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Home My WebLink AboutAgendaHome TRANSPORTATION COMMITTEE February 24, 2015 10:00 a.m. 1. AGENDA a. CM Design Consultant Agreement for Duvall Avenue NE Pavement PreservaƟon Transportation Committee - 24 Feb 2015 https://renton.civicweb.net/filepro/document/39165/Transportation Comm... 1 of 2 7/18/2019, 2:49 PM CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: CM Design Consultant Agreement for Duvall Avenue NE Pavement Preservation – NE 4th Street to NE 10th Street Project (TIP #2) Meeting: REGULAR COUNCIL - 23 Feb 2015 Exhibits: Issue Paper Map Agreement Submitting Data: Dept/Div/Board: Public Works Staff Contact: Doug Jacobson, Deputy Public Works Administrator - Transportation (ext. 7242) Recommended Action: Refer to Transportation/Aviation Committee Fiscal Impact: Expenditure Required: $ $157,759 Transfer Amendment: $0 Amount Budgeted: $ $168,000 Revenue Generated: $0 Total Project Budget: $ 0 City Share Total Project: $ 0 SUMMARY OF ACTION: The 2015-2020 Six-Year Transportation Improvement Plan includes the Arterial Rehabilitation Program (TIP #2). The scope of the project is to for the rehabilitation of principal and minor arterial streets. The project identified for completion with monies budgeted for calendar year 2015 and 2016 is Duvall Avenue NE. The specific improvements include the resurfacing (3-inch overlay) a 0.75 mile section of Duvall Avenue NE from NE 4th Street to NE 10th Street, extending the life of the pavement for an additional 12-15 years. This consultant agreement authorizes the design engineering services to be completed by CM Design. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the consultant agreement with CM Design in the amount of $157,759 to proceed with design engineering services for the Duvall Avenue NE Pavement Preservation – NE 4th Street to NE 10th Street Project. PUBLICWORKSDEPARTMENTMEMORANDUMDATE:February12,2015TO:EdPrince,CouncilPresidentMembersoftheRentonCityCouncilVIA:DenisLaw,MayorFROM:GreggZimmerm’PublicWorksAdministratorSTAFFCONTACT:DougJacobson,DeputyPublicWorksAdministrator—Transportation(ext.7242)SUBJECT:CMDesignConsultantAgreementforDuvallAvenueNEPavementPreservation—NE41StreettoNE10thStreetProject(TIP#2)ISSUE:ShouldCouncilapproveaconsultantagreementwithCMDesignintheamountof$157,759toprepareplansandspecificationsfortheDuvallAvenueNEPavementPreservation—NE4thStreettoNE10thStreetProject(TIP#2)andauthorizetheMayorandCityClerktosigntheagreement?RECOMMENDATION:ApprovetheconsultantagreementwithCMDesignintheamountof$157,759toprepareplansandspecificationsfortheDuvallAvenueNEPavementPreservation—NE4thStreettoNE10thStreetProject(TIP#2)andauthorizetheMayorandCityClerktosigntheagreement.BACKGROUND:The2015-2020Six-YearTransportationImprovementPlanincludestheArterialRehabilitationProgram(TIP#2).Thescopeoftheprojectisfortherehabilitationofprincipalandminorarterialstreets.Theprojectidentifiedforcompletionwithmoniesbudgetedforcalendaryear2015and2016isDuvallAvenueNE. EdPrince,CouncilPresidentMembersoftheRentonCityCouncilPage2of2February12,2015Thespecificimprovementsincludetheresurfacing(3-inchoverlay)a0.75milesectionofDuvallAvenueNEfromNE4thStreettoNE10thStreet,extendingthelifeofthepavementforanadditional12-15years.ThisconsultantagreementauthorizesplansandspecificationstobecompletedinatimelymannerthatwillallowtheCitytobidthisjobforconstructionthisfallifasphaltpriceswarrant.AfterathoroughassessmentandinterviewofthreeoftheconsultantswhorespondedtoanadvertisementintheDailyJournalofCommerceCMDesignwasselectedtoprovideconsultingservicesfortheprojectdesign.CMDesignisafirmthatspecializesinpavementdesignandpreservationprojects.TheyrecentlypreparedbiddocumentsfortheGradyWayPavementPreservationProjectwhichwasbidandawardedearlierthisyear.Thecostproposalasnegotiatedforthisphaseofpreliminarydesigniswithinthebudgetandconsideredreasonable.cc:BobHanson,TransportationDesignManagerJimSeitz,TransportationPlanningManagerJulianaFries,TransportationProgramCoordinatorJosefHarden,AdministrativeSecretaryH:\Division.s\TRANSPOR.TAT\DeputyAdministrator\Doug&Carolynwork\CMDesignProfServicesAgreeMemo.docx ::Renton-DuvallAveNE-NE4thSttoNE10thStVicinityandProjectLocationMapProjectLocation\-••• LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementAgreementNumber:Firm/OrganizationLegalName(donotusedba’s):CMDesignGroup,LLCAddressRemittoAddress34015thAveEast,#305,Seattle,WA98112sameUBINumberFederalTINorSSNNumber603160915C45-4274608ExecutionDateCompletionDateDecember31,20151099FormRequiredFederalParticipationRIYesflNoRIYesLINoDescriptionofWorkThisprojectincludesdesignandpreparationofplans,specificationsandestimates(PS&E)fortheCITYofRenton’sDuvallAveNEOverlayProjectextendingfromNE4thSttoNE10thSt(roughly3,600LF).Themajorityoftheroadwaywillberehabilitatedby“grindandoverlay”,andsomelocationswillhavepartialortotalreplacement.Thedesignmethodwillbedeterminedduringthepavementanalysisphaseoftheproject.lnadditiontothepavementrestoration,theprojectwillincludeutilityadjustments,channelization,minordrainageimprovements,curb&gutterrepair/replacement,andADAcompliantcurbramps.RIYesLINoDBEParticipationMaximumAmountPayable:$157,780.80LIYes[]NoMBEParticipationLIYesC]NoWBEParticipation[1Yes[INoSBEParticipationIndexofExhibitsExhibitAScopeofWorkExhibitA-2ScopeofWork(TaskOrder)ExhibitBDBEParticipationExhibitCPreparationandDeliveryofElectronicEngineeringandOtherDataExhibitDPrimeConsultantCostComputationsExhibitESub-consultantCostComputationsExhibitFTitleVIAssurancesExhibitGCertificationDocumentsExhibitHLiabilityInsuranceIncreaseExhibitIAllegedConsultantDesignErrorProceduresExhibitJConsultantClaimProceduresAgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage1of14Ppvicørl1/ifl/2i4 THISAGREEMENT,madeandenteredintoasshowninthe“ExecutionDate,,boxonpageone(1)ofthisAGREEMENT,betweenthehereinaftercalledthe“AGENCY,,,andthe“Firm/OrganizationName,,referencedonpageone(1)ofthisAGREEMENT,hereinaftercalledthe“CONSULTANT.,,WI-IEREAS,theAGENCYdesirestoaccomplishtheworkreferencedin“DescriptionofWork,,onpageone(1)ofthisAGREEMENTandhereaftercalledthe“SERVICES;,,anddoesnothavesufficientstafftomeettherequiredcommitmentandthereforedeemsitadvisableanddesirabletoengagetheassistanceofaCONSULTANTtoprovidethenecessarySERVICES;andWHEREAS,theCONSULTANTrepresentsthattheycomplywiththeWashingtonStateStatutesrelatingtoprofessionalregistration,ifapplicable,andhassignifiedawillingnesstofurnishconsultingservicestotheAGENCY.NOW,THEREFORE,inconsiderationoftheterms,conditions,covenants,andperformancecontainedherein,orattachedandincorporatedandmadeaparthereof,thepartiesheretoagreeasfollows:I.GeneralDescriptionofWorkTheworkunderthisAGREEMENTshallconsistoftheabove-describedSERVICESashereindefined,andnecessarytoaccomplishthecompletedworkforthisproject.TheCONSULTANTshallfurnishallservices,labor,andrelatedequipmentand,ifapplicable,sub-consultantsandsubcontractorsnecessarytoconductandcompletetheSERVICESasdesignatedelsewhereinthisAGREEMENT.II.GeneralScopeofWorkTheScopeofWorkandprojectedlevelofeffortrequiredfortheseSERVICESisdescribedinExhibit“A,,attachedheretoandbythisreferencemadeapartofthisAGREEMENT.TheGeneralScopeofWorkwasdevelopedutilizingperformancebasedcontractingmethodologies.Ill.GeneralRequirementsAllaspectsofcoordinationoftheworkofthisAGREEMENTwithoutsideagencies,groups,orindividualsshallreceiveadvanceapprovalbytheAGENCY.Necessarycontactsandmeetingswithagencies,groups,andlorindividualsshallbecoordinatedthroughtheAGENCY.TheCONSULTANTshallattendcoordination,progress,andpresentationmeetingswiththeAGENCYandJorsuchState,Federal,Community,City,orCountyofficials,groupsorindividualsasmayberequestedbytheAGENCY.TheAGENCYwillprovidetheCONSULTANTsufficientnoticepriortomeetingsrequiringCONSULTANTparticipation.TheCONSULTANTshallprepareamonthlyprogressreport,inaformapprovedbytheAGENCY,whichwilloutlineinwrittenandgraphicalformthevariousphasesandtheorderofperformanceoftheSERVICESinsufficientdetailsothattheprogressoftheSERVICEScaneasilybeevaluated.TheCONSULTANT,anysub-consultants,andtheAGENCYshallcomplywithallFederal,State,andlocallaws,rules,codes,regulations,andallAGENCYpoliciesanddirectives,applicabletotheworktobeperformedunderthisAGREEMENT.ThisAGREEMENTshallbeinterpretedandconstruedinaccordancewiththelawsoftheStateofWashington.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage2of14Pt,icpd1fl/!lfl/fl14 ParticipationforDisadvantagedBusinessEnterprises(DBE)orSmallBusinessEnterprises(SBE),ifrequired,per49CFRPart26,shallbeshownontheheadingofthisAGREEMENT.IfDBEfirmsareutilizedatthecommencementofthisAGREEMENT,theamountsauthorizedtoeachfirmandtheircertificationnumberwillbeshownonExhibit“B,,attachedheretoandbythisreferencemadepartofthisAGREEMENT.IfthePrimeCONSULTANTisaDBEcertifiedfirmtheymustcomplywiththeCommercialUsefulFunction(CIIF)regulationoutlinedintheAGENCY’s“DBEProgramParticipationPlan,,andperformaminimumof30%ofthetotalamountofthisAGREEMENT.Itisrecommended,butnotrequired,thatnon-DBEPrimeCONSULTANTSperformaminimumof30%ofthetotalamountofthisAGREEMENT.TheCONSULTANT,onamonthlybasis,isrequiredtosubmitDBEParticipationoftheamountspaidtoallDBEfirmsinvoicedforthisAGREEMENT.AllReports,PS&Ematerials,andotherdatafurnishedtotheCONSULTANTbytheAGENCYshallbereturned.Allelectronicfiles,preparedbytheCONSULTANT,mustmeettherequirementsasoutlinedinExhibit“C—PreparationandDeliveryofElectronicEngineeringandotherData.,,Alldesigns,drawings,specifications,documents,andotherworkproducts,includingallelectronicfiles,preparedbytheCONSULTANTpriortocompletionorterminationofthisAGREEMENTareinstrumentsofservicefortheseSERVICES,andarethepropertyoftheAGENCY.ReusebytheAGENCYorbyothers,actingthroughoronbehalfoftheAGENCYofanysuchinstrumentsofservice,notoccurringasapartofthisSERVICE,shallbewithoutliabilityorlegalexposuretotheCONSULTANT.AnyandallnoticesorrequestsrequiredunderthisAGREEMENTshallbemadeinwritingandsenttotheotherpartyby(i)certifiedmail,returnreceiptrequested,or(ii)byemailorfacsimile,totheaddresssetforthbelow:IftoAGENCY:IftoCONSULTANT:Name:Name:Agency:Agency:Address:Address:City:State:Zip:City:State:Zip:JanuaryEmail:Email:Phone:Phone:Facsimile:Facsimile:IV.TimeforBeginningandCompletionTheCONSULTANTshallnotbeginanyworkunderthetermsofthisAGREEMENTuntilauthorizedinwritingbytheAGENCY.AllworkunderthisAGREEMENTshallconformtothecriteriaagreedupondetailedintheAGREEMENTdocuments.TheseSERVICESmustbecompletedbythedateshownintheheadingofthisAGREEMENTtitled“CompletionDate.,,TheestablishedcompletiontimeshallnotbeextendedbecauseofanydelaysattributabletotheCONSULTANT,butmaybeextendedbytheAGENCYintheeventofadelayattributabletotheAGENCYorbecauseofunavoidabledelayscausedbyanactofGOD,governmentalactions,orotherconditionsbeyondthecontroloftheCONSULTANT.ApriorsupplementalAGREEMENTissuedbytheAGENCYisrequiredtoextendtheestablishedcompletiontime.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage3of14PøviprI1fl/fl/2fl14 V.PaymentProvisionsTheCONSULTANTshallbepaidbytheAGENCYforcompletedSERVICESrenderedunderthisAGREEMENTasprovidedhereinafter.SuchpaymentshallbefullcompensationforSERVICESperformedorSERVICESrenderedandforalllabor,materials,supplies,equipment,andincidentalsnecessarytocompleteSERVICES.TheCONSULTANTshallconformtoallapplicableportionsof48CFRPart31(www.ecfr.gov).A.HourlyRates:Hourlyratesarecomprisedofthefollowingelements-Direct(Raw)Labor,IndirectCostRate,andFixedFee(Profit).TheCONSULTANTshallbepaidbytheAGENCYforworkdone,baseduponthenegotiatedhourlyratesshowninExhibits“D,,and“E,,attachedheretoandbyreferencemadepartofthisAGREEMENT.ThesenegotiatedhourlyrateswillbeacceptedbasedonareviewoftheCONSULTANT’sdirectlaborratesandindirectcostratecomputationsandagreeduponfixedfee.Theacceptednegotiatedratesshallbememorializedinafinalwrittenacknowledgementbetweentheparties.Suchfinalwrittenacknowledgementshallbeincorporatedinto,andbecomeapartof,thisAGREEMENT.Theinitiallyacceptednegotiatedratesshallbeapplicablefromtheapprovaldate,asmemorializedinafinalwrittenacknowledgement,to180daysfollowingtheCONSULTANT’sfiscalyearend(FYE)date.Thedirect(raw)laborratesandclassifications,asshownonExhibits“D,,and“E,,shallbesubjecttorenegotiationsforeachsubsequenttwelve(12)monthperiod(180daysfollowingFYEdateto180daysfollowingFYEdate)uponwrittenrequestoftheCONSULTANTortheAGENCY.Thewrittenrequestmustbemadetotheotherpartywithinninety(90)daysfollowingtheCONSULTANT’sFYEdate.Ifnosuchwrittenrequestismade,thecurrentdirect(raw)laborratesandclassificationsasshownonExhibits“D,,and“E,,,willremainineffectforthetwelve(12)monthperiod.Conversely,ifatimelyrequestismadeinthemannersetforthabove,thepartieswillcommencenegotiationstodeterminethenewdirect(raw)laborratesandclassificationsthatwillbeapplicableforthetwelve(12)monthperiod.Anyagreedtorenegotiatedratesshallbememorializedinafinalwrittenacknowledgementbetweentheparties.Suchfinalwrittenacknowledgementshallbeincorporatedinto,andbecomeapartof,thisAGREEMENT.Ifrequested,theCONSULTANTshallprovidecurrentpayrollregisterandclassificationstoaidinnegotiations.Ifthepartiescannotreachanagreementonthedirect(raw)laborratesandclassifications,theAGENCYshallperformanauditoftheCONSULTANT’sbooksandrecordstodeterminetheCONSULTANT’sactualcosts.Theauditfindingswillestablishthedirect(raw)laborratesandclassificationsthatwillbeapplicableforthetwelve(12)monthperiod.ThefixedfeeasidentifiedinExhibits“D,,and“E,,shallrepresentavaluetobeappliedthroughoutthelifeoftheAGREEMENT.TheCONSULTANTshallsubmitannuallytotheAGENCYanupdatedindirectcostratewithin180daysofthecloseofitsfiscalyear.AnapprovedupdatedindirectcostrateshallbeincludedinthecurrentfiscalyearratesunderthisAGREEMENT,evenif/whenothercomponentsofthehourlyratearenotrenegotiated.Theserateswillheapplicableforthetwelve(12)monthperiod.AttheAGENCY’soption,aprovisionalandiorconditionalindirectcostratemaybenegotiated.Thisprovisionalorconditionalindirectrateshallremainineffectuntiltheupdatedindirectcostrateiscompletedandapproved.Indirectcostratecostsincurredduringtheprovisionalorconditionalperiodwillnotbeadjusted.TheCONSULTANTmayrequestanextensionofthelastapprovedindirectcostrateforthetwelve(12)monthperiod.Theserequestsforprovisionalindirectcostrateand/orextensionwillbeconsideredonacase-by-casebasis,andifgranted,willbememorializedinafinalwrittenacknowledgement.TheCONSULTANTshallmaintainandhaveaccessiblesupportdataforverificationofthecomponentsofthehourlyrates,i.e.,direct(raw)labor,indirectcostrate,andfixedfee(profit)percentage.TheCONSULTANTshallbilleachemployee’sactualclassification,andactualsalaryplusindirectcostrateplusfixedfee.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage4of14Rpvir11flhi’)/2fl11 B.DirectNon-SalaryCosts:DirectNon-SalaryCostswillbereimbursedattheactualcosttotheCONSULTANT.Thesechargesmayinclude,butarenotlimitedto,thefollowingitems:travel,printing,longdistancetelephone,supplies,computerchargesandfeesofsub-consultants.Airortraintravelwillbereimbursedonlytolowestpriceavailable,unlessotherwiseapprovedbytheAGENCY.TheCONSULTANTshallcomplywiththerulesandregulationsregardingtravelcosts(excludingair,train,andrentalcarcosts)inaccordancewiththeWSDOT’sAccountingManualM13-82,Chapter10—TravelRulesandProcedures,andallrevisionsthereto.Air,trainandrentalcardcostsshallbereimbursedinaccordancewith48CodeofFederalRegulations(CFR)Part31.205-46“TravelCosts.,,ThebillingforDirectNon-salaryCostsshallincludeanitemizedlistingofthechargesdirectlyidentifiablewiththeseSERVICES.TheCONSULTANTshallmaintaintheoriginalsupportingdocumentsintheiroffice.CopiesoftheoriginalsupportingdocumentsshallbesuppliedtotheSTATEuponrequest.AllabovechargesmustbenecessaryfortheSERVICESprovidedunderthisAGREEMENT.C.MaximumAmountPayable:TheMaximumAmountPayablebytheAGENCYtotheCONSULTANTunderthisAGREEMENTshallnotexceedtheamountshownintheheadingofthisAGREEMENTonpageone(1.)TheMaximumAmountPayabledoesnotincludepaymentforextraworkasstipulatedinsectionXIII,“ExtraWork.,,NominimumamountpayableisguaranteedunderthisAGREEMENT.D.MonthlyProgressPayments:ProgresspaymentsmaybeclaimedonamonthlybasisforallcostsauthorizedinAandBabove.ThemonthlybillingsshallbesupportedbydetailedstatementsforhoursexpendedattheratesestablishedinExhibit“D,,,includingnamesandclassificationsofallemployees,andbillingsforalldirectnon-salaryexpenses.ToprovideameansofverifringthebilledsalarycostsfortheCONSULTANT’semployees,theAGENCYmayconductemployeeinterviews.Theseinterviewsmayconsistofrecordingthenames,titles,salaryrates,andpresentdutiesofthoseemployeesperformingworkontheSERVICESatthetimeoftheinterview.E.FinalPayment:FinalPaymentofanybalanceduetheCONSULTANTofthegrossamountearnedwillbemadepromptlyuponitsverificationbytheAGENCYafterthecompletionoftheSERVICESunderthisAGREEMENT,contingentuponreceiptofallPS&E,plans,maps,notes,reports,electronicdata,andotherrelateddocumentswhicharerequiredtobefurnishedunderthisAGREEMENT.AcceptanceofsuchFinalPaymentbytheCONSULTANTshallconstituteareleaseofallclaimsforpayment,whichtheCONSULTANTmayhaveagainsttheAGENCYunlesssuchclaimsarespecificallyreservedinwritingandtransmittedtotheAGENCYbytheCONSULTANTpriortoitsacceptance.SaidFinalPaymentshallnot,however,heabartoanyclaimsthattheAGENCYmayhaveagainsttheCONSULTANTortoanyremediestheAGENCYmaypursuewithrespecttosuchclaims.Thepaymentofanybillingwillnotconstituteagreementastotheappropriatenessofanyitemandatthetimeoffinalauditallrequiredadjustmentswillbemadeandreflectedinafinalpayment.IntheeventthatsuchfinalauditrevealsanoverpaymenttotheCONSULTANT,theCONSULTANTwillrefundsuchoverpaymenttotheAGENCYwithinthirty(30)calendardaysofnoticeoftheoverpayment.SuchrefundshallnotconstituteawaiverbytheCONSULTANTforanyclaimsrelatingtothevalidityofafindingbytheAGENCYofoverpayment.PerWSDOT’s“AuditGuideforConsultants,,,Chapter23“ResolutionProcedures,,,theCONSULTANThastwenty(20)workingdaysafterreceiptofthefinalPostAudittobegintheappealprocesstotheAGENCYforauditfindings.F.InspectionofCostRecords:TheCONSULTANTandtheirsub-consultantsshallkeepavailableforinspectionbyrepresentativesoftheAGENCYandtheUnitedStates,foraperiodofsix(6)yearsafterreceiptoffinalpayment,thecostrecordsandaccountspertainingtothisAGREEMENTandallitemsrelatedtoorbearingupontheserecordswiththefollowingexception:ifanylitigation,claimorauditarisingoutof,inconnectionwith,orrelatedtothisAGREEMENTisinitiatedbeforetheexpirationofthesix(6)yearperiod,thecostrecordsandaccountsshallberetaineduntilsuchlitigation,claim,orauditinvolvingtherecordsiscompleted.AninterimorpostauditmaybeperformedonthisAGREEMENT.Theaudit,ifany,willbeperformedbytheStateAuditor,WSDOT’sInternalAuditOfficeandbrattherequestoftheAGENCY’sProjectManager.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage5of14Pvid1flIfl/2fl14 VI.Sub-ContractingTheAGENCYpermitssubcontractsforthoseitemsofSERVICESasshowninExhibit“A,,attachedheretoandbythisreferencemadepartofthisAGREEMENT.TheCONSULTANTshallnotsubcontractfortheperformanceofanySERVICEunderthisAGREEMENTwithoutpriorwrittenpermissionoftheAGENCY.Nopermissionforsubcontractingshallcreate,betweentheAGENCYandsub-consultant,anycontractoranyotherrelationship.Compensationforthissub-consultantSERVICESshallbebasedonthecostfactorsshownonExhibit“E,,attachedheretoandbythisreferencemadepartofthisAGREEMENT.TheSERVICESofthesub-consultantshallnotexceeditsmaximumamountpayableidentifiedineachsub-consultantcostestimateunlessapriorwrittenapprovalhasbeenissuedbytheAGENCY.Allreimbursabledirectlabor,indirectcostrate,directnon-salarycostsandfixedfeecostsforthesub-consultantshallbenegotiatedandsubstantiatedinaccordancewithsectionVI“PaymentProvisions,,hereinandshallbememorializedinafinalwrittenacknowledgementbetweentheparties.AllsubcontractsshallcontainallapplicableprovisionsofthisAGREEMENT,andtheCONSULTANTshallrequireeachsub-consultantorsubcontractor,ofanytier,toabidebythetermsandconditionsofthisAGREEMENT.Withrespecttosub-consultantpayment,theCONSULTANTshallcomplywithallapplicablesectionsoftheSTATE’sPromptPaymentlawsassetforthinRCW39.04.250andRCW39.76.011.TheCONSULTANT,sub-recipient,orsub-consultantshallnotdiscriminateonthebasisofrace,color,nationalorigin,orsexintheperformanceofthisAGREEMENT.TheCONSULTANTshallcarryoutapplicablerequirementsof49CFRPart26intheawardandadministrationofDOT-assistedcontracts.FailurebytheCONSULTANTtocarryouttheserequirementsisamaterialbreachofthisAGREEMENT,whichmayresultintheterminationofthisAGREEMENTorsuchotherremedyastherecipientdeemsappropriate.VII.EmploymentandOrganizationalConflictofInterestTheCONSULTANTwarrantsthattheyhavenotemployedorretainedanycompanyorperson.otherthanabonafideemployeeworkingsolelyfortheCONSULTANT,tosolicitorsecurethiscontract,andthatithasnotpaidoragreedtopayanycompanyorperson,otherthanabonafideemployeeworkingsolelyfortheCONSULTANT,anyfee,commission,percentage,brokeragefee,gift,oranyotherconsideration,contingentuponorresultingfromtheawardormakingofthiscontract.Forbreachorviolationofthiswarrant,theAGENCYshallhavetherighttoannulthisAGREEMENTwithoutliabilityor,initsdiscretion,todeductfromthisAGREEMENTpriceorconsiderationorotherwiserecoverthefullamountofsuchfee,commission,percentage,brokeragefee,gift,orcontingentfee.AnyandallemployeesoftheCONSULTANTorotherpersonswhileengagedintheperformanceofanyworkorservicesrequiredoftheCONSULTANTunderthisAGREEMENT,shallbeconsideredemployeesoftheCONSULTANTonlyandnotoftheAGENCY,andanyandallclaimsthatmayariseunderanyWorkmen’sCompensationActonbehalfofsaidemployeesorotherpersonswhilesoengaged,andanyandallclaimsmadebyathirdpartyasaconsequenceofanyactoromissiononthepartoftheCONSULTANT’semployeesorotherpersonswhilesoengagedonanyoftheworkorservicesprovidedtoberenderedherein,shallbethesoleobligationandresponsibilityoftheCONSULTANT.TheCONSULTANTshallnotengage,onafull-orpart-timebasis,orotherbasis,duringtheperiodofthisAGREEMENT,anyprofessionalortechnicalpersonnelwhoare,orhavebeen,atanytimeduringtheperiodofthisAGREEMENT,intheemployoftheUnitedStatesDepartmentofTransportationortheAGENCY,exceptregularlyretiredemployees,withoutwrittenconsentofthepublicemployerofsuchpersonifhe/shewillbeworkingonthisAGREEMENTfortheCONSULTANT.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage6of14Ppvirnd1fl/flI7fl14 VIII.NondiscriminationDuringtheperformanceofthisAGREEMENT,theCONSULTANT,foritself,itsassignees,sub-consultants,subcontractorsandsuccessorsininterest,agreestocomplywiththefollowinglawsandregulations:•TitleVIoftheCivilRightsActof1964•CivilRightsRestorationActof1987(42U.S.C.Chapter21SubchapterV§2000d(PublicLaw100-259)through2000d-4a)•AmericanwithDisabilitiesActof1990•Federal-aidHighwayActof1973(42U.S.C.Chapter126§12101et.seq.)(23U.S.C.Chapter3§324)•23CFRPart200•RehabilitationActof1973•49CFRPart21(29U.S.C.Chapter16SubchapterV§794)•49CFRPart26•AgeDiscriminationActof1975•RCW4960180(42U.S.C.Chapter76§6101et.seq.)InrelationtoTitleVIoftheCivilRightsActof1964,theCONSULTANTisboundbytheprovisionsofExhibit“F,,attachedheretoandbythisreferencemadepartofthisAGREEMENT,andshallincludetheattachedExhibit“F,,ineverysub-contract,includingprocurementofmaterialsandleasesofequipment,unlessexemptbytheRegulationsordirectivesissuedpursuantthereto.IX.TerminationofAgreementTherightisreservedbytheAGENCYtoterminatethisAGREEMENTatanytimewithorwithoutcauseuponten(10)dayswrittennoticetotheCONSULTANT.IntheeventthisAGREEMENTisterminatedbytheAGENCY,otherthanfbrdefaultonthepartoftheCONSULTANT,afinalpaymentshallbemadetotheCONSULTANTforactualhourschargedatthetimeofterminationofthisAGREEMENT,plusanydirectnon-salarycostsincurreduptothetimeofterminationofthisAGREEMENT.NopaymentshallbemadeforanySERVICEScompletedafterten(10)daysfollowingreceiptbytheCONSULTANTofthenoticetoterminate.IftheaccumulatedpaymentmadetotheCONSULTANTpriortoNoticeofTerminationexceedsthetotalamountthatwouldheduewhencomputedassetforthinparagraphtwo(2)ofthissection,thennofinalpaymentshallbedueandtheCONSULTANTshallimmediatelyreimbursetheAGENCYforanyexcesspaid.IftheservicesoftheCONSULTANTareterminatedbytheAGENCYfordefaultonthepartoftheCONSULTANT,theaboveformulaforpaymentshallnotapply.Intheeventofaterminationfordefault,theamounttobepaidtotheCONSULTANTshallbedeterminedbytheAGENCYwithconsiderationgiventotheactualcostsincurredbytheCONSULTANTinperformingSERVICEStothedateoftermination,theamountofSERVICESoriginallyrequiredwhichwassatisfactorilycompletedtodateoftermination,whetherthatSERVICEisinaformoratypewhichisusabletotheAGENCYatthetimeoftermination,thecosttotheAGENCYofemployinganotherfirmtocompletetheSERVICESrequiredandthetimewhichmayberequiredtodoso,andotherfactorswhichaffectthevaluetotheAGENCYoftheSERVICESperformedatthetimeoftermination.Undernocircumstancesshallpaymentmadeunderthissubsectionexceedtheamount,whichwouldhavebeenmadeusingtheformulasetforthinparagraphtwo(2)ofthissection.IfitisdeterminedforanyreasonthattheCONSULTANTwasnotindefaultorthattheCONSULTANT’sfailuretoperformiswithouttheCONSULTANT’soritsemployee’sfaultornegligence,theterminationshallbedeemedtobeaterminationfortheconvenienceoftheAGENCY.Insuchanevent,theCONSULTANTwouldbereimbursedforactualcostsinaccordancewiththeterminationforotherthandefaultclauseslistedpreviously.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPpvipd1fl/.fl/2fl14Page7of14 TheCONSULTANTshall,within15days,notifytheAGENCYinwriting,intheeventofthedeathofanymember,partner,orofficeroftheCONSULTANTorthedeathorchangeofanyoftheCONSULTANT’ssupervisoryandlorotherkeypersonnelassignedtotheprojectordisaffiliationofanyprincipallyinvolvedCONSULTANTemployee.TheCONSULTANTshallalsonotifytheAGENCY,inwriting,intheeventofthesaleortransferof50%ormoreofthebeneficialownershipoftheCONSULTANTwithin15daysofsuchsaleortransferoccurring.TheCONSULTANTshallcontinuetobeobligatedtocompletetheSERVICESunderthetermsofthisAGREEMENTunlesstheAGENCYchoosestoterminatethisAGREEMENTforconvenienceorchoosestorenegotiateanyterm(s)ofthisAGREEMENT.Ifterminationforconvenienceoccurs,finalpaymentwillbemadetotheCONSULTANTassetforthinthesecondandthirdparagraphsofthissection.PaymentforanypartoftheSERVICESbytheAGENCYshallnotconstituteawaiverbytheAGENCYofanyremediesofanytypeitmayhaveagainsttheCONSULTANTforanybreachofthisAGREEMENTbytheCONSULTANT,orforfailureoftheCONSULTANTtoperformSERVICESrequiredofitbytheAGENCY.ForbearanceofanyrightsundertheAGREEMENTwillnotconstitutewaiverofentitlementtoexercisethoserightswithrespecttoanyfutureactoromissionbytheCONSULTANT.X.ChangesofWorkTheCONSULTANTshallmakesuchchangesandrevisionsinthecompletedworkofthisAGREEMENTasnecessarytocorrecterrorsappearingtherein,withoutadditionalcompensationthereof.ShouldtheAGENCYfinditdesirableforitsownpurposestohavepreviouslysatisfactorilycompletedSERVICESorpartsthereofchangedorrevised,theCONSULTANTshallmakesuchrevisionsasdirectedbytheAGENCY.ThisworkshallbeconsideredasExtraWorkandwillbepaidforashereinprovidedundersectionXIII“ExtraWork.,,Xl.DisputesAnydisputedissuenotresolvedpursuanttothetermsofthisAGREEMENTshallbesubmittedinwritingwithin10daystotheDirectorofPublicWorksorAGENCYEngineer,whosedecisioninthemattershallbefinalandbindingonthepartiesofthisAGREEMENT;providedhowever,thatifanactionisbroughtchallengingtheDirectorofPublicWorksorAGENCYEngineer’sdecision,thatdecisionshallbesubjecttojudicialreview.IfthepartiestothisAGREEMENTmutuallyagree,disputesconcerningallegeddesignerrorswillbeconductedundertheproceduresfoundinExhibit“J,,.IntheeventthateitherpartydeemitnecessarytoinstitutelegalactionorproceedingtoenforceanyrightorobligationunderthisAGREEMENT,thisactionshallbeinitiatedintheSuperiorCourtoftheStateofWashington,situatedinthecountyinwhichtheAGENCYislocated.ThepartiesheretoagreethatallquestionsshallberesolvedbyapplicationofWashingtonlawandthatthepartieshavetherightofappealfromsuchdecisionsoftheSuperiorCourtinaccordancewiththelawsoftheStateofWashington.TheCONSULTANTherebyconsentstothepersonaljurisdictionoftheSuperiorCourtoftheStateofWashington,situatedinthecountyinwhichtheAGENCYislocated.XII.LegalRelationsTheCONSULTANT,anysub-consultants,andtheAGENCYshallcomplywithallFederal,State,andlocallaws,rules,codes,regulationsandallAGENCYpoliciesanddirectives,applicabletotheworktobeperformedunderthisAGREEMENT.ThisAGREEMENTshallbeinterpretedandconstruedinaccordancewiththelawsoftheStateofWashington.TheCONSULTANTshalldefend,indemnify,andholdtheStateofWashington(STATE)andtheAGENCYandtheirofficersandemployeesharmlessfromallclaims,demands,orsuitsatlaworequityarisinginwholeorinpartfromthenegligenceof,orthebreachofanyobligationunderthisAGREEMENTby,theCONSULTANTortheCONSULTANT’sagents,employees,subconsultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTmaybelegallyliable;providedthatnothinghereinshallrequireaCONSULTANTAgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage8of14Ppvipd1flIIfl/2fl14 todefendorindemnifytheSTATEandtheAGENCYandtheirofficersandemployeesagainstandholdharmlesstheSTATEandtheAGENCYandtheirofficersandemployeesfromclaims,demandsorsuitsbasedsolelyuponthenegligenceof,orbreachofanyobligationunderthisAGREEMENTbytheSTATEandtheAGENCY,theiragents,officers,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheSTATEandbrtheAGENCYmaybelegallyliable;andprovidedfurtherthatiftheclaimsorsuitsarecausedbyorresultfromtheconcurrentnegligenceof(a)theCONSULTANTortheCONSULTANT’sagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTislegallyliable,and(b)theSTATEand/orAGENCY,theiragents,officers,employees,sub-consultants,subcontractorsandorvendors,ofanytier,oranyotherpersonsforwhomtheSTATEandlorAGENCYmaybelegallyliable,thedefenseandindemnityobligationshallbevalidandenforceableonlytotheextentoftheCONSULTANT’snegligenceorthenegligenceoftheCONSULTANT’sagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTmaybelegallyliable.ThisprovisionshallbeincludedinanyAGREEMENTbetweenCONSULTANTandanysub-consultant,subcontractorandvendor,ofanytier.TheCONSULTANTshallalsodefend,indemnify,andholdtheSTATEandtheAGENCYandtheirofficersandemployeesharmlessfromallclaims,demands,orsuitsatlaworequityarisinginwholeorinpartfromtheallegedpatentorcopyrightinfringementorotherallegedlyimproperappropriationoruseoftradesecrets,patents,proprietaryinformation,know-how,copyrightrightsorinventionsbytheCONSULTANTortheCONSULTANT’sagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTmaybelegallyliable,inperformanceoftheWorkunderthisAGREEMENTorarisingoutofanyuseinconnectionwiththeAGREEMENTofmethods,processes,designs,informationorotheritemsfurnishedorcommunicatedtoSTATEand/ortheAGENCY,theiragents,officersandemployeespursuanttotheAGREEMENT;providedthatthisindemnityshallnotapplytoanyallegedpatentorcopyrightinfringementorotherallegedlyimproperappropriationoruseoftradesecrets,patents,proprietaryinformation,know-how,copyrightrightsorinventionsresultingfromSTATEand/orAGENCY’s,theiragents’,officers’andemployees’failuretocomplywithspecificwritteninstructionsregardinguseprovidedtoSTATEand/orAGENCY,theiragents,officersandemployeesbytheCONSULTANT,itsagents,employees,sub-consultants,subcontractorsorvendors,ofanytier,oranyotherpersonsforwhomtheCONSULTANTmaybelegallyliable.TheCONSULTANT’srelationtotheAGENCYshallbeatalltimesasanindependentcontractor.NotwithstandinganydeterminationbytheExecutiveEthicsBoardorothertribunal,theAGENCYmay,initssolediscretion,bywrittennoticetotheCONSULTANTterminatethisAGREEMENTifitisfoundafterduenoticeandexaminationbytheAGENCYthatthereisaviolationoftheEthicsinPublicServiceAct,Chapter42.52RCW;oranysimilarstatuteinvolvingtheCONSULTAISTintheprocurementof,orperformanceunder,thisAGREEMENT.TheCONSULTANTspecificallyassumespotentialliabilityforactionsbroughtbytheCONSULTANT’sownemployeesoritsagentsagainsttheSTATEand/ortheAGENCYand,solelyforthepurposeofthisindemnificationanddefense,theCONSULTANTspecificallywaivesanyimmunityunderthestateindustrialinsurancelaw,Title51RCW.ThiswaiverhasbeenmutuallynegotiatedbytheParties.UnlessotherwisespecifiedinthisAGREEMENT,theAGENCYshallberesponsibleforadministrationofconstructioncontracts,ifany,ontheproject.Subjecttotheprocessingofanewsolesource,oranacceptablesupplementalAGREEMENT,theCONSULTANTshallprovideOn-CallassistancetotheAGENCYduringcontractadministration.Byprovidingsuchassistance,theCONSULTANTshallassumenoresponsibilityfor:properconstructiontechniques,jobsitesafety,oranyconstructioncontractor’sfailuretoperformitsworkinaccordancewiththecontractdocuments.TheCONSULTANTshallobtainandkeepinforceduringthetermsofthisAGREEMENT,orasotherwiserequired,thefollowinginsurancewithcompaniesorthroughsourcesapprovedbytheStateInsuranceCommissionerpursuanttoTitle48RCW.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage9of14PviedininInia InsuranceCoverageA.Worker’scompensationandemployer’sliabilityinsuranceasrequiredbytheSTATE.B.CommercialgeneralliabilityinsurancewrittenunderISOFormCG00011204oritsequivalentwithminimumlimitsofonemilliondollars($1,000,000.00)peroccurrenceandtwomilliondollars($2,000,000.00)intheaggregateforeachpolicyperiod.C.BusinessautoliabilityinsurancewrittenunderISOFormCG00011001orequivalentprovidingcoverageforany“Auto,,(Symbol1)usedinanamountnotlessthanaonemilliondollar($1,000,000.00)combinedsinglelimitforeachoccurrence.ExceptingtheWorker’sCompensationInsuranceandanyProfessionalLiabilityInsurance,theSTATEandAGENCY,theirofficers,employees,andagentswillbenamedonallpoliciesofCONSULTANTandanysub-consultantand/orsubcontractorasanadditionalinsured(the“AIs,,),withnorestrictionsorlimitationsconcerningproductsandcompletedoperationscoverage.Thiscoverageshallbeprimarycoverageandnon-contributoryandanycoveragemaintainedbytheAIsshallbeexcessover,andshallnotcontributewith,theadditionalinsuredcoveragerequiredhereunder.TheCONSULTANT’sandthesub-consultant’sand/orsubcontractor’sinsurershallwaiveanyandallrightsofsubrogationagainsttheMs.TheCONSULTANTshallfurnishtheAGENCYwithverificationofinsuranceandendorsementsrequiredbythisAGREEMENT.TheAGENCYreservestherighttorequirecomplete,certifiedcopiesofallrequiredinsurancepoliciesatanytime.AllinsuranceshallbeobtainedfromaninsurancecompanyauthorizedtodobusinessintheStateofWashington.TheCONSULTANTshallsubmitaverificationofinsuranceasoutlinedabovewithinfourteen(14)daysoftheexecutionofthisAGREEMENTto:Name:Agency:Address:City:State:Zip:Email:Phone:Facsimile:Nocancellationoftheforegoingpoliciesshallbeeffectivewithoutthirty(30)dayspriornoticetotheAGENCY.TheCONSULTANT’sprofessionalliabilitytotheAGENCY,includingthatwhichmayariseinreferencetosectionIX“TerminationofAgreement,,ofthisAGREEMENT,shallbelimitedtotheaccumulativeamountoftheauthorizedAGREEMENToronemilliondollars($1,000,000.00),whicheverisgreater,unlessthelimitofliabilityisincreasedbytheAGENCYpursuanttoExhibitH.InnocaseshalltheCONSULTANT’sprofessionalliabilitytothirdpartiesbelimitedinanyway.ThepartiesenterintothisAGREEMENTforthesolebenefitoftheparties,andtotheexclusionofanythirdparty,andnothirdpartybeneficiaryisintendedorcreatedbytheexecutionofthisAGREEMENT.TheAGENCYwillpaynoprogresspaymentsundersectionV“PaymentProvisions,,untiltheCONSULTANThasfullycompliedwiththissection.Thisremedyisnotexclusive;andtheAGENCYmaytakesuchotheractionasisavailabletoitunderotherprovisionsofthisAGREEMENT,orotherwiseinlaw.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage10of14Ppuicpd1fl/)/fl14 XIII.ExtraWorkA.TheAGENCYmayatanytime,bywrittenorder,makechangeswithinthegeneralscopeofthisAGREEMENTintheSERVICEStobeperformed.B.Ifanysuchchangecausesanincreaseordecreaseintheestimatedcostof,orthetimerequiredfor,performanceofanypartoftheSERVICESunderthisAGREEMENT,whetherornotchangedbytheorder,orotherwiseaffectsanyothertermsandconditionsofthisAGREEMENT,theAGENCYshallmakeanequitableadjustmentinthe:(1)maximumamountpayable;(2)deliveryorcompletionschedule,orboth;and(3)otheraffectedtermsandshallmodifythisAGREEMENTaccordingly.C.TheCONSULTANTmustsubmitany“requestforequitableadjustment,,,hereafterreferredtoas“CLAIM,,,underthisclausewithinthirty(30)daysfromthedateofreceiptofthewrittenorder.However,iftheAGENCYdecidesthatthefactsjustifyit,theAGENCYmayreceiveandactuponaCLAIMsubmittedbeforefinalpaymentofthisAGREEMENT.D.FailuretoagreetoanyadjustmentshallbeadisputeunderthesectionXII“Disputes,,clause.However,nothinginthisclauseshallexcusetheCONSULTANTfromproceedingwiththeAGREEMENTaschanged.E.Notwithstandingthetermsandconditionsofparagraphs(A.)and(B.)above,themaximumamountpayableforthisAGREEMENT,shallnotbeincreasedorconsideredtobeincreasedexceptbyspecificwrittensupplementtothisAGREEMENT.XIV.EndorsementofPlansIfapplicable,theCONSULTANTshallplacetheirendorsementonallplans,estimates,oranyotherengineeringdatafurnishedbythem.XV.FederalReviewTheFederalHighwayAdministrationshallhavetherighttoparticipateintherevieworexaminationoftheSERVICESinprogress.XVI.CertificationoftheConsultantandtheAgencyAttachedheretoasExhibit“G-l(aandb),,aretheCertificationsoftheCONSULTANTandtheAGENCY,Exhibit“G-2,,CertfficationRegardingDebarment,SuspensionandOtherResponsibilityMatters-PrimaryCoveredTransactions,Exhibit“G-3,,CertificationRegardingtheRestrictionsoftheUseofFederalFundsforLobbyingandExhibit“G-4,,CertificateofCurrentCostorPricingData.Exhibit“G-3,,isrequiredonlyinAGREEMENT’soveronehundredthousanddollars($100,000.00)andExhibit“G-4,,isrequiredonlyinAGREEMENT’soverfivehundredthousanddollars($500,000.00.)TheseExhibitsmustbeexecutedbytheCONSULTANT,andsubmittedwiththemasterAGREEMENT,andreturnedtoWSDOTattheaddresslistedinsectionIII“GeneralRequirements,,priortoitsperformanceofanySERVICESunderthisAGREEMENT.XVII.CompleteAgreementThisdocumentandreferencedattachmentscontainallcovenants,stipulations,andprovisionsagreeduponbytheparties.Noagent,orrepresentativeofeitherpartyhasauthoritytomake,andthepartiesshallnotbeboundbyorbeliablefor,anystatement,representation,promiseoragreementnotsetforthherein.Nochanges,amendments,ormodificationsofthetermshereofshallbevalidunlessreducedtowritingandsignedbythepartiesasasupplementtothisAGREEMENT.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage11of14R.Dvic.rIlflhifl/2014 XVIII.ExecutionandAcceptanceThisAGREEMENTmaybesimultaneouslyexecutedinseveralcounterparts,eachofwhichshallbedeemedtobeanoriginalhavingidenticallegaleffect.TheCONSULTANTdoesherebyratifiandadoptallstatements,representations,warranties,covenants,andAGREEMENT’scontainedintheproposal,andthesupportingmaterialsubmittedbytheCONSULTANT,anddoesherebyacceptthisAGREEMENTandagreestoallofthetermsandconditionsthereof.XIX.ProtectionofConfidentialInformationTheCONSULTANTacknowledgesthatsomeofthematerialandinformationthatmaycomeintoitspossessionorknowledgeinconnectionwiththisAGREEMENToritsperformancemayconsistofinformationthatisexemptfromdisclosuretothepublicorotherunauthorizedpersonsundereitherchapter42.56RCWorotherlocal,stateorfederalstatutes(“State’sConfidentialInformation,,).The“State’sConfidentialInformation,,includes,butisnotlimitedto,names,addresses,SocialSecuritynumbers,e-mailaddresses,telephonenumbers,financialprofiles,creditcardinformation,driver’slicensenumbers,medicaldata,lawenforcementrecords(oranyotherinformationidentifiabletoanindividual),STATEandAGENCYsourcecodeorobjectcode,STATEandAGENCYsecuritydata,non-publicSpecifications,STATEandAGENCYnon-publiclyavailabledata,proprietarysoftware,STATEandAGENCYsecuritydata,orinformationwhichmayjeopardizeanypartoftheprojectthatrelatestoanyofthesetypesofinformation.TheCONSULTANTagreestoholdtheState’sConfidentialInformationinstrictestconfidenceandnottomakeuseoftheState’sConfidentialInformationforanypurposeotherthantheperformanceofthisAGREEMENT,toreleaseitonlytoauthorizedemployees,sub-consultantsorsubcontractorsrequiringsuchinformationforthepurposesofcarryingoutthisAGREEMENT,andnottorelease,divulge,publish,transfer,sell,disclose,orotherwisemakeitknowntoanyotherpartywithouttheAGENCY’sexpresswrittenconsentorasprovidedbylaw.TheCONSULTANTagreestoreleasesuchinformationormaterialonlytoemployees,sub-consultantsorsubcontractorswhohavesignedanondisclosureAGREEMENT,thetermsofwhichhavebeenpreviouslyapprovedbytheAGENCY.TheCONSULTANTagreestoimplementphysical,electronic,andmanagerialsaCeguardstopreventunauthorizedaccesstotheState’sConfidentialInformation.ImmediatelyuponexpirationorterminationofthisAGREEMENT,theCONSULTANTshall,attheAGENCY’soption:(i)certif’totheAGENCYthattheCONSULTANThasdestroyedalloftheState’sConfidentialInformation;or(ii)returnedalloftheState’sConfidentialInformationtotheAGENCY;or(iii)takewhateverotherstepstheAGENCYrequiresoftheCONSULTANTtoprotecttheState’sConfidentialInformation.AsrequiredunderExecutiveOrder00-03,theCONSULTANTshallmaintainalogdocumentingthefollowing:theState’sConfidentialInformationreceivedintheperformanceofthisAGREEMENT;thepurpose(s)forwhichtheState’sConfidentialInformationwasreceived;whoreceived,maintainedandusedtheState’sConfidentialInformation;andthefinaldispositionoftheState’sConfidentialInformation.TheCONSULTANT’srecordsshallbesubjecttoinspection,review,oraudituponreasonablenoticefromtheAGENCY.TheAGENCYreservestherighttomonitor,audit,orinvestigatetheuseoftheState’sConfidentialInformationcollected,used,oracquiredbytheCONSULTANTthroughthisAGREEMENT.Themonitoring,auditing,orinvestigatingmayinclude,butisnotlimitedto,saltingdatabases.ViolationofthissectionbytheCONSULTANToritssub-consultantsorsubcontractorsmayresultinterminationofthisAGREEMENTanddemandforreturnofallState’sConfidentialInformation,monetarydamages,orpenalties.ItisunderstoodandacknowledgedthattheCONSULTANTmayprovidetheAGENCYwithinformationwhichisproprietaryand/orconfidentialduringthetermofthisAGREEMENT.ThepartiesagreetomaintaintheconfidentialityofsuchinformationduringthetermofthisAGREEMENTandafterwards.Allmaterialscontainingsuchproprietaryand/orconfidentialinformationshallbeclearlyidentifiedandmarkedas“Confidential,,andshallbereturnedtothedisclosingpartyattheconclusionoftheSERVICESunderthisAGREEMENT.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage12of14Ppvicprl1fl/fl/2fl14 TheCONSULTANTshallprovidetheAGENCYwithalistofallinformationandmaterialsitconsidersconfidentialand/orproprietaryinnature:(a)atthecommencementofthetermofthisAGREEMENT;or(b)assoonassuchconfidentialorproprietarymaterialisdeveloped,whicheveris.“Proprietaryand/orconfidentialinformation,,isnotmeanttoincludeanyinformationwhich,atthetimeofitsdisclosure:(i)isalreadyknowntotheotherparty;(ii)isrightfullydisclosedtooneofthepartiesbyathirdpartythatisnotactingasanagentorrepresentativefortheotherparty;(iii)isindependentlydevelopedbyorfortheotherparty;(iv)ispubliclyknown;or(v)isgenerallyutilizedbyunaffiliatedthirdpartiesengagedinthesamebusinessorbusinessesastheCONSULTANT.ThepartiesalsoacknowledgethattheAGENCYissubjecttoWashingtonStateandfederalpublicdisclosurelaws.Assuch,theAGENCYshallmaintaintheconfidentialityofallsuchinformationmarkedproprietaryand!orconfidentialorotherwiseexempt,unlesssuchdisclosureisrequiredunderapplicablestateorfederallaw.Ifapublicdisclosurerequestismadetoviewmaterialsidentifiedas“Proprietaryand/orconfidentialinformation,,orotherwiseexemptinformation,theAGENCYwillnotifytheCONSULTANToftherequestandofthedatethatsuchrecordswillbereleasedtotherequesterunlesstheCONSULTANTobtainsacourtorderfromacourtofcompetentjurisdictionenjoiningthatdisclosure.IftheCONSULTANTfailstoobtainthecourtorderenjoiningdisclosure,theAGENCYwillreleasetherequestedinformationonthedatespecified.TheCONSULTANTagreestonotifythesub-consultantofanyAGENCYcommunicationregardingdisclosurethatmayincludeasub-consultant’sproprietaryand/orconfidentialinformation.TheCONSULTANTnotificationtothesub-consultantwillincludethedatethatsuchrecordswillbereleasedbytheAGENCYtotherequesterandstatethatunlessthesub-consultantobtainsacourtorderfromacourtofcompetentjurisdictionenjoiningthatdisclosuretheAGENCYwillreleasetherequestedinformation.IftheCONSULTANTand/orsub-consultantfailtoobtainacourtorderorotherjudicialreliefenjoiningtheAGENCYbythereleasedate,theCONSULTANTshallwaiveandreleaseandshallholdharmlessandindemnifytheAGENCYfromallclaimsofactualorallegeddamages,liabilities,orcostsassociatedwiththeAGENCY’ssaiddisclosureofsub-consultants’information.XX.RecordsMaintenanceDuringtheprogressoftheWorkandSERVICESprovidedhereunderandforaperiodofnotlessthansix(6)yearsfromthedateoffinalpaymenttotheCONSULTANT,theCONSULTANTshallkeep,retainandmaintainall“documents,,pertainingtotheSERVICESprovidedpursuanttothisAGREEMENT.Copiesofall“documents,,pertainingtotheSERVICESprovidedhereundershallbemadeavailableforreviewattheCONSULTANT’splaceofbusinessduringnormalworkinghours.Ifanylitigation,claimorauditiscommenced,theCONSULTANTshallcooperatewithAGENCYandassistintheproductionofallsuchdocuments.“Documents,,shallberetaineduntilalllitigation,claimsorauditfindingshavebeenresolvedeventhoughsuchlitigation,claimorauditcontinuespastthesix(6)yearretentionperiod.ForpurposesofthisAGREEMENT,“documents,,meanseverywritingorrecordofeverytypeanddescription,includingelectronicallystoredinformation(“ESI,,),thatisinthepossession,control,orcustodyoftheCONSULTANT,including,withoutlimitation,anyandallcorrespondences,contracts,AGREEMENTs,appraisals,plans,designs,data,surveys,maps,spreadsheets,memoranda,stenographicorhandwrittennotes,reports,records,telegrams,schedules,diaries,notebooks,logbooks,invoices,accountingrecords,worksheets,charts,notes,drafts,scribblings,recordings,visualdisplays,photographs,minutesofmeetings,tabulations,computations,summaries,inventories,andwritingsregardingconferences,conversationsortelephoneconversations,andanyandallothertaped,recorded,written,printedortypedmattersofanykindordescription;everycopyoftheforegoingwhetherornottheoriginalisinthepossession,custody,orcontroloftheCONSULTANT,andeverycopyofanyoftheforegoing,whetherornotsuchcopyisacopyidenticaltoanoriginal,orwhetherornotsuchcopycontainsanycommentaryornotationwhatsoeverthatdoesnotappearontheoriginal.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage13of14Ppvic.pri1fl/)I2fl14 ForpurposesofthisAGREEMENT,“ESI,,meansanyandallcomputerdataorelectronicrecordedmediaofanykind,including“NativeFiles,,,thatarestoredinanymediumfromwhichitcanberetrievedandexamined,eitherdirectlyoraftertranslationintoareasonablyuseableform.ESImayincludeinformationandlordocumentationstoredinvarioussoftwareprogramssuchas:Email,Outlook,Word,Excel,Access,Publisher,PowerPoint,AdobeAcrobat,SQLdatabases,oranyothersoftwareorelectroniccommunicationprogramsordatabasesthattheCONSULTANTmayuseintheperformanceofitsoperations.ESImaybelocatedonnetworkservers,backuptapes,smartphones,thumbdrives,CDs,DVDs,floppydisks,workcomputers,cellphones,laptopsoranyotherelectronicdevicethatCONSULTANTusesintheperformanceofitsWorkorSERVICEShereunder,includinganypersonaldevicesusedbytheCONSULTANToranysub-consultantathome.“Nativefiles,,areasubsetofESIandrefertotheelectronicformatoftheapplicationinwhichsuchESIisnormallycreated,viewed,andbrmodified.TheCONSULTANTshallincludethissectionXX“RecordsMaintenance,,ineverysubcontractitentersintoinrelationtothisAGREEMENTandbindthesub-consultanttoitsterms,unlessexpresslyagreedtootherwiseinwritingbytheAGENCYpriortotheexecutionofsuchsubcontract.Inwitnesswhereof:,thepartiesheretohaveexecutedthisAGREEMENTasofthedayandyearshowninthe“ExecutionDate,,boxonpageone(1)ofthisAGREEMENT.____ _ _ _ _ _ _ ____ _ _ _ _1-i3-icSignatureDateSignatureDateAnymod/ication,change,orreformationofthisAGREEMENTsha11requireapprovalastoformbytheOfficeoftheAttorneyGeneral.AgreementNumber:LocalAgencyA&EProfessionalServicesNegotiatedHourlyRateConsultantAgreementPage14of14Rpvicprl1fl/.’fl/7011 ExhibitAScopeofWorkProjectNo.SeeattachedExhibitAScopeofServicesAgreementNumber:WSDOTForm140-O89EFExhibitAPage1ofIPewic.dlflhifl/9fl14 DuvallAveNEOverlayProjectNE4thSttoNE10thstExhibitA—ScopeofServicesCITYofRentonPublicWorksDepartmentFebruary20152/13/2015 ScopeofWorkSCOPEOFWORK2PROJECTDESCRIPTION31.PROJECTMANAGEMENTANDCOORDINATION5A.PROJECTMANAGEMENT5B.PROJECTSCHEDULEANDUPDATES5C.COORDINATIONMEETINGS5D.INVOICES6E.MONTHLYPROGRESSREPORTS62.BASEMAPPING6A.GIS&MAPPINGINFORMATION6B.TOPOGRAPHICSURVEY7C.FIELDDATACOLLECTION7D.BASEMAPS83.ENVIRONMENTALDOCUMENTATION84.UTILITYCOORDINATION8A.UTILITYCOORDINATION85.GEOTECHNICALANALYSIS86.STORMDRAINAGE9A.STORMDRAINAGEMEMO97.PS&EDESIGN9A.SITEEVALUATIONS9B.OPTIONSANALYSIS9C.PS&E9D.CONSTRUCTABILITYREVIEW128.MAXIMUMEXTENTFEASIBLE(MEF)DOCUMENTATION2A.DESIGNPROCESSDOCUMENTATION2B.MEFDOCUMENTPREPARATION29.PUBLICOUTREACH2A.PUBLICOUTREACH22/13/2015 ProjectDescriptionThisprojectincludesdesignandpreparationofplans1specificationsandestimates(PS&E)fortheCITYofRenton’sDuvallAveNEOverlayProject.Theprojectlimitsare:DuvallAveNE—NE4thSttoNE10thSt(roughly3,600IF)DuvallAveNEisafive-lanearterialadjacenttobothcommercialandresidentialareasintheCITYofRenton.Themajorityoftheroadwaywillberehabilitatedby“grindandoverlay”,andsomelocationswillhavepartialortotalreplacement.Thedesignmethodwillbedeterminedduringthepavementanalysisphaseoftheproject.Inadditiontothepavementrestoration,theprojectwillincludeutilityadjustments,channelization,minordrainageimprovements,curb&gutterrepair/replacement,andADAcompliantcurbramps.ProjectlimitswillextendfromthenorthlegofNE4’’SttotheSouthlegofNEl0St.Notrafficsignalswillbeimpactedaspartofthisproject,buttrafficloopsmay.Curbrampdesignwillberequiredatthefollowinglocations:>NE6thStreet(NW,SWandSWcorners)>NE7thPlace(SEcorner)>NEStreet(NWandSWcorners)Allotherintersectionsalongthecorridordonothavebarriersorareconsidereddriveways,notintersections.Minorcurb,sidewalkandstormdrainagerepair/improvementswillalsobeshownontheplans.Tasksonthisprojectwillincludepreparationofbasemaps,siteanalysis,designalternatives,preparationofPS&Edocuments,andMEFdocumentationforADAcurbrampcompliance.AllworkunderthisAGREEMENTshallbecompletedbyDecember31.2015.TheestablishedcompletiontimeshallnotbeextendedbecauseofanydelaysattributabletotheCONSULTANT,butmaybeextendedbytheCITY,intheeventofunavoidabledelayscausedbygovernmentactionsorotherconditionsbeyondthecontroloftheCONSULTANT.ApriorsupplementalagreementissuedbytheCITYisrequiredtoextendtheestablishedcompletiontime.DELIVERABLESFURNISHEDBYTHECONSULTANTUScheduleUProgressmeetings-Itisassumedthattherewillbesix(6)meetingsUMonthlyinvoicesUMonthlystatusreportsU30%designalternativesU50%plansandestimatesubmittalU90%PS&EsubmittalUFinalPS&EsubmittalUPS&Edocumentsforbidadvertisement(5copies)ITEMSFURNISHEDBYTHECITYUAllexistingplans,reportsanddatathatrelatetotherecentasphaltoverlayprojects2/13/2015 ElectroniccopyofallavailableaerialandutilitybasemappingbackgroundsinAut0CADformatwithintheprojectlimits.LiElectroniccopyofBoilerplatespecifications.LiCoordination/schedulingofmeetingswithprivatepropertyowners.DESIGNCRITERIALiCITYofRentonUtilityStandardsLiCITYofRentonTransportationStandardsLiCITYofRentonStandardDetailsLiAASHTO(2004Edition)LiWSDOTLocalAgencyGuidelines(LAGManual—M36-63)LiWSDOTStandardSpecifications(2014)LiWSDOTStandardPlansLiAutoCAD2014LiMicrosoftOffice2010LiAASHTOGuideforPlanning,DesignandOperationofPedestrianFacilities,20042/1312015 1.ProjectManagementandCoordanationA.ProjectManagementTheCONSULTANTisresponsibleforprojectmanagementofthevariousworkelementsdescribedwithinthisdocument.Theseresponsibilitiesshallincludebutshallnotbelimitedto:•Communicationwithteammembers.•IdentificationofprojectscopechangesandimmediatediscussionofthemwithCITYstaff.•Developmentandmaintenanceofaprojectbudget.IfeventsthatareoutsidethecontroloftheCONSULTANTincreaseprojectcost,theCONSULTANT’SprojectmanagershallimmediatelynotifyCITYstaffandworktowardsaresolution.B.ProjectScheduleandUpdatesTheCONSULTANTshalldevelopascheduletotrackprogressofthePS&Edevelopment.ThescheduleshallestablishdatesfortheQ.A/QCprocessandPS&E,aswellasdateswhenCITYactionisrequired.ThisinformationshallbedevelopedusingMSProject.ThescheduletimingandsequencinginthiscontractissubjecttoadjustmentbytheCITY,asaffectedbycashflow,mitigation,orotherfactorsthatmayinfluencetheschedulingofwork.AnyadjustmentinthescheduleshallbecoordinatedbetweentheCITYandtheCONSULTANT.NomodificationsshallbemadetotheschedulewithoutpriorwrittenapprovalfromtheCITY.TheCONSULTANTwilldevelopstrategies/recommendationsforkeepingtheprojectonscheduleandwithinbudget,ifchangesarerequired.ASSUMPTIONSUMajorMilestoneswillincludethefollowing:U30%Plans&EstimateSubmittalU90%PS&ESubmittalU100PS&EDocumentsUAdDateDELIVERABLESUProgressschedule—ProjectScheduleinMSProjectformatat30%,90%and100%milestones.Oneelectroniccopypermilestonesubmittal.C.CoordinationMeetingsProgressmeetingsshallbeconductedasneeded,anditisassumedtherewillbetwelve(12)meetings.TheCONSULTANTshallprovidetheCITYwithanagendaforeachprogressmeetingatleasttwo(2)workingdayspriortothemeeting.TheCONSULTANTshallberesponsiblefortakingminutesatallmeetingsandshallsupplytheCITYwithacopyofthenotes.CoordinationwithcitizensandpropertyownersalongtheprojectlengthwillbetheresponsibilityoftheCITY.AnyquestionsbythesepartiesshallbereferredtotheCITY.Asthepropertyownermeetingsoccur,designinformationandneedsobtainedfromthosemeetingswillbeincorporatedintothedesign.2/13/2015 TheCONSULTANTshalladdresstheprojectscheduleateachmeetingandprovideastatusreportfortheprojectintermsofmeetingtheschedule.Iftheprojectisbehindschedule,duetotheCONSULTANT,CITYoroutsideforces,theCONSULTANTshallprovidearecoverystrategyateachmeeting.DELIVERABLESScheduleandnotifyparticipantsforTeamStatusMeetings0.InvoicesTheCONSULTANTshallbepaidforcompletedworkandservicesrenderedunderthisAGREEMENT.Suchpaymentshallbefullcompensationforworkperformedorservicesrenderedandforalllabor,materials,supplies,equipment,andincidentalsnecessarytocompletetheworkspecifiedintheScopeofWork.TheCONSULTANTshallbeproactiveindiscussinganypotentialbudgetproblems,andmaypresentalternativesormakerecommendationstoalleviatetheproblem.MonthlyinvoicesforworkcompletedtodatewillbesubmittedtotheCITY.Theinvoicesshallsummarizebudget,expendituresandpercentexpendedfordeliverabletasksduringthebillingperiod,percentexpendedofoverallprojectelementsandshallcontainallelementsoutlinedintheprojectcontract.InvoicesshallbesubmittedwiththeMonthlyStatusReport.DELIVERABLESMonthlyinvoices—onehardcopyE.MonthlyProgressReportsMonthlystatusreportsshallbesubmittedwithinvoices.Thestatusreportsshallsummarizeactivitiescompletedforeachtaskduringthebillingperiodandanticipateddeliverablesforthenextmonth.Thepercentcompleteandpercentbilledwillbeincludedalongwithanstatementofthecorrespondingestimateofworkcompletedtodate.TheCONSULTANTshallalsosummarizeinthemonthlystatusreportsproblemsencounteredandactionstakenfortheirresolution,potentialfuturedelays,andissues/activitiesrequiringCITYdirection.AnyelementsthatmayimpactprojectcompletiontimeandcostshallbehighlightedDELIVERABLESciMonthlystatusreports—onehardcopy2.BaseMappingA.GIS&MappingInformationTheCONSULTANTwillcollectavailableGIS,as-builtinformation,andaerialmappingavailablefromtheInternetandsetupthebasemapdrawingsbasedonthatinformation.2/1312015 B.TopographicSurveyTheSUBCONSULTANTshallcompleteatopographicsurveyasdescribedbelowforthefollowinglocationswithintheprojectlimits:NE6thStreet(NW,SWandSWcorners)NE7thPlace(SEcorner)>NE8thStreet(NWandSWcorners)Thelimitsofsurveyateachintersectionshallextendforaminimumdistanceoftwenty(20)feetfromthePC/PTofeachcurbreturn.InthevicinityofeachcurbreturnlocationtheCONSUTLANTshallsurveythetopandbottomofcurb,gutterpanandroadwaysurfaceshotsat5footintervals.Theroadwaysurface(pavementshots)shallextendintotheroadwayfourfeetfromfaceofgutter.Thesurveyshallextendto5’beyondthebackoftheexistingsidewalkortothefaceofbuilding,whicheverisfirst.AllsurveyworkshallbeconductedinaccordancewiththeCITYstandardsandrequirementsandshallutilizetheCITYprovidedhorizontalandverticaldatums.BobMcOnieoftheCityofRentonwilldeterminewhichmonumentshallbeused.SurveyDetails:Horizontalcontrol:HorizontalDatumNAD83(91),VerticalDatumNAVD88Roadwaycenterline:Roadwaycenterline,stationsandstreetnames,bearing&distancesbetweenmonuments,whenpossibletoobtainwithoutclosinglanes.Right-of-way,propertylines&easements:Right-of-waylinesfromGISoroffsetfromcenterline,propertyaddressesTransportation:Pavement,driveways,curb&gutter;,crosswalks;jointsbetweendifferentpavementtypes;ADAramps,sidewalklimits;trafficsignalequipmentincludingjunctionboxes,loops(ifany),PPB5,andpoles.Utilities:Surfacelocationsonlyofwater,sewer,stormdrain;gas&electric;telecommunicationssuchasutilitymanholes,vaults,inletsvalvescatchbasins,hydrants,cleanouts,andthelike.Assumptions•MappingwillbepreparedinAut0CAD2014.•NoundergroundutilitymappingwillberequiredfromtheCONSULTANTforthetopographcsurveyatthelocationsdescribedabovein2B.•CITYGISand/oras-builtdatawillbeusedonlytodepictpropertylinesandrights-of-way.•PropertyorRight-of-Waydeterminationwillnotbeincludedinthesurveywork.•Preparationoranalysisoflegaldescriptionisnotincludedinthework.Deliverables•TopographicSurveyofprojectintersectionsandselectedstreetsasdescribedherein.•LandXMLfilesofeverythingintheProjectAreaC.FieldDataCollectionTheCONSULTANTshallconstructaprojectcenterlineforthebasemapwithstationingbeginningatanidentifiablepointasdeterminedbymonumentsorcurbextensionsfromanintersectingstreet.The2/13/2015 constructionstationingwillbegeneratedusingawheelcounterinthefield.DistanceswillbeverifiedbyscalingtheCITY-providedplansoraerialphotographs.Whileinthefieldgeneratingthecenterlinestationing,theCONSULTANTshallalsorecordallsurfacefeaturesfrombackofsidewalktobackofsidewalkorwherenocurbandsidewalkexists,fivefeetoutsideoftheedgeofpavement.Thisshallincludeutilities,drivewaylocations,intersectingstreetlocations,andchannelization.D.BaseMapsTheCONSULTANTshallusethefieldcollecteddatatocompletethebasemappreparationatascaleofone(1)inchequalsthirty(30)feetforthecorridor.3.EnvironmentalDocumentationItisassumedthatallenvironmentaldocumentationrequiredwillbecompletedbyothersforthisproject.TheCONSULTANTwillworkwiththeCity’sEnvironmentalConsultanttoprovidemapsandcalculationsasrequiredtosupportthepermitprocess.4.UtilityCoordinationA.UtilityCoordinationTheCONSULTANTwillcoordinatewithotherutilitiesincludingwater,sanitarysewer,stormwater,power,gas,telephone,cabletelevision,andotherfiberownerslocatedinthelimitsoftheproject.Coordinationshallincludenotifyingutilitiesofupcomingworkandcoordinatingproposedutilityimprovements,adjustmentsandrelocationsrequiredbythisproject.DELIVERABLESJNotificationlettertoutilitiesIJConversationsummariestoCITY5.StormDrainageA.StormDrainageMemoTheCONSULTANTshallprepareaStormDrainageMemothatsummarizesthefollowinginformation:•Projectdescription•Drainageoverview•NarrativeresponsetoCITYofRentonlStormwaterGuidelinesRequirement2/13/2015 ASSUMPTIONSLIDetentionandwaterqualitytreatment,andupgradestotheexistingstormsewersystemwillnotberequiredforthisproject.LITheStormDrainageMemowillberoughlyathreetofivepagedocumentincludingfigures.DELIVERABLESLIOne(1)hardcopyoftheStormDrainageMemoandcalculationsatthetimeofthe50%PS&Esubmittal.LIOne(1)hardcopyofthefinalStormDrainageMemoandcalculationsatthetimeofthe90%PS&Esubmittal.6.GeotechnicalAnalysisTheCONSULTANTwillcoordinatewithSUBCONSULTANTtoprovideageotechnicalinformation(seeattachedscopeofwork).7.PS&EDesignA.SiteEvaluationsTheCONSULTANTshallreviewon-siteconditionsforthecorridortoidentifythespecificconstructionitemstobeincludedintheprojectimprovementsincludingpavinglimits,pavementrepairareas,utilitycastings,pavementmarkings,andedgetreatments.B.OptionsAnalysisTheCONSULTANTshallprepareanOptionsAnalysisatroughlythe30%designphase.TheOptionsAnalysiswillincludeinitialbasemapping,siteevaluations,geotechnicaldata,andcostcomparisonsforuptofivedifferentpavingoptionsfortheDuvallAveNEcorridor.Pavingoptionstobeconsideredwillincludealternativestoa3”millandfilloftheentireroadway.Optionsmayincludepavementrepairsectionsfordistressedareas,noworkonbikelanesortwo-way-left-turnlanes,varyingpavementsectionsthroughoutthecorridorandotheroptionsthatwillmaximizethefinalpavingproductthroughouttheentirecorridorwhilemaintainingtheprojectbudget.TheOptionsAnalysiswillbesubmittedforreviewbytheCITY.TheCITYwillprovidecommentsandselectapreferredalternative.TheCONSULTANTshallupdatetheOptionsAnalysisbyaddressingcommentsfromtheCITYandoutliningthepreferredalternative.C.PS&EPLANS,SPECIFICATIONS&ESTIMATES(PS&E)PlanSheetsizeshallbe22Inches,height,by34Inches,width.PlanSheetswillbepreparedatascaleof1”=30’.Thedrawingscales,lettering,andgeneraldelineationoftheplanswillrenderlegiblereproductionathalfscale(11”x17”size).TheCONSULTANTwillbesuppliedwitha‘BoilerPlate”versionoftheCITYProjectManual.TheCONSULTANTwilleditthe“BoilerPlate”version,bysupplementingasnecessarywithprojectspecificinformation,andbydeletingunnecessaryspecialprovisions.2/13/2015 TheCITYshallprovidetheCONSULTANTwithreviewcommentsaftereachmilestonesubmittal.CommentsshallbecompiledbytheCITY.TheCONSULTANTshallprovidearesponseforeachCITYcomment.IfthereisnotcleardirectioninthecommentorthereareconflictingcommentstheCONSULTANTshallprovidetheCITYwithoptionsforhowtoresolvetheissueraisedinthecomment.COVERSHEET,INDEXANDPROJECTLOCATIONMAPShallincludeanindexlistingplansheettitlesastheyappearintheplanset,CITYmapandprojectlocation,projecttitle,andcontractbidnumberasmaybeapplicable.Thevicinitymapillustratingtheprojectlimitsshallbeshownonthemaponthecoversheet(AssumeIsheet).LEGENDANDGENERALNoTESSHEETProvidelegendandgeneralnotesfortheproject(Assume1sheet)OVERLAY/CHANNELIZATIONPLANS(1”=30’)Provideroadwayplansfortheworkillustratingallroadwaydesignelementsincludingpavementrepairareas,grinding,pavementrecycling,pavinglimits,minordrainageimprovements,utilityadjustments,minorcurbandgutterreplacement,edgetreatmentandchannelization.Thetopviewoftheplansheetwillshowtheoverlaydesignandthebottomviewwillshowthechannelizationdesign(Assume6sheets).CURBRAMPPLANS(1”=lO’)Providecurbrampplansfortheworkillustratingthelayoutandgradingforcurbramps.Plansshallincludeexistingandproposedelevationsattie-inlocations,rampandlandingelevationsandslopes,anddimensionsforallrampfeatures.(Assume7sheets).MISCELLANEOUSDETAILSSHEETProvidedetailsforconstructionelements(Assume2sheets)Theanticipatedsheetlistis:SheetNo.Description1CoverSheetwithProjectLocationMapandIndex2LegendandGeneralNotes3-11Overlay/ChannelizationPlans12-14CurbRampPlans15-18MiscellaneousDetails30%DESIGNSUBMITALTheCONSULTANTshallsubmitone(1)setofhalf-sizeplanselectronically.Thissubmittalshallbethecompletesetofplansandshallincludealldrawings,quantitiesandtheEngineer’sestimate.90%DESIGNSUBMI1TALTheCONSULTANTshallsubmitone(1)electronicsetofhalf-sizeplansandone(1)electroniccopyofthespecificationdocumentforthe90%design.ThissubmittalshallbethecompletePS&Eandshallincludealldrawings,quantities,thespecificationpackage,andtheEngineer’sestimate.100%DESIGNSUBMITTALTheCONSULTANTshallsubmitone(1)electronicsetofhalf-sizeplansandone(1)electroniccopyofthespecificationdocumentforthe100%design.ThissubmittalshallbethecompletePS&Eandshallincludealldrawings,quantities,thespecificationpackage,andtheEngineer’sestimateand“ApprovedforBid”boxforCitysignature.2l13/2015 FINALPS&ESUBMITTALTheCONSULTANTshallsubmitonefull-sizeandonehalf-sizesetofplansandaspecificationsetfortheFINALPS&E,whichshallincludealldrawingscomplete,theCONSULTANT’sstampandsignature,thequantitiescomplete,thespecificationspackagereadytoadvertiseforbid,andthefinalEngineer’sestimateofcost.AdigitalformofthefinalsubmittalwillalsobeprovidedtotheCITYanduploadedbytheCONSULTANTtoBuilder’sExchange.TheCONSULTANTshallmakenofurtherchangestothedocumentswithoutapprovaloftheCITY.TheProjectManagershallsignanddatethedrawing.ASSUMPTIONSUPlansubmittalsshallbeonbondpaperandincludeanelectroniccopyifrequested.UAllreproductionforplansandspecswillbebytheCITY.UACITYtechnicianwillbeavailabletoassisttheCONSULTANTinaccesstojunctionboxes,controllercabinet,etc.foronefieldmeetingthatshallincludeallthreesignalizedlocations.UTrafficsignaltimingandmodelingisnotincludedintheCONSULTANTscopeofwork,butmaybeaddedasanadditionalactivitybytheCITY.DELIVERABLESU30%SubmittalU90%Submittal0100%SubmittalUCDcopyofCONSULTANTPreconstruction/DesignPhotographsD.ConstructabilityReviewTheCONSULTANTshallcompleteaconstructabilityreviewoftheplans,specificationsandcostestimateatthe90%reviewphase.Thereviewshallbecompletedbystaffnotinvolvedwiththeprojectdesign.E.BidSupportTheCONSULTANTshallpostthebiddocumentsonBuildersExchangetogetherwithall,ifany,amendmentsand/orbidderquestionsandanswers.TheCONSULTANTshallincorporateallchangesmadeintothebiddocuments,providingaconformedsetforconstructionwithan“ApprovedforConstruction”boxforCitysignature.DELIVERABLESUElectroniccopiesofaddendainPDFformatUOnefull-sizehardcopyofconformeddocumentsforCitysignatureUFivehalf-sizehardcopiesofsignedconformeddocumentationUElectroniccopiesofconformeddocumentsinPDFformat2/13/2015 8.MaximumExtentFeasible(MEF)DocumentationA.DesignProcessDocumentationTheCONSULTANTwilldocumenttheexistingandproposedrampupgradesusingtheWSDOTMEFDocumentationTemplatespreadsheetorsimilarspreadsheetprovidedbytheCITYordevelopedbytheCONSULTANT.Thefollowinginformationwillbedocumentedbasedontheexistingconditionsandtheproposedrampdesign:>RamplocationsRampdimensionsRampslopes>LandingconditionsanddimensionsCurbheight>Pedpushbuttonclearspacelocation,dimensionandgrade>Curbramptransitionclearspacelocation,dimensionandgradeTheCONSULTANTwillattendone(1)fieldmeetingwithWSDOTandCITYofLynnwoodstafftoreviewexistingrampconditionsanddevelopaconceptualdesignapproachforexistingnon-compliantADAcurbrampsandpedestriantrafficsignalfacilities.DesigndecisionswillbedocumentedduringthedesignprocesssotheycanbeincorporatedintotheMEFdocumentations.B.MEFDocumentPreparationTheCONSULTANTwilldeveloptheMEFDocumentthatoutlinestheexistingandproposedrampconditions,compliancewithADArequirementsandprovidesanarrative“MaximumExtentFeasible”justificationfornon-complaintramps.Thedocumentwillincludespreadsheetswithexistingandproposedrampdesigninformationaswellasanarrativedescribingdesignconsiderations,optionsandanalysisthatwereevaluatedtodeterminethe“maximumextentfeasible”wasreached.Adraftdocumentwillbepreparedafterthe90%submittalandafinaldocumentwillbesubmittedwiththe100%submittal.AfterconstructiontheCONSULTANTwilldocumentas-builtconditionsateachramplocationandincorporatethatintotheMEFdocument.DELIVERABLESciMEFDocument—Draft(at90%submittal);electroniccopyinWord,ExcelandPDFciMEFDocument—Final(at100%submittal);electroniccopyinWord,ExcelandPDFciMEFDocument—AfterConstruction;electroniccopyinWord,ExcelandPDF9.PublicOutreachA.PublicOutreachTheCONSULTANTwillleadthepublicoutreachprocessincoordinationwiththeCITY.TheCONSULTANTwillcompletethefollowingtasks:2/13/20152 •DeveloplistofpropertiesadjacenttotheprojectandprovidetoCITYinExcelspreadsheetformat•Prepareaprojectnewsletteratthe30%and90%designphases•PrepareforandattendanOpenHousenearthe50%submittalmilestone.TheCONSULTANTshallprepareexhibits,providesign-insheet,commentforms,andproviderefresments.•Meetwithindividualbusinessorhomeownersorotherstakeholders•CoordinatewiththelocalschooldistrictASSUMPTIONSCITYwillsecuresiteforOpenHouseIJCITYwillpreparefinalmailingsandprovidepostage.1JAllreproductionforplansandspecswillbebytheCITY.DELIVERABLESUAdjacentPropertyOwnerslistOProjectNewsletter(50%Submittaland90%Submittal)oOpenHouseExhibits,SigninSheet,CommentForms0MeetingMinutesfromPropertyOwnerMeetings2/13/20153 KBA,Inc.January15,2015SCOPEOFSERVICESConstructabiityReviewServicesforDuvallAvenuePavementPreservationContractNo.KBA,Inc.(Consultant)willprovideConstructabilityReviewservicestoCMDesignGroup,LLC(Client),whohasanAgreementwiththeCityofRenton(Owner)fortheProjectknownasDuvallAvenuePavementPreservationProject.Theseserviceswillincludeconsultation,andConstructabilityReviewServices,asdetailedbelow.ConstructionManagementservicesmaybeaddedatalaterdateviaAmendmenttothisAgreement.ProjectDescription:TheProjectwillresurface0.75milesofDuvallAvenueNE(3-inchoverlay),fromNE4thStreettoNE10thStreet.ThisworkwillincludeADAimprovementswithintheProjectlimits,wherenecessary.TheDesignerofRecordonthisprojectisCMDesignGroup.LLC(Designer).CONSTRUCTIONMANAGEMENTSERVICESA.ConsultantContractManagement.Provideoverallday-to-daymanagementoftheconsultantcontractandstaff,including:1.DecideonbestmodesandfrequencyofcommunicationwithClient.LiaisonandcoordinatewithClientonaregularbasistodiscussProjectissuesandstatus.2.Reviewmonthlyexpendituresandscopeactivities.PrepareandsubmittoClientmonthly,aninvoiceandprogressreportdescribingservicesprovidedthatmonth.Deliverables.MonthlyinvoicesandprogressreportsB.Design-phaseConstructabilityReview1.SiteVisit.AccompanyDesigneronaplans-in-handsitevisittoacquaintConsultantwiththeProjectandsite.2.AdviseDesignerasrequested,onchallengingconstructabilityissues.3.ConstructabilityReviews.ParticipateinConstructabilityreviewsatthefollowingmilestones:a.90%StageReview.i.Reviewthe90%Plans,ProjectManual/ContractProvisions,andEngineer’sEstimateforsuchthingsas:(a)Areasofcostsavingopportunities(b)Constructabilityandoperability(c)Generalclarity(d)Consistencyamongstandardspecifications,amendments,andspecialprovisions/biditems(e)Completenessandadequacyofbiddingandcontractingdocuments/forms(f)SpecialProvisionsfornon-standarditems(g)Payitemsforconstructionelementsii.Onereviewcycle.MeetwithClienttopresentanddiscusscomments.PrepareandsubmitConstructabilityReviewCommentsspreadsheetalongwithred-linemarkupofthedocuments.b.100%StageReview.Z:15006DuvaIlAveNEContract\KBA\DuvaIIAve-Scope-FinaIDrafl-2015-0115.docxIof3 KBA,Inc.January15,2015i.FinalReviewof100%Plans,ProjectManual/ContractProvisionsandPreliminaryEngineer’sEstimate,priortogoingtoAd.Thisreviewwillbeonlytoascertainifpreviousreviewcommentswereaddressed.Deliverables•90%stageConstructabilityReviewCommentsspreadsheet,andred-linemarkups•100%stageletterreportC.AssumptionsBudget:a.Staffinglevelsareanticipatedinaccordancewiththeattachedbudgetestimate.Ifadditionalreviewsormeetingsareneeded,theywillbeExtraWork.b.ThebudgetallocationsshownonExhibitE-1areitemizedtoaidinProjecttrackingpurposesonly.Thebudgetmaybetransferredbetweentasksorpeople,orbetweenlaborandexpenses,providedthetotalcontractedamountisnotexceededwithoutpriorauthorization.2.ItemsandServicesClientwillprovide:a.Onefullsizesetofplans(paper),aswellaselectronicfilesoftheContractProvisions- -foreachreviewstage.3.Scope:a.ConstructabilityReviewofdesigndocumentswillbeforconstructability,forgeneralconformancewiththedesignconcept,andforcontradictionsandinconsistenciesbetweenthevariouspartsofthedesigndocuments.Thisreviewwillnotincludereviewoftheaccuracyorcompletenessofdetails,suchasquantities,dimensions,weights,gauges,orfabricationprocesses;andwillnotincludequantitytakeoffs.b.AnyopinionsofprobableconstructioncostprovidedbytheConsultantwillbeonthebasisofexperienceandprofessionaljudgment.However,sinceConsultanthasnocontrolovercompetitivebiddingormarketconditions,theConsultantcannotanddoesnotwarrantthatbidsorultimateconstructioncostswillnotvaryfromtheseopinionsofprobableconstructioncosts.c.Consultantisnotresponsibleforanycosts,claimsorjudgmentsarisingfromorinanywayconnectedwitherrors,omissions,conflictsorambiguitiesintheContractDocumentspreparedbyothers.TheConsultantdoesnothaveresponsibilityfortheprofessionalqualityortechnicaladequacyoraccuracyofthedesignplansorspecifications,norfortheirtimelycompletionbyothers.d.IfConsultantprovidesValueAnalysisorValueEngineeringservices,itisunderstoodthatanyideas,advice,orrecommendationsgeneratedbytheConsultantaremadebasedonlyontheinformationpresentedtothem,andneedengineeringanalysisbytheDesignertoverify;Consultantisnotresponsibleforthefinaldesignproduct.e.ClientagreestoincludeastatementintheconstructionBidDocumentsforthisProject,requiringconstructioncontractortonameKBA,Inc.asanadditionalinsuredviaendorsementtothecontractor’scommercialgeneralliabilityandautomobileinsurancepolicies.f.RCW4.24.115isapplicabletoConsultant’sservicesprovidedunderthisAgreement.g.ServicesprovidedbytheConsultantunderthisAgreementwillbeperformedinamannerconsistentwiththatdegreeofcareandskillordinarilyexercisedbymembersofthesameprofessioncurrentlypracticingundersimilarcircumstances,inthesamegeographicalareaandtimeperiod.Z:\15006DuvallAveNEContractKBA\DuvaIIAve-ScDpe-FinaIDraft-2O15-Oh15docx2of3 KBA,Inc.January15,2015II.OPTIONALSERVICESAllservicesnotdetailedabove,areconsideredOptionalServices,which,alongwithanyotherExtraWorkrequestedbytheClient,willbeperformedonlywhenamutuallynegotiatedSupplementtothisAgreementisexecuted,specifyingscopeofservicesandbudget.Z15006DuvaIlAveNE\ContractKBADuvalIAve-Scope-FinaIDraft-2015-0115docx3of3 ExhibitA-2ScopeofWork(TaskOrder)EachitemofworkunderthisAGREEMENTwillbeprovidedbytaskassignment.EachassignmentwillbeindividuallynegotiatedwiththeCONSULTANT.TheamountestablishedforeachassignmentwillbethemaximumamountpayableforthatassignmentunlessmodifiedinwritingbytheAGENCY.TheAGENCYisnotobligatedtoassignanyspecificnumberoftaskstotheCONSULTANT,andtheAGENCY’SandCONSULTANT’Sobligationshereunderarelimitedtotasksassignedinwriting.Taskassignmentsmayincludebutarenotlimitedto,thefollowingtypesofwork:A.B.C.D.E.F.TaskassignmentsmadebytheAGENCYshallbeissuedinwritingbyaFormalTaskAssignmentDocumentsimilarinformattopage2ofthisexhibit.AnassignmentshallbecomeeffectivewhenaformalTaskAssignmentDocumentissignedbytheCONSULTANTandtheAGENCY,exceptthatemergencyactionsrequiringa24-hourorlessresponsecanbehandledbyanoralauthorization.Suchora]authorizationshallbefollowedupwithaFormalTaskAssignmentDocumentwithinfourworkingdays,andanybillingratesagreedtoorally(forindividuals,subconsultants,ororganizationswhoserateswerenotpreviouslyestablishedintheAGREEMENT)shallbeprovisionalandsubjecttofinalnegotiationandacceptancebytheAGENCY.AgreementNumber:WSDOTForm140-O89EFExhibitA-2Page1of2Rpvic.ød1fl/’)I7fl14 FormalTaskAssignmentDocumentTaskNumber:ThegeneralprovisionsandclausesofAgreementshallbeinfullforceandeffectforthisTaskAssignment.LocationofProject:ProjectTitle:MaximumAmountPayablePerTaskAssignment:CompletionDate:DescriptionofWork:Noteattachmentsandgivebriefdescription)AgreementNumber:WSDOTForm140-089EFExhibitA-2Page2of2RpviprI1fl/fl/2i714 ExhibitBDBEParticipationAgreementNumber:WSDOTForm140-089EFExhibitBPage1ofIRpvicpri1fl/fl/2fl14 ExhibitCPreparationandDeliveryofElectronicEngineeringandOtherDataInthisExhibittheagency,asapplicable,istoprovideadescriptionoftheformatandstandardstheconsultantistouseinpreparingelectronicfilesfortransmissiontotheagency.Theformatandstandardstobeprovidedmayinclude,butarenotlimitedto,thefollowing:I.Surveying,RoadwayDesign&PlansPreparationSectionA.SurveyDataSeeScopeofWorkTask2B.RoadwayDesignFilesAutocad2014Clvii3DC.ComputerAidedDraftingFilesAutocad2014Clvii3DD.SpecifytheAgency’sRighttoReviewProductwiththeConsultantE.SpecifytheElectronicDeliverablestoBeProvidedtotheAgencySeeattachedExhibitAScopeofServicesF.SpecifyWhatAgencyFurnishedServicesandInformationIstoBeProvidedSeeattachedExhibitAScopeofServicesAgreementNumber:WSDOTForm140-089EFExhibitCPage1of2Pnvicedlfl/2fl/?a714 II.AnyOtherElectronicFilestoBeProvidedIII.MethodstoElectronicallyExchangeDataDropboxfolderA.AgencySoftwareSuiteB.ElectronicMessagingSystemE-mailC.FileTransfersFormatDropboxAgreementNumber:WSDOTForm140-089EFExhibitCPage2of2RpviprIlfl/1fl12fl14 ExhibitDPrimeConsultantCostComputationsSeeattachedExhibitBFeeComputationsAgreementNumber:WSDOTForm140-089EFExhibitDPage1ofIPpvicprl1flI.fl/7fl14 LCMDESIGNGROUPFeeEstimateCityofRentonDuvallAveNEOverlayProjectDesignHours2/13/2015C.CoordinationMeetingsD.Invoices0.Basemappreparation-_{TaskZTo3ENVIRONMENTALDOCUMENTATIONPermitsupport-caicsanddrawingsziiiiUTILITYCOORDINATIONPrepareutilitynotificationletterCoordinateutilityimpactsTask4Total.5DRAINAGE_COMPLIANCE______A.DraftDrainageMemo1FinalDrainageMemoIIi[Task5TotaI6GEOTECHNICALANALYSIS____A.CoordinatewithSubconsuItant_______-Reviewdraftandfinalanalysis7PS&EDEGN_________A.Sitevisits8Tkiivisits)Total8B.Optionsanalysis81ReviewoptionswithCity2Definepreferredalternative24ffl.çiTask6Total1$153.60$417.60$2,179.20$3,964.80$2,006.40$950.40$1,670.40$3,686.40$3,100.80$489.60$643.20J$4,23360B.TaskSr.Eng.Eng.EngSuprtLaborPrincipalProj.Mgr432StaffTotalRate$168.00$132.00$103.20$91.20$76.80$60.001PROJECTMANAGEMENTA.ProjectManagement1214$2,428.80ProjectSchedule&Updates4MonthlyProgressReports168:8SURVEYING&BASEMAPPINGA.GIS&mappinginformationskiTotalB.C.$672.00Topographicsurvey_______Fielddatacollection$3,513.601$1,404.001$1,404.001—222-—2444-4024A.2j__2882K—8—884164144$945.602i•i8—$2,347.20_______4$475.2021$412.80I5UM!$“8c8412&12416212•14Page1422 CMDESIGNGROUPFeeEstimateCityofRentonDuvallAveNEOverlayProjectDesignHours2/13/2015_ _ _ _ __ _ _ __$47520___ __ _ _ _ __ ___ _ ___ _ __ _ _ ___ _ _ _ _ _ _ _$2,452.80288$2,006.401628Task7Total6111064188384W1TaskSr.Eng.Eng.EngSuprtLabor‘PrincipalProj.Mgr432StaffTotalRate$168.00$132.00$103.20$91.20j$76.80$60.00C.PS&E130%_DesignICoversheetandindex2$153.60LegendandNotes24$489.60Overlay/Channelizationplans8204096$15,004.80Curbrampplans283212$5,232.00Miscellaneousdetails148$1,147.20Engineer’sestimate/quantities1412$1,617.6050%design_submittalproduction2$153.601232A1‘$W90%DesignCoversheetandindex2$153.60LegendandNotes24$489.60Overlay/Channelizationplans4204080—__ _ ___ _$13,104.00Curbrampplans28328$4,924.80Miscellaneous_details188$1,512.00Specifications640L_____4$5,376.00Engineer’sestimate/quantities1412$1,617.6090%designsubmittalproduction100%DesignAddressfinalplancommentsSpecifications___ _ __ __ _ __ __ _ _Engineer’sestimate/quantities100%design_submittalproduction424__ _ _ _ _ _1FinalContractDocuments$153.60_ _ ____242Incorporate100%reviewcommentsi2$6,988.8081024502$3,268.80D.E.8$1,046.40ConstructabilityReviewReviewplanswithsubconsultantIncorporatereviewcommentsBidSupport$153.60I201ki;20r$2,928.001,8I16Page2 CMDESIGNGROUPFeeEstimateCityofRentonDuvallAveNEOverlayProjectDesignHours2/13/2015OpenHouseMeetwithpropertyownersCoordinatewithschooldistrict42$2,400.00$2,486.40Task—___ __ __ __Sr.Eng.Eng.EngSuprtLaborPrincipalProj.Mgr432StaffTotalRate’$168.00$132.00$103.20$91.20$76.80$60.008MEFDocuments—___ ____ _ ____1A.Designprocessdocumentation4$364.80B.MEF_Documentation-Draft2420$2,688.00ADA_Evaluation-Existing—412$1,622.40MEFDocumentation-FinalDesign24.10$1,776.00MEFDocumentation-AfterConstruction210$1,176.009PublicOutreachA.Developstakeholderslist212—2$1,377.60B.Projectnewsletters-8- -8$1,824.0088—ii..j..308_1488$1,550.40I___ _Page3 CMDESIGNGROUPExhibitB-FeeEstimate2/13/2015CityofRentonDuvallAveNEOverlayProjectDesignSummaryClassificationHrs.xRate=CostPrincipal154$168.00$25,872SrProjectManager160$132.00$21,120Engineer484$103.20$8,669Engineer3268$91.20$24,442Engineer2513$76.80$39,398AdministrativeAssistant18$60.00$1,080TotalHrs.1197DirectSalaryCost$120,580.80DirectNon-SalaryCosta)Copying,1/2sizeplans10Each@$20.00/Each$200fullsizeplans4Each@$45.00/Each$180Specs8Each@$55.00/Each$440b)Courier$120c)Mileage200Miles@$0.55/Each$110$1,050.00SubconsultantsPACE(TopoSurvey)$2,200.00HWA(Geotechnical)$13,178.00KBA(ConstructabilityReview)$8,750.00ricSevicesSubtotal$145,758801ManagementReserveFund$12,000.00ProjectTotal$157,758.80Page4 ExhibitESub-consultantCostComputationsThereisn’tanysub-consultantparticipationatthistime.TheCONSULTANTshallnotsub-contractfortheperformanceofanyworkunderthisAGREEMENTwithoutpriorwrittenpermissionoftheAGENCY.RefertosectionVI“Sub-Contracting,,ofthisAGREEMENT.SeeattachedfeeproposalsfromPACE,HWAandKBAAgreementNumber:WSDOTForm140-089EFExhibitEPage1ofIPpvicprllflI.’lfl/9fl14 Project Cost Estimate Duvall Avenue NE Pavement Preservation HWAGEOSCI[NCES INC. Renton,Washington Prepared for CM Design Group I ih1hlL1llh i.hhi.z 1 11 Scope of Work Prepare Traffic Control Plans and Street Use Permit for field operations and submit to City of Renton. Perform FWD testing along all travel lanes between NE 4th Street and NE 10th Street.Tests will be performed on approximately 200 foot intervals. Testing to consist of 3 drops at each location.GPS readings will be taken at each test location.Mark locations of 8 pavement cores and arrange for utility locates. Core pavement in 8 locations using 6-inch diameter core,and perform hand auger explorations to depths of about 3 to 4 feet at each location.Cores will be patched with minimum 6 inch thickness ofrapid-setting concrete.Generate logs ofpavement cores and perform engineering analyses to determine engineering properties of the subgrade soils and existing pavement structure. Prepare a report presenting the results of the field testing (including FWD deflection readings,backcalculated resilient moduli of the subgrade,and logs of pavement cores),and recommendations pertaining to the proposed overlay.We will also include discussion regarding areas that should be reconstructed as opposed to rehabilitated. Est.No.Unit Total Test Tests Cost Cost Grain Size Distribution 0 $90 $0 Atterberg Limits (plasticity index)0 $140 $0 CflRlProctor 0 $450 $0 Assumed Conditions: 1.All costs are estimated,and may be increased or decreased within the limits of the total budget at the discretion of HWAs project manager. 2.Client/Owner to provide site map for use in our report. 3.Traffic control to consist of arrowboard and signs for single lane closure. I{WA Ref:2015-005 Date:12-Jan-15 Prepared By:81(11 ESTIMATED HWA LABOR: PERSONNEL &2015 DIRECT SALARY RATES WORK TASK Principal Sr Engr.[Engr.V Engr.II [Geol.II CAD Clerical TOTAL TOTAL DESCRIPTION $240.00 $170.00 $165.00 $90.00 $82.00 $75.00 $71.00 HOURS AIvIOUNT Project Setup 2 2 $340 Traffic Control Plans /Street Use Permits 4 4 $328 Mark Locations ofPavement Cores/Arrange Utility Locates 6 6 12 $1,512 FWD Testing 8 8 16 $1,376 Pavement Coring 16 16 32 $2,752 Generate Core Logs 1 4 5 $498 Data Anajyses 8 8 $1,360 Prepare Summary Letter Report 2 8 4 2 16 $2,282 Consultation /Project Management 4 4 $680 TOTAL LABOR CHARGES: LABORATORY TEST SUMMARY: 2 29 0 24 38 4 2 99 511,128 LABORATORY TOTAL:$0 ESTIMATED DIRECT EXPENSES: Mileage @ 0.56/mi $150 FWD Rate (@ $175/br)$1,050 Concrete for Core Patching $50 Pavement Coring (@ $50/core)$400 Arrowboard &Sign Rental for Traffic Control $400 Street Use Permits (@ $400/permit)$0 Laboratory Testing $0 TOTAL DIRECT EXPENSES:$2,050 I PROJECT TOTALS AND SUMMARY: Total Labor Charges Direct Expenses GRAND TOTAL: $11,128 $2,050 I $13,178 I 2015-005 Duvall Avenue ProjectName:DuvallAvenuePavementClientProjectNo.:TBDKBAProjectNo.:BP14-100-02CONSTRUCTIONContractType:Cost+NetFee(onDSConly)MANAGEMENTDatePrepared:1/12/2015Preparedby:SamSchuylerSalaryEscalation4%KBALaborHoursEmployeeTitleTotalHours2015TotalMay-15SamSchuylerProjectManager$56.48161616TBDResidentEngineer$50.00404040DeborahOttumContractAdministration$48.00444Subtotal-KBALaborHours606060DirectExpensesItemTotalCosts2015TotalMay-15Mileage$252525Misc:Supplies,Copies,Postage$191919Subtotal-DirectExpenses$444444CombinedCostsEmployeeTitleTotalDSC2015TotalMay-15SamSchuylerProjectManager$56.48$904904904TBDResidentEngineer$50.00$2,0002,0002,000DeborahOttumContractAdministration$48.00$192192192DirectSalaryCosts$3,0963,0963,096Overhead@151.23%$4,6824,6824,682Subtotal(DSC+OH)$7,7777,7777,777Fee(onDSConly)@30.00%$929929929Subtotal(DSC+OH+Fee)$8,7068,7068,706DirectExpenses(NoMarkup)$444444TOTALESTIMATEDCOSTS$8,7508,7508,750Printed:1/12/20153:35PM ExhibitFTitleVIAssurancesDuringtheperformanceofthisAGREEMENT,theCONSULTANT,foritself,itsassignees,andsuccessorsininterestagreesasfollows:I.CompliancewithRegulations:TheCONSULTANTshallcomplywiththeRegulationsrelativetonondiscriminationinfederallyassistedprogramsoftheAGENCY,Title49,CodeofFederalRegulations,Part21,astheymaybeamendedfromtimetotime(hereinafterreferredtoasthe“REGULATIONS,,),whicharehereinincorporatedbyreferenceandmadeapartofthisAGREEMENT.2.Non-discrimination:TheCONSULTANT,withregardtotheworkperformedduringthisAGREEMENT,shallnotdiscriminateonthegroundsofrace,color,sex,ornationaloriginintheselectionandretentionofsub-consultants,includingprocurementofmaterialsandleasesofequipment.TheCONSULTANTshallnotparticipateeitherdirectlyorindirectlyinthediscriminationprohibitedbySection21.5oftheREGULATIONS,includingemploymentpracticeswhenthisAGREEMENTcoversaprogramsetforthinAppendixBoftheREGULATIONS.3.SolicitationsforSub-consultants,IncludingProcurementofMaterialsandEquipment:InallsolicitationseitherbycompetitivebiddingornegotiationsmadebytheCONSULTANTforworktobeperformedunderasub-contract,includingprocurementofmaterialsorleasesofequipment,eachpotentialsub-consultantorsuppliershallbenotifiedbytheCONSULTANToftheCONSULTANT’sobligationsunderthisAGREEMENTandtheREGULATIONSrelativetonon-discriminationonthegroundsofrace,color,sex,ornationalorigin.4.InformationandReports:TheCONSULTANTshallprovideallinformationandreportsrequiredbytheREGULATIONSordirectivesissuedpursuantthereto,andshallpermitaccesstoitsbooks,records,accounts,othersourcesofinformation,anditsfacilitiesasmaybedeterminedbytheAGENCY,theSTATE,ortheFederalHighwayAdministration(FHWA)tobepertinenttoascertaincompliancewithsuchREGULATIONS,ordersandinstructions.WhereanyinformationrequiredofaCONSULTANTisintheexclusivepossessionofanotherwhofailsorrefusestofurnishthisinformation,theCONSULTANTshallsocertifytotheAGENCY,theSTATE,ortheFHWAasappropriate,andshallsetforthwhateffortsithasmadetoobtaintheinformation.5.SanctionsforNon-compliance:IntheeventoftheCONSULTANT’snon-compliancewiththenondiscriminationprovisionsofthisAGREEMENT,theAGENCYshallimposesuchAGREEMENTsanctionsasit,theSTATE,ortheFHWAmaydeterminetobeappropriate,including,butnotlimitedto:•WithholdingofpaymentstotheCONSULTANTunderthisAGREEMENTuntiltheCONSULTANTcomplies,and/or;•Cancellation,termination,orsuspensionofthisAGREEMENT,inwholeorinpart.6.IncorporationofProvisions:TheCONSULTANTshallincludetheprovisionsofparagraphs(1)through(5)ineverysubcontract,includingprocurementofmaterialsandleasesofequipment,unlessexemptbytheREGULATIONS,ordirectivesissuedpursuantthereto.TheCONSULTANTshalltakesuchactionwithrespecttoanysub-consultantorprocurementastheSTATE,theAGENCY,orFHWAmaydirectasameansofenforcingsuchprovisionsincludingsanctionsfornon-compliance.Provided,however,thatintheeventaCONSULTANTbecomesinvolvedin,oristhreatenedwith,litigationwithasub-consultantorsupplierasaresultofsuchdirection,theCONSULTANTmayrequesttheAGENCYenterintosuchlitigationtoprotecttheinterestsoftheSTATEand/ortheAGENCYand,inaddition,theCONSULTANTmayrequesttheUnitedStatesenterintosuchlitigationtoprotecttheinterestsoftheUnitedStates.AgreementNumber:WSDOTForm140-089EFExhibitFPage1ofIRøviprI1flIfl/2’)14 ExhibitGCertificationDocumentsExhibitG-1(a)CertificationofConsultantExhibitG-1(b)Certificationof_______________________________ExhibitG-2CertificationRegardingDebarment,SuspensionandOtherResponsibilityMatters-PrimaryCoveredTransactionsExhibitG-3CertificationRegardingtheRestrictionsoftheUseofFederalFundsforLobbyingExhibitG-4CertificateofCurrentCostorPricingDataAgreementNumber:WSDOTForm140-089EFExhibitGPage1ofIRpi,icrI1flL’fl/2fl14 ExhibitG-1(a)CertificationofConsultantIherebycertifythatIamtheanddulyauthorizedrepresentativeofthefirmofCMDesignGroup,LLCwhoseaddressis34015thAveEast,#305,Seattle,WA98112andthatneithertheabovefirmnorIhave:a)Employedorretainedforacommission,percentage,brokerage,contingentfee,orotherconsideration,anyfirmorperson(otherthanabonafideemployeeworkingsolelyformeortheaboveCONSULTANT)tosolicitorsecurethisAGREEMENT;b)Agreed,asanexpressorimpliedconditionforobtainingthiscontract,toemployorretaintheservicesofanyfirmorpersoninconnectionwithcarryingoutthisAGREEMENT;orc)Paid,oragreedtopay,toanyfirm,organizationorperson(otherthanabonafideemployeeworkingsolelyformeortheaboveCONSULTANT)anyfee,contribution,donation,orconsiderationofanykindfor,orinconnectionwith,procuringorcarryingoutthisAGREEMENT;exceptasherebyexpresslystated(ifany);IacknowledgethatthiscertificateistobefurnishedtotheCityofRentonandtheFederalHighwayAdministration,U.S.DepartmentofTransportationinconnectionwiththisAGREEMENTinvolvingparticipationofFederal-aidhighwayfunds,andissubjecttoapplicableStateandFederallaws,bothcriminalandcivil.CMDesignGroup,LLCConsultant(FirmName)Signature(AuthorizedOfficialofConsultant)DateAgreementNumber:WSDOTForm140-089EFExhibitGPage1ofIRpvipd1O/1fl/2fl14 ExhibitG-1(b)CertificationofIherebycertif3ithatIamthe:ThcrDOtheroftheCi,andoritsrepresentativehasnotbeenrequired,directlyorindirectlyasanexpressorimpliedconditioninconnectionwithobtainingorcarryingoutthisAGREEMENTto:a)Employorretain,oragreetoemploytoretain,anyfirmorperson;orb)Pay,oragreetopay,toanyfirm,person,ororganization,anyfee,contribution,donation,orconsiderationofanykind;exceptasherebyexpresslystated(ifany):IacknowledgethatthiscertificateistobefurnishedtotheandtheFederalHighwayAdministration,U.S.DepartmentofTransportation,inconnectionwiththisAGREEMENTinvolvingparticipationofFederal-aidhighwayfunds,andissubjecttoapplicableStateandFederallaws,bothcriminalandcivil.-2-13-/I-SignatureDateAgreementNumber:WSDOTForm140-089EFExhibitGPage1ofIPpvipr1lfltIfl/2fl14 ExhibitG-2CertificationRegardingDebarment,SuspensionandOtherResponsibilityMatters-PrimaryCoveredTransactionsI.Theprospectiveprimaryparticipantcertifiestothebestofitsknowledgeandbelief,thatitanditsprincipals:A.Arenotpresentlydebarred,suspended,proposedfordebarment,declaredineligible,orvoluntarilyexcludedfromcoveredtransactionsbyanyFederaldepartmentoragency;B.Havenotwithinathree(3)yearperiodprecedingthisproposalbeenconvictedoforhadaciviljudgmentrenderedagainstthemforcommissionoffraudoracriminaloffenseinconnectionwithobtaining,attemptingtoobtain,orperformingapublic(Federal,State,orlocal)transactionorcontractunderapublictransaction;violationofFederalorStateanti-truststatuesorcommissionofembezzlement,theft,forgery,bribery,falsificationordestructionofrecords,makingfalsestatements,orreceivingstolenproperty;C.Arenotpresentlyindictedfororotherwisecriminallyorcivillychargedbyagovernmentalentity(Federal,State,orlOcal)withcommissionofanyoftheoffensesenumeratedinparagraph(1)(b)ofthiscertification;andD.Havenotwithinathree(3)yearperiodprecedingthisapplication/proposalhadoneormorepublictransactions(Federal,Stateandlocal)terminatedforcauseordefault.II.Wheretheprospectiveprimaryparticipantisunabletocertifytoanyofthestatementsinthiscertification,suchprospectiveparticipantshallattachanexplanationtothisproposal.CMDesignGroup,LLCConsultant(FirmName)_________________Signature(AuthorizedOfficialofConsultant)DateAgreementNumber:WSDOTForm140-089EFExhibitGPage1ofIPpvicpri1t)L’lfl/9fl14 Exhibit0-3CertificationRegardingtheRestrictionsoftheUseofFederalFundsforLobbyingTheprospectiveparticipantcertifies,bysigningandsubmittingthisbidorproposal,tothebestofhisorherknowledgeandbelief,that:1.NoFederalappropriatedfundshavebeenpaidorwillbepaid,byoronbehalfoftheundersigned,toanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyFederalagency,aMemberofCongress,aofficeroremployeeofCongress,oranyemployeeofaMemberofCongressinconnectionwiththeawardingofanyFederalcontract,themakingofanyFederalgrant,themakingofanyFederalloan,theenteringintoofanycooperativeAGREEMENT,andtheextension,continuation,renewal,amendment,ormodificationofFederalcontract,grant,loanorcooperativeAGREEMENT.2.IfanyfundsotherthanFederalappropriatedfundshavebeenpaidorwillbepaidtoanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyFederalagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwiththisFederalcontract,grant,loanorcooperativeAGREEMENT,theundersignedshallcompleteandsubmitStandardForm-LLL,“DisclosureFormtoReportLobbying,,,inaccordancewithitsinstructions.Thiscertificationisamaterialrepresentationoffactuponwhichreliancewasplacedwhenthistransactionwasmadeorenteredinto.SubmissionofthiscertificationisaprerequisiteformakingorenteringintothistransactionimposedbySection1352,Title31,U.S.Code.Anypersonwhofailstofiletherequiredcertificationshallbesubjecttoacivilpenaltyofnotlessthan$10,000.00,andnotmorethan$100,000.00,foreachsuchfailure.Theprospectiveparticipantalsoagreesbysubmittinghisorherbidorproposalthatheorsheshallrequirethatthelanguageofthiscertificationbeincludedinalllowertiersub-contracts,whichexceed$100,000,andthatallsuchsub-recipientsshallcertifS’anddiscloseaccordingly.CMDesignGroup,LLCConsultant(FirmName)4i____ _ _ _ _ _ _ ________Signature(AuthorizedOfficialofConsultant)DateAgreementNumber:WSDOTForm140-089EFExhibitGPage1ofIPvic.jri1fl/.’fl/fl14 ExhibitG-4CertificateofCurrentCostorPricingDataThisistocertifythat,tothebestofmyknowledgeandbelief,thecostorpricingdata(asdefinedinsection2.101oftheFederalAcquisitionRegulation(FAR)andrequiredunderFARsubsection15.403-4)submitted,eitheractuallyorbyspecificidentificationinwriting,totheContractingOfficerortotheContractingOfficer’srepresentativeinsupportof*areaccurate,complete,andcurrentasofJanuary1,2015ThiscertificationincludesthecostorpricingdatasupportinganyadvanceAGREEMENT’sandforwardpricingrateAGREEMENT’sbetweentheofferorandtheGovernmentthatarepartoftheproposal.Firm:CMDesignGroup,LLC44PrincipalSignatureTitleDateofExecution***:*Identifytheproposal,quotation,requestforpricingadjustment,orothersubmissioninvolved,givingtheappropriateidentifyingnumber(e.g.projecttitle.)**Jnsefltheday,month,andyear,whenpricenegotiationswereconcludedandpriceAGREEMENTwasreached.***Inser.ttheday,month,andyear,ofsigning,whichshouldbeascloseaspracticabletothedatewhenthepricenegotiationswereconcludedandthecontractpricewasagreedto.AgreementNumber:WSDOTForm140-089EFExhibitGPage1ofIPpvicprI1fl/.fl/9014 ExhibitHLiabilityInsuranceIncreaseToBeUsedOniyIfInsuranceRequirementsAreIncreasedTheprofessionalliabilitylimitoftheCONSULTANTtotheAGENCYidentifiedinSectionXIII,LegalRelationsandInsuranceofthisAgreementisamendedto$TheCONSULTANTshallprovideProfessionalLiabilityinsurancewithminimumperoccurrencelimitsintheamountof$Suchinsurancecoverageshallbeevidencedbyoneofthefollowingmethods:•CertificateofInsurance.•Self-insurancethroughanirrevocableLetterofCreditfromaqualifiedfinancialinstitution.Self-insurancethroughdocumentationofaseparatefundestablishedexclusivelyforthepaymentofprofessionalliabilityclaims,includingclaimamountsalreadyreservedagainstthefund,safeguardsestablishedforpaymentfromthefund,acopyofthelatestannualfinancialstatements,anddisclosureoftheinvestmentportfolioforthosefunds.ShouldtheminimumProfessionalLiabilityinsurancelimitrequiredbytheAGENCYasspecifiedaboveexceed$1millionperoccurrenceorthevalueofthecontract,whicheverisgreatel;thenjustificationshallbesubmittedtotheFederalHighwayAdministration(FHWA)forapprovaltoincreasetheminimuminsurancelimit.IfFHWAapprovalisobtained,theAGENCYmay,atitsowncost,reimbursetheCONSULTANTfortheadditionalprofessionalliabilityinsurancerequired.Notes:Costofaddedinsurancerequirements:$•Includeallcosts,feeincrease,premiums.•ThiscostshallnotbebilledagainstanFHWAfundedproject.•Forfinalcontracts,includethisexhibit.AgreementNumber:WSDOTForm140-089EFExhibitHPage1ofIPpvicøH1flIfl/2fl14 ExhibitIAllegedConsultantDesignErrorProceduresThepurposeofthisexhibitistoestablishaproceduretodetermineifaconsultant’sallegeddesignerrorisofanaturethatexceedstheacceptedstandardofcare.Inaddition,itwillestablishauniformmethodfortheresolutionandlorcostrecoveryproceduresinthoseinstanceswheretheagencybelievesithassufferedsomematerialdamageduetotheallegederrorbytheconsultant.Step1PotentialConsultantDesignError(s)isIdentifiedbyAgency’sProjectManagerAtthefirstindicationofpotentialconsultantdesignerror(s),thefirststepintheprocessisfortheAgency’sprojectmanagertonotifytheDirectorofPublicWorksorAgencyEngineerregardingthepotentialdesignerror(s).Forfederallyfundedprojects,theRegionLocalProgramsEngineershouldbeinformedandinvolvedintheseprocedures.(Note:TheDirectorofPublicWorksorAgencyEngineermayappointanagencystaffpersonotherthantheprojectmanager,whohasnotbeenasdirectlyinvolvedintheproject,toberesponsiblefortheremainingstepsintheseprocedures.)Step2ProjectManagerDocumentstheAllegedConsultantDesignError(s)Afterdiscussionoftheallegeddesignerror(s)andthemagnitudeoftheallegederror(s),andwiththeDirectorofPublicWorksorAgencyEngineer’sconcurrence,theprojectmanagerobtainsmoredetaileddocumentationthanisnormallyrequiredontheproject.Examplesinclude:alldecisionsanddescriptionsofwork;photographs,recordsoflabor,materialsandequipment.Step3ContacttheConsultantRegardingtheAllegedDesignError(s)Ifitisdeterminedthatthereisaneedtoproceedfurther,thenextstepintheprocessisfortheprojectmanagertocontacttheconsultantregardingtheallegeddesignerror(s)andthemagnitudeoftheallegederror(s).Theprojectmanagerandotherappropriateagencystaffshouldrepresenttheagencyandtheconsultantshouldberepresentedbytheirprojectmangerandanypersonnel(includingsub-consultants)deemedappropriatefortheallegeddesignerror(s)issue.Step4AttempttoResolveAllegedDesignErrorwithConsultantAfterthemeeting(s)withtheconsultanthavebeencompletedregardingtheconsultant’sallegeddesignerror(s),therearethreepossiblescenarios:•Itisdeterminedviamutualagreementthatthereisnotaconsultantdesignerror(s).Ifthisisthecase,thentheprocesswillnotproceedbeyondthispoint.•Itisdeterminedviamutualagreementthataconsultantdesignerror(s)occurred.Ifthisisthecase,thentheDirectorofPublicWorksorAgencyEngineer,ortheirrepresentatives,negotiateasettlementwiththeconsultant.Thesettlementwouldbepaidtotheagencyortheamountwouldbereducedfromtheconsultant’sagreementwiththeagencyfortheservicesontheprojectinwhichthedesignerrortookplace.TheagencyistoprovideLPthroughtheRegionLocalProgramsEngineer,asummaryofthesettlementforreviewandtomakeadjustments,ifany,astohowthesettlementaffectsfederalreimbursements.Nofurtheractionisrequired.•Thereisnotamutualagreementregardingtheallegedconsultantdesignerror(s).Theconsultantmayrequestthattheallegeddesignerror(s)issuebeforwardedtotheDirectorofPublicWorksorAgencyEngineerforreview.IftheDirectorofPublicWorksorAgencyEngineer,afterreviewwiththeirlegalcounsel,isnotabletoreachmutualagreementwiththeconsultant,proceedtoStep5.AgreementNumber:WSDOTForm140-089EFExhibitIPage1of2Ppvi’prI1fl/1lflI14 Step5ForwardDocumentstoLocalProgramsForfederallyfundedprojectsallavailableinformation,includingcosts,shouldbeforwardedthroughtheRegionLocalProgramsEngineertoLPfortheirreviewandconsultationwiththeFHWA.LPwillmeetwithrepresentativesoftheagencyandtheconsultanttoreviewtheallegeddesignerror(s),andattempttofindaresolutiontotheissue.Ifnecessary,LPwillrequestassistancefromtheAttorneyGeneral’sOfficeforlegalinterpretation.LPwillalsoidentifjhowtheallegederror(s)affectseligibilityofprojectcostsforfederalreimbursement.•Ifmutualagreementisreached,theagencyandconsultantadjustthescopeofworkandcoststoreflecttheagreeduponresolution.LP,inconsultationwithFHWA,willidentifS’theamountoffederalparticipationintheagreeduponresolutionoftheissue.•Ifmutualagreementisnotreached,theagencyandconsultantmayseeksettlementbyarbitrationorbylitigation.AgreementNumber:WSDOTForm140-089EFExhibitIPage2of2Ppvic.prl1fl/fl/2fl14 ExhibitJConsultantClaimProceduresThepurposeofthisexhibitistodescribeaprocedureregardingclaim(s)onaconsultantagreement.Thefollowingproceduresshouldonlybeutilizedonconsultantclaimsgreaterthan$1,000.Iftheconsultant’sclaim(s)areatotalof$1,000orless,itwouldnotbecosteffectivetoproceedthroughtheoutlinedsteps.ItissuggestedthattheDirectorofPublicWorksorAgencyEngineernegotiateafairandreasonablepricefortheconsultant’sclaim(s)thattotal$1,000orless.Thisexhibitwilloutlinetheprocedurestobefollowedbytheconsultantandtheagencytoconsiderapotentialclaimbytheconsultant.Step1ConsultantFilesaClaimwiththeAgencyProjectManagerIftheconsultantdeterminesthattheywererequestedtoperformadditionalservicesthatwereoutsideoftheagreement’sscopeofwork,theymaybeentitledtoaclaim.ThefirststepthatmustbecompletedistherequestforconsiderationoftheclaimtotheAgency’sprojectmanager.Theconsultant’sclaimmustoutlinethefollowing:•Summationofhoursbyclassificationforeachfirmthatisincludedintheclaim;•Anycorrespondencethatdirectedtheconsultanttoperformtheadditionalwork;•Timeframeoftheadditionalworkthatwasoutsideoftheprojectscope;•Summaryofdirectlabordollars,overheadcosts,profitandreimbursablecostsassociatedwiththeadditionalwork;and•Explanationastowhytheconsultantbelievestheadditionalworkwasoutsideoftheagreementscopeofwork.Step2ReviewbyAgencyPersonnelRegardingtheConsultant’sClaimforAdditionalCompensationAftertheconsultanthascompletedstep1,thenextstepintheprocessistoforwardtherequesttotheAgency’sprojectmanager.Theprojectmanagerwillreviewtheconsultant’sclaimandwillmetwiththeDirectorofPublicWorksorAgencyEngineertodetennineiftheAgencyagreeswiththeclaim.IftheFHWAisparticipatingintheproject’sfunding,forwardacopyoftheconsultant’sclaimandtheAgency’srecommendationforfederalparticipationintheclaimtotheWSDOTLocalProgramsthroughtheRegionLocalProgramsEngineer.Iftheclaimisnoteligibleforfederalparticipation,paymentwillneedtobefromagencyfunds.IftheAgencyprojectmanager,DirectorofPublicWorksorAgencyEngineer,WSDOTLocalPrograms(ifapplicable),andFHWA(ifapplicable)agreewiththeconsultant’sclaim,sendarequestmemo,includingbackupdocumentationtotheconsultanttoeithersupplementtheagreement,orcreateanewagreementfortheclaim.Aftertherequesthasbeenapproved,theAgencyshallwritethesupplementandlornewagreementandpaytheconsultanttheamountoftheclaim.Informtheconsultantthatthefinalpaymentfortheagreementissubjecttoaudit.Nofurtheractioninneededregardingtheclaimprocedures.IftheAgencydoesnotagreewiththeconsultant’sclaim,proceedtostep3oftheprocedures.AgreementNumber:WSDOTForm140-089EFExhibitJPage1of2Rpvic.prl1fl/flJ2fl14 Step3PreparationofSupportDocumentationRegardingConsultant’sClaim(s)IftheAgencydoesnotagreewiththeconsultant’sclaim,theprojectmanagershallprepareasummaryfortheDirectorofPublicWorksorAgencyEngineerthatincludedthefollowing:•Copyofinformationsuppliedbytheconsultantregardingtheclaim;•Agency’ssummationofhoursbyclassificationforeachfirmthatshouldbeincludedintheclaim;•Anycorrespondencethatdirectedtheconsultanttoperformtheadditionalwork;•Agency’ssummaryofdirectlabordollars,overheadcosts,profitandreimbursablecostsassociatedwiththeadditionalwork;•ExplanationregardingthoseareasinwhichtheAgencydoes/doesnotagreewiththeconsultant’sclaim(s);•Explanationtodescribewhathasbeeninstitutedtoprecludefutureconsultantclaim(s);and•Recommendationstoresolvetheclaim.Step4DirectorofPublicWorksorAgencyEngineerReviewsConsultantClaimandAgencyDocumentationTheDirectorofPubicWorksorAgencyEngineershallreviewandadministrativelyapproveordisapprovetheclaim,orportionsthereof,whichmayincludegettingAgencyCouncilorCommissionapproval(asappropriatetoagencydisputeresolutionprocedures).Iftheprojectinvolvesfederalparticipation,obtainconcurrencefromWSDOTLocalProgramsandFHWAregardingfinalsettlementoftheclaim.Iftheclaimisnoteligibleforfederalparticipation,paymentwillneedtobefromagencyfunds.Step5InformingConsultantofDecisionRegardingtheClaimTheDirectorofPublicWorksorAgencyEngineershallnotify(inwriting)theconsultantoftheirfinaldecisionregardingtheconsultant’sclaim(s).Includethefinaldollaramountoftheacceptedclaim(s)andrationaleutilizedforthedecision.Step6PreparationofSupplementorNewAgreementfortheConsultant’sClaim(s)Theagencyshallwritethesupplementand/ornewagreementandpaytheconsultanttheamountoftheclaim.Informtheconsultantthatthefinalpaymentfortheagreementissubjecttoaudit.AgreementNumber:WSDOTForm140-089EFExhibitJPage2of2Ppvicprl1fl/flJ2fl14