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AGENDA
Community Services Committee Regular Meeting
5:00 PM - Monday, September 17, 2018
Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way
1. Communities in Schools of Renton Contract
a) AB - 2205 Executive Department recommends approval of an agreement between the
City of Renton, The Renton School District, and Communities in Schools of Renton (CISR),
in the amount of $25,000 per year for 2019 and 2020 ($50,000 total), for the purpose of
supporting CISR's mission of serving students most at risk of dropping out of school.
2. Emerging Issues in Community Services
AB - 2205
City Council Regular Meeting - 10 Sep 2018
SUBJECT/TITLE: Agreement with City of Renton, Communities In Schools of Renton
(CISR) and Renton School District
RECOMMENDED ACTION: Refer to Community Services Committee
DEPARTMENT: Executive
STAFF CONTACT: Kristi Rowland, Organizational Development Manager
EXT.:
FISCAL IMPACT SUMMARY:
$50,000 (included in 2019-2020 budget)
SUMMARY OF ACTION:
The previous three-way agreement had not been updated for many years and contained language that was no longer
reflective of current practice. The proposed agreement reflects a status quo for all parties while clarifying the
responsibilities and obligations of each; for example, the language clearly identifies that a separately negotiated lease is
executed for office space between the City and CISR. The purpose of the agreement is to support the CISR program in
their service to students and their mission to coordinate a comprehensive range of services that support the needs of
students most at risk of dropping out—academic and non-academic —so they come to school ready to learn.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to sign an agreement between the City of Renton, Renton School District (RSD), and
Communities In Schools of Renton (CISR) in the amount of $25,000 annually for 2019 and 2020.
AGENDA ITEM #1. a)
ANAGREEMENTBETWEENCOMMUNITIESINSCHOOLSOFRENTON,THECITYOFRENTON,ANDTHERENTONSCHOOLDISTRICTThisagreement,dated__
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,isbetweentheRentonSchoolDistrict(the“SchoolDistrict”),theCityofRenton(the“City”),andCommunitiesInSchoolsofRenton(CISR),whicharecollectivelyreferredtohereinasthe“Parties.”RECITALS1.1.Whereas,theSchoolDistrictiscommittedtoestablishingprogramsandeffortswithotherpublicandprivateentitiestoaddresstheneedsofchildrenthataffecttheprovisionofeffectivepubliceducation;and1.2.Whereas,theCityiscommittedtodevelopingandsupportingprogramsandeffortswithotherpublicandprivateentitiestobenefitchildrenandtheirfamiliesinthecommunity;and1.3.Whereas,CISRwasincorporatedasanon-profitorganizationin1995,andisgovernedbyaBoardofDirectorswhorepresenttheCity,theSchoolDistrict,business,residentsandotherserviceorganizationsintheCommunity;and1.4.Whereas,thepurposesofCISRareto:1.4.1.Workdirectlyinsidethehighestneedschoolstoconnectfamiliestocommunityresourcesandprovidedirectservicestopromotestableenvironmentsandschoolsuccess;1.4.2.CoordinateIntegratedStudentSupportstobringservicesandresourcesintoschoolstobenefitstudentsatriskofdroppingout;and1.4.3.Recruit,trainandcoordinatecommunityvolunteersformentoringandcoordinateothercommunityinvolvementtosupportstudentsandfamiliesinneed.1.5.Whereas,since1995,theCityandtheSchoolDistrictcontractedwithCISRtoprovideannualfinancialandin-kindsupporttoCISRinexchangeforitsservicestothecommunitythatbenefitbothCityandSchoolDistrictprograms;and1.6.Whereas,itisthePartiesdesiretoupdateandreplacetheexistingagreementtoreflectchangesinfinancialandin-kindsupportfromboththeCityandtheSchoolDistrict;and1.7.WhereasthegoverningbodiesofeachofthePartiesauthorizedthisAgreement;Now,therefore,inconsiderationofthesecommitmentsandconsiderations,thepartiesagreeasfollows:II.GENERALPROVISIONS2.1.Thepurposeofthisagreementistoestablishfinancialandin-kindcommitmentsmadebytheSchoolDistrictandtheCitytoCISRandthecommitmentsCISRmakesinexchangeforsuchsupport.AGENDA ITEM #1. a)
2.2.Thisagreementshallbefortheperiodcommencinguponfullexecution,andendingDecember31,2020.2.3.ThisagreementshallreplaceandterminateanypreviousagreementsbetweenthePartiesthatrelatetothemutualsupportofCISR—inparticulartheagreementbetweenthePartiesthatisdatedJanuary1,2002.However,thisagreementshallnotaffectanyseparateagreementsbetweenonlytwooftheparties,includingbutnotlimitedtoanyseparategrantagreementsbetweenCISRandtheCity.2.4.ThisagreementmaybeextendedbeyondDecember31,2020,onlyuponwrittenamendmentagreedtoandsignedbytheParties.2.5.Anypartymayterminatethisagreementbygiving90dayswrittennoticetoallpartiesinvolved.2.6.Allpartiesshallactingoodfaithandshallcarryoutthetermsofthisagreementasexpeditiouslyaspossible.2.7.AnydisputesbetweenthePartiesregardingtheapplicationofthisagreementshallberesolvedbynegotiationand/ormediationwithin30daysofanypartyprovidingwrittennoticeofdisputetotheotherparties.Nopartyshallfilealawsuittoenforcethisagreementwithouthavingfirstprovidedsuchnoticeandattemptingingoodfaithtoresolvethedisputebywayofmutualagreement.Ill.CISROBLIGATIONSInexchangefortheobligationsagreedtohereinbytheSchoolDistrictandCity,CISRagreestothefollowingobligations:3.1.Onnolessthananannualbasis,CISRshallmeetwiththeCityandSchoolDistricttodiscussmutuallybeneficialgoalsandobjectivesforthecomingyear,whichmayincludebutisnotlimitedtocontinuedsupportandgrowthoftheElementaryLiaisons,StudentSuccessLiaisons,andMentorprograms.3.2.Onanannualbasis,CISRshallprovidetheCityandSchoolDistrictwithareportoutliningitsoutcomesfortheprioryear.3.3.CISRwillworktosecureon-goingfinancialresourcesfrombusinesses,corporations,privatefoundationsandfederal,stateandlocalgrantors.CISRagreestoalsopursueanylocal,stateandnationalCommunitiesInSchoolsfundraisingprojects.3.4.CISRshallmaintaininsuranceapprovedbytheSchoolDistrictandCity,includingbutnotlimitedtocommercialgeneralliabilityinsuranceandinsurancecoveringtheliabilityofitsboardofdirectors.AGENDA ITEM #1. a)
IV.CITYOBLIGATIONSInexchangefortheobligationsagreedtohereinbytheSchoolDistrictandCISR,theCityagreestothefollowingobligations:4.LStartingIn2019,theCitywillpay$25,000toCISR,onanannualbasis,tosupportItsbudget.Eachannualpaymentshallbemadewithin30daysoftheCity’sreceiptoftheannualreportrequiredbySection3.2ofthisagreement.4.2.TheCitywillprovidein-kindoperatingsupportforCISR,including,butnotlimitedto,thefollowing:4.2.1Mutuallyagreedshareofmailing,printing,andcopyingservices.4.2.2.Mutuallyagreedofficesupplies,furnitureandtelecommunicationservices.4.2.3.Aseparatelynegotiatedleaseforofficespaceofapproximately1,000sq.ft.,andsupplies/storagespaceofapproximately700squarefeet.V.SCHOOLDISTRICTOBLIGATIONSInexchangefortheobligationsagreedtohereinbytheCityandCISR,theSchoolDistrictagreestothefollowingobligations:5.1.StartingIn2019,theSchoolDistrictwillpay$25,000toCISR,onanannualbasis,tosupportitsbudget.Eachannualpaymentshallbemadewithin30daysoftheSchoolDistrict’sreceiptoftheannualreportrequiredbySection3.2ofthisagreement.5.2TheSchoolDistrictwillprovidein-kindoperatingsupportforCISR,Including,butnotlimitedto,thefollowing:5.2.1.Mutuallyagreedshareofmailing,printing,andcopyingservices.5.2.2.Mutuallyagreedofficesupplies,furniture,officespace,andtelecommunicationservices.5.2.3.Mutuallyagreedstaffsupportinareassuchasgrantwritingandvolunteercoordination.CITYOFRENTONBy:RENTONSCHOOLDIDenisLawMayorDateAGENDA ITEM #1. a)
AttestJasonA,SethRentonCityClerkCOMMUNITIESINSCHOOLSOFRENTONBy:_________________Jame‘leeneExecutiveDirectorDateApprovedastoLegalFormShaneMoloneyRentonCityAttorneyAGENDA ITEM #1. a)