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Home My WebLink AboutAgendaHome UTILITIES COMMITTEE February 9, 2015 5:30 p.m. 1. AGENDA a. Final Pay EsƟmate for S 132 St. Sewer Extension Contract b. SE 165 Sewer Extension Utilities Committee - 09 Feb 2015 https://renton.civicweb.net/filepro/document/38780/Utilities Committee ... 1 of 2 7/18/2019, 2:58 PM CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Final Pay Estimate CAG 14-089 South 132nd Street Sewer Extension Contractor: A Advanced Septic Services, Inc. Meeting: REGULAR COUNCIL - 26 Jan 2015 Exhibits: Issue Paper Map Final Pay Estimate Notice Of Completion of Public Works Contract Submitting Data: Dept/Div/Board: Public Works Staff Contact: John Hobson, Wastewater, x7279 Recommended Action: Refer to Utilities Committee Fiscal Impact: Expenditure Required: $ $8,732.84 (Final Pay Est.) Transfer Amendment: $NA Amount Budgeted: $ $10,000 Revenue Generated: $NA Total Project Budget: $ $400,000 City Share Total Project: $ NA SUMMARY OF ACTION: The project was awarded on July 7, 2014; construction began on September 17, 2014 and was completed on January 14, 2015. The original contract amount was $213,447.44 and the final amount is $337,647.66, an increase of $124,200.22, or about 58%. The cost increase was due to additional excavation, shoring and dewatering work that was needed due to extremely poor soils and higher than expected groundwater within the roadway of South 132nd Street. The final cost was within the amount budgeted for the project. The approved 2014/2015 budget for the South 132nd Street Sewer Extension is $400,000. The amount budgeted for this project is enough to cover City staff, consultant and construction costs of the project. STAFF RECOMMENDATION: Accept the project, approve the final pay estimate in the amount of $8,732.84 and release the retainage in the amount of $15,417.70 after 60 days, subject to the receipt of all required authorizations. PUBUCWORKSDEPARTMENTMEMORANDUMDATE:January16,2015TO:EdPrince,CouncilPresidentMembersofRentonCityCouncilVIA:DenisLaw,MayorFROM:GreggZimmerman,PublicWorksAdministratorSTAFFCONTACT:JohnHobson,WastewaterUtilityEngineer,x7279SUBJECT:South132ndStreetSewerExtensionProjectISSUE:ShouldtheCityaccepttheprojectandapprovethefinalpayestimatefortheSouth132ndStreetSewerExtensionProject?Theoriginalcontractamountwas$213,447.44andthefinalamountis$337,647.66,anincreaseof$124,200.22,orabout58%.RECOMMENDATION:Accepttheproject,approvethefinalpayestimateintheamountof$8,732.84andreleasetheretainageintheamountof$15,417.70after60days,subjecttothereceiptofallrequiredauthorizations.BACKGROUNDSUMMARY:TheSouth132ndStreetSewerExtensionProjectinstalled785linearfeetof8-inchsanitarysewermainintheEarlingtonAcresneighborhood.ThisprojectwasconstructedtoprovidesewerservicetoaportionofRenton’ssewerserviceareathathasbeenisolatedfromexistingsewerlinesbyacreek(seeattachedmap).DuringtheportionofconstructionthattookplaceinSouth132Street,thecontractorencounteredgroundwaterquantitiesthatfarexceededthosethathavebeenencounteredbypreviousCityutilityprojectsinthisareaoftheCity.Thegroundwaterflowratewassohighthatitdestabilizedthesoilssurroundingthetrenchcausingconsiderablesloughingwhichleadtoanincreaseinthesewertrenchwidth.Thegroundwateralsocreatedasoftandunstabletrenchbasethatwasunsuitabletosupportthenewsewermain.Duetotheseconditions,thequantityoffoundationrockincreasedfromanoriginalestimateof15tonsto253tons,andimportedtrenchbackfillmaterialfromanoriginalestimateof1,150tonsto2,225tons.Additionaldewateringandtrenchshoringequipmentwasalsorequiredtopermitthesewerinstallation.The Mr.Prince,CouncilPresidentPage2of2January16,2015trenchsloughingalsoincreasedtheasphaltpatchareafromanestimated425squareyardsto560squareyards.CONCLUSION:TheCityshouldaccepttheproject,approvethefinalpayestimateintheamountof$8,732.84andreleasetheretainageintheamountof$15,417.70after60days,subjecttothereceiptofallrequiredauthorizations.Attachmentcc:LysHornsby,UtilitySystemsDirectorDaveChristensen,Wa5tewaterUtilityEngineeringManagerFileH:\FileSys\WWP.WasteWater\WWP-27-36855132ndStSewerExtension\PayEstimates\lssuePaper-S132ndStSewerProjectClose-out.doc\JDHad ‘FRENTONSTREETSIONPROJECT27-3685LEGENDSHEETNO.SHEETTIRECOVER1teC2CONSTRUCTIONBASEUNEPLAN3SEWERPLANANDPROFILE-4SEWERPLANANDPROFILEBellevueWA98004-5jCIWOFRENTONSTD.DETAILS- -—8www.stantec.com6JMISC.DETAILS- - ---—iThSrMLS.BPLANTING&SOILSTABILIZATIONPLANS-. •———--=Hfl—ITONPOJECTrDYWAYLOCATION;T0N98057-INEER(425)430-7279UTILITY(425)430-7212—VICINITYMAP911NTS1-800-424-5555 FROM:PUBLICWORKSADMINISTRATORTO:FINANCEDIRECTORAAdvancedSepticServices,ho.CAG-14-089PO#18/0001921ESTIMATEND.5(FINAL)PROJECT:South132ndStreetSewerExtension1.CONTRACTOREARNINGSTHISESTIMATE$7,975.202.SALESTAX@9.50%$757.643.TOTALCONTRACTAMOUNTTHISESTIMATE$8,732.844.EARNINGSPREVIOUSLYPAIDCONTRACTOR$285,359.895*EARNINGSDUECONTRACTORTHISESTIMATE$7,576.446.SUBTOTAL-CONTRACTORPAYMENTS$292,936.337.RETAINAGEONPREVIOUSEARNINGS$15,018.948.**RETAINAGEONEARNINGSTHISESTIMATE$398.769.SUBTOTAL-RETAINAGE$15,417.7010.SALESTAXPREVIOUSLYPAID$28,535.9911.SALESTAXDUETHISESTIMATE$757.6412.SUBTOTAL-SALESTAX$29,293.63*(95%xLINE1)“(RETAINAGE:5%)GRANDTOTAL:$337,647.66FINANCEDEPARTMENTACTION:PAYMENTTOCONTRACTOR(Lines5and11):ACCOUNT#426.465500.018.594.35.63.000RETAINEDAMOUNT(Line8):ACCOUNTft426.465500.018.594.35.63.000$8,334.08#5(FINAL)$398.76#5(FINAL)$8,334.08$398.76Signed:i14-“.,TOTALTHISESTIMATE:$8,732.84CONTRACTOR:CONTRACTNO.CHARTER116,LAWSOF1965CITYOFRENTONCERTIFICATIONI,THEUNDERSIGNEDDOHERESYCERTIFYUNDERPENALTYOFPERJURY,THATTHEMATERIALSHAVESEENFURNISHED,THESERVICESRENDEREDORTHELABORPERFORMEDASDESCFHEREIN,ANDTHATTHECLAIMISAJUST,DUEANDUNIOBLIGATIONAGAINSTTHECITYOFRENTON.ANDTHAAUTHORIZEDTOAUTHENTICATEANDCERTIFYTOPrintedOn:01/14/2015CityofRentonPublicWorksDepartmentPage1 PrintedOn:01/14/2015CityofRentonPublicWorksDepartmentPage1Project-South122ndStreetSewerExtensionContractNumberCAG-HaagContractorAAdvancedSepticServices,tnc.PayEstimate5(FtNAL)CtosingDate.01/15/2015ternDescriptionUnitEat.UnitPreviousPreviousThisThisTotatTotatNo.QuantityPriceQuantityAmountQuantityAmountQuantityAmountScheduteA001.MobitizationLumpSum153,75000002TrenchEacavationSafetySystemsLumpSum154,667.20003.ConstructionSurveying.Staking,andAs-au/taLumpSum1532t040004TrafficControtLumpSum1516.261.20Gas.TemocraryE’os.ocjSedmentaricnControtsLumpSrn15341549005SiteCear;ngandGrubb.rgLum;Sun159.9150000-7FurnishandtnstattB-incnPVCSawerRpeLinearFcot79553687009Furnishandtnsta’t6-nchPVCSdeSewerPpaLrreaFoot6053427002Furn.star.otn,stal19-tncnSteetCas’r.gw;ThAr.cno’EtcckaLumpSmI$3269000010.Fum,shandtnststt54-nonDiarn.SamrarySewerManroiaEach154.042,60011.Furnrsiand:ns,att48-richDarn.SanitarySewer.Ya,hc:eOath4$4847.65012Furnishandtnstalt48-inchDramSaddleManhoteEachI53.73379AemcvatandReptacen’entatUnsutabteFojndat.on0t3Matera.Ton1556000014BankRunGravetforTrenchBacktittSewerTon1150529500t5AsphasPatchinctudrgCSTC(DELErEDiSquareYard426532630i6RepacePavementWaringsandTnaNc&:tcnsLurroSumI5561003017.CnaLrkFenceLumpSm5392000018LandscaoeReatcrateonLumpSu-m154,70900019CDetAdditionatSideSawerLumpSumISI.35000020CO*IEtectronicReaderBoardsLumpSum154.2145402tCOUIAdditionatDarourSignageLumpSumI$3,95000022.COdLostProductionDueToPoorSoils-LumpSum155.940000230041AdditionatShoringLumpSum152,89200023CCCIDownrimeforUnmarkedAbandonedGasLineLumpSum153.980,02025C0*2AddirionalTrenchEacavationCoatLumpSum1534,20000026CO42AsphaltOverlayLumpSum1523.653,76080$3000000205750001CO53750.0010054597.205000ICO54.6872005051,6052005051.6052010053,210401.00515.25t.20sooa1.00516,261.201.0053.2194050001.0053.41940lCD59.9150050001,0050,915007950052892295500078500529922.95600052056205000600052055201.0053266000$000‘00532.68000lCD54.04260509010054042.60400519.390505000400519.390601.0053.7337650001.0053.73378253175151902050C0253.17515190.20222502565635095000222502565538.090.005000500000050000005000cO$562000too$5620001005392000SOCO1.0050620001CO54,708005000I005470800I0051.3500050001.005t35000100$4214545000100$42145410053.9500050001DO53.950001,00569400050001.0056540001,00529920050001.0052.992001.00$39990250001.0053,989.02100534,2000050001.00534,200001.00523,9537650001.0052385375 PrintedOn:01/14/2015CityofTRentonPublicWorksDepartmentPage2Project:South132ndStreetSewerExtentianContractNumberCAG-14089ContractorAAdvancedSepticServices.tncPayEstimate5(FtNAIJCtcsingDate01115/2015ternDescriptionUnitEatUnitPreviousPreviousThisThisTotalTotalNo.QuantityPriceQuantityAmountQuantityAmountQuantityAmount533037R83S79752353053540295uSatesTax$2253599$757.62529,29363Totat532a912S258732835337,647.669a*l,jaqI NOTICEOFCOMPLETIONOFPUBLICWORKSCONTRACTContractor’sUBINumber:Date:60260340901/26/2015Noticeisherebygive,?relativetothecompletionofcontractorprojectdescribedbelowProjectNameContractNumberJobOrderContractingSouth132ndStreetSewerExtensionCAG-14-089DYesIZNoDescriptionofWorkDone/include,JobsiteAddress(es)Installationof785linearfeetof8”PVCsewermain,6manholesandassociatedroadrestoration.Federallyfundedroadtransportationproject?EYesENoContractor’sNameTelephoneNumberAffidavitLD*AAdvancedSepticServices,Inc.253-435-9999ContractorAddressI1603CanyonRdE,Puyallup,WA98373IfRetainageisBonded,ListSurety’sName(orattachacopy)N/ASuretyAgent’sAddressDateContractAwardedDateWorkCommencedDateWorkCompletedDateWorkAcceptedJuly7,2014September17,2014January14,20)5January26,2015ContractAmount$194,929.17Additions(+)$113,424.86LiquidatedDamages$Reductions(-)$AmountDisbursed$322,229.96Sub-Total$308,354.03AmountRetained$15,417.70AmountofSalesTaxPaidat9.500%(Ifvariousriflesapply,pleasesendabreakdown)$29,293.63TOTAL$337,647.66TOTAL$337,647.66NOTE:ThesetwototalssizustbeequalPleaseListallSubcontractorsandSub-tiersBelow:Subcontractor’sName:UBINumber:(Required)AffidavitLW’AspenLandSurveying,LLC602266387537406MulierConstructionLLC603391521NorthwestAsphaltinc601556048C&PFencing603210811MilesSand&GravelCompany171004760F215-038-00007-2012REV310020e(07/06/12)Name&AddressofPublicAgççy_CityofRenton1055SouthGradyWayRenton,WA98057UBINumber:177000094DepartmentUseOnlyAssignedto:DateAssigned:Continuedonpage2 PleaseListallSubcontractorsandSub-tiersBelow:SubcontractorsName:UBINumber:(Required)AffidavitID*Comments:HContactName:NatalieWissbrodTitle.AccountingAssistantEmailAddress:nwissbrod@rentonwa.govPhoneNumber:425-430-6919£LJLt.IIIOiMIUIiIWL)IIiLIIlIUMULIIiIItUiILUlIJILLLUOUULiiIiII&UIdWL)UIWia9)LdIlUILII•‘.tJikUUIiUIIUILIiItUIIUdL.NOPAYMENTSHALLBEMADEFROMRETAINEDFUNDSuntilreceiptofallreleasecertificates.AffidavitID*-Provideknownonesatthistime.NoLNIreleasewillhegranteduntilallaffidavitsarecompleted.SubmittingForm:Pleasesubmitthecompletedformtoallthreeagenciesbelow.Forafasterresponse,pleasesubmitbye-mail.WashingtonStatewashingtonState—“IashlngtonStater&epanmentofRevenueiepartmentofLaborandIndustriesamploymentSecurityDepartmentublicWorksSection:ontractRelease‘IP”’egistratin,Inquiry,Standards&‘0Box47474‘0Box44274,.,oordlnatianunitOlympiaWA98504-7474Olympia,WA98504-4272P0Box9046(360)725-7588(360)902-5772OlympiaWA98507-9046FAX(360)664-4159FAX(360)902-6897t360)902-9450pWc@dorwagovContractflelease@lni.wa.govFax(360)902-9287pubtcworks@esd.wa.govFortaxassistanceortorequestthisdocumentinanalternateformat,visithttp://dor.wa.govorcall1-800-647-7706.Teletype(TTY)usersmaycall(360)705-6718.P215-038-00007-2012REV310020e(07106112) CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Request to Establish New Wastewater CIP Project SE 165th Street Sanitary Sewer Main Extension Meeting: REGULAR COUNCIL - 02 Feb 2015 Exhibits: Issue Paper Map Submitting Data: Dept/Div/Board: Public Works Staff Contact: Dave Christensen, x7212 Recommended Action: Refer to Utilities Committee Fiscal Impact: Expenditure Required: $ $150,000 Transfer Amendment: $$150,000 Amount Budgeted: $ 0 Revenue Generated: $NA Total Project Budget: $ $150,000 City Share Total Project: $ NA SUMMARY OF ACTION: The Wastewater Utility is requesting to establish the SE 165th Street Sanitary Sewer Main Extension Project to install sanitary sewer in a portion of SE 165th Street between 108th Avenue SE and the existing alley to the west. The project would be funded through the transfer of $150,000 from the existing 2015 Sewer Repair Replacement Project (426/465507) and a special assessment district would be established to ensure that each property that benefits from the sewer main extension will pay their fair share of the cost of the installation as they make connection to the City sewer system. The area is currently within Soos Creek Water and Sewer District’s service area, however the District has agreed to transfer the service area to the City upon our request. STAFF RECOMMENDATION: Approve the establishment of the SE 165th Street Sanitary Sewer Main Extension project and approve the request to transfer $150,000 from the 2015 Sewer Repair Replacement Project (426/465507) to fund this new project. PUBLICWORKSDEPARTMENTMEMORANDUMDATE:January15,2015TO:EdPrince,CouncilPresidentMembersofRentonCityCouncilVIA:DenisLaw,MayorFROM:GreggZimmermPcWorksAdministratorSTAFFCONTACT:DaveChristensen,WastewaterUtilityManager,x7212SUBJECT:RequesttoEstablishNewWastewaterCIPProjectSE165thStreetSanitarySewerMainExtensionISSUE:ShouldtheCity’sWastewaterUtilityestablishanewcapitalimprovementprojecttoextendsewerservicein165thStreetfrom103thAvenueSEtotheexistingalleyandtoestablishaprojectbudgetof$150,000tocompletetheprojectwork?RECOMMENDATION:ApprovetheestablishmentoftheSE165thStreetSanitarySewerMainExtensionProjectandapprovetherequesttotransfer$150,000fromthe2015SewerRepairReplacementproject(426/465507)tofundthisnewproject.BACKGROUNDSUMMARY:InNovemberof2014theCitywasapproachedbypropertyownersrepresentingnineexistinglotsthatfrontonSE165thStreet,between108thAvenueSEandtheexistingalleytothewest.TheneighborhoodhadbeenworkingwithSoosCreekWaterandSewerDistrict(District)toextendasanitarysewermaintoservetheblockofninehomes,buttheywereunabletocomeupwithasatisfactorymethod/pricefortheproject.TheDistrictatthattimeagreedtoallowtheneighborhoodtoapproachtheCitytoprovidetheserviceandtotransferthesewerserviceareafromtheDistricttotheCity.WastewaterstaffdevelopedapreliminaryplanofhowtheCitycouldprovideserviceandwhattheestimatedtotalprojectcostwouldbe.Forthepurposesofdeterminingapotentialfrontagecostperlot,weestimatedthetotalprojectcosttobeabout$120,000,orapproximately$13,000perlot.Thisinformationwaspresentedtotheresidentsofthisareawhowerecomfortablewiththeestimatedcostperlotandwith Mr.Prince,CouncilPresidentPage2of2January15,2015theCityutilizingaSpecialAssessmentDistricttocollectthatfrontagecostatsuchtimeastheyconnecttothefacility.Aspartofour2015WastewaterCapitalImprovementFund,theWastewaterUtilityhasaprojectknownasthe2015SanitarySewerReplacement/Rehabilitation.Ithasaninitialbudgetof$1,300,000.TheWastewaterUtilitycanstillperformtheworkithadintendedwiththe2015projectevenwiththetransferof$150,000tocompletethissmallsanitarysewerextension.TheWastewaterUtilityalsohasstaffavailabilitytomanagethissmalladditionalprojectwithouthavingtosignificantlydelayorpostponeanyofitsotherplannedactivitiesforthisyeartocompletethisadditionalwork.CONCLUSION:TheadditionofthisminorcapitalprojecttotheWastewaterUtilityCapitalImprovementProgramwillnotresultinanyimpacttoeitherthefundingortimingofanyothercurrentcapitalprojectinourprogram.Inaddition,theWastewaterUtilityhassufficientstaffresourcestocompletethisminorprojectwithoutdelayingorpostponinganyofourexistingprojectsorprograms.Assuch,werecommendthattheCouncilauthorizethenewcapitalproject,SE165thStreetSanitarySewerMainExtension,andapproveatransferof$150,000fromthe2015SanitarySewerReplacement/Rehabilitationproject(426/465507)tocovertheanticipatedtotalprojectcosts.cc:LysHornsby,UtilitySystemsDirectorHaiNguyen,FinanceAnalystH:\FileSys\WWP-WasteWater\WWP-03-0000Correspondence-Wastewater\DaveC\2015Correspondence\SE165thStreetSewerMainExtlssue.doc\DMCad Legend City and County Boundary Other !City of Renton Addresses Parcels O 1st Floor Q 1st Floor Q 2nd Floor O 1st FlooroOtherBuildings Buildings LJ Lift Station Clean Outs 6t Manholes S Casings —Pressurized Mains Gravity Mains —KC Pressurized Mains KC Gravity Mains SE 165th Street Sewer Main Extension -Vicinity Map Notes None I Information Technology -GIS This map is a user generated static output from an Internet mapping site and 256 0 128 256 Feet iS for reference only.Data layers that appear on this map may or may not be City of J —ff1OJ)..RentonMapSupportRentonwa.gov accurate,current,or otherwise reliable.— WGS 1984 Web Mercator Auxiliary Sphere o im r 01/15/2015 THIS MAP IS NOT TO BE USED FOR NAVIGATION i inance ii iW1StOfl 0