.00 0.33 1,320.00 0.50 2,000.00 0.40 1,600.00 A-9 Minor Changes LS 1 5,000.00 .5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000,00 5,000.00 5,000.00 B-i Mobilization LS 1 4,000.00 4,000.00 6,000.00 6000.00 6,000.00 6,000.00 1,000.00 1,000.00 13,500.00 13,500.00 8-2 Temporary Traffic Control LS 1 4,000,00 4,000.00 1.00 1.00 2,000.00 2,000.00 2,500 00 2,500.00 1.500,00 1,500.00 0-3 Construction Surveying,Staking,As-built LS 1 3,000.00 3,000.00 1,500.00 1,500.00 5,000.00 5,000.00 5.000,00 5,000.00 5,000.00 5,000.00 8-4 Construct Bypass Dam.Divert Creek,Fish Rescue,and Drain Basin CS 1 6,000.00 6,000.00 6,000.00 6,000.00 5,000.00 6,000.00 5,00000 5,000.00 9,000.00 9,000.00 B-S Remove,Haul,and Dispose of Sediment LS 1 19,000.00 19,000.00 26,000.00 26,000.00 40,000.00 40,000.00 50,000,00 50,000.00 57,500.00 57,500.00 8-6 Refili Basin,Remove Dam,Restore Bank LS 1 3,000.00 3,000.00 5,000,00 5,000,00 3,000.00 3,000.00 5,000.00 5,000,00 3,200.00 3,200,00 8-7 Hydroseeding SF 4,200 0.50 2,100.00 0.15 630.00 0.33 1,366,00 0.50 2,100.00 0.40 1,680.00 B-8 Minor Changes CS 1 5,000.00 5,000.00 5,000.00 5,000,00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 Ken Srilofung,Project Manager oaies lax KUi 1!uppiics ttaxaoded to subtotal)——Subtotal ‘$121,600.00 Subtotal $129,623.00 Subtotal $14,,nuo.uu ouororai 5re,nvu,uu Subtotai $218,400.00 .p Sales Tax Rate 10.0%Salen Tax $12,160.00 Sales Tax $12,962.30 Sales Tax $14,790.60 Sales Tax $16,260.00 Sales Tax $21,848.00 By:A—)%ç’Totai 5133.760.00 Total S142.585.30 Total S162.696.60 Tolai 5178.860.00 Total 5240.328.00 Bid Tab-Maple-Madsen-201 0 Page 1 AGENDA ITEM #6. d) Project: Maplewood Creek Madsen Creek Sediment Basin Cleaning Project 2019 (SWP27‐2057) ‐ CAG‐19‐175 Date:July 1, 2019 CITY OF RENTON BID TABULATION SHEET 1 of 1 Bid Total from Proposal Bid Dept Cert Addenda Sched of Schedule of Prices & Aff. Bond L&I Comp 1 Prices *Includes Sales Tax Nordvind Sewer Service, LLC. 25129 SE Green Valley Rd 1 Auburn X X X X X X $178,860.00 WA 98092 Northwest Cascade, Inc. P.O. Box 73399 2 Puyallup X X X X X X $240,328.00 WA 98373 Oceanside Construction, Inc. 1511 Mt. Baker Hwy 3 Bellingham X X X X X X $162,696.60 WA 98226 Sierra Pacific Construction, LLC. P.O. Box 620 4 Maple Valley X X X X X X $142,585.30 WA 98038 Bidder FORMS Engineer's Estimate $133,760.00 AGENDA ITEM #6. d) AB - 2421 City Council Regular Meeting - 08 Jul 2019 SUBJECT/TITLE: Contract Award - 2019 Street Patch and Overlay; CAG-19-146 RECOMMENDED ACTION: Council Concur DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: $556,620.75. Total project budget is $1,090,000. Engineer's Estimate: $700,000 SUMMARY OF ACTION: The City Clerk opened sealed bids for the 2019 Street Patch and Overlay project at 11:00 a.m. on June 18, 2019. The bids met the following requirements per Council policy: 1. There was more than one bid; 2. The were no irregularities with the lowest responsive and responsible bid; and 3. The lowest responsive and responsible bid was within the project budget. Therefore, staff recommends awarding the 2019 Street Patch and Overlay project to the lowest responsive and responsible bidder, Tony Lind Paving, LLC, in the amount of $556,620.75. EXHIBITS: A. Staff Recommendation B. Bid Tab STAFF RECOMMENDATION: Award the 2019 Street Patch and Overlay project to the lowest responsive and responsible bidder, Tony Lind Paving, LLC, in the amount of $556,620.75. AGENDA ITEM #6. e) PUBLICWORKSDEPARTMENTMEMORANDUMDATE:July2,2019CITYOFRENTONTO:JasonSeth,CityClerkJUL0j2079FROM:BobHanson,TransportationDesignManager,x7223RECEIVEDCITYCLERKSOFFICESTAFFCONTACT:EmilyLogan,TransportationProjectManager,x7224JaysonGrant,PavementManagementTech,x2238MichelleFaltaous,TransportationProjectManager,x7301SUBJECT:2019StreetPatchandOverlayConstructionContractCAG-19-146TheTransportationSystemsDivisionrecommendsthatthe2019StreetPatchandOverlayconstructioncontract,intheamountof$556,620.75,beawardedtoTonyLindPaving,LLC,23048172AveSE,Kent,WA98042.OnTuesdayJune18,2019theBidswereopened.Thereweresix(6)bidssubmitted.ThebidsubmittedbyTonyLindPaving,LLChasbeendeterminedtobethelowestresponsiveandresponsiblebid.ThebidsubmittedbyTonyLindPaving,LLCwasundertheEngineer’sEstimateof$700,000.00,by$143,379.25.Afteranalysisofthebids,wefeelthattheirbidisafairrepresentationofthecostoftheworkassociatedwiththisproject.The2019budgetfortheStreetOverlayis$1,090,000andincludingthe2018Carryforwardof$317,265thetotalis$1,407,265.ThetotalexpenditurestodatefromtheStreetOverlaybudgetis$197,111.Thisleaves$1,210,154availableforconstruction,constructionmanagement,andmaterialstesting.Ofthatamount,$60,000isencumberedforconstructionmanagement(Cityemployeesalaryandbenefits)andmaterialstestingservices.Furthermore,thedeferredworkfromthe2018Overlaycontractencumbers$261,827.27.Thatleaves$948,327fortheconstructioncontract.ThebidfromTonyLindPaving,LLCis$556,620.75.Sothereissufficientbudgetfortheconstructioncontract,constructionmanagement,andmaterialstesting.Theremainingbudgetwillbeusedtodesignandconstructthecurbramps.Theconstructioncontractprovidesfortheoverlayofstreetsandalleysidentifiedinthecontract.Theworkincludesbutisnotlimitedto:excavation;grading;planingpavement;pavingwithasphalt;adjustmentstoutilityframes,gratesandcovers.Attachments:TIP#1BidTabulationscc:GreggZimmerman,PublicWorksAdministratorJimSeitz,TransportationSystemsDirectorVangieGarcia,TransportationPlanningManagerJosefHarnden,TransportationAdministrativeSecretaryIAGENDA ITEM #6. e) TRANSPORTATIONIMPROVEMENTPROGRAM2019-2024StreetOverlayTIPNo.1ProjectTitle:CommunityPlanningArea:FunctionalClassification:ProjectLength:StreetOverlayCitywideLocalandCollectorvariousFund:317Project:122108Contact:MichelleFaltaousProjectDescription:nnualprogramforrepairingandresurfacingexistingroadways.InstallationofADAcompliantcurbrampshasbeenincorporatedintotheStreetOverlayPrograminaccordancewithfederalrequirements.ThisprogramfundsoverlaysonneighborhoodstreetsandcollectorstreetswhiletheArterialRehabilitationProgram(TIPNo.2)fundsprincipalandminorarterials.Thisprogramallocates$100K/yrfortheoverlayofalleyways.lustification:5.sphaltconcretepavement(ACP)overlayandslurrysealofstreetsprovideforimproveddrivingsurfaceandarehighlycost-effectivewaysofavoidingexpensiverepairsandreconstruction.ThePavementManagementSystemandbiennialsurveyofroadwayconditionsgreatlyimprovetheefficiencyoftheOverlayProgram.Status:the2016PavementManagementProgramStateoftheStreetsReportratedtheaveragePavementConditionIndex(PCI)as68.Accordingtothereport,$78Mwillneedtobenvestedinpavementrehabilitationinthenext10yearstobringthePCIto70andmaintainitatthatlevel.TheCitywillbeconductinganupdatedstreetsurveythroughthesummerof2018.Changes:DuetoincreasingADAregulationsstartingin2019,theannualdesignandcontractawardwillbepreparedbyaConsultant.TheADArequiredcurbrampsmaybesplitoutintoitsswncontract.______________IFunded:I10,905,173lUnfunded:I3,740,000.ProgrammedPre-2019Six-YearProgramProjectExpenditures&ResourcesProgrammedSpent20172018201920202021202220232024Expenditures:Planning---------PreliminaryEngineering28,000-4,0004,0004,0004,0004,0004,0004,000R-O-W(includesAdmin)---------Construction14,161,2261,671,2261,730,0001,030,0001,110,0002,010,0002,110,0002,200,0002,300,000ConstructionServices455,94763,94756,00056,00056,00056,00056,00056,00056,000PostConstructionServices---------Other---------TotalExpenses14,645,1731,735,1731,790,0001,090,0001,170,0002,070,0002,170,0002,260,0002,360,000SourceofFund:VehicleFuelTax5,680,000660,000670,000700,000710,000720,000730,000740,000750,000Business&OccupationShare3,395,17375,173290,000390,000460,000490,000530,000560,000600,000FundBalance30,000-30,000------GrantsIn-Hand(1)---------GrantsIn-Hand(2)---------MitigationIn-Hand800,000-800,000------Bonds/LIOsFormed---------Other(GenFundTransfer)1,000,0001,000,000-------OtherIn-Hand(2)---------Undetermined3,740,000----860,000910,000960,0001,010,000TotalSources14,645,1731,735,1731,790,0001,090,0001,170,0002,070,0002,170,0002,260,0002,360,000425-430-7301AGENDA ITEM #6. e) BID TABULATIONS PROJECT:2019 STREET PATCH AND OVERLAY BID DATE:TUESDAY,JUNE 18,2019 BID OPENING:TUESDAY,JUNE lB.2019 Ynny God Paving,LLC 6004 Recnurcec,LLC LakesIde Induslries NndHwpgl Ca,vude,ICc NnnRwe,I 6,75111,Inc Lake:iOge PavIng Ca,,LIPNOIEOOIA88EgOITRMEMIDQOEN000ENGINEERSENOMATE23040lI2nAAveSR4%OaJey Ave NE JUROR SE 257cR NI P.O.Sac 73399 p0.Rn,2260 P0 An’05% —Eenl,WA98042 Pv54140,WANS312 Caa:ngnnn,WATRO42 PAyaIk,p,WA98373 Renlvn,WA9TOSG Cnaingnan,W698042 ITEMNO.ITEMOESCOIPTION SPSC.300ION UNIT QUANTITY UNITPAICE’EXTENSION UNITPHCE’EXTENNION UNITPTIEE’EXTENSION ONQPXCE EXTENSION UNITPWCE’EXTENSION UNITPSKE EXTENSION ONITPHEE’EXTENSION a SPCC PLAN 000 L&1 0O40.00 2,040%500%54040 94030 940%3,040%3.04040 1S,60000 15,40330 2,54040 2,500%44030 44000 2 MOOIOJ000N 1-09 05 E 51,93000 51,93040 19,62540 19,62540 50,840%90,8%40 95,YEO 00 95,40040 67.000%61,400%30,04040 30,40000 10,40040 10.04040 3 PROJECT TEMPORARY TYAPPIC CONTROL a-go L N 1 19,000,40 09,04040 46.00040 46,40040 30,40040 30,04030 40,30040 00,00030 22,04030 22,40030 20,59940 20,599%19,300,40 19,04030 6 P0066EES 0-JO AR 600 2540 45,00040 4225 28,35030 65.50 33.34033 6040 36,04040 69.00 41,440%0400 50,440%2040 42,04000 N P00000LE CHANGEABLE MESSAGE SIGN 1-10 00 4%1000 4,040%4%1,E00.%900 3,640.30 1000 4,300.00 10.30 4,000.30 1640 0,440.40 18.00 7,24040 0 00004069 EOCAOASION INCL HOUL 2-01 CV 50 100%9,03030 3000 1,53040 10950 5,115 40 7540 9,23030 65%3,25030 145%1,25040 030.30 5.00030 7 0335010 NOOPACING TOP COURSE 404 TON 50 12030 6,000.30 3040 1,5%40 47%2,33030 3040 1.54000 5540 2,75040 40%2.000%4000 4,000% S OMA CL 0/2 IN PG 64-22 5-04 TON 3,040 110%330,400.30 00150 310,54040 9230 290,40040 10530 315,04000 130%390,040%11933 345,40000 11040 31ft5%40 9 PLANING 0TONTINOGGPAVLMENT 5-04 5.1 1,550 5-30 2,73040 480 7,44040 5.40 8,930%01.50 17,025%500 0,75000 1*04 17,11240 10.40 15,03030 PLANING OITGMINOGS POOLMEOJT 2 INCA a 9.0 10,400 0.40 08,440.40 240 45,92030 3.60 99,040.40 350 57,40000 1.75 28,700.40 0,01 94,504.40 7.30 114,540.30 PLANING EIEOMINOGS PAOEMENT-4 INCH 504 N.Y 2,040 850 22,100.30 5.27 13.102,00 7.62 19,740.00 8.50 22,140.40 5.25 13,65040 1340 35,880.40 14.00 30,430 30 12 001051 MONHOLE COOEO 504 EACH 35 93000 31,50030 19225 34,12075 1,030,00 35,00000 60000 20,300.40 93000 31,50000 54000 17,53000 00040 21.03040 13 AOIGGT WATER OALOE 804 504 EACH 30 75000 22,53040 60316 18,11250 10000 21,030%43030 12,300%93040 11,03030 53030 15,00000 44000 12.04000 14 001050 GAS T0LOE 5-04 EACH 1 750%15040 00375 003 OS 700%740%43000 430.40 940%488%530%54040 43030 430% 15 601050 N4060MENT CASE 5-04 EACH 21 75040 15,13040 681 75 12,618 ON 10040 14,73000 440%0,40040 300%14,930%50040 1O,S0ftT 400%8,44030 o EROSION C000T000WOTYR POLLUTION Log op o N,IIO 5000%5.300%5,941000 5,030%5,00000 5,40400 5.030%5,04040 5,300%5,03040 5,030%5,00000 5,00040 17 NOT PROTECTION 001 EACH 52 11040 5,720%9030 2,800%20%3,64030 100%5,230.00 8040 4,06000 7840 4,03040 50%2,00000 18 STREET C100NING 801 HR 120 180.00 21.640,30 S0%6,00040 150.30 10,000.30 iSO WI 10,000%1.30 12040 192.00 23.88040 10000 21,64040 TOTAL 700,00040 NSE,E20,70 688,900.00 863,070.00 081,684.40 041,301.00 738,400.00 ‘OUST All uPT4CIAE IaIevG,,H.II be ,nvludeA.n IYevNIan4 Ivnw sum 0,4 a,,p,c ‘caSIno 1071111 and WOC4N8’20’171 2019 STREET PATCH AND DVERLAY Bid Tabulations TED4004057 Page 1 of 1 2019 AGENDA ITEM #6. e) Project: 2019 Street Patch and Overlay wth Curb Ramps - CAG-19-146 Due Date: June 18, 2019 at 10:00 am Opening Time: 11:00 am CITY OF RENTON BID TABULATION SHEET Bid Total from Prop Sched Non-Sub Recyled Cert & Wage Prop Bid Schedule of Prices Cover Prop Price Coll List Materials Comp Sign Bond *Includes Sales Tax Lakeridge Paving Co, LLP P.O. Box 8500 1 Covington x x x x x x x x x $718,400.00 WA 98042 John Cheetham Lakeside Industries 18808 SE 257th St 2 Covington x x x x x x x x x $665,575.00 WA 98042 Craig Nickel Miles Resources, LLC. 400 Valley Av NE 3 Puyallup x x x x x x x x x $608,955.00 WA 98372 Bradley Griffith Bidder FORMS Engineer's Estimate $700,000.00AGENDA ITEM #6. e) Project: 2019 Street Patch and Overlay wth Curb Ramps - CAG-19-146 Due Date: June 18, 2019 at 10:00 am Opening Time: 11:00 am CITY OF RENTON BID TABULATION SHEET Bid Total from Prop Sched Non-Sub Recyled Cert & Wage Prop Bid Schedule of Prices Cover Prop Price Coll List Materials Comp Sign Bond *Includes Sales Tax Bidder FORMS Northwest Asphalt, Inc. P.O. Box 2260 4 Renton x x x x x x x x x $691,301.00 WA 98056 Brian Carleton Northwest Cascade, inc. P.O. Box 73399 5 Puyallup x x x x x x x x x $683,683.00 WA 98373 Clinton Myers Tony Lind Paving 23048 172nd Ave SE 6 Kent x x x x x x x x x $556,620.75 WA 98042 Tony Lind Engineer's Estimate $700,000.00AGENDA ITEM #6. e) Project: 2019 Street Patch and Overlay wth Curb Ramps - CAG-19-146 Due Date: June 18, 2019 at 10:00 am Opening Time: 11:00 am CITY OF RENTON BID TABULATION SHEET Bid Total from Prop Sched Non-Sub Recyled Cert & Wage Prop Bid Schedule of Prices Cover Prop Price Coll List Materials Comp Sign Bond *Includes Sales Tax Bidder FORMS 10:06 AM Puget Paving & Construction, Inc. 10910 26th Ave S 6 Lakewood bid not opened WA 98499 Engineer's Estimate $700,000.00AGENDA ITEM #6. e) AB - 2410 City Council Regular Meeting - 08 Jul 2019 SUBJECT/TITLE: 2019-2021 Landscape Maintenance Agreement RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services Department STAFF CONTACT: Ian Gray, Urban Forestry & Natural Resources Manager EXT.: 6601 FISCAL IMPACT SUMMARY: A new contract will cost a total amount of $556,003.80 for the period from August 1, 2019 through December 31, 2021. The termination of existing contract CAG-16-078 through 2021 results in a savings of $402,486.25 for the three year time frame. SUMMARY OF ACTION: The new contract with Canber Corporation is due to the 2019 reversal of an unfunded mandate by the Washington State Department of Labor and Industries. The Prevailing Wage rate for Landscape Construction Laborer was raised from $17.87 per hour to $37.67 per hour in 2018, and then was subsequently reversed. Termination of the existing contract with the higher rate and approval of the new contract will result in savings of $402,486.25. Landscape maintenance of right -of-ways, parks, open space areas, trails and City facilities will continue. The new agreement is contingent upon available funding in each year of the period of the contract. Contract landscape maintenance services of the sites will augment the work of City crews, reduce staff safety concerns of working in the right-of-way and allow more efficient use of crew time to focus on the park system and the downtown core. EXHIBITS: A. Issue Paper for the 2019-2021 Landscape Maintenance Agreement B. 2019-2021 Landscape Maintenance Agreement C. Attachment A - Frequency Schedule D. Attachment B - Cost Per Task E. Attachment C - Schedule of Annual Costs STAFF RECOMMENDATION: Staff recommends the termination of the existing contract CAG-16-078 with Canber Corporation and the approval of the new 2019-2021 Landscape Maintenance Agreement with Canber Corporation. AGENDA ITEM #6. f) COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE: July 15, 2019 TO: Don Persson, Council President Members of Renton City Council VIA: Denis Law, Mayor FROM: Kelly Beymer, Community Services Administrator STAFF CONTACT: Leslie Betlach, Parks Planning and Natural Resources Director (x-6619) Ian Gray, Urban Forestry and Natural Resources Manager (x-6601) SUBJECT: New 2019-2021 Landscape Maintenance Contract Agreement ISSUE: Should the Council concur with the staff recommendation to terminate the existing contract and create a new contract with Canber Corporation for a 29 month term (August 1, 2019 - December 31, 2021) to maintain landscaping at 50 sites? RECOMMENDATION: Staff recommends the termination of the existing landscape maintenance contract with Canber Corp. and the approval of the new 29-month 2019-2021 Landscape Maintenance Agreement for services in the amount of $556,003.80 between the City of Renton and Canber Corporation. BACKGROUND SUMMARY: In December 2018 City Council authorized Amendment #7 to CAG-16-078 for three years to maintain landscapes at 50 locations throughout the City. Amendment #7 extended the term of the agreement and significantly increased the contract amount. In September of 2018, an unfunded mandate by the Washington Department of Labor and Industries, had increased the Prevailing Wage rates for the Landscape Construction Laborer from $17.87 to $37.67 per hour. Amendment #7 included this cost-adjustment in the hourly rates. This new rate was subsequently reversed in March of 2019 upon appeal of the Prevailing Wage Determination by group of municipalities including the City of Renton. The Prevailing Wage was reset to the previous level. AGENDA ITEM #6. f) Don Persson, Council President Members of Renton City Council Subject: 2019-2021 Landscape Maintenance Contract Agreement July 15, 2019 Page 2 of 2 Amendment #7 to CAG-16-078 Agreement states: 4. Section 16 Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Contractor in writing. It is the fiduciary duty of Community Services to terminate the existing landscape maintenance contract with Canber Corp. in light of recent developments in the Prevailing Wage rates relating to this work and seek better terms in a new contract. The cost savings will be returned to the General Fund at year end. The following table is a summary of the costs savings for each of the three years: Budget Savings 29-Month Summary Budget Year Previous Contract Amount New contract Amount Savings 2019 $163,559.55 (over five months August to December 2019) $89,401.40 (over five months August to December 2019) $74,158.15 2020 $417,429.10 $233,301.20 $184,127.90 2021 $377,501.40 $233,301.20 $144,200.20 TOTALS $958,490.05 $556,003.80 $402,486.25 CONCLUSION: Terminating the existing contract with Canber Corp. and approving the new 2019-2021 Landscape Maintenance Agreement at a total cost of $556,003.80 will continue landscape maintenance of right-of-ways, parks and open space areas, trails, and City facilities. The new Agreement from August 1, 2019 through December 31, 2021 is contingent upon available funding each year and results in an overall savings of $402,486.25 over 29 months starting on August 1, 2019. Contracting landscape maintenance services of these sites will augment the work of City crews, reduce staff safety concerns of working in the right-of-way, and allow more efficient use of crew time to focus maintenance on the park system and the downtown core area. AGENDA ITEM #6. f) 2019-2021 Landscape Maintenance AGREEMENT THIS AGREEMENT (“Agreement”) is made as of the first (1st) day of August, 2019, (the “Effective Date”) by and between the City of Renton, a non-charter code city under RCW 35A, and a municipal corporation under the laws of the State of Washington (“Renton”), through its Community Services Department and Canber Corp, (“Contractor”), a limited liability company, who are collectively referred to as the “Parties”, to provide landscape maintenance services, Renton and Contractor agree as set forth below. 1. Scope of Services: Contractor will provide all material and labor necessary to perform all work described in the Proposal which is attached and fully incorporated into this Agreement by reference as Attachment “A” - the “Frequency Schedule.” The Costs associated with each site and service frequencies are referenced in this Agreement as Attachment “B” “Section 8-B, 2019 - Cost Per Task”. 2. Changes in Scope of Services: Renton, without invalidating this Agreement, may order changes to the Scope of Services consisting of additions, deletions or modifications, the Agreement Sum being adjusted accordingly by Parties mutual agreement. Such changes in the work shall be authorized by written Change Order signed by the Parties. 3. Time of Performance: Contractor shall commence performance of the Agreement no later than 30 calendar days after the Agreement’s Effective Date. 4. Term of Agreement: The Term of this Agreement shall end at completion of the Scope of Services, no later than 29 months from the Effective Date, on December 31st, 2021. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of Renton and Contractor. Termination: a. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Contractor in writing. b. In the event this Agreement is terminated by the City, the Contractor shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Contractor an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement or from withholding payment for reasonably disputed charges. No payment shall be made by the City for any expenses incurred or work done AGENDA ITEM #6. f) PAGE 2 OF 8 following the effective date of termination unless authorized in advance in writing by the City. 5. Agreement Sum: The total amount of this Agreement is the sum of $556,003.80 which includes Washington State Sales Tax. This amount may be adjusted to a mutually agreed amount based on changes to the Scope of Services. 6. Consideration: In exchange for Contractor’s performance of the items and responsibilities identified in the Scope of Services, Renton agrees to make payment of the amount identified as the Agreement Sum. 7. Method of Payment: Payment by Renton for the Services will only be made after the Services have been performed and a voucher or invoice is submitted in a form acceptable to Renton. Payment of the initial 95% will be made in the next pay cycle of the Renton Finance Department after receipt of such voucher or invoice (pay cycles are bi-weekly). The remaining 5% will be retained for the purpose of completion of the project and fulfillment of claims and liens. Renton shall have the right to withhold payment to Contractor for any work not completed in a satisfactory manner until such time as Contractor modifies such work so that the same is satisfactory. 8. Hold Harmless: Contractor shall indemnify, defend and hold harmless Renton, its elected officials, officers, agents, employees and volunteers, from and against any and all claims, losses or liability, or any portion of the same, including but not limited to reasonable attorneys’ fees, legal expenses and litigation costs, arising from injury or death to persons, including injuries, sickness, disease or death of Contractor’s own employees, agents and volunteers, or damage to property caused by Contractor’s negligent act or omission, except for those acts caused by or resulting from a negligent act or omission by Renton and its officers, agents, employees and volunteers. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the contractor and Renton, its officers, officials, employees and volunteers, Contractor’s liability shall be only to the extent of Contractor’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Contractor’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. AGENDA ITEM #6. f) PAGE 3 OF 8 9. Insurance: Contractor shall secure and maintain: a. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. b. Professional liability insurance, in the minimum amount of $1,000,000 for each occurrence, shall also be secured for any professional services being provided to Renton that are excluded in the commercial general liability insurance. c. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. d. It is agreed that on Contractor’s commercial general liability policy, the City of Renton will be named as an Additional Insured on a non-contributory primary basis. Renton’s insurance policies shall not be a source for payment of any Contractor liability. e. Subject to Renton’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to Renton before executing the work of this Agreement. f. Contractor shall provide Renton with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 10. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Contractor agrees as follows: a. Contractor, and Contractor’s agents, employees, representatives, and volunteers with regard to the services performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of services or any other benefits under this Agreement, or procurement of materials or supplies. b. The Contractor will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment AGENDA ITEM #6. f) PAGE 4 OF 8 advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. c. If Contractor fails to comply with any of this Agreement’s non-discrimination provisions, Renton shall have the right, at its option, to cancel the Agreement in whole or in part. d. Contractor is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws and worker's compensation. 11. Independent Contractor: Contractor’s employees, while engaged in the performance of any of Contractor’s services under this Agreement, shall be considered employees of the Contractor and not employees, agents, representatives of Renton and as a result, shall not be entitled to any coverage or benefits from the City of Renton. Contractor’s relation to Renton shall be at all times as an independent contractor. Any and all Workman’s Compensation Act claims on behalf of Contractor employees, and any and all claims made by a third-party as a consequence of any negligent act or omission on the part of Contractor’s employees, while engaged in services provided to be rendered under this Agreement, shall be the solely Contractor’s obligation and responsibility. 12. City of Renton Business License: The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://rentonwa.gov/cms/one.aspx?pageId=9824882. Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Prevailing Wage Rates: Contractor must comply with the State of Washington prevailing wage requirements. Contractor must file an Intent To Pay Prevailing Wage at the beginning of the project and an Affidavit of Wages Paid at the end of the project with the Washington State Department of Labor and Industries. The State of Washington prevailing wage rates applicable for this project, which is located in King County, may be found at the following website address of the Department of Labor and Industries: http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/default.asp AGENDA ITEM #6. f) PAGE 5 OF 8 Pursuant to WAC 296-127-011, the applicable effective date for prevailing wage rates paid for the duration of this contract shall be the date the contract is executed as reflected in the “Effective Date” identified at the top of the first page of this Agreement. Upon request, the City will provide a copy of the applicable prevailing wages for this project. Alternatively, the rates may be viewed at the City of Renton City Hall by making an appointment with the contact person identified herein or prior to contract award with the contact person identified as the City of Renton contact in Paragraph 16 Notices of this agreement. 14. Record Keeping and Reporting: Contractor shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Services provided in the performance of this Agreement. The Contractor agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). 15. Public Records Compliance. To the full extent the City determines necessary to comply with the Washington State Public Records Act, Contractor shall make a due diligent search of all records in its possession, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Contractor believes said records need to be protected from disclosure, it shall, at Contractor’s own expense, seek judicial protection. Contractor shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Contractor has responsive records and for which Contractor has withheld records or information contained therein, or not provided them to the City in a timely manner. Contractor shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. 16. Other Provisions: a. Administration and Notices. Each individual executing this Agreement on behalf of Renton and Contractor represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of Renton or Contractor. Any notices required to be given by the Parties shall be delivered at the addresses set forth below. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth below. Any notice so posted in the United States mail shall be deemed received three (3) calendar days after the date of mailing. This Agreement shall be administered by and any notices should be sent to the undersigned individuals or their designees. AGENDA ITEM #6. f) PAGE 6 OF 8 CITY OF RENTON Ian Gray, Urban Forestry & Natural Resources 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6601 igray@rentonwa.gov Fax: (425) 430-7300 CONTRACTOR Jeff Candler, Owner Canber Corps P.O.Box 2668 Renton,WA 98056 jeff@canberlandscaping.com 425-271-8272 b. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. c. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of this Agreement without the City of Renton’s prior express written consent. d. Compliance with Laws. Contractor and all of the Contractor’s employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. A copy of this language must be made a part of any contractor or subcontractor agreement. e. Conflicts. In the event of any inconsistencies between contractor proposals and this contract, the terms of this contract shall prevail. f. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. g. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. h. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. i. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. AGENDA ITEM #6. f) PAGE 7 OF 8 j. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. k. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. l. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either Renton or Contractor from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of Effective Date. CITY OF RENTON By:_____________________________ CONTRACTOR By:____________________________ Denis Law Mayor, City of Renton 1055 South Grady Way Renton, WA 98057 Jeff Candler Owner, Canber Corp. P.O. Box 2668 Renton, WA 98056 _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney City Attorney, City of Renton AGENDA ITEM #6. f) PAGE 8 OF 8 Non-standard 6/21/19 clb (137-2019) AGENDA ITEM #6. f) ATTACHMENT A 2019-2021 Landscape Maintenance Agreement SCOPE OF WORK – FREQUENCY SCHEDULES AGENDA ITEM #6. f) 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping Site 1: Park Ave. N. Frontage (From North 1st Street to North 6th Street, both sides of street. Clean sidewalks, curblines and tree grates. Remove litter, leaves, and weeds. Keep debris from entering private property.) Section 10 Frequency Schedule Tree Wells Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Trunk Sprouts 1 Weeding Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 1 Fertilize Mulch - wood chip 1 Leaf Removal 1 2 4 Clean out wells 1 Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 2 2 2 2 2 2 2 2 2 2 2 Litter 4 4 4 4 4 4 4 4 4 4 4 AGENDA ITEM #6. f) Site 2: North 3rd Street Frontage (From Burnett Avenue North to Factory Avenue North, both sides of street. Clean sidewalks and curblines. Mow turf and edge. Remove litter, leaves and weeds. Add wood chip mulch to tree rings. Keep debris from entering private property. Protect homeowner flower plantings.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 2 4 4 4 4 4 4 4 4 2 Trim/edge 2 2 2 2 2 2 2 2 2 2 Fertilize 1 1 1 1 Herbicide 1 1 Aerate/Overseed Tree Rings Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding 2 2 2 2 2 2 2 2 2 2 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge avoid applying to planted plants 1 1 Fertilize Mulch - wood chips 1 Leaf Removal 1 4 2 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Section 9, Trim/Edge Applies Here Litter 4 4 4 4 4 4 4 4 4 4 4 4 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 3: Northeast Park Drive Frontage (From Logan Avenue North to 400 feet east of I-405, north side of street only. Clean sidewalks and curblines. Remove litter, leaves and weeds. Mow turf north of sidewalk. Lightly prune shrubs and groundcovers to keep within planting strips. Add wood chip mulch. Keep debris from entering streets.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 1 1 1 1 1 1 1 1 Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 1 Bed Weeding 1 1 1 1 1 1 1 1 1 1 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch - wood chips 1 Leaf Removal 2 1 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 1 1 1 1 1 1 1 1 1 1 1 Litter 1 1 1 1 1 1 1 1 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 4: Boeing Frontage (Park Avenue North from North 6th Street to North 7th, only boulevards on north and south side of Boeing pedestrian bridge. From North 7th Street to North 8th Street, both sides of street and boulevards. North 8th Street, south side only, from Garden Avenue North to Logan Avenue North. Logan Avenue North, east side only, from North 6th Street to North 8th Street. Mow and edge planting strips, clean sidewalks and curblines, remove litter, leaves and weeds. Lightly prune shrubs and groundcovers to keep within boulevards or to rejuvenate. Add fine pine bark mulch to shrub beds and tree rings. Keep debris from entering private property.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 2 4 4 4 2 2 4 2 2 Trim/edge 1 1 2 2 2 1 1 2 1 1 Fertilize 1 1 Herbicide 1 1 Aerate/Overseed Shrub Beds/Tree Rings Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 Bed Weeding 1 2 1 2 1 2 1 2 1 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch - fine pine bark 1 Leaf Removal 1 4 2 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 1 1 2 4 4 4 2 2 4 2 2 2 Litter 1 1 2 4 4 4 2 2 4 2 2 2 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 5: Houser Way Bypass Boulevard (Shrub bed north of 430 Sunset Boulevard Northeast (on Sunset), at end of I-405 exit ramp. Clean curblines. Remove litter, leaves, and weeds. Lightly prune shrubs and groundcovers to keep within planting bed or to rejuvenate. Add wood chip mulch. Keep debris from entering surrounding street areas.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 Bed Weeding 1 1 1 1 1 1 1 1 Herbicide - pre-emerge 1 1 Herbicide - post-emerge 1 Fertilize Mulch - wood chips 1 Leaf Removal 4 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 2 2 2 2 2 4 4 4 4 2 2 2 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 6: Sunset Boulevard North Frontage (East side of Sunset Boulevard North from Bronson Way North (SR 169) to Northeast 3rd Street, including beneath south side of I-405 overpass. Clean sidewalks and curblines. Remove litter, leaves, and weeds. Lightly prune groundcovers to keep within planting bed or to rejuvenate. Add fine pine bark mulch. Keep debris from entering surrounding street areas.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding 1 1 1 1 1 1 1 1 1 1 Herbicide - pre-emerge 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch - fine pine bark 1 Leaf Removal 2 2 Prune Groundcover 1 Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 1 1 1 1 1 1 1 1 1 1 1 1 Litter 2 2 2 2 2 4 4 4 4 2 2 2 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 7: Factory Place North Triangle (Vacant lot east of 1526 N. 3rd Street. Mow and edge turf. Clean sidewalks and curblines. Remove litter, leaves and weeds. Keep debris from entering private property.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 2 2 2 2 2 Trim/edge 1 1 1 Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch Leaf Removal Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 2 2 2 2 2 2 2 2 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 8: South Cedar Avenue (Between South 4th Street and Houser Way South, including beneath the south side of I-405 overpass. Includes seating area, all shrub beds, and stairway. Clean staircase, curblines and parking lots. Remove litter, leaves, and weeds. Lightly prune shrubs and groundcovers to keep within planting bed or to rejuvenate. Add wood chip mulch. Keep debris from entering surrounding street areas and private properties.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding 1 1 1 1 1 Herbicide - pre-emerge 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch - fine pine bark 1 Leaf Removal 2 2 Prune Groundcover 1 Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 1 1 1 1 1 1 1 1 1 1 Litter 2 2 2 2 2 4 4 4 4 2 2 2 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 9: I-405 Wall at Cedar River Park (From Houser Way underpass to Maple Valley Highway (SR 169 off ramp). Clean sidewalks and curblines. Remove litter, leaves, and weeds. Lightly prune shrubs and groundcovers to keep within planting bed or to rejuvenate. Add fine pine bark mulch. Keep debris from entering surrounding park areas.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding 1 1 1 1 1 1 1 1 1 1 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch - fine pine bark 1 Leaf Removal 1 1 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 2 2 2 2 2 4 4 4 4 2 2 2 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 10: Cedar River Park Frontage (South side of SR 169 from I-405 to park’s east property line, including the center boulevard and 180’ south along park entrance both sides of road. Operate and maintain irrigation system. Mow and edge turf. Clean sidewalks and curblines. Remove litter, leaves, and weeds. Lightly prune shrubs and groundcovers to keep within planting bed or to rejuvenate. Add fine pine bark mulch. Keep debris from entering surrounding street and park areas. Operate and Maintain Irrigation System at this Site Only Section 10 Frequency Schedule Irrigation System Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Start-up 1 Winterize 1 Monitor/Adjust 1 1 1 1 1 1 Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 2 2 2 4 2 2 4 2 1 Trim/edge 1 1 1 1 1 1 1 1 1 1 Fertilize Herbicide 1 1 Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding 1 1 1 1 2 1 1 1 1 1 1 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch - fine pine bark 1 Leaf Removal 2 2 Prune Groundcover 1 Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 1 1 1 1 1 1 1 1 1 1 1 1 Litter 2 2 2 2 2 2 2 2 2 2 2 2 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 11: Maple Valley Highway Berm/Frontage (North side of SR 169 from 140th Place Southeast to 149th Avenue Southeast. Mow turf. Clean pathway. Remove litter, leaves, and weeds. Add wood chip mulch to tree rings. Keep debris from entering street, pathway and park areas.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 1 1 1 1 1 1 Trim/edge Fertilize Herbicide Aerate/Overseed Tree Rings Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch - wood chips 1 Leaf Removal Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 1 1 1 1 1 1 1 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 12: Northeast Sunset Boulevard Triangle (Sunset Boulevard Northeast and Northeast Park Drive, north of 1170 Sunset Boulevard Northeast. Mow and edge turf. Clean sidewalks and curblines. Remove litter, leaves and weeds. Add wood chip mulch to tree rings. Keep debris from entering surrounding streets and private property.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 2 2 2 1 1 2 2 1 Trim/edge 1 1 1 1 1 Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch - wood chips 1 Leaf Removal 2 1 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 2 2 2 2 4 4 4 4 4 2 2 2 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 13: Northeast Sunset Boulevard Frontage Edmonds Avenue Northeast to 2502 Northeast Sunset Boulevard, first driveway on north side of Sunset; sidewalks only, both sides of street. From 2502 NE Sunset Boulevard to Harrington Ave. NE; sidewalks both sides of street and turf areas (north side of street, north of sidewalk to fence). From Harrington AvenueNortheast to Northeast 12th Street, south side only up to but not including Walgreens, sidewalk and planting strips. Mow and edge turf. Clean sidewalks and curblines. Remove litter, leaves, and weeds. Keep debris from entering streets and pivate property areas.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 2 2 4 4 4 2 2 2 2 2 Trim/edge 1 1 1 1 1 1 1 1 1 1 Fertilize 1 Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding 1 1 1 1 1 1 1 1 1 1 Herbicide - pre-emerge 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch Leaf Removal 1 2 2 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 2 2 2 2 4 4 4 4 4 2 2 2 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 14: Fire Station #12 (1209 Kirkland Avenue Northeast. Mow and edge turf. Clean parking lots, north woods area, enclosures, sidewalks, and curblines. Remove litter, leaves, and weeds. Lightly prune shrubs and groundcovers to keep within planting bed, clear building walls or to rejuvenate. Add fine pine bark mulch. Keep debris from entering surrounding streets and private property areas.) Requires access into parking area Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 2 2 4 4 2 2 4 4 1 Trim/edge 1 1 1 1 1 1 1 1 1 1 Fertilize Herbicide 1 1 Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 Bed Weeding 1 1 1 1 1 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 Fertilize 1 Mulch - fine pine bark 1 Leaf Removal 1 2 2 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 2 2 4 4 2 2 4 4 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 15: Harrington Avenue Northeast Boulevard [Harrington Avenue Northeast and Northeast 5th Street (north of 2721 Harrington Avenue NE). Mow turf. Remove litter, leaves, and weeds. Keep debris from entering surrounding streets and private property areas.] Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 1 1 1 1 1 Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch Leaf Removal Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 1 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 16: Northeast 2nd Street Frontage (North side of Northeast 2nd Street from Monroe Avenue Northeast to Public Works gate at 3555 Northeast 2nd Street. Clean curblines. Remove litter, leaves, and weeds. Lightly prune shrubs to keep within planting bed or to rejuvenate. Add wood chip mulch. Keep debris from entering street.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding 1 1 1 1 1 Herbicide - pre-emerge 1 Herbicide - post-emerge 1 1 Fertilize Mulch - wood chips 1 Leaf Removal 1 1 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 1 1 1 1 1 1 1 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 17: Public Works Shops (Saturday Only Site) (3555 Northeast 2nd Street. Mow turf and edge. Clean employee parking lots, sidewalks and curblines. Remove litter, leaves and weeds. Lightly prune shrubs and groundcovers to keep within planting beds, clear building walls or to rejuvenate. Add fine pine bark mulch to tree wells and shrub beds.) Maintenance work can only occur on Saturday at this location Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 2 3 4 4 4 4 3 4 4 2 Trim/edge 1 2 2 2 2 2 2 2 2 1 Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding 1 1 1 1 1 1 1 1 1 1 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch - fine pine bark 1 Leaf Removal 1 2 2 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 1 1 1 1 1 1 1 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 18: Northeast 4th Street Frontage (North side of street from Union Avenue Northeast to 4350 Northeast 4th Street and; south side of street from 4301 to 4405 Northeast 4th Street. Mow and edge turf. Clean sidewalks and curblines. Remove litter, leaves and weeds. Add fine pine bark mulch to tree wells. Keep debris from entering surrounding street and private property areas.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 2 4 4 4 4 4 4 4 4 2 Trim/edge 2 2 2 2 2 2 2 2 2 2 Fertilize 1 1 1 Herbicide 1 1 Aerate/Overseed Tree Rings Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch Tree Rings - fine pine bark 1 Leaf Removal 4 1 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 4 4 4 4 4 4 4 4 4 4 4 4 Litter 4 4 4 4 4 4 4 4 4 4 4 4 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 19: Harrington Avenue Northeast Frontage (West side of street from Northeast 16th Street, south to Northeast 12th Street. East side of street, from Northeast 16th Street to Northeast 10th Street. Mow and edge turf. Clean sidewalks and curblines. Remove litter, leaves and weeds. Lightly prune shrubs and groundcovers in swales to keep within beds or to rejuvenate. Add wood chip mulch to tree rings and to swale shrub beds. Keep debris from entering surrounding streets and private property areas.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 2 4 4 4 4 4 4 4 4 2 Trim/edge 2 2 2 2 2 2 2 2 2 2 Fertilize 1 1 1 Herbicide 1 1 Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 Bed Weeding 1 2 2 2 2 2 2 2 2 2 Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch - wood chips 1 Leaf Removal 2 2 1 Prune Groundcover 1 Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 2 4 4 4 4 4 4 4 4 2 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 20: Duvall Avenue Northeast Frontage (West side of street from 1827 Duvall Avenue Northeast to 4626 Northeast 24th Street, then from 2501 Duvall Avenue Northeast at wall to Renton city limits. East side of street from 1702 Duvall Avenue Northeast to 2322 Duvall Avenue Northeast, then from driveway at 4702 Northeast 25th Street to Southeast 95th Way intersection. Clean sidewalks and curbline. Remove litter, leaves and weeds. Lightly prune shrubs and groundcovers to keep within beds, at or below 3 feet in height for visual clearance at intersections or to rejuvenate. Add wood chip mulch to tree and shrub beds. Keep debris from entering surrounding streets and private property areas.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 Bed Weeding 1 1 2 2 2 2 2 2 2 2 1 1 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch - fine pine bark 1 Leaf Removal 1 2 2 Prune Groundcover 1 Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 1 1 1 1 1 1 1 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 21: Coal Creek Parkway Frontage (East side of street from NE 95th Way to Southeast May Valley Road. Clean sidewalks and curblines. Remove litter, leaves and weeds. Lightly prune trees and shrubs to keep within beds. Add wood chip mulch to tree and shrub beds.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 1 Bed Weeding 1 1 1 1 2 2 2 2 1 1 1 1 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch - wood chips 1 Leaf Removal 1 1 1 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 1 1 1 1 1 1 1 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 22: Fire Station # 16 (12923 156th Avenue Southeast. Mow turf. Clean parking lot, remove litter, leaves, and weeds. Lightly prune shrubs and groundcovers to keep within beds or to rejuvenate. Add wood chip mulch to shrub beds.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 2 4 4 4 2 2 2 2 2 Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 Bed Weeding 1 1 1 1 1 1 1 1 1 Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch - fine pine bark 1 Leaf Removal 2 2 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 2 4 4 4 2 2 2 2 2 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 23: Talbot Road Frontage (South of I-405 overpass to South Puget Drive, including beneath overpass. Mow and edge turf. Remove litter, leaves and weeds. Add fine pine bark mulch to tree rings. Keep debris from entering surrounding private property.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 2 4 4 4 4 4 4 4 4 2 Trim/edge 2 2 2 2 2 2 2 2 2 2 Fertilize 1 1 1 Herbicide 1 1 Aerate/Overseed Tree Rings Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding 1 1 1 1 1 1 1 1 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge Fertilize Mulch - fine pine bark 1 Leaf Removal 1 2 2 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 4 4 4 4 4 4 4 4 4 4 4 4 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 24: Lake Avenue Open Space (Vacant lot at 1511 Lake Avenue South. Mow turf. Remove litter, leaves and weeds. Add wood chip mulch to tree rings. Keep debris from entering surrounding private property.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 1 2 2 2 2 2 2 2 1 Trim/edge Fertilize Herbicide Aerate/Overseed Tree Rings Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch Leaf Removal Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 1 1 1 1 1 1 1 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 25: Talbot Hill Reservoir Park (1900 Talbot Road South. Mow and edge turf, including along streets. Clean parking lot. Remove litter, leaves and weeds. Empty trash cans and replace with new liners. Lightly prune groundcover and shrubs to keep within beds, clearance along walls, or to rejuvenate. Add wood chip mulch to tree rings and shrub beds.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 2 4 4 4 2 2 2 2 1 Trim/edge 1 1 1 1 1 1 1 1 1 1 Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 Bed Weeding 1 1 1 1 1 1 1 1 1 1 Herbicide - pre-emerge 1 1 Herbicide - post-emerge Fertilize Mulch - wood chips 1 Leaf Removal 2 2 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 1 1 1 1 1 1 1 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 26: Shattuck Avenue South Frontage (Between Houser Way South and South 4th Place, both sides of street and beneath railroad overpass. Remove litter, leaves and weeds. Lightly prune shrubs and groundcovers to keep within beds or to rejuvenate. Add wood chip mulch to beds. Keep debris from entering surrounding streets and private property areas.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 Bed Weeding 1 1 2 2 2 2 1 1 1 1 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 Fertilize Mulch - wood chips 1 Leaf Removal 2 1 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 1 2 2 2 2 1 1 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 27: Rainier Avenue South (Between South Grady Way and 250 Rainier Avenue South, both sides of street and boulevards. Clean sidewalks and curblines. Remove litter, leaves and weeds. Lightly prune shrubs and groundcovers to keep within beds, to rejuvenate, or for visual clearance. Add wood chip mulch to boulevard tree and shrub beds; add fine pine bark mulch to planting strips. Keep debris from entering surrounding private property. See detailed plan for specific maintenance boundaries.) See detailed site plan of areas for specific maintenance boundaries Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 1 1 1 Bed Weeding 1 1 4 4 4 4 4 4 4 4 1 1 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 1 Fertilize Mulch - fine pine bark 1 Leaf Removal Prune Groundcover 1 1 1 1 Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 4 4 4 4 4 4 4 4 4 4 4 4 Litter 8 8 8 8 8 8 8 8 8 8 8 8 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 28: Southwest Grady Way Frontage (North side of Southwest Grady Way from Oakesdale Avenue Southwest to Longacres Avenue Southwest at King County Metro driveway, 1520 Southwest Grady Way. Mow and edge turf. Clean sidewalks and curblines. Remove litter, leaves and weeds between street and fence, including gateway sign area. Lightly prune shrubs and groundcovers to keep within beds, to rejuvenate, or for visual clearance. Add wood chip mulch to boulevard tree and shrub beds. Keep debris from entering surrounding streets.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 2 4 4 4 2 2 2 2 1 Trim/edge 1 1 1 1 1 1 1 1 1 1 Fertilize Herbicide 1 1 Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding 1 1 1 1 1 1 1 1 1 1 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 1 Fertilize Mulch - wood chips 1 Leaf Removal 1 4 2 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 2 2 4 4 2 2 2 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 29: Oakesdale Ave. S.W./Black River Frontage (Between 602 Oakesdale Avenue Southwest and 1,060 feet north to end of sidewalk on Monster Road Southwest, north side of street, including the center boulevard. Mow turf and edge. Clean parking lot, sidewalks (including bridge) and curblines. Remove litter, leaves and weeds. Empty trash containers and replace liners. Keep debris from entering street.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 2 4 4 4 2 2 4 2 1 Trim/edge 1 1 2 2 2 1 1 2 1 1 Fertilize Herbicide 1 1 Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 Bed Weeding Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch Leaf Removal 1 2 2 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 4 4 4 4 4 4 4 4 4 4 4 4 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 30: Southwest 27th Street Frontage (From Oakesdale Avenue Southwest to Naches Avenue Southwest, both sides of street, including center boulevard. Mow and edge turf. Clean bike path, sidewalks and curblines. Remove litter, leaves and weeds. Add wood chip mulch to tree rings. Keep debris from entering surrounding streets and private property areas.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 2 4 4 4 2 2 2 2 1 Trim/edge 1 1 2 2 2 1 1 1 1 1 Fertilize Herbicide 1 1 Aerate/Overseed Tree Rings Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding 1 1 1 1 1 1 1 1 1 1 Herbicide - pre-emerge 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch - wood chips 1 Leaf Removal 2 2 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 2 4 4 4 2 2 2 2 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 31: Fire Station #14 (1900 Lind Avenue Southwest. Mow turf and edge. Clean parking lots, driveways, practice yards, entryways, sidewalks and curblines. Remove litter, leaves and weeds. Lightly prune shrubs and groundcovers to keep within beds, to rejuvenate, or to clear building walls; keep entry sign clear and visible from the street. Remove weeds from practice yard and fenceline; maintain a 3-foot clear zone on outside of fence. Add wood chip mulch to tree rings and shrub beds.) Section 10 Frequency Schedule Turf - Fields Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 2 4 4 4 4 4 4 4 4 2 Trim/edge 1 2 2 2 2 2 2 2 2 1 Fertilize Herbicide - Fencelines Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs - sign 1 1 Bed Weeding 1 1 1 1 1 1 1 1 1 Blackberry along fence 1 1 1 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch - wood chips 1 Leaf Removal Prune Groundcover 1 Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 2 4 4 4 4 4 4 4 4 2 2 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 32: Springbrook Trail (Segment 1: From Black River Riparian Forest trailhead along Oakesdale Avenue Southwest to Southwest 16th Street. Mow turf. Clean trail, sidewalks and curblines. Remove litter, leaves, moss and weeds. Lightly prune trees/shrubs to keep out of trail shoulders. Empty trash containers and replace liners. Segment 2: At 800 Southwest 27th Street beginning 1,055 feet north of Southwest 27th Street to Southwest 43rd Street. Mow turf. Clean trail, sidewalks and curblines. Remove litter, moss, leaves and weeds. Lightly prune shrubs to keep out of trail shoulders Empty trash containers and replace liners.) Pressure wash trail boardwalk segment south of Southwest 27th Street Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 2 2 2 2 2 2 2 2 1 Trim/edge 1 1 1 1 1 1 1 1 1 Fertilize Herbicide Aerate/Overseed Tree/Shrub Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Blackberry 1 1 Prune Tree Branches 1 1 Herbicide - pre-emerge Herbicide - post-emerge 1 Moss Removal 1 Mulch Leaf Removal 2 4 1 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Pressure wash boardwalk 1 Litter 4 4 4 4 4 4 4 4 4 4 4 4 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 32: Springbrook Trail – Boeing-Longacres Segment (From SW 16th Street to the north property line and parking lot at 1905 Raymond Avenue SW, a total distance of approximately 1,460 feet. Clean trail, remove litter, control moss, and clean 2 interpretative signs.) Section 10 Frequency Schedule Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Clean pathway & signs 2 2 2 2 2 2 2 2 2 2 2 2 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 33: Edlund Farm Open Space (17611 Southeast 103rd Avenue. Mow field, planting strip and edge along street. Clean sidewalks and curblines. Remove litter. Exclude immediate areas around houses maintained by residents. Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 1 1 1 Trim/edge 1 1 1 1 Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch Leaf Removal Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 34: Cleveland Farm Open Space (19415 Talbot Road South. Mow fields. Remove litter. Control blackberry shrubs at Southwest entrance. Exclude area around house maintained by residents. Schedule field mowing during periods of dry soil conditions.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 1 1 Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch Leaf Removal Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 35: Fire Station #13 (18002 108th Avenue Southeast. Clean parking lots, sidewalks and curblines. Remove litter, leaves and weeds. Lightly prune shrubs and groundcovers to keep within beds, to rejuvenate, or for building wall clearances. Add fine pine bark to shrub beds. Keep debris from entering streets and private property.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 Bed Weeding 2 2 2 2 2 2 2 2 2 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch - fine pine bark 1 Leaf Removal 1 1 1 Prune Groundcover 1 Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding 1 1 1 1 1 1 1 1 1 1 Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 1 1 1 1 1 1 1 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 1 1 Trim/edge 1 1 1 Fertilize Herbicide Aerate/Overseed Blackberry Shrubs Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch Leaf Removal Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping Site 36: 11017 Southeast 186th Place Open Space (Vacant lot. Mow field. Clean sidewalk and curbline. Remove litter.) AGENDA ITEM #6. f) Site 37: Fire Station #17 (14810 Southeast Petrovitsky Road. Mow and edge turf. Clean parking lots, driveways, sidewalks and curblines. Remove litter, leaves and weeds. Lightly prune shrubs and groundcovers to provide clearance or to rejuvenate. Add fine pine bark mulch to shrub beds and tree rings. Keep debris from entering street and private property areas.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 2 4 4 4 2 2 2 2 2 Trim/edge 1 1 1 1 1 1 1 1 1 Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 Bed Weeding 1 1 1 1 1 1 1 1 1 Herbicide - pre-emerge 1 1 Herbicide - post-emerge 1 Fertilize Mulch - fine pine bark 1 Leaf Removal Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 2 4 4 4 2 2 2 2 2 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 38: Tiffany-Cascade Connector Trail and Frontage (East of 12130 Southeast 160th Street. Mow grass north of sidewalk/street and two passes on trail from Southeast 160th Street to pipeline. Clean sidewalks and curblines. Remove litter. Keep debris from entering surrounding streets.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 1 1 1 1 1 1 1 Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch Leaf Removal Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 2 2 2 2 2 2 2 2 2 2 2 2 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 39: Fire Station #15 (New Station - 1404 North 30th Street. Mow and edge turf. Clean parking lots, enclosures, walkways, sidewalks and curblines. Remove litter, leaves and weeds. Lightly prune shrubs and groundcovers to keep within planting beds, clear building walls and fixtures, or to rejuvenate. Add fine pine bark mulch.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 2 2 4 4 4 4 4 4 4 4 2 2 Trim/edge 1 1 1 1 1 1 1 1 1 1 Fertilize Herbicide 1 1 Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 Bed Weeding 1 1 1 1 1 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch Leaf Removal 1 2 2 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 2 2 4 4 4 4 4 4 4 4 2 2 Only when necessary Only when necessary Due at same time as bed weeding above Due at same time as other activities above 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 40: Lake Washington Boulevard North Frontage (4350 Lake Washington Boulevard North. Mow and edge turf. Clean sidewalks and curblines, including east side of bridge. Remove litter, leaves and weeds. Add wood chip mulch to tree rings. Empty trash container and replace liner. Keep debris from entering street.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 2 4 4 4 4 4 4 4 4 2 Trim/edge 1 1 1 1 1 1 1 1 1 1 Fertilize Herbicide Aerate/Overseed Tree Rings Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding 1 1 1 1 1 1 1 1 1 Herbicide - pre-emerge 1 Herbicide - post-emerge 1 1 Fertilize Mulch - wood chips 1 Leaf Removal 1 1 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 4 4 4 4 4 4 4 4 4 4 4 4 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 41: May Creek Trail (4350 Lake Washington Boulevard North. Control invasive knotweed in natural area. Prune vegetation encroaching to edge of pathway. Clean area of litter.) Section 10 Frequency Schedule Knotweed Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Herbicide - post emerg.1 Pathway Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 1 1 1 Bed Weeding Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch Leaf Removal Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 42: Seahawks Sign Frontage (Southwest corner of Seahawks Way and Lake Washington Boulevard North. Clean sidewalk and curblines. Lightly prune shrubs and groundcover to keep within beds, maintain sign visibility or to rejuvenate. Remove litter, leaves and weeds. Add fine pine bark mulch.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs Bed Weeding 1 1 1 1 1 Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch - fine pine bark 1 Leaf Removal Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 2 2 2 2 2 2 2 2 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 43: Ripley Lane Trail and Frontage (East of 5031 Ripley Lane North at trailhead, then 875 feet north to Renton city limits. Mow and edge turf, including street frontage. Clean pathway and street of litter, stones/debris, leaves and weeds. Prune vegetation away from fence or to keep trail open to both sides. Empty trash can and replace with new liner.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1 2 2 2 2 2 2 2 2 1 Trim/edge Fertilize Herbicide Aerate/Overseed Blackberry/invasives Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 1 1 1 Bed Weeding Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch Leaf Removal Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter, stones, debris 1 1 2 2 2 2 2 2 2 2 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 44: New Sunset Park (2715 Block NE 10 Street: Two open fields between Sunset Lane NE and NE 10 Street; weed two detention ponds. Clean sidewalks and curblines. Mow turf and edge. Remove litter, leaves and weeds. Add wood chip mulch to detention pond.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Fields Mow Planting Strips Trim/edge Fertilize Herbicide Aerate/Overseed 2 Detention Ponds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Bed Weeding 2 2 4 4 4 4 4 4 4 4 2 2 Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch - wood chips 1 Leaf Removal 1 4 2 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Section 9, Trim/Edge Applies Here Litter 4 4 4 4 4 4 4 4 4 4 4 4 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 45: Old Highlands Library (2902 NE 12 Street: Lawn, shrub beds in front/around building. Clean parking lot, sidewalks and curblines. Mow turf and edge. Mow natural area grasses. Remove litter, leaves and weeds. Add wood chip mulch to shrub beds.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Natural Area 1 1 1 1 1 1 1 1 1 1 Mow Lawn 2 4 4 4 4 4 4 4 4 2 Trim/edge 1 1 1 1 1 1 1 1 1 1 Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Bed Weeding 2 2 2 2 2 2 2 2 2 2 Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch - wood chips Leaf Removal 1 4 2 Prune Shrubs 1 1 1 Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Section 9, Trim/Edge Applies Here Litter 4 4 4 4 4 4 4 4 4 4 4 4 De l e t e d - A d d e n d u m # 5 - 1 7 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 46: Logan Avenue North Frontage (The east side of Logan Avenue North, including boulevards and east side of sidewalks, from the Cedar River, north to North 6th Street. Boulevards, sidewalks, curblines, and shrub beds.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Turf Trim/edge Fertilize Herbicide Aerate/Overseed Shrub and G.C. Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Bed Weeding 2 2 4 4 4 4 4 4 4 4 4 2 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 1 Fertilize Mulch - fine bark 1 Leaf Removal 1 4 2 Prune Groundcover 1 1 1 1 Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding See Shrub and G.C. Beds Above Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 4 4 4 4 4 4 4 4 4 4 4 4 Litter 4 4 4 4 4 4 4 4 4 4 4 4 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 47: Duvall Avenue Northeast Boulevard (Two boulevards north and south of NE 8th Street. Clean curbline. Remove litter, leaves and weeds. Lightly prune shrubs and groundcovers to keep within beds, at or below 3 feet in height for visual clearance at intersections or to rejuvenate. Add wood chip mulch to tree and shrub beds. Keep debris from entering surrounding streets.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 Bed Weeding 1 1 2 2 2 2 2 2 2 2 1 1 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch - fine pine bark 1 Leaf Removal 1 2 2 Prune Groundcover 1 Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 1 1 1 1 1 1 1 1 1 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 48: Heritage Park Shrub Bed Section 10 Frequency Schedule Shrub Bed Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Bed Weeding 2 2 2 2 2 2 2 2 2 2 2 2 Herbicide - pre-emerge 1 1 Herbicide - post-emerge 1 1 1 1 Fertilize Mulch - wood chips 1 Leaf Removal 1 2 2 Prune Groundcover Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Included as part of above Bed Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 1 2 2 2 2 2 2 2 2 2 2 1 Litter 1 1 1 1 1 1 1 1 1 1 1 1 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping (233 Union Avenue NE: Large shrub bed between turf and asphalt pathway. Remove litter, leaves and weeds. Add wood chip mulch. Added shrub bed area.) AGENDA ITEM #6. f) Site 49: Harrington Avenue Northeast- South Unit Frontage (East side of street from Northeast 8th Place, south to Northeast 7th Street. Mow and edge turf. Clean sidewalks and curblines. Remove litter, leaves and weeds. Lightly prune shrubs and groundcovers in swales to keep within beds or to rejuvenate. Add wood chip mulch to tree rings and to swale shrub beds. Keep debris from entering surrounding streets and private property areas.) Section 10 Frequency Schedule Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 2 4 4 4 4 4 4 4 4 2 Trim/edge 2 2 2 2 2 2 2 2 2 2 Fertilize 1 1 1 Herbicide 1 1 Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 1 Bed Weeding 1 2 2 2 2 2 2 2 2 2 Herbicide - pre-emerge 1 1 1 Herbicide - post-emerge 1 1 Fertilize Mulch - wood chips 1 Leaf Removal 2 2 1 Prune Groundcover 1 Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 2 2 4 4 4 4 4 4 4 4 2 2 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) Site 50: Sunset Lane and NE 10 Street Frontages (2680 Sunset Lane NE: Beginning at the intersection of NE Sunset Boulevard and NE 10 Avenue moving counterclockwise: Newly created planting strips between sidewalks and curbs along the north side of NE 10 Street from NE Sunset Boulevard to Glenwood Avenue NE; also both sides of street adjacent to the Renton Highlands Library on NE 10 Avenue; along the southerly and westerly side of Sunset Lane NE from Glenwood Avenue NE to NE 10th Avenue at the library; along Harrington Avenue NE between NE Sunset Boulevard and Sunset Lane NE on both sides of the street; along both sides of the street on Glenwood Avenue NE and along both sides of Harrington Avenue NE north of NE 10 Street and; along both sides of Sunset Lane NE northeasterly of NE 10 Street. Sidewalks, curblines, and shrub beds containing shrubs, groundcovers, perennials and mulch. Remove litter, leaves and weeds. Add wood chip mulch.) Section 10 Frequency Schedule Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Bed Weeding 1 2 2 2 2 2 2 2 2 1 0 Herbicide - pre-emerge Herbicide - post-emerge Fertilize Mulch - wood chips 1 Leaf Removal 1 2 2 Prune Groundcover 1 1 1 Groundcover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Included as part of above Bed Weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 2 4 4 4 4 4 4 4 4 4 4 4 Litter 2 4 4 4 4 4 4 4 4 4 4 4 2019-2021 CONTRACT LANDSCAPE MAINTENANCE/Frequency Schedules Right-of-Way, Facilities, Parks, Trails and Open Space Landscaping AGENDA ITEM #6. f) ATTACHMENT B 2019-2021 Landscape Maintenance Agreement SCOPE OF WORK – COST PER TASK AGENDA ITEM #6. f) Tree Wells Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Weeding Trunk or root sprouts 176.00 Herbicide pre-emerge 72.00 72.00 72.00 Herbicide post-emerg 60.00 60.00 60.00 Fertilize Mulch 200.00 Leaf removal 88.00 176.00 352.00 Prune Groundcover 66.00 Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 66.00 66.00 66.00 66.00 66.00 66.00 66.00 66.00 66.00 66.00 66.00 Litter 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 Monthly Costs 154.00 168.00 96.00 96.00 356.00 344.00 156.00 96.00 156.00 168.00 272.00 448.00 GRAND TOTAL $2,761.00 SITE # 1: PARK AVE N FRONTAGE From N 1st ST to N 6th ST both sides of street. Clean sidewalks, curblines and tree grates. Remove litter, leaves, & weeds. private property Keep debris from entering private property. SECTION 8 - B 2019 ~ COST PER TASK TOTAL $2,510.00 SST $251.00 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 88.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 88.00 Trim/edge 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 Fertilize 120.00 120.00 120.00 120.00 Herbicide 48.00 48.00 Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge 48.00 48.00 48.00 Herbicide post-emerg 48.00 48.00 Fertilize Mulch 200.00 Leaf removal 44.00 176.00 88.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 Monthly Costs 30.00 250.00 506.00 386.00 706.00 338.00 386.00 506.00 386.00 502.00 474.00 118.00 GRAND TOTAL $5,046.80 SITE # 2: NORTH 3RD STREET FRONTAGE From Burnett Ave North to Factory Ave North, both sides of street. Clean sidewalks and curblines. Mow turf and edge. Remove litter, leaves & weeds. Add wood chip mulch to tree rings. Keep debris frn entering private property. Protect homeowner flower plantings. SECTION 8-B 2019 ~ COST PER TASK TOTAL $4,588.00 SST $458.80 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 176.00 176.00 Bed Weeding 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge 90.00 90.00 90.00 Herbicide post-emerg 45.00 45.00 Fertilize Mulch 352.00 Leaf removal 264.00 132.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 Litter 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 Monthly Costs 0.00 70.00 248.00 158.00 555.00 158.00 424.00 158.00 158.00 203.00 688.00 158.00 GRAND TOTAL $3,275.80 SITE # 3: NORTHEAST PARK DRIVE FRONTAGE From Logan Ave North to 400 feet east of I-405, north side of street only. Clean sidewalks & curblines. Remove litter, leaves & weeds. Mow turf north of of sidewalk. Lightly prune shrubs and groundcovers to keep within planting strips. Add wood chip mulch. Keep debris from entering streets. SECTION 8 - B 2019 ~ COST PER TASK TOTAL $2,978.00 SST $297.80 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 66.00 132.00 396.00 396.00 396.00 132.00 132.00 396.00 132.00 132.00 Trim/edge 66.00 66.00 132.00 132.00 132.00 66.00 66.00 132.00 66.00 66.00 Fertilize 150.00 150.00 Herbicide 150.00 150.00 Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 132.00 Bed Weeding 44.00 88.00 44.00 88.00 44.00 88.00 44.00 88.00 44.00 Herbicide pre-emerge 90.00 90.00 90.00 Herbicide post-emerg 60.00 60.00 Fertilize Mulch 454.00 Leaf removal 88.00 352.00 176.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 22.00 22.00 44.00 88.00 88.00 88.00 44.00 44.00 88.00 44.00 44.00 44.00 Litter 22.00 22.00 44.00 88.00 88.00 88.00 44.00 44.00 88.00 44.00 44.00 44.00 Monthly Costs 132.00 176.00 420.00 1092.00 1262.00 924.00 420.00 434.00 748.00 674.00 772.00 264.00 GRAND TOTAL $8,049.80 SITE 4: BOEING FRONTAGE Park Ave N from N 6th St to N 7th,only boulevards on north & south side of Boeing pedestrian bridge. From North 7th St to North 8th St, both sides of street and boulevards. North 8th St, sough side only,from Garden Ave North to Logan Ave North. Logain Ave North, east side only, fron North 6th St to North 8th St. boulevards or to rejuvenate. Add fine bark mulch to shrub beds and tree rings. Keep debris from entering private property area. SECTION 8 - B Mow and edge planting strips, clean sidewalks and curblines, remove litter, leaves & weeds. Lightly prune shrubs and groundcovers to keep within 2019 ~ COST PER TASK TOTAL $7,318.00 SST $731.80 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 176.00 Bed Weeding 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge 60.00 60.00 Herbicide post-emerg 60.00 Fertilize Mulch 200.00 Leaf removal 220.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 20.00 20.00 20.00 20.00 20.00 40.00 40.00 40.00 40.00 20.00 20.00 20.00 Monthly Costs 20.00 20.00 124.00 64.00 264.00 320.00 84.00 84.00 84.00 64.00 300.00 20.00 GRAND TOTAL $1,592.80 SITE # 5: HOUSER WAY BYPASS BOULEVARD Shrub bed north of 430 Sunset Boulevard Northeast (on Sunset), at end of I-405 exit ramp. Clean curblines. Remove litter, leaves & weeds. Lightly prune shrubs & groundcovers to keep within planting bed or to rejuvenate. Add wood chip mulch. Keep debris fron entering surrounding street areas SECTION 8 - B 2019 ~ COST PER TASK TOTAL $1,448.00 SST $144.80 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding 22.00 22.00 22.00 22.00 22.00 22.00 22.00 22.00 22.00 22.00 Herbicide pre-emerge 60.00 60.00 Herbicide post-emerg 60.00 60.00 Fertilize Mulch 392.00 Leaf removal 88.00 88.00 Prune Groundcover 88.00 Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 Litter 20.00 20.00 20.00 20.00 20.00 40.00 40.00 40.00 40.00 20.00 20.00 20.00 Monthly Costs 31.00 53.00 113.00 53.00 505.00 73.00 73.00 133.00 73.00 53.00 289.00 119.00 GRAND TOTAL $1,724.80 SITE # 6: SUNSET BOULEVARD NORTH FRONTAGE East side of Sunset Blvd North from Bronson Way North (SR169) to Northeast 3rd St, including beneath south side of I-405 overpass. Clean sidewalks & curblines. Remove Litter, leaves & weeds. Lightly prune groundcovers to keep within planting bed or to rejuvenate. Add fine pine bark mulch. Keep debris SECTION 8 - B from entering surrounding street areas 2019 ~ COST PER TASK TOTAL $1,568.00 SST $156.80 AGENDA ITEM #6. f) Turf Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 22.00 44.00 44.00 44.00 44.00 44.00 Trim/Edge 22.00 22.00 22.00 Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch Leaf removal Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 Monthly Costs 0.00 0.00 64.00 64.00 64.00 86.00 20.00 64.00 86.00 20.00 0.00 0.00 GRAND TOTAL $514.80 SITE # 7: FACTORY PLACE NORTH TRIANGLE Vacant lot east of 1526 N 3rd St. Mow and edge turf. Clean sidewalks and curblines. Remove litter, leaves & weeds. Keep debris from entering private property SECTION 8 - B 2019 ~ COST PER TASK TOTAL $468.00 SST $46.80 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding 88.00 88.00 88.00 88.00 88.00 Herbicide pre-emerge 150.00 150.00 Herbicide post-emerg 72.00 72.00 Fertilize Mulch 1000.00 Leaf removal 88.00 88.00 Prune Groundcover 176.00 Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 22.00 22.00 22.00 22.00 22.00 22.00 22.00 22.00 22.00 22.00 Litter 20.00 20.00 20.00 20.00 20.00 40.00 40.00 40.00 40.00 20.00 20.00 20.00 Monthly Costs 20.00 20.00 280.00 114.00 1130.00 150.00 62.00 134.00 150.00 42.00 544.00 130.00 GRAND TOTAL $3,053.60 SITE 8: SOUTH CEDAR AVENUE Between South 4th St and Houser Way South, including beneath the south side of I-405 overpass. Including seating area, all shrub beds, and stairway. Clean staircase, curblines, and parking lots. Remove litter, leaves & weeds. Lightly prun shrubs and groundcovers to keep within planting bed or to rejuvenate. SECTION 8 - B Add wood chip mulch. Keep debris from entering surrounding street 2019 ~ COST PER TASK TOTAL $2,776.00 SST $277.60 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge 120.00 120.00 120.00 Herbicide post-emerg 72.00 72.00 Fertilize Mulch 1118.00 Leaf removal 88.00 88.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 20.00 20.00 20.00 20.00 20.00 40.00 40.00 40.00 40.00 20.00 20.00 20.00 Monthly Costs 20.00 64.00 184.00 64.00 1254.00 84.00 204.00 84.00 156.00 64.00 272.00 108.00 GRAND TOTAL $2,813.80 SITE # 9: I-405 WALL TO CEDAR RIVER PARK From Houser Way underpass to Maple Valley Highway (SR169 off ramp). Clean sidewalks and curblines. Remove litter, leaves and weeds. Lightly prune shrubs & groundcovers to keep within planting bed or to rejuvenate. Add fine pine bark mulch. Keep debris from entering surrounding park areas. SECTION 8 - B 2019 ~ COST PER TASK TOTAL $2,558.00 SST $255.80 AGENDA ITEM #6. f) Irrigation System Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Start-up 150.00 Winterize 150.00 Monitor/Adjust 60.00 60.00 60.00 60.00 TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 22.00 44.00 44.00 44.00 88.00 44.00 44.00 88.00 44.00 22.00 Trim/edge 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Fertilize Herbicide 90.00 90.00 Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge 90.00 90.00 90.00 Herbicide post-emerg 90.00 90.00 Fertilize Mulch 166.00 Leaf removal 176.00 176.00 Prune Groundcover 176.00 Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 22.00 22.00 22.00 22.00 22.00 22.00 22.00 22.00 22.00 22.00 22.00 22.00 Litter 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 Monthly Costs 52.00 162.00 274.00 274.00 590.00 288.00 334.00 244.00 468.00 334.00 428.00 448.00 SITE # 10: CEDAR RIVER PARK FRONTAGE South side of SR 169 fron I-405 to park's east property line, including the center boulevard and 180' south along park entrance both sides of road. Mow & edge turf. Clean sidewalks & curblines. Remove litter, leaves & weeds. Lightly prune shrubs and groundcovers to keep within planting bed or to rejuvenate. Add fine pine bark mulch. Keep debris fron entering surrounding street and park areas. GRAND TOTAL $4,285.60 Operate and maintain irrigation system. 2019 ~ COST PER TASK TOTAL $3,896.00 SST $389.60 SECTION 8 - B AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 396.00 396.00 396.00 396.00 396.00 396.00 396.00 Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding Herbicide pre-emerge 90.00 90.00 90.00 Herbicide post-emerg 90.00 90.00 Fertilize Mulch 148.00 Leaf removal Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 Monthly Costs 20.00 110.00 416.00 416.00 654.00 506.00 20.00 20.00 506.00 416.00 506.00 20.00 GRAND TOTAL $3,971.00 SITE # 11: MAPLE VALLEY HIGHWAY BERM/FRONTAGE North side of SR 169 from 140th Place Southeast to 149th Ave Southeast. Mow turf. Clean pathway. Remove litter, leaves & weeds. Add wood chip mulch to tree rings. Keep debris fron entering street, pathway and parking areas. SECTION 8 - B 2019 ~ COST PER TASK TOTAL $3,610.00 SST $361.00 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 44.00 88.00 88.00 88.00 44.00 44.00 88.00 88.00 44.00 Trim/edge 44.00 44.00 44.00 44.00 44.00 Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch 84.00 Leaf removal 88.00 44.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 15.00 15.00 15.00 15.00 30.00 30.00 30.00 30.00 30.00 15.00 15.00 15.00 Monthly Costs 15.00 15.00 103.00 103.00 246.00 118.00 118.00 74.00 162.00 103.00 191.00 59.00 GRAND TOTAL $1,437.70 SITE # 12: NORTHEAST SUNSET BOULEVARD TRIANGLE Sunset Blvd Northeast & Northeast Park Drive, north of 1170 Sunset Blvd Northeast. Mow & edge turf. Clean sidewalks and curblines. Remove litter, leaves & weeds. Add wood chip mulch to tree rings. Keep debris from entering surrounding streets and private property SECTION 8 - B 2019 ~ COST PER TASK TOTAL $1,307.00 SST $130.70 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 176.00 176.00 352.00 352.00 352.00 176.00 176.00 176.00 176.00 176.00 Trim/edge 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Fertilize 90.00 Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge 54.00 54.00 Herbicide post-emerg 42.00 42.00 Fertilize Mulch Leaf removal 220.00 440.00 440.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 20.00 20.00 20.00 20.00 40.00 40.00 40.00 40.00 40.00 20.00 20.00 20.00 Monthly Costs 20.00 284.00 428.00 460.00 522.00 480.00 304.00 304.00 346.00 504.00 778.00 460.00 weeds. Keep debris from entering streets and private property areas. SITE # 13: NORTHEAST SUNSET BOULEVARD FRONTAGE Edmonds Ave Northeast to 2502 Northeast Sunset Blvd, first driveway on north side of Sunset; sidewalks only, both sides of street. From 2502 NE Sunset Blvd to Harrington Ave NE; sidewalks both sides of street ande turf areas (north side of street, north of sidewalk to fence). From Harrington Ave Northeast to Northeast 12th St, south side only up to but including Wallgrees, sidewalk & planting strips. Mow and edge turf. Clean sidewalks and curblines. Remove litter, leaves & GRAND TOTAL $5,379.00 SECTION 8-B 2019 ~ COST PER TASK TOTAL $4,890.00 SST $489.00 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 22.00 44.00 44.00 88.00 88.00 44.00 44.00 88.00 88.00 22.00 Trim/edge 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Fertilize Herbicide 120.00 120.00 Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 88.00 Bed Weeding 88.00 88.00 88.00 88.00 88.00 Herbicide pre-emerge 90.00 90.00 90.00 Herbicide post-emerg 90.00 90.00 Fertilize Mulch 524.00 Leaf removal 88.00 176.00 176.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 10.00 10.00 20.00 20.00 40.00 40.00 20.00 20.00 40.00 40.00 10.00 10.00 Monthly Costs 10.00 76.00 286.00 228.00 874.00 260.00 286.00 108.00 470.00 260.00 430.00 186.00 GRAND TOTAL $3,821.40 SITE # 14: FIRE STATION # 12 1209 Kirkland Ave Northeast. Mow & edge turf. Clean parking lots, north woods area, enclosures, sidewalks & curblines. Remove litter, leaves & weeds. Lightly surrounding streets and private property areas SECTION 8 - B prune shrubs and groundcovers to keep within planting bed, clear building walls or to rejuvenate. Add fine pine bark mulch. Keep debris from entering 2019 ~ COST PER TASK TOTAL $3,474.00 SST $347.40 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 44.00 44.00 44.00 44.00 44.00 44.00 Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch Leaf removal Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 10.00 10.00 10.00 10.00 10.00 10.00 Monthly Costs 0.00 0.00 54.00 54.00 54.00 54.00 0.00 0.00 54.00 54.00 0.00 0.00 GRAND TOTAL $356.40 SITE # 15: HARRINGTON AVENUE NORTHEAST BOULEVARD Harrington Ave Northeast and Northeast 5th St (north of 2721 Harrington Ave NE). Mow turf. Remove litter, leaves and weeds. Keep debris from entering surrounding streets and private property areas. SECTION 8 - B 2019 ~ COST PER TASK TOTAL $324.00 SST $32.40 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding 44.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge 150.00 Herbicide post-emerg 60.00 60.00 Fertilize Mulch 800.00 Leaf removal 154.00 154.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 Monthly Costs 20.00 20.00 214.00 20.00 924.00 20.00 64.00 80.00 64.00 20.00 218.00 174.00 GRAND TOTAL $2,021.80 SITE # 16: NORTHEAST 2ND STREET FRONTAGE North side of Northeast 2nd St from Monroe Ave Northeast to Public Works gate at 3555 Northeast 2nd St. Clean curblines. Remove litter, leaves & weeds. Lightly prune shrubs to keep within planting bed or to rejuvenate. Add wood chip mulch. Keep debris from entering street. SECTION 8 - B 2019 ~ COST PER TASK TOTAL $1,838.00 SST $183.80 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 352.00 528.00 704.00 704.00 704.00 704.00 528.00 704.00 704.00 352.00 Trim/edge 66.00 132.00 132.00 132.00 132.00 132.00 132.00 132.00 132.00 66.00 Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge 120.00 120.00 120.00 Herbicide post-emerg 60.00 60.00 Fertilize Mulch 1650.00 Leaf removal 132.00 264.00 264.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 Monthly Costs 30.00 492.00 854.00 910.00 2620.00 910.00 1030.00 734.00 970.00 1042.00 876.00 294.00 GRAND TOTAL $11,838.20 SITE # 17: PUBLIC WORKS SHOPS (SATURDAY ONLY SITE) 3555 Northeast 2nd St. Mow turf and edge. Clean employee parking lots, sidewalks & curblines. Remove litter, leaves & weeds. Lightly prune shrubs & groundcovers to keep within planting beds, clear building walls or to rejuvenate. Add fine pine bark mulch to tree wells and shrub beds. SECTION 8 - B 2019 ~ COST PER TASK TOTAL $10,762.00 SST $1,076.20 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 55.00 110.00 110.00 110.00 110.00 110.00 110.00 110.00 110.00 55.00 Trim/edge 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Fertilize 120.00 120.00 120.00 Herbicide 90.00 90.00 Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch 114.00 Leaf removal 352.00 88.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Litter 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 Monthly Costs 74.00 173.00 348.00 318.00 342.00 228.00 348.00 228.00 318.00 348.00 525.00 162.00 GRAND TOTAL $3,753.20 SITE # 18: NORTHEAST 4TH STREET FRONTAGE North side of street from Union Ave Northeast to 4350 Northeast 4th St and; south side of street from 4301 to 4405 Northeast 4th St. Mow & edge turf. Remove sidewalks U curblines. Remove litter, leaves & weeds. Add fine pine bark mulch to tree wells. Keep debris fron entering surrounding street SECTION 8 - B and private property areas. 2019 ~ COST PER TASK TOTAL $3,412.00 SST $341.20 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 110.00 220.00 220.00 220.00 220.00 220.00 220.00 220.00 220.00 110.00 Trim/edge 176.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 Fertilize 90.00 90.00 90.00 Herbicide 66.00 66.00 Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 396.00 Bed Weeding 88.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 Herbicide pre-emerge 120.00 120.00 120.00 Herbicide post-emerg 90.00 90.00 Fertilize Mulch 296.00 Leaf removal 396.00 396.00 198.00 Prune Groundcover 220.00 Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 20.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 20.00 10.00 Monthly Costs 0.00 910.00 792.00 678.00 908.00 952.00 792.00 612.00 678.00 1218.00 878.00 208.00 SITE # 19: HARRINGTON AVENUE NORTHEAST West side of street fron Northeast 16th St, south to Northeast 12th St. East side of street, from Northeast 16th St to Northeast 10th St. Mow and edge turf. Clean sidewalks & curblines. Remove litter, leaves & weeds. Lightly prune shrubs and groundcovers in swales to keep within beds or to rejuvenate. Add wood chip mulch to tree rings & to swale shrub beds. Keep debris from entering surrounding streets and private property areas. GRAND TOTAL $9,488.60 SECTION 8-B 2019 ~ COST PER TASK TOTAL $8,626.00 SST $862.60 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 528.00 Bed Weeding 264.00 264.00 528.00 528.00 528.00 528.00 528.00 528.00 528.00 528.00 264.00 264.00 Herbicide pre-emerge 110.00 110.00 Herbicide post-emerg 120.00 120.00 Fertilize Mulch 1952.00 Leaf removal 264.00 528.00 528.00 Prune Groundcover 88.00 Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 Monthly Costs 294.00 294.00 668.00 558.00 3158.00 558.00 668.00 558.00 678.00 822.00 822.00 910.00 GRAND TOTAL $10,986.80 SITE # 20: DUVALL AVENUE NORTHEAST FRONTAGE West side of street from 1827 Duvall Ave Northeast to 4626 Northeast 24th St, then from 2501 Duvall Ave Northeast at wall to Renton city limits. East side of street from 1702 Duvall Ave Northeast to 2322 Duvall Ave Northeast, then from driveway at 4702 Northeast 25th St to Southeast 95th Way intersection. Clean SECTION 8 - B sidewalks & curbline. Remove litter, leaves & weeds. Lightly prune shrubs & groundcovers to keep within beds, at or below 3 feet in height for visual clearance at intersections or to rejuvenate. Add wood chip mulch to tree and shrub beds. Keep debris from entering surrounding streets or private property areas. 2019 ~ COST PER TASK TOTAL $9,988.00 SST $998.80 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 132.00 132.00 Bed Weeding 44.00 44.00 44.00 44.00 88.00 88.00 88.00 88.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge 60.00 60.00 60.00 Herbicide post-emerg 60.00 60.00 Fertilize Mulch 380.00 Leaf removal 88.00 88.00 88.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 Monthly Costs 54.00 54.00 246.00 54.00 538.00 230.00 158.00 98.00 114.00 142.00 202.00 142.00 GRAND TOTAL $2,235.20 SITE # 21: COAL CREEK PARKWAY FRONTAGE East side of street from NE 95th Way to Southeast May Valley Road. Clean sidewalks and curblines. Remove litter, leaves & weeds. Light prune trees and shrubs to keep within beds. Add wood chip mulch to tree and shrub beds SECTION 8 - B 2019 ~ COST PER TASK TOTAL $2,032.00 SST $203.20 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 220.00 440.00 440.00 440.00 220.00 220.00 220.00 220.00 220.00 Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 154.00 Bed Weeding 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch 128.00 Leaf removal 264.00 264.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 10.00 10.00 20.00 40.00 40.00 40.00 20.00 20.00 20.00 20.00 20.00 10.00 Monthly Costs 10.00 10.00 284.00 524.00 652.00 524.00 438.00 284.00 284.00 284.00 548.00 274.00 GRAND TOTAL $4,527.60 SITE # 22: FIRE STATION # 16 12923 156th Ave Southeast. Mow turf. Clean parking lot, remove litter, leaves & weeds. Lightly prune shrubs and groundcovers to keep within beds or to rejuvenate. Add wood chip mulch to shrub beds SECTION 8 - B 2019 ~ COST PER TASK TOTAL $4,116.00 SST $411.60 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 88.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 88.00 Trim/edge 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 Fertilize 90.00 90.00 90.00 Herbicide 120.00 120.00 Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge 75.00 75.00 75.00 Herbicide post-emerg Fertilize Mulch 177.00 Leaf removal 176.00 352.00 352.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 Monthly Costs 30.00 206.00 503.00 458.00 590.00 338.00 428.00 338.00 533.00 604.00 558.00 382.00 GRAND TOTAL $5,464.80 SITE # 23: TALBOT ROAD FRONTAGE South of I-405 overpass to South Puget Drive, including beneath overpass. Mow and edge turf. Remove litter, leaves & weeds. Add fine pine bark mulch to tree rings. Keep debris from entering surrounding private property. SECTION 8 - B 2019 ~ COST PER TASK TOTAL $4,968.00 SST $496.80 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 66.00 66.00 132.00 132.00 132.00 132.00 132.00 132.00 132.00 66.00 Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch Leaf removal Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 Monthly Costs 20.00 86.00 86.00 152.00 152.00 152.00 152.00 152.00 152.00 152.00 86.00 20.00 GRAND TOTAL $1,498.20 SITE # 24: LAKE AVENUE OPEN SPACE Vacant lot at 1511 Lake Ave South. Mow turf. Remove litter, leaves & weeds. Add wood chip mulch to tree rings. Keep debris from entering surrounding private property SECTION 8 - B 2019 ~ COST PER TASK TOTAL $1,362.00 SST $136.20 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 176.00 352.00 704.00 704.00 704.00 352.00 352.00 352.00 352.00 176.00 Trim/edge 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 132.00 Bed Weeding 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge 66.00 66.00 Herbicide post-emerg Fertilize Mulch 592.00 Leaf removal 352.00 352.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 Monthly Costs 30.00 338.00 580.00 866.00 1458.00 866.00 646.00 514.00 580.00 514.00 690.00 382.00 GRAND TOTAL $8,210.40 SITE # 25: TALBOT HILL RESERVOIR PARK 1900 Talbot Road South. Mow & edge turf, including along streets. Clean parking lot. Remove litter, leaves & weeds. Emptry trash cans and replace with new liners. Lightly prune groundcover and shrubs to keep within beds, clearance along walls, or to rejuvenate. Add wood ship mulch to tree rings & shrub beds. SECTION 8 - B 2019 ~ COST PER TASK TOTAL $7,464.00 SST $746.40 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 88.00 Bed Weeding 55.00 55.00 110.00 110.00 110.00 110.00 55.00 55.00 55.00 55.00 Herbicide pre-emerge 90.00 90.00 90.00 Herbicide post-emerg 120.00 Fertilize Mulch 296.00 Leaf removal 88.00 44.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 Monthly Costs 20.00 75.00 165.00 130.00 426.00 220.00 250.00 75.00 75.00 75.00 341.00 64.00 GRAND TOTAL $2,107.60 SITE # 26: SHATTUCK AVENUE SOUTH FRONTAGE Between Hoser Way South and South 4th Place, both sides of street and beneath railroad overpass. Remove litter, leaves & weeds. Lightly prune shrubs & groundcovers to keep within beds or to rejuvenate. Add wood chip mulch to beds. Keep debris from entering surrounding streets & private property areas. SECTION 8 - B 2019 ~ COST PER TASK TOTAL $1,916.00 SST $191.60 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 286.00 286.00 286.00 286.00 Bed Weeding 132.00 132.00 528.00 528.00 528.00 528.00 528.00 528.00 528.00 528.00 132.00 132.00 Herbicide pre-emerge 255.00 255.00 255.00 Herbicide post-emerg 168.00 168.00 168.00 Fertilize Mulch 1564.00 Leaf removal Prune Groundcover 132.00 132.00 132.00 132.00 Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 264.00 264.00 264.00 264.00 264.00 264.00 264.00 264.00 264.00 264.00 264.00 264.00 Litter 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 Monthly Costs 696.00 951.00 1510.00 1092.00 3242.00 1347.00 1510.00 1260.00 1092.00 1678.00 951.00 696.00 GRAND TOTAL $17,627.50 SITE # 27: RAINIER AVENUE SOUTH Between South Grady Way and 250 Rainier Ave South, both side of street and boulevards. Clean sidewalks & curblines. Remove litter, leaves & weeds. Lightly pine bark mulch to planting strips. Keep debris from entering surrounding private property. SECTION 8 - B SEE DETAILED PLAN FOR SPECIFIC MAINTENANCE BOUNDRIES prune shrubs and groundcovers to keep within beds, to rejuvenate, or for visual clearance. Add wood chip mulch to boulevard tree and shrub beds; add fine 2019 ~ COST PER TASK TOTAL $16,025.00 SST $1,602.50 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 88.00 176.00 352.00 352.00 352.00 176.00 176.00 176.00 176.00 88.00 Trim/edge 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Fertilize Herbicide 72.00 72.00 Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge 150.00 150.00 150.00 Herbicide post-emerg 66.00 66.00 66.00 Fertilize Mulch 1160.00 Leaf removal 88.00 352.00 176.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 20.00 20.00 40.00 40.00 80.00 80.00 40.00 40.00 40.00 20.00 20.00 20.00 Monthly Costs 20.00 196.00 454.00 552.00 1746.00 520.00 454.00 370.00 376.00 438.00 698.00 196.00 GRAND TOTAL $6,622.00 SITE # 28: SOUTHWEST GRADY WAY FRONTAGE North side of Southwest Grady Way from Oaksdale Ave Southwest to Longacres Ave Southwest at King County Metro driveway, 1520 Southwest Grady Way. Mow SECTION 8 - B groundcovers to keep within beds to rejuvenate, or for visual clearance. Add wood chip mulch to boulevard tree and shrub beds. Keep debris from & edge turf. Clean sidewalks & curblines. Remove litter, leaves & weeds between street and fence, including gateway sign area. Lightly prune shrubs & 2019 ~ COST PER TASK TOTAL $6,020.00 SST $602.00 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 88.00 176.00 352.00 352.00 352.00 176.00 176.00 352.00 176.00 88.00 Trim/edge 44.00 44.00 88.00 88.00 88.00 44.00 44.00 88.00 44.00 44.00 Fertilize Herbicide 105.00 105.00 Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 308.00 Bed Weeding Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch Leaf removal 264.00 528.00 528.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 Monthly Costs 30.00 162.00 250.00 575.00 470.00 778.00 250.00 250.00 575.00 514.00 690.00 558.00 GRAND TOTAL $5,612.20 SITE # 29: OAKESDALE AVE S.W./BLACK RIVER FRONTAGE Between 602 Oakesdale Ave Southwest and 1,060 feet north to end of sidewalk on Monster Road Southwest, north side of street, including the center boulevard Mow turf & edge. Clean parking lot, sidewalks, (including bridge) & curblines. Remove litter, leaves & weeds. Empty trash containers and replace liners. SECTION 8 - B Keep debris from entering street. 2019 ~ COST PER TASK TOTAL $5,102.00 SST $510.20 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 110.00 220.00 440.00 440.00 440.00 220.00 220.00 220.00 220.00 110.00 Trim/edge 88.00 88.00 176.00 176.00 176.00 88.00 88.00 88.00 88.00 88.00 Fertilize Herbicide 105.00 105.00 Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge 90.00 90.00 Herbicide post-emerg 72.00 72.00 Fertilize Mulch 192.00 Leaf removal 176.00 176.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 10.00 10.00 20.00 40.00 40.00 40.00 20.00 20.00 20.00 20.00 10.00 10.00 Monthly Costs 10.00 252.00 462.00 805.00 964.00 700.00 372.00 372.00 549.00 372.00 518.00 186.00 GRAND TOTAL $6,118.20 SITE # 30: SOUTHWEST 27TH STREET FRONTAGE From Oakesdale Ave Southwest to Naches Ave Southwest, both sides of street, including center boulevard. Mow & edge turf. Clean bike path, sidewalks & curblines. Remove litter, leaves & weeds. Add wood chip mulch to tree rings. Keep debris from entering surrounding streets & private property areas. SECTION 8 - B 2019 ~ COST PER TASK TOTAL $5,562.00 SST $556.20 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 176.00 352.00 352.00 352.00 352.00 352.00 352.00 352.00 352.00 176.00 Trim/edge 88.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 88.00 Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 198.00 Bed Weeding 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge 90.00 90.00 90.00 Herbicide post-emerg 72.00 72.00 Blackberry along fence 44.00 44.00 44.00 Mulch 336.00 Leaf removal Prune Groundcover 220.00 Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 20.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 20.00 20.00 Monthly Costs 0.00 328.00 612.00 656.00 1110.00 1074.00 702.00 656.00 684.00 612.00 374.00 20.00 GRAND TOTAL $7,510.80 SITE # 31: FIRE STATION # 14 1900 Lind Ave Southwest. Mow turf & edge. Clean parking lots, driveways, practice yards, entryways, sidewalks & curblines. Remve litter, leaves & weeds. weeds from practice yard and fenceline; maintain a 3-foot clear zone on outside of fence. Add wood chip mulch to tree rings & shrub beds. SECTION 8 - B Lightly prune shrubs & groundcovers to keep within beds, to rejuvenate, or to clear building walls; keep entry sign clear and visible from the street. Remove 2019 ~ COST PER TASK TOTAL $6,828.00 SST $682.80 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 352.00 352.00 352.00 352.00 352.00 352.00 352.00 352.00 176.00 Trim/edge 110.00 110.00 110.00 110.00 110.00 110.00 110.00 110.00 110.00 Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Blackberry 55.00 55.00 Prune Tree Branches 44.00 44.00 Herbicide pre-emerge Herbicide post-emerg 120.00 Moss removal 220.00 Mulch Leaf removal 572.00 1144.00 286.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Pressure wash boardwalk 3000.00 Litter 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 Monthly Costs 50.00 50.00 732.00 512.00 731.00 3512.00 512.00 512.00 512.00 1183.00 1480.00 336.00 GRAND TOTAL $11,134.20 SITE # 32: SPRINGBROOK TRAIL Segment 1: From Black River Riparian Forest trailhead along Oakesdale Ave Southwest to Southwest 16th St. Mow turf. Clean trail, sidewalks, & curblines. Remove litter, leaves, moss & weeds. Lightly prune trees/shrubs to keep out of trail shoulders. Empty trash containers & replace liners. Segment 2: At 800 SECTION 8 - B PRESSURE WASH TRAIL BOARDWALK SEGMENT SOUTH OF SOUTHWEST 27TH ST Southwest 27th St beginning 1,055 feet north of Southwest 27th St to Southwest 43rd St. Mow turf. Clean trail, sidewalks, & curblines. Remove litter, moss and weeds. Lightly prune shrubs to keep out of trail shoulders. Empty trash containers and replace liners. 2019 ~ COST PER TASK TOTAL $10,122.00 SST $1,012.20 AGENDA ITEM #6. f) Hard Services Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Clean pathway & signs 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 Monthly Costs 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 SITE # 32: SPRINGBROOK TRAIL - Boeing-Longacres Segment (from SW 16th Street to the north property line and parking lot @ 1905 Raymond Ave SW, a total distance of approx 1,460 feet. Clean trail, remove litter, control moss and clean 2 interpretative signs.) GRAND TOTAL $1,320.00 SECTION 8 - B 2019 ~ COST PER TASK TOTAL $1,200.00 SST $120.00 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1200.00 1200.00 1200.00 1200.00 Trim/edge 75.00 75.00 75.00 75.00 Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch Leaf removal Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 50.00 50.00 50.00 50.00 Monthly Costs 0.00 0.00 1325.00 0.00 1325.00 0.00 1325.00 0.00 0.00 1325.00 0.00 0.00 GRAND TOTAL $5,830.00 SITE # 33: EDLUND FARM OPEN SPACE 17611 Southeast 103rd Ave. Mow field, planting strip and edge along street. Clean sidewalks and curblines. Remove litter. Exclude immediate areas around houses maintained by residents SECTION 8 - B 2019 ~ COST PER TASK TOTAL $5,300.00 SST $530.00 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 1200.00 1200.00 1200.00 Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch Leaf removal Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter Monthly Costs 0.00 0.00 0.00 0.00 1200.00 0.00 1200.00 0.00 0.00 1200.00 0.00 0.00 GRAND TOTAL $3,960.00 SITE # 34: CLEVELAND FARM OPEN SPACE 19415 Talbot Road South. Mow fields. Remove litter. Control blackberry shrubs at Southwest entrance. Exclude areas around house maintained by residents. Schedule field mowing during periods of dry soil conditons SECTION 8 - B 2019 ~ COST PER TASK TOTAL $3,600.00 SST $360.00 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 176.00 Bed Weeding 110.00 110.00 110.00 110.00 110.00 110.00 110.00 110.00 110.00 Herbicide pre-emerge 120.00 120.00 120.00 Herbicide post-emerg Fertilize Mulch 742.00 Leaf removal 176.00 176.00 176.00 Prune Groundcover 44.00 Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 Monthly Costs 20.00 20.00 250.00 130.00 872.00 130.00 250.00 130.00 130.00 306.00 646.00 196.00 GRAND TOTAL $3,388.00 SITE # 35: FIRE STATION # 13 18002 108th Ave Southeast. Clean parking lots, sidewalks, & curblnes. Remove litter, leaves & weeds. Lightly prune shrubs & groundcovers to keep within beds, to rejuvenate, or for building wall clearances. Add fine pine bark to shrub beds. Keep debris from entering streets and private property. SECTION 8 - B 2019 ~ COST PER TASK TOTAL $3,080.00 SST $308.00 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 539.00 539.00 539.00 Trim/edge 88.00 88.00 88.00 Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch Leaf removal Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 15.00 15.00 15.00 Monthly Costs 0.00 0.00 0.00 0.00 642.00 0.00 642.00 0.00 642.00 0.00 0.00 0.00 GRAND TOTAL $2,118.60 SITE # 36: 11017 SOUTHEAST 186TH PLACE OPEN SPACE Vacant lot. Mow field. Clean sidewalk and curbline. Control Blackberry SECTION 8 - B 2019 ~ COST PER TASK TOTAL $1,926.00 SST $192.60 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 88.00 176.00 176.00 176.00 88.00 88.00 88.00 88.00 88.00 Trim/edge 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 88.00 Bed Weeding 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 Herbicide pre-emerge 72.00 72.00 Herbicide post-emerg 72.00 Fertilize Mulch 358.00 Leaf removal Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 Monthly Costs 0.00 0.00 322.00 338.00 768.00 338.00 250.00 250.00 322.00 250.00 338.00 0.00 GRAND TOTAL $3,493.60 SITE # 37: FIRE STATION # 17 14810 Southeast Petrovitsky Road. Mow & edge turf. Clean parking lots, driveways, sidewalks & curblines. Remove litter, leaves & weeds. Lightly prune shrubs & groundcovers to provide clearance or to rejuvenate. Add fine pine bark mulch to shrub beds & tree rings. Keep debris from entering street & private property SECTION 8 - B 2019 ~ COST PER TASK TOTAL $3,176.00 SST $317.60 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 220.00 220.00 220.00 220.00 220.00 220.00 220.00 220.00 Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch Leaf removal Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 Monthly Costs 20.00 20.00 240.00 240.00 240.00 240.00 240.00 240.00 240.00 240.00 20.00 20.00 GRAND TOTAL $2,200.00 SITE # 38 TIFFANY-CASCADE CONNECTOR FRONTAGE East of 12130 Southeast 160th St. Mow grass north of sidewalk/street & two passes on trail from Southest 160th St to pipeline. Clean sidwalks & curblines. Remove litter. Keep debris from entering surrounding streets. SECTION 8 - B 2019 ~ COST PER TASK TOTAL $2,000.00 SST $200.00 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 110.00 110.00 220.00 220.00 220.00 220.00 220.00 220.00 220.00 220.00 110.00 110.00 Trim/edge 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Fertilize Herbicide 60.00 60.00 Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 200.00 Bed Weeding 88.00 88.00 88.00 88.00 88.00 Herbicide pre-emerge 60.00 60.00 60.00 Herbicide post-emerg 60.00 60.00 Fertilize Mulch Leaf removal 88.00 176.00 176.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 30.00 30.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 30.00 30.00 Monthly Costs 140.00 184.00 472.00 384.00 472.00 524.00 472.00 324.00 532.00 412.00 508.00 316.00 Only when necessary Only when necessary GRAND TOTAL $5,214.00 SITE # 39 FIRE STATION # 15 Vacant lot at 1404 North 30th Street. Mow field. Clean sidewalks & curblines. Remove litter. Prune shrubs along sidewalk to provide visibility to surrounding businesses. Keep debris from entering surrounding street. SECTION 8 - B 2019 ~ COST PER TASK TOTAL $4,740.00 SST $474.00 Due at same time as bed weeding above Due at same time as other activities above AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 88.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 88.00 Trim/edge 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding 22.00 22.00 22.00 22.00 22.00 22.00 22.00 22.00 22.00 Herbicide pre-emerge 72.00 Herbicide post-emerg 72.00 72.00 Fertilize Mulch 64.00 Leaf removal 88.00 88.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 Monthly Costs 30.00 162.00 344.00 272.00 408.00 272.00 272.00 272.00 344.00 360.00 272.00 30.00 SITE # 40 LAKE WASHINGTON BOULEVARD NORTH FRONTAGE 4350 Lake Washington Boulevard North. Mow & edge turf. Clean sidewalks, & curblines, including east side of bridge. Remove litter, leaves & weeds. Add wood chip mulch to tree rings. Empty trash container and replace liner. Keep debris from entering street GRAND TOTAL $3,341.80 SECTION 8 - B 2019 ~ COST PER TASK TOTAL $3,038.00 SST $303.80 AGENDA ITEM #6. f) Knotweed Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Herbicide-post emerge 300.00 Shrub beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 88.00 88.00 88.00 88.00 Bed Weeding Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch Leaf removal Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 30.00 30.00 30.00 30.00 Monthly Costs 0.00 0.00 118.00 0.00 118.00 0.00 118.00 300.00 118.00 0.00 0.00 0.00 2019 ~ COST PER TASK SITE 41: MAY CREEK TRAIL 4350 Lake Washington boulevard North. Control invasive plants including blackberry, knotweed, & horsetail in natural area. Clean area of litter. Addendum #5, work modification SECTION 8 - B TOTAL $772.00 SST $77.20 GRAND TOTAL $849.20 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs Bed Weeding 44.00 44.00 44.00 44.00 44.00 Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch 125.00 Leaf removal Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 10.00 10.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 10.00 10.00 Monthly Costs 10.00 54.00 20.00 64.00 145.00 64.00 20.00 64.00 20.00 64.00 10.00 10.00 2019 ~ COST PER TASK SITE # 42: SEAHAWKS SIGN FRONTAGE Southwest corner of Seahawk Way and Lake Washington Boulevard North. Clean sidewalks & curblines. Lightly prune shrubs & groundcover to keep within beds, maintain sign visibility or to rejuvenate. Remove litter, leaves & weeds. Add fine pine bark mulch. SECTION 8 - B TOTAL $545.00 SST $54.50 GRAND TOTAL $599.50 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 44.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 44.00 Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prun Shrubs 88.00 88.00 88.00 88.00 Bed Weeding Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch Leaf removal Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 Monthly Costs 30.00 74.00 118.00 206.00 118.00 206.00 118.00 206.00 118.00 206.00 74.00 30.00 GRAND TOTAL $1,654.40 SITE 43: RIPLEY LANE TRAIL AND FRONTAGE East of 5031 Ripley Lane North at trailhead, then 875 feet north to Renton city limits. Mow & edge turf, including street frontage. Clean pathway & street of litter stones/debris, leaves & weeds. Prune vegetation away from fence or to keep trail open to both sides. Empty trash can and replace with new liner. SECTION 8 - B 2019 ~ COST PER TASK TOTAL $1,504.00 SST $150.40 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Bed Weeding 88.00 88.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 88.00 88.00 Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch 592.00 Leaf removal 132.00 528.00 264.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 Monthly Costs 128.00 128.00 216.00 216.00 808.00 216.00 216.00 216.00 216.00 348.00 656.00 392.00 GRAND TOTAL $4,131.60 SITE 44: NEW SUNSET PARK (2715 Block NE 10th Street: Two open fields between Sunset Lane NE and NE 10th Street; weed two detention ponds Clean sidewalks, and curblines. Mow turf and edge. Remove litter, leaves and weeds. Add wood chip mulch to detention pond.) SECTION 8 - B 2019 ~ COST PER TASK TOTAL $3,756.00 SST $375.60 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Bed Weeding Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch Leaf removal Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter Monthly Costs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GRAND TOTAL $0.00 SITE 45: OLD HIGHLANDS LIBRARY (2902 NE 12th ST: lawn, shrub beds in front/around building. Clean parking lot, sidewalks & curblines. Mow turf and edge. Mow natural area grasses. Remove litter, leaves and weeds. Add wood chip to shrub beds SECTION 8 - B NO LONGER DOING AS OF 2018 2019 ~ COST PER TASK TOTAL $0.00 SST $0.00 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Bed Weeding 176.00 176.00 352.00 352.00 352.00 352.00 352.00 352.00 352.00 352.00 352.00 176.00 Herbicide pre-emerge 90.00 90.00 90.00 Herbicide post-emerg 90.00 90.00 90.00 Fertilize Mulch fine bark 1844.00 Leaf removal Prune Groundcover 88.00 88.00 88.00 88.00 Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Litter 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 Monthly Costs 250.00 340.00 514.00 516.00 2358.00 516.00 604.00 426.00 514.00 516.00 516.00 250.00 GRAND TOTAL $8,052.00 SITE 46: LOGAN AVENUE NORTH FRONTAGE ide of Logan Avenue North, including boulevards, and east side of sidewalks, from the Cedar River, north to North 6th Street. Boulevards, sidewalks, curblines shrub bed SECTION 8 - B 2019 ~ COST PER TASK TOTAL $7,320.00 SST $732.00 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 132 Bed Weeding 66 66 132 132 132 132 132 132 132 132 66 66 Herbicide - pre-emerge 96 96 Herbicide - post-emerge 96 96 Fertilize Mulch - fine pine bark 596 Leaf Removal 44 88 88 Prune Groundcover 132 Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Litter 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 Monthly Costs 76.00 76.00 238.00 142.00 966.00 142.00 238.00 142.00 238.00 186.00 164.00 296.00 GRAND TOTAL $3,194.40 SITE 47: DUVALL BOULEVARDS between NE 4th St and NE 8th St SECTION 8 - B 2019 ~ COST PER TASK TOTAL $2,904.00 SST $290.40 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow Trim/edge Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Bed Weeding 176.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 176.00 Herbicide pre-emerge 360.00 360.00 Herbicide post-emerg 120.00 120.00 120.00 120.00 Fertilize Mulch wood chip 4000.00 Leaf removal 132.00 264.00 264.00 Prune Groundcover Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 22.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 22.00 Litter 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 Monthly Costs 218.00 360.00 600.00 360.00 4240.00 360.00 240.00 600.00 240.00 492.00 504.00 482.00 GRAND TOTAL $9,565.60 SITE 48: HERITAGE PARK SECTION 8 - B 2019 ~ COST PER TASK TOTAL $8,696.00 SST $869.60 AGENDA ITEM #6. f) TURF Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Mow 44.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 44.00 Trim/edge 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 44.00 Fertilize Herbicide Aerate/Overseed TREES/SHRUBS Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Prune Shrubs 198 Bed Weeding 44 88 88 88 88 88 88 88 88 88 Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch fine bark 475 Leaf removal 220 220 220 Prune Groundcover 66 Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow Litter 30.00 30.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 30.00 30.00 Monthly Costs 30.00 360.00 280.00 280.00 755.00 346.00 280.00 280.00 280.00 500.00 426.00 250.00 GRAND TOTAL $4,473.70 SITE 49: HARRINGTON AVE NE - SOUTH UNIT FRONTAGE (East side of street from NE 8th place, south to NE 7th street. Mow and edge turf. Clean sidewalks and curblines. Remove litter, leaves and weeds. Lightly prune shrubs and groundcovers in swales to keep within beds or to rejuvenate. Add wood chip mulch to tree rings and to swale shrub beds. Keep debris from entering surrounding streets and private property areas.) SECTION 8 - B 2019 ~ COST PER TASK TOTAL $4,067.00 SST $406.70 AGENDA ITEM #6. f) Shrub Beds Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Bed Weeding 66.00 132.00 132.00 132.00 132.00 132.00 132.00 132.00 132.00 66.00 Herbicide pre-emerge Herbicide post-emerg Fertilize Mulch - wood chips 1600.00 Leaf removal 44.00 88.00 88.00 Prune Groundcover 44.00 44.00 44.00 Ground Cover Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec weeding Hard Surfaces Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Sweep/blow 44.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 88.00 Litter 20.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 40.00 Monthly Costs 64.00 194.00 260.00 304.00 1860.00 260.00 304.00 260.00 260.00 348.00 282.00 216.00 GRAND TOTAL $5,073.20 SITE 50: SUNSET LANE and NE 10 STREET FRONTAGES SECTION 8 - B 2019 ~ COST PER TASK TOTAL $4,612.00 SST $461.20 AGENDA ITEM #6. f) ATTACHMENT C 2019-2021 Landscape Maintenance Agreement SCOPE OF WORK – SCHEDULE OF ANNUAL COSTS AGENDA ITEM #6. f) Attachment C – Schedule of Annual Costs (not-to-exceed) DATE RANGE ANNUAL TOTAL August 1, 2019 – December 31, 2019 $89,401.40 January 1, 2020 – December 31, 2020 $233,301.20 January 1, 2021 – December 31, 2021 $233,301.20 Contract Not-to Exceed Total: $556,003.80 AGENDA ITEM #6. f) AB - 2417 City Council Regular Meeting - 08 Jul 2019 SUBJECT/TITLE: Approve Costco as Health Plan Pharmacy Benefit Manager RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Human Resources / Risk Management Department STAFF CONTACT: Ellen Bradley-Mak , Administrator EXT.: 7657 FISCAL IMPACT SUMMARY: Expenditure Required: $51,000 annual administration fee, plus approximately $1.4 million for prescription claims annually. Amount Budgeted: $1.7 million for administration and claims, based on previous vendor. SUMMARY OF ACTION: The City’s current contract for Pharmacy Benefit Manager (PBM) for the active employees and retirees is with Envision, and was scheduled to expire January 1, 2020. However, due to multiple service issues, we notified Envision that they were in breach of contract, and gave them 30 days to remedy. The service issues continued, and we conducted a search for a new PBM (analysis attached). Envision has been notified that the City is terminating the contract on August 31, 2019, and intends to contract with Cost co beginning September 1, 2019. The administrative fee for Costco is $6.82 per employee per month, or about $51,000 a year. Note that this is higher than the Envision administrative fee, which was about $30,000 a year. However, Costco is able to get lower drug prices for the City, which is the bulk of the plan cost. Factoring in the lower drug costs, we estimate savings (inclusive of the administrative fee) of about $300,000 a year. The 2019 budget for prescription benefit was based on estimated costs under Envision and exceeds the amount needed for transferring to Costco. These figures are outlined in the attached analysis. EXHIBITS: A. Analysis of options for Pharmacy Benefit Manager STAFF RECOMMENDATION: Approve the transfer of Pharmacy Benefit Manager services to Costco Health Solutions, authorize the Human Resources & Risk Management Department to complete negotiations with Costco Health Solutions consistent with such transfer, and authorize the Mayor and City to Clerk to sign an agreement w ith Costco Health Solutions when it is ready. AGENDA ITEM #6. g) City of RentonMedical/Rx PlanPharmacy Benefit ManagerSeptember 1, 2019 Inception DateCurrent Option 1 Option 2 Option 3Pharmacy Benefit Manager Envision RxCVS Caremark via HMA Costco Rx via HMA MaxorPlusDirect ContractTPA-based Contract TPA-Based ContractDirect ContractNumber of Pharmacies Narrow/Full Network 51,000/69,000 64,400 68,000Deal Type / Spread Pricing Pass-Through Traditional / RetainedPass-Through Pass-Through Pricing Method Lowest of Discount, MAC, U&CLowest of Discount, MAC, U&CLowest of Discount, MAC, U&CLowest of Discount, MAC, U&CFormularySelect/RestrictedStandard Control/RestrictedSelect/RestrictedFocus/RestrictedSpecialty ProgramExclusive Exclusive Exclusive ExclusiveStep Therapy ProgramAvailable AvailableIncluded IncludedMedication Therapy Management (MTM) Available AvailableIncluded IncludedRetailRetail NetworkBroad Broad Broad BroadBrand Discount %16.10%17.25% At Least 16.0% 17.00%Brand Dispensing Fee$1.20$0.65 $1.00 $1.00Generic Discount %78.00%84.50%78.00%82.00%Generic Dispensing Fee$1.25$0.65 $1.00 $1.00>than 84 day Supply at Retail (non Mail Order)At Costco Retail Brand Discount %20.00%17.25% 22.00% 21.00%Brand Dispensing Fee$0.00 $0.00 $0.00 $0.00Generic Discount %79.50%84.50% 83.00% 83.00%Generic Dispensing Fee$0.00 $0.00 $0.00 $0.00Mail OrderBrand Discount %21.75%24.00% 22.00% 23.00%Brand Dispensing Fee$0.00 $0.00 $0.00 $0.00Generic Discount %82.00%86.50% 83.00% 83.00%Generic Dispensing Fee$0.00 $0.00 $0.00 $0.00RebatesRetail 30$60.23 per Brand Claim$138.00 per Brand Claim $55.00 per Brand Claim $99.75 per Brand ClaimRetail >84$132.51 per Brand Claim$138.00 per Brand Claim $55.00 per Brand Claim $376.00 per Brand ClaimMail Order$207.73 per Brand Claim$517.00 per Brand Claim $110.00 per Brand Claim $376.00 per Brand ClaimSpecialty$250.00 per Brand Claim$908.00 per Brand Claim $305.00 per Brand Claim $1,142.50 Per Brand ClaimFees & Total CostAdministration Fee Per Claim$0.00 $0.00 $0.00 $1.95Administration Fee Per Employee Per Month $4.05 NA $6.82 $0.00Administration Credit off HMA fee $0.00 -$2.00 $0.00 $0.00Number of Employees/Rx Scripts627 627 627 15,555Total Adminstrative Fees$30,472.20 -$15,048.00 $51,342.72 $30,332.25Average Annual Cost after rebates w/fees $1,734,867 $1,401,124 $1,427,562 $1,377,200Average Annual Savings-$333,743 -$307,306 -$357,667Average Savings-19.2% -17.7% -20.6%Terms shown for first year of __ PBM agreement 1 Year 1 Year 3 YearNotes1. Annual cost is based on both plan Rx cost and members Rx cost-sharing in claims repricng data plus administration fees2. Costco Rx quoted $2.86 per member, per month (PMPM) was converted to $6.82 per employee, per month (PEPM) based on 1,496 members and 627 employees 3. Average annual costs are based on repricing analysis provided by each respective PBMCONFIDENTIAL | © 2018 USI Insurance Services. All rights reserved. | PBM Comparison City of Renton1 - PBM (Land), 5/22/2019AGENDA ITEM #6. g) AB - 2413 City Council Regular Meeting - 08 Jul 2019 SUBJECT/TITLE: Authorization to Purchase Fleet Motorcycles from Sole Source Vendor Jet City Harley-Davidson RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Administration STAFF CONTACT: Ron Kahler, Fleet Manager EXT.: 2660 FISCAL IMPACT SUMMARY: The Fleet Maintenance Section has obtained quotes for the purchase of two Police motorcycles and the required Police Department specific upfitting equipment. The base cost of the mot orcycles is $43,161.59, which is $3,161.59 over the budgeted amount of $40,000. This is the result of a combination of increased costs of the motorcycles and rising costs of specific equipment needed to upfit the vehicles. Equipment Rental Fund 501 has funds available in its budget to cover the overage of the motorcycles due to other Police Department vehicles coming in under budget. Each motorcycle, when upfitted, costs an estimated $51,466.06, for a grand total of $102,932.12. The estimated costs of r adios, which will be purchased from Motorola Solutions, Inc., radar equipment purchased from Applied Concepts, Inc. and all applicable labor and sales tax are included in the total cost of the motorcycles. The radios and radar equipment costs do not exceed $10,000, and therefore fall into the “Direct Negotiation” category of Policy 250 -02 Purchasing, Bidding and Contracting. These items do not require multiple quotes according to city policy. The motorcycles are not being purchased off of State Bid Contract 05916 due to the fact that the vendor holding the contract, Northwest Harley-Davidson in Olympia, was unable to meet the Police Department required specifications. No other Harley-Davidson vendor able to meet these specifications was located, therefo re Jet City Harley-Davidson is considered to be a sole source vendor. SUMMARY OF ACTION: The Fleet Maintenance Section has received the below listed quotes for motorcycles for the Police Department from sole source vendor Jet City Harley-Davidson and quotes for the required upfitting equipment from Motorola Solutions, Inc. and Applied Concepts, Inc. This request is to authorize the purchase of these items. One of the motorcycles will replace vehicle M055, which was included as part of the carry forward budget adjustment approved by Council April 15, 2019. The second motorcycle is part of the Police Take Home Vehicle Program included as part of the 2017-2018 mid-biennium budget adjustment approved by Council November 6, 2017. The radios and radar equipment are the same or similar to existing equipment installed in other Police Department vehicles. Existing Vehicle Department Year Purchased Replacement Make & Model Replacement Cost M055 Police 2011 Harley-Davidson FLHTP $43,161.59 NEW Police N/A Harley-Davidson FLHTP $43,161.59 NEW Police N/A Motorola Radios $9,321.44 AGENDA ITEM #6. h) NEW Police N/A Radar Equipment $7,287.50 TOTAL $102,932.12 EXHIBITS: A. Jet City Harley-Davidson Quote B. Jet City Harley-Davidson Quote C. Motorola Solutions, Inc. Quote D. Applied Concepts, Inc. Quote STAFF RECOMMENDATION: Authorize the purchase of a replacement motorcycle and new Police Take Home Vehicle Program motorcycle from sole source vendor Jet City Harley-Davidson, and the police specific radios and radar equip ment to upfit each motorcycle. The total estimated cost of this purchase is $102,932.12, which includes applicable labor charges and sales tax. The cost of these items will be charged to the Equipment Rental Fund 501. AGENDA ITEM #6. h) MOTORCYCLEBILLOFSALEJETCITYHARLEY-DAVIDSON3715EVALLEYRDRENTON,WA980570000Tel:(800)474-4647Fax:BUYERINFORMATIONBuyer:CITYOFRENTONFLEETAddress:3555NE2NDSTREETRENTON,WA98056Phone:l/75(3fr7c/(Llc#:CoBuyer:NIADESCRIPTIONOFPURCHASEV1N:RefNumber:TRADEVINMAKEMODELYEARCOLORMILEAGEPAYOFFThisagreementandanydocumentswhicharepadofthistransectionorIncorporatedhereinconiprtsatheentireagreementaffecjgt,luptgre.m.nendnootheragreementorunderstandingofanynatureconcerningthesamehasbeei,madeorenteredIntoorwillberecogntsed.IhavereadallofthetefTirSandcondltcmolDieigmemenlandagreetothemastheywereprintedabovemysignature.Ifurthereclnrowtadgereceiptofacopyofthisagreement.ThisAgreementshaftnotbecomebindingenSsignedbyanAwticdzedDealershipReprennetive.BuyerSignature:Dealer______________________SETTLEMENTDealif:2658RetailPurchaseDate:611212019Salesperson:SELLINGPRICE16980.00ACCESSORIESANDLABOR20,642.13FREIGHT435.00PREP962.00DOCUMENTFEES149.00Subtotal39,168.13REGISTRATIONFEES0.00TOTALTAXES3993.46Year:Zo2t7ke:ModeI:7pColor:IMileage:OTHERCHARGESANDFEESOtherChargesandFeesTotal0.00BalanceDue43,161.59CoBuyerSignature:AGENDA ITEM #6. h) 1ilii‘JETCITYHARLEY-DAVIDSON3715EVALLEYRDRENTON,WA980570000Tel:(800)474-4647Fax:MOTORCYCLEBILLOFSALEBuyer:CITYOFRENTONFLEETAddress:3555NE2NDSTREETRENTON,WA98056Phone:’f5q3G-T’(c&\UcThCoBuyer:N/A,.-/TRADEVINMAKEMODELYEARCOLORMILEAGEPAYOFFThisagreementandanydoajmeritsWITCharepastofthistransactionorIncorpotatedhereincomprisetheentireagreementalfeotisgthisRetailPurchaseAgreementandnootheragreementorendarstsr,diflgofanynatureconcerningthesamehasbeenmadeorenteredintoorwillberecogTWd.IirenereadailofthetermsendcondItioao(thisagreement,ansiagreetothemastheywareprintedabovemysignature.IfurtheracimowledgaracesIofacopyofthisagreement.ThisAgreementabelnotbecomebindingsmtisignedbyanAurthorizadDesisrihipReprelenallee.BuyerSignature:DealerSignaturTh.BUYERINFORMATIONDeal4:2658RetailPurchaseDate:6112J2019Salesperson:SEULEMENTSELLINGPRICE16,980.00ACCESSORIESkNDLABOR20,642.13FREIGHT435.00PREP962.00DOCUMENTFEES—149.00Subtotal39,168.13REGISTRATIONFEES0.00TOTALTAXES—3,993.46DESCRIPTIONOFPURCHASEYear:ZO2.DMtIWTPVIN:jRefNumber:,Color:Mileage:OTHERCHARGESANDFEESOtherChargesandFeesTotal0.00BalanceDue43,161.59CoBuyerSignature:AGENDA ITEM #6. h) MOTOROLAMOTOROLASOLUTIONS,INC.1301E.AlgonquinRoadSchaumburg,IL60196Visitourwebsiteat:www.motorola.comB(LLTORENTON,CiTYOFATTNACCOUNTSPAYABLE3555NE2NDRENTON,WA9805600052-00028-00026PaymentTerms:NET30DAYSFROMINVOICEDATESalesOrderNumber:0955710090195UltimateDestination:RENTON,CITYOF.3533NE2DEL:NOJ600ADAPTERCABLENEEDED2DEL:DELETEVHFBAND2DEL:DELETEUHFBANDINVOICETOTALINVOICEAMOUNT:MOTOROLAINVOtCENUMBER:INVOICEDATE:PAYMENTDUE:CUSTOMERACCOUNTNUMBER:PURCHASEORDERDATE:SUBTOTALCarrier:FEDSTATETAXCITYTAX8,474.04550.79296.61847.409.321.44000000020200016600019SFPage2of2$9321.441605534806/06/201907/06/20191012683456000105/30/2019YOURP.O.#:NTPSHIPTORENTON,CITYOFEricCutshall3533NE2NDSTRENTONIWA98056ForquestionsconcerningthisInvoicepleasecontactMotorolaat:1-888-567-7347MotorolaSolutions,Inc.FederalTaxId:36—11158002NDST.RENTDN,WA98056im6A01517inGA0550810GA05509InvoiceDetail(Continued)Ite.ModelNtberQtyDescriptionUnitPricePunt0.00-584.00-584.000.00—1.168.00-1,168.00TOTALTAXPLEASEPAYTHISAMOUNT(PAYMENTDUE:07/06/2019)AGENDA ITEM #6. h) radar 855 E. Collins Blvd Richardson, TX 75081 Phone: 972-398-3780 Fax: 972-398-3781 applied concepts, inc. Sales Order National Toll Free: 1-800- STALKER Page 1 of 1 06/04/19 Reg Sales Mgr: # Est Ship Date: Date: Bill To:Ship To: Renton Police Department 1055 S Grady Way Renton, WA 98057-3232 Accounts Payable Renton Police Department 1055 S Grady Way Renton, WA 98057-2175 Officer Marty Leverton FedEx Ground980551Customer ID: 233809 David Foster 972-398-3780 This Is Not An Invoice Inside Sales Partner: PO#Marty Leverton 07/03/2019 Mike Scaglione 972-801-4856 Qty Part Number Description Price Ext PriceEst. ShipLn 200-0965-202 $0.007/3/201912X Counting Unit, 1.5 PCB 200-0345-002 $0.007/3/20192Counting Unit/Display Short Dash Mount 200-0723-012 $0.007/3/20193Motorcycle Waterproof Display 200-1082-002 $0.007/3/20194Stalker Motorcycle Display Sun Shield 200-0720-012 $0.007/3/20195Motorcycle Waterproof Remote 200-1237-002 $0.007/3/20196DSR Ka Antenna 200-1237-012 $0.007/3/20197DSR Ka Antenna, Rear 200-0769-002 $0.007/3/2019825 MPH/40 KPH KA Tuning Fork 200-0770-002 $0.007/3/2019940 MPH/64 KPH KA Tuning Fork 200-0525-004 $0.007/3/201910Universal Cycle Antenna Mount 200-0726-002 $0.007/3/201911Waterproof Display Mount 200-0727-002 $0.007/3/201912Waterproof Remote Mount 155-2055-042 $0.007/3/201913Antenna Cable, 4 Ft 155-2055-082 $0.007/3/201914Antenna Cable, 8 Ft 155-2253-002 $0.007/3/201915Waterproof Display/Remote Cable 155-2228-012 $0.007/3/201916Motorcycle Power/VSS (except BMW)-2X,DSR,Dual 200-0750-042 $0.007/3/201917VSS Divide/4 Adapter 155-2265-002 $0.007/3/2019186" Cable, 9-Pin Dual Extension 062-0034-002 $0.007/3/201919Motorcycle Settings 200-0619-002 $0.007/3/2019202X Documentation Kit 035-0361-002 $0.007/3/201921Shipping Container, Dash Mounted Radar 060-1000-362 $0.007/3/20192236 Month Warranty Group Total $6,590.00 Grp Qty Package Description Price Ext PriceWrnty/Mo 1 2 807-0006-00 DSR 2X Harley Davidson Package $3,295.00 $6,590.0036 Do not pay - This Is Not An Invoice Sub-Total: Sales Tax Shipping & Handling: Total: USD Product Discount Payment Terms: 001 $6,590.00 $0.00 $6,590.00 10%$662.50 $35.00 $7,287.50Net 30 days AGENDA ITEM #6. h) AB - 2414 City Council Regular Meeting - 08 Jul 2019 SUBJECT/TITLE: Local Agency Agreement with the Washington State Department of Transportation for the South 2nd Street Conversion Project RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Heather Gregersen, Program Development Coordinator EXT.: 7393 FISCAL IMPACT SUMMARY: The Transportation Systems Division was awarded funding through the Puget Sound Regional Council (PSRC) for the South 2nd Street Conversion project (TIP #24) in the amount of $1,340,750. The full amount will be obligated to the preliminary engineering phase of the project. SUMMARY OF ACTION: The South 2nd Street Conversion project was selected for a countywide grant in the amount of $1,340,750. The attached Local Agency Agreement and Prospectus with the Washington State Department of Transportation (WSDOT) are required in order to obligate the grant funding. This grant will provide necessary funds for the preliminary engineering phase of the project that will improve multi-modal mobility in and around the downtown core by converting an existing 4-lane, one-way roadway to a roadway with one through lane in each direction between Main Avenue South and Rainier Avenue South. This project also includes pedestrian and bicycle facilities, traffic operations improvements and transit upgrades that will provide better traffic operation and circulation for all mode s of transportation. EXHIBITS: A. Project Prospectus B. Local Agency Agreement C. Vicinity Map STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Local Agency Agreement with the Washington State Department of Transportation for the obligation of grant funding and all subsequent agreements necessary to accomplish the South 2nd Street Conversion Project. AGENDA ITEM #6. i) L VI Department Washington State of Transportation Local Agency Federal Aid Project Prospectus Pre?x Route ()Date 06/17/2019 Fed.e'a'A1“DUNSNumber 092278894ProjectNumber é?;Z'$‘tZ“;L,(tzai)”‘lZf‘.'§l‘E':tZi Agency CAAgency FederalProgramTitle City 0fRenton /l Yes No I 20.205 , Other P’°ie°‘We Stan LatitudeN 47°28‘53"Start Longitudew 122°13'02“ South 2nd Street Conversion Project End LamudeN 47028.52:End Longitude W 122012.15.» ProjectTerminiFrom-To Nearest CityName ProjectZipCode (+4) Rainier Ave S Main Ave S Remon 98057-2554 BeginMilePost End MilePost Lengthof Project AwardType N/A N/A 0_7 miles 1/i Local LocalForces State Railroad Route ID Begin MilePoint End MilePoint CityNumber CountyNumber CountyName N/A N/A N/A 1070 17 King WSDOTRegion LegislativeDistriol(s)CongressionalDistrict(s)UrbanArea Number Northwest Region 1 1 9 1 Total Local A enc Phase Start Phase Estimated Cost Fundgngy Federal Funds Date (Nearest HundredDollar)(Nearest HundredDollar)(Nearest HundredDollar)Month Year P,E.$1,551,000 $210,250 $1,340,750 July 2019 RNV Const.$15,600,000 $2,106,000 $13,494,000 June 2022 Total $17,151,000 $2,316,250 $14,834,750 Description of Existing Facility (Existing Design and Present Condition) RoadwayWidth Numberof Lanes Varies -generally 44 feet 3 to 4 Lanes S.2nd St is a one-way primary arterial with westboundtraffic with 3 to 4 travel lanes between Rainier Ave S and Main Ave S.For detailed existing facility description,please see attached Exhibit A. Description of Proposed Work Descriptionof ProposedWork(Attachadditionalsheet(s)it necessary) This project will be improving multimodal mobility in and around the downtown core by converting an existing 4-lane one—way roadway with one through—lanein each direction between Main Ave South and Rainier Ave South.For project scope continuation,please see attached Exhibit B. DOT Form 140-101 Revised 04/2015 PreviousEditionsObsolete LocalAgencyContactPerson Title Phone 1-1eatherGregersen Project Development Coordinator 425-430-7393 MailingAddress City State ZipCode 1055 S Grady Way c7 Renton WA 98057 By _ Project Prospectus ‘5’APPFOVIHQAuthority -I-meTransportation Design Manager Date’/_////9 Page 1 AGENDA ITEM #6. i) Agency ProjectTitle Date City of Renton ‘South 2nd Street Conversion Project 06/17/2019 Type of Proposed Work ProjectType (Checkallthat Apply) D New Construction E]Path /Trail I:I3—R Reconstruction Pedestrian /Facilities E]2-R I:IRailroad I:]Parking Other Numberof Lanes 3to 4 lanes Geometric Design Data Through Route Principal Arterial E]Principal Arterial Fe d eral Urban E]Minor Arterial ElUrban E]Minor Arterial Functional I]Rural ClCo|_|ector ElRural D Coliector Classification D NHS D MajorCollector D NHS ElMajorCollector E]Minor Collector El Minor Collector I:ILocal Access I:ILocal Access Terrain Posted speed — Design speed — Existing ADT — — —_Design Year ADT 13,000 Design Year 2035 1040DesignHourlyVolume(DHV) Performance of Work PreliminaryEngineeringWillBe PerformedBy Others Agency ConstructionWillBe PerformedBy Contract Agency Environmental Classi?cation ElClass I -Environmental Impact Statement (EIS)Class II -Categorically Excluded (CE) I:IProject Involves NEPA/SEPA Section 404 Projects Requiring Documentation lnteragency Agreement (Documented CE)- C]Class III-Environmental Assessment (EA) ElProject Involves NEPA/SEPA Section 404 lnteragency Agreements EnvironmentalConsiderations N/A DOT Form 140-101 ___ Revised 04/2015 PreviousEditionsObsolete Page 2 AGENDA ITEM #6. i) Agency ProjectTitle Date City of Renton South 2nd Street Conversion Project 06/17/2019 Right of Way No Right of Way Needed *All construction required by the contract can be accomplished within the exiting right of way. El Right of Way Needed E]No Relocation I:IRelocation Required Utilities Railroad No utilitywork required No railroad work required DAIIutility work will be completed prior to the start I:IA|I railroad work will be completed prior to the start of of the construction contract the construction contract I:IAllutilitywork will be completed in coordination ElAll the railroad work will be completed in coordination with the construction contract with the construction contract |Descriptionof UtilityRelocationor Adjustmentsand ExistingMajorStructuresInvolvedinthe Project | N/A do FAAInvolvement Is any airport located within 3.2 kilometers (2 miles)of the proposed project?Yes E]No Remarks This project will have no affect on Airport Operations. This project has been reviewed by the legislative body of the administration agency or agencies,or it's designee,and is not inconsistent with the agency's comprehensive plan for community development. Agency ByDate Mayor/Chairperson DOT Form 140-101 .__Page 3 Revised o4/2015 PreviousEditionsObsolete AGENDA ITEM #6. i) South 2”“Conversion Project Project Prospectus Exhibit A Description of Existing Facility S.2"“Street is currently a one—way primary arterial with westbound traffic with 3 to 4 travel lanes between Rainier Ave S.and Main Ave S.Existing sidewalk of varying width (8-9 ft),curb and gutter exist on both sides of the roadway for the full length of the project.There are various sections of existing on-street parking.Between Shattuck Ave S and Logan Ave S,there is a landscaped median that splits the 4 travel lanes into two 2-lane westbound sections.Six intersecting streets (Shattuck Ave S.,Morris Ave S.,Logan Ave S.,Burnett Ave S.,Williams Ave S.,Wells Ave S.)are signalized and two intersecting streets (Lake Ave S.and Whitworth Ave S.)are stop controlled on the minor street.Traffic signal and pedestrian/bicycle infrastructure upgrades are needed. AGENDA ITEM #6. i) South 2”“Street Conversion Project Project Prospectus Exhibit B Description of Proposed Work This project includes a westbound bypass transit lane from just west of Logan Ave S to just east of Lake Avenue.New bicycle facilities include a two-way cycle track between Shattuck and Logan,bike lanes between Logan Avenue and Burnett Avenue,and bike sharrows from Burnett Avenue to Main Ave S.This project also includes three new traf?c signals,including one raised intersection and frontage improvements. AGENDA ITEM #6. i) DOT Form 140-039 Page 1 Revised 03/2019 Local Agency Agreement Agency CFDA No. 20.205 (Catalog or Federal Domestic Assistance) Address Project No. Agreement No. For OSC WSDOT Use Only The Local Agency having complied, or hereby agreeing to comply, with the terms and conditions set forth in (1) Title 23, U.S. Code Highways, (2) the regulations issued pursuant thereto, (3) 2 CFR Part 200, (4) 2 CFR Part 180 – certifying that the local agency is not excluded from receiving Federal funds by a Federal suspension or debarment, (5) the policies and procedures promulgated by the Washington State Department of Transportation, and (6) the federal aid project agreement entered into between the State and Federal Government, relative to the above project, the Washington State Department of Transportation will authorize the Local Agency to proceed on the project by a separate notification. Federal funds which are to be obligated for the project may not exceed the amount shown herein on line r, column 3, without written authority by the State, subject to the approval of the Federal Highway Administration. All project costs not reimbursed by the Federal Government shall be the responsibility of the Local Agency. Project Description Name Length Termini Description of Work Project Agreement End Date Claiming Indirect Cost Rate Yes NoProposed Advertisement Date Type of Work Estimate of Funding(1) Estimated Total Project Funds (2) Estimated Agency Funds (3) Estimated Federal FundsPE %a. Agency b. Other Federal Aid Participation Ratio for PE c. Other d. State e. Total PE Cost Estimate (a+b+c+d)Right of Way %f. Agency g. Other Federal Aid Participation Ratio for RW h. Other i. State j. Total R/W Cost Estimate (f+g+h+i)Construction %k. Contract l. Other m. Other Federal Aid Participation Ratio for CN n. Other o. Agency p. State q. Total CN Cost Estimate (k+l+m+n+o+p) r. Total Project Cost Estimate (e+j+q) Agency Official Washington State Department of Transportation By By Title Director, Local Programs Date Executed AGENDA ITEM #6. i) DOT Form 140-039 Page 2 Revised 03/2019 Construction Method of Financing (Check Method Selected) State Ad and Award Method A - Advance Payment - Agency Share of total construction cost (based on contract award) Method B - Withhold from gas tax the Agency’s share of total construction coast (line 5, column 2) in the amount of $ at $ per month for months. Local Force or Local Ad and Award Method C - Agency cost incurred with partial reimbursement The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the federal funds obligated, it accepts and will comply with the applicable provisions set forth below. Adopted by official action on , , Resolution/Ordinance No. Provisions I. Scope of Work The Agency shall provide all the work, labor, materials, and services necessary to perform the project which is described and set forth in detail in the “Project Description” and “Type of Work.” When the State acts for and on behalf of the Agency, the State shall be deemed an agent of the Agency and shall perform the services described and indicated in “Type of Work” on the face of this agreement, in accordance with plans and specifications as proposed by the Agency and approved by the State and the Federal Highway Administration. When the State acts for the Agency but is not subject to the right of control by the Agency, the State shall have the right to perform the work subject to the ordinary procedures of the State and Federal Highway Administration. II. Delegation of Authority The State is willing to fulfill the responsibilities to the Federal Government by the administration of this project. The Agency agrees that the State shall have the full authority to carry out this administration. The State shall review, process, and approve documents required for federal aid reimbursement in accordance with federal requirements. If the State advertises and awards the contract, the State will further act for the Agency in all matters concerning the project as requested by the Agency. If the Local Agency advertises and awards the project, the State shall review the work to ensure conformity with the approved plans and specifications. III. Project Administration Certain types of work and services shall be provided by the State on this project as requested by the Agency and described in the Type of Work above. In addition, the State will furnish qualified personnel for the supervision and inspection of the work in progress. On Local Agency advertised and awarded projects, the supervision and inspection shall be limited to ensuring all work is in conformance with approved plans, specifications, and federal aid requirements. The salary of such engineer or other supervisor and all other salaries and costs incurred by State forces upon the project will be considered a cost thereof. All costs related to this project incurred by employees of the State in the customary manner on highway payrolls and vouchers shall be charged as costs of the project. IV. Availability of Records All project records in support of all costs incurred and actual expenditures kept by the Agency are to be maintained in accordance with local government accounting procedures prescribed by the Washington State Auditor’s Office, the U.S. Department of Transportation, and the Washington State Department of Transportation. The records shall be open to inspection by the State and Federal Government at all reasonable times and shall be retained and made available for such inspection for a period of not less than three years from the final payment of any federal aid funds to the Agency. Copies of said records shall be furnished to the State and/or Federal Government upon request. V. Compliance with Provisions The Agency shall not incur any federal aid participation costs on any classification of work on this project until authorized in writing by the State for each classification. The classifications of work for projects are: 1. Preliminary engineering. 2. Right of way acquisition. 3. Project construction. Once written authorization is given, the Agency agrees to show continuous progress through monthly billings. Failure to show continuous progress may result the Agency’s project becoming inactive, as described in 23 CFR 630, and subject to de-obligation of federal aid funds and/or agreement closure. If right of way acquisition, or actual construction of the road for which preliminary engineering is undertaken is not started by the close of the tenth fiscal year following the fiscal year in which preliminary engineering phase was authorized, the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement (see Section IX). If actual construction of the road for which right of way has been purchased is not started by the close of the tenth fiscal year following the fiscal year in which the right of way phase was authorized, the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement (see Section IX). AGENDA ITEM #6. i) DOT Form 140-039 Page 3 Revised 03/2019 The Agency agrees that all stages of construction necessary to provide the initially planned complete facility within the limits of this project will conform to at least the minimum values set by approved statewide design standards applicable to this class of highways, even though such additional work is financed without federal aid participation. The Agency agrees that on federal aid highway construction projects, the current federal aid regulations which apply to liquidated damages relative to the basis of federal participation in the project cost shall be applicable in the event the contractor fails to complete the contract within the contract time. VI. Payment and Partial Reimbursement The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency and by the Federal Government. Federal funding shall be in accordance with the Federal Transportation Act, as amended, 2 CFR Part 200. The State shall not be ultimately responsible for any of the costs of the project. The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws. The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200 - Uniform Admin Requirements, Cost Principles and Audit Requirements for Federal Awards, and retained for audit. The State will pay for State incurred costs on the project. Following payment, the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project. The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX). 1. Project Construction Costs Project construction financing will be accomplished by one of the three methods as indicated in this agreement. Method A – The Agency will place with the State, within (20) days after the execution of the construction contract, an advance in the amount of the Agency’s share of the total construction cost based on the contract award. The State will notify the Agency of the exact amount to be deposited with the State. The State will pay all costs incurred under the contract upon presentation of progress billings from the contractor. Following such payments, the State will submit a billing to the Federal Government for the federal aid participation share of the cost. When the project is substantially completed and final actual costs of the project can be determined, the State will present the Agency with a final billing showing the amount due the State or the amount due the Agency. This billing will be cleared by either a payment from the Agency to the State or by a refund from the State to the Agency. Method B – The Agency’s share of the total construction cost as shown on the face of this agreement shall be withheld from its monthly fuel tax allotments. The face of this agreement establishes the months in which the withholding shall take place and the exact amount to be withheld each month. The extent of withholding will be confirmed by letter from the State at the time of contract award. Upon receipt of progress billings from the contractor, the State will submit such billings to the Federal Government for payment of its participating portion of such billings. Method C – The Agency may submit vouchers to the State in the format prescribed by the State, in duplicate, not more than once per month for those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for Federal participation unless claimed under a previously approved indirect cost plan. The State shall reimburse the Agency for the Federal share of eligible project costs up to the amount shown on the face of this agreement. At the time of audit, the Agency will provide documentation of all costs incurred on the project. The State shall bill the Agency for all costs incurred by the State relative to the project. The State shall also bill the Agency for the federal funds paid by the State to the Agency for project costs which are subsequently determined to be ineligible for federal participation (see Section IX). VII. Audit of Federal Consultant Contracts The Agency, if services of a consultant are required, shall be responsible for audit of the consultant’s records to determine eligible federal aid costs on the project. The report of said audit shall be in the Agency’s files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States; WSDOT Manual M 27-50, Consultant Authorization, Selection, and Agreement Administration; memoranda of understanding between WSDOT and FHWA; and 2 CFR Part 200.501 - Audit Requirements. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred, the Agency shall reimburse the State for the amount of such overpayment or excess participation (see Section IX). VIII. Single Audit Act The Agency, as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations. A subrecipient who expends $750,000 or more in federal awards from all sources during a given fiscal year shall have a single or program-specific audit performed for that year in accordance with the provisions of 2 CFR Part 200.501. Upon conclusion of the audit, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. AGENDA ITEM #6. i) DOT Form 140-039 Page 4 Revised 03/2019 IX. Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State’s billing relative to the project (e.g., State force work, project cancellation, overpayment, cost ineligible for federal participation, etc.) is not made to the State within 45 days after the Agency has been billed, the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director, Local Programs. Project Agreement End Date - This date is based on your projects Period of Performance (2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement. All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 60 days after the Project Agreement End Date or they become ineligible for federal reimbursement. X. Traffic Control, Signing, Marking, and Roadway Maintenance The Agency will not permit any changes to be made in the provisions for parking regulations and traffic control on this project without prior approval of the State and Federal Highway Administration. The Agency will not install or permit to be installed any signs, signals, or markings not in conformance with the standards approved by the Federal Highway Administration and MUTCD. The Agency will, at its own expense, maintain the improvement covered by this agreement. XI. Indemnity The Agency shall hold the Federal Government and the State harmless from and shall process and defend at its own expense all claims, demands, or suits, whether at law or equity brought against the Agency, State, or Federal Government, arising from the Agency’s execution, performance, or failure to perform any of the provisions of this agreement, or of any other agreement or contract connected with this agreement, or arising by reason of the participation of the State or Federal Government in the project, PROVIDED, nothing herein shall require the Agency to reimburse the State or the Federal Government for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Federal Government or the State. XII. Nondiscrimination Provision No liability shall attach to the State or Federal Government except as expressly provided herein. The Agency shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any USDOT- assisted contract and/or agreement or in the administration of its DBE program or the requirements of 49 CFR Part 26. The Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of USDOT-assisted contracts and agreements. The WSDOT’s DBE program, as required by 49 CFR Part 26 and as approved by USDOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the Agency of its failure to carry out its approved program, the Department may impose sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S. C. 3801 et seq.). The Agency hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as defined in the rules and regulations of the Secretary of Labor in 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan, insurance, or guarantee or understanding pursuant to any federal program involving such grant, contract, loan, insurance, or guarantee, the required contract provisions for Federal-Aid Contracts (FHWA 1273), located in Chapter 44 of the Local Agency Guidelines. The Agency further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the applicant so participating is a State or Local Government, the above equal opportunity clause is not applicable to any agency, instrumentality, or subdivision of such government which does not participate in work on or under the contract. The Agency also agrees: (1) To assist and cooperate actively with the State in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and rules, regulations, and relevant orders of the Secretary of Labor. (2) To furnish the State such information as it may require for the supervision of such compliance and that it will otherwise assist the State in the discharge of its primary responsibility for securing compliance. (3) To refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, government contracts and federally assisted construction contracts pursuant to the Executive Order. (4) To carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the State, Federal Highway Administration, or the Secretary of Labor pursuant to Part II, subpart D of the Executive Order. In addition, the Agency agrees that if it fails or refuses to comply with these undertakings, the State may take any or all of the following actions: (a) Cancel, terminate, or suspend this agreement in whole or in part; (b) Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the Agency; and (c) Refer the case to the Department of Justice for appropriate legal proceedings. AGENDA ITEM #6. i) DOT Form 140-039 Page 5 Revised 03/2019 XIII. Liquidated Damages The Agency hereby agrees that the liquidated damages provisions of 23 CFR Part 635, Subpart 127, as supplemented, relative to the amount of Federal participation in the project cost, shall be applicable in the event the contractor fails to complete the contract within the contract time. Failure to include liquidated damages provision will not relieve the Agency from reduction of federal participation in accordance with this paragraph. XIV. Termination for Public Convenience The Secretary of the Washington State Department of Transportation may terminate the contract in whole, or from time to time in part, whenever: (1) The requisite federal funding becomes unavailable through failure of appropriation or otherwise. (2) The contractor is prevented from proceeding with the work as a direct result of an Executive Order of the President with respect to the prosecution of war or in the interest of national defense, or an Executive Order of the President or Governor of the State with respect to the preservation of energy resources. (3) The contractor is prevented from proceeding with the work by reason of a preliminary, special, or permanent restraining order of a court of competent jurisdiction where the issuance of such order is primarily caused by the acts or omissions of persons or agencies other than the contractor. (4) The Secretary is notified by the Federal Highway Administration that the project is inactive. (5) The Secretary determines that such termination is in the best interests of the State. XV. Venue for Claims and/or Causes of Action For the convenience of the parties to this contract, it is agreed that any claims and/or causes of action which the Local Agency has against the State of Washington, growing out of this contract or the project with which it is concerned, shall be brought only in the Superior Court for Thurston County. XVI. Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The approving authority certifies, to the best of his or her knowledge and belief, that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit the Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, and contracts and subcontracts under grants, subgrants, loans, and cooperative agreements) which exceed $100,000, and that all such subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification as a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. XVII. Assurances Local agencies receiving Federal funding from the USDOT or its operating administrations (i.e., Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration) are required to submit a written policy statement, signed by the Agency Executive and addressed to the State, documenting that all programs, activities, and services will be conducted in compliance with Section 504 and the Americans with Disabilities Act (ADA). Additional Provisions AGENDA ITEM #6. i) South 2nd Street Conversion Lake to Sound Trail Lake Washinton Loop Trail East Rail Corridor Cedar River TrailLake to Sound Trail AGENDA ITEM #6. i) AB - 2418 City Council Regular Meeting - 08 Jul 2019 SUBJECT/TITLE: Local Agency Agreement with the Washington State Department of Transportation for the Renton Connector Project RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Heather Gregersen, Program Development Coordinator EXT.: 7393 FISCAL IMPACT SUMMARY: The Transportation Systems Division was awarded funding through the Puget Sound Regional Council for the Renton Connector Project (TIP #22) in the amount of $1,500,000. The full amount will be obligated to the preliminary engineering phase of the project. SUMMARY OF ACTION: The Renton Connector Project was selected for a countywide non -motorized grant in the amount of $1,500,000. The attached Local Agency Agreement and Prospectus with the Washington State Department of Transportation (WSDOT) are required in order to obligate the grant funding. This grant will provide necessary funds for the preliminary engineering phase of the project that will design a continuous non-motorized facility along Burnett Avenue South between South 2nd Street and South 5th Street via separated walkways, protected bicycle lanes (cycle track) and a multi-use path. This project will also include landscaped medians, reconfigured public parking areas, curb ramp upgrades to ADA standards and traffic signalization improvements. EXHIBITS: A. Project Prospectus B. Local Agency Agreement C. Vicinity Map STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Local Agency Agreement with the Washington State Department of Transportation for the obligation of grant funding and all sub sequent agreements necessary to accomplish the Renton Connector Project. AGENDA ITEM #6. j) Q Washington State -7]Department of Transportation Local A9°."°VFederal Ald Project Prospectus Pre?x Route ()|Date 06/17/2019 Fede’a"““l nunsNumber 097778894ProjectNumberT" LocalAgency WSDOT Federal Employer ProjectNumber (Use Only Tax IDNumber 916001271 Agency CAAgency FederalProgram Title C ity of Renton /l Yes No ll 20205 Other ProjectWe Stan LatitudeN 47°28'53"StartLongitudeW 122°12'28" Renton Connector End LamudeN4-7028.36"EndLongitude W l22o12..28.. ProjectTerminiFrom-To NearestCityName ProjectZipCode(+4) S 2nd Street S 5th Street Renton 98507-2505 BeginMilePost End MilePost Lengthof Project AwardType N/A N/A 0.3 miles n/lLocal LocalForces State Railroad RouteID BeginMilePoint End MilePoint City Number CountyNumber CountyName N/A N/A N/A 1070 17 King WSDOTRegion LegislativeDistrict(s)Congressional District(s)UrbanArea Number Northwest Region ]1 9 I Total Local Agency Phase Start Phase Estimated Cost Funding Federal Funds Date (Nearest HundredDollar)(Nearest HundredDollar)(Nearest HundredDollar)Month Year P.E.$1,771,000 $271,000 $1,500,000 July 2019 R/\N Const.$12,213,000 $1,648,755 $10,564,245 June 2023 Total $13,984,000 $1,919,755 $12,064,245 Description Of Existing Facility (Existing Design and Present Condition) RoadwayWidth Numberof Lanes Varies —40 to 52 feet 2 to 3 lanes The project is located along Burnett Ave S,a collector‘arterial where there is existing sidewalk,curb,and gutter along both sides ofthe roadway that are in need ofinfrastructure upgrades.See attached Exhibit A. Description of Proposed Work Description01ProposedWork(Attachadditionalsheet(s)ifnecessary) The Renton Connector project will install a continuous non-motorized facility along Burnett Avenue S. between S 2nd Street and S 5th Street via separated walkways,protected bicycle lanes (cycle track).and a multi-use path.For roject scope continuation,please see attached Exhibit B. LocalAgencyContact Person Title Phone 1-leatherGregersen Program Development Coordinator 425-430-7393 MailingAddress City State ZipCode 1055 S Grady Way /\,Rcnton WA 98057 By/_4/24475YaWmn—,_ Project Prospectus ‘APP’°V'"9A”‘h°"tY Title Transportation Design Manager Dzé///7 DOT Form 140-101 Page 1 Revised 94/2015 PreviousEditionsObsolete AGENDA ITEM #6. j) Agency ProjectTitle Date City of Remon Renton Connector 06/17/2019 Type of Proposed Work ProjectType(CheckallthatApply)RoadwayWidth E]New Construction Path /Trail I:I3-R 40 to 52 fee‘ Reconstruction PedestrianIFacilities El2-R D Railroad Parking Other [I Bridge Geometric Design Data Description Numberof Lanes 2 to 3 lanes CrossroadThroughRoute ElPrincipal Arterial El Principal Arterial Federal Urban E]Minor Arterial El Minor Arterial.Collector I:ICollectorFunctional|:|Rural _|:|Rural _ C‘,f_t,D NHS I:IMajor Collector ElNHS C]Major Collector 333'‘ca '0"lj Minor Collector E]Minor Collector I:|Local Access I:Local Access Flat El Roll El Mountain El Flat El Roll El Mountain Posted Speed 25 Design speed — Existing ADT — Design Year ADT 5200 — Design Year Design Hourly Volume (DHV) Performance of Work PreliminaryEngineeringWillBe PerformedBy Others Agency Consultant ConstructionWillBe PerformedBy Contract Agency Environmental Classi?cation C]Class I -Environmental Impact Statement (EIS)Class II -Categorically Excluded (CE) E]Project Involves NEPA/SEPA Section 404 Projects Requiring Documentation lnteragency Agreement (Documented CE) B Class III-Environmental Assessment (EA) El Project Involves NEPA/SEPA Section 404 lnteragency Agreements EnvironmentalConsiderations N/A DOT Form 140-101 __,Page 2 Revised 04/2015 PreviousEditionsObsolete AGENDA ITEM #6. j) Agency Project‘|”itle Date City of Renton Renton Connector 06/17/2019 Right of Way No Right of Way Needed *Al|construction required by the contract can be accomplished within the exiting right of way. Utilities Railroad I:IRight of Way Needed D No Relocation ElRelocation Required [I No utility work required No railroad work required I:IAllutility work will be completed prior to the start I:]All railroad work will be completed prior to the start of of the construction contract the construction contract All utility work will be completed in coordination D All the railroad work will be completed in coordination with the construction contract with the construction contract Descriptionof UtilityRelocationor Adjustmentsand ExistingMajorStructuresInvolvedin the Project Minor adjustments to existing storm drain are expected,such as adjusting to grade. FAAInvolvement Is any airport located within 3.2 kilometers (2 miles)of the proposed project?Yes I:INo Remarks This project will have no affect on Airport Operations. This project has been reviewed by the legislative body of the administration agency or agencies,or it's designee,and is not inconsistent with the agency's comprehensive plan for community development. Agency ByDate Mayor/Chairperson D'OTForm 140-101 _ j _Page 3 Revised 04/2015 PreviousEdltlonsObsolete AGENDA ITEM #6. j) Renton Connector Project Prospectus Exhibit A Description of Existing Facility The Renton Connector project is along Burnett Ave S,which is a collector arterial in the downtown core of Renton that connects to Burnett Linear Park North and Burnett Linear Park South.There is existing sidewalk,curb,and gutter along both sides of the roadway that are in need of infrastructure upgrades for all modes.The intersection of S 4"‘St/Bumett Ave S/Houser Way S includes a railroad crossing.There are existing public parking lot areas between S 3”’St and S 5"‘St.South of Houser Way S,the northbound and southbound traffic ?ow is separated by parking areas and Burnett Linear Park South.There are existing traffic signals at the intersections at S 4"‘St/Houser Way S,S 3”’St,and S 2"“St. AGENDA ITEM #6. j) Renton Connector Project Prospectus Exhibit B Description of Proposed Work This project will also include landscaped medians,recon?gured public parking areas,curb ramp upgrades to ADA standards,and traf?c signalization improvements. AGENDA ITEM #6. j) Local Agency Agreement 4 _Washington StateV’Department of Transportation Agency City of Renton CFDA No.20.205 (Catalogor FederalDomesticAssistance) Add"955 1055 s Grady Way Project No, Renton,WA 98057 Agreement No. ForOSCWSDOTUse Only The Local Agency having complied,or hereby agreeing to comply,with the terms and conditions set forth in (1)Title 23,U.S.Code Highways,(2)the regulations issued pursuant thereto,(3)2 CFR Part 200,(4)2 CFR Part 180 —certifying that the local agency is not excluded from receiving Federal funds by a Federal suspension or debarment,(5)the policies and procedures promulgated by the Washington State Department of Transportation,and (6)the federal aid project agreement entered into between the State and Federal Government,relative to the above project,the Washington State Department of Transportation will authorize the Local Agency to proceed on the project by a separate noti?cation.Federal funds which are to be obligated for the project may not exceed the amount shown herein on line r.column 3,without written authority by the State.subject to the approval of the Federal Highway Administration. All project costs not reimbursed by the Federal Government shall be the responsibility of the Local Agency. Project Description Name Rcnton Connector Length 0.3 miles Termini S.2nd St to S.5th St. Description of Work The Rcnton Connector project will install a continuous non-motorized facility along Burnett Ave S.between S 2nd Street and S 5th Street via separated walkways,protected bicycle lanes (cycle track),and a multi-use path.This project will also include landscaped medians,recon?gured public parking areas,curb ramp upgrades to ADA standards,and traf?c signalization improvements. project Agreement End Date 12/31/2026 Claiming Indirect Cost Rate |:|Yes /NoProposedAdvertisementDate Estimate ofF di - (1)(2)(3)Type Of wmk EstimatedTotal EstimatedAgency EstimatedFederal PE ProjectFunds Funds Funds 3,Aenc 35,896.00 35,896.00 — 36-5 %bjohe,Consultant 1,734,104.00 234,104.00 1,500,000.00 Fede'a'A‘d -her ‘i ::[:'°'f'°at'F‘,’gd.Sae 1,000.00 1,000.00 _ °°' -..E as Esimate 3,1,“,1,771,000.00 271,000.00 1,500,000.00 R'9“l°fWa;r.Agency — 0 .Oher — '°”“°‘P‘‘‘‘°"*9' TRatioforRW‘9 --.:11 s Es imate f +h+i 0-00 0.00 0.00 Tol N o E'aek+1+m+n+o r.T I Pro'ectCost Estimatee ‘-1,771,000.00 271,000.00—1.soo,ooo.oo Agency Of?cial Washington State Department of Transportation By By Title Director,Local Programs Date Executed DOT Form 140-039 Page 1 Revised 03/2019 AGENDA ITEM #6. j) Construction Method of Financing (Check Method Selected) State Ad and Award Method A -Advance Payment -Agency Share of total construction cost (based on contract award) Method B -Vlfrthholdfrom gas tax the Agency's share of total construction coast (line 5,column 2)in the amount of $at $per month for months. Local Force or Local Ad and Award /Method C -Agency cost incurred with partial reimbursement The Local Agency further stipulates that pursuant to said Title 23,regulations and policies and procedures,and as a condition to payment of the federal funds obligated,it accepts and will comply with the applicable provisions set forth below.Adopted by of?cial action on ,,Resolution/Ordinance No. Provisions I.Scope of Work The Agency shall provide all the work,labor,materials,and services necessary to perfonn the project which is described and set forth in detail in the “Project Description"and “Type of Work." When the State acts for and on behalf of the Agency,the State shall be deemed an agent of the Agency and shall perfonn the services described and indicated in “Type of Work"on the face of this agreement,in accordance with plans and specifications as proposed by the Agency and approved by the State and the Federal Highway Administration. When the State acts for the Agency but is not subject to the right of control by the Agency,the State shall have the right to perfonn the work subject to the ordinary procedures of the State and Federal Highway Administration. ll.Delegation of Authority The State is willing to fulfillthe responsibilities to the Federal Government by the administration of this project.The Agency agrees that the State shall have the full authority to carry out this administration.The State shall review,process,and approve documents required for federal aid reimbursement in accordance with federal requirements.If the State advertises and awards the contract,the State willfurther act for the Agency in all matters concerning the project as requested by the Agency.If the Local Agency advertises and awards the project,the State shall review the work to ensure conformity with the approved plans and specifications. lll.Project Administration Certain types of work and services shall be provided by the State on this project as requested by the Agency and described in the Type of Work above.In addition,the State willfurnish qualified personnel for the supervision and inspection of the work in progress.On Local Agency advertised and awarded projects,the supervision and inspection shall be limited to ensuring all work is in conformance with approved plans,specifications,and federal aid requirements.The salary of such engineer or other supervisor and all other salaries and costs incurred by State forces upon the project will be considered a cost thereof.All costs related to this project incurred by employees of the State in the customary manner on highway payrolls and vouchers shall be charged as costs of the project. IV.Availability of Records Allproject records in support of all costs incurred and actual expenditures kept by the Agency are to be maintained in accordance with local government accounting procedures prescribed by the Washington State Auditor’s Of?ce,the U.S.Department of Transportation,and the Washington State Department of Transportation.The records shall be open to inspection by the State and Federal Government at all reasonable times and shall be retained and made available for such inspection for a period of not less than three years from the final payment of any federal aid funds to the Agency.Copies of said records shall be furnished to the State and/or Federal Government upon request. V.Compliance with Provisions The Agency shall not incur any federal aid participation costs on any classification of work on this project until authorized in writing by the State for each classification.The classifications of work for projects are: 1.Preliminary engineering. 2.Right of way acquisition. 3.Project construction. Once written authorization is given,the Agency agrees to show continuous progress through monthly billings.Failure to show continuous progress may result the Agency's project becoming inactive,as described in 23 CFR 630,and subject to de-obligation of federal aid funds and/or agreement closure. If right of way acquisition,or actual construction of the road for which preliminary engineering is undertaken is not started by the close of the tenth fiscal year following the fiscal year in which preliminary engineering phase was authorized,the Agency willrepay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement (see Section IX). If actual construction of the road for which right of way has been purchased is not started by the close of the tenth fiscal year following the fiscal year in which the right of way phase was authorized,the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement (see Section IX). DOT Form 140-039 Page 2 Revised 03/2019 AGENDA ITEM #6. j) The Agency agrees that all stages of construction necessary to provide the initiallyplanned complete facility within the limits of this project will conform to at least the minimum values set by approved statewide design standards applicable to this class of highways, even though such additional work is financed without federal aid participation. The Agency agrees that on federal aid highway construction projects,the current federal aid regulations which apply to liquidated damages relative to the basis of federal participation in the project cost shall be applicable in the event the contractor fails to complete the contract within the contract time. VI.Payment and Partial Reimbursement The total cost of the project,including all review and engineering costs and other expenses of the State,is to be paid by the Agency and by the Federal Government.Federal funding shall be in accordance with the Federal Transportation Act,as amended,2 CFR Part 200.The State shall not be ultimately responsible for any of the costs of the project.The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government.Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws.The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs.Expenditures by the Local Agency for maintenance,general administration,supervision,and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200 -UniformAdmin Requirements,Cost Principles and Audit Requirements for Federal Awards,and retained for audit. The State will pay for State incurred costs on the project.Following payment,the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project.The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX). 1.Project Construction Costs Project construction financing willbe accomplished by one of the three methods as indicated in this agreement. Method A —The Agency will place with the State,within (20)days after the execution of the construction contract,an advance in the amount of the Agency's share of the total construction cost based on the contract award.The State will notify the Agency of the exact amount to be deposited with the State.The State will pay all costs incurred under the contract upon presentation of progress billings from the contractor.Following such payments,the State will submit a billing to the Federal Government for the federal aid participation share of the cost.When the project is substantially completed and final actual costs of the project can be determined,the State will present the Agency with a final billing showing the amount due the State or the amount due the Agency.This billingwillbe cleared by either a payment from the Agency to the State or by a refund from the State to the Agency. Method B —The Agency's share of the total construction cost as shown on the face of this agreement shall be withheld from its monthly fuel tax allotments.The face of this agreement establishes the months in which the withholding shall take place and the exact amount to be withheld each month.The extent of withholding will be confirmed by letter from the State at the time of contract award. Upon receipt of progress billings from the contractor,the State willsubmit such billings to the Federal Government for payment of its participating portion of such billings. Method C —The Agency may submit vouchers to the State in the format prescribed by the State,in duplicate,not more than once per month for those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project.Expenditures by the Local Agency for maintenance,general administration,supervision,and other overhead shall not be eligible for Federal participation unless claimed under a previously approved indirect cost plan. The State shall reimburse the Agency for the Federal share of eligible project costs up to the amount shown on the face of this agreement.At the time of audit,the Agency will provide documentation of all costs incurred on the project.The State shall bill the Agency for all costs incurred by the State relative to the project.The State shall also bill the Agency for the federal funds paid by the State to the Agency for project costs which are subsequently determined to be ineligible for federal participation (see Section IX). VII.Audit of Federal Consultant Contracts The Agency,if services of a consultant are required,shall be responsible for audit of the consultant's records to determine eligible federal aid costs on the project.The report of said audit shall be in the Agency’s files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Of?ce in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Of?ce by the Comptroller General of the United States;WSDOT Manual M 27-50,Consultant Authorization,Selection,and Agreement Administration;memoranda of understanding between WSDOT and FHWA;and 2 CFR Part 200.501 -Audit Requirements. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred,the Agency shall reimburse the State for the amount of such overpayment or excess participation (see Section IX). VIII.Single Audit Act The Agency,as a subrecipient of federal funds,shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations.A subrecipient who expends $750,000 or more in federal awards from all sources during a given fiscal year shall have a single or program-specific audit perfomied for that year in accordance with the provisions of 2 CFR Part 200.501.Upon conclusion of the audit,the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. DOT Form 140-039 Page 3 Revised 03/2019 AGENDA ITEM #6. j) IX.Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project (e.g.,State force work,project cancellation,overpayment,cost ineligible for federal participation,etc.)is not made to the State within 45 days after the Agency has been billed,the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund.No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director,Local Programs. Project Agreement End Date -This date is based on your projects Period of Performance (2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement.All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 60 days after the Project Agreement End Date or they become ineligible for federal reimbursement. X.Traffic Control,Signing,Marking,and Roadway Maintenance The Agency will not permit any changes to be made in the provisions for parking regulations and traffic control on this project without prior approval of the State and Federal Highway Administration.The Agency will not install or permit to be installed any signs, signals,or markings not in confonnance with the standards approved by the Federal Highway Administration and MUTCD.The Agency will,at its own expense,maintain the improvement covered by this agreement. XI.Indemnity The Agency shall hold the Federal Government and the State harmless from and shall process and defend at its own expense all claims,demands,or suits.whether at law or equity brought against the Agency.State,or Federal Government,arising from the Agency’s execution,performance,or failure to perform any of the provisions of this agreement,or of any other agreement or contract connected with this agreement,or arising by reason of the participation of the State or Federal Government in the project,PROVIDED, nothing herein shall require the Agency to reimburse the State or the Federal Government for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Federal Government or the State. Xll.Nondiscrimination Provision No liability shall attach to the State or Federal Government except as expressly provided herein. The Agency shall not discriminate on the basis of race,color,national origin,or sex in the award and performance of any USDOT- assisted contract and/or agreement or in the administration of its DBE program or the requirements of 49 CFR Part 26.The Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of USDOT-assisted contracts and agreements.The WSDOT’s DBE program,as required by 49 CFR Part 26 and as approved by USDOT, is incorporated by reference in this agreement.Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement.Upon notification to the Agency of its failure to carry out its approved program,the Department may impose sanctions as provided for under Part 26 and may,in appropriate cases,refer the matter for enforcement under 18 U.S.C.1001 and/orthe Program Fraud Civil Remedies Act of 1986 (31 U.S.C.3801 et seq.). The Agency hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work,or modification thereof,as defined in the rules and regulations of the Secretary of Labor in 41 CFR Chapter 60,which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant.contract,loan, insurance,or guarantee or understanding pursuant to any federal program involving such grant,contract,loan,insurance,or guarantee, the required contract provisions for Federal-Aid Contracts (FHWA 1273),located in Chapter 44 of the Local Agency Guidelines. The Agency further agrees that it willbe bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work:Provided,that if the applicant so participating is a State or Local Government.the above equal opportunity clause is not applicable to any agency,instrumentality,or subdivision of such government which does not participate in work on or under the contract. The Agency also agrees: (1)To assist and cooperate actively with the State in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and rules,regulations,and relevant orders of the Secretary of Labor. (2)To furnish the State such infonnation as it may require for the supervision of such compliance and that it will otherwise assist the State in the discharge of its primary responsibility for securing compliance. (3)To refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24,1965,with a contractor debarred from,or who has not demonstrated eligibility for,government contracts and federally assisted construction contracts pursuant to the Executive Order. (4)To carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the State,Federal Highway Administration,or the Secretary of Labor pursuant to Pait ll,subpart D of the Executive Order. In addition,the Agency agrees that if it fails or refuses to comply with these undertakings,the State may take any or all of the following actions: (a)Cancel,terminate,or suspend this agreement in whole or in part; (b)Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the Agency;and (c)Refer the case to the Department of Justice for appropriate legal proceedings. DOT Form 140-039 Page 4 Revised 03/2019 AGENDA ITEM #6. j) XIII.Liquidated Damages The Agency hereby agrees that the liquidated damages provisions of 23 CFR Part 635,Subpart 127,as supplemented,relative to the amount of Federal participation in the project cost,shall be applicable in the event the contractor fails to complete the contract within the contract time.Failure to include liquidated damages provision will not relieve the Agency from reduction of federal participation in accordance with this paragraph. XIV.Tennination for Public Convenience The Secretary of the Washington State Department of Transportation may terminate the contract in whole,or from time to time in part,whenever: (1)The requisite federal funding becomes unavailable through failure of appropriation or otherwise. (2)The contractor is prevented from proceeding with the work as a direct result of an Executive Order of the President with respect to the prosecution of war or in the interest of national defense,or an Executive Order of the President or Governor of the State with respect to the preservation of energy resources. (3)The contractor is prevented from proceeding with the work by reason of a preliminary,special,or permanent restraining order of a court of competentjurisdiction where the issuance of such order is primarily caused by the acts or omissions of persons or agencies other than the contractor. (4)The Secretary is notified by the Federal Highway Administration that the project is inactive. (5)The Secretary determines that such tennination is in the best interests of the State. XV.Venue for Claims andlor Causes of Action For the convenience of the parties to this contract,it is agreed that any claims and/or causes of action which the Local Agency has against the State of Washington,growing out of this contract or the project with which it is concerned,shall be brought only in the Superior Court for Thurston County. XVI.Certi?cation Regarding the Restrictions of the Use of Federal Funds for Lobbying The approving authority certifies,to the best of his or her knowledge and belief,that: (1)No federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any federal agency,a member of Congress,an of?cer or employee of Congress,or an employee of a member of Congress in connection with the awarding of any federal contract,the making of any federal grant,the making of any federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal,amendment, or modification of any federal contract,grant,loan,or cooperative agreement. (2)If any funds other than federal appropriated funds have been paid or willbe paid to any person for in?uencing or attempting to influence an of?cer or employee of any federal agency,a member of Congress,an officer or employee of Congress,or an employee of a member of Congress in connection with this federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit the Standard Form -LLL,“Disclosure Form to Report Lobbying,"in accordance with its instructions. (3)The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants,and contracts and subcontracts under grants,subgrants,loans,and cooperative agreements)which exceed $100,000,and that all such subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification as a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31,U.S. Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. XVII.Assurances Local agencies receiving Federal funding from the USDOT or its operating administrations (i.e.,Federal Highway Administration, Federal Transit Administration,Federal Aviation Administration)are required to submit a written policy statement,signed by the Agency Executive and addressed to the State,documenting that all programs,activities,and services will be conducted in compliance with Section 504 and the Americans with Disabilities Act (ADA). Additional Provisions DOT Form 140-039 Page 5 Revised 03/2019 AGENDA ITEM #6. j) Existing &Future Rapid Ride Rome; Exisling 8.Future Trails j Shared Use Paih Z Bicycle Facility Shared Road wc:y/ Neighborhood Greenwcly Pedestrian Only Trail ‘Regional Urban —————4 Growlh Cenier AGENDA ITEM #6. j) AB - 2415 City Council Regular Meeting - 08 Jul 2019 SUBJECT/TITLE: Amendment No. 5 to CAG-15-224 with Tetra Tech, Inc. for the Cedar River 205 Project Levee Certification RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Joseph Farah, Surface Water Utility Engineering Manager EXT.: 7248 FISCAL IMPACT SUMMARY: Funding for Amendment No. 5 to CAG-15-224 with Tetra Tech, Inc. in the amount of $724,607 is available from the approved 2019 Surface Water Utility Capital Improvement Program (CIP) budget for the Cedar River 205 Levee Recertification (427.475501). The 2019 approved adjusted budget for this project is $873,765, which includes a King County Flood Control District CIP grant in the amount of $750,000. This funding allocation for 2019 is part of a $5,000,000 funding agreement with the District for the project, which is concurrently sent to Council for execution. There is sufficient funding in the budget to cover the amendment . SUMMARY OF ACTION: The Cedar River 205 Project levee system certification to FEMA levee standards allows for accreditation of the levee system as providing a 100-year level of flood protection. Certification of this levee system ensures that the areas protected by the levees and floodwalls in the lower 1.25 miles of the Cedar River would not have to comply with floodplain insurance and development regulations. Tetra Tech, Inc. is the consultant selected to certify the levee system and prepare all FEMA required documents. Phases 1 and 2 of the work, which were needed to certify the levee system, were completed in July 2016 and December 2018 respectively. Phase 1 consisted of data collection and preliminary analyses to define the scope of Phase 2. Phase 2 consisted of all of the technical analyses required for levee certification, including structural stability, foundation stability, seismic behavior, settlement and freeboard. These analyses determined that the levee system is deficient in structural stability at the levee to floodwall transition sections, and that the system lacks the required freeboard in multiple locations. Amendment No. 5 to CAG-15-224 with Tetra Tech, Inc. covers the Phase 3 work needed for the design and permitting necessary for the construction of improvements to the levee system to meet levee certification requirements, and the submittal of a new Conditional Letter of Map Revision to FEMA that reflects the proposed improved conditions. EXHIBITS: A. Amendment No. 5 STAFF RECOMMENDATION: Execute Amendment No. 5 to CAG-15-224 with Tetra Tech, Inc. in the amount of $724,607 for Phase 3 of the Cedar River 205 Project Levee Certification AGENDA ITEM #6. k) AMENDMENT NO. 5 TO AGREEMENT FOR CEDAR RIVER 205 PROJECT LEVEE RECERTIFICATION CAG-15-224 THIS AMENDMENT, dated June 19, 2019, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Tetra Tech, Inc. (“Consultant”), a Washington Corporation. The City and the Consultant are referred to collectively in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-15-224, dated December 7, 2015, to provide necessary services for the Cedar River 205 Project Levee Certification (referred to herein as the “Agreement”); Whereas, the Parties wish to amend the Agreement to change the scope of work, change the time for performance, and change the compensation in order to design and permit the improvements needed for certification. NOW THEREFORE, It is mutually agreed upon that CAG-15-224 is amended as follows: 1. Scope of Work: Section I, Scope of Work, is amended to add work as specified in Exhibit A-5, which is attached and incorporated herein. 2. Time of Performance: Section V, Time of Performance, is amended pursuant to the schedule(s) set forth in Exhibit B-5. All Work shall be performed by no later than July 1, 2022. 3. Compensation: Section VI, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $724,608 from $603,086 to $1,327,694 plus any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit C-5, which is attached and incorporated herein. 4. All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. AGENDA ITEM #6. k) PAGE 2 OF 2 CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Denis Law Mayor William Fullerton Vice President, Tetra Tech Inc. _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney Renton City Attorney Contract Template Updated 03/12/2019 AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-1 EXHIBIT A-5 CEDAR RIVER 205 PROJECT LEVEE CERTIFICATION PHASE III - ENGINEERING DESIGN SCOPE OF WORK OVERVIEW The following scope of work is to provide professional engineering consulting services to design improvements and perform permitting necessary to certify the Cedar River 205 Levees in accordance with Federal Emergency Management Agency (FEMA) requirements as codified in 44 CFR Section 65.10. The levee system is located between Lake Washington and approximately the Williams Avenue South Bridge and is approximately 2.5 miles in length (1.25 miles on each side of the river). The certification project is a multi-phase effort. Phase I, the Needs Assessment effort; and Phase II, Engineering Analysis and Certification have been completed. Phases III (Engineering Design) and IV (Construction Engineering Support), were optional phases only necessary if structural improvements were required of the levee system to meet FEMA certification standards. As structural improvements were determined to be necessary in Phase II, this scope of work covers the necessary Phase III tasks to design the structural improvements, as well as all necessary environmental permitting, including showing compliance with the Endangered Species Act (ESA) as required by FEMA for levee certification. The effort includes development of Section 408 permit required by the US Army Corps of Engineers (USACE) to modify the federally authorized and constructed project. The Scope of Work is detailed below. The Schedule to complete the work is included as Exhibit B-5. The Cost Estimate associated with performing the scope of work is provided in Exhibit C-5. An Anticipated List of Plan Sheets is provided in Attachment 1. Improvement Locations addressed in this Scope of Work are provided in Attachment 2. PHASE III – Engineering Design, Permitting and Environmental Compliance Scope of Work Phase II included the technical engineering analysis required for certifying the levees and the compilation of the certification report. Phase III advances the certification process by completing the design of the improvements identified based on the analyses that were conducted in Phase II. Three design submittals will be prepared: 30%, 75%, and 100% (Final) design. Permitting and documentation of ESA compliance will start after the 30% design level is completed and be submitted at the time of the 75% design. This will involve a slight repackaging of the CLOMR certification report and its technical appendices. The final products are design drawings of levee improvements and all relevant permits, an updated Levee Certification Report and associated technical memoranda, and preparation of all required CLOMR application documents, including confirmation of ESA compliance. The USACE Section 408 approval will be started with the 30% designs and submitted based on the 75% designs. The Section 408 submittal will involve repackaging a Basis of Design report that is accompanied by report from the various engineering disciplines. ESA compliance and NEPA are also a part of the Section 408 approval. Task 1 - Project Management and Meetings Project management activities required for the completion of the Levee Improvement design (henceforth referred to as “design”) are described below. AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-2 Subtask 1.1 – General Management Prior to the kickoff meeting, the CONSULTANT will prepare and submit a draft project schedule to the CITY that details activities and clearly defines the critical path work elements. It will also include the time frame associated with uncertainties associated with approvals of permits and other submittals by agencies. The CONSULTANT and the CITY will discuss this schedule and the Kickoff meeting and decide on the best assumptions to on review periods to incorporate in the schedule. It will also be determined what tasks will go forward while approvals of submittals are awaiting. If there are risks associated with going forward with certain tasks or subtask before receiving an approval, these will also be identified and discussed to help inform scheduling decisions. The schedule will be updated after the Kickoff meeting and subsequently updated monthly or as needed. Additional project management activities will involve, team management, invoicing and budget monitoring. Subtask 1.2 – Coordination Meetings Five coordination meetings with the client will be held during Phase III. Each will be a 2-hour meeting at the City of Renton. The first will be a kickoff meeting. The remaining three will occur after submittal of the 30%, 75% and 100%. The fifth meeting will occur after the updated certification report has been submitted to the City and will consist of reviewing and discussing the findings of the certification report as well as any system upgrades identified. Up to five staff from the consultant team may attend each meeting: the PM, the lead Geotechnical Engineer, the lead Hydraulic Engineer, the lead Landscape Architect, and the Lead Environmental Scientist (permitting). Subtask 1.3 – Bi Weekly 30 Minute Phone Call Bi-weekly 30-minute calls to discuss project progress will be held between the Renton PM and the Tetra Tech PM. Twelve (12) meetings are assumed for the duration of Phase III. Task leaders will attend those meetings when there are specific issues that need to be discussed in detail for their task. Prior to these meetings, internal staff progress and coordination meetings will be conducted. Subtask 1.4 – Site Visit and Kickoff Meeting The Project team will participate in the combined site visit and kickoff meeting at the outset of the project. Participants will include the Project Manager, Sr. Civil Engineer, Hydraulic Engineer, Sr. Geotechnical Engineer, Structural Engineer and Landscape Architect. Tetra Tech will develop an agenda for the Kickoff Meeting/Site Visit. The site visit will include a walk of project limits and review areas of Improvement including taking photos and notes. It will involve an opportunity for the various disciplines to coordinate their efforts and identify aspects of interest to other disciplines. The meeting will provide an opportunity for each discipline to discuss their aspect of the project in front of City representative from the various departments that will have needs to address and or input to provide during the design. As discussed in Subtask 1.1, the schedule will be discussed and potentially modified at the Kickoff Meeting. Task 1 - Assumptions: • Coordination meetings are 2-hour duration. • Bi-weekly progress meetings are 30-minute duration Phone Call. • 8 hours per attendee are budgeted for the combined kick-off meeting and site visit. • Primary project execution period is approximately 24 months (including FEMA and ESA review periods). AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-3 • Addressing FEMA comments on the certification package is covered in Task 10. • The current proposal does not include Engineering During Construction. Task 1 - Deliverables • Five coordination meetings at City of Renton. • Notes and Actions Identified during 30-minute phone calls. Task 2 – Topographic Survey The purpose of this task is to collect the survey information needed to support the design effort as well as the FEMA CLOMR submittal. Two types of surveys will be performed, a top of levee/floodwall/high point survey for both design and CLOMR submittal support and a topographic/structural survey. The specifics for each survey are identified below. Subtask 2.1 – Levee/Floodwall Highpoint Survey The survey effort will include a profile survey of the top of levee, floodwall, and high point along both sides of the lower Cedar River as shown on Attachment 2. The survey profile will collect measurements at minimum 50-foot intervals and will capture all major grade breaks at the highest points along the river. The survey will be used to finalize the extent of the levee system improvements necessary to meet freeboard requirements, provide tie-in information for the improvements and provide a current system profile consistent with the design survey for the CLOMR submittal. Subtask 2.2 – Topographic /Structure Survey Topographic mapping of the 11 areas as shown Attachment 2 will be provided. The mapping will be of sufficient accuracy and density to provide contours at an interval of one foot. The mapping limits will be as shown on the Attachment 2. The topographic mapping will include: The field survey will locate visible evidence of the following improvements: • Buildings • Curbs • Sidewalks/Paths • Driveways/curb cuts • Pavement-delineation between concrete and asphalt • Pertinent bridge features • Floodwalls • Floodwall/levee closure structures • Adjacent airport infrastructure • Retaining walls and fences – materials and heights • Storm drainage and storm drain structures • Sanitary sewer manholes • Water valve boxes • Electrical power vaults and associated surface features • Telephone pedestals • Natural gas • Cable or fiber optic pedestals • Street lighting AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-4 • Fire Hydrants • Signage • Ponds • Overhead wires, guy wires • Underground utility location paint marks set by others. • Significant trees (4” DBH or larger, diameter as measured at breast height). • Significant landscaping features. Note: Survey crews are not allowed to enter sub-surface vaults. Work will be conducted from the surface, using measure-down techniques. Crews will also not open any structure covers in excess of 80 pounds. The survey data will be referenced to NAD83, SPC WA North (US survey feet) and NAVD 88 (US survey feet). To ensure consistency with the NHC cross-section surveys used for the CLOMR hydraulic modeling, a check-in with control used for the NHC cross section surveys will be performed. Task 2 - Assumptions: • The survey crew will have reasonable access to all areas requiring surveys. • For safety reasons personnel are not permitted to enter enclosed utility structures. These structures will be detailed and inventoried only to the extent feasible from the surface. • All electronic mapping standards will be based on APWA drafting standards unless specified otherwise. • Survey field crews may need to perform minor brushing with machetes to conduct this survey, and we have Client’s permission to do so. • The City will provide the previously surveyed horizontal coordinates and elevations for the points to check for consistency between the current survey datum and the NHC cross section surveys. • Scope does not include survey support during construction or for as-built documentation for LOMR or USACE post-construction submittals. Task 2 - Deliverables • A copy of the survey on electronic media with property and easement lines from assessor’s map. Drawing shall be compatible with AutoCAD and shall be one drawing file. • An ASCII file of reduced survey points including the point number, northing, easting, and elevation based on the required horizontal and vertical control to be used. • An electronic AutoCAD file with the triangulated irregular network (TIN) of the digital terrain model for the topographic in Civil 3D. Task 3 – Geotechnical Support for 30% Design Provide Geotechnical support including design reviews, analysis and specification recommendations Geotechnical support for the 30% design. Subtask 3.1 - Revise and Develop Design Cross Sections Work with design team to develop levee cross sections for 30% design and review for function and stability. AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-5 Settlement analyses of the levee embankment were conducted during Phase II that assessed the potential for settlement of the levee to reduce freeboard over time. For Phase III, settlement analyses will be conducted on areas where the levee system will be improved. The settlement analysis will be based on methods from the USACE Engineering Manual 1110-1-1904 “Settlement Analysis” and/or standard engineering practice. Subtask 3.2 - Certification Report Revisions and MT-2 Forms • Review project plans and specifications developed for the 30% design submittal and provide input to the design team as necessary. • Revise Phase II analyses to include comparison of existing conditions to proposed conditions developed in Phase III. Revisions will also include presenting multiple analysis methods including circular and block failure analyses with optimized and non-optimized failure surfaces. This work will be performed during the 30% design and updated if necessary at the subsequent design levels. • Revise Levee Stability Analysis, Certification Report to include analysis of modified areas developed in 30% level. Subtask 3.3 - Roadway and Retaining Wall Design and Construction Recommendations • Provide recommendations for embankment reviews to identify preferred alternative and provide geotechnical analysis and design parameters for the 30% level design. • Recommend retaining wall and roadway construction, provide recommendations for pavement design sections, and criteria for design and construction of either cast in place retaining walls or structural earth walls for development of the 30% design submittal. • Create draft and final design memo for team review and comment for the 30% design support. • In support of the developing the 30% design, review project I-Wall design concepts and finalize the November 13, 2017 DRAFT report “Recommendations for Floodwall Analysis, Cedar River 205 Levee Recertification” as appropriate to become part of the Phase III CLOMR submittal package. This will also be included in the Section 408 submittal. Subtask 3.4 – Geotechnical Specifications Provide geotechnical specifications or special provisions for inclusion in overall project specifications developed by Tetra Tech. This will consist of contributions to the specifications outline for the 30% design. Task 3 - Assumptions: • Specifications will be in WSDOT/APWA format. • Analyses can be performed and submitted in Slope/W. Local USACE district review or a national USACE risk management center review will not require different analysis tools. • Project features being addressed by the design are those presented in the Phase II CLOMR submittal and based on the hydrology and hydraulics presented in the Phase II CLOMR submittal. • No new geotechnical exploration and testing will be required. AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-6 Task 3 - Deliverables: • Settlement Analysis will be incorporated into Geotechnical Levee Analysis and Certification Report. No separate deliverable will be provided for the settlement analysis. • Roadway and retaining wall design recommendation memorandum (internal review Draft and Final) will be provide at the 30% design level. • Geotechnical Levee Analysis Report. Task 4 – Environmental Permitting This task includes development of application and supporting materials needed to obtain environmental permits for the project. The project will be required to comply with the City’s Shoreline Master Plan (SMP) and the State Environmental Policy Act (SEPA), including documenting project impacts to habitat areas within the riparian buffer and Shoreline Management Zone, which will require habitat restoration and/or mitigation. The permitting process will be initiated after the 30% design level plans are completed. As part of this task, the project team will develop the following environmental reports and application materials: Critical Areas Assessment Report; Conceptual Habitat Mitigation Plan; and SEPA Checklist. Subtask 4.1 – Field Work The Consultant will complete a one-day field assessment to support development of the environmental reports and application materials. Subtask 4.2 – Critical Areas Report The Consultant will complete a baseline critical areas assessment based on 30% designs and submit a Critical Areas Report (within approximately 1 month of completion of 30% designs.). City will lead the SEPA and SMP review processes; Critical Areas requirements will be documented as part of the SMP approval. Documents supporting these applications identified in the scope of services will be provided to the City’s project manager and/or planning department for City use in documenting these approvals. It is anticipated that the City can complete internal environmental reviews within approximately 2 months of receipt of supporting technical documents. It is assumed that the improvements to the existing levee system are an allowed use according to the City’s SMP (Renton Municipal Code Section 4-3-090F.5). The Project will require a Shoreline Substantial Development Permit (SSDP) or be classified by the City as Exempt from the City's SMP. The Critical Areas Assessment Report and Conceptual Habitat Restoration/Mitigation Plan will be used to document no net loss of ecological function in the shoreline environment. The Conceptual Habitat Restoration/Mitigation Plan will incorporate vegetation restoration or enhancement plans designed and prepared by the Project Landscape Architect. Subtask 4.3 – Cultural Resource Investigation Conduct a Cultural Resources Assessment. This will include a literature review and fieldwork of the project area and incorporate findings into a Technical Report. Prior to fieldwork, a Utility Locate will be completed as required under State law. Fieldwork will include pedestrian and subsurface survey to identify archaeological and historic properties within the project area. Subsurface testing will be done using hand-dug shovel probes to a depth of 1 meter or until glacially-originated sediments are AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-7 encountered. All spoils will be screened through ¼-inch hardware mesh and any identified artifacts will be recorded, bagged, and reburied in their original location. Up to 25 shovel probes will be excavated. One reconnaissance-level historic property inventory form will be completed for the 1953 building at 30 Logan Avenue South (parcel number 722930-0625). The cost estimate includes a contingency effort to be initiated if an archaeological site (not human remains) is identified. The contingency task will record and delineate the site and evaluate it for its potential eligibility to be listed in the National Register of Historic Places. Delineation will consist of excavation of cardinal shovel proves at a 5-meter distance from positive probes. Excavation will follow the same methods used during the initial survey. Up to 16 probes will be excavated. A Washington State Archaeological Site Form will be submitted to the Washington State Department of Archaeology and Historic Preservation. Findings from the Cultural Resources Assessment will be incorporated into the SEPA Checklist. Subtask 4.4 – SEPA Checklist The project will require a SEPA checklist to meet City and local permitting requirements. The information created in Tasks 4, 5 and 9 will be utilized to complete a Draft and Final SEPA Checklist. Subtask 4.5 – Hydraulic Project Approval The project will require a Hydraulic Project Approval (HPA) permit from the Washington Department of Fish & Wildlife (WDFW) for activities within the 100-year floodplain to comply with the Washington Hydraulic Code rules (Washington Administrative Code [WAC] 220-660). GeoEngineers will complete a field assessment, and develop and submit an HPA Application, and act as authorized agent for the HPA application on behalf of the City. Task 4 - Assumptions: • Other environmental permitting documents will be finalized based on the 75% design submittal. We anticipate submitting a Habitat Mitigation Plan and SEPA Checklist within approximately one month of approval of the 75% design. • City will lead the SEPA and SMP review processes; Critical Areas requirements will be documented as part of the SMP approval. Documents supporting these applications identified in the scope of services will be provided to the City’s project manager and/or planning department for City use in documenting these approvals. We anticipate the City can complete internal environmental reviews within approximately 2 months of receipt of supporting technical documents. • It is assumed that improvements to the existing levee system are an allowed use according to the City’s SMP (Renton Municipal Code Section 4-3-090F.5). • Project is outside of the jurisdiction of the Clean Water Act and Washington Hydraulic Code Rules and will not require a Section 404 Clean Water Act permit from the U.S. Army Corps of Engineers. • City will provide rights-of-entry, if needed, for the Cultural Resources Assessment. • For the Cultural Resources Assessment, it is assumed that the levees and bridges in the Project Area are less than 50 years old and do not require recording on historic property inventory forms. • If more than one historic property is identified during the Cultural Resources Assessment, an amendment may be necessary. AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-8 • If human remains are found during the Cultural Resources Assessment, an amendment may be necessary. • The U.S. Army Corps of Engineers will submit the final Cultural Resources Assessment Technical Report to the Washington State Department of Archaeology and Historic Preservation. Task 4 - Deliverables: • Critical Areas Assessment Report (Draft and Final). • Conceptual Habitat Mitigation Plan (Draft and Final). • SEPA Checklist (Draft and Final). • Environmental Permitting Tracking Matrix updated monthly. • Two draft hard copies of the Cultural Resource Technical Reports (one to City, one to U.S. Army Corps of Engineers) along with a PDF to both parties. • One final Cultural Resource Technical Report electronic format with Historic Property Inventory Form and site form (if site is identified and contingency task is initiated). • WA Dept. of Ecology Notice of Intent for NPDES construction stormwater permit. • Agenda and meeting notes for a NEPA kickoff meeting with the Corps. • Hazardous Materials Discipline Report (Draft and Final). Task 5 – ESA Compliance The CLOMR process will require documentation of ESA Compliance. The Section 408 process will require NEPA review and approval. The project team will coordinate with the Corps to identify an appropriate NEPA process for the Project, including setting up and leading a NEPA kickoff meeting with the Corps and the Project design team. The project team will prepare the following NEPA- and ESA-related documents in support of these processes: Biological Assessment (BA) Report; Hazardous Materials Assessment Discipline Report. GeoEngineers will submit the BA and coordinate with the federal ESA agencies and FEMA Lead to document ESA Compliance and to support the Corps’ NEPA process. Subtask 5.1 NEPA Coordination and Kickoff Meeting NEPA/Section 408 kickoff should be completed as early in the design process as feasible, once appropriate conceptual or 30% design drawings are available to share with the Corps. The Corps will lead the NEPA process and provide the required NEPA documentation. The consultant team will provide supporting documentation including a cultural resources report, hazmat assessment, and ESA document as identified in this scope, but will not prepare the NEPA document (e.g., Documented Categorical Exclusion [DCE], Environmental Assessment [EA], or Supplemental Environmental Impact Statement [SEIS]). Subtask 5.2 – Biological Assessment Report The BA Report will be developed based on the 30% design; we anticipate submittal of the BA to federal ESA agencies within approximately one month of completion of the 30% design. It is estimated to take a minimum of two additional months and up to 135 days to obtain ESA concurrence. Subtask 5.3 – Endangered Species Act Coordination ESA concurrence will be provided to the FEMA Lead in support of the CLOMR application and to the Corps in support of NEPA. AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-9 Subtask 5.4 – Hazardous Materials Investigation A Hazardous Materials Discipline report will be completed as a draft and a final version of a Right-Sized Hazardous Materials Discipline Report, complete with maps/figures, applicable data, and photos, including two (2) document review cycles with comment resolution per the deliverable/report. The methodology for this Hazardous Materials Discipline Report is as follows: • Initial Site Screening: Review the results of a federal, state, local and tribal environmental database search (e.g., Environmental Database Resources [EDR] Report) for listings of sites with known or suspected environmental conditions on or near the Project, generally within the search distances specified by ASTM International (ASTM) Standard E 1527 13. • File Review and Site Reconnaissance: Review pertinent historical files for suspect sites identified by the database review that have a potential to affect acquisition decisions and construction activities due to the possible or known presence of contaminants. Pertinent files for suspect sites will be reviewed to identify the nature and extent of any known contamination, completed remedial activities and the effect these sites may have on environmental conditions within the project corridor. This task will be accomplished by performing the following activities: o Review publicly available records from Washington State Department of Ecology (Ecology) at their office, or available electronically for moderate and high-risk sites. o Review available geologic literature and topographic maps to evaluate surface drainage paths as well as groundwater depth and flow direction in the study area. o Review available aerial photographs to evaluate historical uses at suspect sites. o Review fire insurance maps as necessary. o Complete a site reconnaissance as accessible from the right-of-way or if ROE is granted. • Final Site Screening: Screen suspect sites based on their location relative to ROW construction areas and additional site-specific environmental data available in regulatory agency files. This screening process will identify conditions that represent the potential to significantly affect the ROW acquisition areas, design, property acquisition or construction. • Mitigation Measures: Evaluate potential impacts that known or suspected contamination may have on project development, including property acquisition and construction activities and potential environmental cleanup or soil handling costs. Identify potential mitigation measures and options to minimize potential impacts of hazardous substances to the proposed project. Task 5 - Assumptions: • Other NEPA disciplines that may be requested by the Corps are not included in the project team’s scope. These may include Social and Community Effects/Environmental Justice, Noise, etc. AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-10 • ESA review will result in an informal consultation (i.e., Not Likely to Adversely Affect listed species and designated critical habitat) which will be documented by the lead federal ESA. agencies (Assume Corps of Engineers is lead during the 408 process) in a Letter of Concurrence. • The project is anticipated to qualify for a NEPA Categorical Exclusion in accordance with Page D- 7 (Section D-4.e) of Appendix D to the Corps of Engineers Policy Guidance Circular #EC 1165-2- 220 (10 September 2018) and 33 CFR 230.9(b). Task 5 - Deliverables: • Agenda and meeting notes for a NEPA kickoff meeting with the Corps. • Biological Assessment (BA) Report (Draft and Final). • Hazardous Materials Discipline Report (Draft and Final). Task 6 – 30 Percent Design The Tetra Tech team will advance the current conceptual designs of the improvements identified in the Phase II CLOMR to the 30 percent level (Geotechnical support for Task 3 will be conducted under Task 3). Attachment 1 provides the anticipated Sheet List. Thirty percent design plans will be prepared for the areas requiring improvements as listed below: • Right Bank Sta 40+60 – Improve transition between levee/floodwall. • Right Bank Sta 54+50 to Sta 55+20 – Raise levee/sidewalk. • Right Bank 57+50 to Sta 58+90 – Floodwall or embankment levee. • Left Bank Sta 1+30 to Sta 3+10 – Raise levee for freeboard. • Left Bank Sta 20+35 – Improve transition between levee/floodwall. • Left Bank Sta 26+60 to Sta 35+20 – Raise floodwall from Sta 26+60 to about 30+50. • Raise left bank levee from about Sta 30+50 to Sta 35+20. • Left Bank Sta 56+75 to Sta 58+00 – On the left bank from Sta 56+75 to Sta 58+00, the levee embankment crown was identified as being too narrow. The area is confined by the river on one side and a roadway on the other. To increase the width of the levee crown in this confined area, it was determined that adding retaining wall at the landward tore of the embankment was the preferred approach. Evaluate up to three concepts (structural earth wall, reinforced steep slope, and cast in place wall based on WSDOT standard retaining walls) for minimum embedment criteria and construction limitations. • Left Bank Sta 59+60 to Sta 61+05 – Raise wall and levee for freeboard. Evaluate two wall concepts (segmental block retaining wall and cast in place flood wall) for minimum embedment criteria and construction limitations. Finalize analysis of selected alternative in one cross section. Subtask 6.1 – 30% Landscape Design Landscape design will be primarily focused on the right bank from stations 57+50 to 58+90 (the Renton Senior Activity Center). Landscape design will include coordination with Renton Parks Department and City Community Services staff, as well as the structural and geotechnical design teams, and will be focused on producing construction drawings which will consist of the following items: • Landscape Planting Plans - These plans will include graphic locations of areas to be planted. AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-11 • Landscape Details - Typical details for planting installation, soil preparation, planting schedules and planting cross sections. • Landscape Specifications – Outline of specification content (WSDOT/APWA format). • Landscape Construction Cost Estimate - Anticipated bid items and unit prices for the cost estimate. Subtask 6.2 – 30% Civil Design Civil engineering design efforts will be performed at all improvement locations and will integrate the efforts of the other design disciplines (hydraulic engineering, structural engineering, geotechnical engineering, landscape architecture and land surveying). Specific items to be produced by the civil engineering team include the following. • Erosion Control Plans – These plans will implement erosion control features and BMP’s for the project. • Site Plans--These plans will include the locations of new or improved floodwalls, fill areas and grading listed above. • Civil Details-- Sections and details for constructing fill areas and floodwalls. • Civil Specifications--This task includes a list of anticipated technical construction specifications in WSDOT/APWA format. • General Estimate of Probable Construction Costs -- anticipated bid tabs and unit prices for the cost estimate. Subtask 6.3 – 30% Structural Design In Phase II, a structural analysis and evaluation was performed for the floodwall sections in accordance with FEMA and USACE requirements for floodwall design, using the USACE computer program “CWALSHT” to analyze the different I-wall sections for stability (USACE, 2007) in accordance with USACE ETL 1110-2-575 “Evaluation of I Walls.” For Phase III, the structural analysis will be updated to include all structures where improvements are designed, as well as the floodwall at the upstream limit of the levee system on the right bank. On the left bank from Sta 56+75 to Sta 58+00, a retaining wall will be designed to allow for the levee to be widened where it transitions into a floodwall. At the other locations (LB 26+66 to 35+20, LB 59+60 to 61+05, RB 75+50 to 58+90) there are existing structures that will require modification to meet freeboard requirements. Structural design will include coordination with the landscape architecture and geotechnical design teams and will be focused on producing construction documents which will consist of the following items: • Structural Details-- Sections and details for constructing the floodwalls. • Structural Specifications--This task includes a list of anticipated technical construction specifications in WSDOT/APWA format. • General Estimate of Probable Construction Costs-- anticipated bid tabs and unit prices for the cost estimate. Task 6 - Assumptions • The previous hydrology and freeboard analysis, including R&U with sedimentation, and the geotechnical approach to the seismic stability will be accepted by FEMA as they were in the first CLOMR submittal. This means that the features from Phase 2 conceptual design will be sufficient to achieve certification (This assumption applies to all levels of design). AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-12 • At the closure structures, the City will use sandbags to provide closure we are designing (there are all in the area of Logan Avenue and the Senior Center), and project team will not need to design stop logs or other closure means (This assumption applies to all levels of design). • The Task 2 top of levee survey will not identify any areas of deficiencies that were not identified in the 2016 (This assumption applies to all levels of design). Task 6 - Deliverables • 30% Plans in PDF and AutoCAD formats, Specifications, and General Estimate of Probable Construction Costs. Task 7 – 75% Design Comments from the City on the 30% design plans along with increased level of detail will be incorporated into the 75% design level plans. The specifications and cost estimate will also be updated. The 75% design level drawings will be submitted to USACE for Section 408 review and approval. Subtask 7.1 – 75% Landscape Design Landscape design will be updated to incorporate comments from the 30% design level plans and will consist of the following items: • Landscape Planting Plans--These plans will include graphic locations of areas to be planted. • Construction Details-- Typical details for planting installation, soil preparation, and irrigation system components. • Irrigation Plans - (TBD based on whether temporary or permanent irrigation is deemed appropriate). • Landscape Architectural Specifications - Draft specifications in WSDOT/APWA format • Construction Cost Estimate - Updated Estimate from 30% submittal. Subtask 7.2 – 75% Civil Design Civil engineering design will be updated to incorporate comments from the 30% design level plans and additional details. This effort will consist of the following items: • Erosion Control Plans – These plans will implement erosion control features and BMP’s for the project. • Site Plans--These plans will include the locations of new or improved floodwalls, fill areas and grading listed above. • Civil Details-- Sections and details for constructing fill areas and floodwalls. • Civil Specifications – Draft specifications in WSDOT/APWA format. • Construction Cost Estimate-- Updated Estimate from 30% submittal. Subtask 7.3 – 75% Structural Design Structural design will be updated to incorporate comments from the 30% design level plans and will consist of the following items: • Construction Details-- Typical sections and details for constructing the floodwalls. • Construction Specifications--This task includes draft technical construction specifications. AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-13 • Construction Cost Estimate-- Updated Estimate from 30% submittal. Subtask 7.4 – 75% Geotechnical Design Geotechnical aspect of review comments on the 30% design of the retaining walls (new and modified), modified levee sections, modified floodwall sections, and roadways/pavement sections. This task provides geotechnical support for the 75% design and the USACE Section 408 Submittal and includes the following items: • Review project plans and specifications developed or advanced by the project team. • Revise slope stability analyses to include comparison of existing conditions to proposed conditions. Revisions will also include presenting multiple analysis methods including circular and block failure analyses with optimized and non-optimized failure surfaces. • Consolidate analysis of modified areas into document for USACE Section 408 submittal. • Provide geotechnical input WSDOT/APWA format to draft plans and specifications. Task 7 - Assumptions • Slope stability analyses can be performed and submitted in Slope/W. Local USACE District (Seattle) review or a national USACE Risk Management Center review will not require different analysis tools or methods. Task 7 - Deliverables • 75% Plans in PDF and AutoCAD formats, Draft Specifications, and Updated Cost Estimate. • Geotechnical Levee Analysis Report. Task 8 – Improvement Design – 100% Comments from the City on the 75% design plans will be incorporated into the 100% design level plans, specifications and cost estimate. Subtask 8.1 – 100% Landscape Design Landscape design will be updated to incorporate comments from the 75% design level plans and will consist of the following items: • Landscape Planting Plans--These plans will include graphic locations of areas to be planted. • Landscape Details-- typical details for planting installation, soil preparation, and irrigation system components. • Irrigation Plans (TBD – based on whether temporary or permanent irrigation is deemed appropriate) • Construction Specifications--This task includes updated technical construction specifications • Construction Cost Estimate-- Bid tabs and unit prices for the cost estimate. Subtask 8.2 – 100% Civil Design Civil engineering design will be updated to incorporate comments from the 75% design level plans and will consist of the following items: • Erosion Control Plans – These plans will implement erosion control features and BMP’s for the project. AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-14 • Site Plans--These plans will include the locations of new or improved floodwalls., fill areas and grading listed above. • Civil Details-- Sections and details for constructing fill areas and floodwalls. • Civil Construction Specifications--This task includes 100% technical construction specifications • Construction Cost Estimate-- Bid tabs and unit prices for the cost estimate Subtask 8.3 – 100% Structural Design Structural design will be updated to incorporate comments from the 75% design level plans and will consist of the following items: • Construction Details-- typical sections and details for constructing the 100% floodwalls. • Construction Specifications--This task includes 100% technical construction specifications. • Construction Cost Estimate-- Bid tabs and unit prices for the cost estimate. Subtask 8.4 – 100% Geotechnical Design Geotechnical support during 100% design will involve review of geotechnical aspects of the plans and specifications developed by the other technical disciplines. This will include any revisions required due to address geotechnical aspects of construction. Task 8 - Assumptions • There will be comments from one review cycle of the 100% submittal that the project team will address to produce the final bid documents. Task 8 - Deliverables • 100% Plans in PDF and AutoCAD formats, Specifications, and Cost Estimate. • There will be comments from one review cycle of the 100% submittal that the project team will address to produce the final bid documents. Task 9 – Update CLOMR Submittal and Prepare USACE Section 408 Submittal The body of the certification report summarizes the results of the technical analyses and the report attachments include the supporting information. Under this task, a new CLOMR submittal will be developed. The new submittal will be an update of the material in the original (Phase II) April 2018 CLOMR submitted to FEMA in April 2018. The material will be updated to reflect the 75% design of the modifications identified in Phase II and document compliance with ESA. The following CLOMR Submittal items will be updated from the Phase II work previously completed for the project or added based on the current permitting effort conducted under Tasks 4 and 5. The USACE Section 408 submittal will also be compiled as part of this Task. Subtask 9.1 – Update Structural Attachment to Certification Report The structural engineering analysis to develop the in the 30% and 75% design is performed in Tasks 6 and 7. The structural engineering discussion in the Certification Report and the structural engineering Attachment J will be updated to reflect these analyses. Subtask 9.2 – Update Hydraulic Evaluation Attachments to Certification Report The hydraulic analysis performed in Phase II identified the areas requiring improvements to provide the minimum freeboard. For Phase III, the freeboard analysis and R&U analysis will be updated to reflect AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-15 the improvement design elevations. The hydraulic evaluation will be conducted after the 30% design level plans are completed. It is assumed that the designed improvements will not affect hydraulics at the 100-year discharge. Accordingly, water surface elevations calculated in Phase II will be used to perform the updated freeboard analysis by comparing the previously calculated water surface elevation against the design top-of-levee elevations. For the R&U analysis, the HEC-FDA model will be updated with the design top-of-levee elevations to update the conditional non-exceedance probability at improvement locations. Attachment B and C will be updated to reflect the updated hydraulic analyses. Subtask 9.3 – Update Overall Certification Report and MT-2 Forms The body of the certification report prepared in Phase II will be updated to describe the proposed modifications based on the 75% design and discuss the results of the geotechnical, structural and hydraulic analyses performed and described in further detail in the various attachments. The updated report will also document ESA compliance (developed in Tasks 4 and 5). The CLOMR submittal will be compiled and will include the levee forms (the MT-2 FEMA Form 1 – “Overview & Concurrence”, Form 2 – “Riverine Hydrology & Hydraulic”, and Form 3 – “Riverine Structures”) and all other supporting information. Tetra Tech will submit the package to the City of Renton for review and comment prior to submitting to FEMA for their review and approval. As part of the submittal of the update CLOMR, Tetra Tech will submit payment for the CLOMR filing fee. Subtask 9.4 – Compile USACE Section 408 Submittal The project team will modify the engineering materials developed for the FEMA CLOMR submittal to fit the requirements of the USACE Section 408 submittal. The technical appendices from the CLOMR submittal will serve as discipline reports and a basis of design report will be developed from the certification report. The environmental permitting (Task 4) and the NEPA and ESA (Task 5) materials will included as necessary in the Section 408 submittal. Task 9 - Appendices May Include: • As-builts of the original Section 205 project (from Phase II submittal). • Plans of Improvements (updated to reflect 75% submittal). • MT-2 Forms (updated to reflect 75% design and environmental compliance). • Previous Inspection Reports (Updated from Phase II submittal if more recent USACE inspections available). • Operations & Maintenance Manual and Emergency Preparedness Plan (from Phase II Submittal with minor updates to reflect proposed improvements including new closures). • Hydrologic/Hydraulic Reports (R&U analysis updated from Phase II to reflect design height of levees and floodwalls). • Geotechnical Report (Updated per Task 3 of this scope of work). • Work Map and Annotated FIRM (Potentially minor updates from Phase II to reflect proposed improvements). Task 9 - Assumptions: • Phase III improvements will not affect the channel hydraulics developed in Phase II. • The hydrology developed in Phase II will not be updated and will be accepted by FEMA. • No changes in the design after 30% will be made that require rerunning the freeboard analysis and R&U analysis. • Tetra Tech will be pay the CLOMR filing fee and be reimbursed by the City (estimated at $7,000). AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-16 Task 9 - Deliverables: • Draft and Final certification report. The draft will be reviewed by the City and the final report will represent the Consultant’s revisions to the report to address the City’s comments. • Updated Technical Memorandum incorporating the improvement design elevations. • Revised Levee Stability Analysis and Certification Report (internal review Draft and Final). • Prepare geotechnical portions of FEMA MT2 forms (levee certification documentation forms). • USACE Section 408 Submittal. Task 10 – Respond to FEMA Comments This task involves responding to FEMA comments including coordination with FEMA on the CLOMR submitted under Task 9 of this Scope of Work. After the previous Phase II April 2018 CLOMR submittal, there was extensive coordination with FEMA. However, for resubmittal of the CLOMR in Phase III, it is anticipated that the level of coordination with FEMA will be reduced from Phase II. Based on input from FEMA during the previous CLOMR submittal process, the only remaining issue to resolve is compliance with environmental regulations, in particular, the Endangered Species Act. However, FEMA would not commit that all the documents would not go through the complete review process which could result in new questions and issues to resolve that were not brought up during the previous CLOMR submittal. Therefore, a reserve pool of hours has been established to address potential comments. This task includes the following work items: • Review FEMA comments and participate in a phone call meeting with City staff to discuss approach to addressing the comments. Appropriate staff member from Tetra Tech and GeoEngineers and will participate in this phone call meeting. The consultant team will provide a brief letter to the City that outlines the approach to addressing the comments and the expected level of effort necessary to address the comments. • If necessary, Tetra Tech and GeoEngineers will participate in a phone call meeting with the FEMA reviewers and/or FEMA regional technical representative present and coordinate our approach to addressing the comments on the CLOMR prepared in Task 9 of this scope. The overall purpose of the call would be to develop an understand between the consultant team and FEMA on what is needed and will be provided to minimize the need for time consuming back and forth submittals. • The consultant team will address the comments in a letter to FEMA. If additional information is required, it will be attached to the letter. It is assumed that CLOMR will not be revised and resubmitted (CLOMR submittal is covered in Task 9). Task 10 - Assumptions: • One round of comments will be all that is necessary to satisfy FEMA’s comments. • There will only need to be one call with FEMA to go over the comments and the consultant team’s responses to the comments as well as to refresh FEMA on the previous submittal (April 2018). Potential team participants are the Project Manager, Lead Hydraulic Engineer, Lead Geotechnical Engineer, and Lead Environmental Scientist. Task 10 - Deliverables: • Memo to the City summarizing the discussion with FEMA on the response to CLOMR comments including the proposed approach to responding to the comments and identification of any materials to be submitted with the response letter. AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III A-17 • Letter to FEMA detailing the consultant team’s responses to FEMA’s comments and associated attachments if necessary. Task 11 Construction Bidding Support Construction bidding support will be provided to select a contractor to perform construction of the final improvement plans. This will consist of attending a preproposal meeting and assisting answering bidding related questions as requested by the City. Task 11 - Deliverables: • Summary matrix of environmental commitments. • Response to bidders, as requested. Task 12 Unforeseen Design and Permitting Changes This task was created to provide a pool of hours to cover unforeseen design changes and permitting needs the come-up as the project is executed. The funds under this task may be distributed to any of the Tetra Tech team members as determined appropriate by the City and Tetra Tech to perform the unforeseen work. Task 12 – Assumptions • Fund in this task will be allocated to the appropriate Tetra Tech team members when unforeseen work is identified. • When the need for conducting work covered by this task arises, the Tetra Tech will prepare a scope of work and cost estimate an submit it to the City’s Project Manager for approval. Task 12- Deliverables • To be determined and identified in the scope of work for each unforeseen work effort. AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III B-1 June 2019 EXHIBIT B-5 CEDAR RIVER 205 PROJECT LEVEE CERTIFICATION SCHEDULE A project schedule was developed based on the level of effort for the various tasks, accommodation of review by the City of various submittals and typical agency approval times. This schedule is presented in Table B-5.1. It is estimated that the project will take approximately 24 months to have the Final Bid Documents prepared and obtain approvals from FEMA for the CLOMR and from the USACE for Section 408. However, there are several unknowns in the schedule that are dependent on agency turnaround of submittals. The primary ones are the response from NMFS on the BA, the approval of the CLOMR by FEMA and the approval of the design by the USACE under Section 408. The Project Team proposes that a schedule will be developed that shows the range of the potential anticipate lengths of the various approval processes and bring that to the kick-off meeting to discuss with the City. The schedule will be finalized based on interaction with the City to determine assumptions on approval lengths as well as what tasks can go forward while various submittals are waiting on approval. AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III B-2 June 2019 Table B-5.1. Estimated Project Schedule Task Start (mm/yy) End (mm/yy) Duration (months) Comments 1 – Project Management and Meetings 08/19 08/21 24 Project management will be ongoing throughout the project. 2 – Topographic Survey 08/19 09/19 1.5 Survey will be initiated w/in 2 weeks of the NTP and finalized survey files provided within 6 weeks of initiating the survey. 3 – Geotechnical Support for 30% Design 10/19 02/20 4 Effort will start after survey is finalized 4 – Environmental Permitting 09/19 11/20 14 Critical Areas Report will be based on 30% Design. The SEPA Checklist and HPA will be based on 75% design. Therefore, this effort spans the 30% and 75% Design and will be submitted within approximately one month after completion of the associated design. 5- ESA Compliance 09/19 03/20 6 The Biological Assessment (BA) will be based on the 30% design. USACE will be provided the BA, Cultural Resources Report and Hazardous Materials Assessment within 30 days of completion of the 30% Design. It may take up to 4.5 months to receive concurrence on the BA (07/20). 6 – 30 Percent Design 09/19 02/20 5 The bulk of the 30% Design is initiated after the topographic survey is finalized. 7 – 75 Percent Design 07/20 10/20 3 Schedule assumes 75% Design started after concurrence on the BA. 8 – 100 Percent Design 04/21 07/21 3 Schedule assumes 100% Design started after approval of the CLOMR (FEMA) and Section 408 submittal (USACE). 9 – Update CLOMR and Prepare USACE Section 408 Submittal 10/20 11/20 1 CLOMR approval time frame is 90 days but the period is extended if FEMA has questions. It is assumed that CLOMR approval will be within 120 days (3/21). Section 408 review is anticipated to take 90 days (2/21). 10 – Respond to FEMA Comments 11/20 4/21 4 Ongoing during the CLOMR review process. 11 – Construction Bidding Support 07/21 08/21 1 12 – Unforeseen Design and Permitting Changes Unknown Unknown Unknown This task is a pool of labor effort to address unforeseen issues that may arise during project execution; therefore, the timing associated with this task is unknown. AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III C-1 June 2019 EXHIBIT C-5 CEDAR RIVER 205 PROJECT LEVEE CERTIFICATION FEE AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III C-2 June 2019 Hourly Rates1 $75.00 $106.98 $74.45 $69.57 $85.51 $45.79 $59.32 $39.91 $38.58 $36.22 $45.87 $36.50 $37.00 Fullerton Sexton Bell Purnell Loesch Stuard Axt Moore Woloveke McNeal Rouse Stock Gimmell Scoped Tasks Project Manager QA/QC H&H QA/QC Geotech Sr. PM/Civil. Eng. Sr. Struc. Eng. Structural Eng.Sr. Civil. Eng. Hyd. Eng. (Riverine) Hyd. Eng. (GIS/CAD Drainage)Civil Eng Struct CADD CADD Project Asst.Total ODCs Total Cost (Labor Only) Task 1 Project Management and Meetings 172 6 16 32 24 12 8 8 58 -$ 22,501$ 1.1 General management 100 56 -$ 9,572$ 1.2 Coordination Meetings (Internal & External)32 14 6 1 -$ 3,909$ 1.3 Bi-Weekly Phone Calls 32 10 6 1 -$ 3,567$ 1.4 QA/QC 6 16 32 -$ 4,059$ 1.5 Kick-off/Site Visit 8 8 8 -$ 1,394$ 2.2 Topographic Survey 2 8 4 -$ 624$ 2.1 Levee/Floodwall Highpoint Survey 1 4 2 312$ 2.2 Topographic/Structure Survey 1 4 2 -$ 312$ Task 3 Geotechnical Support 16 12 8 -$ 2,231$ 3.1 Revise and Develop Design Cross Sections 4 4 -$ 537$ 3.2 Certification Report Revisions and MT-2 Forms (geotechnical)4 8 -$ 619$ 3.3 Roadway and Retainaing Wall Design and Construction Recommendations 4 4 -$ 537$ 3.4 Geotechnical Specifications 4 4 -$ 537$ Task 4 Environmental Permitting 9 18 -$ 1,393$ 4.1 Fieldwork 1 2 -$ 155$ 4.2 Critical Areas Assessment Report (Draft and Final)2 4 -$ 310$ 4.3 Conceptual Habitat Mitigation Plan (Draft and Final)2 4 -$ 310$ 4.4 SEPA Checklist (Draft and Final)2 4 -$ 310$ 4.5 Environmental Permitting Tracking Matrix (updated monthly)1 2 -$ 155$ 4.6 Preparation, submission and coordination of HPA permit application 1 2 -$ 155$ Task 5 NEPA and ESA Compliance 14 18 40$ 1,768$ 5.1 NEPA Coordination & Kickoff Meeting 8 8 40$ 919$ 5.2 BA Report 2 4 -$ 310$ 5.3 ESA Coordination 2 4 -$ 5.4 Hazardous Materials Discipline Report (Draft and Final)2 2 Task 6 30% Design 36 16 4 76 116 40 120 76 180 24 -$ 31,686$ 6.1 30% Landscape Design 6 16 8 -$ 1,718$ 6.2 30% Civil Design 24 16 100 32 120 180 16 -$ 21,914$ 6.3 30% Structural Design 6 4 76 76 8 -$ 8,054$ Task 7 75% Design 25 12 4 77 66 16 80 40 100 26 -$ 20,665$ 7.1 75% Landscape Design 3 16 2 -$ 1,248$ 7.2 75% Civil Design 16 12 50 16 80 100 16 -$ 12,968$ 7.3 75% Structural Design 3 4 77 40 8 -$ 6,224$ 7.4 75% Geotechnical Support - Revise Design Cross Sections 3 -$ 225$ Task 8 100% Design 16 12 4 43 66 16 80 28 80 32 -$ 17,374$ 8.1 100% Landscape Design 2 16 8 -$ 1,395$ 8.2 100% Civil Design 10 12 50 16 80 80 16 -$ 11,788$ 8.3 100% Structural Design 2 4 43 28 8 -$ 4,041$ 8.4 100% Geotechncial Support - Review plans and Secs 2 Task 9 Report Updates 28 6 76 20 144 20 20$ 13,767$ 9.1 Update Strucutural Evaluation 4 32 4 -$ 1,913$ 9.2 Update Hydraulic Evaluation 4 32 20$ 1,577$ 9.3 Update Certification Report and MT-2 Forms 4 6 12 80 8 -$ 4,851$ 9.4 Compile 408 Submittal 16 32 20 32 8 -$ 5,425$ Task 10 Response to FEMA Comments 12 8 4 4 20 2 -$ 3,207$ 10.1 Respond to FEMA Comments 12 8 4 4 20 2 -$ 3,207$ Task 11 Construction Bidding Support 8 4 4 24 4 4 -$ 2,952$ 11.1 Construction Bidding Support 8 4 4 24 4 4 -$ 2,952$ Task 12 Unforeseen Design and Permitting Changes 32 12 24 80 80 60 40 8 -$ 16,343$ 12.1 Unforeseen Design and Permitting Changes 32 12 24 80 80 60 40 8 -$ 16,343$ 1 Hourly rates are effective through January 31, 2020 Hourly rates will be adjusted for annual increase February 1, 2020. Typical adjustment expected to be 3 to 4 %134,511$ 60$ 221,580$ 42,731$ 47,808$ 195,174$ 53,130$ 296,113$ 29,611$ 724,607$ Tetra Tech Fee on Labor and OH - 12% Tetra Tech Labor Tetra Tech ODCs Fee Estimate: Tetra Tech with Subcontractor Roll-up FEMA Levee Certification - Cedar River 205 Levee - Phase III Tetra Tech Overhead on Labor - 164.73% TOTAL COST: PGS ESA TOTAL SUB COST: GeoEngineers Markup on subcontractors 10%AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III C-3 June 2019 CLIENT: Tetra Tech PROJECT: Cedar River levee and floodwall improvements phase III City of Renton Date:03/01/2019 Pacific Geomatic Services, Inc. Bourns, Kimberly Hilliard, Casey Hilliard, Crystal Hilliard, Ron Martin, James Martin, Kael Paesler, Robert Reeder, Jake Short, Nick Strong-Cvetich, Luke Task Description Prof. Land Surveyor Project Surveyor Administrative Manager Principal Surveyor Survey Party Chief Sr. Comp / Scanner Tech Survey Tech II Survey Party Chief Sr. CAD / Survey Tech I Sr. Comps / Survey Tech I Totals Total Labor 2.1 15 2 9 45 23 45 59 198 $20,312 2.2 15 2 8 79 27 79 59 269 $27,044 0 $0 0 $0 0 $0 0 $0 0 $0 TOTAL HOURS 0 30 4 17 124 50 124 0 118 0 467 $47,356 DIRECT JOB WAGES (DJW)$140.00 $110.00 $85.00 $148.00 $105.00 $105.00 $85.00 $105.00 $105.00 $100.00 LABOR $0 $3,300 $340 $2,516 $13,020 $5,250 $10,540 $0 $12,390 $0 $47,356 OVERHEAD 0.00%$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 LABOR COST $0 $3,300 $340 $2,516 $13,020 $5,250 $10,540 $0 $12,390 $0 $47,356 FEE 0.00%$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $0 $3,300 $340 $2,516 $13,020 $5,250 $10,540 $0 $12,390 $0 $47,356 EXPENSES Travel & Per Diem ($0.580 x 780)$452 Marine Vessel @ $380/day ($380 $0 High Definition 3D Laser Scanner ($65 x )$0 Courier Services ($0 x )$0 Parking ($0 x )$0 Escalation 0.0%x .00)$0 $0 TOTAL COMPENSATION:$47,808 Pacific Geomatic Services, Inc.Estimate of Professional Services Top of Levee and Wall Surveys Topo and Feature Surveys AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III C-4 June 2019 Hourly Rates*:$49.38 $40.38 $39.97 $26.21 $62.50 $58.89 $37.60 $28.17 $36.42 Scoped Tasks Landscape QA/QC Landscape Architect GIS/CAD Admin Cultural Resources Principal Geoarchaeol ogist Archaeologi st Historian Architectura l Historian Total ODCs Total Cost (Labor Only) Task 1 Project Management and Meetings 0 72 0 24 0 0 0 0 0 0 0 50$ 3,536$ Project management 24 24 1,598$ PM/Team coordination 24 969$ Kick-off/Site Visit 8 323$ Coordination Meetings (Internal & External)12 50$ 485$ Bi-weekly phone meetings 4 162$ Task 2 Topographic Survey 0 0 0 0 0 0 0 0 0 0 0 -$ -$ No ESA effort in this Task -$ Task 3 Geotechnical Support for 30% Design 0 0 0 0 0 0 0 0 0 0 0 -$ -$ No ESA effort in this Task -$ Task 4 Environmental Permitting 1 40 18 8 2 4 69 30 4 0 0 108$ 6,539$ Conceptual Mitigation Plan Figures 1 40 8 1,984$ Cultural Resources Assessment 8 8 2 4 49 30 4 108$ 3,723$ Site Recording (Contingency)2 20 832$ Task 5 NEPA and ESA Compliance 0 0 0 0 0 0 0 0 0 0 0 -$ -$ No ESA effort in this Task -$ Task 6 Improvement Design - 30%2 32 8 2 0 0 0 0 0 0 0 -$ 1,763$ Landscape 30% Design 2 32 8 2 1,763$ Task 7 Improvement Design - 75%2 40 10 2 0 0 0 0 0 0 0 -$ 2,166$ Landscape 75% Design 2 24 6 2 1,360$ Irrigation 75% Design (Contingency)16 4 806$ Task 8 Improvement Design - 100%2 28 8 2 0 0 0 0 0 0 0 100$ 1,602$ Landscape Design 2 16 4 2 100$ 957$ Irrigation Design (Contingency)12 4 644$ Task 9 Update Certification Report 0 0 0 0 0 0 0 0 0 0 0 0 -$ No ESA effort in this Task -$ Task 10 Respond to FEMA Comments 0 0 0 0 0 0 0 0 0 0 0 0 -$ No ESA effort in this Task -$ Task 11 Construction Bidding Support 0 8 0 0 0 0 0 0 0 0 0 25$ 323$ Landscape Architect Bid Support 8 25$ 323$ 15,930$ 283$ 31,256$ 5,662$ 53,130$ Fee on Labor - 12% TOTAL COST: ESA Fee Estimate: FEMA Levee Certification - Cedar River 205 Levee - Phase III Labor ODCs Overhead on Labor - 196.21%AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III C-5 June 2019 Hourly Rates*:$60.47 $46.64 $37.55 $78.14 $45.92 $35.72 $39.10 $37.86 $29.78 $30.04 Scoped Tasks Associate Geotechnical Engineer Geotechnical Engineer 1 Staff Geotechnical Engineer 2 Principal Environmental Scientist Senior Environmental Scientist Environmental Scientist 1 GIS Analyst 1 CAD Designer Administrator 3 Administrator 2 Total ODCs Total Cost (Labor Only) Task 1 Project Management and Meetings 68 0 8 8 80 0 0 0 0 10.25 0 -$ 9,019$ Project Management 24 8 36 4.25 3,857$ Client Meetings 12 12 1.50 1,322$ Coordination Meetings (Internal & External)24 24 3.00 2,643$ Site Visit and Kick-off Meeting 8 8 8 1.50 1,197$ Task 2 Topographic Survey 0 0 0 0 0 0 0 0 0 0 0 -$ -$ No GeoEngineers Services -$ Task 3 Geotechnical Support for 30% Design 56 84 120 0 0 0 8 8 18 18.5 0 -$ 13,518$ Revise and Develop Design Cross Sections 24 24 84 8.25 5,973$ Certification Report Revisions and MT-2 Forms 16 24 16 8 8 16 5.50 3,945$ Roadway and Retaining Wall Design and Construction Recommendations 4 20 20 2.75 2,008$ Geotechncial Specifications 8 16 1.50 1,275$ Finalize Design Memo (I-Wall Recommendations)4 2 0.50 316$ Task 4 Environmental Permitting 0 0 0 34 86 128 14 28 19 19 0 -$ 13,922$ Fieldwork 10 10 1.25 854$ Critical Areas Assessment Report (Draft and Final)5 10 40 8 8 5 4.75 3,186$ Conceptual Habitat Mitigation Plan (Draft and Final)7 18 40 6 20 7 5.75 4,175$ SEPA Checklist (Draft and Final)4 10 32 4 3.25 2,132$ Environmental Permitting Tracking Matrix (updated monthly)12 24 2.00 2,100$ Preparation, submission and coordination of HPA permit application 6 14 6 3 2.00 1,475$ Task 5 NEPA & ESA Compliance 0 0 0 26 70 60 20 4 10 12.25 0 -$ 8,988$ NEPA Coordination & Kickoff Meeting 16 16 2.00 2,045$ Biological Assessment (Draft and Final)5 20 50 10 4 5 6.00 3,967$ ESA Coordination 10 0.75 482$ Hazardous Materials Discipline Report (Draft and Final)5 24 10 10 5 3.50 2,495$ Task 6 30% Design 0 0 0 0 0 0 0 0 0 0.00 0 -$ -$ Geotechnical Support for 30% is in Task 3 -$ Task 7 Improvement Design - 75%13 26 52 0 0 0 0 8 8 6.75 0 -$ 4,695$ Revise Design Cross Sections 4 8 40 3.25 2,215$ Plan and Specification review 1 2 0.25 161$ Revise Certification Report for USACE 408 Submittal 8 16 12 8 8 3.25 2,319$ Task 8 Improvement Design - 100%8 8 0 0 0 0 0 0 0 1 0 -$ 887$ Review Final Plans and Specifications 8 8 1.00 887$ -$ Task 9 Report Updates 0 0 0 0 0 0 0 0 0 0 0 -$ -$ See tasks 3 (FEMA CLOMR) and Task 8 (USACE 408)-$ Task 10 Respond to FEMA Comments 8 8 8 4 8 8 0 0 0 2.75 0 -$ 2,206$ Response to FEMA Comments 8 8 8 4 8 8 2.75 2,206$ Task 11 Construction Bidding Support 10 12 0 8 22 0 0 0 0 3.25 0 -$ 2,897$ Environmental Commitments Matrix 4 12 1.00 894$ Misc. Bid Support 10 12 4 10 2.25 2,004$ 56,132$ -$ 118,130$ 20,911$ 195,174$ Fee on Labor - 12% TOTAL COST: GeoEngineers Fee Estimate: FEMA Levee Certification - Cedar River 205 Levee - Phase III Labor ODCs Overhead on Labor - 210.45%AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III Attach 1-1 June 2019 ATTACHMENT 1 ANTICIPATED CEDAR RIVER 205 PROJECT LEVEE CERTIFICATION Sheet List Sheet List Number of Sheets Description Cover Sheet 1 Index, Symbols, Standard Notes 1 Site Prep and TESC 6 Typical Sections 1 Civil Plans Right Bank Sta 40+60 1 Improve Transition Right Bank Sta 54+50 to 55+20 1 Raise levee sidewalk Right Bank Sta 57+50 to 58+90 1 Raise area at Senior Center Left Bank 1+30 to 3+10 1 Raise Levee Left Bank Sta 20+35 1 Improve Transition Left Bank Sta 26+60 to Sta 35+20 5 Raise Floodwall and levee Left Bank Sta 56+75 to Sta 58+00 2 Raise wall and levee Left Bank Sta 59+60 to Sta 61+05 2 Raise wall and levee Details 4 Landscape Plans Plans 2 Senior Center Details 2 Senior Center Str. Walls Profile/Elevation 5 Misc Wall locations Details 5 Misc Wall locations Total 41 AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III Attach 2-1 June 2019 ATTACHMENT 2 ANTCIPATED CEDAR RIVER 205 PROJECT LEVEE CERTIFICATION Improvement Locations AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III Attach 2-2 June 2019 AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III Attach 2-3 June 2019 AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III Attach 2-4 June 2019 AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III Attach 2-5 June 2019 AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III Attach 2-6 June 2019 AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III Attach 2-7 June 2019 AGENDA ITEM #6. k) CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III Attach 2-8 June 2019 AGENDA ITEM #6. k) AB - 2416 City Council Regular Meeting - 08 Jul 2019 SUBJECT/TITLE: Grant Agreement with the King County Flood Control Zone District for the Cedar River Section 205 Levees Accreditation Project RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Joseph Farah, Surface Water Engineering Manager EXT.: 7248 FISCAL IMPACT SUMMARY: This grant agreement provides $5,000,000 of funding into the approved 2019 Surface Water Utility Capital Improvement Program budget for the Cedar River 205 Levee Recertification Project (427.475501). This grant requires no matching funds. If executed, this agreement would provide sufficient funding for Phase 3 of contract CAG-15-224 with Tetra Tech, Inc. for the Cedar River 205 Project Levee Certification, which is concurrently sent to Council for approval. SUMMARY OF ACTION: The Cedar River 205 Project levee system certification to FEMA levee standards allows for accreditation of the levee system as providing a 100-year level of flood protection. Certification of this levee system ensures that the areas protected by the levees and floodwalls in the lower 1.25 miles of the Cedar River would not have to comply with floodplain insurance and development regulations. The King County Flood Control Zone District (KCFCZD) placed the Cedar River Levee Accreditation project on its 6-year Capital Improvement Project funding plan in 2017. In fall 2018 the City put together a charter that was signed by the executive director of the KCFCZD. The charter defined the scope of the project that would get funded. In 2019 the Surface Water Utility and King County Water and Land Resources Department, the service provider for the KCFCZD, coordinated on the development of the attached grant agreement. On May 22, 2019 the Board of Supervisors of the KCFCZD approved the attached grant agreement, after which it was sent to the City for signature. The Surface Water Utility selected Tetra Tech, Inc. to complete all of the work necessary for levee certification. The contract with Tetra Tech, Inc. is CAG-15-224. This agreement would fund Phase 3 of this contract which consists of the design and permitting of the improvements needed for levee accreditation. The KCFCZD grant will also fund future construction of these improvements. EXHIBITS: A. Agreement B. Project Charter STAFF RECOMMENDATION: Execute the agreement with the King County Flood Control Zone District in the amount of $5,000,000 for Cedar River Section 205 Levees Accreditation Project. AGENDA ITEM #6. l) 1 Cedar (Renton/KCFCD) Draft 2018-09-19 AGREEMENT FOR CEDAR RIVER SECTION 205 LEVEES ACCREDITATION Design, Construction, Permitting, and Project Management River Mile 0 to 1.25, Right and Left Banks THIS AGREEMENT FOR THE DESIGN, PERMITTING, AND CONSTRUCTION OF LEVEE IMPROVEMENTS AND ALL OTHER WORK NEEDED FOR THE CERTIFICATION AND FEMA ACCREDITATION OF THE CEDAR RIVER SECTION 205 LEVEES (“Agreement”), River Mile 0 to 1.25, Right Bank and Left Bank (“Levee”), is entered into on the last date signed below by and between the CITY OF RENTON, a Washington municipal corporation (“City”), and KING COUNTY FLOOD CONTROL ZONE DISTRICT, a quasi-municipal corporation of the State of Washington (“District”) (collectively, the "Parties"). RECITALS A. The City of Renton, Washington, operates and maintains the Cedar River Section 205 levee system (“Levee”). King County, Washington, through the Water and Land Resources Division of the King County Department of Natural Resources and Parks (“WLRD”), as service provider to the District pursuant to an interlocal agreement with the District, collaborates with the City and provides funding and assistance in the operation and maintenance of the levee system. B. The City desires to improve the Levee to provide improved flood protection and structural stability in order to enable the Levee to be certified and accredited by FEMA. The improvements needed to the levee and the process needed for successful accreditation will hereafter be referred to as the “Project” or “Levee Project”. This Agreement covers the design, permitting, construction, project management, preparation of submittals to FEMA (e.g. CLOMR, LOMR) and all documentation needed for FEMA accreditation, and Project closeout. This agreement also covers any mitigation and monitoring work that may be required by permitting agencies following the construction of the improvements. The Levee Project is planned for design, permitting and construction from 2019 through 2023. C. The City desires to improve the flood protection of the Levee to achieve a 100- year level of flood protection that meets certification and FEMA accreditation requirements. Additionally, the City desires to improve the structural stability of King County Flood Control District Executive Committee May 22, 2019 154 AGENDA ITEM #6. l) 2 Cedar (Renton/KCFCD) Draft 2018-09-19 the levee system by improving the embankment-to-floodwall transitions. The City desires to complete the following improvements: 1. Raise 80 LF of levee embankment by no less than 0.3 ft at RM 0.00 on the left bank. 2. Improve transition from levee embankment to-floodwall at RM 0.38 on the left bank. 3. Raise 430 LF of floodwall by 0 to 0.5 ft at RM 0.50 on the left bank. 4. Raise 450 LF of levee embankment by 0 to 0.65 ft at RM 0.58 on the left bank. 5. Construct an 80 LF retaining wall to provide a wider levee crest at RM 1.1 just downstream of Logan Ave S on the left bank. 6. Replace wall along Logan Ave S on the upstream side of the bridge at RM 1.12 on the left bank with a 1.2-ft height wall. 7. Replace wall along north side of the parking lot just upstream of Logan Ave S at RM 1.13, raising wall no less than 1.5-ft. 8. Regrade 70 LF of berm at RM 1.15 on the left bank to raise by 0.2-0.4 ft. 9. Improve transition from levee embankment to floodwall at RM 0.78 on the right bank. 10. Add a 0.5 ft high wall at the south end of the Memorial Stadium parking lot just downstream of Logan Ave S at RM 1.04 on the right bank. 11. Replace existing wall with berm or wall, raising by 0.8 to 2.2 ft, for 80 LF just upstream of Logan Ave S on the right bank at RM 1.1. 12. Any other improvements identified during the permitting or design process, or otherwise further required by FEMA for accreditation. The desired improvements are shown in Exhibit A. D. The District desires to authorize and the City desires to construct the Project as soon as possible, in order to improve the safety of the residents and businesses that are protected by this levee and to obtain FEMA accreditation in a timely manner. E. By Resolution FCD 2018-09, adopted on November 5, 2018, the District determined that the flood control improvements included in the Resolution generally contribute to the objectives of the District’s comprehensive plan of development. In that Resolution, the District also approved funding for the Project. King County Flood Control District Executive Committee May 22, 2019 155 AGENDA ITEM #6. l) 3 Cedar (Renton/KCFCD) Draft 2018-09-19 AGREEMENT Based upon the foregoing, the Parties agree as follows: 1. Incorporation of Recitals—Scope of Agreement. a. All recitals above are hereby incorporated and ratified as part of this Agreement. b. This Agreement establishes the terms and conditions for project initiation, design, permitting, project management, construction of the Levee improvements, certification of the Levee, and FEMA accreditation, as that term is defined in the recitals above. 2. Definition of District. Unless provided otherwise in this Agreement, the term “District” hereinafter also shall include WLRD in its capacity as service provider to the District. 3. Levee Design, Construction, and Reimbursement. a. The City shall design, construct and install the improvements to the Levee Project described and depicted on Exhibit A, attached hereto and incorporated herein by reference on accordance with this Agreement. In this agreement, the term “Levee Project” or “Project” shall apply to both the Right Bank and the Left Bank improvements, along with any permitting work, potential mitigation and monitoring requirements, and all work required to obtain FEMA accreditation (e.g. ESA compliance, CLOMR, LOMR). b. The Project Charter was approved by the District on September 10, 2018, and is provided as Exhibit B. c. The City shall obtain and be responsible for all necessary local, state, and federal permits and approvals for the Levee Project, and shall fully comply with all applicable requirements and conditions thereof. d. The project will take place on City property or right-of-way and does not require any special use permits, construction easements or property acquisitions. e. The Parties acknowledge and understand that as of the effective date of this Agreement, all of the estimated cost of the design, permitting, project King County Flood Control District Executive Committee May 22, 2019 156 AGENDA ITEM #6. l) 4 Cedar (Renton/KCFCD) Draft 2018-09-19 management, construction and accreditation of this Levee Project is included in the District’s 2019-2024 six-year CIP budget. The District reserves the right to terminate this Agreement, and the City shall immediately terminate work upon receipt of notice to terminate; provided, that until substantial completion of the Project, the District shall continue to accept and review City requests for reimbursement up to the amount of funds appropriated in an approved District budget or this Agreement. f. The City’s cost and expense for the Levee Project improvements shall be reimbursed pursuant to the procedures, requirements and restrictions of the Reimbursement of City Expenditures paragraph below. 4. District Review of Levee Plans and LOMR Applications. Under District resolution FCD 2016-22, the District requires that any jurisdiction implementing a capital project shall comply with WLR’s Project Management Manual. The jurisdiction shall submit a project charter for review and approval by the District’s Executive Committee, and shall request prior approval from the District’s Executive Committee for initiation of the 30% design phase, initiation of the 60% design phase, initiation of the 90% design phase, and approval of an outreach plan for any acquisition of property necessary for completion of the project. The City shall provide to the District a schedule of the material and significant events and actions for design and bidding of the Project, which events and actions shall include, but not be limited to selection of a preferred alternative (if applicable), 30% design and baselining, 60% design, 90% design, final design, request for bids, and permit applications. The City shall not proceed to the next milestone, until the District has reviewed interim products consistent with its Capital project review protocols, or with bidding of the Project until the District has reviewed the final design. At least twenty (20) days before advertising an invitation to bid, the City shall submit to the District, for review and comments, the plans, specifications, and request for bids. The City will work with the District to resolve design issues or differences in a timely manner. At least twenty (20) days before submitting as-built drawings and LOMR application to FEMA, the City shall submit to the District, for review and comments, the as-built drawings and LOMR package. The District shall submit any comments within thirty days of receipt of the documents. 5. District Inspections. The District shall have the right to inspect the City’s construction of the Levee project. King County Flood Control District Executive Committee May 22, 2019 157 AGENDA ITEM #6. l) 5 Cedar (Renton/KCFCD) Draft 2018-09-19 6. Contracts for Levee Work. Upon execution of a contract for construction of the Levee Project, the City shall send a copy of the contract to the District. 7. Record Drawings, Retention and Review of Documents. The City shall submit to the District record drawings for the Project, in a form and with detail required by the District. The City agrees to maintain documentation of all planning, design, construction and inspection of the Project sufficient to meet state audit standards for a capital project, recognizing that the costs of the Project are paid for in whole or in part by the City and the District. The City agrees to maintain any additional documentation that is requested by the District. City contracts and internal documents shall be made available to the District for review and/or independent audit upon request. 8. District Costs and Expenses a. The District’s budgets for 2018, 2019 and 2020 include a total of $5,000,000 for the Cedar Levee Improvement Project. The Project costs covered under this Agreement shall not exceed $5,000,000 without amendment of the District’s budget or approval of such amount in a future annual District budget. 9. Reimbursement of City Expenditures. a. No more than once a quarter, the City shall submit requests for reimbursement of City costs and expenses incurred on or after December 1, 2018 for design, permitting, project management, and construction. The requests shall be in a form and shall contain information and data as required by the District. In connection with submittal of requests for reimbursement, the District may require the City to provide a status or progress report concerning submittal, preparation or completion of any document or work required by this Agreement. b. The District shall review the requests to confirm that they are reimbursable and payable under this Agreement. The District shall endeavor to complete such review within thirty days of receipt of a request in order to determine whether they are reimbursable and payable under this Agreement. The District shall forward the approved reimbursement to the City within forty- five days of the City’s request. c. The District may postpone review of a City request for reimbursement where all or any part of the request is inaccurate or incomplete. The King County Flood Control District Executive Committee May 22, 2019 158 AGENDA ITEM #6. l) 6 Cedar (Renton/KCFCD) Draft 2018-09-19 District shall notify the City of any inaccuracies or incompleteness within thirty (30) days of receipt of the request. The City shall provide all additional information or data within thirty (30) days of the District’s request for such additional information or data. If the request is still inaccurate or incomplete in the opinion of the District, the dispute shall be resolved in accordance with paragraph 17 below. After resolution of the dispute, the District shall provide reimbursement as provided in this paragraph 9. d. The District may postpone payment of any request for reimbursement, up to a maximum of five percent (5%) of the request, where the City is delinquent in submittal, preparation or completion of any document or work required by this Agreement 10. Compliance with Laws and Regulations. The City shall be responsible for compliance with all applicable laws and regulations, and for obtaining all required permits, approvals and licenses in connection with the Project. 11. Impact on Other Reaches or Segments. The District and the City agree that the improvements to the Levee under this Agreement shall not have a detrimental effect on other segments or reaches of the Cedar River levee system. The improvements to the Levee shall be deemed not to have such a detrimental effect where the improvements fully protect the conveyance capacity and storage volume of the floodplain during base flood (100-year flood) conditions 12. Duration—Effective Date. This Agreement shall take effect on the date on which the second party signs this Agreement, and shall remain in effect until FEMA accredits the Levee and until all mitigation and monitoring work, that may be required, is complete. 13. Third Parties. This Agreement and any activities authorized hereunder shall not be construed as granting any rights or privileges to any third person or entity, or as a guarantee or warranty of protection from flooding or flood damage to any person, entity or property, and nothing contained herein shall be construed as waiving any immunity to liability to the City, the District or King County, granted under state statute, including Chapters 86.12 and 86.15 RCW, or as otherwise granted or provided for by law. 14. Liens and Encumbrances. The City acknowledges and agrees that it will not cause or allow any lien or encumbrance arising from or related to the Levee work King County Flood Control District Executive Committee May 22, 2019 159 AGENDA ITEM #6. l) 7 Cedar (Renton/KCFCD) Draft 2018-09-19 authorized by this Agreement to be placed upon the real property interests of King County and the District. If such lien or encumbrance is so placed, King County and the District shall have the right to remove such lien and charge back the costs of such removal to the City. 15. Indemnification. To the maximum extent permitted by law, the City shall defend, indemnify and hold harmless the District and King County, and all of their officials, employees, principals and agents, from any and all claims, demands, suits, actions, losses, costs, reasonable attorney fees and expenses, fines, penalties and liability of any kind, including injuries to persons or damages to property, arising out of, or as a consequence of, the design and construction of the improvements to the Levee under this Agreement. As to all other obligations under this Agreement, to the maximum extent permitted by law, each Party shall defend, indemnify and hold harmless the other Party, and all of its officials, employees, principals and agents, from any and all claims, demands, suits, actions, fines, penalties and liability of any kind, including injuries to persons or damages to property, arising out of or relating to any negligent acts, errors or omissions of the indemnifying Party and its contractors, agents, employees and representatives in performing these obligations under this Agreement. However, if any such damages and injuries to persons or property are caused by or result from the concurrent negligence of the District or its contractors, employees, agents, or representatives, and the City or its contractor or employees, agents, or representatives, each Party’s obligation hereunder applies only to the extent of the negligence of such Party or its contractor or employees, agents, or representatives. This indemnification provision shall not be construed as waiving any immunity granted to the City, the District, or King County, under state statute, including chapters 86.12 and 86.15 RCW, as to any other entity. The foregoing indemnity is specifically and expressly intended to constitute a waiver of each Party’s immunity under industrial insurance, Title 51 RCW, as respects the other Party only, and only to the extent necessary to provide the indemnified Party with a full and complete indemnity of claims made by the indemnitor’s employees. This waiver has been mutually negotiated. 16. Insurance. Each Party recognizes that the other is self-insured and accepts such coverage for liability arising under this Agreement. Should any Party choose not to self-insure, that Party shall maintain and keep in full force and effect a policy of general liability insurance in an amount not less than One Million Dollars ($1,000,000) per occurrence with an additional excess liability policy of not less King County Flood Control District Executive Committee May 22, 2019 160 AGENDA ITEM #6. l) 8 Cedar (Renton/KCFCD) Draft 2018-09-19 than Ten Million Dollars ($10,000,000) and will provide the other Party with a certificate of insurance and additional insured endorsement that will name the other Party as an additional insured. 17. Dispute Resolution. The Parties will seek to resolve any disputes under this Agreement as follows: a. For disputes involving cost reimbursements or payments, as provided for in paragraph 6 above, submittal of all relevant information and data to an independent Certified Public Accountant or a Construction Claims Consultant, if agreed upon by the Parties, for a non-binding opinion as to the responsibility. b. If the foregoing does not result in resolution and for all other disputes, the Parties may mutually select any informal means of resolution and resort will otherwise be had to the Superior Court for King County, Washington. c. Each Party will be responsible for its own costs and attorney’s fees in connection with the dispute resolution provisions of this paragraph 17. 18. Entire Agreement; Amendment. This Agreement, together with Exhibit A, represents a full recitation of the rights and responsibilities of the Parties and may be modified only in writing and upon the consent of both Parties. Should any conflict exist between the terms of this Agreement and the terms of the Exhibits, this Agreement shall control. 19. Binding Nature. The rights and duties contained in this Agreement shall inure to the benefit of and are binding upon the Parties and their respective successors in interest and assigns. 20. Notices, Communications and Documents. Unless applicable law requires a different method of giving notice, any and all notices, demands or other communications required or desired to be given hereunder by either Party (collectively, "notices") shall be in writing and shall be validly given or made to the other Party if delivered either personally or by Federal Express or other overnight delivery service of recognized standing, or if deposited in the United States Mail, certified, registered, or express mail with postage prepaid, or if sent by electronic mail. If such notice is personally delivered, it shall be conclusively deemed given at the time of such delivery. If such notice is delivered by Federal Express or other overnight delivery service of recognized standing, it shall be deemed given one business day after the deposit thereof with such delivery service. If such notice is King County Flood Control District Executive Committee May 22, 2019 161 AGENDA ITEM #6. l) 9 Cedar (Renton/KCFCD) Draft 2018-09-19 mailed as provided herein, such shall be deemed given three business days after the deposit thereof in the United States Mail. If such notice is sent by electronic mail, it shall be deemed given at the time of the sender's transmission of the electronic mail communication, unless the sender receives a response that the electronic mail message was undeliverable. Each such notice shall be deemed given only if properly addressed to the Party to whom such notice is to be given as follows: To City: Ronald Straka, Surface Water Utility Engineering Manager 1055 S Grady Way, 5th Floor Renton, WA 98057 Phone: (425)430-7205 Email: RStraka@rentonwa.gov To District: Michelle Clark, Executive Director 516 Third Avenue, Room 1200, W-1200 Seattle, WA 98104 Phone: (206) 477-2985 Email: Michelle.Clark@kingcounty.gov Any Party may change its address for the purpose of receiving notices as herein provided by a written notice given in the manner aforesaid to the other Party. 21. Authority. The undersigned warrant that they have the authority duly granted by their respective legislative bodies to make and execute this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement, which shall become effective on the last date signed below. CITY OF RENTON KING COUNTY FLOOD CONTROL ZONE DISTRICT By: By: Denis Law Reagan Dunn Its: Mayor Its: Board Chair King County Flood Control District Executive Committee May 22, 2019 162 AGENDA ITEM #6. l) 10 Cedar (Renton/KCFCD) Draft 2018-09-19 DATE:__________________________ DATE:_________________________ APPROVED AS TO FORM: APPROVED AS TO FORM: By: By: City Attorney Legal Counsel Attest _____________________________ Jason A. Seth City Clerk King County Flood Control District Executive Committee May 22, 2019 163 AGENDA ITEM #6. l) Tf, KingCounty Water and Land Resources Division Gate 1: Project Authorization Objective: Formally authorize the project manager to proceed with a county capital project Gate 1 Project Authorization I have reviewed and approved the attached Charter and authorize the project manager to proceed with the project. qlnlw FCD Executive Director Date pl + Gate Approval Committee Chair Date cc: Project Manager 8128t2018 Project Supervisor Date Bt28t201B Date This represenÍs Íhe Project Authorization date and when the Project Charter was formally accepled by Water & Land Resources Division Management in accordance with applicable DivisionJevel procedures fl*ø ÒFÞ lnclude the official "Project Name" as stated in the budget subm¡sslon. lnclude "Subproject Numbef if appropriate. ldentify "Project Sponsor/Client" as defined by Agency. "Project Managef is a mandatory entry. "Project Team" and "Key Stakeholders" are optional entries if not identified at this point. Project Name Cedar River 205 Levees Certification Project Number 27-3708 Project Sponsor/ Client King County Flood Control District/City of Renton Project Manager Joseph Farah Project Supervisor Ronald Straka Project ldentification Most projects will conform fully with the general requirements established under WLRD's Prqect Management Manual. However, some projects (e.9. emergency projects or smaller repair projeets) may be more effectively managed to meet the project goals when exempted from portions of the Manual. The Gate Committee has the authority to waive or modify Manual requirements. lf applicable, authorized modifications to or waiving of Manual requirements and gate reviews are documented here. 1 N/A Project Management Manual Scalability Determination Page 1 of 1 AGENDA ITEM #6. l) AGENDA ITEM #6. l) City of Renton Public Works Page 1 of 4 Project Charter Version 01 Project Name Cedar River 205 Levees Certification Sponsor/Client City of Renton Project Number 27-3708 Date 8/28/2018 Project Manager Joseph Farah Email jfarah@rentonwa.gov Charter Objective: The objective of the charter is to document the information as it is known at the beginning of the project – not to get into the planning itself. A good charter creates a summary of the project. It's a very succinct way of sharing good, concrete information about the project with individuals who have questions about the project later. The project charter is a short, 3-4 page document that allows us to have that initial discussion, before launching into detailed planning. It is also a tool to make sure we’ve brought everyone together and have them on the same page regarding what the project needs to be. It's a very important step to deal with stakeholder expectations. INSTRUCTIONS: Be sure to display hidden blue instruction text under File tab/Options/Display/Hidden text. Delete this (unhidden) instruction text when form is complete. Project Statement What is the project? Provide a brief sentence or two about what the project is. Certification of the Cedar River Section 205 Levees (along the lower 1.25 miles of the right bank and left bank) allows FEMA to accredit those levees as providing protection from the 100-year flood. In order to be accredited, improvements to the levees identified in the Cedar River Section 205 Levee System FEMA CLOMR submittal (Tetra Tech, 2018) need to be designed and constructed. Need/ Justification Why is it important to achieve the project scope, to be doing this project now? What is expected to be achieved by executing the project? This is a high level business justification. It is important to certify the levees in a timely manner because the original certification, issued by the US Army Corps of Engineers, expired in 2013. The levees were granted provisionally accredited status by FEMA in 2016, with the expectation that the City will work towards final accreditation. By certifying the levees as providing a 100-year level of protection (with sufficient freeboard), and receiving accreditation from FEMA, the area protected by the levees would remain mapped outside of the 100-year floodplain, and exempt from certain floodplain management regulations and the mandatory purchase of flood insurance. The area protected by the levees includes the Renton Municipal Airport, the Boeing Commercial 737 Airplane Production Facility, the Renton Senior Center, the regional Cedar River Trail park and residential/commercial areas on both the left and right bank between River Mile (RM) 0 and 1.25. If these areas were to be classified as special flood hazard areas there would be significant economic and development impacts. Objectives/ Deliverables What will be the outcome of the project? What does the world look like when the project is done (what does DONE look like)? State the objectives to be SMART (Specific [clear & explicit], Measurable, Attainable, Relevant [what is the benefit gained] and Time-bound [completion date]). 1. Complete final design in 2019 for the proposed levee improvements. 2. Complete construction in 2020 or 2021. This includes the improvements needed to provide the required freeboard and structural stability for certification of the levees. 3. Maintain the current mapping of the area protected by the levees as a moderate-risk area (Zone X) instead of a high-risk area (Zone A). Final certification and accreditation of the levee will be documented in a Letter of Map Revision by FEMA once the improvements are designed and constructed. AGENDA ITEM #6. l) Page 2 of 4 Stakeholders A stakeholder is anyone who is involved, impacted, or perceives themselves as being impacted by a project. Who is the project sponsor? What other stakeholders have already been identified? We can do a more detailed stakeholder analysis later but this lets people begin to raise awareness of stakeholders. 1. King County Flood Control District (Project sponsor). 2. City of Renton (Public Works, Parks, Transportation, and Planning) 3. Renton Municipal Airport 4. Renton School District (Renton Memorial Stadium) 5. Boeing 6. Residents and businesses in the Cedar River Section 205 floodplain. 7. US Army Corps of Engineers (USACE) 8. Muckleshoot Indian Tribe Project Team Role and Responsibilities Who will be on the team? Are there some roles/responsibilities that need to be clarified now before the detailed planning begins? Are you clear on your responsibilities as the project manager? The project team below has been working towards certification of the levees since 2015 and will continue to work together in the design and construction phases. 1. Joseph Farah – City of Renton Project Manager 2. Ronald Straka – City of Renton Surface Water Utility Engineering Manager 3. Tetra Tech consultant team 4. Construction contractor The initial project phases included a needs assessment and an initial levee certification package. Tetra Tech will design the necessary improvements and the City and Flood Control District will review and approve the design. Construction will be performed by a contractor, and both the City and Tetra Tech will handle construction management responsibilities. The consultant team will include a biologist to help navigate the permit process and preparation of a biological opinion, which will likely be required for the levee improvements. The team may also include a public outreach specialist if outreach needs warrant it. The responsibilities of all team members have been clear and well-defined since the inception of the project. High-Level Schedule List month & year for start and end of overall project and each phase of the project. May include key milestone dates if known. Phase 1 and Phase 2 (needs assessment and initial levee certification package) – Complete as of summer 2018. Phase 3 – Improvements Design – will begin once a funding agreement with King County Flood Control District is finalized, anticipated in Fall 2018, and includes both preliminary and final design. The design will be completed by December 2019. A permit from the US Army Corps of Engineers (USACE) may be required prior to beginning construction. Phase 4 – Improvements Construction and Final LOMR – expected to take place in 2020 or 2021, depending on the USACE permit approval process. Initial Assumptions What high-level assumptions have already been made about the project? 1. The extent of the improvements required to meet the freeboard requirement is based on the initial CLOMR and levee certification package submitted to FEMA in April 2018. A preliminary design was included in this package. 2. A funding agreement with King County Flood Control District will be executed in Fall 2018. 3. A USACE Section 408 review will be required and will take approximately 6-8 months, 4. A biological opinion (BiOp) will be required. Risks What are main high-level risks that have already been identified? This is all about uncertainty. What do you, or other people, think could go wrong on the project? The main uncertainty with this project is how long and extensive the review process by FEMA and the USACE may be, and the schedule delays that could cause. It is anticipated that this project will require a USACE Section 408 review. Otherwise the risks associated with this project are minimal. AGENDA ITEM #6. l) Page 3 of 4 Constraints/ Boundaries Are there specific items that are NOT within the scope of the project? There's an infinite number of things not in the project, but remember, this document is about clarifying stakeholder expectations. The scope of this project consists of designing and constructing improvements needed to certify the Cedar River levees. It does not include improvements that would increase the level of protection the levees provide (beyond the 100-year flood). The necessary improvements have been identified in the levee certification package submitted to FEMA in April 2018. No other structural or landscape improvements are included in the scope of work. The boundaries of this project are Williams Ave South at the upstream end and Lake Washington at the downstream end. Planning Level Cost Range What is the expected project cost through the life of the project? Include contingencies and allied costs (design, permitting, staff labor) and where appropriate, estimated cash flow for the project. Present the project cost range to correspond with the initial schedule assumptions adjusted as appropriate to recognize the very preliminary nature of this cost estimate. The planning level cost estimate for the project is $5,000,000. This includes design, construction, construction management, permitting, and potential mitigation requirements. Consultant Design Contract - $450,000 Consultant Construction Management Contract - $150,000 City Staff Project Management - $200,000 Construction - $3,000,000 Permitting - $200,000 Mitigation - $500,000 Contingency - $500,000 Sustainability Development Programs Discuss how this project will address the County directives related to environmental sustainability, such as: climate change; green building and sustainable development practices for capital projects (e.g., LEED Certification, or cost-effective sustainable practices); energy efficiency; conservation and cost savings; and any other related County directives in this area. Given that this project consists of improving and certifying a flood protection facility, it doesn’t result in direct sustainability benefits, such as green infrastructure or energy efficiency. However, due to the improved flood protection provided as a result of improvements, the levees would be more resilient to potential climate change effects on flood water levels in the Cedar River. To the extent possible, construction of the improvements to the levees will integrate cost-effective sustainable practices such as reuse or recycling of materials, and using locally sourced products and plants. Site disturbance will be minimized and existing native vegetation will be preserved where possible, while erosion and sedimentation controls will be implemented to minimize construction impacts. Equity and Social Justice (ESJ) Program Discuss how this project will address the County directives related to Equity and Social Justice (ESJ) Ordinance 16948. The ordinance calls for a focus on both equity in the development and decision processes (process equity) and equity in the distribution of project benefits and burdens (distributional equity). http://www.kingcounty.gov/exec/equity/vision.aspx This project will protect the Cedar River Trail which is frequented by residents of Renton and neighboring cities, the Boeing 737 plant and the Renton Municipal Airport which employ hundreds of people of diverse backgrounds and skillsets, and the residents of the City of Renton located in the area protected by the levees. This project thus benefits people with diverse economic, cultural and racial backgrounds, protects living wage jobs (by keeping business properties mapped outside of the floodplain), aids in maintaining housing affordability (by exempting residential properties from flood insurance), and protects parks and important transportation networks. As such, this project addresses many of the directives in the County’s ESJ ordinance and results in equity outcomes targeted in the “Healthy Stream”. AGENDA ITEM #6. l) Page 4 of 4 Project Approval Process Identify who evaluates and decides on project continuance at intermediate review milestones, as well as project success, and gives ultimate sign-off of project completion. Agencies may refer to other standard processes of project acceptance if used within that agency. Ultimately, FEMA is the agency that will accredit the levees and thus provide the final sign-off needed for the successful completion of the project. During the improvements design phase, the City will review and approve the design submittals at intermediate review milestones (30%, 60%, 90% and final design). The Flood Control District will approve the Charter, selection of the alternative (if applicable), and authorization to proceed to 30%, 60% and 90% design. During the improvements construction phase, the City, with the assistance of its consultant, will review and approve construction documents such as submittals, potential change orders, progress payments, and completion of the project. Following the design of the improvements, the USACE will review the design package and issue their approval to make improvements to a federally constructed and sponsored levee through the 408 modification process. Decision Making Process What will be the decision making process(es) for the project? The decision making process will involve close cooperation between the City and Tetra Tech for project-related decisions. The King County Flood Control District will approve the milestones noted in the project approval process above. Success Criteria What will be the criteria for judging the project successful? The criteria for judging project success are: 1. Obtaining certification and FEMA accreditation of the levees. 2. Completion of design and construction within the project budget and the funding agreement amount. 3. Completion of the project within a reasonable schedule timeframe, and navigating the review process with minimal delays. Signatures Optional - List signatories and obtain their signatures memorializing they have read and agree with the Charter. Typically the core project team members sign. The client/sponsor by signing the Gate 1 authorization form, with the charter as an attachment, agrees to the charter. Joseph Farah Ronald Straka AGENDA ITEM #6. l) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, APPROVING PLACEMENT ON THE 2019 BALLOT OF THE COUNTYWIDE BALLOT PROPOSITION FOR FUNDING THE MEDIC ONE/EMERGENCY MEDICAL SERVICES (EMS) LEVY FOR THE PERIOD FROM JANUARY 1, 2020, THROUGH DECEMBER 31, 2025, PURSUANT TO RCW 84.52.069. WHEREAS, the delivery of emergency medical services is an essential function of the fire and life safety responsibility of local and regional government; and WHEREAS, the internationally recognized countywide tiered Medic One/EMS system in Seattle & King County provides county residents and visitors essential life‐saving services throughout the region regardless of location, incident circumstances, day of the week, or time of day; and WHEREAS, it has been to the benefit of the residents of the City of Renton to support and participate in the countywide cooperative of delivering Advanced Life Support and Basic Life Support services; and WHEREAS, King County should continue to exercise leadership and assume responsibility for assuring the consistent, standardized, effective and cost efficient development and provision of emergency services throughout the county; and WHEREAS, RCW 84.52.069 provides for countywide emergency medical care and service levies and King County is seeking voter authorization of a six‐year Medic One/EMS levy for the period of 2020‐2025; and AGENDA ITEM # 8. a) RESOLUTION NO. _______ 2 WHEREAS, the patient and program services of the King County Medic One/EMS system are funded by a prior countywide six‐year Medic One/EMS levy that expires December 31, 2019; and WHEREAS, the EMS Advisory Task Force, created via Executive Order PHL‐ 0 ‐ 1 – EO, worked collaboratively with regional EMS Stakeholders to develop the Medic One/EMS 2020‐ 2025 Strategic Plan for providing this countywide service, and recommends pursuit of a Medic One/EMS levy, per RCW 84.52.069; with an initial levy rate of $0.265 per one thousand dollars assessed value, to fund EMS throughout King County for the next six years; and WHEREAS, the City of Renton participated in these discussions throughout the process and was represented on the Task Force; WHEREAS, in order to continue funding for emergency medical services for six years, RCW 84.52.069 requires that cities with a population greater than fifty thousand approve the countywide levy proposal prior to placement on a ballot; and WHEREAS, the City of Renton has a population of 104,300 people; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The City Council of the City of Renton, Washington hereby approves submitting to the voters a ballot proposition to provide stable and long‐term funding for the countywide Medic One/EMS levy, as proposed by King County Ordinance No. 2019‐0185, on the ballot in 2019. AGENDA ITEM # 8. a) RESOLUTION NO. _______ 3 PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2019. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _______________________, 2019. ______________________________ Denis Law, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney RES.1810:6/26/19:scr AGENDA ITEM # 8. a)